REGULAR COUNCIL MEETING, MONDAY, JULY 11,2005 at 6:30p.m.in the City of Campbell River Council Chambers (Main Level), 301 St. Ann's Road, Campbell River, BC. The agenda presents the recommendations extracted from the reports that comprise the agenda background package. To request a copy of a specific report, please contact the appropriate department.
OPEN PORTION OF THE MEETING TO FOLLOW THE IN-CAMERA BUSINESS AND PUBLIC HEARING.
PUBLIC HEARING AT 7:3 OPM Bylaw No. 3168, 2005 - 1340, 1480 Dogwood Street / 1413, 1415, 1417 & 1429 16th Avenue
IN-CAMERA BUSINESS: "THAT Council move In-Camera under the authority of Section 90 (1) (c) (e) (j) and (m) of the Community Charter. "
1. DELEGATIONS/PRESENTATIONS: (a) Campbell River Environmental Committee regarding Environmental Technical 7 Review - Quinsam Coal.
(b) Bob McLean and Tom Dishlevoy - Applicant and Architect regarding Major/Minor Development Permit - 2676, 2684 and 2658 South Island Highway. [See Item 3(e)]
2. STAFF REPORTS:
A. Administrator: (i) City Manger's June 27, 2005 Report regarding 2005 Strategic Plan 2nd Quarter 30 Update and Council Follow-up Report from April 1, 2005 to June 30, 2005.
"THAT Council accept the 2nd Quarter 2005 Strategic Plan and Council Follow-up Report from April 1, 2005 to June 30, 2005 as information. "
B. Municipal Services Division: (i) Public Works Manager's June 22, 2005 Report regarding CAN-NET Participation. 99
"THAT Council approve the City of Campbell River joining the CAN-NET network at a cost of $5, 000 for 2005 and that the monies come from the Equipment Reserve Fund. "
C. Corporate Services Division: (i) Statement of Revenue & Expenses as at May 31, 2005. (Circulated Separately)
"THAT the Statement of Revenue & Expenses as at May 31, 2005 be received. "
(ii) City Clerk's July 1, 2005 Report regarding TEAM Report Implementation. 112 "THAT the City Clerk's July 1, 2005 Report regarding TEAM Report Regular Council Meeting -Monday, July 11,2005 Page 2 Implementation be received as information. "
(iii) City Clerk's July 5, 2005 Report regarding OCP and Zoning Amendment Bylaws 114 3166 and 3167 (2221 Dalton Road).
"THAT the June 14, 2005 letter from Dalton Road residents be received and that Council decline the request to hold a new Public Hearing for Bylaws 3166 and 3167. "
(iv) Building Inspector's Report to June 30, 2005. 120
"THAT the Building Inspector's Report to June 30, 2005 be received. "
(v)Material Manager's July 7, 2005 Report regarding Request for Proposal No. 411 - 121 Baikie Island - Backchannel and Marsh Bench Project.
"THAT the 2005 Financial Plan be amended to include funding in account 01- 271823 for Baikie Island restoration projects, including the backchannellmarsh bench project and restoration plantings in the amount of $403,300.00 (BCRP - $80, 000, BC Hydro Regreening - $30, 000, Wal-Mart Regreening $8, 000, Nature Conservancy Canada - $285,300). The remainder of the funding will be used for restoration plantings. "
"THAT Council approve the award of RFP No. 411 - Baikie Island - Backchannel and Marsh Bench Project to Wacor Holdings Ltd. at an estimated total cost of $286,390 (GST and contingency excluded)."
(vi) Material Manager's July 5, 2005 Report regarding Tender No. 405 - Highway 19A - 124 Underground Hydro, Telephone and Cable Private Property.
"That Council approve the award of Tender No. 405 - Highway 19A - Underground Hydro, Telephone and Cable - Private Property to Raylec Power Ltd. at $266,450 (GST and contingency excluded). "
D. Community Services Division: (i) Community Services Director's and Corporate Services Director's June 20, 2005 126 Report regarding Municipal Contract Policing Resource Requests 2006/2007.
"THAT Council "Approve in Principle" the City RCMP Detachment 200612007 contract funding cap at $4, 785,940 @ 90% cost. "
(ii) Community Services Director's June 23, 2005 Report regarding 2025 City of 130 Campbell River Vision Plan.
"THAT Council approve the draft RFP and Terms of Reference for the 2025 City of Campbell River Vision Plan; AND FURTHER MORE, that Council approve a budget amendment for up to $20,000 in order to fund the 'plan" with $10,000 to come from contingency and $10,000 from account 01-211401 (original fire works fund). " Regular Council Meeting -Monday, July 11,2005 Page 3
(iii) Parks and Recreation Manager's July 5, 2005 Report regarding Grant-in-Aid Request 151 for the Campbell River Special Olympics.
"THAT Council approve the grant-in-aid request from the Campbell River Special Olympics for $500 for the use of the Sportsplex for their Howie Meeker Special Olympic Golf Classic banquet being held August 20, 2005.'"
(iv) Parks and Recreation Supervisor's July 7, 2005 Report regarding Legacy 153 Landmarks - Price Increases.
"THAT Council approve the rate increases for the Legacy Landmarks memorial contribution program."
3. BYLAWS AND PERMITS: (a) Cemetery Amendment Bylaw No. 3175, 2005. 154
"THAT Cemetery Amendment Bylaw No. 3175, 2005 be adopted.
(b) Zoning AmendmentBylaw No. 3168, 2005 (1340, 1480 DogwoodStreet/1413, 156 1415, 1417 & 1429 16th Avenue).
"THAT Zoning Amendment Bylaw No. 3168, 2005 (1340, 1480 Dogwood Street/1413, 1415, 1417 & 1429 16th Avenue) receive third reading and be adopted.
(c) Planner Fitch's June 28, 2005 Report regarding Development Variance Permit - 1030 158 9th Avenue.
"THAT Council approve Development Variance Permit DVP-05-09 for 1030 9th Avenue to vary Section 8.3 of Subdivision Bylaw 1340, to permit a lot line adjustment application for a 3 metre wide panhandle portion for a commercial property. "
(d) Planner Buck's July 6, 2005 Report regarding Development Variance Permit - 232 174 Twillingate Road.
"THAT Council approve Development Variance Permit DVP-05-08 for 232 Twillingate Road, to vary Sections 33.5 and 33.8 a, b and c of Zoning Bylaw 2700, 1998 to reduce the required side yard from 3.0 metres to 1.9812 metres for the existing dwelling and to permit the construction of a secondary dwelling in excess of 90 square metres with more than two bedrooms which is not architecturally compatible with the principal residence. "
(e) Planning Services Manager's July 5, 2005 Report regarding Major/Minor 185 Development Permit - 2676, 2684 and 2658 South Island Highway.
"THAT Council approve Major Development Permit MJP-05-08 for 2676, 2684 and 2658 South Island Highway (Remainder of Lot 2, District Lot 219, Comox District, Plan 5962; Lot 3, District Lot 219, Comox District, Plan 5962; and Part of Lot 1, district Lot 219, Comox District, Plan 58564. 11 Regular Council Meeting - Monday,July 11,2005 Page 4
(f) City Clerk's July 5, 2005 Report regarding Officer's Designation and Establishment 223 of Duties and ResponsibilitiesBylaw 3177, 2005.
"THAT Council give first three readings to Officer's Designation and Establishment of Duties and Responsibilities Bylaw No. 3177, 2005. "
(8) City Clerk's July 2, 2005 Report regarding 2005 Election. 227 "THAT Council give first three readings to Election Bylaw No. 3178, 2005. "
"THAT Council approve School Trustee Election Agreement with School District No. 72."
"THAT Kaylene Simmons be appointed Deputy Chief Election Officer for the 2005 City of Campbell River and School District No. 72 General Local Election. "
4. CORRESPONDENCE Items of correspondence for Council consideration.
(a) "THAT the June 14, 2005 letter from The Honourable Stephen Owen, Minister of 237 Western Economic Diversification and Minister of State (Sport) regarding establishing a meeting date to discuss funding be received. "
(b) "THAT the June 29, 2005 letter from Joan Sell, Sierra Club of Canada, Quadra 240 Group, regarding Norske Canada Application for amendment of Permit PA-03341 to authorize coal as an auxiliary fuel be received. "
(c) "THAT the June 29, 2005 correspondence from Frank Leonard, Chair, Municipal 248 Finance Authority of BC regarding Surplus Repayment Issue 33 - Term 20 be received. "
(d) "THAT the July 5, 2005 correspondence from Patrick N. Marshall, Rivercorp 249 General Manager regarding Second Quarter Operating Report 2005 be received. "
(e) "THAT the July 5, 2005 correspondence from James Warren, Manager of 260 Legislative Services, Regional District of Comox-Strathcona regarding Coastal Community Network Membership be received. "
(f) "THAT the July 5, 2005 correspondence from Premier Gordon Campbell regarding 266 the 2005 Convention 'Celebrating our Legacy, Charting our Future'from September 26th to 30th at the Vancouver Convention Centre be received. "
(g) "THAT the July 3, 2005 correspondence from Director Aaron Dinwoodie, President, 268 Union of British Columbia Municipalities regarding Community Wildfire Protection Planning Grant Application be received. "
5. MAYOR'S REPORTS:
6. COMMISSION/COMMITTEE REPORTS: (a) Finance and Personnel Committee's June 23, 2005 Report regarding amended Audit, 270 Finance and Personnel Committee Terms of Reference. Regular Council Meeting- Monday, July 11,2005 Page 5 6. COMMISSION/COMMITTEE REPORTS: "THAT Council adopt the amended Audit, Finance and Personnel Committee Terms of Reference as recommended by the Fiannce, Audit and Personnel Committee. " 7. MINUTES: (a) June 20, 2005 Regular Council Minutes. 272
"THAT the June 20, 2005 Regular Council Minutes be adopted. "
(b) June 27, 2005 Special Council Minutes. 278
"THAT the June 27, 2005 Special Council Minutes be adopted. "
(c) June 28, 2005 Special Council Minutes. 280
"THAT the June 28, 2005 Special Council Minutes be adopted. "
(d) July 4, 2005 Special Council Minutes. 282
"THAT the July 4, 2005 Special Council Minutes be adopted.
8.OTHERMINUTES: (a) June 23, 2005 Advisory Planning Commission Minutes. 284
"THAT the June 23, 2005 Advisory Planning Commission Minutes be received. " 9.UNFINISHEDBUSINESS:
10. NEW BUSINESS:
11. INFORMATION: Information items presented to Council.
(a) "THAT the June 16, 2005 correspondence from Pam Silver, Stewardship Forester, 287 Ministry of Forests advising that the District Manager, Campbell River Forest District, proposes to identify Karst Resource Features, Recreation Resource Features, establish Visual Quality Objectives and establish Recreation Sites and Trails and Interpretative Forests for the Campbell River Forest District be received. "
(b) "THAT the June 24, 2005 correspondence from Barry Peters, Community Advisor 289 DFO, The Oceans Day Committee thanking all volunteers, funders and partners for helping out with Oceans Day be received. "
(c) "THAT the June 30, 2005 correspondence from Ken Vance, Senior Policy Analyst 290 and Jared Wright, Policy Analyst, Union of British Columbia Municipalities regarding New Riparian Areas Regulation - Extension granted to March 31, 2006 be received. "
(d) "THAT the Campbell River Visitor Info Centre Visitor Analysis Sheet be received. " 292
(e) "THAT the June 28, 2005 correspondence from Ruth Masters regarding banning of 294 fireworks in the City be received. " Regular Council Meeting -Monday, July 11,2005 Page 6
(f) "THAT the June 28, 2005 letter from Cindy Fife, Unit Forester, Cascadia Forest 295 Products Ltd, regarding their 2004 performance be received. "
12. ADJOURNMENT: "THAT the meeting adjourn. " PUBLIC QUESTION PERIOD: No Public Question Period will be held during the six months prior to an election. Campbell River Environmental Committee
July 8, 2005
Mayor Nash and City Council City of Campbell River 301 St. Anns Campbell River, B C
To the Mayor and Council:
Please find enclosed letter, brief, supporting documentation and 8 requests that we made to Mr. Huber Bunce (Chairman of the Environmental Technical Review Committee of the Quinsam Coal Project) on April 28, 2005. As of this date Mr. Bunce has not replied to our letter. We are requesting that the Mayor and Council write to Mr. Bunce requesting that he respond in writing to our April 28th letter with specific attention being directed to the 8 requests that we have made. We are also requesting that you send a copy of this letter to the British Columbia Minister of Environment and our local MLA.
Thank youfor considering our requests.
Sincerely,
Stan Goodrich, Vice-present CREC Campbell River Environmental Committee April 28, 2005
Mr. Hubert Bunce, Chairman ETRC Ministry of Water, Land and Air Protection COPY 2080A Labieux Road Nanaimo B C V9T 6J9
Dear Mr. Bunce,
Re: Quinsam Coal
Thank you for inviting Gordon McLaughlin and me to a meeting with the Quinsam Coal Director of Environment, Mr. Dave Selent, at the Campbell River District Office on March 11, 2005. This meeting was in response to our letters to you and Quinsam Coal of January 10, 2005. As I said at the meeting, we would be writing to you summarizing the things that we expressed to you at the meeting and any additional concerns that our group had regarding the Quinsam Coal project.
In view of the length of the material to be presented we have decided to present it as a report. Please find this report as well as a list of requests enclosed with this letter.
Sincerely,
Stan Goodrich, vice-president CREC Gordon McLaughlin, president CREC
cc: Quinsam Coal Corporation District of Campbell River Comox/Strathcona Regional District Quinsam Hatchery Department of Fisheries and Oceans Canada Media Rod Visser Ms ClaireTrevena Phillip Stone Premier Gordon Campbell
8 CAMPBELL RIVER ENVIRONMENTAL COMMITTEE'S CONCERNS REGARDING THE QUINSAM COAL PROJECT AS OF APRIL, 2005
SUMMARY
* The Ministry of Water Land and Air Protection reviewed their Water Quality Guidelines for freshwater aquatic life last year.It was decided that the guidelines should not change and that 100 mg/L for dissolved sulphate should continue be the maximum concentration which should not be exceeded at any time.
* Sulphates within the Long Lake area of the Quinsam River system have significantly exceeded the Provincial Criteria of 100 mg/L each year since 1997. Before the mine went into operation the sulphates averaged between 1 and 2 mg/L.
* The raise in sulphates has been linked to a phytoplankton change in Long Lake and more recently Middle Quinsam Lake by a Ministry of Water Land and Air biological consultant.
* The Quinsam Hatchery is continuing to stock the Long Lake area with Coho but because of Federal Government budget cutbacks the Coho must now be released at an earlier age when they are more dependent on the natural food supply in the lake.
* Quinsam Coal has not demonstrated that they can successfully mitigate sulphates escaping from the mine site and entering the Quinsam River system via Long Lake. An applicable treatment system still appears to be a long way off.
* Quinsam Coal is planning two mine expansions which have the potential to release yet more sulphates into the Long Lake area.
* CREC is opposed to any further mine expansions until Quinsam Coal has successfully demonstrated that they can mitigate sulphates within the Quinsam River system especially Long Lake.
* In December of 2003, Quinsam Coal's settling pond #4 failed releasing its entire effluent contents into the watershed in less than 48 hours.
* As a result the Ministry of Water Land and Air Protection issued the company a warning letter which included a directive for Quinsam Coal to update their Environmental Procedures Manual (EPM).
* A record search indicates that on May 17, 1999, Quinsam received a letter from the Ministry of Water Land and Air Protection (Formerly M.O.E.) indicating that their EPM was "inadequate and should be updated." The 1999/2000 annual report produced by the company which was printed sometime after April of 2000, indicated that the EPM still had not been updated but would be "sometime in the future." Our group could find no evidence that it had been updated before the spill of December 2003 and the
0 d
subsequent warning letter.
* The consulting firm that investigated the spill on January 13, 2004, recommended that the alder trees that were uprooted by the spilling effluent be replanted or replaced. As of March 11, 2005, by the company's own admission the trees had not been replaced.
* Despite assurances from the chairman of the ETRC in Julyof2004, that every attempt would be made to release the minutesfromthe annual ETRC meeting in a timely fashion it took approximately 10 weeks for them to be released this year.
* The regional environmental protection manager's annual report that appeared in the Courier/Islander in February of 2005, listed four "significant violations" of Quinsam Coals permits. More than 124 other violations occurred but were not considered significant.
* The reason these violations were not considered significant by the regional environmental protection manager is because in December of 1999 Quinsam Coal applied for amendments to their pollution control permits. The regional environmental protection manger informally approved these amendments.
* The paperwork to formalize these amendments was not completed by the regional environmental protection manager until July of 2004.
* Between December of 1999 andJuly of 2004 Quinsam Coalwas able to exercise (and did exercise) the privilege of discharging effluent into the watershed for more days per yearthan theywere payingfor. (Actuallythey exercised this privilege for a considerable length of time before applying for the permit amendment.)
* By not completing the paperwork on these permit amendments for four and one half years, the province lost approximately $20,000. plus interest in fees.
* Our group considers this to be a government subsidy to industry at the environment's expense and we are opposed to it.
Based on the above information we have made a number of requests to the regional environmental protection manager which can be found at the back of this report.
SULPHATES
We continue to be concerned about the sulphates that are originating at the mine site and leaching into the Quinsam watershed. Most heavily impacted is Long Lake and it is here that average sulphate concentrations have exceeded the provincial government regulations especially toward the bottom of the lake each year since 1997. As we have stated before, Long Lake is of particular concern to us because the Quinsam Hatchery uses it for its Coho colonization program.
We are pleased to see that the ETRC has recommended additional sulphate monitoring in the mine area to help determine sources. We are also pleased to see that further study is to take place on treatment options. Having said that, based on the ETRC meeting minutes and the discussion we had with the two of you we are disappointed to learn that any concrete, application of a practical plan to treat the sulphates still appears to be a long way off. That is especially troubling considering the fact that the company is planning what appears to be two major mine expansions. We must ask, considering the fact that the company has not been able to completely identify the sources of sulphates escaping from mine sight, or a method of treatment for them, how can it be insured that these expansions, will not result in further sulphates escaping into the area around Long Lake which is already overtaxed with them according to your ministry's own guidelines.
To further compound the problem, because of federal government budget cutbacks to the salmonid enhancement program, the Quinsam Hatchery is releasing fewer Coho into the Long Lake area this year. They are also forced to release them in June rather than September meaning that they will be younger and smaller and more dependent upon the natural feed in the system. (Personal conversation with manager, Quinsam Hatchery, March 2005) Considering these changes it remains more important than ever to keep Long Lake and the surrounding areas in as unaltered and pristine a condition as possible.
While on the subject of sulphates in Long Lake, we must call your attention to a couple of apparent disparities that we have observed between the memorandum that you read to our city council on May 25, 2004 and the your ministry's actual document, "Ambient Water Quality Guidelines for Sulphate," November 2000. Your memorandum states: "To use an analogy the sulphate level of 100 mg/L is like a cautionary 'yellow light' and the response of the ETRC and the committee has been at a level appropriate to it's significance." (Reference #1)
The actual guidelines state: "To protect freshwater organisms in British Columbia, a water quality guideline of 100 mg/L for dissolved sulphate, measured as SO4, is recommended. This guideline is a maximum concentration that should not be exceeded at any time." (Reference #2)
Your memorandum states: "The receiving environment criteria represents 1 /10th of the concentration at which impacts of sulphate were observed in freshwater mosses." (Ref. #3)
The actual guidelines state: "A German study demonstrated that a concentration of 100 mg/L SO4 was toxic to the aquatic moss,Fontinalis antipyretica,a species which is known
11 I/
to be widely distributed throughout BC. Toxicity of SO4 to four other species of aquatic moss ranged from 100 up to 250 mg/L." (Ref. #4)
We are aware that this study and other studies used in establishing the B C guidelines for sulphates as they pertain to freshwater aquatic life have been challenged by people associated with the mining industry. As a result your ministry conducted a major review of its guidelines last year.It was decided that they should not change. Based on this decision our group has to assume that the guidelines mean what they say, 100 mg/L is the maximum concentration that should not be exceeded at any time.
During the 2002/2003 annual reporting period sulphates averaged over 100 mg/L at all four depths sampled in Long Lake. The lower two depths averaged 165 mg/L and 172 mg/L. Because these are averages it is safe to assume that peak concentrations were considerably higher. The 2003/04 sulphate numbers in Long Lake are somewhat lower but still averaged 140 mg/L and 131 mg/L at the bottom two depths. (2003/04 Annual Water Quality Monitoring Report, Navus Report, page 72. Ref. #5)
What effects the sulphates are having, or could have, on the aquatic life of Long Lake and the surrounding area we don't know. Considering all of the above information, however, we are opposed to any further mine expansions until Quinsam Coal has demonstrated that they can successfully mitigate the sulphates within the Quinsam River system especially Long Lake.
We notice that the DFO representative at the ETRC meeting requested the report of a study done by your biologist on the health of the water shed. Our understanding is that this study was done in late 2002 or early 2003. We have also been waiting for this report. We appreciate what you said about your ministry needing to vet all reports before they have been released but two years is a long time to have to wait for information. Could you please send us the report or a draft of the report or if nothing else a copy of the raw data taken.
SPILL OF DECEMBER 2003
Our group is also concerned about the unregulated release of water (spill) that took place in December of 2003, in which the entire contents of settling pond #4 drained into the receiving environment. We note that following the spill you issued a warning letter to Quinsam Coal requiring them to update their environmental procedures manual (EPM). (ETRC minutes, November 2004) According to the 1999/2000 Navus Report, on May 17, 1999, Quinsam Coal received a letter from your ministry stating that their EPM was "inadequate and should be updated."This Navus report, which would have been printed after April of 2000, noted that the EPM had not yet been updated but would be done sometime in the future. (Ref. #6) We can find no evidence that it was updated. Would you please indicate to us whether on not this manual was updated to your satisfaction before December of 2003 when the spill
12 a
occurred.
We were disappointed to learn at the March 11, meeting that at least one major part of the recommended environmental remediation has not been implemented. As you will recall the spill was investigated by the company's consultant, Golder Associates, on January 13, 2004. One of the recommendations was to replant the alder trees that had been uprooted to prevent further scouring of the water course below the pond. (Ref. #7) We expected this to be done over a year ago, but as of our meeting it hadn't.
The Golder Report also recommended that the materials that were deposited as a result of the spill along the sides of the channel be removed or graded, and that finer materials within the channel be capped with courser substrate to assist with their stabilization and to prevent their re-suspension. (Ref. #7) Would you please tell us if these two recommendations have been implemented and what your expectations are regarding planting of the alder trees. (The minutes of the ETRC meeting make no mention of these matters.) Please also send us a copy of the warning letter that you sent to the company.
MINUTES
Despite your assurances to us in July of last year that every effort would be made to ensure the minutes of the ETRC meetings were released in a timely fashion, the minutes from the November 24, 2004 meeting arrived at the District of Campbell River office on March 9, 2005. (Ref. #8) Because your meetings are not open to the public a group such as ours has no knowledge of what is taking place other than through these minutes. We notice that a representative of the Ministry of Mines suggested holding the ETRC meetings in public as they are done regarding other mine sites around the province. We strongly support this suggestion. This would allow members of the public to take their own minutes and possibly ask their own questions.
WATERSHED SPECIFIC CRITERIA FOR SULPHATES
We also-notice from the minutes that Quinsam Coal would like to develop watershed specific sulphate criteria for the Quinsam River. We realize that talking against watershed specific criteria is a little bit like talking against apple pie. Having said that, we are not sure what the purpose of this is. To quote your ministry biologist,
"looking at a watershed specific sulphate objective for the Quinsam is not likely to prove valuable. The provincial criteria for sulphate of 100 mg/L was based on soft water such as that found in the Quinsam system. As a result, the watershed specific objective would simply match the provincial criteria.If the Quinsam system had naturally harder water, a watershed specific object might prove valuable. However, that isn't the case." (John Deniseger, ETRC meeting minutes 2000) (Ref. #9)
13 V
Considering his statement and the fact that the natural sulphate concentrations within the system averaged between 1 mg/L and 2 mg/L it seems to us that the task is clear. Reverse the sulphates and get them below 100 mg/L and as close to between 1 and 2 mg/L as possible.
Should Quinsam Coal attempt to develop watershed specific criteria for sulphates we strongly support the suggestion by the District of Campbell River's Water Quality Specialist, Jennifer Brunn, that the criteria "be put before the local community for review and input". (ETRC minutes November 24, 2004) The mine may belong to the company but we believe the River belongs to the people.
PERMIT VIOLATIONS
The 2003/2004 Water Quality Monitoring and Reclamation Report (Navus Report) indicates that during the latest monitoring year there were two violations of Quinsam Coal's permit in terms of total suspended solids. There were 38 violations in terms of pH, 29 permit violations in terms of permitted maximum flow per day and 59 violations regarding permitted average flow per day. (Ref. # 10) In addition there were permit violations that involved Quinsam Coal discharging effluent outside of their 180 day window. (Ref. # 11) The Navus report does not list the exact number of the latter violations. We assume that they were too numerous to specify.
Yet in the regional environmental protection manager's yearly report the people of Campbell River and the surrounding area which appeared in the Campbell River Courier on February 16, 2005, only four "significant' violations are mentioned. (Ref. # 12)Obviously the other 124+ violations are considered insignificant. The reason you gave us in the past for not reporting the vast majority of permit violations is that you considered them to be insignificant because Quinsam Coal had applied for amendments to their permits which would have brought the company into compliance. The regional environmental protection manager had informally granted these amendments but had not completed the paper work to make them official. We believe that violations are violations and should have been reported as such.
PERMIT AMENDMENTS
Quinsam Coal originally applied for a permit amendment to increase the upper pH limit of their effluent in pond #4 from 8.0 to 8.5 in December of 1999. (1999/2000 Monitoring Report page i) (Ref. # 13) This was of concern to us in that the pH had been gradually raising in both Long Lake and Middle Quinsam Lake. A significant part of these changes was attributable to settling pond effluent. (Water Quality monitoring and Reclamation Report 2002/2003 Page vi, Ref. # 14) Both raising pH and sulphates had been previously linked to the phytoplankton change that has been occurring in the Long Lake. (Chemical and Phytoplankton Changes Associated with Coal Mining in the Vicinity of Long Lake near Campbell River, Taekema, December 2002, pages 13 and 14)
14 During December of 1999 the company also applied for an amendment in their permit to allow them to increase the number of days that they were allowed to discharge effluent into the watershed from 180 to 365. (Ref. # 15) This was of concern to us because it meant that the company would no longer have to restrict their discharge to the winter low biologically productive time.It would mean that they could discharge at any time of the year including dry periods when the river flows are low and less able to dilute effluents. We note that both the representatives from the Department of Fisheries and Oceans on the ETRC stated concerns about these permit changes. (Minutes ETRC, October, 2003)
However by your own admission, the regional environmental protection manager had previously decided to informally grant these amendments. As a result you did not ticket the company for violations of the permit that was in place or even mention them in your annual reports to the people that you submitted to our local newspapers each year. Although the applications were submitted in December of 1999, your office did not complete the necessary paperwork to make them official until July of 2004. (Telephone message from chairman ETRC, March, 2005)
This means that from December 1999 to July 2004, the company was able to exercise (and did exercise) the privilege of discharging effluent into the watershed, for more days than they were paying for. Actually Quinsam Coal had been discharging effluent outside of their 180 day window for some time previous to their applying for a permit amendment. As the Ministry of Water, Land and Air Protection's budget has been severely cut in recent years we believe that the fees for this permit modification should be retroactive at least to the time that the company made application for this change.
According to the information you gave us the cost of a 180 day permit is $3000. per year. The cost of a 365 day permit is $7500. per year which amounts to a difference of $4500. per year. From December 1999, to July 2004, is at least four and one half years. This means that the lost revenue amounts to approximately $20,000. plus interest. We consider this to be a government subsidy to industry at the environment's expense and we are opposed to it.
15 REQUESTS TO THE MINISTRY OF WATER, LAND AND AIR PROTECTION
(1) Please send us a copy of the report on the study done by your biologist in late 2002 or early 2003 regarding the health of the Quinsam watershed.
(2) Please provide us with a written statementas to which of theremedial recommendations contained in the Golder Report of the spill that occurred at the mine site in December 2003, regarding the channel downstream from pond #4 have been implementedto yoursatisfaction. Pleaselist month and year of completion.
(3) Please provide us with a written statement as to what your ministry's expectations are of the company regarding replanting alder trees which was also recommended in the above mentioned report,but not replanted as of March 11, 2005.
(4) Please send us a copy of the warning letter that you sent to the company following the spill of December 2003, in which you direct them to up grade their environmental procedures manual
(5) Please provide us with a written statement as to whether Quinsam Coal upgraded their environmental procedures manual to the ministry's satisfaction between May 17, 1999 and December 20 - 22, 2003 when the spill took place.If the answer is yes, please list month and year.
(6) Please open all future Quinsam Coal ETRC meetings to the public.
(7) Please ensure that the public has an opportunity for review and input into any site specific water objectives for sulphate in the Quinsam River system.
(8) Please make the fees for the increase in Quinsam Coals permit regarding discharge duration retroactive to December of 1999.If this is not possible please inform us and we will ask Quinsam Coal to donate a like sum to one of our local volunteer groups performing salmonid enhancement work.
16 REFERENCE # 1 REFERENCE# 3
As a result of ETRC recommendations the annual report submitted by the company has substantially improved to include better interpretation of the data collected and the associated trends. The ETRC has recommended that additional action be taken by the company to mitigate, contain and treat sulphate at the mine site. The company has taken a number of actions in this regard including the lining of the wash plant ditch, development of a sulphate treatment system in the North Mine area and development of sulphate treatment systems in the South Mine area.
In addition MWLAP completed an assessment of the phytoplankton community in Long Lake which found that while certain phytoplankton that prefer a sulphate environmenthave increased in Long Lake the overall diversity of the phytoplankton community has not changed substantially.
A distinction must be made between permit limits and receiving environment criteria.
There is no specific permit requirement relative to the discharge of sulphate included in PE- 7008.
In 2000 MWLAP set a receiving environment criteria of 100 mg/L for sulphate. The __._province is believed to be the only jurisdiction in North America to have a standard for sulphate in the receiving environment. The level was set at 100 mgfL based upon relatively limited data. The province is currently considering a review of this criteria based on concerns raised by other parties. The sulphate limithas no legal standing. The criteria is not site specific and is applied to all soft water regions of the province.
41To use an analogy the sulphate level of 100 mg/L is like a cautionary "yellow light" and the response of the ETRC and the committee has been at alevel appropriate to it's significance.
Both permit limits and receiving environment criteria incorporate significant levels of "insurance" before which any noticeable receiving environment impact will be occur.
VIP 3 The receiving environment criteria represents 1110' of the concentration at which impacts of sulphate were observed in freshwater mosses. Sulphate levels in the Quinsam Riier watershed have not had any impact on the fisl'tpopulation of the watershed.
Response of the ETRC in 2003
The CREC correctly notes an error in the public notice which states that to paraphrase "according to the 02 03 report sulphate levels in Long Lake had decreased from the previous year". In fact, the company's report correctly notes that the sulphate levels in Long Lake had increased from the year previous. The error occurred because at the time of writing the
17 May 17, 2004 AMBIENT WATER QUALITY GUIDEUNES FOR Page: 6 SULPHATE.htrn :oncentration of up to 500 mg/L sulphate in water to be used for drinking is adopted from the BC Ministry of Health I Health Canada recommended drinking water guideline for sulphate as it is dispensed at the consumer's tap. This is aesthetic objective based on taste considerations. Health Canada also advises that concentrations exceeding 500 /L may cause a laxative effect in some individuals.
adopt this same concentration as a drinking water quality guideline for ambient waters. Even with advanced water itment, other than reverse osmosis, sulphate concentrations will not be reduced at the consumer's tap.
FRESHWATER AQUATIC LIFE REFERENCE #2 rotect freshwater organisms in British Columbia, a water quality guideline of 100 mg/L for dissolved sulphate, 'lured as SO4, is recommended. T1 s guideline is Lm ximum concentr tIortaLsould not be exceeded at any e. ere is conflicting evidence over the sensitivity of aquatic mosses to sulphate. Therefore, it is recommended that for terbodies with concentrations of dissolved sulphate that exceed 50 mg/L as a result of anthropogenic sources, the filth of aquatic moss populations should be checked on an occasional basis. ITIONALE e guideline is based primarily on three studies which investigated the effects of sulphate on freshwater organisms. ese are as follows:
1. One studyreported 1-, 2-, 3-, and 4-d LC50s of 2000, 1000,500, and250 mg/L for SO4, respectively, and LCD's,noeffect, of 500,100,100,and 100mg/L, respectively, for striped bass,Morone saxitilus,larvae. 2. Unpublished data from a series of toxicity tests performedby thePacific Environmental Science Centre (PESC)for theBC MinistryofEnvironment, Lands and Parksin 1996 showed that theamphipod,Hyalella, was sensitive to sulphate in soft water (25mg/L as CaCO3)but not in medium (100mg/L as CaCO3)to hard water (250mg/L as CaCO3). PESCreported96-h LC50s forHyalella in soft, medium and hardwater of 205, 3711. and 6787 mg/L SOg,respectively. w xlali ^guideline of 100mJ/L provides yrotectionwith a 2:1 4 water,anUa significantly greatersafety factorin waterswithgreater aress, w c are REFERENCE # dit BC. 3. A German study demonstated that a concentration of 100mg/L SO4 wastoxic to the aquaticmoss,Fontinalis antipyretica,a species which is known to be widely distributed throughoutBC. Toxicity of SO to four otherspecies of aatic moss ran &2d from 100 u to 250me/LThere are more recent data that conflict with these earlier data from the German study, buta sensitivity o the endpointeffect ofthe newer data is in question. 4. There is some anecdotal evidence that elevated sulphatelevels,an average of 71 mg/L sulphate with a range of 27.7 to 189mg/L, can stimulate large sulphur bacteria growths, which can cover creek beds and result in significant changes to the macroinvertebratecommunity.Anecdotal evidence is not usedto derive water quality guidelines due to the absence of scientific defensibilityof suclii iinformation.-However,such information is worth noting to provide the impetus to stimulate the necessary future research into such observations. turn To The Table of Contents
'PLICATION OF GUIDELINES
:re is some evidence that increased water hardness ameliorates sulphate toxicity which may allow for asite-specific )hate objective that is less stringent than the guideline recommendedhere. To adjustthe guideline recommended to take local conditions intoconsideration, the BC Ministry Of Environment,Lands and Parks publication, ?thuds for Deriving Site-Specific Water Quality Objectives in British Columbia and Yukon " should be owed.
mailbox:/Macintosh%20HD/System%2OFolder/ Preferences/Netscape%20Users/Kay%20Goodrich/
18 ion 7.0:ReceivingWater QualityResults and Discussion REFERENCE # 5 Page 72 insam Coal Corporation 2003/04 Monitoring Report
in Long Lake as it was in Middle Quinsam Lake.] For the 2003/04 report period, sulphate concentrations averaged 72 mg/L, 93 mg/L, 140 mg/L, and 131 mg/L at the 1 m, 4 m, 9 m, and bottom depths, respectively. The 2002 averagesulphate concentrations were 103 mg/L, 114 mg/L, 165 mg/L and 172 mg/L at the 1 m, 4 m, 9 m, and bottom depths, respectively. Hardness concentrations averaged 70 mg/L, 85 mg/L, 117 mg/L and 109 mg/L the 1 m, 4 m, 9 m, and bottom depths, respectively. The peak sulphate concentrationfor this reporting period was 148 mg/L at bottom,which is lower than the peak concentrations recorded between 1998 and 2003.
The seasonal trend for sulphate and hardness concentrations appears to consist of a general increase from April to September, with the highest concentrations occurring in September for the 1 and 4 metre depths. This increase likely results from a decrease in dilution that occurs during the summer months. The bottom depths, which generally experience a lack of vertical mixing during the sampling season, tended to vary, with the highest concentrations generally occurring in April and May or August and September.
Since 1997, the average monthly sulphate concentrations in Long Lake have exceeded the 100 mg/L Provincial criteria for sulphate. The shallow depths have exceeded the criteria since 1997 during the late summer/fall months, while the deeper depths have exceeded the criteria since 1997 during all the sampling months (April - September).
The water chemistry of Long Lake is influenced by inflows from No Name Lake (NNO), Settling Pond #1 effluent, groundwater, and changes in flushing, dilution and vertical mixing.It would be difficult to pinpoint the causes of changes in lake chemistry that occur during a sampling season as influents may not have an immediate impact on the lake water quality.Influent sources such as the Long Lake Seep and Settling Pond #1 did not provide indications of corresponding decreases in sulphate, hardness and pH. Concentrations were comparable to the previous year, although there was a slight decrease in sulphate that occurred at LLS and a slight decrease in pH that occurred at Settling Pond #1 over the report period. Other influent sources such as from No Name Lake indicated a decrease in sulphate from the previous year. However, sulphate levels at No Name Lakeare significantly lower than levels in Long Lake (section7.7)and arenotlikelyan important contributor to the increased sulphate concentrations that have been documented in Long Lake in recent years. A review of the flow data from the outlet of Long Lake (LLO) indicates thatan increase in average monthly flow occurred this year in comparison to last, during the spring, fall and winter months. This 19 Quinsam Coal Corporation REFERENCE # 6 Page iv 1999/00 Monitoring Report
Analysis of the 2 North coarse middling material reveals an average NNP value of 81.28 tons/1000 tons of material. As expected, the average NNP has increased significantly from the previous year due to the disposal of the PAG 4 South middling material in the 3 South Pit. There were no samples taken from the 2 North material that indicated anegative NNP value.
The total precipitation recorded for the minesite during the report period was 551 millimeters. The actual precipitation was greater, however, due to computer problems, some data was missing. There were five notable rain events during this report period. The first eventoccurred on October 12"', the second and third occurred during the secondweek of December, the fourth event occurred of February 22' and the last event occurred on March 22'
Ditches and culverts were cleaned when necessary. The Quinsam River bridge approach ditches have been cleaned during the summer of 1999. Grading on roads was done to ensure proper drainage.
There were no surface disturbances in the 1999 reclamation year and there was no application of fertilizer or seed during the 1999/00 report period.
The environmental procedure manual (EPM) was updated and submitted for review in March of 1998. On May 17, 1999, Quinsam received a letter from Ministry of Environment stating that the updated version of the EPM was inadequate and should be updated again to include missing information. The EPM has not yet been updated to include these changes but will be done sometime in the future.
20 REFERENCE # 7
Quinsam Coal Corporation January 23, 2004 Mr. Dave Solent -4 04-1414-002 naturally filtered the materials introduced from the unregulated release of water and that any environmental receptors potentially disturbed by this event will recover.
4.0 RECOMMENDATIONS
Itis recommended that materials that have been deposited along the sides of the constructed channel should either be removed or graded to prevent introduction to the watercourse. The finer materials within the constructed channel should be capped with coarser substrate to assist with their stabilization and prevent their re-suspension in the water column.The alder trees that were uprooted should be replanted or new stock should be planted to help stabilize the exposed materials and prevent further scourin of the water icould be done as part of the remediation measures for the dam and decant structure.
5.0 CLOSURE
We trust that we have provided the necessary information for your review of the potential impacts from the unregulated release of water from Settling Pond #4 at the Site. Please contact the undersigned at (250) 881-7372 if you have any questions regarding the content of this letter report.
Yours very truly,
GOLDER ASSOCIATES LTD.
Gina Lemieux, B.Sc., R.P.Bio. AquaticBiologist
Dave Munday, R.P.Bio., MBA Associate, Senior Reviewer cc: Mr. Hubert Bunce, Ministry of Water, Land and Air Protection
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Golder Associates
21 REFERENCE# 7 Quinsam Coal Corporation January 23, 2004 Mr. Dave Selent - 5 - 04-1414-002
E ss pipe Previously expt s11iIp- ond rlisan i lire
Margins oftlepecited materials on channel banks
Excavated section of dam PHOTOGRAPHI
Facing downstream of dam from atop dam crest.
PHOTOGRAPH2
Close up of constructed channel and deposited fine materials in watercourse and coarser materials on channel banks.
Golder Associates 22 RECEIVED REFERENCE# 8 MAR 0 q 2005
ENGINEERINGDEPARTMENT MEETING MINUTES District of Campbell River
Subject: Environmental Technical Review Committee Meeting
Date: November 24, 2004
File: PE-07008
Location: Quinsam Coal Mine Site Office, near Campbell River
Time: 10:30 am
Attendees: Paul Krivokuca Quinsam Coal Corp., Campbell River (until 11:30). Dave Selent Quinsam Coal Corp., Campbell River Rom Santos Quinsam Coal Corp., Campbell River Jeffrey Fillipone Golder Associates, Victoria Stevii Greschuk Navus Environmental Consulting, Campbell River Kim Bellefontaine Mining Division, MEM, Victoria John Errington Mining Division, MEM, Victoria Jennifer Brunn District of Campbell River Mike Hagen Environment Canada, Vancouver Dave Ewart Quinsam Hatchery, DFO, Campbell River Hubert Bunce Business and Standards Section, MWLAP, Nanaimo
Purpose: To review the Quinsam Coal Corp. 2003 Annual Monitoring Report for completeness, identify issues and potential changes to the monitoring program and agree on recommendations to be made to the Regional Waste Manager.
Introduction
Update on Mine Activity
Paul Krivokuca provided an update on the mine and Quinsam Coal Corp. (QCC) future plans. Coal market is very robust. Metallurgical coal price has doubled or tripled in recent months. There is currently a lot of interest in their thermal coal. QCC have doubled staff levels from 45 to over 80 (payroll of over $5,000,000/a) which includes 7 shifts of four miners each (of a maximum of 12 possible shifts). The mine held a job fair this spring and hired a number of new young miners (apprentices) to supplement their experienced underground staff. They have a contract with the United Steel workers good through 2007. They produced 300,000 tonnes in 2004 and expect to ramp up to 500,000 tonnes in 2005. All their coal is committed through 2005. They would like to get to 750,000 t/yr production level. 350,000 tonnes is sold through long term contracts with cement
2 REFERENCE # 9
Minutes 2000
JD - looking at a watershed specific sulphate objective for Quinsam is not likely to prove valuable. The provincial criteria for sulphate of 100 mgfL was based on soft water such as that found in the Quinsam system. As a result, the watershed specific objective would simply match the provincial criteria. If the Quinsam system had naturally harder water, a watershed specific objective might prove valuable. However, that isn't the case.
24 REFERENCE # 10 Section 6.0: Effluent QualityResultsand Discussion Page 40 Quinsam coal corporation 2003/04 Monitoring Report
Dissolved arsenic and selenium concentrations have remained below detection limits since data collection began in 1994. There is no indication of increased concentration of these metals due to the increase in pH that has occurred at the mine site.
6.2.6 Water Quality Permit Limit Exceedances
There were a total of 38 exceedances of the permit limit for pH and two exceedances of the permit limit for TSS during this report period.Values of pH that exceeded the permit limits ranged from 8.06 to 8.35 and occurred in all months of the report period except April 2003. An application was submittedto MWLAPin December 1999 to increase the permittedpH limit from 8.0 to8.5. The applicationwas resubmittedin July 2001and is still under review.
The two TSS exceedances of the 25 mg/L permit limit were 49 mg/L (from bypass pipe) and 28.6 mg/L (from pond decant) and occurred on March 2, 2004 and March 31, 2004 respectively. From December 29, 2003 to March 12, 2004, TSS concentrations were generally higher than what is typical for Settling Pond 4 as mine water was by-passed during this time period and did not get the usual time to settle in the pond. Concentrations of TSS were higher than typical towards the end of March 2004 likely due to the high flows entering the pond (section 6.2.7) I after the dam had been repaired. Besides the two TSS exceedances during this time period, all other TSS concentrations were below the permit limit. There were no other excursions of the water quality permit limits at Pond #4 during this report period.
6.2.7 Flow Volumes and Excursions
The rate of discharge peaked at 28,730 m3/day on-a-number of occasions over the year and I flows exceeded the permitted maximum and average daily discharges on a number of days during the report period (Tables 3-1 & 3-2).There were a total of 29 exceedances of the I permitted maximum flow of 25,056 m /day and a total of 59 exceedances of the permitted average daily flow of 6912 m3/day.Maximum flow exceedances ranged between 25,870 I m /day and 28.730 m3/day and occurred during_the months of April, June, July, October and December 2003. Average daily flow exceedances ranged between 6,920 m3/day and 26,890 I m3/day and occurred in the months of April, May, July, October, December 2003 and March 2004. The high flow volumes were a result of the larger water volumes that are pumped from I the 2 North underground mine during periods of high precipitation in the winter months. The
I 25 Section 6.0: Effluent Quality Results and Discussion REFERENCE # 11 Page 41 Quinsarn Coal Corporation 2003/04 Monitoring Report mine needs to be kept dry to maintain mine operations and for the safety of the workers underground.
The company is permitted for 180 days of discharge per year but because of the increased water accumulation underground, QCC has been exceeding the 180-day limit. Along with the application for an increased pH limit at Pond #4, QCC has requested an increase in the 180 day/year discharge limit to 365 day/year.
6.2.8 Bioassays (Settling Ponds #1 and #4)
Bioassay samples were collected from the Pond #1 and Pond #4 decants using 5-gallon plastic containers.Following sample collection, the samples were immediately shipped to ALS Environmental in Vancouver for analysis. Samples were collected in November and December 2003 and January and February 2004 in accordance with the requirements of PE-7008. ALS conducted 96-hour pass/fail toxicity tests (LC50) with rainbow trout on all of the samples usinga 100% survival rate as an indication of a pass.All samples for both ponds received a 100% survival rate (Appendix II).
6.3 SETTLING POND #1 (SPD)
6.3.1 Nutrients
Settling Pond #1 initially had higher nutrient concentrations (ammonia nitrogen, nitrate nitrogen and dissolved phosphorous) during open pit mine operations, similar to Settling Pond #4. A decrease in nutrients occurred in 1992/93, soon after the 3 South open pit mining operation and blasting ceased and underground development began. Nutrient concentrations have remained low and stable since that time (Graphs 23-25).
For this report period, ammonia nitrogen ranged between <0.002 mg/L and 0.079 mg/L and averaged 0.013 mg/L (permitted for 1.0 mg/L), dissolved phosphorous ranged between <0.002 mg/L and 0.005 mg/L and averaged 0.003 mg/L (permitted for 0.03 mg/L) and nitrate nitrogen ranged between <0.005 mg/L and 0.552 mg/L and averaged 0.022 mg/L (not permitted) (refer to Tables 17-1 to 17-4). No significant changes in nutrient concentrations were noted from the previous year. A peak concentration in nitrate nitrogen occurred in the winter (December 2003) which is typical for Settling Pond #1. The peak concentration was higher than in the previous
26 Courier/Islander February 16, 2005 - REFERENCE # 12
I QUINSAMCOAL CORPORATION ENVIRONMENTAL TECHNICAL
REVIEW COMMITTEE .: + REPORT' DECEMBER 2004`l Waste Management Permit PE-07008 was: issue d`Dec.. 23, 1987, to the,company presentlyknown as'Oulnsarn'a Coal Corp. for the discharge of effluent to the environment:' The permit specifies environmental conditions; and Between Dec. 20th and 22nd 2003 the:outlet control of establishes the Environmental Technical Revie vCommittee Pond 4 failed resulting In the release of the pondeffluent to co-ordinate an annualreview ofmonitoringTesults. :. An assessment by Golder AssociatesE:td woundlimited: This committee is composed of. technical representatives: impact from the release of the water and deposition of from Fisheries and Oceans Canada; Environment`Canada; materials in the.channel and marsh within 100 m of the , the Minist y,of. Water, Land and Air .Protection;:.the dam. These findings were consistent with.inonitering Ministry of Energy and Mines;. the District of Campbell conducted by QuinsamCoalCorp. and the Ministry of Water` River; and Quinsam Coal Corporation Land and Air Protection'on Dec. 22nd The committee. reviews all monitoring data for the mine. A number of receiving environment sulphate samples taken site and releases a report to the public once per year. This near the mine site during the report period exceededthe is the sixteenth report andcovers;theperiod from Apr, provincial guidelineof 100mgiL.Samples from.Long Like 2003 to March 2004: Approximately 312,000.tonnes*of. and the outletof LongLakernd up to tom'! clean coal were produced in . this period fromthe, respectively.though some sulphate7606:,7 undergroundminingorations. have exceeded the, guideline in. this and previous reporting; Permiteffluentdischarge quality was good' roughout periods the actual effect on biological"commonities"is-:
the reportingeriod with the exception of 4 si nificant. dependent upon. environmental factors such as hardness.."not, exceedances. on, onetotalsuspen sos ; ;The Ministry of Water, Land and kit Protection Teas result Mar. 2, 2004.significantlyexceeded the :.permit limit found any"imnrmeofthe biota health due to i',,a This was likely due to the reduced settling capacity avtiratershedspecific.guid available when Pond 4 was out of service. At Pond 1there, for sulphate into bede ieloped to better define the was one significant exceedance for Iron, Dec.3,2003and .atwhichsulphate could become`a concernin-the Ouinsa two for pH, Feb.17'and' Mar 232004,The high iron:is r. River watershed believed to have resulted from a fieldsampling error T 'e At the directionof the:iiry_a Mnstof Water, inand,: only explanationfor,the two anomalous highpHresults, 'rotection; the Ministry. of Energy and Mines; is laboratory error. Permit effluent discharge quantity Environment Canada, Quinsam CoalCorecontinues ii exceeded permitted volumes on a number ofoccasions 'take action to reduce sulphate lost from the mine slte': in the winter and springmonths. Thisresultedfrom ':through mitigation, containment and: treatment Q insartm:.' greaterinterception of surface and(groundwaterby.tdi Coal'Corp.i8 evaluating; which' oftheircurrent'. -methods` mine which Quinsam.CoalCrop had to puma out to maintain arethe.mast appropriate and effective forms ofsulphate safe. mining conditions. The mine believesnew surface'' control with .the intentionof implementationnpo water diversions have resolved this issue "*' , . completion: of the evaluation: in May 2004 the permitted Pond4.pH limit wasincrease "Sulphate levels In the auinsamAiveratthe.of :1Aof from 8.0 to 8.5 and the mine discharged periodwraasretomed QuinsamLake and at the Gold River Bridge to 365 days per year as the committeehad previously bewail below the provincial guidelinefor sulphate dduring, agreed.The Pond 4 pH and the mine dscharge pe the reporting period and averaged 27.'tng reported in the 2003 Report were withinthese revised ma/Lrespectively. permit limits. 'Itis in the opinionutthe committee thatwhile provincial guideline, sulphate levels were occasionally exceeded: at or near.the mine site during the : reporting;per odi water quality in Middle Quinsam Lake and theQuinsam; River remains good with sulphate levels generally well below the present provincial guideline. The 20 03 Annual .Report is available forreview at the:MinistryWater: Land and AirProtection .office in Nanaimo (2080 tabieux Road, telephone {250) 751 31p0}, thetlulnsarni` Coal Corp. mine site-office telephone 286;3224. the;,, District of Campbell River, telephone.286-5700 orthe Campbell RivevBranch of the Vancouver IsiandRegional. Library R Ati:xander" RegionalEnvironmentalProtection. Manager.. Vancouver Island Region
2 REFERENCE # 13 REFERENCE# 15 Quinsam Coal Corporation Page i 1999/00 Monitoring Report
EXECUTIVE SUMMARY
Approximately 279,117 tones of clean coal was produced during the 1999/00 report period. A major decrease in coal production occurred due to the downsizing of the minesite as a result of financial difficulties experienced by the mine. The 4 South mine operation ceased on April 30`' 1999 and coal has been produced solely from the 2 North operation since that time.
Settling Pond #4 (WD) is the treatment and discharge point of water from the North part of the minesite. The discharge remained below the permitted maximum of 25056m3/day and average of 6912m3/day but exceeded the maximum 180 days/year of discharge. An application has been submitted to M.O.E. in December, 1999 to increase the 180 day/year discharge limit to 365 day/year discharge for both settling ponds.
There were two exceedences of the permitted criteria for station WD. A pH exceedence of 8.08 occurred in the third week of September. 1999 and a second t7H exceedence of 8.22 occurred in the fourth week of February, 2000. An application was submitted to M.O.E. in December, 1999 _3 toincrease the upper pH limit from 8.0 to 8.5.
A number of daily composite TSS samples were not taken when the Pond #4 decant flow was greater than 0.054m3/s.. Samples missing occurred on April 1-4,6-11, 13-14, 16-18; May 1-4, & 6; November 21, 28 and December 13 &21. The missing samples in April and May occurred during the transition period for the new environmental staff. Samples missing during November and December occurred because the new environmental staff were not aware thatan additional sample was required the day after the recession of the flow below the above mentioned level. The environmental staff have since rectified the problem.
The composite sampler lines have been attached to a rod to keep the lines from curling and trapped water from freezing in the lines. For this report period,no required samples were missing due to frozen sampler lines.
Other parameters sampled at WD showed little change from the previousyear.
Settling Pond #1 (SPD) treats water from the South part of the minesite.There were no excursions of permitted criteria for the 1999/00 report period.Daily composite samples not taken cm days of greater than 0.046m3/s discharge occurredon April 1-4, 6, 13 &14.
28 REFERENCE # 14 Executive Summary Page vi Quinsam Coal Corporation 2002/03 Monitoring Report
be requested for all lake samples in the 2003 samplingseason as per a more recent request of the ETRC.
Changes in the chemistry of both lakes is a result of a combination of factors including changes in flushing, dilution and vertical mixing and changes in the influent water inch trlinn gPttIiQq Pnnd
effluent and the inflow from adjoining lakes and groundwater. Itis difficult to determine the I causes of the changes that occur to the lake chemistry during a given sampling season, as influent water may not have an immediate impact on the lake water quality. Changes in lake water quality are more evident in the long term data, which shows a gradual increase in sulphate and pH in Middle Quinsam Lake and Long Lake and corresponding increases of these constituents in mine effluent water and groundwater. Increased sulphate and pH levels in Long Lake appear to be associated with increased inputs of these constituents fromsources including Settling Pond #1 effluent and the local bedrock aquifer in thearea of the Long Lake seep (LLS) as inferred from high levels of sulphate and pH and significant inflow to the lake from these sources. Flow data collected to date from the seep is minimal but suggests the flow can be seasonally significant and of a magnitude that is within the range of flows from Settling Pond #1. Although there have been fewer sampling events at LLSversus at Settling Pond #1, sulphate levels are significantly higher at LLS (pH is similar).It is likely, therefore, that LLS is a greater contributor of sulphate to Long Lake than is Settling Pond #1.Of the water quality influences known and monitored.at the site, the greatest contributors to the increase in sulphate and pH levels in Middle Quinsam Lake appear to be the Settling Pond #4 effluent and the outflow of Long Lake (LLO) due to high levels of sulphate and pH and the significant flow into the lake from each location.Settling Pond #4 contributes significantly higher levels of sulphate and pH and significantly greater flows to Middle Quinsam Lake than does LLO. The groundwater contributions to-Middle Quinsam Lake have not been quantified, therefore, the influence of groundwater on water quality in Middle Quinsam Lake is not well understood.
rrr' ._A:___...+L'-,4<-norioc
2 CITYOF CAMPBELL RIVER CITY MANAGER
File No.: 0570-00 STPL
TO: Mayor & Council FROM: City Manager DATE: June 27, 2005
SUBJECT: 2005 STRATEGIC PLAN 2xf QUARTER UPDATE
Recommendation
That Council accept the 2nd quarter 2005 Strategic Plan update as information.
Background
On November 25 & 26, 2004 Council met to develop its 2005 Strategic Plan. The following corporate priorities were developed along with 11 operational priorities. Corporate priorities are those that Council sees as most important to it and for which they wish to keep a direct hand in managing.Operational priorities are important but are assigned to staff.Work has progressed on all 5 corporate priorities to the point where the TEAM Campbell River strategy is now complete and Council is seeking implementation of TEAM's recommendations from Tourism NCI.The Campbell River 2025 visioning exercise is coming before Council in July 2005 for implementation over 2005 and 2006.The six-acre foreshore site is in the final stages of negotiations between the Campbell River Indian Band and the Province to see development opportunities created for the site. The Port-of-Call construction readiness priority is underway. The Province has committed $3.75 million; Indian and Northern Affairs are being requested to provide $6 million and WD a further $3 million. It is anticipated that construction can begin this fall as the necessary environmental permitting is now being put in place. Community Connections has seen a number of initiatives and strategies put in place. A number of groups have been invited to make presentations at Committee of Whole meetings to dialogue directly with Council. The renovations at City Hall entrance are complete increasing our appeal to the public and our efficiency in directing people as they come into City Hall. We continue to develop new communications tools such as our monthly newsletter in the press and the use of our web page.
With regard to operational priorities, all are under way. The 2005 Financial Plan is complete with a 4.77 % tax increase.First Nations protocol agreements are now before the First Nations with the Homalco Band having signed their protocol agreement and the Cape Mudge and Campbell River Indian Bands reviewing drafts. An offer is being presented jointly between the Cape Mudge Band and the City for the acquisition of the Middle Point Barge Terminal. City Status implementation occurred April 4tb, 2005. The Tyee Spit Commercial Plan will be coming before Council this summer. The fire hall site relocation is complete and the site has been acquired.The Official Community Plan is underway with a proposal to have two further public meetings before the formal Public Hearing process before Council starts. 30 SUBJECT: 2005 STRATEGIC PLAN 2ND QUARTER UPDATE Page 2
The Grants-In-Aid new format for approval sees a task force being struck with Council selecting members for the task force this summer. The Airport marketing strategy terms of reference are being developed with the intention for the airport to move the strategy forward in July 2005 with the marketing program launch contemplated for October 2005.
Continuing on from the successes of the 2003 and 2004 Strategic Plans, 2005 sees a great deal of work done on Council's objectives and goals as we reach the half way point of the year.
Communication
The 2nd quarter update on the 2005 Strategic Plan will be made available on the City's web page and copies will be available at City Hall.
Douglas D. Raines City Manager
DDR/lel
Attachment
31 H Cityof Campbell River
2005 STRATEGIC PLAN QuarterStatus Report
32 2005 CORPORATE PRIORITIES
33 Cityof Campbell River
2005 COUNCIL CORPORATE PRIORITIES WORK PROGRAM SUMMARY
CAMPBELL RIVER 2025
T.E.A.M. [TOURISM, EVENTS, ATTRACTIONS, MARKETING] CAMPBELL RIVER STRATEGY
6-ACRE SITE [1300 ISLAND HIGHWAY]
PORT OF CALL-CONSTRUCTION/READINESS
COMMUNITY CONNECTIONS CITYOF CAMPBELL RIVER 2005 CORPORATE PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What,Who and When In Progress CAMPBELLRIVER 2025 1. Establish Terms of 1.Establish Terms of Reference Reference for a I year - To engage the citizens of Campbell River in the y Council/Planning Dept. community exerciseto - development of how Campbell River would ideally look Ap4 June 2005 in the year 2025. develop Campbell River 2025 - consultant 2.Hire Consultant- July 2005 In Progress 2. Develop work program in O Infrastructure plans in place house 3.Start visioning exercise O Review last visioning plan done in the 1980's with public forumsJwfe 3.Combination of 1 and2 - O Public involvement Aug/Sep 2005 + Physical imagery of Campbell River and area 4.Present different developed for 2025 perspectives to public- Fall 2005/Spring 2006 + Regional context on development 5.Final Campbell River 2025 + Holistic vision Vision to Council - + Sustainable/livable community Spring/Summer 2006
4 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 CORPORATE PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What,Who and When
T.E.A.M. [TOURISM, EVENTS, ATTRACTIONS, 1.Status Quo 1.Request Council to call for MARKETING] CAMPBELL RIVER STRATEGY -Completed 2.Hire a consultant RFP- Nov 2004 To develop an integrated tourism and marketing strategy 3.EstablishTEAM 2. Retain consultant/external with specific targets and measurable outcomes for the Campbell River Task help- Dec 15, 2004 Completed benefit of Campbell River. Force to develop plan 3. Meet with consultant-Jan -Completed 7, 2005 4. Data collection summary meeting- Feb 44-11, 2005 -"Completed 5. Meet to organize forum - Jan 15, 2005 Completed 6. Forum- Feb 28, 2004 Mar Completed 17/05 - 0 Debrief and plan strategy - Completed March 7,2005 Mar 18/05 -Completed 8.Plan Strategy -Mar 23 2-9/05 9.Present update to Council - -Completed 40r 260-5 Apr]l/05 Completed 10. Strategy session [FORUM] ... - ,4jgi -d 1, Apr 12/05
11. Strategy working session - Completed Aigi-il !;-r 13105 12. Strategy working session - Completed -1, May 2/05
5 of 22 * Main. Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 CORPORATE PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strate What, Who and When T.E.A.M. [TOURISM, EVENTS, ATTRACTIONS, 13. Finalize draft strategy - Completed MARKETING] CAMPBELL RIVER STRATEGY - May 15, May-4 3/05 CONTINUED 14. Draft strategy to Council - Completed
.AMv16,495v4iiie
P 15. }c meeting[tentative] JHHe 15. 2005
16. Present to Council - June Completed 30, 2005 13, 2005 y
6 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 CORPORATE PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strate What, Who and When
6-ACRE SITE[1300ISLAND HIGHWAY] 1. Negotiate with all three 1.Continue negotiations In Progress parties to Master Land with Land and Water Strategy to capitalize on District's interest in the site Agreement the Districts BC and Campbell best interest of thesite. River Indian Band for ultimate use of site - Desired outcomes 2. Do nothing - site reverts to Province and then to anuarffebruary + Best use Campbell River Indian 2005 + First Nations relations Band in September 2005 2.Continue discussions In Progress + Provincial relations with potential developers- ongoing O Master Land Agreement 3.Decision re: terms of * Disposition of site Master Land In Progress O Community support Agreement - Mav + Mixed used A June 2005 * Land use decision
7 of 22 * MainResult 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 CORPORATE PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What, Who and When PORT OF CALL - CONSTRUCTION/READINESS 1.a. Work withCampbell 1.Preliminary design and RiverIndian Bandon environmental review - Completed To work on two streams capital fundingand September - November Obtain capital dollars to build a stand-alone design. 2004 cruise ship dock 2.Detailed design and ongoing Prepare community for arrival of Celebrity b. Work withPortof development of tender Cruises "Mercury" in September 2005 Call Committeeon drawings- March 2005 community readiness. 3.Obtain capital funding from Federal departments Applications for of Indian & Northern funding submitted Affairs and Western Economic Diversification and Provincial department of Small Business and Economic Development - Spring 2005 4 Construction -SHmine 2005 FalllWinter 2005 5.Accommodation of cruise ship "Mercury" - temr er X005 May 2006 6.Welcome cruise ship passengers and crew - al May 2006, Sep/Oct 2006
8 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 CORPORATE PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What,Who and When COMMUNITY CONNECTIONS 1.a. Develop a seriesof 1. Develop a program of Ongoing To connect the City to the community and its citizens strategiesto inviting groups to Council and develop a strong connection to local government engage citizensand COW meeting to dialogue and its representation, local groups with with Council - Council Mayor/Clerk - Ian/Feb Prerequisites: b. Capitalize on 2005 communicationto 2. Continue to develop new O Communication citizens. communication tools to O Invitations reach citizens - 2. Status Quo CAO/Clerk - Spring 2005 O Newsletter 3. Renovate City Hall Completed O List Serves entrance to make it more citizen friendly -Clerk - O Celebrations December 2004 - January 2005 Desire outcomes: - More positive feeling toward City Hall
- Council and City staff more responsive to desires of community - Better use of Committees and Commissions representing the City
9 of 22 *Main Result 0 Prerequisite + Benefit Completed 2005 OPERATIONAL PRIORITIES
10 of 22 Al CITYOF CAMPBELL RIVER
2005 OPERATIONAL PRIORITIES WORK PROGRAM SUMMARY
ADMINISTRATION CORPORATE SERVICES DIVISION
2005 Financial Plan 2005 Financial Plan First Nations Protocols+ First Nations Protocols + Middle Point Barge Terminal + Middle Point Barge Terminal + City Status Implementation City Status Implementation Waterfront Acquisition Bylaw +
MUNICIPAL SERVICES COMMUNITY SER VICES DIVISION DIVISION
Tyee Spit Commercial Area Plan Tyee Spit Commercial Area Plan Foreshore Seawalk and Sewer Fire Hall Relocation + Line + Official Community Plan + Airport Marketing Strategy Grants-In-Aid New Format For Approval
+ Carry over from 2004
11 of 22 42 CITYOF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What,Who and When 2005-2009 FIVEYEAR FINANCIAL PLAN 1. Tax Increase 1. Review updated Financial Completed 2. Draw on Surplus from Plan with CAO, directors *+ Fiscally Responsible Plan previous years and Finance Manager (November 2004) 3.Eliminate or reduce *+ Increased public awareness of services services 2. Review Service Level Completed provided by District and cost of same. Change Requests 4.Alternate Service Delivery (December 2004) methods 3. Review with Finance and Completed 5.Find new revenue sources Personnel Committee or increase existing (December/January) 6. Blend of the previous 4. Prepare Public Process options Plan (January 30th) Completed 1 5. Commence Public Process 1St) Completed (February 6. Provide feedback from Completed L4 Public Process to Finance and Personnel committee (March 3Td)
7.Financial Plan Deliberations (March Completed 22/23/24th 30th/31St/Apr 1105)
8.Adopt Financial Plan & Completed Rate Bylaws (May 15th)
12 of 22 * Main Result 0 Prerequisite + Benefit Completed CITY OF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What,Who and When FIRST NATIONS PROTOCOL 1.Joint working group made 1. Arrange meeting(s) with Completedl up of CRIB & Quinsam to First Nations groups to * Mutual understanding of our working relationships develop protocol discuss protocol agreement framework. desire. (LAO'S Office) +Expedite the implementation of new agreements 2.District develops April 2005 protocol framework with 2. Present completed In progress each area First Nation. +Expansion of First Nation relationships protocol agreement to respective participants for approval in principle. - June 2005 3. Signing ceremony with all parties present including media.- September 2005
13 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005OPERATIONALPRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strate What, Who and When
MIDDLEPOINT BARGE TERMINAL 1.Negotiate the Divestiture I. Renew a joint position with Federal Transport with Cape Mudge Indian In Progress * District to see to completion the Federal divestiture Canada. Band on future of Barge of the Middle Point Barge Facility 2.Allow Transport Canada to Terminal -District and divest Barge Terminal Proponents -.Ian/Feb independent of Campbell 2005 + Ensure maximum access to Middle Point Barge River involvement. 2. New proposal to Transport In Progress Terminal as economic driver for Middle Point Canada -Feb/March 2005 Industrial Park and Campbell River 3- Transport Canada accepts or rejects proposal - +Establishment of First Nations partnership S94ffg 0:-Summer05 4. If proposal accepted, operating structure put in place. If proposal rejected, Transport Canada goes to public tender to divest Middle Point Barge Terminal- Spi-inFall 2005
14 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What, Who and When CITY STATUS IMPLEMENTATION 1.Hard implementation 1. Council to request ,Completed Immediate implementation amendment of Letters Patent + Benefits include removing the confusion of the term without regard for existing 2. Application to MCAWS - ,Completed "District" supplies Legislative Services 2.Soft implementation 3. Presentation of Letters Phase in as existing 0 Requires approval of the Provincial Cabinet Patent By Minister of ,Completed supplies are consumed MCAWS - Legislative Services - April 4, 2005 4. New Logo -Community ,Completed Services Director - it March 2005
42 5. New Banners - ,Completed Community Services Director- y, 2005 April 2005 J.Q 6. Fireworks - Community In Progress Services Director - July 1, 2005
15 of 22 * Main Result 0 Prerequisite + Benefit Completed CITY OF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What,Who and When WATERFRONT ACQUISITION DEVELOPMENT 1. Amend currentbylaw. 1. Determine Value of any COST CHARGES BYLAW REVIEW additional lands to be Completed 1.Status quo. included- Property ServicesManager-- To identify waterfront properties that are strategically ber important to the City of Campbell River 2. Investigate acquisition vs. statutory right of way - In progress *Expand the scope of the waterfront acquisition January 05 program starting from the south boundary of the 3. Review proposal with District to the north boundary. DLG & consultant 4. Amend Development Cost +continuity and protection of access to waterfront Charges to reflect new property to be purchased - +enhanced community value to be effective for the next +community beautification rate review and implemented January 2006
04,
16 of 22 * Main Result 0 Prerequisite + Benefit Completed CITY OF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What, Who and When I.Community profile - OFFICIAL COMMUNITY PLAN "Where are we now" Dec Completed 1. Prepare a new Official 2001 to Feb 2002 - To find the balance between the economy, environment CommunityPlan Consultant - Feb.2002 and social elements of our community that best provide 2.Preparation of work plan Completed for our future. - Feb. 2003 - Staff 3. Scheduling of Public Completed "Town Hall"Meetings for feedback on existing policies and regulations - Staff/Community 4.Establishment of primary Completed objectives - Staff/APC/DLG 5.Preparation of draft Completed policies- Staff/APC/DLG 6.Review and presentation of draft policies - Staff/Community Presentation to public plus external agency & departmental circulation - In Process December 2004 - January 2005 7.Revise as necessary - January-A June 2005 In Process 8.Hold Public Meetings - July/Aug 2005 9. Adoption process - Staff/Council - Se 2005
17 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strate What, Who and When
AIRPORT MARKETING STRATEGY
Main Result:
*-That the Campbell River Airport develops a 1.Rivercorp to continue, 1.Airport Manager to Completed Marketing Strategy in order to promote, and provide an as previously assigned provide a detailed effectiveresponsetodevelopmentandgrowth by Council, to be work plan prior to the opportunities on the airport and on adjacent industrial responsible for Financial Planning lands. developing a process-March 2005 Marketing Program for the Airport. Prerequisite: 2.Airport Manager to Q - Secure funding and an agreement with partners for an preparean RFP for the "Completed Airport Marketing Strategy. 2.District to hirea assistance of a consultant to develop marketingfirm-April a Marketing Strategy 2005 [for July 2005 Benefits: for theAirport. award) + - Provision of additional servicing opportunities to the community. 3.District staff to be 3.Marketing Program + - Increase in users and growth in services. assigned to develop a launchin-October + - Provides a consistent and professional approach to Marketing Strategy. 2005 marketing the airport.
18 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What, Who and When GRANTS-IN-AID NEW FORMAT FOR 1. Strike a Task Force to 1. Develop Terms of APPROVAL review current policies Reference -Corporate andprocesses. Services * To set an independent task force to review the grant- 2. Eliminate/phase-out all Director/Community /Completed in-aid policies and processes and to advise Council grants-in-aid. Services Director - January 2005 on their findings. 3. Maintain status-quo 2. Select members to Task In Process O Develop a Terms of Reference Force- Council - J July 2005 3. TaskForce meets and + Independent and fair review of current prepares report with processes/policies recommendations to + Streamline current processes Council -A*44 y - + Update of current policy for more clarity Aug/Sep 2005 4. Council receives report of Task Force and takes appropriate action - Oct 2005 Note: It is recommended that the annual meeting with the grant-in-aid groups be abandoned for 2005 pending report of Task Force. Groups to submit their request for funding by February 14, 2005 to be reviewed by the Parks & Recreation Commission with guidelines for funding decisions to be provided by Corporate Services Director/Community Services Director
19 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005OPERATIONALPRIORITIESWORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What,Who and When 1. Contract to consultants to 1. Preparation of request for TYEE SPIT COMMERCIAL AREA PLAN work with District Staff and proposals (RFP) Completed leaseholders to prepare long 2. Tender call for proposals Completed Preparation and completion of long-term plan for the term plan*; or lease areas on the Tyee Spit. 2. Complete "in-house" by 3.Review and evaluation of District Staff; or proposals Completed 3. Require leaseholders to hire 4. Awarding of contract consultant to prepare plan to Completed fit into District objectives. 5. Preparation of draft lease area plan by consultant- January 2005 Completed 6. Review of draft plan by staff, and referral to the Estuary Management and Advisory Planning Commissions - March 2005 Completed 7. Revisions by consultant, as necessary- ra y-jj l 2005 Completed 8. PfeSefitatiOR of final
the Whole and Council Feb 44ify 2005 Presentto I/C Completed CouncilMay/June 2005
9. Negotiation of leases with In Progress tenants- 2005/06
20 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strate What,Who and When REPLACEMENTOF FORESHORE SEWER FORCEMAIN AND SEWAGE LIFT STATION #7 (Rockland Road to Maritime HeritageCentre) AND DEVELOPMENT OF THE COMMUNITY SEAWALK EXTENSION
Main Result: * 1.Complete detailed design 1. Make application for 2/3 Provide a reliable sewage collection service for the ComPfeted and reconstruct critical funding under Canada/BC 2003 Willow Point catchment area and,an additional phase of components as failures Infrastructure Program - the Seawalk. occur. Engineering.
In Prerequisite: 2. Complete detailed design 2. Complete detailed design - In Progress O - Secure financing (either through Canada/BC andreconstruct portions Consultant Spring/05 [on hold- subject to Infrastructure grant or through increased userfees). in planned phases. land 3. Tender Construction - negotiations] Benefits: 3.Complete detailed design [Subject to funding] + - Reduced potential of environmental contamination. and reconstruct in its entirety. + - Enhanced capacity for future development within the 4. Construction -[Subject to Willow Point area. funding] + - Improved ease of maintenance/operations. + - Extension of the community Seawalk.
21 of 22 * Main Result 0 Prerequisite + Benefit Completed CITYOF CAMPBELL RIVER 2005 OPERATIONAL PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes Preferred Strategy ACTION STATUS What, Who and When
FIRE HALL NO. 1 RELOCATION STRATEGY Establish two working Over the period of 2004 the Current AND PUBLIC WORKS / SCHOOL DISTRICT 72 committees to review these following will be COMBINED MAINTENANCE FACILITY STUDY priorities. accomplished.
1.Fire Hall No. 1 has had a seismic study 1.The Fire Hall working 1. Form committees. /Completed completed that recommends a new facility. A committee will be made up 2. Discuss site opportunity strategy for the assembly of the necessary land is of the Community with the School Board and /Completed needed at this time. Services Director, the Fire District Liaison Committee. Chief and the Property 2.School District 72 has identified the need for a 3. RFP for design work and Services Manager. new Maintenance Facility and has raised the site selection-Fire Chief /Completed possibility of a combined or shared area. The 2.The Combined & Materials Manager - District Public Works Facility is in need of some Maintenance Facility May 2004. significant improvements to meet current committee will consist of 4. Continue to review site demands. The Corporate and /Completed Municipal Services opportunities - hire Benefits: Director as well as the consultant-Fire Chief & Property Manager - Sep2 00 4. 1.Relocation of Fire Hall off Flood Plain. Secretary - Treasurer and Aug Oct/Nov 2004 2. New facility will meet current seismic standards. Manager of Operations from School District 72. 3.Public Works facility will receive upgrades Finalize recommendation to necessary after 25 years of operation. /Completed Council - x04 Jan 4. More efficient use of lands. 2005
22 of 22 * Main Result O Prerequisite + Benefit Completed DISTRICT OF CAMPBELL RIVER REGULAR COUNCIL FOLLOW-UP REPORT APRIL 1, 2005 TO JUNE 30, 2005
ADMINISTRATION CITYOF CAMPBELL RIVER 2005REGULAR COUNCILFOLLOW-UP REPORT
Division C AllADMN[J COMM I l CORP j MUNC Status All (] Active ] Diary Unassigned Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
ADMNAdministrato 11-Apr-05 05-0394 "THAT the Administrator's April 5, 2005 Report regarding Carried C r 1st Quarter 2005 Strategic Plan and Council Follow-Up Report from January 1, 2005 to March 31, 200 be received."
ADMN Mayors 11-Apr-05 05-0414 "THAT Council sanction the Seniors' Advisory Carried C Executive Commission to forward letters to all local Provincial Assistant political candidates nominated requesting their positions on surgical waitlists and complex care needs in Campbell River and that copies be provided to local newspapers."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
ADMN Mayors 24-Mav-05 05-0558 "THAT the May 17, 2005correspondence from Russ Carried A Executive Hellberg, Ocean Industries BC advising that Rivercorp's Assistant membership is due for renewal be received."
ADMN Mayors 16-May-05 05-0538 "THAT the letter attached to the Mayor's Executive Carried C Executive Assistant's May 13, 2005 Report regarding Film Assistant Commission Request for Support be provided to the Island North Film Commission in support of its application for the closure of the Inland Island Highway between Cook Creek intersection and Buckley Bay intersection for the filming of the USA Network TV Series 'The Dead Zone' in June 2005."
ADMNAdministrato 02-Mav-05 05-0481 "THAT Council give first three readings to General Carried In Progress A r Reserve Fund Expenditure Bylaw No. 3171, 2005 for the purpose of constructing public and community facilities on Block C, District Lot 1659, Sayward Land District (6 Acre Site); AND THAT the 2005 Financial plan is amended accordingly; AND FURTHER THAT Council authorize staff to Cfl commission design drawings for the project."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
ADMNAdministrato 20-Jun-05 05-0643 "THAT, as per s. 2.b and 4.1 of Bylaw 2997, Officer Carried A r Designation Bylaw, Council appoint Tom Stevens as the Corporate Services Director and Chief Financial Oficer effective June 20, 2005; AND THAT effective June 30, 2005 Mr. Lang's role in this position conclude." ADMNAdministrato 20-Jun-05 05-0644 "THAT Tom Stevens be enrolled effective June 6, 2005 in Carried A r the Municipal Pension Plan."
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A 1141 FIN, /1"ll md9rdir //
DISTRICT OF CAMPBELL RIVER REGULAR COUNCIL FOLLOW-UP REPORT APRIL 1, 2005 TO JUNE 30, 2005
CORPORATE SERVICES DIVISION CITYOF CAMPBELL RIVER 2005REGULAR COUNCILFOLLOW-UP REPORT Division F-1 All [_1 ADMN F1 COMM' CORP MUNC Status 'All Active Diary Unassigned _1 Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 26-Apr-05 "Linda Fantillo, Rob Jones and Janet Scotland provided an Acknowledgement C overview of the B.C. Single Transferable Vote proposal." letter CORP Clerk 26-Apr-05 05-0450 "THAT a grant in aid be paid to the Museum at Campbell Carried Acknowledgement C River in the amount of $117,723." letter CORP Clerk 26-Apr-05 05-0451 "THAT a grant in aid be paid to the Campbell River Carried Acknowledgement C Salmon Festival in the amount of $20,000." letter CORP Clerk 26-Apr-05 05-0452 "THAT a grant in aid be paid to the Tidemark Theatre Carried Acknowledgement C Society in the amount of $103,400." letter CORP Clerk 26-Apr-05 05-0453 "THAT a grant in aid be paid to the Campbell River Carried Acknowledgement C Community Arts Council in the amount of $11,000." letter CORP Clerk 26-Apr-05 05-0454 "THAT a grant in aid be paid to the Campbell River Carried Acknowledgement C District Public Art Gallery in the amount of $10,750." letter
CORP Clerk 26-Apr-05 05-0455 "THAT a grant in aid be paid to the Campbell River Carried Acknowledgement C Volunteer Search and Rescue Society in the amount of letter $7,500." CORP Clerk 26-Apr-05 05-0456 "THAT a grant in aid be paid to the Shoreline Arts Society Carried Acknowledgement C in the amount of $7,500." letter CORP Clerk 26-Apr-05 05-0457 "THAT a grant in aid be paid to the Campbell River Celtic Carried Acknowledgement C Arts Society in the amount of $750." letter
CORP Clerk 26-Apr-05 05-0458 "THAT a grant in aid be paid to the Campbell River Carried Acknowledgement C Twinning Society in the amount of $500." letter
CORP Corporate 26-Apr-05 05-0459 "THAT the Corporate Services Director's April 20, 2005 Carried C Services Report regarding New Deal for Cities and Communities in Director British Columbia be received." CORP Finance 26-Apr-05 05-0460 "THAT Tax Rates Bylaw No. 3165, 2005 be adopted." Carried C Manager
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Status Ld' All Active ]] Diary ] Unassigned [ Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Finance 26-Apr-05 05-0461 "THAT Five Year Financial Plan Bylaw No. 3164, 2005 beCarried C Manager adopted."
CORP Clerk 26-Apr-05 05-0462 "THAT Heart of the City Business Improvement Area Carried No Action C Bylaw No. 3159, 2005 receive first, second and third readings."
CORP Clerk 26-Apr-05 05-0463 "THAT the 2005 budget for the Heart of the City Business Carried Acknowledgement C Improvement Association be received and that $25,000 be letter levied against the Service Area in the 2005 tax levy."
CORP Clerk 26-Apr-05 05-0464 "THAT the March 8, 2005 letter from the Downtown Carried Acknowledgement C Campbell River Business Improvement Association letter reducing the borders of the Downtown BIA and the dispersion of existing funds be received."
CORP Clerk 26-Apr-05 05-0469 "THAT the April 15, 2005 correspondence from Chair Carried No Action C Frank Leonard, Municipal Finance Authority of British 0 Columbia regarding the City's $25,000 share of the MFA leasing dividend be received." CORP Clerk 26-Apr-05 05-0473 "THAT the April 7, 2005 correspondence from Mayor Carried No Action C 0 Derek Corrigan, City of Burnaby informing the City of its resolution to request a Public Inquiry into the investigation of the Air India bombing be received." CORP Clerk 26-Apr-05 05-0474 "THAT the Visitor Information Centre Visitor Analysis Carried No Action Sheets be received." CORP Clerk 18-Apr-05 05-0428 "THAT Five Year Financial Plan Bylaw No. 3164, 2005 Carried Process Bylaw C receive first three readings." CORP Clerk 18-Apr-05 05-0429 "THAT Tax Rates Bylaw No. 3165, 2005 receive first threeCarried Process Bylaw C readings."
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Division ( All [__I ADMN I__-i COMM d' CORP -1 MUNC
Status V! All ,i Active [} Diary u Unassigned[j Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 18-Apr-05 05-0433 "THAT the correspondence received April 8, 2005 from Carried No Action C Pitch-In British Columbia thanking the City for our membership in their organization be received."
CORP Clerk 18-Apr-05 05-0434 "THAT the April 6, 2005 correspondence from Frank Carried See Res. # 05-0435 C Leonard, Chair Municipal Finance Authority of British Columbia regarding their Spring Debenture Issue be received."
CORP Clerk 18-Apr-05 05-0435 "THAT a letter of appreciation be sent to Frank Leonard, Carried Letter for Mayor's C Chair Municipal Finance Authority of British Columbia, signature and staff for excellent work in managing Municipal Finance Authority Funds."
CORP Clerk 18-Apr-05 05-0436 "THAT the April 7, 2005 correspondence from Luis Carried No Action C Arreaga, Consul General, USA thanking the City for the invitation to participate in the City of Campbell River's Inaugural City Meeting be received." CORP Clerk 18-Apr-05 05-0437 "THAT the April 7, 2005 correspondence from Mayor Carried Letter for Mayor's C Katsusuke Taoka, City of Ishikari congratulating the City signature of Campbell River on their new City status be received." CORP Clerk 18-Apr-05 05-0439 "THAT the April 5, 2005 correspondence from John Boyle,Carried Letter for Mayor's C P.Eng., Dayton & Knight Ltd. Consulting Engineers signature congratulating the City of Campbell River on its new City status be received." CORP Clerk 18-Apr-05 05-0440 "THAT the April 5, 2005 copy of correspondence from theCarried No Action For C Honourable Pat Carney, Senator for British Columbia to Information Only Barry Janyk, Mayor of Gibson congratulating him and fellow CCN directors on their successful efforts to revive the Coastal Community Network be received."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 18-Apr-05 05-0441 "THAT the April 12, 2005 correspondence from Kelly Carried See Res. # 05-0442 C Mann, President and CEO BC Games informing that the cities of Kimberly and Cranbrook has been selected to host the 2008 BC Winter Games be received."
CORP Clerk 18-ADr-05 05-0442 "THAT a letter of thanks be sent to the members of the BC Carried Letter for Mayor's C Winter Games Bid Committee." signature
CORP Bylaw 11-Apr-05 05-0397 "THAT the Building Inspector's Report to March 31, 2005 Carried C Enforcement/ be received." Property Services Manager CORP Clerk 11-Apr-05 05-0398 "THAT Raven Park Exchange Bylaw No. 3156, 2005 be Carried Acknowledgement C adopted." letter CORP Clerk 11-Apr-05 05-0405 "THAT the March 29, 2005 correspondence from Bill Carried Acknowledgement C Sutherland, President, Canadian Association of Home & letter Property Inspectors (BC) requesting support in urging the BC Government to establish standards for the BC home and property inspection industry be received; AND THAT this matter be referred to the Development Liaison Group; AND THAT staff report on the proposal." CORP Clerk 11-Apr-05 05-0406 "THAT the March 21, 2005 correspondence from Wendy Carried Acknowledgement C Prothero regarding Norske Canada's application to exclude letter land from the Agricultural Land Reserve (District Lots 2 and 26) be received." CORP Clerk 11-Apr-05 05-0408 "THAT the March 21, 2005 correspondence from Bruce Carried see Res. # 05-0409 C Rozenhart providing information and requesting support for the Vancouver International Airport's request for rent reduction from the federal government be received."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 11-Apr-05 05-0409 "WHEREAS the Vancouver International Airport is an Carried Acknowledgement C economic generator and facilitates job creation province letter wide with the most recent economic impact study showing that the airport is responsible for a total economic output of $5.183 billion and 54,182 person year of employment; AND WHEREAS the Vancouver International Airport Authority has paid over $660 million in rent to the federal government for a facility which had a historical cost of $255 million; AND WHEREAS and the return from Vancouver International Airport should be provincial and national economic growth not rent; and THEREFORE BE IT RESOLVED that the City of Richmond call upon the federal government to adopt a new 1 rent policy that is fair, equitable, transparent and sustainable and includes: a 50% reduction of total rent throughout the airport system; the elimination of rent entirely for all but the eight largest airports, and tying future increases directly and proportionately to changes in passenger and freight traffic; AND BE IT FURTHER RESOLVED that this resolution be conveyed to the UBCM, the LMMA, the Federation of Canadian Municipalities, requesting their support, and the provincial and federal governements." CORP Clerk 11-Apr-05 05-0410 "THAT the March 14, 2005 correspondence from the Carried Acknowledgement C Honourable Murray Coell, Minister of Community, letter Aboriginal and Women's Services advising of this year's unconditional grant funding be received."
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Status F All Active [.J Diary (.j Unassigned Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 11-Apr-05 05-0411 "THAT the March 24, 2005 correspondence from Bruce Carried Acknowledgement C Horning requesting that the City honour war veterans by letter naming a street Veterans Way in currently unnamed streets be received." CORP Clerk 11-Apr-05 05-0412 "THAT the April 1, 2005 correspondence from Lesia Carried Acknowledgement C Davis, Campbell River Museum on behalf of the Public Art letter Gallery, the Museum, Tidemark Theatre and the Community Arts Council regarding sustainable funding agreements outside of the Grant-in-Aid process be received." CORP Clerk 11-Apr-05 05-0413 "THAT the March 31, 2005 correspondence from Patrick Carried Acknowledgement C Marshall, Rivercorp regarding its participation as a panelist letter and guest of the Board of Trade be received; AND THAT a letter of congratulations be sent to Rivercorp."
I CORP Clerk 11-Apr-05 05-0415 "THAT the March 23, 2005 correspondence from Gordon Carried Acknowledgement C McIntosh, Local Government Leadership Institute letter regarding a brief update from TEAM Campbell River be received." CORP Clerk 11-Apr-05 05-0424 "THAT the Campbell River Visitor Info Centre Visitor Carried No Action C Analysis Sheets be received."
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Status [%J All [:1 Active [ ;Diary [__J Unassigned [__' Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Materials 30-May-05 05-0566 "THAT Council approve the award of Tender No. 404- Carried A Manager Highway 19A - Curb, Gutter and Sidewalk to Island Slipform Inc. at a cost of $495,800 (GST excluded)."
CORP Deputy Clerk 30-Mav-05 05-0567 "THAT Council adopt the amendment to the Public Carried Process Bylaw A Hearing Policy as outlined in the City Clerk's May 26, 2005 Report."
CORP Finance 24-May-05 05-0547 "THAT the Statement of Revenue & Expenses as of April Carried No Action C Manager 30, 2005 be received."
CORP Clerk 24-Mav-05 05-0550 "THAT the City advertise for members of the'Grant-in-AidCarried C Task Force Review Committee' to be ultimately selected by Council."
CORP Clerk 24-Mav-05 05-0553 "THAT Facility Reserve Fund Capital Expenditure Bylaw Carried Process Bylaw C No. 3172, 2005 be adopted."
CORP Clerk 24-Mav-05 05-0554 "THAT Council give first, second and third readings to Carried Process Bylaw C 'Heart of the City Business Improvement Area Amendment Bylaw No. 3174, 2005'." =CORP Clerk 24-Mav-05 05-0555 "THAT the May 4, 2005 correspondence from Ted Arbour,Carried Acknowledgement C C9 Campbell River Lodge to Inspector Larry Stright, RCMP letter oic, regarding increased crime in the Campbellton area be received."
CORP Clerk 24-Mav-05 05-0556 "THAT the May 12, 2005 correspondence from the Union Carried No Action C of British Columbia Municipalities providing applications for the 2005 Community Excellence Awards be received." CORP Clerk 24-Mav-05 05-0557 "THAT the May 12, 2005 correspondence from Claire Carried Acknowledgement C Hunston regarding City bus transit routes be received." letter Ask Laurel
CORP Clerk 24-Mav-05 05-0559 "THAT the May 16, 2005 Regular Council Minutes be Carried No Action C adopted."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 24-Mav-05 05-0560 "THAT the April 27, 2005 Seniors' Advisory Commission Carried No Action C Minutes be received."
CORP Clerk 24-May-05 05-0561 "THAT the February 7th, February 18th and May 2nd, Carried No Action C 2005 Youth Advisory Committee Minutes be received."
CORP Clerk 24-Mav-05 05-0562 "THAT the May 16, 2005 Finance, Audit and Personnel Carried No Action C Committee Minutes be received."
CORP Clerk 24-Mav-05 05-0563 "THAT the April 6, 2005 Parks, Recreation and Cultural Carried No Action C Commission Minutes be received." CORP Clerk 16-Mav-05 "James Lethbridge, Environmental Officer, NorskeCanada No Action C provided an update on Elk Falls coal permit." CORP Corporate 16-Mav-05 05-0523 "THAT Council approve payment of $2,759.54 to the Carried A Services Association of Vancouver Island and Coastal Communities Director (AVICC) for the 2005 dues." CORP Clerk 16-Mav-05 05-0525 "THAT Facility Reserve Fund Capital Expenditure Bylaw Carried Process Bylaw C No. 3172, 2005 receive 1st, 2nd and 3rd readings." CORP Clerk 16-Mav-05 05-0526 "THAT Council give first three readings to Georgia Park Carried Process Bylaw C Road Closure Bylaw No. 3170,2005." CORP Clerk 16-May-05 05-0531 "THAT General Reserve Fund Capital Expenditure Bylaw Carried Process Bylaw C No. 3171, 2005 be adopted." CORP Clerk 16-Mav-05 05-0532 "THAT Development Liaison Group Amendment Bylaw Carried Consolidate with C No. 3169, 2005 be adopted." original
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 16-Mav-05 05-0533 "THAT the May 5, 2005 correspondence from Sandy Carried Acknowledgement C Hickox and David Mogg, Owners Sundance Java Bar, letter regarding the negative impact the Island Highway Project is having on their business and requesting a tax incentive in lieu of lost revenue due to ongoing construction be received."
CORP Clerk 16-Mav-05 05-0534 "THAT the May 4, 2005 correspondence from Patrick Carried No Action C Marshall, Rivercorp regarding the Elk Falls Community Advisory Forum's Report entitled 'Minimal Impact Emission Guidelines for the Elk Falls Production Facility and Ambient Monitor Relocation' be received." CORP Corporate 16-Mav-05 05-0539 "THAT Council adopt the 2005 and 2006 Statement of Carried A Services Municipal Objectives and Measures." Director
I CORP Clerk 16-May-05 05-0540 "THAT the correspondence received May 11, 2005 from Carried Acknowledgement C Beeline Taxi Ltd. Regarding the Proposed change in letter Chartered Tariff effective May 10, 2005 be received." CORP Clerk 16-Mav-05 05-0541 "THAT the Press Release received May 10, 2005 from Carried No Action C -.2 Communities in Bloom be received." CORP Clerk 16-Mav-05 05-0542 "THAT the May 10, 2005 correspondence from Pieter Carried No Action C Koeleman thanking the City for its participation in the Commemoration of the 60th Anniversary of the Liberation of the Netherlands be received." CORP Clerk 16-Mav-05 05-0543 "THAT the May 5, 2005 correspondence from Barbara Carried No Action C Johnston, Rick Hansen Wheels in Motion thanking the Mayor for taking the time to have his photo taken with the members of the Rick Hansen Wheels in Motion group be received."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 09-Mav-05 "Mr. Mike McPhee, President and CEO, Mining Letter for Mayor's C Association of B.C. reviewed Priorities for 2005 Strategic signature Plan Consideration and Mining Week."
CORP Finance 09-Mav-05 "Ken Sandberg and Glen Quarmby, Campbell River Search No Action C Manager and Rescue spoke in support of the request for funding for the Proposed Campbell River Search & Rescue Building." CORP Clerk 09-Mav-05 "Ralph Walker, Agent, Coast Realty Group and Tom No Action C Dishlevoy, Architect spoke in support of the Official Community Plan and Zoning Bylaw Amendments - 1410 and 1460 Perth Road and 1621 Vanstone Road." CORP Clerk 09-Mav-05 05-0493 "THAT Council approve a grant-in-aid to Campbell River Carried Bylaw to go for C Search and Rescue in the amount of $58,000 with funding readings at next from the Facility Reserve Fund." meeting. I CORP Corporate 09-Mav-05 05-0494 "THAT the Building Inspector's Report to April 30, 2005 Carried No Action C Services be received." Director
CORP Clerk 09-Ma v-05 05-0497 "THAT Development Liaison Group Amendment Bylaw Carried Bylaw for Adoption C No. 3169, 2005 receive first, second and third readings." CORP Clerk 09-Mav-05 05-0503 "THAT the correspondence received May 9, 2005 from Carried Acknowledgement C Linda Jane Jones objecting to the variance at 360 Petersen letter Road be received." CORP Clerk 09-Mav-05 05-0504 "THAT the April 28, 2005 correspondence from Paul Carried Acknowledgement C Temple, Pelmorex Communications Inc. providing an letter update of their proposal to CRTC regarding their'All Channel Alert (ACA)' proposal, an emergency warning system for Canadians to alert communities of impending local emergencies be received."
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Status 'V) All Active [__j Diary Unassigned Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Corporate 09-Mav-05 05-0505 "THAT the April 26, 2005 correspondence from Aaron Carried A Services Dinwoodie, Union of British Columbia Municipalities Director regarding the approval of the City's application for West Nile Risk Reduction Funding grant in the amount of $23,722.86 be received."
CORP Clerk 09-Mav-05 05-0506 "THAT the April 25, 2005 correspondence from Frank Carried No Action C Leonard, Municipal Finance Authority informing the City of it's $159,951.01 share of the surplus payout by the Municipal Finance Authority of British Columbia on MFABC Issue 60 be received."
CORP Clerk 09-Mav-05 05-0507 "THAT the correspondence received April 29, 2005 from Carried No Action C the Honourable Ralph Goodale, Minister of Finance and the Honourable John Godfrey, Minister of State (Infrastructure and Communities) to update Mayor and Council on the 2005 Federal Budget be received." CORP Clerk 09-Mav-05 05-0508 "THAT the May 1, 2005 correspondence from Andrew Carried Acknowledgement C Rippingale, Campbell River & District Fishing Guides letter from Association requesting that the'all weather' public boat Administrator launch remain open 24 hours a day, 7 days a week be cm co received." CORP Clerk 09-Mav-05 05-0510 "THAT the April 28, 2005 correspondence from The Carried No Action C Honourable Andy Scott, Minister of Indian Affairs and Northern Development and Federal Interlocutor for Metis and Non-Status Indians thanking the City of Campbell River for its additional contribution to the Campbell River cruise ship terminal project be received." CORP Clerk 09-Mav-05 05-0516 "THAT the Visitor Information Centre Visitor Analysis Carried No Action C Sheet be received."
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Division E All ADMN El COMM (v CORP LJ MUNC
Status [ All Active F] Diary UnassignedL_j Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 02-May-05 05-0478 "THAT Council approve the Willow Point Business Carried Acknowledgement C Improvement Area Budget, as presented and that a grant in letter the amount of $15,000 be given to them as per the 2005 Financial Plan."
CORP Clerk 02-Mav-05 05-0479 "THAT Heart of the City Business Improvement Area Carried No Action C Bylaw No. 3159, 2005 be adopted."
CORP Clerk 02-Mav-05 05-0486 "THAT the 2004 Report of Renumeration and Expenses forCarried No Action C Elected Officials from the Regional District of Comox- Strathcona be received."
CORP Clerk 02-Mav-05 05-0487 "THAT the April 11, 2005 correspondence from Thanh Carried No Action C Tazumi, Campbell River and Area Munticultural and Immigrant Services Association advising of their successful 9th Annual Walk Away from Racism on April 9, 2005 be received." CORP Clerk 02-Mav-05 05-0488 "THAT the April 27, 2005 correspondence from Ruth Carried Acknowledgement C McMonagle copying the City on Trevor's report on the first letter Writer-in-Residence at the Haig Brown House be received."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Corporate 28-Jun-05 05-0669 "THAT Council approves the 2004 Statement of Financial Carried A Services Information including the Audited Financial Statements and Director Annual Report." CORP Corporate 28-Jun-05 05-0670 "THAT the City of Campbell River Council Remuneration Carried A Services and Expense Report for 2004 be received." Director CORP Information20-Jun-05 05-0647 "THAT Council approves expenditure from the Computer Carried A Services Reserve Fund of $25,000 to cover the equipment and Manager installation costs of the emergency repairs for Exchange and that the 2005 Financial Plan be adjusted accordingly." CORP Deputy Clerk 20-Jun-05 05-0650 "THAT Cemetery Rates Bylaw No. 1639 be amended to Carried Process Bylaw A provide for a general 9% increase effective January 1, 2006; AND THAT Cemetery Amendment Bylaw No. 3175, 2005 receive first, second and third readings." I CORP Deputy Clerk 20-Jun-05 05-0652 "THAT the June 7, 2005 correspondence from Ted Arbour,Carried Acknowledgement C Campbell River Lodge regarding his concerns of policing letter and copy to and requesting possible improvements to the Campbellton administrator 10- North Island Highway entrance be received and referred to the Council Strategic Planning session."
CORP Deputy Clerk 20-Jun-05 05-0653 "THAT the June 14, 2005 correspondence from Habitat forCarried See Res. # 05-0654 C Humanity Comox:Campbell River, providing an overview of their services be received."
CORP Deputy Clerk 20-Jun-05 05-0654 "THAT Council invite Mr. Walter Jakeway, Campbell Carried Acknowledgement C River representative for Habitat for Humanity letter and invite Comox:Campbell River to Council to discuss a possible role for Council."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk 20-Jun-05 05-0655 "THAT the June 15, 2005 correspondence from the Union Carried Form Letter. No C of British Columbia Municipalities (UBCM) to all UBCM response required. Members regarding the 2005 Resolution Deadline of June 30th be received."
CORP Deputy Clerk 20-Jun-05 05-0656 "THAT the June 13, 2005 Council Minutes be adopted as Carried Amend Minutes C amended by showing Councillor Cornfield present and Opposed to Resolution 05-0621 and 05-0628." CORP Deputy Clerk 20-Jun-05 05-0659 "THAT Section 7(b) of the June 2, 2005 Community Carried Added to Public Beautification Select Committee Minutes be referred to the Hearing Package Wal-Mart Public Hearing."
CORP Deputy Clerk 20-Jun-05 05-0662 "THAT the May 30, 2005 correspondence from Howard Carried Acknowledgement C Kushner, Ombudsman, British Columbia regarding their letter availability to accept complaints concerning local government and its agencies, as well as complaints concerning professional associations be received."
.1 CORP Deputy Clerk 20-Jun-05 05-0663 "THAT the June 8, 2005 correspondence from the MinistryCarried Form Letter. No C of Forests to all Mayors/ Communities/Regional Districts response required. I of Notice of BC Timber Sales, Strait of Georgia, Open House be received." CORP Deputy Clerk 20-Jun-05 05-0664 "THAT the June News Release from Canadian Heritage Carried No Action C T10 regarding Government of Canada More Than Doubles Funding for Cultural Capitals of Canada Awards be received."
CORP Deputy Clerk 20-Jun-05 05-0665 "THAT the June 7, 2005 correspondence from Anne Carried Thank You letter, no C McLellan, Deputy Prime Minister and Minister of Public action required Safety and Emergency Preparedness Canada regarding the decision of the Federal Court of Appeal in the matter of the Public Service Alliance of Canada v. Her Majesty the Queen be received."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Clerk 13-Jun-05 05-0607 "THAT the City Clerk's June 8, 2005 Report regarding Wal-Carried No Action C Mart Public Hearing Speakers List be received."
CORP Deputy Clerk 13-Jun-05 05-0608 "THAT Council consider third and final reading of the Wal-CarriedAdd to Agenda of July A Mart Rezoning and Official Community Plan amendment 4th Meeting applications at its regular scheduled meeting of July 4, 2005."
CORP Deputy Clerk 13-Jun-05 05-0610 "THAT Georgia Park Road Closure Bylaw No. 3170, 2005Carried Process Bylaw be adopted."
CORP Deputy Clerk 13-Jun-05 05-0611 "THAT Rockland Road Highway Exchange Amendment Carried Process Bylaw C Bylaw No. 3173, 2005 be adopted."
CORP Deputy Clerk 13-Jun-05 05-0612 "THAT the June 1, 2005 correspondence from Gregory Carried Acknowledgement C Slocombe, BC Transit, regarding news on 2004/05 letter financial and performance results for transit be received."
CORP Deputy Clerk 13-Jun-05 05-0613 "THAT the Report from Team Campbell River'Re-IgnitingCarried Acknowledgement C The Community Tourism Spirit: A Review of Local letter Tourism and Marketing Efforts be received."
CORP Deputy Clerk 13-Jun-05 05-0614 "THAT City Council renew its contract with Tourism Carried Acknowledgement C Central North Island to provide community tourism and letter marketing functions on behalf of the City for Campbell River subject to TNCI's agreement with and compliance with the explicit expectations of City Council. It is expected that "TEAM Campbell River recommendations of this Report will be used as guide in this regard by both parties."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk13-Jun-05 05-0615 "THAT City Council request TNCI to change its Carried Acknowledgement C constitution by July 31, 2005 to make a name change to letter "Tourism Campbell River and Region". This will visibly display the focus of a regional effort with Campbell River as a hub and City as the core funding agency."
CORP Deputy Clerk 13-Jun-05 05-0616 "THAT CityCouncil ask the Tourism Central North Island Carried Acknowledgement C Board of Directors to change its constitution by July 31, letter 2005 to provide Executive Board decision making authority for the use of City funding and provisions for the City to appoint four (4) members to the Executive Board. This amendment will provide the City with budget control over civic funding contributions to TNCI."
CORP Deputy Clerk 13-Jun-05 05-0617 "THAT the City, upon agreement of the TNCI `Executive Carried Acknowledgement C Board' of Directors to process a proposed adjustment to its letter Executive Board (see recommendation #1), proceed to request application and nominations to appoint its four (4) City appointees to the TNCI Executive Board by September 1, 2005. The Constitution change would be subject to member approval but ideally the new structure should be in .. place by September thereby requiring the City to seek to candidates well before then. This change would also require the current TNCI Executive to step down."
CORP Deputy Clerk 13-Jun-05 05-0618 "THAT the City Council requests TNCI to continue the Carried Acknowledgement C practice of allowing a liaison Councillor as a non-voting letter member to the Executive Board and Board of Directors to ensure direct communications between Council and TNCI. The Councillor appointee is intended for liaison purpose, not oversight, to improve TNCI/City communications."
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Division L_i Al! ADMN COMM U CORP L MUNC Status l All Active J Diary -1 Unassigned Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk 13-Jun-05 05-0619 "THAT the City Council require the TNCI to submit its Carried Acknowledgement C annual funding request with a budget specifying core letter funding expenditures that coincide with the City core funding amount. The 2006 budget is required by February 2006 and thereafter by October of each year." CORP Deputy Clerk 13-Jun-05 05-0620 "THAT the City Council commit $200,000.00 in tourism Carried Acknowledgement C funding for 2006 only, comprised of $150,000 in core letter funding and $50,000 in program funding. This is a one- time amount only to reignite local tourism efforts. Council's final approval of this amount and TNCI's allocation of this funding is subject to Council's satisfaction with the annual budget linked to the annual Campbell River Tourism and marketing Business Plan" CORP Deputy Clerk 13-Jun-05 05-0621 "THAT the City Council commit $150,000.00 as core Carried Acknowledgement C funding to TNCI in 2007 and 2008 thus creating a 3 year letter contract. TNCI is required to develop alternate financing to meet its requirements and any program funding on the part of the City is at the discretion of City Council upon review of the annual business plan." CORP Deputy Clerk 13-Jun-05 05-0622 "THAT the City Council work with TNCI to amend the Carried Acknowledgement C contract for approval by August 1, 2005. This will enable letter TNCI to recruit a General Manager before further tourism opportunities are lost due to the current vacancy. Further, it is expected that this position will prepare the business plan and budget for City approval by February 2006."
CORP Deputy Clerk13-Jun-05 05-0623 "THAT City Council request TNCIto explore the optionofCarried Acknowledgement C specified levies to enhance core fundingto community letter tourism."
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Division All L1 ADMN [ COMM j4 CORP L] MUNC !
Status 41 All J::] Active _] Diary _ Unassigned Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk 13-Jun-05 05-0624 "THAT CityCouncil request Tourism Central North Island Carried Acknowledgement C to develop Terms of Reference for business plan process by letter October 1 to develop a Campbell River Tourism and Business Plan."
CORP Deputy Clerk 13-Jun-05 05-0625 "THAT City Council request Tourism Central North Island Carried Acknowledgement C to submit the Tourism Campbell River and Region letter Business Plan by February, 2006 to secure permission for the specific civic funding for programs in 2006. The business plan would subsequently be submitted by October of each year."
CORP Deputy Clerk 13-Jun-05 05-0626 "THAT City Council extend the term of TEAM Campbell C River to recruit local expertise and external assistance to recommend a Campbell River branding theme to City Council and TNCI by September 2005. It is anticipated that any funds for this effort may come from the remaining funds for the Tourism and Marketing Review process previously approved by the City." I CORP Deputy Clerk 13-Jun-05 05-0627 "THAT Resolution #05-0626 be amended by deleting DefeatedFor info only Motion C September 2005." Defeated see 05-0626
CORP Deputy Clerk 13-Jun-05 05-0628 "THAT City Council asks the TNCI and Chamber of Carried Acknowledgement C Commerce to review the VIC operation with a view to letter rationalizing its costs for 2007 by October 2006."
CORP Deputy Clerk 13-Jun-05 05-0629 "THAT City Council allocates an additional $30,000.00 in Carried Acknowledgement C 2005 for TNCI to proceed to recruit a General Manager by letter August 1, 2005. The timing of this hire would be concomitant with the signing of the Campbell River Tourism and Marketing contract between the City and TNCL"
CORP Deputy Clerk 13-Jun-05 05-0630 "THAT the June 6, 2005 Council Minutes be adopted." Carried No Action C
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Status 10l All I Active [ Diary Unassigned LI Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk 13-Jun-05 05-0631 "THAT the June 6, 2005 Public Hearing Minutes be Carried No Action C received."
CORP Deputy Clerk 13-Jun-05 05-0632 "THAT the May 25, 2005 Seniors' Advisory Commission Carried No Action C Minutes be received." CORP Deputy Clerk 13-Jun-05 05-0633 "THAT the June 2005 Union of British Columbia Carried Form Letter. No Municipalities 'Call for Nominations for UBCM Executive' response required. correspondence be received."
CORP Deputy Clerk 13-Jun-05 05-0634 "THAT the June 2, 2005 correspondence from Douglas Carried Acknowledgement C Stout, Terasen Gas regarding Invitation to Terasen Gas letter (Vancouver Island) Inc.'s June 2005 Workshop- Resource Plan Update, 2005 be received."
CORP Deputy Clerk 13-Jun-05 05-0635 "THAT the Visitor Info Centre Visitor Analysis Sheets be Carried No Action C received."
CORP Deputy Clerk 13-Jun-05 05-0636 "THAT the May 31, 2005 correspondence from J.K. Carried Acknowledgement C Ambler, National Defence Department inviting Mayor letter Nash to celebrate Canadian Forces Day on the First Sunday in June be received."
CORP Deputy Clerk 13-Jun-05 05-0637 "THAT the May 30, 2005 correspondence from Karla Carried Acknowledgement C Lanktree, City of Vernon regarding a Request for Public letter Inquiry into the Investigation of the Air India Bombings be received." CORP Bylaw 06-Jun-05 05-0575 "THAT the Building Inspector's Report to May 31, 2005 beCarried A Enforcement/ received." Property Services Manager
CORP Deputy Clerk 06-Jun-05 05-0580 "THAT Heart of the City Business Improvement Area Carried Process Bylaw C Amendment Bylaw No. 3174, 2005 be adopted."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk 06-Jun-05 05-0581 "THAT Rockland Road Highway Exchange Amendment Carried Update Readings C Bylaw No. 3173, 2005 be given first three readings."
CORP Deputy Clerk 06-Jun-05 05-0585 "THAT the May 17, 2005 correspondence from Aaron Carried No Action C Dinwoodie, Union of British Columbia Municipalities (UBCM) thanking Mayor Nash for his words of encouragement and informing him that the Premier responded to their proposed goals and objectives for tourism program and that the full $25 million was received by UBCM."
CORP Deputy Clerk 06-Jun-05 05-0586 "THAT the May 18, 2005 correspondence from Ray Carried See Res. # 05-0587 C Boogaards, BC 2005 Provincial Summer Games Office Organizing Committee (2005 Summer Games - Comox Valley) request for equipment, contribution of $500.00 to assist in hosting the VIP reception and elected officials wishing to participate in medal presentations be received."
CORP Deputy Clerk 06-Jun-05 05-0587 "THAT Council approve a Grant-in-aid of $500.00 for the Carried Acknowledgement C VIP reception for the 2005 Summer Games - Comox letter Valley."
CORP Deputy Clerk 06-Jun-05 05-0588 "THAT the May 19, 2005 correspondence from Ann Kask, Carried No Action C Campbell River and District Public Art Gallery thanking Mayor & Council for the increase in their grant-in-aid funding be received."
CORP Deputy Clerk 06-Jun-05 05-0589 "THAT the May 20, 2005 correspondence from William Carried No Action C Alder, President, Sealand Aviation thanking the City, the Airport Manager, Councillor Roy Grant and the Administrator for initiating the process of acquiring funding from the Province for upgrades to the airport be received."
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DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk 06-Jun-05 05-0590 "THAT the May 30, 2005 correspondence from the Carried See Res. # 05-0591 C Chamber of Commerce to it's members regarding the Community Awards of Excellence, to be held on June 18th at the Community Centre be received."
CORP Deputy Clerk 06-Jun-05 05-0591 "THAT the City of Campbell River support the Campbell Carried Acknowledgement C River Chamber of Commerce Community Awards of letter Excellence as a Gold Sponsor at a cost of $500.00." CORP Deputy Clerk 06-Jun-05 05-0592 "THAT the May 31, 2005 correspondence from Oak Bay Carried See Res. # 05-0593 Marine Group requesting support for an initiative to provide transportation service between Comox Airport and Campbell River be received."
CORP Deputy Clerk 06-Jun-05 05-0593 "THAT a letter be sent to Oak Bay Marine Group Carried Acknowledgement C supporting the initiative to provide transportation service letter between Comox Airport and Campbell River with a copy sent to Rivercorp and Tourism North Central Island." CORP Deputy Clerk 06-Jun-05 05-0594 "THAT Council approve the renewal of Rivercorp's Carried Acknowledgement C membership with Ocean Industries BC in the amount of letter $267.50 representing 25 employees or less, with monies to come from Contingency." CORP Deputy Clerk 06-Jun-05 05-0601 "THAT the May 18, 2005 correspondence from 287-Taxi Carried Acknowledgement C Co. Ltd. providing notice of proposed Taxi Cost Index Rate letter Increase be received." CORP Deputy Clerk 06-Jun-05 05-0602 "THAT the May 18, 2005 correspondence from 287-Taxi Carried Acknowledgement C Co. Ltd. Regarding Beeline Taxi Ltd. Proposed Change in letter Chartered Tariff be received."
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Status [/! All El Active I_ I Diary IFI Unassigned[Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
CORP Deputy Clerk 06-Jun-05 05-0603 "THAT the May 18, 2005 copy of correspondence from Carried No Action C Donna Dowsett, Muscular Dystroph Canada to the Campbell River Fire Fighters, Local 1668, thanking them for their fundraising efforts ($2,000) be received."
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CA
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COMMUNITY SERVICES DIVISION CITY OF CAMPBELL RIVER 2005REGULAR COUNCIL FOLLOW-UP REPORT
Division [V All F1 ADMN F-1 COMM J CORP ( MUNC Status All Active Diary Unassigned Concluded
DIVISION ASSIGNED DATE RESOL.# RESOLUTION RESULT ACTION TAKEN STATUS
COMM Fire Chief26-Apr-05 05-0444 "THAT the City of Campbell River endorse the wildfire Carried C protection plan grant application to the UBCM as attached to the Fire Chiefs April 18, 2005 Report regarding UBCM - Wildfire Planning Grant."
COMM Fire Chief 26-Apr-05 05-0445 "THAT the sale of a 1976 Chev Step Side van to Norske Carried C Canada for the sum of one dollar be approved." COMM Parks & 26-Apr-05 05-0446 "THAT the list of organizations for Special Occasion Carried A Recreation Licenses, attached to Parks and Recreation Manager's April Manager 20, 2005 Report, subject to receipt of insurance, as recommended by the Committee to Approve Public Events be approved." COMM Planning 26-Apr-05 05-0465 "THAT Official Community Plan Amendment Bylaw No. Carried File Closed C Services 3160, 2005 (701 Hilchey Road) receive third reading and Manager be adopted." COMM Planning 26-Apr-05 05-0466 "THAT Official Community Plan Amendment Bylaw No. Carried File Closed C Services 3157, 2005 (4405 Island Highway) be given thirdreading Manager and be adopted." OCR COMM Planning 26-Apr-05 05-0467 "THAT Zoning Amendment Bylaw No. 3158, 2005 (4405 Carried File Closed C Services Island Highway) receive third reading." Manager COMM Planning 26-Apr-05 05-0468 "THAT the offer of a Restrictive Covenant by Norske Carried Covenant sent for A Services Canada be accepted." signature Manager
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COMM Planning 26-Apr-05 05-0401 "Grant/Ostler: THAT Application ALR-15 by Norske Carried Sent to ALR A Services Canada (4405 Island Highway), to exclude D.L. 26, Manager Sayward District, except part in Plans 34604 and 42540; and D.L. 2, Sayward District, except those parts in Plans 19371, 42540, 50636, VIP64522 and VIP76652 from the Provincial Agricultural Land Reserve, be forwarded to the Provincial Agricultural Land Commission with a recommendation for approval."
COMM Planning 18-Apr-05 05-0430 "THAT Development Variance Permit DVP-05-03 for Carried File Closed C Services 1030 Merecroft Road, to vary Sections 9.2 and 9.4 of Manager Zoning Bylaw 2700, 1998 be approved."
COMM Planning 18-Apr-05 05-0431 "THAT Development Variance Permit DVP-05-04 for Carried File Closed C Services 3755 McDougall Way, to vary Section 33.6(b) of Zoning Manager Bylaw 2700, 1998 to increase the maximum height of a principal building from 10.0 metres to 11.15 metres be A approved."
COMM Planning 18-Apr-05 05-0432 "THAT Bylaw No. 3163 to rezone 545 Alexander Drive Carried File Closed C Services from Residential zone (R-1) to Residential one A zone (R- 00 Manager IA), receive first and second hearings and proceed to Public Hearing."
COMM Planning 11-Apr-05 05-0399 "THAT Development Variance Permit 05-02 for 3507 Carried File Closed C Services Montana Drive, to vary Section 29.5 of Zoning Bylaw Manager 2700, 1998 to reduce the rear yard requirements for a single family home from 7.0 metres to 4.55 metres be approved."
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COMM Planning 11-Apr-05 05-0400 "THAT Official Community Plan Amendment Bylaw No. Carried Approved C Services 3157, 2005 (4405 Island Highway) to re-designate the Manager subject lands from "Rural: 2units/ha" to "Industrial", and Zoning Amendment Bylaw No. 3158, 2005 (4405 Island Highway) to rezone the subject lands from the "Rural two zone (RU-2)" to the "Industrial two zone (1-2)", receive 1st and 2nd readings and be scheduled for Public Hearing;"
COMM Planning 11-Apr-05 05-0401 "THAT Application ALR-15 by Norske Canada (4405 See Res. # 05-0401 A Services Island Highway), to exclude D.L. 26, Sayward District, Manager except part in Plans 34604 and 42540; and D.L. 2, Sayward District, except those parts in Plans 19371, 42540, 50636, VIP64522 and VIP76652 from the Provincial Agricultural Land Reserve, be forwarded to the Provincial Agricultural Land Commission with a recommendation for approval." COMM Planning 11-Apr-05 05-0402 "THAT Resolution #05-0401 be deferred pending adoptionCarried A Services of Zoning Amendment Bylaw 3158, 2005 (4405 Island Manager Highway)."
COMM Planning 11-Apr-05 05-0403 "THAT Official Community Plan Amendment Bylaw No. Carried Approved C Services 3160, 2005 (701 Hilchey Road) to re-designate the subject Manager lands from Greenways to Traditional Single/Two Family: 8- 12 units/ha, and to amend Map F-1 in Appendix F: Penfield West Comprehensive Development Plan, receive 1st and 2nd reading and proceed to Public Hearing; AND THAT advertising for the Public Hearing include notice of the intent to amend the existing covenant arkland agreement) registered on title to amend the parkland dedication area accordingly."
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COMM Planning 11-Apr-05 05-0404 "THATDevelopment Variance PermitDVP-05-01 for90 Carried Registered C Services South Petersen Road, to vary Section 9.2, 9.4, 9.5 and 38.6 Manager (a)(iii)of Zoning Bylaw2700,1998, to permit the construction of an accessory building with a floor area of 111.48 square metres (1,200 squarefeet)and a building height of 5.1816 metres (17.0feet),and to reduce the minimum required side yard from 3.0 metres to 2.15 metres for an existing single family residence be approved."
00
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COMM Planning 30-Mav-05 05-0565 "THAT the word "only" be deleted in the first line of the DefeatedFor your information C Services 3rd bullet under Section 2.2 - Principles- in Chapter 2 of only Manager the Draft Official Community Plan."
COMM Planning 30-Mav-05 05-0568 "THAT Official Community Plan Amendment Bylaw No. CarriedProceeding to PH Jun A Services 3151, 2005 [1498 Island Highway & 2001 Maple Street] 27 Manager receive 1st and 2nd reading and proceed to Public Hearing." COMM Planning 30-Mav-05 05-0569 "THAT Zoning Amendment Bylaw No. 3152, 2005 [1498 CarriedProceeding to PH Jun A Services Island Highway & 2001 Maple Street] receive 1st and 2nd 27 Manager reading and proceed to Public Hearing."
COMM Planning 30-Mav-05 05-0570 "THAT the Public Hearing be scheduled for June 27, 28 CarriedProceeding to PH Jun A Services and 29, 2005 at the City of Campbell River's Tidemark 27 Manager Theatre starting at 6:30 p.m. each evening and will be adjourned upon there being no further submissions from the public or, at the latest 11:00 p.m." COMM Planning 30-Mav-05 05-0571 "THAT Official Community Plan Amendment Bylaw No. CarriedProceeding to PH Jun A Services 3151, 2005 [1498 Island Highway & 2001 Maple Street] 27 Manager and Zoning Amendment Bylaw No. 3152, 2005 [1498 Island Highway & 2001 Maple Street] be referred to the Estuary Management Commission, Advisory Planning Commission and Parks, Recreation and Cultural Commission for consideration and recommendation."
COMMCommunity24-Mav-05 05-0548 "THAT Council approve the'terms of reference' attached to No Action C Services the Community Services Director's May 16, 2005 Report in Director establishing the 2005 'Grant-in-Aid Task Force Review Committee." COMMCommunity24-Mav-05 05-0549 "THAT Resolution No. 05-0548 be amended by adding the Carried A Services words 'in principle' following 'approve' in the first line." Director
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COMM Planning 24-Mav-05 05-0551 "THAT first and second readings of Official Community Carried 1st & 2nd rescinded A Services Plan Amendment Bylaw No. 3161, 2005 (1410/1640 Perth Manager Road & 1621 Vanstone Road) be rescinded."
COMM Planning 24-Mav-05 05-0552 "THAT first and second readings of Zoning Amendment Carried 1 sr & 2nd rescinded A Services Bylaw No. 3162, 2005 (1410/1640 Perth Road & 1621 Manager Vanstone Road) be rescinded."
COMM Planning 16-May-05 "Derek Sharpe, Land Owner/Realtor, spoke in support of No Action C Services Official Community Plan and Zoning Bylaw Amendments - Manager 2221 Dalton Road." COMM Parks & 16-Mav-05 05-0524 "THAT Council approve the grant-in-aid request from the Carried A Recreation Campbell River Minor Softball Association for up to Manager $133.50 (50% of the total rental charges) to rent the Sportsplex change rooms, activity room and upper washrooms for the Midget "C" Girls provincial Championships."
COMM Planning 16-Mav-05 05-0527 "THAT Official Community Plan Amendment Bylaw No. Carried Approved C 00 Services 3166, 2005 (2221 Dalton Road) to re-designate the subject Manager lands from "Traditional Single/Two Family: 8 - 12 units/ha" to "Medium to High Density Residential: 65 - 110 units/ha" receive 1st and 2nd readings and be scheduled for public hearing." COMM Planning 16-May-05 05-0528 "THAT Zoning Amendment Bylaw No. 3167, 2005 (2221 Carried Approved C Services Dalton Road) to rezone the subject lands from the Manager "Residential one zone (R - 1)" to the "Residential multiple three zone (RM - 3)", receive 1st and 2nd readings and be scheduled for public hearing."
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COMM Planning 16-Mav-05 05-0529 "THAT Council approve Development Variance Permit Carried Registered and file C Services DVP-05-06 for 1888 Nunns Road to vary Section 29.5 of closed Manager Zoning Bylaw 2700, 1998 and Section 8.1 of Subdivision Bylaw 1340, 1983."
COMM Planning 16-Mav-05 05-0530 "THAT Council approve Development Variance Permit Carried Registered and file C Services DVP-05-07 for 327 Wayne Road, to vary Sections 9.2 and closed Manager 9.4 of Zoning Bylaw 2700, 1998, to permit the construction of an accessory building with a floor area of 75.4 square metres (812 square feet)." COMMCommunity09-Mav-05 05-0495 "THAT the non-resident fees for Electoral Area "J" be Defeated Letter to Regional A Services waived for the year 2005 based on the April 4, 2005 District Director correspondence from Ms. Debra Oakman, Manager, Financial Services regarding grants-in-aid to support recreation services in the Campbell River area." COMM Community09-Mav-05 05-0496 "THAT new City signage identified as design D' in the Carried A Services Community Services Director's May 5, 2005 Report Director regarding New Signage - City of Campbell River be approved." COMM Planning 09-Mav-05 05-0498 "THAT Council approve Major Development Permit 05-05Carried File Closed Services to amend Development Permit D-178 and to reduce the Manager streamside setback requirements for 401 Westgate Rd." COMM Planning 09-May-05 05-0499 "THAT Official Community Plan Amendment Bylaw No. Carried 1st & 2nd Rescinded D Services 3161, 2005 (1410/1640 Perth Road & 1621 Vanstone Manager Road) to re-designate the subject lands from "Service Commercial" and from "Low Density Residential: 10 - 25 units/ha" to "Medium to High Density Residential: 65 - 110 units/ha" receive 1st and 2nd readings and be scheduled for Public Hearing."
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COMM Planning 09-Mav-05 05-0500 "That Zoning Amendment Bylaw No. 3162, 2005 Carried 1st & 2nd Rescinded D Services (1410/1640 Perth Road & 1621 Vanstone Road) to rezone Manager the subject lands from the "Residential infill two zone (Ri- 2)" and from the "Commercial three zone (C- 3)" to the "Residential Multiple two zone (RM - 2)" and the "Residential multiple three zone (RM - 3)", receive 1st and 2nd readings and be scheduled for Public Hearing."
COMM Planning 09-Mav-05 05-0501 "THAT consideration of future development permit CarriedReturn to Council with C Services applications for the portion of property directly east of Public Hearing 1st & Manager 1521 Vanstone Road below the top of the ridge, limit 2nd rescinded on building heights to a maximum of four stories or 13 metres Bylaw 3161 & 3162 be deferred to the Council meeting following the Public Hearing." jCOMM Planning 09-May-05 05-0502 "That Council approve Development Variance Permit DVP-Carried Registered and file C Services 05-05 for 360 Petersen Road, to vary Sections 9.2, 9.4 and closed. Manager 9.5 of Zoning Bylaw 2700, 1998, to permit the construction of an accessory building with a floor area of 111.48 square metres (1,200 square feet) and a building height of 5.4864 metres (18.0 feet)."
COMM Planning 02-Mav-05 05-0480 "THAT Zoning Amendment Bylaw No. 3163, 2005 (545 Carried File closed. C Services Alexander Drive) receive third reading and be adopted." Manager
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COMM Planning 20-Jun-05 "Council directed that staff make reference to the Highway Liaise with A Services 19A Design Concept in the Official Community Plan." engineering services Manager manager COMM Parks & 20-Jun-05 05-0648 "THAT Council approve a Special Occasion License as Carried A Recreation recommended by the Committee to Approve Public Events Manager for the July 22 & 23 Mixed S1o-pitch League Tournament being held at Willow Point Park." COMM Parks & 20-Jun-05 05-0649 "THAT Council support the Parks and Recreation Carried A Recreation Department's Arts Now Grant application; Manager AND THAT subject to grant approval, the Financial Plan be amended as outlined in the 'Discussion Section' of the Parks and Recreation Manager's June 6, 2005 Report to a maximum of $5,000 from the various accounts listed." COMM Planning 20-Jun-05 05-0651 "THAT Bylaw No. 3168, 2005 to rezone 1380 and 1480 Carried PH July 11/05 A Services Dogwood Street and 1413, 1415, 1417 and 1429 16th Ave. Manager from the Commercial three zone (C - 3) and the Public assembly zone (PA - 1) to the Commercial two zone (C - ip 2), receive first and second readings and proceed to Public Hearing." COMM Planning 14-Jun-05 05-0639 "THAT the draft Official Community Plan be amended to DefeatedFor your information Services designate the land at the NE and SE corners of Willis Road Defeated Manager and Highway 19 to Nicola Place as Service Commercial with high end Development Permit Requirements." COMM Planning 14-Jun-05 "Council reviewed the proposal by Rivercorp regarding Services Economic Development and declined to include their Manager comments in the Official Community Plan. Council removed the 4th bullet of 12.2.2"
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COMM Planning 14-Jun-05 "Council requested that the Official Community Plan Services include reference to the: Manager -Estuary Management Plan -Willow Creek Watershed Plan -Integrated Storm Water Studies" COMM Planning 14-Jun-05 05-0640 "THAT the proposed Future Arterial Road through Beaver Carried Services Lodge Lands be removed from the Transportation Plan." Manager
COMM Planning 13-Jun-05 05-0609 "THAT Council, in accordance with Section 242 of the Carried PLA issued C Services Strata Property Act, approve the attached Preliminary Manager Layout Approval (PLA) letter under file STR-05-03 outlining the terms and conditions that the applicant must
I comply with to receive final approval for the strata conversion for 377 Dogwood Street, legally described as Parcel "A" (DD ES7427), District Lot 72, Sayward District, Plan 10775; AND THAT Council in accordance with Section 242(10)(a) of the Strata Property Act delegate authority to the Planning Services Manager/Approving Officer for the issue of PLA for the strata application at 377 Dogwood Street AND FINALLY THAT Council authorize the Mayor and Clerk to approve the plans for registration in accordance with requirements under the Strata Property Act when all terms and conditions of the PLA have been satisfied." COMM Community06-Jun-05 05-0576 "THAT Inspector Stright's May 13, 2005 Report regarding Carried A Services Crime Statistics for the 1st Quarter of the Year 2005 be Director received."
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COMMCommunity06-Jun-05 05-0577 "THAT the non-resident fees for Electoral Area 'J' be Carried A Services waived for the year 2005 based on the May 17, 2005 Director correspondence from Ms. Debra Oakman, Manager, Financial Services regarding grants-in-aid to support recreation services in the Campbell River area."
COMM Parks & 06-Jun-05 05-0578 "THAT Council approve a Grant-in-aid of $375 for the Carried Advise applicant C Recreation 'AnnualBusinessand Citizen of the Year Awards' taking Manager place at the Community Centre June 18, 2005."
COMM Parks & 06-Jun-05 05-0579 "THAT Council approve the grant-in-aid request from the Carried Advise applicant C Recreation Campbell River Cystic Fibrosis Chapter for $500 for the Manager use of the Sportsplex for their Rod Brind'Amour Cystic Fibrosis Golf Classic and Auction banquet being held July 2, 2005."
COMM Planning 06-Jun-05 05-0582 "THAT Official Community Plan Amendment Bylaw No. Carried Approved C Services 3166, 2005 ( 2221 Dalton Road) receive third reading." tG Manager
COMM Planning 06-Jun-05 05-0583 "THAT Official Community Plan Amendment Bylaw No. Carried Approved C Services 3166, 2005 ( 2221 Dalton Road) be adopted." Manager
COMM Planning 06-Jun-05 05-0584 "THAT Zoning Amendment Bylaw No. 3167, 2005 ( 2221 Carried Approved C Services Dalton Road) receive third reading and be adopted." Manager COMM Parks & 06-Jun-05 05-0595 "THAT Council ensure that provisions for improved Carried A Recreation pedestrian and cyclist routes be included when considering Manager improvements or upgrades along the Dogwood corridor."
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MUNICIPAL SERVICES DIVISION CITY OF CAMPBELL RIVER 2005REGULAR COUNCIL FOLLOW-UP REPORT Division V All ADMN L__f COMM 0 CORP J_] MUNC
Status / All J Active L_] Diary `__J Unassigned (_ Concluded
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MUNC Engineering26-Apr-05 "Mr. Bart Simmons and Dr. Robert Falls, Ecosystem C Services Restoration Associates Inc. provided an overview of the Manager 'The Community Ecosystem Restoration Initiative - Community Leadership in Climate Change Mitigation' addressed in the Environmental Coordinator's April 20, 2005 report."
MUNC Water 26-Apr-05 05-0447 "THAT the Water Specialist's April 20, 2005 Report Carried C Specialist regarding 2004 Annual Water Report be received." MUNC Water 26-Apr-05 05-0448 "THAT Council endorse the general recommendations 1 to Carried A Specialist 8 on page 12 and 13 of the 2004 Annual Water Report." MUNCEnvironment26-Apr-05 05-0449 "THAT staff work with Ecosystem Restoration Associates Carried A al Inc. and report back to Council with recommendations for Coordinator carbon exchange opportunities within the City of Campbell River." MUNC Public 11-Apr-05 05-0395 "THAT the installation of a memorial cairn Carried C Works commemorating the 60th Anniversary of the Liberation of Manager the Netherlands in the flower bed adjacent to the Downtown Bus Shelter and the Cenotaph as depicted in the photographs attached to the Public Work's Manager's April 6, 2005 Report be approved."
MUNC Environment11-Apr-05 05-0396 "THAT the Environmental Coordinator's April 6, 2005 Carried C al Report regarding Riparian Area Regulation Update be Coordinator received." MUNC Water 11-Apr-05 05-0407 "THAT the March 11, 2005 correspondence from Ton Carried C Specialist Cliteur regarding water metering be received."
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MUNC Clerk 11.-Apr-05 05-0425 "THAT the March 21, 2005 correspondence from Gregory Carried No Action C Slocombe, BC Transit regarding the Canadian Urban Transit Association's latest issue paper, Public Transit and Small Communities be received."
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MUNC Municipal 16-Mav-05 05-0519 "THAT Council authorize transit service to Mclvor Lake Carried A Services on Fridays and Saturdays only, for the month of July 2005, Director based on the request by the Youth Advisory Committee in their February 11, 2005 Report attached to the Municipal Services Director's May 6, 2005 Report regarding Summer Transit Service to Mclvor Lake and that the estimated cost of $500 come from existing transit accounts." MUNC Public 16-Mav-05 05-0520 "THAT Council approve the expenditure of $7,000 for the Carried A Works purchase and placement of barricades on the Spruce Street Manager hill with the funding coming from the contingencies."
MUNC Engineering16-May-05 05-0521 "THAT, subject to receipt of Provincial approval, the Carried A Services proposed Willow Creek Sewage Pump Station be Manager constructed on the upland portion of District Lot 302, NanaimoDistrict,better known as the Ken Forde Boat Ramp property; AND THAT publicwashrooms be included as part of the co facility." MUNC Airport 16-Mav-05 05-0522 "THAT the 2005 1st quarter Airport Revenue report be Carried No Action C Manager received." MUNC Municipal 09-Mav-05 05-0509 "THAT the correspondence received April 29, 2005 from J. Carried C Services C. Sigurdson, Oceans Day Coordinator, requesting a grant- Director in-aid for use of a shuttle bus for Oceans Day on June 4, 2005 be received."
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MUNC Assistant 02-Mav-05 05-0482 "THAT the April 15, 2005 correspondence from the Carried C Engineering Honourable Murray Coell, Minister of Community, Services Aboriginal and Women's Services regarding the Manager implementation of a new Water Conservation Regulation that will include a requirement for the use of 6-litre water closets (ultra low-flush fixtures) in our jurisdictional area effective September 30, 2005 be received."
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C Airport 20-Jun-05 05-0645 "THAT Council approves the purchase of carpet for the AirCarried A Manager Terminal Building at a cost of $13,000 with funds provided from the Airport Surplus account; AND THAT the financial plan be amended accordingly."
MUNC Engineering20-Jun-05 05-0646 "THAT Council approve in principle the May 2005 South Carried No Action C Services Island Highway 19A Design Concept as prepared by Manager Lanarc Consulting Ltd."
MUNC Environment13-Jun-05 05-0606 "THAT Council approve in principle the May 2005 Carried C al Integrated Stormwater Management Plans for the Nunns, Coordinator Simms and Willow Creek Watersheds as prepared by Urban Systems."
MUNC Environment06-Jun-05 05-0574 "THAT Councilsupports June 8, 2005 as National Clean Carried arrange payment with C al AirDay and amend the 2005 financial plan by $1,200.00." finance Coordinator
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File: CAN-NET Participation TO: City Manager FROM: Public Works Manager DATE: June 22, 2005 SUBJECT: CAN-NET Participation
Recommendation: That Council approve the City of Campbell River joining the CAN-NET network at a cost of $5,000 for 2005 and that the monies come from the Equipment Reserve Fund.
Council Policy: 2.9.9.3 Council Approval Council will approve inclusion of the purchase either as part of the Five-Year Financial Plan or by Amendment thereto. Purchases shall be subject to the Districts purchasing policy.
Summary: With the recent purchase of a GPS Base Station the City of Campbell River has an opportunity to join a network of similar base stations and receive revenue from users of this network.
Background: Cansel Surveying Equipment (Cancel) is the supplier to the City of the GPS base station. As the number of base stations in operation in Canada has increased over the last few years, Cansel saw an opportunity to integrate these base stations into a cohesive network that would increase the accuracy of GPS survey substantially. This increased accuracy will allow for `legal' survey accuracy virtually anywhere within the range of the network. GPS surveying is already a very cost effective method of surveying, especially in remote areas. Having increased accuracy is very desirable for companies such as land surveyors, engineering consultants and forestry companies that rely heavily on mapping to do their business.
Discussion: The CAN-NET network is Canada -wide and growing. Ideal participants are municipal organizations, which ensure stability of the network. Participants pay an initiation fee of $6,000 to join and a subsequent annual network administration fee of $2,000. Participants have free use of the network. Other users such as land surveyors would subscribe to the network. The subscription fee varies depending on how much surveying they do. All subscription revenues generated from across Canada are divided amongst network participants and Cansel. In an effort to expand the network quickly, Cansel is lowering the initiation fee from $6,000 to $3,000. This saving is only available for a short time.
Communications: If approved, staff will immediately arrange for the City of Campbell River to join this network.
%5
W:IUsers lGordBkMyDocuments lEquipmentiCAN-NETParticipation. doc- 99 Conclusion: The potential revenue from the CAN-NET network is unknown at this time as it is just getting going. However the growth in the economy indicates that the amount of surveying will increase proportionately. Large projects such as the Sea to Sky Highway and other remote projects rely totally on GPS surveying and as such will be using the CAN-NET service for accuracy and cost savings.
Respectfully submitted
Gord Brown Public Works Manager
Attachment E-Mail for IT Manager. CAN-NET Participation Agreement
Page 2
W.-I UserslGordB\My Documents\Equipment\CAN--NET Participation. doe 100 Gordon Brown
From: Mary Ellen Callaghan Sent: Tuesday, June 21, 2005 4:35 PM To: Gordon Brown Subject: RE: CAN-NET participation
Gord, Roger and I looked it over. There is nothing technically in there that concerns us and the little bit you need from IT we can accomplish in a couple of hours given a bit of lead time.
We are assuming of course that the $28,066 required as a participant investment for the reference station has been spent already.
I would go for it.I'm sending you back your paperwork through internal mail.
MEC
-----Original Message----- From: Gordon Brown Sent: Monday, June 20, 2005 4:07 PM To: Mary Ellen Callaghan Cc: Chris Hansell Subject: CAN-NET participation Good afternoon Mary Ellen
Have you had a chance to review the Can-Net documents we discussed. Cansel is anxious to know if we are joining. They cannot hold the initiation fee to $3,000 for too much longer.
thanks
gord
Gord Brown Public Works Manager `°' Out there with you.
CAN-NET PARTICIPANT AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this31 day of 0,412005-- between ` j% r cL ,h w articipant") having a place of business at 3- s- and Cansel Survey Equipment ("Cansel"), on behalf of itself and its subsidiaries, having a place of business at 3751 Napier Street, Burnaby, British Columbia, V5C 3E4.
BACKGROUND
Can-Net is a new business venture that Cansel launched October 1st, 2004. Can-Net from a technical perspective is a nationwide series of continuously operating high precision GPS reference stations. Currently the backbone of the network has been built and exists of nine stations spanning from Vancouver, BC to Halifax, NS. These reference stations have all been linked together using a software solution called GPSNet. The business model is to sell subscriptions and provide real-time and post processed data to clients using the Internet. For real-time users the rover receiver is linked to the Internet using the wireless technology of 1X or GPRS.
As part of the strategy in bringing this technology to market Cansel would like to very rapidly increase and densify the network of reference stations. Cansel is proposing that certain key firms are given the opportunity to acquire a NetRS reference station, benefit from the technology and also participate in a cost recovery model.
MARKET RATES FOR CAN-NET SERVICES
Yearly RTK Subscription (Non-Networked): $4000 (First Rover) $1000 (Rovers 2-5) $500 (Rovers 6+) Monthly RTK Subscription: $840 (Includes cell phone) Yearly Static Subscription: $1200
* Note: For subscriptions to the Networked solutions a one-time network licence fee of $1,000 will apply to the initial annual subscription. This license fee is not required to re-new a subscription.
CANSEL COMMITMENTS
Cansel commits to meet the following conditions under this agreement:
Provide hardware and IT resources to host and manage the entire network including communications.
Provide the sales, marketing and distribution of the Can-Net service.
Provide administration of entire network and all customers and users.
102 CANSEL COMMITMENTS(continued)
Manage all financial aspects of the network, including billings, collections, account management, reporting of the Can-Net network.
Provide technical support, training and expertise to all users of Can-Net including the participants.
Provide monitoring of reference stations and assume responsibility for network up-time (including hot spares).
Provide a share of revenues from the Can-Net system to the participant according to the formulas contained in Appendix "C".
PARTICIPANT COMMITMENTS
The Participant commits to meet the following conditions under this agreement:
Purchase a TRIMBLE NetRS Reference Station with Zephyr Geodetic Antenna, 3 year extended firmware warranty, 3 year extended software warranty, Radome for Antenna (protects from snow and ice), and uninterrupted power supply at a cost of $28,066.00. Details of this equipment can be found in, Appendix "A".
Purchase a GPSNet Licence at a cost o $ 8..00 (This requirement for a licence is waived until March 2005 as an added incentive to the first participants).
Install and configure the base station. Details of the installation are included in Appendix "B". Cansel's goal is to minimize the installation cost by working with the participant to enable them to perform much of this installation internaty._ If requested, Cansel can be contracted at a rate of $1 00/hour plus expenses to complete the installation. Estimated times and costs for this are given in Appendix "B".
Provide a high speed Internet connection and static IP address for the base station.
Pay a $2,000 annual network administration fee to Cansel. This is due and payable on the date of this agreement and on each anniversary of this agreement.
To participate for a minimum period of three years from the date of this agreement.
Furthermore both Cansel and Participant agree:
Cansel shall have the sole right to select which participants to work with. The long term goal is to evolve towards networked solutions and participants will be selected based on this goal.
For a non-networked base station the Participant and Cansel shall have unlimited access to the real-time and post-processed data from their base station, for their own companies' I departments' operations.
For a networked RTK base station the Participant and Cansel shall have limited access to the real-time and post processed data for the entire network, for their own companies' / departments' operations as detailed in Appendix "C".
The system will be constructed and maintained according to the Can-Net specifications and guidelines.
103 IN WITNESS WHEREOF, the parties have caused this. Agreement to be executed by their duly authorized representatives as of the day and date first written above.
Recipient: Company Name Cansel Survey Equipment Name Name: Stephen Fletcher Title Title National Survey Sales Manager
Date Date
104 APPENDIX "A"
Product Summar
48648-10 Trimble NetRS Reference Station w Zephyr Geodetic Antenna
The NetRS GPS receiver is the latest in a long line of innovative reference station products from Trimble. The NetRS GPS receiver is designed for use with Trimble's scalable infrastructure solutions and as a Continuously Operating Reference Station (CORS) for geodetic, survey, high-accuracy GIS and monitoring applications.
The NetRS GPS receiver offers ease of use, low power consumption, L2C (GPS civil signal) tracking capability, Ethernet connectivity, and advanced data management capability.
With Internet Protocol (IP) as the primary communications mechanism, the NetRS GPS receiver can be accessed and controlled remotely using simple Internet browsers or Trimble Infrastructure software. The NetRS uses the Linux framework, which allows for extension and customization that is simply not possible with proprietary operating systems. And with the ability to store all configuration settings to a file, you can quickly and identically configure all receivers in the network. Additionally, it is possible to establish a base configuration with multiple operating modes that can be remotely selected and enabled as necessary. Multiple levels of security ensure controlled access to the receiver's configuration.
The NetRS features extremely rugged construction, low power consumption and dual power ports with intelligent switching. Its advanced communications control makes it easy for you to operate the receiver and manage data from a convenient location-it's not necessary to have a local computer. Configuration memory ensures that the receiver reverts to its last known state if subjected to a power loss, eliminating unplanned trips to remote locations.
The Trimble ZephyrTM Geodetic antenna uses the patented Trimble StealthTM Ground Plane. This design burns up multipath energy using technology similar to that used by Stealth aircraft to hide from radar. The Trimble Zephyr Geodetic antenna has demonstrated performance to rival the choke ring antenna in extensive tests. The ZephyrTM Geodetic antenna features Sub- millimetre phase center repeatability, better low elevation tracking and significantly reduced ground-bounce multipath.
10.5 APPENDIX "B"
Installation
The installation of the system has several key components to it:
Site Determination This will involve the determination of the geographical locations the NetRS receivers are required in as well as locating a suitable site to mount the receivers and antennas. Estimate = 8 Hours + Travel costs.
Site Approval This would involve obtaining permission from landlords and site owners to install the equipment. Estimate = 8 Hours
Antenna Mount Design and Manufacture: Cansel has used the University of New Brunswick to manufacture a number of their in-house antenna mounts. If required Cansel will coordinate to have these manufactured, as well as any alterations that are required. It is suggested that a representative from the Participant will determine the exact mounting location, take pictures of the site, etc., and coordinate the best way to mount the antenna with Cansel's. Estimate = $1200
Antenna Mount Installation: Utilizing the services of a local contractor is likely the most cost effective way of installing the GPS antenna mount. A Cansel technician can assist in giving this person specifications as to what is required. Estimate = $300 - $3000
Network Wiring: The NetRS receiver will require Internet connectivity. If there is not an immediate Ethernet plug near to the proximity of the receiver or an open port on the router then it is probably best to use the services of a local contractor. Estimate = $1000
Antenna Cable Wiring: The LMR400 cable that comes with the antenna and receiver is 30 m long. Typically it is best to get the contractor that installs the antenna mount on the outside of the building to run the antenna cable from the mount, inside to the room where the NetRS will be housed. Estimate = $500
Electrical Power An uninterrupted power source (UPS) is required for the NetRS and router(s) feeding into the NetRS. This will supply power for continued network connectivity for approximately 3- 6hrs. A minimum 500VA with surge protection is recommended. Estimate = $300 Additionally, a secondary power source consisting of a 12v battery and smart charger is required to allow internal logging for an extended period black out. A low voltage disconnect circuit must be used to ensure a clean steady charge is supplied to the NetRS. Estimate = $200
106 Installation (continued)
Network/Firewall Configuration: Typically this would come from an internal IT person or the contractor that handles that for the participant. Essentially what is required is to have the IT person assign a static IP address inside the corporate LAN and configure the firewall/DMZ to open up a port outside the firewall with port blocking. A good quality router with firewall protection and or VPN configuration is recommended to ensure secure network connectivity. The follow routers are recommended (equivalent). Linksys RV042 $225 4 Port 10/100 VPN Router D-Link DFL-200 $390 SOHO FirewallNPN Router D-Link DFL-700 $590 SME FirewallNPN Router Estimate = 4 Hours + Travel Costs
Lightening Suppression: An in-line lightening suppressor is recommend for the antenna cable. This device can be supplied by Cansel Estimate = $150.00
Hardware Configuration: Each of the NetRS receivers is assigned a static IP address, gateway IP address and Net mask. Cansel will be responsible for this based on the information supplied by the Participant's IT person. At this point the receivers can be put into position, connected to the antenna and Internet and powered up. Estimate = 2 Hours
Site Survey: The base station antenna needs to be surveyed in to the specifications determined by Can- Net. Estimate = 16 Hours + Travel costs APPENDIX "C"
Cost Recovery Model (Single Base RTK):
All revenue for single base RTK base stations, from across the country will be divided proportionately amongst the participants. Mathematically the program will be as follows:
Participants Share = {(Total Revenue - 30%)/Number of Base Stations} x number of participants base stations
Cansel will use the 30% that is deducted from total revenue for sales and marketing purposes.
Each Participant will have unlimited access to their base station at no cost, for their companies or departments operations.
Cost Recovery Model (networked RTK):
The cost recovery model for networked solutions will be separate from the national non- networked base stations. Each network will share its revenues among the participants of that particular network using the following model:
Participants Share = {(Total Revenue - 30%)/Number of Base Stations } x number of participants base stations
Participants in a network solution will have limited access to the entire network for their companies or departments operations. Cansel will also have limited access to the network for its rental operations. (Revenue will be realized for the network when a subscription is sold without providing rental GPS equipment).
In a networked solution the participants and Cansel shall have the following limited access:
Use of the entire network for 10 rovers (per base station that is part of the network) with no subscription fee. This is for their own companies / departments operations.
For each rover activated for use within the network there is a one-time network licence fee of $1,000. (This includes the first 10 rovers which do not have a subscription charge).
For each additional rover over 10 units the annual subscription rate is $500 plus the one time network licence of $1,000.
Cost Recovery Distributions will be done on December 31 of each calendar year. The portion of cost recovery to each participant will be pro-rated if they joined the network part way through the year.
108 The CAN-NET GPS Service
A New Utility in Geographical Reference Positioning
CAN-NET Can-Net is a new business venture launched October 1st, 2004 by Cansel Survey Equipment of Burnaby, BC. It is a nationwide series of continuously operating, high precision GPS Reference Stations, linked together using specialized GPS server software that enables field users to tie-in to a common coordinate system via data-enabled cell phones. These cell phones receive data that allows GPS field rovers to optimize positional accuracy, customized to the their exact location without the use of a user-set-up base station.
To date, this has required a costly GPS base station, together with a high powered UHF radio, individually set up by each field crew. The CAN-NET service eliminates the expense, time, labour and hassle associated this via the CAN-NET reference station network, accessible in the field with a cell phone.
Participation Cansel is seeking 5 partners to host Reference Stations on the east coast of . Opportunity Vancouver Island. This is strategic to providing coverage to eastern Vancouver Island and Georgia Strait shipping channels. Cansel will provide the networking software, host, administer, market and bill the service; providing and a generous portion (70%) of the revenue earned by the network, to the partner. In addition, the partner receives access to the service for up to 10 GPS rovers.
Participant Requirements
Costs and The Participant commits to meet the following conditions under this other Specifics agreement:
1. Purchase a TRIMBLE NetRS Reference Station.
2. One-time purchase of a GPSNet License - $3,000.00
3. Installation and configuration the base station. (we will assist with this)
4. Provide a high speed Internet connection and static lP address for the base station.
5. $2,000 annual network administration fee to Cansel.
6. Participate for a minimum period of three years from the date of this agreement.
Cost Recovery
09 The cost recovery model for networked solutions will be separate from the national non-networked base stations. Each network will share its revenues among the participants of that particular network using the following model:
Participants Share = {(Total Revenue - 30%)/Number of Base Stations } x number of participants base stations
Participants in a network solution will have limited access to the entire network for their companies or departments operations. Cansel will also have limited access to the network for its rental operations. (Revenue will be realized for the network when a subscription is sold without providing rental GPS equipment).
In a networked solution the participants and Cansel shall have the following access:
1. Use of the entire network for 10 rovers (per base station that is part of the network) with no subscription fee. This is for their own companies / departments operations.
2. For each rover activated for use within the network there is a one-time network licence fee of $1,000. (This includes the first 10 rovers which do not have a subscription charge).
3. For each additional rover over 10 units the annual subscription rate is $500 plus the one time network license of $1,000.
Cost Recovery Distributions will be done on December 31 of each calendar year. The portion of cost recovery to each participant will be pro-rated if they joined the network part way through the year.
Present Status of - BC: Burnaby, Chilliwack Build-out - Alberta: Grande Prairie, (4 in Edmonton), Red Deer, Calgary and Lethbridge - Manitoba: 4 locations - Ontario: Ottawa, Kingston (Currently Barrie and Orangeville as well but they will soon be part of VRS) - Quebec: Montreal and QC - Maritimes: Halifax -18 reference station, self-contained, VRS network in the Toronto area
Usage We have begun to add users to the network, now that it is in a state of usability and estimate conventional user uptake of the system to grow over the next several years. From a municipality's point of view, in the near-term, providing GPS corrections to the public will be as with any other user-pay utility/service.
Future Usage Enhancements to the GPS satellite signals during the next several years will increase the accuracy of conventional GPS survey instruments at greater distances from the base station.
Developments in stake-less road building, ship navigation, mapping, mining, agriculture, aviation and marine survey technologies will follow. In turn, unconventional devices and applications will begin to surface. For example, imagine the value of a golf ball, with an embedded GPS chip-set, that can always be found. The backbone of the technology required to obtain the centimeter accuracy required for these applications will be the fixed base-station.
Conclusion Partnership in the CAN-NET service will not become an immediate cash-cow revenue generator.It is reasonable to expect the revenues to significantly off-set the expenses associated with participation. Perhaps even generate a positive ash flow within the first several years.
The provision of fixed reference station corrections today is an important service to this industry sector. Cansel's CAN-NET service provides the administration, maintenance, marketing and distribution of the corrections to the user base. 70% of the revenues are return to the user per the formula provided in the summary attached.
ill DISTRICT OF CAMPBELL RIVER LEGISLATIVESERVICES
File: TO: Administrator FROM: City Clerk DATE: July 1, 2005 SUBJECT: TEAM Report Implementation
Recommendation: That this report be received as information.
Council Policy: At its June 13, 2005 meeting Council adopted the recommendations from the TEAM report.
Background/ Discussion: Following a review of the Council resolutions by TNCI, a meeting was held to discuss the implementation of the TEAM report. The meeting led to the formation of ad hoc Tourism Transition Team consisting of the following members: Council Liaison Bill Matthews, Councillor TNCI Harley Elias, Vice Chair Joel Bridle, Director TEAM Ron Aitcheson, Chair
Resource staff Carmen Berry, TNCI Bill Halstead, City Clerk
In its initial meeting of the TTT, the TNCI representatives emphasized the positive response in their minutes of the June 17th meeting. Some of the timelines in the TEAM report were flagged as optimistic and it is therefore necessary to move forward as quickly as possible.The Rebrandingand filling the Executive Directorposition were identified as the most urgent issues. A further report will discuss the other elements of the TEAM report. Carmen Berry and Bill Halstead have been assigned to draft amendments to the TNCI Constitution and Contract.
On the issue ofRebrandingit is acknowledged that while Council has approved the name change that the rebranding exercise should include the opportunity to select a name that is complementary to the rebranding. It may very well be that "Tourism Campbell River and Region" will fit with the new brand, however there is a desire to provide sufficient latitude in the rebranding exercise to achieve the best possible solution towards reigniting the community tourism spirit. The RFP will therefore be drafted to reflect a project that encompasses both the rebranding and the possible selection of a new name for the tourism organization. The completion date is anticipated to be December 31, 2005 commencing with a proposal call in July.The successful consultant will work with the 5 person working group to beCl
M.-ILegislative Services Department Shared DatalClerklMemos & Faxes2005Tourism Transition Team - rebranding & exec director.doc 112 appointed by Council, with I person each from TNCI, TEAM and Council plus 2 members at large which will be recruited by Council to represent community tourism interests. A further report will be prepared to consider appointments to the Rebranding working group. Resource staff will be appointed by the City Manager and TNCI. It is anticipated that this process will loosely follow the process used to select the new City logo.
The selection of a newExecutive Directorwill begin immediately with the assistance of the City Human Resources Department.An advertisement based on the current job description is under preparation. A selection team has yet to be determined.
Communications: A Press Release will be prepared to announce the process and timing of the implementation of the TEAM report.
Respectfully §7dbmitted,
W. T. Halstead City Clerk On behalf of the Tourism Transition Team
Attachments: TNCI June 17, 2005 minutes
Page 2 M.-legislative Services Department\Shared Data\Clerk\Memos & Faxes 0ourism Transition Team - rebranding & exec director.doc .- v DISTRICT OF CAMPBELL RIVER LEGISLATIVE SERVICES
File: TO: Administrator FROM: City Clerk DATE: July 5, 2005 SUBJECT: OCP & ZoningAmendment Bylaws3166 & 3167 - 2221Dalton Road
Recommendation: That the June 14, 2005 letter from Dalton Road residents be received and that Council decline the request to hold a new Public Hearing for Bylaws 3166 & 3167.
Council Policy: Public Hearings Policy 4.26 a copy of which follows, supplements the legislative and Common Law authority regulating the conduct of Public Hearings:
4.26 PUBLIC HEARING POLICY
4.26.1 Purpose This policy supplements the provision of theLocal Government Actin respect of the holding of Public Hearings.The policy provides procedure for the holding of public hearings to hear presentations on land use issues.
4.26.2 General Statement Any person who believes their interest in property will be affected by a proposed bylaw has an opportunity to address Council at a public hearing in a timely and orderly fashion. Individuals are encouraged to submit written submissions to City Hall to the attention of the City Clerk, prior to the hearing, for inclusion as part of the record. 4.26.3 Speaker's List and Time Limits A Speaker's List will be available to record names and addresses for anyone wishing to speak at the public hearing. Except for the owner/applicant, who will have first opportunity to address Council, speakers are called in order from the list, and after everyone on the list has had an opportunity to address the hearing, others may speak.
Note: The Mayor or Chair may dispense with the Speaker's List if twenty or less members of the public are in attendance at the start of the hearing.
i) Presentations by an owner/applicant are limited to 15 minutes. The owner/applicant will be given the opportunity to clarify points raised, or respond to questions after members
of the public have spoken.
M: (Legislative Services Department Shared DatalClerk\Memos & Faxes120051Dalton Road OCP and ZoningBLs 3166 & 3167.doc 114 Members of the public expressing their views are limited to 5 minutes each. Additional information may be presented to Council after all other speakers are heard for the first time. Speakers are not to debate a point of view with another speaker, but will seek clarification through the Chair. Speakers are requested to submit written copies of their presentation to become part of the Public Hearing record. iii) The Chair will only entertain submissions that pertain to the land use bylaw under consideration. iv) Those in attendance at the Public Hearing will refrain from applause, or other expressions of emotion, whether in favour of, or opposition to, any particular application or argument. Inappropriate language, outbursts or criticisms aimed at individuals or groups are not allowed.
4.26.4 Request for Further Information Prior to Close of Public Hearing i) Prior to the close of a public hearing, Council will consider whether additional information from staff in respect to issues raised at the public hearing is required. ii) If Council is of a view that information from staff is necessary, staff will be given an opportunity to provide the required information at that time. iii) Members of the public will be permitted to make submissions in respect of the information and the public hearing will then be closed. iv) If it is not possible for staff to provide the information at that time, staff will advise the Council that is the case and Council will direct that staff prepare a report providing the required information. v) The public hearing will then be recessed until an appropriate date and time to allow for the preparation and disclosure of the report. The public hearing will be reconvened on the appropriate date to allow members of the public to make submissions in respect of the information.
4.26.5 After the Public Hearing is Closed After all speakers have been heard, the Public Hearing is then closed by the Chair. No other submissions may be received by Council. Council may consider the bylaw at the next, or a specified meeting of Council, with or without a request for further information from staff
Background/ Discussion: The Dalton Road residents represented in the attached letter allege that the Public Hearing Policy was not followed in the case of the June 6, 2005 hearing on Bylaws 3166 and 3167. The letter suggests that the policy was not followed, as they were not permitted the opportunity of asking questions of the developer or responding to information provided by the Planning Services Manager.
The policy permits the applicant an opportunity to speak first and last. In this case the applicant opted to have his architect present the project overview and he spoke last. The policy does not provide the public an opportunity of questioning the applicant.
The Planning Services Manager answered questions of Council, but did not present new information. It is the presentation of new information that triggers the opportunity for the public to make additional submissions.
Page 2 M.-legislative Services Department Shared DatalClerk\Memos & Faxes120051Dalton Road OCP and Zoning BLs 3166 & 3167.doc 115 The suggestion that the public should be permitted to ask questions of the applicant or the Planning Services Manager is not supported by the Policy, the Local Government Act or Common Law.
Options 1.Council Procedure Bylaw No. 3105 permits a member of Council to move a motion to reconsider an adopted bylaw provided it is done at the next meeting, and that has not been acted on by an staff. This section does not come into play as the letter arrived after the meeting following the adoption of the bylaw and the applicant had been notified of the adoption of the bylaws.
2.Section 131 of the Community Charter provides the Mayor with the authority to require that Council reconsider and vote again on a bylaw or resolution.This can be done at the same meeting or within 30 days following the meting that the vote took place.I have discussed this option with the Mayor and he is not prepared to direct reconsideration of these bylaws.
3.Council could initiate a bylaw to rezone the property to another zoning designation. Staff do not recommend this option.
4. The otheroption available to the residents is to seek private legal advice.
Conclusion:
Without either a resolution under Option 1 or direction from the Mayor under Option 2 it is not possible for Council to hold a new Public Hearing on a bylaws that have already been adopted, as Council doesn't have the ability to rescind adoption of a bylaw. Once adopted a bylaw can only be amended by another bylaw.
Communications: The writer has met with and discussed this report with Ms. Selby. A response will be sent informing her of Council's decision.
W. T. Halstead City Clerk
Page 3 M.- legislative Services Department\Shared Data\ClerkkMemos & Faxes12005I Dalton_Road OCP and Zoning BLs 3166 & 3167.doc 116 June 14, 2005 2236 Dalton Road, Campbell River, B.C.
Mayor Lynn Nash and Council, City of Campbell River.
Re: Public Hearingof June 6th 2221 Dalton Road
As residents of the Dalton/Westgate Road who attended and spoke at the Public Hearing, we have serious concerns about the validity of the Public Hearing as it was conducted.
The Public Hearingpolicywas not adheredtoproperly, in our opinion.Although the Mayordid read some information about the process, it was not complete. The policy wasnot followed as laid out, and it was definitely not conductedfairly for all parties.
In Secton 4.26.3, it states that after the owner/applicant has a chance to speak, speakers will be called in order from the list; then others may speak. The owner is given the opportunity to respond to questions afterthis, but WE WERE NOT GIVEN THE OPPORTUNITY TO ASK ANYQUESTIONS. Infact,we were told by the chair that we could not speak again.
The owner was given two chances to speak;- one for a presentation, and lastly to lecture the public and Council on development and how good his proposal would be.
In Section4.26.4(iii) the Planner gave a lot of information, several times.However, the publicwas not allowed to ask questions of him as stated in this section, nor were we given the option to makesubmissions. Thesesectionsare veryambiguous.
Under the circumstances we request a new public hearing to be conducted as laid out in the Public Hearing Policy.
We await your early response.
Signed byDalton/WestgateRoad neighbourhood residents: PUBLIC HEARING,June6, 2005 AT 7:30 P.M. IN THE CITY HALL COUNCIL CHAMBERS LOCATED AT 301 ST. ANN'S ROAD IN CAMPBELL RIVER, BC. PRESENT: Chair - Mayor L. Nash, Councillors: M. Ashley, R. Grant, Wm. Matthews, M. Ostler, L. Reuhlen, D. D. Raines - Administrator, C. D. Lang - Corporate Services Director, P. Stanton - Planning Services Manager, W.T. Halstead - City Clerk A) OfficialCommunity Plan Amendment BylawNo.3166, 2005 (2221 Dalton Road) and Zoning Amendment Bylaw No. 3167, 2005(2221Dalton Road).
Councillor Grant declared a conflict of interest as a shareholder of the Realty firm representing the-applicant and left the meeting at 7:30 p.m.
CouncillorAshleydeclared a conflict of interest as a residentof theneighbourhood and left the meeting at 7:30 p.m.
Mayor Nash explained the Public Hearing procedure.
Proposal: That the Official Community Plan Schedule "A" Land Use Plan, be amended for Lot 15, District Lot 218, Comox District, Plan 8401 from Traditional Single/Two Family: 8-12 units/ha to Medium to High Density: 65-110 units/ha and to rezone the subject property from Residential one zone (R-1) to Residential multiple three zone (RM-3) in order to permit development of a proposed four-storey, 32 unit residential condominium.
The Planning Services Manager explained the proposal. Tom Dishlevoy, Architect, provided an overview of the proposal. The following written submissions were presented at the Public Hearing and are marked as Schedule A, attached to and form part of these minutes: 1. Report from the Neighbourhood Meeting held on May 3, 2005. 2. Correspondence from: Geoff Goodship - 149 Reef Crescent Kathleen Reid - 2257 Dalton Road Chanone Smith Cleon Shankar - owner, Willows Market Fran Jones - 2954 Island Highway Derek Sharpe - 2221 Dalton Road Jean Selby - 2236 Dalton Road The following oral representations were received: Chris Smith - 2206 Dalton Road stated that he likes the quiet street. He is opposed to a monstrosity with added traffic. He believes it should go somewhere else.
Ref M Legislative Services Department Shared Data,Public Hearing2005 Minutes June 6-05 Minutes.doc 118 Public Hearing Minutes,May24, 2005 Page 2 of 2 Jean Selby - 2236 Dalton Road presented a petition with 69 signatures of residents of the neighbourhood. She spoke in opposition to the proposal. She believes there are many problems with the proposal including: -the structure does not fit with the neighbourhood - there are drainage concerns - on-street parking - school overcrowding - the project is notinfill Ms. Selby stated she would support patio homes.
Sarah Walker - 2283 Dalton Road, stated she was opposed to the application due to her concerns over the greed by the developer, the fact that the plans do not fit with the neighbourhood. The developer doesn't understand the history of the neighbourhood. Ms. Walker suggested that the developers find another street to develop and asked that Council consider the human value ahead of the developer's monetary value before approving the proposal. Ann Blakeley - 2279 Dalton Road, spoke in opposition to the proposal due to loss of views, loss of mature trees and concerns for pedestrian traffic from the nearby seniors' complex. She also feels that there would be interference with the long-time residents. Shirley Walker - 2095 Dalton Road, explained that she has been a resident for 61 years and is opposed to the application due to traffic from 64 vehicles on a quiet residential street. Terry Bramlely - 2174 Dalton Road, spoke in opposition to the application as a 46 year resident he expressed his concerns for traffic congestion from 64 additional vehicles in a quiet neighbourhood. He wants the street maintained for single-family dwellings. Carl Ashley - 2254 Dalton Road, is opposed to the application as he is concerned with population density and questioned the rush for high density, as in the past, growth has been less than projected. He stated that consideration should be given to the neighbourhood. Mr. Ashley suggested that the mass and scale of the proposal was too much for the area and that the density would be disruptive to the neighbourhood. Unlike Adams Road, Dalton Road is a quiet country road and he wants to maintain it as such. During the OCP review, few suggestions were made in support of additional density. There are also concerns with rainfall, pedestrian crossings and access to underground parking. He stated that he is not opposed to development and that the neighbourhood already has a complex at the other end of the street. He would agree with 2 storey or patio homes. Derek Sharpe, owner and applicant spoke in support of the proposal. He stated that by the year 2040 one million additional people are expected to be living between Campbell River and Parksville. He stated condos are in demand and suggested that Council encourage developers to construct projects like his. He feels that condos are the perfect dwelling to receive homecare as people age. Mr. Sharpe stated that businesses will prosper. He expressed that he feels that sprawl is not in the best interest of the City. Mr. Sharpe indicated there would be less traffic due to proximity to the commercial area. His development would include a sidewalk and he invited the neighbourhood to participate in the design. Arlene McDonald - 2186 Daltohn Road, stated that she lives across the street from the proposal. As the business owner of Willies Cafe, she would like to see additional people but is against this proposal as it is too big and Willow Point would be gone.
There being no other representations from members of the public, nor questions from Council, the Public Hearing closed at 8:45 p.m.
W.T. Halstead City Clerk
119 CITY OF CAMPBELL RIVER BYLAW ENFORCEMENT/PROPERTY SERVICES 301 St Ann's Road, Campbell River, B C V9W 4C7 Telephone 250 286 5725, Fax 250 286.5761
Construction New Single New New Multi- New Value of all Permits New Industrial Additions, Alterations Building onth Family Commercial Residential Government & permits (rounded Total Permit Fees Issued Building & Demolitions Permit Fees Dwelling Building Buildings Institutional to nearest & $1,000)
# of Buildings f units
January 26 14 1 1 4 I 9 $4,075,000 $25,206.27 $27,575.75 February 32 19 1 2 11 $3,999,000 $26,794.00 $29,101.00 March 29 16 1 11 $7,980,000 $32,451.63 $34,953.13 April 22 12 10 $3,632,000 $23,427.65 $24,834.65 May 22 14 1 2 6 5 $4,624,000 $28,686.25 $30,873.25 June 29 18 11 $3,967,000 $26,436.50 $28,653.50 July August September October ' ovember ecember Totals 160 93 2 4 12 2 1 57 $28,277,000 $163,002.30 $175,991.28
Comparison to Previous Year(2004)
June 22 13 0 1 2 0 0 8 $ 2,407,000.00$ 16,112.00 $ 17,750.00
2004 ytd to June 142 62 1 12 43 0 1 67 $ 16,403,000.00$ 101,342.65$ 118,793.65
Year to Date % 13% 50% -67% -15% 72% 61% 48%
*includes all building related permit fees Total number of inspections for June 246 Total number of inspections year to date 1232 CITYOF CAMPBELL RIVER MATERIALS MANAGEMENT
File: RFP No. 411 TO: City Manager FROM: Materials Manager DATE: July 7, 2005 SUBJECT: RFP No. 411 - Baikie Island - Backchannel and Marsh Bench Project
Recommendations:
1. That the 2005 Financial Plan be amended to include funding in account 01-271823 for Baikie Island restoration projects, including the backchannel / marsh bench project and restoration plantings in the amount of $403,300.00 (BCRP - $80,000, BC Hydro Regreening - $30,000, Wal-Mart Regreening $8,000.00 Nature Conservancy Canada - $285,300). The remainder of the funding will be used for restoration plantings.
That Council approve the award of RFP No. 411 - Baikie Island - Backchannel and Marsh Bench Project to Wacor Holdings Ltd. at an estimated total cost of $286,390 (GST and contingency excluded).
Council Policy: TheCity's Purchasing Policy states that purchases for goods and services over $100,000 require the approval of Council.
Background: RFP No. 411 - Baikie Island - Backchannel and Marsh Bench Project was initiated by the Parks and Recreation Department. Advertisements for the project were placed on BC Bid, North Vancouver Island Construction Association, and the City of Campbell River Web Site. A total of 6 RFP packages were distributed to potential proponents, with 3 attending the mandatory site meeting. At the July 5, 2005 closing, proposals were received from:
Proponent Estimated Total Cost (GST and contingency excluded)
Wacor Holdings Ltd. $ 286,390.00 JR Contracting 304,945.00
Discussion: The RFP results were reviewed by the Parks and Recreation Supervisor and our consultant, Mr. Jim Van Tine.
Conclusion: I concur with the Parks and Recreation Supervisor's attached recommendation, as the proposal from Wacor Holdings Ltd. is the lowest priced and meets the City's needs. If approved, we will arrange for the execution of the necessary contract documentation.
David Morris, -C P.P., C.P.M.
dm attachment
M: 4A4aterials Management Department! Shared Data \R1=P'S\Memos\4l I - Baikie Island1Zrnendation DDR July' 7 2005.doc CITYOF CAMPBELL RIVER PARKS AND RECREATION
File: BAIKIE 6030-20 TO: Materials Manager FROM: Parks & Recreation Manager DATE: July 6, 2005 SUBJECT: RFP No. 411 - Baikie Island Backchannel&Marsh Bench Project Recommendation: That we proceed with requesting Council approval for the award of RFP No. 411 - Baikie Island Backchannel and Marsh Bench Project to Wacor Holdings Ltd and seek approval for an amendment to the 2005 financial plan in the amount of $403,300 with $286,390 for the backchannel & marsh earthworks and the remainder for subsequent restoration plantings.
Council Policy: Baikie Island Management Plan - adopted: November 2002. Summary: The City of Campbell River, in partnership with Nature Conservancy Canada and the Discovery Coast Greenways Land Trust have been working to restore the Baikie Reserve area as outlined in the Baikie Island Management Plan. The backchannel/marsh bench project is the main project for the 2005-2006 years and will provide vital rearing habitat for fish which is identified as a restoration priority in the Baikie Island Management Plan. Other funds will be used to continue restoration plantings and invasive species removal.
Background: Industrial activities in the Baikie Reserve area for the past sixty years have negatively impacted the natural environment of the Campbell River estuary. The estuary is a sensitive area and contains vital rearing habitat for salmonids. The absence of both backchannel and marsh habitats have been identified as limiting factors for salmonid production.
Discussion: The work for the backchannel/marsh project includes lowering the elevation in designated areas so they will be regularly flooded by the tides. The centre of the backchannel will remain wetted at all tides, its edges and the marsh bench will only be wetted by tides ranging from 6-14 ft. The project requires a total excavation of 30-40,000 cubic metres of fill, backfilling with approximately 0.3 metres of organic material suitable for plant growth and grading to a finish elevation.
This is the last remaining large project, after which more plantings, invasive species control, trail construction, viewing platforms, bench installation and signage will be done as funding allows.
Conclusion:
Our consultant, Mr. Jim Van Tine and myself reviewed the RFP results. We have concluded that the proposal from Wacor Holdings Ltd is the lowest cost and best meets our needs. We will need to amend the 2005 Financial Plan to include funding in account 01-271823 for Baikie Island restoration projects, including the backchannel and marsh bench project and subsequent restoration plantings in the amount of $403,300 (BqFP - $80,000, BC Hydro Regreening - $30,000, Walmart Regreening $8,000, Nature Conservancy Canada - $285,300)
Parks & Recreation Supervisor
122 C'1Doeuments and Settings\SusanS\Local Settings\Temporaiy Inter-net Files\OLK4641411 Baikiefnancialplanammend.doc James A. (Jim) Van Tine 203 - 700 South Island Highway Campbell River, BC, V9W 1 A6 Office: 250-923-1873 Cell: 250-830-8681 Van Tine & Associates E mail: jvantine@telus.net
July 06, 2005
Susan Simpson City of Campbell River
Re Evaluation of Proposals - No. 411, Baikie Backchannel & Marsh Bench
Two proposals were received and accepted for the above project. Both companies demonstrated the ability to complete the project.
I recommend the proposal submitted by Wacor be accept based on the following:
1. Equipment prices were 6.4% lower, $284,190 verses $302,290 and mobilization costs were 20.4% lower, $2,200 verses $2,649. 2. The excavators quoted by Wacor have a total of 17% more capacity. 3. The cost to disposal of soils for this project is significant. Wacor has a site within 1 block that will accept all of the materials except those containing wood wastes. JR has no disposal site. 4. Based on Section 18 of the request - Evaluation Criteria, the scores achieved by Wacor was 97/100 and for JR 72.5/100.
I trust you will find this in order, please call me if you have any questions.
Sincerely
Jim Van Tine
123 CITYOF CAMPBELL RIVER MATERIALS MANAGEMENT
File: Tender No. 405 TO: City Manager FROM: Materials Manager DATE: July 5, 2005 SUBJECT: Tender No. 405-Highway 19A - UndergroundHydro,Telephone and Cable-Private Property
Recommendations: That Council approve the award of Tender No. 405 - Highway 19A - Underground Hydro, Telephone and Cable - Private Property to Raylec Power Ltd. at $266,450 (GST and contingency excluded).
Council Policy: The City's policy states that purchases for goods and services over $100,000 require the approval of Council.
Background: Tender No. 405 - Highway 19A - Underground Hydro, Telephone and Cable - Private Property was initiated by the Engineering Department. Advertisements for the project were placed on BC Bid, North Vancouver Island Construction Association, and the City of Campbell River Web Site. A total of 3 tender packages were distributed to potential tenderers, and all 3 attended the mandatory site meeting. At the June 15, 2005 closing, tenders were received from:
Tenderer Cost (GST and contingency excluded)
Raylec Power Ltd. 266,450.00 Vicar Electric Ltd. 299,200.00
Discussion: The tender results were reviewed by the Highway 19A Project Coordinator, who also advises that there is sufficient funding in the current financial plan for the work, with the costs being distributed approximately as follows: 99- 2013 10 (BC Hydro - 50%), 99-201320 (Telus - 35%), and 99-201330 (CRTV - 15%).
Conclusion: I concur with the Highway 19A Project Coordinator's attached recommendation, as the tender from Raylec Power Ltd. is the lowest priced tender and meets the City's needs. If approved, we will arrange for the execution of the necessary contract documentation.
dm attachment
M: (Materials Management Department\Shared Data\Tenders405 - J- ghway /9UUeiround Hvdro, Telephone and Cable - Private Property 4 Recommendation DDR July 5 2005.doc CITYOF CAMPBELL RIVER ENGINEERING SERVICES
File: 5400-65-HWY 19A TO: Materials Manager FROM: Project Coordinator DATE: July 4, 2005 SUBJECT: Tender No. 405 - Highway 19A - Underground Hydro, Telephone and Cable - Private Property I have reviewed the tender packages for Tender No. 405 - Highway 19A - Underground Hydro, Telephone and Cable - Private Property. Tenders were received from: Tenderer Cost (GST and contingency excluded) Raylec Power Ltd. $266,450.00 Vicar Electric Ltd. $299,200.00
I recommend that we proceed by awarding TenderNo.405 to Raylec Power Ltd. Raylec Power Ltd. is a well-respected electrical contractor and has a proven track record of successfully completing projects of a similar scope, most recently in the Town of Comox and the Town of View Royal. I further recommend that we distribute the funding of this tender to the following accounts: 99-2013 10(BC Hydro) $133,225.00 99-201320 (Telus) $93,257.50 99-201330 (C.R.T.V.) $39,967.50 Total $266,450.00
Terry B. Brooks Project Coordinator cc Municipal Services Director Engineering Services Manager Finance Manager Public Works Manager
F:IDATAIRoadsIHWY 19A LIPiCorrlMemos 2005 1TBBUUNEIElectricalConversionsRecommendation. doe 1tiI).{c ^' J si4 2 I CITYOF CAMPBELL RIVER 2001.15 OFFICE OF THEADMINISTRATOR COMMUNITY SERVICES City of Camp`}ell giver
TO: Administrator FROM: Community Services Director Corporate Services Director DATE: June 20, 2005 SUBJECT: MunicipalContractPolicing Resource Requests2006/2007
Recommendation: That Council "Approve in Principle" the City RCMP Detachment 2006/2007 contract funding cap at $4,785,940 @ 90% cost. Background: On June 10, 2005, Robert Jorssen A/Executive Director, Corporate Management Branch, RCMP requested a letter of "Approval in Principle" which addressed forecasted increases in the policing contract for the fiscal year 2006/2007. This letter is required by July 15, 2005. Discussion: The 2006/2007 budget forecast is estimated to be $122,090 higher than the 2005/2006 forecast of $4,663,850 approved by Council in 2004. The primary increase from the previous year is in the area of "regular pay" which is estimated to be $137,707 higher. Adjustments within the budget in other areas adjust the final estimated increase to $122,090. Mr. Jorssen has stated that the "letter of approval in principle" is for planning purposes only to address the Federal Government's Annual Reference Level Update," process. The approval in principle is not a final commitment on behalf of the City for additional personnel or for the financial forecast provided. Failure to provide the required letter by the deadline will jeopardize the 10% contribution share from the Federal Government for additional costs. CommunicativeAction: If the recommendation is approved, a letter will be forwarded to Mr. Kevin Begg, Police Services Division, Ministry of the Attorney General and RCMP E Division H Q - Financial Management.
Respectively/ Jubmitted, In Concurrence:
I A.A.LMER T.R. Stevens Community Services Director Corporate Services Director
Attachment: Letter dated June 10, 2005 from Robert Jorssen, A/Executive Director, Corporate Management Branch, Pacific Region, Royal Canadian Mounted Police
Copy to: OTC Campbell River Detachment Councillor Ashley Finance Manager
N:Division DirectorU4dminlMunicipal Contract Policing Resource Requests 06-07.doc 4 126 Security Classification/Designation Royal Gendarmerie Classification/designation securitaire Canadian royale Mounted du Police Canada Unclassified
June 10, 2005
Chief Admin Officer Your FileVotre DougD.Raines District of Campbell River 301St.Anns Road, JUN 15 2005 Campbell River, B.C. V9W 4C7 OFFICE OF THE ADMINISTRATOR Our File Notre City of Campbell River E753-28-2
Dear Mr. Raines,
Re: Municipal Contract Policing Resource Requests - 2006/2007
In keeping with the Municipal Police Service Agreement of 1992, we are making contact with our partners in Municipal Policing to establish projections of our human and financial resource needs in 2006/2007.
We are asking that you meet with your Detachment Commander to discuss the police service needs of the community and the related human and financial resource requirements.
Attached for your information is:
a. Our five year forecast for your RCMP Municipal Policing costs. This is a detailed listing of actual costs for fiscal years 2003/2004 and pre-final costs for 2004/2005 and budget for the current year (2005/2006) as per your confirmation letter and forecasted estimates for 2006 - 2011 inclusive (schedule 1, 2, and 3 attached);
b. Five year forecast of Division Administration costs (schedule 4).
It is recognized that your calendar year Budget Cycles are not synchronized with the Government of Canada's fiscal year. However, we are requesting you to provide information sooner than the Municipal Budget Cycle normally requires in order to ensure that the Federal Treasury Board can identify within their time lines sufficient resources to cover their share of the Municipal Contract costs.
Please submit a "Letter of Approval in Principle" by July 15th,2005. The letter should addressall increasesfor fiscal year 2006/2007:
Proposed establishment increases in regular members; Municipal policing cap at 100% of the policing cost for fiscal yea 2006/2007;
Canada 127 Security Classification/Designation Classification/designation securitaire
Unclassified
For Municipalities with a population of 15,000 or more, approval in principle and the basis of payment for any item of equipment costing $100,000 or more per item; (A sample reply form is attached for your information).
I would like to emphasize that this "Letter of Approval in Principle" is for planning purposes only to address the Federal Government's Annual Reference Level Update (ARLU) process. It is not a final commitment on your part for the additional personnel or for the increased financial forecast indicated. A copy of a sample response is provided for your reference (schedule 5). Please address the letter to:
Mr. Kevin Begg Assistant Deputy Minister and Director of Police Services Ministry of Public Safety and Solicitor General P.O. Box 9285 Stn Prov Govt, Victoria, British Columbia V8W 9J7 and forward a copy to the RCMP addressed to:
RCMP "E" Division HQ - Financial Management Attn : Mr. Max Xiao 657 West 37th Avenue Vancouver, BC V5Z 1 K6
By May5,2006,pleaseforward a second letter to confirm the 2006/2007 budget to:
RCMP "B" Division HQ - Financial Management Attn : Mr. Max Xiao 657 West 37th Avenue Vancouver, BC V5Z 1K6
When you decide to increase human resources (establishment increases) to your detachment strength, please be advised that a third letter is required that outlines your request. This letter is to be sent to:
Minister of Public Safety and Solicitor General of British Columbia, P.O. Box 9281 Prov Govt, Victoria, British Columbia V8W 9J7
128 Security Classification/Designation Classification/designation securitaire
Unclassified with a copy of the letter forwarded to:
RCMP "E" Division HQ - Financial Management Attn : Mr. Max Xiao 657 West 37`h Avenue Vancouver, BC V5Z 1K6
If you have any questions regarding your municipal budget or your contractual obligations, please contact Alain Bisson at 604-264-2460.
Yours truly,
Robert Jorssen A/Executive Director, Corporate Management Branch Pacific Region Royal Canadian Mounted Police 657 West 37th Avenue Vancouver, B.C. V5Z I K6 cc: Mayor Lynn Nash, District of Campbell River Supt. Rick Betker, District Officer, Island District OIC Campbell River Detachment Max Xiao, A/Regional Director, Financial Management & Accounting Operations
129 CITYOF CAMPBELL RIVER COMMUNITY SERVICES JN2 4 2 00 5
OFFICE OF THE ADMINISTRATOR TO: Administrator City of Campbell River FROM: Community Services Director DATE: June 23, 2005 SUBJECT: 2025 City of Campbell River Vision Plan Recommendation: "That Council approve the draft RFP and Terms of Reference for the 2025 City of Campbell River Vision Plan and future more that Council approve a budget amendment for up to $20,000 in order to fund the "plan" with $10,000 to come from contingency and $10,000 from account 01-211401 (original fire works fund)." Background: In late 2004, Council choose as one of its 2005 Corporate Priorities to develop a vision plan for the City of Campbell River that would extend to the year 2025. In the 1980's a visioning plan was completed for the City and it is time to review this process once again. Discussion: Staff have developed a draft proposal and terms of reference for Council to review. The purpose of the RFP is to engage a qualified Consultant to facilitate the 2025 City of Campbell River Visioning Plan process and to provide advice and guidance. In developing the plan, the Consultant will be expected to effectively respond to community issues, priorities and expections. The main objective of the plan is to determine community values, priorities and overall expectations of the City leading up to the year 2025. Since the 1980's, there has been significant growth within Campbell River. Both residential and commercial space has increased. One of the most significant changes facing the City has been the decline of outside funding from the province. Funding issues have and will continue to influence decisions and community expectations. Although the 2004 Citizen Survey gave a favorable performance for services offered, it is time to obtain feedback in the development of how the City would ideally look in the year 2025. CommunicativeAction: If the recommendation is approved, staff will continue with the process of advertising the RFP. Respectfully.submitted,
A.A.LINDtR Community Services Director c. Mayor Nash Planning Services Manager Materials Manager Attachment 2005 Corporate PrioritiesWorkProgram 2025 Campbell River Vision Plan Request for Proposal
130 CITYOF CAMPBELL RIVER 2005 CORPORATE PRIORITIES WORK PROGRAM
PRIORITY/Desired Outcomes OPTIONS/Preferred ACTION STATUS Strategy What, Who and When In Progress CAMPBELL RIVER 2025 1. Establish Terms of 1.Establish Terms of Reference Reference for a 1 year - To engage the citizens of Campbell River in the Council/Planning Dept. - community exercise to development of how Campbell River would ideally look 4pF4 June 2005 in the year 2025. develop Campbell River 2025 - consultant 2.Hire Consultant- July 2005 In Progress 2. Develop work program in O Infrastructure plans in place house 3.Start visioning exercise with public forums - Jwie O Review last visioning plan done in the 1980's 3. Combination of 1 and 2 O Public involvement Aug/Sep 2005 + Physical imagery of Campbell River and area 4.Present different developed for 2025 perspectives to public - Fall 2005/Spring 2006 + Regional context on development 5.Final Campbell River 2025 + Holistic vision Vision to Council - + Sustainable/livable community Spring/Summer 2006
4 of 22 * Main Result 0 Prerequisite + Benefit Completed David G. Morris, C.P.P., C.P.M. Materials Manager City 301 St. Ann 's Road pbel Campbell River, B.C. V9W 4C7 River Telephone: (250) 286-5739 Facsimile: (250) 286-5741 dave. mrris@dcr. ca
CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN
The City of Campbell River wishes to engage a qualified consultant to facilitate the 2025 Campbell River Visioning Plan process and to provide advice and guidance. The Consultant will be expected to effectively respond to community issues, priorities and expectations.
Attached are Instructions to Proponents and Terms of Reference that are to be used as the basis for your proposal.
132 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN INSTRUCTIONS TO PROPONENTS Page 1 of 6
1.0 Submission Requirements
1.1 Proposal submissions must be submitted in sealed, opaque envelopes clearly marked with the Proponent's name and address and "Request for Proposal No XXX - 2025 CAMPBELL RIVER VISION PLAN", addressed to the Materials Manager, City of Campbell River, c/o Engineering Department, 301 St. Ann's Road, Campbell River, BC, V9W 4C7.
1.2 Proposals must be received at the above location no later than 4:30 p.m. local time,date here . Proposals willNOT be opened in public.
1.3 Proposals received and not conforming to Items 1.1 and 1.2, above, will be returned (unopened) to Proponent(s) without consideration.
1.4 The City doesnot accept proposals received via our facsimile machine or e-mail.
1.5 All prices proposed are to be in Canadian funds.
1.6 Proposals,rather than tenders, have been requestedinorder to afford proponents a more flexible opportunity to employ their expertise and innovation, and thereby satisfy the City's needs in a more cost effective manner. Proposals should be based on these Instructions, the attached Terms of Reference, and the attached Draft Professional Services Agreement.
1.7 Your proposal should clearly show your complete company name, nearest location to the City of Campbell River, and name and telephone number of primary contact person(s).
1.8 All "Proposal Sections" of the proposal submissions should include three (3) copies preferably in an 8-inch x 11-inch format. Proposal submissions must be suitable for black and white photocopying. Proponents are solely responsible for any costs or expenses related to the preparation and submission of proposals.
1.9 Proponents are solely responsible for any costs or expenses related to the preparation and submission of proposals.
1.10 After the closing time and date, all proposals received by the City become the property of the City.
1.11 No Proponent may withdraw their proposal for a period of 60 days after the actual date of closing.
133 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN INSTRUCTIONS TO PROPONENTS Page 2 of 6
1.12 All material (documents, drawings and data) generated as a result of the contract will become the property of the City; the City will have the right to copy and publish the material for it's own purposes.
1.13The awarding of a contract as a result of this Request for Proposal will not permit the successful Proponent to advertise the relationship with the City without the City's prior authorization.
1.14 All services provided must be in accordance with all laws and regulations pertaining to the services. The Consultant will be responsible for acquiring and paying for all required licenses, permits, and approvals from authorities having jurisdiction including a valid City of Campbell River Business License. The laws of the province of B.C. shall govern this proposal and any subsequent contract resulting from this proposal. The successful proponent will be required to enter into a signed professional services agreement with the City, refer to the attached Draft Professional Services Agreement.
2.0 Definitions
2.1 The City of Campbell River is referred to as the "City".
2.2 The entity submitting a proposal is referred to as the "Proponent".
2.3 The Successful Proponent is referred to as the " Consultant".
3.0 Confidentiality and Freedom of Information
3.1 Your proposal should clearly identify any information that is considered to be of a confidential or proprietary information (the "ConfidentialInformation").However, the City is subject to the provisions of the Freedom of Information and Protection of Privacy Act.As a result, while Section 21 of the Act does offer some protection for third party businessinterests,the City cannot guarantee that any Confidential Information provided to the City will remain confidential if a request for access in respect of your proposal is made under the Freedom of Information and Protection of Privacy Act.
4.0 Pricing
4.1 The activities or tasks listed in the attached Terms of Reference are minimum requirements to be undertaken. Proposals must include a price breakdown including hourly/daily rates, direct expenses, subcontracts (if applicable), internal costs (e.g., computer usage charges), travel costs, and any other applicable costs. In the event the Consultant incurs additional expenses (subject to the approval of the City), such expenses will be reimbursed at cost without mark-up.
4.2 All invoices paid as a result of this Request for Proposal will be paid as per the City's standard payment terms "current month's invoices will be paid net 30 days". 4 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN INSTRUCTIONS TO PROPONENTS Page 3 of 6
4.3 Proposals must include a Payment Schedule based on the milestones achieved. Proponents should include a budget for each milestone to demonstrate that the payment for the milestone is commensurate with its anticipated cost.
4.4 The Consultant shall include a project progress report with each monthly invoice summarizing: the work done in the past month; progress compared to budget; issues requiring the attention of the City, Agencies or stakeholders; anticipated changes in the scope of work; signed Change of Scope form(s) for agreed upon changes(s); and any other communication deemed to be required or useful that was not otherwise communicated.
5.0 Cancellation
5.1 The City reserves the right to cancel this Request for Proposal at any time and for any reason, and will not be responsible for any loss, damage, cost or expense incurred or suffered by any Proponent as a result of that cancellation.
5.2 The City reserves the right to terminate the Contract, at its sole and absolute discretion, on giving 90 days' written notice to the Contractor of such termination and the Contractor will have no rights or claims against the City with respect to such termination.Cancellation would not, in any manner whatsoever, limit the City's right to bring action against the Contractor for damages for breach of contract.
6.0 Accuracy of Information
6.1 The City makes no representation or warranty, either express or implied, with respect to the accuracy or completeness of any information contained or referred to in this RFP.
7.0 Responsibility of Proponent
7.1 Each Proponent is responsible for informing themselves as to the contents and requirements of this RFP. Each Proponent is solely responsible to ensure that they have obtained and considered all information necessary to understand the requirements of the RFP and to prepare and submit their proposal. The City will not be responsible for any loss, damage or expense incurred by a Proponent as a result of any inaccuracy or incompleteness in this RFP, or as a result of any misunderstanding or misinterpretation of the terms of this RFP on the part of any Proponent. 8.0 Reference
8.1 Your proposal should identify other municipal organizations for which your company has provided similar services. Please provide references stating organization name, contact name, phone number and fax number to support this. CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN INSTRUCTIONS TO PROPONENTS Page 4 of 6
9.0 Enquiries
9.1 All technical questions should be directed to ArnieLinder,Community Services Director at (250) 286-5765. Questions regarding the submission of proposals should be directed to DavidG. Morris, C.P.P.,C.P.M., Materials Manager at (250) 286-5739.
9.2 If a Proponent is in doubt as to the true meaning of any part of this Request for Proposal, or finds omissions, discrepancies or ambiguities, a request for interpretation or correction may be submitted to the Materials Manager. If deemed necessary by the City, an addendum will be issued to all Proponents registered as having received this Request for Proposal.This procedure also applies should the City, of its own accord, wish to expand or delete any part of this Request for Proposal. Only the written Request for Proposal and any addenda issued by the Materials Manager should be relied upon by Proponents when preparing and submitting their proposals.
10.0 Indemnification
10.1 The successful proponent (Consultant) and any Sub-consultants shall at all times indemnify and save harmless the City and or any of its officers, employees or agents from and against all claims and demands, loss, costs, damages, actions, suits, fees, or other proceedings by whomsoever made, brought or prosecuted, in any manner based upon, occasioned by or attributable to the execution of this agreement, or any action taken or things done or maintained by virtue of this agreement or the exercise in any manner of rights arising under this agreement except claims for damage resulting from the negligence of any officer, servant or agent of the City while acting within the scope of their duties of employment. 11.0 Insurance
11.1 Where available, the Contractor must submit to the City, upon acceptance of its proposal, a Certificate of Insurance containing the following:
Provision naming the City as an additional named insured to the Comprehensive General Liability Policy; Cross Liability Clause; Certificate confirming liability insurance in an amount not less than $2,000,000 with the Insurance Corporation of British Columbia on any licensed motor vehicles of any kind to be used to carry out the Work, and A provision requiring the Insurer to give the City 15 days' notice of cancellation or lapsing or any material change in the insurance policy.
136 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN INSTRUCTIONS TO PROPONENTS Page 5 of 6
12.0 Declarations
12.1 In submitting a proposal the Proponent declares that:
I (we) do not (or any related company) have any family, ownership, and operating relationships with the City, or any elected official, staff or other officials holding public office in the City and agree that the City reserves the right to reject any proposal that may be perceived to be in a conflict of interest.
I (we) am (are) not or have not: (a) an individual who has; or (b) an individual who was a shareholder or officer of a company that has; or (c) a company that has; or (d) a company with a shareholder or officer who has; or (e) a company that is, or was a shareholder of a company that is, or was a shareholder of a company that has; or (f) a company that has a shareholder or officer who is also a shareholder or officer of another company that has; (g) had a bid bond retained, or had all or part of a performance bond retained, or breached a contract with the City, or failed to complete its obligations under any prior contract with the City (or any other publicly funded jurisdiction or organization in British Columbia), or has been charged or convicted of an offence in respect of the City (or any other publicly funded jurisdiction or organization in British Columbia) contract. 13.0 Sub Contracting
13.1 Under no circumstances may the services or any part thereof be sub-contracted, transferred or assigned to another firm, person or company without the prior written authorization of the City. 14.0 Evaluation Process
14.1 An evaluation committee made up of City staff will be reviewing proposal submissions. Please also refer to the Evaluation Criteria outlined in the following section.
14.2 Notwithstanding any custom or trade practise to the contrary, the City reserves the full right to, in its sole discretion and according to its own judgment of its best interest to: 14.3 a) reject any and all proposals, b) waive any technical or formal defect in a proposal and accept that proposal, and c) award the contract to other than the lowest cost Proponent.
137 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN INSTRUCTIONS TO PROPONENTS Page 6 of 6
14.4 The City reserves the right to conduct pre-selection meetings with Proponents. Proponents may berequested,as part of the evaluationprocess,to provide a presentation,which may include a run through of their proposal submission.
14.5 A maximum of two short-listed proponents may be requested to personally present their proposal to the City, at no cost to the City.
14.6 The City further reserves the right to conduct post-selection meetings in order to correct,change or adapt the selected proposal to the wishes of the selection committee.
14.7 The successful Proponent may be required to enter into a written contract, in a form approved by the City.
14.8 The lowest or any proposal will not necessarily be accepted.
14.9 Award of any contract resulting from this RFP may be subject to City of Campbell River Council approval and budgetary considerations. 15.0 Evaluation Criteria 15.1 Evaluation of proposal submissions will be conducted in the following two separate steps. The City of Campbell River will evaluate proposal submissions for best value based on the following criteria:
"PROPOSAL SECTION" WEIGHING
FIRM 15 Corporate experience with strategic planning for Municipal Government and references Experience with Similar Type Projects with Municipal Governments METHODOLOGY 50 Suitability and practicality of overall methodology PERSONNEL 15 Expertise and relevant experiences of assigned personnel Experience with Similar Type Projects Qualifications of Team Members Local knowledge
"BUDGET SECTION" Proponent's Upset fee schedule 20 TOTAL 100
Following the completion of the evaluation in Step 1, the top two scoring proposals will proceed to Step 2 of the evaluation. Overall evaluation of the top two scoring proposals will be based on the information provided in Step 1 and the budget information provided in Step 2. CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL No. XXX 2025 CAMPBELL RIVER VISION PLAN TERMS OF REFERENCE Page 1 of 6
A. INTRODUCTION
The City of Campbell River (the City), a community of approximately 30,000 people, is located 150 kilometers north of Nanaimo on the east coast of Vancouver Island. Development in the community has primarily taken place in a two to three kilometer wide strip of land, which rises up from Discovery Passage at the northern tip of the Georgia Basin and stretches along the coastline for over 14 kilometers.
The City of Campbell River wishes to engage a qualified consultant to facilitate the 2025 Campbell River Visioning Plan process and to provide advice and guidance. The Consultant will be expected to effectively respond to community issues, priorities and expectations.
B. PRIORITY
To engage the citizens of Campbell River in the development of the `ideal' Campbell River in the year 2025
C. OBJECTIVE
To determine community values, priorities and overall expectations of theCity leading up to the year 2025.
D. BACKGROUND
At the 2004 "Council Retreat," the City of Campbell River Council members requested that a work plan be put in place (see attached) that would engage its citizens in the development of how the City would ideally look in the year 2025. Pre-requisites for completing this task are to ensure infrastructure plans are in place; that a review of the 1980 visioning plan is completed and that our citizens are thoroughly involved. On completion of the exercise it is anticipated that the physical and social imagery of Campbell River will be identified up to the year 2025.
We will label this task as the "2025 Campbell River Vision Plan."
Since 1980 there has been significant growth within Campbell River. Both residential and commercial space has increased with industrial and institutional space remaining constant. One of the most significant changes facing the City is the decline in outside funding from the province. Funding issues have influenced community expectations.
The Official Community Plan is being revised and will be completed in 2005. Although development feedback is under review there have not been any comprehensive processes intended to determine community values, priorities and overall expectations of the City into the future. While the results from the 2004 Citizen Survey gave a favourable performance for services offered, the City wishes to take a more proactive approach to obtain public feedback on the development of how the City would ideally look in the year 2025.
9 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN TERMS OF REFERENCE Page 2 of 6
E. GOALSNISIONING
1. To grow gracefully and in harmony with Campbell River's natural environment. 2. To encourage economic opportunities and prosperity for all residents by maintaining a healthier community and sustainable local economy. 3. To take care of our natural environment in order that the lifestyle Campbell River citizens enjoy now are available to future generations. 4.Continue to identify and protect significant natural areas. 5. To maintain a high standard of water supply to our users. 6. To improve access to urban and natural areas of our community in order to ensure participation of citizens of all ages, stages and abilities. 7. To have the community grow at a pace that takes into account the ability of government agencies to provide and maintain important public services such as underground utilities, schools, parks, recreation service facilities, health facilities, roads, transit, emergency and protective services, etc. 8. To maintain forestry, aquaculture, mining tourism, business, etc. as viable sectors of the City's economics. 9. To support a pattern of urban development which ensures there will be a full range of housing types, densities, sizes and variable prices/rents. 10. To sustain the rural lands outside of the serviced areas. These lands would include areas in the Provincial Agriculture Land Reserve (ALR) identified as having agriculture potential. It would also include existing Crown owned and privately owned forest lands plus existing rural residential areas. 11. To provide a range of transportation options for the residents which would be safe, convenient and economically viable. 12. To respect our heritage and preserve special features related to our history for the benefit of present and future generations. 13. To support and encourage a vibrant cultural community including all of the arts. 14. To recognize and support the multi-cultural diversity of our population. 15. To work cooperatively with other agencies and jurisdictions (i.e. RDCS, School District #72, etc.) 16. To use a full range of options to generate sufficient revenues to pay city services including long-term borrowing, property taxes, grants from the provincial and federal governments, user fees, permit fees, dcc's, etc. 17. To continue to facilitate good working relationships with -the- local First Nations. 18. To facilitate excellent communication among our citizens and the administrative structure and agencies of the City and provide additional opportunities to support citizen input into major decisions made by Council.
140 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN TERMS OF REFERENCE Page 3 of 6 19. To ensure new development (business or otherwise) is compatible with existing development.
Visioning is a process that can help communities plan into the future. The task at hand is to engage our citizens in the development of how Campbell River would ideally look in the year 2025.
Through visioning, citizens come together to answer four questions about our-community. 1. Where are we now? 2. Where are we going? 3. Where do we want to be? 4. How do we get there? The answers to these questions should result in a long-term vision, and a short-term action plan. The vision and the plan end up being a "guide" for the City, community groups, businesses and others wanting to promote positive change. In simple terms, a vision is a shared image of what a community seeks to be in the future. This vision serves as a guide to future decisions and actions as well as a framework for important policies, direction and choices.
F. STUDY/FOCUS
The "Plan" will focus primarily on growth management issues, but will take into consideration the "goals" listed in Section E of this document.
Samples of issues to be considered:
Population growth - where will it be in 2025? Faced with resource constrained environment, continuous "down loading" from senior governments and increasing demands for more and higher levels of service from the taxpayers what are the options for the City to satisfy these demands up to the year 2025. Leading to the year 2025, what is the proper balance between preservation of the environment and the promotion of an essential level of growth to achieve economic prosperity? Leading to 2025, what is the proper balance between providing for more roads and encouraging use of alternatives. Community involvement is believed to lengthen the decision-making process. How can the City obtain meaningful input from the public while still achieving cost effectiveness in tasks at hand and still provide timely decisions on important issues? The City expects the Consultant to have a close working relationship with Council and staff throughout the process. The Consultant will report back to Council on a regular basis. A "Select Committee" of Council will be established to work with the Consultant.
The vision expressed will be the long-term perspective to the year 2025.
141 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN TERMS OF REFERENCE Page 4 of 6 G. SCOPE OF WORK
The Consultant will facilitate and conduct the entire process for the City of Campbell River including the preparation of the final report. It is anticipated that the consultant would begin the process in 2005 with completion into 2006. The City reserves the right to control all aspects of the "plan." The Consultant will not conduct any surveys with stakeholders without receiving prior approval from the City. The schedule of tasks will include but not be limited to:
1. Develop a detailed vision plan process model for the City's consideration and approval. The model should be designed so as to effectively obtain input, negotiate trade-offs between opposingperspectives,harness innovativeideas,develop consensus, and collate the information into a concise workable document. 2. Hold a session to obtain Council's direction for the update. This would involve setting the context/refining the process, etc. 3. Conduct and document"Vision"planning meetings with groups of internal stakeholders. The meetings may include S.W.O.T. (Strengths, Weaknesses, Opportunities and Threats)or equivalent analyses. 4. Use innovative methods to obtain input from citizen voices not typically heard from through formalized stakeholdergroups.Consideration shouldalso be given to communitysurveys.The objective would be assurance that the voices heard through the process are truly representative. 5. Publicize and conduct vision planning meetings with groups of external stakeholders (various community groups) and document, in detail, meeting results. Some of the external stakeholders that should be involved in this process include (but are not limited to): a.Various Community Groups (resident,business,arts,athletic,volunteers, seniors, youths, etc.) b.School District Board/Staff c.Provincial agencies d.Service Organizations e.Development Industry f. Environmental Advocates/Regulators g.Non-profit Societies h. Organizations/Businesses investing in the community, and
i. Community workshops, possibly featuring relevant key-note speakers should be considered as a way to facilitate dialogue. 6. Prepare drafts of the Vision Plan (based on the information gathered and the consensus reached at earlier meetings) for the City's review. The Plan should include, as a minimum, the following: a. Summary of the vision planning process;
b.Various strategic issues relevant to the City;
142 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN TERMS OF REFERENCE Page 5 of 6 c.Agreed upon long-term vision (to the year2025)for the City and strategic goals to pursue in the short-term; d.Guiding principles to assist in decision-making; e.Action plan to achieve the visioning goals; f. Performance measurement tools during the implementation process; and g.Communications/marketing plan 7. Submit a final report consolidating the workcompleted.The reasons for all decisions and recommendations should be thoroughly documented. 8. Upon completion of the work the consultant is to provide a MasterCopy.The Master Copy will be an original"hard-copy"proof ready for printing (8.5 x 11 inches in size) to be provided to the City for production of additionalcopies.The final hard copy product must be capable of being reproduced in black and white while preserving legibility. The consultant will provide fifteen bound copies of the final report. 9. In addition the Consultant will provide to the City one final and100%complete electronic copy on compact disk, formatted in a manner compatible with currentCity ofCampbell River computer hardware andsoftware.The electronic copy must have all illustrations and photographs saved in JPEG format and must be camera ready for reproducing the hard copyformat.The final study should be in a format that is suitable for easy placement on theInternet.The consultant is responsible for the cost of the hard and computer diskette copies of the final report.
H. COMMITMENT BY THE CITY
1 The City will make available to the Consultant the following reference documents: a.City of Campbell River Strategic Plan b.City of Campbell River Official Community Plan c.Citizen Survey research findings 2004 d.City of Campbell River Transportation Plan e.City of Campbell River Subdivision, Development and Servicing Manual f.City of Campbell River Zoning By-Law g.City base mapping h.Legal survey plans
i. Aerial photographs j.Census data from 1991, 1996, and 2001 k.Information relating to demographic and land use changes occurring between and
1. Other City of Campbell River supporting documents/policies as required. m. All City Environmental plans
W 143 CITYOF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN TERMS OF REFERENCE Page 6 of 6 Where these documents are available on-line, the consultant will be expected to use the electronic material. The City does not warrant the sufficiency of any information supplied to the Consultant.
2. The City will provide,at its cost, meeting room space required to facilitate any public consultation.
144 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL No. XXX 2025 CAMPBELL RIVER VISION PLAN DRAFT AGREEMENT Page 1 of 6
THIS PROFESSIONAL SERVICES AGREEMENT made as of the day of ,2005
BETWEEN:
City of Campbell River 301 St. Ann's Road Campbell River, B.C. V9W 4C7 (the "City")
AND:
(the "Consultant")
A. The City requires the professional services of the Constant and desires to engage the Consultant to perform the services set out in this Agreement.
B. The Consultant has agreed to perform the services in accordance with the terms and conditions of this Agreement.
In consideration of the terms, covenants and conditions of this Agreement, the City and the Consultant agree as follows:
1. CONSULTANT'S SERVICES TO THE CITY
1.1 The Consultant must provide and is responsible for the services outlined in a work plan submitted '0 the City by the Consultant in response to the Request for Proposal No: (the "Proposal") attached hereto as Schedule "A" and forming an integral part of this Agreement, and confirmed on City Purchase Order No.
1.2 The Consultant may engage professional sub-consultants for the performance of specific tasks forming part of the Services, as approved in writing by the City. The sub- consultants may not be replaced without the prior written consent of the City.
1.3 The Consultant must administer,coordinate, and manage allservices of sub- consultants, and is responsible for all work performed by the sub-consultants in relation to the Services and will pay all fees and disbursements of all sub-consultants.
1.4 The Consultant must perform the Services:
a) with that degree of care, skill and diligence normally applied in the performance of services of a similar nature;
145 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025CAMPBELL RIVER VISION PLAN DRAFT AGREEMENT Page 2 of 6
b) in accordance with current professional practices; and
c) in conformance with the latest design standards and codes applicable at the time of design.
1.5 The Consultant must furnish all personnel required to perform the Services, and all personnel must be competent and qualified to perform the Services.
1.6 Where specific personnel have been proposed by the Consultant for the performance of the Services, and have been accepted by the City, the personnel may not be replaced without the prior written consent of the City.
1.7 The Consultant must commence the Services in a timely manner and carry out the Services in accordance with the completion dates set out in the work plan, or as
mutually amended in writing by the Consultant and the City from time to time. _
2. BASIS OF PAYMENT TO THE CONSULTANT
2.1 In consideration of the Services performed by the Consultant to the satisfaction of the City, the City will pay theConsultant the fees and reimbursable expenses prescribed in Schedule "B" attached hereto and forming an integral part of this Agreement.
2.2 Payment to the Consultant will be based on hours worked by the employees of the Consultant multiplied by their hourly rates as indicated in the proposal and shall not exceed $ without prior written authorization from the City.
2.3 The limit on the fees to be paid by the City to the Consultant does not diminish the duties and obligations of the Consultant to provide the Services.
2.4 Disbursements for which the City will reimburse the Consultant shall be at cost plus 5% and will be limited to the following: a) transportation and reasonable living out expenses of the Consultant's employees to comply with the work plan or to meetings requested by the City at locations other than the Consultant's offices;
b) long distance telephone calls,facsimiles, telegrams and telex reasonably incurred by the Consultant in delivering the Services;
c) reproduction of drawings and specifications as required by the work plan;
d) advertising, delivery of reports, specifications or correspondence by courier, where this method of delivery has been requested by the City.
e) additional Comprehensive General Liability Insurance in compliance with clause 5.1 of this Agreement.
f) additional professional liability insurance in compliance with clause 5.4 of this Agreement.
146 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN DRAFT AGREEMENT Page 3 of 6 2.5 Reimbursement of expenses by the City will be at the rates prescribed in the Consultant's proposal or where not prescribed, will be at actual cost with an additional 5% to cover administrative expenses.
2.6 All other expenses not listed above are considered to be included in the Consultant's fees.
2.7 The Consultant shall submit invoices to the City representative or delegate on a monthly basis.
2.8 On each invoice the Consultant shall list the names, hours worked and pay rates of all employees of the Consultant or sub-consultants that have worked on the Services for the phase of the work plan.
2.9 Attached to each invoice shall be copies of invoices for all disbursements claimed; confirmation of payments made to sub-consultants, and a brief report detaillfng work completed to date, work completed during the period covered by the invoice and work outstanding to complete the Services.
2.10 If the City does not approve of or wishes to further review, audit. or otherwise seek clarification concerning the Consultant's invoices, the City is not liable for interest charges in respect of the invoice for the period from the rate the invoice is submitted until the date that the invoice is paid.
2.11 If the City approves the amount of an invoice, the City will cause the invoice to be paid on or before the 15th day of the month following receipt and approval of the invoice.
2.12 The Consultant must keep proper accounts and records of all costs and expenditures forming the basis of any billing to the City, including but not limited to hours worked, details of all disbursements and percentage amounts of work completed.
2.13 The City is entitled to verify the accuracy and validity of all billing and payments made by auditing and taking extracts from the books and records of the Consultant.
3. CHANGES TO SCOPE OF SERVICES
3.1 The City may at any time vary the scope of work to be provided by the Consultant.
3.2 If the Consultant considers that any request or instruction from the City constitutes a change in the scope of the Services, the Consultant must advise the City within ten days in writing.
3.3 Without written advice within the time period specified, the City is not obligated to make any payments for additional fees to the Consultant.
4. INDEMNIFICATION
4.1 The Consultant shall at all times indemnify and save harmless the City and or any of its officers,employees or agents from and against all claims anddemands,loss, costs, damages,actions, suits,fees,or other proceedings by whomsoevermade,brought or 147 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN DRAFT AGREEMENT Page 4 of 6 prosecuted, in any manner based upon, occasioned by or attributable to errors, omissions or negligent acts of the Consultant that occur related to the execution of this Agreement, or the exercise in any manner of rights arising under this Agreement, except claims for damage resulting from the negligence of any officer, servant or agent of the City while acting within the scope of their duties of employment.
4.2 The Consultant is responsible for Workers' Compensation Board assessments relating to the Services under this Agreement and the work of its sub-consultants.
4.3 The Consultant indemnifies the City from and against all claims related to 'personal injury including death, property damage, losses, costs and expenses arising out of or related to the provision of the Services including Workers' Compensation Board jdims and assessments.
4.4 This release and covenant of indemnification shall survive the termination .of this Agreement.
5. INSURANCE
Agreement, the Consultant Must maintainpublic liability 'nd 5.1 At all times during this i property damageirsvrarce °an insurer to t' to the, City in accordance with the following terms:
a) AuiOm bile, publicliabilityandproperty damageinthea ouof not less than $2,000,000.00per occurrence per owned, non ned or Mired vehicle.
5.2 The Consultant must provide to the iityr,prior to the ' rnencement of the Services, a certificate of insurance, or otherEvidence which sat; Dues the City that the required insurance has been acquired and is irr force.
5.3 The Consultant is responsible for any deductible amounts under the policies. The cost of all insurance required by this contract shall be included in the Consultant's fees.
6. CITY APPROVALS
No reviews, approv s or inspections carried out or information supplied by the City or its employees derog t from the duties and obligations of the Consultant, with respect to the services, and all responsibility for the services is the Consultant's.
7. TERMINATION
7.1 At any time, in its sole judgement, the City may terminate the services of the Consultant in whole or part by giving 10 days written notice to the Consultant signed by the (Department Head) or delegate.
7.2 If termination is not for cause, the Consultant shall be paid at the rate prescribed for all Services properly performed to the date of the delivery of the notice according to the terms of this Agreement, plus necessary and reasonable wind up costs incurred, if any, in closing out the Services or the part terminated. 148 CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025 CAMPBELL RIVER VISION PLAN DRAFT AGREEMENT Page 5 of 6
8. CONFIDENTIALITY
8.1 The Consultant acknowledges that in performing the Services required under this Agreement, it will acquire information about certain matters which is confidential to the City, and the information is the exclusive property of the City. 8.2 The Consultant undertakes to treat as confidential all information received by reason of its position as Consultant, and agrees not to disclose it to any third party either during performance of the Services or after the Services have been rendered under this Agreement.
9. OWNERSHIP OF DOCUMENTS
9.1 All drawings, plans, models, designs, specifications, reports and other documents produced from the Services shall become the sole property of the City, and the City shall have the right to utilize all of them for its benefit in any way it sees fit without limitation.
9.2 If required by the City, the Consultant will assign any copyright of the product of the Consultant's Services and will obtain similar assignments from the sub-consultants.
10. TIME
Time is of the essence in carrying out the Services.
11. RESOLUTION OF DISPUTES
11.1 This Agreement shall be governed by the laws of the Province of British Columbia.
11.2 All matters in dispute between the parties in relation to this agreement shall be referred to the arbitration of a single arbitrator,if the parties so agree, or to three arbitrators failing such an agreement, in which case each party shall appoint one arbitrator, and the first two named shall choose the third arbitrator. Any arbitration shall be conducted in accordance with the Commercial Arbitration Act (British Columbia).The award and determination shall be binding upon the parties hereto and their successors and assigns. 11.3 The cost of arbitration will be borne equally by the parties. CITY OF CAMPBELL RIVER REQUEST FOR PROPOSAL NO. XXX 2025CAMPBELL RIVER VISION PLAN DRAFT AGREEMENT Page 6 of 6 IN WITNESS WHEREOF THE parties hereto have executed this Agreement the day of ,2005.
The Corporate Seal of the City of Campbell River was affixed in the presence of:
MAYOR
CLERK
AUTHORIZED SIGNATORY WITNE
AUTHORIZED SIGNATORY WITNESS
BETWEEN:
The City ofCampbell River
AND:
150 City ofCampbell River
To: Administrator
From: Parks and Recreation Manager
Subject: Grant-in-aid Request for the Campbell River Special Olympics
Date: July 5, 2005
Recommendation
That Council approve the grant in aid request from the Campbell River Special Olympics for $500 for the use of the Sportsplex for their Howie Meeker Special Olympic Golf Classic banquet being held August 20, 2005.
Background
Campbell River Special Olympics is hosting their 17th Annual Howie Meeker Golf Classic August 19th and 20th in 2005. They plan to hold the banquet at the Sportsplex August 14, 2004. The rental costs for the banquet have been calculated at $1,628. The Grant-in Aid Policy for Rental of Recreation Facilities pays only 50% of the cost to a maximum grant of $500. This group meets the criteria set out by the Policy.
Communication Action
The Parks and Recreation Manager will contact the event organisers and confirm Council's decision.
chele Sirett Parks and Recreation Manager
151 April 15, 2005
Jan Hudson 1112 Gazelle Road Campbell River, B.C. V9W 7J8
Mayor Nash & Council District of Campbell River 301 St Ann's Road Campbell River, B.C.
Dear Mayor Nash & Council,
Re: 17th Howie Meeker Special Olympics Golf Classic - August 19 and August 20, 2005
We respectfully request assistance with the rental of $1500.00 at the Sportplex this August 19th and 20th, 2005 for the 17th annual Howie Meeker Special Olympics Golf Classic at Storey Creek. All profits from this annual tournament stay in Campbell River for the local athletes.
Thank you in advancefor yourconsideration.
Yours truly,
CAMPBELL RIVER SPECIAL OLYMPICS
Jan Hudson Committee Member CITY OF CAMPBELL RIVE JUL.- 7 2005 D PARKS AND RECREATION OFFICE OF THE ADMINISTRATOR City of Campbell River File: 6240-30-LL TO: City Manager FROM: Parks & Recreation Supervisor DATE: July 7, 2005 SUBJECT: Legacy Landmarks - Price Increases
Recommendation: That Council approve the rate increases for the Legacy Landmarks memorial contribution program.
Summary: The Legacy Landmarks Contribution Program was initiated as a result of requests from the community for opportunities to contribute to parks amenities in the way of memorial benches, picnic tables, trees and other projects. Staff has recently reviewed the costs of the program due to rising costs of products and materials.
Discussion: The program has been very successful, adding 64 park benches, 19 picnic tables and 1 viewing platform to Campbell River's parks, trails and recreational areas since 2001. The prices charged to the public reflect the cost of the item itself, delivery, installation, vandalism reserve fund and maintenance. As a result of recent increases in the cost of products and materials, staff have reviewed the program and determined that in order to continue the Legacy Landmarks program at little cost to the City, prices must increase accordingly. We are now offering two bench/table types, continuing with the concrete ones where they have already been installed and changing to the Wishbone recycled plastic type in new areas such as Dick Murphy Park. The main reason for adding the Wishbone product is availability - the concrete products take approximately one year from order to delivery and the Wishbone products take eight weeks. Many of the people ordering the products are not satisfied with the long wait for the concrete products which prompted exploring other product options.
Conclusion: The rates are as follows:
Old rate for bench w/plaque - $1250.00 New rate for bench w/plaque - $1500.00 Old rate for picnic table w/plaque - $1500.00 New rate for picnic table w/plaque - $1800.00 Old rate for trees - $250.00 New rate for trees - $ 300.00 These prices are reasonable in comparison to other communities.
Communications: That the application forms and web site information be adjusted accordingly and new rates applied.
Parks& Recreation Supervisor
Document4 153 CITY OF CAMPBELL RIVER PROVINCEOF BRITISHCOLUMBIA BYLAW NO. 3175
A BYLAW OF THE CITY OF CAMPBELL RIVERTO AMENDCEMETERY BYLAW NO. 1639, 1987.
The Council of the City of Campbell River, in open meeting assembled, enacts as follows:
1. This Bylaw may be cited for all purposes as "Cemetery Amendment Bylaw No. 3175, 2005".
2. "Cemetery Bylaw No. 1639, 1987" is hereby amended by deleting Schedule `C' and substituting Schedule 'C' attached hereto and forming part of this Bylaw, effective January 1st, 2006.
Read a first time on the 20th day of June 2005.
Read a second time on the 20th day of June 2005.
Read a third time on the 20th day of June 2005.
Adopted on the day of 2005.
MAYOR
CITY CLERK
154 Bylaw No.3175, 2005 Page 2 of 2 SCHEDULE "C"
GRAVE SPACE Resident Non-Resident Adult - 12 Years & older $ 984.00 $1,236.00 Child - 2 Years to 11 Years 600.00 762.00 Infant - Newborn to 1 Year 300.00 396.00 Stillborn 300.00 396.00 Cremated Remains 300.00 396.00
One-third of the above fees are contributed to the Cemetery Perpetual Care Fund.
SERVICES Opening & Closing Grave for Burial Adult $ 1,075.00 Child 520.00 Infant 428.00 Stillborn 288.00 Cremated Remains 288.00 Opening & Closing Grave for Exhumation Adult $ 2,148.00 Child 1,041.00 Infant 907.00 Stillborn 576.00 Cremated Remains 415.00
MISCELLANEOUS FEES
Deeper Depth - to permit second burial in same grave $ 501.00
Burials on Saturday, Sunday or Statutory Holidays - cremated remains only 492.00 - all other burials 984.00
Transfer of License 60.00
Placing of Memorials - includes Care Fund Contribution of 33 1/3% 243.00
Grave Liners (Concrete) (plus all applicable taxes) 570.00
Grave Liners (Fiberglass) (plus all applicable taxes) 376.00
Overtime rate to accommodate late burials 190.00/Hr
155 CITY QF CAMPBELL. RI R PROVINCEOF BRITISHCOLUMBIA BYLAWNO.3168, 2005
A BYLAW OF THE CITY OF CAMPBELL RIVER TO REZONE CERTAIN LANDS AND TO AMEND BYLAW NO. 2700, 1998. WHEREAS pursuant to the Provisions of Section 903 of the Local Government Act in relation to zoning, the Council of the City of Campbell River is empowered to make regulations thereto; AND WHEREAS a Public Hearing was held in accordance with the Local Government Act and notice of such Hearing has been given as required by Bylaw; NOW THEREFORE the Council of the City of Campbell River, in open meeting assembled, enacts as follows:
1.That this Bylaw may be cited for all purposes as "Zoning Amendment Bylaw No. 3168, 2005 (1340, 1480 Dogwood Street 11413, 1415, 1417 & 1429 16th Ave.)". 2.That: Lots 1 and 3, District Lot 69, Sayward District, Plan 17382; Lot 2, District Lot 69, Sayward District, Plan 6122 except part in Plan 8753; Lot C, District Lot 69, Sayward District, Plan 8054; and Lot 1, District Lot 69, Sayward District, Plan VIP66609; be rezoned from the Commercial three (C - 3) and Public assembly one (PA - 1) zones to the Commercial two zone (C - 2). Location: 1340, 1480 Dogwood Street / 1413, 1415, 1417 & 142916thAve 3. That the Zoning Map referred to as Map Sheet "1" of Appendix "A" of Zoning Bylaw No. 2700, 1998 shall be amended accordingly, as shown on Map Schedule 1 attached herein and forming part of this Bylaw. 4. That the Mayor and Clerk are hereby empowered to do all things necessary to give effect to this Bylaw.
A Neighbourhood Public Meeting was held on14th day of June 2005.
Read a first time on the 20th day of June ,2005.
Read a second time on the 20th day of June ,2005.
Approved under Section 52(3) of the Transportation Act this 28th day of June, 2005.
Ori s signtzri I ar ri Parkg For Minister of Transportation - File Number: 22392
A Public Hearing was advertised in two issues of the Campbell River Mirror on the 1st day of July ,2005. and on the 6th day of July ,2005. to be held on the 11th day of July ,2005.
Read a third time on the day of ,200
Adopted on the day of ,200
MAYOR
CLERK CL 1871 I a, u I 1 142o X439 I I u5u 851 850 840 $ 1 1437 f/ / / 74a, ! c { -I W I I I Rgn I 'C'D I _ .. I I A-in I -al I I wilt - e1 11 t-- 4 `s _ , 4`33 y l 10 DISTRICT OF CAMPBELL RIVER PLANNING SERVICES
File: DVP-05-09 TO: Administrator FROM: Adam Fitch DATE: June 28, 2005 SUBJECT: Development Variance Permit-1030 9th Avenue
Recommendation: That Council approve Development Variance Permit DVP-05-09 for 10309thAvenue, to vary Section 8.3 of Subdivision Bylaw 1340, to permit a lot line adjustment application for a 3 metre wide panhandle portion for a commercial property.
Council Policy: Section 8.3 of Subdivision Bylaw 1340, 1983: This section of the Subdivision Bylaw requires that the minimum frontage width of a panhandle access serving a commercial lot be 9.0 metres.
Summary: The applicant is applying to vary Section 8.3 of the Subdivision Bylaw in order to create a commercial panhandle lot with a frontage width of 3.0 metres, which is a variance of 6.0 metres from the required minimum of 9.0 metres for panhandle access strips for commercial lots. This proposed lot is in association with Subdivision file no. SUB-05-13, a boundary change subdivision involving 3 parcels at the corner of 9th Avenue and Ironwood Street.
Background:
The subject property (Strata Lot A) is addressed as 1030 9th Avenue, located just west of the corner of Ironwood Street and 9th Avenue i.e. see Map 1. The subject parcel is the "back" lot in a two-lot strata plan (VIS 4183) where the subject strata lot is located behind another strata lot.
The subject parcel is zoned Commercial Three (C -3), as are the other 3 lots that are involved in the boundary change subdivision. The properties involved are shown shaded on attached Map 2, and the boundary change subdivision plan is shown on Map 3.
At present, the rear strata lot does not need to have its own panhandle for access from 9th Ave, because it can have its access over Strata Lot B in front as limited common area with the strata plan. Currently there is a 3 metre easement on the subject strata plan, and there is a.3 metre easement located beside it on an adjacent parcel (Strata Plan VIS 4107), so that both the neighbouring parcels can take physical access via a shared 6-metre-wide access easement, as shown on Map 3.
The applicant is proposing to dissolve the strata corporation, and consolidate most of the front strata lot (Strata Lot B) with an adjacent parcel in order to make room for an expansion to the existing Bob's CarpetMax business. Since the rear lot must have a portion that touches a municipal road, it is proposed to create a panhandle lot with a 3-metre-wide panhandle portion.
P: (Applications - Planning\DEV VAR PERMIT - DVPIDVP-05-09 904 IronwoodReport to CounciLdoc 6/28/2005 158 While a 3-metre wide panhandle by itself would not be of sufficient width to permit access, when combined with the shared access easement on the adjacent property, adequate access is provided.
Discussion: The development variance permit is required to create a-panhandle lot that is 3 metres wide rather than the 9 metres that is required for commercial panhandles. Although, even if the variance is granted, the access will only be 6 metres wide, the width of an access on private property is not stipulated in the City's bylaws; only the width of panhandle accesses. The access easement has functioned adequately since it was established in 1997. No changes to the physical access arrangements are proposed. Only the "legal" lot line locations are being altered, in order to accommodate a business expansion. Further, expansion of the building limits available width for the access panhandle wherein the building addition being proposed needs to be large enough to handle loading and unloading of the large carpet rolls.
All servicing issues will be resolved as conditions of the associated subdivision (lot line adjustment) approval.
Communication: The applicant held a neighbourhood public meeting on June 15, 2005 at the Campbell River Community Centre. Six adjacent neighbours attended, and no concerns were raised with respect to the variance. Concerns generally involved the look of the building addition that is proposed. This area is not presently subject to development permit requirements, but will become subject to development permit requirements with adoption of the new draft OCP. In addition, no written comments have been received since the Notice of Intent Letter was mailed out the Planning Services Department on June 20.
Conclusion: Planning Services recommends that Council approve Development Variance Permit-05-09 for 1030 9th Avenue, to vary Section 8.3 of Subdivision Bylaw 1340, 1983 to reduce the panhandle width for commercial panhandle lot from 9.0 metres to 3.0 metres, wherein it will not alter current access arrangements for the subject properties.
Attachment Subject Property Map Site Plan Information Sheet Comment Sheet Neighbourhood Meeting Minutes Development Variance Permit
Page 2
P: (Applications - Planning\DEV VAR PERMIT- DVPIDVP-05-09 904,jronwoodfe5oito Council.doc CITY OF PLANNING CAMPBELL DEPARTMENT RIVER MAP 1 Scale - 1:3,500 12TH AVENUE 108011041120 10TH AVENUE 997 981991997 970980986 975981991 975951961 943951 935943927 919927935 909915919 901915 j 9TH AVENU CITY PLANNINGOF CAMPBELL DEPARTMENT RIVER Subject9041030 & 910 9th Ave. Ironwood St.Property Map 71257 124112491253 MAP 2 1167 12TH AVENUE 1180 1153 112011361152 10/11/62 1134 1036104010701106 11201090 101610321048 1033 10201028 9961000 10TH AVENUE 997 996 996 960970980990 975961 960970980986 960970980990 950 942950 926934940950 9TH AVENUE 906910918 PROPOSED SUBDIVISION OF PARCEL A (DD265504-1), SHOWN OUTLINED IN GREEN ON PLAN 1927-R, AND STRATA LOT A AND B, PLAN VIS4183, BOTH OF DISTRICTLOT1416, SAYWARD DISTRICT. (904 & 910 Ironwood & 1030 9th Ave.) 0 5 10 20 30 50m SCALE 1:500 ALL DISTANCES ARE IN METRES UNLESS OTHERWISE STATED. 91' 47' 54' 28.14
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INFORMATION SHEET- FILE: DVP-05-09&SUB-05-13 DATE: June 6, 2005 CIVIC ADDRESS: 904 & 910 Ironwood St and 1030 9t" Ave
Development Variance Permit APPLICATION TYPE: Subdivision OWNER: 440151 BC LTD. & Hay Electric Ltd.
AGENT: Highland Engineering & Surveying (Dave Ludvigson) Lot 6, District Lot 1416, Sayward District, Plan VIP52972.
Parcel A (DD 2655041) of Lot 1416, Sayward District, As LEGAL: Shown Outlined in Green on Plan 1927-R; Except part in Plan 42460.
Strata Lots A and B, District Lot 1416, Sayward District, Strata Plan VIS4183. LOCATION: 904 Ironwood St The applicant is applying for subdivision to reduce two fee simple and two strata lots to three fee simple lots. PROPOSAL: The applicant is requesting to vary Section 8.3(c) of Subdivision Bylaw 1340, 1983 to permit a commercial panhandle lot with a 3m wide panhandle portion. PARCEL SIZE: 0.5541 hectares +1- LOCATION MAP: SITE PLAN: Attached. BUILDING PLAN: The subject properties are zoned Commercial three zone (C-3) and are the current site of Hay Electric and Bob's Flooring. The owner of Bob's Flooring would like to expand his existing building to increase the amount of warehouse space he has available, and the size of the addition needed to accept the carpet rolls leaves BACKGROUND INFORMATION: insufficient room for additional access width on the pan- handle. In order to create an adequate building envelope the applicant is required to amend the lot lines through subdivision. The subject properties are currently two fee simple lots and two strata lots accessedbya 6m easement. The applicant would like P:IApplications - Planning\DEV VAR PERMIT - DVPIDVP-05-09 904 1ronwoodlSUMMARY SHEET.doc 6/6/2005 165 to cancel the strata plan and create three fee simple lots. Strata lot A is proposed to become a panhandle lot with a 3 metre panhandle portion. Although access via the existing 6 metre easement will be maintained, Section 8.3 (c) of Subdivision Bylaw 1340, 1983 requires a 9 metre panhandle portion for commercial zoned lots. The applicant is requesting a 6 metre variance to this requirement. This subdivision application was previously circulated, however, the applicant has amended the original plan. PLA has not yet been issued. Ian Buck CONTACT: Phone: 250 286-5750 Fax 250 286-5761 Email: [email protected]
P:IApplications - Planning\DEV VAR PERMIT - DVPIDVP-05-09 904 IronwoodlSUMMARY SHEET.doc 6/6/2005 166 CITYOF CAMPBELL RIVER PLANNING SERVICES DEPARTMENT 301 Sf. Ann's Road, Campbell River, B.C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761
Development Variance Permit & Subdivision Application Comment Sheet
File: DVP-05-09 & SUB-05-13 DATE SENT: June 6, 2005 CIVIC ADDRESS: 904/910 Ironwood St & 1030 9th Ave
We have received an application for a Development Variance Permit and an amendment to the previous Subdivision Application and would appreciate your comments on both.If we do not receive a written response by June 27, 2005 (3 weeks from mailing), we will assume your interests are unaffected.
PLANNING STAFF COMMENTS:
Date received: BUILDING STAFF COMMENTS:
Date received: Servicing Issues: ENGINEERING STAFF COMMENTS: City records indicate that the subject properties are serviced as follows: Date received: Jun 26/05 904 Ironwood St. One 100mm (4") sanitary sewer connection located 3.6m +/- south of the north property line One 100mm (4") sanitary sewer connection located 16.8m +/- east of the west property line One 19mm (3/4") water connection located 2.8m +/- north of the south property line One 19mm (3/4") water connection located 6.2m +/- south of the north property line One 150mm (6") storm drain connection located 12.3m +/- east of the west property line One 150mm (6") storm drain connection located 1.9m +/- south of the north property line 1030 9th Ave. One 100mm (4") sanitary sewer connection located 2.6m +/- west of the east property line (easement) One 38mm (1-1/2") water connection located 1.4m +/- east of the west property line One 150mm (6") storm drain connection located 3.6m +/- west of the east property line (easement) 910 Ironwood: New service record info. One 100mm (4") sanitary sewer connection located 3.7m +/- south of the north property line One 19mm(3/4")water connection located 1.8m +/- south P: IApplications -Planning\DEV VAR PERMIT - DVPIDVP-OS-09 904 IronwoodlCOMMENTS SHEET.c{gclb of the north property line One 150mm (6") storm drain connection located 2.9m +1- south of the north property line
The applicant is responsible to ensure that the subject properties are fully serviced in accordance with current City Bylaws and shall ensure that the services are adequate to meet the full development potential of the subject properties. Any un-used water connections shall be removed at the main, while any un-used sanitary sewer or storm drain connections shall be capped at the property line.
In cases where service connections trespass across adjacent properties, the applicant is responsible to ensure that appropriate easement agreements are secured.
The applicant is responsible for the installation of an approved water meter complete with an approved cross connection control device at the property line of each newly created lot so as to ensure that all water use is recorded and that there is no possibility of contamination of the public potable water supply.
Environmental Issues: The proposed subdivision does not trigger any action under the City's Environmental MOU nor does it trigger any City environmental concerns/actions.
Subject to satisfying the above conditions, Engineering Services has no objections to the proposed subdivision. FIRE DEPARTMENT STAFF COMMENTS:
Date received: Ian Buck CONTACT: Phone: 250 286-5750 Fax 250 286-5761 Email:[email protected]
P: U4pplications - PlanninglDEV VAR PERMIT - DVPIDVP-05-09 904 Ironwood7OMMEN1 T.doc IGHLAND Engineering & Surveying Professional Engineers & Land Surveyors
June 22, 2005 Our File: 1717
City of Campbell River 301 St. Ann's Road Campbell River, B.C. RECEIVED V9W 4C7 JUN 2 6 2005 Attention: Mr. Ian Buck, Planner Planning Services Department Dear Sir:
Re: Neighbourhood Meeting for Bob's Carpetmax Flooring (904 Ironwood Street)
The above-mentioned neighbourhood meeting was held on June 15, 2005 at the Campbell River Community Centre and was attended by six neighbours and Mr. Coupal. I have attached the sign in sheet.
In addition I have attached one comment sheet filled out by Mr. Sauve, owner of Mission Possible.
The meeting worked out well and it did allow the neighbours to express their concerns and gave Mr. Coupal an opportunity to address each concern.
Mr. Ian Hay expressed concerns about the appearance of the new proposed building and hoped it would match the existing buildings to the North and West. I addition, he would like to see the new building line up with his building on existing S.L.A., Plan VIS4183. Mr. Coupal proceeded to show Mr. Hay his preliminary building plans which did approximately line up with Mr. Hay's existing building. Mr. Coupal also stated that he wanted his new addition to match the appearance of the buildings to the West and stated he would be using split face concrete blocks as well. Mr. Hay was also concerned whether the roof line profiles would be the same on the proposed addition.
Melanie Adelborg, owner of Urban Nest, expressed concerns about cleanliness and stated she was happy about the open space adjacent to 9th Avenue. Mr. and Mrs. Hoffman were also pleased that Mr. Coupal's proposed building was set back away from 9th Avenue.
#104-950 Alder Street, Campbell River, BC V9W 2P8 Phone (250) 287-2825 Fax (250) 287-3980 Email: [email protected] Web Page: [email protected] Overall the majority of the neighbours were more concerned about the look of the proposed buildings than the variance to the panhandle width. The change in the property linesdid not change their access, so the variance did not bother them.
One of the neighbours stated they would like to see the west 20-25 feet of Proposed Lot 2, be limited to parking and access only (no building). All the neighbours present agreed with this opinion. Mr. Coupal agreed if this application was to proceed that he would place a covenant on Proposed Lot 2, limiting the westerly 20-25 feet to parking and access only.
If you haveanyquestions, or ifI can beof furtherassistance, pleasedo not hesitate to call.
Yours truly, HIGHLAND ENGINEERING AND SURVEYING
DavidN. Ludvigson, B.C.L.S., C.L.S.
DNL/ak
K:\Corr-Proj\1717\Itr to CCR 050622.doc
W 170 FILE 1717L BOB'S CARPETMAX FLOORING 904 IRONWOOD STREET ATTENDANCE - NEIGHBOURHOOD MEETING JUNE15, 2005
NAME ADDRESS PHONE , 5 y3ur J /0-7
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171 BOB'S CARPETMAX FLOORING 904 IRONWOOD STREET NEIGHBOURHOOD INFORMATION MEETING JUNE15, 2005
YOUR COMMENTS
NAME & ADDRESS (OPTIONAL)
K:\OFFICE\Neighbourhood Meetings\Comments Sheet.doc Development Variance PERMIT DVP-05-09
City of Campbell River, Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Tel. 250.286-5726, Fax. 250.286.5761
IssuedTo: 440151 BC Ltd. (Permittee)
Address: 10309thAvenue Campbell River B.C., V9W 7K3 (Address of Owner)
1. This Development Variance Permit is issued subject to compliance with all of the Bylaws of the City applicable thereto, except as specifically varied or supplemented by this Permit.
2. This Development Variance Permit applies to and only to the panhandle portion of. To be determined upon registration of subdivision file SUB-05-13
3. Section 8.3 of Subdivision Bylaw 1340, 1983 is varied by 6.0 metres to permit a commercial panhandle lot with a width of 3.0 metres.
4. The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to this Permit, which shall form a part hereof.
5. This Permit is not a Building Pe
AUTHORIZING RESOLUTION NO. PASSED BY COUNCIL ON THIS DAY OF, 2005.
Clerk
Planning FileNo.: DVP-05-09
P:\Applications -Planning\DEV VAR PERMIT -DVP\DVP-05-09.904 Ironwood\Development Variance Permit.doc 173e CITYOF CAMPBELL RIVER PLANNING SERVICES
File: DVP-05-08 TO: Administrator FROM: Ian Buck DATE: July 6, 2005 SUBJECT: Development Variance Permit-232 Twillingate Road Recommendation: That Council approve Development Variance Permit DVP-05-08 for 232 Twillingate Road, to vary Sections 33.5 and 33.8 a),b) and c) of Zoning Bylaw 2700, 1998, to reduce the required side yard from 3.0 metres to 1.9812 metres for the existing dwelling and to permit the construction of a secondary dwelling in excess of 90 square metres with more than two bedrooms which is not architecturally compatible with the principal residence.
Council Policy: ZoningBylaw 2700, 1998
Section 33.5-The required side yard in the Residential four zone is 3.0 metres. Section 33.8 a)-A secondary residence must be no larger than 90 square metres. Section 33.8 b)-A secondary residence must have no more than two bedrooms. Section 33.8 c)-A secondary residence must be architecturally compatible with the principal residence and any adjacent buildings or structures.
Summary: The applicant is proposing to vary sections 33.8 a), b) and c) of Zoning Bylaw 2700, 1998 to construct a larger secondary dwelling than is permitted in the rear yard of the principal residence, and that is not architecturally compatible with the principle dwelling. Additionally, the applicant hasaplied-for a variance to the required side yard to recognize the siting of the existing dwelling.
Background:
The subject property is 0.1995 hectares in size and zoned Residential four (R-4). There are currently two buildings on the property; one single family dwelling approximately 1150 square feet (106.835 square metres) in size and a 300 square foot (27.87 square metre) ancillary building. The existing single family dwelling has a legal non-conforming side yard. The applicant would like to construct a new single family home for himself and his family and retain the existing small single family home as a rental house.
Discussion: Properties zoned R-4 are permitted one single family dwelling, with or without a secondary suite, in addition to a 90 square metre, two bedroom secondary residence in the rear yard of the principal dwelling. The existing small three bedroom home is not practical to renovate and expand given its age, structural deficiencies and architectural style. As such the applicant would like to construct a larger than permitted secondary residence in the rear yard of the existing home with a footprint no larger than 1850 square feet
P: (Applications - PlanningiDEV VAR PERMIT - DVPIDVP-05-08 232 Twillingate Rd kReport to Council doc 7/5/2005 174 in accordance with the attached sketch. The existing shed will be moved to permit shared driveway access along the east side of the property.
Communication: The applicant held a neighbourhood public meeting on June 2, 2005. Two adjacent landowners attended the meeting and did not express any concerns with the proposal. This City has not received any response to the Notice of Intent sent to neighbouring properties.
Conclusion: Planning Services recommends that Council approve Development Variance Permit DVP-05-08 for 232 Twillingate Rid as outlined.
Attachment Subject Property Map Information Sheet Site Plan Comment Sheet Neighbourhood Meeting Minutes Development Variance Permit
Page 2
P: (Applications - Planning\DEV VAR PERMIT - DVPIDVP-05-08 232 Twillingate RdReport to Council.doc 175 210226 3012 206218 194 162 160 110 CITYOF CAMPBELL RIVER COMMUNITY SERVICES Planning Services Department 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761
INFORMA TION SHEET- FILE: DVP-05-08 DATE: May 25, 2005 CIVIC ADDRESS: 232 Twillingate Road
APPLICATION TYPE: Development Variance Permit
OWNER: Wesley Schopp AGENT: NA
LEGAL: Lot 4, District Lot 222, Comox District, Plan 14966
LOCATION: 232 Twillingate Road The applicant is proposing to vary sections 33.8 a), b) and c) of Zoning Bylaw 2700, 1998 to construct a larger secondary dwelling than is permitted in the rear yard. PROPOSAL: The applicant would also like to vary section 33.5 of Zoning Bylaw 2700, 1998 to permit a 1.9812 metre (6.5ft) side yard on anexistingdwelling. PARCEL SIZE: 0.1995 hectares +1- LOCATION MAP: SITE PLAN: attached BUILDING PLAN: The subject property is 0.1995 hectares in size and zoned Residential four (R-4). There are currently two buildings on the property; one single family dwelling approximately 1150 square feet (106.835 square metres) in size and a 300 square foot (27.87 square metre) ancillary building. The applicant is applying for a 1.0188 metre variance to the side yard to recognize the siting of the existing dwelling. Additionally, the applicant would like to construct an 1850) square foot (171.865 square metre) secondary residence on BACKGROUND INFORMATION: the property which is larger than the 90 square metre, two bedroom dwelling the zoning permits. Plans have not been finalized for the new dwelling but it is expected to be a three or four bedroom home. This will require variances to Section 33.8 a) and b). Section 33.8 c) requires the secondary residence to be architecturally compatible with the principal dwelling, however, since the existing dwelling is an older cottage style home the applicant has also requested relief from this requirement. Ian Buck CONTACT: Phone: 250 286-5750 Fax 250 286-5761 Email: [email protected]
P:\Applications - Planning\DEV VAR PERMIT - DVP\DVP-05-08 232 Twillingate Rd\SUMMARY SHEET.doc 612212005 - 177 p.' 1*
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178'- 10 —' CITYOF CAMPBELL RIVER PLANNING SERVICES DEPARTMENT 301 St. Ann's Road, Campbell River, B.C. V9W4C7 Telephone: 250.286.5726; Fax: 250.286,5761
Development Variance Permit Application Comment Sheet
File: DVP-05-08 DATE SENT: May 25, 2005 CIVIC ADDRESS: 232 Twitlingate Road
We have received an application for a Development Variance Permit and would appreciate your comments. If we do not receive a written response by June 16, 2005 (3 weeks from mailing), we will assume your interests are unaffected.
PLANNING STAFF Planning Services recommends approval of Development COMMENTS: Variance Permit-05-08 for 232 Twillingate Road. Date received: Jun 23/05 Location of shed. After relocated showing setback. BUILDING STAFF Method of being moved. Engineering to confirm COMMENTS: building safe to move. Electrical service to be relocated to outbuilding to be Date received: Jun 2/05 buried. To confirm ample slope for sani, 1/2" storm services. Cleanouts every 50' on 4" CSA piping used for servicingnew lot. Richard Mathews
ENGINEERING STAFF Servicing Issues: COMMENTS: City records indicate that the subject property is currently serviced as follows: Date received: June 13/05 One 100mm (4") sanitary sewer connection located 1.4m +/- east of the west property line One 19mm (3/4") water connection located 14.4m +/- west of the east property line One 150mm (6") storm drain connection located 3.Om +/- west of the east property line The applicant is responsible to ensure that the property is fully serviced to meet the expanded development potential created as a result of the requested variance. Further, the applicant is responsible to ensure that all outstanding service connection charges are paid in full.
Environmental Issues: The proposed DVP does not trigger any action under the District's Environmental MOU.
EngineeringServices has no objections to the proposed DVP.
P:Applications - PlanninglDEV VAR PERMIT - DVPIDVP-05-08 232 Twillingate Rd i11{E'NTS SHEET.doc FIRE DEPARTMENT STAFFNo Objection COMMENTS: Tim Paul
Date received: June 10/05 Ian Buck CONTACT: Phone: 250 286-5750Fax 250 286-5761 Email:[email protected]
P: (Applications -Planning\DEV VAR PERMIT - DVPIDVP-05-08 232 TwillingsteRd\COMMENTS SHEET.doc 180 bL' ° US-o V
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182 Development Variance PERMIT DVP-05-08
City of Campbell River, Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Tel. 250.286-5726, Fax. 250.286.5761
IssuedTo: Wesley and Angelica Schopp (Permittee)
Address: 232 Twillingate Rd CampbellRiver BC V9W I V2 (Address of Owner)
1. This Development Variance Permit is issued subject to compliance with all of the Bylaws of the City applicable thereto, except as specifically varied or supplemented by this Permit.
2. This Development Variance Permit applies to and only to any and all buildings, structures and other development thereon to: Lot 4, District Lot 222, Comox District Plan 14966, PID #: 004-308-221 (232 Twillingate Road).
3. The following sections of Zoning Bylaw 2700, 1998 are varied to permit the construction of a secondary residence.
a) Section 33.8a)is varied to permit a secondary residence in excess of 90square-metres. b)Section 33.8b)is varied to permit a secondary residence with more than two bedrooms.
c) Section 33.8c)is varied to permit a secondary residence that is not architecturally compatible with the principal residence.
4. The building footprint of the proposed secondary residence must not exceed 171.865 square metres (1850 sgft).
5. The applicant is to ensure that the property is fully serviced to meet the expanded development potential of the property, and is responsible to ensure that all outstanding service connection charges are paid in_full_
6. The existing accessory building must be removed or relocated to provide driveway access to the secondary residence.If the building is to be moved the applicant is to have an engineer confirm that the building is structurally safe to be moved. The new location shall conform to the setback requirementsof ZoningBylaw 2700, 1998.
7. Section 33.5 of Zoning Bylaw 2700, 1998 is varied to permit a 1.9812 metre (6.5ft) side yard on the west side of the existing single family dwelling.
8. The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to Schedule A of this Permit, which shall form a part hereof.
9. This Permit is not a Building Pe
AUTHORIZING RESOLUTION NO. PASSED BY COUNCIL ON THIS DAY OF, 2005.
Clerk Attachment: Schedule "A" Planning File No.: DVP-05-08
P:\Applications- Planning\DEV VAR PERMIT -DVP\DVP-05-07 232 TwlIie Rd\Development Variance Permit.doc Schedule "A"
Schedule "A" To Development Variance Permit Resolution #:
Clerk
P:\Applications- Planning\DEV VAR PERMIT -DVP\DVP-05-08 232 Twillingate Rd\Development Variance Permit.doc 184 Q C 0W CITY OFCAMPBELLRIVE JUL 7 2005 D PLANNING SERVICES OFFICE OF THE ADMINISTRATOR City of Campbell River File: MJP-05-08 TO: Administrator FROM: Planning Services Manager DATE: July 5, 2005 SUBJECT: Major/Minor Development Permit- 2676,2684 and 2658 South Island H
Recommendation: THAT Council approve Major Development Permit MJP-05-08 for 2676, 2684 and 2658 South Island Hwy (Remainder of Lot 2, District Lot 219, Comox District, Plan 5962; Lot 3, District Lot 219, Comox District, Plan 5962; and, Part of Lot 1, District Lot 219, Comox District, Plan 58564).
Council Policy: 1.0 MULTI-FAMILY RESIDENTIAL DEVELOPMENT Policy Pursuant to Section 879(1)(e) of the Municipal Act, all properties that permit the development of four (4) or more dwelling units shall be a development permit area, and development permits are required for all developments other than (a) the construction of the first 3 dwellingunits on aproperty; and (b) installing mobile home unit(s) within an existing mobile home park. Justification Development Permit designation is warranted to promote a high standardof designin mmulti-family pro Jects, and- to guide the integration of new housing into the residential neighbourhoods for which they are proposed. These guidelines provide a statement of expectations for multi-family developments, which will aid assessment of an individual project on a site-specific basis, thus promoting quality residential environments that maintain desirable relationships to their surroundings. Guidelines Pursuant to Section 920(6) and (7) of the Municipal Act, proposals for the construction of multi-family housing shall satisfy the following guidelines set out in Sections 1.1 to 1.15. Evidence that consideration has been given to these guidelines must be provided in the content of site plans, landscape plans, sections and elevations submitted in applications for a development permits. Consistent with B.C. statutory law, the involvement of professional architects and engineers is requiredon-all major projects. Sections 1.1 to 1.15 deal with site selection including location and services, project size and arrangement, compatibility with existing context, use, form and character including building form, unit size and layout, privacy, landscaping, open space, indoor and outdoor common use amenities, vehicular access, parking storage and refuse disposal.
4.4 Greenway(StreamsideArea)Development Permit Policies Justification The purpose of designating the Greenway (Streamside Area) Development Permit Areas is to preserve, protect, restore, and enhance fish and wildlife habitat along the streamside areas. Studies by government and private agencies show that the stream systems that flow through the urban portion of the community serve a productive habitat role for land based and aquatic wildlife species. Encroachment by urban development, however, can cause rapid deterioration of these systems. Therefore, the primary function of the development permit area designations is to ensure that decision makers have the ability to secure the necessary information and are able to establish conditions on development so fisheries and wildlife resources located in streamside areas are protected and development impacts mitigated.
P: (Applications - PlanningkMAJOR DP - MJPIMJP-05-08 2676 S Isl HwykReport to Council for DP.dot 7/7/2005 185 Policy Pursuant to Section 919(1)(a) of the Local Government Act, all properties: Partially or completely identified as a Greenway (Streamside Area) Development Permit policy area on Appendix B, Map B-2; and/or Within 30 meters from the top of bank of a stream or associated drainages as determinedby the City, shall be deemed to be a Greenway Development Permit area. Exemptions The following activities occurring in a Greenways (StreamsidcArea)-Development Permit Area shal_lbe-exempt from the development permit application process: Emergencies: All actions used to resolve emergency situations must be reported to the Engineering Services Department, and the appropriate Federal/Provincial authorities immediatety---Procedures-to-prevent, control or reduce flooding, erosion or other immediate threats to life, public or private property, do not require a City of Campbell River development permit, including: Emergency actions for flood protection, erosion protection, and clearing of obstructions. Emergency works to prevent, repair or replace public utilities. Clearing of an obstruction from a bridge, culvert or drainage flow. Repairs to bridges or safety fences. Hazardous trees: Actions required to completely or partially remove a hazardous condition caused by a tree that presents a danger to the safety of persons or are likely to damage public or private property, as determined by the City of Campbell River or senior governmental agencies, and/or certified by a professional Arborist. The City of Campbell River shall be notified prior to the removal of hazardous trees in Greenway (Streamside Area) Development Permit policy areas. Public works and services: The construction, repair and maintenance of works by the City or its authorized agents and contractors. Recreational Trails: Where new recreational trails are proposed in Greenway (Streamside Area) Development Permit policy areas, an environmentalimpact assessmentcompleted by a qualified -environmental professional (QEP), to a standard acceptable to the City of Campbell River, is required. Paving and the development of trails within a greenway development permit area will not require a development permit only if the paved surface is part of the recreational trail network, and if storm water run-off is controlled in accordance with City standards and Provincial guidelines, subject to review and approval by the City. Re-establishment of the setback area by planting vegetation. Planting of vegetation within a greenway development permit area requires the submission of a vegetationmanagementplan, prepared to a professional standard acceptable to the City. Removal of invasive non-native vegetation does not require a Greenway Development Permit if replanting vegetation and submitting a streamside management plan to the City of Campbell River, prepared to a professional standard. In-stream development and habitat restoration that complies with Provincial or Federal standards or requirements. Any activity or construction within the stream channel that has or may have an impact on a stream requires compliance with Provincial and Federal legislation, and notification to the City of Campbell River. Guidelines Development permits are required for all forms of development occurring within a Greenway Development Permit Area, except those described under `Exemptions'. `Development' means any of the following associated with or resulting from the local government regulation or approval of residential, commercial or industrial activities or ancillary activities to the extent that they are subject to local government powers under Part 26 of theLocal Government Act: removal, alteration, disruption or destruction of natural features, including mature and native vegetation; disturbance of soils, as defined in the City's Soil Conservation and DepositionBylaw; construction or erection of buildings and structures; creation of nonstructural impervious or semi-impervious surfaces; and subdivision, as defined in theLand Title Act,and in theStrata Property Act. When considering a Greenway Development Permit application, the following specific guidelines shall be addressed: In order to protect aquatic habitat, the City encourages proposals that offer to register a covenant on the title of lands adjacent to a stream or within a greenway development permit area. The covenant, should be registered prior to any development including subdivision, and is intended to protect the stream and the nearby vegetation, plus ensure that it remains in a natural and vegetated state and/or free of development. The covenant will be registered in favour of the City of Campbell River, other public agencies including the Province, or non-governmental
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P: AApplications - PlanningAMAJOR DP - MJPIMJP-05-08 2676 S Isl HwyARepo t t uncil for DP. dot organizations, such as a private land trust committed to the management of watercourses and streamside areas- The natural watercourse shall be dedicated in accordance with the provisions of Section 920 (7) (c) of the Local Government Act. Dedication of the streamside area within the greenway development permit area is not required, however individuals may choose to make a donation of environmentally-sensitive land, should it he deemed unsuited for development. In accordance with Section 920 (7) (d) of the Local Government Act, the City of Campbell River may require the provision of works, including fencing, to be constructed in the streamside protection and enhancement area, to preserve and protect natural watercourses and other specified natural features. The distance that development will be setback from a stream is regulated within the City of Campbell River Zoning Bylaw, except where otherwise varied in accordance with sub-section 9 below. In order to determine the appropriate setback distance, applicants may be required to confirm the boundaries of the development permit area through a survey. Further, information regarding whether the stream is fish bearing and/or permanent is necessary. Depending on the nature and extent of this proposal, the City may require that information on eco-system conditions be prepared by a qualified environmental professional (QEP) acting-on-behalf of the landowner or- their agent; and must be acceptable to the City of Campbell River or their representative. The report shall outline all significant aquatic and terrestrial environmental features in relation to the proposed works and shaltdescTibe which design alternatives and mitigation options have been considered on the proposed development site. Planting of vegetation within the riparian setback area should be provided to ensure that fish habitat are protected, restored and enhanced, and drainage and erosion impacts are mitigated. Planting of native vegetation adjacent to any watercourse is encouraged and may be considered a mitigation option as noted in sub-section 3. Retention of existing native vegetation and ground cover is preferred in all greenway development permit areas. Planting of vegetation native to the region is preferred within any greenway development permit area, rather than the planting of non-native invasive vegetation. Prior to planting of vegetation in a Greenway (Streamside Area) Development Permit Area, a vegetation management plan must be prepared to a professional-standard satisfactory to the City. Where a net benefit for fish-habitat can be demonstrated, the City may consider proposals from applicants to enhance fish-habitat, including in-stream works or the creation of wetland areas, as part of alternative design options for development projects. Approval for these projects may be subject to approval from applicable provincial and federal government authorities. Adequate financial security, as determined by the City of Campbell River, should-beprovided prior to beginning the construction of any building or disturbance of a site located within a Greenway (Streamside Area) Development Permit Area. Prior to any development occurring, a cost estimate of the landscaping work prepared by a qualified professional must be submitted to the City of Campbell River. The value of the financial security should be equal to the amount required to pay for the costs of re-vegetating the riparian area that has been disturbed by the development and/or construction, as determined by the City of Campbell River in the event the riparian area is damaged as a consequence of a contravention of a condition contained in the development permit. In extenuating circumstance, the City may require that adequate public liability insurance be provided, with the City of Campbell River as an "additional named insured" in the amount of $2,000,000.00. A copy of the certificate must be presentedto the Cityupon demand. Any development occurring within close proximity to a watercourse increases the risk of sediment, erosion and runoff. Therefore, development permit applicants proposing to develop in close proximity to a watercourse shall provide a proposal for the management of sediment during construction. This sediment management proposal shall be subject to review and approval by the City prior to commencement of any development, and must show how the adjacent watercourses and associated drainages will be protected from the affects of unmitigated construction or land clearing activities. Notwithstanding the above, the City may, as part of the development permit, vary the setback requirements from a watercourse where it can be demonstrated in a less than desirable existing situation that a "net positive improvement" for fish habitat will result, or, in a more desirable existing situation that "no net loss" will result, subject to City, Provincial and or Federal agency review andcomment.Further, as a generalprinciple,any buildings which are damaged or destroyed to the extent of 75% or more of its value above the foundation may be considered for approval for variance to permit reconstruction on its existing foundation, again where "net positive improvement" for fish habitat is demonstrated.
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P: (Applications -Planning\MAJOR DP - MJPIMJP-05-08 2676 S Isl HwXlReport tgCQ tail for DP.dot Summary/Background: The City owns the property at 2658 South Island Hwy. The owner of the property at 2676 and 2684 South Island Hwy(B. McLean)has expressed an interest in developing his property in accordance with the current zoning (RM - 3). There are site complications for this development due to the proximity of WillowCreek.Based on the existing landarea,including those portions of the lands on the west side of thecreek,the zoning would permit up to 48 dwelling units.However,due to the fact that the land is divided by thecreek,and the lands on the west side of the creek are inaccessible for development, the applicant(McLean)has requested reduction of the streamside setback area in accordance with the recommendations of the report prepared by a qualified environmental professional (QEP).
Further complicating the matter is the desire for additional road widening in this location to bring the road right-of-way up to 30 metres ROW width consistent with the City owned lands immediately to the north. The road-widening requirement has also precipitated the need for a variance to the front yard setback i.e. to 7.5 metres to the exterior face of the building for the first floor, or approximately 4.0 metres to the exterior foundation wall for the underground parking. In addition to the variances requested, land exchange is required to facilitate the development as proposed.
Discussion: The applicant has applied for major and minor development permit for development of the property at 2676/2684 South Island Hwy. The minor development permit is required for reduction of setback distance from the top of bank from Willow Creek from 30 metres to 15metres,supported by a report from a Qualified Environmental Professional (QEP) for assessment of the riparian area. The major development permit is for a proposed 32 unit residential condominium with underground parking (atgrade).The 32- unit proposal is dependent on the exchange of lands with the City to facilitate the parking arrangement as outlined in the site sketch.
The portion of the City's property that is desired for additional parking area however is currently zoned Commercial three (C - 3), and therefore requires rezoning as a condition of development permit approval. Also included as a condition of development permit approval is for the applicant to provide easement over the entrance area to provide a joint or common entranceway for both properties a safe distance from the Willow Creek bridge. Other conditions of relevance arise from the comments received during the circulation process, including requirements for submission of detailed planting schemes and erosion control measures to the satisfaction of fisheries and Oceans Canada, prior to building permit issue and commencement of any alteration or construction on the subject lands.
Conclusion: Staff areof the opinion that the applicant has proposeda high qualitydevelopment that is consistent with the intentof the officialcommunity plan policies for the applicantslands.Further, the land exchange will benefit theproponent by assisting to facilitate the development as proposed, while also providingbenefit to the Citywith the additionalroad ROW andpotential for expansionof the parkarea adjacentto Willow Creek.
Respectfully submitted, 0__< 1 R. PaulStanton, M.PL., MCIP Planning Services Manager
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P: Applications - Planning\MAJOR DP - MJPMJP-05-08 2676 S Isl Hwy\Report to Council for DP.dot 188 Attachments: Development Permit and Schedules Subject Property Map Information Sheet Comments Sheet Pre-Development Assessment (QEP) Report
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P: (Applications - PlanninglMAJOR DP - MJPIMJP-05-08 2676 S Isl HwyARepotg Council for DP.dot DevelopmentPermit/Development Variance Permit MJP-O5-08
City of Campbell River, Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Tel. 250.286-5725, Fax. 250.286.5761
IssuedTo: 675801 B.C. Ltd., Inc. No. 675801 (Robert McLean) (Permittee)
Address: 2676, 2684 and 2658 South Island Hwy (Address of Owner)
This Development Permit is issued subject to compliance with all of the Bylaws of the Municipality applicable thereto, except as specifically varied or supplemented by this Permit. It is also subject to compliance with all applicable Federal and Provincial Statutes and Regulations.
2. This Development Permit applies to and only to any and all buildings, structures and other development thereon to: 2676 South Island Hwy (Lot 3, District Lot 219, Comox District, Plan 5962) PID # 004-966- 724; 2684 South Island Hwy (Remainder of Lot 2, District Lot 219, Comox District, Plan 5962) PID # 004- 966-741; 2658 South Island Hwy (Part of Lot 1, District Lot 219, Comox District, Plan 58564) PID # 018- 686-427.
3. Approval of this development permit is conditional on: i) rezoning of that Part of Lot 1, District Lot 219, Comox District, Plan 58564, from the Commercial three zone (C - 3) to the Residential multiple three zone (RM - 3); ii) completion of final subdivision approval and land exchange for those areas of the subject lands intended for road widening, for providing joint access and for parking for the proposed development, and located on the west side of the creek; and iii) further review and assessment by the proponent's environmental consultant for the additional "City" lands within and adjacent to the revised parking area.
4. The City of Campbell River Zoning Bylaw No. 2700, sub-section 14.3 b) Streamside Setback Standards, and sub-section 42.5 i) Front yard setback, are hereby varied as follows: i) the streamside setback be varied from 30 metres from top of bank to 15 metres from top of bank, subject to implementation of the recommendations of the January 2005 Pre-Development Assessment Report prepared by Monica Stewardson, RPBio, Mainstream Biological Consulting, as follows: 1. Maintain the 15.0 metre zone between the proposed development and the top of the bank of Willow Creek as a no-disturbance zone. This will ensure that the existing native riparian vegetation is not disturbed. Heavy equipment should not work within this zone, and care should be taken when working next to the riparian zone not to cause damage to the existing vegetation. 2.Improve the quality and quantity of the riparian forest between the proposed development and Willow Creek. This would involve: Planting vegetation to increase the total width of the vegetated zone to 15.0 metres throughout the development area, ensuring that species appropriate for the area and desired function (primarily bank and channel stability) are used. Mimicking the naturally occurring vegetation in the area, plus planting additional conifers to increase the longevity of the vegetation, will provide the most successful strategy for improving the
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S-IsTHwy\Development Permit.dot 190 condition of the riparian forest. An example of a similar planting strategy is present on the District of Campbell River property immediately to the north of the property at 2676 S. Island Hwy. A long-term (five years or more) post planting monitoring plan should also be developed in association with the planting plan. Removing invasive species such as Asian blackberry and mistletoe to promote the establishment of the native species. Removing all anthropogenic debris (cars, boats etc). 3.Consider stream or stream bank restoration techniques such as energy dissipating structures, bank armouring and/or bioengineering to add additional stabilization for the actively eroding banks of Willow Creek within the property. Examples of these techniques include the installation large woody debris or boulders in the channel to deflect flow away from the bank and the installation of riprap or brush mattresses along the effected banks to help minimize future erosion at the site. Further assessment would be required to assess the most appropriate technique for this location. 4.Ensure that construction activities do not result in the input of deleterious substances (i.e. concrete wash) into Willow Creek. This requires the consideration of stormwater run-off management during the construction phase. 5. Consider the use of soft landscaping techniques (grasses, shrubs etc) where possible around the perimeter of the building to increase the overall vegetated area of the property and reduce the amount of impervious surface. 6.Maintain the west portion of the properties (on the west and north side of Willow Creek, and south side of Larwood Creek) as undeveloped areas. The mature, mixed forest in this portion of the property provides an undisturbed link for wildlife movement through-to other areas of the Willow Creek watershed, including the protected park areas upstream, as well contributing to the local conditions of both creeks.
In accordance with recommendation three above and the comments from Fisheries and Oceans Canada (DFO), the applicants will be required to submit a detailed riparian area planting plan, a sediment and drainage plan, and they must liaise with DFO to identify and detail any in-stream works plus provide a copy of the Provincial Section 9 Notification for "Works and Changes in and about a Stream", prior to building permit issue. Additional review and assessment is required by the proponent's environmental consultant for the additional "City" lands within and adjacent to the revised parking area prior to building permit issue.
ii) That the front yard setback for this development be varied from 8.0 metres to 4.0 metres.
The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to this Permit, which shall form a part hereof. More specifically, the applicant shall be responsible: i) To ensure that the subject property is fully serviced in accordance with City Bylaws so as to service the full development potential of the subject properties. Any un-used water connections shall be removed at the main. All un-used sewer and storm drain connections shall be capped at the property line. ii) To ensure that all water use to the development is metered (via a single bulk meter located at the property line) and that there is adequate cross connection controlto-ensure no possibility of contamination of the public potable water supply. iii) To verify that the existing utilities (sanitary sewer, storm drain and water) are adequate to service the proposed development and shall upgrade all sub-standard utilities as needed to service the development. iv) For appropriate management of all stormwater runoff generated from this site. The applicant shall also provide on-site capture and treatment for sediment and hydrocarbons for all surface (parking area) runoff. v) Access to the site shall be limited to a single vehicular access point from Highway 19A in accordance with the applicable site sketch. In accordance with the City's Access Permit procedure, the final access design shall be designed by a qualified transportation engineer to ensure adequate safety, capacity and function of the access. Further, the applicant shall provide access easement
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S nlHwy\rlv$lJpmentPermit.dot over the entrance area in favour of the City for the purpose of providing shared entranceway for the remaining lands on Lot 1, District Lot 219, Comox District, Plan 58564. vi) In accordance with the City's Frontage Improvement Bylaw, the applicant shall be responsible for full works and services along the roadway fronting 2676 and 2684. Required works and services includes curb and gutter, sidewalk, highway pavement (to road center line), ornamental street lighting and storm drain. An approved local improvement project isciirrently under construction along the frontage portion of 2658 South Island Highway and accordingly, the applicant shall only be responsible for the associated local improvement charges for this frontage portion, vii) The electrical service shall be installed underground in accordance with the City's Building Bylaw. It is understood that the applicant wishes to convert the existing overhead electrical mains along the street to underground as part of the Highway 19A upgrade project. The applicant shall be responsible for all costs associated with the conversion along the frontage portion of 2676 and 2684 South Island Hwy.
6. This Development Permit expires two years from the date of Council approval, unless otherwise constructed as approved herein.
7. Schedules "A" to "I" are attached and hereinform part ofthis permit.
7. This is nota Building Permit.
AUTHORIZING RESOLUTION NO. PASSEDBY COUNCIL ON THIS DAY OF
Municipal Clerk
Attachment: Schedules "A", "B", "C", "D", "B", "F", "G", "H" and "I" Planning File No.: MJP-05-08
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S Isl Hwy\De elopmentPermit.dot 2 Schedule "A" Site Sketch and Parking Layout
Schedule "A" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S Isl 14-wy\Development Permit.dot .. 193 Schedule "B" Main Floor Plan
Schedule "B" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676-S Isl Hwy\Development Permit.dot 194 Schedule "C" North Elevation
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Schedule "C" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S Isl I1Vvelopment Permit.dot Schedule "D" South Elevation
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Schedule "D" To Development Permit Resolution #
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P:\Applications - Planning\MAJOR DP - MJP\1VIJP-05-08 2676 S Isl H TDevelopment Permit.dot Schedule "E" WestElevation
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Schedule "E" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S Isl 11w \Development Permit.dot ,w 1- Schedule "F" East Elevation
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Schedule "F" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S Is1JI}yevelopment Permit.dot Schedule "G" Cross-Section
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Schedule "G" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 S Is"evelopmentPermit.dot Schedule "H" Roof Level Plan
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Schedule "H" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-0826"4+6,U iQHwy\Development Permit.dot Schedule "I" Landscape Plan
Schedule "I" To Development Permit Resolution #
Municipal Clerk
P:\Applications - Planning\MAJOR DP - MJP\MJP-05-08 2676 SIsl'ri'lDevelopmentPernut.dot CITY OFCAMPBELL RIVER
PLANNING DEPARTMENT 2676&2684 S.Island Hwy. Scale - 1:3,000
2638'-
2658 2701 PARK
2700 Subject Property 2704
2714
2780
202 CITYOF CAMPBELL RIVER COMMUNITY SERVICES Planning Services Department 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761
INFORMATION SHEET- FILE: MJP-05-08 DATE: May 6, 2005 CIVIC ADDRESS: 2676 & 2684 South Island Hwy
APPLICATION TYPE: Combined Major and Minor Development Permit
OWNER: 675801 B.C. Ltd., Inc. No. 675801 (Robert McLean)
AGENT: Dishlevoy & Hagarty Architects Remainder of Lot 2, District Lot 219, Comox District, Plan 5962; Lot 3, District Lot 219, Comox District, Plan LEGAL: 5962; and, Part of Lot 1, District Lot 219, Comox District, Plan 58564 LOCATION: 2676, 2684 and 2658 South Island Hwy
Applicants are seeking to construct a 32 unit residential PROPOSAL: condominium with underground parking
PARCEL SIZE: 6,425 square metres LOCATION MAP: SITE PLAN: See attachments BUILDING PLAN: The subject lands are currently zoned Residential multiple three (RM - 3) and front on the South Island Hwy just south of the Willow Creek bridge crossing. Willow Creek actually bisects the property, cutting off access to approximately 1/3 of the land area. The applicants are requesting major development permit for construction of the condominium project. They are also requesting minor development permit to vary the 30 metre setback from a designated BACKGROUND INFORMATION: streamside area, and have submitted a pre- development assessment by a qualified environmental professional (QEP). In order to facilitate the development as proposed, the applicants will need to acquire a portion of the adjacent City owned lands immediately to the north, and are offering a land exchange with the City, specifically five metres road widening, and either consideration of the undevelopable lands on the west side of the creek or cash differential. If road widening is desired/needed, then the applicants
P:\Applications - Planning\MAJOR DP - MJPIMJP-05.08 2676 S Isl HwylINFORMATION SHEET. dot 7/4/2005 - 203 will also require variance to the front yard setback i.e. to 7.5 metres to the exterior face of the building for the first floor, or approximately 4.0 metres to the exterior foundation wall for the undergroundparking R. Paul Stanton, M.PL., MCIP CONTACT: Phone: 250 286-5730 Fax 250 286-5761 Email: [email protected]
P:1Applications - PlanninglMAJOR DP - MJPIMJP-05-08 2676 S,161 Hwy\NlTION SHEET. dot 7/4/2005 2 CITYOF CAMPBELL RIVER PLANNING SERVICES
301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761
Major Development Permit Application Comment Sheet
File: MJP-05-08 DATE SENT: May 9, 2005 CIVIC ADDRESS: 2676 & 2684 South Island Highway
We have received an application for a Major Development Permit and would appreciate your comments. If we do not receive a written response by May 30, 2005 (3 weeks from mailing), we will assume your interests are unaffected.
Staff are of the opinion that the applicant has proposed a high PLANNING STAFF quality development that is consistent with the intent of the COMMENTS: official community plan policies for the applicants lands. Further, the land exchange will benefit the proponent by Date received: July 4, 2005 assisting to facilitate the development as proposed, while also providing benefit to the City with the additional road ROW and potential for expansion of the park area adjacent to Willow Creek. BUILDING STAFF COMMENTS:
Date received: In accordance with the City's Memorandum of Understanding with ENGINEERING STAFF senior agencies, this application was referred to both the Ministry of COMMENTS: Water, Land and Air Protection (MWLAP) as well as the Department of Fisheries and Oceans (DFO). Comments were only Date received: Jun 14/05 received from DFO and are as follows:
To support a variance of 15m as per the QEP report dated January 2005, all recommendations noted on pages 13 & 14 of the QEP report must be followed. Supplemental information required prior to approval of the variance must include: A detailed riparian planting plan, prepared to a professional standard and submitted to the City for review and approval. The applicant must liaise with DFO to identify and detail in- stream works (recommendation # 3) and provide a copy of the Provincial Section 9 Notification for "Works and Changes in and About a Stream', and A sediment drainage and management plan must be submitted to the City for review and approval. Ron Neufeld
P: Applications - PlanningMAJOR DP - MJPIMJP-05-08 2676 5 Isi HwyfCOMY V09HEET.doc Servicing Issues: ENGINEERING STAFF COMMENTS: City records indicate that the subject properties are currently serviced as follows: Date received: Jun 29/05 2658 South Island Highway One 100mm (4") sanitary sewer connection located 57.9m +/- north of the south property line One 19mm (3/4") water connection located 62.5m +/- north of the south property line No record of any storm drain connection
2676 South Island Highway One 100mm (4") sanitary sewer connection located 19.5m +/- south of the north property line One 19mm (3/4") water connection located 11.0m +/- south of the north property line No record of any storm drain connection
2676 South Island Highway One 100mm (4") sanitary sewer connection located 8.2m +/- north of the south property line One 19mm (3/4") water connection located 8.2m +/- north of the south property line No record of any storm drain connection
The applicant is responsible to ensure that the subject is fully serviced in accordance with City Bylaws so as to service-the-#x!11 development potential of the subject properties. Any un-used water connections shall be removed at the main. All un-used sewer and storm drain connections shall be capped at the property line. The applicant shall be responsible to ensure that all water use to the development is metered (via a single bulk meter located at the property line) and that there is adequate cross connection control to ensure no possibility of contamination of the public potable water supply.
The applicant shall be responsible to verify that the existing utilities (sanitary sewer, storm drain and water) are adequate to service the proposed development and shall upgrade all sub-standard utilities as needed to service the development.
The applicant shall be responsible for appropriate management of all stormwater runoff generated from this site. The applicant shall also provide on-site capture and treatment for sediment and hydrocarbons for all surface (parking area) runoff.
Access to the site shall be limited to a single vehicular access point from Highway 19A. In accordance with the City's Access Permit procedure, the final access design shall be designed by a qualified transportation engineer to ensure adequate safety, capacity and function of the access.
In accordance with the City's Frontage Improvement Bylaw, the applicant shall be responsible for full works and services along the roadway fronting 2676 and 2684. Required works and services includes curb and gutter, sidewalk, highway pavement (to road center line), ornamental street lighting and storm drain. An approved local improvement project is currently under construction along the frontage-.portion of 2658 South Island Highway and
P.:IApplications -Planning\MAJOR DP - MJPiMJP-05-08 2676 S Isl HwyWOMMENN 0T T doc accordingly, the applicant shall only be responsible for the associated local improvement charges for this frontage portion.
The electrical service shall be installed underground in accordance with the City's Building Bylaw. It is understood that the applicant wishes to convert the existing overhead electrical mains along the street to underground as part of the Highway 19A upgrade project. The applicant shall be responsible for all costs associated with the conversion along the frontage portion of 2676 and 2684.
Environmental Issues: In accordance with the City's Environmental Memorandum of Understanding, this application was referred to both the Ministry of Water, Land and Air Protection (MWLAP) as well as the Department of Fisheries and Oceans (DFO). Comments were only received from DFO and are as follows:
To support a variance of 15m as per the QEP report dated January 2005, all recommendations noted on pages 13 & 14 of the QEP report must be followed. Supplemental information required prior to approval of the variance must include: A detailed riparian planting plan, prepared to a professional standard and submitted to the City for review and approval. The applicant must liaise with DFO to identify and detail in- stream works (recommendation # 3) and provide a copy of the Provincial Section 9 Notification for "Works and Changes in and About a Stream', and A sediment drainage and management plan must be submitted to the City for review and approval.
Subject to satisfying the above conditions, Engineering Services has no objections to the proposed subdivision. Ron Neufeld Ensure adequate fire department access for apparatus as per FIRE DEPT STAFF the BCBC and BCFC. Along with clear access to the Fire COMMENTS: Department Connection for the Fire Sprinkler System. Require a fire hydrant within 45M of the Fire Department Date received: May 19/05 Connection. Tim Paul. DISCOVERY COAST GREENWAYS LAND TRUST COMMENTS:
Date received: This project will require the City to agree to some sort of land PROPERTY SERVICES exchange. Before that will be considered the Developer COMMENTS: should obtain proper appraisal's of the land to be exchanged and should approach the City with this information so that an Date received: May 10/05 agreement can be reached that Council will approve. Rob Harley R. Paul Stanton, M.PL., MCIP CONTACT: Phone: 250 286-5730 Fax 250 286-5761 Email:[email protected]
P: (Applications - Planning) MAJOR DP - MJPIMJP-05-08 2676 S Isl Hwy ICOn1f SHEET. doc Pre-development Assessment 2676 and 2684 S. Island Hwy
Prepared for
Ralph C. Walker Coast Realty Group #101-300 St. Anns Road Campbell River, BC. V9w 4C6
Prepared by
Monica Stewardson, RPBio
i-AIN'-, I P,1 AM 1iilyic U
2221 Canterbury Lane Campbell River, BC. V9W 7Y7 (250) 923-0432
January 2005 Introduction
This report contains a summary of observations made during an overview assessment of the property located at 2676 and 2684 S. Island Highway, Campbell River, BC. The purpose of the survey was to assess the existing conditions on the adjoining properties. This information was then used to consider the potential impact of the proposed development to the Willow Creek watershed.
The properties are located within the lower portion of the Willow Creek watershed. Willow Creek, and one of its main tributaries, Larwood Creek, run within and adjacent to the property boundaries (Figure 1). Fish species previously reported in the Willow Creek watershed include chinook (Oncorhyncus tshawytshca), chum (0. keta), coho (0. kisutch) and pink (0. gorbuscha) salmon, and cutthroat (0. clarki clarki) and steelhead (rainbow) trout (0. mykiss)'. Previous impacts to the watershed have occurred as a result of forest harvesting and urban development.
The District of Campbell River bylaws stipulate that a 30m Streamside Protection and Enhancement Area (SPEA) be established adjacent to all fish bearing streams within the Districi2, where 30m or greater of existing or potential vegetation exists. Development proposed within the 30m SPEA must be demonstrated to result in no net loss or a net gain to the fish habitat of the watershed, in order for the development setback requirements to be varied3.
The proposed development of the property includes the construction of a multi-family condominium building. The developer proposes to disturb and construct within the properties up to a distance of 15m from the top of the bank on the south and east side of Willow Creek. At this time, a single-family residence and fenced storage yard exist at the east end of the properties.
1BC Fisheries Data Warehouse. http://srmapps.gov.bc.ca/apps/fidq/ 2 District of Campbell River Bylaw No. 2988 3 District of Campbell River Bylaw No. 2985
Pre-development Assessment - 2676 and 2684 S. Island Hwy-- 2 209 T CT OF 0PBELL RIVER
Figure 1. An overview map showing the location of the properties at 2676 and 2684 S.Island Hwy (outlined in red, labeled as B. McLean property) within the Willow Creek watershed. Methods
The subject properties were traversed on foot on January 10, 2005. The extent of the existing vegetation was measured using a nylon tape measure at frequent intervals, from the top of the bank of Willow Creek where it runs within and adjacent to the properties. At each measurement point, a visual assessment of the vegetation community was completed. The completeness of the vegetation assessment was limited due to the timing of the survey (winter, when perennial species are absent) and by the light snow cover on the ground. Wildlife signs were also noted during the traverse. Photographs were taken to document the vegetation community at the time of the assessment.
A brief assessment of the current conditions of Willow Creek within and adjacent to the properties was also completed. The bankfull width of the creek was measured (using a nylon measuring tape) at four locations to determine-an- average width for that portion. Observations of the substrate composition, potential instream cover types and amounts, and channel condition was made. Channel gradient was measured using a clinometer. Photographs were taken to document the creek conditions and characteristics.
Pre-development Assessment - 2676 and 2684 S. Island-Hwy. 4 211 Results
Willow Creek flows within and adjacent to the south side of 2684 S. Island Hwy prior to turning and bisecting the properties in a north-south direction near the mid-point of the properties (Figure 1). After leaving the north side of the property at 2676 S. Island Hwy, the creek resumes its east-west route and flows to the mouth approximately 200m downstream. The confluence of Willow Creek and Larwood Creek occurs just inside the north property boundary.
The previous development of the properties occurred in the east end of the properties only. The development resulted in the removal of vegetation, installation of chain-link fencing (which was used as a storage area) and the construction of a single-family residence at the east end of the properties, adjacent to the Highway 19A (Photo 1). The portions of the properties on the west side of Willow Creek (between the mainstem and the Larwood Creek tributary) are currently vegetated with a mature, mixed riparian forest. The newly proposed development for the properties should not require the removal of any existing vegetation adjacent to the creeks.
Photo 1 - A view looking west into the subject properties, showing the existing development and remaining vegetation adjacent to Willow Creek.Willow Creek runs along the west end of the existing fence, and between the north property boundary and the adjacent condominium complex, seen in the background.
Pre-development Assessment - 2676 and 2684 S. Island Hwy. 5 212 Riparian vegetation assessment:
In order to determine the existing width of riparian vegetation adjacent to the south and east side of Willow Creek mainstem (where the proposed development will occur), the distance between the top of bank and the existing chain-link fence was measured. For the majority of the survey area, this represents the only vegetated areas on the east half of the property. Inside the chain-link fence, there is has been some limited regeneration of opportunistic species (grasses, blackberry etc.) and remnants of planted vegetation such as fruit trees are present.
The current riparian vegetation (between the top of bank and the previously disturbed area) adjacent to Willow Creek along the north edge of the property ranges in width from greater than 30m to approximately 5m at the narrowest point. In general, the vegetated area is widest at the east end of the property (and includes the re-planted portion of the adjoining District of Campbell River property) and narrows towards the west end of the currently disturbed area (the fenced portion).
Where Willow Creek turns and runs in a north-south direction, approximately midway through the properties, the existing riparian vegetation between the east side of the top of the creek bank and the fence ranges in width from less than 1 m to approximately 7.5m. At the southwest corner of the fence, where the vegetation is less than 1m wide, a 4m wide band of vegetation including young red alders (Alnus rubra), snowberry (Symphoricarpos albus) and grasses was noted inside the fence. Therefore, the total width of existing vegetation at that point is approximately 5m.
The current vegetation community adjacent to the Willow Creek at the east end of the properties consists of a mature deciduous forest. Mature alder trees are the dominant canopy species at this time, which appear to be nearing the end of their life expectancy (Photo 2). The occasional mature Sitka spruce tree (Picea sitchensis-), the only conifer species present in the east half of the survey area, was observed in the middle portion of the property, near the Larwood and Willow confluence.
Pre-development Assessment - 2676 and 2684 S. Island Hwj4 213 6 Photo 2 - A view looking north within the properties, showing typical mature alders within the riparian forest adjacent to this portion of the Willow Creek mainstem.
The understory consists of a thick layer of salmonberry(Rubus spectabilis),with Pacific ninebark (Physocarpus capitatus) frequently encountered (Photo 3). Wild rose (Rosa sp.) was also present occasionally. Groundcover was not readily observed (at least in part due to the season and light snow cover), but the occasional sword fern (Polystichum munitum) and horsetail (Equisetum sp.) was noted. Invasive species, such as Himalayan blackberry(R. discolor)and non-native mistletoe, were also observed.
The riparian forest at the west end of the properties, between the channels of the two creeks, was not extensively surveyed. However, it was noted that the forest was composed of a mixture of mature alder, red maple (Acer macrophyllum) and Sitka spruce. A dense understory of shrub species, dominated by salmonberry, was observed.
Pre-development Assessment - 2676 and 2684 S. Island Hwy. 7 214 Photo 3 - A typical section of the dense shrub understory established between the previously disturbed portions of the properties and the Willow Creek mainstem. Willow Creek assessment:
The Willow Creek mainstem has an average bankfull width of 8.9m downstream of the Larwood Creek confluence. The channel gradient measured approximately 1.5%. The dominant substrate in this section of the stream was shallow gravel, mixed with other fine materials (sand and silt). The channel has a riffle-pool morphology, with the most developed pools associated with root masses of the streamside trees and shrubs (Photo 4).
Photo 4 - An upstream view of Willow Creek, just north of the northern property boundary.
215 Pre-development Assessment - 2676 and 2684 S. Island Hwy. 8 The actively eroding banks on both sides of the creek are acting as a source of the gravel that is lining this section of the creek, and the rest of the creek downstream. Erosion was noted to be worst where the channel makes extreme corners, just before and just after the Larwood confluence (Photo 5). The existing vegetation bordering the channel is functioning to help maintain the stability of the banks. Exposed root systems are evident where the water has scoured away the soils at the edge of the banks.
Photo 5 - Ar: example of bank erosion along the Willow Creek channel, near the southwest corner of the existing fence.
The occasional section of overhanging bank, overhanging vegetation, the occasional deep pool and the occasional piece of large woody debris in the channel are functioning as potential sources of instream cover for fish. Overall, there was a moderate amount of potential overhead cover for rearing juvenile fish, while holding areas for migrating adult fish were rare. Other observations:
Several examples of wildlife use of the existing riparian corridor adjacent to Willow Creek were noted during the assessment. These observations are listed below: A pair of mature bald eagles (Haliaeetus leucocephalus) per il= at the top of a mature Sitka spruce A great blue heron (Ardea herodias) flying along the creek, and it's tracks observed on a gravel bar within the Willow Creek channel A group of four downy woodpeckers (Picoides pubesceris) were observed feeding on a wildlife tree (Photo 6) with numerous feeding cavities
Pre-development Assessment - 2676 and 2684 S. Island-Hwy. 9 216 Tracks of other small birds within the shrub cover Tracks of a small mammal, possibly a martin or mink Columbian black tailed deer (Odocoileus hemionus columbianus) tracks and pellets Peeled stick where beaver had eaten bark (possibly deposited in channel within the property at high water, originally from upstream areas) 11,
Photo 6 - A wildlife snag showing E- ndence of frequent use by cav;ty feeders located on the bank of Willow Creek within the properties.
The remains of at least two small wooden boats, one car and other anthropogenic debris were noted within the vegetated portion of the property between the existing fence and the Willow Creek mainstem. This debris detracts from the aesthetic value of the area, and is a potential hazard to people and wildlife.
Pre-development Assessment - 2676 and 2684 S. Island-Hwy. ;! 17 10 Discussion
The proposed development includes a 15m wide no-development zone between the top of the bank of Willow Creek and the new construction area. Currently, this 15m wide zone is only partially vegetated with a mature deciduous riparian forest dominated by old alder trees with a dense salmonberry understory. The existing vegetation ranges in width from less than 1 m (at the southwest corner of the existing fence) to approximately 15m (along the northern boundary of the properties).
The proposed development area is located very low in the Willow Creek watershed, therefore will only be associated with the lower 200-300m of the drainage. The most significant function of the riparian forest in this section of the drainage is helping to maintain the channel and bank stability. However it also functions as a local source of large woody debris, food and nutrients for the lower portion of the stream. A diverse range of wildlife use of the existing riparian corridor was also noted during the brief assessment.
The proposed development should not require the removal of any existing streamside vegetation, which will serve to protect the existing integrity of the riparian vegetation. Maintaining the mature vegetation is important in this section in order to provide a degree of protection from future bank erosion and channel migration. This is particularly true where the Willow Creek mainstem makes an extreme meander turn through the property, and at the confluence with Larwood Creek.
The construction of the proposed building should not result in additional disturbances to the existing riparian habitat. The positioning of the building at least 15m from the top of bank allows for the maintenance of all existing riparian vegetation associated with the properties and also offers an opportunity for improvement to the riparian forest in this segment of the watershed. Specifically, the 15m zone between the development area and the top of bank of Willow Creek should be entirely vegetated, requiring the reestablishment of the native vegetation where it had previously been removed. This should be facilitated by planting quick establishing species typical for the area (for example, alder, willow or salmonberry), as well as species that will maintain the quality of the habitat for the long term (conifer trees).
Pre-development Assessment- 2676 and 2684 S. Island Hwy._. 11 218 Increasing the overall width of vegetation between the channel and the developed area will result in a net improvement to the riparian habitat, and benefit both the fish and wildlife that utilize the area. The addition of vegetation will help to provide continued stabilization of the stream banks, help control channeLm- igraton within the properties, promote the continued local input of large woody debris, food and nutrients into the creek and promote the continued establishment of stream bank vegetation that can act as instream cover for fish. In addition, increasing the width of the riparian corridor will increase the amount of potential habitat available for wildlife and improve the amount of visual cover for wildlife moving through the properties.
Pre-development Assessment - 2676 and 2684 S. Island Hwy- 12 219 Recommendations
This section summarizes recommendations made regarding the proposed development of the properties location at 2676 and 2684 S. Island Hwy. The recommendations are made based on the observations of the present condition of the properties and the associated portion of Willow Creek, plus the details of the proposed development that were provided.
1.Maintain the 15m zone between the proposed development and the top of the bank of Willow Creek as a no-disturbance zone. This will ensure that the existing native riparian vegetation is not disturbed. Heavy equipment should not work within this zone, and care should be taken when working next to the riparian zone not to cause damage to the existing vegetation. 2. Improve the quality and quantity of the riparian forest between the proposed development and Willow Creek. This would involve: Planting vegetation to increase the total width of the vegetated zone to 15m throughout the development area, ensuring that species appropriate for the area and desired function (primarily bank and channel stability) are used. Mimicking the naturally occurring vegetation in the area, plus planting additional conifers to increase the longevity of the vegetation, will provide the most successful strategy for improving the condition of the riparian forest. An example of a similar planting strategy is present on the District of Campbell River property immediately to the north of the property at 2676 S. Island Hwy. A long-term (five years or more) post planting monitoring plan should also be developed in association with the planting plan. Removing invasive species such as Asian blackberry and mistletoe to promote the establishment of the native species. Removing all anthropogenic debris (cars, boats etc). 3.Consider stream or stream bank restoration techniques such as energy dissipating structures, bank armouring and 1 or bioengineering to add additional stabilization for the actively eroding banks of Willow Creek within the property. Examples of these techniques include the installation large woody debris or boulders in the channel to deflect flow away from the bank and the installation of riprap or brush mattresses along the effected banks to help minimize future
Pre-development Assessment - 2676 and 2684 S. Island Hwy.. 13 22 erosion at the site. Further assessment would be required to assess the most appropriate technique for this location. 4.Ensure that construction activities do not result in the input of deleterious substances (i.e. concrete wash) into Willow Creek. This requires the consideration of stormwater run-off management during the construction phase. 5.Consider the use of soft landscaping techniques (grasses, shrubs etc) where possible around the perimeter of the building to increase the overall vegetated area of the property and reduce the amount of impervious surface. 6.Maintain the west portion of the properties (on the west and north side of Willow Creek, and south side of Larwood Creek) as undeveloped areas. The mature, mixed forest in this portion of the property provides an undisturbed link for wildlife movement through to other areas of the Willow Creek watershed, including the protected park areas upstream, as well contributing to the local conditions of both creeks.
Pre-developmentAssessment - 2676and 2684 S. Island Hwy. 14 221 References Chillibeck, B., G. Chislett and G. Norris (eds). 1993. Land Development Guidelines for the Protection of Aquatic Habitat. Department of Fisheries and Oceans, and the Integrated Management Branch of the Ministry of Environment, Lands and Parks. Millar, J., N. Page, M. Farrell, B. Chillibeck and M. Child. 1997. Establishing Fisheries Management and Reserve Zones in Settlement Areas of Coastal British Columbia. Canadian Manuscript Report of Fisheries and Aquatic Sciences No. 2351. Peterson, R. 1990. A Field Guide to Western Birds. Peterson Field Guide Series, Houghton Mifflin Company, New York. Pojar, Jim and Andy MacKinnon (eds). 1994. Plants of Coastal British Columbia. BC Ministry of Forests and Lone Pine Publishing. Slaney, P.A. and D. Zaldokas (eds). 1997. Fish Habitat Restoration Procedures. Watershed Restoration Technical Circular No. 9. Watershed Restoration Program, BC Ministry of Environment, Lands and Parks. Weideman, S. 2001. Willow Creek Watershed Resource Manual. Unpublished report prepared for the Willow Creek Watershed Society, Campbell River, BC. Whitaker, John O. 1996. National Audubon Society Field Guide to North American Mammals. Alfred A. Knopf, New York.
Pre-developmentAssessment - 2676and2684 S.Island Hwy. 15 222 D[
CITY OF CAMPBELL RIV JUL-7 2Q35
LEGISLATIVE SERVICES OFFICE OF THE ADMINISTRATOR City of Campbell River File: TO: Administrator FROM: City Clerk DATE: July 5, 2005 SUBJECT:Officer's Designation and Establishment of Duties and ResponsibilitiesBylaw 3177
Recommendation: That Council gives first three readings to Officer's Designation and Establishment of Duties and Responsibilities Bylaw No. 3177, 2005.
Council Policy: Officer's Designation and Establishment of Duties and Responsibilities Bylaw is a requirement of Section 146 of the Community Charter and supplements the authority in Sections 147 to 150 of the Community Charter regarding the appointment of persons to officer positions within the City.
The Bylaw also updates the City Manager's authority to sell Industrial Park property by deleting the lots that have been sold since Bylaw 2797 was adopted.
Background/ Discussion: Bylaw No. 3177 updates this bylaw with the provisions of the Community Charter and replaces the terms "Administrator" with "City Manager" and "Treasurer" with "Chief Financial Officer".
Communications: Not applicable.
Respectfully sinitted,
W. T. Halstead City Clerk
M: (Legislative Services DepartmentlShared Data\ClerklMemos & Faxes 120051Officer' 8fTi'update.doc CITY OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLAW NO. 3177
A BYLAW OF THE CITY OF CAMPBELL RIVER TO PROVIDE FOR THE DESIGNATION AND ESTABLISHMENT OF POWERS, DUTIES AND RESPONSIBILITIESOF OFFICERS OF THE MUNICIPALITY. The Council of the City of Campbell River, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited for all purposes as "Officer's Designation and Establishment of Powers, Duties and Responsibilities Bylaw No. 3177, 2005". 2. ESTABLISHMENT OF OFFICERS 2.1 Council hereby declares that the persons holding the following positions are the Officers of the Municipality under Section 148 of the Community Charter a) City Manager b) Corporate Services Director c) Municipal Services Director d) Community Services Director e) City Clerk f) Chief Financial Officer
3. POWERS, DUTIES AND FUNCTIONS OF MUNICIPAL OFFICERS 3.1 CITY MANAGER 3.1.1 The position of City Manager is established and hereby assigned a) the chief administrative responsibility for the City and the statutory powers, duties and functions specified in Section 147 of the Community Charter; b) responsibility for the administration of exempt staff compensation within the corporate policies and budget established by Council; c) responsibility for authorizing the execution of agreements and licences of occupation, or other legal instruments, with regard to the use of municipally owned property, but excluding those which, statutorily, must be executed by Council, and authority, together with the Chief Financial Officer orinhis absence any Director, to award quotations between $50,001 and $100,000 on behalf of the Municipality, provided that the policies and procedures with regard to administration of such quotations have been followed. e) authority to terminate any employee. f) authority,subject to the consent of the Corporate Services Director, to dispose of land and improvements of the property known as the Campbell River Middle Point Industrial Park, legally described as Lots 2,3,4,5,6, 7 VIP 69691; Lots 3,4, 5 VIP71431; Lot A VIP 69690 and the Remainder of Lot A, Plan 34604 except that part used for the sewer lagoon, all of City Lot 26, Sayward District, provided that the selling price is within 5% of the current appraised value. 224 Officer's Designation and Establishment of Powers. Dutiesand ResponsibilitiesBylaw No. 3177, 2005 Page 2 of 3
3.2 DIRECTORS 3.2.1 Each Director identified in clauses (b) (c) and (d) of Section 2.1 is hereby assigned the following powers, duties and functions: a) the overall management of the operation of their respective Divisions, including the appointment of any employee within their division; b) the authority to award quotations up to $50,000 on behalf of the Municipality provided that the policies and procedures with regard to the administration of such quotations have been followed; c) the powers, duties and functions of the City Manager, where such Division Director has been appointed as the Acting City Manager by the City Manager in his absence. 3.3 CHIEF FINANCIAL OFFICER 3.3.1 The Chief Financial Officer and in his absence the Finance Manager, is hereby assigned the following powers, duties and functions: a) the responsibility of financial administration for the Municipality, whichincludesthestatutorypowers,duties and functions specified in Section 149 of the Community Charter. .4 CITY CLERK 3.4.1 The City Clerk is hereby assigned the following powers, duties and functions: a) the overall management of the operation of the Legislative Services office; b) the administration of civic elections as the Chief Election Officer; c) responsibility of corporate administration for theCity,which includes the statutory powers, duties and functions specified in Section 148 of the Community Charter; d) the authority to authorize the destruction of records in accordance with the Records Management Plan. 4. METHOD OF APPOINTING OFFICERS 4.1 The appointment of a person to any officer position identified in clauses 2.1(a) to 2.1(f) inclusive, must be by a resolution of Council. 5. FINANCIAL DISCLOSURE 5.1 All persons employed in the positions identified in Clauses 2.1(a) to 2.1(d) inclusive are designated to be "municipal employees" for the purpose of the Financial Disclosure Act. 6. MISCELLANEOUS PROVISIONS 6.1 If any section, sub-section, paragraph, clause or phrase of this bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this bylaw. 6.2 "Officer's Designation and Establishment of Powers, Duties and Responsibilities Bylaw No. 2797, 2000" is hereby repealed in its entirety.
M:\Legislative Services Department\Shared Data\Clerk\Memos22as\2005\OfficersDesignationDRAFT.doc Officer'sDesignation and Establishment of Powers,Duties and ResponsibilitiesBylaw No. 3177, 2005 Page 3 of 3
Read a first time on the day of ,2005.
Read a second time on the day of ,2005.
Read a third time on the day of ,2005.
Adopted on the day of ,2005.
MAYOR
CITY CLERK
M:\Legislative Services Department\SharedData\Clerk\Memos &Faxl(\Officers DesignationDRAFT.doc MWND CITY OF CAMPBELL JUL 7 2005 LEGISLATIVE SERVICES OFFICE OF THE ADMINISTRATOR City of Campbell River File: TO: Administrator FROM: City Clerk DATE: July 2, 2005 SUBJECT: 2005Elections
Recommendation: That Council give first three readings to Election Bylaw No. 3178, 2005;
That Council approve School Trustee Election Agreement with School District No. 72;
That Kaylene Simmons be appointed Deputy Chief Election Officer for the 2005 City of Campbell River and School District No. 72 General Local Election.
Background/Discussion: The Bylaw I have reviewed both the City and School District Election Bylaws in preparation for the 2005 General Local Elections. I attended the June 28, 2005 School Board meeting to present an updated election bylaw. Bylaw 3178 includes minor changes to provide greater flexibility in managing the voting at facilities such as the Hospital and Yucalta Lodge, where it is necessary to alter the procedures to accommodate the limitations of the voters and space. It also improves the description of the manner in which voting machines are utilized. The Agreement I have also prepared the School Trustee Election Agreement, which has been approved by the School District. The Agreement compensates the City for resources utilized in managing the School District Election, which covers the Greater Campbell River Area (Campbell River, Electoral Area D and the portion of Electoral Area H up to Mohun Creek), the Sayward Valley (remainder of Electoral H and the Village of Sayward) and Quadra and Outlying islands Areas (Electoral Areas I & J).
The Staff The Local Government Act requires that Council appoint a Chief Elections Officer and a Deputy Chief Election Officer.Officers' Designation and Establishment of Powers, Duties and Responsibilities Bylaw No. 3177 appoints the City Clerk as Chief Election Officer. A Council resolution is required to appoint the Deputy Chief Election Officer. The Local Government Act delegates all other appointments to the Chief Election Officer.
Respectfully submitted,
W. T. Halstead City Clerk
M: (Legislative Services Department\Shared DatalClerk'Memos & Faxes 120851 Election BL, SD Agreement, Dep CEO Appoin 227 CITY OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLAW NO. 3178
A BYLAW TO PROVIDE FOR THE USE OF AN AUTOMATIC VOTING SYSTEM AND ESTABLISH VARIOUS PROCEDURES FOR THE CONDUCT OF LOCAL GOVERNMENT ELECTIONS AND OTHER VOTING WHEREASunder theLocal Government Act,the Council may, by bylaw, determine various procedures and requirements to be applied in the conduct of local government elections and other voting; and WHEREAS the Council may, by bylaw, provide for the use of automated voting machines, voting recorders or other devices for voting in an election; and WHEREAS the Council of the City of Campbell River wishes to establish various procedures and requirements under that authority, and use automated voting machines in local government elections; NOW THEREFORE the Council of the City of Campbell River in open meeting assembled, enacts as follows: 1. That this Bylaw may be cited for all purposes as the "Local Government Election Bylaw No. 3178, 2005." In this Bylaw: AUTOMATED VOTE COUNTING SYSTEM means an automated system that records and counts votes and processes and stores election results. The system is housed in two components, the upper half being the vote tabulator and the lower half being the ballot box.
AUXILIARY BALLOTBOX BINmeans a separate compartment in the ballot box for ballots that have been marked by electors, but not counted by the vote tabulator.
BALLOT means a ballot card which may be a composite ballot for two or more elections to be voted for, including all choices available to the electors and containing spaces in which the electors mark their votes.
BALLOT ACCOUNT means an account of ballots prepared in accordancewith Section 131 of the Local Government Act.
BALLOT BOX means the container for ballots that have been marked by electors.
CHIEF ELECTION OFFICER means the election official appointed under Section 41 of the Local Government Act to conduct the election.
DEPUTY CHIEF ELECTION OFFICER means the election official(s) appointed under Section 41 of the Local Government Act to assist the Chief Election Officer in administering the conduct of the election.
ELECTOR means a resident elector or property elector of the jurisdiction as defined under the Local Government Act.
ELECTION means an election for the number of persons required to fill a local government office. 228 LOCAL GOVERNMENT ELECTION BYLAW NO.3178,2005 Page 2
ELECTION OFFICE means the location used for the preparation and operation of the election.
ELECTION OFFICIALS means individuals appointed by the Chief Election Officer to assist the presiding election official at electionproceedingsand-act as alternate presiding election official.
GENERAL LOCAL ELECTION means the elections held for the Mayor and all Councillors of the Municipality which must be held in the year 1999 and in every third year after that.
GENERALVOTING DAY means:
1) for a general local election, the 3rd Saturday of November in the year of the election; 2) for other elections, the date set under Sections 37(5), 38(1) or (3), or 142(5) of the Local Government Act ; and 3) for other voting, the date set under Section 162 of the Local Government Act.
JURISDICTION means, in relation to an election, the City of Campbell River.
LEGIBLE MARK means a mark in the space provided on the ballot opposite a candidate's name or a question, that the wte tabulator is able to read and count.
LOCAL GOVERNMENT ACT means the Local Government Act, R.S.B.C., Chapter 290.
LOCAL GOVERNMENT means, in relation to a Municipality, the Council.
MEMORY CARD means a cartridge unit that plugs into the vote tabulator that contains:
1) the names of the candidates or questions being voted on; 2) the alternative "yes" or "no" for each referendum question; and 3) a mechanism to count votes for each election or referendum question being conducted.
LOCAL GOVERNMENT ACT means Local Government Act, R. S.B. C., Chapter 323.
PORTABLE BALLOT BOX means a ballot box for transporting ballots.
PRESIDING ELECTION OFFICIAL means the election official appointed by the Chief Election Officer to conduct election proceedings where the Chief Election Officer is not acting as presiding election official.
REGISTER TAPE means the printed record generated from a vote tabulator which shows:
1) the number of ballots received; 2) the number of ballots accepted; 3) the number of ballots rejected; and 4) the number of votes for each candidate; and for and against each referendum question.
SECRECY SLEEVE means an open ended envelope used to cover ballots to conceal the elector's marks. 229 LOCAL GOVERNMENT ELECTION BYLAWNO.3178, 2005 Page 3
VOTE TABULATOR means the part of an automated voting system into which the ballots are inserted scanned and the number of votes for each candidate and for each referendum question are recorded.
VOTING BOOK means the book for recording the names of electors.
OTHER VOTING means voting on a matter referred to in Section 158 of the Local Government Actand includes voting on a referendum under Section 283 of the Act.
3. Use of Provincial List of Voters as the Register of Resident Elector
3.1 As authorized under Section 59 of the Local Government Act, the most current Provincial list of voters prepared under the Election Act is to be the register of resident electors for the City.
3.2 The Provincial List of Voters becomes the register of resident electors on the 52nd day prior to general voting day for each election or other voting for the City.
4. Use of Automated Voting System
4.1 The Chief Election Officer is hereby authorized to conduct any local government election using an automated voting system.
4.2 The Chief Election Officer must conduct a test of the automated voting system before each local government election and must be satisfied that it is in good working order.
4.3 As soon as the test of the automated voting system is completed, the Chief Election Officer must secure the memory cards and ensure that they will remain secured until the completion of voting in the local government election.
5. Form of Ballot
5.1 The Chief Election Officer may provide for use of composite ballots on which an elector's votes on two or more elections may be indicated.
5.2 If a ballot is in the form of a composite ballot, each portion of the ballot that deals with a single election is to be considered a separate ballot.
5.3 Each ballot shall contain a space for a "legible mark" opposite each candidate's name, or opposite "yes" or "no" when the vote is on a referendum question.
5.4 The order of names of candidates on the ballot will be alphabetical in accordance- with Section 106 of the Local Government Act.
6. Voting Procedures
6.1 The Chief Election Officer will select a presiding election official for each voting place whose duties are to ensure electionofficials demonstrate voting procedures, issue ballots and accept marked ballots at the vote tabulator and ballot box, in addition to other general responsibilities for the supervision and control of the voting place.
230 LOCAL GOVERNMENT ELECTION BYLAW NO.3178,2005 Page 4
6.2 Each elector is entitled to a demonstration if requested of voting procedures from an election official assigned to perform such demonstrations.
6.3 An election official responsible for issuing ballots will:
1) ensure the elector signs the voting book; and 2) provide a ballot to the elector, along with a secrecy sleeve, if requested.
6.4 Immediately after receiving the ballot, the elector must proceed to a voting compartment to vote, or if the elector is unable to mark a ballot because of a physical disability or difficulties in reading or writing or is unable to enter the-voting place because of physical disability or impaired mobility, he or she may vote in accordance with the procedures outlined in Sections 121 and 122 of the Local Government Act.
6.5 The elector shall vote by making a legible mark on each ballot beside she-chosen candidate (or candidates, where there is more than one vacancy), or beside the "yes" or "no" when the vote is on a referendum question. An elector may mark only up to the same number of spaces on the ballot as the number of vacancies in office and may not mark more than one space on a ballot for a referendum question.
6.6 Once the elector has finished marking the ballot, he or she must insert the ballot into the vote tabulator.
6.7 The election official at the ballot box must ensure that the ballot moves directly from the secrecy sleeve if applicable, to the vote tabulator ensuring that the ballot is not exposed.
6.8 If: 1) an elector has unintentionally spoiled a ballot or made a mistake before it is deposited in a ballot box or 2) the vote tabulator will not accept the ballot,
the presiding election official must issue a new ballot to the elector and mark the returned ballot "spoiled". Spoiled ballots must be retained and kept separately from all other ballots and must not be counted in the election esults.
6.9 If a ballot is rejected by the vote tabulator, the election official at the ballot box must advise the elector that he or she may request another ballot.If the elector declines the opportunity to request another ballot, the election official will instruct the vote tabulator to count the votes that have been completed correctly.
6.10 Any ballot counted by the vote tabulator is valid and will be counted in the election results, subject to any determination made by the Chief Election Officer on a recount.
6.11 Once the ballot has been inserted into the ballot box, the elector must immediately leave the voting place.
6.12 If the vote tabulator stops functioning, the election official at the ballot box must insert all ballots delivered by the electors while the vote tabulator is not working into the auxiliary ballot box bin for counting at a later time.
231 LOCAL GOVERNMENT ELECTION BYLAW NO.3178,2005 Page 5
6.13 Any ballots that were temporarily stored in the emergencyt;allotcomp-artmentand are returned by the vote tabulating unit when being countedshall,through-theuse of the ballot return override procedure and under the- -n p rvison of the presiding election official, be reinserted into the vote tabulating unit to ensure that any acceptable marks are counted.
7. Advance Voting Opportunities and Procedures
7.1 As authorized under Section 97 of the Local Government Act, the following required advance voting opportunities are established to be held in advance of general voting day for each election:
1) one on the 10th day before general voting day from 8:00 a.m. to 8:00 p.m. and; 2) one on the3rdday before general voting day from 8:00 a.m. to 8:00 p.m.
7.2 As authorized under Section 98 of the Local Government Act, the Chief Election Officer is hereby authorized to establish dates for additional voting opportunities in advance of general voting day and to designate the voting places and set the voting hours for these voting opportunities.
7.3 As authorized under Section 96 of the Local Government Act, the Chief Election Officer is hereby authorized to establish additional voting opportunitiesfor general- voting day to designate the voting places and set the voting hours for these voting- opportunities for each election.
7.4 The vote tabulators and regular ballot boxes will be used to conduct advance voting opportunities unless the Chief Election Officer directs that portable boxes be used.
7.5 The voting procedures at the advance vote will follow, as closely as possible, the procedures described in Part 6 of this Bylaw.
7.7 The number of candidate representatives who may be present at the advance voting opportunity is limited to one, with the candidate representative chosen by agreement of the candidates for that election or, failing such agreement, by the Chief Election Officer.
7.8 Before being allowed to vote in an advance voting opportunity, an elector must sign a Statement for Advance Voting in accordance with Section 97 (1) of the Local Government Act.
7.9 At the close of the advance voting opportunity, the presiding election official must ensure that:
1) no additional ballots are inserted in the vote tabulator, 2) the ballot boxes used are sealed to prevent insertion of additional ballots; 3) the register tapes for the advance voting opportunity are not generated; and 4) the automated voting system, including sealed memory cards, is delivered locked to the Chief Election Officer for securing until general voting day.
232 LOCAL GOVERNMENT ELECTION BYLAWNO.3178, 2005 Page 6
7.10 The Chief Election Officer must ensure that:
1) the ballot boxes, complete with the memory cards used for the advance voting opportunity, remain sealed; 2) the memory cards remain secure; and 3) the register tapes for the advance voting opportunity are not generated until 8:00 p.m. on general voting day.
8. Special Voting Opportunities and Procedures
8.1 Under authority of Section 99 of the Local Government Act, the Chief Election Officer is hereby authorized to establish special voting opportunities in order to give electors who may otherwise be unable to vote, an opportunity to do so.
8.2 Special voting opportunities will be restricted to only residentsand employees of the location where the special voting opportunity has been established by the Chief Election Officer.
8.3 A presiding election official may attend at pre-approved facilities to take the elector's vote.
8.4 The following procedures for voting and for conducting the voting proceeding apply to the special voting opportunity:
1) bedside voting will be permitted when required.
8.5 Portable ballot boxes will be used by the presiding election officials in which the ballots containing the votes at the pre-approved special-opportunityvoting-places will be placed.
8.6 The presiding election officials appointed to attend at the pre-appointed special opportunity voting places shall conduct the voting in accordance with the following and as close as possible to the procedures outlined in Part 7 of this Bylaw:
1) explain and demonstrate the voting procedures; 2) fill out the voting book; 3) provide a ballot to the elector, along with a secrecy sleeve, if requested and any further instructions the elector requests; 4) allow the elector to mark the ballot in private and place it into the secrecy sleeve if applicable; and 5) ensure that the ballot moves directly from the secrecy sleeve if applicable into the portable ballot box.
8.7 The presiding election official will ensure that the portable ballot box is secured. As soon as the presiding election official has attended all institutions as.directed by the Chief Election Officer, the presiding election official must sea]-the-portable- ballot box and return it to the Chief Election Officer for safe keeping until general voting day. LOCAL GOVERNMENT ELECTION BYLAW NO.3178,2005 Page 7
9. Post-Vote Procedures
9.1 Immediately after the voting place is closed, the presiding election official must:
1) insert the ballots from the auxiliary ballot box into the vote tabulator; 2) secure the vote tabulator so that no more ballots can be inserted; 3) generate two copies of the register tape from the vote tabulator, 4) complete the ballot account, attaching one copy of the register tape; 5) seal all voted ballots in the ballot box; 6) count the unused ballots, spoiled and rejected ballots and place them, packaged separately and sealed, in the ballot box along with the voting book, a copy of the register tape, a copy of the ballot account and all statements and voters lists; 7) seal and initial the ballot box and deliver it to the election office; and 8) deliver the vote tabulator, one copy of the register tape and the ballot account to the Chief Election Officer as soon as possible.
9.2 Presiding election officials must deliver the portable ballot boxes to the voting place designated by the Chief Election Officer. The portable ballot boxes will remain sealed until they are opened for counting by the automated voting system.
9.3 The register tapes from the vote tabulators used at the -advance vote-and- special vote will be generated at the election office after 8:00 p.m. on the general voting day.
9.4 The portable ballot boxes will be opened, at the direction of the Chief Election Officer, by the designated election officials after 8:00 p.m. on general voting day, and all ballots will be removed and inserted into the votetabulatnors for counting.
10. Recount Procedure
If a recount is required:
1) the memory card of all vote tabulators will be cleared; 2) vote tabulators will be designated for each voting place; 3) all ballots will be removed from the sealed ballot boxes; and 4) all ballots, except spoiled or rejected ballots, will be re-inserted in the appropriate vote tabulators under the supervision of the Chief Election Officer.
11. Number of Scrutineers at Voting Places
As authorized under Section 110 (3) (d) of the Local Government Act, the number of scrutineers for each candidate that may attend at an election is a maximum of one scrutineer for each ballot box in use.
12. Resolution of Tie Votes after Judicial Recount
In the event of a tie vote after a judicial recount, the tie vote will be resolved by conducting a lot in accordance with Section 141 of the Local Government Act.
234 LOCAL GOVERNMENT ELECTION BYLAWNO.3178, 2005 Page 8
13. Repeal
Municipal Elections Bylaw No. 2764, 1999 is hereby repealed.
Read a first time on the day of ,2005
Read a second time on the day of ,2005.
Read a third time on the day of 2005.
Adopted this day of ,2005.
MAYOR
CLERK SCHOOL TRUSTEE ELECTION AGREEMENT
BETWEEN: The Board of School Trustees of School District No. 72 (Campbell River) 425 Pinecrest Road, Campbell River, BC (hereinafter referred to as the "School Board")
CITYOF CAMPBELL RIVER 301 St. Ann'sRoad,Campbell River, BC (hereinafter referred to as the "City")
WHEREAS Section 40 of the Local Government Act, and Section 38 of the School Act provide for recovery of costs incurred by the City of Campbell River in conducting the Trustee election;
AND WHEREAS the School Board has adopted Bylaw No. 5 which authorizes the City to carry out the 2005 Trustee Election;
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
1 The School Board agrees to pay to the City the following costs for the conduct of the 2005 School District No. 72 School Trustee election: (a) For election management $5,400.00; (b) One half of the costs related to conducting the election within the City of Campbell River, which includes staff, building rental, ballots, office supplies and staff meals; (c) All costs associated with advertising the School district election and voting; (d) All costs associated with conducting an election outside of the boundaries of the City; (e) All costs related to conducting a recount if required.
2. Each party agrees that in the event that either the City or the School Board elections are determined by acclamation that there would be no costs payable by that party to conduct the voting.
3. The School Board agrees to pay legal costs, attributed to the School Trustee election.
4. The City shall supply the School Board with a breakdown of costs covered by this agreement by January 1, 2006, and the School Board shall reimburse the City for these costs by March 1, 2006.
5. The School Board agrees to the appointmentof the ChiefElectionsOfficer and Deputy Chief Elections Officer asare appointedby the City.
6. Voting is to be conducted in accordance with School District No. 72 (Campbell River) Trustee Elections Bylaw No. 5.
Signed at Campbell River, BC this day of 12005.
The Board of School Trustees of School City of Campbell River District No. 72. (Campbell River)
G. Maclagan, Chairperson L.D. Nash, Mayor
L.J. Boyce, Secretary-Treasurer W.T.Halstead, City Clerk 236 Minister of Ministre de la Western Economic Diversification and Diversification de I'economie de I'Quest canadien et Minister of State (Sport) Ministre d'Etat (Sport) The Honourable Stephen Owen, P.C., Q.C., M.P. L'honorable Stephen Owen, c.p., c.r., depute
Ottawa, Canada K1 P 5J3
2005
His Worship Mayor Lynn D. Nash Chief Councillor Robert Pollard District of Campbell River Campbell River Indian Band 301St.Ann's Road 1400 Weiwaikum Road CampbellRiver,British Columbia Campbell River, British Columbia V9W 4C7 V9W 5W9
Gentlemen:
Thank you for your letters of March 16 and April 4, 2005, updating me on the Campbell River cruise ship terminal project.
I am pleased that the government of British Columbia has announced a $3.75 million provincial contribution towards the project. The efforts of your project team to attract Celebrity Cruises to Campbell River for 2006 are commendable.
At our September 2004 meeting, I indicated that Western Economic Diversification Canada (WD) was supportive of the efforts to develop the cruise ship industry along the coast of British Columbia and continues to be actively engaged in the activities of the Cruise BC Association. I believe that the Campbell River project has the potential to be an important economic diversification opportunity for your community.
As you are aware, WD officials continue to work closely with your project team with respect to your $3 million funding request. I am advised that the May 17, 2005 meeting to examine project cashflow options and other due diligence requirements was cancelled because of delays in the completion of mandatory engineering and community benefits assessments of the project. Departmental officials will await contact from your organizations to set a new meeting date. They look forward to reviewing the Indian and Northern Affairs Canada assessments and discussing the next steps in project development.
I appreciate your keeping me apprised of further developments, and would encourage your team to continue to work with WD staff.
Sincerely,
Stephen Owen
2377 Campbell River Indian Band Office aikum Road, Campbell River, B.C., Canada V9W-5W9 Tel.: (250) 286-6949 Fex.:(250) 287-8838
March 16, 2005
Honourable Stephen Owen Minister Western Economic Diversification Canada 141 Laurier Avenue West, Suite 500 Ottawa ON KIP 5J3
Dear Minister Owen:
This letter is to advise you that the District of Campbell River and the Campbell River Indian Band are moving ahead with our financial commitments to the Campbell River cruise ship terminal project.On March 14th, 2005 the District of Campbell River authorized a further $1 million toward the project. This, on top of the $765,000 we have put toward infrastructure improvements and the $91,200 we have already committed to Phase I preliminary design. Our consultants are hard at work on the preparation of the tender drawings to ensure that with your capital support we can move to construction this June/July to ensure that we will be ready for Celebrity Cruises ship the Mercury in 2006. Celebrity Cruises have just put out their schedules for 2006 and have confirmed that they will be bringing the Mercury into Campbell River in May 2006 subject of course to having a dock available for them to berth at.
We are therefore requesting your support for our application in the amount of $3 million as the Western Economic Diversification Federal contribution to this project. We know you are fully behind this project.I know that your staff are working diligently to try to fund this request and we certainly appreciate their efforts.
If you require any further information, or wish to speak to either of us, please do not hesitate to call. We will continue to advise you of our progress on getting the drawings ready for tender for the construction of both the marine works and the uplands customs buildings.
Yours truly,
Chief Robert Pollard Mayor Lynn Nash Campbell River Indian Band District of Campbell River
C: Steve Rhodes, Western Economic Diversification Canada Helen Glavinic, Western Economic Diversification Canada Ron Yaworsky, David Nairne & Associates
238 Campbell River Indian Band Office 1400 Welwaikum Road, Campbell River, B.C., Canada V9W-5W9 Tel.: (250) 286-6949 Fex.:(250) 287-8836
April 4tn, 2005
Honourable Stephen Owen Secretary of State, Western Economic Diversification Canada 141 Laurier Avenue West, Suite 500 Ottawa ON K1 P 5J3
Dear Minister Owen:
This letter is to inform you of exciting news concerning the Campbell River Indian Band and City of Campbell River joint development of a cruise ship dock in Campbell River. On April1St, 2005, Premier Gordon Campbell announced a Provincial contribution towards the project of $3.75 million.
The Band and the newly created City of Campbell River have an application to Western Economic Diversification Canada for a cash contribution to the project, which is being processed now by your staff in your Vancouver office. We are very excited about the opportunities that this project could mean, not just for our two communities but also for the entire North Vancouver Island and Coastal B.C.
Celebrity Cruises has confirmed five stops of their ship "The Mercury" starting in May of 2006 so long as the dock is ready, and our design crew are diligently working now on the development of tender drawings as well as environmental approvals for the project to proceed with construction this summer.This, of course, is dependent upon the contributions from Western Economic Diversification Canada and Indian Northern Affairs Canada.
The City of Campbell River has recently committed a further $1 million to the project, and with the exciting news from Premier Campbell, we are hoping for your support so that the project can proceed and be ready to accept cruise ship passengers into Campbell River in the spring of 2006.
We just wanted to bring you the exciting news from the Province on funding, as we know that your staff is working through our application right now so that we can receive a positive response from your Ministry and yourself for your $3 million contribution.
Yours truly,
Mayor (Mr.) Lynn D. Nash Chief Councillor Bob Pollard City of Campbell River Campbell River Indian Band
Copies to: Ardath Paxton Mann, Assistant Deputy Minister - Western Economic Diversification Steve Rhodes, Manager - Western Economic Diversification Helen Glavinic, A/Senior Business Officer - Western Economic Diversification K:1Mayor and CounciAConf Mayor'letters\Owen, Western Economic-Diversification re Proposed Campbell River Cruise Ship Terminal. doc 239 L J LJ G LJ J J G l1J IDGLL rf-5u . riI
To: The Mayorand. Membersof Council 29 June, 7005. Campbell River B.C.
From:Joan Scil Sierra Club of Canada Box 473, Quathiaski Cove, R,C, VOP 1 NO
Re: NorskeQarrada AoolicatiQnfor amendmentof Permit PA-03341
Attached please find our comments regarding the application for a permit amendment of PA-03341 to authorize coal as an auxiliary fuel in PB#5 beyond the trial period ending September 30, 2005.
Also attached, News Report "Pulp mill warns buyers to be aware" jAI/ Joan Sell Sierra.Club ofCanada,Quadra Group.
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on ,jrth Q*One Chance
QUADRA ISLAND GROUP
June 27,2005-
Regional Manager Environmental Protection 2080-A Labieux Rd. Nanaimo, B.C. V9T 6J9
Dear Sir,
Re: NorskeCanada Application for amendment of PA-03341 to authorize coal as an auxilia fuel in PB #5 beyond the trial period ending September 30.. 2005.
Please note that this letter is addressed to the BC government, rather than NorskeCanada_ We consider this to be a matter of public and environmental health which is the primary responsibility of government and not private industry. We feel it is inappropriate for public input on such an important matter to be directed to a private interest and the proponent of the change.
We have read the series of studied regarding burning coal as an auxiliary fuel in Norske/Canada's Elk Falls Mill No.5 power boiler and wish to make the following comments,
"Evaluation of NorskeCanada No.5 Power Boiler Emissions" This latest report prepared by Stantec Engineering evaluates previous studies and consistently points to the many variables that can affect emissions such as steam demand variability, operational stability, amount of salt in the hog fuel, sulphur loads in each of the fuels, chemical reactions within the boiler etc.
Boiler efficiency The main justification for this permit amendmentapplicationis improved boiler efficiency when using coal as the auxiliary fuel. Ross/Hennessey Consulting on page 5 of their report could not quantify the indication that coal increased boiler efficiency because of hog fuel data uncertainty and the continued use of a mix of fossil fuels. The Stantec Executive Summary mentions "available dataindicating boiler efficiency".So this permit amendment is being applied for onvery uncertain data.
Box 473, QuathiaskiCove, B.C. VOP INO Tma nimdransierrnchih.hc ca, 241 Note 2, page 5notes thatNorske expects to be able to take boiler #4 offline, maximize#5 boiler operation and reduce the proportion of fossil fuel used. This is all anticipation and the decision to allowcoal use should not be based on anticipatedfutureactions.
Ross/Hennessey on page 13 also report that combustion stability in a hog fuel boiler at the Harmac P & P mill was improved by a special Inproheat gas hearthburner witha flame that is able to sweep over the grate providing an ignition source at grate level, No details as to whether thiswas consideredfor Elk Falls.
Chlorides "Permit PA-03341, Note 2 at Section 3.1 states that the particulate collected shall be analyzed for chlorides and the results reported in terms of sodium chloride. There is no record of this in the Stantec Report although particulate matter is analyzed quarterly.
There is also no record of sodium chloride content inthe hog fuel except for the three day analysis by Econotechon June24,25,26, 2003. The hog fuel testedon these datesshow highly variable levels of chloride ranging from 0.24% to 1.30%. With such high variability, information such as "High salt (HS)" and Lowsalt(LS) are not meaningful."
P. M. It is noticeable that the PM trial results for May 1, 2002 (Salty Hog and Gas) and May 2d,2002 (Salty Hog and Coal) were not included in the Stantec Report while other pollutants were. In these PM trial results, salty hog and coal had the highest emissionsat 170 mg/dsm@8% 02. (See Coal Combustion & Emission Study, 2002, Section 5.2)
SOx The Stantec Report states that the mean SOx emissions are significantly higher when burning coal compared to burning gas. (Sec. 4.4.1) The highest percentage of sulphur in coal tested was 0,40% in the June 2003 testing (Lundberg report, page 31). No tests have been performed at the permitted level of 0.685%. Naturally we are concerned that the sulphur content of our air will be even higher as NorskeCanada inevitably moves to using higher sulphur coal if given a permit to continue.
On page 31 of the A.H. Lundberg SystemsLtd. report,Fig. 13 showshow SOxEmissions increase when the sulphur content incoalincreases, The same report at page 39 states that SOx removal in the scrubber operation is highly dependenton the pH of the scrubbingsolution. Highest removal efficienciesare achievedat pH 9 or higher. However, this is not achievable because at high pHconditions calcium carbonate precipitation occurswhichlimits the wet scrubber and WESP operation in this mode.(page40). This seems to indicate that Norske does not havea solutionto sulphuremission increases, and that therefore sulphur emissions will increaseunder this scenario. This is unacceptable.
Sulphur compounds are the source of environmental acidification. Airborne emissions of sulphur oxides contribute to local pollution as well as to pollution through long distance transport in the atmosphere. Human exposure to sulphur oxides in the air contributes to respiratory
Box473.QuathiaskiCove, B.C. VOP ]NO 2 Email nuadratiern cluh he ca 242 I'FYIG CJ4 riot L31 LCJG:J LJJ. LJ LJGLO.JJLO 3 17 .7. GLL
morbidity and mortality. The goal of policy makers has been to reduce these emissions. Approving continued coal burning at Elk Falls will increase them.
GHGs A news report in theCourier-Islander inOctober1996 statesthat theamount ofGHGs emitted at Elk FallsMill at that time was 261,000 tonnes a year.
On page 37 of the GHG Emissions Report submitted by Lynn Ross/Bill Hennessey Consulting, Table 11 lists the total C02, emissionsat Elk FallsMill as281,331 tonnes per year in 2003. Page 36 gives reasons for the increase - partly use of more heavy oil and coal. (A GHGincrease of 20,331 t/y from1996) This isa huge increase consideringthatBoilersNos. 1, 2 and 3 (which were operating in 1996) were shut down before 2003.
Given thatCanada is committedto the KyotoProtocol, and that a vastmajority of Canadians support reducing Canada's greenhousegas emissionsin consideration of future generations, we can see no reason to tolerate increasesin GHG from the Elk Falls plant.
Dioxins and Furans One of the benefits of burning coal as an auxiliary fuel was supposed to be a reduction of dioxin and furan emissions. This has not happened and if there's no way of eontrollin steam mquirements surely there will be more periods with emissions as high as the 2and 3`d Quarters of 2004 when burning coal with hog fuel. This is unacceptable to us.
Carbon Monoxide Stantec Report at 4.10 speaks of improvement in combustion efficiency resulting in the reduction of CO levels measured after coal was introduced but Section 4.7 Figure 19 and Table 12 both show higher levels of CO when utilizing coal asan auxiliary fuel. We thereforequestion Stantec's conclusion.
Metals Although the Stantec Executive Summary statesthat there was no apparent trend in the emitted concentrations ofmetals,the full Stantec Reportstatesthat concentrations of Class 1 and Class 111 metals emitted tend to be higher when coal is used as the auxiliary fuel. The highest mean Class 111 metals concentrations also results when coal is utilized.(Stantec Report at 4.6.1-2-3)
The Stantec Executive Summary also states that the variance and mean concentrations of lead were not significantly different but the full Stantec Report notes generally higher lead concentrations associated with the use of coal (4.6.4). At 5.6 the Stantec Report notes that some of the mean concentrations of arsenic and chromium were observed at higher concentrations than the criteria listed for incinerators in Table 15.
We do not accept that increases in heavy metals in our local atmosphere are justifiable. We question whether the Canadian standards for minimal acceptable levels of these metals are appropriate and whether they account for higher relative health impacts on children or their cumulative impact in the ecosystem and our food chain.
Box 473. Quathiaski Cove,RC. VOP 1 NO 3 RmAil-0uwdra0ierr Achuh h,J'k 43 Mercury The Stantec Report notes that the highest mean concentrations result from when coal is used. It was also noted that the variance for mercury concentrations is significantly higher when coal is used. (4.6.6 plus figure 17 and table 10).
Mercury is a persistent bio-accumulative substance that is particularly toxic to humans and wildlife. It is a human health threat at low and high levels of exposure, causing fetal harm, including brain and nervous system impairment.
There was no discussion on increased metal emissions with higher sulphur coal or any indication that metal emissions were tested when using higher sulphur coal during theJune 2003 tests. We are obviously concerned about this given that higher sulphur coal will likely be used if permitted.
There were no figures for Metal Scan includingAs & Hg in the Lanfranco Report Appendix 2. "SOx AnalyticalData and Fuel Analysis".
There are no records of metal(Pb, Sb,Cu,Mn, V, Zn, As, Cr, Co,Ni,Se, Te, TI, Cd, Hg) contents of both the coal and the wood-waste/effluent treatment plant sludge mix as fired into the boiler during eachquarterlystack sampling event as requiredin Permit PA-03341 Section 3.3,
Therewas no information on effluent testing when usingcoal.This is important to us as Campbell River is a primesalmonfishing area, and fishing/tourism contributes significantly to our economy.
There was no information on the amount of ash sent to the landfill during the recent coal trial. After the 3-month trial in 2002 the Coal Combustion & Emissions Study at 5.4 noted that there was no change in ash generation during the trial.
It is most important that NorskeCanada not only control but also reduce their emissions significantly. Merrill & Ring are planning 800 residential units, a golf course, tourist accommodation and a commercial area in North Campbell River. NorskeCanada has pointed out that the mill's plume would often trail over the new development. (Newspaper report attached) It is up to government to ensure that Norske's economic interests do not infringe negatively on the economy, lifestyle or health of the surrounding community,
This testing period has failed to prove that coal use would be beneficial for the community. In fact theemissionsofGHGs, SON,lead, mercuryand other metals all increase and there is insufficient data to verify boiler efficiency improvement.
It would seem that desalination of the hog fuel has revealed promising results and, if feasible, may lead to better emission results than burning coal.
Box 473, Quathiaski Cove.H.C. VOPAND 4 Finail lhiadrar'aaicmxchsh he 4 GJVGVJJLVJ .JZ)[--L-L- rAL8. Iib
It is our conclusion that coal should not be added to permit PA03341 as a permanent permit amendment.
We would appreciate receiving a copy of the permit amendment application with supporting documents when it is filed.
Yours/aQt truly, . Joan Sell for Sierra Club ofCanada,Quadra Group
Copies: Hon. Barry Penner, Minister of Environment Claire Trevena MLA, North Island NorskeCanada, Elk Falls Division Chairman & Board, Cornox-Strathcona Regional District Campbell River City, Mayor and Council Sierra Club of Canada, B.C. Chapter Andrew Gage, West Coast Environmental Law Campbell River Mirror Campbell River Courier Islander
1 Reports read for this submission: "Coal Combustion & Emission Study", August 2002; "No. 5 Power Boiler SO2 Study", September 2003; "An Independent Assessment of NorskeCanada Elk Falls Division #5 Power Boiler 2003 Monitoring Results", March 2004; "Full. Fuel Cycle Greenhouse Gas Emissions Associated with Fossil Fuel Use at the Norske Canada Elk Falls Mill: No. 5 Power Boiler", October 2004; and "Evaluation of NorskeCanada No. 5 Power BoilerEmissions", March 2005.
Box 473,QuathiaskiCove, B.C. VoP INO 5 Finail- nuedrnnaierracluFThe ca. 245 GVf GJf Lu0J S _i. LJ LJCJGVJJLUJ J JCLL rA'ar. ri f
Pulp millwarns buyers to be aware
By Grant Warkentin Campbell River Mirror Feb 25 2005 NorskeCanada is concerned about the effect its Elk Falls mill could have on residents of a new development proposed for north Campbell River.
"We welcomethe possibility of this development,but wewant to make sure the public is aware of themill'spresence," said Carole Dodds, spokespersonfor the mill,during apublichearingTuesday night.
Dodds pointed out the mill's plume would often trail over a new developmentproposed near RacePointand wanted to make sure people interested in living in the areawereaware they will have to live with the effectsof the nearbyindustry.She requestedcouncil delay the developer's application until the mill and the developer could spend more timetalkingabout the issue. American forestry company Merrill and Ring wants to turn part of its property, located north of the Elk Falls papermill and just south and west of Race Point,into a newcommunity, geared towards retirees. Merrill andRing proposesto build upto 800 residentialunits over the next 10-20 years along with a championship-quality 18-hole golf course, clubhouse, tourist accommodationsand a small commercial area. Last year, Merrill and Ring applied to amalgamate its property with the District of Campbell River_ The city approved the application and, recently, Merrill and Ring applied for an official communityplan amendmentfrom the city to allow the property to be rezoned for development.
Don corson, vice-president of planning and development for the company, said everything has been proceeding smoothly so far and was surprised to hearDodd's concernsTuesday night. "This is the first I've heard of this issue," he said. However, Corson wasn't concerned the mill's emissions would be a problem and said NorskeCanada has done good work in the past to reduce its emissions. He was confident they would continue to do so in the future and requested council not delay the developer's plans. "1 don't see any reason for the 30-day deferral," he said. "These kinds of opportunities are rare and I am asking that this one not be missed."
Corson said Merrill and Ring would continue to keep lines of communication open with the mill as the development progresses.
"I thinkit's a good neighbourthing,"he said. Corson said developing high-end homes and a golf course north of Campbell River will help raise the city's profile as a haven for retirees.
246 UOf GJf GUU:J UJ.. UJ 4:JU40:JJ40 D U Z)GI-L r1-L _ 00
"It's the kind of thing that can really catapult you into the future," he said. "It doesn't take a genius to look out over that property and see the potential."
Corson said he was looking forward to working on the development and said the company has a wealth of market research supporting its project.
"We would not have chosen to move forward at this time without this confidence," he said. He said it would be at least a year and a half before the company scanted doing any development work on the property.
Council approved the official community plan amendment Tuesday night. The company's next stepis toapply for rezoning. Merrill and Ring is the oldest continually-operating forestry company in B.C. and is based in Port Angeles, Wash.
247 MUNICIPAL v'lrCIPA (I\,ACf .L IHOPI II Of AF111 H JL '161v FINANCE AUTHORITY of British Columbia
737 FORT STREET, VICTORIA, BC V8W 2V1 CANADA TELEPHONE (250) 383-1181 FAX (250) 384-3000 E-MAIL [email protected] WEBSITE www.mfa.bc.ca
James R. Craven Building
June 29, 2005
District of Campbell River Mayor Lynn Nash 301 St. Ann's Road Campbell River, BC V9W 4C7
Re: Surplus Repayment Issue 33 - Term 20
We are pleased to inform you that your municipality is in receipt of a cheque in the amount of $6,488.76 representing your share of the continuing surplus payout on MFABC Issue 33 - Term 20.
Because of resource pooling and effective investment management, we were able to return a surplus to the District of Campbell River.
This surplus represents the earnings over and above the original 5% budgeted rate of return on the payments you made to the MFA for monies borrowed through this issue.
We are able to achieve this higher rate of return because of the continued success of the 'teamwork approach' used by local government in BC.
Yours sincerely,
Frank Leonard, Chair Municipal Finance Authority of BC
248 July 5t", 2005 City of Campbell Riv 301 St. Ann's Roa Campbell Rivet' British Columbia V9W 4C7 Second Quarter Operating Report 2005 gar Mayor Nash and Members of Council: Please find attached our operating information for the Second Quarter of2005.In spite of our best efforts,we were unable to secure an appointment to make our first quarter reportto you in April due to your oversubscribed agenda. We look forward to sharing our results with you at the joint Board Meeting with Council scheduled for Saturday July 9th, 2004. I can report that our financial position is on plan and our commitments under the attached operating plan for 2005 are on schedule, with the exception of the review of our findings from the 106 Business Contact meetings completed in the first quarter of this year. The findings, once shared withCouncil,will be shared with the participants and then the business community atlarge,during which Rivercorp will take forward an Economic Plan for the City of Campbell River for public input. The economic plan will be guided directly from the input and participation of the 106 businesses representing the manufacturing processing, transportation warehousing, professionals and technicians,and organized recreation accommodation economicclusters-identifiedin 2004. As the letter from Blane Canada illustrates, Rivercorp has also created a best practise for conducting this research as we also included major employers as a group for the research. During the first quarter, our resources were focused on assimilating the information secured from the interviews with existing business. At the same time, we have maintained our service responses to generalinquiries,followed through on a large number of requests for assistance from existing business, and we are supporting 30 leads in our file system that are at various stages of development. Top on our list is the small wood manufacturers and the seafood processors who have expressed interest in locating in Campbell River. As the corporations web based information grows, our number of contacts decreases as people find the basic information they require on net. The number of business people served directly begins to grow as we complete the production of various information tools [Chart A]. The number of actions taken for existing business shown on Chart B has increased due to the efforts associated with interviewing 106 existing businesses. While doing research to determine paths for development, Rivercorp completed a number of new issues arising from the meetings. The number of expressions of interest in Campbell River is beginning to grow as efforts begin to focus on making contact through a recruitment program. As time allocated to recruitment grows, the time available to engage in billable work decreases. I have included information from other development associates where available for your information. This report fulfills the requirements under our shareholders agreement and triggers the release of the third quarter financialcontribution. This ispublic information and should be included in your reru business meetings. Yo
Patricl ` rshall EDO Rivercorp General Manager
Campbell River Ecc omic Development Corporation
fish Cone it Facsimile [- Blane, Canada Ltd. 1506 Cadet, Suite 100 Wheaton, IL 60187-7380 lane ca LTD.
10 May 2005
Patrick Marshall General Manager Campbell River Economic Development Corp. Enterprise Centre - East Wing 900 Alder Street Campbell River, BC V9W 2P6
Dear Patrick:
Blane, Canada Ltd. has reviewed the current status and progress of the Campbell River EDC Rivercorp business retention and expansion program. The subsequent observations are detailed below.
For the time frame December 1St, 2004 through April 8th, 2005, the Campbell River EDC staff completed 106 on-site executive interviews. This is an impressive feat to be accomplished within a five month time frame, especially considering the average Synchronist User completes 70-100 on-site visits annually.
However, this is not simply a case of quantity over quality. In the process of compiling data from 106 executive visits, the staff at Campbell River developed a unique eye for detail and analysis. Campbell River's ability to break down the data collected into groups of 4 clusters and major employers provides an in depth view into the health and make up of the local economy.
The Campbell River EDC Rivercorp has developed and tailored a methodology unique to its own economic environment. This methodology allows Campbell River to generate the most value and best results out of the resources available to them. It is for this reason that Blane, Canada Ltd. endorses the Campbell River EDC Rivercorp as an example of best practice and progressive innovation.
Wishing youcontinued success! r_`1
Laidlaw
2 63O 462-92 22 630------Statement of Estimated Revenues and Expenditures Campbell River Economic Development Corporation for the Period ending March 31, 2005 2001 2002 2003 2004 5 Year 2005 2005 Quarter Actual Actual Actual Actual Plan Budget YTD Variance INCOME Opening Bank Balance 17482.00 17482 00
Municipal Contribution Plan 272913.0036700U0 397000.00 410000 00 350000 00'175000 0087500.0087500 00 ------Municipal Contr Increase 2002 30000 00 0 0.00 0.00 0.00 0 00 -- 4----- Municipal ContrIncrease 2003 0 00 39870 00 0.00 0.00 0.00 0 00 Consultin_g Services 3481 94 6790.16 1247.45 0.00 0.00 0 00 (Partner Contributions (Projects)5890 00 23869.03 8728.20 0.00 0.00 35500 003875.0031625.00
Management Services 0.00 0.00 0 00 0 00 0.00 0.00 ------Retained Earnings------9508.00'-7608.46 2 15231.00 2 0.00 0.00 0.00 GST Refund 0.00 116.332 3141 762 0 00 2935.93 785.97 2149.96 INCOME 278803.00433858 97444896.23 429620 21 350000 00230917.9392160 97138756 96 TOTAL
2410.00 5310 02 ,70 195 39 0 00 200.00 0 00 200.00 Accounting/Legal 733 ------Advertising (Rivercorp) 4582.00 5654.42 397.35 1668.21 2000 00 9500.00 0.00 9500.00 Audit 3225.00 784.57 1800 00 2000 00 2000.00 0.00 2000 00
GST Recoverable Portion 0.00 1057.96 0 00 0 00 0.00 0.00 0.00 -- Bad Debt 3350.76 -1308.28 -60.00 0 00 0.00 0.00 0 00
Bank Service Charges 698.00 103.82 220.08 136.34 0 00 200 00 34.18 165 82 ----- Board Meeting/Meal Costs 2909.38 1027.70 1 2351.62 0 00 2500 00 307.07 2192 93 Business Services (Misc.) -149.99 0.00 213.75 0 00 300 00 0.00 300.00
3463.97 2649.87 10733.32 3000 00 2000 00 1579.25 420 75 Computers/Software ------
Enterprise Centre Management 112927 00 -1936.12 338.56 383.57 0 00 400 00 32.97 367 03 --- -- Film Management 25000.00 50000.00 37500.00 8000 00 0 00 0.00 0.00 Freight Expense 0.00 0.00 30.47 0 00 0 00 0.00 0.00 GST Unrecoverable portion 965 00 2641 22 0 00 0 00 0 00 0 00 0.00 0.00 Insurance 4126 00 4702 00 6206 5199 76 0.00 5500.00 0 00 5500.00 I nternetNVebsite 4714 00 2275 96 1357 40 2000.00 5000. 1115.00 3885.00 Marketing 33106 25 14017 33 7849.11 5000.00 35500.00 2507.8332992 17
Membership Fees 1275 00 1690 00 765 00 1689 75 2200.00 1800. 789.5 1010.50 - Office Supplies 9142 00 2586 49 1978 63 2799 31 3000.00 3000.00 1109.15 1890.85 Penalties&Interest 592.97 0.00 0.00 0.00 0.00 0.00 0 00 Postage/Courier 3158.38 1739.80 173.60 1000.00 500.00 13.30 486.70 Projects 7927.99 15494.68 10161.61 15000.00 13500.00 404.00 1309600 Publications/Magazines 469.67 244.72 2094.66 0.00 2000.00 223.63 1776 37 Repairs & Maintenance 1010.81 2451.80 2803 64 0 00 0.00 0.00 0 00 ;Salaries/Benefits 86131 00118048 19 119404 85 1__1.4634.39 125000.0013.3000.0039059 4093940 60 Services/Supplies 35958 00 5345.92 4491 03 3048.54 4000.00 3000 00 192 50 2807 50
Telephone/Fax/Equipment 8237 00 7395 43 2552 83 3513.46 6000.00 400000 00 670 29 3329 71 ------Tourism Management Plan 97000 00 96370 00 132500.00 97000.00 0.00 0.00 0.00 Tourism Increase 2002 30000 00 0.00 0 00 0,00 0.00 0 00 0.00 Tourism Increase 2003 0 00 33000.00 0 00 0.00 0.00 0.00 0.00 Tourism VIC Management 70000 00 70000 00 52500 00 70000.00 0.00 0.00 0.00 ------
Training 797.00 ' 1734 75 598 29 875 46 1000.00 1 000 00 67 50 932.50 Travel 1960.00 2332 99 1969 11 1393 46 2000.00 2000 00 415 49 1584,51 Vehicle Insurance 86 00 89.00 76.00 291.04 100.00 300 00 74 00 226.00
TOTAL EXPENSES 269294.00441477.32 429537.54 397958.06 348300.00227200 0048595.06178604.94
Notes to Statement:
1. Partner Contributions Projects - 2005 Funds represent Coast Sustainability Trust Funds, Regional Economic DeVeJopnlentStrategy.
2. Retained Earnings and GST Refund - These amounts are deducted from the total income amount-to reconcile- income to expense.
Prepared by: Candy Bateson, Rivercorp Office Manager
Approved by: Patrick Marshall, Rivercorp General Manager
X51
Campbell River EDC Rivercorp 7/5/2005 2 2005 Operating Plan Progress as at June 30th, 2005 The following pages are comprised of the targeted Economic Development Strategy in two parts: Progress on the Annual Plan that was put in place by the Board of Directorsand Approved atCouncil in August of 2004; A second part comprised of the Marketing and Communications Plan approved by the Board January 2005. - Means task line completed or additional contact made and work in progress. fro - means subject deleted from list. 1.0 Targeted Economic Development Plan Commenced September 2004 Plan Goals andTactics 1.1Determine the size and scope of the market opportunities both internally and externally. December 2004 Segment all business into target clusters and monitor clusters. Develop a series of business feedback and communications programs to solicit response from business people to identify companies at risk of leaving/downsizing, opportunities for expansion, identify company/community challenges and build relationships with company executives and representatives. Implement initial communication programs with focus groups of owners, managers and CEO's using direct contact, direct mail and email surveys and conversations to optimize impact. Establish Rivercorp Service Log for monthly and quarterly reporting processes, used as a plan assessment tool. Complete basic communications tools for program including web access, storyboards for acrobat documents, and photo inventory. Establish system-connecting City, Chamber, VIC and all community-based services to direct enquiries and opportunities for development to Rivercorp for fulfillment. Extract opportunities from regional and Provincial baseline analysis and the congress planned for fall. 1.2 Contact all existing business to determine needs March 2005 Establish responsive network for Rivercorp with Utilities, Accountants, Associations, Governments, Brokers, and lawyers. Begin contact period with direct mail to all businesses and shortlist targets for interviews by respondents. Deliver an email survey to major employers and follow up with direct contact to determine the most knowledgeable person for the detailed discussion. Report out on findings of limitations, gaps and needs from survey and refer to appropriate agencies-for action and resolution. Define and categorize best opportunities for prospecting. Review company vendor's lists and purchasing patterns to determine suspects for possible expansion and recruitment and develop list of suspects for comparisons between clusters and supply chains. Produce communications products that target key cluster needs for external distribution. 1.3 Target opportunities and act on facilitation. December 2005 Develop specific marketing and communications strategies for targets of opportunity to the shareholder and make initial approach to encourage them to consider Campbell River. Apprise Shareholders of resources required to complete the deal. Engage Campbell River Team in organized and strategic familiarization tours for both residents and prospective businesses. Define community dividends delivered by Rivercorp in terms of business life span impacts derived from saves, expansions, resolution of issues and recruitment. Monitoring & Control The Operating Committee will be accountable to monitor the effort and activities. Activities will be tracked and measured by completions, feedback summaries and frequency of contacts by staff. The monitoring frequency will be monthly to the Board of Directors and quarterly to the Shareholders and Public. Reporting & Communication - Campbell River EDC Rivercorp 7/5/2005 252 3 Reporting and Communications focus on retaining, expanding and recruiting business goals as well as progress with activities. Board and Council receive 1 page synopsis of activity completions with 3 success stories monthly. Clients and Prospects to receive newsletter from the Office Manager with new information on changes in the market at least quarterly. Media to receive monthly rap sheet summarizing new, moved, and wins from business mixed with access to new information from Rivercorp. GM to secure ads from those clients that have received service from Rivercorp. Contingency Plan Assessment of challenges to the growth of Campbell River will be made by the Board and recommendations made directly to the Municipality and other agencies where required. Assessment of plan progress conducted by the Operating Committee with recommendations to the Board, with an advisement to the Shareholder: In the event the plan is not achieving the goals or objectives, the entire Board will assess the cause and execute solutions. The Shareholder will always be advised of risks or challenges to the plan. 2.0 Marketing and Communications Strategy Commenced January 1st, 2005 Objective Using a low cost guerilla approachtosales, service and contacts facilitate job creation through the effective communication internally and externally to Campbell River. Goals and Tactics Determine the maximum number of communication opportunities for Rivercorp and Campbell River, both internally and externally, given existing financial limits. Overview There is room for multiple strategies and plans. This one is a subsidiary of the targeted economic development strategy approved by the Board of Directors and the Shareholders in June of 2004. Product for Sale Rivercorp is selling Campbell River internally to existing business owners and operators to encourage them to reinvest in expanding their business, and externally to prospective business owners and operators. The Company must always remember that investor, talking to investors, is the most profitable approach to communications. With this in mind, Rivercorp is the chief facilitator of the dialogue that leads to a new investment. The product for sale is measured in terms of property redeveloped or purchased for development and-tide value of improvements invested in. Employment and other indirect outcomes and results are also important but in some cases cannot be related to Rivercorp efforts. Market Defined The Markets for Rivercorp can be defined into two basic groups: those that are located in Campbell River and those that may locate in Campbell River. Additionally, the targeted sector analysis completed by Rivercorp in March-of 2004 identified a number of specific sectors for monitoring and active prospecting: Basic Messages The messages to these two groups are distinctly different. For prospects there are three simple messages: Campbell River is closer than it appears Time and again, prospects are concerned that Campbell River is "too far" from Metro Centres. More flights daily is the answer to the question "how is Campbell River closer". Campbell River is equipped and ready for your business Campbell River is powered by a high frequency hybrid coaxial [HFC] network, more fibre per capita, giga-bit service, 6 by 1.5 meg home, 6 by 2 or 4 meg office and 100meg institutional service, locally owned and operated. Business needs the confidence to know that we have the service they need to communicate globally. 2.1 Internal Communications for Rivercorp and Campbell River shall include, but not be limited to: Drive existing business to the Rivercorp and Campbell River web sites. PowerPoint presentations to Council and Community Organizations.
Campbell River EDC Rivercorp 7/5/2005 - 43 rZ 61 4 Appearances by the General Manager on as many radio, newsprint and CRTV productions as possible. Direct mail or listserve Newsline on a monthly basis to a widening list of subscribers. Educate existing business asto their role in attracting new businessby providing -a testimonials and how they can help. Deliver ten ways to help economic development to citizens. Deliver rack cards with dual message for pass-on readership. Build a toolbox for existing businesses that go to trade shows, complete with exhibit and media, in exchange for which the exhibitor delivers the Campbell River message. Deliver Trade Show Clinics as a readiness tool for spring and fall. Facilitate Sports Council around organized recreation target.
2.2 External Communications for Rivercorp and Campbell River shall include, but not be limedo: Drive prospective business to the Rivercorp and Campbell River web sites. Deliver the messages that Campbell River is closer than it appears, has the technology they need for business and has an unparalleled landscape in which to live, work, play, and invest. Communicate to retirees and non-resident homebuyers that there are opportunities to start a new career or business in Campbell River. Focus on delivering messages through markets connected to Campbell River: Comox, Nanaimo, Vancouver, Calgary, and Seattle. Create single page colour response fact sheets than can be customized for web or hp internal printing Establish Airport display ads for Retiree and Campbell River Web sites. Establish ameeting and conference bid packagethat can be translated as a webtool. First application will be the 2006 Western Canadian Aviation Conference bid 2006. 2.3 Target communication and marketing opportunities and art -on _needs identified_December 2005 Use Synchronist surveys to determine marketing and communication -needs. Produce communications products that target key cluster needs for external distribution. Develop specific marketing and communications strategies for targets of opportunity to the shareholder and make initial approach to encourage them to consider Campbell River. Inform Shareholders of resources required to complete the deal. Engage Campbell River Team in organized and strategic familiarization tours for both residents and prospective businesses. Define community dividends delivered by Rivercorp in terms of business life span impacts derived from saves, expansions, resolution of issues and recruitment.
Contact: Patrick N. Marshall EDO Campbell River EDC Rivercorp I General Manager 250 830-7056
Campbell River EDC Rivercorp 7/5/2005 - " V 5 Chart A Rivercorp Business Service Files year to-date second quarter 2005
2004
2003
2002
2001
0% 20% 40% 60% 80% 100%
No. of New Inquires Completed ONo. of Problems resolved and decisions taken G No. of BusinessPeopte Sewad Ed
Chart B Rivercorp Business Retention Files year to-date second quarter 2005
2005
'0u4
2063
2002
2001
40v4 6f]G 60'./n 100%
®No. of New Inquiries Completed ®No of Problems resolved and decisions taken O No of Offers and Camrnetuars :l.
Campbell River EDC Rivercorp 7/5/2005 255 6 Chart C Rivercorp Recruitment Files year to-date second quarter 2005
20+35
MU
2"0:
2,52
2001
0 v;,
® No, of New Inquiries Completed ® No. of Expressions of Interest 0 No. of Offers and Completions 1
Chart D Rivercorp Billable Accounts year to-date second quarter 2005
2005
20U4
2303
2C2
2001,
0 °L 2'0% 4Da 6 Orr, 100.
0New Billable Accounts Accounts in Development ClAccounts Completed 1,
Campbell River EDC Rivercorp 7/512005 4 e) 1.7 7 Campbell...... River 20a..._...--...... Quarter ...... Activity Report to June...... 30"1 2005 Business Development Activity Description 2001 2002 2003 2004 2005 To; a. Total To:a To! a. YTD
Enterprise Centre
Enterpr:se Centre Boar- r o. ^ Book r.gs 2.53 24/ 232 217 96
Rivercorp Business Service
No c' Nev. Inq;..r.es Ccmpleted :400 800 45C 660 210 cec: s cans taken 6 35 8 30 No of Problems eso:vcd a ...... _...... _...... _...... _.._...... 5 No of Business Pec,r,:e Served 40 65 40 55 37
No Protects Corr.pietec 3 5 0 10 6 Rivercorp Business Recruitment No of New Irgc:iries Compio:eo 3 25 9 3C No of I xpressiors of Im_erest 3 6 9 23 No of Offers uric Como;ercrs 0 2 .. 8 2 Rivercorp Business Retention ...... No of New Inquiries Completed 60 95 40 35 124 No of Problems resolved arc oec,s o^s :a New L3: lao;e Accounts 1 2 2 4 J Accour:s Deva:oprner:t 0 2 7 3 2 Accounts Completec 2 0 4 C Rivercorp Land Management I Site Selection 4 5 10 35 ...... 6 No of Exoressions of Interest and Offers to Purchase 3 2 3 12 0 No of Complet;ons 0 3 3 9 0 Rivercorp Media Development No of Meo.a Releases Deverec a 12 9 ... 7 No of Med:a Oppo,L.r.it:es puolisnee or oroaccast 5 9 26 45 7 No of Preser:ta:iors made 1.6 1.1. 22 5 Rivercorp Web Channels...... _... Unique Visitors...... www r ` obellriver.cor wwwa aecspaoc corn www sr Ci! Ve C^ www 49.0 www fiV-'0C.l) Prepared by P Marshal, Rivercorp General Manager 257 Campbell River EDC Rivercorp 7/5/2005 8 Associates Business Development Activity Description 2001 2002 2003 2004 2005 ------Total Total Total Total YTD ------_-_--- Campbell River Visitor InfoCentre No. of Operating Hours 3737 1398 2593 2777 1285 No. of Phone Calls Logged 6221 2677 5869 6137 2247 No. of Mail/Fax/Email Enquiry Responses 3590 399 14151-11312- 411 No of Buses 16 10 4 7 1 ------Visitor No. of Parties 24181 17241 26737 28181 7979 ------Visitor No. of Individuals 40033 28367 43358 45396 12242 Community Futures Development Corporation Number of Business Planning Workshop & Business Futures Session Attendees 0 0 148 75 Number of Business Name Searches 0 0 0 32 12 CFDC Number of Conference Room Bookings 0 0 0 62 16 Walk in Traffic 0 0 0 268 Telephone calls 0 ------0 261 Film and Broadcast Activity Reported by Island North Film Film Recruitment 2 3 Still Shoots 0 0 Broadcast Recruitment 7 9 0 0 18 Documentaries ------Workshops and Training Forums 3 5 3 48 131 116 Location Marketing Events 9 7 4 Casting Calls 0 0 8 Tourism Development Reported by Tourism North Central Island Consumer Trade Show Participation 0 8 0 0 Travel Trade Show Participation 0, 3 1 0 Media Trade Show Participation (Complete for 2003 0 1 0 0 1 Consumer Sales Leads 0 __2,800 4,320 0 0 Travel Trade Leads 0 239 123 0 0 19 45 0 0 Media Leads 0 ------Travel Trade Familiarization Tours Coordinated 7 24 23 0 0 Media Familiarization Tours Coordinated 2 18 16 0 0 Consumer Fulfillment 0- 4,045 6,685 0 0 Travel Trade Fulfillment 0 239 154 0 0 0 6 13 Travel Trade Packages Developed 0 5 14 Shore Excursion Packages------for Large Ships 0 15 4 Shore Excursion Packages for Small Ships 0 5 11 Recruitment Packages [Cruise Ship, Airlines, Conventions 0 - 2 Prepared by: C. Bateson Rivercorp Office Manager Campbell River EDC Rivercorp 7/5/20(15 258 9 259 10 7/5/2005 Rivercorp EDC River Campbell Manager Office Rivercorp Bateson, C by Prepa,ea ...... , income 55300.0 19 15 16: 04% 19 6,.. //% 9. above Taxes Paying lation Poc of Percent Estimated ...... 1 1 ,2 2 Home at Da..ghters Sons: c! NL.mcer Average Estimated 29 2 3 3 32 Farti,y ei p Pe-sons Average Est:matea Seca.r:nes 4526 14562 3344 13180 13864 and Taxes on res a. erar p Ex Household e g era v A Estimatede t ma s ...... __...... Education & Reading 4'51 4174 379' 3133 4437 Roc, or. endit.res p Ex toLsehold I Average Estimated ...... ----...... 9'64 9232 8522 8396 8'36 Srei:er cn ;nines xcer 1 Houseno:c: Average Estimated 6469 6517 6043 5948 7431 cod I or. Expor.d+t.ires !ouseho,c 1 Average Ls:crated . 12 22 2245 :865 1877 /93 Degree vers'ty Ur ....,, PcpL;a:lor st.rnalea l 62869 63360 57224 581'2 5/4/5 income ;y Fa^ Average a_st;matea 37265 36303 35282 36633 39532 Iation Pop Dayt,rie Tctai stimatec .._...... _...... _..._...... 16406 16049 16991 8977 ' i4 212 Population Horne A: I)ayt:m,e -stimatec I 20779 20254 ".8291 .7653 18258 PopU!a:IC.. WorK.rg Dayt.mo I's:.matea - . . , Y".1, 29 00/: 30 /: 00 26 310Y: '2 00:/. 42 Average National Aeove+'Be.ow Saes Reta; matod Est ...... Average > ;J -13 C0/0 !.. 3.00 /,. J4 2 00/0 5 Nat,onal - /Below Aoove Income Average Estimated , - 02, , ;.. 83 5.,/; -0 03::. 3 4 31 2 Rate Growth Annual Average Es:.ma:oc River Campbell Greater for Projections Report Demographics Post Financial 068 0 1.25 O 9 10% O 241 1 0 March for rate Unemployment Island Vancouver 122 542 345 393 329 Sold is Ur Res;dert.a c' Nu..rbe 188800 .6400., 1530CO 133033 13150.. Pr:co Mco,ar Res;dentiai Average Values Estate Real River Campbell 9226 46358 27945 42.12 43/33 Movements o'Aircraft No 11330 62669 48343 64475 1969' Passengers of No ...... Airport Regional River Campbell ... , 66 '66 'O6 114 Movemor:s MV Ocean of No 9 ;2.2.372. 376713 460580 0 0 Srippca Torres River Campbell of Port .. vJ" 8 20:',11. ":4 40'i 2 CJ'i 6 .00-A. C Vaa.es Pcrr^.t ,c,rg E3u Mt..t;- 00-A 79 00-/, 78 00:./: 70 /. 03: 65 OC/. 49 Va;Les Permit B..i:cing a Resiaertt cs 00% 8 3C:,'. 1 03.. 4 %: 50 Val Per!-.it Building incustrial ...... _...... _...... __...... _...... 4-30% 20`/. 4 City: 6 ' iS 0C 1 1 :: 53 24 Vai;;es Permit Building Commercial /; CC 30'/. 2 60 7 OC/ 8 00`/. Va.,:es t Per,,, Bu,la,rtg Inst.tut:ona. Values Permit Total River Campbell of City 48 ; 2 2063 2367 55 2' 2130 Bus;nesses ota. iT s',ma'ea E 77 243 165 194 319 Record License of De.e:;or: ,02 138 .78 223 23' aaress.Ownersn.p A Narnie. of lge C.ia 75 239 88 ; 3 2' 257 Licensed 13,;siress Now Activity Business Licensed YTD Total Total Total Total 2005 2004 2003 2002 2001 Description Climate Business 2005 31''" March at Scan Climate Business Annual River Campbell CORPORATE SERVICES L REGIONAL DISTRICT of Comox-Strathcona E-mail: administrationO-rdcs.bc.ca CM-G July 5, 2005 City of Campbell River 301 St. Ann's Road Campbell River, B.C. V9W 4C7 Dear Mr.Raines: At the June 28, 2005 meeting of the Committee of the Whole the matter of Coastal Community Network membership was discussed. I have attached the staff report that was forwarded to the Committee of the Whole meeting, the associated costs and backup information from the Coastal Community Network. The Committee received the above information and requested that the information be referred to the member municipalities for consideration. Please forward the resolution from your council meeting regarding this matter to me as soon as possible for consideration at the July Committee of the Whole meeting. If you have any questions or require additional information, please call me at 334.6000 or email at [email protected]. Jams Warren Mana er of Legislative Services u11 JUL s2005 OFFICE OFTHE ADMINISTRATOR City of Campbell River g:\admin\letters\warren\cm-g cow coastal community network.doc 600 Comox Road, Courtenay, B.G. V9N 3P6 Telephone (250) 334-6000 Fax No. (250) 334-4358 TOLL FREE IN AREA CODE (250) 1-800-331-6007 www. rdcs. bc. ca STAFF REPORT REGIONAL DISTRICT of Comox-Strathcona Coastal Community Network DATE: June 15, 2005 FILE: CM-G/360-01 TO: Chair and Members Committee of the Whole FROM: Debra Oakman General Manager of Corporate Services RE: COASTAL COMMUNITY NETWORK MEMBERSHIP PURPOSE/PROBLEM To provide additional information with regard to becoming a member of the Coastal Community Network. HISTORY/BACKGROUND FACTORS The following information was provided at the March 2005 Board meeting: The Regional District was a Full Member of the Coastal Community Network in 1997 ($2000.00), 1998 ($4000.00), and 1999 ($6000.00). In February 2003 the following motion was approved: THAT each Member Municipality consider becoming an associate member of the Coastal Community Network at their respective council at their own expense. In March 2003 the following motion was defeated: THAT the Regional District of Comox-Strathcona become a full member of the Coastal Community Network; AND FURTHER THAT the fee for full membership be equally apportioned among all members of the Regional District in the amount of $352.94 per jurisdiction. The 2005 Coastal Community Memberships are defined as follows: Full Membership: Open to regional districts and tribal councils, full membership entitles you to a seat on the CCN board of directors. The full annual fee is $0.15 per capita with a maximum of $6,000. We would pay the Max. $6000.00. Associate Community: Open to First Nation band councils, municipal councils and Regional Electoral Districts, associate community status allows you to nominate a candidate for the "Director-at-Large (Community)" seat on the board of directors. The full annual fee is $250. Associate Organization: Open toindustry, community groups and other non- governmental organizations, associate organization status entitles you to nominate a candidate for the "Director-at-Large (Organization/Individual)" seat on board of directors. The full annual fee is $100. Associate Individual: Open to individuals interested in CCN initiatives, associate individualstatusallowsyoutonominateacandidatefor"Director-at-Large (Organisation/Individual)" seat on board of directors. The full annual fee is $35. 261 g:\admin\reports\long\2005\cm-g coastal community networkjune.doc StaffReport - 2005 CoastalCommunityNetwork Membership Paste 2 r ADDITIONAL INFORMATION Currently the City of Campbell River is an Associate Community member; there are no other RDC-S 2005 members. Mayor Nash has been appointed as a "Director-at-Large (Community)" on the CCN 2005 Board. Currently only Regional Districts and Tribal Councils may become full members with a seat on the Board of Directors. The Coastal Community Network have advised that they would consider prorating the 2005 membership fee of $6000.00 and would reimburse the City of Campbell' River $250.00 if the RDC-S applied for a full membership. If the RDC-S decides to apply for 2005 membership, CCN would ask that Director Nash remain on the Board of Directors for the term in order for ease of continuity. ALTERNATIVES 1.Obtain a Regional District membership to the Coastal Community Network. 2.Encourage Member Municipalities and Electoral Areas to become Associate Community members of the Coastal Community Network. FINANCIAL IMPLICATIONS Please see the attached Schedule A for a financial comparison of the membership fee. RECOMMENDATION THAT the Regional District of Comox-Strathcona apply for a 2005 membership to the Coastal Community Network effective August1st,2005 at the prorated amount of $2,500.00; AND FURTHER that the membership fee be allocated 50/50 to Member Municipality Administration and Electoral Area Administration. 2. THAT Director Nash be appointed as the Regional District of Comox-Strathcona representative to the Coastal Community network for the remainder of 2005 with remuneration and expenses being paid. 3. THAT the Regional District of Comox-Strathcona apply for a 2006 membership to the Coastal Community Network effective January 1St, 2006 at the fee of $6,000.00 and FURTHER that the membership fee be allocated 50/50 to Member Municipality Administration and Electoral Area Administration. Respectfully submitted: Concurrence: " ri inal signed b' "ori inal signed by" Debra Oakman Bob Long GM, Corporate Services Chief Administrative Officer 262 Schedule A Coastal Community Network Associate RDC-S RDC-S Associate Community or membership membership Community or Individual 2005 Revised Alternative I Alternative 1 (2005 Individual Membership (2005 RD Participant Population Cost per .15 Converted Values (Maximum $6000) -Prorated $2500) - Membership Hospital Purposes Cost shared 50150Cost shared 50/50Alternative 2 ** No Prorated $1,771) Alternative 2 ** No One seat on One seat on seat on Board of seat on Board of Board of DirectorsBoard of Directors Directors Directors Electoral Areas Baynes Sound (Area A) 4,780$ 717 77,771,095$ 453 195$ 250 $ 104 Lazo North (Area B) 7,941 1,191 88,345,558 753 221 250 104 Puntledge - Black Creek (Area C) 7,584 1,138 124,112,861 719 311 250 104 Oyster Bay - Buttle Lake (Area D) 4,920 738 66,151,114 467 166 250 104 Kyuquot - Nootka (Area G) 156 23 6,900,115 15 17 250 104 Sayward - Bloedel (Area H) 785 118 15,465,079 74 39 250 104 Cortes (Area I) 938 141 21,547,043 89 54 '250 104 Discovery Islands - Mainland Inlets (Area J) 2,548 382 49,069,862 242 123 250 104 1 Denman - Hornby Islands (Area K) 1,982 297 49,831,719 188 125 250 104 Subtotal 31,634$ 4,745 499,194,446$ 3,000 $ 1,250$ 2,250 $ 938 Municipal Members Municipalities only Municipalities only All RD participants All RD participants Campbell River 28,456$ 4,268 302,503,499$ 1,353$ 557$ 250 $ 104 omox 11,172 1,676 110,221,112 531 203 250 104 Courtenay 18,304 2,746 229,404,215 870 422 250 104 Cumberland 2,618 393 19,891,554 124 37 250 104 104 Gold River 1,359 204 10,676,242 65 20 250 250 104 Sayward 379 57 2,870,186 18 5 250 104 Tahsis 600 90 2,682,092 29 5 104 Zeballos 224 34 1,207,005 11 2 250 $ 2,000$ 833 Subtotal 63,112$ 9,467 679,455,905$ 3,000$ 1,250 1,771 TOTAL 94,746 $ 14,212 1,178,650,351 $ 6,000 $ 2,500$ 4,250$ g:\finance\tax\tax calcs various 05 Coastal Community Network The voice of BC's coastal communities April 14,2005 Jim Abram, Chair Regional District of Comox Strathcona 600 Comox Road RECEIVED Courtenay, BC APR 2 22005 V8N 3P6 NA COMOX-STT H Dear Jim; FILE NO. On behalf of the Coastal Community Network, I would like to thank you for your participation in the7005 Conference of Coastal Communities-CommunitiesAt Risk: Focusing on ourFuture. Your contribution is a testimony of your commitment to BC's coastal communities. I am writing today to encourage your ongoing support for our communities by becoming a member of the Coastal Community Network. The CCN is a non-profit association committed to the sustainable economic and social well being of our coastal communities. Our board of directors is comprised of representatives from regional districts and tribal councils, communities and affiliated organizations. Our membership is central to our direction, our planning, and our overall success. A significant part of the work of the Coastal Community Network is the annual Conference of Coastal Communities, which provides a forum for coastal community leaders and citizens, representatives from all levels of government, First Nations and industry to gather, discuss and work towards solutions for economic diversification and long-term community sustainability. Thanks to the success of this year's conference, we are now broadening our network, facilitating communications and relations among coastal communities, and building alliances with other groups who share our goals. The planning for the 2006 Conference of Coastal Communities will soon get underway. Please join us as a member of the Coastal Community Network and in being the "voice" for communities located on the tidal waters of British Columbia. I am enclosing a copy of our membership application form here, which will give you more information about our membership and fee structures. We look forward to working together with you for the achievement and realization of our future goals. Sincerely, Tina Kelly Executive Director #59 - 14 Erskine Lane * Victoria, 8C * V8Z 7A7 tel: 250-360-21 38 fax: 250-881 -8244 [email protected] www.coastalcommunitynetwork.ca 264 35 Page 1 of 2 , CCN II Home Page I Board of Directors Search I Content + Home Page + Conference March '05 + Membership Form '05 * Our Goals + Our History + AGM 2004 + Coastal Links 2004-2005 Board + Contact Us British Columbia's Coastal Community Network (CCN) was created as a representative council with a mandate to promote the economic and social well being of West Coast communities and ensure local Board of Directors access to the natural resources that have sustained them for generations. Members of the Coastal Login Community Network are Regional Districts, Tribal Councils and other private and corporate members communities that border on BC's tidal waters. The 2004-2005 Board of Directors was elected at the CCN's Annual General Meeting, December 3, 2 Nanaimo, BC. For more information on the AGM, please see the AGM Minutes. Executive: Barry Janyk, Mayor of Gibsons, Chair Herb Pond, Mayor of Prince Rupert, Vice-Chair Lynn Nash, Mayor of Campbell River, Secretary Ken McRae, Mayor of Port Alberni, Treasurer Harry Mose, Mayor of the District of Port Hardy, Past Chair Directors: Gary Reece, Chief Councillor, Lax Kw'alaams Band Dianne St. Jacques, Mayor of Ucluelet Bill Shephard, Mount Waddington Regional District Harold Steves, Councillor, City of Richmond Directors at Large: Ralph Matthews, Professor, Department of Anthropology & Sociology, UBC Eric Enno Tamm, Ecotrust Canada I - 265 tttp://www.coastalcommunitynetwork.ca/main.cfm?cid=122&nid=1746 6/16/2005 BPJTISH COLUMBIA July 5, 2005 His Worship Lynn Nash and Councillors District of Campbell River 301St.Ann's Road CampbellRiver, BC V9W 4C7 Dear Mayor and Councillors: This year we are celebrating the 100"' anniversary of the Union of British Columbia Municipalities.The 2005 Convention Celebrating our Legacy, Charting our Future will take place from September26"' to 30"t' at the Vancouver Convention and Exhibition Centre. The BC Liberal Caucus looks forward to seeing you and hearing your perspectives on the issues and opportunities we face as a province. Looking forward, our government's path is clear. British Columbia is on the verge of a GoldenDecade. We want to make British Columbia the best educated, most literate jurisdiction on the continent. We want to lead the way in North America in healthy living and physical fitness.We want to build the best system of support in Canada for persons with disabilities, special needs, children at risk, and seniors. We want to lead the world in sustainable environmental management, with the best air and water quality andthe best fisheries management. We also want to create more jobs per capita than anywhere else in Canada. Working with you, as leaders in yourcommunity,we can achieve our goals.TheU.B.C.M. has been open and direct, and yours has always been the voice of a true servicepartnership with our government. If you would like to meet with any Minister on a specific issue, please complete the enclosedform and fax it to our U.B.C.M. Meeting Request Coordinator, Katherine Bergen, at (604) 775-1688. Requests should be faxed no later than July 28`h. The Ministry of Community Services will be sending an invitation regarding bookings for Minister Chong and government staff separately. We would also like to extend an invitation to you to attend the Government of BC Reception tobe held on Wednesday, September28"d from 5:00 p.m, to 6:30 p.m., in the Vancouver Convention and Exhibition Centre, Parkview Terrace. I look forwardto seeingyou at the 2005 U.B.C.M. Convention. Sincerely, Gordon Campbell Premier Province of British Columbia tSox 9U41 Stn Frov (ovt Office of the Premier Victoria, B.G. www.gov.bc.ca 6 VBW 9E1 OR. BRITISH Office of the COLUMBIAPremier U.B.C.M. 2005 To assist you in determining where specific programs reside, please visit the government web site at www.oov_bc.ca/bcaov for a complete listing of ministry organizations. Cabinet Minister Meeting Request Form If you wish to request a meeting with a Cabinet Minister at the 2005 U.B.C.M. Convention, please complete this meeting request form and fax beforeJuly28th to: KatherineBergen at the Premier'sVancouver Office. Fax: 604-775-1688 Please fill out Municipality/Regional District: Contact Name: Phone: Fax: Email: *Please note - meeting space allocation is based on the number of listed attendees. Please list all council members and staff planning on attending U.B.C.M. meetings. Municipality/Regional District Attendees: Cabinet Minister(s) you would like to meet with (in order of preference Topics to be discussed: 267 Please attach a separate sheet if necessary UNION OF BRFnSH COLUMBIA MUNICIPALITIES July 3, 2005 City of Campbell River 675 -13th Avenue Campbell River, BC V9W 6C1 Suite 60 10551 Shellbndge Way Dear Mayor Nash and Council, Richmond Bntish Columbia Up. Commu"i"I: Wildfire Protection Planning Q;ayt Application Canada V6X 2W9 604.270.8226 Fax 601.270 9116 I am pleased to advise you that your application for a "Community Email. uban@aoicnetbcca Wildfire Protection Planning Grant" has been approved in the amount of $15,000. UBCM is administering this program.Funding has been PRESIDENT provided by the Ministry of Forests. DIRECTOR AARON DINWOODIE Conditions of approval: EXECUTIVE DIRECTOR RICHARD T4YLOR Please note the following conditions of approval when developing your plan: That the BCFS strategic threat analysis data provided is utilized and not allocated towards developing a similar product That the consultant developing this plan contact a local BCFS Protection representative through the development process of the plan FireSmart principles are reviewed, adopted and promoted by the community There is opportunity for public review and presentation of the plan In conjunction with your ,planning activities, theCityof Campbell River may wish to consider developing a proposal for a Fuel Management Pilot project. This would allow a trial of some treatment methodologies within a high hazard area identified within your plan.It would also serve as a demonstration site for the community, allowing the display of fuel management treatments to the public. Reporting: Any changes to your proposal must be approved by the Project Manager. Successful grant applicants should refine their proposals, objectives, timelines and deliverables with technical support through UBCM. If you should have any questions please contact Sue Clark at 250-356-5134. Your wildfire protection plan will be considered evidence of successful completion. This report must be submitted to UBCM and made available digitallyfordistributionto 1VIOF, MSRM, PEP, OFC and other government bodies.In addition to the completed plan, your reporting package should contain electronic maps to provincial government exchange standard; a report, if available, on the next steps to be taken to implement the plan, documentation of process undertaken and major milestones, and brief recommendations on lessons learned. You are reminded that FireSmart is the bare minimum standard to which hazard and risk assessment practices must adhere to. All spatial information should be submitted as either Shapefiles or Arc Info Export format files. Attribute information should be provided as accompanying metadata at a minimum in text file format. Spatial and attribute data standards should adhere to all applicable MSRM GIS standards of documentation for storing or translating spatial data, which can be found at http: / / srmwww.gov.bc.ca/ gis / datastds_tutorial / spatialtut.html. We would also like to remind you of the importance of including fire fuel areas within community boundaries when completing your mapping and planning activities. Funds will be awarded upon project completion to the standard set within the application guideline document and confirmation of expenses by the Chief Financial Officer. We wish you every success with your project, and look forward to receiving your completed Community Wildfire Protection Plan. Sincerely, Director Aaron Dinwoodie President Cc: Mr. Rob Owens, Fire Chief 269 CITYOF CAMPBELL RIVER CORPORATE SERVICES CONFIDENTIAL TO: Mayor and Council In-Camera FROM: Finance and Personnel Committee DATE: June 23, 2005 SUBJECT:AUDIT, FINANCE AND PERSONNEL COMMITTEE TERMS OF REFERENCE Recommendation: That Council adopt the amended Audit, Finance and Personnel Committee Terms of Reference as recommended by the Finance, Audit and Personnel Committee. Communication: No communication action is required. 270 DRA CITY OF CAMPBELL RIVER TERMS OF REFERENCE A (11)! , PI'ki4 (X AND PERSONNEL COMMITTEE PURPOSE: Under the guidance of the Chair, the Committee will examine the City of Campbell River's finances with the intent to make recommendations on the strategic financial direction the City should be going. This committee will meet with the City Auditors. As well the Committee will be tasked with examining major personnel issues affecting the corporation and as referred to the Committee bytheAdministrator. The Committee'spurposewillbetoprovide recommendations on audit, financial and personnel management including such issues as debt load and guidelines on capital expenditures and the selection process for the Administrator and Directors of the corporation. DETAILS: The Committee will meet at the call of the chair prior to each annual review of the five-year financial plan as well as provide Council with input dependant upon finance and personnel issues as they arise. The Committee will: Review the Provincial legislation on finance and financial plan management as enacted in the Community Charter. Make recommendations with regard to debt management by the City. Research and make recommendations on alternate methods of financing of service delivery or other methods the City could use to put forward the most appropriate financial plan, balancing the needs of the community against the ability of the community topay. Act as the Audit Committee of Council and will meet at least to anm y itlr the City Auditors to review the annual Audit Terms of Engagement Meet annually with City Auditors in-camera without staff present to discuss accounting processes, procedures, corporate risk and the general financial well being of the=City. Make recommendations to Council concerning major personnel issues as they arise. Research and recommend salary levels for management and excluded staff. MEMBERSHIP: Chair, Councillor Bill Matthews Councillor Roy Grant Councillor Laird Ruehlen Staff Liaison: Doug Raines, Administrator; Doug Lang, Corporate Services Director; Pat Mulcahy, Human Resource Manager Administrative Support: Adrian Maas, Finance Manager Clerical Support: Leslie Lloyd, Executive Assistant to the Administrator Revised June 23, 2005 Note * Revisions are marked in bold italics and shaded 271 co c COUNCIL MEETING, MONDAY, JUNE20, 2005 at 6:30 p.m. in theCityof Campbell River Council Chambers, 301 St Ann's Road, Campbell River, BC PRESENT:Chair - Mayor L. Nash, Councillors: M. Ashley, C. Cornfield, R. Grant, Wm. Matthews, M. Ostler, L. Ruehlen, D.D. Raines - Administrator, C. D. Lang - Corporate Services Director (retiring), T. Stevens - Corporate Services Director, D. Burns - Municipal Services Director, A. Linder - Community Services Director, A. Maas, Finance Manager, R. Neufeld - Engineering Services Manager, T. Massee - Airport Manager, M.E. Callaghan - Information Services Manager, W.T. Halstead - City Clerk IN-CAMERA BUSINESS: 05-0642 Grant/Ashley: "THAT Council move In-Camera under the CARRIED authority of Section 90 (1) (c) (e), (j) of the Community Charter. " Council recessed at 6:30 p.m. and resumed at 7:30 p.m. following the In-Camera business. 1. DELEGATIONS/PRESENTATIONS: (a) Mayor Nash recognized John Clark as Campbell River Citizen of the Year. (b) Zoning Application: 1380 and 1480 Dogwood Street and 1413, 1415, 1417 and 1429 16th Avenue (Elm Street School Site). Councillor Grant declared a conflict of interest as his realty firm is involved in the land sale of the property and left the meeting at 7:30 p.m. Michelle Charlton, applicant and Russ Irish, McElhaney, provided an overview of the Zoning Application. Councillor Grant returned to the meeting at 7:42 p.m. (c) David Reid, Lanarc Consultants and R. Neufeld, Engineering Services Manager - presented the Long-range plan for the section of Highway 19A - 1st Avenue to Jubilee Parkway, excluding what is already under construction. 2. STAFF REPORTS: A. Administrator: (a) City Manager's June 16, 2005 Report regarding Appointment of Financial Officer. 05-0643 Ruehlen/Ashley: "THAT, as per s. 2.b and 4.1 of Bylaw 2997, CARRIED Officer Designation Bylaw, Council appoint Tom Stevens as the Corporate Services Director and Chief Financial Ofcer effective 272 Regular Council Meeting Minutes - Monday, June 20, 2005 Page 2 June 20, 2005; AND THAT effective June 30, 2005 Mr. Lang's role in this position conclude. " 05-0644 Ruehlen/Ashley: "THAT Tom Stevens be enrolled effective June 6, CARRIED 2005 in the Municipal Pension Plan. " C.D. Lang received the Oath of Office from Tom Stevens. B. Municipal Services Division: (a) Airport Manager's June 14, 2005 Report regarding Air Terminal Building Carpet Replacement. 05-0645 Grant/Cornfield: "THAT Council approves the purchase of carpet CARRIED for the Air Terminal Building at a cost of $13, 000 with funds provided from the Airport Surplus account; AND THAT the financial plan be amended accordingly. " (b) Engineering Services Manager's June 16, 2005 Report regarding South Island Highway 19A - Design Concept. 05-0646 Ruehlen/Grant: "THAT Council approve in principle the May 2005 CARRIED South Island Highway 19A Design Concept as prepared by Lanarc Consulting Ltd. " Council directed that staff make reference to the Highway 19A Design Concept in the Official Community Plan. R. Neufeld, Engineering Services Manager left the meeting at 8:50 p.m. C. Corporate Services Division: (a) Information Services Manager's June 15, 2005 Report regarding Ongoing E-mail Problems at the City of Campbell River. 05-0647 Ashley/Cornfield: "THAT Council approves expenditure from the CARRIED Computer Reserve Fund of $25, 000 to cover the equipment and installation costs of the emergency repairs for Exchange and that the 2005 Financial Plan be adjusted accordingly. " Mary Ellen Callaghan, Information Services Manager and Tyler Massee, Airport Manager left the meeting at 8:55 p.m. D. Community Services Division: (a) Parks and Recreation Manager's June 14, 2005 Report regarding Special Occasion Licenses. 05-0648 Grant/Cornfield: "THAT Council approve a Special Occasion CARRIED License as recommended by the Committee to Approve Public Regular Council Meeting Minutes - Monday, June 20, 2005 Page 3 Events for the July 22 & 23 Mixed Slo pitch League Tournament being held at Willow Point Park. " (b) Parks and Recreation Manager's June 6, 2005 Report regarding Arts Now Grant. 05-0649 Ashley/Ruehlen: "THAT Council support the Parks and Recreation CARRIED Department's Arts Now Grant application; AND THAT subject to grant approval, the Financial Plan be amended as outlined in the 'Discussion Section' of the Parks and Recreation Manager's June 6, 2005 Report to a maximum of $5, 000 from the various accounts listed. " 3. BYLAWS AND PERMITS: (a) Finance Manager's June 16, 2005 Report regarding Cemetery Rates. 05-0650 Cornfield/Grant: "THAT Cemetery Rates Bylaw No. 1639 be CARRIED amended to provide for a general 9% increase effective January 1, 2006; AND THAT Cemetery Amendment Bylaw No. 3175, 2005 receive first, second and third readings. " (b) Planning Services Manager's June 15, 2005 Report regarding M.A. Charlton & Associates Rezoning (Elm Street School Site) - 1380 and 1480 Dogwood Street and 1413, 1415, 1417 and 1429 16th Avenue. Councillor Grant declared a conflict of interest as his realty firm is involved in the land sale of the property noted below and left the meeting at 9:05 p.m. 05-0651 Ashley/Cornfield: "THAT Bylaw No. 3168, 2005 to rezone 1380 CARRIED and 1480 Dogwood Street and 1413, 1415, 1417 and 142916th Ave. from the Commercial three zone (C - 3) and the Public assembly zone (PA - 1) to the Commercial two zone (C - 2), receive first and second readings and proceed to Public Hearing. " Councillor Grant returned to the meeting at 9:06 p.m. 4. CORRESPONDENCE Items of correspondence for Council consideration. 05-0652 (a) Cornfield/Ashley: "THAT the June 7, 2005 correspondence from CARRIED Ted Arbour, Campbell River Lodge regarding his concerns of policing and requesting possible improvements to the Campbellton North Island Highway entrance be received and referred to the Council Strategic Planning session. " 274 Regular Council Meeting Minutes - Monday, June 20, 2005 Page 4 05-0653 (b) Ashley/Cornfield: "THAT the June 14, 2005 correspondence from CARRIED Habitat for Humanity Comox: Campbell River, providing an overview of their services be received. " 05-0654 Ashley/Cornfield: "THAT Council invite Mr. Walter Jakeway, CARRIED Campbell River representative for Habitat for Humanity Comox: Campbell River to Council to discuss a possible role for Council. " 05-0655 (c) Ashley/Cornfield: "THAT the June 15, 2005 correspondence from CARRIED the Union of British Columbia Municipalities (UBCM) to all UBCMMembers regarding the 2005 Resolution Deadline of June 30th be received. " 5. MAYOR'S REPORTS: (a) Mayor Nash reported that Mayor McRae, City of Port Alberni asked that Councillor Ashley be complimented for her work on the E & N Foundation. (b) Councillor Ashley reported on the the Community Foundation dinner. 6.COMMISSION/COMMITTEEREPORTS: 7. MINUTES: (a) June 13, 2005 Council Minutes. 05-0656 Ashley/Ruehlen: "THAT the June 13, 2005 Council Minutes be CARRIED adopted as amended by showing Councillor Cornfield present and Opposed to Resolution 05-0621 and 05-0628. " (b) June 14, 2005 Special Council Minutes. 5-0657 Grant/Ashley: "THAT the June 14, 2005 Special Council Minutes ARRIED be adopted. " 8.OTHERMINUTES: (a) June 2, 2005 Community Beautification Select Committee Minutes. 05-0658 Cornfield/Ashley: "THAT the June 2, 2005 Community CARRIED Beautification Select Committee Minutes be received. " 05-0659 (b) Cornfield/Ashley: "THAT Section 7(b) of the June 2, 2005 CARRIED Community Beautification Select Committee Minutes be referred to the Wal-Mart Public Hearing." (c) May 2, 2005 Youth Advisory Committee Minutes. 5-0660 Ashley/Ruehlen: "THAT the May 2, 2005 Youth Advisory ARRIED Regular Council Meeting Minutes - Monday, June 20, 2005 Page 5 Committee Minutes be received. " (d) May 18, 2005 Development Liaison Group Minutes. 05-0661 Grant/Ashley: "THAT the May 18, 2005 Development Liaison CARRIED Group Minutes be received. " 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 11. INFORMATION: Information items presented to Council. 05-0662 (a) Grant/Ruehlen: "THAT the May 30, 2005 correspondence from CARRIED Howard Kushner, Ombudsman, British Columbia regarding their availability to accept complaints concerning local government and its agencies, as well as complaints concerning professional associations be received. " 05-0663 (b) Grant/Ruehlen: "THAT the June 8, 2005 correspondence from the CARRIED Ministry of Forests to all Mayors/ Communities/Regional Districts of Notice of BC Timber Sales, Strait of Georgia, Open House be received. " 05-0664 (c) Grant/Ruehlen: "THAT the June News Release from Canadian CARRIED Heritage regarding Government of Canada More Than Doubles Funding for Cultural Capitals of Canada Awards be received. " 05-0665 (d) Grant/Ruehlen: "THAT the June 7, 2005 correspondence from CARRIED Anne McLellan, Deputy Prime Minister and Minister of Public Safety and Emergency Preparedness Canada regarding the decision of the Federal Court of Appeal in the matter of the Public Service Alliance of Canada v. Her Majesty the Queen be received. " 12. ADJOURNMENT: 05-0666 Ruehlen/Cornfield: "THAT the meeting adjourn. " CARRIED The meeting adjourned at 9:25 p.m. PUBLIC QUESTION PERIOD: 279 Regular Council Meeting Minutes - Monday, June 20, 2005 Page 6 Mayor L. Nash CHAIR W.T. Halstead CITY CLERK 277 SPECIAL COUNCIL MEETING, MONDAY, JUNE27, 2005 at 5:45 p.m. in the City of Campbell River Committee Room, 301 St Ann's Road, Campbell River, BC PRESENT: Chair - Mayor L. Nash, Councillors: M. Ashley, C. Cornfield, R. Grant, Wm. Matthews, L. Ruehlen. D.D. Raines - Administrator, W.T. Halstead - City Clerk IN-CAMERA BUSINESS: 05-0667 Cornfield/Ruehlen: "THAT Council move In-Camera under the CARRIED authority of Section 90(1) (e) and (i) of the Community Charter. " Council recessed at 5:45 p.m. and resumed at 6:25 p.m. following the In-Camera business. 1. DELEGATIONS/PRESENTATIONS: 2. STAFF REPORTS: A. Administrator: B. Municipal Services Division: C. Corporate Services Division: D. Community Services Division: 3. BYLAWS AND PERMITS: 4. CORRESPONDENCE 5. MAYOR'S REPORTS: 6. COMMISSION/COMMITTEE REPORTS: 7. MINUTES: 8. OTHER MINUTES: 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 11. INFORMATION: 12. ADJOURNMENT: 05-0668 Cornfield/Matthews: "THAT the meeting adjourn. " CARRIED The meeting adjourned at 6:25 p.m. 278 Special Council Meetins Minutes - Monday. June 27, 2005 Page 2 PUBLIC QUESTION PERIOD: Mayor L. Nash CHAIR W.T. Halstead Municipal Clerk 279 SPECIAL COUNCIL MEETING, TUESDAY, JUNE 28,2005 at 3:30 p.m. in the City of Campbell River Council Chambers, 301 St Ann's Road, Campbell River, BC PRESENT: Chair - Mayor L. Nash, Councillors: M. Ashley, M. Ostler, L. Ruehlen. D.D. Raines - Administrator, C. D. Lang - Corporate Services Director (Retiring), T. Stevens - Corporate Services Director, A. Linder - Community Services Director, D. Bums - Municipal Services Director, K. Simmons - Deputy City Clerk IN-CAMERA BUSINESS: 1. DELEGATIONS/PRESENTATIONS: PRESENTATION OF THE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR 2004 Corporate Services Director, C.D. Lang presented to Council the 2004 Annual Report and Audited Financial Statements. Councillor Grant arrived at 3:33 pm. Airport Manager, T. Massee and Mr. Brad Piercy of Meyers, Norris, Penny Chartered Accountants [2004 City of Campbell River Auditors], arrived at 3:34 pm. CityManager, D. Raines reviewed the 2004 Strategic Plan providing an update on the status of the 2004 Corporate and Operational Priorities. Engineering Services Manager, R. Neufeld, arrived at 3:46 p.m. 2004 Departmental highlights were provided by the divisional Directors. The Corporate Services Director provided an overview of the 2005 and 2006 Municipal Measures and Objectives. The Engineering Services Manager left at 3:55 p. The Corporate Services Director reviewed the 2004 Audited Financial Statements prepared by Meyers, Norris, Penny and advised that Mr. Brad Piercy was present to address any questions of Council. 2. STAFF REPORTS: A. Administrator: B. Municipal Services Division: 280 Special Council Meeting Minutes - Tuesday, June 28, 2005 Page 2 C. Corporate Services Division: (a) Corporate Services Director's June 23, 2005 regarding 2004 Statement of Financial Information and Annual Report. 05-0669 Ostler/Grant: "THAT Council approves the 2004 Statement of CARRIED Financial Information including the Audited Financial Statements and Annual Report. " (b) City of Campbell River Council Remuneration and Expense Report for 2004. 05-0670 Ostler/Grant: "THAT the City of Campbell River Council CARRIED Remuneration and Expense Report for 2004 be received. " D. Community Services Division: 3. BYLAWS AND PERMITS: 4. CORRESPONDENCE 5. MAYOR'S REPORTS: 6. COMMISSION/COMMITTEE REPORTS: 7. MINUTES: 8. OTHER MINUTES: 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 11. INFORMATION: 12. ADJOURNMENT: 05-0671 Ruehlen/Ashley: "THAT the meeting adjourn. " CARRIED The Special Council Meeting adjourned at 4:09 pm. PUBLIC QUESTION PERIOD: Mayor L. Nash CHAIR K. Simmons Deputy City Clerk 281 SPECIAL COUNCILMEETING, MONDAY,JULY04, 2005 at 7:00 p.m. at the Tidemark Theatre, located at 1220 Shoppers Row in Campbell River, BC. PRESENT: Chair - Mayor L. Nash, Councillors: M. Ashley, C. Cornfield, R. Grant, Wm. Matthews, M. Ostler, L. Ruehlen. D.D. Raines - City Manager, P. Stanton - Planning Services Manager, W.T. Halstead - City Clerk IN-CAMERA BUSINESS: 05-0672 Cornfield/Ostler: "THAT Council move In-Camera under the CARRIED authority of Section 90(1) (e) of the Community Charter. " 1. DELEGATIONS/PRESENTATIONS: 2. STAFF REPORTS: A. Administrator: B. Municipal Services Division: C. Corporate Services Division: D. Community Services Division: 3. BYLAWS AND PERMITS: (a) City Manager's June 30, 2005 Report regarding OCP and Zoning Amendment Bylaw No. 3151 and 3152 - 1498 Island Highway & 2001 Maple Street by First Pro Shopping Centres [Wal-Mart Canada Corp.]. 05-0673 Cornfield/Ashley: "THAT the City Manager's June 30, 2005 Report CARRIED regarding OCP and Zoning Amendment Bylaw No. 3151 and 3152 - 1498 Island Highway & 2001 Maple Street by First Pro Shopping Centres [Wal-Mart Canada Corp.] be received. " 4. CORRESPONDENCE 5. MAYOR'S REPORTS: 6. COMMISSION/COMMITTEE REPORTS: 7. MINUTES: 8. OTHER MINUTES: (a) Minutes of the Public Hearing held on Monday, June 27, Tuesday, June 28 and Wednesday June 29, 2005 at the Tidemark Theatre. 05-0674 Ashley/Grant: "THAT the Minutes of the Public Hearing held on CARRIED Monday, June 27, Tuesday, June 28 and Wednesday June 29, 2005 Special Council Meeting Minutes - Monday, July 04, 2005 Page 2 at the Tidemark Theatre be received. " 9.UNFINISHED BUSINESS: 05-0675 (a) Matthews/Ashley: "THAT OCP and Zoning Amendment Bylaw No. DEFEATED 3151 and 3152 - 1498 Island Highway and 2001 Maple Street by First Pro Shopping Centres [Wal-Mart Canada Corp.], be given 3rd reading. " Opposed - Nash, Cornfield, Matthews, Ashley, Grant, Ruehlen, Ostler 05-0676 (b) Cornfield/Ashley: "THAT 1st and 2nd readings for OCP and CARRIED Zoning Amendment Bylaw No. 3151 and 3152 - 1498 Island Highway and 2001 Maple Street by First Pro Shopping Centres [Wal-Mart Canada Corp.], be rescinded" 10. NEW BUSINESS: 11. INFORMATION: 12. ADJOURNMENT: 05-0677 Matthews/Ashley: "THAT the meeting adjourn." CARRIED The meeting adjourned at 8:30 pm PUBLIC QUESTION PERIOD: Mayor L. Nash CHAIR W.T. Halstead Municipal Clerk 283 CITY CAMPBELL RIVER VISORY PLANNING COMMISSION Minutes of the meetingheld on THURSDAY, JUNE 23,2005 at 11:30 a.m. in the District of CampbellRiver Committee Room,301 StAnn's Road, Campbell River, BC Present: Regrets: Tiffany Duzita, Delegation Poppy Steele, Ron Burrell, Chair Vanessa Hamer, Bill Harrison, Cst Rocky Price, RCMP Ray Reynolds, Gordon Bowman, David Ludvigson, Barbara Phipps, Vice-Chair Warren Harle, School District #72 Councillor Grant, Councillor Cornfield, Paul Stanton, Planning Services Manager Cathie Schopp, Recording Secretary Ian Buck, Planner Adam Fitch. Planner 1. DELEGATIONS: (a) Tiffany Duzita, First Pro Shopping Centres Ltd for OCP & Zoning Amendment Applications 4198 Island Highway & 2001 Maple Street Tiffany Duzita, First Pro Shopping Centres Ltd highlighted the revisions and significant changes to the proposal. The Commission raised concerns over stormwater management, the proposed expansion, the reduction in parking, whether a two-storey building had been considered. A storm water study had been prepared and it was noted that state of the art systems were proposed for handling water run-off in the 1 and 5 year event. The standards were designed to meet the standards of the Province and the City. The Chair then thankedTiffanyDuzita for her presentation. R. Grant entered the meeting at 11:35 a.m.. C. Cornfieldentered the meeting at 11:40 a.m. TiffanyDuzita joined the members of the public at 11:55 a.m. R. Grant left the meeting at 11:55 a.m. 2. MINUTES: (a) Review May 19, 2005 meeting minutes 05-0025 Phipps/Bowman: "That the May 19, 2005 Advisory Planning CART ''Q Commission minutes be adopted as circulated. " 991 ' AdvisoryPlanning Commission Minutes- Thursday,June23, 2005 Page 2 2. MINUTES: 3. BUSINESS ARISING FROM THE MINUTES 4. REPORTS&CORRESPONDENCE: 5. APPLICATIONS: (a) ApplicationsforOCP/ZoningAmendment First Pro Shopping Centres (Wal-Mart)4198 IslandHighway & 2001 Maple Street (see Item 1 a)). The Commission discussed the revised submission, noting their concerns over the storm water quality, and habitat study. They questioned implementation of the proposed revisions and wanted assurance that what was proposed would actually be built. They discussed whether their previous concerns had been reduced or removed. The Planning Services Manager advised that Wal-Mart had responded to the issues raised previously and had prepared the studies required. He noted that the application requires an amendment to the downtown commercial area. Council would actually be making the decision regarding the inclusion of this site. The Commission also reviewed Engineering's comments regarding the revised traffic study. R. Grant re-entered the meeting at 12:00 noon. C. Cornfield re-entered the meeting at 12:15p.m. 05-0026 Phipps/Reynolds: "That the Advisory Planning Commission DEFEATED recommends to Council that the Official Community Plan Amendment Bylaw #3151 and Zoning Amendment Bylaw #3152 for the TimberWest (Wal-Mart) proposal be redesignated to Commercial/Residential and to rezone to Commercial two zone (C- 2) be approved. " Phipps, Bowman, Harle, Burrell Opposed 6. NEW BUSINESS: 7. INFORMATION: (a) Building Inspector's Report to May, 2005 05-0027 Harrison/Bowman: "That the Building Inspector` Report to May, CARRIED 2005 be received as information. " (b) Vancouver Island Real Estate Board-May 2005 MLS Sales For information only. (c) Monthly Meeting Calendar 285 AdvisoryPlanning Commission Minutes -Thursday,June 23, 2005 Page 3 For information only. 8. NEXT MEETING DATE: (a) The next meeting is scheduledfor Thursday, July 21, 2005 at 11:30 a.m. in the Committee Room. The Commission discussed the availability of the membership over the summer and reached the conclusionthat they would leave the meetings as is, unless there were no applicationsforthcoming. D. Ludvigson, B. Harrison & R. Reynolds will not be available for the August meeting. 9. ADJOURNMENT: The meeting adjourned at 12:30 p.m. Ron Burrell CHAIR Cathie Schopp Recordiing Secretary '2 WISH COLUMBIA File: 16290-20 June 16, 2005 Mayor Lynn Nash District of Campbell River 301 St. Ann's Road Campbell River, British Columbia V9W 4C7 Dear Mayor: The purpose of this letter is to advise that on or about August 15, 2005 and pursuant to Sections 5 and 7 of theGovernment Actions Regulationand Section 56 of theForest and Range Practices Act,the District Manager, Campbell River Forest District, proposes to identify Karst Resource Features, identify Recreation Resource Features, establish Visual Quality Objectives, and establish Recreation Sites and Trails and Interpretative Forests for the Campbell River Forest District. The intent of this initiative is to provide a formal opportunity for all interested parties to review and comment on the proposed management of sceniclandscapes, recreation,and karst values, for the area of the Campbell River ForestDistrict.Copies of the draft Orders identifying or establishing thesevalues,draft maps (asapplicable),and associated draft objectives are available for review at the Campbell River Forest Districtoffice,370 South DogwoodStreet,Campbell River, BC or on-line at fEW://ftD.for.cov.bc.ca/DCR/extemal/!publish/GAR consultation/. Public comments are invited for these proposals until July 29, 2005.For further information, please contact Pamela Silver, Stewardship Forester or John Andres, Stewardship Officer at 286-9300, e-mail pam.si1verAgems3.gov.bc.ca or iohn.andres(a,gems3.gov.bc.ca. Ministry of Campbell River Forest District Location: Mailing Address: Forests 370 South Dogwood Street 370 South Dogwood Street Campbell River, BC V9W 6Y7 Campbell River, BC V9W 6Y7 Tel: (250) 286-9300 287 Fax: (250) 286-9490 Mayor Open houses will be held at the Campbell River Forest District office on July 7 and 13, 2005 from 1:00 p.m. to 4:30 p.m. and from 6:00 p.m. to 8:00 p.m. on both dates. Additional meetings will be scheduled as requested. Pam Silver Stewardship Forester Page 2 of 2 288 The Oceans Day Committee C/O Barry Peters 150-1260 Shopper's Row, Campbell River, BC V9W-2C8 June 24, 2005 Dear Volunteer, Funder, Partner, Thank you so much for helping us with Oceans Day this year, we really value the time, funding, assistance, and promotion you gave to help us with promoting Oceans in Campbell River. This year's Oceans Day theme "Dare to Care" Special Marine Places... Get to know one, is especially important as we live in a special marine place in Campbell River. We hopeyou enjoyedOceansDay in your capacity as a volunteer, funder, partner and in enjoying the event on June 4th. T know some of you were very busy and might not have had too much free time to participate in the event. However, we are extremely grateful for all your assistance. We hope you had fun. Thanks so much for the time, funding and partnership you gave for our Oceans Day event. We could not have done it without you. Thank you again, we hope you will continue to make Oceans a priority in your life. Sincerely, Julie Sigurdson, Oceans Day Coordinator Bar Peters, Community Advisor DFO The Oceans Day Committee 289 UN, UU, YUUb U:IUYM UNUM UU, CC4U TO: Mayor and Council Regional District Chair and Board Administrator Director of Planning FROM: Ken Vance, Senior Policy Analyst Jared Wright, Policy Analyst UNIONOF DATE: June 30, 2005 BRITISH COLUMBIA MUN(CII'ALITIES RE: NEW RIPARIAN AREAS REGULATION - EXTENSION GRANTED TO MARCH 31, 2006 At UBCM's request, the provincial governmentin March 2005 extended the implementationdate for the Riparian Areas Regulation (RAR) to June 30th, Suite 60 2005 for those local governments that were not ready to comply with the 10551 Shellbridge Way Richmond Regulation on March 3lsr, 2005. Btitish Columbia Canada V6X 2W9 UBCM recentlyadvisedthe new Ministry of Environment (formerly WLAP) 60-1,270,8226 that it felt that the vast majority of affected local governmentswere not in a Fax 604.270.9116 positionto implement the RAR on June 30th,2005, and subsequently [email protected] requested a furtherextension,Minister Penner agreed to provide those local governments that had originally been granted an extension on March 31 2005,an additional extension until March31'`, 2006. Attached is a letter from the Minister granting an additional implementation extension from June 30th, 2005, until March 3151, 2006. The Minister will be providing a Ministerial Order to each affected local governments granting the extension. While significant progress has been made on the RAR implementation work plan, the extension will provide additional time to incorporate local government input, and complete, the remaining RAR implementation tools. Such tools include a completed liability review, local government training sessions, a monitoring and enforcement strategy, a signed tripartite protocol agreement, and a finalized assessment methodology, The extension will also afford local governments further time to review and integrate the remaining implementation tools into their land-use decision-making process, as well as develop appropriate strategies to meet the new March 315', 2006 implementation deadline. UBCM is pleased that the Minister has acknowledged the need for flexibility within the Riparian Areas Regulation implementation schedule, and will continue to work with the Ministry of Environment on ensuring that the tools required for implementationof theRAR are completed in an expeditious manner. 290 J U1;, 1U, LUU0".3.drM 11l'I Ubt,NI Au.GL4U r, Gi G 4UN103 let: WMBw1A Reference; 84133 Aalron Diiiwoodie, President Union of British Columbia Municipaliti 60l OS51 Sheilbri4ge Way Richmond BC V6X 2W9 Dear Mr. Dinwoodie: On March 31, 2005, this Stx side Protection Regulation was repealed and the Riparian Areas Regulation carne into effect. Local governments who were ready to implement the now regulation at that time were able to dp so. Local governments who were not ready to implement were granted an extension to June 30, 2005. The ministry his been adv by U on of British Columbia Municipalities (USCN0 officials and a number of local govemrnepts that additional time is required to implement the regulation, Based ca this infurnsation, I have 4etermined that a further extension to March 31, 2006 is in the best interest of ens1 zing orderly and efficient itnplementaataon of the regulation. I will be providing a Ministerial Order to that effect to each affected local government. I look forward to working with you and the UBCM on the implementation of this regulation and on other e:uviro,Zmental issue of Mutual interest. Barry Penner Minister pc: Honourable Ids, Chong, Minister of Community Services MInlstry of ErrAmemOnt Omes of the MalIlnp Adder T& phone,, (250) 307-1147 Minister PARLIAMENT BUILDINGS Fae5Imll (25) 987-1356 VICTORIA BC VSV 1X4 CAMPBELL RIVER VISITOR INFO CENTRE VISITOR ANALYSIS SHEET - PARTIES 1997 1998 1999 2000 2001 2002 2003 2004* 2005 2004/2005 Jan 385 381 417 299 666 532 545 707 688 -19 -3% February 642 376 444 376 541 599 663 654 912 258 39% March 589 466 589 689 745 816 827 881 1139 258 29% April 926 526 762 962 878 1155 1098 1130 1156 26 2% May 1545 1607 1705 1579 1642 1958 2081 1815 1961 146 8% June 2588 2860 2238 2602 2788 2966 3022 3484 2613 -871 -25% July 4811 6339 5705 6332 7022 4558 4756 5111 0% August 4100 4407 4348 4380 7016 7106 7594 8125 0% September 2077 2337 2444 2485 2835 3151 3705 3565 0% October 686 819 599 930 1140 1418 1356 1,367 0% November 453 460 280 452 466 587 572 739 0% December 280 293 172 295 411 421 518 604 0% 19082 20871 19703 21381 26150 25267 26737 28182 0% * Note: 2004 was the first year we were open Saturdays year round P Visitor Origin Nights In Community % of Total % of Total Local Resident 631 30% Same Day 266 22% BC 548 26% 1 night 375 32% Alberta 97 5% 2 nights 195 16% Other Canada 103 5% 3 nights 95 8% Washington 86 4% 4-6 nights 195 16% California 48 2% 7-13 nights 41 3% Other USA/Mexico 102 5% 14+ nights 17 1% Europe 420 20% Total 1184 100% Asia/Australia 47 2% Other 7 0% Total 2089 100% Campbell River Visitor Information Centre Visitor Analysis - Individuals 1997 1998 1999 2000 2001 2002 2003 2004 2005 2004/2005 Jan 774 728 561 373 786 775 793 952 922 -30 -4% Feb 1061 983 479 540 732 821 962 949 1304 355 43% Mar 1041 1147 872 978 1086 1235 1286 1371 1657 286 23% Apr 1471 1647 1179 1381 1266 1815 1695 1816 1679 -137 -8% May 2225 2661 2501 2306 2691 3055 3293 2950 3110 160 5% Jun 3694 3894 3691 4650 4787 4829 4910 5736 4399 -1337 -28% Jul 7142 8395 7723 7869 9197 7945 8542 8774 0% Aug 7295 7503 7908 7734 11/10/1208 11868 12766 0% Sep 3857 4060 4477 4201 5510 5584 6494 6279 0% Oct 1083 1271 912 1445 1728 2221 2056 2068 0% Nov** 638 628 321 611 632 848 799 968 0% Dec** 350 262 220 369 508 561 705 766 0% 30631 33179 30844 32457 40033 40897 43403 45395 0% * Note: 2004 was the first year we were open Saturdays year round Anec86tal: Janu Mount Washington was closed for the majority of the month Beautiful Sunny weather brought a lot of daytrippers from the south island, STARSkate Competition, Mount Washington is still closed but we saw February quite a few families looking for other things to do while they were staying on the mountain. Words on the Water - a writers festival, beautiful sunshine during the beginning of the month and stormy the second half, hockey tournament, Island March Swim Meet, Nursing Convention April Beautiful sunshine for most of the month, Pier Street Farmers Market opened, Home Show, Island Swim Meet and Soccer Tournaments. May CRESST Conference, College Conference, Square Dancers, Painters at Painters Lodge, Mill Shutdown, High School Soccer Championships June CR Garden Tour, Van Isle 3600, Transformations on the shore, OAP Convention on Quadra, Some good weather but overall it felt a little rainy. July August September October November December ------1 62 Powerhouse Road, COURTENAY, BC V9N 9L2 (250) 334-2270 June 28, 2005 Mayors, Councillors, Regional District President and Directors: Courtenay, Comox, Cumberland, Campbell River, Vancouver and Victoria. Dear Sirs: S Every year, I write to request that yourCouncil enact a total T ban on fireworks in your City, Townor Regional District. A Fireworks are dangerous, expensive, andare the cause of many N injuries, vandalism,expensivepolice control, and property damage. As well, fireworks terrorize pets and wildlife. I have an extensive file recording the annual irresponsibility. We I create this needlessproblem,and then have to deal with the N consequences. Please showleadershipby banningall fireworks sale and use in T area under your jurisdiction. uth Masters. Copies:Echo, Record, The Word, P Times Colonist, and Vancouver Sun North Islander Weekender F 0 R X94 PARKS,WILDERNESSand WILDLIF North Island Timberlands Box 6000 Campbell River, British Columbia Forest Products Ltd. Canada V9W 5E1 Tel (250) 287-5000 Fax (250) 287-8387 June 28, 2005 Dear Sir or Madam, In May 1999, North Island Timberlands Unit was independently certified to the Canadian Standards Association's Sustainable Forest Management Standard (CSA Z809) and the ISO 14001 Environmental Management Standard. Weyerhaeuser, BC Coastal Timberlands, which includes North Island Timberlands Unit, was re-certified for another three years in May of 2003 for ISO 14001 and CSA Z809(96). As Cascadia, our certification continues. Two key aspects of certification are the development of a permanent and independent advisory group and goals related to North Island's social, economic and environmental performance. Attached are two documents that report on our 2004 performance. The "2004 Annual Report of the North Island Woodlands Advisory Group" reports on their achievements and significant activities in 2004. The "North Island Timberlands Summary report on Sustainable Forest Management in 2004" reports on North Island Timberlands progress toward achieving goals related to social, economic and environmental performance. Thank you for your continuing interest in Sustainable Forest Management at North Island Timberlands. For more information, please contact me at 250-287-5000. Regards, Enclosures: 2004 Annual Report of the North Island Woodlands Advisory Group North Island Timberlands Summary Report on Sustainable Forest Management in 2004 X95 Revised Date: June 16, 2005 NORTH ISLAND TIMBERLANDS UNIT Sustainable Forest Management Plan 2004 Summary Report 296 sfmplan2005.doc Page 43 of 111 Revised Date: June 16, 2005 WEYERHAEUSER NORTH ISLAND TIMBERLANDS Sustainable Forest Management Flan 2004 Summary Report In May 1999, North Island Timberlands became the first operation in Canada to be independently certified under the Canadian Standards Association's sustainable forest management standard. The certified area includes 225,000 hectares of public and private forest lands near the communities of Campbell River and Sayward on Vancouver Island, British Columbia. North Island was re-certified to the CSA Z809 standard in May 2002 and again in May of 2003 to the '96 standard. As part of the certification program, North Island prepared a Sustainable Forest Management (SFM) Plan with input from a community advisory group. The SFM Plan includes goals related to North Island's social, economic and environmental performance. Progress towards the goals is measured by means of indicators and is reviewed annually with the objective of continually improving the operation's performance. The North Island Woodlands Advisory Group (NIWAG) continues to play a key role in North Island's SFM program. In 2004, the group included members from: Campbell River Chamber of Commerce, Campbell River Environmental Committee, District of Campbell River, International Wood and Allied Workers of Canada, Hamatla Treaty Society, Regional District of Comox-Strathcona, Sayward Fish and Game Club, seniors' representative, Timberline Secondary School, and the Village of Sayward. In addition, the BC Ministry of Forests participated as a contributing observer; the perspective of Comox First Nation was incorporated through the Hamatla representative. Economic Performance North Island Timberlands was a significant contributor to the regional economy in 2004. It directly employed 182 individuals. At the time of putting this plan together, Weyerhaeuser was in negotiations to sell the BCCG, which North Island Timberlands is a part of, to Brascan. A "gag order" was in effect on the release of financial and economic information. This may be amended later in 2005. The annual harvest volume is a general indicator of the level of economic activity.In 2004, North Island harvested 1.79 million m3. Of that, 1,487,346 m3 - 121 % of North Island's Annual Allowable Cut - was harvested on crown land. This is the fourth year of the 5 year cut control period. North Island continued to expand the scope of its First Nations Partnership Agreement, which is designed to assist First Nation in creating economically self sufficient forest enterprises in silviculture. Social Performance Safety is a core value for all Weyerhaeuser operations. North Island aimed to achieve a Recordable Incident Rate (RIR) of 1.9 or better in 2004. (RIR measures the number of incidents per 100 workers that require a doctor's medical attention or result in lost work time.) North Island's actual 2004 rate was 2.4 which included the full phase contractors. The advisory group also set a goal of sustaining forestry as the "highest and best use" of forest lands in the North Island area. The area converted from forest management to other uses is a negative measure of performance against this goal. There was no sale of land from the Defined Forest Area. North Island maintained six free-use recreational sites in 2004. 297 sfmplan2005.doc Page 44 of 111 Revised Date: June 16, 2005 Env[ -- - al Performance The advisory group identified numerous environmental goals related to maintenance of biodiversity; protection of endangered species; sustaining soil and water qualities; regeneration of harvested areas, etc. Two key indicators gauge the adequacy of reforestation: (1) Promptness of reforestation is measured by comparing the area in which reforestation is pending beyond three years from harvest. The 2004 result was areas awaiting reforestation beyond three years from harvest is was 4% of the total areas awaiting reforestation. (2) The "area that fails to meet agreed reforestation targets" is a measure of reforestation success in the longer term. It is the area that fails to meet targets for stocking density or species mix at the time of the Free Growing declaration, which typically occur 11-14 years after harvest. This equaled 16 hectares (1.4% of area due) in 2004. Trends in the age class distribution and relative percentages of dominant tree species offer measurable indicators of biodiversity attributes. About 46% of the North Island forest is mature (pre-1864). For the past three decades, timber harvesting has proceeded at an average rate of just under one percent per year of the productive forest area. Data for annual volume harvested by species, number of seedlings planted by species, and dominant second growth species by area indicate a balanced approach to harvesting and reforestation by species. In second growth forests, the trend since 1981 has been towards increases in the percentage of Western Red Cedar (5.7 to 7.0 percent), and Douglas fir (14.0 to 15.0 percent), offset by a decrease in the percentage of less commercially valuable hemlock (56.5 to 53.0 percent). Permanent access structures (which include roads, landings, etc.) are the primary source of increased risk for sedimentation of streams. Reflecting the Forest Practices Code Soil Conservation Guidebook standards, North Island set an objective that less than 5% of the area in 2004 openings would be in permanent access structures. The result was 5.1 %, consistent with a downward trend from the level of 5.8% in 1987. The provincial Ministry of Sustainable Forest Management has responsibility for identifying and monitoring species at risk, and through the Conservation Data Centre it publishes an annually updated list of rare plant and animal species. North Island cooperates with government agencies in designing and implementing plans to protect habitat for identified at-risk species. The operation's objective is to place no species at risk as a result of management activities. The latest CDC list was reviewed by R.T. McLaughlin R.P.Bio. There have been no additions to the blue listed species found on the DFA. Review and Improvement North Island's performance is subjected to quarterly management reviews. This includes re-assessment and revision of the risk profile considering new equipment or procedures, and internal and external audit results. (The "risk profile" is a measure of the relative possibility of an accidental environmental incident for each aspect of the operation). The review looks for opportunities to improve the environmental management system and performance on the ground. 2004 performance results were also reviewed and discussedwith the North Island Woodlands Advisory Group. The advisory group had two indicator workshops to address a First Nations employment indicator, an herbicide indicator, a research into herbicide alternative indicator, a communication indicator, a proposed "no net loss of land from the Defined Forest Area" indicator, and a second safety indicator. NIWAG members emphasized the importance of sustaining local economic benefits. An independent audit of North Island's environmental management system was done by Quality Management Institute in April 2004. This document is a summary of North Island's performance against its 2004 Sustainable Forest Management Plan. For further information, please contact the Division Forester, North Island Timberlands, 250-287-5000, or write to P.O. Box 6000, Campbell River, BC V9W 5E1. 298 sfmplan2005.doc Page 45 of 111 MEMBERSHIP Cindy Fife Registered Professional Forester. Respon- 3. Profitability. siblefor the Public Advisory process to Weyerhaeuser.Cindy took over from Rob 4. Transitiontonew2002CanadianStandardsAssociationCertificatio Harder in 2004. requirements. NIWAG continually assesses the stakeholder representation at the NIWAG table. The Human Resources Manager Kwakiutl/Laich-kwil-tach Council of Chiefs deals with the First Nation representation Don Carlyle North Island Timberlands Area Engineer 5. Employee representation to NIWAG with Union and Non-Union workers. to NIWAG for the 5 First Nations who's Traditional Territories are overlain in whole Randall Dayton George Nyman Manager, North Island Timberlands or in part, by the Defined Forest Area. Developing indicators around vegetation management and the use of herbicides. Michel de Bellefeuille Regional Certification Coordinator 6. The NIWAG members have developed, adopted and are governed by a Terms of 7. Softwood Lumber Agreement and world markets. Reference that is reviewed, revised and adopted annually. In 2004 several NIWAG members left the NIWAG table. We wish to acknowledge the hard work and input of: 8. 20% `take back' of timber and associated land base from the Defined F Are In 2004 the following First Nation and Stakeholder Groups were regular and for re-distribution to B.C. Timber Sales, Communities and First Nations. participating members of NIWAG: Ted Arkell, Dyer Logging Company representing Contractors to Weyerhaeuser; and 9. New worker 4x4 shifting schedule. 012 First Nations Hamatla Treaty Society Chief John Smith Rob Harder, R.P.F., Certification Forester to NIWAG for Weyerhaeuser. Member at Large Seniors Representative Bill Harrison 10. Access to Private Forest Lands in Defined Forest Area due to safety concerns. Member at Large Community Heather Pate Union I.W.A. Ted Klettke 11. Rumors of the sale of Weyerhaeuser were circulating and adding to the uncertaint Chamber of Commerce Maureen Brinson at the NIWAG table at the end of the year. Sayward Fish and Game Club Richard Glover District of Campbell River Bill Matthews 12.Incident reporting form-NIWAG adopted an incident reporting form n Forest Contractors to Weyerhaeuser Dorian Dereshkevich, Weyerhaeuser which members or employees or community members can use b Tymatt report incidents of interest or concern-to Weyerhaeuser for follow-up at th Suppliers to Weyerhaeuser Shawn Jensen, Nicklin NIWAG table. Petroleum Campbell River Environmental Committee Quentin Dodd Insummary, NIWAG found 2004to be a difficult year with a lot of unresolve Timberline Secondary School Education Clay Carlson concerns associated with the dramatic rate of change in the forestindustry,tight fisc-, Regional District of Comox-Strathcona Mayor Heather Sprout policyand major upcoming changes in the certification process. The general sense a Village of Sayward Councillor Doug Dyson the end of 2004 was one of hoping we can all catch our breath and reconsolidate th NIWAG tablein 2005. NIWAG alsohas regularrepresentation,in anObserver capacity from the Ministry of Forests: John Andres, Registered Professional Forester November 2004 Criterion and Indicator'; ,r -'hop Many of the Stakeholder and First Nation Representatives to NIWAG have the (Photo: Ron Frank) support of what we call Second's. These are people who attend meetings and do the supporting work to NIWAG for the stakeholder group or First Nation when the ACTIVITIES regular representative is unavailable. NIWAG wishes to acknowledge these people who provide a continuity of representation which NIWAG could not do without: During 2004 NIWAG held 9 regularmeetings,1 field trip and 2 Saturday workshops to develop and reviewindicators. First Nations - Hamatla Treaty Society Tom Smith NIWAG didnot hold any community outreach meetings in 2004 but intend to renew Community Outreach Efforts in 2005. Campbell River Environmental Committee Gordon McLaughlin I.W.A. Rick Wangler Local 363 Key Issues and Outcomes of NIWAG 2004: President District of Campbell River Mayor Lynn Nash Similar to the Communities associated with theDefinedForest Areaand North Island Village of Sayward Councillor Trevor Timberlands, NIWAGstruggled with the changing dynamics of the forest industry. Cunningham Some of the salient and more effort-demanding issues toNIWAG were: Regional District of Comox-Strathcona Bill Matthews 1. Safety - developed a clear Value (all workers getting home safely), but struggled in Weyerhaeuser provides a venue and meals for the meetings, technical and information the review of the existing indicator being the full measure for safety. support to NIWAG and `pays the bills' associated with the meetings, field trips and other activities of the NIWAG input to Weyerhaeuser. This involves a considerable 2. Contracting Out-this is part of the ongoing change in North Island Timberlands amount of organizational and information gathering effort on the part of a number of and many issues related to this surfaced during 2004 at the NIWAG table. Weyerhaeuser Staff who NIWAG wishes to acknowledge. October 2004 field trip to an adaptive management block (Photo: Quentin Dodd) MEMBERS SPEAK Message from the Chair Once again it has been my privilege to act as the Chair (and Facilitator) of NIWAG for Heather Pate - Member at Large - Community of Campbell River 2004. In my almost 3 decades in the Coastal Forest Industry I have never seen a time Forest Certification will continue to be the way to integrate community values into of such rapid and sustained change in almost every aspect of the forest sector-forest sustainable forest management.Although itis time consuming and difficult to ownership, forest legislation, changing market demands, forest contracting, forest understand at the beginning, it is worth pursuing.. Stakeholders who are part of the dependent community concerns and interests. process, can see the difference, over time. Certainty is not the word I would use to describe the forest industry to our Having been involved in other initiatives regarding Land Use and Forest-Related Communities in 2004 and in such changing times it is certainty which our Communities Planning which proved to be useless, I made the transition to Forest Certification in need more than ever.While Forest Companies struggle to remain competitive and North Island Timberlands. I am strongly in favour of the Forest Certification process respond to world economics, our Communities suffer from the economic and social because it works! implications of these changes. The NIWAG table has certainly been a microcosm of the greater struggle and transition. By the sounds of it, 2005 promises to bring more (Early in 2005 I resignedfrom NIWAGbecause I was moving away from Campbell change-with 20% of the Annual Allowable Cut of TFL 39 Block 2 being removed River and this is a working group that requires full commitment from its members. from the Defined Forest Area, under legislation designed to redistribute cut to Communities and First Nations and to provide more cut to the B.C. Timber Sale Hasta la vista!) program to better `value' timber. Richard Glover - Sayward Fish and Game Club With all of this said, NIWAG participation continues to be strong. The NI\VAG table The Sayward Fish and Game Club would like to thank Weyerhaeuser for: continues to be a forum of information sharing,learningand some debate, with a) The donation towards the Salmon Enhancement Project; everyone around the table consistently bringing concerns and values to the table while also working on communicating and finding solutions.Agreeable solutions are not b) Working withus on solutions to our concerns for fish in the forest development always possible, but the dialogue continues to move us forward, in a considered way, planning aroundTlowlis Lake; into the future of Sustainable Communities and Sustainable Forest Management. c)For partnering with us in maintaining campsites in the Defined Forest Area. Maureen Brinson - Campbell River Chamber of Commerce As a member of NIWAG and a representative of the Campbell River and District Chamber of Commerce I continue to bringanymembers concerns to the table.All businesses play important roles in keeping our community viable.Itis equally important to monitor that businesses in our community operate in a responsible manner. This responsibilityis animportant part of certification.Forestry plays an important rolein ourcommunity and keeping our Defined Forest Area sustainable is important to keeping our Community prosperous and growing. Ch rrr!.er'ri» te!,l i'5' "La trCn!vtarref.,' l++il,t,t planWat^ '1'I at ,a i:nr! rs' d. ForMore1 . N' ,"v i/9ertl rip I u .,m x.i- rut nanagcnriit hl. ck Rttnnki Fmtk, R.P F ,haM AG a dat;r s°',,;t. Ptuing' s25C) 118A717 Fax, (25) 338,9604 Area Engineer Don Johnson with Mayor and Mrs. Lynn Nash E-mail sr 1t .net and Facilitator Ron Frank - October 2004 field trip (Photo: Quentin Dodd)