Committees of Council (Supplementary Information)
Diversity Committee
Business Plan and Financial Request for 2012 Budget Deliberations
Name of Committee: Diversity Committee Mandate: The City of Windsor has an inclusive vision of society, which is equitable and built upon the strength of its diversity. Windsor is a city that values and respects the contributions of all of its residents and believes in the dignity and worth of every person, and are committed to making this a reality.
The City of Windsor’s Diversity Committee works towards helping to make Windsor’s commitment towards a just, equitable and inclusive city a reality. It proactively works to improve access and equity and to challenge racism and discrimination through awareness, vigilance and education. How were previous funds spent in 2011
Type of Expense: Dollar Amount:
TOTAL: $ 0
Initiatives for 2012:
Budget Request—Identify Type of Expense and Dollar amount:
Type of Expense: Dollar Amount: Contribution towards our annual Peace Tree Day celebrations for children within $1,000 the Windsor Community- To cover items such as bleachers for the event, trees, refreshments,plaque for tree once planted.
Communication materials and Video contest- Banners with new Committee $2,870 name, money to fund a Diversity video contest--People from the Windsor community could send in videos taken on their phones and video camera and we could work with students from the College or University to create a City of Windsor Diversity video.
TOTAL: $3,870 (This takes into account a 10% budget reduction)
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International Relations Committee
Business Plan and Financial Request for 2012 Budget Deliberations
Name of Committee: International Relations Committee
Mandate:
To promote the international interests and image of the City of Windsor. To support the efforts of the Mayor and Council in the enhancement of Windsor’s international image. To promote and enhance our relationship with Twin Cities. To support international educational and cultural initiatives.
How were previous funds spent? Provide history:
The International Relations Committee has been anticipating some major initiatives in 2012 and 2013 and has therefore purposely saved their budget in order to accomplish these goals. This includes the sister-city sculpture in the new International Gardens in Jackson Park as well as undertaking outreach in 2012 for the purposes of building our sister-city presence at the ICG in 2013.
Initiatives for 2012:
Preparations to play a role in the 2013 International Children’s Games: Outreach and programming – Invite Mayors of the Sisters Cities to attend the August 2013 event (IRC to absorb the cost of the hotels) Possibility to host an event with parents and children (from Sister Cities) participating in the Event.
Recognition of Milestone Dates/Twinning Anniversaries: 30th Anniversary with Fujisawa, Japan. 50th Anniversary with St. Etienne
Twin Cities Sculpture Project: Selecting a suitable contribution to be created.
Stronger Internet Presence: Speaks to accountability. Enhancing the committee website when new City of Windsor website is rolled out to ensure that photos and report from International exchanges is documented and available for public review.
Future Potential Twin Cities: Discussions with the community revolving around future twinnings with Pune, India and Dieppe, France.
48 Budget Request—Identify Type of Expense and Dollar amount:
Provided the upcoming events with the Sculpture Project monument and outreach for the International Children’s Games for 2013 to our twin cities, the IRC is requesting a carry forward of funds to help fund the projects.
Type of Expense: Dollar Amount: $15,000.00 Twin Cities Sculpture Project *($1,000 donation from the Gunsan, South Korea Sub-Committee)
Sub Committee Meeting Event $1,250.00
ICG in Korea and Outreach Fujisawa $6,500.00
Changchun Sister-City Conference $5,000.00
Incoming Delegations 2012: Fujisawa and Gunsan $2,500.00
St. Etienne ICG Outreach and 50th Twinning Anniversary $3,000.00
Dieppe, France Twinning Exchange $1,000.00
Pune, India Twinning $2,500.00
Outreach to Lublin and Coventry $3,000.00
Outreach to Mannheim and Udine $3,000.00
Outreach to Granby $1,500.00
TOTAL $44, 250.00
LESS CARRY FORWARD $28, 570.00
TOTAL: $15,680.00
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Mayor’s Youth Advisory Committee
Business Plan and Financial Request for 2012 Budget Deliberations
REVISED
Name of Committee: Mayor’s Youth Advisory Committee
Mandate:
The Committee will act as an advisory body to the Mayor and Council, on those issues within the influence of the City of Windsor, which have an impact on the youth of this City. The objective is to encourage the constructive input on the Youth of the City of Windsor on those matters, which are likely to have an impact on them and empower those to get involved and have their voice heard in local government. To address, create discussion and/or make recommendations on issues pertaining to all levels of government.
How were previous funds spent? Provide history: The funds allocated for the 2011 budget were spent primarily on the creation and maintenance of the MYAC website. A University of Windsor student was hired to develop and design the website. The MYAC website is the primary medium of communication of MYAC to the Windsor Community.
2011 Type of Expense Dollar Amount Promotional Material $639.00 Advertising (Transit Windsor) $1,000.00 Website Development $5,000.00
Initiatives for 2012: As per our meeting with Mayor Francis dated February 6th, we are forwarding our budget directly to the finance department. Mayor Francis reviewed our initiatives and approved the following initiatives. We are confident that the funds requested will allow us to complete our initiatives successfully.
1. New MYAC Website: Creation of a new interactive youth friendly platform geared to best deliver information to youth. 2. Newsletter Youth Publication: A bi-annual publication written by youth, for youth regarding issues faced by youth or celebrated by youth in the Windsor community 3. Youth Leadership Awards: Awards presented by the Mayor in order to recognize youth that contribute to their community 4. Youth Forum: A collaborative community event that seeks to discern issues pertaining to youth in the community, and to connect services providers of youth to their constituents.
50 Budget Request—Identify Type of Expense and Dollar amount: Dollar Amount: Type of Expense: 2012 Website Maintenance Expense $ 2,000.00
Newsletter Youth Publication $ 2,000.00
Youth Leadership Awards $ 500.00
Youth Forum $ 1,500.00
Promotional Materials/ Advertising Expense $ 750.00
Miscellaneous Expenses $ 250.00
Total Requested Funds $ 7,000.00
Administrative Note:
Mayor’s Youth Advisory Committee submitted a revised 2012 Budget request of $7,000 from the original $10,000 request that is to be communicated in a Supplementary Report to Council.
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Senior’s Advisory Committee
Business Plan and Financial Request for 2012 Budget Deliberations
Name of Committee: Seniors Advisory Committee
Mandate:
The Seniors Advisory Committee will be a communication link to City Council regarding strategies that could be used by City administration to address the needs of seniors in the City of Windsor. The Committee believes that all seniors should have a right to multiple opportunities for healthy aging and a full range of supports to assist them.
How were previous funds spent? Provide history:
All funds were moved and passed by resolution in duly convened meetings of the SAC within the budget allocation approved by Council. Ref: SAC Minutes 2011.
Budget Request—Identify Type of Expense and Dollar amount:
Dollar
Type of Expense: Amount: Printing - publications and pamphlets $1,000 Advertising and Promotions $1,500 Capital Equipment and $250 Materials $500 Web site registration and development $750 Conventions and Conferences
52 $465 Translation Services $400 Contingency and Miscellaneous
Note: SAC Budget 2011 - $4,650, for the record was same budget amount as in 2010. However, to meet the Mayor and Council direction to reduce 2012 budget submissions by 10%, our foregoing budget submission could be reduced by the requisite amount $865 by eliminating the request for translation services thus reducing our 2012 budget request to a total of $4,000.
TOTAL: $4,865
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Small Business Advisory Committee
/AA Windsor, Ontario, February 6, 2012
REPORT NO. 21 of the ECONOMIC DEVELOPMENT STANDING COMMITTEE of its meeting held December 7, 2011
Present: Councillor Payne (Vice-Chair) Councillor Valentinis Councillor Sleiman Councillor Marra
Regrets: Councillor Dilkens
Referencing: Report No. 5 of the Small Business Advisory Panel
That the following recommendation of the Economic Development Standing Committee BE APPROVED as follows:
Moved by Councillor Sleiman, seconded by Councillor Valentinis, THAT the Small Business Advisory Panel HOST a town hall meeting and extend an invitation to the Mayor and Members of Council to attend, and further THAT a budget of up to $2,500 for facility rental and promotion BE APPROVED; and Carried.
Clerk’s Note: Report No. 5 of the Small Business Advisory Panel of its meeting held October 18, 2011 is attached as background information.
______CHAIRPERSON
______DEPUTY CITY CLERK
Notification NAME ADDRESS EMAIL TELEPHONE FAX Small Business Advisory Panel Thom Hunt, City Planner
1 of 2 54
KK/ Windsor, Ontario December 7, 2011
ECONOMIC DEVELOPMENT STANDING COMMITTEE
REPORT NO. 5 of the Small Business Advisory Panel at its meeting held October 18, 2011 Meeting Room 302, 400 City Hall Square East
Present: Dr. Alfie Morgan, Chair Jim Williams, Vice Chair Councilllor Alan Halberstadt Don Larkin Vicky Smith
The Small Business Advisory Panel submits the following recommendations:
That the Revised “Windsor Small Business Advisory Panel Progress Report to City Council” dated October 18, 2011 BE APPROVED.
Note: The Windsor Small Business Advisory Panel Progress Report is attached.
______CHAIR
______COMMITTEE COORDINATOR
NOTIFICATION Small Business Advisory Panel City Planner / Executive Director
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Town and Gown Committee
Business Plan and Financial Request for 2012 Budget Deliberations
Name of Committee: Town and Gown Committee
Mandate:
As an Advisory Committee to Windsor City Council, the Town and Gown Committee will develop and enhance relationships between the residents of the City of Windsor and the Academic Communities of the University of Windsor and St. Clair College:
Provide an open forum for discussion of issues of concern between the residents and the University and/or College Encourage open communication between the neighbourhood and the University and/or College Identify or provide assistance to solving issues relating to possible areas of conflict between the students and residents in the neighbourhoods Assist in developing solutions to problems of common interest
Promote and support activities to ensure a safe and healthy community
How were previous funds spent? Provide history:
Town & Gown Association of Ontario (TGAO) Membership Dues at $171.00. While the City of Windsor was represented at the Annual Town & Gown Symposia in Cambridge, Ontario in May 2011, the expenses incurred did not come from the Committee Budget in 2011.
Initiatives for 2012:
Sending up to two delegates to the Town & Gown Association of Ontario (TGAO) Symposia 2012 in Kingston, Ontario. (Dates to be determined.) Potentially holding “Open House” forums for residents/tenants in the post secondary institution areas to educate on the mandate/ terms of reference of the committee. Councillor Ron Jones, Chair, has recently accepted a Board of Directors position with the Town & Gown Association of Ontario (TGAO). As a result, Councillor Jones is required to attend quarterly meetings of the TGAO in the Toronto area which may include an overnight stay. Application to host a future Town & Gown of Ontario Symposia. (No financial component).
Budget Request—Identify Type of Expense and Dollar amount: Type of Expense: Dollar Amount:
2012 BUDGET REQUEST:
Town & Gown Association of Ontario Symposia 2012 $3, 000.00
Travel expenses for Town & Gown Association quarterly meetings in the $2, 000.00
56 Toronto, Ontario area.
“Open House” meetings, including room rental, advertisement, etc. $1, 000.00
Town & Gown Association of Ontario (TGAO) Membership Dues $171.00 (includes HST)
2012 Anticipated Expenditures TOTAL : $6, 171.00
Administrative Note:
M356-2011 by Council at its meeting held December 5, 2011
“That the Business Plan and Financial Request for 2012 Budget Deliberations for the Town and Gown Committee BE REFERRED to the 2012 Budget Deliberations, subject to reflect a reduction in the proposed budget to a total of $5,000.00.”
This will be communicated in a Supplementary Report to Council.
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Windsor Accessibility Advisory Committee
Business Plan and Financial Request for 2012 Budget Deliberations
Name of Committee: Windsor Accessibility Advisory Committee
Mandate:
The Windsor Accessibility Advisory Committee (WAAC) is committed to complying with the provisions of the Ontarians with Disabilities Act (2001) and the Accessibility for Ontarians with Disabilities Act (2005). To carry out the mandate WAAC shall advise Windsor City Council in promoting a barrier free community for persons with disabilities as well a pproviding advice to City Council about the implementation of the AODA Accessibility Standards; review and monitor federal, provincial and municipal directives and regulations as they relate to persons with disabilities; and oversee the development and implementation of Accessibility policies and procedure and plans.
How were previous funds spent
Type of Expense: Dollar Amount: Face to Face Program- Job Shadowing placement initiative to promote $5,000.00 on the job experience and opportunities for individuals with disabilities.
Accommodations – Providing accommodations required under the $4,113.45 Ontario Human Rights Code--cab fares, handi transit, wheel chair services, note takers, interpreting services, sign language interpreters
Annual Contribution towards Annual Accessibility conference (money $1,500.00 committed)
TOTAL: $10,613.45
Initiatives for 2012:
The Windsor Accessibility Advisory Committee is dedicated to continue its audits of corporate facilities and to provided recommendations and capital funding for retrofits to increase accessibility for persons with disabilities. The Committee is also eager to be involved in the Aquatic Centre project to provide valuable input and advice as to how to reduce and/or avoid barriers within the facility. With the enactment of the Integrated Standard it is important for the Committee to be involved in projects promoting and encouraging accessible employment opportunities and as such WAAC is also looking forward to the Face to Face program continuing within the coming year. The Annual Accessibility Conference provides wonderful opportunities for education regarding the importance of accessibility in the local community and it is an initiative that WAAC strongly supports. WAAC understands that budget dollars are very tight however given the enactment of the Integrated Standard; WAAC has a busy year ahead. In order to fulfill its initiatives and show the Corporation’s dedication to the importance of reducing barriers for our customers and employees with disabilities, it is requested that the Committee’s budget stay the same as in 2011.
Budget Request—Identify Type of Expense and Dollar amount:
Type of Expense: Dollar Amount: Contribution towards Annual Accessibility conference for 2012 $1,500.00 58
Accommodations- legislated requirement under the Ontario Human Rights Code (travel expenses, sign language interpreters, note takers $4,575.00 etc)
Face to Face Program- Job Shadowing placement initiative to promote $675.00 on the job experience and opportunities for individuals with disabilities TOTAL: $6,750
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Windsor Bicycling Committee
Business Plan and Financial Request for 2012 Budget Deliberations
REVISED
Name of Committee: Windsor Bicycling Committee
Mandate:
The purpose of the Committee is to enhance the safety and viability of bicycling in the City of Windsor. It acts as an advocate for the growth of bicycling as a form of recreation and transportation that is affordable, energy efficient, non-polluting, quiet, and promotes fitness. The Committee acts as an effective advisor to Council and City departments on matters relating to bicycling in Windsor.
How were previous funds spent? Provide history: -Purchased helmets, lights, bells and bottles for local events. Bike to Fireworks, Bike the bridge, bike train, public service announcements, bike to work week, rediscover your bike, Farmers market (bike inspections), video contest, earth day and police week. Education through the Children’s Safety Village. Education throughout schools.
Initiatives for 2012: We are looking to establish a facebook and twitter account to communicate with local cyclists. We are launching a “Go for Silver” campaign aimed at getting the City’s bicycle designation up from bronze to silver. This will include public service announcements. Other initiatives will include bike to fireworks, bike the bridge, bike to work, rediscover your bike (partnering with the Windsor Health Unit), earth day and any other events that the environment committees or local groups may undertake in 2012 that relate to cycling and our environment We will also look to partner with the Local School Boards and the Children’s Safety Village in an effort to build on safety education for elementary school children. Purchase bells, lights (promotional goods) for distribution at local events.
Budget Request—Identify Type of Expense and Dollar amount: Dollar Amount: Type of Expense:
Bike to Fireworks $ 600
Bike The Bridge – The 2011 event was hosted by the Detroit cyclists. $1,000 The 2012 event will be hosted by the Windsor Bicycling Committee and is anticipated participation from both U.S. and Windsor cyclists will increase.
Education – Provided $2,000 in 2011 to the Children’s Safety Village to $1,000
60 bus children to the Village to receive bicycle safety training. This year reduced the budget to $1,000 for the Children’s Safety Village.
Promotional goods (To be distributed at our events) – Purchase cycling $ 700 safety items such as bells, reflectors, leg bands.
Public service announcements (Go 4 Silver Campaign) – PSAs $1,000 relating to the promotion of cycling on the road rather than the sidewalks.
TOTAL: $ 4,300
Note: Any further reduction to the WBC budget will necessitate the elimination and/or cut back of the foregoing initiatives.
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Windsor Essex County Environment Committee
Business Plan and Financial Request for 2012 Budget Deliberations
Name of Committee: Windsor Essex County Environment Committee Mandate:
Mission Statement To protect and enhance the quality of the environment for residents in Windsor and Essex County by providing advice, guidance, and counsel to City and County Councils on policies and procedures and providing and supporting advocacy, community education and outreach programs.
Vision Statement WECEC is recognized as a credible and integral agent/component in regional environmental decision making and community engagement.
How were previous funds spent? Provide history:
Previous to WECEC hiring a part-time Coordinator, much of the budget had been carried over from 2010. Therefore in 2011 the Committee had a surplus amount of funding. These funds were spent on:
“Sustain This” public conference: $9,550.38 o Facility rental: $3,128.69 o Speaker fees/accommodations/travel: $6,270.07 o Brochure printing: $151.62 Black Oak public educational video: $293.80 Earth Day: $606.60 o Registration: $80.00 o Booth supplies: $526.60 Airport boardroom rental for monthly meetings: $621.50 Enviro Expo 2012: Approximately $1, 409.63 o Registration and both rental: $409.63 o Booth supplies: We have approximately $1,000.00 in the budget to spend on the booth. “Pat on the Back” Awards: $2,489.20 o Donations to local environmental groups: $2,000 o Facility rental and catering: $379.25 o Plaques for award recipients: $109.95 Provincial Environmental Advisory Committee Symposium in Durham: Approx. $1,000.00 o Registration: $100.00 o Hotel and transportation: We have approximately $900 in our budget to spend on this.
TOTAL spent in 2011: $15,971.11
Initiatives for 2012:
Currently, there is approximately $4,000 unaccounted for in the WECEC budget (as of November 4th). These funds belong equally to the City of Windsor and the County of Essex. We are requesting that the City of Windsor funds be carried over into our 2012 budget as we have initiated a renewable energy media campaign to be completed by Generator Design. This campaign will include a Public Service
62 Announcement as well as various media advertisements promoting renewable energy in our region. Although campaign production will start this year, bills may not be paid until 2012.
The Committee hopes to receive $4,000 from the City of Windsor and $4,000 from the County of Essex to complete their 2012 budget. WECEC will spend this $8,000 by continuing to advocate for and promote environmental issues in the region. This will be done by:
Continuing to meet monthly at the airport; Participating in Earth Day 2012; Hosting a public conference or speaker series with expert environmental speakers and panellists; Hosting the second annual “Pat on the Back” awards for small, local environmental organizations in Windsor/Essex County.
63 Budget Request—Identify Type of Expense and Dollar amount:
Type of Expense: Dollar Amount: Carryover of 2011 City of Windsor and County of Essex Funds Renewable energy media campaign $4,000.00 TOTAL $4,000.00
2012 Budget (50% City of Windsor and 50% County of Essex funded) Eleven monthly meetings at the Windsor Airport Boardroom $700.00 Earth Day 2012 $700.00 Public conference or speaker series on an environmental issue $4,100.00 Second annual “Pat on the Back” awards $2,500.00 TOTAL $8,000.00
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Windsor Heritage Committee
Business Plan and Financial Request for 2012 Budget Deliberations
Name of Committee: Windsor Heritage Committee
Mandate:
The Committee’s mandate is to advise City Council on “the identification, recognition, protection, enhancement and proper management of heritage resources” in the City of Windsor.
How were previous funds spent? Provide history: Participation in Ontario heritage conferences Historic designation plaques – now recognizing over 70 properties Historic designation by-laws – filing on property titles Summer heritage interns Special studies – updating Inventory for the new Register, with former heritage planner as consultant Membership in Community Heritage Ontario, the organization for municipal heritage committees Donations to Doors Open Windsor Initiatives for 2012: Update heritage neighbourhood walking tour brochures – Tourism Windsor Essex Pelee Island seeking cost-sharing Special studies, including an archaeological site on public land
Budget Request—Identify Type of Expense and Dollar amount: Dollar Amount: Type of Expense: Plaques for designated properties $1,000
Special studies, including archaeology $2,000
Ontario Heritage Conference, Kingston – one staff and one Committee $2,200 member to attend Heritage Canada Conference, Montréal – registration for one Committee $500 member or staff Legal – filing designation by-laws on title $300
Membership, publication (Community Heritage Ontario) $100
Update neighbourhood brochures – Tourism Windsor Essex Pelee Island $1,000
Copies – building archives, special publications $250
65 Clerk’s expenses (parking passes, etc.) $50
Contingency $400
TOTAL: $7,800
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