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Council Business Paper 24 September 2012

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Council Business Paper 24 September 2012 BUSINESS PAPER ORDINARY MEETING OF COUNCIL To be held at 6.00 pm on Monday 24 September 2012 Excelsior Hall, Thirroul Community Centre, 352-358 Lawrence Hargrave Drive, Thirroul Order of Business Members 1 Acknowledgement of Traditional Lord Mayor – Owners Councillor Gordon Bradbery OAM (Chair) 2 Civic Prayer Deputy Lord Mayor – 3 Apologies Councillor John Dorahy 4 Disclosures of Pecuniary Interest Councillor Michelle Blicavs 5 Petitions and Presentations Councillor David Brown . Presentation - Welcome to Thirroul Councillor Leigh Colacino District Community Centre and Library Councillor Chris Connor 6 Confirmation of Minutes – Councillor Bede Crasnich Ordinary Council Meeting 10 September 2012 Councillor Vicki Curran 7 Public Access Forum Councillor Janice Kershaw 8 Lord Mayoral Minute Councillor Ann Martin 9 Urgent Items Councillor Jill Merrin 10 Notice of Motion(s) Councillor Greg Petty 11 Call of the Agenda Councillor George Takacs 12 Agenda Items QUORUM – 7 MEMBERS TO BE PRESENT Ordinary Meeting of Council 24 September 2012 INDEX PAGE NO. ITEM A Notice of Motion - Councillor Brown - Development of Policy for Purchase of Artworks (CM211/12) .........................................................................1 ITEM B Notice of Motion - Councillor Colacino - Completion of Memorial Drive from Princes Highway and Hospital Road Intersection at Bulli to Bulli Pass (CM212/12) .......................................................................................2 ITEM C Notice of Motion - Councillor Takacs - Ongoing Destruction of Illawarra Escarpment by Feral Deer (CM213/12)...................................................3 ITEM 1 Annual Financial Statements for the Year Ended 30 June 2012 (CM214/12)............................................................................................................4 ITEM 2 Preparation of Sandon Point and McCauley's Beach Plan of Management - Progress Report (CM215/12).........................................................8 ITEM 3 Update on Access Issues for McCauley's Beach Estate, Thirroul (CM216/12)..........................................................................................................11 ITEM 4 Exhibition of Draft Concept Landscape Master Plan for Bald Hill Stanwell Tops (CM217/12)..................................................................................13 ITEM 5 Impacts of Increased Road-Based Bulk Haulage on Council Roads and Infrastructure (CM218/12) .............................................................................18 ITEM 6 Request for a Planning Proposal for 249 Shellharbour Road, Port Kembla (CM219/12) .....................................................................................23 ITEM 7 Proposed Acquisition of Easement to Drain Water over Lot 11 DP 1146349 No 7 Ryan Street, Balgownie (CM220/12) ......................................40 ITEM 8 Bi-Monthly Tabling of Returns of Disclosures of Interest (CM221/12)..................42 ITEM 9 LATE BUSINESS – NSW Planning System Review – Green Paper ........................ 43 ITEM 10 LATE BUSINESS – Leave of Absence – Councillor Connor................................47 Ordinary Meeting of Council 24 September 2012 1 REF: CM211/12 File: CCL-909.001 NOTICE OF MOTION - COUNCILLOR BROWN - DEVELOPMENT OF ITEM A POLICY FOR PURCHASE OF ARTWORKS Councillor Brown has submitted the following Notice of Motion – “I formally move that – 1 Council formulate a policy that details a process for releasing funds expeditiously to allow the Wollongong City Art Gallery to purchase artworks as they become available on short notice, or with limited time to secure a purchase. 2 The policy be limited to expending already budgeted (or retained) funds, not additional funds. 3 The policy include probity mechanisms, such as a delegation to the General Manager or relevant Director, with oversight by the Lord Mayor, for purchases recommended by the Gallery Director. 4 Mechanisms for online auction purchases be explored under the policy.” Information provided by Councillor Brown: Both Councillor Colacino and Councillor Brown (Council’s representatives on the Wollongong City Gallery Reference Group) support development of the above policy. Ordinary Meeting of Council 24 September 2012 2 REF: CM212/12 File: CO-910.05.01.008 NOTICE OF MOTION - COUNCILLOR COLACINO - COMPLETION OF ITEM B MEMORIAL DRIVE FROM PRINCES HIGHWAY AND HOSPITAL ROAD INTERSECTION AT BULLI TO BULLI PASS Councillor Colacino has submitted the following Notice of Motion – “I formally move that Council write to the Minister for Roads and Ports, The Hon. Duncan Gay, MLC, informing him of the immediate need for the completion of the final section of Memorial Drive, from the Princes Highway and Hospital Road intersection at Bulli to Bulli Pass, for the following reasons: 1 Bulli Pass is one of the main access points to Wollongong. With the increased vehicular movements through our local government area, following the enhanced usage of Port Kembla, another major Sydney to Wollongong connection corridor desperately needs to be developed. 2 Mt Ousley, which is now at capacity, cannot be relied upon as the only divided road access from the escarpment. 3 Traffic flow from the Hospital Road intersection and Lawrence Hargrave Drive at Thirroul is almost at capacity. With the new estates at Thirroul and Bulli soon to come on line, this section of road will quickly become overburdened. 4 There are serious pedestrian safety risks being imposed on the Bulli Township because of the increase in daily vehicular numbers. 5 The long-established and historic commercial precinct of Bulli is under threat from a lack of viable parking options." Ordinary Meeting of Council 24 September 2012 3 REF: CM213/12 File: CO-910.05.01.009 NOTICE OF MOTION - COUNCILLOR TAKACS - ONGOING ITEM C DESTRUCTION OF ILLAWARRA ESCARPMENT BY FERAL DEER Councillor Takacs has submitted the following Notice of Motion – “I formally move that this Council write separately to the Federal and State Ministers for the Environment drawing their attention to - 1 The Illawarra Escarpment being a natural asset of regional, state and national significance, 2 The ongoing and extensive destruction and modification of vegetation communities along the Illawarra Escarpment by feral deer, 3 The need for a comprehensive and humane eradication program for feral deer, 4 The fact that such a program is beyond the ability of Council to resource and would have benefits beyond our local government area, and 5 Request that they investigate the formulation and implementation of an eradication program.” Ordinary Meeting of Council 24 September 2012 4 REF: CM214/12 File: FI-914.05.001 ITEM 1 ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2012 PRESENTER: Brett Hanger – Hill Rogers Spencer Steer – Financial Statements Council officers have prepared the 2011/12 Annual Financial Statements in accordance with the Local Government Act 1993 (as amended) and the Regulations, the Australian Accounting Standards and the Local Government Code of Accounting Practice and Financial Reporting. The draft Financial Statements were presented to the Audit Committee on 4 September 2012. At that meeting, the Audit Committee resolved that the General Purpose Financial Statements and the Special Purpose Financial Statements be recommended to Council for endorsement and the signing of the Statements by the Lord Mayor, Deputy Lord Mayor and Management. The Statements have been reviewed by Council’s Auditors, Hill Rogers Spencer Steer, and are presented to Council for an opinion to be formed in the prescribed format (as attached). Mr Brett Hanger from Hill Rogers Spencer Steer will address the meeting to provide an overview of their Audit Report for the year ended 30 June 2012. Recommendation 1 The Annual Financial Statements be endorsed and an opinion be formed in the prescribed format (as per Attachments 2 and 3) on the General Purpose Financial Statement and the Special Purpose Financial Statements. 2 The audited Financial Statements, together with the Auditor’s Report and Financial Commentary (Attachment 5) be presented to the public at the 22 October 2012 Council meeting. Attachments 1 Annual Financial Statements 2 Statement by Lord Mayor, Deputy Lord Mayor and Management on the General Purpose Financial Statements 3 Statement by Lord Mayor, Deputy Lord Mayor and Management on the Special Purpose Financial Statements 4 Executive Summary 5 Financial Commentary 6 Flowchart of the Annual Statement Approval and Audit Process Ordinary Meeting of Council 24 September 2012 5 Report Authorisations Report of: Brian Jenkins, Manager Finance Director: Greg Doyle, Director Corporate and Community Services Background The Local Government Act 1993 (as amended) requires Council to prepare financial statements for each year and refer them for audit as soon as practicable after the end of that year. A council’s financial statements must include: 1 a General Purpose Financial Statement; 2 any other matter prescribed by the regulations, and 3 a statement in the approved form by the Council as to its opinion on the General Purpose Financial Statement. The Annual Financial Report Approval and Audit Process is outlined in Attachment 6 of this report. This process is largely governed by the requirements of the Local Government Act (1993) having regard to the timing of Council meetings. In accordance with this process, the Audit Committee recommends to the Council whether the Financial Statements should be signed based on the Committee’s assessment of them.
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