How to Publish in an Oxford University Press Journal

Katherine Staples Regional Training and Implementation Manager UK, Northern, Southern & Western Europe Oxford University Press Session Plan

• Introduction to OUP • Preparing to write your article • Submitting your Article • Open Access • Producing your article • Publishing your article • Promoting your article OUP – A History Oxford University Press (OUP) Our mission

Oxford University Press is a department of the University of Oxford. It furthers the University's objective of excellence in research, scholarship, and education by publishing worldwide.

John Fell

4 Clarendon Presentation—Tim Barton (November 2011) Oxford University Press (OUP) A Brief History

• Founded in 1478 • Department of Oxford University • Largest university press in the world • A presence in 51 countries • Employs 6,000 people worldwide • Publish approximately 7,000 new books and 370 journals a year. Journals Publishing Who Publishes Journals?

• For-Profit The Big Five 1. Elsevier 2. Wiley-Blackwell 3. Taylor & Francis 4. Springer Nature 5. SAGE

• Not-for-Profit University Presses • OUP and CUP • Other University Presses

• Research Societies Why Oxford Journals

The Oxford Journals Collection has no long tail.

It is high in quality and highly used through and through. Commitment to Quality A closer look at Oxford Journal rankings

Journals in the Journals bottom in the top 50% of 10% of their field their field Over 55% of journals with an Impact Factor are Journals ranked in the top 25% of in the 25%-50% Journals their field of their in the field 10%-25% Over 75% are in the top of their 50% of their field. field

9 Source: 2018 Journal Impact Factor, Journal Citation Reports (Web of Science Group, 2019) The Publishing Process How to Publish Overview of Publishing Process How to Publish Navigate to Resources > Authors https://academic.oup.com/journals/pages/authors Getting Published – Getting Started Preparation How to Publish Preparation: Selecting a Journal Why Publish?

▪ A personal ambition

▪ Contribute to your knowledge to your Discipline Different Kinds of Research Articles

• Original Research • Letters or Rapid Communications or Short Reports • Review Articles • Case Studies • Methods or Methodology How to Publish Preparation: Selecting a Journal

What Are Authors’ Priorities? https://sr.ithaka.org/publications/2018-us-faculty-survey/ How do I find the right Journal

▪ Impact Factor ▪ Number of downloads ▪ Altmetric Score ▪ Links to societies/associations ▪ Relevance of content and publishing ethos ▪ Speed

If you can choose your Journal before you start writing your article.

If you can’t – speak to your Librarian or others in your subject area about the best journal to publish in How to Publish Preparation: Selecting a Journal

https://thinkchecksubmit.org/ How to Publish Preparation: Find Author Guidelines

Consult the Individual Journal’s Website for Guidance on:

✓ Word limits ✓ Structure ✓ Required elements for individual manuscript types ✓ Points on house style and formatting How to Publish Preparation: Preparing the Manuscript

Articles Must Be: Important Tip:

✓ Original ✓ Do not submit your paper to more ✓ Previously unpublished than one journal at a time. Duplicate ✓ Not under consideration for publication creates extra work for publication elsewhere everyone involved, and, if discovered, ✓ Clear of any plagiarized material or will result in the immediate rejection falsified data of your manuscript. How to Publish Preparation: Language Services

General Guidelines

• Clear English

• Copyedited by OUP after acceptance

• OUP does not provide in-house language editing services • https://academic.oup.com/journals/pages/authors/preparing_your_manuscript/language_services

• English is not your first language How to Publish Preparation: Funder Requirements

Know Your Funder’s Rules

• Set requirements on the published works? • Public access or open access to research papers? • Open access options • Open data requirements. How to Publish Preparation: Funding Acknowledgement

General Guidelines

• Funding should be cited, providing the grant number and the funder name. • Crossref Funder Registry - https://www.crossref.org/services/funder-registry/ • Mark specific grants • Separate Document Required? How to Publish Preparation: Rights and Permissions

General Guidelines https://academic.oup.com/DocumentLibrary/Pages/access_purchase_rights_an d_permissions/new-permissions-guidelines-update.pdf

• Adding an image or table in your article? • Get Permission first • It may take up to 6 months • Obtain the broadest rights possible – electronic and print • Questions about permissions – speak to you OUP Production Editor. How to Publish Preparation: Supplementary Material

General Guidelines

• Only include if necessary • Supplementary material should • enhance understanding • Not be integral to that understanding • Not include anything not explained in the article • It will not be typeset or edited. • Check for limits on file sizes, length, format, or file-type • Hosting on a different platform – include a Digital Object Identifier (DOI). https://www.doi.org/ Getting Published - Submission How to Publish Step 2: Submission

Online Submission ✓ Submit via the Journal website. ✓ Submission sites require you to create an account in order to submit. How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission https://orcid.org/ How to Publish Submission: ORCID

General Guidelines • Add your ORCID during the submission process • A lifelong ORCID identifier. • Create an ORCID for free • Some Universities connect ORCID to Institutional usernames • More information https://academic.oup.com/journals/pages/authors/orcid How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Step 2: Submission How to Publish Submission: Uploading Files

General Guidelines • The online submission system will automatically create a single pdf file containing your main text and reduced-resolution versions of figures. • Enter figure captions/legends • Check the pdf file prior to final submission. • Anonymise the manuscript if required • Include author details, funding details and acknowledgements in a separate document. • Upon submission, your manuscript will be assigned a unique manuscript ID. Getting Published: Open Access Developing Countries Program

• We offer a number of products and journals to not-for-profit institutions in developing countries. • Free rate for publication in fully OA journals

• Countries are selected based on Human Development Index, World Bank GNI data and input from regional sales managers

• Reviewed on an annual basis (calendar year). Open Access Models

Making a paper freely available online immediately on a publisher’s website Authors deposit a version of their and published under a licence which manuscript in their institutional grants re-use rights to users. Often repository or on any other website. Goldinvolves payment of an APC. Green

Hybrid open access journals All content is open access and provide Gold OA only for made immediately available – articles for which their authors Fullyauthors usually pay OA an APC. (or Hybridtheir author's institution or funder) pay an APC. Licences

Creative Commons Attribution Licence This license lets others distribute, remix, tweak, and build upon the work, even commercially, as long as they credit the author for the original creation.

Creative Commons Attribution-NonCommercial Licence Lets others remix, tweak, and build upon work non-commercially, and although their new works must also acknowledge the author and be non-commercial, they don’t have to license their derivative works on the same terms.

Creative Commons Attribution-NonCommercial-NoDerivs Licence This license is the most restrictive licence, only allowing others to download the works and share them with others as long as they credit the author, but they can’t change them in any way or use them commercially. http://creativecommons.org/licenses/ OUP’s Open Access Program

Publishing 62 fully OA >300 hybrid OA since journals journals 2004

Subject Self- 9,644 OA relevant OA archiving articles in content is policies for 2018 deposited in green OA PMC OUP’s OA Strategy

Sustainable, high quality publishing Experiment and share

Engagement with communities Fair and sustainable prices

Efficient administration OA Growth at OUP No. of Fully OA OUP Journals, 2005-2018

No. of fully No.of fully OA journalspublished OUP by 10

0 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Year Getting Published: Production How to Publish Steps 3 and 4: Production and Publication

After Acceptance ✓ 6-character unique ID will be assigned to your paper, forming the end of your article’s DOI (Digital Object Identifier). ✓ Sent link to Author Services site ✓ Create a new account for the Author Services site How to Publish Production: Proofing

General Guidelines

• Copyediting • Proofs sent to author • We use Adobe Reader https://get.adobe.com/uk/reader/ • New or additional material will need approval • Address any queries at this point How to Publish Publication: Publication Fees and Offprints

General Guidelines

• Fees • Most have no fees • Open access does incur fees – but these may be paid by your institution or funder • Open Access publishing occurs fees for colour reproduction of figures • There may be additional page charges • Payments can be made online via the Author Services site • Developing country - https://academic.oup.com/journals/pages/librarians/developing_countries • Hard-copy off-prints may be available for purchase Getting Published: Being Published How to Publish Publication: Publication & Embargo Policy

General Guidelines

• Upon publication • Corresponding author sent a free-access link to the online version of their paper. • Share with co-authors and colleagues • Posted on the author’s personal or institutional webpage. • Paper Content is embargoed until time and date of publication • Content should not be discussed or publicized to the media before the official publication date. • If there is a reason why the research cannot be published until a specific time – let your production team know and include the information in your cover letter. How to Publish Publication: Post-Publication Changes

General Guidelines

• Corrections • Erratum or corrigendum published with its own DOI. • Authors' corrections to Supplementary Data • New data requires a new article Getting Published: Promoting Your Article How to Publish Step 5: Promotion

Article Metrics and Social Media ✓ Article-level metrics - https://academic.oup.com/journals/pages/authors/article_level_metrics ✓ Promoting your article https://academic.oup.com/journals/pages/authors/Promoting_your_arti cle ✓ Promoting your Article via social media - https://academic.oup.com/journals/pages/authors/social_media Any Questions?

Katherine Staples Regional Training and Implementation Manager Oxford University Press