Grahamstown National Arts Festival, Cacadu District
09/10 - annual report 91 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
Programme 1.2. Corporate Services: Community Development Community Ensure maximum No. of Project Steering 4 Project Steering 4 Project Steering Development community involvement Committees established Committees established Committees established and active participation in building / constructing sport, recreation, arts & No. of Project Steering 4 Project Steering 1 Project Steering 47 culture facilities Committees trained Committees trained Committees trained
Co-ordinate and No. of work opportunities 41 Full Time Equivalent 55 Full Time Equivalent facilitate implementation created over a certain (FTE) (FTE) of Expanded Public period of time 164 work opportunities 188 work opportunities48 Works Programme in identified infrastructure and community projects Ensure maximum No. of community 90 community 77 community community involvement beneficiaries trained beneficiaries trained beneficiaries trained and active participation in facility sustainability in facility sustainability in facility sustainability in post-construction plans plans plans49 management of facilities Ensure human No. of community 120 community 117 community capital development beneficiaries and sport beneficiaries and sport beneficiaries and sport in community clubs, administrators trained administrators trained administrators trained groups and associations in Sport Leadership and in Sport Leadership and in Sport Leadership and through capacity Life Skills Life Skills Life Skills 49 building interventions Assure quality is No. of training venues 4 training venues visited 2 training venues adhered to in all visited visited50 human development training interventions / programmes in community clubs, volunteers and groups Facilitate inter- No. of meetings 4 meetings held 4 meetings held Departmental meetings held amongst sister amongst sister amongst sister for community Departments Departments Departments achieved programmes synergy Mobilise financial No. of community 10 community projects 10 community projects resources for community projects assisted in assisted in applying for assisted in applying for projects applying for funding funding funding
Ensure monitoring No. of site meetings 36 site meetings 36 site meetings and evaluation attended and monitored attended and monitored attended and monitored of community/ infrastructure projects
47 2010 Buffalo City legacy project, tropical house of Bay World and Mthatha stadium steering committee were indisposed for training due to permission declined at workplace. 48 Due to government ‘s prioritization, more employment opportunities where created at no additional cost 49 Thirteen participants could not make to the workshop due to transport & permission not received at workplace. 50 The remaining two workshops were called off due to financial constraints
92 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
Programme 1.2. Corporate Services: Infrastructure Development Infrastructure Facilitated provision Number of PIAs appointed 7 PIAs appointed 7 PIAs appointed Development and development of infrastructure Number of consultants 24 consultants 45 consultants appointed appointed appointed51 Number of designs 15 designs approved 9 designs approved52 approved Number of tenders 15 tenders awarded 6 tenders awarded 52 awarded Number of sites 15 sites occupied and 6 sites occupied and sod occupied and sod turning sod turning ceremonies turning ceremonies held ceremonies held held achieved 52 Number of constructions 6 constructions 6 constructions monitored monitored monitored Number of projects 3 projects handed over 3 projects handed over handed over Facilitated completion Number of site meetings 2 site meetings attended 2 site meetings attended of BSRP/MIG projects attended Number of monthly reports 2 monthly reports 0 monthly reports53 compiled Number of Provincial/ 3 Provincial/ 1 National 0 Provincial/0 National National BSRP/MIG meeting meeting 53 meetings attended Number of projects 0 Projects handed over 0 Projects handed over handed over 53
Grahamstown National Arts Festival, Cacadu District
51 2010 Buffalo City legacy project, tropical house of Bay World and Mthatha stadium steering committee were included that increased the number 52 Variance caused by projects deferred to the current financial year (2010/2011) 53 The Department did not fully participate in BSRP/MIG projects. It was a National/Municipal project
09/10 - annual report 93 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures/Service Delivery Indicators Target Actual
Programme 1.2. Administration Corporate Services: Infrastructure Development Infrastructure Facilitated maintenance No. of assessments done 40 assessments on 40 assessments on Development of Libraries on libraries libraries libraries achieved No. of tenders awarded 40 tenders awarded 29 Tenders awarded 54
No. of contractors on site 29 contractors on site 29 contractors on site
No. of contractors 29 contractors 29 contractors registered with DSRAC registered registered No. of works orders 29 work orders issued to 29 work orders issued to issued to contractors contractors contractors No. of projects monitored 29 projects monitored 29 projects monitored
No. of meetings with 10 monthly meetings 10 Monthly meetings DPW with DPW with DPW achieved No. of completed projects 20 completed projects 20 completed projects
No. of libraries 20 libraries handed 20 libraries handed over handed over for use by over and utilised and utilised municipalities
Foot ball Development Tournament for Chris Hani Memorial Team Selection at Lady Grey, Ukhahlamba District
54 11 projects were discontinued due to requirements not met and other priorities
94 Department of Sport, Recreation, Arts & Culture Programme 2: Cultural Affairs
Purpose:
This programme is responsible for actualising and maximising the preservation, conservation, promotion and development of arts and culture, museums and heritage. and the provision of language services.
Sub-programmes:
2.1. Management 2.2. Arts and Culture 2.3. Museums and Heritage 2.4. Language Services
Measurable Objectives
Facilitate development, monitor and evaluate implementation of policies pertaining to Cultural Affairs Maintaining good Stakeholder (Internal and external) relations Co-ordination of Sub-Programmes To ensure timeous payment of salaries To establish structures and provide institutional support To provide and maintain facilities To facilitate access to facilities and programmes To facilitate capacity building To facilitate optimal provision and utilisation of human resources To establish, upgrade and maintain museum infrastructure To rationalise and harmonise relevant heritage policies in the Province To establish, upgrade and maintain heritage facilities To facilitate access to museums and heritage facilities and programmes To facilitate capacity building for museums and heritage specialists To provide support to ECPHRA To facilitate the transformation of the geographical naming system in the Province To facilitate conservation and management of archaeological sites To facilitate optimal provision and utilisation of human resources To establish and support the structure To provide language services
09/10 - annual report 95 SERVICE DELIVERY OBJECTIVES AND INDICATORS
Recent Outputs
2.1 Management
The Cultural Affairs Directorate recorded The Department maintained exchange programmes significant service delivery achievements for with Lower Saxony, North East England and the year under review. Policies for Museums, India. Cluster meetings were attended and the Language, Festivals and Sport and Recreation required reports were prepared and submitted to were drafted, reviewed and finalised. The the Department. All required reports on progress ECPACC Act was reviewed in a workshop that regarding the implementation of Portfolio Committee recommended amendment of the Act. recommendations were submitted.
The Department contributed to the promotion The Eastern Cape Provincial Arts and Culture of a national identity by the Commemoration of Council (ECPACC) submitted the required quarterly significant days: Freedom Day on 27 April 2009 reports. The public entity was reviewed for the in Matatiele, the Heritage Day on 24 September year under review. The Acting General Manager 2009 in Qumbu, Youth Day on 16 June 2009 in continued to serve as an ex-officio member of Aliwal North, Women’s Day on 9 August 2009 in Mt. ECPACC, the Department and Public Entity. Fletcher, Human Rights Day on 21 March 2009 in Graaff-Reinet and International Museums Day at In preparation for the 2010 FIFA World Cup™, the Mount Ayliff on 18 May 2009. Despite successfully Cultural Industries Strategy was reviewed in the hosting these events, rallies have become the norm light of the fact that Treasury could not fund the for these events. Moreover, the participation and original strategy submitted. The plan was further ownership by minority groups is still inadequate. refined to be in line with available resources in the equitable share of the Department. The following partnerships were consolidated with municipalities in the 2009/10 financial year: Buffalo City, Chris Hani, OR Tambo, Gariep, Kouga, Nxubayethemba, Ndlambe, Cacadu, Maletswai, Amahlathi, Alfred Nzo and Makana.
Municipality stalls in the National Arts festival, June – July 2009 in Grahamstown
96 Department of Sport, Recreation, Arts & Culture 2.2 Arts and Culture
In keeping with corporate governance and For the year under review, five (5) provincial events strengthening partnerships, the Department were organised including the National Arts Festival, supported the following seven (7) institutional the O.R. Tambo Choral Festival in Port Elizabeth structures: the Eastern Cape Provincial Arts and (Nelson Mandela Metro), the Homecoming Jazz Culture Council, the Audio Visual Centre, the Opera Festival in East London, the Traditional Fashion House, the Guild Theatre, the National Arts Festival, Show in Dutywa (Amathole District), and the Wild the Eastern Cape Choral Music Association and Coast Cultural Festival in Port St Johns (O.R. the Education Institute for Service Standards. Tambo). This ensured service delivery in the area of arts development in the Eastern Cape Province. In line with capacity building, two hundred and thirty six (236) artists were trained in the following In terms of infrastructure development, the areas: Adjudicator’s workshop: Two (2) facilitators Department provided or maintained two (2) were commissioned to run the workshop for two (2) structures, namely the C.C. Claasens Campsite days. Twenty four (24) adjudicators from all districts and the Ingquza Community Arts Centre with an attended and were trained in the prescribed songs amount of R1.5 million. Professional services and for the O.R. Tambo Choral Festival. Three (3) infra-structural designs were completed for both adjudicators per district were selected to adjudicate structures and the building process will commence the district competitions. Music business: This in the next financial year (2010/11). initiative focused on training managers and leaders of music groups and projects from all In line with the Provincial Cultural Industries Strategy, genres in the fields of management, marketing the Department delivered five (5) programmes per and entrepreneurship. Mural painting: Nine artists facility, which included Music Development, Craft consisting of four women, three youths and four Development, Film Development, Visual Arts informally developed artists were trained in mural Development and Performing Arts Development. painting in Grahamstown. They depicted local scenes at the Dakawa Community Arts Centre. In the year under review, the Department provided Curators: Curators were trained and appointed at five (5) Multi-Cultural Experience Programmes, the provincial crafts and visual arts for the National which included: the National Arts Festival in Arts Festival. A multi-cultural (international) Grahamstown (June/July), the Standard Bank workshop focused on African and international Jazz Festival in Grahamstown (June/July), the cultures. Gospel Festival, the Dakawa Fringe Programme in Grahamstown (June/ July) and the Visual Arts and Craft Catalogue and website.
09/10 - annual report 97 2.3 Museums and Heritage
The Department, in its quest to support and The “Women in Cultural Dance” exhibition was transform museum institutions in the Province, officially opened at Barkly East Museum in administers sixteen Province-aided museums, August 2009 in a bid to showcase the Province’s some with very large collections, which are rich and diverse cultural heritage. accessed by people all over the globe for research • The “Village Scene” exhibition was launched at and further studies. Given this background, it is Fort Beaufort Museum on 20 November 2009 evident that the Department supported these in a bid to integrate and mainstream vernacular museums in order to fast track transformation of heritage neglected in the past. the Province’s cultural landscape. The Department • The “Xhosa Beading and Art” exhibition” was supported sixteen (16) museum institutions with officially opened at Great Fish River Museum in material resources to ensure that they implement Cradock on 25 January 2010 in a bid to promote projects that address the country’s transformation the cultural heritage of the Province. agenda. DSRAC could not achieve the target in the • The “National Orders and Symbols” exhibition third quarter but by the end of the financial year the was officially opened at the Graaff-Reinet 11 transformation projects were achieved. Museum on 29 January 2010 in a bid to educate local communities about the importance of The Department made considerable strides with understanding national symbols and orders. regard to the pre-construction phase of the Mount • A Sotho Exhibition was officially opened at the Ayliff Museum that is scheduled to be built in the Burgersdorp Museum on 2 February 2010. This next financial year. The museum seeks to conserve project was aimed at paying respect to the and promote the rich cultural heritage of the Alfred Sotho speaking people of the area and their Nzo area, particularly Mount Ayliff. This was one cultural heritage and contribution towards the area of the Province which has lagged behind in history of the area. relation to infrastructure development, particularly • The “Wild Coast Flora” exhibition was held amenities and other related facilities. A sod turning at the Wild Coast Museum in Port St. Johns ceremony officiated by MEC Xoliswa Tom and Alfred on 9 February 2010 in a bid to promote the Nzo Executive Mayor Gcinumzi Mpumza was held at conservation of vulnerable and rare flora of the Mt Ayliff on 18 May 2009 to mark the site where the Province. museum will be erected. Five Hundred Thousand • The “Jazz Legends” exhibition that profiles Rand (R500 000) was designated for drawings and jazz musicians raised and developed in designs. Consultations were in progress with all the Queenstown area was launched at the relevant stakeholders such as the Local and District Queenstown/ Frontier Museum on 12 February Municipalities. Coega Development Corporation 2010. (CDC) was commissioned to implement the • The “Afro-Centric Sport” exhibition was project. developed to profile and mainstream the rich sport heritage of the Amathole District. This was Nine (9) museum institutions developed and unveiled in East London Museum on 17 April unveiled permanent exhibitions in order to address 2009. the transformation of the provincial cultural The Department reviewed its existing heritage landscape in the 2009/10 financial year. The policies to respond to the challenges, needs and Department supported the museums with financial opportunities that confront heritage practitioners resources to implement the project that resulted in and their clientele on a daily basis. The process successfully planned permanent exhibitions being was geared towards enabling government, role developed. The following museums developed players and social partners (including civil society) permanent exhibitions: to move in unison towards achieving the goal of transforming the provincial cultural landscape. • A Rock Art Workshop was conducted in a Four (4) pieces of legislation mentioned hereunder, bid to raise awareness on the importance were thoroughly discussed in review sessions and of the conservation of rock art paintings recommendations thereof acted upon, namely: and engravings. Furthermore, a permanent exhibition that illustrates rock art paintings and • Eastern Cape Provincial Museums and Heritage engravings was developed and unveiled on the Policy (reviewed and adopted) same day at the Burgersdorp Museum from 26 • Eastern Cape Provincial Heritage Resources Act to 28 August 2009. 9 of 2003 (process to rescind in progress).
98 Department of Sport, Recreation, Arts & Culture • Eastern Cape Provincial Heritage Regulations damaged by natural corrosion, and was (process to amend in progress) restored. • Eastern Cape Museums Act No 7 0f 2004 • Nkonkobe Garden of Remembrance, Alice (process to amend in progress) in the Amathole District. The memorial was refurbished and new names added on the Wall Four (4) galleries were developed and opened of Remembrance that has been covered with a by the East London; Albany; Amathole and newly-built thatched roof. Bayworld Museums respectively in the 2009/10 financial year. Nine (9) museum institutions developed programmes geared towards fast-tracking transformation. The Department maintained four (4) heritage sites Phase 1 and 2 were implemented from 17 June damaged as a result of adverse weather conditions, to 31 November 2009, and included the following natural corrosion, and acts of vandalism, namely: museums: Graaff-Reinet, Uitenhage, Sterkstroom, • King Sabata Dalindyebo Memorial Bust, Burgersdorp, Barkly East, Mthatha, Amathole, East Bumbane Great Place in OR Tambo District. London, Great Fish River - Cradock, Our Heritage The bust was damaged by lightning, restored - Adelaide, Fort Beaufort, Bayworld, Albany, Wild and remounted in a lower position resistant to Coast and Queenstown. lightning. • The 1828 Battle of Mbolompo Memorial, Museums Indaba: The Provincial Museums Indaba Lugxogxo Village in OR Tambo District. The was held in Abbotsford, East London from the 4-5 memorial was damaged by vandals, restored of February 2010. All the deliberations reflected on and secured through erection of high quality awareness campaigns in transforming museums fencing and community participation. in the Eastern Cape. To enhance stakeholder • Van der Kemp’s Kloof, Bethelsdorp, in Nelson participation in museum transformation, it was Mandela Bay Municipality. A historically resolved that the Department would organise a significant mission bell at the first missionary stakeholders’ Museum Indaba/workshop on 4 and settlement in the Nelson Mandela Bay was 5 February 2010. The workshop will served as a
Transformation projects .Adelaide rock art; wild coast fauna; q/t musician & Mthatha museum logo exhibitions – transformation projects-Jan-March-2010
09/10 - annual report 99 platform towards understanding what is meant by the Province. Amathole Museum in King William’s museum transformation. The workshop was well Town and East London Museum conducted attended by all relevant stakeholders. successful programmes. Sama Conference: Attended by officials from the directorate of Museums and Heritage in Port The Department, through sixteen (16) Province- Elizabeth on 9 September 2009, and officially aided museums, rolled out one hundred and opened by the Head of Department. five (105) outreach programmes geared towards promoting diverse cultural heritage resources of The Department expected museum institutions to the Province. Mobile museums were circulated in attract six hundred thousand (600 000) visitors in almost all seven (7) districts where local schools the 2009/10 due to new exhibitions and education were exposed to museum services and learnt more programmes introduced recently, and as a result about artefacts within museums. People from the of the success of advocacy programmes and Butterworth and Willowvale areas were taken to effectiveness of new marketing strategies, the the East London and Amathole Museums through number increased to 629 000. mobile museums. Leaners from the Fort Beaufort area were taken around the Fort Beaufort area by The Department stepped up the monitoring and officials of Fort Beaufort and Amathole Districts evaluation of performance of museum institutions through the mobile museum services. in relation to the implementation of transformation • Albany, Burgersdorp and Barkly East museums programmes, which resulted in a marked artifacts were taken to Ukhahlamba district rural improvement in performance. schools through mobile museum services. • Somerset East Museum artifacts were taken to During the year under review seventy three rural and farm learners through the same mobile (73) educational programmes were conducted service. throughout the Province in a bid to bring museum • Awareness campaigns were held at Port St. services closer to the people, particularly those John’s learners were taken to the Wild Coast located in remote rural parts of the Province. Museum to create awareness about the existence of the museum in the area. The Department conducted educational • An outreach programme by Bayworld Museum programmes in two provincial museums in a bid and Albany Museum contributed greatly to to market the importance of museum services in creating awareness among rural learners about
Maintenance of Mbolompo heritage site handed over, February 2010
100 Department of Sport, Recreation, Arts & Culture the importance of museums the Port Elizabeth research programmes. area. The museums covered more than the Four (4) travelling exhibitions were developed and estimated number of outreach programmes circulated in a bid to extend museum services to within the Province because of the availability of areas of the Province where museum services do transport within their institutions. not exist. The following exhibitions were rolled out:
Sixteen (16) Province-aided museum institutions • The Afro-Centric Sport Coverage at Masakhe rolled out fifty (50) diverse cultural heritage Primary school in Duncan Village, East London programmes throughout the Eastern Cape. The was launched on 10 April 2009. Various sporting objective was to extend museum and heritage activities were conducted at the event namely: services to communities located in areas of the upuca, ugqaphu, uchem and others. Province where services were not accessible. • The “Room of the Struggle” exhibition was This included the successful commemoration of launched at Fort Beaufort museum on 20 the International Museums Day at Mount Ayliff November 2009. The same exhibition was on 18 May 2009 and Heritage Day at Qumbu officially opened at Fort Beaufort on 3 February on 24 September 2009. These projects created 2010. employment opportunities for unemployed women • The “SCI Quest” travelling exhibition from and youth, and accredited training opportunities for Grahamstown officially opened at Burgersdorp locally-based emerging entrepreneurs. Thirty (30) on the 16th of April 2009. Bed and Breakfast practitioners were capacitated on • The “Wathint’abafazi Wathint’imbokotho” best practice in the management of their hospitality travelling exhibition was honoured by the businesses. Seventy (70) people were also trained Department during Women’s Day Celebration at in the development and marketing of craft. Mount Fletcher on 9 August 2009
One hundred and five (105) out-reach programmes Museum institutions increased accessibility to were conducted in the following four (4) provincial their programmes through the implementation of museums and were pivotal to these museums due infrastructure-related projects. As a result of this to the scope they cover for the researchers. These campaign, three hundred and twelve (312) physically museums include Amathole in King William’s challenged people visited museums in the 2009/10 Town, East London; Albany in Grahamstown and financial year. Three thousand (3 000) previously Bayworld Museum in Port Elizabeth. Education disadvantaged people visited the museums. programmes occurred mostly in the following museums: Fort Beaufort Museum, which has a The Department created opportunities for two (2) Resource Centre with computers. School children learners from the Walter Sisulu University to enrol in visited this museum on a daily basis. At Somerset a learnership programme that exposed them to best East Museum, children visited the Walter Battiss practice in heritage conservation and management Gallery that contains an exhibition such as Slagter’s in the Province. The learners were also capacitated Nek that draws children’s when conducting and empowered to deal with the technical aspects
Patrons visiting stores at the Grahamstown Natoinal Arts Festival, July 2009
09/10 - annual report 101 of conservation, and exposure to and participation Declarations Committee, the processing of relevant in new learning areas (museum and heritage work) data was delayed, and this task will be completed enabled them to broaden their academic scope in the next financial year. and enhance their future career opportunities. The Department anticipated a high number of Twenty (20) museums and heritage practitioners appeals to be directed to the MEC for Sport, selected from Head Office, Districts and Recreation, Arts and Culture to intervene on behalf Museum Institutions have undergone relevant of developers whose applications to be granted capacity building programmes offered by various permits by the ECPHRA Council to develop educational institutions. The training was geared protected historical buildings had been turned towards empowering practitioners to execute their down. The anticipation was informed by the high mandates effectively and efficiently. It included number of applications that was received from enrolment in museology courses and transversal developers, particularly from the Nelson Mandela training programmes offered by the Fort Hare Bay Municipality that was chosen as one Host Institute of Governance. Cities. However, only two (2) appeals were lodged in the High Courts, and the applicants lost the The Department supported the Eastern Cape cases with costs. Provincial Heritage Resources Authority (ECPHRA) with financial resources to enable the institution to The Department supported the Eastern Cape fast-track transformation of the Province’s cultural Provincial Geographical Names Committee landscape, and to manage the conservation of the (ECPGNC) with financial resources to enable the tangible and intangible cultural heritage resources committee to fast track the standardisation of names the Province is endowed with. of places and geographical features in the Province.
The ECPHRA, in its quest to protect the culturally The ECPGNC planned to consult with local and historically significant tangible cultural communities and review the names of sixty heritage resources of the Province, authorised the (60) places and rivers throughout the Province. development of old buildings and spaces in order to Consultative meetings took place throughout meet the growing demand for goods and services the Province, culminating in a national summit resulting from country’s hosting of the 2010 FIFA where proper guidelines to be followed in the World Cup Tournament. Seventy eight (78) permits process of standardisation of place names were were issued to developers. discussed and adopted by role players and stakeholders representative of the politically, The ECPHRA planned to register, grade and culturally, economically and religiously diverse declare five (5) heritage sites in the Province. Due communities of the Eastern Cape. The next step to to the re-engineering of the SAHRA Grading and be implemented in the next financial year involves
Zolani Mpente and Douglas Cwaba demonstrating their craft skills at Heritage day at Kroza location in Qumbu district, September 2009
102 Department of Sport, Recreation, Arts & Culture collecting submissions from communities to Language Policy. The primary aim of the workshop forward the agreed upon names to the South African was to afford various linguistic groups in the Geographical Names Council for standardisation Province an opportunity to look at and give advice and publication in the Government Gazette. on the Final Draft of the language policy.
The Department, in its quest to protect vulnerable In an effort to expand the technical and scientific local archaeological sites that are more than 200 vocabulary of indigenous languages such as 000 years, embarked on an advocacy campaign isiXhosa and Sesotho, the Department organised that culminated in a stakeholder workshop in a terminology workshop in King William’s Town Burgersdorp on 26 August 2009. The Ukhahlamba (Amathole District) on 21 August 2009 which focused District focused on the importance of protecting on health/medical terminology. The exercise rock art and engravings. Local communities, sought to find isiXhosa/Sesotho equivalents for including heritage and tourism practitioners, land English medical terms. This project also sought to owners and farmers that have rock art sites on their promote and advance the communicative function properties, local authorities, researchers, learners of these previously marginalised languages in the and educators participated in the workshop that scientific field. sought to strengthen community participation in conservation work. In an effort to promote multilingualism and to make information and knowledge accessible to the public, The Department employed and compensated, in the language services translated and edited forty the form of salaries and benefits, three hundred (40) documents from and into isiXhosa, Afrikaans, and four (304) museum and heritage practitioners English and Sesotho. spread throughout the Province (Head Office and sixteen (16) museum institutions). In terms of literary development, Language Services collected four manuscripts from writers from 2.4 Language Services different linguistic groups. The project sought to encourage the production of literary material in the Language Services established nine coordinating diverse languages of the Province. It is also aimed structures. The structures were meant to facilitate at promoting a love for books and reading. good governance in and among the districts. The structures include the following: seven (7) district The Language Services Section of the Department, language structures, an Editor’s Forum and the in the year under review, took its personnel to North Ibutho Forum. West University for training in Trados Translation Software on 16 and 17 November 2009. Language Services organised a workshop on 23 July 2009 in King William’s Town, to deliberate In a bid to resuscitate the Khoisan language, on the finalisation of the Eastern Cape Provincial and in keeping with National Language Policy
Craft exhibition in the Heritage day celebrations at Kroza location in Qumbu district, September 2009
09/10 - annual report 103 Framework (2003), Language Services initiated a to praise singers who participated in the production Khoisan language programme. The programme of the DVDs. The Imbongi Project sought to revive predominantly consisted of meetings, consultations the praise singing profession and give guidance to and visits to places and institutions where those who aspire to become praise singers. information on the subject could be obtained. The first session was held in King William’s Town In the year under review, Language Services on 24 July 2009, followed by another held at the participated in the Language Conference held in National Heritage and Cultural Studies Institution Grahamstown. The conference focused on the at Fort Hare University in Alice on 11 September role and relevance of folklore in modern times. It 2009. The last session was held in Kimberly from further explored language used in riddles, fables, 11 to 13 March, 2009.This project broadened the traditional songs, myths etc. knowledge and understanding of the Department about the Khoisan language culture and heritage. In terms of publishing, Language Services produced the following publications: In terms of sector integrated programmes, Language Nawe Unakho - a book that focuses on women Services conducted a series of word festivals in the writers. This project seeks to encourage women districts, with the purpose of identifying talented to tell their stories and describe the different word artists who can perform at the National Word circumstances in which they find themselves. It also Festival in Grahamstown. seeks to encourage the expansion of publications by women in general. In the 2009/10 financial year, Language Services Isivivane - a publication that carries stories of all teamed up with the Pan South African Languages Eastern Cape word practitioners who attended Board and organised an International Translation the Annual Word Festival (Word Fest) held in Day Celebration in Queenstown in the Chris Hani Grahamstown. District on 2 October 2009. The Translation Day Celebrations aimed to highlight the role of translation The Afrikaans Language Indaba was held at the in bridging linguistic and cultural differences. Dakawa Art Centre in Grahamstown. The aim of the Indaba was to bring together Afrikaans writers In the year under review, the Language Services, in (budding and published writers), academics in the conjunction with the Pan South African Language language, Department of Education officials and Board, organised the International Mother Tongue learners to canvass opinion on the mechanisms Day Celebrations in Aliwal North. The celebrations that can be put in place to promote and develop sought to demonstrate the importance of a mother Afrikaans literature. tongue in developing personality and confidence in In the year under consideration the Department children’s development. It drew parallels between collected Afrikaans manuscripts from budding human rights and linguistic rights, highlighting the writers. The purpose of this project was to afford importance of indigenous language acquisition. writers whose works have never been published As part of the Imbongi DVD programme, Language an opportunity to see their works in print and to Services conducted a hand over function of DVDs promote literature development in Afrikaans.
104 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
2. Cultural Affairs 2.1. Management Facilitate development, No. of policies 4 policies 4 policies monitor and developed, developed evaluate implementation implemented, monitored of policies pertaining to and evaluated Cultural Affairs Reports on 7 reports 7 reports achieved commemoration commemoration of of National Days National Days compiled and presented to the Department Maintaining good No. of partnership 10 partnership 15 partnership Stakeholder agreements entered into agreements agreements55 (Internal and external) between the Department Relations and Municipalities No. of International 3 International 3 International Cultural Exchange Cultural Exchange Cultural Exchange Programmes Programmes Programmes maintained No. of reports on 6 reports on 6 reports achieved Social Needs Cluster Social Needs Cluster meetings presented to meetings the Department Maintaining good No of TIC reports 4 TIC reports 3 TIC reports achieved56 internal and external presented to the stakeholder Department relations No. of reports on the 4 reports 4 reports achieved performance of the Public Entity presented to the Department Co-ordination of Sub- Reports on 16 reports 16 reports achieved Programmes implementation of Top Management Resolutions No. of reports on 4 reports 5 reports achieved 57 implementation of Portfolio Committee Recommendations
Co-ordination of Sub- Reviewed Cultural 1 Cultural Industries 1 Cultural Industries Programmes Industries Strategy Strategy reviewed Strategy To ensure timeous No. of employees 3 employees 2 employees payment of salaries compensated Compensated58
55 The over performance can be attributed to the prioritisation of good relations with municipalities 56 The fourth TIC meeting was postponed by the Department of Arts and Culture 57 More reports were requested by the Portfolio Committee than planned 58 Under performance due to vacancy of the General Manager currently being advertised
09/10 - annual report 105 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
2. Cultural Affairs 2.2. Arts and Culture To establish No. of institutional 7 institutional 7 institutional structures and structures structures structures provide institutional supported supported support To provide No. and type 2 facilities 2 facilities and maintain of facilities provided and/or facilities provided and/or maintained maintained To facilitate No. of programmes 5 programmes 5 programmes access to per per per facilities and facility facility facility programmes No. of programmes 5 programmes 5 programmes to provide multicult to provided multicultural provide multicultural experience experience No. of significant 3 significant 3 significant days hosted Days days hosted in the cultural in the cultural calendar calendar No. of Provincial 1 Provincial 5 Provincial events organised Events events organised59 To facilitate No. of artists 236 artists 236 artists capacity building trained trained To facilitate optimal No. of staff members 10 staff members 8 staff members provision compensated compensated 70 and utilisation of human resources
59 Increase in National Day Celebrations emanating from decision to confer function on DSRAC
106 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
2. Cultural Affairs 2.3.Museums and To establish, upgrade No. of museums 16 museums 16 museums maintained Heritage and maintain maintained museum infrastructure No. of museums 1 museum 1 museum constructed constructed No of permanent 9 permanent 9 permanent exhibitions exhibitions exhibitions achieved To rationalise and No. of heritage policies 3 heritage policies 3 heritage policies harmonise relevant developed developed heritage policies in the Province To establish, upgrade No. of displays/galleries 4 displays/galleries 4 displays/galleries and maintain maintained maintained heritage facilities No. of heritage facilities 4 heritage facilities 4 heritage facilities maintained maintained To facilitate access No. of institutions 11 institutions 11 institutions to museums and targeted for targeted for targeted for heritage facilities transformation transformation transformation and programmes No. of visitors to museum 600 000 visitors to 629 000 visitors to facilities museum museums achieved60 facilities To facilitate access No. of visits by Provincial 19 visits by Provincial 19 visits by Provincial to museums and Officials Officials Officials achieved heritage facilities No. of educational 71 educational 73 educational and programmes programmes programmes programmes61 conducted No. of educational 2 educational 2 educational programmes attended programmes programmes attended No. of outreach 106 outreach 105 outreach programmes programmes programmes conducted conducted by districts 61
60 More disabled and previously disadvantaged clients visited museums than targeted due to our awareness programmes 61 Additional educational programmes conducted at no additional cost due to interest generated in programme
09/10 - annual report 107 Sub-Programme Outputs Output Actual Performance against Target Performance Measures / Service Delivery Target Actual Indicators 2. Cultural Affairs 2.3Museums and To facilitate access No. of events/ 50 events/ 50 events/ programmes Heritage to museums and programmes programmes conducted heritage facilities conducted and programmes No. of research projects 83 research 87 research projects undertaken projects undertaken62
No of travelling exhibitions 4 travelling 4 travelling exhibitions developed exhibitions To facilitate access No. of participants 100 participants 312 participants visiting63 to museums and visiting: people with visiting: people heritage facilities disabilities with and programmes disabilities Previously disadvantaged 2 000 Previously 3 000 previously people disadvantaged disadvantaged people 70 people No. of learnership 2 learnership 12 learnership programmes initiated programmes programmes initiated64 To facilitate capacity No. of heritage 20 heritage 12 heritage practitioners building for museums and practitioners practitioners provided with relevant heritage specialists capacitated training65 To provide support Transfer of annual 2 transfers 2 transfers achieved to ECPHRA subsidy to ECPHRA
No. of permits issued 500 permits 78 permits 66
No. of heritage sites 5 heritage sites 0 heritage sites registered, graded and achieved 67 declared To provide support No of appeals directed 8 appeals 2 appeals received to ECPHRA to the MEC, received and facilitated Facilitate the Transfer of annual 1 transfer of 1 transfer of annual transformation of the subsidy to the PGNC annual subsidy to the PGNC geographical naming subsidy to the achieved system in the PGNC Province No. of geographical 60 geographical 0 geographical names processed and names names processed and reviewed reviewed68 To facilitate conservation No. of areas/sites covered 1 site covered 1 site covered and management to promote and to promote and to promote and of archaeological conserve rock paintings conserve rock conserve rock paintings sites and engravings paintings and engravings achieved To facilitate optimal No. of employees 304 employees 304 employees provision and compensated Compensated utilisation of human resources
62 Research projects exceeded the target due to research projects commissioned for Graaff-Reinet, Uitenhage, Fort Beaufort and Wild Coast Museums. 63 More disabled & previously disadvantaged clients visited museums than targeted due to our awareness programs 64 All the four big museums East London, Albany, Amathole, and Bayworld were all allocated 4 learners. 65 The directorate planned to capacitate 20 heritage practitioners but HRM could only manage 12 practitioners. 66 From April to July, the P.E Permit committee was inactive. The backlog in permit applications was attended to as a result of the Department’s intervention. The non controversial applications could only be adjudicated upon since the committee feared that its legal status carried with it the potential risk of PHRA litigation. 67 The heritage sites were not registered due to the shortage of staff in ECPHRA. 68 A new Geographical Place Names Committee was inaugurated in June 2009 since the previous PGNC ran out of funds and its contract ended in June 2009
108 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
2. Cultural Affairs 2.4. Language To establish and No. and type of 9 coordinating structures 9 coordinating structures Services support the structures coordinating structures established established To provide Language No. and type of 2 language planning 1 language planning Services language planning programmes programme69 programmes: status planning Corpus planning 1 corpus planning 1 corpus planning (terminology and (terminology and (terminology and lexicography) lexicography) lexicography) To provide language No. and type of 40 translation 40 translation Services services provided: documents documents translation documents Literary development 4 literary development 3 literary development and promotion and promotion and promotion (books and (books and (books and manuscripts) manuscripts) manuscripts)
Human language 1 human language 1 human language technology technology technology To facilitate capacity No. of capacity 4 capacity 2 capacity building building programmes building programmes building programmes 70 No. of sector integrated 10 sector integrated 10 sector integrated programmes programmes Programmes delivered implemented To facilitate capacity No. and types of 7 multilingualism 7 multilingualism building multilingualism promotion promotion promotion programmes Programmes programmes To facilitate optimal No. of employees 10 employees 9 employees utilisation and compensated compensated70 provisioning of human resources
69 Under performance due to budget constraints 70 Variance attributed to by one vacancy currently advertised
09/10 - annual report 109 PROGRAMME 3: LIBRARY AND INFORMATION SERVICES
Purpose:
This programme is aimed at promoting access to information, developing and sustaining a reading culture, regularising good records keeping and the preservation of provincial heritage and social memory.
Sub Programmes
3.1 Management 3.2 Library and Information Services 3.3 Community Library Services Grant 3.4 Archives and Records Management
Measurable Objectives
To provide infrastructure required for public library services, namely buildings and ICT To provide library material (books and other formats) to public libraries annually To promote the use of libraries and a culture of reading on an ongoing basis To monitor and provide support to public/community libraries To provide special services to library users To render records management services to government bodies To manage archives at repositories To promote awareness and use of Archives and Records Services To build capacity of staff and client officers To upgrade and maintain archive facilities
MEC handing over donated books from centre for the book foundation and these books will be distributed to schools around Lady Frere
110 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY OBJECTIVES AND INDICATORS
Recent Outputs
3.1 Management
The sub-component planned thirty three (33) • One hundred and sixty (160) library workers consultative meetings and workshops. The target have been trained in library-related modules was exceeded by two (2) meetings that were not in the plan. An administration officer was employed Container libraries could not be provided due to the during the last quarter of the financial year. This challenges that were encountered with the service resulted in a saving in the sub-component. Three provider who had to supply thirty (30) containers (3) policies were developed and approved and five in 2008/09. This adversely affected the 2009/10 (5) are in draft format to be finalised in the next financial year roll-out plan. financial year. The under performance in terms of training can be attributed to the vacancy rate in The directorate was able to address the challenge Archives and the challenge of appropriate service of the partially blind (and blind) people by the providers to do professional training. establishment of a partnership with the South African Library for the Blind aimed at addressing 3.2 Library Services the needs of communities at grass root level.
The directorate transfered funds to the implementing 3.4. Archives and Records Services agent (Coega) for the completion of the Cofimvaba Library in the Chris Hani District, which it will For the year under review, the Provincial Archives be handed over in the next financial year. The and Records Service reflected an improvement construction of the Mt. Frere Library in Alfred Nzo in the number of Records Classification Systems could not be implemented due to condemnation reviewed and approved. This demonstrated of the identified plot by the implementing agent an improvement in the capacity of records Coega. The project will commence in the 2010/2011 managers of a reasonable number of client offices financial year as the appropriate plot has been regarding compilation of File Plans. Inspections identified. were conducted in all thirteen (13) Government Departments and five (5) Local Municipalities. A Six (6) libraries on wheels were purchased. Twelve shortage of staff in the section posed a challenge, thousand six hundred and six (12 606). but the posts have already been advertised and will The directorate aimed to open six (6) libraries but be populated at the beginning of the next financial due to the fact that they were still being renovated year (2010/11). could not achieve its objective. The Ngangelizwe Library is still under construction. There was an escalation in the number of linear meters described and arranged which exceeded the Participation in library promotional events was projected target. This was due to the introduction of increasing which resulted in the improvement in the Records Centre concept which is a pre-archive library utilisation. In Alfred Nzo District, a mobile records transfer of semi-active records by client library service was introduced to reach out to rural offices. A pioneer Department was the Premiers’ communities. Office. This will help to de-congest registry thereby creating space for proper records practices by client 3.3. Community Library Services Grant offices. This will facilitate convenient scheduling and monitoring of disposal processes. However, The implementation of the conditional grant there is an anticipated challenge in the demand for was largely achieved by virtue of the following additional staff in Archives. accomplishments: • Thirty eight (38) libraries were identified for Fifty three (53) archives records were restored due to renovations, but only twenty nine (29) could be non-availability of specialised equipment for badly upgraded damaged records. A restoration company has • Ninety five (95) automated library facilities were been identified locally but will only render services mantained after the National Archives has inspected their • Thirty five (35) libraries were provided with ICT equipment (machinery) and their quality of work. infrastructure (cabling and data lines) The increase in the number of data-coded entries
09/10 - annual report 111 Participants during Golden Games activities
112 Department of Sport, Recreation, Arts & Culture for participation in NAAIRS will enable researchers to access information via the National Archives of the South Africa web site. A tremendous increase in the number of visiting researchers and requests was a result of the improved working relations with the Justice Department especially the Free State Province as well as the heightened awareness of the service due to awareness campaigns. There was improvement in the quality and depth of research work as shown by the correlation between the nature of research inquiries and the three Archives’ ability to service those, e.g. the excellent service to a University of Sheffield Doctoral student conducting research on Settlement Patterns in the Ciskei: 1963 to1974. This placed the Eastern Cape Provincial Archives Service on the international map.
Despite the infrastructure challenge, the Mthatha Archives demonstrated resourcefulness in two instances: Assistance to KwaZulu-Natal (DLGTA) for information relating to Mzimkhulu trans-border settlements for rationalisation of remuneration of Chiefs and Headmen Secondly their collection was used for a land dispute claim by Butterworth High School through 1948-954 Butterworth Municipal Council Resolutions
Outreach Programmes
Awareness days and participation in celebrations of national, provincial and local days proved to be very valuable marketing tools for heightening the constitutional, administrative, informational, legal and heritage value of records (both active and inactive). This was achieved through the following events:
The 2009 Archives Week was strategically organised to set the tone for the hosting of the 2010 FIFA World Cup™ by South Africa in the Nelson Mandela Bay Municipality. This took the shape of a seminar, and addressed the importance of national symbols, which was presented by the Director of the South African Bureau of Heraldry. The climax was the successful Africa Day Celebrations held in Port Elizabeth. The occasion was addressed by a researcher from the Centre of Global Dialogue on the meaning of African Liberation. This was another attempt to prepare the host city’s population for negative attitudes visitors receive in the city.
The 2010 Launch of the Human Rights Month also served as a spring board for the 21 March 2010 Provincial Human Rights Day Celebrations in Uitenhage. The choice of the venue was a peri-urban community that provided a good platform for community participation. The occasion was graced by the presence of the MEC for Social Development. Other presenters were the Provincial Office of the Human Rights Commission, Rhodes University, PANSALB and the Steve Biko Foundation. This was an effort to forge links and strengthen collaboration of both public/public and public/private partners.
09/10 - annual report 113 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
3. Library and Information Services 3.1. Management Facilitated optimal No. of staff trained 154 staff be trained 42 staff trained71 utilisation of Human Resources No. of employees 3 employees be 3 employees compensated compensated compensated Regularly coordinated No. of consultative 29 consultative 31 consultative stakeholder meetings and meetings and workshops meetings and workshops relations workshops held be held held72 No. of policies 8 policies be developed 3 policies developed73 developed No. of provincial 2 provincial structures 0 provincial structures structures established be established established 71
Drum majorettes performing at Human’s Right Day in Graaff Reinet, March 2009
71 The vacancy rate at Archives created the variance ( delays in the advert) 72 The target exceeded by two due to directorate emphasis on consultation 73 Five draft policies could not be signed by the close of the financial year.
114 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
3. Library and Information Services 3.2. Library Services Provided infrastructure No. of library 1 library facility carried 1 library required for public facilities carried forward forward from previous library services, namely from previous year year buildings and ICT No. of new library 1 new library facility to 0 new library facilities facilities built be built built74 Provided library material, No. of libraries on 43 libraries on wheels 6 libraries on wheels books and other formats wheels provided be purchased purchased 75 to the public libraries No. of periodical 90 000 copies 12 606 copies76 subscriptions Promoted the use of No. of promotional 35 promotional events/ 27 promotional events/ libraries and a culture of events/ projects projects projects achieved77 reading No. of participants 4500 participants at 4 530 participants at at promotional promotional events/ promotional events events/ projects projects No. of rural areas 17 rural areas be 17 rural areas be serviced by mobile serviced by mobile serviced by mobile libraries libraries libraries
Promoted the use of No. of people 1 000 000 people 1 072 947 people libraries and a culture of utilising library services reading p.a. Monitored and provided No. of libraries 38 libraries to be visited 75 libraries visited78 support to public/ visited and monitored community libraries by provincial staff No. of municipalities 38 municipalities 16 municipalities receiving subsidies receiving subsidies. received subsidies79
Facilitated optimal No. of employees 23 employees be 19 employees be utilisation of Human compensated compensated compensated80 Resources
74 Budget for this library not included in B6 document of the Department to Treasury that resulted funds not accessed 75 There were challenges of personnel to manage library on wheels. The library on wheels was placed in centres where there are no librarians and volunteers are reluctant to come since they need stipend. The Districts are going to motivation to Municipalities from transfers funding to pay stipend to volunteers. 76 The variance in the provision of periodicals was due to late non availability of service providers within the province 77 There were 8 libraries scheduled for opening, but due to renovations still in progress this could not happen 78 The 37 extra libraries that were visited included the ones identified for renovations by the conditional grant 79 The other municipalities did not comply with the requirements by the Department for transfer payments 80 Four(4) posts were advertised
09/10 - annual report 115 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
3. Library and Information Services 3.3.Community Provided infrastructure No. of new library 1 new library facility to 0 new library facility Library Services Grant required facilities be built built81 for public library built services, namely No. of library facilities 38 library facilities to be 38 library facilities buildings and ICT, upgraded upgraded upgraded provided library material, books and No. of library facilities 35 library facilities to 35 library facilities other formats to provided with ICT be provided with ICT provided with ICT the public libraries infrastructure infrastructure No. of container libraries 10 container libraries to 0 container libraries be provided be provided provided82 ICT Equipment provided 40 ICT equipment to be 30 ICT equipment provided provided83 No. of library facilities 95 library facilities to be 95 library facilities to be maintained maintained maintained No. of new items 60 000 new items to be 51 050 library materials provided provided 84 (library material) Promoted the use of No. of literacy 219 literacy 110 trainers libraries and a culture of programmes programmes be 90 trainees85 reading conducted in conducted in libraries libraries Monitored and No. of attendees at 3500 attendees 3 790 attendees at provided support to reading development reading development86 public/community programmes libraries No. of people utilising 1 million people utilising 1 072 947 people library services p.a. library services p.a. utilising library services achieved87 No. of library workers 160 library workers be 160 library workers are trained p.a. trained p.a. trained p.a. Provided special No. and type of special 1 type of special 1 type of special services to library services provided services to be provided services provided users, facilitated optimal utilisation of Human No. of employees 66 employees to be 57 employees 88 Resources compensated compensated compensated
81 Budget for the construction of Mt Ayliff library was not included in the B6 document of the Department toTreasury and as a result budget was not accessible 82 Container libraries could not be provided due to the challenges encountered with the service provider who had to supply thirty (30) containers in 2008/09. This affected the 2009/10 financial year roll out plan. 83 There were delays in renovating the libraries hence a delay in providing ICT equipment for all Libraries 84 The library materials that were not received were overseas publications. 85 The component encountered challenges in terms of payment of stipend for trainers for literacy training. The practise of payment of stipend to trainers has been a challenge since most of the trainers are staying in rural areas where it is difficult to get hold of them for the relevant documentation that is needed. 86 Because of our awareness campaigns towards usage of libraries more people are being attracted to our reading programmes 87 Due to our Library awareness campaigns towards usage of libraries more people are utilising Libraries 88 The target to employ twelve librarians has not been met due to delays in the recruitment processes
116 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
3. Library and Information Services 3.4. Archives and Provided sound No. of policies, 15 policies, procedure 13 policies, procedure Records Services records management procedure manuals, manuals, directives and manuals, directives and services directives and file file plans be reviewed file plans reviewed89 within governmental plans, reviewed and and approved bodies approve No. of governmental 31 government bodies 17 governmental bodies bodies inspected inspected and assisted inspected and assisted90 and assisted No. of records 163 records 15 records management management staff management staff be staff be trained91 trained trained. Acquired and No. of disposal 8 disposal authorities be 7 disposal authorities be preserved public authorities approved approved and issued. approved and issued92 and non-public and issued records of national/ No. of archives 460 archives transferred 210 archives provincial transferred and and preserved in linear transferred and significance preserved in linear meters preserved in linear meters meters 95 No. of linear meters 405 linear meters be 439 linear meters described and arranged described and arranged be described and arranged93 No. of archivalia 200 files to be restored 53 files restored94 restored
90 Target not met due to shortage of staff at Head Office, budget and transport problems at the PE archives 91 Service providers for specialised training a challenge 92 Process depends on government departments and municipalities 93 Target exceeded due to the utilization of the Records Centre 94 Lack of equipment hampered the process. A local supplier identified. Intervention of the NAARSA has been sought for the next financial year
09/10 - annual report 117 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
3. Library and Information Services 3.4. Archives and Provided access No. of data-coded 710 data-coded 800 data-coded entries Records Services to recorded information entries submitted to entries are submitted be submitted to NARSSA NARSSA for NAAIRS to NARSSA for NAAIRS database database Acquired, upgraded No. of researchers/ 340 researchers/users 466 researchers/users and maintained users doing doing research in doing research in custom built research in repositories repositories repositories achieved95 repositories Promoted awareness No. of requests for 180 requests 782 requests and use of archives information received information be received information be received and records and processed and processed and processed 99 services No. of repositories 1 repository be 1 repository be upgraded and upgraded and upgraded and maintained maintained maintained No. of events 8 events participated 9 events participated participated in provincially, nationally in provincially, nationally in provincially, and internationally and internationally nationally and internationally No. of oral history 12 oral history projects 3 oral history projects be projects conducted are conducted conducted96 Facilitated optimal No. of employees 16 employees 8 employees utilisation of Human compensated compensated compensated 97 Resources
Crowd at Human Rights Day celebration at Jabavu Stadium, Uitenhage
95 Targets exceeded due to awareness programmes conducted during the year and improved relations with the Department. Of Justice 96 Shortage of staff hampered the process. Project to be completed in the next financial year 97 Eight posts could not be populated during the year under review. Posts will be filled in the next financial year
118 Department of Sport, Recreation, Arts & Culture PROGRAMME 4: SPORT AND RECREATION
Purpose:
The programme is aimed at developing and promoting sport and co-ordination of sport and recreation activities in the Province.
Measurable Objectives
To facilitate optimal provisioning and utilisation of human resources To maintain and service international relations To regularly coordinate and manage good stakeholder interface with institutions and the business sector To coordinate and implement National and Provincial policies To facilitate the alignment of sport structures to government demarcations and to provide institutional support To assist structures to access sport facilities through programmes Build, upgrade and coordinate the maintenance of sport facilities To facilitate and/or provide support to sporting facilities To facilitate, support and render high performance services To facilitate establishment of community structures and to provide institutional support To promote and support a culture of mass participation in sport and recreation at all levels of the community To maintain international relations To provide required resources for existing hubs and schools To provide capacity building programmes To monitor and evaluate the implementation of the MPP programmes To promote MPP programmes in identified communities and schools Improve partnerships within government and relevant stakeholders To deliver and support participation in inter-provincial sport competitions To manage and strengthen the mass participation school programmes Coordinate and liaise with 2010 work streams, identified cities and dedicated officials for the effective implementation of the 2010 Provincial Blue Print Monitor 2010 Provincial state of readiness Participate in National Information Sharing Sessions
09/10 - annual report 119 SERVICE DELIVERY OBJECTIVES AND INDICATORS
Recent Outputs
4.1. Management 4.2 Sport Development
Three (3) officials were trained in Advanced Sport During the year under review, the following seven Management and one official attended Soccerex (7) federations were aligned in accordance with (Football exhibition/conference). District-Municipal demarcations, namely: Softball, Netball, Table Tennis, Basketball, Handball, Karate One (1) international relationship was maintained and Dance Sport. with Lower Saxony, Germany (involving youth and coaches). The partnership with North East England The Department continued to develop four (4) could not materialise due to a change of personnel codes namely: Volleyball, Hockey, Swimming and on their side. The Sport and Recreation policy was Lawn Tennis. The establishment of the Hockey approved by the Honourable MEC in April 2009. Structure was consummated with the inclusion of the children from remote communities. Areas One (1) business partnership was forged with such as Amathole (Alice and Fort Beaufort) and Coega for the development of three (3) codes: Ukhahlamba, (Lady Grey and Aliwal North) were Football, Netball and Volleyball. The Department exposed to the Advanced Hockey Development also have partnerships with local institutions such Programme. as the University of Fort Hare, Rhodes, Walter Sisulu University and Nelson Mandela Metropolitan The Eastern Cape Province currently has a University in delivering sport development and high legitimate Provincial Sport Council structure that performance programmes. Four (4) stakeholder was launched on the 28 November 2009. During forums were fully coordinated and managed, which the launch the MEC provided the starter pack for culminated in the Launch of the Provincial Sport Sport and Recreation Council offices for all districts and Recreation Council. and the provincial office. All seven (7) District Councils were supported. Sport and Recreation The School Sport Programme, Provincial Council festivals were held in all seven (7) districts coordination, codes committees and school sport and focused mainly on 2010 mobilisation. Chris Indaba was convened Hani Football Teams were selected in seven (7) districts and participated during the Public Viewing Area rehearsals in Grahamstown.
German Women Boxing coaching at Mdantsane in E.L held on November 2009
120 Department of Sport, Recreation, Arts & Culture Three (3) Federations and three (3) Institutions were all seven (7) Districts and special schools in the supported in terms of accommodation, transport, province. step-out gear, uniform and other logistical hosting costs. All National events hosted within the Province The Department has a Partnership with the Eastern were successfully implemented namely: South Cape Academy of Sport (ECAS). The following African Sport Association for Physical Disabled programmes were implemented in the 2009/10 (SASAPD), Softball, Basketball, Netball, Boxing, financial year: talent identification, Schools Sport Wheelchair Basketball and Judo. Squad Programmes, the Premier’s Cup, Capacity Building Programme and High Performance In boxing, the Department funded nine (9) Programme. The total number of beneficiaries Professional Provincial Title Fight tournaments, was two hundred (200), including athletes from and also assisted in the transportation of Baby Physically Challenged disciplines. Through ECAS, Champs Boxers held in Pretoria. Our boxers the Department managed to establish satellites returned victoriously with eight (8) champions and of Judo and Boxing Academies in Port Elizabeth. eight (8) amateur women boxers who participated As we are looking forward to the 2012 Olympic as curtain raisers and won all their bouts. The Games, the two (2) codes constitute the main focus Eastern Cape mastered position one (1) during as a Province. Six (6) disadvantaged athletes for the SANABO Cadet Championships with nine (9) Judo were identified from Port Elizabeth townships gold medals, three (3) silver medals and five (5) and were exposed to a high performance centre bronze medals. During Women’s Month, three (3) and afforded the opportunity to attend advanced women boxers participated in the Noni Thenge training in Poland in January 2010. This resulted in International Tournament held in East London our participation in the Junior SA Championships and they won the WBF Welter Weight Title in their held in Johannesburg in February 2010. The respective categories. Unathi Myekeni won the athletes were Sinothando Tom, Sipho Made, WBF and Intercontinental Junior Bantam Weight Lusanda Ngoma, Luthando Biko, Siyabulela Title. Bomikazi Klass competed in the S.A Junior Mabulu, Silindile Manangela, and the coach was Middle Weight, but unfortunately lost the bout. Andrzej Blady. Lusanda Ngoma achieved a gold medal, Sipho received a silver medal and Luthando SASAPD successfully hosted the National games Biko a bronze medal. in Port Elizabeth in the year under review. The team finished in the sixth position out of fourteen The Lower Saxony exchange programme was linked (14) teams that competed in the competition. The with ECASA due to the high profile programmes of boxing team received a total of forty (40) medals: the Department. Four (4) football volunteers from twenty two (22) were gold, eleven (11) were silver Germany were attached to the Ukhahlamba and and seven (7) bronze medals. Athletes came from Alfred Nzo Districts for junior football development.
Peter Mkatha Memorial Schools rugby tournament in Nelson Mandela Metro, September 2009
09/10 - annual report 121 Unfortunately, the Alfred Nzo programme could Tennis, Dance Sport, Handball, Karate, Softball, not be sustained due to inherent challenges. It Wheelchair Basketball, Hockey, Judo, Boxing and was subsequently reallocated to East London and SASAPD. attached to NGOs dealing with sport and recreation programmes. Two (2) amateur boxing coaches Two (2) facilities were carried forward from the went to Lower Saxony for intensive boxing training previous financial year. The Department transferred techniques. Two (2) Women’s Handball Coaches an amount of R120 million to King Sabata Dalindyebo conducted coaching clinics in the Nelson Mandela Local Municipality for the construction of the Metro, as well as the Cacadu, Chris Hani and O.R. Mthatha Stadium which is currently in progress. Tambo Districts. Two (2) Triathlon Athletes were An amount of R122 million was allocated for the sent to Germany to participate in the international construction of the Nelson Mandela Stadium. It was competition. Vukile Makeleni (who is a lifesaver in the first stadium to be completed in the country for East London Beaches) was in the first ten (10) to the 2010 FIFA World Cup. reach the finishing line. Thirty five (35) Coaches, thirty five (35) Administrators Sports Councils were capacitated by two (2) and thirty five (35) Technical Officials for Football and German facilitators in the Advanced International Netball attended experiential training programmes Administration course. All seven (7) Districts were such as orientation and induction courses provided represented in the training and were awarded by Federations (SAFA and Netball South Africa). certificates upon completion. The Department managed to assist twenty (20) athletes, technical officials and coaches for National The Eastern Cape Awards were held at the and twenty five (25) for International participation. International Convention Centre (ICC) in East Athletes came from all seven (7) Districts. London, where thirty (30) Athletes, Coaches and Technical Officials were recognised for their Two (2) reports were compiled on International/ excellent achievement in sport and recreation National conferences attended in Johannesburg activities. The Department managed to assist forty from the 28 November to 2 December 2009. five (45) athletes, technical officials and coaches This event included activities such as football for National and International participation. Seven festivals and tournaments featuring yesteryears hundred and thirty (730) athletes joined sport football legends. development programmes, namely the Peter Mkatha (Rugby), Zim Lesoro (Netball), and Chris The following six (6) squad camps were supported Hani (Football) Tournaments. during the year under review: Football, Schools Five thousand and thirty (5 030) athletes participated Winter Games, Spring Games, Athletics and two in sport development programmes namely: Rugby, (2) SA Games. The Department hosted seven (7) Netball, Football, Athletics, Basketball, Table District Festivals and one (1) Tournament. The
Provincial Gymnaestrada, October 2009 in E.L for the 7 districts
122 Department of Sport, Recreation, Arts & Culture Zimkhitha Lesoro Tournament was held at the Jukskei, Phuca, Gqaphu, Ncuva and Dibeke. The University of Fort Hare. game “Drie Stokkies” was also displayed. The The 2010 World Cup Mobilisation Programmes Eastern Cape team that was selected participated created enthusiasm in all sport programmes with with a contingent of one hundred and twenty (120) enhanced participation in all seven (7) districts. in the National Indigenous Games held in Kwa-Zulu Distribution of vuvuzelas and soccer balls during Natal in September 2009. The Province ended sixth the Football Friday initiative created an increased in the National Games. support base for Bafana Bafana. It also stimulated interest in football especially amongst youth in the A Provincial Civil Servants Sport and Cultural Event Eastern Cape Province. (CSSCE), in which all government Departments participated, was held in August 2009 in Bhisho 4.3 Recreation Development and King William’s Town. All Provincial Departments from the seven districts participated. A Provincial During the year under review, three (3) structures team was selected to participate in the National were established, namely the Eastern Cape Civil Civil Servants Games held in Pinetown, Kwa-Zulu Servants Sport and Cultural Events structure, Natal in October 2009. The Tug Of War, Tennis and Golden Games Co-ordinating Structure and Eastern Table Tennis teams won gold medals. The Netball, Cape Veterans structure. Eight (8) Recreation Volleyball and Women’s Football teams achieved structures were supported with relevant equipment silver medals. In terms of overall performance the and workshops. An amount of two hundred and fifty Eastern Cape Province finished second out of nine thousand rand (R250 000) was transferred to the participating Provinces. Eastern Cape Outdoor Recreation and Adventure Association (ECORA) structure. A Provincial Gymnaestrada Festival was held in October 2009 in East London. Seven hundred (700) The Eastern Cape Amateur Horse Racing participants of different age groups, both men and Association held their Provincial Horse Racing women, able bodied and and people with disabilities Event in Idutywa in June 2009.The following took part in this event. All seven (7) districts districts participated: Amathole, Chris Hani, O.R. participated, displaying different disciplines. Tambo, Alfred Nzo and Ukhahlamba. Six (6) horses were identified to participate in the Annual National The Provincial Schools Eco Challenge was Rural Horse Racing event in Dundee, Kwa-Zulu successfully hosted in Hogsback in the Amathole Natal in July 2009. District from 19 to 21 March 2010. Forty two (42) schools with one hundred and sixty eight The Eastern Cape hosted the Provincial Indigenous (168) participants from all 7 (seven) districts Games in East London from 7 to 9 August 2009. participated. Eight hundred and forty (840) participants from seven (7) districts participated. The following Thirty five (35) coaches participated in the codes were played namely: Umrabaraba, Iintonga, Gymnastics for All Choreography Workshop that
Provincial Indigenous Games, August 2009 Eco-Challenge in Hogsback, March 2009. (Archary at Mdantsane in E.L (Iintonga activity) activity for schools)
09/10 - annual report 123 was conducted in East London in August 2009. During the programme, the youth were involved Twenty (20) Junior Dipapadi coaches were trained in different activities, including sport, cultural and as Facilitators in February 2010. These coaches educational activities. The Nelson Mandela Bay were allocated to clusters in their respective Municipality and Nelson Mandela Metropolitan districts where they function as trainers. University played a big role in the educational activities. The participants also visited different A basic administration workshop for the District sights of interest such as Dakawa Art Centre, the Red Outdoor Adventure structures was conducted in Location Museum, Kragga Kamma Game Reserve, Port Elizabeth in May 2009. Thirty (35) officials from Patensie Heritage Site, Sarah Baartman Memorial all districts attended with a focus on how to craft a Heritage Site, Volkswagen plant, the Eastern business plan for Outdoor Adventure Programmes. Cape Academy of Sport and the Nelson Mandela Metropolitan University’s Human Movement Science During the year under review, one hundred and fifty Department, as well as the Nelson Mandela Bay eight (158) schools were introduced to the Junior Stadium. They also visited one of the MPP schools Dipapadi programme and fourteen thousand and they participated in the different sport activities six hundred and thirty eight (14 638) children (Netball, Soccer and fitness activities using the participated in this programme from schools in all fitness bags) done at the school. The German Club seven (7) Districts. in Port Elizabeth hosted a German /South African cultural evening. The programme was officially The Eastern Cape Province was involved in a closed by a farewell dinner hosted by Honourable Youth Exchange Programme with the State of MEC, Mrs Xoliswa Tom. Lower Saxony in Germany which is a product of the cooperation agreement signed between the Siyadlala Mass Participation two (2) parties. This programme is designed to promote international dialogue and interaction on Programme youth development issues. Fourteen (14) youth and two (2) adults from Germany visited the Eastern One hundred and sixty four (164) hubs were targeted Cape Province in July 2009 for this exchange in the year under review by Siyadlala and Living programme. They met with their Eastern Cape Legacy. One hundred and forty nine (149) hubs counterparts, fourteen (14) youth and two (2) adults promoting recreational activities in communities in the Nelson Mandela Metro (Port Elizabeth).The of all seven (7) Districts were identified from the Eastern Cape youth were identified from different Siyadlala programme, and the remaining fifteen (15) schools in the Eastern Cape Province, two (2) from from the Living Legacy programme. each district. The programme was officially opened with the raising of South African and German flags Two hundred and eighty four (284) coordinators by the S.A.P.S. rendering services in seven (7) Districts, implementing the programme successfully throygh
Eastern Cape Provincial Athletics for the High School held in Nelson Mandela Bay on March 2010
124 Department of Sport, Recreation, Arts & Culture festivals and leagues running in all identified attended by DSRAC sport officials in the Nelson communities. Mandela Metro. Seven (7) Workshops for capacity building in the programme were conducted in five Two hundred and ninety six coordinators were (5) Districts: one (1) in O.R. Tambo, one (1) in Chris recruited for the financial year 2009/2010. The Hani, one (1) in Nelson Mandela Metro, two (2) in directorate is currently facilitating the replacements Amathole and two (2) in Ukhahlamba. of all vacancies in all seven (7) districts. Twenty two (22) volunteers in Needs Camp were The Sport programmes, festivals, training trained in level 1-3 first aid. Their commendable programmes and special projects targeted for results culminated in a request for assistance by support were assisted with transport through the St John Ambulance at the IPL Cricket, and other year 2009/10. A draft operational booklet was national events that took place in the Province. developed for utilisation as a guideline and it has been circulated to all stakeholders for by-in. The Publication for eighteen (18) Mass Participation Programmes within the communities was done The Provincial office procured equipment through through the Newsletters, Booklets, Newspapers, a tender process for all seven (7) districts and as and Billboards, radio jingles and radio talk shows. a result one hundred and sixty four (164) hubs Four (4) Special Marketing Programmes were received equipment and two hundred and ninety implemented in Amathole district the K to K race, six (296) coordinators received uniforms which Beach festival, Golden Games, Fun Run and a was presented by the MEC during the outreach Media breakfast for all districts. programmes. All eight (8) offices, including the seven (7) districts and head office received administrative The special programme for Gymnastics for All support in the form of stationary and computers as was introduced in the Cacadu District and Nelson working tools. Mandela Metro and resulted in an international partnership between DSRAC and the Danish The numbers of trainees were increased from the Gymnastics Federation. Twenty five (25) gymnasts targeted number of one thousand two hundred from the Mass Participation Programme were invited (1200) to one thousand two hundred and fifty on an international tour in Norway and Denmark four (1 254) participants. Accredited training during the months of June and July in the 2010/11 was conducted in Life Skills, First Aid, HIV/AIDS fiscal year. The gymnasts represented the following Awareness, Event Management, Sport Specific areas: Addo (Cacadu District) and Cacadu (Chris Coaching and Sport Officiating. Hani district). The Fun Run, in partnership with the Conferences were reduced by one (1) which resulted Metlife Mall in King William’s Town aimed to promote in an increase in the number of workshops to seven athletics, and five (5) clubs were in the process of (7). One (1) Sport and Educational Conference was establishment. A calendar of events will provide
EC Golden Games Festival held on October 2009 in P.E (EC Soccer Team)
09/10 - annual report 125 athletes in their area an opportunity to participate School Mass Participation in fun runs and cross country. This will be an annual Programme event on Worker’s Day. The K- K Cycling Race is a charity race in which the proceeds of the event The School Mass Participation Programme was are given to charities in and around King William’s implemented in five hundred and eighty eight (588) Town. Together with the Rotary Club (partner in schools in the Eastern Cape Province. The target K-K Race) in King William’s Town, substantial for the year was five hundred and eighty five (585), amounts were also given towards the building of but three (3) schools in Mvenyane, Mdantsane and a Veterinarian Clinic in King William’s Town. Due to Zwelitsha respectively requested to be included the significant interest in Road Running and Cross in the programme. Two hundred and ninety three Country under the jurisdiction of Athletics Transkei, (293) staff were identified and recruited for the the MPP developed a partnership whereby ATRA School Mass Participation Programme during the organised fifteen (15) races under their jurisdiction fiscal 2009/10 year. in the hubs of Ukhahlamba, Chris Hani, Amathole, O.R. Tambo and Alfred Nzo districts. All seven (7) districts assisted with transport to coordinate the six (6) programmes namely: - The Department managed to forge a partnership Athletics, cricket, Netball, Football, Rugby and with the Departments of Social Development, Volleyball. This included attending courses, Health and Local Government to promote the workshops and conferences. One (1) draft Golden Games for participants sixty (60) years and operational booklet was developed as a guideline older. Golden Games training was conducted for all to implement the school sport programme. district Social Development and DSRAC officials. More than forty five (45) schools were identified Six (6) DSRAC officials were identified to conduct through the MEC’s outreach programmes and training in Gauteng and Mpumalanga Provinces. All were provided with equipment. This resulted in an seven (7) districts celebrated progress, through the increase in the number of schools to three hundred Golden Games festivals. The Province organised and forty five (345) schools, instead of three hundred the Provincial event in East London, in which eight (300) as targeted. hundred and forty (840) elderly people participated in various modified physical activities. DSRAC During the year under review the one thousand hosted the first national event together with the and ninety (1 090) educators and volunteers from Department of Social Development at the NMMU various schools within the seven (7) districts were Stadium in the Nelson Mandela Metro, in which capacitated in the following courses namely: - eight hundred and twenty (820) athletes over the Sport Specific Coaching, HIV/Aids Awareness age of sixty (60) participated. programmes, Officiating in Sport Programmes,
Official opening of the Nelson Mandela Bay 2010 FIFA World Cup Stadium, May 2009
126 Department of Sport, Recreation, Arts & Culture First Aid, Event Management and Life Skills The Department of Sport, Recreation, Arts and Programmes. Six (6) workshops were conducted Culture together with the Department of Education for the educators and volunteers from all districts. managed to review the agreement of partnership The aim of these workshops was to assist with the during the year under review. The aim was to implementation of the programmes at schools. strengthen school sport within Eastern Cape One (1) Sport and Educational Conference for schools. strengthening the working relation between the Departments of Sport, Recreation, Arts and Culture The Department successfully strengthened a and Education (and Federations) was attended partnership with the British Council in five (5) by officials in August 2009. More learners were schools in the Province namely two (2) in Amathole attracted to join the programme from various District, one (1) in Cacadu and two (2) in Nelson schools in the Eastern Cape Province. Mandela Metro.
One (1) monitoring and evaluation tool (MIS- Living Legacy Management Information System) was implemented and has been integrated with the National Monitoring Four (4) schools participated in the Schools World and Evaluation Framework for effective monitoring Cup Adventure held in Johannesburg in March 2010. and evaluation. All seven (7) districts’ coordinators The Eastern Cape Province represented Spain in were taken through the monitoring and evaluation the adventure. Step-out gear and playing kit were process for collecting data and eliminating the risk in Spain’s colours. Colana High School, Ndamase of not complying. High School, Lower Ngqungqu Primary School and Six (6) Mass Participation Programmes were Umzimvubu Primary School represented Eastern promoted in various schools within the seven (7) Cape Province in Johannesburg. districts as targeted, namely Athletics, Cricket, Football, Netball, Rugby and Volleyball. Three The procurement of sport and recreation equipment: hundred (300) schools received playing attire, in Administrative resources were purchased and order to participate in regular Wednesday Leagues. distributed to all seven (7) districts and the provincial office. The Department purchased equipment Six (6) special programmes, namely Junior Sort, such as soccer, netball, cricket, athletics and Rugby, Learn to Swim, Football and 2010 schools rugby equipment, promotional material, printers, were implemented from all districts. The Department computers and stationery. supported and assisted each district with an Accredited training of coaches, technical officials operational budget of five hundred thousand (R500 and administrators took place in all seven (7) 000) including playing equipment and uniforms. districts. Football Federations benefited the most
Scottish Pipe Band performing at the official opening of the Nelson Mandela Bay 2010 FIFA World Cup Stadium, May 2009
09/10 - annual report 127 as the 2010 FIFA World Cup™ was always the focal 4.4 School Sport point. Placement of trained coaches in our provincial squads boosted the confidence of our officials. The Department of Sport, Recreation, Arts and Revival of clubs through support at league games Culture managed to deliver school sport programmes and festivals brought some challenges, as more in partnership with the Department of Education. All clubs wanted to be included in the programme. seven (7) districts participated in the Winter Games Training for club coordinators was provided, and hosted in East London, and the Eastern Cape clubs were and provided with working tools, job team, which consisted of three hundred and thirty descriptions and work plan agreements. They were (330) athletes who participated at National level, also afforded the opportunity to be exposed an was selected. Our u/15 girls and u/17 boys football established club, Winterose in Mdantsane. teams won the National Championships, and were awarded gold medals. Six (6) athletes, namely R. Fifty eight (58) volunteers from the Alfred Nzo, Chabane from the Ukhahlamba District, N. Festile, Amathole, Cacadu, Chris Hani and O.R.Tambo S. Plaatjie and A. Sonjica from the Nelson Mandela Districts, as well as the Nelson Mandela Metro Metro, V. Gcwini from the Amathole District and L. were interviewed and selected to participate in Ngxulelo from the Chris Hani District were selected the 2010 FIFA World Cup™ in Port Elizabeth. for COSSASA Games which were held in Namibia. Accommodation, meals and transport were V Gcwini from the Amathole District was named provided by the Department. Player of the Tournament. Sport and Recreation participated in Public Viewing Area activities in the Cacadu and Alfred Nzo Districts. The National Spring Games were held in Kimberley Our personnel mobilised people for the viewings. for cross country, and in Bloemfontein for baton Promotional material and sport equipment was twirling. The Province was awarded two (2) gold distributed to spectators and participants (clubs). medals and seven (7) silver medals out of one Then Chris Hani Football tournament was part of the hundred and eight (108) athletes. In baton twirling, PVA activities in the Cacadu District, and all seven the Province received six (6) gold medals (from (7) Districts participated. Two (2) Provincial squads ELSEN) and fourteen (14) bronze medals. (boys and girls) were selected. They represented the Province in the u/17 Schools National Winter The Provincial Summer Games targeted for the Games. The boys won gold medals. second quarter in the financial year 2009/10 could not be achieved due to the H1N1 Flu virus occurring in that particular quarter and was shifted to the third quarter. During the third quarter there
Athletes participating in the Provincial S.A. Games held at the Jan Smuts Stadium in Buffalo City
128 Department of Sport, Recreation, Arts & Culture was a challenge at National Level that resulted in also from Alfred Nzo district was honoured as the the target not being achieved although Provinces South African Champion and the best player of the were ready to participate. tournament. Three (3) players were selected for the National shadow team namely: B. Ludidi from the The National Games for the Intellectually Impaired Alfred Nzo District, and N.Tetani and O. Mkatshane were held in Ermelo and one hundred and twenty both from the O.R.Tambo District. two (122) athletes from Eastern Cape Team participated in five (5) codes, namely athletics, The National primary schools and high schools cross country, basketball, football and netball. aquatics ? were held in Cape Town and Bloemfontein The Province won eight (8) gold, fifteen (15) silver respectively. Two hundred and fifty (250) athletes and three (3) bronze medals in athletics. In netball were supported with step-out gear, uniform, Eastern Cape became the 2009 champions and in accommodation and transport. The high schools football we snatched the second position. In cross brought home twenty eight (28) gold, nineteen country the Province won one (1) gold medal, three (19) silver and fourteen (14) bronze medals. After (3) silver and three (3) bronze medals. selecting our provincial teams in athletics, we participated in the National level games that were In aquatics, the Province won six (6) gold medals, held in East London and Sasolburg. The Primary two (2) silver and ten (10) bronze medals. In table Schools Athletics Meeting was successfully hosted tennis, the junior boys won eight (8) gold medals by Eastern Cape. The Eastern Cape won eighteen and one (1) bronze, whilst the junior girls won six (6) (18) gold and seven (7) silver and seven (7) bronze silver medals and one (1) bronze. The senior girls medals for high schools and nine (9) gold medals, won seven (7) gold medals and one (1) bronze and eight (8) silver and seven (7) bronze for primary the senior boys won eight (8) gold medals. schools. Step-out uniform, accommodation and transport was provided by Department. The In the Games for the Intellectually Impaired in Zimkhitha Lesoro Netball and Peter Mkata Rugby Tswane, our seniors won eighteen (18) gold medals Tournaments were successfully hosted by the and the five (5) athletes, namely A. Kolisi, Mjali, W. Amathole District and Nelson Mandela Metro as Johnson, S. Mantewu and S. April from the Nelson targeted. The two (2) tournaments were meant for Mandela Metro and Cacadu Districts. In table tennis, talent identification purposes and our athletes were M. Gezana from Alfred Nzo district was honoured as selected and exposed to provincial and national the Best Junior Player in South Africa and B. Ludidi participation.
Spectators attending the Provincial S.A. Games held at the Jan Smuts Stadium in Buffalo City
09/10 - annual report 129 The Department successfully hosted the Provincial the lack of funding, the National Supporters Clubs School Sport Indaba in the year under review. were not established. The mass mobilisation drives The relevant representatives from all National and encouraged the Eastern Cape to come out in full Provincial spheres were invited for presentations at support of the National Team, Bafana Bafana, to the Indaba. Teacher Unions and NGOs dealing with sing the national anthem, fly the South African flag, sport and recreation issues also contributed during wear the Bafana Bafana team jersey, and support our deliberations. Resolutions of the Indaba were Football Fridays. compiled and a task team was elected to follow up on the implementation of the resolutions. A number of mass mobilisation drives were held to bring the excitement of the 2010 FIFA World Cup™ 4.5. 2010 FIFA World Cup to the population of the Eastern Cape. The primary focus of the drives was mainly rural areas. These Ten (10) Champions Forum meetings were held as events brought the World Cup™ experience to all part of the 2010 PCC meetings and champions parts of the Eastern Cape and were characterised interacted on an individual basis. Ten (10) meeting by entertainment, urging support for Bafana Bafana and workshops with all work streams were held to and lifestyle and service delivery messages. ensure a coordinated approach to the 2010 FIFA Promotion of the World Cup™ took the form of World Cup™. Ten (10) District Forum meetings promotional and legacy materials such as footballs, were held to prepare for the Public Viewing Areas vuvuzelas and South African flags. within each of the districts. Host City Forums, National Work Stream meetings Meetings were held with the identified cities, and Provincial Coordinators meetings were specifically the Host City, Nelson Mandela Bay, attended in order to obtain the latest state of Buffalo City and Mthatha, to monitor progress and readiness for all host cities and to ensure that all of provide timely interventions to assist their readiness FIFA’s requirements were met. for the World Cup.
2010 Provincial Coordinating Committee meetings were held to allow the identified cities, all work streams and other stakeholders to report and interact on progress reports submitted. Due to
Nelson Mandela Bay sign up in support of 2010 FIFA World Cup
130 Department of Sport, Recreation, Arts & Culture
09/10 - annual report 131 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.1. Management Management To facilitate optimal No. of compensation of 3 employees 0 employees provisioning and employees compensated98 utilisation of human resources No. of staff members 24 staff members 17 staff members supported supported99
No. of courses and 3 courses and 1 course and 1 conferences provided conferences conference provided
To maintain No. of international 2 international relations 1 international and service relations maintained relationship100 international relations To regularly co-ordinate No. of partnerships 2 partnerships (1 1 with Coega and manage good forged with tertiary business and 1 tertiary) 1 with NMMU stakeholder interface institutions and business with institutions and sector business sector
No. of stakeholder 4 stakeholder forums 4 stakeholder forums forums coordinated and coordinated and managed managed
98 Suitable candidate for General Manager Post could not be found which affected support staff. 99 The seven staff members not supported resulted to personnel not yet employed. 100 One (1) International relationship could not be established due to delay in the appointment of responsible person from North East England
132 Department of Sport, Recreation, Arts & Culture Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.1. Management Management To coordinate and No. of national and 3 national and 3 national and provincial implement National and provincial policies and provincial policies and policies and priorities Provincial policies priorities, Balasela, priorities EPMDS 4.2 Sport To facilitate the alignment No. of affiliated 4 federations 4 federations – Development of structures and to Provincial Federations Volleyball, Hockey, provide institutional targeted for alignment Swimming, Lawn Tennis support
To assists structures to No. of Sport and 8 Sport Councils 8 Sport Councils – 7 access sport facilities Recreation Councils Districts through programmes supported No. of institutions and 6 institutions and 6 Institutions and federations supported federations Federations: ECAS, SAWSAR, SA Games, ECABO, Partnership Programmes, Elite School Squads No. of athletes joining 730 athletes 730 athletes joined sport development sport development programmes programmes No. of athletes 5 000 participants 5030 participated participating in in sport development sport development programmes programmes Build, maintain and No. of facilities carried 2 facilities carried 2 facilities – Mthatha upgrade sport facilities forward from previous forward from previous Stadium and Nelson years year Mandela Stadium
No. of facilities upgraded 1 facility upgraded 1 design and drawing completed for the Butterworth Swimming Pool No. of utilisation plan 1 utilisation plan 1 utilisation plan frameworks developed framework developed
09/10 - annual report 133 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.2. Sport To facilitate capacity No. of people exposed to 2 people 2 people exposed to Development building to all provincial internship programme internship programme institutional structures: No. of people admitted 2 people 2 people admitted coaches, officials and in experiential training administrators programme Database software 1 database software 0 database software updated and maintained maintained101 No. of users of database 8 users of database 0 users trained102 software trained software No. of coaches trained 35 coaches 35 coaches - Netball (accredited) Level 1 and 2, Soccer Level 1 (5 per District per code) No. of sport 35 administrators 35 administrators –sport administrators trained council and structures (accredited) No. of technical officials 35 technical officials 35 technical officials – trained (accredited) Netball Level 1and 2, Soccer Level 1 (5 per District per Code) To facilitate support and No. of athletes, 20 athletes 10 athletes render high performance coaches and technical 5 coaches services officials supported for 5 technical officials international teams No. of officials, athletes, 25 officials, athletes, 16 athletes coaches and technical coaches and technical 4 coaches officials supported officials 5 technical officials for International participation No. of reports on 2 reports on 1 international international/national international/ conference conferences attended national conferences 1 national conference No. of squad camps 6 squad camps 6 squad camps – supported Football, Schools Winter Games, Spring Games, Athletics, SA Games x 2
To increase passion for No. of provincial sport 8 provincial sport 7 district festivals and 1 sport and recreation tournaments and tournament festivals Facilitate the optimal No. of employees 7 employees 7 employees utilisation and provision compensated compensated of human resources
101 Database software was not updated and maintained due to changes in the National system 102 Users were not trained due to outdated database software
134 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.3.Recreation To facilitate No. of provincial 3 recreation structures 3 recreation Development establishment of recreation structures structures community structures established established and to provide No. of recreation 9 recreation structures 8 recreation institutional support structures supported structures103
Promote and support Number of recreational 10 recreational events/ 7 recreation events culture of Mass events/ programmes programmes were held104 Participation in Sport and Recreation at all No. of participants 12 000 participants 8 570 participants in levels of the community in recreational sport recreational sport105 events/programme No. of community 210 community leaders and 140 community leaders and volunteers volunteers leaders trained106 trained No. of recreation 25 recreation officials 0 recreation officials officials trained trained107
No. of schools linked 154 schools 158 schools linked to Junior Dipapadi to Junior Dipapadi programmes programmes108 No. of children 14 000 14 638 participants participating in the in junior Dipapadi Junior Dipapadi programme109 programme To maintain and service No. of international 1 international youth 1 international international relations youth exchange exchange programme youth exchange programme programme
Facilitate optimal No. of employees 8 employees 8 employees provisioning and compensated compensated utilisation of human resources
103 Girl guides and scouts had to be restructured 104 Three (3) events/ programmes could not take place as 1. Junior Dipapadi programme was reviewed, 2. Girl guides scouts had to be started afresh and restructured 3. Provincial veterans sport was fused into Golden Games programme 105 Events/programme were scheduled during the second quarter and N1 H1 outbreak affected the programmes 106 70 community leaders were not trained on Cycling workshop due to the equipment that was delayed to be fixed. 107 Recreation officials were not trained in the identified course due to non availability of the service provider but however internally trained in Business Plan development and I.M.S. reporting 108 More schools were introduced. 109 More children participated on the junior Dipapadi programme
09/10 - annual report 135 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.3 Recreation Mass Participation To provide resources to No. of hubs identified 164 hubs identified 164 hubs identified Programme existing 164 hubs No. of staff identified 296 staff 296 staff identified for hubs No. of programmes 4 programmes 4 programmes assisted with transport assisted No. of operational 1 booklet 1 booklet developed booklets developed No. of hubs received 164 hubs 164 hubs received equipment the equipment No. of offices receiving 8 offices receiving 8 offices receiving administrative support administrative support administrative for the programme support To provide capacity No. of participants 1 200 participants 1 254 participants building in the trained trained programme No. of workshops 7 workshops 7 workshops organised organised
No. of MPP staff 10 MPP staff members 10 MPP staff members trained members trained
No. of sport 3 sport and educational 1 sport and and educational conferences educational conferences attended conference attended110
To monitor and evaluate No. of participants 190 000 participants 210 000 participants the programme joining the programme joined the programme111 No. of risk management 1 risk management plan 1 risk management plans developed plan developed
110 Two Conferences were cancelled due to non availability of facilitators and austerity measures from Treasury 111 The hype created around the 2010 FIFA World Cup generated increased interest in the MPP Programme
136 Department of Sport, Recreation, Arts & Culture Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.3 Recreation Mass Participation To promote the MPP in No. of MPP sport 18 MPP sport 18 MPP sport Programme communities programmes promoted programmes programmes promoted To monitor and evaluate No. of marketing 4 marketing programmes 4 marketing the programme programmes programmes implemented implemented No. of international 1 international youth 1 international youth youth festivals attended festival festivals Improve partnerships No. of Golden Games 1 Golden Games festivals 1 Golden Games within government festivals supported festivals and with relevant No. of special 7 special programmes 7 special programmes stakeholders programmes implemented implemented implemented No. of multi-purpose 1 multi-purpose 1 multi-purpose agreements reviewed agreement agreement reviewed No. of districts 7 districts 7 districts marketing marketing the programme programme
School Mass To provide required No. of schools identified 585 schools 588 schools identified Participation resources for 585 Programme schools No. of staff identified 292 staff identified 293 staff identified for the programme No. of districts assisted 7 districts 7 districts assisted with transport No. of operational 1 operational booklet 1 operational booklet booklets developed for developed for programme developed for programme programme No. of schools received 300 schools 345 schools received equipment equipment112
No. of offices receive 1 office receives 1 office receives administrative support administrative support administrative support
112 Due to the intervention of the Honourable MEC, the number of schools were increased
09/10 - annual report 137 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation School Mass To provide capacity No. of educators and 1 000 educators 1 090 educators Participation building in the scholars trained trained113 Programme programme No. of workshops 5 workshops 6 workshops organised organised114 No. of staff members 10 staff members 10 staff members trained trained No. of sport and 2 sport and educational 1 sport and educational educational conferences conferences conference attended attended To monitor and evaluate No. of learners joining 94 298 learners 94 688 learners joined the programme the programme the programme115 No. of risk management 1 risk management plan 1 risk management plans developed plan developed No. of monitoring and 1 monitoring and 1 monitoring and evaluation tools evaluation tool evaluation tool No. of districts 7 districts 7 districts monitoring monitoring and and evaluating evaluating the programme To promote the No. of schools where 6 schools where MPP 6 schools where MPP programmes in schools MPP programmes programmes programmes promoted promoted No. of districts 7 districts marketing the 7 districts marketing the marketing the programme programme programme No. of schools provided 300 schools 300 schools provided with uniform with uniform No. of special 3 special programmes 6 special programmes116 programmes implemented To promote the No. of districts 7 districts 7 districts supported programmes in schools supported in implementing the programme Improve partnership No. of agreements 1 agreement 1 agreement reviewed with government and between DOE and stakeholders DSRAC reviewed No. of sport 1 partnership with 1 partnership with partnerships BC strengthened in 5 BC strengthened in 5 strengthened schools in the Eastern schools in the Eastern Cape Cape
113 The 1090 educators were trained at no additional cost to the Department as the scholars we included through partnerships 114 There was more demand for capacity building 115 More learners joined the Mass participation programme partnerships resulted to increase the number 116 Due to 2010 Community Mobilisation initiatives targets were exceeded
138 Department of Sport, Recreation, Arts & Culture Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.3.2 Living Legacy To implement the Learn No. of Learn to Swim 1 Learn to Swim festival 1 Learn to Swim Festival to Swim programme festivals organised - Nelson Mandela Metro To promote the living No. of football coach 60 football coaches 60 football coaches legacy programme educators development
No. of club development 1 club development 1 club development – 7 programmes running Districts No. of provincial 1 provincial football 1 Chris Hani Football football tournaments tournament Tournament
No. of schools 4 schools 4 Schools – Colana supported in the 2010 High School, Ndamase Schools Tournament High School, Lower Ngqungqu Primary School and Umzimvubu Primary School No. of community 1 community outreach 2 community outreach programmes programmes - Cacadu running for 2010 FIFA and Alfred Nzo117 World Cup™ No. of districts 7 districts 7 districts implemented implementing the 2010 Living legacy programme To provide required No. of contracted staff 81 staff members 81 staff members resources for living implementing the implemented legacy programme No. of administrative 5 administrative 5 administrative resources provided resources resources - printers, stationery, computers, cameras, cell phones No. of programmes 5 programmes 5 Club Development, utilising transport Football, Movement for all, Gymnastics, Learn To Swim
117 Due to the Confederations Cup, SABC Partnership on P.V.A’s, two areas were covered
09/10 - annual report 139 SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.School Sport To deliver and support No. of employees 4 employees 4 employees participation in compensated compensated inter-provincial sport No. of codes 17 codes 17 codes achieved competitions No. of teams delivered 74 teams 74 teams delivered No. of learners 2 081 learners 2 081 learners participating in National achieved Games No. of athletes managed 17 969 athletes 17 969 athletes achieved To manage and No. of school 7 school programmes 7 school programmes strengthen the mass programmes/ achieved participation school competitions programmes 4.5. 2010 FIFA World To facilitate optimal No. of employees 10 employees 9 employees Cup utilisation of human compensated compensated118 resources Co-ordinate and No. of champions forum 10 champions 5 champions forum liaise with 2010 work meetings meetings119 streams, identified No. of work stream 10 work stream meetings 9 work stream cities and dedicated meetings meetings120 officials for the effective No. of district forum 10 districts 12 district forum implementation of the meetings meetings121 2010 Blue Print by No. of progress reports 10 progress report 8 progress reports September 2008 submitted submitted122 No. of meetings with 10 meetings 16 meetings with identified cities identified cities123 No. of PCC meetings 10 meetings 8 PCC meetings124
118 One vacancy not populated due to the end of term for the 2010 office 119 123 Champion’s forum meetings were initially held as stand alone meetings, but were incorporated into the 2010 PCC meetings. 120 One work-stream meeting could not take place due to logistical challenges 121 Additional meetings were held to consolidate Public Viewing Area planning and implementation 122 Progress reports during the 2009 FIFA Confederations Cup were not provided but consolidated into later reports 123 Additional meetings were held with identified cities to deal with progress 124 2 PCC meetings not implemented during the December and January vacation
140 Department of Sport, Recreation, Arts & Culture SERVICE DELIVERY ACHIEVEMENTS
Sub-Programme Outputs Output Performance Actual Performance against Target Measures / Service Delivery Indicators Target Actual
4.Sport and Recreation 4.5. 2010 FIFA World Monitor the Preparation meetings 14 Preparation meetings 0 Preparation Cup establishment and for supporters club meetings125 functioning of 2010 National Supporters 7 National Supporters 0 National Supporters dedicated units within Club established Clubs Club established 130 Department (launched) No. of stakeholder 11 programmes 14 stakeholder mobilisation mobilisation programmes programmes126 Participate in National No. of Host City forum 6 meetings 7 Host City forum information sharing meetings meetings127 sessions No. of National Work 6 meetings 6 National Work Stream Stream meetings meetings No. of National 2010 6 meetings 8 National 2010 Provincial coordinators Provincial coordinators meetings meetings128
Conclusion
Notwithstanding the perennial challenges of budget constraints, occasional unrealistic target setting and variances emanating from a variety of unforeseen circumstances, the Department of Sport, Recreation, Arts and Culture fulfilled its mandate as contained in the 2009/10 Annual Performance Plans tabled in Legislature and published for the consumption of the citizens of the Eastern Cape Province.
2010 FIFA World Cup Mass Mobilisation Drive in Aliwal North, Ukhahlamba District
125 The establishment of the National Supporters Club was not done and the funding utilized for mass mobilization 126 Additional stakeholder mobilisation programmes were held as a result of counter funding by DEDEA 127 1 additional host city meeting held to deal with progress issues 128 2 additional National 2010 Provincial Coordinators meetings held to deal with progress
09/10 - annual report 141