Lake Jane Estates Meeting Minutes May 21, 2009

Members Present: Jeff Brain, Melissa Gubbe, Dan Scott, Mady Burgstahler, Lenore Faulk, Theresia McClimans, Yvonne Snell, Anne-Marie Davidson, Mandi Farmer Guests Present: Bob Garrison

Call to Order: Vice President Jeff Brain called meeting to order at 7:05 pm.

Good of the Order • Old Business

Pool: Tasks: • Bob (4/16) – Hire pool staff. Will interview the weekend of 4/25. DONE. hired 4 pool hut workers and 6 lifeguards. We obtained Minor Work Permit and Master Business License. They will all filling out I9 forms. Park: • Tasks: • Jeff (10/16) - Additional lights in park to be completed in June or July; waiting for ground to dry so big trucks can drive in there. • Jeff (2/26) – Fix benches on the beach. DONE • Theresia (2/26) – Contract with New Dimensions. See “New Business.” • Bob (3/19) – Repair and pressure wash big toy. Pressure washing done. • Bob (4/16) - Install new park toys. In progress. Working with Maurice Sexton to install new park toys. Mandi will ensure this gets included in the newsletter, if not already in there. • Jeff (3/19) – Make park wheelchair accessible (parking space, offloading pad, walkway, port-a-potty). Waiting until we have the money. Phase 1 still in the works. • Mandi (3/19) – Have updated Park Reservation Form posted on website. DONE • Mandi (3/19) – Have updated Rules & Regs posted on website. DONE • Jeff (3/19) - Draft up rules for handling teams reserving the ball field and create a liability waiver form. Mandi will search for a draft form. • Anne-Marie (4/16) – Create a Park page for the website. • Anne-Marie (4/16) – Organize anniversary party. DONE

Page 1 of 4 5/22/2009 Lake:

Tasks: • President/VP: • Jeff - Jensen lawsuit. Waiting until 10/19. • Jeff (10/16) – Secretary position remains open. • Jeff – Vote to approve final Rules & Regulations document dated March 19, 2008. Anne-Marie moved and Dan seconded to accept. • Jeff – Vote to approve new form for assigning facility privileges to a tenant. Yvonne moved and Jeff seconded to accept. • Jeff – Vote to approve budget. Dan moved and Anne-Marie seconded to accept budget as amended. Next two budget meetings are canceled. Mandi will cancel library reservations.

Tasks: • Yvonne (9/18) – Submit pool job description to Mandi for the Secretary’s archives. DONE • Jeff (9/18) – Determine validity of 1986 By-Laws amendment limiting the right to use facilities only to members in good standing. • Jeff (1/15) – Ensure fire department has key to gates (DONE). Bob contacted fire department and they prefer to use a bolt cutter to get into the gates. • Melissa (1/15) – Ensure next bill (in May) asks members for the email address. DONE • Mandi (3/19) – Ensure new Member Assignment of Facility Privileges form is posted on website. DONE • Lenore (3/19) - Suggest new sign text at lake. It is unclear that homeowners only have to pay a fee for their guests to fish. The box says you have to pay to fish. She believes the sign is clear that you only have to pay for fishing and not for using the park or beach. She suggests that the boat launch side also needs a sign telling you to pay $3.00 per day for quests that are fishing and directing them to the box. It was decided to have Bob get the existing sign redone. Lenore will talk with Bob and email suggested wording to the board.

Secretary: • Tasks: • Mandi (3/19) – Work with Renee to have calendar set up on website. Training held 5/7 at Yvonne’s home. All three of us are now using the calendar. Many events are now on there include the anniversary party, park reservations, and board meetings. have updated all three “Responsibilities” documents to include our new duties. • Mandi (4/16) - Coordinate June newsletter. Tonya is attending a conference in San Diego and then some training in Long Beach, CA so she will be gone from May 28-June 2. So if it is not done before she leaves, she will get out June 3rd. The Board was ok with this. Bold items have been submitted to Tonya. Mandi will email a draft of the newsletter to the board when ready. . VP Report . Lake Report . Park Report . Pool Report . Bob’s corner . New Rules & Regulations highlighting major revisions (yellow highlighted background) . Budget (Melissa will email to everyone when finalized) Page 2 of 4 5/22/2009 . Notice of new calendar for booking park/pool; notice that reservation forms are online . Audit letter from Gary Allen Carlington (Melissa handed it to Mandi for scanning) . Proxy form . Anniversary party details . Annual Meeting Reminder . Ask for email address

Treasurer: • Tasks: • Melissa (3/19) – Incorporate capitalization policy into the Treasurer’s job description and send new version to Mandi for Secretary’s files. Melissa read the new policy aloud and passed it out at the last meeting. Mandi will incorporate it into her job description. • Melissa (4/16) – Ensure assessment information is posted on the web. DONE

New Business

Secretary: • Mandi - Meeting minutes from 3/19 passed out for Board to review. Anne-Marie moved and Jeff seconded to accept minutes of last meeting. Mandi will ensure they are posted on the website. • Mandi - Meeting minutes from 4/16 passed out for Board to review. Anne-Marie moved and Yvonne seconded to accept minutes of last meeting. Mandi will ensure they are posted on the website. • Mandi – Bonney Lake Library is surveying customers on their needs for future planning. Mandi answered their questionnaire. Overall her comments were positive. She mentioned a second meeting room could be useful since we often find it is already booked when we need it. The library representative emailed back that this is a problem for others as well. Treasurer: • Melissa - Financial report for March passed out for Board to review. Audit bill came through. Lights for $324 was an accumulation of months from Dec through Feb. On April, the line item is for the month of March. Since there is no budget for it, it should come out of the Misc. Expense since it is coming out of savings, but it must show on the report in order to balance. The Board decided to move lights’ expense under Parks to Misc. Expense. Anne-Marie moved and Dan seconded to accept financial report as amended. • Melissa - Financial report for April passed out for Board to review. The Board decided to move lights’ expense under Parks to Misc. Expense. Anne-Marie moved and Lenore seconded to accept financial report as amended. • Melissa – Dinners Done Right wants to donate food for the BBQ in exchange for us including a coupon for the business in our newsletter. The Board discussed that we should set a standard for an ad for future requests. Mandi will email out a draft suggestion via email.

President/VP: • Jeff – Annual Meeting. Melissa asked if everyone will be there. Looks like a YES. Melissa noted that Michael Farmer can loan out the PA system again, but he won’t be available to set up and manage it this year. Jeff moved and Dan seconded that we ask Bob to attend the annual meeting and run the PA system. Mandi will email Bob. • Jeff – Community member asked for information on LJE’s history. Should we put something on the website? Jeff will write something for the newsletter seeking input from the community.

Page 3 of 4 5/22/2009 • Jeff – Community member asked about having By Laws amended to allow chickens. Jeff responded they are certainly welcome to present their request at a board meeting or in writing. Their request would need to be backed up by 50% of the members before the board would consider spending the association's resources to change this covenant because it takes a majority vote of 50% plus one of the entire membership of Lake Jane Estates to change one of the covenants. Israel attended the Board meeting on 4/16; Jeff was not present. Jeff then wrote a letter to her stating that it would be on the agenda at the next meeting on 5/21. Jeff moved and Anne-Marie seconded to put amending covenants to allow chickens on the agenda of the annual meeting. If there is no majority at the meeting, it cannot be discussed. Mandi will ensure Melissa gets a copy of all correspondence. Jeff will amend the VP’s report for the next newsletter to include agenda items of: change the date of the annual meeting, o recover legal fees for lawsuits, and o amend covenants to allow chickens. Jeff will contact Israel to let her know it will be on the agenda. • Jeff – A member of the homeowner’s association issued a complaint to the authorities about the condition of a neighbor’s property. The city of Bonney Lake is on it. I explained to her that I could find nothing in the By-laws or the rules which would give LJE any authority to tell the offenders to clean up their property. Anne-Marie suggests we lend our support by individually filling out the city’s form or offering to help with the problem. It was decided that each individual may do this, if he or she so chooses. Jeff will contact her on this. Pool: • Yvonne - Training day will be on June 18th with Aqua Care. • Yvonne - Pool opens on June 19th. Park: • Jeff – Proposals for landscaping maintenance. As well as a new proposal from our current vendor New Dimension, we have a very competitive proposal from Evergreen Groundworks. Evergreen is owned by LJE member Kyle Hardke. The park committee is satisfied that Evergreen is up to the task. They also feel that it would be a good thing in this case to do business with a member. Anne-Marie feels Kyle offers more in his work, likes that he is a member, and likes that he is cheaper. Melissa asked if New Dimensions has done a good job and others noted yes. Theresia and Melissa both question changing, “if it isn’t broke, don’t fix it.” Theresia proposes that we continue with New Dimension. Anne-Marie recommends contacting New Dimensions to see if the bid has any wiggle room since it is higher than Evergreen. Jeff agreed to take on this task. • Bob – Beach has been groomed and cleaned up. Removed grooves from parking lot, but the next day someone put new ones in there. He will try to keep up on it. • Bob – Lots of pressure washing done including pool area, picnic tables, basketball court, and play equipment. He will get them to do the tennis court and maybe the bridge. Lake: • Melissa – Some people are using motors on the lake. Bob will look into this. • Lenore - Due to budget cuts the City is not able to fund the Stream Team program this year. The City is going to continue the lake monitoring on their own. They have obtained the equipment from the Stream Team and are in the process of maintaining it now. We set up a monitoring schedule that still started on time! Jonathon Gubbe and she conducted training for a new monitor. If any board members would like to see what is done, they are welcome to attend the training.

Adjournment: Jeff moved and Anne-Marie seconded to adjourn meeting.

Vice President Jeff Brain adjourned the meeting at 9:10 pm.

Respectfully submitted by Mandi Farmer

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