CITY COUNCIL AGENDA

Tuesday, November 24, 2020 6:00 p.m. Council Chambers, Brantford City Hall

Please note due to the COVID-19 Pandemic, this meeting will be held electronically. To view the livestream of the meeting, please visit: http://brantford.ca/VirtualCouncil. Alternative formats and communication supports available upon request. For more information, please contact the City of Brantford Municipal Accessibility Coordinator at (519) 759-4150 or by e- mail at [email protected]. Pages

1. NATIONAL ANTHEM

2. INVOCATION

3. ROLL CALL

4. DECLARATIONS OF CONFLICTS OF INTEREST

5. SEPARATION OF ITEMS IN COMMITTEE REPORTS FOR DISCUSSION PURPOSES

6. PROCLAMATIONS

7. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

8. CLERK’S REPORT ON COMMUNICATIONS, 2020-555 13

THAT the Clerk’s Report on Communication for November 2020 BE RECEIVED.

9. MINUTES

9.1. City Council - October 27, 2020 18

9.2. Special City Council - October 15, 2020 44

9.3. Special City Council - October 27, 2020 61

9.4. Special City Council - October 28, 2020 63 Page 2 of 339

9.5. Special City Council - November 10, 2020 65

9.6. John Noble Home Committee of Management - November 11, 2020 74

9.7. John Noble Home Committee of Management - Private and Confidential - November 11, 2020

10. COMMITTEE REPORTS

10.1. Appointments Committee Report #2020-11-03 80

10.1.1. Appointment of Members of Council to Various Committees, Boards, Advisory Committees and Task Forces - 2020-2021 Term

10.1.2. Appointment of Citizen Members to various Committees, Boards, Advisory Committees and Task Forces

10.1.3. Appointment of Liaison Representatives to Various Committees, Boards, Advisory Committees and Task Forces

10.2. Committee of the Whole - Operations and Administration Report #2020- 114 11-03

10.2.1. Corporate Climate Change Action Plan and Climate Lens Assessment [Financial Impact – 2020 $0], 2020-472

10.2.2. Sport Tourism Strategy - Annual Status Report (2020) [Financial Impact: None], 2020-411

10.2.3. Status of 399 Wayne Gretzky Parkway [Financial Impact: None], 2020-498

10.2.4. Municipal Street Naming and Addressing [Financial Impact – None], 2020-424

10.2.5. Woodman Park Community Centre and Pool [Financial Impact - None], 2020-426

10.2.6. Canadian Industrial Heritage Centre Lease Agreement –66 Mohawk Street [Financial Impact - $100 over 10 year term], 2020-501

10.2.7. Road Closing and Land Exchange – Wayne Gretzky Parkway and Lynden Park Mall Entrance [Financial Impact – None], 2020-479 Page 3 of 339

10.2.8. Public Access Defibrillator Policy replace with Automatic External Defibrillator (AED) Standard [Financial Impact: None],2020-14

10.2.9. Approval of Proclamation, Councillor Attendance and Flag Flying Policies [Financial Impact – None], 2020-448

10.2.10. Rededication of the Art Stanbridge Walkway [Financial Impact – None], 2020-510

10.2.11. Vision Zero Road Safety Committee Report regarding RedLight Cameras

10.2.12. Launch of the Brantford Immigration Partnership [Financial Impact: None], 2020-416

10.2.13. Community Physician Recruitment 2020 Program and 2021 Action Plan [Financial Impact: None], 2020-421

10.2.14. Motion Regarding Unsafe Disposal of Needles within the City of Brantford

10.2.15. Brantwood Park Road and Sympatica Crescent at Lynden Hills Park – Traffic Control - Councillor Antoski

10.2.16. Burwell Street at Lancaster Avenue – All-way Stop Control

10.2.17. Walter Street – Traffic Calming Measures

10.2.18. Accessible Parking Space – North Park Street - Councillor McCreary

10.3. Social Services Committee Report #2020-11-04 149

10.3.1. Homeless Individuals and Families Information System (HIFIS) Implementation Update [Financial Impact: None], 2020-497

10.3.2. Housing Services’ Units - Rental Arrears Update [Financial Impact –Unknown], 2020-437

10.3.3. Implications of Bill 204: Helping Tenants and Small Businesses Act, 2020 [Finance Implications: $101,445 for 2021], 2020-470

10.3.4. Ontario Works Service Delivery Update [Financial Impact: $1,001,804 Provincial Revenue Loss], 2020-444

10.3.5. COVID-19 Human Services Response Funding Update Page 4 of 339

[Financial Impact: None], 2020-524

10.4. Committee of the Whole - Community Development Report #2020-11- 151 10

10.4.1. Zoning By-law Amendment PZ-12-20 and Extensionto a Draft Approved Plan of Subdivision 29T-16502 – 501 Shellard Lane (Losani Homes) [Financial Impact – None], 2020-407

10.4.2. Zoning By-law Amendment PZ-02-20 – 120-138 MarketStreet and 31 and 35 Chatham Street [Financial Impact - None], 2020-221

10.4.3. Applications for Neighbourhood Plan NP-01-19; Zoning By-law Amendment PZ-07-19, and Draft Plan of Subdivision 29T- 19502 – 346 Shellard Lane [Financial Impact – Unknown], 2020-272

10.4.4. Mohawk Lake District Plan – Final Plan [Financial Impact – None], 2020-345

10.4.5. Application for Zoning By-law Amendment (Removal of a Holding Provision) PZ-17-20 – 140 Oak Park Road, 2020-439

10.4.6. Applications for Zoning By-law Amendment (Removal of Holding Provisions) PZ-18-20 and PZ-19-20 – 375 Hardy Road (formerly 395 Hardy Road), 2020-441

10.4.7. CAO Covid-19 Emergency Update 11.10.20, 2020-520

10.5. Finance Committee Report #2020-11-12 158

10.5.1. Paramedic Services Approved 2021 Budget [Financial Impact – 3.5% or $164,837 increase to the City’s share of costs], 2020-514

10.5.2. Quarterly Status Report of Contracts Awarded [Financial Impact – None], 2020-495

10.6. Special Committee of the Whole - Community Development Report 159 #2020-11-19

10.6.1. Envisioning Our City: 2051 – The New OfficialPlan for the City of Brantford [Financial Impact – None], 2020-139

11. RESOLUTIONS Page 5 of 339

11.1. Resolution from Special In-Camera City Council Meeting held on November 24, 2020 regarding Brantford Energy Task Force Report #2020-11-12

11.2. Comments on Environmental Registry Posting Regarding Draft 161 Legislation to Transition Municipal Blue Box Programs to Full Extended Producer Responsibility [Financial Impact], 2020-534 A. THAT Report No. 2020 – 534, “Comments on Environmental Registry Posting Regarding Draft Legislation to Transition Municipal Blue Box Programs to Full Extended Producer Responsibility”, BE RECEIVED; and B. THAT the comments under Section 8.2 and Appendix “A” of this report BE SUBMITTED in response to the draft legislation as posted by the Ministry of Environment, Conservation and Parks (MECP) on the Environmental Registry posting #019-2579; and C. THAT the City explore the option of providing blue box collection services post transition on behalf of and under contract to producers, subject to negotiation of mutually agreeable terms; and D. THAT the General Manager of Public Works or designate BE PROVIDED with delegated authority if entering into negotiations regarding the options of the City operating blue box collection services on behalf of producers; and E. THAT a copy of this resolution BE FORWARDED to the Ministry of Environment, Conservation and Parks (MECP), Association of Municipalities Ontario (AMO) and the Municipal Waste Association (MWA); and F. THAT Report No. 2020-534 BE PROVIDED to the Environmental and Sustainability Policy Advisory Committee (ESPAC).

11.3. Environmental Registry Posting Regarding Amendments to the Food 218 and Organic Waste Policy Statement and Update Regarding Proposed City Residential Organics Diversion Program [Financial Impact - none], 2020-533 A. THAT Report No. 2020 – 553, “Environmental Registry Posting Regarding Amendments to the Food and Organic Waste Policy Statement and Update Regarding Proposed City Residential Organics Diversion Program”, BE RECEIVED; and B. THAT the Province BE ADVISED The City of Brantford is supportive of the overall goals and objectives of Food and Organic Waste Policy Statement (Environmental Registry posting - # 019-2498) as they should improve and/or enhance the diversion of organic materials within the province; and Page 6 of 339 C. THAT the comments listed under Section 8.1 of this report BE SUBMITTED in response to the Environmental Registry posting #019-2498; and D. THAT a copy of this resolution BE FORWARDED to the Minister of the Environment, Conservation and Parks (MECP), MPP – Brant, Association of Municipalities Ontario (AMO) and the Municipal Waste Association (MWA); E. THAT Report No. 2020-553 BE PROVIDED to the Environmental and Sustainability Policy Advisory Committee (ESPAC).

11.4. Release of Prolific Offenders – Concern for Community Safety - 275 Councillor Martin

Motion to Waive the Rules:

THAT Sections 15.11.5 and 15.3.11 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce a Resolution without prior Notice of Motion and without first being considered by a Committee of the Whole or Standing Committee:

WHEREAS, at its meeting held on November 10, 2020, the Brantford Police Services Board received a presentation from staff as to what may be contributing to the public complaints of a spike in property thefts; and

WHEREAS late in 2019 the Government of Canada implemented Bill 75, which amended the Criminal Code (Canada) by liberalizing the rules for granting bail and in particular giving the courts more latitude in respect to releasing individuals charged with administration of justice offences, such as failing to appear in court or failing to comply with bail conditions; and

WHEREAS the judicial system and correctional system are currently operating under COVID-19 pandemic restrictions that allow for accused to be issued a Form of Release (Form 9, 10 or 11) when an individual is charged with an offence without having to serve time in custody, which permits the immediate release of the accused due to concerns with reducing the spread of COVID-19 in the correctional system; and

WHEREAS, due to the handling of accused in this manner, many of those accused have become repeat or prolific offenders in the City of Brantford as confirmed by the attached “Prolific Offenders on Multiple Forms of Release” report, causing concern to members of the Brantford Police Services Board, members of the Brantford Police Service, Brantford City Council and the community at large as the attached Brantford Police Services Monthly Statistical Report shows crimes such Page 7 of 339 as Break and Enter Business, Theft from Motor Vehicle and Mischief have increased by as much as 70% in the six months of 2020 compared to the first six months of 2019; and

WHEREAS implementing appropriate measures during a pandemic to ensure the safety of accused and convicted persons within the correctional system is important and should be addressed by the Ministry of the Solicitor General; and

WHEREAS the correctional system in Ontario has not had any publicly reported major outbreaks of COVID-19, which was of concern when the pandemic started in March 2020 and led to the current practice of generally releasing accused persons prior to a hearing; and

WHEREAS the incident of repeat offences is increasing in our community and the need for a resolution to these concerns is imperative to ensuring the safety of our citizens;

NOW THEREFORE BE IT RESOLVED THAT the Council for The Corporation of the City of Brantford RESPECTFULLY REQUESTS:

A. THAT the Solicitor General UNDERTAKE A REVIEW of any policy, directive, guideline or operational change regarding the current practice of releasing accused without holding during the COVID-19 pandemic, with a view to ensuring not only the safety of the correctional system, but also the safety of communities in Ontario who are impacted by repeat offenders who are released pending a hearing;

B. THAT the Attorney General for Ontario UNDERTAKE A REVIEW of any policy, directive, guideline or practice by which the judiciary, including justices of the peace, release accused without holding pending a hearing, despite the accused being charged with multiple offences or repeat offences, with a view to ensuring the safety of communities in Ontario who are impacted by repeat offenders; and

C. THAT the Minister of Justice and Attorney General of Canada UNDERTAKE A REVIEW of the amendments to the Criminal Code (Canada), among other Acts, implemented by Bill 75, which modernized and streamlined the bail regime, to determine whether those amendments do in fact ensure public safety and confidence in the criminal justice system, as promised, or whether additional amendments may be required in order to create a more robust process for those persons accused of multiple or repeat offences; and Page 8 of 339 D. THAT the City Clerk BE DIRECTED to provide a copy of this resolution to the Solicitor General for Ontario, the Honourable Sylvia Jones; the Attorney General for Ontario, the Honourable Doug Downey; the Minister of Justice and Attorney General for Canada, the Honourable David Lametti; the Member of Provincial Parliament for Brantford/Brant, Mr. Will Bouma; as well as the Large Urban Mayor’s Caucus of Ontario and the Association of Municipalities of Ontario with an invitation for other municipalities across Ontario to join the City of Brantford in this appeal to the Solicitor General and the Attorney General for safer communities during the COVID-19 pandemic.

11.5. CAO COVID-19 Emergency Update 11.24.20, 2020-546 284 A. THAT Report 2020-546 CAO COVID-19 Emergency Update 11.24.20 BE RECEIVED; and B. THAT item 10.2 of the City Council meeting held on April 28, 2020, entitled “Temporary Use By-law to Permit the Use of Recreational Vehicles in the City of Brantford” BE AMENDED by: i. Amending Clause A by striking the words “until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserting the words “for a period of time to be recommended by Planning staff”; and ii. Amending Clause B by deleting B.ii; and C. THAT item 7.1 of the Special City Council meeting held on June 16, 2020, entitled Report – Patio Brantford – Temporary Policies for Private and Public Outdoor Patios during the COVID-19 Pandemic (2020-286) BE AMENDED by: i. Changing the expiration date set out in Clause B from January 1, 2021 to January 1, 2022; ii. Amending Clause C by deleting the words “until the Declaration of Emergency by the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserting the words “for a period of time to be recommended by Planning staff”; iii. Changing the expiration date set out in Clause D.ii. from January 1, 2021 to January 1, 2022; iv. Amending Clause H to include the words “and 2021” after the word “2020”; and v. Changing the last phrase set out in Clause I.iii. to read “or until the expiry date of January 1, 2022 signifying the end of the 2021 patio season”; and Page 9 of 339 D. THAT Planning Policy- 004 Patio Brantford – On-Street Patio Emergency Pandemic Recovery Policy BE AMENDED to extend the patio season from January 1, 2021 to January 1, 2022 or until such time as a Temporary Use By-law addressing Section 6.18 of Zoning By-law 160-90 respecting the parking requirements associated with the establishment or expansion of private outdoor patios has been considered by Council; and E. THAT the Clerk BE DIRECTED to place a By-law to repeal By- law 106-2020, being a by-law to require the wearing of face coverings in prescribed, enclosed public places in response to the COVID-19 pandemic, before City Council for consideration.

12. NOTICES OF MOTION

12.1. Brant Family and Children's Services - Councillor Carpenter

WHEREAS Brant Family and Children’s Services support the health and well-being of families and children in Brantford and the County of Brant; and

WHEREAS the Brant Family and Children’s Services and the City of Brantford have enjoyed a long-standing partnership in support of local families, including previous City representation on the Brant Family and Children’s Services Board of Directors; and

WHEREAS Brant Family and Children’s does not currently have a Board of Directors, which has limited the capacity of this agency to customize solutions that respond to the unique social and economic needs within Brantford and the County of Brant; and

WHEREAS planning is underway to merge the Brantford Family and Children’s Services with the Children’s Aid Society of Haldimand & Norfolk; and

WHEREAS this proposed merger may negatively impact local service levels, responsivity and community partnerships; and

WHEREAS any degradation of the services currently provided by the Brant Family and Children’s Services will negatively affect the outcomes for local families and children.

NOW THEREFORE BE IT RESOLVED that staff BE DIRECTED to issue a letter to The Ministry of Children Community and Social Services (MCCSS); Brant Family and Children’s Services and Member of Provincial Parliament for Brantford-Brant that includes the following:

A. A request that Brant Family and Children’s Services postpone the proposed merger until it has completed a comprehensive Page 10 of 339 community and stakeholder consultation to determine potential impacts on local children and families in Brantford and the County of Brant.

12.2. Speeding Drivers - Slow Down Signs - Councillor Utley

WHEREAS speeding drivers are disobeying posted speed limits throughout our city; and

WHEREAS citizens are becoming increasingly concerned about the safety of their children and seniors who sometimes require more time to cross the road; and

WHEREAS resources are limited to Police traffic violations; and

WHEREAS speed radar units that display vehicle speed sometimes have the opposite effect as some drivers try to beat their previous speed; and

WHEREAS solutions to reduce speeding are often expensive and limited in their effectiveness; and

WHEREAS other communities and individuals are using low cost initiatives to provide neighbourhoods with lawn signs asking drivers to slow down; and

WHEREAS Slow Down lawn signs must be installed on private property and be in compliance with the City’s Outdoor Sign By-law, Chapter 478 of the City of Brantford Municipal Code;

NOW THEREFORE BE IT RESOLVED:

A. THAT Staff BE DIRECTED to research “Slow Down” sign designs, wording, manufacturing, delivery turnaround, and costs for 500 lawn signs that can be distributed to citizens in their neighbourhoods through Neighbourhood Associations; and

B. THAT Staff BE DIRECTED to report back to Council on “Slow Down” signs and funding source in Q1 2021.

12.3. Power of Attorney Resources and Information for Seniors - Councillor Carpenter

WHEREAS seniors are the fastest growing age group in Ontario; and by 2041, it is projected that in the City of Brantford and County of Brant, 25 – 30% of residents will be age 65 and older; and

WHEREAS older adults can be more vulnerable to the misuse of power, Page 11 of 339 fraud, and financial abuse, particularly if the individual is experiencing symptoms of Alzheimer’s, dementia or other cognitive challenges; and

WHEREAS Elder Abuse Awareness and Prevention was identified as a 2021-2022 Council Priority; and

WHEREAS the Elder Abuse Awareness and Prevention Strategy is a key component of the City of Brantford Healthy Aging Plan; and

WHEREAS a Power of Attorney is a legal document in which an individual gives care and control of their personal and financial affairs to a trusted person; and

WHEREAS a Power of Attorney can be an important tool in preventing elder abuse, provided it is used ethically and in the best interest of the person needing support; and

WHEREAS the uses, rights and responsibilities of a Power of Attorney may not be well understood by the general public; and

WHEREAS greater public understanding of Power of Attorney may serve to better protect older adults in Brantford from elder abuse;

NOW THEREFORE BE IT RESOLVED:

A. THAT Staff consult with community partners including the Grand River Council on Aging, the Elder Abuse Awareness Committee, Elder Abuse Ontario, the Community Legal Clinic, and the Seniors’ Resource Centre, and provide a report to Council by March 31 2021 detailing the following: i. A project plan to deliver workshops, webinars or other methods to provide information to the public regarding the use of Power of Attorney, with all required costs and resources;

ii. A communications plan to support public awareness of these information sessions, with all required costs and resources;

iii. The feasibility of a locally developed Power of Attorney database, including consideration of privacy, legality, and required resources;

iv. Opportunities for Brantford City Council to advocate to other levels of government for stronger protections for older adults who may be vulnerable to all forms of elder abuse. Page 12 of 339

13. BY-LAWS 337

14. ADJOURNMENT Page 13 of 339

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date November 24, 2020 Report No. 2020-555

To Mayor and Members of City Council

From Tanya Daniels City Clerk/Director of Clerks’ Services

1.0 Type of Report Consent Item [x] Item For Consideration [ ]

2.0 Topic Clerk’s Report on Communication for November, 2020

3.0 Recommendation

THAT the Clerk’s Report on Communication for November 2020 BE RECEIVED. 4.0 Purpose and Overview

To receive as part of the Corporate Record, the following communications directed to the City Clerk:

4.1 Association of Municipalities of Ontario (AMO)

4.1.1 AMO Policy Update – Ontario Proposes New Blue Box Regulations, Modified Stage 2 Restrictions Expanded to York Region and Halloween Guidelines – Received October 19, 2020

4.1.2 AMO Policy Update – COVID-19 Liability Protection, Municipal Elections Act; An Ontario Digital Identity; Public Health Orders; and Childcare – Received October 21, 2020 Page 14 of 339 Report No. 2020-555 Page 2 November 24, 2020 4.1.3 AMO Watchfile – October 22, 2020

4.1.4 AMO Policy Update – New Legislation Expedites Provincial Infrastructure, Reduces Red Tape, and Allows Off-Peak Deliveries – Received October 23, 2020

4.1.5 AMO Policy Update – 2020 Provincial Budget Date Announced – Received October 26, 2020

4.1.6 AMO Policy Update – COVID-19 Resiliency Stream Launch and New Funding to Fight Human Trafficking – Received October 28, 2020

4.1.7 AMO WatchFile – Received October 29, 2020

4.1.8 AMO Policy Update – 2021 OMPF Allocations and LTC Home Community Paramedicine Program – Received October 30, 2020

4.1.9 AMO Policy Update – Standards of Care in Long-Term Care Homes – Received November 2, 2020

4.1.10 AMO Policy Update – COVID-19 Response Framework and AMO’s Bill 218 Submission – Received November 3, 2020

4.1.11 AMO Policy Update – Additional Funding for Broadband – Received November 4, 2020

4.1.12 AMO Watchfile – November 5, 2020

4.1.13 AMO Policy Update – 2020 Provincial Budget – Received November 5, 2020

4.1.14 AMO is pleased to support the City of Brampton on their first-ever Virtual Economic Empowerment and Anti-Black Racism Conference – Received November 6, 2020

4.1.15 AMO Policy Update - $1.75 Billion Announced for Broadband Across Canada – Received November 9, 2020

4.1.16 AMO Watchfile – Received November 12, 2020

4.1.17 AMO Policy Update – COVID-19 Framework Update – Received November 13, 2020 Page 15 of 339 Report No. 2020-555 Page 3 November 24, 2020 4.2 Federation of Canadian Municipalities (FCM)

4.2.1 First Nation – Municipal Updates – Received October 19, 2020

4.2.2 FCM VOICE – Received October 19, 2020

4.2.3 FCM CONNECT – Received October 20, 2020

4.2.4 FCM VOICE – Received October 26, 2020

4.2.5 FCM CONNECT – Received October 27, 2020

4.2.6 FCM VOICE – Received November 2, 2020

4.2.7 FCM CONNECT – Received November 3, 2020

4.2.8 First Nation-Municipal Updates – Received November 9, 2020

4.2.9 FCM VOICE – Received November 9, 2020

4.2.10 FCM CONNECT – Received November 10, 2020

4.3 Grand River Conservation Authority (GRCA)

4.3.1 Summary of General Membership Meeting of October 23, 2020

4.4 Local Planning Appeal Tribunal

4.4.1 Memorandum of Oral Decision and Order of the Tribunal re: Arbor Developments Inc. v. Brantford (City) – Received October 21, 2020

4.5 Resolutions

4.5.1 Downtown Brantford Business Improvement Area – Assistance from Council – Received October 20, 2020

4.5.2 Northumberland County re: Governing Body for Cannabis – Received October 21, 2020

4.5.3 Northumberland County re: Aggregate Resource Property Valuation – Received October 21, 2020 Page 16 of 339 Report No. 2020-555 Page 4 November 24, 2020 4.5.4 Northumberland County re: Unauthorized Car Rally – Received October 21, 2020

4.5.5 Northumberland County re: Municipal Election Act – Received October 21, 2020

4.5.6 Township of South-West Oxford re: Assessing Aggregate Resource Properties – Received October 22, 2020

4.5.7 Clarence-Rockland re: Cannabis Retail Stores – Received October 23, 2020

4.5.8 Town of Lincoln re: Support Resolution from the Municipality of Tweed, Cannabis Production Facilities, The Cannabis Act and Health Canada Guidelines – Received October 27, 2020

4.5.9 The Corporation of the Township of Huron-Kinloss re: Schedule 11 of Bill 108 – Received October 28, 2020

4.5.10 The Corporation of the Township of Huron-Kinloss re: Municipal Elections – Received October 28, 2020

4.5.11 Norfolk County re: Illicit Cannabis – Received October 30, 2020

4.5.12 City of Belleville re: Accessibility for Ontarians with Disabilities Act – Web-site Support New Business – Received November 3, 2020

4.5.13 City of Hamilton re: Amending the AGCO Licensing and Application Process for Cannabis Retail Stores to Consider Radial Separation from Other Cannabis Locations – Received November 6, 2020

4.5.14 City of Belleville re: Bill 128 – Proposing Changes to the Municipal Elections Act – Extension of Nomination Period – Received November 10, 2020

4.5.15 Township of East Garafraxa re: Resolution of Support – Assessment Methodologies for Aggregate Resource Properties

Page 17 of 339 Report No. 2020-555 Page 5 November 24, 2020 4.6 General Correspondence

4.6.1 Memo from Brian Hutchings, Chief Administrative Officer re: Update on the timelines for the Operational Service and Parks Services Department Review – Received October 21, 2020

4.6.2 Association of Ontario Land Surveyors re: Distribution of Plans of Survey – Received October 19, 2020

4.6.3 Association of Ontario Land Surveyors re: Role of Surveyors in Municipal Work – Received October 19, 2020

4.7 Agendas/Minutes

4.7.1 County of Brant Paramedic Services Committee Minutes – Received October 27, 2020

Tanya Daniels City Clerk/Director of Clerks’ Services

Attachments (if applicable)

None

Copy to:

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x ] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x ] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x ] no Page 18 of 339 1

CITY COUNCIL MINUTES

October 27, 2020 6:00 p.m. Video Conference – Council Chambers Brantford City Hall, 100 Wellington Square

1. NATIONAL ANTHEM The National Anthem was played. 2. INVOCATION Mayor Davis read the invocation. 3. ROLL CALL Present: Mayor Davis Councillor Weaver Councillor Vanderstelt Councillor Utley Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor Van Tilborg Councillor Wall

4. DECLARATIONS OF CONFLICTS OF INTEREST 4.1 Councillor McCreary - Zoning By-law Amendment PZ-09-19 - 908 and 914 Colborne Street (Colborne Commons Inc.) [Financial Impact - None], 2020-67

Page 19 of 339 2

The neighbour to the property is a personal friend.

Councillor McCreary did not participate in debate or voting to the associated item. 5. SEPARATION OF ITEMS IN COMMITTEE REPORTS FOR DISCUSSION PURPOSES Moved by Councillor Martin Seconded by Councillor McCreary THAT all Items in the Committee Reports (Items 11.1 to 11.6) not separated for discussion purposes BE APPROVED. Recorded Vote on all Items Not Separated: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

The following Items subject to the vote were approved unanimously on a recorded vote: 11.1 Committee of the Whole – Operations and Administration #2020-10-06 11.1.1 2020 Master Servicing Plan Update (MSP) – Final [Financial Impact – None], 2020-408

1. THAT Report 2020-408 titled, 2020 Master Servicing Plan Update, BE RECEIVED; and 2. THAT staff BE DIRECTED to issue notice of completion and initiate the 45 day public review period no later than Q4 2020 pending pandemic provisions; and

3. THAT Council APPROVE the strategies identified in the 2020 Master Servicing Plan documents for Water, Wastewater and Stormwater Services as outlined in the Executive Summary attached as Appendix A and as issued for public review in Q4 2020; and 4. THAT the Master Servicing Plan Update BE REVIEWED in conjunction with the Transportation Master Plan within five years and Official Plan Review within ten years; and

Page 20 of 339 3

5. THAT the General Manager, Public Works BE DIRECTED to implement the recommendations from the 2020 Master Servicing Plan Update into the Ten Year Capital forecast and the policies into the City’s Official Plan, subject to fulfilling the requirements of the Master Plan process; and 6. THAT staff BE DIRECTED to report back to Council with any comments received or actions required during the 45 day public review process; and 7. THAT a copy of the resolution for the Master Servicing Plan Update BE FORWARDED to the County of Brant. 11.1.2 2020 Transportation Master Plan Update - Final [Financial Impact $0], 2020-427

A. THAT Report 2020-427, Transportation Master Plan Update, BE RECEIVED; and B. THAT staff BE DIRECTED to issue notice of completion and initiate the 45 day public review period no later than Q4 2020 pending pandemic provisions; and C. THAT Council APPROVE the recommendations identified in the 2020 Transportation Master Plan Update as documented in the Executive Summary attached in Appendix A and as issued for public review in Q4 2020: and D. THAT the General Manager, Public Works BE DIRECTED to implement the recommendations from the 2020 Transportation Master Plan Update into the Ten Year Capital Forecast and the policies into the City’s Official Plan, subject to fulfilling requirements of the Master Plan process; and E. THAT the Transportation Master Plan Update BE REVIEWED in conjunction with the Master Servicing Plan within five years and Official Plan Review within ten years; and F. THAT staff BE DIRECTED to report back to Council with any comments received or actions required during the public review process; and G. THAT a copy of the resolution for the Transportation Master Plan Update BE FORWARDED to the County of Brant.

11.1.3 Brantford Transit – Continuation of Clean Diesel Bus Replacement Until 2022[Financial Impact - $0], 2020-420

A. THAT Report No 2020-420 titled, “Brantford Transit - Continuation of Clean Diesel Bus Replacement Until 2022” BE RECEIVED.

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B. THAT Staff BE DIRECTED to provide annual/as needed updates regarding Brantford Transit Bus replacements.

11.1.4 Vision Zero Road Safety Committee Report regarding Traffic Calming Policy Amendment

A. THAT the report regarding the Traffic Calming Policy – Amendment BE RECEIVED; and B. THAT the necessary By-law to amend By-law 70-2010 to adopt the amended Public Works 008 – Traffic Calming Policy BE PRESENTED to City Council for adoption. 11.1.5 Healthy Aging: City of Brantford Age-Friendly Plan – Annual Report [Financial Impact: NONE], 2020-383

THAT Report 2020-383 Healthy Aging: City of Brantford Age-Friendly Plan – Annual Report BE RECEIVED.

11.1.6 Brant Avenue

WHEREAS no left turn signs have been installed on Brant Avenue to prevent drivers from turning left onto Palmerston Avenue and Ada Avenue; and

WHEREAS drivers continue to illegally turn left on to Palmerston Avenue and Ada Avenue from Brant Avenue and proceed to drive at an accelerated speed to get to St. Paul Avenue; and WHEREAS drivers who disobey the posted no left turn signs, do so to avoid the intersection at Brant Avenue and St. Paul Avenue; and WHEREAS these same drivers use Palmerston Avenue to avoid the Brant Avenue and St. Paul Avenue intersection by speeding towards Brant Avenue; and WHEREAS residents on both Palmerston Avenue and Ada Avenue are concerned about the safety of themselves, family members and others; NOW THERFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to review options for the installation of a barrier on Brant Avenue that physically prevents left turns from northbound Brant Avenue onto Palmerston Avenue and onto Ada Avenue; and

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B. THAT staff BE DIRECTED to remove the right turn angular access from eastbound Palmerston Avenue to southbound Brant Avenue; and C. THAT staff BE DIRECTED to notify residents and business owners on Palmerston Avenue, Ada Avenue, Brant Avenue (Bedford Street to St. James Street) and St. Paul Avenue (Palmerston Avenue to Brant Avenue) in writing regarding the proposed intersection changes and ask for their comments and concerns; and D. THAT staff BE DIRECTED to arrange a public meeting with area residents and business owners once social distancing restrictions are lifted; and

E. THAT staff BE DIRECTED to report back to Council regarding the preferred intersection design options and recommended funding source. 11.1.7 Pedestrian and Apotex Pharmachem Inc. Staff Crossing at 34 Spalding Drive

WHEREAS Apotex Pharmachem Inc. has been in business in Brantford since 1996 when the business and facility were purchased at 34 Spalding Drive and provided parking for employees on lands across the street from the main building; and

WHEREAS Apotex Pharmachem Inc. has upwards of 330 employees that cross Spalding Drive to access staff parking at any given time during the various shifts (morning, afternoon and night); and

WHEREAS there have been several documented near misses of staff by vehicles not properly stopping to allow pedestrians to cross at this location due to the incorrect signage currently in place; and

WHEREAS a work order to install “Pedestrian Ahead” warning signs has been issued and will be installed at the correct distance from the pedestrian crossing as an interim solution; and

WHEREAS Apotex Pharmachem Inc. reached out to the City to share the concerns of their staff and the opportunity to partner to find a solution to improve health and safety of pedestrians and enhance the safety of the crossing;

NOW THEREFORE BE IT RESOLVED:

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A. THAT staff BE DIRECTED to consult with Apotex Pharmachem Inc. in order to explore a partnership opportunity to enhance pedestrian crossing movement at this location including an option to install a Pedestrian Crossover (PXO); and

B. THAT staff BE DIRECTED to report back in Q4 2020 with the preferred option for safe pedestrian crossing at this location, associated costs, and information on a potential partnership with Apotex Pharmachem Inc.

11.1.8 Parkside Drive - Parking Control

WHEREAS new houses will soon be under construction at the south end of Parkside Drive; and WHEREAS on-street parking is currently allowed on both sides of the street where the houses will be constructed; and WHEREAS the street is approximately 9 metres wide; and WHEREAS on-street parking demand will increase once the houses are occupied; and WHEREAS a resident has raised concern that the anticipated increase in vehicles parking on-street on Parkside Drive will make it difficult for opposing vehicles to pass and may also affect emergency response; and WHEREAS staff confirmed on-street parking on both sides of on Parkside Drive would negatively impact emergency response, two-way traffic, street maintenance, and driveway access due to the narrow width; NOW THEREFORE BE IT RESOLVED: A. THAT on-street parking be restricted on the west side of Parkside Drive from Dufferin Avenue to Burwell Street; and B. THAT any necessary by-laws BE PRESENTED to City Council for adoption.

11.1.9 Closure of Pedestrian Steps from West St to Usher St

WHEREAS residents on Usher St have complained for years about illegal activities on the pedestrian steps and unwanted impact on and around homes which include theft, loitering, littering and public urination; and WHEREAS the steps are constantly littered with debris and syringes which could result in health risks for adults and minors; and

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WHEREAS Police Services are often called by residents regarding illegal activities taking place on the steps; and WHEREAS better illumination of the steps has been installed with no significant reduction in illegal activities; and WHEREAS a permanent solution needs to be implemented at the possible date to close the steps; NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to send letters to residents of Usher Street (east limit of Usher Street to the intersection of Rushton Avenue and Usher Street) for purpose of receiving their feedback with respect to the loss of accessibility to West Street from closing the stairs located at the east end of Usher Street; and B. THAT staff BE DIRECTED to consult with CN and Brantford Police Services for their input and data on reported activities regarding the stairs located on both the east and west sides of West Street north of the CN Bridge no later than Q4 2020; and C. THAT staff BE DIRECTED to research the stairs located at the east end of Usher Street for any history of incidents that resulted in closure of the stairs and complaints received regarding inaccessibility over the past 12 months and REPORT BACK to Council regarding with this information and the results of the public feedback Q1 2021. 11.1.10 Park Avenue East of Murray Street – One-way Traffic

WHEREAS on-street parking is in high demand on Park Avenue between Murray Street and Brock Street; and WHEREAS Park Avenue is only seven metres wide; and WHEREAS opposing vehicles cannot pass without one having to pull over, which is difficult with many vehicles parked on-street; and

WHEREAS residents of Park Avenue have expressed concern for safety on their street; NOW THEREFORE BE IT RESOLVED: A. THAT Staff BE DIRECTED to send letters to residents of Park Avenue (east of Murray Street) and Park Avenue East (Drummond Street to Rawdon Street) for the purpose of receiving their feedback with respect

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to changing Park Avenue to one-way traffic westbound between Murray Street and Brock Street; B. THAT Staff BE DIRECTED to report back to Council on the results of the public feedback. 11.2 Social Services Report #2020-10-07 11.2.1 2019 Annual Progress Report of the Provincially Legislated Brantford – Brant Ten Year Housing Stability Plan 2014-2024. [Financial Impact – None], 2020-316 THAT the 2019 Annual Progress Report HHS2018-027 of the provincially legislated Brantford - Brant Ten Year Housing Stability Plan (BBHSP) 2014-2024 BE RECEIVED. 11.2.2 Live Well Supportive Housing Program Update [Financial Impact: None], 2020-418 THAT Report 2020-418, Live Well Supportive Housing Program Update BE RECEIVED. 11.3 Committee of the Whole – Community Development Report #2020-10-13 11.3.2 Development Building Process Review Update [Financial Impact: None], 2020-364

A. THAT Report 2020-364 Development Building Process Review update BE RECEIVED; and

B. THAT the necessary resources (Project Management Professional and Intermediate Planner, for up to 18 months) to carry out the implementation plan outlined in the KPMG Development Building Process Review final report BE REFERRED to the 2021 Estimates Budget Process as an unmet need; and

C. THAT the procurement of an electronic plan review system BE REFERRED to the 2021 Estimates Budget Process as part of the 10-year Capital Plan.

11.3.3 Brantford Heritage Committee Report regarding Priorities for 2021

A. THAT the Brantford Heritage Committee 2021 Priorities BE RECEIVED for information purposes; and

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B. THAT the estimated financial resources identified for the Brantford Heritage Committee Priorities BE REFERRED to the Estimates Committee for consideration during the 2021 budget process.

11.3.4 Part Lot Control Relief Application PLC-02-20 (Blocks 150-154, Plan 2M- 1951, 1-57 Cooke Avenue - odd numbers only) [Financial Impact – None], 2020-393 A. THAT Part Lot Control Relief Application PLC-02-20 submitted by Armstrong Planning on behalf of Empire Communities Ltd., applying to Blocks 150-154 on Plan 2M-1951, (1-57 Cooke Avenue - odd numbers only) to create 29 lots and 19 associated access easements, BE APPROVED; and

B. THAT the implementing Part Lot Control By-law expires after a period of three years, at which time Part Lot Control will be reinstated on the subject lands for reasons outlined in Report 2019-393.

11.3.5 CAO COVID-19 Emergency Update 10.13.20 [Financial Impact: None], 2020-447 THAT Report 2020-447 CAO COVID-19 Emergency Update 10.13.20 BE RECEIVED. 11.4 Finance Committee Report #2020-10-14 11.4.1 2021 City Budget - Public Engagement Campaign [Financial Implications - None], 2020-464 THAT the staff recommendations outlined in Report No. 2020-464 “2021 City Budget – Public Engagement Campaign” BE APPROVED and funded from the approved Corporate Asset Management Plan Community Consultation Campaign capital project (CE2001) with the purpose of engaging the community in the 2021 Budget Estimates Process as follows:

i. Implementation of a new online engagement platform to offer additional virtual opportunities for the public to be involved in the 2021 budget process, including a budget simulator module where residents can build their own City budget ii. Distribution of Media Releases, advisories and coordinated interviews to promote each stage of the City Budget process iii. A paid media campaign including print and digital media platforms

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11.4.2 Amend Fees and Charges By-law 210-2019 – Early Approval of 2021 Fees [Financial Impact – Estimated $1.16 Million Increased Revenue], 2020-450 A. THAT Report 2020-450 regarding Amendments to Fees and Charges By- law 210-2019 for early approval of 2021 fees BE RECEIVED; and

B. THAT amendments to Fees and Charges By-law 210-2019 to provide early approval of certain 2021 Fees as referenced in Report 2020-450 BE APPROVED; and

C. THAT a By-law to amend Fees and Charges By-law 210-2019 in order to provide early approval of certain 2021 Fees BE PRESENTED to City Council for adoption at the regular Council Meeting on October 27, 2020; and

D. THAT a project to undertake a comprehensive User Fee Review in 2021 BE REFERRED to the 2021 Estimates process.

11.4.3 Request for Phase 2 Funding Under the Safe Restart Agreement Municipal Operating Funding Stream [Financial Impact – unknown], 2020-452

A. THAT Report 2020-452 regarding the request for Phase 2 funding under the Safe Restart Agreement Municipal Operating Funding Stream BE RECEIVED; and

B. THAT Staff BE DIRECTED to complete all documentation necessary to make an application for Phase 2 funding; and

C. THAT City Council APPROVE the submission of an application to seek additional funding under Phase 2 of the Municipal Operating Funding Stream.

11.4.4 Update on Capital Projects [Financial Impact - $111,976 returned to reserves], 2020-430

A. THAT report CS2020-430 regarding an update on capital projects BE RECEIVED; and

B. THAT the funding in the amount of $734,751 from the list of eleven projects identified in Appendix A that have already been closed BE REALLOCATED in accordance with Finance Policy #3 from the operating budget to their original funding source; and

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C. THAT the list below of completed capital projects which were approved to be funded by debenture, BE FUNDED as follows: i. PD1707 – Police Parking Lot in the amount of $310,306.36 BE FUNDED from the Capital Levy Reserve RF0573, ii. LF1710 – Partial Perimeter Security Fencing in the amount of $158,617.95 BE FUNDED from the Landfill Reserve RF0524, iii. PK1721 – Earl Haig Facility Improvements in the amount of $213,850.34 BE FUNDED from the Capital Funding Envelope Reserve RF0556; and

D. THAT funding for project CL1701 – Animal Control Building previously approved in the amount of $225,000 to be funded from the Industrial Development Reserve RF0535 now BE FUNDED from the Capital Funding Envelope Reserve RF0556; and

E. THAT $60,000 from Capital Project ST1905 – Basement Flooding Prevention Grant Program BE RETURNED to the Capital Funding Envelope Reserve (RF0556) and the project BE CLOSED; and

F. THAT Capital Project PD1601 – Police Facility Renovation BE CLOSED.

11.4.6 Quarterly Reserve and Reserve Fund Update [Financial Impact – none], 2020-429 THAT Report No. 2020-429 Quarterly Reserve and Reserve Fund Update, BE RECEIVED.

6. STATUTORY PUBLIC MEETINGS 6.1 Application for Cancellation, Reduction and Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001; or the Increase of Taxes under Section 359. [Financial Impact - $177,106.56], 2020-456 Pat Telfer provided opening remarks.

Moved by Councillor Antoski Seconded by Councillor Carpenter Recommendation THAT the tax adjustments in the amount of $278,798.45 as detailed in Report 2020-456, under Sections 357, 358, and 359 of the Municipal Act, 2001, BE APPROVED. Recorded Vote on all Items 6.1:

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YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Before commencing the remainder of the meeting items and in keeping with Council's desire to have the presentations at the beginning of the meeting, Council then moved to item 12.1.

12.1 Code of Conduct Investigations – Integrity Commissioner Reports [Financial Impact: None], 2020-481 Mr. Huberman, the City's Integrity Commissioner, attended Council to provide statements regarding the three submitted investigation reports as contained within report 2020-481. All investigations were commenced in June of 2020 and all delivered to City Clerk in September of 2020. Mr. Huberman provided an overview of the reports and the decisions rendered within the reports. Mr. Huberman answered questions of Council members.

Moved by Councillor Weaver Seconded by Councillor Vanderstelt THAT report 2020-481 entitled Code of Conduct Investigations – Integrity Commissioner Reports BE RECEIVED. Recorded Vote on Item 12.1: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

7. PROCLAMATIONS

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Moved by Councillor Sless Seconded by Councillor Utley THAT the following Proclamations BE APPROVED: 7.1 Random Act of Kindness Day - November 6, 2020 7.2 Respiratory Therapy Week - October 25 – 31, 2020 Recorded Vote on all Proclamations: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (11 to 0)

The following Proclamations were read: 7.1 Random Act of Kindness Day - November 6, 2020 WHEREAS Brant Community Foundation, a charity serving Brantford, Brant County, Six Nations of the Grand River and Mississaugas of the Credit First Nation, builds community vitality and; WHEREAS November 6th, 2020 has been earmarked by the Brant Community Foundation as a day to recognize kindness and humanity in our communities and; WHEREAS Brant Community Foundation is committed to encouraging random acts of kindness as a way to touch the lives of another and make our world a better place; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford proclaim November 6th, 2020 to be Random Act of Kindness Day and encourages all citizens to embrace kindness and pay “acts of kindness” forward as a key to achieving a better community. 7.2 Respiratory Therapy Week - October 25 – 31 WHEREAS the Canadian Society of Respiratory Therapists (CSRT) celebrates Respiratory Therapy Week annually; and WHEREAS this year, more than ever, our communities are relying on respiratory therapists. As frontline workers, they have been tirelessly providing care to those infected by COVID-19. They have also played

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important roles behind the front lines: advising government, mobilizing supplies, designing pandemic ventilators to best function under the parameters of this new, highly contagious infection; and WHEREAS during Respiratory Therapy Week, respiratory therapists engage in advocacy, promotion and celebratory activities in our community; and WHEREAS, this celebration serves to educate the public about the varied roles and responsibilities of respiratory therapists and to raise awareness of the significant contributions they make across our healthcare system; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford proclaims October 25th to October 31st as Respiratory Therapy Week in the City of Brantford. 8. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting] None. 9. CLERK’S REPORT ON COMMUNICATIONS, 2020-500 Moved by Councillor Utley Seconded by Councillor Sless

THAT the Clerk's Report on Communications for October 2020 BE RECEIVED.

AMENDMENT Moved by Councillor Carpenter Seconded by Councillor Antoski THAT the recommendation BE AMENDED by adding the following clauses: B. THAT the Council of the Corporation of the City of Brantford SUPPORT the resolution of the Township of Blandford-Blenheim regarding unlicensed and unmonitored cannabis grow operations (Item 4.6.6 of Report 2020- 500); and C. THAT a letter of support BE SENT to the Council of Blandford-Blenheim, MP Phil McColeman and MPP Will Bouma, the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, the Brant County Health Unit and the Southwestern Public Health Unit. Recorded Vote on amendment to Item 9.1:

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YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Recorded Vote on Item 9.1, as amended: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (11 to 0)

10. MINUTES Moved by Councillor Utley Seconded by Councillor Sless THAT the following Minutes BE ADOPTED: 10.1 City Council – September 22, 2020 10.2 Special City Council – September 22, 2020 10.3 Special City Council – October 6, 2020 10.4 Special City Council – October 13, 2020 10.5 Special City Council - Private and Confidential – September 22, 2020 and; THAT the following Minutes BE RECEIVED: 10.6 John Noble Home Committee of Management – October 14, 2020 10.7 John Noble Home Committee of Management - Private and Confidential – October 14, 2020 Recorded Vote on all minutes: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

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CARRIED (11 to 0)

11. COMMITTEE REPORTS Moved by Councillor Van Tilborg Seconded by Councillor Wall

THAT all Items in the Committee Reports (Items 11.1 to 11.6) separated for discussion purposes BE APPROVED.

Council then considered and voted on each separated item.

11.3 Committee of the Whole - Community Development Report #2020-10- 13 11.3.1 Zoning By-law Amendment PZ-09-19 - 908 and 914 Colborne Street (Colborne Commons Inc.) [Financial Impact - None], 2020-67 Recommendation:

A. THAT Zoning By-law Amendment Application PZ-09-19 submitted by Colborne Commons Inc., to change the Zoning of the lands located at 908-914 Colborne Street from “General Commercial Zone (C8)” to “General Commercial – Exception 99 Zone (C8-99)” to permit the development of two 6-storey apartment buildings, BE APPROVED, subject to the application of a ‘Holding’ provision and in accordance with the applicable provisions as noted in Section 8.2 of Report 2020-67; and B. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until the following conditions have been satisfied: i. That the applicant has provided a signed Site Plan Agreement to the City, along with all necessary securities; ii. That the applicant has satisfied the requirements of the Corporation of the City of Brantford relating to the Transportation Impact Study (TIS); and

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iii. That all servicing issues, financial and otherwise, have been addressed to the satisfaction of the Corporation of the City of Brantford; and C. THAT Pursuant to 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notices of Decision: “Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Sections 7.2 and 8.2 of Report 2020-67.” Recorded Vote on Item 11.3.1: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Councillor McCreary declared a conflict on this item and did not participate in the discussion or vote on the matter.

11.4 Finance Committee Report #2020-10-14 11.4.5 Options to Mitigate Loss of Casino Revenues [Financial Impact – Estimate Shortfall = $2,341,923], 2020-458 A. THAT Report 2020-458 regarding options to mitigate the loss of casino revenues BE RECEIVED; and B. THAT should the City be unsuccessful in obtaining Phase 2 Municipal Operating Funding under the Safe Restart Agreement to offset reduced casino revenues, the following mitigation measures BE APPROVED to eliminate the impact of reduced casino revenues on the 2021 operating budget: i. Suspend the 2021 transfer to the Waterfront Master Plan Reserve ii. Suspend the 2021 transfer to the Public Art Reserve

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iii. Suspend the 2021 transfer to the Capital Funding Envelope Reserve iv. Transfer the current balance in the Cultural and Built Heritage Reserve v. Transfer the current balance in the Disaster Mitigation Reserve vi. Direct staff to provide an alternate partial funding source for the construction of an Animal Control Facility during the 2021 Estimate process

vii. Delay the 3rd year funding allocation for the Heritage Grant Program to 2022 viii. Suspend the 2021 City Community Grants Program; and C. THAT staff BE DIRECTED to apportion any savings generated from the actions approved in Recommendation B as needed to reduce forecasted deficits in any of the Casino funded reserves.

Councillor Antoski requested B v voted separately and Councillor McCreary requested iv voted separately. Recorded Vote on Item 11.4.5, Clause B iv: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor McCreary CARRIED (10 to 1)

Recorded Vote on Item 11.4.5, Clause B v:

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YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Antoski CARRIED (10 to 1)

Recorded Vote on Item 11.4.5, All remaining Clauses YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

11.5 City Accommodations Task Force Report - Centralized Office and Work from Home Model and Overall Accommodation and Yard Facility Plan Post COVID-19 [Financial Impact: $99,393 increase in 2020 with 10 Year Capital Savings of $21.57 Million] , 2020-461 Recommendation: A. THAT Staff Report 2020-349 – Overall Accommodation and Yard Facility Plan Post COVID-19 and new City Hall Update BE RECEIVED; and B. THAT Staff BE DIRECTED to make the implementation of a new Centralized Office and Work from Home Model and make the implementation of digital services a priority; and C. THAT Staff BE DIRECTED to amend the 10 year capital plan according to the revised proposed Overall Accommodation and Yard Facility Plan described herein; and D. THAT previously approved funds in the total amount of $4,943,143 BE REALLOCATED to the project budget (PM1604) for the new City Hall, 70 Dalhousie Street as follows and in accordance with Table 11: a. $3,294,866 from unused debenture and reserve funding previously allocated to PM1801 (Accommodations Strategy Phase 4) and PM2004 (102 Wellington Renovations); and

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b. $1,648,277 from IT1903 (Mobile Workforce), IT2003 (Security Platform),IT1802 (Virtual Desktop Infrastructure), IT2002 (Server & Storage Upgrade), IT1405 (Software Upgrades/Replacement), IT1503 (Software Upgrades/Replacement) IT1804 (Data Centre Re-Architect) and IT1902 Network Infrastructure Upgrade); and E. THAT a total increase in the amount of $99,393 to the redevelopment of 70 Dalhousie Street BE FUNDED from the Facilities Asset Management Reserve (RF0526); and F. THAT Capital Projects PM1801, PM2004, IT1903, IT2003, IT1802, IT2002, IT1405, IT1503, IT1804 and IT1902 BE CLOSED; and G. THAT the necessary by-law to redirect previously approved debenture financing to the new City Hall 70 Dalhousie project BE PRESENTED to Council for adoption; and H. THAT Staff BE DIRECTED to include in the estimates process, commencing with the 2022 budget, an unavoidable annual operating budget increase for the IT Department of $350,000 for ongoing costs associated with upgrades to technologies and security; and I. THAT Staff BE DIRECTED to further develop the following project details, implementation plans and Class D cost estimates, and report back to the Accommodation Task Force as soon as possible: i. Decentralized Service Model for the delivery of Health and Human Services; and ii. Alternative locations for the Provincial Offences Court Administration; and iii. Expansion and redevelopment of the existing Brantford Police Services Headquarters, including any necessary land acquisition. Recorded Vote on Item 11.5: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

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11.6 Economic Recovery Task Force Report - Economic Recovery Action Plan Update, 2020-436 Recommendation: F. THAT Staff Report 2020-380 regarding the Economic Recovery Action Plan Update BE RECEIVED; and G. THAT the Task Force REPORT BACK on the progress of the Economic Recovery Action Plan by December 2020. Recorded Vote on Item 11.6: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

12. RESOLUTIONS 12.1 Code of Conduct Investigations – Integrity Commissioner Reports [Financial Impact: None], 2020-481 Addressed earlier in meeting.

12.2 CAO COVID-19 Emergency Update 10.27.20 [Financial Impact: None], 2020-483 Moved by Councillor Sless Seconded by Councillor Utley A. THAT Report 2020-483 CAO COVID-19 Emergency Update 10.27.20 BE RECEIVED; and

B. THAT staff BE DIRECTED to maintain virtual Council operations until April 30 2021 and present an update report for Council’s consideration on meeting operations no later than March 2021; and

C. THAT an amending By-Law to update Municipal Code Chapter 15 – Procedure to address virtual operation language needs BE PRESENTED for Council’s consideration which includes language to address the following: i. Meeting location update wording improvements for virtual meetings;

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ii. Clarity to allow participation to be virtual where the meeting is offered in a virtual format; and iii. Delegations language update for allowance to attend virtually in the absence in of a declared emergency Recorded Vote on Item 12.2: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (11 to 0)

13. NOTICES OF MOTION 13.1 Accessible Parking Space – North Park Street - Councillor McCreary WHEREAS a request for an accessible parking space in front of 94 St. George Street was approved at the August 25, 2020 City Council meeting; and WHEREAS the location of the Accessible Parking Space is better suited on North Park Street beside 71 St. George Street;

NOW THEREFORE The Municipal Council of The Corporation of the City of Brantford HEREBY RESOLVES as follows: THAT the on-street parking space in front of 94 St. George Street designated as an accessible parking space BE REPEALED; and THAT an Accessible Parking Space BE BY-LAWED on North Park Street beside 71 St. George Street; and THAT staff BE DIRECTED to bring forth any necessary by-law amendments pertaining to this resolution for adoption. 14. BY-LAWS

Moved by Councillor Antoski Seconded by Councillor Carpenter THAT By-law 171-2020 through to and including By-law 186-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk:

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171-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Grand River Avenue – Schedule 26 – Accessible Zone) (Public Works Policy – 021 Amending On-Street Parking Regulations) 172-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Chatham Street – Schedule 26 – Accessible Zone) (Public Works Policy – 021 Amending On-Street Parking Regulations) 173-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Enfield Crescent – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations) 174-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Fisher Street – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations) 175-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Waldie Crescent – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations)

176-2020 Being a By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by amending Public Works – 008 (Traffic Calming Policy) (2020-160) (Committee of the Whole Operations and Administration Report #2020-10-06) 177-2020 By-law to amend Chapter 440 of the City of Brantford Municipal Code (Garbage – Collection – Removal) (Bi- weekly yard waste and on site collections at non-profit multi residential buildings) (2019-637) (Committee of the Whole – Operations and Administration Report #2019-12-10) 178-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to permit the development of two 6 storey apartment buildings affecting lands at 908- 914 Colborne Street) (2020-67) (Committee of the Whole – Community Development Report #2020-10-13)

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179-2020 By-law of the City of Brantford to relieve certain parts of lots or blocks from the provisions of Section 50(5) of the Planning Act, R.S.O. 1990 c.P.13, as amended (Part Lot Control) (1-57 Cooke Avenue – Odd Numbers Only) (PLC- 02-20) (2020-393) (Committee of the Whole – Community Development Report #2020-10-13) 180-2020 By-law to amend fees and charges in the City of Brantford (2020-450) (Finance Committee Report #2020-10-14) 181-2020 By-law to amend By-law 153-2016, as previously amended, of The Corporation of the City of Brantford and to authorize additional financing for the Acquisition and Renovation of 58- 70 Dalhousie Street Project in the amount of $1,540,641 (City Accommodations Task Force Report 2020-349, September 29, 2020) 182-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Parkside Drive – Schedule 7 – Parking Prohibited at Any Time) (Committee of the Whole- Operations and Administration Report #2020-10-06) 183-2020 By-law to amend Chapter 141 (Treasurer - Appointment) of the City of Brantford Municipal Code (Special City Council – October 13, 2020) 184-2020 By-law to amend Chapter 143 (Treasurer – Deputy – Appointment) of the City of Brantford Municipal Code (Special City Council – October 13, 2020) 185-2020 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto: i. Confidential Minutes of Settlement for Assessment Appeals (CS2020-506) (Special City Council – October 27, 2020)

186-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on October 27, 2020

Recorded Vote on the 1st and 2nd Reading of By-Law 178-2020

Page 42 of 339 25

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall Councillor McCreary noted Conflict of Pecuniary Interest. CARRIED (10 to 0)

Recorded Vote on the 1st and 2nd Reading all remaining By-laws: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

3rd Reading Moved by Councillor Wall Seconded by Councillor Van Tilborg THAT By-law 171-2020 through to and including By-Law 186-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

Recorded Vote on the 3rd Reading of By-law 178-2020 YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall Councillor McCreary noted Conflict of Pecuniary Interest. CARRIED (10 to 0)

Recorded Vote on the 3rd Reading all remaining By-laws: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Page 43 of 339 26

15. ADJOURNMENT Councillor Weaver left the meeting at 8:23 p.m.

The meeting adjourned at 8:31 p.m.

K. Davis, Mayor Tanya Daniels, City Clerk

Page 44 of 339

SPECIAL CITY COUNCIL MINUTES

October 15, 2020 6:00 p.m. Video Conference

Brantford City Hall, 100 Wellington Square

1. INVOCATION Mayor Davis read the invocation. 2. ROLL CALL

Present: Mayor Davis Councillor Vanderstelt Councillor Utley Councillor Sless Councillor McCreary Councillor Martin Councillor Antoski Councillor Wall

Regrets: Councillor Weaver Councillor Carpenter Councillor Van Tilborg

3. DECLARATIONS OF CONFLICTS OF INTEREST None.

Page 45 of 339 2 4. PROCLAMATIONS 4.1 World Polio Day - October 24, 2020 Moved by Councillor Utley Seconded by Councillor Sless

THAT the following Proclamation BE APPROVED: WHEREAS Rotary International is a global network of neighbours, friends, leaders and problem solvers who unite and take action to create lasting change in communities across the globe, and WHEREAS the Rotary Motto, Service before Self inspires members to provide humanitarian service, follow high ethical standards, and promote good will and peace in the world, and WHEREAS Rotary in 1985 launched PolioPlus and spearheaded the Global Polio Eradication Initiative, which today includes the World Health Organization, U.S. Centers for Disease Control and Prevention, UNICEF and the Bill & Melinda Gates Foundation to immunize the children of the world against polio; and WHEREAS polio cases have dropped by 99.9 percent since 1988 and the world stands on the threshold of eradicating the disease; and WHEREAS to date, Rotary has contributed more than US$2.2 billion and countless volunteer hours to the protection of more than two and a half billion children in 122 countries; and WHEREAS Rotary is currently working to raise an additional $50 million per year, which would be further leveraged for maximum impact by an additional $100 million annually from the Bill & Melinda Gates Foundation; and WHEREAS these efforts are providing much needed operational support, medical personnel, laboratory equipment and educational materials for health workers and parents; and WHEREAS in addition, Rotary has played a major role in decisions by donor governments to contribute more than $10 billion to the effort; and WHEREAS there are over 1.2 million Rotary club members in more than 35,000 clubs throughout the world that service projects to

Page 46 of 339 3 address such critical issues as poverty, health, hunger, illiteracy, and the environment in their local communities, and abroad. THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims October 24, 2020 as “World Polio Day” in the City of Brantford. Recorded Vote on Item 4.1 YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

5. DELEGATIONS/PRESENTATIONS None 6. ITEMS FOR CONSIDERATION/CONSENT 6.1 2021-2022 Council Priority Setting [Financial Impact: None], 2020- 462 Prior to consideration of the Item, Council addressed procedural rules for the meeting.

Moved by Councillor Wall Seconded by Councillor Utley THAT City Council WAIVE THE RULES of procedure as follows: i. Allow for 15 minutes, inclusive of questions, for the presentation; and

ii. Implement a three minute maximum per speaking opportunity with unlimited number of opportunities. Recorded Vote on the Waive the Rules:

YES: (5): Mayor Davis, Councillor Utley, Councillor Sless, Councillor Antoski, and Councillor Wall NO: (3): Councillor Vanderstelt, Councillor McCreary, and Councillor Martin LOST (5 to 3) Required 2/3 Vote

Page 47 of 339 4 Council then moved onto the presentation included with Item 6.1.

Presentation: Erin O'Hoski, President, Boulevard Strategy Group Re: City of Brantford Council Priorities

Erin O'Hoski attended before Council to provide a presentation on the Council Priorities. The presentation included:

 Introduction to the matter

 Priority Setting Process

 Desired Outcomes

 Suggested Decision-Making Criteria

 Listing of Council Priorities A copy of the presentation is placed within the meeting file.

Recommendation:

Moved by Councillor Wall Seconded by Councillor Sless A. THAT Staff Report 2020-462 ‘2021-2022 Council Priority Setting’ BE RECEIVED; and B. That the 2021-2022 Council Priorities as outlined in Appendix A BE ENDORSED; and

C. THAT Staff BE DIRECTED to report back to Council in December 2020 with a plan to implement the 2021-2022 Council Priorities including a summary of required resources to be considered within the 2021 Estimates Process.

Amendment: Moved by Councillor Vanderstelt Seconded by Councillor McCreary THAT Item 6.1 BE AMENDED by adding Clause D as follows:

Page 48 of 339 5 THAT Council CONDUCT a priority session review in one year time. Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment:

Moved by Councillor Wall Seconded by Councillor McCreary Item 6.1 Clause B BE AMENDED by the following as item i: Outcome # 1 Item b entitled Improve municipal capacity for by-law enforcement, including extended hours, expanded scope, to address concerns related to property standards, noise, nuisance, and compliance with COVID-19 regulations BE MOVED to a tier 1 placement. Recorded Vote on Amendment to 6.1:

YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor Antoski Seconded by Councillor Wall Item 6.1 Clause B BE AMENDED by the following as item ii: The title of the Outcome 1 BE CHANGED to All Neighbourhoods in the City are safe, vibrant, attractive, and inclusive. Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall

Page 49 of 339 6 CARRIED (8 to 0)

Amendment: Moved by Councillor McCreary Seconded by Councillor Martin Item 6.1 Clause B BE AMENDED by the following as item iii: Outcome # 2 BE AMENDED to read as follows "Social Service supports is provided to Brantford residents in need". Recorded Vote on Amendment to 6.1:

YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor McCreary Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item iv: Outcome # 2 Item c (Commence one or more additional housing developments, funded through proceeds from the disposition of municipal assets) BE MOVED to a tier 1 placement and be re-titled as Item 'a' having all others renumbered accordingly. Recorded Vote on Amendment to 6.1:

YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor McCreary Seconded by Councillor Sless Item 6.1 Clause B BE AMENDED by the following as item v:

Page 50 of 339 7 Outcome # 2, as amended, Item b (Together with health care partners, participate in the continued implementation of the Brantford-Brant Community Drugs Strategy) and c (Support the continued implementation of the Elder Abuse Prevention Strategy and other age-friendly initiatives) BE MOVED to a tier 2 placement. Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor Utley Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item vi: Outcome # 3 Item d (Investigate City-wide traffic technologies to enhance traffic safety) BE AMENDED to add the words 'including Mobile Radar Units' Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor Utley Seconded by Councillor Sless Item 6.1 Clause B BE AMENDED by the following as item vii: Outcome # 3 Item f (Develop a long-term plan for public transit growth) BE AMENDED to include "including Transit service options in NW business park that coincide with shift changes" Recorded Vote on Amendment to 6.1:

Page 51 of 339 8 YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, and Councillor Wall NO: (1): Councillor Martin CARRIED (7 to 1)

Amendment: Moved by Councillor Vanderstelt Seconded by Councillor Wall Item 6.1 Clause B BE AMENDED by the following as item viii:

Outcome # 4 Item d (Enhance communication to residents demonstrating evidence of high value for tax dollars) BE MOVED to a tier 1 placement 'a' having all items renumbered accordingly. Recorded Vote on Amendment to 6.1: YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, and Councillor Wall CARRIED (7 to 0) Councillor Martin was not present at time of vote. Amendment: Moved by Councillor Wall Seconded by Councillor McCreary

Item 6.1 Clause B BE AMENDED by the following as item ix: Outcome # 5 Item d (Forge strong relationships with the People of the Six Nations of the Grand River to support projects that contribute to growth and prosperity) BE AMENDED to include "and the County of Brant' after the word River. Recorded Vote on Amendment to 6.1: YES: (6): Mayor Davis, Councillor Utley, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall NO: (2): Councillor Vanderstelt, and Councillor Sless CARRIED (6 to 2)

Amendment:

Page 52 of 339 9 Moved by Councillor McCreary Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item x: Outcome #6 Item a (Present results of the building and development process review and proceed according to Council direction, building an “Open for Business” reputation for the City of Brantford) BE AMENDED by removing the words 'present results' and replaced with 'implement recommendations' Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor Antoski Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item xi:

Outcome # 7 Item b (Demonstrate the City’s commitment to environmental leadership through visible projects such as electric or hybrid fleet investments) BE MOVED to a tier 1 placement. Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor Antoski Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item xii: Outcome # 7 Item c (Increase community waste diversion through a green bin program) BE MOVED to a tier 1 placement.

Page 53 of 339 10 Recorded Vote on Amendment to 6.1: YES: (3): Councillor Sless, Councillor Antoski, and Councillor Wall NO: (5): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor McCreary, and Councillor Martin LOST (3 to 5)

Amendment: Moved by Councillor Antoski Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item xii: Outcome # 7 Item d (Complete the City of Brantford Greenhouse Gas (GHG) Assessment Tool and the five milestones under the Partners for Climate Protection Program) BE MOVED to a tier 1 placement. Recorded Vote on Amendment to 6.1: YES: (5): Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Antoski, and Councillor Wall NO: (3): Mayor Davis, Councillor McCreary, and Councillor Martin CARRIED (5 to 3)

Amendment: Moved by Councillor Antoski Seconded by Councillor McCreary Item 6.1 Clause B BE AMENDED by the following as item xiii: Outcome #7 Item b (Demonstrate the City’s commitment to environmental leadership through visible projects such as electric or hybrid fleet investments) BE AMENDED by removing all words after 'projects'. Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall

Page 54 of 339 11 CARRIED (8 to 0)

Amendment: Moved by Councillor Antoski Seconded by Councillor Utley Item 6.1 Clause B BE AMENDED by the following as item xiv: Outcome #7 Item f (Develop partnerships and capacity and achieve funding from other levels of government to construct an anaerobic food and organic waste digester) BE MOVED to a tier 2 placement and renumber accordingly. Recorded Vote on Amendment to 6.1: YES: (6): Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Antoski, and Councillor Wall NO: (2): Mayor Davis, and Councillor McCreary CARRIED (6 to 2)

Amendment:

Moved by Councillor Antoski Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item xv: Outcome #7 Item a (Remediate brownfield lands and consider options for redevelopment) BE MOVED to a tier 3 placement and renumber accordingly. Recorded Vote on Amendment to 6.1: YES: (5): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Antoski, and Councillor Wall NO: (3): Councillor Sless, Councillor McCreary, and Councillor Martin CARRIED (5 to 3)

Amendment: Moved by Councillor McCreary Seconded by Councillor Antoski

Page 55 of 339 12 Item 6.1 Clause B BE AMENDED by the following as item xvi:

Outcome # 7 Item a (Remediate brownfield lands and consider options for redevelopment) BE AMENDED to read as "Redevelop brownfield lands in conjunction with private sector and non-profit organizations which includes public consultation" Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor McCreary Seconded by Councillor Vanderstelt Item 6.1 Clause B BE AMENDED by the following as item xvii: Outcome #7 Item a, as amended, (Redevelop brownfield lands in conjunction with private sector and non-profit organizations which includes public consultation) BE MOVED BACK to a tier 1 placement. Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment:

Moved by Councillor McCreary Seconded by Councillor Martin Item 6.1 Clause B BE AMENDED by the following as item xviii: Outcome # 8 Item e (Increase funding allocations for ongoing maintenance of municipal parks and amenities along the Grand River) BE REMOVED. Recorded Vote on Amendment to 6.1:

Page 56 of 339 13 YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment: Moved by Councillor Vanderstelt Seconded by Councillor Antoski Item 6.1 Clause B BE AMENDED by the following as item xix:

Outcome # 8 Item a (Increase investments in flood mitigation and remediation) BE MOVED to a tier 1 placement Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Amendment:

Moved by Councillor Wall Seconded by Councillor McCreary Item 6.1 Clause B BE AMENDED by the following as item xx: Outcome # 9 Item a (Update the Municipal Cultural Plan) BE MOVED to a tier 1 placement and renumber accordingly. Recorded Vote on Amendment to 6.1: YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, and Councillor Wall NO: (1): Councillor Martin CARRIED (7 to 1)

Amendment: Moved by Councillor Utley Seconded by Councillor McCreary

Page 57 of 339 14 Item 6.1 Clause B BE AMENDED by the following as item xxi:

Outcome # 9 Item b (Complete updates to the Museum Sustainability Plan) and c (Continue to explore cultural opportunities within the Mohawk Lake District) BE MOVED to a tier 1 placement. Recorded Vote on Amendment to 6.1: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

Councillor Martin left the meeting (7:59 p.m.)

Amendment: Moved by Councillor McCreary Seconded by Councillor Utley Item 6.1 Clause B BE AMENDED by the following as item xxii:

Outcome # 9 Item e (Expand the Cenotaph) BE AMENDED to read as "Proceed with improvements to the Brant County War Memorial" Recorded Vote on Amendment to 6.1: YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, and Councillor Wall CARRIED (7 to 0)

Amendment:

Moved by Councillor Antoski Seconded by Councillor Wall Item 6.1 Clause B BE AMENDED by the following as item xxiv: Outcome # 9 Item d (Establish a cultural hub in collaboration with arts organizations) BE MOVED to a tier 2 placement. Amendment to the Amendment:

Page 58 of 339 15 Moved by Councillor McCreary Seconded by Councillor Vanderstelt AMENDMENT TO AMENDMENT Outcome # 9 Item d BE AMENDED to replace 'establish' with 'advance' Recorded Vote on the Amendment to the Amendment: YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, and Councillor Wall CARRIED (7 to 0)

Amendment, As Amended: Moved by Councillor Antoski Seconded by Councillor Wall Item 6.1 Clause B BE AMENDED by the following as item xxiv: Outcome # 9 Item d (Advance a cultural hub in collaboration with arts organizations) BE MOVED to a tier 2 placement. Recorded Vote on the Amendment, as amended, for Item 6.1:

YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, and Councillor Wall CARRIED (7 to 0)

Amendment: Moved by Councillor Wall Seconded by Councillor McCreary Item 6.1 Clause B BE AMENDED by the following as item xxv:

Outcome # 9 Item f tier 3 BE ADDED to read as "Promote complementary private sector enterprises and increase tourism marketing for arts history culture and sustainable places" Recorded Vote on Amendment to 6.1: YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, and Councillor Wall

Page 59 of 339 16 CARRIED (7 to 0)

Councillor Martin rejoined the meeting (8:24 p.m.)

Item 6.1, As Amended: Recorded Vote on Item 6.1 AS AMENDED YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall

CARRIED (8 to 0)

7. NOTICES OF MOTION None. 8. BY-LAWS 1st and 2nd Reading: Moved by Councillor Martin Seconded by Councillor McCreary

THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading: 169-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on October 15, 2020

Recorded Vote on the 1st and 2nd Reading of By-law: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

3rd Reading:

Page 60 of 339 17 Moved by Councillor Sless Seconded by Councillor Utley THAT By-law 169-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk. Recorded Vote on the 3rd Reading of By-law: YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall CARRIED (8 to 0)

9. ADJOURNMENT The meeting adjourned at 8:29 p.m.

Mayor K. Davis, Chair T. Daniels, City Clerk

Page 61 of 339

SPECIAL CITY COUNCIL MINUTES PRIVATE AND CONFIDENTIAL ITEMS October 27, 2020 2:00 p.m. Videoconference Brantford City Hall, 100 Wellington Square

Mayor Davis in the Chair 1. ROLL CALL Present: Councillor Vanderstelt Councillor Sless Councillor Utley Councillor Martin Councillor McCreary Councillor Antoski Councillor Carpenter Councillor Van Tilborg Councillor Wall Mayor Davis

Also Present: T. Daniels, E. Vokes (Assisted with the Open Session Portion)

2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of conflicts of pecuniary interest made.

3. DELEGATIONS There were no delegations received for today’s Special Council meeting.

Page 62 of 339 2 3. PRIVATE AND CONFIDENTIAL ITEMS

Moved by Councillor McCreary Seconded by Councillor Martin THAT Council MOVE IN-CAMERA to consider the following: 3.1. Human Resources Committee Report #2020-10-20, 2020-507

3.1.1. 2021 Ontario 55+ Winter Games Coordinator Contract Adjustment, 2020-453

Personal matters about an identifiable individual, including municipal or local board employees;

Labour relations or employee negotiations.

3.2. Confidential Information Regarding Minutes of Settlement for Assessment Appeal, 2020-506

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Recorded vote on Motion to Move In-Camera:

YES (9): Councillor Vanderstelt, Councillor Sless, Councillor Utley, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Mayor Davis

No (1): Councillor Carpenter CARRIED The motion to move in-camera carried on a recorded vote. Council met In-Camera to consider Item 3.1 and 3.2.

4. ADJOURNMENT The meeting adjourned at 2:31 p.m.

Mayor Davis T. Daniels, City Clerk

Page 63 of 339 1

SPECIAL CITY COUNCIL MINUTES

October 28, 2020 5:00 p.m. Brantford City Hall, 100 Wellington Square

Mayor Davis in the Chair 1. ROLL CALL Present: Mayor Davis Councillor Weaver Councillor McCreary Councillor Martin Councillor Antoski Councillor Wall Regrets: Councillor Sless Councillor Utley Councillor Van Tilborg Councillor Carpenter (regrets on Open Session only) Councillor Vanderstelt (regrets on Open Session only) Also Present: J. Sippel Brenda Rutherford Brian Hutchings 2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of pecuniary interest made by members of Council. 3. PRIVATE AND CONFIDENTIAL ITEMS Motion to Move In-Camera

Moved by Councillor Antoski Seconded by Councillor Wall

Page 64 of 339 2

THAT Council MOVE IN-CAMERA to consider the following:

3.1 Interviews for the General Manager - Health and Human Services

Labour relations or employee negotiations and personal matters about an identifiable individual including municipal or local board employees

Recorded vote on Motion to Move In-Camera:

YES (6): Councillor Weaver, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Wall, Mayor Davis CARRIED The motion to move in-camera carried unanimously on a recorded vote.

Council met In-Camera to consider Item 3.1. 4. ADJOURNMENT The meeting adjourned at 6:43 p.m.

Mayor Davis, Chair J. Sippel, Supervisor of Legislative Services

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SPECIAL CITY COUNCIL MINUTES

November 10, 2020 2:00 p.m. Brantford City Hall, 100 Wellington Square Video Conference Meeting

1. ROLL CALL Present: Mayor Davis Councillor Weaver Councillor Vanderstelt Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor VanTilborg Councillor Wall

Regrets: Councillor Utley

2. DECLARATIONS OF CONFLICTS OF INTEREST None. 3. PRESENTATIONS/DELEGATIONS [list, if any, available at the meeting] None. 4. ITEMS FOR CONSIDERATION

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4.1 Funding Request to Undertake a Development Charges Background Study [Financial Impact – up to $125,000], 2020-511 Moved by Councillor Martin Seconded by Councillor McCreary Recommendation: A. THAT report 2020-511 requesting funds to undertake a Development Charges Background Study BE RECEIVED; and B. THAT Council APPROVE the non-competitive procurement of services to complete a development charges background study pursuant to Section 4.02(e) of the Purchasing Policy to Hemson Consulting Ltd. for the upset limit of $125,000 (plus HST); and THAT the cost of the Development Charges Background Study BE FUNDED as follows: i. $48,800 from Development Charges – Capital Growth Studies Reserve Fund (RF0404) ii. Remaining amount up to $76,200 to be borrowed from Development Charges - Parking Reserve Fund (RF0411) and repaid through future DC receipts for capital studies; and C. THAT City Council DIRECT the City Treasurer and the Manager of Purchasing to execute the required agreement. AMENDMENT Moved by Councillor Martin Seconded by Councillor McCreary THAT Clause D of Item 4.1 BE ADDED as follows: D. THAT staff BE DIRECTED to draft options, including a plan to phase out the exemption, for development charges in the downtown area and present to Council for consideration with inclusion of examples of other municipalities that have done a phased approach to elimination of the development charge exemption. Recorded Vote on Amendment: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor VanTilborg, and Councillor Wall

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CARRIED (10 to 0)

Recorded Vote on Item 4.1, As Amended: YES: (9): Mayor Davis, Councillor Weaver, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor VanTilborg, and Councillor Wall CARRIED (9 to 0)

Councillor Vanderstelt left the meeting at 2:47 pm and returned at 2:55 pm.

4.2 Home for Good Support Services Staffing Proposal [Financial Impact: None], 2020-530 Moved by Councillor McCreary Seconded by Councillor Weaver Recommendation: A. THAT Report 2020-530 Home for Good Support Services Staffing Proposal BE RECEIVED; and B. THAT Staff BE DIRECTED to proceed with the staffing and support model described in this report; and C. THAT Staff BE DIRECTED to proceed with hiring four (4) new staff positions, for up to a 12 month contract, for the staffing and support model, funded through the Provincial Home for Good program; and D. THAT staff BE DIRECTED to provide 24 hours of Level 3 Security officers at Marlene Avenue Apartments seven (7) days a week and further investigate the potential integration of this service into a Corporate Security Model; and E. THAT staff BE DIRECTED to investigate additional partners to assist and support the Live Well – Home for Good Support model; and F. THAT staff BE DIRECTED to conduct a review of City-operated staffing model, on or before September 30 2021, after one year to evaluate program effectiveness; and

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G. THAT staff BE DIRECTED to provide a report to Social Services Committee by September 30 2021, with results and recommendations for the ongoing operations of the Marlene Avenue site; and H. THAT staff BE DIRECTED to bring quarterly reports to the Social Services Committee on the ongoing operation of the Marlene Site; and I. THAT staff BE DIRECTED to present a legal report regarding options with the current contract to Council.

Recorded Vote on Item 4.2 (inclusive of friendly amendments): YES: (9): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Antoski, Councillor VanTilborg, and Councillor Wall NO: (1): Councillor Martin CARRIED (9 to 1)

5. RESOLUTIONS 5.1 Bill 218 - Ranked Ballots for Municipal Elections - Councillor Antoski Moved by Councillor Antoski Seconded by Councillor Carpenter Motion to Waive the Rules THAT sections 15.3.11 and 15.11.5 of Chapter 15 of the City of Brantford municipal code be waived in order to permit the consideration of the following resolution without prior notice of motion and without first having been considered by a Standing Committee or Committee of the Whole: WHEREAS Bill 218 – “Supporting Ontario's Recovery and Municipal Elections Act, 2020” removes the option for municipalities to choose the ranked ballot system for an election; and

WHEREAS in 2016 the Ontario Provincial Government gave municipalities the tools to use Ranked Balloting in Municipal elections commencing in 2018, which was deployed in the City of London thereby becoming the first Municipality in Canada to make the switch, while Cambridge and Kingston both passed referendums in favour of reform and Burlington, Barrie, Guelph, Medford and others are now exploring a change as well; and

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WHEREAS the change of election method process does not impact the Provincial election models but greatly impacts a Municipalities execution options; and WHEREAS the only explanation given for this is that we should not be ‘experimenting’ with the electoral process during a pandemic mindful that ranked ballot voting is not an experiment but widely used throughout the world and should be a local option that Municipalities can look to utilize in the next election which is just under two years away; and WHEREAS Bill 218 also moves up the Municipal nomination date from the end of July to mid September for no apparent reason thereby reinforcing the power of incumbency and potentially discouraging broader participation in municipal elections; and WHEREAS these changes are being proposed without any consultation with AMO, Municipalities or the public; NOW THEREFORE BE IT RESOLVED: A. THAT the City Clerk BE DIRECTED to submit the following comments on behalf of the City of Brantford (the “City”) to the Province of Ontario with respect to the proposed changes to the Municipal Elections Act, 1996:

i. the City does not support the proposed changes to the Municipal Elections Act, 1996, specifically related to the removal of the option for a municipality to hold a ranked ballot election; ii. the City does support the principle that each Municipality should be able to choose whether or not to use first-past-the-post or a ranked ballot election; and iii. the City encourages the provincial government to meaningfully consult with Municipalities on municipal issues before introducing legislative changes of this magnitude; and

B. THAT the City Clerk BE DIRECTED to forward a copy of this resolution to MPP Will Bouma, Premier Doug Ford, and listing of other Municipalities. YES: (8): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor Carpenter, Councillor Antoski, Councillor VanTilborg, and Councillor Wall

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NO: (2): Councillor McCreary, and Councillor Martin

CARRIED (8 to 2) 2/3rd Required Council then moved to the resolution. Moved by Councillor Antoski Seconded by Councillor Carpenter Resolution WHEREAS Bill 218 – “Supporting Ontario's Recovery and Municipal Elections Act, 2020” removes the option for municipalities to choose the ranked ballot system for an election; and WHEREAS in 2016 the Ontario Provincial Government gave municipalities the tools to use Ranked Balloting in Municipal elections commencing in 2018, which was deployed in the City of London thereby becoming the first Municipality in Canada to make the switch, while Cambridge and Kingston both passed referendums in favour of reform and Burlington, Barrie, Guelph, Medford and others are now exploring a change as well; and WHEREAS the change of election method process does not impact the Provincial election models but greatly impacts a Municipalities execution options; and WHEREAS the only explanation given for this is that we should not be ‘experimenting’ with the electoral process during a pandemic mindful that ranked ballot voting is not an experiment but widely used throughout the world and should be a local option that Municipalities can look to utilize in the next election which is just under two years away WHEREAS Bill 218 also moves up the Municipal nomination date from the end of July to mid September for no apparent reason thereby reinforcing the power of incumbency and potentially discouraging broader participation in municipal elections; and

WHEREAS these changes are being proposed without any consultation with AMO, Municipalities or the public; NOW THEREFORE BE IT RESOLVED A. THAT the City Clerk BE DIRECTED to submit the following comments on behalf of the City Council for the City of Brantford to the Province of

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Ontario with respect to the proposed changes to the Municipal Elections Act, 1996: i. Council does not support the proposed changes to the Municipal Elections Act, 1996, specifically related to the removal of the option for a municipality to hold a ranked ballot election; ii. Council does support the principle that each Municipality should be able to choose whether or not to use first-past-the-post or a ranked ballot election; and iii. Council encourages the provincial government to meaningfully consult with Municipalities on municipal issues before introducing legislative changes of this magnitude; and B. THAT the City Clerk BE DIRECTED to forward a copy of this resolution to MPP Will Bouma, Premier Doug Ford, and listing of other Municipalities and include a request to delay the decision until such a time that AMO, LUMCO, FCM and comments from Municipalities have been collected and submitted to the Province. AMENDMENT Moved by Councillor McCreary Seconded by Councillor Martin

THAT the Clause " WHEREAS the only explanation given for this is that we should not be ‘experimenting’ with the electoral process during a pandemic mindful that ranked ballot voting is not an experiment but widely used throughout the world and should be a local option that Municipalities can look to utilize in the next election which is just under two years away" BE REMOVED Recorded Vote on Amendment: YES: (4): Mayor Davis, Councillor McCreary, Councillor Martin, and Councillor Wall

NO: (6): Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor Carpenter, Councillor Antoski, and Councillor VanTilborg LOST (4 to 6)

Recorded Vote on Item 5.1 (inclusive of friendly amendments):

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YES: (8): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor Carpenter, Councillor Antoski, Councillor VanTilborg, and Councillor Wall NO: (2): Councillor McCreary, and Councillor Martin CARRIED (8 to 2) 6. NOTICES OF MOTION None. 7. BY-LAWS 1st and 2nd Reading: Moved by Councillor Weaver Seconded by Councillor Antoski THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading: 187-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on November 10, 2020 Recorded Vote on 1st and 2nd Reading:

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor VanTilborg, and Councillor Wall CARRIED (10 to 0)

3rd Reading Moved by Councillor Sless Seconded by Councillor Martin

THAT By-law 187-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk. Recorded Vote on 3rd Reading: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor VanTilborg, and Councillor Wall

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CARRIED (10 to 0)

8. ADJOURNMENT The meeting adjourned at 4:22 pm.

Mayor K. Davis, Chair T. Daniels, City Clerk

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MINUTES

JOHN NOBLE HOME COMMITTEE OF MANAGEMENT

WEDNESDAY, NOVEMBER 11, 2020 1:00 P.M.

VIRTUAL MEETING JOHN NOBLE HOME

Sarah MacCuish Administrative Assistant Page 75 of 339 John Noble Home Committee of Management Page 2 Minutes November 11, 2020

JOHN NOBLE HOME COMMITTEE OF MANAGEMENT MINUTES WEDNESDAY, November 11, 2020 1:00 P.M. VIRTUAL MEETING

Councillor Carpenter in the Chair 1. ROLL CALL Present: City of Brantford Councillor Carpenter Councillor Vanderstelt Mayor Davis

County of Brant Mayor Bailey Councillor Gatward Councillor Wheat

Regrets: Councillor McCreary

Also Present: S. Proulx, S. MacCuish, J. Miller, M. Cox, S. Dykstra, J. Patenaude

2. DECLARATIONS OF CONFLICTS OF INTEREST

No pecuniary interests were declared

3. MINUTES

3.0 Minutes

Moved by Councillor Wheat Seconded by Mayor Bailey

THAT the following Minutes (3.1- 3.2) BE ADOPTED:

3.1 John Noble Home Committee of Management – October 14, 2020

3.2 John Noble Home Committee of Management, In-Camera – October 14, 2020

4. PRESENTATIONS/DELEGATIONS (list, if any, available at meeting)

There were no delegations or presentations.

Page 76 of 339 John Noble Home Committee of Management Page 3 Minutes November 11, 2020

5. ITEMS FOR CONSENT

Moved by Councillor Gatward Seconded by Councillor Vanderstelt

THAT Items for Consent (5.1- 5.2) BE APPROVED

5.1 John Noble Home Administrator’s Report [Financial Impact - None] (JNH2020-36)

THAT the John Noble Home Administrator’s Report JNH2020-36 BE RECEIVED.

5.2 John Noble Home Monthly Budget Summary for September 2020 [Financial Impact – None – Overall Under Budget at this Time] (JNH2020-37)

THAT the Monthly Budget Summary JNH2020-37 for September 30, 2020 for the John Noble Home BE RECEIVED.

All Items for Consent (5.1-5.2) were voted on and approved. CARRIED 6. ITEMS FOR CONSIDERATION

Moved by Mayor Davis Seconded by Councillor Vanderstelt

THAT Item for Consideration (6.1) BE APPROVED

Item for Consent 6.1 was separated for discussion.

6.1 John Noble Home 2021 Capital Budget and 10 year Capital Plan [Financial Impact – Gross $1,005,000 (2021 requests), City of Brantford $728,525, County of Brant $ 276,475] (JNH2020-38)

THAT the John Noble Home 2021 Capital Budget Report (JNH2020-38) BE RECEIVED; And

THAT the John Noble Home 2021 Capital Budget and 10 year capital plan as outlined in Report JNH2020-38 BE FORWARDED to both the City of Brantford and the County of Brant for consideration as part of their 2021 Budget deliberations.

J. Patenaude provided an overview for each capital project listed for 2021. He explained the decision making process when deciding to replace, repair or refurbish assets to involve a balance of asset tracking, review of Maintenance Care reports which track repairs and preventative maintenance, and finances.

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J. Patenaude highlighted that the installation of the fire system sprinklers must be completed by year-end 2024 as a result of changes to the fire code that now make the sprinklers mandatory in non-resident areas.

7. PRIVATE AND CONFIDENTIAL ITEMS

Moved by Mayor Bailey Seconded by Mayor Davis

THAT Committee MOVE IN-CAMERA to discuss the following items (1:16p.m.)

MOTION TO MOVE IN-CAMERA CARRIED

Staff left the meeting. J. Miller, S. Proulx, M. Cox, S. Dykstra and S. MacCuish remained.

7.1 John Noble Home Collective Agreement Renewal with the Ontario Nurses’ Association (JNH2020-39)

Labour Relations and Employee Negotiations

The Committee met In-Camera, discussed item 7.1, provided direction to Staff and returned into Open Session (1:30p.m.)

8. CORRESPONDANCE

9. RESOLUTIONS

10. NOTICES OF MOTION

Moved by Councillor Vanderstelt Seconded by Mayor Davis

THAT Committee MOVE IN-CAMERA to discuss the Item 10.1 (1:32p.m.)

Personal matters about an identifiable individual, including municipal or local board members

MOTION TO MOVE IN-CAMERA CARRIED Staff left the meeting. S. MacCuish remained.

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10.1 Management Pandemic Pay

Whereas, the John Noble Home was provided additional Pandemic funding, AND

Whereas, there are pandemic budget dollars available; AND

Whereas, Unionized nursing staff were recognized by the Province with additional hourly wages for their excellent work and dedication, AND

Whereas, the Province did not provide additional recognition for Salaried management who through their dedication have also worked many extra hours to keep our Residents and Home safe;

Therefore, be it resolved that the Board of Management of John Noble Home approve a onetime bonus of $500 to each of (10) ten Management employees’ in recognition of their outstanding efforts and dedication to the John Noble Home during this Pandemic.

The Committee met In-Camera, discussed item 10.1 and returned into Open Session (1:51 p.m.)

11. QUESTIONS

Councillor Carpenter asked S. Dykstra to review the increased hours of care that was announced by the provincial government and to provide an approximation of the number of hours of care within the home. The announcement did not specify if the four hours of care is worked hours of care or paid hours of care. This announcement could have impacts on the budget.

S. Proulx stated that the Home has not received information regarding the $3 increase for PSW’s.

Councillor Carpenter commended S. Dykstra on the excellent job of hiring PSW’s. He acknowledged the challenges of hiring and retaining staff with the current restrictions on health care workers to only have one employer. It was suggested that the Home may want to review options to retain staff such as increasing the amount of full-time vs part time positions.

S. Dykstra clarified that currently there is legislation that does not allow for health care workers to work in more than one health care facility.

12. NEXT MEETING

The next meeting of the John Noble Home Committee of Management will be held on Wednesday, December 9, 2020 via Zoom.

13. ADJOURNMENT Page 79 of 339 John Noble Home Committee of Management Page 6 Minutes November 11, 2020

The meeting was adjourned at 2:00 p.m.

______Councillor Carpenter S. MacCuish Chair Administrative Assistant

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November 24, 2020 Appointments Committee Report #2020-11-03

REPORT TO: Mayor and Members City Council

Your Appointments Committee submits the following recommendations from its meeting held on November 03, 2020

10.1.1 Appointment of Members of Council to Various Committees, Boards, Advisory Committees and Task Forces - 2020-2021 Term

A. THAT the appointment of Members of Council to various Committees, Boards and Task Forces for the 2020-2021 term of Council as outlined in Appendix "A" attached hereto BE APPROVED; and B. THAT the necessary by-law BE PRESENTED to City Council for adoption; and C. THAT the Code of Conduct Review Task Force BE DISBANDED; and D. THAT the Northridge Clubhouse and Parking Lot Project Steering Committee BE DISBANDED.

10.1.2 Appointment of Citizen Members to various Committees, Boards, Advisory Committees and Task Forces

A. THAT the following Citizen Appointments BE APPROVED; i. Committee of Adjustment Michael Bodnar for a term to expire November 24, 2022. ii. Brantford Airport Board Robert Nelles for a term to expire November 24, 2022. Thomas Borutski, Mark Littell and Bob Wyatt for a term to expire November 24, 2024. iii. Brownfields Community Advisory Committee Rose Sicoli, Nicole Di Fillipo and Christine Clark for a term to expire November 24, 2024. iv. Control of Vicious Dogs Committee Mary Armstrong for a term to expire November 24, 2022. Ashley Sage and Huy Tang for a term to expire November 24, 2024. v. Economic Development Advisory Committee Page 81 of 339 Appointments Committee Report #2020-11-03 November 24, 2020 Page 2

Velma Morrison and Rick Vienneau for a term to expire November 24, 2022. Ed Doucet, Mohamed Ikbal Mebrouk, Dennis Dallaway, Barb Smith, Mark Simpson and Christine Clark for a term to expire November 24, 2024. vi. Tourism Advisory Committee Witkor Kulinski for a term to expire November 24, 2022. Barb Smith, Dennis Dallaway and Huy Tang for a term to expire November 24, 2024. vii. Property Standards Committee Tamara Cupoli and Brenda Hertog for a term to expire November 24, 2024. viii. Brantford Accessibility Advisory Committee Mary Armstrong and Madison Moyer for a term to expire November 24, 2024. ix. Brantford Cultural Advisory Committee Vern Payne, Neha Gutkar and Muskan Grover for a term to expire November 24, 2024. x. Brantford Heritage Committee Tamara Cupoli and Christopher Johnson for a term to expire November 24, 2024. xi. Environmental and Sustainability Policy Advisory Committee David Kielstra and Alysha Sless for a term to expire November 24, 2024; and

B. THAT the necessary By-law BE PRESENTED to City Council for adoption. 10.1.3 Appointment of Liaison Representatives to Various Committees, Boards, Advisory Committees and Task Forces A. THAT the following Liasion Member appointments BE APPROVED:

i. Brantford Accessibility Advisory Committee

Sandy Gdyczynski (Landsdowne Children’s Centre) and Chris Ayres (Adult Recreation Therapy Centre) for a term to expire on November 24, 2024. Page 82 of 339 Appointments Committee Report #2020-11-03 November 24, 2020 Page 3

ii. Impaired and Distracted Driving Committee

Sherri-Lyn Hill Pierce (Elected Council of Six Nations of the Grand River) for a term to expire November 14, 2024.

iii. Economic Development Advisory Committee

Keri Korfmann (Business Improvement Area BIA) for a term to expire on November 14, 2024.

Respectfully submitted,

Councillor Carpenter, Chair

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Appendix “A” APPOINTMENT OF MEMBERS OF COUNCIL TO VARIOUS COMMITTEES, BOARDS, ADVISORY COMMITTEES AND TASK FORCES 2020-2021 TERM Standing Committees

Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Committee Meeting Information Appointed Term Effective November 24, 2020 Term to Expire Finance The Finance Committee shall advise Mayor Mayor Davis Mayor Davis November 24, 2021 Committee Council on matters relating to the 5 Councillors (1 finances of the municipality including, without limitation, the development from each Ward) Councillor Vanderstelt (Ward 1) Councillor Vanderstelt (Ward 1) November 24, 2021 and implementation of the City’s long- term strategic financial plan, internal The Ward Councillor Councillor Utley (Ward 2) Councillor Utley (Ward 2) November 24, 2021 and external audits, budget policy, who has not been budget monitoring, tax policies and appointed to the Councillor Martin (Ward 3) Councillor Martin (Ward 3) November 24, 2021 policy direction and prioritization Committee shall relating to financial matters and serve as an alternate budgets to the Ward Councillor Carpenter (Ward 4) Councillor Carpenter (Ward 4) November 24, 2021 Councillor who was The Finance Committee shall report so appointed, and Councillor Van Tilborg (Ward 5) Councillor Van Tilborg (Ward 5) November 24, 2021 directly to the Estimates Committee may fully participate on the following matters: in meetings of the  additional and future budget Committee during the reduction options and absence of the strategy; and appointed ward  future annual Operating and representative Capital Budgets Members shall be The Finance Committee shall report appointed annually direction to City Council on all other and, at the end of matters within its mandate each term of appointment, The Finance Committee shall also continuation of serve as the audit committee of the membership to the municipality, but shall not perform the next year shall tasks of the Estimates Committee require agreement by the Councillor’s Ward (Typically meets once a month on a mate Wednesday at 4:30 p.m.)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Social Services The Social Services Committee Mayor Mayor Davis Mayor Davis November 24, 2021 Committee shall offer advice and 5 City Councillors recommendations directly to (1 from each Councillor Weaver (Ward 1) Councillor Weaver (Ward 1) November 24, 2021 Note: Members Council in respect of matters Ward) appointed to the affecting Ontario Works Brant, 4 Members of Councillor Sless (Ward 2) Councillor Sless (Ward 2) November 24, 2021 Social Services including Child Care Services County of Brant Committee shall and matters affecting social Council Councillor McCreary (Ward 3) Councillor McCreary (Ward 3) November 24, 2021 automatically be housing appointed to serve Note: The Ward Councillor Antoski (Ward 4) Councillor Antoski (Ward 4) November 24, 2021 on the Brant- (Typically meets once a month, Councillor who has not been appointed to Brantford Local usually the first Wednesday of the Committee shall Councillor Wall (Ward 5) Councillor Wall (Ward 5) November 24, 2021 Housing the month at 9:00 a.m.) serve as an alternate Corporation Board to the Ward of Directors and Any required meetings of the Councillor who was the Brantford Brant-Brantford Local Housing so appointed, and may fully participate Municipal Non- Corporation Board of Directors in meetings of the Profit Housing and the Brantford Municipal Committee during the Corporation Board Non-Profit Housing absence of the of Directors Corporation Board of Directors appointed ward are typically held immediately representative.

following meetings of the Members shall be Social Services Committee appointed annually and at the end of each term of appointment continuation of membership to the next year shall require agreement by the Councillor’s Ward mate.

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Name of Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Committee Meeting Information Appointed 2020 Term Effective November 24, 2020 Human  Monitor the implementation of and Mayor Mayor Davis Mayor Davis November 24, 2021 advocate on behalf of the Human Resources Resources Master Plan 5 Councillors (1 Committee  Consider reports from staff regarding from each Ward) Councillor Vanderstelt (Ward 1) Councillor Vanderstelt (Ward 1) November 24, 2021 the reorganization and restructuring of the City’s administration, which shall The Ward Councillor Councillor Sless (Ward 2) Councillor Sless (Ward 2) November 24, 2021 be the overarching position of the City who has not been when filling vacancies in the future appointed to the  Consider reports from staff regarding Committee shall Councillor McCreary (Ward 3) Councillor McCreary (Ward 3) November 24, 2021 the filling of all new positions (Note: The Executive Leadership Team serve as an alternate (ELT), led by the Chief Administrative to the Ward Councillor Antoski (Ward 4) Councillor Antoski (Ward 4) November 24, 2021 Officer, shall resume the responsibility Councillor who was of reviewing and approving the so appointed, and Councillor Van Tilborg (Ward 5) Councillor Van Tilborg (Ward 5) replacement of vacant positions only may fully participate after ELT has considered potential in meetings of the efficiencies that may be realized Committee during the through reorganization and absence of the restructuring as a result of the vacancy. Where no reorganization or appointed ward restructuring options are being representative recommended, ELT may proceed in the filling of the vacancy. Where Members shall be reorganization and restructuring are appointed annually being recommended, a report to the and, at the end of Human Resources Committee would each term of be required in keeping with Item 2 appointment, above) continuation of  Review and recommend any membership to the amendments to the Chief Administrative Officer Appointment next year shall By-law when required require agreement by  Consider other matters regarding the Councillor’s Ward human resources as identified by the mate Chief Administrative Officer  Consider reports for all new positions deemed necessary by the CAO and which do not increase the total labour budget

(Typically meets once per month on Tuesday (same day at City Council) at 2:00 p.m.) Page 86 of 339 4 Boards with Separate Corporate Existence

Name of Board Mandate and Number to be Members Appointed for 2019-2012 Members Recommended Term to Expire Meeting Information Appointed Term Effective November 24, 2020 Brant County The Board of Health is the governing 3 City appointees Mayor Davis November 24, 2021 Board of Health body of Brant County Health Unit (can be 3 Mayor Davis whose authority is specified by the Health Protection and Promotion Act Members of Councillor Sless November 24, 2021 (HPPA). The board must Council or a Councillor Sless superintend, provide or ensure the combination of Councillor Van Tilborg November 24, 2021 provision of public health programs Members of Councillor Van Tilborg and services as specified in the Council and Ontario Public Health Standards; ensure compliance with all of the citizen members) terms and conditions of the Ministry of Health Accountability Agreement (AA); and approve a budget sufficient to meet the requirements of the HPPA and AA. The Board provides governance direction to the administration and ensures the delivery of programs and services; organizational effectiveness through evaluation of the organizational and strategic planning; stakeholder relations and partnership building; research and evaluation; compliance with all applicable legislation and regulations; workforce issues including recruitment of MOH and senior executives; financial management including procurement policies and procedures; risk management; and compliance with all legal and statutory requirements.

(Typically Meets on the 3rd Wednesday of the month at 9:30 a.m.)

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Name of Board Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Meeting Information Appointed Term Effective November 24, 2020 Grand River Established under the 2 City appointee Councillor Carpenter Conservation Conservation Authorities Act (Can be Members (for a term to commence November Councillor Carpenter November 24, 2021 Authority Board of to study and investigate the of Council or a 19, 2019) Directors watershed and to determine a combination of Mayor Davis November 24, 2021 program whereby the natural Members of Mayor Davis resources of the watershed Council and (for a term to commence December may be conserved, restored, citizen members) 1, 2019) developed and managed. The Board of Directors develops Note: Every and implements programs, member shall be directly or with our partners, to a resident in a improve water quality, reduce participating flood damages, maintain a municipality in reliable water supply, facilitate which the watershed planning, protect authority has natural areas and biodiversity, jurisdiction and provide environmental education, etc.

(Meets Nov. 22 and Dec. 13, 2019 and typically meets monthly on the 4th Friday at 9:30 a.m.)

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Name of Board Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Meeting Information Appointed Term Effective November 24, 2020 Term to Expire John Noble Subject to the Act and 4 Members of Mayor Davis Mayor Davis November 24, 2021 Home Committee subsections 1(b) and (c) of City Council of Management 2017 Agreement between the appointed by City Councillor Vanderstelt Councillor Vanderstelt November 24, 2021 City of Brantford and the Council (which County of Brant , the Councils, may include the Councillor Carpenter Councillor Carpenter November 24, 2021 acting jointly, hereby authorize, City Mayor) delegate to, and direct the Councillor McCreary Councillor Antoski November 24, 2021 Committee to exercise, fulfill, 3 Members of and execute all managerial County Council powers, responsibilities and appointed by authority in respect of the County Council Home, other than in respect of (which may the duties, responsibilities and include the authority that have been County Mayor) specifically reserved to the Councils under the Agreement, or as required by the Act or the Regulations

(Typically meets the 2nd Wednesday of the month at 1:00 p.m.)

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Boards and Advisory Committees Created under Chapter 26 of the City of Brantford Municipal Code

 Appointments are made on an annual basis, with the exception of the Brantford Accessibility Advisory Committee where appointments are made for a two year term (that two year appointment was made in 2019);  Generally, only one Councillor is to be appointed to each Board or Advisory Committee, unless the Schedule of the By-law identifies otherwise, but Council may from time to time appoint more Councillors;  No alternate members are to be appointed (causes confusion in determining voting members and establishing quorum);  If no Councillor consents to serve on any of the following Boards or Advisory Committees, any position reserved for a Councillor will remain unfilled for the one-year term. In such circumstances, the size of the Board or Advisory Committee shall be reduced accordingly for purposes of the determination of quorum; and  The Mayor shall serve as an ex-officio member of each of these Boards and Advisory Committees.

Name of Board Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Meeting Information Appointed Term Effective November 24, 2020 Brantford Airport Gives advice/guidance to the 1 Member of Councillor Martin Councillor Martin November 24, 2021 Board Council and the Property Council Management Department of the City with respect to: (a) the strategic direction of the airport; (b) practices and procedures at the airport; (c) the Business Plan for the airport; and (d) such other matters as may be referred to the Brantford Airport Board from time to time by Council or the Property Management Department.

(Typically meets the 2nd Monday of the month at 12:00 noon)

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Name of Board Mandate and Number to be Members Appointed for 2018-2020 Members Recommended Term to Expire Meeting Information Appointed Term Effective November 24, 2020 Brantford Acts as the advisory body on 1 Member of Councillor Van Tilborg Councillor Van Tilborg November 24, 2021 Accessibility matters related to the Council Advisory Accessibility for Ontarians with Committee Disabilities Act, 2005 and universal accessibility within Brantford

(Meets the 1st Thursday of the month at 12:00 noon)

Name of Board Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Meeting Information Appointed Term Effective November 24, 2020 Brant, Brantford To consider the issues of 1 Member of Councillor Vanderstelt Councillor Vanderstelt November 24, 2021 and Six Nations impaired and distracted driving Council Impaired and and to liaise with other Distracted Driving organizations which have a Advisory common goal for the purpose Committee of developing and recommending initiatives to Council that will: (a) help to foster a social attitude that regard impaired and distracted driving as unacceptable conduct; (b) reduce the incidence of impaired and distracted driving; (c) respond to the social and legal consequences of impaired and distracted driving; (d) support the initiative of local police and other agencies to reduce impaired and distracted driving; (e) enhance public awareness of the dangers of impaired and distracted driving; (f) provide referral to victims of impaired and distracted driving in Page 91 of 339 9

order to have support as they navigate the justice system; and (g) lobby all levels of government to develop policies which support the mandate of the committee.

(Typically meets the 2nd Thursday of the month at noon)

Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Brantford Cultural To give advice and 2 Members of Councillor Antoski Councillor Antoski November 24, 2021 Advisory recommendations to Council to Council Committee advance the following goals: Councillor Wall Councillor Wall November 24, 2021 a) the maximization of accessibility of arts, culture and history; b) the growth of arts, culture and history as vital components of the City’s quality of life; c) the development of a cooperative approach to further arts, culture and history in Brantford which will meet the needs of its many users; and d) the successful marketing of Brantford as a community with e) viable and desirable cultural attractions.

(Typically meets the 2nd Wednesday of the month at 3:30 p.m.)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Brantford Heritage To advise Council on all matters 2 Members of Councillor McCreary Councillor McCreary November 24, 2021 Committee relating to the administration of the Council Ontario Heritage Act within the City of Brantford including: Councillor Wall Councillor Wall November 24, 2021 (a) promoting heritage conservation within the community through programs and activities; (b) educating the community to encourage the preservation of heritage assets and creating a positive environment for heritage conservation; (c) advising Council on the protection, conservation, regulation and enhancement of all aspects of heritage throughout the community, through the recommendation of appropriate design guidelines and municipal policies, and by identifying properties for designation; (d) establishing and maintaining a Register of Properties of Heritage Interest, approved by Council, to encourage protection of the heritage attributes of these properties; (e) reviewing and providing relevant heritage comments on major alteration applications for designated heritage properties, demolition applications that yield or have the potential to yield, cultural heritage significance, and other municipal policies and projects as requested; (f) providing recommendations to select honouree for Prominence Point program and providing research and recommendations for Wall of Recognition program; (g) reviewing/evaluating designated property financial incentive programs

(Typically meets the 1st Monday of the month at 6:00 p.m.) Page 93 of 339 11

Name of Mandate and Meeting Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Information Appointed Term Effective November 24, 2020 Brownfields To meet on an as-needed 1 Member of Councillor Wall Councillor Wall November 24, 2021 Community basis to review policies and Council Advisory major initiatives under Committee consideration by the City in relation to Brownfields issues, and to provide advice and recommendations to Council from the perspective of the community at large.

The mandate includes the role of making recommendations to Council pursuant to the Brownfields Financial Tax Incentive Programme and the prevention of future brownfields

(Meets the 2nd Thursday of the month at 5:15 p.m.)

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Name of Mandate and Meeting Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Information Appointed Term Effective November 24, 2020 Cultural and Built To review all of the application 2 Members of Councillor McCreary Councillor McCreary November 24, 2021 Heritage Grant materials, and then to utilize Council Programme the program eligibility criteria Councillor Carpenter Councillor Carpenter November 24, 2021 Advisory and rating criteria to propose Committee the grant allocations to eligible not-for-profit organizations. The Committee shall ultimately make a recommendation with respect to the proposed grant to the Committee of the Whole – Community Development.

(Meets as required at the call of the Chair – 3-5 meetings annually typically in Q1 and Q2)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Economic “Part 1” is to give advice and 1 Member of Councillor Utley Councillor Utley November 24, 2021 Development guidance to the Council of the City Council and the Economic Development Advisory Department with respect to: Committee (a) policies and procedures that should be enacted for the purpose of fostering and advancing economic and business opportunities; and the promotion of the City; and (b) actions that might be taken to attract post-secondary institutions to Brantford; and (c) measures that the City might take to retain and encourage the development of these post- secondary institutions which have already located within the City of Brantford; and (d) work with the post-secondary institutions in the area of skills training initiatives; and (e) such other matters as may be referred to the Committee from time to time by Council or the Economic Development Department of the City.

“Part 2” is to give advice and guidance on land use planning matters to the Council of the City with respect to the development of a new Official Plan and Zoning By-law including any related comprehensive reviews of said documents as well as any City initiated technical amendments to the Official Plan and Zoning By-law.

(Typically meets the 4th Wednesday of the month at 12:00 noon)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Environmental a) advise Council on 1 Member of Councillor Antoski Councillor Antoski November 24, 2021 and Sustainability environmental and municipal Council Policy Advisory sustainability issues; Committee b) assist municipal staff with any environmental and/or municipal sustainability related initiatives as directed by Council or requested by staff; c) conduct research and assist in the completion of such other research and inquiries as are necessary for the development and maintenance of a comprehensive integrated community sustainability plan, including but not limited to detailed strategies, goals, action plans, priorities and other pertinent matters; d) administer the City of Brantford Green Environmental Recognition Awards Program (GreenER) as approved by Council, with authority to select Award recipients to be recognized at a meeting of Council; e) promote and undertake educational, outreach and other activities related to the environment and municipal sustainability.

(Typically meets the 4th Thursday of the month at 5:30 p.m.)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Tourism Advisory To provide advice and 1 Member of Councillor Wall Councillor Wall November 24, 2021 Committee recommendations to Council Council with respect to the following matters: a) policies and practices relating to the promotion of tourism in Brantford; b) plans for marketing the municipality as a tourism destination; and c) such other matters as may be referred to the Tourism Advisory Committee from time to time by Council or staff of the Economic Development and Tourism Department

(Typically meets the 4th Tuesday of the month at 11:45 a.m.)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Vision Zero Road To make recommendations to 5 Councillors (1 Councillor Weaver (Ward 1) Councillor Weaver (Ward 1) November 24, 2021 Safety Committee Council on matters that would from each Ward) assist the City in achieving the Councillor Utley (Ward 2) Councillor Utley (Ward 2) November 24, 2021 Council-approved Vision Zero The Ward Councillor Road Safety Goal, including, who has not been Councillor Martin (Ward 3) Councillor Martin (Ward 3) November 24, 2021 appointed to the but not limited to the following: Committee shall a) development of a Vision serve as an alternate Councillor Carpenter (Ward 4) Councillor Carpenter (Ward 4) November 24, 2021 Zero Road Safety to the Ward Implementation Strategy; Councillor who was Councillor Van Tilborg (Ward 5) Councillor Van Tilborg (Ward 5) November 24, 2021 b) implementation of a so appointed, and may fully participate Council-approved Vision in meetings of the Zero Road Safety Committee during the Strategy; absence of the c) matters affecting road appointed ward safety on City streets; and representative d) such other matters as may be referred to the Vision Zero Road Safety Committee from time to time by Council, by staff from the Public Works Commission of the City or by Brantford Police Services

(Meets as required)

Page 99 of 339 17 TASK FORCES

City Council at its meeting held November 28, 2019 adopted the following:

Mayor – Ex-Officio on all Task Forces

A. THAT the Mayor shall be an ex-officio member of each Task Force created by City Council; and

B. THAT the Mayor shall not be included in the calculation of a quorum required for a meeting of a Task Force, but if present at a Task Force meeting, would have full voting privileges; and

C. THAT the Mayor shall be eligible to be elected as Chair or Vice-Chair of a Task Force, if so elected by the Task Force during the conduct of the annual election of these positions; and

D. THAT staff BE DIRECTED to notify the Mayor of all Task Force meetings.

Note:

With regard to the Joint Use Agreement between the City of Brantford, the GEDSB and BHNDSB Roundtable Consultation Task Force, the Agreement specifically references the Mayor (ex-officio member) and 2 Councillors.

Recommended amendments to the composition of any Task Forces can be made, with the exception of the Joint Use Agreement between the City of Brantford which would require an amendment to the existing Agreement.

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Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) Boundary Lands To receive updates with 5 Councillors (1 Councillor Vanderstelt (Ward 1) Councillor Vanderstelt (Ward 1) November 24, 2021 Task Force respect to the development from each Ward) and implementation of Councillor Utley (Ward 2) Councillor Utley (Ward 2) November 24, 2021 boundary land development and planning strategies and The Ward Councillor Councillor Martin (Ward 3) Councillor Martin (Ward 3) November 24, 2021 suggested priorities to Council who has not been appointed to the including the establishment of Committee shall Councillor Carpenter (Ward 4) Councillor Carpenter (Ward 4) November 24, 2021 a comprehensive timeline for serve as an alternate development that is inclusive of to the Ward Councillor Wall (Ward 5) Councillor Wall (Ward 5) November 24, 2021 transportation, water, Councillor who was wastewater and stormwater so appointed, and may fully participate servicing, land use planning in meetings of the and policy development under Committee during the the City of Brantford Official absence of the Plan and tax revenue appointed ward generation for the City of representative Brantford

(Meets as required)

Page 101 of 339 19

Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) Building Task Force met in 2019 and worked 4 Members of Councillor Sless Councillor Sless November 24, 2021 Construction with staff in the planning of a public Council meeting within Q1 - 2019 to receive Process Review feedback from local business and Councillor McCreary Councillor McCreary November 24, 2021 Task Force development community regarding the continuum of the City’s building Councillor Carpenter Councillor Carpenter November 24, 2021 construction process. Councillor Utley Councillor Utley November 24, 2021 City to engage the services of a consultant to undertake a review of all phases of the City’s development review processes with the goal to make recommendations that result in a more consistent, understandable and effective approach to development review (Small, Medium and Large organizations/operators and local Associations); to undertake said review in collaboration with City Staff; to work in conjunction with and report to the Building Construction Process Review Task Force and CAO; include comments from the public stakeholders meetings held in 2018 (BHBA, BRREA, Chamber of Commerce, Economic Development Advisory Committee); include best practices from other cities in South Western Ontario; review of internal working relationships between Planning, Engineering, Building and Economic Development and the customer; and review the securities deposit process to provide partial refunds at the completion of key milestones; and to complete and submit the final report of said review to City Council by June 30, 2020

(Meets as required) Page 102 of 339 20

Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) City To review the Accommodation 1 Councillor from Councillor Weaver (Ward 1) Councillor Vanderstelt (Ward 1) November 24, 2021 Accommodation and Yards Rationalization each Ward Task Force Strategies and to advise on Councillor Utley (Ward 2) Councillor Utley (Ward 2) November 24, 2021 implementation The Ward Councillor who has not been Councillor Martin (Ward 3) Councillor Martin (Ward 3) November 24, 2021 appointed to the Task (Meets as required) Force shall serve as an alternate to the Councillor Carpenter (Ward 4) Councillor Carpenter (Ward 4) November 24, 2021 Ward Councillor who was so appointed, Councillor Wall (Ward 5) Councillor Wall (Ward 5) November 24, 2021 and may fully participate in meetings of the Task Force during the absence of the appointed ward representative

Page 103 of 339 21

Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) Cultural Hub Task Mid-Sized Performance Space 1 Councillor from Councillor Vanderstelt (Ward 1) Councillor Vanderstelt (Ward 1) November 24, 2021 Force (formerly Task Force Report regarding each Ward the Task Force to the completed feasibility study Councillor Sless (Ward 2) Councillor Sless (Ward 2) November 24, 2021 Investigate a Mid- and recommended next steps The Ward Councillor Sized was received by Council on who has not been Councillor McCreary (Ward 3) Councillor McCreary (Ward 3) November 24, 2021 appointed to the Task Performance September 24, 2019. Task Force shall serve as Space) Force to proceed to the “Next an alternate to the Councillor Antoski (Ward 4) Councillor Antoski (Ward 4) November 24, 2021 Planning Year” as outlined in Ward Councillor who the Strategic Directions and was so appointed, Councillor Wall (Ward 5) Councillor Wall (Ward 5) November 24, 2021 Project Development Plan and may fully participate in attached to Report 2019-395 meetings of the Task and report back to Council at Force during the the end of the “Next Planning absence of the Year”. appointed ward representative (Meets as required) First Nations To explore areas of common 5 Members of Councillor Antoski Councillor Antoski November 24, 2021 Liaison interest between City and Six Council Committee Nations Elected Council Councillor Vanderstelt Councillor Vanderstelt November 24, 2021 (Composition (Meets as required) increased from 4 Councillor Wall Councillor Wall November 24, 2021 to 5 Members of Council for 2019- Councillor Van Tilborg Councillor Van Tilborg November 24, 2021 2020 term) Councillor Carpenter Councillor Carpenter November 24, 2021

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Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) Joint Use To provide an opportunity to Mayor (ex-officio) Mayor Davis (ex-officio) Mayor Davis (ex-officio) November 24, 2021 Agreement meet with the partners and 2 Councillors between the City discuss issues and (per terms of the Councillor Weaver Councillor Weaver November 24, 2021 of Brantford, the opportunities related to the Agreement) GEDSB and Joint Use Agreement and to Councillor Carpenter Councillor Carpenter November 24, 2021 BHNDSB ensure that the terms of the Roundtable Joint Use Agreement are Consultation Task followed and enforced in a fair Force and consistent way. Note: The Mayor is named as an Note: The Mayor is named as an ex-officio member within the ex-officio member within the (Meets at least once annually approved Agreement approved Agreement in keeping with the provisions of the 2024 Agreement) Meeting Process To review existing policies, by- 5 Members of Mayor Davis (ex-officio) Mayor Davis (ex-officio) November 24, 2021 Review Task laws and processes, including Council Force but not limited to the City’s Councillor McCreary Councillor McCreary November 24, 2021 Procedure By-law (Chapter 15 of the City of Brantford Councillor Carpenter Councillor Carpenter November 24, 2021 Municipal Code) and the Recognition Awards by Mayor Councillor Sless Councillor Sless November 24, 2021 and Members of City Council (Corporate-007) Policy and Councillor Weaver Councillor Weaver November 24, 2021 report back to Committee of the Whole – Operations and Administration by April 30, 2020 with any recommended changes meant to improve or enhance the efficiency and/or effectiveness of meetings of City Council and its Committees.

(Meets as required) Page 105 of 339 23

Name of Task Mandate and Number to be Members Appointed for 2018- Members Recommended Term to Expire Force Meeting Information Appointed 2019 Term Effective November 24, 2019 (or earlier if Task Force’s Mandate is completed) Mohawk Lake The Mohawk Lake District 1 Councillor from Councillor Vanderstelt (Ward 1) Councillor Vanderstelt (Ward 1) November 24, 2021 District Working Working Group’s mandate is to each Ward Group meet quarterly to review the Councillor Utley (Ward 2) Councillor Utley (Ward 2) November 24, 2021 requests of community groups The Ward Councillor interested in re-locating to the who has not been Councillor Martin (Ward 3) Councillor Martin (Ward 3) November 24, 2021 appointed to the Mohawk Lake District and to Working Group shall report back to Council through serve as an alternate Councillor Carpenter (Ward 4) Councillor Carpenter (Ward 4) November 24, 2021 the Committee of the Whole – to the Ward Community Development with Councillor who was Councillor Van Tilborg (Ward 5) Councillor Van Tilborg (Ward 5) November 24, 2021 recommendations as to how to so appointed, and may fully participate address the community in meetings of the groups’ requests Working Group during the absence of (Meets as required) the appointed ward representative Municipal To give consideration to and 6 Members of Mayor Davis Mayor Davis November 24, 2021 Accommodation make recommendations Council Revenue Tool regarding the Councillor McCreary Councillor McCreary November 24, 2021 Task Force implementation of a Municipal accommodation Councillor Vanderstelt Councillor Vanderstelt November 24, 2021 tax to fund tourism activities. Task Force to present its Councillor Sless Councillor Sless November 24, 2021 final report to City Council by June 30, 2020 Councillor Antoski Councillor Antoski November 24, 2021

(Meets as required) Councillor Wall Councillor Wall November 24, 2021

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Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) New Hospital for To begin the process of 2 Members of Councillor Sless Councillor Sless November 24, 2021 Brantford Working engaging the community, Council Group building the case for a new Councillor Carpenter Councillor Carpenter November 24, 2021 facility, lobbying various levels of government, organizing fund-raising initiatives, and performing a community needs assessment with each of the communities affected by the proposed change

(Meets quarterly as required) Nominating To establish the interview 1 Councillor from Councillor Vanderstelt (Ward 1) Councillor Vanderstelt (Ward 1) November 24, 2021 Committee – process and conduct each Ward Committee of interviews of citizens applying Councillor Sless (Ward 2) Councillor Sless (Ward 2) November 24, 2021 Adjustment and for membership on the The Ward Councillor Property Committee of Adjustment and who has not been Councillor Martin (Ward 3) Councillor Martin (Ward 3) November 24, 2021 appointed to the Standards Property Standards Committee Working Group shall Committee serve as an alternate Councillor Antoski (Ward 4) Councillor Antoski (Ward 4) November 24, 2021 (Meets a required) to the Ward Councillor who was Councillor Wall (Ward 5) Councillor Wall (Ward 5) November 24, 2021 so appointed, and may fully participate in meetings of the Working Group during the absence of the appointed ward representative

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Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) Restoration of Oversee the execution of the full 6 Members of Councillor Utley Councillor Utley November 24, 2021 Field Howitzer restoration of the Howitzer and Council Cannon Working make recommendations regarding Councillor McCreary Councillor McCreary November 24, 2021 Group site improvements to rehouse the Howitzer in its present location, to Councillor Sless Councillor Sless November 24, 2021 recommend a better interpretation

of the Howitzer and its history and to ascertain the location of the Councillor Carpenter Councillor Carpenter November 24, 2021 77mm cannon formerly located at the same site and make Councillor Van Tilborg Councillor Van Tilborg November 24, 2021 recommendations regarding its future Councillor Vanderstelt Councillor Vanderstelt November 24, 2021

Working Group to include the following investigations in consultation with the GWCA: a) Additional engraving to add the missing names of the fallen; b) Completion of the Brant County War Memorial, namely the addition of Allward’s designed sculpture; c) Improvements to the surrounding grounds to better accommodate Remembrance Day Services.

Working Group to report back to Council by May 31, 2020 with recommendations including budget, funding sources and timelines.

(Meets as required)

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Name of Task Mandate and Number to be Members Appointed for 2019- Members Recommended Term to Expire Force Meeting Information Appointed 2020 Term Effective November 24, 2020 (or earlier if Task Force’s Mandate is completed) Southwest Task To develop a phased process Ward 1 Councillor Weaver Councillor Weaver November 24, 2021 Force (formerly by which the prioritized needs Councillors the Shellard Lane of the new Ward 1 will be taken Councillor Utley Councillor Utley November 24, 2021 Task Force) into consideration when and other building a community hall interested Council Councillor Wall Councillor Wall November 24, 2021 and/or sports fields. representatives Councillor Vanderstelt Staff to work with the Southwest Task Force to develop a Terms of Reference outlining their role with respect to Phase 1, 2 and 3 (Terms of Reference being considered at the November 7, 2019 meeting)

(Meets as required) Tri-Council To review areas of mutual 3 Members of Councillor Antoski Councillor Antoski November 24, 2021 Working Group interest between City, County Council of Brant and Six Nations and Councillor Vanderstelt Councillor Vanderstelt November 24, 2021 make suggestions for agenda topics for full Tri-Council Councillor Van Tilborg Councillor Van Tilborg November 24, 2021 meetings

(Meets as required)

Page 109 of 339 27 Other Committees created by the City and/or County

Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 City/County Meets on issues where City 4 Members of Councillor McCreary Councillor McCreary November 24, 2021 Liaison and County Councils cannot City Council Committee agree on matters respecting Councillor Vanderstelt Councillor Vanderstelt November 24, 2021 the John Noble Home or 4 Member of Paramedic Services Committee County Council Councillor Weaver Councillor Weaver November 24, 2021

(Meets as required) Councillor Carpenter Councillor Carpenter November 24, 2021

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Paramedic Monitor and report on compliance with all 3 Members of Mayor Davis Mayor Davis November 24, 2021 laws which apply to the provision of Services Paramedic Services or its operations, City Council Committee which may include but is not limited to (which may Councillor Sless Councillor Sless November 24, 2021 the Act, the Municipal Act, MFIPPA; include the City comply with all County approved policies, (Standing practices or procedures; recommend the Mayor) to be Councillor Martin Councillor Martin November 24, 2021 Committee of the Draft Budget for approval, in accordance selected by City County of Brant) with section 4.1, 4.2 and 4.3; advise the Council to be Councils of Budget Variances, in accordance with section 4.6; provide appointed to the Note: The minutes of its meetings to the Clerks of Committee by Committee shall the Councils for information; establish County Council and recommend to County Council meet no less service levels for the operations of frequently than Paramedic Services; monitor service 3 Members of quarterly, but may levels and report to the Councils whether County Council operations are exceeding or failing to meet on such achieve the established service levels; appointed by more frequent recommend to County Council County Council basis as appropriate policies, principles, (which may procedures and roles to guide and determined by the enhance the governance of Paramedic include the Committee, or Services; provide oversight of such County Mayor) otherwise at the adopted governance policies, principles, procedures and roles related to call of the Chair Paramedic Services; discuss, consider and advise on strategic planning for the future of Paramedic Services; understand, assess, and address risks in terms of likelihood and magnitude of impact; monitor and report on progress of the effectiveness of policies and response strategies; and such further duties, responsibilities and authority as are specifically delegated to the Committee in this Agreement.

Typically meets quarterly on a Tuesday or Wednesday at 1:00 or 1:30 p.m. in Paris

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Trespass Order To consider appeals to 3 Members of Councillor Van Tilborg Councillor Van Tilborg November 24, 2021 Appeal Trespass Orders issued by the Council Committee City Councillor Sless Councillor Sless November 24, 2021

(Meets as required) Councillor McCreary Councillor McCreary November 24, 2021

External Committees

Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Brantford-Brant Promotes the free enterprise 1 Member of Councillor McCreary Councillor McCreary November 24, 2021 Chamber of system through improved trade Council to serve Commerce Board and commerce and to enhance as an ex-officio of Directors the economic prosperity and member quality of life in Brantford and Brant County.

(Meets the 3rd Wednesday of the month at 12:00 noon)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Brant Elder Abuse 1. To develop strategies to 1 Member of Councillor Carpenter Councillor Carpenter November 24, 2021 Advisory increase awareness and to Council Committee educate service providers, caregivers, seniors and other community members about abuse of the elderly. 2. To identify community needs, to advocate for and to seek funding for elder abuse prevention and intervention initiatives. 3. To provide an interagency forum to discuss and address abuse of the elderly issues. 4. To review the Term of Reference when needed. Goals: • Community Outreach • Education • Higher visibility and profile for the Committee • Spread awareness of community resources • Support for informal caregivers through media, workshop and /or workplace education • Promote proactive approaches to Peer Support for Seniors and Caregivers.

(Meets the 2nd Tuesday of the every other month at 9:30 a.m.)

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Name of Mandate and Number to be Members Appointed for 2019-2020 Members Recommended Term to Expire Committee Meeting Information Appointed Term Effective November 24, 2020 Brant Food Objective is to strength the 1 Member of Councillor Antoski Councillor Antoski November 24, 2021 System Coalition local food system in terms of Council food security and sustainability

(Meets the 1st Tuesday of the month at 9:00 a.m.) Brant Waterways Invested in waterfront 1 Member of Councillor Carpenter Councillor Antoski November 24, 2021 Foundation improvements, the Council development of the Trans Councillor Vanderstelt Canada Trail, trail signage, river and trail access points, education programs and more

(Meets the 3rd Wednesday of the month at 8:00 a.m.) Community The Community Physician 1 Member of Councillor Utley Councillor Utley November 24, 2021 Physician Recruitment Committee was Council Recruitment formed in 2001 to identify the Committee issues and make recommendations regarding the physician shortage in Brantford and Brant

(Meets twice annually (Spring to set objectives and Fall to present preliminary report for Council))

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November 24, 2020

Committee of the Whole – Operations and Administration Report #2020-11-03

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Operations and Administration submits the following recommendations from its meeting held on November 3, 2020:

10.2.1 Corporate Climate Change Action Plan and Climate Lens Assessment [Financial Impact – 2020 $0], 2020-472

A. THAT Report 2020-472 BE RECEIVED; and

B. THAT the Corporate Climate Change Action Plan, including the emissions reductions targets outlined in Appendix A BE APPROVED; and

C. THAT Staff BE DIRECTED to update the 10 year capital plan to include the proposed Climate Change Action Plan 5 year actions described herein;

D. THAT Staff BE DIRECTED to:

i. Bring forward annual updates on the progress of the Climate Change Action Plan

ii. Update the Climate Change Action Plan every 5 years; and

E. THAT the Climate Lens Assessment strategy outlined in Appendix B BE APPROVED for continued development and implementation in November 2021.

10.2.2 Sport Tourism Strategy - Annual Status Report (2020) [Financial Impact: None], 2020-411

A. THAT staff report 2020-411 regarding the 2020 annual status report of the City of Brantford Sport Tourism Strategy BE RECEIVED; and

B. THAT staff REPORT BACK by Q4 annually on the status of the implementation of the Sport Tourism Strategy.

10.2.3 Status of 399 Wayne Gretzky Parkway [Financial Impact: None], 2020-498

A. THAT Staff Report 2020-498 - Status of 399 Wayne Gretzky Parkway BE RECEIVED; and

B. THAT Staff BE DIRECTED to proceed with the plan for temporary use and explore alternative future uses of 399 Wayne Gretzky Parkway as outlined in this report; and Page 115 of 339 Committee of the Whole – Operations and Administration Page 2 Report #2020-11-03

C. THAT staff BE DIRECTED to put a 3 year hold on plans to list the property and REPORT BACK with further recommendations on potential future uses.

10.2.4 Municipal Street Naming and Addressing [Financial Impact – None], 2020-424

A. THAT Report No 2020-424 titled Municipal Street Naming and Addressing BE RECEIVED; and

B. THAT the Municipal Street Naming Policy (Corporate-048) attached as Appendix A to Report 2020-424 BE APPROVED; and

C. THAT the By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by adopting Corporate-048 Municipal Street Naming Policy BE PRESENTED to City Council for adoption; and

D. THAT the draft Municipal Address Number By-law attached as Appendix B to Report 2020-424 BE PRESENTED to City Council for adoption; and

E. THAT the Municipal Street Naming and Addressing Guide attached as Appendix C to Report 2020-424 BE ENDORSED by City Council; and

F. THAT the General Manager of Public Works and the General Manager of Community Development BE AUTHORIZED to approve revisions to the Municipal Street Naming and Addressing Guide to reflect changes to the Municipal Street Naming Policy as approved by City Council and changes related to the general administration of street naming and addressing; and

G. THAT the list of Current Street Names (November 2020) attached as Appendix E to Report 2020-424 BE RECEIVED; and

H. THAT Planning Staff BE DIRECTED to update Council annually regarding the current street name listing and the issuance of new street names.

10.2.5 Woodman Park Community Centre and Pool [Financial Impact - None], 2020-426

A. THAT report 2020-426 Woodman Park Community Centre and Pool BE RECEIVED; and

B. THAT staff BE DIRECTED to include additional funding for the design and reconstruction of Woodman Pool and renovations to the Woodman Park Community Centre within the 2021 Capital Program; and

C. THAT staff ESTABLISHES a funding source for the additional $1.9 million required to be added to the previously approved project funding PK2018 for the Woodman Park Community and Pool. Page 116 of 339 Committee of the Whole – Operations and Administration Page 3 Report #2020-11-03

10.2.6 Canadian Industrial Heritage Centre Lease Agreement – 66 Mohawk Street [Financial Impact - $100 over 10 year term], 2020-501

A. THAT Staff Report No. 2020-501, entitled “Canadian Industrial Heritage Centre Lease – 66 Mohawk Street” BE RECEIVED; and

B. THAT the Clerk BE DIRECTED to place the lease between the Canadian Industrial Heritage Centre and The Corporation of the City of Brantford on the Council Signing By-law for the City Council meeting on November 24, 2020, which lease shall contain (among other terms) a ten (10) year term, and shall pertain to approximately two (2) acres of land located at the property municipally known as 66 Mohawk Street; and

C. THAT the Manager of Real Estate BE DELEGATED authority to execute all documents related to the development of the Leased Premises or otherwise necessary to facilitate the City’s obligations under the above- noted leased, including Zoning By-law amendments, Building Permits, and Heritage Permits, on behalf of The Corporation of the City of Brantford as owner of 66 Mohawk Street.

10.2.7 Road Closing and Land Exchange – Wayne Gretzky Parkway and Lynden Park Mall Entrance [Financial Impact – None], 2020-479

A. THAT Report No. 2020-479, entitled Road Closing and Land Exchange – Wayne Gretzky Parkway and Lynden Park Mall, BE RECEIVED; and

B. THAT Staff BE DIRECTED to initiate the process to close a portion of Wayne Gretzky Parkway; and

C. THAT City Council APPROVE the land exchange between the City and North American Development Group Limited, I.G. Investment Management Ltd., conditional on the required road closing; and

D. THAT the required Sales By-Law BE PRESENTED to City Council for adoption; and

E. THAT the necessary Road Closure By-law BE PRESENTED to City Council for adoption.

10.2.8 Public Access Defibrillator Policy replace with Automatic External Defibrillator (AED) Standard [Financial Impact: None], 2020-14

A. THAT report 2020-14 ‘Public Access Defibrillator Policy BE RECEIVED; and

B. THAT Council REPEAL Corporate Policy-027 Public Access Defibrillator Program; and

C. THAT the necessary By-Law BE PRESENTED to Council for adoption. Page 117 of 339 Committee of the Whole – Operations and Administration Page 4 Report #2020-11-03

10.2.9 Approval of Proclamation, Councillor Attendance and Flag Flying Policies [Financial Impact – None], 2020-448

A. THAT Report 2020-448 BE RECEIVED; and

B. THAT Council-003 Annual Council/ Committee Attendance Report for Members of Council Policy BE APPROVED; and

i. THAT the attendance policy BE AMENDED to add regrets reported by Members of Council due to other Formal Municipal Business (such as municipal conferences, conflicting municipal meetings).

C. THAT Corporate-049 Proclamation Request Policy BE APPROVED; and

i. THAT the Proclamation Request Policy BE AMENDED to include that Proclamations must be submitted by a local resident or organization to be considered.

D. THAT Corporate-004 Flag Flying at Municipal Buildings Policy BE AMENDED; and

i. THAT the Half-Masting portion of the Flag Flying Policy BE AMENDED to include the additional guideline of tragic events of national, provincial or local significance and that upon initiating the Half-Masting of the Flag, Members of Council and the public shall be notified by the Communications Department.

E. THAT the necessary By-law(s) to amend By-law 70-2010 to adopt Council-003 Annual Council/ Committee Attendance Report for Members of Council Policy and Corporate-049 Proclamation Request Policy and to repeal and replace Corporate-004 Flag Flying at Municipal Buildings Policy BE PRESENTED to City Council for adoption.

10.2.10 Rededication of the Art Stanbridge Walkway [Financial Impact – None], 2020-510

A. THAT Staff Report No. 2020-510 entitled, “Rededication of the Art Stanbridge Walkway BE RECEIVED; and

B. THAT the Manager of Real Estate BE DELEGATED authority to execute a licence agreement between Wilfrid Laurier University and YMCA of Hamilton/Burlington/Brantford and The Corporation of the City of Brantford for the purposes of securing signage above the Art Stanbridge Walkway.

10.2.11 Vision Zero Road Safety Committee Report regarding Red Light Cameras

A. THAT Staff BE DIRECTED to obtain a consultant to complete an analysis business case for red light cameras in the City of Brantford, and, if funding permits, introductory-level information the requirements of implementing Page 118 of 339 Committee of the Whole – Operations and Administration Page 5 Report #2020-11-03

automated speed enforcement to an upset limit of $60,000 to be funded from the Capital Funding Envelope Reserve (RF0556); and

B. THAT the Consultant REPORT BACK to the Vision Zero Road Safety Committee.

10.2.12 Launch of the Brantford Immigration Partnership [Financial Impact: None], 2020-416

THAT Report 2020-416 Launch of the Brantford Immigration Partnership BE RECEIVED.

10.2.13 Community Physician Recruitment 2020 Program and 2021 Action Plan [Financial Impact: None], 2020-421

THAT Report 2020-421 Community Physician Recruitment 2020 Program and 2021 Action Plan BE RECEIVED.

10.2.14 Motion Regarding Unsafe Disposal of Needles within the City of Brantford

WHEREAS the Government of Ontario introduced Needle Exchange Programs or Harm Reduction Supply Programs in the late 1980's; and

WHEREAS the Brant County Health Unit, in partnership with other local service providers, participates in the Needle Exchange Program, supplying sterile injection equipment (needles) within the City of Brantford; and

WHEREAS the Brant County Health Unit is governed by an independent Board of Health and is not operated by The Corporation of the City of Brantford; and

WHEREAS the unsafe disposal of needles/syringes within municipalities throughout Ontario, including the City of Brantford, is a significant health and safety concern; and

WHEREAS one unsafe discarded needle is too many; and

WHEREAS the distribution of needles by the Brant County Health Unit and partner agencies contributes to and compounds the problem of the unsafe disposal of needles on both public and private property within the City of Brantford, including parks, school yards, trails, and other locations where children may be exposed to this type of bio-hazardous waste; and

WHEREAS The Corporation of the City of Brantford installed two large-scale needle disposal containers at strategic locations within the City, which have not lessened the issue of unsafe needle disposal throughout the City;

Page 119 of 339 Committee of the Whole – Operations and Administration Page 6 Report #2020-11-03

NOW THEREFORE, the Municipal Council of The Corporation of the City of Brantford hereby resolves as follows:

A. THAT the Brant County Health Unit and its partner agencies to BE REQUESTED to suspend the Needle Exchange Program or Harm Reduction Supply Program, as the case may be, if within 45 days the Brant County Health Unit has not provided the Corporation of the City of Brantford with a plan, satisfactory to the municipality, to eliminate the harm of the unsafe disposal of needles and syringes within the City of Brantford; and

B. THAT the unsafe disposal of bio-hazardous waste, such as needles and syringes, BE DECLARED to be a nuisance and that staff BE DIRECTED to bring forward a by-law to amend Chapter 556 of the City of Brantford Municipal Code (Public Nuisance By-law) to make the unsafe disposal of bio-hazardous waste, such as needles and syringes, an offence pursuant to Chapter 556; and

C. THAT the Corporation of the City of Brantford file a request with the Province of Ontario to review and reevaluate the Harm Reduction Supply Program taking into account its impact on communities and neighbourhoods and;

D. THAT the Corporation of the City of Brantford to send a written request to our MPP Will Bouma requesting that he seek support and resources from the Province of Ontario to empower the health unit to seek innovative and creative solutions regarding needle distribution and collection; and

E. THAT the Clerk BE DIRECTED to forward a copy of this resolution to the Brant County Health Unit, the Board of Health for the Brant County Health Unit, the Member of Provincial Parliament for Brantford/Brant – Mr. Will Bouma and the Association of Municipalities of Ontario.

10.2.15 Brantwood Park Road and Sympatica Crescent at Lynden Hills Park – Traffic Control - Councillor Antoski

WHEREAS there is no pedestrian crosswalk painted across Brantwood Park Road at the Brantwood Park Road and Sympatica Crescent intersection; and

WHEREAS pedestrians regularly cross Brantwood Park Road to access Lynden Hills Park; and

WHEREAS Brantwood Park Road sees consistent traffic with report of speeding making crossing Brantwood Park Road difficult to cross without traffic control; and

WHEREAS vehicles on Brantwood Park Road are not required to stop at the Brantwood Park Road and Sympatica Crescent intersection; and Page 120 of 339 Committee of the Whole – Operations and Administration Page 7 Report #2020-11-03

WHEREAS it is important to ensure safe access to public spaces;

NOW THEREFORE BE IT RESOLVED:

A. THAT staff BE DIRECTED to undertake a traffic control review to determine if all-way stop control or pedestrian crossover is warranted at the intersection of Brantwood Park Road and Sympatica Crescent in front of Lynden Hills Park; and

B. THAT staff BE DIRECTED to report back to Council on study results in Q1 2021.

10.2.16 Burwell Street at Lancaster Avenue – All-way Stop Control

WHEREAS a letter dated September 10, 2020 was circulated to the affected neighbourhood seeking feedback with respect to consideration for all-way stop control at the intersection of Burwell Street and Devonshire Avenue; and

WHEREAS staff received very little support for the installation of all-way stop control at the intersection of Burwell Street and Devonshire Avenue; and

WHEREAS staff received significant feedback and support for the installation of all-way stop control at the intersection of Burwell Street and Lancaster Avenue; and

WHEREAS the intersection is stop controlled on Burwell Street only; and

WHEREAS vehicles on Lancaster Avenue are not required to stop at the intersection; and

WHEREAS Lancaster Avenue curves on both approaches to the intersection, making it difficult for motorists on Burwell Street to see approaching vehicles on Lancaster Avenue, and

WHEREAS pedestrians regularly cross Lancaster Avenue and Burwell Street at the intersection to access nearby parks and trails; and

WHEREAS new homes will soon be built on Parkside Drive, west of the intersection, that will increase vehicular and pedestrians volumes at the intersection;

NOW THEREFORE BE IT RESOLVED:

A. THAT staff BE DIRECTED to change the intersection control to All-way Stop Control; and

Page 121 of 339 Committee of the Whole – Operations and Administration Page 8 Report #2020-11-03

B. THAT the implementation cost for all-way stop control signage and pavement marking, not to exceed $1,500, BE FUNDED from Operational Services Operating Budget;

C. THAT any necessary by-laws BE PRESENTED to City Council for adoption.

10.2.17 Walter Street – Traffic Calming Measures

WHEREAS Residents of Walter Street are reporting speeding traffic, distracted driving, and other dangerous driving activities; and

WHEREAS Walter Street is located in a residential neighbourhood that has posted speed limits that are being ignored; and

WHEREAS it is important to deter speeding and unsafe driving in our community;

NOW THEREFORE BE IT RESOLVED:

A. THAT staff BE DIRECTED to undertake a traffic study investigating the implementation of traffic calming measures on Walter Street; and

B. THAT staff BE DIRECTED to report back to Council on study finding in Q1 2021.

10.2.18 Accessible Parking Space – North Park Street - Councillor McCreary

WHEREAS a request for an accessible parking space in front of 94 St. George Street was approved at the August 25, 2020 City Council meeting; and

WHEREAS the location of the Accessible Parking Space is better suited on North Park Street beside 71 St. George Street;

NOW THEREFORE The Municipal Council of The Corporation of the City of Brantford HEREBY RESOLVES as follows:

A. THAT the on-street parking space in front of 94 St. George Street designated as an accessible parking space BE REPEALED; and

B. THAT an Accessible Parking Space BE BY-LAWED on North Park Street beside 71 St. George Street; and

C. THAT staff BE DIRECTED to bring forth any necessary by-law amendments pertaining to this resolution for adoption.

Page 122 of 339 Committee of the Whole – Operations and Administration Page 9 Report #2020-11-03

Respectfully submitted,

Councillor Carpenter, Chair

Page 123 of 339

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date: November 24, 2020

To: Mayor Davis and Members of Council

From: Nicole Di Filippo, Chair Janice Belleville, Vice-Chair

Brownfields Community Advisory Committee

Re: Canadian Industrial Heritage Centre (CIHC) - Brownfields Community Advisory Committee Comments

The Brownfields Community Advisory Committee (BCAC) met on November 17, 2020 to discuss the matter of a lease agreement for the Canadian Industrial Heritage Centre (CIHC). The lease agreement had been considered by Committee of the Whole – Operations and Administration at its November 4th, 2020 meeting.

Attached, as Appendix A, is a memo prepared by the BCAC’s Staff Liaison, Tara Tran, Senior Long Range Planner, which outlines the original 2013 resolution from City Council which provided the BCAC an opportunity to comment on a time period to be included in the lease agreement. This was in response to the BCAC’s 2013 resolution presented to Council at its meeting on April 22, 2013:

“THAT in negotiation of a proposed lease with the Canadian Industrial Heritage Centre that such a proposed lease should contain a time period before which financing and a development plan must be in place.”

We note that since 2013, the members of the Brownfields Community Advisory Committee have changed significantly. There are only two members from 2013 who remain as members on this advisory committee.

J. Belleville, one member who was part of the advisory committee in 2013, shared insight that the 2013 advisory committee resolution to Council was intended to address concerns about how the CIHC would fund their proposed facility and to encourage Council to ensure the CIHC developed a financing and development plan within a specified period of time. Page 124 of 339 Brownfields Community Advisory Committee Page 2 November 24, 2020 At their meeting, held on November, 17, 2020, the advisory committee members asked questions of clarification regarding the lease agreement which were addressed by Ron Gasparetto, Manager of Real Estate and Tara Tran, Senior Long Range Planner. The questions related to a previous appeal to the Ontario Municipal Board, whether the CIHC was responsible for the construction costs for their proposal, and how parking would be accommodated.

Following discussion, Committee members did not make any motions regarding the matter. The members of the BCAC are aware of the CIHC’s preference to be allowed 5 years to provide a financing and development plan following the rezoning of the property. As an advisory committee, no concerns were expressed.

Thank you for the opportunity to comment.

Respectfully,

Nicole Di Filippo

Chair, Brownfields Community Advisory Committee

Janice Belleville

Vice-Chair, Brownfields Community Advisory Committee

Attachments (if applicable) Page 125 of 339 APPENDIX A

MEMORANDUM

Date: October 30, 2020

To: Members of the Brownfields Community Advisory Committee

From: Tara Tran, Planning Department

Subject: Canadian Industrial Heritage Centre (CIHC) Lease

The Canadian Industrial Heritage Centre (CIHC) is a non-profit group who propose to construct a new education and interpretive centre, using the remnant Timekeepers building and Cockshutt office building on 66 Mohawk Street (a former brownfield site that is municipally owned). The remnant buildings are designated under the Ontario Heritage Act as having architectural significance. A map of the subject property and the heritage designation by-law are enclosed in this memo.

At its meeting in April 2013, through Report 2013-035 (enclosed with this memo), Council considered a request from CIHC for a lease agreement to use 2 acres surrounding the remnant buildings. On April 8, 2013, members of Council accepted the CIHC’s request and directed Staff to draft a lease that provides 2 acres to this group. Final approval of this decision by City Council would take place on April 22, 2013.

The Brownfields Committee reviewed the Staff Report 2013-035 at its meeting on April 11, 2013 and passed the following resolution:

“THAT in negotiation of a proposed lease with the Canadian Industrial Heritage Centre that such a proposed lease should contain a time period before which financing and a development plan must be in place.”

The full minutes of the April 11th meeting are enclosed with this memo. The minutes don’t provide a lot of detail on discussion around the Brownfield Committee’s resolution. My recollection is that the Brownfields Committee wanted to ensure that approval of the lease didn’t delay or impair the City’s ability to proceed with remediation of the property.

The Committee Chair at the time (Dara Bowser, along with member Janice Belleville) attended the Council meeting on April 22, 2013 to present the Committee’s resolution. The final Council-approved recommendation regarding the CIHC lease included the following clause in response to the Brownfield Committee’s resolution:

Page 126 of 339 APPENDIX A Page 2

THAT the following suggested timeline options by which a financing and development plan must be in place BE REFERRED to the Brownfields Community Advisory Committee and the Canadian Industrial Heritage Centre (CIHC) so that they can review and provide comments to staff prior to the negotiated lease coming back to Council: i. within three years following execution of the Lease Agreement ii. within five years following execution of rezoning and site specific remediation

The above resolution provides the Brownfields Committee an opportunity to provide comments to staff regarding which option in the resolution (i) or (ii) is preferred. To my knowledge, the Brownfields Committee did not have a follow-up discussion regarding the CIHC lease agreement and these options.

In discussions with CIHC, they have confirmed Option (ii) as the preferred option. This will afford them a reasonable amount of time to seek funding opportunities. It should be noted that the reference to “site specific remediation” is no longer relevant as the remediation work has been completed.

Over the course of several years, City staff have been working towards addressing the requirements set by Council to prepare the Property to be leased by CIHC. At this time, those matters are resolved. On November 3, 2020, Report 2020-501 Canadian Industrial Lease Agreement – 66 Mohawk Street will be coming forward to the Committee of the Whole – Operations and Administration for approval of a 10 year lease agreement between the City and CIHC for a two (2) acre portion of 66 Mohawk Street. As it stands, currently Option (ii) is put forward for Council’s consideration, with an amendment to remove the reference to “site-specific remediation”.

Members of the Brownfields Community Advisory Committee may provide your comment regarding the matters outlined in this memo. If any member has any further insight on the concerns that were discussed in 2013, please don’t hesitate to share your views.

Comments are due by end of day November 17, 2020. This will allow time to prepare a memo for consideration when the lease agreement goes before City Council on November 24, 2020 for final ratification.

For clarification, whatever decisions are made at the November 3rd meeting must be ratified by City Council on November 24th. Therefore, comments received can be brought forward for Council’s consideration prior to ratification.

If there are any questions, please let me know.

______Tara Tran M.Pl, MCIP, RPP Senior Planner, Long Range Planning Encl.

Page 127 of 339 APPENDIX A Page 3

Attachments:

1. Map of 66 Mohawk Street 2. Heritage Designation By-law for 66 Mohawk Street 3. Report 2013-035 – Lease Agreement for CIHC 4. Brownfields Community Advisory Committee – minutes April 11, 2013

Page 128 of 339 APPENDIX A Page 4

1. Map of 66 Mohawk Street

Page 129 of 339 APPENDIX A Page 130 of 339 APPENDIX A Page 131 of 339 APPENDIX A Page 132 of 339 APPENDIX A

DATE: April 8, 2013 REPORT NO. CD2013-035

TO: Chair and Members Committee of the Whole – Community Services

FROM: Gregory Dworak, General Manager, Community Services

1.0 TYPE OF REPORT CONSENT ITEM [ ] ITEM FOR CONSIDERATION [ X ]

2.0 TOPIC

66 Mohawk Street – Potential Re-Use of the Timekeepers Building

3.0 RECOMMENDATION

A. THAT Staff Report CD2013-035 BE RECEIVED for information; and,

B. THAT Staff BE DIRECTED to proceed with negotiating a Lease Agreement with the Canadian Industrial Heritage Centre (CIHC) for the use of the Timekeepers Building located at 66 Mohawk Street as a museum/interpretive centre.

C. THAT Staff BE DIRECTED to bring the negotiated lease back to Council for consideration once the outstanding appeal of By-law # 40-2009 has been resolved.

4.0 PURPOSE

The purpose of this report is to provide Council with an update on the potential re-use of the Timekeepers Building located at 66 Mohawk Street.

5.0 BACKGROUND

On June 18, 2012 City Council adopted the following Resolution with respect to 66 Mohawk Street:

A. THAT Option 3 (retention of the centre nameplate from the front façade), as outlined in Staff Report CD2012-102, and as amended to include the portico Page 133 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 2

and mosaic tile, BE SELECTED for the salvage of the significant architectural elements from the former Cockshutt Plow Company Office building at 66 Mohawk Street; and B. THAT the Timekeepers Building BE RETAINED in its entirety, and that staff be directed to prepare a schedule of remedial work which can be carried out within the available budget of $37,200, with priority being given to roofing, repointing, restorative works and fire suppression; and C. THAT the municipal share of the costs to BE FUNDED from the Greenwich- Mohawk Site Capital Account (PL0705); and D. THAT staff BE DIRECTED to produce a report providing options for immediate and medium term reuse of the building, including costs associated with each option.

This Report only addresses paragraph “D” of the above-noted resolution.

6.0 CORPORATE POLICY CONTEXT

Goal 1: Economic vitality & Innovation is related to this issue. One of the long- term desired outcomes identified to meet this goal is:

• Brantford will be a business friendly community.

Goal 2: High Quality of Life & Caring for all Citizens is related to this issue. One of the long-term desired outcomes identified to meet this goal is:

• Brantford citizens and visitors will enjoy a full range of well-supported and maintained arts, heritage, culture, sports and recreation facilities and programs.

Goal 3: Managed Growth & Environmental Leadership is also related to this issue. Some of the long-term desired outcomes identified to meet this goal include:

• Brantford will be known as a city that manages growth wisely, makes optimum use of its infrastructure, and is a leader in infill and brownfield redevelopment. • Brantford’s built heritage will be protected and enhanced.

7.0 INPUT FROM OTHER SOURCES

This Report has been prepared with input from the Building Department, Legal Services, Risk Management and Facilities Management and the Heritage Committee.

Page 134 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 3

8.0 ANALYSIS

To address paragraph “D” of the above-noted Resolution, Planning staff circulated a memo, dated October 5, 2012 to all General Managers to obtain any feedback from all Departments within their respective Commissions to determine if there is any interest in a potential reuse of the Timekeepers building by a City Department and to determine any costs associated with establishing that use. Planning staff did not receive any response back as the result of this inquiry.

In September 2012 a letter from the Canadian Industrial Heritage Centre was received and is attached as Appendix “A” to this Report. This group is interested in occupying the Timekeepers building and restoring it to a public use. They suggested a similar lease agreement could be established as that with the Canadian Military Heritage Museum. Further, they noted at that time that all expenses beyond the $37,000 the City has set aside for renovations to the Timekeepers Building would be at their own expense.

Planning Staff was contacted and met with the John Kneale, President of the Canadian Industrial Heritage Centre (CIHC) in November 2012 to discuss this potential re-use of the building. As a result of that November meeting the CIHC was requested by staff to submit a proposal outlining all of their requirements to re-use the Timekeepers building. Attached as Appendix “B” is the CIHC’s proposal and is summarized as follows:

1. CIHC Description

The CIHC is a not-for-profit corporation whose objective is to lease the Timekeepers building as a museum/interpretive centre to explain to visitors the significance of the manufacturing companies that once occupied the Greenwich Mohawk site and explain the significant contributions that they made towards the growth of the City of Brantford.

The interpretive centre would include maps, documents and photos and a small administrative area. Washrooms and cloakrooms are also proposed to be located within the Timekeepers Building. Outside display of items is also proposed.

The CIHC has also expressed a concern to have the portico from the Cockshutt Office building remain on site and form part of the interpretive centre’s inventory of industrial heritage items.

A lease similar to that of the Canadian Military Heritage Museum has been requested and a total of 2 acres of land has also been requested as part of the lease. The 2 acres would allow for parking of approximately 20 cars and landscaping areas to be established.

Page 135 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 4

2. Funding

As noted in paragraph “B” of the June 18, 2012 Council resolution, the City has set aside $37,200 for some restoration works of the Timekeepers Building. The demolition contract for 66 Mohawk Street includes abatement of asbestos from the interior of the building. Discussions with Risk Management and Property Management staff indicated that the exterior works (i.e. $37,200) would not start on the Timekeepers building until after demolition of the adjacent office building is completed.

The CIHC has noted that they will be fundraising to secure funds for the remainder of the works and partner groups have also been identified to assist in the fund raising (See Appendix “B”). No additional funds from the City will be pursued by the CIHC to establish the museum/interpretive centre.

As a result of internal discussions on this proposal a few items of concern have been raised as follows:

3. Zoning

On June 9, 2008, Council for the City of Brantford passed the following resolution:

“That staff BE DIRECTED to prepare a zoning bylaw amendment for the Greenwich-Mohawk brownfield lands in accordance with the policies for these lands contained in Official Plan Amendment #125 and to initiate the approval process for this amendment including the statutory public meetings.”

By-law # 40-2009 was adopted by Council on April 17, 2009. However this bylaw was appealed to the Ontario Municipal Board (OMB) by an adjacent landowner. Bylaw # 40-2009 proposed to change the zoning of the subject lands to include a museum as a permitted use on this portion of the Greenwich Mohawk site.

As Bylaw # 40-2009 is still under appeal to the OMB, a museum is not a permitted under the General Industrial “M2” Zone which is currently applicable to these lands. The CIHC has been advised of the zoning situation associated with the subject lands.

Staff has been involved with the Sifton and Grandview OMB Hearing since the Fall of 2012 and now that a break in that hearing has occurred, staff will be able to resume discussions with the appellant in an attempt to resolve this appeal. Should a settlement be reached, it will be presented to Council.

Page 136 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 5

It should be noted that the Lease cannot be signed by the City until such time as the appeal of By-law # 40-2009 has been resolved as the proposed museum use is currently not a permitted use.

4. Record of Site Condition (RSC)

The Building Department has advised that the proposed museum/interpretive centre is not considered to be a change of use, to a more sensitive land use, as defined by the Environmental Protection Act, therefore, a Record of Site Condition (RSC) is not required prior to the establishment of the proposed use. However, the funding agreement with FedDev Ontario requires that an RSC be obtained for the entire Greenwich Mohawk site, including 66 Mohawk Street. Staff would suggest that the establishment of the proposed museum should not occur until after remediation has occurred on this site so that the museum is not disrupted during the remediation process and to ensure that nothing can impede remediation of the site. The CIHC has indicated an interest in outdoor display and should these items be set up prior to remediation, there would be a cost associated with moving them off site to allow for remediation to occur and then to re-locate them back on site.

The City is currently demolishing the buildings located at Greenwich Mohawk Brownfield site and once demolition is completed, site remediation can occur. Demolition is expected to take 9 months and then remediation will start at 66 Mohawk Street. Upon completion of remediation of 66 Mohawk Street, an RSC can be obtained through the Ministry of Environment. Depending upon the Remediation Strategy and the types of remediation technologies applicable to 66 Mohawk Street will determine how long remediation will take. All remediation must be completed no later than December 31, 2016 in order to comply with the Federal Funding Agreement.

5. Building Status

In 2009, Picco Engineering was retained by the City to prepare a Structural Condition Assessment Report for the buildings located on the Greenwich Mohawk brownfield site. For the timekeepers Building, the report concluded that:

“the timekeepers building is in comparably good shape. This building has to be made watertight to maintain its integrity. Until this is completed, deterioration will continue. Interior finishes, partitions etc., have to be removed to expose all structural members to determine their condition and the extent of any additional damage.”

The Structural Conditions Assessment report also contained cost estimates for the adaptive reuse of the Timekeepers building. A total adaptive re-use cost of $379,000 was identified. This cost does not include abatement fees, Page 137 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 6

or savings from salvageable items. The $37,200 set aside by Council for exterior repairs would be included in the $379,000 cost estimate.

A Lease agreement with the CIHC for the proposed museum/interpretive centre could be negotiated at this time however it could not be authorized until such time as the By-law # 40-2009 receives final approval through the OMB or the appeal is resolved prior to an OMB Hearing and until remediation has been completed for 66 Mohawk Street. While these issues are being resolved, the CIHC would be in a position to continue with fundraising and marketing of the proposed museum.

6. Heritage Committee

The proposal by the CIHC was considered by the Heritage Committee on March 12th, 2013. The Committee advised that they support the proposal by the CIHC for the use of the Timekeepers Building as an interpretive centre and will provide letters of support to the CIHC for any funding and in-kind contributions.

9.0 FINANCIAL IMPLICATIONS

Paragraph B from Council resolution dated June 18, 2012 states:

“THAT the Timekeepers Building BE RETAINED in its entirety, and that staff be directed to prepare a schedule of remedial work which can be carried out within the available budget of $37,200, with priority being given to roofing, repointing, restorative works and fire suppression”

Beyond these works and allocated budget of $37,200, all expenses to allow the re-use of the Timekeepers Building would be at the cost of the future occupant.

It should be noted that an annual lease in the amount of $10 is paid to the City by the Canadian Heritage Wartime Museum for the rental of their buildings at 347 Greenwich Street. This same fee should be incorporated into the agreement with the CIHC.

10.0 CONCLUSION

There appears to be no municipal interest in the re-use of the Timekeepers building. Municipal funds are available to provide some limited renovations and the demolition contract will provide abatement of the asbestos found within the interior of the building.

Page 138 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 7

The Canadian Industrial Heritage Centre has put forth a proposal to re-use the Timekeepers Building for a museum/interpretive centre and, upon finalization of the zoning and completion of the remediation of 66 Mohawk Street, a Lease agreement could be prepared to allow them to establish their proposed use. The re-use of this building will allow a new activity to be established and assist in preserving part of the City’s Industrial and built heritage.

_____ Paul Moore, MCIP, RPP Gregory Dworak, MCIP, RPP Manager, Policy Planning General Manager, Community Services Community Services

______Matt Reniers, MCIP, RPP Director of Planning, Community Services

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x ] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [ x ] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [ x ] no

Page 139 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 8

Appendix “A” to Report CD2013-035

Page 140 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 9

Appendix “B” to Report CD2013-035

CANADIAN INDUSTRIAL HERITAGE CENTRE

PROPOSAL TO THE CITY OF BRANTFORD

FOR THE TIMEKEEPER’S OFFICE

This is a proposal by the Canadian Industrial Heritage Centre (CIHC), a not-for-profit corporation with its headquarters in the City of Brantford, to lease the Timekeeper’s Office at 66 Mohawk Street and to fit it up as an interpretation centre. The objective of the CIHC project is to use the last remaining industrial structure on the Mohawk-Greenwich site, a designated heritage building, to explain to visitors the significance of the manufacturing companies that once occupied this site and contributed in important ways to the growth of Brantford and of Canada.

Description The eventual interpretation centre would feature the restored Timekeeper’s Office as its centrepiece. It would be situated on a two acre parcel of land with landscaping and a parking area for 20 cars. Also on the site and displayed around the building would be examples of some of the equipment once manufactured in Brantford.

Inside, the interpretation centre would have maps, documents, photographs and film to depict the Mohawk-Greenwich site as it appeared between about 1875 and 1950. Modern museum technology would be employed to make the most of the space. There would also be a small administrative area where visitors could consult on-site staff and examine archival material, as well as washrooms and cloakrooms.

If the portico that formed the front of the original Cockshutt Farm Equipment Company office remains in place after demolition of the main office building, it will be incorporated into the interpretation centre site.

Project Timeline The first stage is the emergency maintenance already identified by the City’s consultants. This needs to be undertaken as quickly as possible so the building does not become a complete loss.

Once demolition of the main Cockshutt building is completed, (and assuming a lease has been signed) an exterior clean-up of the Timekeeper’s Office will be undertaken. Simultaneously, landscaping could begin and clearing of a space for parking.

The third phase will be clean-up of the interior, construction of necessary partitions, and connection of utilities.

The fourth phase will be the installation of exhibits and furnishings in preparation for receiving visitors.

Page 141 of 339 APPENDIX A Report No. CD2013-035 April 8, 2013 Page 10

Funding Plans Emergency maintenance has already been costed by the City’s consultants at $37,000, and this amount has been approved by Council.

The CIHC will undertake an aggressive fund-raising campaign to pay for the next stages. CIHC members, and the Friends of the CIHC will be targeted first, along with groups such as the Massey Club and the International Cockshutt Club. Grant applications will be made to local funds as well as to regional (eg. Trillium) and national institutions.

No additional funds will be requested from the City.

Partners The CIHC board has had discussions with a number of local organizations and believes there is strong support for an interpretation centre in the Timekeeper’s Office. For instance, the Brant Labour Council and the Eagle Place Community Development Association have indicated the interest of their members in the project. Other groups, such as the Brant Historical Society and the Canadian Military Heritage Museum, have overlapping interests.

Marketing Plan This project would be in alignment with, and supportive of, the Brantford Community Strategic Plan and its stated objectives to value, protect and leverage the City’s heritage assets. The CIHC will work with the City’s Economic Development and Tourism Department and other arts/culture/heritage groups to make the Timekeeper’s Office Interpretation Centre an important part of the rich offering the city has for tourists, as well as a destination of interest for Brantford residents and local school groups.

Lease The CIHC requests a lease with terms similar to those provided to the Canadian Military Heritage Museum. The property in this case would be a two acre parcel on Mohawk Street encompassing the current Timekeeper’s Office, the Cockshutt Farm Equipment Co. office and portico, and space for landscaping and parking.

Respectfully submitted,

John G. Kneale President Canadian Industrial Heritage Centre Royal Victoria Place 136 Dalhousie Street, Suite 201 P.O. Box 23055 Brantford, ON N3T 6K4

Page 142 of 339 APPENDIX A

BROWNFIELDS COMMUNITY ADVISORY COMMITTEE MINUTES THURSDAY, APRIL 11, 2013 5:30 P.M. POLICY PLANNING MEETING ROOM

Dara Bowser and Chris Markell as Co-Chairs

1. ROLL CALL

PRESENT: Dara Bowser, Linda Ford, Councillor Ceschi- Smith, Sarah McAlister, Janice Belleville, Ken Burns, Chris Markell, Linda Tyler

ABSENT: Jason Tangorra, Councillor Neumann, Councillor Vanderstelt

ALSO PRESENT: Tara Tran, Planning Barb Day, Recording Secretary Hugo Rodrigues, The Expositor

2. DECLARATIONS OF CONFLICTS OF INTEREST

There were no declarations of conflicts of interest.

3. ADOPTION OF PROPOSED MINUTES OF PREVIOUS MEETING

Moved by Chris Markell Seconded by Janice Belleville

“THAT the minutes of the Brownfields Community Advisory Committee meeting held on March 14, 2013 BE APPROVED.”

CARRIED

4. ADDITIONS/DELETIONS TO THE AGENDA

Chris Markell added agenda item 6.9 - Staff support & Councillor to the agenda.

5. ADOPTION OF THE AGENDA

The agenda was adopted.

Page 143 of 339 APPENDIX A Brownfields Community Advisory Committee Page 2 Minutes – April 11, 2013

6. BUSINESS

6.1 Committee Annual Report for 2012

Tara Tran thanked Dara Bowser for preparing and presenting the annual report and Janice Belleville for the photographs. The report was well received, and Dara suggested the committee should plan five years ahead on what they would like to accomplish. Tara will send the annual report to members by email.

6.2 Greenwich Mohawk Brownfield Update

Demolition on the site is being very well managed. Staff is finalizing the request for proposal for the Phase 1 and 2 environmental assessments. The Committee was provided with a copy of the updated project plan. A tender will go out in April/May for a project manager to prepare site assessments. Environmental site assessments will start on the Mohawk side as early as this year and continue on the Greenwich Street side until the summer 2014. Remediation options will be proposed in a report and will go to Council in the summer or fall of 2014 with remediation taking place over the next two years. The request for proposal for remediation will require cleanup to a residential and parkland standard, similar to the process used for the Sydenham Pearl brownfield site. A public meeting will take place in September 2013, and meetings with the public will also be held at the end of the Phase 1 and 2 environmental assessments. Council will be provided an update at that time.

At the last Committee of the Whole meeting, Council approved going forward with a lease for the Canadian Industrial Heritage Centre. This will go forward for final approval at Council later this month. Dara Bowser suggested the lease should stipulate a time limit.

Moved by Janice Belleville Seconded by Chris Markell

“THAT in negotiation of a proposed lease with the Canadian Industrial Heritage Centre that such a proposed lease should contain a time period before which financing and a development plan must be in place.” CARRIED

Tara advised that she could provide a memo for Dara Bowser and Chris Markell to sign for circulation in advance to Council or they could attend at Council and present. The Council meeting will take place on April 22, 2013.

Page 144 of 339 APPENDIX A Brownfields Community Advisory Committee Page 3 Minutes – April 11, 2013

6.3 Sydenham Pearl Brownfield Update

The consultants from CH2MHill completed monitoring work. Findings will be brought forward to the Committee of the Whole in May. An upcoming public meeting will be held in the spring to provide an update on how the City will recommend moving forward. Tara will provide the staff report to BCAC members before final Council approval.

6.4 Brownfield Financial Tax Incentive Program – Policy Update

Tara distributed the report to the committee. It went as an information update to Council outlining options on how Council could allocate the taxes. The committee will work on how to update the program and how to administer the program and the funds.

Marguerite Ceschi-Smith suggested that if City money has been put into remediating a site, 100% of taxes from the sites should go into a revolving Brownfields fund to eventually clean up all other sites. Tara advised that this is on the agenda for the next Council meeting, and the second step will be to do a full scale review of BFTIP.

Moved by Janice Belleville Seconded by Chris Markell

“THAT the Committee is supportive of Option #1 in Staff Report CD2013-078 that recommends that all property taxes are directed to the Brownfields Reserve Fund #288 after the (Brownfield Tax Incentive Program) applicant has been 100% reimbursed.” CARRIED

Ken Burns, Janice Belleville, Chris Markell and Dara Bowser formed a subcommittee to put together arguments to support option 1 at Council. Dara will do a draft of the arguments and send to the committee.

6.5 Demonstration Project Update

The project is still in negotiation, and staff held a conference call with Groundwater Technology to finalize the agreement. Groundwater Technology needs environmental compliance approval from the Ministry of the Environment and is attempting to have their application expedited. As soon as they hear from MOE, the City will sign the agreement and Groundwater Technology can begin work on the site.

6.6 Official Plan Review Five Year Review

Tara distributed hard copies of the Official Plan Review and will also provide

Page 145 of 339 APPENDIX A Brownfields Community Advisory Committee Page 4 Minutes – April 11, 2013

a link to members. The Project Manager for the five year review presented the Official Plan to Council last Monday. The purpose was to get Council to move forward for the terms of reference and decide what policies and issues should be looked at. The next step is for staff to prepare the terms of reference for hiring outside consultants for background studies. In-house staff will then develop policies. An RFP for consultants will be prepared over the summer, and in September a public meeting will be held.

The purpose of the Official Plan is to look at how the community will develop, where growth will take place and how the guidelines will be used to meet the goals of community. Tara will send OP Schedule 1-Land Use Plan to the committee. Section 3.4 outlines what this document will do for the City and parts 1, 3 & 6 all relate to Brownfields.

Tara advised this would be a 16 month project with a major consultation component, and all advisory committees and the public will be invited to comment.

Dara suggested putting together a presentation and recommendation form, and add this to the BCAC work plan for the coming year. A goal setting exercise will be held at the next BCAC meeting, and Tara will add this to the next agenda. Tara will also provide an overview of the timeline for the committee and send the electronic version highlighting the sections that are pertinent.

6.7 Brownfield Webinar: “Strengthening Local Economics through Brownfield Redevelopment” – Information Report

Janice Belleville provided a link for the committee. Janice advised that the webinar was very informative and talked about the Green Municipal Fund, Brownfield redevelopment, ArtScape in Toronto, economic data and Sole Food in Vancouver.

6.8 Cordage Green Project

Dara explained that the developer for the site was a community agency who took ownership to develop the site. The planner, who had offered to come and talk to the BCAC on the Cordage Green project, could not attend. Dara will inquire if they are able to attend at another meeting and will send the link for their website to members.

6.9 Staff Support & Councillor

Chris Markell congratulated Marguerite Ceschi-Smith for her presentation at Council on Monday night and for her work in bringing Brownfields to the attention of municipal, provincial and federal governments.

Page 146 of 339 APPENDIX A Brownfields Community Advisory Committee Page 5 Minutes – April 11, 2013

7. SUB-COMMITTEE REPORTS

7.1 2013 Brownfield Event Sub-Committee – report back on ideas

Sarah McAlister provided a write-up on the brownfield event and circulated to members. The event subcommittee will meet Monday, April 15th at the Blue Dog at 5:30 p.m. Sarah will book the meeting room and send an email to members with confirmation.

7.2 Event Committee

Chris Markell suggested that if Groundwater Technology has started work on the Greenwich Mohawk site by the time the next event takes place, Brantford could be promoted as a leader in new technology.

8. NEXT SCHEDULED MEETING

Reminder: The next meeting of the Brownfield Community Advisory Committee will be held on May 9, 2012 at 5:15 p.m.

9. ADJOURNMENT

Moved by Chris Markell Seconded by Janice Belleville

“THAT the meeting be adjourned.” CARRIED The meeting adjourned at 6:50 p.m.

______Dara Bowser, Co-Chair Tara Tran, Staff Liaison

______Chris Markell, Co-Chair

Page 147 of 339

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date: November 24, 2020

To: Mayor Davis and Members of Council

From: Lucy Hives Director of Planning Community Development

Re: Corporate – 048 Municipal Street Naming Policy

At the November 3, 2020 meeting of Committee of the Whole – Operations and Administration, some questions were asked from Members of Council regarding the draft Municipal Street Naming Policy that was attached to Report 2020-424.

Councillor Carpenter requested that names be available for selection in a priority manner. In particular, the two Veterans most recently added to the Street Name List should be assigned to new streets first (Larry John Zuidema Rudd and Richard Leary), followed by Veterans who had made the Supreme Sacrifice. After that, any other names in accordance with the policy could be available for selection.

To address Councillor Carpenter’s remarks, a new section has now been included in Corporate-048 Municipal Street Naming Policy:

“1.2 Priority Assignment of Street Names

Street names shall be assigned in priority according to the following:

Priority 1 The next two street names assigned shall be:

Rudd - Honouring Larry John Zuidema Rudd; and Leary - Honouring Richard Leary

Priority 2 Veterans who have made the Supreme Sacrifice Page 148 of 339 City Council Page 2 November 24, 2020 Priority 3 Names from any of the Categories of Pre-Approved Street Names as listed in Section 1.1 of this Policy”

This has also been reflected in the the Municipal Street Naming and Addressing Guide that was attached to Report 2020-424.

Councillor McCreary also expressed some concerns regarding the language used in the draft policy as he felt it should be more firm and less permissive. Planning Staff consulted with Councillor McCreary and explained that some of the language in Section 1.4 of the draft policy (dealing with the suitability and appropriateness of street names) was written quite deliberatively. For example, the policy states that “where possible, street names should be easily pronounced and recognized, using conventional spelling….” It was acknowledged that in some cases when using names of Veterans and other individuals, pronunciation is personal. Staff does not want to reject names of Veterans and other individuals because their name is unique and may be somewhat challenging with respect to pronunciation. As well, the policy states that “Streets named after living individuals are discouraged…” Staff wanted to ensure that Council still had the ability to consider applications to honour living individuals through the naming of a street, although written consent from the individual would be required.

Councillor McCreary also indicated that he had some concerns regarding Section 2.0 of the policy outlining the procedure for street renaming, which, although discouraged, is permitted following a process that is set out, but only if initiated by Council and requiring a Council decision. Because this was not specifically raised at the meeting on November 3rd this section has been retained in the policy for now. However, the policy will require review in two years, or certainly could be reviewed in advance of that date if that is the wish of Council.

I hope this is of assistance and Planning Staff will be in attendance if there are any questions.

______

Lucy Hives, MCIP, RPP Director of Planning Community Development Page 149 of 339

November 4, 2020 Social Services Committee Report #2020-11-04

REPORT TO: Mayor and Members City Council

Your Social Services Committee submits the following recommendations from its meeting held on November 4, 2020

10.3.1 Homeless Individuals and Families Information System (HIFIS) Implementation Update [Financial Impact: None], 2020-497

A. That Report 2020-497 Homeless Individuals and Families Information System (HIFIS) Implementation Update [Financial Impact: None] BE RECEIVED, and B. That staff BE DIRECTED to provide quarterly updates and an annual report to Social Services Committee in May of each year summarizing: i. number of households accessing a program through the Community Homelessness Prevention Initiative (CHPI) including demographics (age, ethnicity, marital status, housing history/community of origin); ii. number of individuals and households using an emergency shelter program including demographics (age, ethnicity, marital status, housing history/community of origin) iii. number of chronically homeless individuals iv. the average number of individuals each day receiving outreach services v. number of individuals receiving Housing First individual case management vi. number of individuals permanently housed vii. housing retention rate

10.3.2 Housing Services’ Units - Rental Arrears Update [Financial Impact – Unknown], 2020-437

THAT Report 2020-437, Housing Services’ Units - Rental Arrears Update BE RECEIVED.

10.3.3 Implications of Bill 204: Helping Tenants and Small Businesses Act, 2020 [Finance Implications: $101,445 for 2021], 2020-470

THAT Report 2020-470 Implications of Bill 204 for Affordable Housing BE RECEIVED.

Page 150 of 339 Social Services Committee Report #2020-11-04 Page 2 November 4, 2020

10.3.4 Ontario Works Service Delivery Update [Financial Impact: $1,001,804 Provincial Revenue Loss], 2020-444

THAT Report 2020-444 Ontario Works Employment Services Transition Update [Financial Impact: $1,001,804 Provincial Revenue Loss] BE RECEIVED.

10.3.5 COVID-19 Human Services Response Funding Update [Financial Impact: None], 2020-524

THAT report 2020-524 COVID-19 Human Services Response Funding Update [Financial Impact: None] be RECEIVED.

Respectfully submitted,

Councillor McCreary, Chair

Page 151 of 339 November 24, 2020

Committee of the Whole – Community Development Report #2020-11-10

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Community Development submits the following recommendations from its meeting held on November 10, 2020:

10.4.1 Zoning By-law Amendment PZ-12-20 and Extension to a Draft Approved Plan of Subdivision 29T-16502 – 501 Shellard Lane (Losani Homes) [Financial Impact – None], 2020-407

A. THAT Zoning By-law Amendment Application PZ-12-20, submitted by MHBC Planning on behalf of Losani Homes, affecting lands at 501 Shellard Lane, City of Brantford, to amend the Holding – Residential Type 1D Zone (H-R1D-10) to modify the interior side yard BE APPROVED, in accordance with the applicable provisions as noted in Section 8.3.1 of Report 2020-407; and

B. THAT the request to amend a condition of Draft Plan of Subdivision, specifically to extend the expiry date for Draft Plan Approval (File No. 29T- 16502), submitted by MHBC Planning on behalf of Losani Homes, affecting the lands municipally addressed as 501 Shellard Lane, BE APPROVED, in accordance with Section 8.0 of Report 2020-407; and

C. THAT Pursuant to Section 51(47) of the Planning Act, R.S.O. 1990, c.P.13., written notice under Subsection 51(45) shall not be required as the change to the conditions is considered minor. No further notice to the public is required upon Council’s approval; and

D. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 of Report 2020-407.”

10.4.2 Zoning By-law Amendment PZ-02-20 – 120-138 Market Street and 31 and 35 Chatham Street [Financial Impact - None], 2020-221

A. THAT Zoning By-law Amendment Application PZ-02-20 submitted by Market Street Developments Inc., to change the Zoning of the lands located at 120-138 Market Street and 31 and 35 Chatham Street to “General Commercial Zone (C8-102)” to permit the development of a 10- storey mixed use building, BE APPROVED, subject to the application of a ‘Holding’ provision and in accordance with the applicable provisions as noted in Section 8.2 of Report 2020-221; and Page 152 of 339 Committee of the Whole – Community Development Page 2 Report #2020-11-10

B. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until the following conditions have been satisfied:

i. THAT the applicant has provided a signed Site Plan Agreement to The Corporation of the City of Brantford, along with all necessary securities; and

ii. THAT the applicant submit a Stage 2 Archaeological Assessment and any subsequent assessments as required by the Ministry of Heritage, Sport, Tourism, and Culture Industries’ Standard and Guidelines for Consultant Archaeologists, as amended from time to time, as well as copies of all letters from the Ministry of Heritage, Sport, Tourism and Culture Industries verifying that archaeological assessments have been entered into the Ontario Public Register of Archaeological Reports, to the satisfaction of the General Manager of Community Development; and

iii. THAT the applicant submits a further addendum to the Heritage Impact Study, prepared by Allan Avis Architect Inc. and Heritagedowntowns Inc. dated July 16, 2019, addressing the relevant matters outlined in Staff Report 2020-221, to the satisfaction of The Corporation of the City of Brantford; and

iv. THAT approval under Section 34 of the Ontario Heritage Act to remove the Crystal Cottage from 35 Chatham Street is received, and that the Crystal Cottage is successfully relocated to a new property, to the satisfaction of The Corporation of the City of Brantford; and

v. THAT all servicing issues, financial and otherwise, have been addressed to the satisfaction of The Corporation of the City of Brantford; and

C. THAT Pursuant to 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notices of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 and 8.3.1 of Report 2020-221.”

10.4.3 Applications for Neighbourhood Plan NP-01-19; Zoning By-law Amendment PZ-07-19, and Draft Plan of Subdivision 29T-19502 – 346 Shellard Lane [Financial Impact – Unknown], 2020-272

A. THAT Neighbourhood Plan Application NP-01-19, submitted by Bousfields Inc. on behalf of Shellbrant Developments Limited, affecting the lands located on the north side of Shellard Lane, west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford, City of Page 153 of 339 Committee of the Whole – Community Development Page 3 Report #2020-11-10

Brantford, municipally addressed as 346 Shellard Lane, BE APPROVED; and

B. THAT Zoning By-law Amendment Application PZ-07-19 submitted by Bousfields Inc. on behalf of Shellbrant Developments Limited, affecting the lands located on the north side of Shellard Lane, west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford, City of Brantford, municipally addressed as 346 Shellard Lane to change the zoning to “Open Space Type 1 Zone (OS1)”, “Open Space Restricted Zone (OS3)”, “Residential Type 1B (15 Metre) – Exception 35 Zone (R1B- 35)”, “Residential Type 1C (12 Metre) – Exception 24 Zone (R1C-24)”, “Residential Type 1D (11 Metre) – Exception 12 Zone (R1D-12)”, “Residential Medium Density Type A – Exception 75 Zone (R4A-75)”, “Residential Medium Density Type A – Exception 76 Zone (R4A-76)”, and the “Residential Medium Density Type A – Exception 77 Zone (R4A-77), “Residential Medium Density Type A – Exception 78 Zone (R4A-78) and “Community Centre Commercial Zone (C10)”, BE APPROVED in accordance with the applicable provisions as outlined in Section 8.2 of Report 2020-272; and

C. THAT Draft Plan of Subdivision Application 29T-19502, submitted by Bousfields Inc. on behalf of Shellbrant Developments Limited, affecting the lands located on the north side of Shellard Lane, west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford, City of Brantford, municipally addressed as 346 Shellard Lane submitted by Bousfields Inc. on behalf of Shellbrant Developments Limited, affecting the lands municipally addressed as 346 Shellard Lane, BE APPROVED subject to the conditions included in Section 9.0 “Conditions of Draft Plan of Subdivision Approval” of Report 2020-272; and

D. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until a Subdivision Agreement has been entered into between the applicant and the City; and

E. THAT Pursuant to Sections 34(18) and 51(38) of the Planning Act, R.S.O. 1990, c.P.13., the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 and 8.3.1 of Report 2020-272”.

10.4.4 Mohawk Lake District Plan – Final Plan [Financial Impact – None], 2020- 345

A. THAT Staff Report 2020-345 regarding the Mohawk Lake District Plan – Final Plan BE RECEIVED; and Page 154 of 339 Committee of the Whole – Community Development Page 4 Report #2020-11-10

B. THAT the final Mohawk Lake District Plan, attached as Appendix B to Report 2020-345, BE APPROVED; and

C. THAT Planning Staff BE DIRECTED to proceed with an Application to Amend the Official Plan to establish the overall land use policy framework to implement the Mohawk Lake District Plan pursuant to Section 22 (2.2) of The Planning Act, R.S.O. 1990 and in accordance with Section 8.4 of Report 2020-345; and

D. THAT Planning Staff BE DIRECTED to proceed with an Application to Amend Zoning By-law 160-90 to permit museum uses and an associated outdoor education and interpretive centre in accordance with Section 8.4 of Report 2020-345; and

E. THAT a Staff led Mohawk Lake District Implementation Team BE ESTABLISHED with the mandate to lead and coordinate the implementation of the Mohawk Lake District Plan; and

F. THAT the Mohawk Lake District Implementation Team REPORT BACK to Council with a work plan and to provide an update on implementation activities as necessary by the second quarter in 2021.

10.4.5 Application for Zoning By-law Amendment (Removal of a Holding Provision) PZ-17-20 – 140 Oak Park Road, 2020-439

A. THAT Zoning By-law Amendment application PZ-17-20, submitted by MHBC Planning on behalf of Vicano Developments Limited, affecting the lands located at 140 Oak Park Road, to remove the Holding “H” provision BE APPROVED, for the reasons set out in Report 2020-439; and

B. THAT Planning Staff BE DIRECTED to proceed with the preparation of a technical amendment to Zoning By-law 160-90 to consider the removal of uses from the General Industrial M2 Zone that are considered to be incompatible with future residential uses to the south, in accordance with Section 8.2 of Report 2020-439.

10.4.6 Applications for Zoning By-law Amendment (Removal of Holding Provisions) PZ-18-20 and PZ-19-20 – 375 Hardy Road (formerly 395 Hardy Road), 2020-441

A. THAT Zoning By-law Amendment Application PZ-18-20, submitted by MHBC Planning on behalf of Telephone City Aggregates (TCA), affecting lands located at 375 Hardy Road, to remove the Holding “H” provision BE APPROVED for the reasons set out in Report 2020-441; and

B. THAT Zoning By-law Amendment Application PZ-19-20, submitted by MHBC Planning on behalf of Telephone City Aggregates (TCA), affecting lands legally described as Part of Lots 18-21, and Part of the Road Allowance between Lots 18-19, Concession 3, in the Geographic Township of Brantford (formerly 395 Hardy Road), to remove the Holding Page 155 of 339 Committee of the Whole – Community Development Page 5 Report #2020-11-10

“H” provision BE APPROVED, for the reasons set out in Report 2020-441; and

C. THAT the By-laws to remove the Holding “H” provisions from the lands subject to applications PZ-18-20 and PZ-19-20 not be presented to Council for approval until the Subdivision Agreements have been entered into between the applicant and the City.

10.4.7 CAO Covid-19 Emergency Update 11.10.20, 2020-520

THAT Report 2020-520 CAO COVID-19 Emergency Update 11.10.20 BE RECEIVED.

Respectfully submitted,

Councillor Carpenter, Chair

Page 156 of 339

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date: November 24, 2020

To: Mayor Davis and Members of Council

From: Inderjit Hans, P. Eng., PMP General Manager Public Works Commission

Re: Woodman Pool Questions

In response to questions that were raised by City Council at the November 10th, 2020 Committee of the Whole – Community Development meeting, staff offer the following responses:

A question was raised with respect to the difference in use and associated costs of an outdoor swimming pool verses a splash pad. The two items vary and are not intended for the same demographic. A splash pad is constructed for parks where the age of the user is fairly young as these items do have age limitations as older children will not usually utilize a splash pad. A pool on the other hand has no age restrictions and can used for a broader range of enjoyment and group participation.

The cost to build a pool is much greater than a splash pad. The recent splash pad completed in Tutula Park had a project cost of $375,000, the pool to be built at Woodman is estimated to cost $2.5 million but will also service a much broader demographic.

Transportation options to access the Woodman Pool facility was also questioned by Council and like many of the City’s other destination parks and facilities the expectation on using the facility would be for the user to drive, bike utilize public transit or other means to arrive at the facility. The facility is centrally located on a bus route and City Council recently approved free transit for children 12 years and under while riding with an adult. City bus #9 stops at Woodman during the day between 6 am to 9 pm and bus #14 in the evening 9 pm to 1 am. Also available is the “Can We Help” financial assistance program that families can apply for to support swimming lessons and other programs.

Finally, Council questioned the ability to sever a section of the Woodman Park property and offer it for sale. The rear of the Woodman property is current open space with an adjacent playground that will be relocated as a result of the Woodman upgrades. Staff suggest that the property could only be utilized by boarding property owners due to the Page 157 of 339 Committee of the Whole – Operations & Administration Page 2 November 3, 2020 fact that it is land locked. For this reason the property could potentially be sold to the adjacent school, if desirable or abutting private properties that border the rear of the Woodman property. At this time staff are unsure of the land value and if there would be potential interest to purchase.

Inderjit Hans General Manager Public Works Commission

Page 158 of 339

November 24, 2020 Finance Committee Report #2020-11-12

REPORT TO: Mayor and Members City Council

Your Finance Committee submits the following recommendations from its meeting held on November 12, 2020:

10.5.1 Paramedic Services Approved 2021 Budget [Financial Impact – 3.5% or $164,837 increase to the City’s share of costs], 2020-514

A. THAT report 2020-514 regarding the approved 2021 Paramedic Services Budget BE RECEIVED; and

B. THAT the City Clerk BE DIRECTED to provide written notice to the County of Brant that City Council elects to refer the 2021 Paramedic Budget for dispute resolution.

10.5.2 Quarterly Status Report of Contracts Awarded [Financial Impact – None], 2020-495

THAT Report 2020-495 titled “Quarterly Status Report of Contracts Awarded” for the period of July 1, 2020 – September 30, 2020 BE RECEIVED.

Respectfully submitted,

Councillor Carpenter, Chair Page 159 of 339 November 24, 2020

Special Committee of the Whole – Community Development Report #2020-11-19

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Community Development submits the following recommendations from its special meeting held on November 19, 2020:

10.5.1 Envisioning Our City: 2051 – The New Official Plan for the City of Brantford [Financial Impact – None], 2020-139

THAT Item 4.1, Envisioning Our City: 2051 - The New Official Plan for the City of Brantford [Financial Impact - none], 2020-139 inclusive of pending amendments BE DEFERRED to a special meeting of Committee of the Whole - Community Development held on January 19, 2021, as a continuation of the Statutory Public Hearing.

Respectfully submitted,

Mayor Davis, Chair

For ease of reference, the following motion and amendments are subject to the above deferral:

Main Motion:

A. THAT Report 2020-139, Envisioning Our City: 2051 – The New Official Plan for the City of Brantford, which includes the “Municipal Comprehensive Review – Final Addendum Report, November 2020”, prepared by SGL Planning and Design, attached as Appendix A, BE RECEIVED; and

B. THAT Council ADOPT the new City of Brantford Official Plan – Envisioning Our City: 2051, in January 2021; and

C. THAT the By-law to adopt the new City of Brantford Official Plan – Envisioning Our City: 2051 BE PRESENTED to City Council for adoption in January 2021; and

D. THAT Planning Staff BE DIRECTED to submit the Council-adopted City of Brantford Official Plan – Envisioning Our City: 2051 to the Province of Ontario for final approval in accordance with Section 17(22) of the Planning Act; and

E. THAT in accordance with Section 26(7) of the Planning Act, Council DECLARES to the approval authority, being the Minister of Municipal Affairs and Housing, that the Council-adopted City of Brantford Official Plan – Envisioning Our City: 2051: Page 160 of 339 Committee of the Whole – Community Development Page 2 Report #2020-11-10

i. conforms with provincial plans or does not conflict with them, as the case may be,

ii. has regard to the matters of provincial interest listed in Section 2 of the Planning Act, and

iii. is consistent with policy statements issued under subsection 3(1) of the Planning Act; and

F. THAT the Comprehensive Block Plan Terms of Reference, attached as Appendix C to Report 2020-139, to guide and assess future Block Plan applications within the lands that are subject to block planning in the new City of Brantford Official Plan – Envisioning Our City: 2051, BE ENDORSED; and

G. THAT the Urban Design Manual, attached as Appendix D to Report 2020-139, to guide and assess future development proposals and applications in the City of Brantford, BE ENDORSED; and

H. THAT the Infrastructure Staging Report, attached as Appendix E to Report 2020- 139, to guide the provision of infrastructure and services within the expansion lands, BE ENDORSED.

Amendment 1:

A. THAT Staff BE DIRECTED to include the Museum Use to the Mohawk Greenwich Lands and to apply a modified policy to permit the museums within the Greenwich Mohawk Lands; and

B. THAT a Zoning By-law amendment PROCEED in the future.

Amendment 2:

A. THAT Staff be DIRECTED to remove Earl Haig from the Urban Growth Centre; and

B. THAT Staff BE DIRECTED to move the designation of Earl Haig back to Parks and Public Open Space.

Amendment 3:

THAT Staff BE DIRECTED to establish another modified policy area from Colborne Street East from the Wayne Gretzky Parkway to the City Limits to encourage the relocation of motels of that area.

Page 161 of 339

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date November 24, 2020 Report No. 2020-534

To Mayor and Members of City Council

From Inderjit Hans P.Eng., PMP General Manager, Public Works Commission

1.0 Type of Report Consent Item [ ] Item For Consideration [X]

2.0 Topic Comments on Environmental Registry Posting Regarding Draft Legislation to Transition Municipal Blue Box Programs to Full Extended Producer Responsibility [Financial Impact - None]

3.0 Recommendation

A. THAT Report No. 2020 – 534, “Comments on Environmental Registry Posting Regarding Draft Legislation to Transition Municipal Blue Box Programs to Full Extended Producer Responsibility”, BE RECEIVED; and B. THAT the comments under Section 8.2 and Appendix “A” of this report BE SUBMITTED in response to the draft legislation as posted by the Ministry of Environment, Conservation and Parks (MECP) on the Environmental Registry posting #019-2579; and C. THAT the City explore the option of providing blue box collection services post transition on behalf of and under contract to producers, subject to negotiation of mutually agreeable terms; and D. THAT the General Manager of Public Works or designate BE PROVIDED with delegated authority if entering into negotiations regarding the options Page 162 of 339 Report No. 2020-534 Page 2 November 24, 2020 of the City operating blue box collection services on behalf of producers; and E. THAT a copy of this resolution BE FORWARDED to the Ministry of Environment, Conservation and Parks (MECP), Association of Municipalities Ontario (AMO) and the Municipal Waste Association (MWA); and F. THAT Report No. 2020-534 BE PROVIDED to the Environmental and Sustainability Policy Advisory Committee (ESPAC). 4.0 Purpose and Overview

The purpose of this report is to:

(i) Provide a high level summary of the draft legislation as posted by the Ministry of the Environment, Conservation and Parks (MECP) on the Environmental Registry (ER ) (Posting # 019-2579) to transition municipal Blue Box programs to full the extended producer responsibility (EPR) system; (ii) Outline the anticipated impacts to the City’s Blue Box program of the proposed legislation and year currently assigned to the City to transition to a producer operated system; (iii) Outline the proposed comments, from a City and a broader municipal perspective, to be submitted to the MECP in response to ER posting # 019-2579. This report is coming directly to Council, in accordance with Chapter 15, Section 15.3.12 of the City of Brantford Municipal Code (Procedure By-law). The report is considered by the Chief Administrative Officer to be time sensitive in order to meet the submission deadline for comments to the Environmental Registry before December 3, 2020.

5.0 Background

5.1 Transition of Municipal Blue Box Programs to Full Extended Producer Responsibility (EPR)

As outlined in Council Report No. PW2019-554 titled “Transition of Municipal Blue Box Programs to Full Extended Producer Responsibility (EPR)”, the Minister of MECP issued direction to Stewardship Ontario (SO) on August 15, 2019 to develop a full EPR system that will provide a consistent province wide Page 163 of 339 Report No. 2020-534 Page 3 November 24, 2020 recovery system for Blue Box materials under the Resource Recovery and Circular Economy Act (RRCEA) 2016.

An important component of the direction given to SO is the three year transition period (January 1, 2023 to December 31, 2025) to allow municipalities to wind down and transfer Blue Box program responsibilities to the new producer led system. As outlined in Council Report No. PW2020 - 60 titled “Preferred Non Obligated Transition Date to Full EPR – City Blue Box Collection Program” the City’s preferred non obligated transition date would be November 1, 2024. This date was preferred, although it would be contingent on the analysis of regulatory requirements, once they are finalized, and potential impacts on the City of Brantford including the development of a residential organics diversion program, as it would follow the City’s current five year contracts for the Collection of Recyclable Materials and the Receiving, Transporting, Processing & Marketing of Recyclables ending on October 31, 2024. An additional resolution was included which noted the City would be interested in transitioning early (i.e. January 1, 2023) should there be opportunity for the General Manger of Public Works to be able to reach an agreement with producers for collection and processing services from January 1, 2023 until at least October 31, 2024.

On October 19, 2020 the MECP posted through the Environmental Registry of Ontario (ER) (posting #019-2579) draft legislation (see Appendix A) to make producers of designated recyclable materials responsible for the operation of a provincial wide blue box program and also make changes to existing legislation (i.e. Regulation 101/94) in order to sunset current municipal obligations to run blue box systems after transition to full EPR. Included with the draft legislation were draft schedules outlining transition dates (i.e. years) for the current municipal Blue Box program across the province (see Appendix B). The proposed transition year currently listed in the draft schedule for the City’s Blue Box program is 2025. It should be noted that a specific transition date has not been provided at this time and will likely be determined through consultations with producers. However, the proposed transition year is listed as occurring in the year after the current end of the Blue Box Service contracts on October 31, 2024 and the preferred transition date as outlined in Report No. PW2020–60 and submitted to AMO in September 2020).

In summary, the proposed Blue Box transition legislation posted by the MECP on the ER, as it relates to the City’s program, is intended to: (i) Make producers responsible for collecting and managing designated products and packaging blue box materials; Page 164 of 339 Report No. 2020-534 Page 4 November 24, 2020 (ii) Expand, over time, the scope of blue box materials collected and managed; (iii) Maintain or improve existing blue box services, including creating one common curbside blue box collection system across Ontario; (iv) Expand blue box services to includes additional sources; (v) Collect a consistent set of materials in blue boxes across the province; (vi) Make producers responsible for meeting management requirements for blue box materials, such as specific diversion targets.

Comments regarding the proposed legislation and transition dates can be submitted until December 3, 2020.

5.2 Proposed Amendments to Food and Organic Waste Policy Statement in Ontario

As outlined in Council Report No. PW2020-533 titled “Environmental Registry Posting Regarding Amendments to the Food and Organic Waste Policy Statement and Update Regarding Proposed City Residential Organics Diversion Program” the MECP released for public comment (through ER posting #019- 2498) proposed amendments to the Waste Policy Statement which will (i) clarify and expand the categories of food and organic waste and (ii) update direction on the management of compostable products and packaging.

As outlined in the report, staff prepared draft comments for submission to the MECP and provided a review of potential implementation dates and timelines for the development of a residential organics diversion program. A key element for the implementation of proposed program is determining an annual source of funding for the collection and processing of organic materials. It was noted in the report transitioning of the City’s Blue Box program to a full EPR system will provide a possible annual source of funding to operate the proposed organics diversion program.

5.3 Current City Waste Diversion Programs

Under the RRCEA the City operates four (4) waste diversion programs. Table 1 below outlines the programs operated by the City, types of materials targeted for diversion and tonnages collected in 2019.

Table 1 - 2019 Waste Diversion Programs and Tonnages Collected Page 165 of 339 Report No. 2020-534 Page 5 November 24, 2020

Diversion Program Materials Tonnage Curbside Blue Box Plastics #1 - #7 & Paper Products 5,718 Program (OCC, ONP, boxboard, etc.) Municipal Hazardous or Paints, motor oil, pesticides, 157 Special Waste (MHSW) pharmaceuticals, etc. Used Tire Collection Used tires 34 Waste Electrical and Used computers, cell phones, Electronic Equipment 72 tablets, T.V.’s, VCR’s, etc. (WEEE) Collection 2019 Total Tonnage 5,981

As shown in Table 1, 5,981 tonnes of materials were collected in 2019 under the City’s RRCEA diversion programs. These materials programs represented 44% of the total residential waste diverted from disposal in 2019. An additional 7,552 tonnes of materials were diverted from landfill through (i) curbside collection program for leaf and yard wastes and (ii) materials collected at the landfill drop off area such as metal, old corrugated cardboard (OCC), brush, etc.

5.4 Annual Waste Diversion Program Financing

The operation of the City’s waste diversion programs are currently funded through the following sources (i) provincial industry funding organizations (IFOs), (ii) tax-supported revenues and (iii) landfill tipping fee revenues.

Table 2 below outlines the current IFOs operated within the province, under the authority of the RRCEA. Producers of materials designated under the RRCEA are required to pay annual contributions to an industry funding organization (IFO), which is a company that is established to administer the stewardship program. The IFO then distributes funding to diversion program operators. As an operator, the City currently receives annual funding from three (3) of these programs to operate the waste diversion programs offered to residents.

It should be noted, as of January 1, 2019, all recovery, collection, and recycling costs for used tires has been shifted to a full EPR program operated by producers, first importers, distributors, etc. of new tires. For now, the City remains a collection site for used tires at the City’s Drop Off Area at the Mohawk Street Landfill Site and during Household Hazardous Waste Event Days. Table 2 - Provincial Waste Diversion Funding and EPR Programs Page 166 of 339 Report No. 2020-534 Page 6 November 24, 2020

Funding Existing or Proposed Program Program Full EPR Program Stewardship Curbside Blue Box Program By December 31, 2025 Ontario Municipal Hazardous or Special Stewardship June 30, 2021 Waste (MHSW) Ontario Used Tire Collection Full EPR Ontario Tire Stewardship Ontario Waste Electrical and Electronic Electronic December 31, 2020 Equipment (WEEE) Collection Stewardship

It is also worth noting that the Minister of the MECP has given direction RPRA to windup and introduce full EPR systems for WEEE and MHSW materials by December 31, 2020 and June 30, 2021, respectively. If this occurs as anticipated, a large portion of the recovery and recycling costs will be shifted to the producers, first importers, distributors, etc. of these materials under a full EPR system.

5.5 Current Blue Box Collection and Processing Contracts

The City’s current multi-year Blue Box collection and processing contracts, which commenced on November 1, 2019 have a minimum five (5) year term and contain options for three (3) one-year renewals. The minimum five year term for both contracts will end on October 31, 2024 which will fall within the middle of the proposed Phase II transition period of January 1, 2023 to December 31, 2025.

6.0 Corporate Policy Context

Monitoring developments regarding the transition of municipal Blue Box programs to full EPR is important in order to understand and forecast the potential future financial and operational implications to the City’s waste diversion programs.

7.0 Input From Other Sources

Input regarding the preparation of responses to the Discussion Paper questions was received from the Municipal Resources Recovery and Research Collaborative (M3RC). M3RC is comprised of representatives from the City of Toronto, the Municipal Waste Association (MWA), the Regional Public Works Page 167 of 339 Report No. 2020-534 Page 7 November 24, 2020 Commissioners of Ontario (RWPCO) and the Association of the Municipalities of Ontario (AMO).

Staff advised the Environmental and Sustainability Policy Advisory Committee (ESPAC) that the MECP issued an ER posting regarding the draft legislation to make producers responsible for operating blue box programs for public comment and that a report to Council is being submitted for the November cycle.

8.0 Analysis

8.1 City’s Blue Box Transition Date – Potentially Delayed to 2025

As noted in Section 5.1 of this report, the proposed “Blue Box Transition Schedule” included with the draft regulation currently lists the City’s Blue Box program as transitioning to the producer operated system in the last year or 2025. The specific transition date is inferred to be on November 1, 2025. This date is one year later than the preferred non-obligated transition date of November 1, 2024 as submitted by Council (see Report No 2020-60). The City’s preferred transition date was selected as it occurs after the expiry of the Blue Box collection and processing contracts on October 31, 2024.

The County of Brant as well as County of Oxford also requested to transition in 2024 but were placed in 2025. AMO stated that only 40% of municipalities received their preferred transition date in the draft regulation. The MECP has indicated that the following factors were considered during the placement of municipalities in one of the three transition years: (i) minimize potential for breaking municipal service contracts, (ii) enable producers to contract for geographic catchments to ensure cost-effective planning and delivery of blue box services and (iii) balancing net program costs and materials managed. The proposed delayed transition date listed for the City in the draft regulation is anticipated to have the following impacts/concerns: (i) Both collection and processing contracts, as permitted through existing contract renewal options, will need to be extended by possibly one full year from October 31, 2024 to October 31, 2025. The actual extension length may be shorter but will depend on the preferences and decisions of producers who will have the authority to manage transition operations; Page 168 of 339 Report No. 2020-534 Page 8 November 24, 2020 (ii) Extension of service contracts will require the City to continue to pay operating costs to maintain services to residents until program transition is permitted; (iii) Delay in the implementation of the City’s proposed household organics diversion program until at least November 1, 2025, unless an alternate source of financing can be identified.

The proposed transition schedule, when approved by the province, would make producers fully responsible for transitioning municipalities on or before the specified dates. As a result, producers could decide to transition some municipalities at different times and therefore there may be opportunity for the City to engage producers, after the approval of the legislation, to request an earlier transition date (i.e. November 1, 2024 or earlier). Once program transition occurs it is expected that producers will be contracting all municipalities on an individual basis to confirm and discuss preferred transition dates. At the time, if necessary, staff will review the possibility of an earlier transition date with producers.

8.2 Review and Proposed Comments Regarding Draft Blue Box Transition Legislation

Staff has reviewed the draft legislation and proposed transition schedule for municipal Blue Box programs and has prepared the following City specific comments/concerns:

(i) City’s requests the Minister of the MECP move up the transition year currently posted for the City’s Blue Box Program from 2025 to 2024, and more specifically to November 1, 2024, so that the City may consider redirecting operating budget funds to the implementation and operation of an residential organics diversion as mandated by the Province’s Food and Organic Waste Policy Statement;

(ii) City requests that the finalized legislation additionally require producers to collect from all sources within a designated downtown BIA, including small businesses, schools, etc., as it will provide a more effective service and substantially increase the accessibility to recycling services;

(iii) City is not supportive of allowing producers to reduce municipal programs to single stream recycling from two stream, once all municipal programs have been transition as two stream recycling reduces contamination in materials collected allowing for easier post sorting and processing; Page 169 of 339 Report No. 2020-534 Page 9 November 24, 2020 Subject to Council’s approval, staff will submit the above noted comments, specific to the concerns and issues for the City of Brantford, in response to ER posting #019-2579.

In addition to the specific City of Brantford comments noted above, Appendix “A” attached to this report outlines additional concerns and issues from a broader municipal perspective. It is worth noting these responses were prepared with input from the collaboration of work undertaken by M3RCs (i.e. AMO, RPWCO, MWA and the City of Toronto) in order to develop a consistent municipal message to the MECP from across the province. Staff recommends that the Appendix C responses also be submitted in response to the ER posting.

It should be also noted that many aspects of the proposed transition process are still in the draft stages and will require further discussion with the producers. These included items such as (i) whether or not the producers will want to utilize the City’s transfer station to bulk blue box materials, (ii) how will the contractual arrangements for locations within the City currently receiving elevated service levels (i.e. on site collections at nonprofit multi-residential and condominiums) be managed, (iii) how will the producers servicing of locations such public spaces, BIA’s, etc. be completed and (iv) determination of what types of containers will be used and how many will supplied to locations being serviced.

9.0 Financial Implications

Table 3 below, outlines the approved Net 2020 Operating Budget for the current recycling Collection and Processing contracts of $1,908,500. Together these contracts form the Contract Services portion of the annual operating budget for the Waste Diversion Program.

Table 3 – Approved 2020 Operating Budget for Recycling Contracts

Operating Budget Contracted Services Expenditures Revenues

Recyclable Materials Collection Services 1 $2,108,000 (Weekly, Two Stream Collections) Receipt, Transportation, Processing and 2 Marketing of Recyclable Materials (Two $560,500 Stream Processing) 3 Funding from Stewardship Ontario ($760,000) Page 170 of 339 Report No. 2020-534 Page 10 November 24, 2020

Sub-totals Net 2020 Budget $2,668,500 ($760,000)

Total Net 2020 Budget $1,908,500

Currently, the cost to operate the provincial Blue Box Program Plan (BBPP) is split approximately 50/50 between municipalities and the businesses that produce paper and packing materials within the province. Stewardship Ontario (SO) is responsible for distribution of fees to municipalities paid by businesses towards the provincial BBPP. Staff estimates the City’s portion of the SO funding to be received for 2020 is approximately $760,000. The finalized amount will depend on the results of individual municipal program assessments through the annual provincial Data Call for 2018. Transfer of municipal blue box program services to the new producer operated system could result in annual operating cost savings of approximately $1,908,500 million to the City.

Staff continues to monitor provincial developments regarding the transition activities and possible financial implications to the City’s Blue Box program. Factors which will determine the timing and final cost savings available may include the following:

(i) The year and date the City will be permitted to transition to producer operated system during the three year transition window; (ii) Types of non-eligible collection sources (i.e. businesses in the downtown area, public spaces, schools, multi residential buildings, etc.); (iii) Service standards to be provided to eligible sources (i.e. curbside or onsite serving at condominiums and non-profit multi-residential properties); (iv) Provision and replacement frequency for collection containers (i.e. blue boxes, roll carts, etc.); (v) Level and extent of community engagement activities to be carried out both at program switch over and on an ongoing basis. The City may wish to enhance those provide by the producers.

It should be noted that the new system may include options for municipalities to operate blue box programs on behalf of producers after transition. In the case of the City this could be through contract arrangement with the producers for the collection of recyclable materials. The City has the experience and knowledge to ensure a smooth transition at a time when there is expected to be significant change in how these programs will be provided across the province. This Page 171 of 339 Report No. 2020-534 Page 11 November 24, 2020 arrangement may also allow the City to pay for and maintain specific service levels within the community which are outside of the proposed producer operated program.

Staff recommends the General Manager of Public Works or designate be provided with delegated authority to enter into negotiations with producers or producer responsibility organizations regarding the options of the City operating blue box collection services on behalf of producers as well as to prepare specific operational transition details pertaining to the City’s Blue Box program for review and consideration by Council. At that time, staff will also provide an update regarding the anticipated annual operational cost reductions and future potential uses of program budgets such as the implementation of household organics diversion program.

10.0 Conclusion

On October 19, 2020, the MECP, posted on the Environmental Registry (posting #019-2498) draft legislation to make producers of designated recyclable materials responsible for the operation of a provincial wide blue box program and to also make changes to existing legislation in order to sunset current municipal obligations to run blue box programs after transition. Included with the MECP posting were draft schedules outlining transition years for the current municipal Blue Box program across the province. The proposed transition year currently listed for the City’s Blue Box program is 2025. It should be noted that a specific transition date has not been provided at this time and will likely be determined through consultations with producers. However, the proposed transition year is listed as occurring in the year after the current end of the Blue Box Service contracts on October 31, 2024 and the preferred transition date as outlined in Report No. PW2020–60 and submitted to AMO in September 2020.

Subject to Council’s approval, staff will submit the comments outlined in Section 8 of this report specific to the concerns and issues for the City of Brantford, in response to ER posting #019-2579. Staff also recommends submitting the comments outlined Appendix “A” attached to this report as additional concerns and issues from a broader municipal perspective.

Staff will continue to monitor and participate in future discussions with the appropriate agencies regarding the development of a producer operated blue box system.

Staff recommends the General Manager of Public Works or designate be provided with delegated authority to enter into negotiations with producers or Page 172 of 339 Report No. 2020-534 Page 12 November 24, 2020 producer responsibility organizations regarding the options of the City operating blue box collection services on behalf of producers as well as to prepare specific operational transition details pertaining to the City’s Blue Box program for review and consideration by Council.

Lastly, once the legislation and transition timing and program details have been finalized and conveyed to municipalities by the end of 2020, staff will prepare a full report for review and consideration by Council regarding the preferred timing and logistics of transitioning the City’s Blue Box program.

Selvi Kongara, P.Eng., Inderjit Hans P.Eng., PMP Director of Environmental Services General Manager, Public Works Commission

Dene Hodgins, P.Eng., Manager, Solid Waste Operations Attachments: Appendix A – Proposed Blue Box Transition Regulation, Ministry of Environment, Conservation and Parks Appendix B – Proposed Blue Box Transition Regulation, Ministry of Environment, Conservation and Parks Appendix C – Common municipal comments regarding proposed blue box regulation of the draft legislation as posted by the MECP on the Environmental Registry (Posting # 019-2579) to transition municipal Blue Box programs to a full extended producer responsibility (EPR) system. Copy to: Environmental and Sustainability Policy Advisory Committee (ESPAC) In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section. By-law required [ ] yes [X ] no Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [X ] no Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [X ] no Page 173 of 339 Report No. 2020-534 Page 13 November 24, 2020

Appendix C – Common municipal comments regarding proposed blue box regulation of the draft legislation as posted by the MECP on the Environmental Registry (Posting # 019-2579) to transition municipal Blue Box programs to a full extended producer responsibility (EPR) system

Areas of Common Concern in the Draft Regulation from Municipalities:

The following common priority concerns for municipalities were developed by the Municipal Resources Recovery and Research Collaborative (M3RC) in consultation with municipal staff for consideration by the MECP during the finalization of the Blue Box transition legislation;

(i) Targets – Currently the draft regulation allows producers to reduce their recycling targets through incorporating recycled content from Ontario blue box materials into their products. As many products within the province already include recycled content (e.g., glass, cardboard, aluminum), this provision could increase risks with little benefit. It is also very difficult to audit and has potential trade issues associated with it. While using recycled content supports a circular economy, it is suggested producers not be able to use this as a method to reduce producer’s management targets.

(ii) Servicing requirements – Once transition of municipal programs is complete in 2026, the draft regulation removes the requirement for producers to provide depot collection in communities that have curbside collection. A number of communities currently supplement curbside collection with depots. This could be seen as a reduction in service and remove an important part of the current collection infrastructure. It is recommended that producers also collect materials from municipal depots in addition to curbside locations.

(iii) Annual Performance Audits - Producers should be required to perform annual performance audits, as is required for Ontario’s deposit return system. The current proposal requires 4 performance audits every 3 years, which increases risks and does little to actually reduce any administrative burden (i.e, it simply condenses three years of audits into one year).

(iv) Visible Fees - Producers who charge consumers a resource recovery fee should be required to report on fees collected, perform audits, and include consumer information on the fee. These requirements are included in Ontario’s Used Tire Regulation and Ontario’s Deposit Return Systems ensure consumer transparency, while providing flexibility for the producer.

(v) Enforcement Mechanisms - Municipal governments remain concerned about the timely development and implementation of the Administrative Monetary Penalties regulation which is the key enforcement mechanism to ensure a level playing field for producers and to ensure their targets are met.

(vi) Compostable materials – Compostable materials should be more clearly defined in the draft regulation to exclude fibre-based products and packaging that can be recycled (e.g., coffee cups, drink trays, take away containers). Compostable materials should not be exempt from collection and managements targets as an exemption means that there is no incentive for producers to find adequate solutions to ensure their products can be managed properly. Instead these products and packaging simply add to the costs of the municipal waste management system.

Page 174 of 339

Caution:

This consultation draft is intended to facilitate dialogue concerning its contents. Should the decision be made to proceed with the proposal, the content, structure, form and wording of the consultation draft are subject to change, and to editing and correction by the Office of Legislative Counsel. This draft is confidential and not to be shared.

CONSULTATION DRAFT

[Bilingual]

ONTARIO REGULATION

to be made under the

RESOURCE RECOVERY AND CIRCULAR ECONOMY ACT

BLUE BOX

Part I

INTERPRETATION

Definitions

1. In this Regulation,

“annual allocation table” means the annual allocation table created in accordance with Part III; (French)

“alcoholic beverage container” means,

(a) a regulated container within the meaning of Ontario Regulation 13/07 (Ontario Deposit Return Program) made under the Liquor Control Act, and

(b) any packaging that is provided exclusively for the use of a container described in clause (a); (French)

“blue box material” has the meaning provided for in section 2; (French)

“blue box packaging” means,

(a) primary packaging, convenience packaging, or transport packaging that is provided with a product,

(b) ancillary products that are provided with or attached to another product to facilitate that use of the product, and

(c) products such as disposable straws, cutlery or plates that are supplied with a food or beverage product, that facilitate the consumption of that food or beverage product, Page 175 of 339

and that are ordinarily disposed of after a single use, whether or not they could be reused; (French)

“blue box receptacle” means a container, bin, cart, bag or other receptacle that holds blue box material, and from which blue box material is collected; (French)

“Blue Box Transition Schedule” means the document entitled “Blue Box Transition Schedule” dated [XX], as amended from time to time, and available on the Registry; (French)

“compostable materials” means materials that are designed to be managed at end of life through composting, anaerobic digestion, or other processes that result in decomposition by bacteria or other living organisms; (French)

“consumer”, in respect of blue box material means,

(a) an individual who obtains blue box material, other than a non-alcoholic beverage container, for personal, family or household purposes and does not include a person who obtains blue box material for business purposes; and

(b) a person who is the end user of the beverage contained in a non-alcoholic beverage containers and includes a person who uses the beverage for personal, family, household, or business purposes; (French)

“eligible community” means,

(a) a local municipality or local services board that is not located in the Far North, or

(b) a reserve,

(i) that is not located in the Far North, and

(ii) that has registered with the Authority in accordance with section 48; (French)

“eligible source” means any residence, facility, or public space; (French)

“facility” means,

(a) a building that contains more than one dwelling unit but that is not a residence,

(b) a long-term care home licensed under the Long-Term Care Homes Act, 2007,

(c) a retirement home licensed under the Retirement Homes Act, 2010, or

(d) a public school or private school under the Education Act; (French)

“Far North” has the same meaning as in the Far North Act, 2010; (French)

“flexible plastic” means any product or packaging made primarily from unmoulded plastic, such as plastic bags, films, wraps, pouches, or laminates; (French) Page 176 of 339

“franchise” has the same meaning as in the Arthur Wishart Act (Franchise Disclosure), 2000; (French)

“franchisor” has the same meaning as in the Arthur Wishart Act (Franchise Disclosure), 2000; (French)

“local municipality” has the same meaning as in the Municipal Act, 2001; (French)

“management requirement” means the minimum amount of blue box material, determined under section 34, that a producer is required to manage; (French)

“marketplace facilitator” means a person who,

(a) contracts with marketplace sellers to facilitate the supply of the marketplace seller’s products by,

(i) owning or operating an online marketplace or forum in which the marketplace seller’s products are listed or advertised for supply, or

(ii) transmitting or otherwise communicating the offer or acceptance between the marketplace seller and a buyer, and

(b) provides for the physical distribution of a marketplace seller’s products to the consumer, such as by the storage, preparation, or shipping of products;

“marketplace seller” means a person who contracts with a marketplace facilitator to supply its products; (French)

“material category” means the following categories of blue box material, determined in accordance with the Verification and Audit Procedure:

1. Glass.

2. Flexible plastic.

3. Rigid plastic.

4. Metal.

5. Paper.

6. Compostable material.

7. Non-alcoholic beverage containers; (French)

“municipality” has the same meaning as in the Municipal Act, 2001; (French)

“non-alcoholic beverage container” means a container that is not an alcoholic beverage container and that is, Page 177 of 339

(a) marketed to contain a beverage product,

(b) made from metal, glass, paper, or rigid plastic, or any combination of these materials, and

(c) sealed by its manufacturer; (French)

“packaging-like product” means any product such as aluminum foil, metal trays, plastic film, plastic wrap, wrapping paper, paper bags, plastic bags, cardboard boxes, and envelopes that,

(a) is used for the containment, protection, handling, delivery, presentation or transportation of products, and

(b) is ordinarily disposed of after a single use, whether or not it could be reused; (French)

“paper” includes printed and unprinted paper, such as newspapers, magazines, promotional materials, directories, catalogues, and paper used for copying, writing, or any other general use, other than,

(a) hard or soft cover books,

(b) hardcover periodicals, and

(c) any paper that, at the time it is supplied to a blue box consumer, is blue box packaging or a packaging-like product; (French)

“permanent establishment” has the meaning,

(a) assigned by subsection 400 (2) of the Income Tax Regulations (Canada), in the case of a corporation, or

(b) assigned by subsection 2600 (2) of the Income Tax Regulations (Canada), in the case of an individual; (French)

“processor” means a person who processes, for the purpose of resource recovery, blue box material that was supplied to a consumer in Ontario; (French)

“producer” means the producer determined in accordance with Part II; (French)

“producer’s blue box supply” means blue box material supplied to consumers in Ontario as required to be reported in the previous year pursuant to section 45; (French)

“producer responsibility organization” means a person retained by a producer for the purposes of carrying out one or more of the following producer responsibilities relating to blue box material but does not include a processor retained solely for the purposes of processing blue box material:

1. Arranging for the establishment or operation of a collection or management system. Page 178 of 339

2. Establishing or operating a collection or management system.

3. Preparing and submitting reports; (French)

“public space” means any land in any park, playground, or any outdoor area which is owned by, or made available by, a municipality, and that is located in a business improvement area designated under the Municipal Act, 2001 or by a by-law made under the City of Toronto Act, 2006; (French)

“reserve” means a reserve within the meaning of the Indian Act (Canada); (French)

“residence” means,

(a) a single-unit residential dwelling, including a seasonal residential dwelling, in an eligible community, or

(b) a building that contains more than one dwelling unit but receives garbage collection at the same frequency as single-unit residential dwellings in an eligible community; (French)

“resident in Canada” means having a permanent establishment in Canada; (French)

“resident in Ontario” means having a permanent establishment in Ontario; (French)

“retailer” means a business that supplies to consumers; (French)

“rigid plastic” means product and packaging made primarily from moulded plastic, such as food and product containers; (French)

“supplemental collection system” means a collection system in which blue box material supplied to consumers in Ontario is collected, other than a collection system established and operated under Part IV or Part V; (French)

“supply” means the provision of a product in any manner and includes sale, transfer, barter, exchange, distribution, rental, lease, gift or disposition; (French)

“Verification and Audit Procedure” means the document entitled “Verification and Audit Procedure” published by the Authority and dated [XX], as amended from time to time, and available on the Registry. (French)

Blue box material

2. (1) Subject to subsection (2), “blue box material” means material that is primarily made from paper, glass, metal, flexible plastic, rigid plastic or compostable material that is,

(a) blue box packaging,

(b) paper, or

(c) a packaging-like product. Page 179 of 339

(2) “ Blue box material” does not include the following materials:

1. A material included in another designated class under section 60 of the Act as a material other than blue box material.

2. A pharmaceutical or sharp in respect of which there are collection or disposal obligations prescribed under Ontario Regulation 298/12 (Collection of Pharmaceuticals and Sharps - Responsibilities of Producers) made under the Environmental Protection Act.

3. A material included in the Municipal Hazardous or Special Waste Program, if that program is in operation under the Waste Diversion Transition Act, 2016.

4. A product designed for the containment of waste.

5. A health, hygiene or safety product that, by virtue of its anticipated use, become unsafe or unsanitary to recycle.

6. Blue box packaging that cannot be easily separated from hazardous waste within the meaning of Regulation 347 of the Revised Regulations of Ontario 1990 (General - Waste Management) made under the Environmental Protection Act.

7. An alcoholic beverage container.

8. Blue box packaging, paper or a packaging-like product for which Brewers Retail Inc. or the Liquor Control Board of Ontario would be the producer if it were not for this paragraph.

(3) For the purposes of Parts III, IV V, VI, VIII and Part IX, blue box packaging, paper or packaging-like product that would, but for this subsection, be blue box material in the material category that is compostable material is not blue box material.

Designated material

3. For the purposes of section 60 of the Act, blue box material is a designated class of material.

PART II

DETERMINATION OF THE PRODUCER

Producer, blue box packaging

4. (1) Where blue box packaging for a product is supplied in Ontario to a consumer, the producer of that blue box packaging shall be determined in accordance with the following rules:

1. For the portion of the blue box packaging of a product that was added by a brand holder of the product, the producer is, Page 180 of 339

i. the brand holder of the product, if the brand holder is resident in Canada,

ii. if there is no person described in subparagraph i, the importer of the product, if the importer is resident in Ontario, or

iii. if there is no person described in subparagraph i or ii, the retailer who supplied the product to the consumer.

2. For the portion of the blue box packaging of a product that was added by a person who imported the product into Ontario, the producer is,

i. the person who imported the product into Ontario, if that person is resident in Ontario, or

ii. if there is no person described in subparagraph i, the retailer who supplied the product to the consumer.

3. For any portion of the blue box packaging not described in paragraph 1 or 2, the producer is the retailer who supplied the product to the consumer.

(2) For the purposes of determining the producer in accordance with subsection (1), the following rules apply:

1. If there are two brand holders resident in Canada, the producer is the brand holder who is most closely connected to the production of the product.

2. Packaging added to a product includes packaging added at any stage of the production, distribution and supply of the product.

3. A person adds blue box packaging to a product if the person,

i. makes the blue box packaging available for use by another person who adds the packaging to the product,

ii. causes another person to add the blue box packaging to a product, or

iii. inserts a product into the blue box packaging or otherwise combines the product and the blue box packaging

Producer, paper and packaging-like products

5. (1) Where paper or packaging-like products are supplied in Ontario to a consumer, the person who is the producer of the paper or packaging-like products shall be determined in accordance with the following rules:

1. The producer is the brand holder of the paper or packaging-like product, if the brand holder is resident in Canada.

2. If there is no person described in paragraph 1, the producer is the importer of the paper or packaging-like product, if the importer is resident in Ontario. Page 181 of 339

3. If there is no person described in paragraph 1 or 2, the producer is the retailer who supplied the paper or packaging-like product to the consumer.

(2) For the purposes of determining the producer in accordance with subsection (1), if there is more than one brand holder resident in Canada, the producer is the brand holder most closely connected to the production of the paper or packaging-like product.

Franchises

6. Where a producer determined in accordance with section 4 or 5 is a business operated wholly or in part as a franchise, the producer is the franchisor, if that franchisor is resident in Canada.

Marketplace sellers

7. If a marketplace seller is a producer under subparagraph 1 iii or 2 ii of subsection 4 (1), paragraph 3 of subsection 4 (1), or paragraph 3 of subsection 5 (1), the marketplace facilitator that contracts with the marketplace seller shall be deemed to be the producer under those provisions, if the marketplace facilitator is resident in Canada.

Part III

ANNUAL ALLOCATION TABLE

Criteria for rule creators

8. (1) Persons who meet the criteria in subsection (2) and who register with the Authority in respect of this provision before July 31, 2021 shall create the rules that govern the creation of the annual allocation table in accordance with this Part.

(2) For the purposes of subsection (1), the person must either,

(a) be a producer of an amount of blue box material supplied to consumers in Ontario that is equal to or greater than the amount published by the Authority in accordance with subsection (4), and have not entered into an agreement with a producer responsibility organization for which they are required to registered in accordance with section 41, or

(b) be a producer responsibility organization that has,

(i) entered into agreements that are required to be registered under section 41 with persons that combined are producers for an amount of blue box material supplied to consumers in Ontario that is equal to or greater than the amount published by the Authority in accordance with subsection (4), and

(ii) agreed to establish and operate a collection system that meets those producers’ collection obligations under this Regulation. Page 182 of 339

(3) The Authority shall determine an amount that is 10 per cent of the total tonnage of blue box material supplied to consumers in Ontario by all producers, as reported by producers under section 40, as of April 2, 2021.

(4) The Authority shall publish the amount in subsection (3) on the Registry on or before April 8, 2021.

Creation of rules

9. The rules for the creation of the annual allocation table must,

(a) identify the person or persons that will create the annual allocation table each year, or identify a procedure for identifying this person or persons;

(b) set out how producers will be allocated residences, facilities or public spaces in the annual allocation table each year, including how the following factors will contribute to this allocation:

(i) ensuring that the estimated weight of blue box material that a producer is responsible for collecting from eligible sources is proportionate to the weight of blue box material supplied by the producer in the previous year,

(ii) the relative cost of establishing and operating collection systems in different regions of Ontario and in communities with different population levels,

(iii) the relative cost of providing curbside or depot collection for residences,

(iv) the relative cost of providing collection services for different kinds of facilities and public spaces,

(v) a person’s registration of an alternative collection system for some of the material categories of the blue box material for which the person is a producer,

(vi) the producer responsibility organization that has agreed to establish and operate a collection system for the producer,

(vii) the producer’s establishment and operation of a collection system for a residence, public space or facility in previous years,

(viii) how residences, public spaces and facilities will be allocated between producers during the 2023-2025 transition period;

(c) subject to clause (d), ensure that every person who is a producer of blue box material in a year is assigned responsibility for one or more residences, public spaces or facilities in the annual allocation table in the following year;

(d) ensure a person is not included in the annual allocation table for a given year if, in the previous year, Page 183 of 339

(i) the person has registered the establishment and operation of an alternative collection system for every material category for which the person is a producer of an amount of blue box material in Ontario supplied to a consumer that exceeds the minimum amount set out in section 37 for the relevant material category, or

(ii) the amount of blue box material supplied to consumers in Ontario for which the person was a producer is less than the minimum amounts set out in section 37 for every material category;

(e) ensure that every residence, public space and facility in a community is assigned a producer that is responsible for the collection of their blue box material,

(f) ensure that the annual allocation table for a year is submitted to the Authority by July 1 of the preceding year, so that the Authority can post it on the Registry,

(g) provide for any circumstances in which in year adjustments must be made to the annual allocation table and the procedures for these adjustments, including when they would be effective; and

(h) include procedures for the amendment of the rules for the creation of the annual allocation table, including the required approval from the persons specified in subsection 11 (2).

Conditions for application

10. The rules for the creation of the annual allocation table, if they are made by the persons specified in section 8, apply only if,

(a) they are submitted to the Registry; and

(b) every person who registered with the Authority under section 8 registers their agreement with the rules.

Amendment

11. (1) Rules made in accordance with section 9 may be amended at any time by the persons specified in subsection (2), in accordance with the amendment procedures made under clause 9 (h).

(2) The persons who may amend the rules are,

(a) any producer responsibility organization who registered with the Authority to provide collection services in accordance with paragraph 3 of subsection 41 (3); and

(b) persons who are producers of an amount of blue box material in a material category that exceeds the minimum amounts set out in section 37 for that material category in the previous reporting period and who do not have a contract with a producer responsibility organization for collection services. Page 184 of 339

(3) Unless the persons referred to in subsection (2) specify a later date, amendments to the rules for the creation of the annual allocation table made by the persons referred to in subsection (2) apply when the amendments to the rules are published on the Registry.

Where Minister creates rules

12. (1) If the persons referred to in section 8 have not made the rules for the annual allocation table, the Minister may make the rules for the creation of the annual allocation table.

(2) If the Minister is of the view that the rules for the creation of the annual allocation table must apply by a certain date in order for collection under Part V to commence on January 1, 2023 and for the first annual allocation table to be submitted by the date in subsection 13 (2), and the persons referred to in section 8 have not made the rules apply by that date, the Minister shall make the rules for the creation of the annual allocation table.

(3) The Minister may make the rules for the creation of the annual allocation table and substitute them for some or all of the rules made by the persons referred to in section 8 and that apply in accordance with section 10.

(4) If the Minister creates the rules for the creation of the annual allocation table under subsection (1), (2) or (3),

(a) the persons referred to in section 8 may not amend the rules for the creation of the annual allocation table that the Minister made, and

(b) the Minister may amend the rules for the creation of the annual allocation table that the Minister made at any time.

(5) Unless the Minister specifies a later date, the rules for the creation of the annual allocation table made by the Minister apply when the rules are published on the Registry.

(6) Unless the Minister specifies a later date, amendments to the rules for the creation of the annual allocation table made by the Minister apply when the amendments to the rules are published on the Registry

Annual application

13. (1) Where rules are in place for the creation of the annual allocation table, an annual allocation table shall be created every year in accordance with those rules.

(2) The first annual allocation table must be submitted to the Registry by March 31, 2022.

(3) Each subsequent annual allocation table must be submitted to the Registry each year by March 31 of the applicable year.

(4) Amendments to an annual allocation table must be submitted to the Registry promptly.

Publication, rules

14. (1) The Authority shall make any rules made under this Part available on the Registry. Page 185 of 339

(2) The Authority shall make amendments to rules available on the Registry promptly.

Publication, annual allocation table

15. (1) Every year, the Authority shall make the annual allocation table available on the Registry.

(2) If amendments to an annual allocation table are submitted on the Registry, the Authority shall make the amended annual allocation table available on the Registry.

Part IV

COLLECTION UNDER ANNUAL ALLOCATION TABLE

Joint and several liability

16. A producer responsibility organization that is required to register for collection services in accordance with section 41 in respect of a producer is jointly and severally liable for the following collection requirements in this Regulation with that producer:

1. Section 17.

2. Section 18.

3. Section 19.

4. Section 20.

5. Section 21.

6. Section 22.

7. Section 23.

8. Section 24.

9. Section 25.

Duty to collect

17. Every producer who has been assigned collection responsibilities for residences, public spaces and facilities in the annual allocation table shall establish and operate a collection system for those residences, public spaces and facilities in accordance with this Part.

Curbside collection

18. A producer shall provide curbside collection of blue box material to the residences that are assigned to the producer under the annual allocation table that receive curbside garbage collection from a municipality, local services board or reserve. Page 186 of 339

Depot or curbside collection

19. A producer may provide either depot or curbside collection of blue box material to residences assigned to the producer under the annual allocation table that are not required to be provided curbside collection under section 18.

Obligations for curbside collection

20. A producer who provides curbside collection shall,

(a) collect blue box material at least every other week;

(b) collect in a single day all blue box material set out for curbside collection at an eligible source; and

(c) provide blue box receptacles for the storage of blue box material until it is collected, including,

(i) ensuring that each residence has a blue box receptable before the day on which the producer commences collecting from that residence, and

(ii) providing at least one replacement blue box receptable each year, to any residence, upon request of a person residing at the residence, provided within one week of the request.

Obligations for depot collection

21. A producer who provides depot collection in a municipality, local services board or reserve shall,

(a) provide at least as many depots for the collection of blue box material as there are depots for household garbage in that municipality, local services board or reserve;

(b) ensure the depots for the collection of blue box material have operating hours that are at least as accessible as the hours for depots for household garbage in that municipality, local services board or reserve;

(c) collect the blue box material from the depot before the blue box receptacles at the depot are full; and

(d) provide blue box receptacles for the storage of blue box material until it is collected, including,

(i) ensuring that each depot has a blue box receptable before the day on which the producer commences operating the depot, and

(ii) providing at least one replacement blue box receptable each year, upon request by an operator of a depot, within one week of the request. Page 187 of 339

Facilities

22. A producer shall collect blue box material from every facility that is assigned to the producer in the annual allocation table.

Obligations for facilities

23. A producer who collects blue box materials from facilities shall,

(a) provide blue box receptacles as required for the storage of blue box material at the facility until it is collected, including,

(i) ensuring that each facility has the number of blue box receptacles it requires for the collection of blue box material before the day on which the producer commences collecting from the facility, and

(ii) providing any replacement blue box receptacles requested by the owner or operator of the facility, within one week of the request;

(b) provide receptacles that are appropriate for the facility; and

(c) collect blue box material from the eligible facility before the blue box collection receptacles are full.

Collection for public spaces

24. A producer shall collect blue box material from every public space that is assigned to the producer in the annual allocation table, but only where an eligible community provides garbage collection at the public space.

Obligations for public spaces

25. A producer who collects blue box materials from public spaces shall,

(a) ensure that blue box receptacles for the storage of blue box material are placed next to every receptacle for garbage at the public space;

(b) provide for the collection of blue box material which is in a blue box receptacle located next to a receptacle for garbage;

(c) provide blue box receptacles for the storage of blue box material until it is collected, including,

(i) ensuring that each public space has a receptacle before the day on which the producer commences collecting from the public space,

(ii) providing any replacement receptacles requested by the eligible community, within one week of the request, and

(iii) providing receptacles that are appropriate for the public space; Page 188 of 339

(d) collect blue box material from the public space before the blue box receptacles are full; and

(e) where the public space is a park or playground,

(i) collect blue box material throughout the year, and

(ii) locate receptacles at entry or exit points, and other areas where persons congregate

Reserves

26. A producer is not required to provide collection services in respect of eligible sources in an eligible community that is a reserve, until that reserve has registered its acceptance of the offer of collection services in accordance with section 49.

Part V

ALTERNATIVE COLLECTION SYSTEM

Producers and alternative collection system

27. This Part applies with respect to producers who register the establishment and operation of an alternative collection system for one or more material categories for which they are a producer of an amount of blue box material in a material category that exceeds the minimum amounts set out in section 37 for the relevant material category.

Registration

28. On or after January 1, 2023, a producer may register its establishment and operation of an alternative collection system for a material category in accordance with section 40, if, immediately before registration,

(a) the alternative collection system enabled the producer to collect the blue box material that it supplied to consumers in Ontario;

(b) the alternative collection system would enable the producer to meet its management obligations under Part VI for a material category using only blue box material described in clause (a); and

(c) any collection sites such as depots or return-to-retail locations included in the alternative collection system were,

(i) located in every eligible community where the blue box material in respect of which it is a producer is supplied,

(ii) operated year-round, and

(iii) open during normal business hours. Page 189 of 339

Depot requirements

29. A producer who has registered an alternative collection system for a material category that includes collection sites such as depots or return-to-retail locations, shall, during every year that the registration applies, ensure that the collection sites are,

(a) located in every eligible community where the blue box material in respect of which the person is a producer is supplied;

(b) operated year-round; and

(c) open during normal business hours.

Revocation of registration

30. A producer’s registration of an alternative collection system for a material category is revoked if, twice in a three-year period, the producer does not meet its management obligation under Part VI for that material category using only blue box material collected through the alternative collection system for which it is registered.

Multiple producers

31. For greater certainty, more than one producer may share in the establishment and operation of an alternative collection system.

PART VI

MANAGEMENT

Producer obligation

32. Every producer shall establish and operate a system for managing blue box material in accordance with this Part.

Accounting and reporting

33. Each year, beginning in 2026, the producer shall account for, and report on, a weight of recovered resources for each material category that equals or exceeds the producer’s management requirement for that material category.

How blue box material managed

34. (1) . The producer shall determine its management requirement for a material category using the formula,

Management Requirement = (A- B) x C x D

Where, Page 190 of 339

“A” is the weight of a producer’s blue box supply for a material category, in tonnes, reported in the previous year under section 45;

“B” is the weight of recycled content in the producer’s blue box supply for a material category, reported in the previous year under section 45, subject to the requirements in section 35, in tonnes;

“C” is the recovery percentage for the previous year for a material category, set out in the Table to section 37, in a percentage;

“D” is the redistribution factor for the previous year, calculated and published on the Registry by the Authority in accordance with section 38.

(2) Despite subsection (1), a producer does not have a management requirement for a material category for a year if the weight of a producer’s blue box supply for a material category, in tonnes, reported in the previous year under section 45 is less than the minimum amount for that material category set out in the Table to section 37.

Recovered resources

35. (1) A producer may only account for, and report on, recovered resources in accordance with this section.

(2) A producer may only report recovered resources that satisfy subsection (3), and

(a) that the producer recovered, if the producer is a registered processor, or

(b) that a registered processor, other than the producer, recovered, if that registered processor either,

(i) reported the recovered resources on the Registry in the name of the producer, or

(ii) reported the recovered resource on the Registry in the name of a producer responsibility organization that entered into an agreement with the producer and which the producer responsibility organization then allocated between the producers who have contracts with the producer responsibility organization.

(3) The requirements referred to in subsection (2) are the following:

1. The recovered resources must be,

i. marketed for re-use for their original purpose or function, or

ii. marketed for use in new products or packaging. Page 191 of 339

2. The weight of the recovered resources may only be counted one time by the producer and must not be counted by more than one producer.

3. The recovered resources must be recovered from blue box materials supplied to consumers in Ontario.

4. The recovered resources must have been processed within three months of the registered processor who reported the recovered resources receiving the Blue Box material from which they were recovered.

(4) Recovered resources that meet any of the following conditions shall not be accounted for, or reported on, in respect of a producer’s management requirement for a material category:

1. The recovered recourses are supplied for use in a product that is land cover, unless the land cover is,

i. aggregate and the recovered recourses in the aggregate do not account for more than 15 per cent of the producer’s management requirement for any material category, or

ii. a product that supports soil health or crop growth that is,

A. created through the combination of the recovered resources with organic matter, and

B. the recovered resources used for the product are recovered from paper.

2. The recovered resources are supplied for use in a product that is fuel or a fuel supplement.

3. The recovered resources are supplied to an incinerator for use in incineration.

4. The recovered resources are land filled or land disposed by the processor, producer or the producer responsibility organization.

Weight requirements

36. The requirements for calculating the weight of recycled content referred to in section 34 are as follows:

1. The weight of a producer’s recycled content for a material category may not exceed 50 percent of the weight of the producer’s blue box supply in a material category.

2. Only recycled content derived from blue box materials managed in accordance with this Regulation during the previous year may be counted.

3. The weight of recycled content must be verified in accordance with the Verification and Audit Procedure. Page 192 of 339

Minimum requirements

37. The minimum amount and recovery percentages for the purposes of section 34 are set out in the following Table:

TABLE Recoverable Material Minimum Recovery percentage Recovery percentage (in tonnes) 2026 -2029 2030 onwards (expressed as a (expressed as a percentage) percentage) Paper 9 90 90 Rigid Plastic 2 55 60 Flexible Plastic 2 30 40 Glass 1 75 85 Metal 1 67 75 Non-Alcoholic 1 75 80 Beverage Containers

Redistribution factor

38. (1) The Authority shall calculate the redistribution factor for each material category using the formula,

E / (E-F)

Where

“E” is the sum of all producers’ blue box supply reported in the previous year for a material category, in tonnes; and

“F” is the sum of the recycled content of all producers’ blue box supply reported in the previous year for that material category, in tonnes.

(2) The Authority shall publish on the Registry its calculation of the redistribution factor for every material category by June 1 of the year the information was reported.

PART VII

REGISTRATION, REPORTING, AUDITING, AND RECORD KEEPING

Verification and Audit Procedure

39. A person who is required to register or report under this Part shall do so in accordance with the Verification and Audit Procedure. Page 193 of 339

Registration, producers

40. (1) Every person who is a producer of blue box material supplied to consumers in Ontario on or before April 1, 2021 shall register with the Authority, through the Registry, by submitting the information set out in subsection (3) on or before that date.

(2) If a person becomes a producer of blue box material supplied to consumers in Ontario after April 1, 2021, that person shall register with the Authority, through the Registry, by submitting the information set out in in subsection (3), within 30 days of first becoming a producer.

(3) The information referred to in subsections (1) and (2) is the following:

1. The producer’s name and contact information and any unique identifier assigned by the Registrar.

2. The name, contact information and any unique identifier assigned by the Registrar of any producer responsibility organizations retained by the producer, as well as,

i. a list of collection services provided by the producer responsibility organization under Part IV,

ii. a list of promotion and education services provided by the producer responsibility organization under Part VIII, and

iii. a list of any other services provided by the producer responsibility organization to the producer.

3. The name and contact information of an employee of the producer who has authority to bind the producer and who is responsible for ensuring the registration is complete and up to date.

4. If the producer is operating an alternative collection system that satisfies Part V in respect of any material category of blue box material, a description of the alternative collection system, including reference to each material category of blue box material collected in the alternative collection system.

5. If the producer is operating a supplemental collection system, a description of the supplemental collection system.

6. The material categories contained in the producer’s blue box material.

7. For producers to whom subsection (1) applies,

i. the weight of the producer’s blue box material supplied to consumers in Ontario in the previous year,

ii. the weight of each material category in the producer’s blue box material supplied to consumers in Ontario in the previous year, and Page 194 of 339

iii. the weight, if any, of recycled content contained in each material category in the producer’s blue box material supplied to consumers in Ontario in the previous year.

Registration, producer responsibility organizations

41. (1) A producer responsibility organization that has been retained by a producer on or before June 15, 2021 shall register with the Authority, through the Registry, by submitting the information set out in subsection (3) on or before July 1, 2021.

(2) A producer responsibility organization that is first retained by a producer after June 15, 2021, shall register with the Authority, through the Registry, by submitting the information set out in subsection (3) within 30 days of being retained.

(3) The information referred to in subsections (1) and (2) is the following:

1. The producer responsibility organization’s name, contact information and any unique identifier assigned by the Registrar.

2. The name, contact information and any unique identifier assigned by the Registrar each producer who has retained the producer responsibility organization.

3. A list of all collection services under Part IV.

4. A list of services the producer responsibility organization is retained to provide for each producer,

i. in respect of Part V,

ii. in respect of Part VIII, and

iii. in respect of any other Part.

5. The material categories of blue box material in respect of which the producer responsibility organization provides services for each producer.

6. The name and contact information of an employee of the producer responsibility organization who has authority to bind the corporation or entity and who is responsible for ensuring the registration is complete and up to date.

(4) The producer responsibility organization shall submit updated information within 15 days of any change to the information required under this section.

Registration, rule creators

42. (1) Every person who registers in respect of section 8 shall submit information demonstrating its compliance with the criteria set out in subsection 8 (2) on or before July 31, 2021. Page 195 of 339

(2) For greater certainty, a person who has registered in accordance this section may de- register prior to the rules being submitted in accordance with section 9.

Registration, blue box processors

43. (1) Every person who registers in respect of section 44 shall submit the information demonstrating its compliance with the criteria set out in subsection 44 (2).

(2) For greater certainty, a person who has registered in accordance with this section may de-register at any time.

Information, blue box processors

44. (1) Every processor shall register with the Authority, through the Registry, by submitting the information set out in subsection (2),

(a) on or before April 1, 2022, if the processor processed blue box material supplied to consumers in Ontario before January 1, 2021, or

(b) on or before January 31 of the calendar year immediately following the year in which the processor first processed blue box material supplied to consumers in Ontario, if the processor was not required to register under clause (a).

(2) The information referred to in subsection (1) is the following:

1. The name and contact information and any unique identifier assigned by the Registrar of the processor.

2. The name and contact information of an employee of the processor who has authority to bind the processor, and who is responsible for ensuring the registration is complete and up to date.

3. Each material category of blue box material supplied to consumers in Ontario the person processes, the location of each site where the person receives and processes this material and the types of recovered resources that result from the processing.

4. The producers and producer responsibility organizations that have contracts with the processor to process blue box materials supplied to consumers in Ontario.

(3) The processor shall submit updated information within 15 days of any change to the information required under this section.

Annual report, producers

45. (1) On or before April 30 of each year, beginning in 2024, every producer who is required to register under section 40 shall submit an annual report to the Authority, through the Registry, that contains the following information with respect to the previous calendar year: Page 196 of 339

1. The weight of blue box material supplied to consumers in Ontario in the previous year for which the person was a producer.

2. The weight of each material category in the blue box material reported under paragraph 1.

3. The weight of recycled content contained in each material category reported under paragraph 2.

4. A description of the actions taken by the producer in the previous year to fulfil their responsibilities relating to the requirements set out under Part IV, Part V, Part VI and Part VIII.

5. A description of the actions undertaken by producer responsibility organizations, on behalf of the producer, to fulfil their responsibilities relating to the requirements set out under Part IV, Part V, Part VI and Part VIII.

6. The following weights in respect of blue box material supplied to consumers in Ontario, with amounts in respect of blue box material collected under Part IV and Part V and pursuant to a supplemental collection system reported separately:

i. The total weight of recovered resources from each material category that was allocated by a producer responsibility organization to the producer, in accordance with section 35.

ii. The weight of recovered resources for each material category that was reported under subparagraph i that was,

A. marketed for re-use for their original purpose or function in accordance with subparagraph 1 i of subsection 35 (3), excluding recovered resources referred to in subsection 35 (4), or

B. marketed for use in new products or packaging in accordance with subparagraph 1 ii of subsection 35 (3), excluding recovered resources referred to in subsection 35 (4).

7. The following weights in respect of blue box material supplied to consumers in Ontario, allocated between each producer to whom a producer responsibility organized is proving services, with the weights in respect of Part VI, and weights in respect of Blue box material collected under Part IV, reported separately:

i. The weight of recovered resource for each material category that was,

A. used in a product that is land cover, unless the land cover is,

1. Aggregate and the recovered recourses in the aggregate do not account for more than 15 per cent of the producer’s management requirement for any material category, or Page 197 of 339

2. a product that supports soil health or crop growth that is created through the combination of the recovered resources with organic matter, and the recovered resources used for the product are recovered from paper,

ii. used in a product that is fuel or a fuel supplement,

iii. supplied to an incinerator for use in incineration, and

iv. landfilled or land disposed by the processor.

(2) The only requirement in this section that applies in respect of blue box material that is in the material category of compostable material is the requirement pursuant to paragraph 2 of subsection (1).

Annual report, producer responsibility organizations

46. (1) On or before April 30 in each year, beginning in 2024, every producer responsibility organization that is required to register under section 41 shall submit an annual report to the Authority, through the Registry, that contains the following information with respect to the previous year:

1. A description of collection services arranged, established or operated on behalf of each producer that retained the producer responsibility organization, including,

i. the producer’s name, contact information and any unique identifier assigned by the Registrar,

ii. if the producer responsibility organization provided collection services to pursuant to Part IV,

A. the weight of blue box material collected by the producer responsibility organization on behalf of the producer, and

B. the eligible sources allocated to a producer for which the producer responsibility organization provided collection services,

iii. if the producer responsibility organization provided collection services on behalf of a producer in respect of an alternative collection system,

A. the weight of blue box material by material category collected by the producer responsibility organization on behalf of the producer,

B. the location and business hours of all collection sites in the alternative collection system, and

C. a description of all methods of collection in the alternative collection system, Page 198 of 339

iv. if the producer responsibility organized provided a supplemental collection system on behalf of a producer, a description of the supplemental collection system.

2. A description of the management services, arranged, established or operated on behalf of each producer that retained the producer responsibility organization, including

i. a list of every processor that the producer responsibility organization retained to process blue box material supplied to consumers in Ontario,

ii. any unique identifier assigned by the Registrar to each processor referred to in subparagraph i, and

iii. the weight of recovered resources recovered by each processor referred to in subparagraph i from blue box materials supplied to consumers in Ontario,

iv. The following weights in respect of blue box material supplied to consumers in Ontario, allocated between each producer to whom producer responsibility organized is proving services in respect of Part VI , with the weights in respect of blue box material collected under Part IV, Part V, and through a supplemental collection system, reported separately.

A. The total weight of recovered resources from each material category

B. The weight of recovered resources for each material category that was reported under sub-subparagraph A that was,

1. marketed for re-use for their original purpose or function in accordance with subparagraph 1 i of subsection 35 (3), excluding recovered resources referred to in subsection 35 (4), or

2 marketed for use in new products or packaging in accordance with subparagraph 1 ii of subsection 35 (3), excluding recovered resources referred to in subsection 35 (4),

v. In respect of blue box material supplied to consumers in Ontario, allocated between each producer to whom producer responsibility organized is proving services in respect of Part VI, with the weights in respect of blue box material collected under Part IV and Part V, the weight of recovered resource for each material category reported separately, that was,

A. used in a product that is land cover, unless the land cover is, Page 199 of 339

1. aggregate and the recovered recourses in the aggregate do not account for more than 15 per cent of the producer’s management requirement for any material category, or

2. a product that supports soil health or crop growth that is created through the combination of the recovered resources with organic matter, and the recovered resources used for the product are recovered from paper,

B. used in a product that is fuel or a fuel supplement, and supplied to an incinerator for use in incineration, or

C landfilled or land disposed by the processor

(2) For greater clarity, a producer responsibility organization does not have a reporting requirement in respect of blue box material that is in the material category that is compostable materials.

Reports, processors

47. (1) On or before April 30 every year starting 2024, every processor who is required to register under section 43 shall submit an annual report to the Authority, through the Registry, that contains the following information with respect to the previous calendar year:

1. The following weights, with amounts in respect of blue box material received from collection systems operating under Part IV, Part V and a supplemental collection system reported separately:

i. blue box material supplied to consumers in Ontario received by the processor,

ii. blue box material supplied to consumers in Ontario processed by the processor,

iii. recovered resources recovered from blue box material supplied to consumers in Ontario processed by the processor,

iv. recovered resources referred to in subparagraph iii that was recovered from each material category,

v. recovered resources from each material category reported in subparagraph iv that the processor is reporting in respect of blue box material for which the processor was the producer

vi. recovered resources from each material category reported in subparagraph iv that the processor is reporting pursuant to a contract with a producer and the identification number of that producer assigned by the Registrar,

vii. recovered resources from each material category reported in subparagraph iv that the processor is reporting pursuant to a contract with a producer Page 200 of 339

responsibility organization and the identification number of the producer responsibility organization assigned by the Registrar

viii. recovered resources for each material category that was reported under subparagraph v, vi or vii that were,

A. marketed for re-use for their original purpose or function in accordance with subparagraph 1 i of subsection 35 (3), excluding recovered resources referred to in subsection 35 (4), or

B. marketed for use in new products or packaging in accordance with subparagraph 1 ii of subsection 35 (3), excluding recovered resources referred to in subsection 35 (4).

2. The following weights, with amounts in respect of blue box material received from collection systems operating under Part IV and Part V, reported separately:

i. The weight of recovered resource for each material category that was

A. used in a product that is land cover, unless the land cover is,

1. aggregate and the recovered recourses in the aggregate do not account for more than 15 per cent of the producer’s management requirement for any material category, or

2. a product that supports soil health or crop growth that is created through the combination of the recovered resources with organic matter, and the recovered resources used for the product are recovered from paper.

B. used in a product that is fuel or a fuel supplement,

C. supplied to an incinerator for use in incineration, and

D. landfilled or land disposed by the processor.

3. If the processor is part of a producer’s management system, the name, contact information and any unique identifier assigned by the Registrar of,

i. the producer, and

ii. any producer responsibility organization retained by the producer.

(2) For greater clarity, a processor does not have a reporting requirement in respect of blue box material that is in the material category that is compostable materials.

Registration, local municipalities, local service boards

48. (1) Eligible communities that are local municipalities and local service boards that are included in the Blue Box Transition Schedule shall register with the Authority, through the Page 201 of 339

Registry, by submitting the following information, on or before April 15, 2021 about the municipality or local services board:

1. Number of residents.

2. A list of residences, including the number and location of each residence, that,

i. receive curbside garbage collection, or

ii. are serviced by depot garbage collection.

3. A list of depots at which garbage is currently collected, including location.

4. A list of public spaces at which garbage is currently collected, including location.

5. If blue box or waste collection services are delivered in partnership with another municipality, local services board or reserve, details about how the services are provided.

6. A contact person responsible for waste management and that person’s mailing address.

7. Information required for a producer to determine the service standards for the blue box program operated in that municipality or local services board, as of August 15, 2019, in accordance with section 62.

(2) An eligible community that is a local municipality or local services board that is not listed in the Transition Schedule shall submit the information in subsection (1), other than the information in paragraph 7, on or before December 31, 2023.

(3) An eligible community that is a local municipality or local services board shall update their registration under section 15 within 30 days of,

(a) ceasing to provide curbside garbage collection to any residence;

(b) changing the method of garbage collection for a residence; or

(c) a new residence becoming occupied.

Registration, reserves

49. (1) An eligible community that is a reserve may register with the Authority, through the Registry, by submitting the following information in respect of the reserve:

1. The number of residents.

2. A list of residences, including the number and location of each residence, that,

i. receive curbside garbage collection, or Page 202 of 339

ii. are serviced by depot garbage collection.

3. A list of depots at which garbage is currently collected, including location.

4. A list of public spaces at which garbage is currently collection, including location.

5. If blue box or waste collection services are delivered in partnership with another municipality, local services board or reserve, details about how the services are provided.

6. A contact person responsible for waste management and that person’s mailing address

7. A list of languages that communications in respect of waste collection is currently being provided in.

8. Information required for a producer to determine the service standards for the blue box program operated in that reserve, as of August 15, 2019, in accordance with section 62, if that reserve is on the Blue Box Transition Schedule.

(2) A reserve that registered under subsection (1) shall update its registration within 30 days of,

(a) ceasing to provide curbside garbage collection to any eligible residence;

(b) changing the method of garbage collection for an eligible residence; or

(c) new residences becoming occupied.

(3) The producers or producer responsibility organization that is assigned eligible sources in a reserve that has registered under subsection (1) in the first year that that reserve is included in the annual allocation table shall provide an offer of collection services under Part IV to that reserve,

(a) no less than nine months before the date the reserve is eligible to receive collection services under the Blue Box Transition Schedule, if the reserve is on the Blue Box Transition Schedule and registered on or before April 15, 2021;

(b) on or before April 1, 2025, if clause (a) does not apply and the reserve registered on or before December 31, 2024; or

(c) within nine months of registration under subsection (1), if the reserve registered after December 31, 2024.

(4) A reserve that receives an offer under subsection (3) may register its acceptance of this offer with the Authority, through the Registry, by submitting information that,

(a) identifies the producer or producer responsibility organization that made the offer; and Page 203 of 339

(b) provides written consent from the Band Council or another authorized decision- making authority that the residents on reserve will allow a producer or a producer responsibility organization to collect blue box materials from all eligible sources on the reserve in accordance with this regulation.

(5) For greater certainty, a reserve may revoke its acceptance of the offer with the Authority, through the Registry.

Registration, facilities

50. (1) A facility that is not eligible to receive collection services during the transition period pursuant to clause 62 (2) (f) shall register with the Authority to receive collection services under Part IV.

(2) Registration under this Part constitutes consent by the facility for a producer or its producer responsibility organization to collect blue box material from the facility.

(3) For greater certainty, a facility that has registered with the Authority may revoke its registration with the Authority, on the Registry.

Brewers Retail Inc. and the LCBO

51. (1) Brewers Retail Inc. and the Liquor Control Board of Ontario shall each prepare and submit a report, on or before April 30 of each year that contains the following information:

1. The amount of alcohol beverage containers the Brewers Retail Inc. and the Liquor Control Board of Ontario supplied and diverted in the previous year.

2. The amount of materials that would be blue box material in a material category, but for the exemption in paragraph 8 of subsection 2 (2), for which Brewers Retail Inc. or the Liquor Control Board of Ontario are the producer, that were supplied and diverted in the previous year.

3. A description of how the materials in described in paragraphs 1 and 2 were diverted.

(2) In addition to the information described in subsection (1), the annual report prepared by Brewers Retail Inc. shall contain the following information:

1. A list of all brewers participating in its container return program in the previous year.

2. A list of addresses of the return locations that operated in the previous year.

3. An analysis as to whether the weight of recovered resources that Brewers Retail Inc. caused to be recovered from alcohol beverage containers would equal or exceed 85 per cent of the of the weight of alcohol beverage containers supplied by Brewers Retail Inc.

4. An analysis as to whether the weight of recovered resources for any glass, flexible plastic, rigid plastic, metal, paper, compostable material, or non-alcoholic beverage container for which Brewers Retail Inc. would be the producer, but for the exception Page 204 of 339

in paragraph 8 of subsection 2 (2), equals or exceeds the applicable management requirement as set out in section 34.

(3) In addition to the information described in subsection (1), the annual report prepared by the Liquor Control Board of Ontario shall contain the following information,

1. An analysis as to whether the weight of recovered resources from alcohol beverage containers managed through the Ontario Deposit Return Program equals or exceeds 85 per cent of the weight of the total supply of alcohol beverage containers in the Ontario Deposit Return Program

2. An analysis as to whether the weight of recovered resources for any glass, flexible plastic, rigid plastic, metal, paper, compostable material, or beverage container for which Liquor Control Board of Ontario would be the producer, but for the exception in paragraph 8 of subsection 2 (2), equals or exceeds the applicable management requirement as set out in section 34.

(4) Despite the definition of “alcoholic beverage container” in section 1, a reference to “alcohol beverage container” in this section only refers to the containers described in clause (a) of that definition.

(5) The Liquor Control Board of Ontario may consent to Brewers Retail Inc. preparing and submitting the Liquor Control Board of Ontario’s annual report.

(6) The Authority may not recover its costs by requiring Brewers Retails Inc. or the Liquor Control Board of Ontario to pay fees, costs and charges imposed under section 41 of the Act.

(7) The annual reports under subsection (1) must be prepared in accordance with the Verification and Audit Procedure and, before submission must be audited by an independent auditor who is licensed or holds a certificate of authorization under the Public Accounting Act, 2004.

Records

52. Every producer, producer responsibility organization, and processor shall keep the following records in a paper or electronic format that can be examined or accessed in Ontario for a period of five years from the date of creation, as applicable:

1. Records related to arranging for the establishment or operation of a collection and management system for the purpose of fulfilling responsibilities relating to Blue Box material.

2. Records related to information required to be submitted to the Authority through the Registry.

3. Records related to implementing a promotion and education program required under this Regulation. Page 205 of 339

4. Records related to the weight of blue box material supplied to blue box consumers in Ontario for which the person is a producer.

5. Any agreements that relate to the information described in this section.

Small producers

53. If section 65 applies to a producer, the producer shall keep any records which demonstrate that its annual revenue from products and services is less than $2,000,000 in a paper or electronic format that can be examined or accessed in Ontario for a period of five years from the date of creation.

Audit, management systems

54. (1) On or before April 30, 2026, and every third year after that, every producer shall cause an audit to be undertaken of the practices and procedures the producer implemented in respect of Part VI, with respect to each material category of Blue Box material for which the producer was responsible in the three immediately preceding calendar years.

(2) On or before April 30 in any year in which an audit is required under subsection (1), the producer shall prepare and submit a copy of a report on the audit to the Authority, through the Registry, that includes the following for each material category of blue box material supplied to consumers in Ontario, for which the producer was responsible:

1. The weight of each material category of blue box material supplied to consumers in Ontario for which the person was a producer.

2. The following weights in respect of blue box material supplied to consumers in Ontario, with amounts material collected under Part IV, Part V, and pursuant to a supplemental collection system, reported separately:

i. . marketed for re-use for their original purpose or function in accordance with subparagraph 1 i of subsection 35(3), excluding recovered resources referred to in subsection 35 (4), or

ii. marketed for use in new products or packaging in accordance with subparagraph 1 ii of subsection 35 (3), excluding recovered resources referred to in subsection 35 (4),

iii. landfilled or land disposed,

iv. used in a product that is land cover, unless the land cover is,

A. Aggregate and the recovered recourses in the aggregate do not account for more than 15 per cent of the producer’s management requirement for any material category, or

B. a product that supports soil health or crop growth that is, Page 206 of 339

1. created through the combination of the recovered resources with organic matter, and

2. the recovered resources used for the product are recovered from paper,

v. supplied for use in a product that is fuel or a fuel supplement, and

vi. supplied to an incinerator for use in incineration.

3. A statement confirming whether the producer satisfied their management requirement.

(3) The audit referred to in subsection (1) must be conducted by an independent auditor who is licensed or holds a certificate of authorization under the Public Accounting Act, 2004 and in accordance with the procedures set out in the Verification and Audit Procedure.

Access to information and privacy

55. Information and data submitted under this regulation to the Authority through the Registry shall not be posted on the Registry unless it is posted in a manner that is consistent with the “Access and Privacy Code” published by the Authority and dated December 14, 2017, as amended from time to time, and available on the website of the Registry.

PART VIII

PROMOTION AND EDUCATION

Promotion and education, producers

56. Producers who are required to establish and operate a system for collecting blue box material under Part IV, or who register the establishment and operation of an alternative collection system for a material category under Part V, shall implement a promotion and education program in accordance with this Part.

Information to be included

57. (1) A promotion and education program must include the dissemination of the following information:

1. A complete list of blue box materials that may be included in blue box receptacles.

2. A list of materials that cannot be included in blue box receptacles.

3. A description of how blue box receptacles can be replaced, or how additional blue box receptacles can be requested.

4. A description of how the producer will fulfil its collection responsibilities, including, Page 207 of 339

i. if the producer provides collection for a residence, facility, or public space, the dates on which collection will occur for specified eligible sources, and

ii. If the producer provides depot collection, the location of every depot, and its hours of operation.

5. Contact information of the producer, or its producer responsibility organization, including a telephone number and email address, at which persons may,

i. receive responses to questions or issues relating to collection, and

ii. request additional or new blue box receptacles.

6 If the information is being disseminated in print form, a website at which the information in described in paragraphs 1 through 5 is provided.

(2) During the period beginning on January 1, 2023 and ending on December 31, 2026, the promotion and education program must also include the dissemination of the following information:

1. A description of any significant change from the collection service that was previously provided by a municipality, including any change to what material may be included in the blue box receptacle, and any change in sorting procedures.

2. A description about how to prepare materials for placement in the blue box receptacle, including any direction about rinsing or flattening blue box material.

3. A description about how materials should be sorted or bagged

(3) Where a producer operates an alternative collection system in accordance with Part X, the producer must disseminate the following additional information in its promotion and education program:

1. A description of which blue box materials are collected by the alternative system.

2. A description of how the alternative collection system will operate, including,

i. The date and time of any collection events or other initiatives to collect blue box material

ii. How persons can arrange for pick up of blue box material

iii. If the producer operates a depot or a return-to-retail location, the location and hours of operation.

(4) Despite subsection (2), after the conclusion of its first year of operation, the producer is not required to disseminate the information specified in in paragraphs 2 and 3 of that subsection.

(5) The promotion and education program shall be provided in the following forms: Page 208 of 339

1. On a publicly accessible website.

2. In print, and delivered by mail to each eligible source for which the producer has collection responsibilities, at least once per year.

(6) The promotion and education program shall be provided in French and English.

Joint and several liability

58. A producer responsibility organization that is required to register under section 41 in respect of a producer is jointly and severally liable for the requirements in this Part with that producer.

Part IX

TRANSITION

Definition

59. In this Part,

“transition period” means the years 2023, 2024 and 2025.

When community included

60. If an eligible community is included in the Blue Box Transition Schedule, the person or persons who are required to prepare the annual allocation table shall include that eligible community in the annual allocation table beginning in the year in which the Blue Box Transition Schedule states that eligible community will start to receive collection services under this regulation.

First year

61. A producer who is assigned collection responsibilities in respect of an eligible community the first year it is included in the annual allocation table is not required to provide collection services before,

(a) the date specified in the Blue Box Transition Schedule, if the eligible community is a local municipality or local services board, or

(b) if the eligible community is a reserve that has registered under section 48, the later of the following,

i. the date specified in the Blue Box Transition Schedule,

ii. the date the reserve registered its acceptance of the offer of collection under subsection 49 (3). Page 209 of 339

Service standards

62. (1) A producer that is assigned collection responsibilities in respect of an eligible community during the transition period is required to provide service standards described in subsection (2) that equal or exceed the service standards applicable in that community on August 15, 2019.

(2) The service standards referred to in subsection (1) are,

(a) collecting blue box materials that were collected under the eligible community’s blue box system;

(b) collecting blue box materials at the frequency they were collected under the eligible community’s blue box system;

(c) collecting blue box materials in the same number of streams as they were collected under the eligible community’s blue box system;

(d) providing curbside collection to all the residences that received curbside collection under the eligible community’s blue box system;

(e) providing depot collection at all the locations available under the eligible community’s blue box system;

(f) providing collection to all the facilities that received collection services under the eligible community’s blue box system;

(g) providing collection to all public spaces that receive collection services under the eligible community’s blue box system;

(h) providing collection to any residence or facility that was not occupied on August 15, 2019 as if that residence or facility was occupied on August 15, 2019; and

(i) providing promotion and education communications, in accordance with Part VIII to residents of the eligible community using the languages used in the eligible community’s blue box system.

Best efforts

63. During the transition period, a producer shall use best effort to comply with Part VI, as it would read if,

(a) that Part applied during the transition period;

(b) the management target for 2023 for a producer is reduced by two thirds;

(c) the management target for 2024 for a producer is reduced by one third; and

(d) the management target for 2025 is not reduced. Page 210 of 339

Information

64. The Authority shall provide the information in sections 48 and 49 in respect of eligible communities contained in the Transition Schedule to the persons who are required to prepare the annual allocation table no later than July 1, 2022.

Part X

GENERAL

Exemption, small producers

65. Any producer whose annual revenue from products and services is less than $2,000,000 is exempt from the following parts of this Regulation:

1. Part IV.

2. Part VI.

3. Part VII, other than section 53.

4. Part VIII.

Ownership

66. Unless otherwise set out in an agreement with an applicable producer or producer responsibility organization, the owner or operator of a residence, public space or facility does not own the receptacles for the collection of blue box material provided under this Regulation.

Part XI

COMMENCEMENT

Commencement

67. [ Commencement]

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Blue Box Transition Schedule: Explanatory Note

The Ministry of the Environment, Conservation and Parks has proposed a producer responsibility regulation for the Blue Box Program.

The proposed regulation under the Resource Recovery and Circular Economy Act, 2016 would make producers responsible for the Blue Box Program, including meeting regulated outcomes for providing collection services to local communities, managing Blue Box materials, and achieving diversion targets to improve diversion, address plastic waste, and recover resources for use in the economy.

The draft regulation is currently posted for a 45-day consultation period on the province’s Environmental and Regulatory Registries (https://ero.ontario.ca/notice/019- 2579).

The Resource Productivity and Recovery Authority (RPRA) Datacall indicates that municipalities, unorganized territories and First Nations communities ran 249 local blue box programs in Ontario in 2018 under the Waste Diversion Transition Act, 2016.

The proposed regulation would transition existing blue box services to producer responsibility in three groups between 2023 and 2025 according to a “Blue Box Transition Schedule” referenced in the regulation.

The proposed “Blue Box Transition Schedule” (see page 3) identifies eligible municipal programs and the year they are proposed to transition. Producers would be responsible for transitioning communities on or before the dates contained in the schedule.

Please refer to the Environmental and Regulatory Registries linked above for more information on how the Ministry developed the proposed “Blue Box Transition Schedule”.

At this time, the proposed “Blue Box Transition Schedule” includes municipalities and unorganized territories with Blue Box Programs in the Datacall with the Authority.

The Ministry will consult on the proposed transition groupings as it works to finalize the regulation, including the best way to determine the specific calendar date for each community’s transition.

This will include engagement with First Nation communities to learn more about Blue Box Programs in their communities and assess their preferred dates for transition.

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The “Blue Box Transition Schedule” will be updated when the regulation is finalized to include First Nation communities and identify calendar dates for each transitioning program within a given year.

Blue Box Transition Schedule

Eligible Community Transition Year Addington Highlands, Township of 2025 Admaston/Bromley, Township of 2025 Alfred and Plantagenet, Township of 2023 Algonquin Highlands, Township of 2024 Armour, Township of 2025 Armstrong, Township of 2025 Arnprior, Town of 2023 Ashfield-Colborne-Wawanosh, Township of 2025 Assiginack, Township of 2025 Athens, Township of 2025 Atikokan, Township of 2025 Augusta, Township of 2025 Aylmer, Town of 2023 Baldwin, Township of 2025 Bancroft, Town of 2025 Barrie, City of 2024 Bayham, Municipality of 2023 Beckwith, Township of 2023 Billings, Township of 2025 Blind River, Town of 2025 Bluewater Recycling Association 2024 Bonfield, Township of 2025 Bonnechere Valley, Township of 2025 Brant, County of 2025 Brantford, City of 2025 Brockville, City of 2025 Bruce Area Solid Waste Recycling 2025 Brudenell, Lyndoch and Raglan, Township of 2025 Burk's Falls, Village of 2025 Callander, Municipality of 2025 Calvin, Municipality of 2025 Carleton Place, Town of 2023 Carling, Township of 2025 Carlow Mayo, Township of 2025 Casey, Township of 2025 Casselman, Village of 2023 Central Elgin, Municipality of 2023 Central Frontenac, Township of 2025

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Eligible Community Transition Year Central Manitoulin, Township of 2025 Charlton and Dack, Municipality of 2025 Chatham-Kent, Municipality of 2024 Chatsworth, Township of 2023 Chisholm, Township of 2025 Clarence-Rockland, City of 2023 Cobalt, Town of 2025 Cochrane, Corporation of the Town of 2025 Coleman, Township of 2025 Conmee, Township of 2024 Cornwall, City of 2025 Deep River, Town of 2025 Deseronto, Town of 2025 Drummond-North Elmsley, Township of 2023 Dryden, City of 2023 Dufferin, County of 2023 Durham, Regional Municipality of 2024 Dutton-Dunwich, Municipality of 2023 Dysart et al, Township of 2024 East Ferris, Municipality of 2025 Edwardsburgh Cardinal, Township of 2025 Elizabethtown-Kitley, Township of 2025 Elliot Lake, City of 2025 Emo, Township of 2025 Englehart, Town of 2025 Enniskillen, Township of 2023 Espanola, Town of 2025 Essex-Windsor Solid Waste Authority 2024 Evanturel, Township of 2025 Faraday, Township of 2025 Fort Frances, Town of 2025 French River, Municipality of 2025 Front of Yonge, Township of 2025 Frontenac Islands, Township of 2025 Gananoque, Town of 2025 Gauthier, Township of 2025 Georgian Bluffs, Township of 2023 Gillies, Township of 2024 Goulais Local Service Board 2023 Greater Madawaska, Township of 2025 Greater Napanee, Township of 2025 Greater Sudbury, City of 2025 Grey Highlands, Municipality of 2023 Guelph, City of 2025

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Eligible Community Transition Year Haldimand, County of 2024 Halton, Regional Municipality of 2025 Hamilton, City of 2025 Hanover, Town of 2025 Harley, Township of 2025 Hastings Highlands, Municipality of 2024 Hawkesbury Joint Recycling 2023 Head, Clara and Maria, Townships of 2025 Hearst 2025 Highlands East, Municipality of 2024 Hilliard, Township of 2025 Hilton Beach, Village of 2025 Horton, Township of 2025 Howick, Township of 2024 Hudson, Township of 2025 Huron Shores, Municipality of 2025 James, Township of 2025 Kapuskasing, Town of 2025 Kawartha Lakes, City of 2024 Kearney, Town of 2025 Kenora, City of 2023 Kerns, Township of 2025 Killaloe, Hagarty, and Richards, Township of 2025 Killarney, Municipality of 2025 Kingston, City of 2025 Kirkland Lake, Town of 2025 Laird, Township of 2025 Lanark Highlands, Township of 2025 Larder Lake, Township of 2025 Latchford, Town of 2025 Laurentian Hills, Town of 2025 Leeds and the Thousand Islands, Township of 2025 Limerick, Township of 2025 London, City of 2023 Loyalist, Township of 2025 Macdonald, Meredith & Aberdeen Additional, Township of 2025 Machar, Township of 2025 Madawaska Valley, Township of 2025 Magnetawan, Municipality of 2025 Malahide, Township of 2023 Marathon, Town of 2025 Matachewan, The Corporation of the Township of 2025 Mattice-Val Cote, Municipality of 2025 McDougall, Municipality of 2025

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Eligible Community Transition Year McGarry, Township of 2025 McKellar, Township of 2025 McMurrich/Monteith, Township of 2025 Mcnab-Braeside, Township of 2023 Meaford, Municipality of 2023 Merrickville-Wolford, Village of 2023 Minden Hills, Township of 2024 Mississippi Mills, Town of 2023 Montague, Township of 2023 Muskoka, District Municipality of 2024 Nairn & Hyman, Township of 2025 Neebing, Municipality of 2024 Newbury, Village of 2023 Niagara, Regional Municipality of 2024 Nipissing, Township of 2025 Norfolk, County of 2024 North Bay, City of 2025 North Dundas, Township of 2025 North Frontenac, Township of 2025 North Glengarry, Township of 2025 North Grenville, Municipality of 2023 North Huron, Township of 2025 North Stormont, Township of 2025 Northeastern Manitoulin & Islands, Town of 2025 Northern Bruce Peninsula, Municipality of 2025 Northumberland, County of 2024 O’Connor, Township of 2024 Oliver Paipoonge, Municipality of 2024 Orillia, City of 2024 Ottawa Valley Waste Recovery Centre 2025 Ottawa, City of 2023 Owen Sound, City of 2023 Oxford, Restructured County of 2025 Papineau-Cameron, Township of 2025 Parry Sound, Town of 2025 Peel, Regional Municipality of 2024 Perry, Township of 2025 Perth, Town of 2025 Peterborough, City of 2024 Peterborough, County of 2024 Petrolia, Town of 2023 Plympton-Wyoming, Town of 2023 Powassan, Municipality of 2025 Prescott, Town of 2025

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Eligible Community Transition Year Prince, Township of 2023 Quinte Waste Solutions 2025 Rainy River, Town of 2025 Red Lake, Municipality of 2023 Renfrew, Town of 2025 Rideau Lakes, Township of 2025 Russell, Township of 2025 Sables-Spanish Rivers, Township of 2025 Sarnia, City of 2023 Sault Ste. Marie, City of 2023 Seguin, Township of 2025 Shuniah, Municipality of 2024 Simcoe, County of 2024 Sioux Lookout, The Corporation of the Municipality of 2025 Sioux Narrows Nestor Falls, Township of 2023 Smiths Falls, Town of 2025 South Dundas, Township of 2025 South Frontenac, Township of 2025 South Glengarry, Township of 2025 South Stormont, Township of 2025 Southgate, Township of 2023 Southwest Middlesex, Municipality of 2023 Southwold, Township of 2023 Spanish, Town of 2025 St. Charles, Municipality of 2025 St. Clair, Township of 2023 St. Joseph, Township of 2025 St. Thomas, City of 2023 Stone Mills, Township of 2025 Stratford, City of 2024 Strong, Township of 2025 Sundridge, Village of 2025 Tarbutt & Tarbutt Additional, Township of 2025 Tay Valley, Township of 2025 Temiskaming Shores, City of 2025 Terrace Bay, Township of 2025 Thames Centre, Municipality of 2023 The Archipelago, Township of 2025 The Blue Mountains, Town of 2023 The Nation, Municipality 2023 Thunder Bay, City of 2024 Timmins, City of 2025 Toronto, City of 2023 Tri-Neighbours 2025

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Eligible Community Transition Year Tudor & Cashel, Township of 2025 Waterloo, Regional Municipality of 2024 Wellington, County of 2025 West Elgin, Municipality of 2023 West Grey, Municipality of 2025 West Nipissing, Municipality of 2025 Westport, Village of 2025 Whitestone, Municipality of 2025 Whitewater Region, Township of 2025 Wollaston, Township of 2025 York, Regional Municipality of 2025

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Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date November 24, 2020 Report No. 2020-533

To Mayor and Members of City Council

From Inderjit Hans P.Eng., PMP General Manager, Public Works Commission

1.0 Type of Report Consent Item [ ] Item For Consideration [X]

2.0 Topic Environmental Registry Posting Regarding Amendments to the Food and Organic Waste Policy Statement and Update Regarding Proposed City Residential Organics Diversion Program [Financial Impact - none]

3.0 Recommendation

A. THAT Report No. 2020 – 553, “Environmental Registry Posting Regarding Amendments to the Food and Organic Waste Policy Statement and Update Regarding Proposed City Residential Organics Diversion Program”, BE RECEIVED; and B. THAT the Province BE ADVISED The Corporation of the City of Brantford is supportive of the overall goals and objectives of Food and Organic Waste Policy Statement (Environmental Registry posting - # 019-2498) as they should improve and/or enhance the diversion of organic materials within the province; and C. THAT given the City of Brantford will be required to operate and promote a household organics diversion program based on the requirements of the Food and Organic Waste Policy Statement and it may have to the City’s overall integrated municipal waste management system and services Page 219 of 339 Report No. 2020-533 Page 2 November 24, 2020 provided to City residents, the following comments BE SUBMITTED in response to the Environmental Registry posting # 019-2498: (i) The City is supportive of the overall goals and objectives of Policy Statement as they should improve and/or enhance the diversion of organic materials within the province and reduce landfilling of food waste materials however no supporting financial mechanisms have been identified to address the additional financial burden being placed on municipalities to collect and manage these waste materials within the province; and (ii) The City notes that the financial burden to operate organic diversion programs may be significantly increased for those municipalities which will be required to extend service contracts in order operate Blue Box programs longer until they are permitted to transition to the Full Extended Producer Responsibility (EPR) system at the date specified by the province; and (iii) The City is supportive of increasing the Province’s overall waste diversion rate through the expansion of the types of materials recommended for inclusion in existing or future residential and IC&I organics diversion programs however some of the additional types of wastes which are “encouraged” for inclusion such as animal bedding, cat litter and dog feces, sanitary and hygiene product waste such as diapers, incontinence products and feminine hygiene products may potentially create additional sources of contaminates which can be challenging to process effectively and may increase the overall cost to municipalities to operate these programs; and (iv) The City is not supportive of the strengthened direction proposed for the acceptance of ‘certified Compostable Coffee Pods and Bags’ until (i) an agreement can reached on an acceptable provincial standard for certified compostable and (ii) these materials can be designate compostable packaging and single use products in the new Blue Box regulation under the Resource Recovery and Circular Economy Act (2016) to ensure producers are responsible for their proper management. In addition, these materials are estimated to make up less than a tenth of a percent of the waste stream and have the potential to:  Significantly increase processing costs as materials need to be shredded and then composted for longer periods of time; Page 220 of 339 Report No. 2020-533 Page 3 November 24, 2020  Lead to additional contamination issues which could impact the value of the end product;  Lead to contamination in both the green bin and Blue Box streams due to consumer confusion and lack of standardization amongst products; and  Send the wrong message to the public if the materials cannot be processed and end up being sent to disposal as processing residuals. (v) The City is not supportive of weakening the direction proposed for ‘soiled paper’ from a ‘shall’ to ‘should’ category as these products are generally managed without issues in Ontario’s current green bin Programs; and (vi) The City would like to see, although not included in the ER amendments, further efforts made by the province to produce guidance materials with details and examples for stakeholders regarding the Food and Organic Waste Policy Statement such as (i) how targets will be calculated and measured, (ii) further clarification on which businesses and entities are obligated to meet targets, (iii) data and record-keeping expectations. D. THAT a copy of this resolution BE FORWARDED to the Minister of the Environment, Conservation and Parks (MECP), MPP – Brant, Association of Municipalities Ontario (AMO) and the Municipal Waste Association (MWA);

E. THAT Report No. 2020-553 BE PROVIDED to the Environmental and Sustainability Policy Advisory Committee (ESPAC). 4.0 Purpose and Overview

The purpose of this report is to; (i) Update Council regarding the release of proposed amendments to the Food and Organic Waste Policy Statement in Ontario by the Ministry of Environment, Conservation and Parks (MECP) and provide an update to the follow up actions being undertaken by staff in response to the future municipal obligations to manage and promote the diversion of residential food and organic wastes and; (ii) Update Council regarding the potential options and timing for the development and implementation a residential organics diversion program for single family dwellings. Page 221 of 339 Report No. 2020-533 Page 4 November 24, 2020 (iii) Provide comments on the Environmental Registry posting regarding proposed amendments to the Food and Organic Waste Policy Statement (Environmental Registry posting #019-2498) and forwarding to the MECP. This report is coming directly to Council, in accordance with Chapter 15, Section 15.3.12 of the City of Brantford Municipal Code (Procedure By-law). The report is considered by the Chief Administrative Officer to be time sensitive in order to advise Council of the submission of comments by staff to the Environmental Registry before the deadline of November 14, 2020.

5.0 Background

5.1 Proposed Amendments to Food and Organic Waste Framework in Ontario

As outlined in Council Report No. 2018-043 titled "Environmental Registry – Decision Posting Regarding Food and Organic Waste Framework in Ontario” the MECP issued the finalized Food and Organic Waste Framework in Ontario on April 30, 2018. At that time the Framework consisted of two complementary components a Part A - Action Plan and a Part B - Waste Policy Statement. Subsequent to the June 2018 change in Provincial government, Part A was removed by the province and only the Waste Policy Statement (Part B) remains in force as legal policy document. The most significant of the Waste Policy Statement obligations require the City to complete the following, by the timelines indicated:

(i) Provide a curbside collection program for food and organic wastes to single-family dwellings and achieve a 70% waste reduction and resource recovery rate, no later than 2025; (ii) Provide promotion and education materials to residents that support and increase participation in food and organic waste resource recovery efforts, on an ongoing basis; (iii) Update official plans, zoning by-laws, plan of subdivision approvals and site plan approvals support the resource recovery of food and organic waste for their residents, no time frame provided.

On September 30, 2020 the MECP released through the Environmental Registry (ER) (posting #019-2498) proposed amendments to the Waste Policy Statement which are intended to (i) clarify and expand the categories of food and organic waste and (ii) update direction on the management of compostable products Page 222 of 339 Report No. 2020-533 Page 5 November 24, 2020 and packaging. The MECP is receiving public comments regarding the proposed amendments through the ER until November 14, 2020.

6.0 Corporate Policy Context

Monitoring developments regarding the proposed amendments to the Waste Policy Statement regarding provincial requirements for diversion of food and organic wastes is important in order to understand and forecast the potential future financial and operational implications to the City’s waste diversion programs.

7.0 Input From Other Sources

Input regarding the preparation of responses to the Policy Statement Amendments was received from the Municipal Resources Recovery and Research Collaborative (M3RC). M3RC is comprised of representatives from the City of Toronto, the Municipal Waste Association (MWA), the Regional Public Works Commissioners of Ontario (RPWCO) and the Association of the Municipalities of Ontario (AMO).

Staff advised the Environmental and Sustainability Policy Advisory Committee (ESPAC) that the MECP had issued an ER posting regarding amendments to the Food and Organic Waste Policy Statement that a report to Council is being submitted for the November cycle.

8.0 Analysis

8.1 Review and Proposed Responses to the Draft Amendments to Policy Statement

The proposed amendments to the Food and Organic Waste Policy Statement are targeted to Sections 2 - Targets and Harmonization of Efforts and Section 5 – Compostable Products and Packaging. In summary, the proposed amendments, as outlined in the ER posting, are intended to: (i) Provide harmonization of the types of food and organic waste collected by municipalities, businesses and institutions; (ii) Provide assistance to the public and businesses make better decisions with respect to the use of compostable products and packaging; Page 223 of 339 Report No. 2020-533 Page 6 November 24, 2020 (iii) Clarify the types of food and organic waste about which the province expects that efforts are made to reduce waste and engage in resource recovery including the following items;  inedible parts of plants and animals resulting from food preparation and pet food waste;  organic wastes, such as soiled paper and food packaging, coffee filters, tea bags, compostable coffee pods and compostable bags  types of harder to manage organic wastes, such as diapers and pet waste (iv) Clarify and make the Policy Statement requirements more effective by;  Stating that efforts to meet targets must continue provided that once targets are met in 2023 and 2025, persons and entities subject to these targets, must continue to meet their target in subsequent years;  Requiring that information be made publicly available;  Supporting effective management of compostable products and packaging by encouraging the use of pilot projects and research on the processing of new compostable products and packaging to maximize recovery and minimize contamination in collection programs;  Encouraging municipalities and organic waste processors to examine the feasibility of updating existing technology to process compostable products and packaging;  Encouraging municipalities and organic waste processors to consider adopting technology to collect and process compostable products and packaging in their systems when they are planning for new technology.

Staff has reviewed the draft amendments to the Policy Statement as posted on the ER and has prepared the following responses:

(i) The City is supportive of the overall goals and objectives of Policy Statement as they should improve and/or enhance the diversion of organic materials within the province and reduce landfilling of food waste materials however no supporting financial mechanisms have been identified to address the additional financial burden being placed on municipalities to collect and manage these waste materials within the province; and (ii) The City notes that the financial burden to operate organic diversion programs may be significantly increased for those municipalities which will be required to extend service contracts in order operate Blue Box programs Page 224 of 339 Report No. 2020-533 Page 7 November 24, 2020 longer until they are permitted to transition to the Full Extended Producer Responsibility (EPR) system at the date specified by the province; and (iii) The City is supportive of increasing the Province’s overall waste diversion rate through the expansion of the types of materials recommended for inclusion in existing or future residential and IC&I organics diversion programs however some of the additional types of wastes which are “encouraged” for inclusion such as animal bedding, cat litter and dog feces, sanitary and hygiene product waste such as diapers, incontinence products and feminine hygiene products may potential create additional sources of contaminates which may need to be removed or rejected during collection, can be challenging to process effectively and may increase the overall cost to municipalities to operate these programs; and (iv) The City is not supportive of the strengthened direction proposed for the acceptance of ‘certified Compostable Coffee Pods and Bags’ until (i) an agreement can reached on an acceptable provincial standard for certified compostable and (ii) these materials can be designate compostable packaging and single use products in the new Blue Box regulation under the Resource Recovery and Circular Economy Act (2016) to ensure producers are responsible for their proper management. In addition, these materials are estimated to make up less than a tenth of a percent of the waste stream and have the potential to:  Significantly increase processing costs as materials need to be shredded and then composted for longer periods of time;  Lead to additional contamination issues which could impact the value of the end product;  Lead to contamination in both the green bin and Blue Box streams due to consumer confusion and lack of standardization amongst products; and  Send the wrong message to the public if the materials cannot be processed and end up being sent to disposal as processing residuals. (v) The City is not supportive of weakening the direction proposed for ‘soiled paper’ from a ‘shall’ to ‘should’ category as these products are generally managed without issues in Ontario’s current green bin Programs; and (vi) The City would like to see, although not included in the posted Environmental Registry amendments, further efforts made by the province to produce guidance materials with details and examples for stakeholders regarding the Food and Organic Waste Policy Statement such as (i) how targets will be calculated and measured, (ii) further clarification on which Page 225 of 339 Report No. 2020-533 Page 8 November 24, 2020 businesses and entities are obligated to meet targets, (iii) data and record- keeping expectations.

In order to meet the ER submission deadline, staff has submitted the above noted comments, noting they are subject to approval by Council through Report No. 2020–533. For completeness, Appendix A attached to this report outlines (i) amendments proposed by the MECP to the sections within the Policy Statement and (ii) an update to follow up actions to be undertaken by staff which were previously submitted to Council through Report No. 2018-043.

8.2 Council Priorities for 2021-2022

At the facilitated priority setting session on September 19 2020, nine priority outcomes were identified. The seventh priority-Tier 2 states the following along with the other priorities:  Increase community waste diversion through a green bin program

 Develop partnerships and capacity and achieve funding from other levels of government to construct an anaerobic food and organic waste digester

Sections 8.3 and 8.4 of this report present actions and timelines for the implementation of the green bin (Residential Organics Diversion) program and in-house anaerobic digestion facility for processing organics waste. Section 9.2 and 9.3 of this report present preliminary funding strategy for the green bin program.

8.3 In-House Anaerobic Digestion Facility for Processing Household Organic Waste

As outlined in the 10 July, 2018 Council Report No. PW2018-046 titled “Anaerobic Digestion Facility and Green Energy Opportunities Feasibility Study” the construction of an anaerobic organic waste digester would potentially provide a number of long term operational and environmental benefits, such as a local location to process household organics, reduction of GHG emissions and extending the overall operating lifespan of the Mohawk Street Landfill Site. Processing of organics using in-house anaerobic digester would be financially feasible only if the City can secure Provincial and/or Federal grant funding of at least 50% of the capital project cost of $20 M. Staff has to date been unable to identify a source(s) of funding needed to initiate project. It should be noted that staff has submitted several FCM funding applications for the facility but have not Page 226 of 339 Report No. 2020-533 Page 9 November 24, 2020 received any acceptance offers. Future possible funding submissions are being monitored.

In addition, as part of the project initiative, staff are investigating the potential partnership with surrounding municipalities such as Brant County, Norfolk County, Oxford County and Six Nations of the Grand River that do not collect enough quantity of organic waste material to have their own processing facilities.

Developing in-house anaerobic digester facility for processing household organics can be considered as a long-term option due to the current financial and RESOP (Renewable Energy Standard Offer Programme) agreement constraints. Processing organics using external contracted services would allow the City to implement Residential Organics Diversion Program sooner.

8.4 Proposed Implementation Timelines for Residential Organics Diversion Program

To implement the residential organics diversion program for single family dwellings with organics processing using contracted services, the following items should be undertaken:

 Issue Request for Tender (RFT) for processing organics  Council award of the contract for processing of organics  Negotiate contract terms with current solid waste collection contractor for separate collection of organics  Allow lead time of roughly a year for the purchase and delivery of special organics collection vehicles  Purchase and distribute green bin and kitchen catchers to residents  Prepare and implement community engagement activities  Complete Landfill transfer station upgrades to receive organics  Council approval of proposed bylaw amendments

A minimum of 30 months lead time is required to implement the program upon its approval. Appendix B attached to this report outlines potential implementation dates and the timelines for the development of a residential organics diversion program to single family dwellings. The estimated annual operating cost for the program is approximately $2 M. Section 9-Financial Page 227 of 339 Report No. 2020-533 Page 10 November 24, 2020 Implications of this report provides further details of the operating and capital costs for the program.

It should be noted that the MECP on October 19, 2020 posted through the ER (posting #019-2579) the draft legislation transferring Blue Box responsibilities to producers as well as proposed transition dates (i.e. years) for all municipal Blue Box program across the province. Staff is preparing a report regarding the anticipated impacts to the City’s Blue Box Program based on the MECP’s proposed transition year of 2025 for the City. The current Blue Box Service contracts end on October 31, 2024 and City’s preferred transition date is November 1, 2024 as outlined in Report No. PW2020–60.

Upon the transfer of the Blue Box program to producers, the City could possibly save up to $1.9 M per year. These operating budget savings could be diverted to implement the proposed organics diversion program on the MECP’s proposed transition year of 2025. If MECP modifies the Blue Box transition date to November 1, 2024 as per the City’s request, the proposed Organics Program can be implemented in 2024. Alternatively the City could implement the Program early on November 1, 2023 if Council approves the funding for the capital and annual operating expenditures including negotiated contract terms with the City’s solid waste service contractor for the separate collection of organics from single family dwellings.

Table 1 below summarizes potential program commencement dates and key requirements necessary for the implementation of each particular option.

Table 1 - Options and Timelines for Implementation of Proposed Residential Organics Diversion Program (Single Family Dwellings)

Proposed Critical Key Items Necessary for Commencement Tasks Start Implementation Date Date 1 Option 1 – Earliest Implementation  Negotiate new contract terms with waste collection contractor November 1, 2023 May 1, 2021 (Appendix B)  Identify source(s) of funding for program operations

Option 2 – Implementation  Receive requested BB transition May 1, 2022 after BB program transitions recommended to province or May 1 to Producers 2023  Negotiate new contract terms November 1, 2024 or with waste collection contractor Page 228 of 339 Report No. 2020-533 Page 11 November 24, 2020 November 1 2025  Divert the savings from the BB (Appendix B) program to Organics program

1 – Critical Start Date is the date which provides the total estimated lead time to complete program preparations of 30 months for all contracted processing service options.

Until further clarity is provided by the province regarding the City’s actual Blue Box transition date as well as the approved transition plan submitted to the MECP by the producers, staff will be undertaking the following activities;

(i) Identifying which food and organic waste materials should be targeted to achieve or better the required diversion rate; (ii) Investigating the logistics of a new diversion program; (iii) Investigating service levels to residents for new and current collection programs, (iv) Determining type of containers to be utilized by residents and for set out at curbside, (v) Drafting amendments required to Chapter 440 of the Municipal Code to outline proper preparation and setout requirements, (vi) Developing new inspection and enforcement procedures at the Mohawk Street Landfill Site in order to comply with a possible organics disposal ban, and; (vii) Developing performance indicators and bench marks to determine progress and/or achievement of diversion targets.

9.0 Financial Implications

9.1 Proposed amendments to the Food and Organic Waste Policy Statement in Ontario by the Ministry of Environment, Conservation and Parks (MECP)

There are no financial implications from the proposed amendments to the Food and Organic Waste Policy Statement.

9.2 Estimated Costs for the Implementation of Residential Household Organics Program

9.2.1 Operating Costs Page 229 of 339 Report No. 2020-533 Page 12 November 24, 2020 Based on the 2019 request for tender results for (i) Solid Waste Collection Services including residential household organics and (ii) Receiving, Transporting, Processing and Marketing of Household Organics, the additional contracted service cost for a residential organics diversion program to single family dwellings was estimated at $12,861,000 (approximately $1.84M annually) over the initial seven year contracts. Staff recommended additional annual operating costs of approximately $183,500 for two additional full time staff. The estimated total annual operating budget for the program is $2.023 M.

9.2.2 Capital Costs

Staff also recommended capital costs estimated at $1,645,000 for: supply and delivery of Green Carts/Kitchen Catchers, pre and post launch curbside waste audits, upgrades to transfer station at the Mohawk Street Landfill Site and a new pick truck for the implementation of an organics program.

The City receives $760,000 annually from Stewardship Ontario for the current Blue Box program. This reimbursement funding is provided 2 years after incurring expenses by the municipality due to the current process of data collection and auditing. After the transfer of the Blue Box program to producers, the City will receive the Blue Box program funds for the previous two years in the amount of approximately $1.5 M. The City could fund the capital project needs using FCM program (low interest loan and grant combined up to 80% of the eligible cost).

9.3 Preliminary Funding Methods for the Residential Organics Diversion Program

The table below provides estimated costs and possible funding methods for the options to implement the Residential Organics Diversion Program to single family dwellings:

Table 2 – Estimated Cost for Implementation of Proposed Residential Organics Diversion Program (Single Family Dwellings)

Commencement Date of Estimated Capital and Operating Costs Proposed Program

Option 1 – Earliest  Capital cost of $1,645,000 funded through Implementation potential FCM program (low interest loan and November 1, 2023 15% grant) and Stewardship Ontario (Appendix B) reimbursement of approximately $1.5 M for the Page 230 of 339 Report No. 2020-533 Page 13 November 24, 2020 last 2 years of Blue Box program  Operating expense of $21 M/year funded possibly through debt financing, tax revenue, reduction of expenses or revenue from fees until savings of up to $1.92 M per year from BB transition is available.

Option 2 – Implementation  Capital cost of $1,645,000 funded through FCM after BB program transitions program (low interest loan and 15% grant) and to Producers Stewardship funding for the last 2 years of Blue Box program November 1, 2024 or Nov 1 2025  Operating expense of about $21 M could be funded from potential savings of up to $1.92 M (Appendix B) per year from transferring BB program to Producers. Note: 1- Negotiated contract price with the City’s solid waste service contractor for the separate collection of organics from single family dwellings is unknown at this time 2- Full details of the Blue Box program managed by Producers and its financial impacts are unknown at this time As mentioned previously, a key element to the timing for the implementation of organics diversion program will be the finalized transition date assigned to the City by the province. Staff are also monitoring discussions being held by RPRA and producers to determine if an alternate transition date could be reached with producers during the three year transition window.

Once transition timing and producer program details are finalized by the province and the producers transition plan to the full EPR system is approved by the Minister of MECP, staff will provide an update report regarding the full amount of the anticipated annual operational and capital costs, potential source(s) of financing and possible implementation date for a residential household organics diversion program.

10.0 Conclusion

On September 30, 2020, the MECP, posted on the Environmental Registry (posting #019-2498) proposed amendments to the Food and Organic Waste Policy Statement which are intended to (i) clarify and expand the categories of food and organic waste and (ii) provided updated direction on the management of compostable products and packaging.

Page 231 of 339 Report No. 2020-533 Page 14 November 24, 2020 In order to meet the ER submission deadline, staff comments outlined in Section 8.1 of this report have been submitted, noting they are subject to approval by Council through this report.

Staff is currently reviewing the full operational and financial impact of the Food and Organic Waste Policy Statement including the proposed amendments by the province to the City’s current Solid Waste Management Programs and Services. A full recommendation and implementation report is planned to be submitted for review and consideration by Council once further information and the transition date to full Extended Producer Responsibility (EPR) for the City’s Blue Box Program is fully determined.

Lastly, staff will continue to monitor and participate in any future discussions with the MECP regarding developments and the City’s obligations pertaining to the Food and Organic Waste Policy Statement.

Selvi Kongara, P.Eng., Inderjit Hans P.Eng., PMP Director of Environmental Services General Manager, Public Works Commission

Dene Hodgins, P.Eng., Manager, Solid Waste Operations Attachments (if applicable)

Appendix A – Proposed Amendments to Food and Organic Policy Statement, Part B Food and Organic Waste Framework in Ontario Appendix B – Implementation Options for Proposed Residential Organics Diversion Program Based on Contracted Services for Organics Processing Copy to: Environmental and Sustainability Policy Advisory Committee (ESPAC) In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section. Page 232 of 339 Report No. 2020-533 Page 15 November 24, 2020 By-law required [ ] yes [X] no Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [X] no Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [X] no

Page 233 of 339 Report No. 2020-533 Page 16 November 24, 2020 Appendix A – Proposed Amendments to Food and Organic Policy Statement, Part B Food and Organic Waste Framework in Ontario

FOOD AND ORGANIC WASTE FRAMEWORK – PART B, POLICY STATEMENTS

Section 2 – Targets and Harmonization of Efforts

Proposed Amendments Staff Comments/Follow Up Actions 2.1 Sector-specific waste reduction and resource recovery targets are included in the table below:

ENTITY PROPOSED TARGET a) Municipalities that currently 70 per cent waste reduction and resource provide curbside collection of recovery of food and organic waste source separated food and generated by single-family dwellings in a) n/a - no changes proposed by MECP. organic waste subject in policy urban settlement areas by 2023 4.1 70 per cent waste reduction and resource b) Municipalities in Southern recovery of food and organic waste Ontario subject to policy 4.2 i generated by single-family dwellings in b) n/a - no changes proposed by MECP. urban settlement areas by 2025

50 per cent waste reduction and resource c) Municipalities in Southern recovery of food and organic waste c) n/a - no changes proposed by MECP. Ontario subject to policy 4.2ii generated by single-family dwellings in urban settlement areas by 2025 50 per cent waste reduction and resource d) Municipalities in Northern recovery of food and organic waste d) n/a - no changes proposed by MECP. Ontario subject to policy 4.3 generated by single- family dwellings in urban settlement areas by 2025 Page 234 of 339 Report No. 2020-533 Page 17 November 24, 2020

Section 2 – Targets and Harmonization of Efforts

Proposed Amendments Staff Comments/Follow Up Actions

e) Multi-unit residential buildings 50 per cent waste reduction and resource in Southern Ontario subject to recovery of food and organic waste e) n/a - no changes proposed by MECP. policy 4.10 generated at the building by 2025 70 per cent waste reduction and resource f) Industrial and Commercial recovery of food and organic waste f) n/a - no changes proposed by MECP. facilities subject to policy 4.14 generated in the facility by 2025 50 per cent waste reduction and resource g) Industrial and Commercial recovery of food and organic waste g) n/a - no changes proposed by MECP. facilities subject to policy 4.15 generated in the facility by 2025 70 per cent waste reduction and resource h) Educational institutions and recovery of food and organic waste hospitals subject to policy 4.18 h) n/a - no changes proposed by MECP. generated in the facility by 2025

Proposed amendments are intended to provide 2.2 Persons or entities subject to policy 2.1 shall achieve their target greater clarity for types of wastes that may be through waste reduction and resource recovery efforts in respect of food considered in the performance measurement waste and organic waste. For greater certainty, waste reduction and of an organics diversion collection program. resource recovery efforts in respect of any categories of food waste or organic waste not identified in policies 2.3, 2.4, 2.5 and 2.6 would Staff to review in relation to obligations under contribute to achieving targets. 2.1(b) and (e) and make recommendations to Council for compliance. Page 235 of 339 Report No. 2020-533 Page 18 November 24, 2020

Section 2 – Targets and Harmonization of Efforts

Proposed Amendments Staff Comments/Follow Up Actions

2.3 In achieving targets, persons or entities subject to policy 2.1 shall Proposed amendments provide greater clarity make waste reduction and resource recovery efforts with respect to the for types of wastes that may be included in an following types of waste: Persons or entities subject to policy 2.1 shall organics diversion collection program but achieve their target through waste reduction and resource recovery efforts weaken the direction proposed for ‘soiled that include: paper’ from the ‘shall’ to ‘should’ category (i.e. i. Food waste, from 2.3 to 2.5). ii. Inedible parts of plants and animals Organic waste, including: Organic waste resulting from food preparation and Soiled paper Staff to review in relation to obligations under iii. Pet food waste 2.1(b) and (e) and make recommendations to Council for compliance. 2.4 In achieving targets, municipalities subject to policy 2.1 shall, in addition to the waste reduction and resource recovery efforts set out in policy 2.2, achieve their target through further make waste reduction and Staff to review in relation to obligations under resource recovery efforts with respect to the following types of organic 2.1(b) and (e) and make recommendations to waste: Council for compliance. i. Leaf and yard waste ii. Seasonal outdoor wastes iii. Flowers and houseplants Page 236 of 339 Report No. 2020-533 Page 19 November 24, 2020

Section 2 – Targets and Harmonization of Efforts

Proposed Amendments Staff Comments/Follow Up Actions Proposed amendments encourage collection of a broader range of materials however 2.5 In achieving targets, persons or entities subject to policy 2.1 are category does include the acceptance of encouraged to engage in additional should make waste reduction ‘certified Compostable Coffee Pods and Bags’ and resource recovery efforts to achieve their target, with respect to which can potentially increase processing the following types of organic waste: costs, contamination issues in Green Bin i. Personal hygiene wastes programs and cross contamination between Blue Box and Green Bin programs. i. Soiled paper including paper towels, tissues, and napkins.

ii. Organic waste that results from the preparation of coffee and tea, Recommend suggest a provincial including tea bags, coffee filters, and certified compostable coffee standardization and designation as a pods. compostable packaging and single use iii. Soiled paper food packaging including soiled pizza boxes, flour products in the new PPPP regulation under the bags, sugar bags, microwave popcorn bags, paper takeout Resource Recovery and Circular Economy Act containers, and paper ice cream boxes. (2016) to ensure producers are responsible for iv. Wooden chopsticks, stir sticks, and toothpicks. their proper management. v. Certified compostable bags that are used to contain food and

organic waste Staff to review in relation to obligations under 2.1(b) and (e) and make recommendations to Council for compliance. Page 237 of 339 Report No. 2020-533 Page 20 November 24, 2020

Section 2 – Targets and Harmonization of Efforts

Proposed Amendments Staff Comments/Follow Up Actions

2.6 In achieving targets, persons or entities subject to policy 2.1 are encouraged to make waste reduction and resource recovery efforts Proposed amendments encourage collection with respect to the following types of organic waste: of a broader range of materials and provide i Pet waste including animal bedding, cat litter and dog feces clarity for types of wastes that could be included in an organics diversion program. ii Sanitary and hygiene product waste such as diapers, incontinence However, proposed materials listed can be products and feminine hygiene products difficult to collect without contamination or iii Shredded paper process effectively. iv Additional paper fibre products vi iii. Compostable Certified compostable products and packaging not Staff to review in relation to obligations under captured under policy 2.5. 2.1(b) and (e) and make recommendations to vi. Pet food and wastes Council for compliance.

2.57 The targets referred to in policy 2.1 shall be achieved through waste reduction activities and resource recovery activities, relating to one or more Staff to review in relation to obligations under of the following: 2.1(b) and (e) and make recommendations to i. The prevention or reduction of food and organic waste at the Council. Staff to review opportunities to source. support local programs that may be developed ii. The safe rescue and redirection of surplus food before it becomes as these activities could reduce the overall waste. amount required to be managed by curbside iii. The recovery of food and organic waste to develop end-products for collection programs. a beneficial use. Page 238 of 339 Report No. 2020-533 Page 21 November 24, 2020

Section 2 – Targets and Harmonization of Efforts

Proposed Amendments Staff Comments/Follow Up Actions

2.68 The targets referred to in policy 2.1 cannot be achieved through the following methods or uses: i. The use of food and organic waste to generate alternative fuels or Staff have noted requirements in relation to energy from waste without the concurrent recovery of nutrients. obligations under 2.1(b) and (e) and will ii. The direct discharge of food waste or organic waste into a municipal consider in recommendations to Council. sewer, including when facilitated by food waste disposers or other grinding devices. iii. The use of recovered organic resources for landfill cover.

Proposed amendments clarify obligations that 2.9 Persons and entities subject to policy 2.1 shall continue to meet their diversion programs are to continue once target after the dates set out in Column 2 in policy 2.1. initiated.

2.10 Persons and entities subject to policy 2.1 should make the results of their waste reduction and resource recovery activities listed under Staff to review to future notification policy 2.7 publicly available on a website, which could include making requirements should an organics diversion the results publicly available through an industry, municipal, or program be developed and implemented. institutional organization or association website.

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Section 5 – Compostable Products and Packaging

Waste Policy Statement Staff Comments/Follow Up Actions

Amendment proposed by MECP is addressed through a new definition in the Policy Statement for 5.1 Persons or entities that are brand holders of or market certification and provide clarification to what is compostable products and packaging should ensure they are considered compostable. certified according to international, national or industry standards and meet environmental standards in Ontario. Staff to monitor developments in this area for future impacts to municipal programs.

5.2 Municipalities and owners and operators of resource recovery systems that process food and organic waste, and persons or entities that are brand holders of or market n/a - City of Brantford currently does not collect food compostable products and packaging, should support pilot and organic waste. However, staff does support the projects and research on the processing of compostable products need to examine possibility of testing materials for and packaging in order to maximize resource recovery and acceptability prior to addition to proposed program. minimize contamination resulting from the recovery of compostable products and packaging. 5.3 Municipalities and owners and operators of resource n/a - City of Brantford currently does not collect food recovery systems that process food and organic waste, are and organic waste. However, staff is currently encouraged to support new examine the feasibility of updating examining opportunities to processing organic existing processing technology and innovation to recover wastes through development of Anaerobic Digestion maximize the diversion of compostable products and packaging (AD) Facility and Green Energy Opportunities at and minimize contamination resulting from the recovery of City’s Wastewater Treatment Plant. compostable products and packaging. Page 240 of 339 Report No. 2020-533 Page 23 November 24, 2020

n/a - City of Brantford currently does not collect food 5.4 A municipality or owner or operator of a resource recovery and organic waste. However, staff is currently system that processes food and organic waste, that is planning for examining opportunities to processing organic new processing technology or expanding capacity, is encouraged wastes through development of Anaerobic Digestion to consider adopting technology that is capable of collecting and (AD) Facility and Green Energy Opportunities at processing compostable products and packaging in their system. City’s Wastewater Treatment Plant.

5.5 Persons or entities that are brand holders of, or market n/a compostable products and packaging should provide promotion No changes proposed by MECP. and education to inform consumers on how to participate in resource recovery programs for compostable products and Staff to monitor developments in this area for future packaging. impacts to municipal programs.

Page 241 of 339 Report No. 2020-533 Page 24 November 24, 2020 Appendix B – Implementation Options for Proposed Residential Organics Diversion Program Based on Contracted Services for Organics Processing

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FOOD AND ORGANIC WASTE POLICY STATEMENT

Issued pursuant to s. 11 of the Resource Recovery and Circular Economy Act, 2016

Ministry of the Environment, Conservation and Climate ChangeParks

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TABLE OF CONTENTS

Part I: Preamble ...... 3

Part II: How to Read the Policy Statement ...... 5

Part III: Policies ...... 8

1. Ontario Food Recovery Hierarchy ...... 8

2. Targets and Harmonization of Efforts ...... 9

3. Reduce Food Waste ...... 13

4. Recover Resources from Food and Organic Waste ...... 16

5 Compostable Products and Packaging...... 21

6 Support Resource Recovery Infrastructure ...... 23

7 Promote Beneficial Uses ...... 27

8 Implementation and Interpretation ...... 28

GLOSSARY ...... 29

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Part I: Preamble

The Food and Organic Waste Policy Statement (“the Policy Statement”) supports the provincial vision of a circular economy and is an important tool to help move towards the province’s visionary goals of zero waste and zero greenhouse gas emissions from the waste sector.

The Policy Statement focuses on waste reduction and resource recovery through preventing and reducing food waste, effectively and efficiently collecting and processing food and organic waste, and reintegrating recovered resources back into the economy.

The Policy Statement provides policy direction to further the provincial interest related to waste reduction and resource recovery of food and organic waste. In particular the policies that make up the Policy Statement further the following aims of the provincial interest set out in section 2 of the Resource Recovery and Circular Economy Act, 2016: • Protect the natural environment and human health. • Foster the continued growth and development of the circular economy. • Minimize greenhouse gas emissions resulting from resource recovery activities and waste reduction activities. • Minimize the generation of waste, including waste from products and packaging. • Minimize the need for waste disposal. • Minimize the environmental impacts that result from resource recovery activities and waste reduction activities, including from waste disposal. • Provide efficient, effective, convenient and reliable services related to waste reduction and resource recovery, including waste management services. • Increase the reuse and recycling of waste across all sectors of the economy. • Increase opportunities and markets for recovered resources. • Promote public education and awareness with respect to resource recovery and waste reduction. • Promote co-operation and co-ordination among the various persons and entities involved in resource recovery activities and waste reduction activities.

Waste reduction and resource recovery of food and organic waste will help improve environmental outcomes, reduce greenhouse gas emissions and recover valuable nutrients, thus fostering a circular economy.

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The policies within the Policy Statement may be complemented by other future policy statements issued to support the aims of the provincial interest in waste reduction and resource recovery as set out in section 2 of Resource Recovery and Circular Economy Act, 2016, as well as other actions, including provincial regulations, plans and guidelines. The Policy Statement may also be complemented by municipal policies and private sector initiatives that contribute to waste reduction and resource recovery of food and organic waste.

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Part II: How to Read the Policy Statement

Legislative Authority

The Policy Statement is issued pursuant to section 11 of the Resource Recovery and Circular Economy Act, 2016 which came into force on November 30, 2016. The Policy Statement must be reviewed and considered for amendment within 10 years after it is issued.

Sections 12 and 13 of the Resource Recovery and Circular Economy Act, 2016 together require that when specified persons or entities subject to the Policy Statement exercise a power or perform a duty related to food and organic waste, they must ensure those things are done in a manner that is consistent with the Policy Statement.

The individual policies contained within the Policy Statement will specify the persons or entities that the policy applies to. The Policy Statement only applies to those persons or entities specified in the applicable policy.

Read the Policy Statement in its Entirety

Given the variety of persons and entities subject to the policies within the Policy Statement, and the variety of actions and activities that they undertake in the reduction and recovery of food and organic waste, not all policies are applicable to every person, entity or activity.

Reading the Policy Statement in its entirety will assist in understanding how its individual policies apply to specified persons or entities who are required to do things in a manner consistent with it. This Policy Statement is intended to support mutual understanding and co-operation among various persons and entities involved in waste reduction and resource recovery in Ontario in order to further the aims of the provincial interest.

Policy Language

When applying the Policy Statement it is important to consider the specific language of the policies.

Some policies set out positive directives, such as “shall”. Other policies use enabling or supportive language, such as “should,” “promote” and “encourage.” Some policies set out limitations, such as “should only”.

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The choice of language is intended to distinguish between the types of policies and the nature of implementation. There is some discretion when applying a policy with enabling or supportive language in contrast to a policy with a directive or limitation.

Geographic Scale of Policies

The Policy Statement recognizes the geographic diversity of Ontario and that local context is important with respect to waste reduction and resource recovery. Policies are outcome-oriented, and some policies provide flexibility in their implementation provided that the aims of the provincial interest are supported.

While the Policy Statement is meant to apply to all of Ontario, there are times when specified policies will only apply to specific areas given their particular geographic circumstances. Other policies refer to waste reduction and resource recovery objectives that need to be considered in the context of the province as a whole.

Minimum Standards

The direction in the policies in the Policy Statement represents minimum standards. Persons or entities subject to the policies may go beyond these minimum standards to address matters of importance to specific activities, industries, sectors or communities, unless doing so would be inconsistent with any of the policies contained within the Policy Statement.

Defined Terms and Meanings

Italicized terms in the Policy Statement are defined in the Glossary section. For non- italicized terms, the normal meaning of the word applies. Terms may be italicized only in specific policies; for these terms, the defined meaning applies where they are italicized and the normal meaning applies where they are not italicized. Defined terms in the Glossary section are intended to capture both singular and plural forms of these terms in the policies.

Relationship to Provincial Policies, Plans, and Instruments

Provincial land use policies and plans, such as a provincial policy statement issued under subsection 3(1) of the Planning Act provide policy direction to address land use issues facing municipalities which are at times related to specific geographic areas in Ontario. The policies in this Policy Statement are intended to complement these policies and plans.

If there is a conflict between this Policy Statement and a provincial policy statement issued under subsection 3(1) of the Planning Act or any prescribed instrument, the policy statement or provision that provides the greatest protection to the natural

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environment and human health governs, to the extent of the conflict. If they provide equal protection, the policy that best promotes the provincial interest in waste reduction and resource recovery described in section 2 of Resource Recovery and Circular Economy Act, 2016 governs, to the extent of the conflict.

Timing for Consistency

Section 14 of the Resource Recovery and Circular Economy Act, 2016 requires amendments to official plans, zoning by-laws, other by-laws and prescribed instruments related to waste reduction and resource recovery where necessary to ensure consistency with policy statements.

Municipalities and other planning authorities shall ensure that official plans are consistent with the Policy Statement by the end of the period determined under subsection 26 (1) of the Planning Act, while municipal zoning by-laws must be amended within three years after the related official plan amendment.

By-laws made under acts identified in Section 12 of the Resource Recovery and Circular Economy Act, 2016 that relate to waste reduction and resource recovery, as well as relevant prescribed instruments, must also be made consistent with the Policy Statement within 2 years of the Policy Statement being issued.

All persons or entities not exercising a power or performing a duty pursuant to instruments listed in the previous three paragraphs must make their activities relating to waste reduction and resource recovery consistent with the Policy Statement from the day it is issued subject to the following:

i. Persons or entities subject to the policies in section 3 must make their activities consistent with the applicable policy within one year from the day the Policy Statement is issued by the Minister of the Environment, Conservation and Climate ChangeParks.

ii. Persons or entities subject to policies 4.2 to 4.5 or 4.10 to 4.18 must make their activities consistent with the applicable policies in accordance with the timelines established for these persons or entities in order to meet the targets in policy 2.1.

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Part III: Policies

1. Ontario Food Recovery Hierarchy

The Policy Statement supports an Ontario Food Recovery Hierarchy in order to prioritize the highest and best use of our food resources in Ontario. The Ontario Food Recovery Hierarchy prioritizes actions that governments, businesses, organizations and consumers can take in order to move towards a sustainable model of waste reduction and resource recovery.

1.1 The Ontario Food Recovery Hierarchy consists of the following steps in order of importance: i. Reduce: prevent or reduce food and organic waste at the source. ii. Feed People: safely rescue and redirect surplus food before it becomes waste. iii. Recover Resources: recover food and organic waste to develop end- products for a beneficial use.

1.2 Persons or entities engaging in waste reduction and resource recovery activities should consider prioritizing their activities according to the Ontario Food Recovery Hierarchy set out in policy 1.1.

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2. Targets and Harmonization of Efforts

In order to ensure that waste reduction and resource recovery efforts are reflective of an evidence-based policy approach, targets need to be established.

The Policy Statement gives direction to prevent and reduce food and organic waste at each stage of the food supply chain, including the production, distribution, consumption and recovery of food and organic waste. The Policy Statement establishes waste reduction and resource recovery targets as a means of assessing progress in addressing food and organic waste.

The Policy Statement is an outcome-based tool that provides persons and entities with flexibility in meeting direction that is provided to them as they work towards achieving their outcomes including targets. The Policy Statement provides direction to persons and entities to achieve greater harmonization of efforts for the waste reduction and resource recovery of itemized categories of food and organic waste.

When engaging in waste reduction and resource recovery efforts, persons and entities should consider how best to manage and limit contamination in the management and recovery of food and organic waste.

2.1 Sector-specific waste reduction and resource recovery targets are included in the table below. The persons or entities set out in column 1 must meet the targets in column 2 by the dates set out in column 2.

COLUMN 1: PERSON OR ENTITY COLUMN 2: TARGET a) Municipalities subject to policy 70 per cent waste reduction and resource recovery 4.1 of food and organic waste generated by single- family dwellings in urban settlement areas by 2023 b) Municipalities in Southern 70 per cent waste reduction and resource recovery Ontario subject to policy 4.2i of food and organic waste generated by single- family dwellings in urban settlement areas by 2025 c) Municipalities in Southern 50 per cent waste reduction and resource recovery Ontario subject to policy 4.2ii of food and organic waste generated by single- family dwellings in urban settlement areas by 2025 d) Municipalities in Northern 50 per cent waste reduction and resource recovery Ontario subject to policy 4.3 of food and organic waste generated by single- family dwellings in urban settlement areas by 2025

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COLUMN 1: PERSON OR ENTITY COLUMN 2: TARGET e) Multi-unit residential buildings 50 per cent waste reduction and resource recovery subject to policy 4.10 of food and organic waste generated at the building by 2025 f) Industrial and commercial 70 per cent waste reduction and resource recovery facilities subject to policy 4.14 of food and organic waste generated in the facility by 2025 g) Industrial and commercial 50 per cent waste reduction and resource recovery facilities subject to policy 4.15 of food and organic waste generated in the facility by 2025 h) Educational institutions and 70 per cent waste reduction and resource recovery hospitals subject to policy 4.18 of food and organic waste generated in the facility by 2025

2.2 Persons or entities subject to policy 2.1 shall achieve their target through waste reduction and resource recovery efforts in respect of food waste and organic waste. For greater certainty, waste reduction and resource recovery efforts in respect of any categories of food waste or organic waste not identified in policies 2.3, 2.4, 2.5 and 2.6 would contribute to achieving targets.

2.3 In achieving targets, persons or entities subject to policy 2.1 shall make waste reduction and resource recovery efforts with respect to the following types of waste: i. Food waste, ii. Organic waste, including: iii.ii. Organic wasteInedible parts of plants and animals resulting from food preparation , and a. Soiled paper iii. Pet food waste.

2.3 Municipalities4 In achieving targets, municipalities subject to policy 2.1 shall, in addition to the waste reduction and resource recovery efforts set out in policy 2.2, achieve their target through further make waste reduction and resource recovery efforts with respect to the following types of organic waste: i. Leaf and yard waste ii. Seasonal outdoor wastes

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iii. Flowers and houseplants

2.4 Persons5 In achieving targets, persons or entities subject to policy 2.1 are encouraged to engage in additional, should make waste reduction and resource recovery efforts to achieve their target, with respect to the following types of organic waste: i. Personal hygiene wastes i. Soiled paper including paper towels, tissues, and napkins ii. Organic waste that results from the preparation of coffee and tea, including tea bags, coffee filters, and certified compostable coffee pods iii. Soiled paper food packaging including soiled pizza boxes, flour bags, sugar bags, microwave popcorn bags, paper takeout containers, and paper ice cream boxes iv. Wooden chopsticks, stir sticks, and toothpicks v. Certified compostable bags that are used to contain food and organic waste

2.6 In achieving targets, persons or entities subject to policy 2.1 are encouraged to make waste reduction and resource recovery efforts with respect to the following types of organic waste:

i. Pet waste including animal bedding, cat litter and dog feces ii. Sanitary and hygiene product waste such as diapers, incontinence products and feminine hygiene products iii. Shredded paper iv. Additional paper fibre products v.iii. Compostable Certified compostable products and packaging not captured under policy 2.5. vi. Pet food and wastes

2.57 The targets referred to in policy 2.1 shall be achieved through waste reduction activities and resource recovery activities, relating to one or more of the following:

i. The prevention or reduction of food and organic waste at the source. ii. The safe rescue and redirection of surplus food before it becomes waste. iii. The recovery of food and organic waste to develop end-products for a beneficial use.

2.68 The targets referred to in policy 2.1 cannot be achieved through the following methods or uses: 11

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i. The use of food and organic waste to generate alternative fuels or energy from waste without the concurrent recovery of nutrients. ii. The direct discharge of food waste or organic waste into a municipal sewer, including when facilitated by food waste disposers or other grinding devices. iii. The use of recovered organic resources for landfill cover.

2.9 Persons and entities subject to policy 2.1 shall continue to meet their target after the dates set out in Column 2 in policy 2.1.

2.10 Persons and entities subject to policy 2.1 should make the results of their waste reduction and resource recovery activities listed under policy 2.7 publicly available on a website, which could include making the results publicly available through an industry, municipal, or institutional organization or association website.

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3. Reduce Food Waste

Preventing food from becoming waste in the first place is essential in order to address the issue of food waste.

A substantial amount of food in Canada is wasted at the consumer level. Consumers are often unaware of the true amount they waste and its associated costs. Consumers often lack awareness not only about the extent of food waste, but also the actions that can be taken to prevent food waste at the household level. The underlying causes of consumer food waste include purchasing habits, confusion over expiry and best before dates, as well as preparation, serving and storage practices.

However, we also know that a significant amount of food is either lost or wasted along the food supply chain. For example, food waste in the supply chain could occur while the food is processed into a product or further along at the retail level or at restaurants. Food waste within the supply chain is the result of factors such as overproduction, food not meeting market standards as well as gaps in existing storage, inventory and manufacturing practices.

Promotion and Education

Preventing and reducing food waste requires a significant change in behaviour. Changing behaviour, in turn, requires a consistent and long-term effort to shift understanding of food in general and food waste specifically. It will also require the formation of new practices by both businesses and consumers.

Better promotion and education will encourage a change in behaviour and reduce the amount of food wasted in Ontario. From businesses to households, everyone has a role to play in preventing food waste.

3.1 Retail shopping establishments and retail shopping complexes that generate food waste, restaurants and food processors that are large manufacturing establishments shall develop and implement their own education programs aimed at preventing and reducing consumer food waste. The focus of the promotion and education program should primarily be on reaching consumers directly through information that will assist consumers in preventing and reducing food waste.

3.2 Retail shopping establishments and retail shopping complexes that generate food waste, restaurants, hotels and motels and food processors that are large manufacturing establishments shall, in partnership with their industry 13

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associations, provide sector-based promotion and education to promote operational best practices that can prevent and reduce food waste.

3.3 Municipalities shall develop and implement their own promotion and education programs aimed at preventing food waste. The focus of the education program should primarily be on reaching consumers directly through information that will assist consumers in preventing and reducing food waste.

Reducing Food Waste by Businesses

The food industry also has a pivotal role to play in reducing food waste that occurs at earlier points in the supply chain before food even reaches consumers. Taking steps to prevent and reduce food waste in the processing and distribution stages of the supply chain, recognizes the clear linkage between food waste prevention and reduction measures and the subsequent net benefit to industry operations. These initiatives improve social, environmental and economic outcomes.

3.4 Retail shopping establishments, retail shopping complexes, restaurants, hotels and motels and food processors that are large manufacturing establishments that generate more than 300 kilograms of food waste per week should identify where food waste occurs in their operations, conduct regular food waste audits to quantify the amount and type of food waste and take measures to prevent and reduce the amount of food waste that is occurring.

3.5 Retail shopping establishments, retail shopping complexes, restaurants, hotels and motels and food processors that are large manufacturing establishments should, where feasible: i. Incorporate the use of imperfect produce in food processing and in food and meal preparation. ii. Make imperfect produce available to consumers.

Rescue of Surplus Food

There are circumstances where food is edible yet becomes waste. The rescue of surplus food can be an effective means of redirecting nourishing, edible food that may otherwise not be used. Improving the accessibility, responsiveness and efficiency of efforts to redirect surplus food while ensuring health and safety concerns are also met, will help ensure that edible food is not lost to disposal.

3.6 Retail shopping establishments, retail shopping complexes, restaurants, hotels and motels and food processors that are large manufacturing establishments should:

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i. Develop relationships or partnerships with food rescue organizations in order to facilitate the safe distribution of surplus food in a timely and effective manner. ii. Explore the use of technology to help improve logistics and safely direct surplus food to distribution points more effectively.

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4. Recover Resources from Food and Organic Waste

Increased resource recovery of food and organic waste from both the residential and the Industrial, Commercial and Institutional (IC&I) sector is essential in order to reach Ontario’s goals of zero waste and zero greenhouse gas emissions from the waste sector.

Ontario’s residential sector has made considerable progress in recovering food and organic waste from disposal. Additional efforts will increase collection in more communities across the province.

A growing number of people are living in multi-unit residential buildings. There is a need for greater efforts and innovative ways to recover food and organic waste in multi-unit residential buildings.

The IC&I sector generates large volumes of food and organic waste in Ontario. Significant effort to increase recovery is needed from major generators in this sector, such as grocery stores, shopping malls, restaurants, hotels, motels, educational institutions, food processing facilities and hospitals in order to build a circular economy.

Increasing Resource Recovery from the Residential Sector

Many of the existing resource recovery programs in Ontario for food and organic waste are currently offered in large urban areas with high density; however, opportunities exist to increase the availability of and participation in programs in more communities across the province.

Maintaining existing municipal curbside collection services

4.1 Municipalities that, as of the effective date, provide curbside collection of source separated food and organic waste shall maintain or expand these services to ensure residents have access to convenient and accessible collection services. i. In addition to curbside collection of source separated food and organic waste, other collection methods, such as directing disposal streams to mixed waste processing, may be used to support collection of additional food and organic waste.

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Increasing Residential Resource Recovery in Southern Ontario

4.2 Municipalities in Southern Ontario that, as of the effective date, do not provide curbside collection of source separated food and organic waste shall provide: i. Curbside collection of food and organic waste to single-family dwellings in an urban settlement area within a local municipality if the population of the local municipality is greater than 50,000 and the population density of the local municipality is greater than or equal to 300 persons per square kilometre. ii. Collection of food and organic waste to single-family dwellings in an urban settlement area within a local municipality if: a. The population of the local municipality is greater than 50,000 and the population density of the local municipality is less than 300 persons per square kilometre; or b. The population of the local municipality is greater than 20,000 but equal to or less than 50,000 and the population density of the local municipality is greater than or equal to 100 persons per square kilometre.

Increasing Residential Resource Recovery in Northern Ontario

4.3 Municipalities in Northern Ontario that, as of the effective date, do not provide curbside collection of source separated food and organic waste shall provide curbside collection of food and organic waste to single-family dwellings in an urban settlement area within a local municipality if: i. The population of the local municipality is greater than 50,000 and the population density of the local municipality is greater than or equal to 300 persons per square kilometre.

Collection Preference and Alternatives for Residential Resource Recovery 4.4 For municipalities subject to policies 4.2(i) and 4.3: i. Collection of source separated food and organic waste is the preferred method of servicing single-family dwellings. ii. Alternatives to the collection of source separated food and organic waste may be used if it is demonstrated that provincial waste reduction and resource recovery targets can be achieved efficiently and effectively.

4.5 For municipalities subject to policies 4.2 (ii): i. Curbside collection of source separated food and organic waste is the preferred method of servicing single-family dwellings. 17

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ii. Alternatives to curbside collection or source separation of food and organic waste may be used if it is demonstrated that provincial waste reduction and resource recovery targets can be achieved efficiently and effectively.

Supporting Residential Resource Recovery through Other Methods

4.6 Where collection of food and organic waste is not provided subject to policies 4.1 to 4.5, municipalities shall provide for the resource recovery of food and organic waste through means such as home composting, community composting and local event days. 4.7 Municipalities and other planning authorities should pursue regional approaches to facilitate the efficient and effective collection of food and organic waste from urban settlement areas.

4.8 Municipalities, working with municipal associations, shall provide promotion and education materials to residents that support and increase participation in resource recovery efforts available to residents of their community.

4.9 Municipalities and other planning authorities should ensure that their official plans, zoning by-laws, plan of subdivision approvals and site plan approvals support the resource recovery of food and organic waste for their residents.

Increasing Resource Recovery from Multi-unit Residential Buildings

Curbing urban sprawl, protecting agricultural land and promoting long-term economic growth has resulted in changes to how we plan, build and live in our communities. Shifts towards more compact urban forms and multi-unit residential developments are increasing demand for innovative ways to recover food and organic waste.

Improving access to food and organic waste resource recovery services for this growing segment of Ontarians is a key factor to moving towards greater waste reduction and resource recovery.

4.10 Multi-unit residential buildings shall provide collection of food and organic waste to their residents.

4.11 For multi-unit residential buildings:

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i. Collection of source separated food and organic waste is the preferred method of servicing multi-unit residential buildings. ii. Alternatives to the collection of source separated food and organic waste may be used if it is demonstrated that provincial waste reduction and resource recovery targets can be achieved efficiently and effectively.

4.12 Multi-unit residential buildings should implement best practices that support convenient access to resource recovery efforts.

4.13 Multi-unit residential buildings shall provide promotion and education materials to residents that support and increase participation in resource recovery efforts.

Increasing Resource Recovery from the Industrial and Commercial Sectors

Generators in the industrial and commercial sectors account for a significant portion of food and organic waste sent for disposal in Ontario. This group represents the largest opportunity to recover food and organic waste across the entire province. Ontario’s commitment to decreasing the amount of resources going to disposal will require significant increases in waste reduction and resource recovery from the sector.

4.14 All retail shopping establishments, retail shopping complexes, office buildings, restaurants, hotels and motels and large manufacturing establishments, subject to O. Reg. 103/94 under the Environmental Protection Act, that generate 300 kilograms or more of food and organic waste per week shall source separate food and organic waste.

4.15 All retail shopping establishments, retail shopping complexes, office buildings, restaurants, hotels and motels, and large manufacturing establishments, not subject to O. Reg. 103/94 under the Environmental Protection Act, that generate 300 kilograms or more of food and organic waste per week shall source separate food and organic waste.

4.16 All other retail shopping establishments, retail shopping complexes, office buildings, restaurants, hotels and motels and large manufacturing establishments that generate less than 300 kilograms of food and organic waste per week should source separate food and organic waste.

4.17 All retail shopping establishments, retail shopping complexes, office buildings, restaurants, hotels and motels, and large manufacturing establishments shall provide users of these facilities promotion and education materials that support and increase participation in resource recovery efforts.

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Increasing Resource Recovery from the Institutional Sector

Larger institutions subject to O. Reg. 103/94 under the Environmental Protection Act such as schools, universities and colleges as well as hospitals have played a leading role in providing resource recovery opportunities outside the home. In order to develop a culture of resource recovery, our institutions will need to maximize source separation efforts as we build a circular economy in Ontario. Large institutions in particular have an important role to play in changing how Ontarians both reduce and recover food and organic waste.

4.18 Educational institutions and hospitals, subject to O. Reg. 103/94 under the Environmental Protection Act, that generate 150 kilograms or more of food and organic waste per week shall source separate food and organic waste.

Management of collected food and organic waste

In order to recover resources from food and organic waste and return these resources to Ontario’s soils, those involved in the management of food and organic waste should take measures to maximize resource recovery and eliminate disposal. This is particularly important where waste not considered food and organic waste (e.g. non- compostable packaging, stickers on fruits and vegetables, rubber bands and ties) mixes with food and organic waste, creating costs for resource recovery systems and diminishing the quality of end-products that would have been derived from them.

4.19 Persons or entities subject to policies in section 4 shall ensure that:

i. Steps have been taken to avoid the contamination of collected food and organic waste by non-organic materials. ii. All collected food and organic waste is sent for resource recovery.

4.20 To maximize recovery of food and organic waste, owners and operators of resource recovery systems shall: i. Manage source separated waste streams in a manner that limits contamination. ii. Use appropriate technologies that can effectively recover collected materials. iii. Not direct or send source separated food and organic waste for disposal.

4.21 To promote effective and efficient resource recovery, owners and operators of resource recovery systems may adopt financial measures that encourage generators to maximize resource recovery and discourage disposal.

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5 Compostable Products and Packaging

Compostable products and packaging are intended to be managed at end of life in a reasonable timeframe through composting, anaerobic digestion, or other processes that result in decomposition by bacteria or other living organisms.

Compostable products and packaging are a relatively new and emerging waste stream. While packaging in particular has traditionally been part of the Blue Box program in Ontario, new types of products and packaging, especially in relation to food waste, are creating both challenges and opportunities for waste reduction and resource recovery of the products and packaging.

Compostable products and packaging should be recovered for a beneficial use and should not be sent to disposal. As compostable products and packaging become more common in Ontario there is broad recognition that more work needs to be done to better integrate these new types of products and packaging into Ontario’s circular economy.

NewThe province recognizes that the current food and organic waste processing infrastructure built, maintained and operated by municipalities and other owners and operators of resource recovery systems was built primarily to handle and recover nutrients and energy from food and organic waste. However, new ways of thinking are required in order to help ensure that the resource recovery of compostable products and packaging resultsare recovered rather than sent to landfill. As a result, changes in materials with beneficial uses that are consistent with Ontario’s visioncurrent processing technology is needed over time as we move towards the effective management of achieving zero waste and zero greenhouse gas emissions from the waste sector.compostable products and packaging in Ontario.

With the shift to greater amounts of compostable products and packaging being used in particular for food and food products, producer responsibility should be taken into account with regard to the waste reduction and resource recovery of the compostable products and packaging that producers sell in Ontario.

5.1 Persons or entities that are brand holders of or market compostable products and packaging should ensure they are certified according to international, national or industry standards and meet environmental standards in Ontario.

5.25.2 Municipalities and owners and operators of resource recovery systems that process food and organic waste, and persons or entities that are brand holders of or market compostable products and packaging, should support pilot projects 21

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and research on the processing of compostable products and packaging in order to maximize resource recovery and minimize contamination resulting from the recovery of compostable products and packaging.

5.3 Municipalities and owners and operators of resource recovery systems that process food and organic waste, are encouraged to support newexamine the feasibility of updating existing processing technology and innovation to recovermaximize the diversion of compostable products and packaging. and minimize contamination resulting from the recovery of compostable products and packaging.

5.35.4 A municipality or owner or operator of a resource recovery system that processes food and organic waste, that is planning for new processing technology or expanding capacity, is encouraged to consider adopting technology that is capable of collecting and processing compostable products and packaging in their system.

5.5 Persons or entities that are brand holders of or market compostable products and packaging should provide promotion and education to inform consumers on how to participate in resource recovery programs for compostable products and packaging.

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6 Support Resource Recovery Infrastructure

Ontario’s vision for zero waste and zero greenhouse gas emissions from the waste sector is dependent on effective, efficient and economical systems that maximize resource recovery and support a low-carbon economy.

As the province, municipalities and the private sector take action to increase resource recovery of food and organic waste, Ontario will face significant demand for new or expanded resource recovery systems.

Ontario will need to support existing resource recovery systems and develop additional capacity to process food and organic waste. These facilities must be well-planned and suitably sited to ensure the long-term effectiveness of our resource recovery systems.

Co-ordination and co-operation between the public and private sectors is needed to ensure that decisions related to food and organic waste take into account local and regional management needs, emerging trends and provincial climate change implications. Ontario will need to create conditions to foster investment in recovery capacity in order to build a circular economy for food and organic waste.

Strategic Infrastructure Planning

Strategic infrastructure planning is important for supporting the development of efficient and effective infrastructure capacity. When siting new capacity or re-designating neighbouring land uses, promoting compatibility, preventing encroachment and mitigating adverse effects are critical to ensuring that existing and planned facilities can contribute to building a circular economy in Ontario.

6.1 Municipalities and other planning authorities should protect existing and planned resource recovery systems from incompatible uses and plan for new systems, where appropriate, to meet projected needs.

6.2 Municipalities and other planning authorities are encouraged to pursue regional approaches to address food and organic waste resource recovery capacity needs, including supporting resource recovery systems that build economies of scale for food and organic waste processing.

6.3 To ensure appropriate siting and compatibility between uses and adjacent uses, municipalities shall ensure that approvals for new or expanded resource

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recovery systems address the D-Series Land Use Compatibility Guidelines and the Guideline for the Production of Compost in Ontario.

6.4 To prevent or mitigate adverse effects from odour, noise and other contaminants, the Director shall address the D-Series Land Use Compatibility Guidelines and the Guideline for the Production of Compost in Ontario when reviewing approvals for new or expanded resource recovery systems.

Fostering Timely Approvals

Municipal and provincial approvals (e.g. land use and environmental approvals) ensure that resource recovery systems are designed, sited and developed to address matters related to the environment, economy and society. A strategic and collaborative approach will help facilitate timely decisions for these essential facilities.

6.5 The province, municipalities and other planning authorities should co-ordinate and complement approaches to provincial and municipal approvals, wherever possible, to facilitate timely decisions for resource recovery systems.

6.6 Proponents of new or expanded resource recovery systems should provide complete submissions for provincial and municipal approvals, as per provincial and municipal guidance.

6.7 When reviewing environmental approvals applications for new or expanded resource recovery systems, the Director should consider, in addition to considering the ministry’s Statement of Environmental Values, regulations, guidelines and best management practices: i. The need to support regional approaches for increasing processing capacity. ii. The need to support innovative methods to increase processing capacity in areas of rural, remote and Northern communities to facilitate resource recovery in these areas. iii. Climate change impacts, including greenhouse gas emissions from the site or facility.

6.8 Proponents of new or expanded waste management systems for disposal should consider resource recovery opportunities for food and organic waste.

Ensuring Long-term Facility Sustainability

Ensuring that Ontario’s ability to recover resources from food and organic waste remains viable in the long-term is an important part of building strong, healthy and 24

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prosperous communities that can maximize waste reduction, engage in resource recovery, and fight climate change. The effective, efficient and responsive development and operation of resource recovery systems will support Ontario in achieving zero waste and zero greenhouse gas emissions from the waste sector.

6.9 Owners and operators of resource recovery systems are encouraged to reduce greenhouse gas emissions generated from their operations, where feasible. Food and organic waste should be managed as close to the source as is realistically possible to limit greenhouse gas emissions resulting from transportation and haulage.

6.10 Owners and operators of resource recovery systems that create digestate are encouraged to maximize any energy captured to reduce greenhouse gas emissions.

6.11 Owners and operators of resource recovery systems should develop outreach plans that ensure regular engagement of local communities, as well as processes to address public complaints, resolve disputes and communicate mitigation measures.

Recovering Viable Organic Resources From Disposal Streams Using Other Methods

The recovery of organic resources from disposal streams can support resource recovery where these processes produce viable organic resources that can be marketed or land applied in Ontario.

6.12 When undertaking mixed waste processing, owners and operators of resource recovery systems should only accept source separated food and organic waste in instances when contamination or availability issues arise.

6.13 When undertaking mixed waste processing, owners and operators of resource recovery systems should demonstrate that recovered organic resources will regularly meet all applicable environmental quality standards.

6.14 When undertaking mixed waste processing, owners and operators of resource recovery systems should send recovered organic resources for further processing, such as composting or anaerobic digestion, where necessary.

6.15 Existing wastewater treatment infrastructure may be considered to process source separated food waste, where there exists (or can be created, for example through approaches such as optimization, infrastructure upgrades or

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adoption of advanced technology) excess capacity to create high-value end- products.

6.16 Municipalities are encouraged to plan for the management and beneficial use of biosolids, including considering new and enhanced biosolids processing technologies and co-management practices that support volume minimization and nutrient recovery.

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7 Promote Beneficial Uses

Turning food and organic waste into valuable end-products supports healthy soils, promotes crop growth and enhances carbon storage.

Reintegrating food and organic waste into the economy recovers the resources embedded in these materials. As additional food and organic waste recovery capacity is developed, markets and end-uses should be expanded and diversified through new and innovative approaches.

7.1 Owners and operators of resource recovery systems that create compost should: i. Promote the use and benefits of compost. ii. Educate users on the rules and best practices for using compost. iii. Make compost convenient and accessible to residents, community groups, farmers and services that could benefit from using compost.

7.2 Owners and operators of resource recovery systems that create compost, digestate or other high-quality soil amendments should promote the beneficial use of these materials to create agricultural soil amendments that improve the quality of existing soils and promote the growth of crops, groundcover or other vegetation.

7.3 Owners and operators of resource recovery systems that recover organic resources should increase the beneficial use of recovered organic resources to build soils where they previously did not exist, where it is safe and appropriate to do so.

7.4 Municipalities should consider how their existing policies or procedures could encourage the use of compost, digestate and other soil amendments, such as facility and site maintenance, development, site and facility approvals, and green procurement.

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8 Implementation and Interpretation

8.1 The Policy Statement comes into effect on the day it is issued by the Minister of Environment and Climate Change, Conservation and Parks, and may be amended from time to time.

8.2 The timing within which persons or entities must make their activities consistent with the Policy Statement is set out in Part II.

8.3 This Policy Statement shall be read in its entirety and all relevant policies are to be applied to each situation.

8.4 The province may issue guidance material and technical criteria from time to time to assist decision-makers with implementing the policies of the Policy Statement. Information, best practices, technical criteria and approaches outlined in guidance material are meant to support but not add to or detract from the policies of the Policy Statement.

8.5 The province may work with municipalities, the IC&I sector and others to develop guidance to support measurement and achievement of the targets established in the Policy Statement. Guidance could include: i. Clarification on the types of food and organic waste collected for resource recovery. ii. Guidelines for establishing a baseline measurement used for measuring progress. iii. Clarification on how prevention, the rescue of surplus food and resource recovery efforts can be counted towards the targets.

8.6 Municipalities are encouraged to establish performance indicators to monitor the implementation of the policies.

8.7 The Minister shall report on the progress of the Policy Statement as part of the 5 year progress reports on the Strategy for a Waste-Free Ontario: Building a Circular Economy.

8.8 The Minister shall review the Policy Statement within 10 years of the date it is issued and consider whether it should be amended. In considering whether to amend the Policy Statement, the Minister shall consult with representatives of municipalities, persons engaging in waste reduction and resource recovery activities, representatives of environmental organizations and the public.

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GLOSSARY

Adverse effect: means one or more of: i. impairment of the quality of the natural environment for any use that can be made of it, ii. injury or damage to property or to plant or animal life, iii. harm or material discomfort to any person, iv. an adverse effect on the health of any person, v. impairment of the safety of any person, vi. rendering any property or plant or animal life unfit for human use, vii. loss of enjoyment of normal use of property, and viii. interference with the normal conduct of business. (As defined in the D-Series Land Use Compatibility Guidelines.)

Anaerobic digestion: means the decomposition of organic matter by bacteria in an oxygen-limiting environment (as defined in Regulation 347 under the Environmental Protection Act). The biogas generated through anaerobic digestion can be used to fuel electrical generators, or it can be further processed into renewable natural gas. The digestate may also be used as a soil amendment that is most commonly used in agricultural operations.

Beneficial use: means the use of organic resources recovered from food and organic waste to deliver nutrients, organic matter, or moisture to improve soil fertility, soil structure or to help build soils where they do not exist. Use of recovered organic resources for landfill cover is not considered a beneficial use. The generation of energy or alternative fuels from recovered food and organic waste is not considered a beneficial use. The recovery of nutrients, such as digestate from anaerobic digestion, is considered a beneficial use where the digestate is used to build new or improve existing soils.

Biosolids: means the residue from a sewage treatment works following treatment of sewage and removal of effluent.

Certified: means certification according to international, national or industry standards.

Circular economy: means an economy in which participants strive to minimize the use of raw materials, to maximize the useful life of materials and other resources through resource recovery, and to minimize waste generated at the end of life of products and packaging (as defined in the Resource Recovery and Circular Economy Act, 2016).

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Compost: means waste treated by aerobic decomposition of organic matter by bacterial action for the production of stabilized humus. Compost may be used as a soil amendment that is most commonly used in agricultural, horticultural and landscaping operations, as well as by residents in home gardens.

Compostable products and packaging: means products and packaging made that are intended to be managed at end of life through composting, anaerobic digestion, or other processes that result in decomposition by bacteria or other living organisms.

D-Series Land Use Compatibility Guidelines: means the environmental land use planning guides which provide environmental considerations and requirements for industrial land use, sensitive lands, sewage and water services, and private wells (https://www.ontario.ca/page/environmental-land-use-planning-guides).

Digestate: means the solid or liquid material that results from the treatment of anaerobic digestion materials in a mixed anaerobic digestion facility.

Director: means a Director appointed under section 5 of the Environmental Protection Act for the purposes of s.20.3 of the Act.

Educational Institution: means an operator of an educational institution to which section 14 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Food and organic waste: has the same meaning of food waste and organic waste when used together.

Food rescue organization: means a non-profit organization that rescues, gleans, transports, prepares and distributes excess or surplus food from food wholesalers, food processors, food retailers, grocery stores and restaurants.

Food waste: means the edible parts of plants and animals that are produced or harvested but that are not ultimately consumed.

Guideline for the Production of Compost in Ontario: means the guideline developed by the Ministry of the Environment and Climate Change to assist proponents of composting facilities, ministry staff and others in the siting, design, and approval of composting facilities. It also provides guidance on the production of compost based on engineering principles, practical experience, and current legislation, to protect public health and the environment (https://www.ontario.ca/page/guideline-production-compost-ontario).

Hospital: means an operator of a public hospital to which section 13 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued. 30

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Hotel and motel: means an owner of a hotel or motel to which section 12 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Imperfect produce: refers to whole and fresh fruits and vegetables that do not meet conventional grade and other non-food safety standards set by packers or retailers whether due to the size, shape or appearance of the item (for example, the presence of blemishes or discolouration), but are otherwise safe to consume and are not affected by rot, mold, insect damage or other contamination.

Large manufacturing establishment: means an owner or operator of a large manufacturing establishment to which section 15 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Local municipality: means a single-tier municipality or a lower-tier municipality (as defined in the Municipal Act, 2001).

Lower-tier municipality: means a municipality that forms part of an upper-tier municipality for municipal purposes (as defined in the Municipal Act, 2001).

Mixed waste processing: means resource recovery processes that recover food waste or organic waste from waste streams where food and organic waste is co-mingled with other wastes.

Multi-unit residential building: means an owner of a building to which section 10 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Municipalities: are geographic areas whose inhabitants are incorporated (as defined in the Municipal Act, 2001).

Northern Ontario: means the territorial districts of Algoma, Cochrane, Kenora, Manitoulin, Nipissing, Parry Sound, Rainy River, Sudbury, Thunder Bay and Timiskaming and The Regional Municipality of Sudbury (as defined in O. Reg. 101/94 under the Environmental Protection Act).

Office building: means an owner of a building or group of buildings to which section 9 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Ontario’s Compost Quality Standards: means standards developed by the Ministry of the Environment and Climate Change for aerobic composting of organic waste 31

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materials, supported by regulatory amendments (https://www.ontario.ca/page/ontario- compost-quality-standards).

Operator: means the person in occupation or having the charge, management or control of a resource recovery system.

Organic waste: means inedible parts of plants and animals, as well as other organic material that may be processed along with food waste. Examples of organic waste can include but are not limited to leaf and yard waste, compostable products and packaging, soiled paper, diapers and pet waste.

Owner: means a person that is responsible for the establishment or operation of a resource recovery system, or the person that owns the land in or on which a waste disposal site is located.

Resource recovery: means the extraction of useful materials or other resources from things that might otherwise be waste, including through reuse, recycling, reintegration, regeneration or other activities. This includes the collection, handling, and processing of food and organic waste for beneficial uses. Although energy from waste and alternative fuels are permitted as waste management options, these methods are not considered resource recovery. The recovery of nutrients, such as digestate from anaerobic digestion, is considered resource recovery.

Resource recovery system: means any part of a waste management system that collects, handles, transports, stores or processes waste for resource recovery purposes, but does not include disposal.

Restaurant: means an owner of a restaurant to which section 11 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Retail shopping complex: means an owner of a complex to which section 6 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Retail shopping establishment: means an owner of an establishment to which section 5 of O. Reg. 103/94 under the Environmental Protection Act applies as it read immediately before the day this Policy Statement was issued.

Single-tier municipality: means a municipality, other than an upper-tier municipality, that does not form part of an upper-tier municipality for municipal purposes (as defined in the Municipal Act, 2001).

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Southern Ontario: means the parts of Ontario other than Northern Ontario (as defined in O. Reg. 101/94 under the Environmental Protection Act).

Upper-tier municipality: means a municipality of which two or more lower-tier municipalities form part for municipal purposes (as defined in the Municipal Act, 2001).

Urban settlement areas: means urban areas within municipalities (such as cities, towns, and villages) that are built up areas where development is concentrated and which have a mix of land uses.

Waste management systems: means any facilities or equipment used in, and any operations carried out for the management of waste including the collection, handling, transportation, storage, processing or disposal of waste, and may include one or more waste disposal sites.

Waste reduction: means the minimization of waste generated at the end of life of products or packaging, including through activities related to design, manufacturing and material use (as defined in the Resource Recovery and Circular Economy Act, 2016).

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M O N T H L Y S T A T I S T I C A L R E P O R T of the Brantford Police for 2019/06/01 - 2020/06/30

June 2019 2019 June 2020 To Date 2020 To Date ======INVESTIGATIONS ======Murder 0 1 1 3 Attempt Murder 0 0 0 1 Sexual Offences 16 104 13 78 Assault on Police 0 12 2 17 Assaults - Other 81 474 80 452

Robberies - With Weapon 4 21 5 25 Robberies - Without Weapon 3 11 5 15 Break & Enter Residence 29 161 31 154 Break & Enter Business 12 88 20 141 Break & Enter Other 1 13 2 19

Theft of Motor Vehicle 34 221 32 148 Theft Over $5000.00 2 19 1 12 Theft Under $5000.00 119 686 81 510 Theft From Motor Vehicle 62 275 60 473 Frauds Total 50 242 37 220

Offensive Weapons Total 15 102 32 114 Mischief Total 75 358 75 463 Other Criminal Code 76 463 82 474 Drugs & Narcotics Total 12 60 8 49 Cannabis Act Total 0 2 0 8

Provincial Statutes Total 105 454 68 370 Municipal Bylaws 62 147 43 84 Impaired Drivers 10 55 6 49

Young Persons Charged 10 63 20 71 Young Persons Deferred 3 17 1 13

MOTOR VEHICLE ACCIDENTS ======

Fatal Accidents 0 2 0 2 Persons Killed 0 2 0 2 Personal Injury Accidents 27 103 14 72 Total MVA's 180 1175 133 852

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ENFORCEMENT ======

Criminal Charges (CC,CDSA,YCJA) 513 2982 529 3400 Provincial Charges (TPA,HTA,LLA,CAIA) 589 3221 491 2838 Cannabis Control Act 2 8 3 17 Municipal Charges (MBBR) 42 120 30 63 Parking Tickets Issued 17 101 43 83

ACTIVITIES ======

Alarms 123 650 94 528 Actual 911 Calls 371 1922 305 1702 Fail to Stop for Police 1 30 3 23 Complaints Against Police 1 22 8 39 Discipline Matters 2 6 1 5

Calls for Service 4468 24582 4492 24908 Casino Related Calls 12 68 2 22

Foot/Bicycle Patrol Hours 69 3139 80 368

HUMAN RESOURCES (HOURS) ======

Overtime 1964 12707 1875 16058 Court Time 86 929 0 436 Auxiliary Worked 183 2122 318 2227 Long Term Disability 512 3154 700 4212 Workplace Safety & Insurance Board 3289 20527 3488 19739

Compassionate Leave 30 465 90 276 Sick Leave 1460 8357 751 7390 Maternity/Parental - Sworn 484 2560 170 588 Maternity/Parental - Civilian 180 610 160 1300 Police College Training 1496 8008 176 4056

In-Service Training 920 11908 612 10861

DISCLAIMER The statistical information provided could fluctuate by 5% due to the incompletion of reported data.

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Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date November 24, 2020 Report No. 2020-546

To Mayor and Members of City Council

From Brian Hutchings Chief Administrative Officer

1.0 Type of Report Consent Item [ ] Item For Consideration [x ]

2.0 Topic CAO COVID-19 Emergency Update 11.24.20 [Financial Impact: None]

3.0 Recommendation

A. THAT Report 2020-546 CAO COVID-19 Emergency Update 11.24.20 BE RECEIVED; and B. THAT item 10.2 of the City Council meeting held on April 28, 2020, entitled “Temporary Use By-law to Permit the Use of Recreational Vehicles in the City of Brantford” BE AMENDED by: i. Amending Clause A by striking the words “until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserting the words “for a period of time to be recommended by Planning staff”; and ii. Amending Clause B by deleting B.ii; and C. THAT item 7.1 of the Special City Council meeting held on June 16, 2020, entitled Report – Patio Brantford – Temporary Policies for Private and Public Outdoor Patios during the COVID-19 Pandemic (2020-286) BE AMENDED by: i. Changing the expiration date set out in Clause B from January 1, 2021 to January 1, 2022; Page 285 of 339 Report No. 2020-546 Page 2 November 24, 2020 ii. Amending Clause C by deleting the words “until the Declaration of Emergency by the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserting the words “for a period of time to be recommended by Planning staff”; iii. Changing the expiration date set out in Clause D.ii. from January 1, 2021 to January 1, 2022; iv. Amending Clause H to include the words “and 2021” after the word “2020”; and v. Changing the last phrase set out in Clause I.iii. to read “or until the expiry date of January 1, 2022 signifying the end of the 2021 patio season”; and D. THAT Planning Policy- 004 Patio Brantford – On-Street Patio Emergency Pandemic Recovery Policy BE AMENDED to extend the patio season from January 1, 2021 to January 1, 2022 or until such time as a Temporary Use By-law addressing Section 6.18 of Zoning By-law 160-90 respecting the parking requirements associated with the establishment or expansion of private outdoor patios has been considered by Council; and E. THAT the Clerk BE DIRECTED to place a By-law to repeal By-law 106- 2020, being a by-law to require the wearing of face coverings in prescribed, enclosed public places in response to the COVID-19 pandemic, before City Council for consideration.

4.0 Purpose and Overview

Report 2020-546 CAO COVID-19 Emergency Update 11.24.20 responds to recommendations outlined in Report 2020-219 COVID-19 EOC Actions and Operational Impacts to bring back ongoing updates to Council detailing the COVID-19 emergency. This report outlines:

 Emergency Operations Centre Decisions and actions to date;

 Decisions that have been made by the Emergency Group as outlined in the COVID-19 Delegation of Authority By-law;

 Decisions that are being recommended to Council by the EOC; and

 Provincial policy changes that may impact the City of Brantford.

5.0 Background

On March 11, 2020 the World Health Organization declared coronavirus (COVID-19) a global pandemic. To prevent the future spread of COVID-19, all levels of government have taken immediate emergency action. Page 286 of 339 Report No. 2020-546 Page 3 November 24, 2020 The Emergency Management Planning Committee (EMPC) first met on March 12, 2020 to coordinate the Emergency Management Program. On March 15, 2020, community partners were pulled together to launch the Unified Emergency Operations Centre. On March 17, 2020, the Ontario Government declared a state of emergency under s 7.0.1 (1) the Emergency Management and Civil Protection Act.

The City of Brantford followed with a municipal declaration of a state of emergency on March 19, 2020. On March 20, 2020, the City activated its Emergency Operation Centre (EOC).

Due to the ongoing need for emergency coordination and management, Council passed a resolution on April 16, 2020 that approved an extension of the emergency declaration until the Mayor, in consultation with the EOC, determined that the emergency was over.

Several emergency actions have been passed by the EOC and by Council since the declaration of the COVID-19 Emergency. Those actions and decisions are detailed in the following reports:

 Report 2020-216 COVID-19 EOC Actions and Operational Impacts  Report 2020-234 CAO COVID-19 Emergency Update 04.28.20  Report 2020-237 CAO COVID-19 Emergency Update 05.12.20  Report 2020-247 CAO COVID-19 Emergency Update 05.26.20  Report 2020-273 CAO COVID-19 Emergency Update 06.09.20  Report 2020-282 CAO COVID-19 Emergency Update 06.23.20  Report 2020-307 CAO COVID-19 Emergency Update 07.14.20  Report 2020-337 CAO COVID-19 Emergency Update 08.04.20  Report 2020-370 CAO COVID-19 Emergency Update 08.25.20  Report 2020-403 CAO COVID-19 Emergency update 09.08.20  Report 2020-419 CAO COVID-19 Emergency Update 09.22.20  Report 2020-447 CAO COVID-19 Emergency Update 10.13.20  Report 2020-483 CAO COVID-19 Emergency Update 10.27.20  Report 2020-520 CAO COVID-19 Emergency Update 11.10.20

6.0 Corporate Policy Context

Emergency Management

7.0 Input From Other Sources Page 287 of 339 Report No. 2020-546 Page 4 November 24, 2020 Emergency Operations Centre

City of Brantford – Planning

City of Brantford - Legal & Real Estate Services

8.0 Analysis

8.1 COVID-19 Response Framework

As of November 16, the seven-day average of new COVID-19 cases in Ontario was 1,443; up 30% from the previous week. As the number of COVID-19 cases has remained high, the EOC has continued to monitor public health, provincial and federal announcements closely. As outlined in Report 2020-520 COVID-19 Emergency Update 11.10.20, the Province recently announced it was moving to a new tiered, colour-coded response framework, to determine public health measures and restrictions for public health regions. This framework is intended to be more targeted and responsive in limiting the spread of COVID-19. It was announced that on November 16, the Brant Region would move to the ‘Orange-Restrict’ category. This change was in response to changes to framework metrics, including: weekly incidence rate, % positivity, and increasing incidence of COVID-19 positive cases in the region. This category means that enhanced measures, restrictions and enforcement will need to be implemented to slow the spread.

Refer to the following link to review the Province’s COVID-19 Response Framework in its entirety: https://www.ontario.ca/page/covid-19-response- framework-keeping-ontario-safe-and-open.

8.2 Local Outbreaks

As of November 18, there were a total of 394 confirmed cases, with 60 active cases, 329 resolved and 5 deaths reported in the region. A total of 37,918 tests were administered at the BCHS Assessment Centre and 4,069 administered at congregate living settings, including mass swabbing. As the number of COVID-19 incidence has remained high, significant outbreaks have continued at retirement homes in the region, as well as some local businesses. As of November 16, an outbreak at Riverview Terrace Retirement Home was declared over, after 10 cases in residents and 3 cases in staff had been reported. As of November 18, Brucefield Manor Retirement Home had reported 19 cases in residents Page 288 of 339 Report No. 2020-546 Page 5 November 24, 2020 and 5 cases in staff. As of November 13, 18 Brucefield Manor residents had returned to the home after temporarily relocating, and four residents are still self-isolating and being cared for at an alternate location. An outbreak was also declared at Brierwood Gardens Long-term Care Home on November 15, with one staff member testing positive.

8.3 Operational Decisions of the Emergency Operations Centre

As noted above, the Province announced that on November 16, Brant Region would move to the ‘Orange Restrict’ category of the new COVID- 19 Response Framework. The EOC has continued to meet regularly to review the ongoing COVID-19 pandemic, as well as conducting additional meetings to review and plan for this new provincial framework. Areas of focus include operations, health and safety, enforcement and communications needs.

The EOC has also approved the following actions:

 Human Resources began an internal communications process regarding the active COVID-19 screening process, and will also provide a staff communication regarding flu clinics.  Communication provided to staff regarding reduced capacities (staffing reduced to 1/3) and considerations to work from home more frequently and reducing in person meetings.  EOC approved plans to open the outdoor rink at harmony square this winter.  Construction fencing and signage to remain in place, along with staff monitoring the first week at new playground at Mohawk Park, since the park is not officially open. All other decisions and actions taken by the EOC are recorded and outlined in Appendix A: Emergency Management and Operation Centre COVID-19 Response and Actions.

8.4 Emergency Group Decisions

No decisions were made by the Emergency Group by way of the Delegation of Authority By-law.

In future, Council will be informed of decisions made by the Emergency Group by way of resolution. Additionally, the CAO will continue to report on these decisions in regular, on–going reports to Council. Page 289 of 339 Report No. 2020-546 Page 6 November 24, 2020 8.5 Decisions before Council

8.5.1 Recreational Vehicles

At a Special City Council meeting held on April 28, 2020, City Council provided direction to Planning Staff to prepare a report regarding the application of a Temporary Use By-law to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy until the Declaration of Emergency expires or is otherwise terminated. A copy of Council’s decision is attached as Appendix B. While Planning Staff are on track to present a report regarding this matter in January 2021, Staff recommend that the timing relating to reporting back on a temporary use by-law regarding the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy, be separated from the timing of the termination of the municipal Declaration of Emergency. This is reflected in Recommendation B, outlined in Section 3.0 of this Report. The purpose for this recommendation is to ensure that when the Mayor, is considering whether or not to extend the municipal Declaration of Emergency, he will not be constrained by the expiration date within the resolution relating to the temporary exception for recreational vehicles.

8.5.2 Outdoor Patios

At a Special City Council meeting held on June 16, 2020, City Council passed a resolution to allow for the establishment or expansion of private outdoor patios until Council had the opportunity to review a temporary use by-law or until the expiry date of January 1, 2021 signifying the end of the 2020 patio season, as originally determined by the Province of Ontario. A copy of Council’s decision is attached to this Report as Appendix C. At the same meeting, Council also approved related Policy: Planning Policy – 004 Patio Brantford – On-Street Patio Emergency Pandemic Recovery which also speaks to an expiry date of January 1, 2021.

Unfortunately, the Covid-19 Pandemic continues to impact the economy and, more specifically, the manner in which restaurants, bars, and retail stores provide services to customers; therefore, there continues to be interest in extending the outdoor patio season into the colder winter months. In light of Council’s decision in June and the lapsing date noted in the Policy above, Planning Staff will be coming forward with a report to Council in consideration of a temporary use by-law by March 2021. In the interim, it is recommended that Council’s decision from the Special Page 290 of 339 Report No. 2020-546 Page 7 November 24, 2020 Council Meeting on June 16, 2020 be modified and that Planning Policy - 004 Patio Brantford – On-Street Patio Emergency Pandemic Recovery Policy be amended to extend the patio season from January 1, 2021 to January 2, 2022 or until the Report regarding the temporary use by-law is presented to Council in March 2021. This is reflected in recommendations C and D outlined in Section 3.0 of this Report.

8.5.3 Face Covering By-law

On October 3, 2020, the Province implemented new restrictions through the amended order O. Reg 364/20 (Rules for Areas in Stage 3 under the Reopening Ontario [A Flexible Response to COVID-19] Act, 2020). This amendment included mandating the use of face coverings in most indoor public settings across the Province, including businesses, facilities and workplaces, with limited exemptions. Prior to the implementation of the amendments to O. Reg. 364/20, Council passed By-law 106-2020, being a by-law to require the wearing of face coverings in prescribed, enclosed public places in response to the COVID-19 pandemic. Council passed this by-law in an effort to ensure the health and safety of citizens and to slow the spread of the virus, in the absence of provincial regulations to mandate the wearing of face coverings. Now that the Province has passed a similar regulation, the Commander of the EOC requested the advice and recommendations from the Brant County Health Unit’s Acting Medical Officer of Health, Dr. Urbantke, regarding the continued need for a municipal by-law to require the use of mask or face coverings in public. Dr. Urbantke’s response supports the continued use of face coverings or masks. The EOC Commander supports the provincial mandate for face coverings or masks and recommends Council repeal the municipal by-law, being By-law 106-2020, in favour of following the provincial face covering regulations under the Reopening Ontario Act. This will allow for consistency in enforcement and avoid confusion between provincial and municipal regulation in this area. Refer to Appendix D for the full letter from Dr. Urbantke.

8.6 Provincial Policy Impacts

8.6.1 Updated Provincial Modelling

On November 12, the Province released updated COVID modelling projections, updates on progress to control the pandemic, and several key findings. The Province advised that Page 291 of 339 Report No. 2020-546 Page 8 November 24, 2020 key indicators of the Pandemic have continued to worsen; however, the impact varies across regions. The full briefing can be found in Appendix E: Update on COVID-19 Projections.

The mortality rate is also increasing significantly each week among residents at Long-Term Care homes, with 71 deaths in the past 7 days. Outbreaks continue to account for 10% of cases, with recent research suggesting indoor environments where health protection is more difficult, are accounting for the majority of cases. If case counts continue to increase by 5%, Ontario’s case numbers are likely to exceed several jurisdictions in Europe that are now in some form of lockdown. The ICU occupancy will exceed the 150 bed threshold under any scenario within two weeks. It will also exceed 400 beds under the worst scenarios within six weeks. COVID hospitalizations also continue to rise. Wastewater tracking suggests that the restrictions had some effect in reducing potential growth.

The Province also highlights the significant impact the pandemic will have on mental health and mental health care. In the 3.5 months prior to the pandemic, an average of 34 overdose-related deaths per week occurred. However, this increased to 46 deaths per week in the first 3.5 months of the pandemic; which is an increase of 38%. The Province stresses that although the majority of community-based mental health and addictions services remain open with some modifications, access to some services has been limited, specifically residential treatment. The Province highlights the need to continue to monitor the pandemic’s impact on mental health and addictions and the ability of the system to respond to the needs of the population.

9.0 Financial Implications

Financial implications associated with COVID-19 continue to be monitored and tracked by staff, and will be reported on by the City’s Finance department.

10.0 Conclusion

As COVID-19 cases have continued to trend very high in Ontario, the risk of exposure to COVID-19 remains a major concern. The Province has announced a new tiered, colour-coded COVID-19 response framework, to determine public health measures and restrictions for public health regions. The City of Page 292 of 339 Report No. 2020-546 Page 9 November 24, 2020 Brantford’s EOC remains committed to taking steps necessary to mitigate risk and ensure the health and safety of its residents and continuing to follow the recommendations and advice of local and provincial public health authorities. In addition, this report outlines several key items for Council’s consideration including a recommendation for Council to repeal By-law 106-2020 in favour of following the provincial face covering regulations, amendments to the Temporary Use By-law to permit the use of Recreational Vehicles in the City of Brantford and Amendments to Temporary Policies for Private and Public Outdoor Patios during the COVID-19 Pandemic.

Brian Hutchings Chief Administrative Officer

Attachments:

Appendix A: Emergency Management and Operation Centre COVID-19 Response and Actions

Appendix B: April 28, 2020 Decisions of Council

Appendix C: June 16, 2020 Decisions of Council

Appendix D: Letter from Brant County Health Unit, Acting Medical Officer of Health

Appendix E: Update on COVID-19 Projections

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x ] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x ] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x ] no

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Appendix B: Decisions of City Council, April 28, 2020

10.2 Temporary Use By-law to Permit the Use of Recreational Vehicles in the City of Brantford

WHEREAS the coronavirus known as COVID-19 poses a significant threat to the health and well-being of the people around the world, including the residents of the City of Brantford; and

WHEREAS the Government of Ontario, in response to the COVID-19 pandemic, declared an emergency on March 17, 2020 at 7:30 a.m., pursuant to section 7.0.1 of the Emergency Management and Civil Protection Act, R.S.O. 1990 c. E.9 (the “Act”); and

WHEREAS the Head of Council for The Corporation of the City of Brantford, in response to the COVID-19 pandemic, declared an emergency on March 19, 2020 at 3:16 p.m., pursuant to section 4(1) of the Act; and

WHEREAS public health authorities have advised that self-isolation and physical distancing are important tools to prevent or slow down the spread of COVID-19; and

WHEREAS front-line workers, such as health care professionals, food services workers, truck drivers; grocery clerks, transit drivers, etc. may wish to limit exposure of persons in their households by seeking alternative forms of accommodation; and

WHEREAS those who have tested positive for COVID-19 may also wish to seek alternative accommodation to ensure proper separation from members of their households during the recovery period; and

WHEREAS the use of motor homes or travel trailers (recreational vehicles) by front line workers or those exposed to or who have tested positive for COVID-19 may result in achieving critical public health goals, such as reducing exposure to COVID-19 and slowing the spread of this deadly virus; and

WHEREAS the City of Brantford Zoning By-law, and the County of Brant Zoning By-law applicable to the annexed lands within the City of Brantford, contain certain restrictions with respect to the use and storage of recreational vehicles within the City of Brantford; and

WHEREAS the current by-law pertaining to trailers states: Page 294 of 339

.1 Storage or parking of motor homes, travel trailers, snowmobiles or boats with accessory trailers, or trailers shall be permitted within a garage or a carport.

.2 Outdoor storage or parking of a motor home, travel trailer, snowmobile or boat with accessory trailer, or trailer, in a RE, R1A, R1B, R1C, R1D, R2, R3, or RC Zone, shall be subject to the following regulations:

.1 Storage or parking shall only be permitted in the rear yard or interior side yard.

.2 The motor home, travel trailer, snowmobile or boat with accessory trailer, or trailer shall be located no closer than 1.0 m to any lot line.

.3 The owner of any dwelling may not store or park in the open more than a total of two motor homes, travel trailers, snowmobiles or boats with accessory trailers, or trailers on the lot.

.4 A trailer or accessory trailer stored in a Residential Zone shall not exceed 11.0 m in length.

.5 A motor home, travel trailer, snowmobile or boat with accessory trailer, or trailer may be stored in a front yard or exterior side yard for a period not exceeding 72 hours in one calendar month.

.6 A motor home, travel trailer or boat may be used for human habitation on a temporary basis for a period not exceeding 14 days in one calendar month.

WHEREAS the Council for The Corporation of the City of Brantford desires to ensure that front-line workers and those with increased exposure to COVID-19 are provided every opportunity to keep members of their household safe, while remaining at home during this pandemic;

NOW THEREFORE, the Council for The Corporation of the City of Brantford hereby resolves as follows:

A. That Planning Staff BE DIRECTED to prepare a report, which shall proceed directly to Council, regarding the application of a Temporary Use By-law pursuant to Section 39 of the Planning Act, to address Section 6.18.8 of the City of Brantford Zoning By-law 160-90 and Section 5.14 of the County of Brant Zoning By-law 61-16, to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated. Page 295 of 339

B. That Staff BE DIRECTED to limit their investigations and enforcement of complaints regarding Section 6.18.8 of Zoning By-law 160-90 and Section 5.14 of Zoning By-law 61-16 to those matters that are related to health and safety, and all other enforcement of the aforementioned provisions relating to the parking and use of recreational vehicles in residential zones in the City of Brantford BE SUSPENDED until the earlier of the following:

i. such time as Council has had the opportunity to review the Temporary Use By-law referenced in clause 1, above; or ii. the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated.

C. THAT, without limiting clause A above, Staff BE DIRECTED to include in the draft temporary use by-law all of the following requirements:

i. travel trailers and motor homes only be permitted in driveways and on residential property only; and

ii. that a minimum of a one (m) metre set back from city sidewalks, or (where there is no sidewalk) from the curb or road edge to preserve sight lines; and

iii. that corner lots be deemed ineligible for the use or storage of motor homes and travel trailers to preserve sight lines; and

iv. that proof be provided as required to By-law Enforcement Officers that appropriate sewage disposal methods were followed with regard to raw human waste in a manner which holds the City of Brantford harmless in the unlikely event of a spill; and

v. that the City of Brantford communicates with the GRCA, as well as downstream communities, to satisfy any concerns about source water quality enforcement; and

vi. that the use of generators on residential properties be prohibited; and

D. THAT, the suspension of enforcement set out in clause B shall BE EFFECTIVE only in the following circumstances:

i. where the requirements set out in clause C are met; Page 296 of 339

ii. and where the owner or tenant of the residential property has registered the motor home or travel trailer, as the case may be, with the City Clerk’s Department within seven (7) days following the commencement of the use of the motor home or travel trailer, which registration shall include the name, address, and contact information of the property owner as well as proof of employment of the essential worker occupying the travel trailer or motor home, or proof of the necessity to use the travel trailer or motor home for quarantine purposes; and

E. THAT Councillors John Utley and John Sless BE TASKED with investigating hotel discounts and sponsorships and to report back directly to Council at the earliest opportunity; and

F. THAT Councillors Dan McCreary and Rick Weaver BE TASKED with investigating trailer rentals and non-residential opportunities for temporary trailer park usage and report back directly to Council at the earliest opportunity.

Page 297 of 339

Appendix C: Decisions of City Council, June16, 2020

7.1 Report – Patio Brantford – Temporary Policies for Private and Public Outdoor Patios during the COVID-19 Pandemic (2020-286) A. THAT Staff Report 2020-286 regarding Temporary Policies for Patios during the COVID-19 Pandemic BE RECEIVED; and B. THAT the Patio Brantford Policies as outlined in Appendix “A” and “B” to Report 2020-286 BE APPROVED for the 2020 patio season ending on January 1, 2021, and that the City Clerk BE DIRECTED to place by-laws to adopt the Patio Brantford Policies before City Council; C. THAT Planning Staff BE DIRECTED to prepare a report, which shall proceed directly to Council, regarding the application of a Temporary Use By-law pursuant to Section 39 of the Planning Act, to address Section 6.18 of the City of Brantford Zoning By-law 160-90 respecting the parking requirements associated with the establishment or expansion of private outdoor patios until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated; D. THAT Staff BE DIRECTED to limit their investigations and enforcement of complaints regarding parking requirements of Zoning By-law 160-90 respecting temporary commercial private patios and all other enforcement related to such patios in the City of Brantford BE SUSPENDED until the earlier of the following: i. Until such time as Council has had the opportunity to review the Temporary Use By-law referenced in Recommendation C, above; or ii. Until the expiry date of January1, 2021 signifying the end of the 2020 patio season; and, E. THAT all municipal permit and application fees associated with new or expansions to temporary on-street or private outdoor patios in accordance with the Patio Brantford Policies BE WAIVED; and F. THAT approvals granted pursuant to either of the Patio Brantford Policies BE DEEMED to be evidence of the municipal approval required by the Alcohol and Gaming Commission of Ontario for the temporary extension of existing licensed patios or the temporary addition of a new licensed patio pursuant to a liquor license issued under the Liquor Licence Act, R.S.O. 1990, c. L. 19 and the regulations thereunder, as amended; and Page 298 of 339

G. THAT the Manager of Development Planning BE AUTHORIZED to sign any Temporary Patio Licence entered into pursuant to the Patio Brantford Policies or any other document necessary to give effect to those polices or provide approvals thereunder, on behalf of The Corporation of the City of Brantford; and H. THAT As required by amendments to Regulation 719 under the Liquor Licence Act, Council for the Municipality of Brantford supports the extension of existing liquor licences to temporary patios on private property throughout Brantford for the duration of 2020, provided businesses comply with the Brantford COVID-19 Temporary Outdoor Patios on Private Property - Guidelines. I. THAT: i. the Manager of Real Estate BE AUTHORIZED to enter into temporary licences for the use of municipally-owned property, including public spaces, parks, and vacant land but excluding any lands to which the Patio Brantford - On-Street Patio Emergency Pandemic Recovery Policy would apply, within the City of Brantford for the purposes of permitting the extension of existing businesses onto municipally-owned property subject to such terms and conditions as may be deemed advisable by Legal Counsel for the City; ii. Staff BE DIRECTED include the use of all such property in the Temporary Use By-law referenced in Recommendation C, above; and iii. Staff BE DIRECTED to limit their investigations and enforcements of complaints regarding Zoning By-law 160-90 and the application of that By-law to the licences issued by the Manager of Real Estate for the purposes set out in this resolution until such time as Council has had the opportunity to review the Temporary Use By-law referenced in Recommendation C, above, or until the expiry date of January 1, 2021 signifying the end of the 2020 patio season.

Page 299 of 339

November 10, 2020

Sent by email to: Brian Hutchings [email protected]

Emergency Operations Committee City of Brantford 100 Wellington Square P. O. Box 818 Brantford, ON N3T 5R7

Dear City of Brantford Emergency Operations Committee:

The City of Brantford has recently seen a significant rise in the rate of COVID-19 infection in our region (272 per 100 000 population) with the risk for ongoing spread of COVID-19 increasing. Residents must continue to practice public health measures to avoid a further escalation of cases that has been seen in other jurisdictions. These public health practices include good hand hygiene, respiratory etiquette, staying home when sick, physical distancing most importantly, and wearing a face covering or mask when physical distancing may be a challenge especially in indoor settings.

Through case and contact management Brant County Health Unit has seen an increase in the number of contacts people have. With the r-eopening of most parts of society, the number of people coming into contact with one another has increased as well as the difficulty to properly maintain physical distancing. Wearing face coverings or masks by citizens can help mitigate this risk. The wearing of face coverings or masks has been strongly recommended by the Brant County Health Unit, the Chief Medical Officer of Health for Ontario, the Chief Public Health Officer for Canada, and the World Health Organization. In addition, most recently, Ontario made the wearing of face coverings in indoor public places mandatory. I applaud the City of Brantford for having previously taken this step also to help protect its community.

The current best evidence includes important relative and absolute benefits of wearing a facemask(1), especially for the prevention of spread from those who may be contagious with no or minimal symptoms. Cloth masks are a simple, economic and sustainable alternative to surgical masks as a means of source control of SARS-CoV-2 in the general community(2).

Page 300 of 339

As the Acting Medical Officer of Health of the Brant County Health Unit, I continue to recommend and support the use of face coverings in indoor public spaces and public transit for the protection of the health, safety, and well-being of residents.

Sincerely,

Elizabeth Urbantke, MD, CCFP(EM) Acting Medical Officer of Health

EU/lmj cc: EOC Advisory Committee

1. Schünemann, H. J., Akl, E. A., Chou, R., Chu, D. K., Loeb, M., Lotfi, T., ... & Mertz, D. (2020). Use of facemasks during the COVID-19 pandemic. The Lancet Respiratory Medicine, 8(10), 954-955.

2. Esposito S, Principi N, Leung CC, Migliori GB. Universal use of face masks for success against COVID-19: evidence and implications for prevention policies. Eur Respir J. 2020 Jun 18;55(6)

BRANT COUNTY HEALTH UNIT www.bchu.org 2 Page 301 of 339

APPENDIX A: EMERGENCY MANAGEMENT AND OPERATION CENTRE COVID-19 RESPONSE AND ACTIONS Meeting Date Actions Taken March 12 (EMPC)  Initial meeting of emergency group  Corporate-wide reminder to staff regarding sanitization practices  Facilities Dept. distributed Clorox wipes and additional sanitization products to all departments  Informational signage was placed in all City facilities, including Housing facilities  Clerks Dept. suspended the future booking of Task Force meetings  Upcoming ward meetings hosted by the Planning Dept. were postponed  Parks Dept. began preparing for the cancellation of programming and the closure of recreational facilities  Human Resources Dept. began planning compensation for employees effected by program cancellations and facility closures  Water, sewer and tax payment services offered at the front counter in City Hall were suspended  Health and Human Services Commission began urging emergency shelter operators to update pandemic plans, and began investigating ways to potentially isolate shelter users with Covid-19  IT staff began preparations for staff working from home  Purchasing Dept. began procuring additional supplies  Civic Centre was offered as a potential assessment centre  Finance Dept. established accounts for Covid-19 expenditures March 13 (EMPC)  FAQ was made available for internal staff with information from Human Resources regarding sick time and quarantining after returning from travel  Additional informational signage was prepared by Communications Dept. and distributed to all facilities  Purchasing Dept. was designated as supply distribution lead for the corporation  Decided that Early Years centres would be closed to mirror schools  Healthy Kids and Healthy Aging services were cancelled  Access to water treatment plant was limited to staff only  All after school programming hosted by Recreation staff was cancelled  Communications Dept. launched Covid-19 webpage on the City’s website March 14 (EMPC)  It was decided that any staff returning from any international travel were required to self-isolate for 2 weeks before returning to work  City-wide closure of recreational facilities and programming was put into effect which included the following facilities: o Wayne Gretzky Sports Centre o Lions Park o Civic Centre o Woodman Community Centre Page 302 of 339

o Doug Snooks Community Centre o T.B. Costain Community Centre o Beckett Adult Leisure Centre o Bell Homestead o Branlyn Community Centre o Tourism Centre Visitor Services and reception area o Sanderson Centre o This included all programs held in those centres (child care, businesses who rent spaces, worship centres, etc). o The tentative date for reopening these facilities and resuming programming was set for April 5, pending review  Statutory meetings and hearings would be postponed until further notice  Laptops were procured by IT Dept. and were being prepared for distribution to staff who would be working from home

March 15 (EMPC)  Staff leaders were asked to identify back-ups  Golf registration was delayed  Unions were contacted to arrange a meeting to discuss Covid-19 effects on service and staff  Forestry, road safety services, and flood control services were all added to the City’s official list of essential services  Surplus / deficit lists were created for supplies and staffing  Staff began preparing messaging for refunds for cancelled programming  First meeting of the Unified EOC Advisory Committee, comprised of the following organizations: o Brant County Health Unit o Brantford Community Healthcare System o Brant EMS o County of Brant o City of Brantford o Six Nations of the Grand River o Grand Erie District School Board o Brant-Haldimand-Norfolk District Catholic School Board o Brantford Police Service o Brant County OPP o Enbridge Gas o 56th Field Artillery Regiment, RCA

Page 303 of 339

March 16 (EMPC)  The Business Resource centre and Glenhyrst Art Gallery were closed  Filming productions, including those that were already scheduled, were suspended  All POA Court matters were cancelled except essential hearings  Finance staff were asked to identify discretionary and non-discretionary spending, as well as reviewing options for property taxes  New-hire interviews and new staffing requests for resources would be suspended March 17 (EMPC)  Security began screening all visitors to City Hall  All future marriage ceremony bookings through the Clerks Dept. were suspended  Health and Human Services began eliminating in-person services at 220 Colborne Street  The Economic Development Dept. began contacting local businesses for surplus PPE  Additional buses were added to some transit routes to encourage social distancing  The Building and By-law service counter was closed  Café at the Airport was closed  Records and FOI service was reduced  Parks Dept. was asked to begin coordinating a volunteer network for interested citizens (Corporate Initiatives Dept. also assisted)  Began planning to address potential Covid-19 issues in encampments  Memo regarding corporate work-from-home policy was distributed internally  Meeting was held with unions March 18 (EMPC)  Fire Services reduced to essential staff only  Hazardous waste collections services were suspended March 19 (EOC launched)  City declares State of Emergency  Corporate Initiatives Dept. began investigating food security protocols  Sent out public notice regarding the EOC advisory committee in partnership with the County of Brant and Six Nations  Clerks Dept. began investigating the alternatives to in-person Council meetings and streaming options  Building permit application submissions were reduced to once a week  Building Dept. suspended home visits o Residents doing renovations were asked to send photos and professional engineering plans as proof of work o Asked that contractors limit staff on site when inspection of new construction only was being performed  Health and Human Services staff developed a Medium/Long Term plan for isolating homeless individuals  Parking enforcement was reduced to complaint-based service March 20  Communications Dept. began coordinating a radio/print campaign in addition to current information Page 304 of 339

regularly distributed online  Clerks Dept. began coordinating with funeral homes for alternative burial permit processing  Refund guidelines for cancelled programs were prepared by Finance Dept.  Water meter replacement services were suspended March 21  Staff from 324 Grand River were moved to City Hall in order to separate them from essential water services staff  Part-time Brantford Lyft Staff were redeployed to assist with bus cleaning efforts March 22 EOC Stand-Down Day March 23  City Hall closed to the public with a tentative reopening date set for April 14, pending review o The building remains open to staff and services are still being offered through alternative methods o Was announced after City Council on March 24  Release of Tourism Guide book delayed. Will be reviewed and revised.  Decided that transit passengers would be boarding from the rear of the bus beginning March 25; implemented free transit March 24  Visitor screening in Seniors’ Housing sites began  Homelessness Shelter / Social Isolation Plan was implemented  Recreation staff were redeployed to Senior Housing  At City Council, a by-law was passed to establish Emergency Acting Mayor(s) and a by-law to permit alternative formats for Council Meetings during an Emergency March 25  Covid-19 Assessment Centre at the Civic Centre was opened and operated by Public Health partners  No interest will be applied on fees o Utility Fees / Taxes  Community Grants review program suspended  Implemented free parking at the Parkade  Decided that dog park would be closed

March 26  Corporate Initiative Dept. began to identify potential locations for mass feeding centres in collaboration with 56th Regiment  Clerks Dept. began coordinating refunds and appointments for pick-up of licenses as necessary March 27  Decided that skate park would be closed  “Neighbours Helping Neighbours” volunteer network was launched  BIA meeting scheduled for April 8 in Council Chambers was cancelled March 28 EOC Stand-Down Day March 29 EOC Stand-Down Day March 30  Official Order from the Head of Council was signed under under section 4(1) of the Emergency Page 305 of 339

Management and Civil Protection Act to prohibit the use of all municipally-owned outdoor recreational amenities  Pandemic survey was distributed to local business owners  Clerks Dept. advised that a Council Resolution to extend the original emergency declaration would be required  Clean-up team created by Public Works Dept. to redeploy staff city-wide to clean litter, graffiti and other maintenance  By-law Dept. began preparing to enforce new provincial direction for social distancing measures March 31  The Economic Development Dept. began working with local companies with 3D printing capabilities who could create PPE for Public Health partners  Local business support campaign was launched April 1  City launched Covid-19 violations reporting process; enforcement to be carried out by By-law officers  Clerks Dept. finalized preparations for virtual Council meetings (in-camera and open session)  Approval granted for use of identified community centres as mass feeding centres  General Managers were asked to provide the names of all eligible enforcement officers in their commissions in the event By-law officers required additional help answering service calls April 2  First day of enforcement of Covid-19 measures by By-law officers  Began re-evaluating original re-opening dates for facilities so they could be appropriately deferred  Developed “Front Line Friday” initiative to be launched on April 3  $1.2 million in funding received from provincial and federal governments (combined); will be used to assist homeless population and provide additional social services during the pandemic  Coordinated with local providers of food security resources to offer support where needed as part of the food security plan April 3  Letters were prepared for mailing to Part-time employees advising them of their Declared Emergency Leave until further notice April 4 EOC Stand-Down Day April 5 EOC Stand-Down Day April 6  Began hourly transit service  All fees were waived for Downtown parking lots until further notice  Updated signage was created for outdoor spaces to reflect the closure of amenities April 7  Staff from Recreational services were redeployed to monitor park traffic and to educate users about maintaining social distancing  Food Security initiatives continued to be carried out o Includes an agreement with the Salvation Army to become lead agency for this initiative in Brant County, and an agreement with the Food Bank to lead this initiative in Brantford Page 306 of 339

 Decided to advise Council to keep Winter Warmth Shelter open until the end of May using provincial funding  Construction on City facilities will only continue in cases where it is essential to protect the existing structure (i.e. leaks) or has been deemed as an essential project (e.g the new fire hall)  The first alternative (teleconference) meeting of Council was conducted. April 8  Launched Brantford Together initiative to support local businesses April 9  Approved the offering of childcare to essential workers April 10 EOC Stand-Down Day (Good Friday) April 11  Decided to allow walking on trails on public golf courses while still prohibiting playing April 12 EOC Stand-Down Day (Easter Sunday) April 13 EOC Stand-Down Day (Easter Monday) April 14  Senior staff were asked to review summer programming and events to prepare for discussion regarding the potential cancellation of these events  It was decided that staff would continue to acquire and store PPE, but local lead health organizations (BCHU, BCHCS) would be asked at the next Joint EOC advisory meeting to coordinate the distribution  Departments and partner agencies were asked to being compiling high-level estimates of financial outlook if current service rates and revenue loss were to continue April 15  Human Resources staff prepared and distributed a document for staff regarding the use of masks April 16  Decided to reduce number of transit riders to 10 per bus after running tests on impacts to service; will be providing additional busses on busier routes as needed April 17  Completed financial modelling until the end of June, and began projections for the end of August  Parks staff began examining outlook for Fall events and programming  Launched phase 2 of “Neighbours Helping Neighbours” campaign and “Healthy Kids at Home” initiative  By-law continuing to enforce social distancing measures, and business closures, and looked into parameters around fishing  Communications began developing clear content on by-law violations for website April 18 EOC Stand-Down Day April 19 EOC Stand-Down Day April 20  Transit began running a modified hourly service schedule. Communication was released moving to 10 riders maximum  It was decided that 5 Parks and Recreation staff would be deployed to HHS  HHS escalated concerns about mobile testing of vulnerable communities (including shelters) to healthcare system (BCHSYS). BCHSYS will follow up when required  Developing Virtual Children Services EarlyON Programming April 21 EOC Stand-Down Day Page 307 of 339

April 22  Library launched new webpage for home-based activities  Received a delivery of hygiene kits from Proctor and Gamble; kits were distributed to shelters and healthcare professionals for distribution  Health and Safety staff began drafting a policy to allow staff working from to take office chairs to their homes  EOC began preparing documents for the Corrective Action Plan, which would be compiled at a later date April 23 EOC Stand-Down Day April 24  Decided to prohibit yard-sales as per the advice of the BCHU  Decided that fireworks for holidays would only be permitted in personal backyards for members of the household only o the sale of fireworks will only be permitted from businesses that are deemed essential (i.e. convenience stores and malls with permits; pop-up shops and trailers selling fireworks will not be permitted) April 25 EOC Stand-Down Day April 26 EOC Stand-Down Day April 27  Recovery planning was added as a regular EOC agenda item April 28 EOC Stand-Down Day April 29  Communicated messaging regarding Council’s decision regarding RVs  Senior staff were asked to begin planning future financial policies (i.e. refunds and cancellations for memberships or pre-paid programs happening in the coming months) April 30 EOC Stand-Down Day May 1  Incorporated recovery planning into formal EOC status reports  Focus beginning to shift to economic recovery May 2 EOC Stand-Down Day May 3 EOC Stand-Down Day May 4  Launched Mental Health Week Campaign for staff and community May 5 EOC Stand-Down Day May 6  Return-to-work planning added to regular recovery planning May 7 EOC Stand-Down Day May 8  Prepared plans for new cemetery signage reminding visitors of rules regarding public gathering in preparation for Mother’s Day  Began planning to increase Transit ridership to 15 passengers per bus pending approval of the EOC  Approved the holding of 702 Colborne Street and 10 Park Avenue until September 30 for the purposes of additional sheltering  Purchasing Department continuing to secure more PPE in preparation for COB employees returning to Page 308 of 339

work  Legal analysis of essential municipal construction projects completed  Organizational Change Management team began drafting a corporate return-to-work timeline and plan in collaboration with Health and Safety Staff May 9 EOC Stand-Down Day May 10 EOC Stand-Down Day May 11  By-law staff finalized arrangements on the reporting of encampments May 12 EOC Stand-Down Day May 13  Received confirmation from BCHU to open community gardens  Human Resources began assisting departments to redeploy staff to assist with seasonal positions May 14 EOC Stand-Down Day May 15  A Special EOC meeting was called to address the May 14th Provincial Announcements regarding the reopening of certain businesses and services  Approved the removal of the waiver document that had been added to all building permit applications to allow the permit to proceed without inspections o However, there will still be no interior inspections of occupied residences  Legal began process for rescinding the closures of amenities as per both the Mayor’s Order and those implemented by now-lifted Provincial order  Approved the reinstatement of the 100% staff complement in Water Services  Approved the June opening of the household hazardous waste program  Approved the increase of Transit passengers to 15 per bus  By-law staff were asked to work with the BCHU for clarification on enforcement matters in light of the Provincial announcement May 16 EOC Stand-Down Day May 17 EOC Stand-Down Day May 18 EOC Stand-Down Day May 19 EOC Stand-Down Day May 20  Began planning to re-open tennis courts on the 24th of May  Opened Steve Brown Running Track for public use  Began plans for transitioning Fire Prevention Officers back to regular duties; would continue to support By- law enforcement as required May 21 EOC Stand-Down Day May 22 EOC Stand-Down Day May 23  Approved the re-opening of park benches for use (i.e. remove caution tape) May 24 EOC Stand-Down Day Page 309 of 339

May 25  Approved the discontinuation of the “housing sites outreach” program effective May 31  Approved the discontinuation of the “seniors housing site screening” effective June 30, using a phase-out approach beginning May 25 May 26 EOC Stand-Down Day May 27  Decided that Wastewater Compliance staff would return to the office June 8 to manage increased work load due to the opening of businesses and the need for field sampling of wastewater and storm discharge  Approved the opening of the Dog Park effective May 30 May 28 EOC Stand-Down Day May 29 EOC Stand-Down Day May 30 EOC Stand-Down Day May 31 EOC Stand-Down Day June 1  Installed first germ-free barrier on transit for road testing and inspection  Human Resources Dept. began organizing the redeployment of Recreation Staff from Seniors Housing Sites and Housing Department Outreach June 2 EOC Stand-Down Day June 3  Continued working with community partners to address matters arising from Covid-positive workers from Norfolk being re-located to Brantford for their recovery June 4 EOC Stand-Down Day June 5  A special EOC meeting was called to further discuss matters relating to the Covid-positive workers from Norfolk  A letter was sent to the CAO of the County of Norfolk to express concerns with the way this situation was addressed and asked for better communication in the future June 6 EOC Stand-Down Day June 7 EOC Stand-Down Day June 8  Approved the purchase of an online appointment-booking software module as part of the City’s Reopening Plan o In preparation for coming service changes that will require users to pre-arrange appointment times for in-person services that were suspended due to Covid June 9 EOC Stand-Down Day June 10  Began preparing for the re-opening of the Brantford Farmer’s Market on June 20  Clerk’s Department began preparations to being offering Marriage Licenses (in-person) by appointment only  Approved the Reopening Plan for City Staff  Began Reopening campaign/messaging June 11 EOC Stand-Down Day Page 310 of 339

June 12 EOC Stand-Down Day June 13 EOC Stand-Down Day June 14 EOC Stand-Down Day June 15  Approved the Phase 1 Reopening of Parks, which includes park benches, picnic tables and picnic shelters, basketball courts  Sale of rain barrels and composters from the Landfill Site will resume Monday June 15  Ongoing communication focusing on signage needs  Plexi glass installed at City Hall front counter and then to move on to Market Square  Barriers installed between stalls at Farmer’s Market  Letter received from Norfolk EOC discussing the need to isolate the infected workers quickly and safely and time was of the essence. Workers placed in Brantford outside of the EOC, in conjunction with the farmer.

June 16  EOC Stand-Down Day June 17  Cooling centre will be located at Doug Snooks  Council approved outdoor patio policy  Approved extension of 2 bylaw officers contracts from end of June to end of July.  City Hall conducting a soft reopening and marriage licenses to be processed. Farmer’s Market reopening for Saturday. June 18  EOC Stand-Down Day June 19  EOC Stand-Down Day June 22  Farmer’s Market reopened successfully  Facilities staff continuing to place signage and distancing markers in City Facilities.  Risk assessments completed and have recommended the use of masks for staff who cannot practice social distancing or utilize other safety measures when carrying out duties. However, all other staff are allowed to wear masks as they wish.  Have spoken to BCHU about mask usage for staff in meeting rooms; were told as long as distancing measures can be followed, masks would not be required

June 23  EOC Stand-Down Day June 24  Splash pads on track to be tentatively open July 3. Health Unit need to inspect first and hiring process considered.  Planning underway for reopening pools  Approval given to remove hold on various community centres to be used as feeding centres  Main library tentatively set July 8 as date to open for computer access Page 311 of 339

June 25  EOC Stand-Down Day June 26  EOC Stand-Down Day June 29  Skate Parks to open today June 29th.  Splash pads still on track to reopen July 3rd  Plan for reopening pools being prepared and reopening is being targeted for early July for Woodman (July 13th) and Gretzky (July 16th), pending inspections and procedures in place.  Looking into opening up cooling centres across the City.  Community rooms in housing centres will be opening during heat waves going forward.  Testing at shelters has been complete and no positive tests. Long term facilities will perform retesting.  Farmers Market will be open July 3rd (Friday)  Facilities working with POA, Tourism and BRC to put in measures to open counters next week.  Additional services to be offered at City Hall counter to be reviewed and brought back to EOC  Daycare at TB Costain to reopen today  Processes for additional re-opening of city hall to be circulated and discussed at EOC next week  Issue of mandatory face masks still being discussed.

June 30 – July 7 EOC Stand-Down Days July 8  Launch of pickup service at St. Paul Library branch was successful and is running two days a week.  Main library opens for computer access July 8  Approved resuming normal parking enforcement practices on August 1  Approved phasing in paid parking on the two surface lots on August 1  Approved parkade to be free until September 1  Request to open Woodman and WGSC pools per status report approved ( does not include Earl Haig)  Approved opening rinks 3 and 4 at WGSC as per status report and to prepare for bookings for August 1  Approved request to bring forward a recommendation to Council through the CAO report to change practice rates in by-law for soccer/baseball fields – Council approved  Approved request to approve second payment of $130,000 to Salvation Army and Food Bank. Won’t need to be in place until the fall, but approval needed now so contracts can be readied and in place for the fall  Planning is working to launch virtual neighbourhood meetings for planning applications and hope to provide this service starting in August  Building Dept is the pilot for new online payment system to receive e-transfer payments  By-law department will be having first virtual property standards appeal hearing next week (July 13)  Encampment removal completed.  Approved request to recommence the offering of marriage ceremonies in City Council Chambers or alternate location Page 312 of 339

 Mandatory mask discussion was elevated to JEOC – recommendations/considerations of the bylaw will go to Council on July 14 July 9-14 EOC Stand-Down Days July 15  The province announced Stage 3 reopening effective July 17 for most public health unit regions, including Brant County Health Unit  Council approved mandatory face-covering by-law, will come into effect July 17. Council allocated $20,000 to purchase and distribute face masks for individual who may not be able to afford. Brant County also approved face covering by-law.  Approved request to increase maximum transit ridership from 15 to 20 riders per bus, starting July 20. 2000 disposable masks will be provided to Transit on Thursday to distribute Friday at Transit terminal to those who do not have face covering to ride.  Approved opening remaining running tracks (Kiwanis and Bision’s Alumni tracks), starting July 20  Parks programs and events are not moving forward until August 31. Other openings can be communicated as pending reopening in line with Phase 3 recommendations.  Approved request to resume full scope of housing maintenance programs, effective July 17  Cohort size will increase from 10-15 kids among child care centres as of July 27 (operating guidelines not yet received)  Approved request to resume interior occupied building/by-law inspections starting Monday July 20. Building will start accepting permit applications on the main floor service counter starting July 20 as well.  Approved Clerks plan to support licensing of adult entertainers (starting July 16, ahead of the weekend).  Electronic signature for marriage licenses has been approved but many licenses have expired during COVID. Approved request to include in COA COW report issue of reducing costs to replace marriage licenses. July 16 EOC Stand-Down Day July 17  Approved opening City-owned playgrounds effective July 17. The use of face coverings on playgrounds is not required under the City by-law. July 18-21 EOC Stand-Down Days July 22  Main library will reopen July 28  Approved removing temporary fencing at 3 splash pads, skate park and bike park, on-site staff redeployed to prepare fields and diamonds  Approved removal of temporary fencing at community gardens  Approved reopening of bocce ball and lawn bowling facilities effective July 24  Approved reopening washrooms at sports fields  Approved reopening fitness classes and weight rooms at WGSC with cleaning protocols and social distancing amendments, effective August 4. Change rooms will remain as walk-through only. Page 313 of 339

 Approved two contract bylaw officers’ contract extensions to end of August. July 23-28 EOC Stand-Down Days July 29  Main library successfully opened on July 28. Library is focusing on reopening plans for St Paul Branch.  EOC approved Transit passengers to begin using front door loading starting August 4  EOC approved to begin charging passengers Transit fares on August 24  EOC approved opening up the terminal on August 10  EOC approved return to virtual types of taxi inspections, based on a priority need  EOC approved small group training sessions in accordance with meeting room guidelines, wearing face masks and physical distancing

July 30-August 4 EOC Stand-Down Days August 5  EOC approved return to ½ hour Transit services, as of September 8 to accommodate return to school ridership  Effective September 1, all licensed child care centres and before and after school programs will be permitted to operate at full capacity, with enhanced health and safety procedures for PPE in order to align with school requirements.  Effective September 1, EarlyON Child and Family Centres are permitted to reopen with in-person programming (outdoor programming permitted July 28). All participants must pre-register; enhanced health and safety procedures will be in place. August 6-11 EOC Stand-Down Days August 12  St Paul library branch – planning to reopen August 18, 2020, starting with 3 days service/week, increasing to 5 days after Labour day  EOC approved opening of Bell Homestead, effective September 8  EOC approved installation of ice on rinks 1 and 2 at WGSC  EOC approved request to cancel Scare in the Square Event for 2020  EOC approved opening of Belleview Community Hall  EOC approved resuming special events, provided they adhere to all Provincial Guidelines

August 13-18 EOC Stand-Down Days August 19  Paramedicine program to resume in September for seniors living at Brant and Lorne Towers, Albion and Trillium Way housing locations  EOC approved ½ hour in-person appointments to issue burial permits to funeral homes  EOC approved returning to marriage ceremonies August 28, ensuring social distancing  EOC approves recommendation to begin process for reopening Sanderson Centre in October, in accordance with re-opening plan. Page 314 of 339

August 20-25 EOC Stand-Down Days August 26  Two By-law Enforcement Officers contracts extended to October 30, 2020

August 27-September 1 EOC Stand-Down Days September 2  Approval to move to regular loading on Transit buses effective September 8, with BCHU guidelines in place  Restart swimming lessons at Wayne Gretzky Sports Centre starting October 1  Open Doug Snooks Community Centre for programming and rental, starting September 21  Reopen Civic Centre and Lions Park arenas for October 1  Replace current COVID-19 email address with web form that will route inquiries directly to bylaw  Allow community groups to use the Tim Hortons room at the Tourism Centre effective October 1, allowing one group per day with cleaning protocols in place

September 3-8 EOC Stand-Down Days September 9  Starting week of September 7, the St. Paul branch of the Library increased service from three days a week to five days a week (Tuesday to Saturday)  In-person court proceedings will remain closed until after the week of October 19, 2020 September 10-15 EOC Stand-Down Days September 16  Approved an additional phased in reopening plan, developed for Customer Service that follows provincial guidelines September 17-20  EOC Stand-Down Days September 21  Special EOC meeting held to review and discuss provincial announcement regarding limits for unmonitored private social gatherings. September 22 EOC Stand-Down Days September 23  Approved staff to move forward with planning for scaled back Remembrance Day activities  Approved adding additional steps regarding licensing peddlers. Clerks can collect further information for Health and Safety plan as it relates to COVID. Information would be kept on file and shared with Department of Health if requested. Page 315 of 339

 Fire Dept determined they will scale back grand opening ceremony for new Fire Station. September 24-29 EOC Stand-Down Days September 30  EOC approved plan for using dressing room/changing room areas at WGSC arenas, starting October 1. The plan was first vetted through and accepted by the Medical Officer of Health. October 1-6 EOC Stand-Down Days October 7  EOC approved reopening Woodman Park Community Centre for flu clinics. The facility will open on November 10 to prepare for the flu clinics and will only be used for the purposes of the clinics. October 8-13 EOC Stand-Down Days October 14  EOC approved extension of two By-law Officer contracts to April 30, 2021 October 15-20 EOC Stand-Down Days October 21  EOC approved reopening of walk/run track at WGSC, Mon-Fri 8am – 3 pm, effective October 22  EOC approved reopening the Lookout Lounge at WGSC effective October 22, subject to no concerns from the health unit  EOC approved cancellation of the Winter Leisure guide; redirecting the public to the City’s website. October 22-27 EOC Stand-Down Days October 28  Request for additional social media posts outlining City Hall service offerings, appointments and hours of service  Tourism Centre to be closed to the public as of Nov. 1 for the winter season. Staff still able to book meeting rooms.  New COVID -19 active screening process implemented November 2  Focus on Halloween messaging regarding how to celebrate safely

October 29 – November 3 EOC Stand-Down Days November 4  EOC approved keeping Woodman Park Community Centre open after November 20 for staff CPR and First Aid training only November 5 EOC Stand-Down Days November 6  A special EOC meeting was held to review the Ministry of Health’s newly released COVID-19 Response Framework

Page 316 of 339

November 7-9 EOC Stand-Down Days November 10  HR began an internal communications process regarding the active COVID screening process. HR will also provide a communication regarding flu clinics.  Communication provided to staff regarding reduced capacities (staffing reduced to 1/3) and considerations to work from home more frequently and reducing in person meetings.  Staff are reviewing plans for outdoor rink at harmony square this winter.  Construction fencing and signage to remain in place, along with staff monitoring the first week at new playground at Mohawk Park since the park is not officially open. November 11-12 EOC Stand-Down Days

November 13  A special EOC meeting was held to further review the Ministry of Health’s COVID-19 Response Framework and the Province’s announcement that the Brant region will move to the Orange Restrict tier, effective Monday November 16. Areas of discussion included Enforcement, Operations, Health and Safety and Communications. November 14-17 EOC Stand-Down Days November 18  EOC approved plans to open outdoor rink at harmony square this winter.  EOC approved plans to redeploy staff to housing sites to support residents.  EOC approved HR to conduct asbestos sampling survey meeting in person onsite, scheduling to occur between November 30 and December 18.  EOC approved HR to conduct six in person offsite observation meetings with consultant for physical demands analysis.  Glenhyrst lights display to be drive thru only.  Lookout Lounge located at WGSC will remain closed.

Page 317 of 339

Update on COVID-19 Projections

Science Advisory and Modelling Consensus Tables November 12, 2020 Page 318 of 339 Purpose

• Share latest trends in Ontario epidemiology, health system indicators • Provide an update on progress in controlling pandemic

2 Page 319 of 339

Key Findings

• Key indicators of the Pandemic continue to worsen but the impact of the Pandemic varies widely across regions • Other countries have struggled to control spread after allowing strong growth in case numbers in the early Fall • Long-Term Care Home resident mortality is increasing each week • Outbreaks continue to account for 10% of cases, recent research suggests indoor environments where health protection is difficult account for majority of cases • At a 5% rate of growth, our case numbers likely exceed several jurisdictions in Europe that are now in some form of lockdown • ICU occupancy will exceed the 150 bed threshold under any scenario within two weeks. It will exceed 400 beds under the worst scenarios within six weeks. • Wastewater tracking suggests that the restrictions had some effect in reducing potential growth.

3 Total new cases per 100,000 residents per week across PHUsPage 320 of 339 140 Sept. 17 Sept. 19 Sept. 25 Oct. 9 Oct. 16 Nov. 7 In-person classes Limits on Restrictions Modified Modified COVID19 Response Framework Peel 130.5 started for all social on bars and Stage 2 Stage 2 Durham, Halton, Eastern to Protect; major school gathering restaurants begins in begins in Ottawa and York to Restrict; Peel to 120 boards sizes Toronto, York Control + local restrictions; Ottawa, Peel Toronto remains in Modified Stage 2

100

Toronto 88.5

80

York 59.8

60

Halton 56.1 day new cases per 100,000residents - Ottawa 35.6 7 40 Durham 32.8 Eastern 31.1

20 All other PHUs 23.3

0 01-Aug 08-Aug 15-Aug 22-Aug 29-Aug 05-Sep 12-Sep 19-Sep 26-Sep 03-Oct 10-Oct 17-Oct 24-Oct 31-Oct 07-Nov

Date case reported to PHU 4 Data Source: Case and Contact Management System (CCM), extracted November 10 New cases with no epidemiological Link across PHUs Page 321 of 339

80% Data for recent cases subject to change 70%

Toronto 61.6% 60%

50%

40%

30% Durham 29.9%

Ottawa 26.1%

20% All other PHUs 13.6% day % day ofcases new knownwithno epi link - 7 York 13.6% 10% Peel 11.5% Halton 3.7% 0% Eastern 3.1% 01-Aug 08-Aug 15-Aug 22-Aug 29-Aug 05-Sep 12-Sep 19-Sep 26-Sep 03-Oct 10-Oct 17-Oct 24-Oct 31-Oct 07-Nov

Date case reported to PHU 5 Data Source: Case and Contact Management System (CCM), extracted November 10 COVID-19 testing % positivity across PHUs Page 322 of 339

11% Sept. 24 Oct. 1 Oct. 6 Testing School & Changes to 10% guidance child care Assessment Peel 10.1% update screening Centre booking guidance 9% change

8%

7%

7 day daily movingaverage 6% Toronto 5.8% -

5% York 5.1% Halton 4.8% 4%

Durham 3.2% 3%

Ottawa 2.0% 2% All other PHUs 1.9%

% positivity of daily testing episodes episodes testing daily of positivity % 1% Eastern 1.3%

0% 01-Aug 08-Aug 15-Aug 22-Aug 29-Aug 05-Sep 12-Sep 19-Sep 26-Sep 03-Oct 10-Oct 17-Oct 24-Oct 31-Oct 07-Nov Date test performed 6 Data Source: Ontario Laboratory Information System (OLIS), extracted via MOH SAS VA November 10 Percent of tests processed within 2 days across PHUs Page 323 of 339

100% Sept. 24 Oct. 1 Oct. 6 Testing School & Assessment 90% guidance child care centres York 86.1% update screening change to guidance advance Toronto 81.6% 80% change booking Peel 80.3% ONTARIO 76.3% Ottawa 75.9%

7 day moving 7 dayaverage moving 70% - Eastern 71.4% Halton 71.4% 60% Durham 67.0%

50%

40%

30%

20%

10% % of testing episodes with results released within released2 daysepisodes test of within with %results testing of

0% 01-Aug 08-Aug 15-Aug 22-Aug 29-Aug 05-Sep 12-Sep 19-Sep 26-Sep 03-Oct 10-Oct 17-Oct 24-Oct 31-Oct 07-Nov

Date test result released 7 Data Source: Ontario Laboratory Information System (OLIS), extracted via MOH SAS VA November 10 Page 324 of 339 Weekly % positivity by age group

Month Apr2020 May2020 Jun2020 Jul2020 Aug2020 Sep2020 Oct2020 No...

WeekNo 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Age group 75+ 15.4 16.4 11.0 5.0 4.3 3.4 4.7 5.3 3.2 2.9 1.8 1.0 0.9 0.6 0.6 0.4 0.4 0.3 0.2 0.2 0.3 0.4 0.3 0.5 0.5 1.1 1.3 1.4 1.8 2.3 2.8 3.4 65to74 12.7 11.4 7.2 5.5 4.4 3.6 4.1 3.8 1.9 1.3 0.9 0.5 0.5 0.4 0.4 0.4 0.3 0.4 0.2 0.3 0.3 0.4 0.5 0.5 0.7 1.0 1.2 1.3 1.7 1.9 2.2 2.6 55to64 12.1 11.4 8.6 6.2 4.8 3.7 4.9 5.7 2.8 2.0 1.0 0.9 0.6 0.6 0.4 0.6 0.5 0.4 0.4 0.3 0.4 0.3 0.5 0.6 0.8 1.1 1.4 1.6 2.3 2.4 2.4 3.0 45to54 10.5 10.9 8.1 6.2 5.3 4.2 4.6 6.6 3.3 2.2 1.2 1.1 0.7 0.8 0.7 0.7 0.7 0.5 0.5 0.4 0.5 0.5 0.6 0.8 1.0 1.4 1.9 1.9 2.7 2.8 3.0 3.8 35to44 7.1 8.3 7.1 5.7 4.3 3.3 3.9 5.7 3.4 2.3 1.3 1.4 1.0 0.9 0.8 0.7 0.7 0.5 0.5 0.5 0.4 0.5 0.7 0.7 1.0 1.2 1.5 1.7 2.4 2.7 2.9 3.7 25to34 7.7 8.7 7.4 6.1 5.2 4.0 4.8 6.3 3.7 2.4 1.4 1.5 1.2 1.0 0.9 1.0 0.9 0.6 0.5 0.6 0.6 0.6 0.9 1.3 1.7 2.0 2.5 2.2 2.9 3.2 3.4 4.0 18to24 10.6 9.2 7.8 6.5 4.1 3.7 4.3 6.3 3.7 2.5 1.4 1.4 1.2 0.9 0.8 0.9 1.1 0.8 0.7 0.5 0.7 0.9 0.8 1.6 2.4 2.8 3.6 2.6 3.5 3.9 4.3 4.6 14to17 8.3 5.9 7.1 4.8 3.7 3.4 5.0 6.6 2.2 2.9 1.5 1.6 1.4 1.3 1.1 1.4 1.3 1.4 1.2 1.1 0.8 1.3 1.7 1.8 1.7 1.5 1.9 2.1 2.9 4.1 4.1 5.4 9to13 7.5 5.7 6.2 4.9 5.8 5.0 5.5 6.5 4.3 3.7 3.4 2.4 1.9 1.0 1.5 1.2 1.7 1.3 0.8 1.4 1.0 1.5 1.4 1.4 0.9 0.8 0.8 1.2 1.8 2.8 3.7 4.8 4to8 2.7 1.9 4.0 2.3 4.1 2.2 3.0 3.4 3.5 3.4 2.1 2.7 1.7 1.2 0.9 1.1 1.2 1.0 1.0 0.7 0.8 0.5 0.9 0.6 0.5 0.3 0.4 1.0 1.5 2.7 2.7 3.7 0to3 4.6 1.5 1.6 1.5 1.7 1.6 2.2 2.2 1.4 1.1 1.9 1.4 1.3 0.7 1.0 0.8 1.3 0.4 0.5 0.6 0.3 0.6 0.6 0.3 0.4 0.6 0.7 1.3 2.2 2.5 2.2 3.0 Total 10.7 11.3 8.5 5.7 4.6 3.6 4.5 5.6 3.1 2.3 1.3 1.1 0.9 0.7 0.7 0.7 0.7 0.5 0.5 0.4 0.5 0.5 0.7 0.9 1.2 1.3 1.6 1.8 2.4 2.8 3.0 3.7

Notes: Data Source: Ontario Laboratory Information System (OLIS) as of November 8, 2020 (Includes complete weeks), MOH Weekly % positivity = total number of positive test within the week (based on reported date)/ COVID tests within the week Page 325 of 339 Cases in LTC continue to accelerate with cumulative mortality up substantially (71 deaths in the past 7 days)

COVID-19 cases and deaths for LTC residents and staff 700 Current status (Nov 10) 683

• 93 homes currently in outbreak, 1067 600 active confirmed cases in these homes Daily Deaths, Residents Daily Deaths, Staff

• 683 residents, 410 staff active cases in 500 Daily Active Cases Residents Daily Active Cases Staff total Cumulative deaths since Aug 1 • 2,041 cumulative resident deaths, 8 400 410 cumulative staff deaths • 34 of the 93 homes in outbreak are 300 based on 1 staff case 200 196 • There have been 196 resident deaths since Aug 1st, 71 of which have been in the past 7 days 100 24 • Nov 10 showed the highest daily count of deaths since Aug 1 (24 deaths) 0 Aug 1 Aug 15 01-Sep 15-Sep 01-Oct 15-Oct 01-…

9 Data Source: M-LTC Tracker Page 326 of 339 A number of jurisdictions struggle to control case numbers following public health interventions

Number of Cases per Day (other countries aligned at 10/100,000) Partial or full lockdown (according to the country’s trajectory – does not 12,000 match date on horizontal axis as epi curves are aligned at 10 cases/100,000/day)

France 10,000

8,000 Threshold / 100,000 100 >

6,000 Netherlands Daily Cases UK 4,000 Germany

2,000

0 09-18 09-25 10-02 10-09 10-16 10-23 10-30 11-06 11-13 11-20 11-27 12-04 12-11 12-18 12-25 01-01 01-08 01-15

ON 2nd wave - Reported Date ON 1.03 France 1.03 Germany 1.03 Netherlands 1.03 UK 1.03 100/100,000

Case numbers: www.ourworldindata.org; Lockdown info: https://www.bbc.com/news/explainers-53640249 10 Page 327 of 339

Projections of cases per day at 3% rate of growth

Number of Cases per Day (other countries aligned at 10/100,000) 8,000

7,000 Netherlands

6,000

> 100 / 100,000 Threshold / 100,000 100 > UK 5,000

4,000 ON 1.03 Germany

Daily Cases 3,000 France

2,000

1,000

- 11-1-20 11-2-20 11-3-20 11-4-20 11-5-20 11-6-20 11-7-20 11-8-20 11-9-20 12-1-20 12-2-20 12-3-20 12-4-20 12-5-20 12-6-20 12-7-20 12-8-20 12-9-20 11-10-20 11-11-20 11-12-20 11-13-20 11-14-20 11-15-20 11-16-20 11-17-20 11-18-20 11-19-20 11-20-20 11-21-20 11-22-20 11-23-20 11-24-20 11-25-20 11-26-20 11-27-20 11-28-20 11-29-20 11-30-20 12-10-20 12-11-20 12-12-20 12-13-20

ON 2nd wave - Reported Date ON 1.03 France 1.03 Germany 1.03 Netherlands 1.03 UK 1.03

11 Page 328 of 339

Projections of cases at 5% rate of growth

Number of Cases per Day (other countries aligned at 10/100,000) 8,000

Netherlands 7,000 ON 1.05 6,000

UK 5,000 Threshold / 100,000 100 >

4,000

Germany

Daily Cases 3,000 France

2,000

1,000

- 11-1-20 11-2-20 11-3-20 11-4-20 11-5-20 11-6-20 11-7-20 11-8-20 11-9-20 12-1-20 12-2-20 12-3-20 12-4-20 12-5-20 12-6-20 12-7-20 12-8-20 12-9-20 11-10-20 11-11-20 11-12-20 11-13-20 11-14-20 11-15-20 11-16-20 11-17-20 11-18-20 11-19-20 11-20-20 11-21-20 11-22-20 11-23-20 11-24-20 11-25-20 11-26-20 11-27-20 11-28-20 11-29-20 11-30-20 12-10-20 12-11-20 12-12-20 12-13-20

ON 2nd wave - Reported Date ON 1.05 France 1.05 Germany 1.05 Netherlands 1.05 UK 1.05

12 COVID-19 Hospitalizations continue to rise Page 329 of 339

450 61% increase in hospitalized COVID-19 patients over the past 3 weeks 400 Confirmed COVID19 Acute Inpatients (excluding ICU) 167% increase over the past 6 weeks Confirmed COVID19 ICU Patients 350

300

250

200

150

100

50

0 01-Aug 08-Aug 15-Aug 22-Aug 29-Aug 05-Sep 12-Sep 19-Sep 26-Sep 03-Oct 10-Oct 17-Oct 24-Oct 31-Oct 07-Nov 13 Data Sources: Daily Bed Census Summary COVID-19 Report + Critical Care Information System. Extracted via MOH SAS VA November 10 Page 330 of 339 Average length of stay in hospital for COVID-19 has declined

25

20

Days 15

10

5

0 Ward ICU, No Vent ICU+Vent March April May June July August September

14 Page 331 of 339

Projections: ICU Occupancy under all scenarios

Predicted ICU Occupancy 450

400

350 ON 1.05

300

250 ON 1.03

200 ON 1.01

150

100

50

0

ON ON 1.01 ON 1.03 France 1.03 Germany 1.03 Netherlands 1.03 UK 1.03 ON 1.05 France 1.05 Germany 1.05 Netherlands 1.05 UK 1.05

15 Page 332 of 339 Access to care continues well below 2019 volumes Page 333 of 339 The Pandemic will have a substantial impact on mental health and mental health care

• Overdose deaths have been a serious public health issue for over a decade. An average of 34 deaths per week occurred in the 3.5 months pre-pandemic. This increased to 46 deaths per week in the first 3.5 months of the pandemic (38% increase).1 We should not expect this to improve after the pandemic.

• Although the majority of community-based mental health and addictions services remain open with some modifications, access to some services has been limited, particularly residential treatment. We should expect to see long-term consequences of a decline in access or delay in treatment.

• Like other aspects of health care access, service volumes are increasing again but are somewhat below 2019 levels building a substantial deficit in access.

• We need to continue to monitor the impact of the pandemic on mental health and addictions and the ability of the system to respond to population needs.

1. Ontario Drug Policy Research Network; Office of the Chief Coroner for Ontario/Ontario Forensic Pathology ; Ontario Agency for Health Protection and Promotion (Public Health Ontario); Centre on Drug Policy Evaluation. Preliminary Patterns in Circumstances Surrounding Opioid-Related Deaths in Ontario during the COVID-19 Pandemic. Toronto, ON: Ontario Drug Policy Research Network; 2020. Page 334 of 339 Wastewater analysis suggests that restrictions can help control spread but may not be sufficient (I)

18 Page 335 of 339 Wastewater analysis suggests that restrictions can help control spread but may not be sufficient (II)

19 Page 336 of 339 Key Findings

• Key indicators of the Pandemic continue to worsen but the impact of the Pandemic varies widely across regions • Other countries have struggled to control spread after allowing strong growth in case numbers in the early Fall • Long-Term Care Home resident mortality is increasing each week • Outbreaks continue to account for 10% of cases, recent research suggests indoor environments where health protection is difficult account for majority of cases • At a 5% rate of growth, our case numbers likely exceed several jurisdictions in Europe that are now in some form of lockdown • ICU occupancy will exceed the 150 bed threshold under any scenario within two weeks. It will exceed 400 beds under the worst scenarios within six weeks. • Wastewater tracking suggests that the restrictions had some effect in reducing potential growth.

20 Page 337 of 339 Page 1 City Council November 24, 2020

13. BY-LAWS

BY-LAW READINGS PREAMBLE

188-2020 THREE By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto:

1. Lease Agreement between the Canadian Industrial Heritage Centre and The Corporation of the City of Brantford (2020-501) (Committee of the Whole – Operations and Administration Report #2020-11-03)

189-2020 THREE By-law to Appoint Citizen Members and Liaison Members to various Advisory Committees, Boards, Advisory Committees and Task Forces (Appointments Committee Report #2020- 11-03)

190-2020 THREE By-law to Appoint Members of Council to various Committees, Boards, Advisory Committees and Task Forces (Appointments Committee Report #2020-11-03)

191-2020 THREE By-law to amend By-law 70-2010 being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by adding Corporate Policy – 048 (Municipal Street Naming Policy) to Appendix “A”(2020-424) (Committee of the Whole – Operations and Administration Report #2020-11-03)

192-2020 THREE Being a by-law of the Corporation of the City of Brantford, to provide for the assigning of municipal addresses to buildings along highways and for affixing numbers to the buildings in the City (2020-424) (Committee of the Whole – Operations and Administration Report #2020-11-03)

193-2020 THREE By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by repealing Corporate-027, Public Access Defibrillator Program (2020-14) (Committee of the Whole – Operations and Administration Report #2020-11-03)

194-2020 THREE By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual (by adopting Council-003 Annual Council/Committee Attendance Report for Members of Council, adopting Corporate-049 Proclamation Request Policy and repealing and replacing Corporate-004 Flag Flying at Municipal Buildings) (2020-448) (Committee of the Whole – Operations and Administration Report #2020-11-03) Page 338 of 339 Page 2 City Council November 24, 2020

195-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to amend the Holding – Residential Type 1D Zone (H-R1D-10) to modify the interior side yard regulation) (PZ-12-20) (2020-407) (Committee of the Whole – Community Development Report #2020-11-09)

196-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to permit the development of a ten storey, mixed use building affecting lands at 120-138 Market Street and 31 and 35 Chatham Street) (2020-221) (Committee of the Whole – Community Development Report #2020-11-10)

197-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to permit the development of 385 dwelling units, as well as blocks for a park, walkways, stormwater management ponds and commercial uses affecting land in the west part of the City, north of Shellard Lane and west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford) (PZ-07-19) (2020- 272) (Committee of the Whole – Community Development Report #2020-11-10)

198-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (Removal of Holding “H” Provision) (140 Oak Park Road) (PZ-17-20) (2020-439) (Committee of the Whole – Community Development Report #2020-11-10)

199-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Eagle Avenue – Schedule 26 – Accessible Zone) (Public Works Policy – 021 Amending On-Street Parking Regulations)

200-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Spring Lane – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations)

201-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (North Park Street – Schedule 7 – Parking Prohibited at Any Time, Schedule 10 - Parking – Restricted Time Limit, Schedule 26 – Accessible Zone) (Committee of the Whole – Operations and Administration Report #2020-11-03) Page 339 of 339 Page 3 City Council November 24, 2020

202-2020 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Burwell Street at Lancaster Avenue – Schedule 1 – Through Highways) (Committee of the Whole – Operations and Administration Report #2020- 11-03)

203-2020 THREE By-law to amend By-law Number 144-88 being a by-law to regulate Parking in the City of Brantford (St. George Street and North Park Street – Schedule 26 – Accessible Zone, Schedule 7 – Parking Prohibited at Anytime, Schedule 10 – Parking – Restricted Time Limit, Schedule 26 – Accessible Zone) (Committee of the Whole – Operations and Administration Report #2020-11-03)

204-2020 THREE Being a By-law to amend Chapter 15 of the City of Brantford Municipal Code (Procedure) (City Council - October 27, 2020)

205-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by removing the ‘Holding’ provision from the lands located on the north side of the Grey Street Extension and changing the zoning to “Residential Medium Density Type A – Exception 68 Zone) (H-R4A-68) (PZ-09-17) (CD2018-007) (Committee of the Whole – Community Development Report #2020-11-10)

207-2020 THREE By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on November 24, 2020