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THE CORPORATION OF THE TOWN OF KAPUSKASING JOINT COMMITTEES OF THE WHOLE AND COUNCIL MEETING TO BE HELD ON MONDAY, MARCH 5, 2018 AT 5:30 PM Page
1. PLAYING OF O CANADA
2. APPROVAL OF AGENDA (5:30 p.m.) a) To approve the agenda as circulated.
3. DECLARATION OF PECUNIARY INTEREST & GENERAL INTEREST THEREOF
4. COMMITTEES OF THE WHOLE REPORTS
a. FINANCE 5 - 6 1. Request to accept the Statutory Statement of the Treasurer for the year 2017.
7 - 34 2. Request to give consideration to support two community transporation grant streams under separate applications.
35 - 36 3. Request to provide direction regarding 14A Kolb Avenue and 31 Queen Street.
37 - 39 4. Request from the Town of Essex for resolution support with respect to Offering School Properties to Municipalities.
41 - 42 5. Request from Animal Rescue of Kapuskasing for the annual financial contribution.
43 - 47 6. Request to give consideration to approve the following memberships: Northeast Community Network, Association francaise des municipalités de l'Ontario and Northeastern Ontario Municipal Association.
b. PLANNING 49 - 51 1. Request from the Corporation of the Township of Norwich for resolution support with respect to Ontario Building Code Amendments.
53 - 60 2. For Information
c. PROTECTIVE SERVICES 1. -Nil-
d. PUBLIC WORKS 61 - 74 1. Request to approve the Water Treatment and Distribution Annual and Summary Report as presented.
75 - 76 2. Request to approve the asphalt contract as presented and that we award the Asphalt supply to Villeneuve Construction (contract 1) and Page 2 of 133
the Street Patching and Potholes (contract 2-3) to TSM.
77 - 79 3. Request to support a resolution from the City of Cornwall with respect to asking Ontario to better promote and support remediation of contaminated properties in urban centres.
e. HEALTH 81 - 101 1. For Information
f. RECREATION AND CULTURE 103 - 105 1. Request to approve the Lumberjack Heritage Festival budget (with Carnival) as presented and that direction be provided regarding an alternate budget should a Carnival not be available.
107 - 115 2. Request to approve the recommendations from the Recreation and Culture committee.
117 - 121 3. For Information
5. ADOPTION OF MINUTES 123 - 128 a) Request to approve the minutes of the Joint Committees of the Whole and Council meeting held February 12, 2018.
6. UNFINISHED BUSINESS a) -Nil-
7. CORRESPONDENCE a) -Nil-
8. COMMITTEES OF THE WHOLE RECOMMENDATIONS a) To approve the recommendations from Committees of the Whole
9. STAFF REPORT a) -Nil-
10. MOTIONS AND NOTICES OF MOTIONS a) -Nil-
11. GENERAL ITEMS AND NEW BUSINESS a) -Nil-
12. BY-LAWS 129 - 131 a) To approve By-Law No. 4230.
13. MOVE TO CLOSED SESSION MEETING a) To move to a Closed Session meeting
14. ADJOURN FROM CLOSED MEETING Page 3 of 133
a) To adjourn from Closed Session
15. REPORT FROM CLOSED MEETING a) To report from Closed Session
16. MOTION TO APPROVE THE CONFIRMATORY BY-LAW 133 a) To approve the Confirmatory By-Law.
17. ADJOURNMENT a) To adjourn the meeting
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Town of Kapuskasing
Council Report
Date: February 27, 2018 COTW - Finance
REQUEST: Request to accept the Statutory Statement of the Treasurer for the year 2017.
RECOMMENDATION: That Council accept the Statutory Statement of the Municipal Treasurer pursuant to Section 284 (1) of the Municipal Act.
Prepared by: Chantal Guillemette, Clerk
Submitted by: Nathalie Mallette, General Manager of Finance and Recreation
Approved by: Guylain Baril, Chief Administrative Officer
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£5 W WNS W W xmumqm.< .UZ_ >uEzm_ uz_W$_W:..$_ W652“ e3 W W 2: W t2_w_W .u_ 2: W W 2: W xm:W:m.m c3 W W 2: W :_tOu_ .0 c8 W W 2: W xoumnm.< o¢ .>>m_->nW_£ U6W:o_W_>o5Page 6 of 133 of Eva: ...u .m:_W$_W.a8_.8 _.:SO._. of We:o:Eo&ou 9: UFO __2:.8 9: .6 :3 .oz33.5 ".0 ¢m_.r_.<_>_ m__._._.z. oz< ..rU< ._ Town of Kapuskasing Council Report Date: February 27, 2018 COTW - Finance REQUEST: Request to give consideration to support two community transporation grant streams under separate applications. RECOMMENDATION: That Council give consideration to support the projects and provide direction: 1. Community Transportation Project: application for funding to provide public transportation 5 days a week to and from Opasatika (2 scheduled days) and Moonbeam (2 scheduled days) with one day within Kapuskasing. Riders will be transported to Kapuskasing for medical appointments, personal, leisure and economic activities. Request to support and provide a financial contribution of $5,000 per year for 5 years. 2. Community Transportation Project: application for funding to provide scheduled public transportation 5 days a week leaving from Hearst every day with destination to Prepared by: Chantal Guillemette, Clerk Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1173 Page 8 of 133 Timmins for medical appointments, leisure and economic activities. Request to support with no financial contribution. Page 9 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Applicant Name and Contact Question Response Township of Val Rita-Harty Guillaume Richy Chief Administrative Officer t: 705-335-6146 e: [email protected] Previous Funding Question Response No Level of Funding Requested Question Response Maximum of $500,000 for local CT Project Amount of Funding Requested (Five Year): ______ Dillon Consulting Limited Page 1 Page 10 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Does the Applicant Operate or Contract with a Third Party to Provide Transit Services? Question Response Yes – Kapuskasing Accessible Bus Service – operated by Blue Bird Bus Lines Region of Ontario Question Response Northeast Ontario Population Question Response 10,001 to 50,000 Dillon Consulting Limited Page 2 Page 11 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Participating Community Organizations Question Response Name of Community Type of Organization Contact for Address Organization Community Organization Red Cross Non-profit Sylvie Dicaire 60 Wilson Ave, Suite 201 Timmins, ON P4N 2S7 Disability Resource Non-profit Jennifer Marchand 39 Brunelle Road North Centre Kapuskasing, ON P5N 2M1 Kapuskasing Accessible Accessible Coordinated by 39 Brunelle Road North Bus Service (KABS) Transportation Service Disability Resource Kapuskasing, ON Centre P5N 2M1 Bluebird Bus Lines Transportation Sylvie & Mark Babin 132 Mill Street Contractor Kapuskasing, ON P5N 2V9 Township of Local Government Carole Gendron 53 St. Aubin Avenue Moonbeam Moonbeam, ON P0L 1V0 Township of Opasatika Local Government Alain Tremblay 50 Government Road Opasatika, ON P0L 1Z0 Township of Val Rita- Local Government Guillaume Richy 2 De L’Eglise Avenue Harty Val Rita, ON P0L 2G0 Town of Kapuskasing Local Government Chantal Guillemette 88 Riverside Drive Kapuskasing, ON P5N 1B3 Sensenbrenner Health Care France Dallaire 101 Progress Crescent Hospital Kapuskasing, ON P5N 3H5 Dillon Consulting Limited Page 3 Page 12 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Centre de santé Health Care Marc-André Gravel 27 Kolb Avenue communautaire de Kapuskasing, ON Kapuskasing et région P5N 1G2 District of Cochrane Provincial Government Michel Garon 6 Ash Street Social Services Kapuskasing, ON Administration Board P5N 2C8 Kapuskasing Indian Aboriginal Non For Jack Solomon 41 Murdock Ave Friendship Center Profit Kapuskasing, ON P5N 1C9 North Eastern Ontario Provincial Government Lola Dufour 29 Kolb Avenue, Family and Children’s Kapuskasing, ON P5N Services 1G2 Section 2A Project Proposal for Local CT Projects Question Kapuskasing, Ontario Response A. Community Context Kapuskasing is located in Northeastern Ontario, 165 kilometres northwest of Timmins. The Town of Kapuskasing has 8,292 residents. It is the service centre for other townships along Highway 11, including Val Rita-Harty (762 residents), Opasatika (226 residents), and Moonbeam (1,231 residents). Collectively, these four communities are referred to as the Kapuskasing Area for the purposes of this application. The Kapuskasing Area has a total of 10,511 residents and experienced modest population growth of 2 % from 2011 to 2016. Approximately 10% of the population are of Aboriginal descent . The economic climate of the area is primarily focused around the pulp and paper industry, mining and agriculture. The Town of Kapuskasing also serves as a service centre, providing residents in the surrounding area with access to retail and health services, socio-cultural services, sport and recreation, education and employment. Val Rita is a 10 minute drive, Harty is a 20 minute drive, Moonbeam is a 20 minute drive, and Opasatika is a 30 minute drive. There are very limited services available in the communities outside of Kapuskasing. Moonbeam has an elementary school and a small grocery store. All high schools, medical appointments, and most shopping and employment require a trip into Kapuskasing. For residents in the communities outside of Kapuskasing who do not own a vehicle, transportation options into Kapuskasing are limited to the Red Cross or taxi service. The Red Cross charges $0.40 per kilometre, which works out to about $8 round-trip from Val Rita-Harty, $18 from Moonbeam, and $28 from Opasatika. Only seniors 60 years of age and over are eligible for this service. Taxi fares are as much Dillon Consulting Limited Page 4 Page 13 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 as $2 per kilometre, which works out to about $40 round-trip from Val Rita-Harty, $89 from Moonbeam, and $140 from Opasatika. This makes it very cost-prohibitive for low income residents such as students, the unemployed or seniors on fixed incomes to access services in Kapuskasing living in outlying communities. Even families who own a single vehicle often find it challenging to access services if one spouse requires the vehicle to get to work and the other remains at home. While population growth is occurring, much of the older population has strong roots in the community with a long history in the area. As a result, the community is aging, with a number of residents choosing to retire in the homes they grew up in. This is demonstrated by the average age of Kapuskasing Area residents and the percent of seniors in the community. The average age in the community is 44.5 compared to the provincial average of 41 years. Over 21.2% of the population is 65 years and above compared to the provincial average of 16.7%. With waiting lists of 2.5 to 3 years for seniors housing and care homes in Kapuskasing, it is important for residents to stay in their homes and be able to access services required to meet their daily requirements. The North Centennial Manor currently has 76 people on their waiting list. Residents also face a shortage of affordable housing. In Kapuskasing, there are currently 24 people on the waiting list for a one-bedroom market rate apartment, 40 people on the waiting list for a two- bedroom market rate apartment, and 58 people on the waiting list for a one bedroom rent geared to income apartment. As a result of this housing shortage, people without access to a car are often unable to move closer to needed services. Attending specialized medical appointments for residents that do not have access to an automobile can be a challenge. Residents that live in Moonbeam, Opasatika, and Val Rita-Harty must travel to Kapuskasing for doctor, vision and dentist appointments and for other healthcare needs at medical clinics and the Sensenbrenner Hospital. There are limited specialist medical appointments and diagnostic imaging procedures available in Kapuskasing, therefore, most patients are referred to and must travel for two hours to the Timmins and District Hospital in Timmins. There are approximately 6,000 trips made to Timmins, on an annual basis, from Kapuskasing, Smooth Rock Falls and Hearst. Transportation to and from Timmins is provided by the Red Cross’ PATH program, but only for residents over 60. An online survey for residents of the Kapuskasing Area was recently conducted to assess their transportation needs. The survey was posted online for less than a week and received 432 responses, indicating there is a strong interest in transportations solutions in the region. Respondents were asked if the lack of public transportation is a barrier for them or a member of their household to access services or other opportunities in Kapuskasing. Responses to the survey are appended to this application. The highest need comes for healthcare and retail trips, primarily from Moonbeam and Opasatika. Overall, 61% of respondents identified that a lack of public transportation was a barrier for them to access healthcare while 66% indicated a lack of public transportation was a barrier for them to access retail services. Work trips were identified as a need, but not as high as discretionary trips (36%). Dillon Consulting Limited Page 5 Page 14 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Discretionary trips are defined as trips that do not need to take place on a certain date or time (e.g. shopping). Only 29% identified transportation as a barrier to access education. Concerns about access to transportation were widespread across all age groups. Respondents in the 25- 44 and 45-64 age groups were just as likely to indicate their need for transportation as those 65 years of age and older. Respondents in the 16-24 age range were even more likely to indicate their need for transportation. Residents under 60 and those without a disability are not eligible for the Red Cross and KABS service, so they experience the mobility gap particularly acutely. Respondents were also asked how likely they would be to use a bus service that connected their community to Kapuskasing. To help determine the type of transportation service required, two separate questions were asked: whether they would use a bus service five days a week for work and education trips, or whether they are more likely to use a service only a few days a week to access medical appointments, shopping and other services. The response helped shape the design of the transportation service. Responses to this survey are appended to this application. Overall, 52% of respondents indicated they were VERY LIKELY to use a public transportation service for medical and retail trips, 34% were VERY LIKELY to use the service for work and education purposes and 22% were SOMEWHAT LIKELY to use a service for shopping and medical appointments. This clearly demonstrates a strong need for transportation services connecting communities to Kapuskasing, and also for residents within Kapuskasing. Existing Transportation Services The Kapuskasing Area is not currently served by any scheduled public transportation services other than Ontario Northland. Ontario Northland provides one bus per day west to Hearst and east/south to Timmins, Sudbury, and North Bay. The bus stops in Kapuskasing in the middle of the night and is not useful for any local trips or long-distance trips to access medical appointments or needed services. The Town of Kapuskasing does provide a local accessible service called Kapuskasing Accessible Bus Service (KABS). This service is only available within the Town of Kapuskasing. KABS is funded by the Town of Kapuskasing, coordinated through the Disability Resource Centre, with service contracted to Bluebird Bus Lines. KABS provides door-to-door service Monday to Friday from 8:00am – 3:45pm and Saturday from 10:00am – 4:00pm. People are eligible to use the service if they have physical, developmental, or invisible disabilities, or are unable to climb stairs or walk more than 175m. A medical slip from a registered nurse or medical doctor attesting to the need for accessible transportation is required. KABS has 623 registered riders and provided 15,300 trips in 2017. Fares are $2.00 for a one- way trip, $200 for an annual pass and $16.67 for a monthly pass. With only two mobility buses, there are sometimes trip requests that are denied at times of peak demand. Riders with more flexible schedules are asked to avoid booking trips between 9:00am – 10:00am and 3:00pm – 4:00pm to prioritize people traveling to attend school. Dillon Consulting Limited Page 6 Page 15 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 The Red Cross is a community organization in the area that also provides transportation services to residents 60 years and older for medical appointments, day programs, and groceries. They serve Smooth Rock Falls, Fauquier-Strickland, Moonbeam, Kapuskasing, Val Rita-Harty in the Kapuskasing Area. They also provide medical transportation to and from Timmins as part of the Priority Assistance to Home (PATH) program. The Red Cross service owns a van but uses volunteer drivers who either operate the van or use their own vehicles. The Centre de Santé communautaire de Kapuskasing is a non-profit community health centre focused on overall quality of life by promoting physical, social, emotional, cultural, and spiritual well-being. They help identify the needs of seniors and direct them to appropriate services. Their Aging at Home Program offers a transportation and grocery aid program once a week. The Program rents a vehicle from a dealership and offers door-to-door rides to and from the grocery store for people over 65 years of age. In 2017, the Program offered 1,264 one way trips with the help of 520 hours of volunteer work. In 2017, approximately 30% of the participants had mobility issues and needed assistance in the store. While the service is very well used, the vehicle only has a capacity for 3 passengers at a time, which means volunteers must shuttle back and forth during the day to provide grocery trips. This service is exclusive to Kapuskasing residents and does not provide transportation to seniors outside of the Town. B. How Unmet Transportation Needs Affect People in the Community The survey results confirm that there are significant transportation needs in the Kapuskasing Area. This is particularly true for the townships of Opasatika, Val Rita-Harty, and Moonbeam. Residents of these communities must travel to Kapuskasing to access the majority of services, retail, employment, and education (secondary, adult education and post-secondary). While there are transportation options available for seniors and those with medical conditions, these services are very expensive, particularly for seniors on fixed incomes. The service is also in high demand with a focus on volunteers. As with most community organizations, access to the volunteer base will slowly decline as most volunteers (who are baby boomers / younger seniors) will continue to age and no longer be able to provide the service. Since the service is also focused on a much larger area (stretching between Hearst and Timmins), resources can be stretched if there are a number of specialist medical appointments that require a vehicle to be utilized most of the day, which limits transportation options for seniors within the Kapuskasing Area. Other residents outside of Kapuskasing (below the age of 60) have no options available to them except private vehicles and expensive taxi rides. Limited housing supply and higher housing costs in Kapuskasing also limits the ability for residents on fixed incomes to move closer to daily services within the Town (limiting their need for a car or public transportation). The need is particularly great for people who are unemployed, on fixed income, or stay-at-home parents that are less likely to have access to a vehicle. These challenges impact the overall quality of life and ability to remain in their communities. Dillon Consulting Limited Page 7 Page 16 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Question Response New On-Demand Semi-Scheduled KABS Service The objective of the transportation proposal is to address the mobility gap of residents that live in Kapuskasing and the surrounding rural communities of Moonbeam, Opasatika, Val Rita-Harty by providing them an affordable mobility option to access medical appointments, services, shopping, and other discretionary trips in Kapuskasing. The proposed service will operate for 6 hours a day on weekdays using a targeted on-demand service which commingles eligible KABS clients (seniors and passengers with disabilities) with individuals that are not eligible for the KABS and Red Cross services. The service will be operated by KABS using a third accessible vehicle. For two days a week, the service would be provided between Moonbeam and other rural areas to the east to connect residents to Kapuskasing for 6 hours a day. For two alternate days a week, the service would be provided to Val Rita-Harty, Opasatika, and rural areas west of Kapuskasing (connecting residents to Kapuskasing) for 6 hours a day. For one alternate day of the week, these 6 hours of service would focus on internal trips within Kapuskasing, opening up the existing eligibility criteria for any resident that requires access to services or medical appointments within the Town. Passengers would be served in the same vehicles as existing KABS clients. Based on preliminary estimates of demand, the additional vehicle and the creation of a centralized scheduling and dispatch centre (described below) would create enough capacity as to not impede the KABS service for existing KABS clients. The hours of service that are dedicated to inter-municipal trips to/from Kapuskasing would operate as an ‘on-demand, semi-scheduled’ service. On-demand, semi-scheduled service means that a passenger requesting a ride would be provided with specific pick-up or drop off windows (e.g. service available in Moonbeam between 10:00am and 11:00am; 1:00pm and 2:00pm, etc. on Tuesdays and Thursdays). By providing this broader window focused on a specific day of the week, the scheduler has the opportunity to better coordinate the trip with other trip requests and reduce the number of times per day the vehicle has to travel back and forth between Kapuskasing and an outlying municipality. This model will ensure system efficiencies by interfacing the KABS and Red Cross services, increase potential for ride- sharing and cost-effectiveness by reducing the potential of denied trip requests. If a trip request is not made, the driver would be dispatched to provide additional trips within Kapuskasing. Separating service to Moonbeam and its rural area to the east of Kapuskasing and Opasatika / Val Rita- Harty and its rural areas to the west of Kapuskasing on different days of the week (e.g. Moonbeam trips on Mondays and Wednesdays and Opasatika and Val Rita-Harty trips on Tuesdays and Thursdays) would also increase the cost effectiveness of the service. In this model, residents would need to plan to travel only on the days of the week that the bus goes to their community. This will improve the sustainability Dillon Consulting Limited Page 8 Page 17 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 of the service by increasing the opportunity for ridesharing and increasing the number of trips per day to each community using the same resources. One day a week, the bus would be used for local trips within Kapuskasing and promoted as a commingling service targeted towards medical clinics, major retailers, recreation centres, etc. This will provide service to residents of Kapuskasing that are not eligible for the door-to-door KABS service. There is also the opportunity to use the bus to provide service between the Kapuskasing Area and Timmins once a week to accommodate specialist medical appointments or access to other services not available in the local area. We understand that the Town of Hearst has submitted a community transportation grant for a five-day a week service to Timmins for medical appointments. If this grant is also approved, we will further coordinate both service proposals to create seamless connections and to avoid any duplication of service. Create a Centralized Coordination and Dispatch Centre A key aspect of this service strategy is the coordination between KABS and the Red Cross to increase the effectiveness of existing resources. Currently, both KABS and the Red Cross provide services for seniors within Kapuskasing. This can result in potential duplication of services (where a Red Cross vehicle and a KABS vehicle are dispatched at the same time to pick up two separate passengers heading to the same destination). This can limit the ability for the existing fleet to take on more trip requests, leading to trip denials or unmet demand. The proposal will be to assess the ability of the Red Cross to take on the scheduling/dispatch function by creating a centralized scheduling and dispatch centre. For customers, there will be one single number to call and book a ride. This provides simplicity to the resident that requires transportation (there is only one number to call if you need a ride). From a coordination perspective, a passenger requesting a ride would be assigned to the most effective vehicle regardless of who operates the vehicle. The goal would be to increase vehicle occupancy and make better use of existing resources. Dispatch would first try to fill up KABS vehicles for all local trips (since these vehicles have a higher capacity and use paid drivers). This would allow the Red Cross to focus more of their service on accommodating the growing demand for inter-community trips (for their eligible passengers). Red Cross trips would focus on seniors and persons with disabilities that require a greater level of assistance (e.g. the volunteer driver helps bring groceries into a client’s home), or to accommodate last minute trip requests that KABS cannot provide (reducing trip denials). Red Cross utilizes a computerized scheduling software program called Trapeze Novas whereas KABS conducts scheduling and dispatching by hand. Scheduling software has the ability to increase the effectiveness of service (passengers per hour) up to 20 percent and can also reduce the amount of time dispatchers spend on the phone booking trips with clients. Once trips are booked, a trip manifest would be sent to the KABS drivers and the Red Cross volunteer drivers to complete their daily trips. This can be updated daily as last minute trip requests are booked. With the increase in productivity gained through centralized coordination, options will be explored to send the extra bus used for the on-demand commingling service to Timmins two to four times per month to accommodate trips to specialist medical appointments, hospital discharge or access to services that are only available in the larger city. As mentioned above, if the Town of Hearst is successful in its community transportation application for a long-distance service to Timmins, other options will be explored to avoid duplication. Dillon Consulting Limited Page 9 Page 18 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 To achieve the above objective, new steps will need to take place upon successful notification of the grant. The first three to six months will be spent assessing the feasibility of creating a centralized dispatch centre. Both the Red Cross and the Town of Kapuskasing/Disabilities Resource Centre have agreed to implement this coordination strategy in principle. Costs and logistics will have to be confirmed to ensure a more cost effective service that also improves the passenger experience. Once confirmed, the following three to six months will be spent establishing coordinated policies and procedures to ensure that from a passenger’s perspective, there is consistency in the service, whether the passenger is delivered by a KABS vehicle or a Red Cross vehicle. This includes having the same fare structure, policies on wait times, no shows, late cancellations, etc. Migration of client data will also take place, including identification of any travel restrictions (e.g. clients requiring a specific type of vehicle, clients that cannot travel with others onboard, etc.). Once in place, a marketing and communication strategy will be established to inform existing clients of the new number to call, the new strategy and why it is being implemented. How the Proposed Solution Meets the Objectives of the Grant The Community Transportation Grant Program clearly lays out a number of objectives that selected Local Community Grant programs must meet. The following section illustrates how these objectives would be met in the Kapuskasing Area with approved funding. 1. Improve mobility options for individuals who do not have access to their own transportation, such as seniors, persons with disabilities, youth, persons living on low income, members of Indigenous communities, and others. The proposed transportation solution provides mobility for all members of the community to access needed services, visit family and friends as well as recreation opportunities and part-time employment. The Commingling service is open to all residents between Moonbeam and Opasatika, including those living in the more rural areas of the Kapuskasing Area. The creation of a centralized call centre between the Red Cross and KABS will also increase the ability to share rides and reduce service duplication, increasing the availability of vehicles and reducing trip denial rates. 2. Build or enhance capacity to better meet local, regional or intercommunity transportation demand, particularly where it is challenging or not feasible to provide conventional transit service due to population size or density or where there is no market viability for private transportation service. The population of the communities outside of Kapuskasing is too low to provide daily fixed route transit or to attract a private sector operator to provide charter service. Despite this, transportation has been identified as a significant need in the community. A key objective of this application was to design a service that could be maintained after five years once the funding is no longer available. The semi-scheduled on-demand service that is commingled with KABS provides a cost effective model that provided mobility to residents for both local trips within the community and inter-community trips. Dillon Consulting Limited Page 10 Page 19 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 3. Create or contribute to networks of transportation services that can support local transportation hubs and that conveniently connect passengers to other communities and regions or to other transportation services. While the grant being requested is a local community grant, one of the objectives is to conveniently connect passengers to other communities. The service connects residents from Moonbeam, Opasatika and Val Rita-Harty to Kapuskasing and the various services located in the Town. Once the service is implemented, opportunities will also be explored to use part of the designated service hours to provide a weekly or bi-monthly service to Timmins to access specialist appointments, to assist with hospital discharge or other services that residents may want to access. The integration of Red Cross and KABS trips within Kapuskasing will also increase the availability of volunteer drivers to make more long-distance trips for seniors and persons with disabilities. 4. Improve service delivery and service efficiency through collaboration, leveraging existing services, sharing resources, and/or innovation through information technology. The proposal is based on collaboration and levering existing resources. A key component of the service is the creation of a centralized schedule and dispatch centre operated by the Red Cross. The Red Cross uses a computerized scheduling and dispatch software called Trapeze Novas. The program has the ability to increase trip productivity by 15 to 20% and reduce the amount of time coordinators spend on the phone booking trips. This can improve productivity of the service are reduce duplication between the two agencies. A key objective will be to fill up KABS vehicles for local specialized trips and focus Red Cross volunteer drivers for long-distance trips. Red Cross will also be responsible for booking trips as part of the Commingling service that is open to all residents of the Kapuskasing Area. This reduces duplication of resources. Description of How Project Addresses Mobility Needs and Service Gaps Question Response The Community Transit project will address existing mobility gaps in the following ways: 1. Improve the use of existing resources by ensuring that KABS and the Red Cross coordinate their efforts. Currently there is some duplication between the services for local trips within Kapuskasing. The centralized coordination and dispatch centre would help streamline service and make better use of existing resources. This would help reduce trip denials and better meet the growing demands of an aging population. Clients that are eligble for both services may also need to check with both service providers if they are denied a trip on their first choice. The Dillon Consulting Limited Page 11 Page 20 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 centralized coordination and dispatch centre would provide one number to call and make it easier to book a ride. 2. Increase the amount of Red Cross resources available to service rural communities and for other longer-distance trips for seniors and persons with disabilities. 3. Provide access to services to residents who currently have no effective or reliable ways of accessing them. This includes low income adults, and students, and households without a vehicle or only one vehicle that is not available when one spouse is at work. This includes trips from Moonbeam, Opasatika and Val Rita-Harty – communities which are primarily residential and have little access to various services (groceries, doctors, etc.). 4. Provide a co-operative approach between existing community transportation service providers. This approach will make the service more sustainable in the long run and allow it to continue even after the Community Transportation Grant funding expires in five years. Making better use of existing resources is the most cost-effective means of meeting the transportation demand. 5. Keep people in their homes and communities. Providing affordable, accessible door-to-door service to more residents will allow them to live in their homes longer and delay the point at which they need to move to assisted living. This is both more affordable and allows people to maintain their community and social networks longer, which is highly beneficial to mental wellbeing. 6. Provide affordable public transportation. The proposed new service will be significantly more affordable than using a taxi cab and more reliable than requesting rides from family and friends (who may not be always available when a trip is required). Dillon Consulting Limited Page 12 Page 21 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Partner Organizations Question Response Collaboration and coordination will be an important aspect of providing needed mobility solutions to the Kapuskasing area. This is particularly important to ensure the service continues to be sustainable when funding from the community transportation grant ends. a. Partner Roles in the Service The partners listed below have agreed to collaborate on this project and take on the following roles: • Disability Resource Centre. This group currently coordinates the existing KABS service and will take the lead in operating the new commingled service within Kapuskasing and to Moonbeam, Opasatika and Val Rita-Harty. • Transportation Service Provider. The private contractor that delivers the existing KABS service will either be extended or an RFP issued to contract a new provider. The contract for the KABS service will will be expanded to also operate the third vehicle for six hours a day for the commingling service. • The Red Cross. The Red Cross will lead the creation of a centralized coordination and dispatch centre, providing one number to call for all residents looking for a ride. They will utilized their existing Trapeze Novas licence to coordinate rides and work with the Disability Resource Centre to create a coordinated approach to trip delivery. • Sensenbrenner Hospital. The hospital will coordinate with KABS to book appointments for patients using the new commingling KABS service during times that coordinate well with the transit service, particularly those patients traveling in from outside of Kapuskasing. • The Centre de santé communautaire de Kapuskasing et région (CSCKR). CSCKR will coordinate with KABS to book appointments for patients using the new commingling KABS service, particularly for those traveling in from outside of Kapuskasing. They will also promote the service on their website. • Kapuskasing Indian Friendship Center. Will promote the service on their website and refer the service to all their clients. • Municipal Partners. Each municiality will promote the service on their website and participate in communications and advertising. Each has also agreed to help subsidize the service. • Cochrane District Social Service Administration Board. The CDSSAB will promote the service on their website and will refer the service to all their clients. • Kapuskasing Indian Friendship Centre. Will promote the service on their website and will refer the service to all their clients. Dillon Consulting Limited Page 13 Page 22 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 • North Eastern Ontario Family and Children’s Services. Will promote the service on their website and will refer the service to all their clients b. How Partners’ existing transportation service will fit into the coordinated service KABS will benefit by providing more mobility options to their clients and by increasing the effectiveness of existing resources through the creation of a centralized coordination and dispatch centre. This is anticipated to reduce overall costs from the existing service provider. The service provider’s contract is currently up for renewal. It is anticipated that a new contract will be in place by January 2019. The savings will be reinvested into providing more service where required. The Red Cross will benefit by reducing the need for their volunteer transportation in Kapuskasing. This will allow them to deploy more of their volunteers for long-distance trips, particularly with the PATH program providing transportation to and from the Timmins and District Hospital in Timmins, etc. c. How community organizations and its clients will benefit from the CT service The Sensenbrenner Hospital will benefit by making it easier and more affordable for patients to access their appointments on time. Greater support for seniors aging in place will reduce the demands on the health care system. The Disabilities Resource Centre will benefit by being able to provide KABS service to more residents more reliably. Less time and money will be spent on scheduling, and more on providing the transportation service. The Centre de santé communautaire de Kapuskasing et region will benefit by reducing its shuttle service frequency or targeting it towards those seniors who most need a higher level of assistance when shopping. Kapuskasing Indian Friendship Center will benefit from this service by reducing the amount of funds allocated to taxi fares in exchange for transit passes. Its clients will benefit from this service by having access to a more reliable transportation service, allowing them to be more independent in their day-to- day transportation needs. North Eastern Ontario Family and Children’s Services (NEOFACS) will benefit from this service by reducing the amount of funds allocated to taxi fares in exchange for transit passes and their clients will have access to an more affordable and predictable transportation service to access essential services provided by NEOFACS. Dillon Consulting Limited Page 14 Page 23 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Coordination Approaches Question Response Centralized Functions Trip Bookings Scheduling, dispatching One number to call Integrated website Trip booking Commingling of service for persons with disabilities and conventional riders Sharing of Resources Vehicles Paid Drivers Volunteers Qualifications of Lead Coordinator Question Response The Township of Moonbeam will lead the implementation of the CT Project. The lead coordinator will be surrounded by a Task Force composed by a representative from each municipality. Below are the qualifications and experience from each representative on the Task Force. Dillon Consulting Limited Page 15 Page 24 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Moonbeam Carole Gendron, Clerk Treasurer since 1993, is employed by the Township of Moonbeam since 1985. She holds a Business Administration Diploma and over the years has acquired valuable experience in municipal government, consisting of management, finance and human resources. Carole has collaborated with community partners, municipalities and government agencies on various special projects. Val Rita-Harty and Opasatika Alain Robichaud, Economic Development Officer for Opasatika and Val Rita-Harty, holds a bachelors’ degree in Business Management and is also a Board member of the Kapuskasing Golf Club. For the past two years in his Economic Development position, Alain has successfully implemented a number of projects and programs involving community partners and other municipalities which includes: • Collaborated on an initiative with le Centre de santé communautaire de Kapuskasing et région (CSCCKR) to provide transportation to seniors of Opasatika so they can access activities offered by the CSCKR in Kapuskasing; • Coordinated and collaborated with 13 different municipalities and Economic Development Corporation on an Agricultural Workforce Study; and • Collaborated with 5 municipalities within the region to develop an Agricultural Land Inventory Study. Opasatika Alain Tremblay, Clerk-Treasurer for the Township of Opasatika since Jan 2017, is also a Municipal Councillor for the Township of Val Rita-Harty since 2000. He holds a Business Administration Diploma, is on the Health Care Recruitment and Retention Committee for the Kapuskasing region and the Recreations Committee. In the past 17 years, Alain has gained experience in municipal government and has collaborated with council members, municipal staff and Recreations Committee on all municipal project, festivals, fund-raisers Kapuskasing Chantal Guillemette, Municipal Clerk for the Town of Kapuskasing, has 20 years of experience in municipal government and project management. She holds accreditation and diploma in Municipal Administration from the Association of Managers, Clerks and Treasurers of Ontario, certified Provincial Emergency Management Coordinator, including a certification in Translation with a diploma in Business Administration. She has successfully implemented a number of projects and programs involving community partners over the recent years which include: • Healthy Kids Community Challenge and Healthy Community Kapuskasing in collaboration with public health and mental health agencies along with 4 school boards and a number of community agencies and organizations; • Coordinated Municipal Conferences (FONOM, AFMO, NEORA, AMCTO); • Coordinated Festivals and Events; Dillon Consulting Limited Page 16 Page 25 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 • Lead Municipal and Community Strategic Plans; • Executive Board member of the Kapuskasing Regional Doctors Complex, Association of Managers, Clerks and Treasurers of Ontario; and • Past board member of the Centre de santé communautaire de Kapuskasing et région, Radio communautaire KapNord and school board. Working in a municipal government environment provides a wide range of opportunities for collaboration between neighboring municipalities, private and public sector agencies and community partners. Project management skills are definitely an asset in reaching the goals and objectives of every successful project that have been undertaken which are transferred on to the next with continuous improvement. Val Rita-Harty Guillaume Richy, Chief administration Officer for the municipality of Val Rita-Harty, has more than 15 years of experience in Administration role at the provincial level. He holds a bachelor’s degree in business management with a specialization in finance. He has successfully implemented projects in collaboration with multiple community partners over the recent years: • Coordinated and lead the Val-Horizon Initiative, a program that promotes physical activity for all residents within the community which included multiple community organizations; and • Lead and coordinated a resident art initiative where 13 different municipalities were involved. Work Plan Question The work plan to implement and continue operating the local community transportation service is appended to this application. Funding for First Year of Pilot Question Dillon Consulting Limited Page 17 Page 26 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Response There are a number of tasks that need to be completed to implement the proposed service. The tasks to be undertaken and costs over the first year of the pilot are detailed in our response to Question 19 below. This includes: • project management (provide in-kind); • Red Cross and the Disabilities Resources Centre to assess the cost and benefit of implementing a coordinated scheduling and dispatch centre; • consulting fees to help set up the service and create integrated policies and procedures between KABS and Red Cross; • Red Cross time to implement the centralized coordination and dispatch centre; • purchase of new equipment/office furniture for the centralized coordination and dispatch office; • marketing and communications, website and project advertising; and • project monitoring (create onboard survey template). Project implementation is expected to take 12 months. A total of $100,000 is requested for the first year of funding to cover implementation costs. This represents 15.24% of that total five-year funding request. Average Fare Question Response The existing passenger fares for the KABS service is noted below: • Single ride $2.00 one-way • Monthly pass $16.67 • Annual pass $200.00 Current fares for Red Cross transportation services are $0.40 per kilometre. Within Kapuskasing, the average fare paid is $2.12 for a one-way ride. Under this pilot program, the fare from both transportation services will be harmonized for local trips within Kapuskasing to improve integration between the two services. Since Kapuskasing fares have not increased in over 15 years, the Implementation Task Force will look at a slight fare increase of $2.50 for all internal trips made within Kapuskasing. This will include both Red Cross services as well as the KABS commingling service. The following fare is recommended for local trips within Kapuskasing: Dillon Consulting Limited Page 18 Page 27 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 • Single ride $2.25 one-way • Monthly pass $20.00 • Annual pass $240.00 Comparable transit fares in Hearst and Timmins are in the range of $2.75 - $3.00. For trips between Val Rita-Harty/ Moonbeam/ Opasatika and Kapuskasing, a slightly higher fare is proposed to accommodate for the longer distance that the vehicle would need to travel. This is increased slightly higher if the bus would need to travel into one of the rural area within these municipalities (due to the challenges of sharing rides. The following fare structure is proposed. Between the urban area of Val Rita-Harty/Opasatika/Moonbeam and Kapuskasing: • Single ride $5.00 one-way • Monthly pass $45.00 • Annual pass $500.00 Between the rural area of Val Rita-Harty/Opasatika/Moonbeam and Kapuskasing: • Single ride $8.00 one-way • Monthly pass $70.00 • Annual pass $800.00 The proposed fare levels strike a balance between maintaining user affordability and cost-recovery. Significant discounts are offered to frequent users through the pass options, while single-ride fares remain affordable. Fares outside of Kapuskasing are significantly more affordable than Red Cross service and an equivalent taxi fare. In order to calculate the average fare per passenger, the following assumptions have been made: • 65% of rides are within Kapuskasing; • 30% of rides are between Kapuskasing and Val Rita-Harty, Opasatika, and Moonbeam. • 5% of rides are to rural areas; • 50% of passengers use single-ride fares; • 50% of passengers use annual or monthly passes; and • Pass holders make an average of 20 trips per month. Using the above assumptions, the average fare per passenger is estimated to be $2.50. Dillon Consulting Limited Page 19 Page 28 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Project Budget Question Response The appended budget table provides the estimated five-year budget for the proposed local community transportation service between Moonbeam, Opasatika, Val Rita-Harty and Kapuskasing. Start-up costs as requested are noted in Question 17 and are detailed in the appended table. Overall, the annual cost of this service for up to 6 hours a day, 5 days a week would be $135,000 a year (based on an assumed hourly operating rate of $90). It is assumed that the service would attract approximately 50 to 70 passengers per day. Based on an average fare of $2.50, this would bring in approximately $43,750 in passenger fare revenue in the final year of the pilot and the net operating cost down to $91,000. Additional costs are also required to support the Red Cross in taking over the scheduling and dispatch function (creating a centralized number for residents to call for all transportation options). To make the best use of the $100,000 per year grant, a contribution from Opasatika, Val Rita-Harty and Moonbeam of $5,000 each annually would compensate some of the deficiency required to provide this #service or could be used to increase the daily hours of service received (should a lower hourly operating cost be reached with the service provider). The appended budget table notes the preliminary cost estimates (minus any costs for the coordinated scheduling service). Dillon Consulting Limited Page 20 Page 29 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Performance Measures Question A number of performance indicators will be monitored over the five year funding period. Performance measures that will be assessed include: • Total number of rides (passenger trips) in the past 12-month period • Total number of clients/passengers served in the past 12-month period • Average number of service hours per week • The days per week that the service is provided • The municipalities that the service connects • The number of connections to other transportation services or local transportation hubs In addition to the performance measures identified by MTO, the monitoring strategy will also monitor the following performance measures: • Customer satisfaction • Cost per trip • Trip denials • No shows and late cancellations • Boardings per revenue vehicle hour • Revenue/cost ratio A monitoring plan has been developed to assess the above performance indicators. Project Team Members Responsible for Performance Monitoring The Disabilities Resource Centre and Red Cross will be responsible for performance monitoring. A data collection and monitoring plan for a number of the key performance indicators noted above will be stipulated in the service contract with Blue Bird Bus Lines to monitor on a regular basis. The Disability Resource Centre will collect data from the Red Cross and the contractor on a monthly basis and review it with the Steering Committee. Quarterly reports will be provided to the Steering Committee to assess the overall performance of the service relative to the project goals. An annual on-board passenger survey will be developed by Steering Committee. The purpose of this is to assess who is riding the service, customer satisfaction and travel patterns. This will be used to help make modifications to the service. Dillon Consulting Limited Page 21 Page 30 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 Process of Collecting Data, Reviewing Service and Adjusting Service Data collection will occur in a number of ways: Clients Served and Ridership: This data will be collected daily through the Trapeze program. The program will monitor who is using the service, origins and destinations, time of day and number of trips taken. It can also report on the number of trips per hour, trip denials, no shows and late cancellations. Trends from this data can be used to modify the times and days a week the service is available to ensure it better meetings resident demands in a cost effective manner. Service Operations: The Trapeze system will also report on the number of hours per service delivered per week (including time the vehicle is in service but not taking trips). This will help determine the effectiveness of the service. It will also report on the number of trips made to each municipality participating in the pilot program to determine the importance of each connection. This monitoring of service will be used to help adjust the service plan over the duration of the pilot. The contractor will also be required to report daily on the service performed the previous day. Customer Satisfaction / Demographics: An annual onboard passenger survey will be completed to better understand the ridership base, including their demographics, their origin-destination patterns, level of satisfaction of the service. We will also look to capture any comments about how the service has improved the quality of life of passengers. A base-line survey will be completed during the first month of the service to compare with future years of service. Financial Performance: The operating cost and revenue will be monitored by through the Trapeze system (through Red Cross) to assess the financial performance and make sure that the projected budget for the service is not being exceeded. It will be important to monitor this closely to ensure the service continues to be financially sustainable. The information will be reported to the Steering Committee on a quarterly basis. Service Targets over the Five-Year Period and Steps to Achieve Targets The following preliminary targets have been identified for the key performance measures. They will be refined during the first year of operation. • Total number of rides (passenger trips) in the past 12-month period: Target between 9,000 and 12,000 rides on the commingling service in last year of pilot • Total number of clients/passengers served in the past 12-month period: Target 400+ clients service annually • Average number of service hours per week: Target 30 Commingling service hours per week • The days per week that the service is provided: Target service provided 5 days a week • The municipalities that the service connects: Service will be provided to Kapuskasing, Moonbeam, Opasatika and Val Rita-Harty • The number of connections to other transportation services or local transportation hubs: Service will provide connections for seniors to long-distance Red Cross service were applicable. Dillon Consulting Limited Page 22 Page 31 of 133 Kapuskasing and Area – 2018 Community Transportation Grant Draft Application Form – Version 3.0 February 27, 2018 • Customer satisfaction: Positive customer satisfaction rating received each year of service (70% of passengers view the service as positive) • Cost per trip: Cost per trip will range between $10 to $14. • Trip denials: Target less than 3% trip denials • No shows and late cancellations: No target set at this point. Monitor year 1 service and look to improve in year 2 if no shows and late cancellations are excessive. • Boardings per revenue vehicle hour: Target between 4 and 7 boardings per revenue vehicle hour • Revenue/cost ratio: Target 20% to 25% R/C ratio by end of pilot Dillon Consulting Limited Page 23 Page 32 of 133 Letter of Support example Dear Guillaume Richy, Re: Kapuskasing Area Community Transportation Grant On behalf of the name of Municipality / Organization, I am pleased to offer our support for the Kapuskasing Area’s Local Community Transportation Grant Application led by the Township of Val Rita- Harty. I understand the grant would support the provision of coordinated transportation service from the Townships of Moonbeam, Opasatika, and Val Rita-Harty to the Town of Kapuskasing. This service is much needed and would be highly beneficial to residents throughout the Kapuskasing Area. Providing access to medical care, education, services, and shopping is critical for residents to be able to remain in their homes in the area, allowing aging in place and reducing the burden on health care and assisted living facilities. There are currently no affordable transportation options for many residents who are unable to drive or cannot afford to do so. The name of Municipality / Organization sees great value and benefit for the residents of the Kapuskasing area in this Community Transportation Grant. If successful, name of Municipality / Organization will contribute support of $5,000 per year / staff time / other to support the success of this transportation service. We are committed to assisting where possible to help provide viable transit options for residents travelling to and around Kapuskasing. Thank you for your coordination of this application. If you have any questions, please do not hesitate to contact me. Sincerely, Name Position Page 33 of 133 Chantal Rodv From: Chantal Rody Sent: Monday, February 26, 2018 10:48 AM To: a|[email protected];RickLafleur;Aurel Godard; Frank Siebert; Martin Dinnissen ([email protected]);Martin Credger; Dave Plourde Cc: Guylain Baril Subject: Community Transportation — Letter of Support Good morning! The Town of Hearst is asking for a letter of support from the municipality for a Community Transportation grant application which would provide public transportation to Timmins (for medical, leisure or personal travel) 5 days a week leaving from Hearst daily, with stops in each community up to Smooth Rock Falls. The transportation service would be scheduled on a daily basis from Monday to Friday. At this time, they are not requesting any financial support as the grant stream would cover the expenses up to 5 years. Also, kindly note, that have supported the other application (under the same grant) led by Val Rita for public transportation 5 days a week on a inter-community basis which proposes transportation 2 days a week from the West (0pasatika, Val Rita-Harty) to Kapuskasing and 2 days a week from the East (Moonbeam) to Kapuskasing and one day within Kapuskasing as an enhancement to the accessibility bus service that is already offered. The proposal does project that a $5,000 financial contribution over the 5 year funding period from each community be committed for sustainability. A new bus would be purchased by the service provider so that it does not affect our current KABS service. In this project, the goal is to transport citizens to Kapuskasing for medical, personal, leisure and economic activities. Both projects aim to provide public transportation to the highway 11 corridor with benefits to all citizens and each community. The transportation services will be available to not only seniors, persons with disabilities but the general public. Guylain will follow up with each of you by telephone to obtain your feedback and if in agreement, I will prepare a letter of support from the municipality. Please do not hesitate to send us your feedback. The deadline for the letter of support is February 28. Informationfromthe Town ofHearst: La Villede Hearst a entrepris les démarches pour soumettre, au nom des municipalités entre Hearst et Smooth RockFalls, une demande de financementdans Ie cadre du volet interurbain et propose de mettre sur pied un service de transport quotidien aller—retour,5 jours par semaine (du lundi au vendredi), pour les communautés a?n de permettre a toute personne de se dép/acer a Timminspour assister a quelconque rendez-vous personnel, professionnel ou médical. L’autobus sera entiérement accessible et aura une capacité de 18 passagers au total, dont 16 passagers le retour, mobiles et 2 passagers en fauteuilroulant. Pour I’aller, le service sera partira de Hearst a 7h00 le matin, arrivera a Timmins a 10h45. Pour Ie service partira de Timmins a 16h05 et sera de retour a Hearst a 19h15. Le service ferala navette entre l’H6pital régional, le dépét d’autobus, le Centre commercial et l’aéroport. Leprogramme de subvention exige un appui de toutes les municipalités inclues dans la demande de financementpar voie d’une Iettre. C’est ainsi Eire suum E uu que je vous transmets l’ébauche d’une lettre d’appui que vous pourrez personna/iser a votre guise. Lz déf est gue In demand: do dz plus turd re mercredi Z5 février 5 17h Je me demundais dun: s‘il était pnssible dz nous saumemeune Iettre d‘annm d’: mercredt matm aim nnus dunner 5 ammenr:12ram 5 nu! alre l'envoI de In demand sur la: Anater nu’iIn‘y uuna aucun enaauzmenrlinuncier de In par! des numznalresmunlzipaur Ie nraarnmm: functiannera enriérzmenl subvenrinns gnuvzrnementales. pour Ie courrier De plus, il n’est pas question de remplacer le service du Ontario Northland par celui proposé plus haut. Le ON est toujours nécessaire et les et pour brancher les résidents au reste de l’0ntario et du Canada. Le ON n’est cependant pas propice pour le transport de personnes dgées Page 34 of 133 [1 heures ne sont pas du tout commodespour ces mémes personnes. On me dlt que certaines personnes refusentd’assIster des rendez-vous £1I’extérIeur de la médicaux 6 cause manque de transport. Et que dire de la conditiondes routes l’hiver qui n’encourage personne d s’aventurer région. C?anfu/Gui/émeffe Municipal Clerk/Greffiéremunicipale Town of Kapuskasing- 88 Riverside Drive Kapuskasing,ON P5N 1B3 Tel: 705.337.4255 - Cell:705.335.1068 Chantal.Guil|[email protected] Page 35 of 133 Town of Kapuskasing Council Report Date: February 16, 2018 COTW - Finance REQUEST: Request to provide direction regarding 14A Kolb Avenue and 31 Queen Street. RECOMMENDATION: That Council provide direction regarding the following properties; 14A Kolb Avenue and 31 Queen Street: 1. To vest, declare surplus and advertise for sale 2. To vest and retain properties for Town purposes 3. To cancel tax arrears certificate and leave property as is 4. To not vest property and re-advertise within 2 years under Section 380(1) of the Municipal Act. An engineering report can not be provided as we currently do not have access to 31 Queen Street. Prepared by: Nathalie Mallette, General Manager of Finance and Recreation Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1164 TOWN OF KAPUSKAISNG TENDER RESULTS TAX SALES Kap Jeya Rajah Navneet Gregory DESCRIPTION Furniture Fashions Sinnathurai Singh Grandison 14A Kolb Avenue $ 1,126.96 ( Minimum Tender $ 34,712.75 ) (Rejected-Lower than minimum amount) 31 Queen Street ( Minimum Tender $ 46,022.20 ) NO BIDS RECEIVED Page 36 of 133 \\10.200.135.2\cifsshare\Data\CW RMS\Customers\Kapuskasing\FileStorage\80B1749A171F41179B8DFEB5E949BD1A-Tender Results - Tax Sales - JAN 31_17 (1) Page 37 of 133 Town of Kapuskasing Council Report Date: February 27, 2018 COTW - Finance REQUEST: Request from the Town of Essex for resolution support with respect to Offering School Properties to Municipalities. RECOMMENDATION: That Council support the resolution as presented. Prepared by: Chantal Guillemette, Clerk Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1168 Page 38 of 133 February 1, 2018 Association of Municipalities of Ontario(AMO) 200 University Avenue, Suite 801 Toronto, Ontario M5H 3C6 Email: [email protected] Rural Ontario Municipal Association 200 University Avenue, Suite 800 Toronto, Ontario M5H 3C6 Email: [email protected] Ontario Municipalities Re: Offering School Property to Municipalities Dear Sir/Madam, At its regular council meeting of January 15, 2018, Essex Town Council discussed the ongoing issue of school closures throughout Ontario. These school closures in many cases result in properties that are left as vacant and unused for substantial periods of time and this often results in properties that not only become eyesores for the affected communities but as well often have further negative impacts on the social and economic development of that community and its municipality. Many municipalities might be interested in purchasing these properties for development and sustainment as a hub in their community. However the feasibility of this certainly becomes more daunting and for some municipalities even impossible when municipalities that are interested in purchasing must first (pursuant to current regulations) purchase these properties at fair market value with taxpayer dollars and then may need to spend further taxpayer monies in order to retrofit and/or remediate the building (s) on these properties. Given the fact that these properties were already originally purchased and developed into schools using taxpayer dollars we ask that consideration be given to the fact that the taxpayers should not again have to purchase these properties at fair market value if the intent Page 39 of 133 is for the particular Municipality to develop and/or sustain these properties for the betterment of its community. As a result of the discussion the following resolution was passed by Essex Town Council at its January 15, 2018 regular meeting: Moved by Councillor Bondy Seconded by Councillor Voakes (R18-01-013) That the Town of Essex send a request to the Association of Municipalities of Ontario (AMO), ROMA and all other municipalities in Ontario requesting that when schools boards make decisions to close schools, that they have to offer the building to the local municipality for a dollar. Carried Council believes that providing the opportunity to purchase the buildings for a dollar would give municipalities a meaningful opportunity to ensure that these properties remain a key hub for social and economic development in their respective communities. Should you have any questions or comments regarding this matter, please feel free to contact the undersigned. Yours truly, Robert Auger, L.L.B. Clerk, Legal and Legislative Services Town of Essex Email: [email protected] RA/lm Page 40 of 133 Page 41 of 133 Town of Kapuskasing Council Report Date: February 27, 2018 COTW - Finance REQUEST: Request from Animal Rescue of Kapuskasing for the annual financial contribution. RECOMMENDATION: That Council approve the annual donation of $2,500 in accordance with the Municipal Donation Policy (D1). Prepared by: Chantal Guillemette, Clerk Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1171 Page 42 of 133 M‘."""'" ""9! -33 9'13“ s?§i‘.‘u"'f human!‘ Animal Rescue of Kapuskasing P.O. Box 355, Kapuskasing, On P5N-2Y4 Town of Kapuskasing 88 Riverside Dr., KAPUSKASING, On., PSN-1B3 Feb.20,2018 Chantal Guillemette ARK is beginning it’s 18"‘year as a an all volunteer group trying to make a difference for the many animals in need in our Community and area. We depend on our supporters generosity to help us continue offering this service. Once again it has been a busy year, cruelty, neglect and abandonment still exists. We we’re able to help 43 needy pets find new beginnings in 2017.We also helped families with rehoming of their pets for various reasons and seniors when in need and also people with pets and no family that have to be hospitalized or go to detox. With every pet that we are able to accept, vet care is required as well as food and supplies, average cost of vet care per pet is $ 500.00 (this does not include emergencies). Our veterinary expenses for 2017 was $ 34,707.13. Many of the animals we’ve helped came from the Town Shelter, some removed by the OPP, others surrendered and others abandoned on back roads. Vet care, food & supplies are provided to foster families while the pets are in their care until they are adopted out. We are a no-kill rescue and pets we accept into our foster program are homed until a family is found (no matter how long it takes). As of today, we are down to 4 dogs and 3 felines in our foster program. We fundraise throughout the year in an effort to provide our services to the Community but especially to the animals in need. As always our mandate is to educate the public, to promote vaccinations, spaying & neutering. We hope you will consider our request for a donation. Thank you for your support. If approved,direct deposit can be done at Caisse Populaire acc. # 165439 Thank you Art. Boulianne, Operations Mgr., 335-6368 Page 43 of 133 Town of Kapuskasing Council Report Date: February 27, 2018 COTW - Finance REQUEST: Request to give consideration to approve the following memberships: Northeast Community Network, Association francaise des municipalités de l'Ontario and Northeastern Ontario Municipal Association. RECOMMENDATION: That Council provide direction regarding the proposed association memberships. Prepared by: Chantal Guillemette, Clerk Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1172 Page 44 of 133 NORTHEAST COMMUNITY NETWORK RECEI VEDFEB06 Nrth0 east Co mm un ity Network INVOICE C/O North Claybelt CFDC INVOICE# 06-2018 6 Ash Street DATE: 02/01/2018 Kapuskasing, ON P5N 2C8 Phone 705-337-1407 Fax 705-337-6285 Bill To: For: Town of Kapuskasing 2018 NeCN Membership Costs Mr. Guylain Baril 88 Riverside Drive Kapuskasing, ON P5N 1B3 DESCRIPTION AMOUNT 2018 NeCN Annual Membership Fee $2,000.00 Population 8,292 X $0.25 per capita = $ 2,073.00 Reduced to price ceiling of $ 2,000.00 TOTAL $2,000.00 Make all checks payable to Northeast Community Network Ifyou have any questions concerning this invoice please contact Mrs. Linda Semczyszyn at 705-337-1407 or |indasem@northc|aybeIt corn Page 45 of 133 Association frangaise des AFMOa&-municipalités de |’Ontario Mémo Date: Le 30 janvier 2018 Objet 2 Renouvellementde votre cotisationpour l’année 2018 Chers membres et futur membres, Perrnettez—moide pro?terde l’opportunité al’aube de l’aImée 2018 comme président de l’AFMO pour vous remercierde votre appui et soutien. L’AFMO est la comme intervenantspour défendre les droit des personnes, organismeset municipalités francophoneset francophilesen Ontario et au Canada.s Nous sommes actuellement a préparer la 29° année d’opération de l’AFMO et le consei d’administration,en collaborationavec ses nombreux partenaires,travaillonspour étre plus visiblesl et accessiblesa?n de mieux servir nos membres. En cette année nous continueronsa sensibiliserl population a l’importance de l’immigration francophone et leur intégration au sein de nosa communautés; et surtout, vous soutenirdans l’e'laborationde priorités qui pourront vous aider dans l développement économique, culturel et communautaire de vos communautés francophones ete francophiles.Nous voulons,durant l’année 2018, accroitre la capacité des corporationsmunicipalesd gérer et de livrer des serviceset programmes dans les deux languesof?cielles; augmenter le nombredee municipalités membres et de membres associés a l’AFMO; améliorer les communications et l marketingauprés de nos membres,collaborateurset partenairesgdiversi?er les sources de ?nancemene en développant de nouveaux projets tout en continuant a créer de nouveaux partenariatst et collaborations avec organismes et intervenants. Plusieurs projets et services aux membres seront également élaborés touchant différents domaines du développement de vos municipalités: le garderies,lajustice, lajeunesse, les personnes immigrantes,les arts et la culture,la santé, les servicessen francais,le centre d’archivage de documents municipaux et les services de traduction, etc. Nous solliciteronsdonc votre collaborationpour leur realisation. Comme au début de toute nouvelle année, nous vous expédions votre renouvellement de cotisation. Une facture est incluse. De méme, nous vous serions reconnaissants de remplir le formulaire de renouvellement a?n d’assurer que votre dossier soit complet.Veuillez noter que le centre d’ est toujours accessible et qu’il contientdes réglements municipauxet autres documents quiarchivagepourront vous servird’exemplepour la redactionen francaisde documentssimilaires. Finalement,nous pro?tonsde l’occasion pour vous inviter £1notre prochain congrés annuel qui aura lieu du mercredi 19 au vendredi 21 septembre 2018, a la Ville Kirkland Lake et dont le theme, la programmation et Pinscription et le paiement sera disponible sur notre site web www.afmo.on.ca Bien £1vous, x..xx.~lz>_ Claude Bouffard Maire de la municipalité Riviéres des Francaiset président de l’AFMO Association franqaise des municipalités de I’Ontario C.P. 41156 Succursale Elmvale Ottawa Ontario KIG 5K9 Té1.: 613-746-7077 [email protected] www.afmo.on.ca Page 46 of 133 06 20 AFMG!- Page 47 of 133 NEOIVIR NORTHEASTERNONTARIOMUNICIPALASSOCIATION PO Box 1757 KirklandLake, ON PZN 3P4 Mayor Tony Antoniazzi, President Jo Ann Ducharme, Secretary-Treasurer (705) 567-9361 #234 (705) 567-9361 #222 [email protected] joann.ducharme@tk|.ca INIEVOC February 5, 2018 TO Town of Kapuskasing 88 Riverside Drive Kapuskasing, Ontario P5N 1B3 DESCRIPTION AMOUNT 2018 Membership 400.00 TOTAL DUE UPON RECEIPT 400.00 Please make cheques payable to: NEOMA Town of KirklandLake PO Box 1757 KirklandLake, ON PZN 3P4 Thank Page 48 of 133 Page 49 of 133 Town of Kapuskasing Council Report Date: February 27, 2018 COTW - Planning REQUEST: Request from the Corporation of the Township of Norwich for resolution support with respect to Ontario Building Code Amendments. RECOMMENDATION: That Council supports the resolution by the Corporation of the Township of Norwich with respect to Ontario Building Code Amendments Prepared by: Chantal Guillemette, Clerk Submitted by: Jon Beadow, Chief Building Official/Director of Planning Approved by: Guylain Baril, Chief Administrative Officer Page 50 of 133 Page 51 of 133 Page 52 of 133 Page 53 of 133 Town of Kapuskasing Council Report Date: February 28, 2018 COTW - Planning REQUEST: For Information RECOMMENDATION: 1. Ministry of Municipal Affairs: Proclamation of the Building Better Communities and Conserving Watersheds Act, 2017 changes the land use planning and appeal system. 2. Ministry of Agriculture, Food and Rural Affairs: Northern Livestock Pilot. Prepared by: Chantal Guillemette, Clerk Submitted by: Jon Beadow, Chief Building Official/Director of Planning Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1178 Page 54 of 133 Ministry of Ministers des Municipal Affairs Affalres municipales (‘p Provincial Planning Policy Direction des poiitiques provinciaies Branch d'aménagement 3*Ontario 777 Bay Street. 13"‘Floor 777, rue Bay, 13° étage Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel. 416-585-6014 Tel. 416-585-6014 Fax 416-585-6870 Téléc. 416-585-6870 Ministry of Minlstere du the Attorney General Procureur général Agency and Tribunal Relations Direction des relations avec les Division organismes et les tribunaux 720 Bay St, 3"‘Floor 720, rue Bay. 3° étage Toronto ON M7A2S9 Toronto ON M7A2S9 Tel. 416-326-3723 Tel. 416-326-3723 Fax 647-723-2051 Téléc. 647-723-2051 Date February 27, 2018 Subject: Proclamation of the Building Better Communities and Conserving Watersheds Act, 2017 changes to the land use planning and appeal system We are writing to provide an update on the Building Better Communities and Conserving Watersheds Act, 2017, which was passed by the Legislature on December 12, 2017. In Effect Date The changes the Act makes to the land use planning and appeal system willcome into effect on April 3, 2018, as specified by proclamation. This includes changes to: establish the Local Planning Appeal Tribunal (the Tribunal) as the province-wide appeal body for land use planning matters; improve the hearing process at the Tribunal; establish the Local Planning Appeal Support Centre to provide legal and planning support services to eligible Ontarians for matters before the Tribunal; limitthe Tribunal’s ability to overturn municipal decisions that adhere to municipal official plans, provincial plans and the Provincial Policy Statement; give municipalities more control over local planning, resulting in fewer decisions being appealed; and shelter certain major planning decisions from appeal. These changes are in response to the province-wide consultation undertaken as part of the Ontario Municigal Board Review. Y Page 55 of 133 Regulations To facilitate implementation of the Building Better Communities and Conserving Watersheds Act, 2017, several new and amended regulations have been proposed. Proposals for the regulations under the Act were posted on Ontario’s Regulatory and Environmental Registries for a 45-day public consultation period from December 7, 2017 to January 21, 2018. We anticipate providing you with an update on the proposed regulation changes and finalized approach to transition in the near future. Questions Ifyou have any questions about the changes to the land use planning and appeal system, please email OMBReview@ontario‘ca Sincerely, Laurie Miller, Director Mariela Orellana, Director (Acting) Provincial Planning Policy Branch Agency and Tribunal Relations Branch Ministry of Municipal Affairs Ministry of the Attorney General Page 56 of 133 z*'>P» Ontario I, / \ Page 57 of 133 Ministry of Agriculture, Ministére de |’Agriculture, Food and Rural Affairs de |’Alimentation et des Affaires rurales .PV‘> 2””floor 2° étage 1 Stone Road West 1 Stone Road West 3”Ontario Guelph. Ontario N1G 4Y2 Guelph (Ontario) N1G 4Y2 Direction des politiques de développement économique Le 12 février 2018 Monsieur 1emaire Spacek, Dans le cadre de notre souci de collaborer avec les municipalités du Nord-Est de 1’Ontario relativement au Projet pilote pour 1’éleVage de bétail dans le Nord et de les tenir au courant, veuillez trouver ci—joint des renseignements sur le projet d’aliénation de huit parcelles de terres de la Couronne situées dans le canton d’Opasatika et de la municipalité Val Rita-Harty. Les parcelles seraient affectées a1’e'levage de bétail dans le cadre du Projet pilote. L’étab1issement de ferrnes d’e'1eVagesur huit parcelles d’une terre de la Couronne a été proposé dans le cadre du Projet pilote. Le Projet pilote vise arenforcer et a diversi?er 1’écon0mie du Nord de 1’Ontario eta soutenir les systemes alimentaires régionaux en encourageant1’expansion de 1’é1eVage de bétail de maniere responsable sur les plans environnemental, social et économique. Vous trouverez ci—j0intdes renseignements sur la faconde communiquer des idées, des points de vue, etc. au sujet de cette proposition. Nous avons hate de voir ce que votre municipalité pense de cette proposition et nous réj ouissons ala perspective de continuer acollaborer :21Ce projet avec les municipalités du Nord-Est. Veuillez agréer, Madame, Monsieur, 1’expressionde mes sentiments les meilleurs. Tamara Fernandes, Chef de projet, Projet pilote pour 1’é1eVage de bétail dans le Nord Ministere de 1’Agricu1ture,de 1’A1imentationet des Affaires rurales P-P- ¢:a/:1 // Good Things Grow in Ontario A bonne ter_re, Foodkm bons produits .,N,”,,, Page 58 of 133 INVITATION TO COMMENT PROPOSED CROWN LAND DISPOSITION The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) invites comments until March 29, 2018 regarding requests for Crown land dispositions in the Township of Opasatika and the Municipality of Val Rita-Harty. About the Request for Crown Land Dispositions The Agricultural Research Institute of Ontario (ARIO), an agent of OMAFRA, has applied to the Ministry of Natural Resources and Forestry (MNRF) Hearst District Office for the disposition of eight Crown land sites in the Township of Opasatika and Municipality of Val Rita-Harty for the purpose of livestock farming. Proposed sites intend to facilitate expansion of the livestock sector in Northern Ontario. The sites range in size from approximately 2,000 to 5,100 acres (809 to 2063 hectares). The applications seek disposition of each of the eight sites, through sale and patent, with intent that the lands be ultimately held privately for livestock farming. The establishment of farms on eight pilot sites using Crown land is a proposed action under the Northern Livestock Pilot (NLP). The goal of the NLP is to strengthen and diversify the economy of Northern Ontario by encouraging livestock expansion in an environmentally, socially and economically responsible manner. The proposed pilot sites provide opportunities to implement different models of low—densitylivestock production, as well as demonstrating best management practices. The enclosed map shows the location of the proposed pilot sites. Learn more about the proposed pilot sites at: httg://ontario.ca/dgd n Invitation to Comment by March 29, 2018 Public Open Houses (Two Sessions) Written Comments Wednesday March 7, 2018 Written comments can be submitted at the Val Rita-Harty Community Centre Public Open House or 106 Government Road By ema" t°' Rita-Harty ON Val Livestocknor’([email protected] POL2G0 By mail to: 1;oopm - 3;oopm Tamara Fernandes, Northern Livestock Pilot Project Manager or Ontario Ministry of Agriculture, Food and Rural Affairs 5;oopm - 3;oopm 1 Stone Rd W, Guelph, ON N1G 4Y2 In person at any OMAFRA office: For office locations call the Agricultural Information Contact Centre at 1-877-424-1300 or visit httg://ontario.ca/b83h Page 59 of 133 How Comments Will Be Used Feedback will inform project screening and categorization, as well as next steps for technical assessments and further consultation required to understand potential project impacts. Project screening will be conducted by MNRF under the Class Environmental Assessment for MNRF Resource Stewardship and Facility Development Projects to assign the applications to a category for further evaluation. The assigned category determines the level of detail of project planning and consultation that willbe undertaken. Public input willinform final category assignment before proceeding further. IfMNRFdecides that this is a Category B project, this notice willserve as the first of two public notices. If MNRFdecides that this is a Category C project, the next Public Notice willbe an invitation to inspect and provide feedback on a draft Environmental Study Report. Notice of Collection of Personal Information Personal information that may be provided in response to this proposal is collected by OMAFRA on behalf of MNRF under the authority of the Environmental Assessment Act, R.S.O. 1990, c. E.18 and the Public Lands Act, R.S.O. 1990, c. P.43 to assist MNRF and the Ministry of Environment and Climate Change (MOECC) in making decisions related to this application and in responding to comments made concerning to this application. This information may be shared with MNRF, MOECC and ARIO. Note that comments not constituting personal information as defined by the Freedom of Information and Protection of Privacy Act, will be shared among MNRF, OMAFRA, ARIO and others as MNRF considers appropriate, and may be included in documentation available for public review. ZF>OntarioP»-— Page 60 of 133 wogw#o__n_vmmoaoi 3 8 on 2 m o L U: wmw:_ 8...... 8;. m._3w Eo__v_ /1 N a M k I U ( b focux. v—.I..£uCU I 232000 2...: : o__._ w.:<"_ oomE.oos_w mz >.E< -<.:m._<> 55:3 9.4.5 u._(.:—H w._.OU._<>.mo_.r_.<_a ".0 .___._mz_so» ._.mm .| Page 61 of 133 Town of Kapuskasing Council Report Date: March 2, 2018 COTW - Public Works REQUEST: Request to approve the Water Treatment and Distribution Annual and Summary Report as presented. RECOMMENDATION: That Council approves the Water treatment and Distribution annual and Summary report as presented. Everything is operating very well within our water system. We have also had our annual inspection by the MOECC and we have received a score of 96%. The reason we didn't get a 100% is solely equipment failure within our monitoring system. Since, the issues have been resolved. Prepared by: Tammy Richard, WTP ORO Submitted by: Eric Coté, General Manager, Public Works Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1183 Page 62 of 133 KAPUSKASING DRINKING WATER SYSTEM ANNUAL AND SUMMARY REPORT 2017 Prepared by: Tammy Richard Page 63 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 QUALITY MANAGEMENT POLICY The Town of Kapuskasing Operating Authority understands the implications of the Drinking Water Quality Management Standard and that supplying safe drinking water is essential to the continual growth, prosperity and well-being of the community and its citizens. All personnel directly involved in the treatment and distribution of drinking water share in the responsibility of implementing, maintaining and contributing to the continual improvement of the Quality Management System. The Operating Authority will ensure a consistent supply of aesthetically pleasing, clean and safe drinking water which meets legislative and regulatory requirements for all persons who are connected to the municipal drinking water distribution system. Endorsed by council October 29, 2007 Background The delivery of potable water in Ontario is regulated by the Ministry of Environment and Climate Change (MOECC) under the Safe Drinking Water Act. On June 1, 2003 O. Reg. 170/03 came into effect. This regulation prescribes requirements for owners and operators of municipal drinking water systems. Among the obligations, O. Reg. 170/03 prescribes the need for all owners of licensed water systems to produce an Annual Report that includes the following: • A system description • Summary of any adverse water quality reports and corrective actions • Summary of all required testing results • Description of any major expenses incurred to install, repair or replace required equipment • The Annual Report must be completed by February 28th of each year. This Regulation also requires the owner to produce a Summary Report that includes the following: • The requirements of the Act, the regulations, the system’s approval, drinking water works permit, municipal drinking water license, and any orders applicable to the system that were not met at any time during the period covered by the report and specify the duration of the failure and describe the measures taken to correct the situation. • A summary of quantities and flow rates of the water supplied during the period covered by the report including monthly average and maximum daily flows • The Summary Report must be presented and accepted by Council by March 31st of each year. The Summary and Annual Reports have been combined into one document, which is submitted to Council for acceptance. The purpose of this report is to keep the public and Council informed regarding the quality of the Town’s drinking water. Any questions related to the Town’s water system, this report or water quality issues may be directed to Tammy Richard at the Kapuskasing Water Treatment Plant 705 337-4467 between the hours of 7am and 3pm. A hard copy of the Annual and Summary Report will be made available free of charge at the Public Library after March 31, 2017. It will also be available for viewing on the Official Kapuskasing website at www.kapuskasing.ca. Page 2 of 13 Page 64 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Drinking Water System Regulation O. Reg 170/03 Section 11 - Annual Report SYSTEM INFORMATION Drinking Water System Name: Kapuskasing Drinking Water System Drinking Water System Number: 220002583 Drinking Water System Owner: Corporation of the Town of Kapuskasing Municipal Drinking Water License: 213-101 Drinking Water Works Permit: 213-201 Permit to Take Water Number: 2877-8KKQ2C Drinking Water System Category: Large Municipal Residential Water Treatment Subsystem: Class 3 Water Distribution Subsystem: Class 1 Period covered by report: January 01 to December 31, 2017 DRINKING WATER SYSTEM DESCRIPTION The Corporation of the Town of Kapuskasing owns, operates and maintains the Kapuskasing Water Treatment Plant and Distribution System. The cold lime softening system has been in operation since early 2006. Lime softening is a process used to reduce hardness, iron and manganese concentrations in water supplies. Water hardness is caused by the dissolved salts of calcium and magnesium. It causes build up and deposits in pipes and hot water heaters as well as wastes soap and leaves spots on dishes. Iron and manganese stain laundry and fixtures. Groundwater is supplied by the three wells and pumping stations located south of Hwy 11 along Clear Lake Road. The plant consists of two blanket clarifiers, a re-carbonation system, three concrete dual media gravity filters and two underground disinfection contact chambers with three high lift pumps. At the plant, lime and activated silica are added to the raw water to increase the pH and cause the calcium, magnesium, iron and manganese to precipitate and settle in the clarifiers. The water is then conveyed through a re-carbonation tank where carbon dioxide is introduced to adjust the pH to normal levels. The water then flows to two of the three conventional gravity filters to remove the remaining particles. At that point, the water is directed to a two chamber clearwell where sodium hypochlorite is injected for disinfection. Aqueous ammonia is added in the high lift pump discharge header immediately downstream of the post trim chlorination point, to convert the free chlorine to a combined chlorine residual in a process referred to as chloramination. Water is pumped via the distribution system to an elevated water tower with storage capacity of 4560 m3 or 1,003,000 gallons. It has sufficient capacity to address the hydraulic requirements for the Town of Kapuskasing, under both Peak Flow and Fire Flow situations. The plant is also equiped with an emergency diesel generator that allows water to be treated and distributed in the event of a power outage. Page 3 of 13 Page 65 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 LIST OF CHEMICALS USED CHEMICAL PURPOSE Hydrated Lime primary coagulant, used for precipitation and softening Lime Clear helps the hydrated lime softening process Activated Silica coagulant aid Carbon Dioxide recarbonation and pH control Sodium Hypochlorite primary disinfection Aqueous Ammonia secondary disinfection and chloramination MAJOR EXPENSES INCURRED TO INSTALL, REPAIR OR REPLACE EQUIPMENT In order to maintain the safe and efficient operation of the waterworks, maintenance and capital projects are undertaken from time to time. All major repairs or upgrade projects that took place during the reporting period are described below. Waterplant The only work above regular maintenance was the second phase of the WTP lagoon clean out which cost $33,227.98. Distribution In 2017 there were no major capital expenditures in the distribution system. WATER DISTRIBUTION Curb stop valve locates Distribution crews conducted a total of 13 locates in 2017. A total of 9 water breaks were reported and repaired DATE LOCATION PIPE SIZE 1 March 20, 2017 Dallyn Avenue 4” 2 March 21, 2007 De l’Etang Boulevard 6” 3 March 21, 2017 Bowman Avenue 6” 4 April 11, 2017 Mundy Avenue 8” 5 6” line to hydrant at 112 Brunelle Road April 13, 2017 6” North 6 April 20, 2017 Brunelle Road & Ontario Street 18” 7 May 5, 2017 Bowman Avenue & Empire Laneway 6” 8 June 28, 2017 6” line to hydrant at 35 Brunelle Road South 6” 9 October 8, 2017 29 Kennedy Avenue 6” Page 4 of 13 Page 66 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Other repair work in distribution DATE LOCATION WORK DONE PIPE SIZE 1 April 5, 2017 100 Brunelle Rd North Replace service box & rod, install lip hook 2 May 2, 2017 26 Drury Street Service repair 3 September 12, 2017 Donat Brousseau Pool Replace 4” valve 4” 4 October 9, 2017 10 Dominion Avenue Repair water service after damage ¾” 5 October 12, 2017 129 Riverside Drive Replace pipe from corporation stop 1” 6 October 23, 2017 Erie Street & Ash Street Install new hydrant 6” 7 November 2, 2017 Erie Street Remove hydrant 8 November 24, 2017 Laval Street Repair following damage from contractor 6” 9 November 27, 2017 14 A Kolb Aveue Install curb stop 1” 10 November 28, 2017 14 Kolb Avenue Relocate water service ¾” 11 December 7, 2017 314 Government Road Surface repair OPERATIONAL TESTING Well #1 Parameter Number of Samples min-max values Average Value Taken Turbidity 48 0.22-1.49 0.51 Color 39 2-46 23 Hardness 39 168-263 252 Alkalinity 39 150-176 239 Well #2 Parameter Number of Samples min-max values Average Value Taken Turbidity 48 0.32-3.35 1.34 Color 39 121-246 164 Hardness 39 151-181 189 Alkalinity 39 146-198 159 Note: Well #2 out of service from May 2-26, 2017. Hydro One disconnected well from hydro pole after storm because of loose wires. Well #3 Parameter Number of Samples min-max values Average Value Taken Turbidity 49 0.78-3.78 2.26 Color 39 39-420 146 Hardness 39 140-336 305 Alkalinity 39 230-334 258 Page 5 of 13 Page 67 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Raw Physical & Chemical Parameters Parameter Well #1 Well #2 Well # 3 Aluminum <0.001 0.0061 <0.001 Antimony <0.0005 0.0009 <0.0005 Arsenic <0.001 <0.001 <0.001 Barium 0.0792 0.0453 0.0964 Beryllium <0.0005 <0.005 <0.0005 Bismuth <0.001 <001 <0.001 Boron 0.15 0.0092 0.015 Bromide <0.1 <0.1 <0.1 Cadmium 0.0001 0.0001 <0.0001 Calcium 78.8 56.7 88.3 Cerium <0.001 <0.001 <0.001 Cesium <0.001 <0.001 <0.001 Chloride 1.9 3.3 2.18 Chromium 0.001 <0.001 0.001 Cobalt 0.00153 <0.0001 <0.0001 Copper 0.0078 0.0034 0.0067 Europium <0.001 <0.001 <0.001 Fluoride 0.1 <0.1 0.2 Gallium 0.002 <0.001 0.002 Iron 0.170 0.0473 1.720 Lanthanum <0.001 <0.001 <0.001 Lead 0.0001 <0.0001 <0.001 Lithium <0.005 0.005 <0.005 Magnesium 14.6 7.87 18.3 Manganese 0.025 0.122 0.0771 Mercury <0.0001 <0.0001 <0.0001 Molybdenum 0.001 0.001 <0.001 Nickel 0.0033 0.001 0.002 Niobium 0.001 <0.001 <0.001 Phosphorus <0.050 0.050 0.050 Potassium 4.6 3.290 4.710 Rubidium 0.0032 0.0032 0.0046 Scandium 0.001 0.001 0.002 Selenium <0.001 <0.001 <0.001 Silicon 4.7 3.800 7.070 Silver <0.0001 <0.0001 <0.0001 Strontium 0.108 0.114 0.145 Sulphate 16.8 1 42.6 Sulfur 6.60 <0.8 16.5 Tellurium <0.001 <0.001 <0.001 Thallium <0.0001 0.0001 <0.0001 Thorium 0.001 <0.001 <0.001 Page 6 of 13 Page 68 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Tin 0.001 <0.001 <0.001 Titanium 0.001 0.002 0.001 Tungsten <0.001 <0.001 <0.001 Uranium 0.001 <0.001 <0.001 Vanadium <0.001 0.0034 <0.001 Yttrium <0.001 <0.001 <0.001 Zinc 0.008 0.0064 0.0051 Zirconium <0.001 0.0077 <0.001 Alkalinity 221 171 230 Color ( true ) (TCU) 3 60.4 4 Sodium 2.9 1.77 4.43 pH (pH unit) 7.61 7.81 7.58 Nitrate as N <0.1 <0.01 <0.01 Nitrite as N <0.03 <0.03 <0.03 Total Dissolved Solids 110 40 190 Note: Sampled November 8, 2016. Sample required every 60 months. Next sampling scheduled for November 2021. Note: units are in mg/L unless otherwise indicated Treated Water Parameters Parameter Number of Samples Min-Max values Average value Ontario Objective Taken Hardness 309 62-170mg/l * 73 80 to 100 mg/l Alkalinity 309 58-170mg/l 67 30 to 500 mg/l *Hardness expressed in grains 3.3- 9.7 (4.2 average) Schedule 6 - Chlorine Residual Testing Location Number of Minimum Maximum Average Samples Taken Value Value Annual Value in mg/L in mg/L in mg/L Post Trim Free Chlorine 8760 0.71 1.83 1.15 Analyzer Weekly Distribution Combined 260 0.34 1.89 1.45 Chlorine Residual Distribution Combined 8760 1.07 2.42 1.70 Chlorine Analyzer (tower) Distribution Free Chlorine 8760 0.02 0.23 0.06 Analyzer (tower) Note: 8,760 is used as the number of samples for one year for continuous monitorin Page 7 of 13 Page 69 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Schedule 10 – Weekly Microbiological Sampling and Testing Sample Type Number of Total Coliform E. coli Results Number of Range of Samples Results (min/max) HPC Samples HPC Results Taken (min/max) Taken (min/max) Well # 1 (Raw) 52 0/0 0/0 n/a n/a Well # 2 (Raw) 48 0/0 0/0 n/a n/a Well # 3 (Raw) 51 0/0 0/0 n/a n/a Treated 52* 0/0 0/0 52 <10/<10 Distribution 255 0/0 0/0 106 <10/40 Note: E coli and Total coliform results are reported in coliform forming units (CFU)/100ml Note: In distribution, at least 8 samples plus one additional for every 1000 people are required each month, with at least one being taken each week. Note: Maximum Allowable Concentration (MAC) for E.coli and Total Coliform = 0 CFU/100mL Note: Well #2 out of service from May 3d to May 30th, 2017. August 15th samples didn’t make it to lab. December 27th well #3 sample and December 28 & 29th resample arrived at laboratory frozen. Schedule 13 - Total Thihalomethane in the Distribution System Date of sample THM Result Unit of mesure Running Average Exceedance January 10, 2017 32.3 ug/L April 11, 2017 20 ug/L 23.73 No July 11, 2017 22.6 ug/L October 10, 2017 20 ug/L MAC for THM = 100 ug/L (four quarter running average) Note: sample required every 3 months. Shedule 13 – Haloacetic Acids in the Distribution System Date of sample HAA Result Unit of mesure Running Average Exceedance January 10, 2017 20 ug/L April 11, 2017 19 ug/L 13.55 No July 11, 2017 <8 ug/L October 10, 2017 7.2 ug/L MAC for HAA = 80 ug/L (four quarter running average) Note: sample required every 3 months. Shedule 13 - Nitrate and Nitrite at the Water Treatment Plant Date of sample Nitrate Result Nitrite Result Unit of mesure Exceedance January 10, 2017 <1 <0.03 mg/L No April 11, 2017 0.2 <0.03 mg/L No July 11, 2017 0.21 <0.03 mg/L No October 10, 2017 0.26 <0.03 mg/L No MAC for nitrate = 10 mg/L MAC for nitrite = 1.0 mg/L Note: sample required every 3 months. Schedule 13 - Sodium at the Water Treatment Plant Date of sample Result Unit of mesure MAC Exceedance Feb 27, 2014 6 mg/L 20 No Note: sample required every 60 months. Next sampling scheduled for February 2019. Page 8 of 13 Page 70 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Schedule 13 - Fluoride at the Water Treatment Plant Date of sample Result Unit of mesure MAC Exceedance May 7, 2013 <0.1 mg/L 1.5 No Note: sample required every 60 months. Next sampling scheduled for May 2018. Schedule 23 - Inorganics at the Water Treatment Plant Parameter Sample result Unit of MAC Exceedance mesure February 6, February 2013 9, 2016 1 Antimony <0.5 <0.05 ug/L 6 No 2 Arsenic <1 <1 ug/L 25 No 3 Barium 3.8 6.1 ug/L 1000 No 4 Boron 5.9 10.1 ug/L 5000 No 5 Cadmium <0.1 <0.1 ug/L 5 No 6 Chromium 1.2 1.5 ug/L 50 No 7 Mercury <0.01 <0.01 ug/L 1 No 8 Selenium <1 <1 ug/L 10 No 9 Uranium <1 <1 ug/L 20 No Note: sample required every 36 months. Next sampling scheduled for February 2019 Schedule 24 Organic Parameters at the Water Treatment Plant Parameter Sample results Unit of MAC Exceedance February 6, February mesure 2013 9, 2016 1 Alachlor <0.4 <0.4 ug/L 5 No 2 Atrazine + N-dealkylated <0.9 <0.09 ug/L 5 No metabolites 3 Azinphos-methyl <0.3 <0.3 ug/L 20 No 4 Benzene <0.2 <0.2 ug/L 5 No 5 Benzo(a)pyrene <0.009 <0.005 ug/L 0.01 No 6 Bromoxynil <0.5 <0.09 ug/L 5 No 7 Carbaryl <1 <2 ug/L 90 No 8 Carbofuran <1 <2 ug/L 90 No 9 Carbon Tetrachloride <0.02 <0.2 ug/L 5 No 10 Chlorpyrifos <0.03 ug/L 90 No 11 Diazinon <0.03 <0.3 ug/L 20 No 12 Dicamba <0.02 <0.08 ug/L 120 No 13 1,2-Dichlorobenzene <0.02 <0.2 ug/L 200 No 14 1,4-Dichlorobenzene <0.02 <0.2 ug/L 5 No 15 1,2-dichloroethane <0.02 <0.2 ug/L 5 No 16 1,1-Dichloroethylene <0.02 <0.2 ug/L 14 No (vinylidene chloride) 17 Dichloromethane <5 <1 ug/L 50 No 18 2,4-Dichlorophenol <0.5 <0.2 ug/L 900 No Page 9 of 13 Page 71 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 19 2,4-Dichlorophenoxy acetic <0.2 <0.08 ug/L 100 No acid (2,4-D) 20 Diclofop-methyl <0.2 <0.08 ug/L 9 No 21 Dimethoate <0.3 <.03 ug/L 20 No 22 Diquat <7 <7 ug/L 70 No 23 Diuron <7 <8 ug/L 150 No 24 Glyphosate <20 <20 ug/L 280 No 25 Malathion <0.3 <0.3 ug/L 190 No 26 2-Methyl-4- - <0.12 ug/L chlorophenoxyacetic acid (MCPA) 27 Metolachlor <0.2 <0.2 ug/L 50 No 28 Metribuzin <0.2 <0.2 ug/L 80 No 29 Monochlorobenzene ug/L 80 No 30 Paraquat <1 <1 ug/L 10 No 31 Pentachlorophenol <0.5 <0.6 ug/L 60 No 32 Phorate <0.3 <0.2 ug/L 2 No 33 Picloram <0.5 <0.08 ug/L 190 No 34 Polychlorinated Biphenyls <0.004 <0.12 ug/L 3 No (PCB) 35 Prometryne <0.2 <0.1 ug/L 1 No 36 Simazine <0.3 <0.3 ug/L 10 No 37 Terbufos <0.2 <0.1 ug/L 1 No 38 Tetrachloroethylene <0.2 <0.2 ug/L 30 No (perchloroethylene) 39 2,3,4,6-Tetrachlorophenol <0.5 <0.6 ug/L 100 No 40 Triallate <0.2 <0.2 ug/L 230 No 41 Trichloroethylene <0.2 <0.2 ug/L 5 No 42 2,4,6-Trichlorophenol <0.5 <0.5 ug/L 5 No 43 Trifluralin <0.2 <0.2 ug/L 45 No 44 Vinyl Chloride <0.2 <0.2 ug/L 2 No Note: sample required every 36 months. Next sampling scheduled for February 2019. Schedule 15.1 -Lead in Distribution Sample Period Number of pH results Alkalinity Lead Result Samples (min/max) (min/max) (min/max) December 15 to April 15 3 8.07/8.31 68/70 n/a June 15 to October 15 3 8.33/7.47 64/70 n/a Note: Samples collected for pH and alkalinity only. Lead sampling not required in 2017 due to reduced sampling requirements. Relief from full lead sampling was granted by the MOE. Next lead sampling scheduled for winter and summer 2018 Page 10 of 13 Page 72 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Environmental Discharge, Residue Management Sample Type Number of Minimum Maximum Maximum Samples Value Value Allowable Taken Concentration (MAC) Total suspensed solids 12 <1 22 50 mg/L pH (prior to each 314 7.39 8.43 6.5-8.5 discharge) ADVERSE QUALITY REPORTS AND EXCEEDANCES The drinking water regulations identify several “Indicators of Adverse Water Quality” for which the waterworks must immediately notify health officials and the Ministry. These refer to any test result from treated or distributed drinking water that does not meet a provincial water quality standard or a situation where disinfection of the water may be compromised. No AWQIs were reported during this period. Drinking Water System Regulation O. Reg 170/03 Schedule 22 Summary Report to Municipalities REQUIREMENTS THE SYSTEM FAILED TO MEET The Kapuskasing Drinking Water System continues to provide safe and reliable drinking water however, we did have one incident of failing to meet our requirements. Schedule 6-5 of O. Reg 170/03 states that: 6-5. (1) If a drinking water system uses continuous monitoring equipment for sampling and testing that is required under this Regulation, or under an approval, drinking water works permit, municipal drinking water licence or order, for a parameter set out in the Table to this section, the owner of the system and the operating authority for the system shall ensure that the following standards are met: 1. The continuous monitoring equipment must, except when no water is being directed to users of water sampled by the equipment, i. test for the parameter with at least the minimum frequency specified in the Table for the parameter, and ii. record the date, time, sampling location and result of every test for the parameter with at least the minimum frequency referred to in subparagraph i. Page 11 of 13 Page 73 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 Continuous monitoring equipment that was being utilized to fulfill this section O. Reg. 170/03 requirements was performing tests for the parameters with at least the minimum frequency however, the data was not being recorded. An issue with the internet provider created a communications failure with the SCADA which resulted in a 9 hour gap of monitoring data. On April 26, 2017, the water plant SCADA devices were isolated from the Town’s wide area network (WAN) and put on its own system. The network was originally configured with Bell SIM cards. Bell quoted for 10GB of data with the option to add when necessary without interruptions. At 10:01pm on April 27, once the SIM cards reached their maximum data, Bell cut off the data usage on the SIM cards which initiated a communication failure. The failure was only discovered the next morning and communication was immediately reestablished. We concluded that this provider’s policies and data plans where not conducive to these types of scenarios and resolved this issue by changing the network carrier and haven’t had this issue again. We have also since incorporated a communication alarm to notify us of any communication issues. It is important to note that during this incident, the PLC was working and all alarms were functioning however, because the data was not being captured and the water treatment system was in operation and water was being distributed to the users, we failed to meet this requirement. SUMMARY OF QUANTITIES AND FLOWS WTP WTP WTP Raw WTP Raw Treated Treated WTP Average Max Daily WTP Raw WTP Raw Av era g e Max Daily Treated Daily flow flow Peak flow Total Flow Daily flow flow Total Flow (m3/day) (m3/day) (L/sec) (m3) (m3/day) (m3/day) m3/day) January 2,883 4,406 50.99 89,386 2,764 4,284 85,669 February 2,876 4,303 49.80 80,534 2,695 4,032 75,461 March 3,220 4,873 68.27 99,506 3,065 4,626 95,026 April 3,857 3,012 67.72 85,761 2,731 2,962 81,936 May 3,048 4,702 68.80 94,343 2,920 4,517 90,524 June 3,101 4,280 69.66 96,638 2,977 4,129 89,318 July 2,919 4,425 68.76 91,897 2,828 4,268 87,681 August 2,779 2,893 42.14 86,228 2,779 2,879 81,973 Septembe r 2,760 2,880 57.75 82,929 2,760 2,837 79,012 October 2,769 2,874 46.02 85,917 2,769 2,826 81,996 November 2,603 2,878 40.37 78,197 2,603 2,844 73,873 December 2,676 2,831 50.39 83,123 2,547 2,747 78,964 TOTAL 1,054,459 1,001,433 Page 12 of 13 Page 74 of 133 Kapuskasing Drinking Water System Annual and Summary report 2017 HISTORICAL DATA Raw Treated Average Total Flow Daily Flow Total Flow Average Daily Year (m3) (m3/d) (m3) Flow (m3/d) 2012 1,040,810 n/a 999,747 2,371 2013 1,027,084 2,814 982,347 2,693 2014 1,119,006 3,065 1,072,743 2,939 2015 1,081,126 2,969 1,061,591 2,908 2016 1,065,892 2,916 1,021,988 2,797 2017 1,054,459 2,958 1,001,433 2,787 COMPARISON SUMMARY The Kapuskasing Drinking Water System’s Permit to Take Water allows the town to withdraw water at a maximum flow rate of 2,270 liters per minute (37.83 l/s) to a maximum of 3,268,800 liters per day (3,268.8 m3) from each well, and up to a combined maximum of 6,566,400 liters (6,566.4 m3) per day from all sources. At no point during the reporting period did the system exceed these rates. The highest peak flow was 69.66 l/s on June 7th, 2017 and the maximum daily flow of 4,873 m3 was recorded on March 14th, 2017 with two wells running on both occasions. The Municipal Drinking Water License requires the maximum daily flow of treated water that flows from the treatment system to the distribution system must not exceed 6,566 m3/day. The highest single day flow of 5,682 m3/day was recorded on March 14th, 2017 which is below the acceptable limit for this system. The total water treated for the year 2017 amounts to 1,001,433m3 which represents a decrease of 2% from last year. Page 13 of 13 Page 75 of 133 Town of Kapuskasing Council Report Date: February 23, 2018 COTW - Public Works REQUEST: Request to approve the asphalt contract as presented and that we award the Asphalt supply to Villeneuve Construction (contract 1) and the Street Patching and Potholes (contract 2-3) to TSM. RECOMMENDATION: That Council award Contracts 1, 2 and 3 to Villeuneve Construction and TSM respectively as they were the lowest bidder and have met all requirements of the Tender. As presented to the Public Works committee, we have tendered the Asphalt supply, Street Patching and Pothole Repairs for a period of one year. The following are the results of Tender: Asphalt Supply: Villeneuve Construction $159,000.00 + Hst or $99 a ton plus $7.00 a ton delivery Prepared by: Eric Coté, General Manager, Public Works Submitted by: Eric Coté, General Manager, Public Works Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1166 Page 76 of 133 Lachance Construction $197,850.00 + Hst or $124.60 a ton plus $7.30 a ton delivery Last year we were paying $108.87 per ton Lachance. Delivery was structure differently. Street Patching: TSM $217,310.00 + HST Pothole Patching: TSM $192,100.00 + HST For Street patching and Potholes we had no other bidders. Page 77 of 133 Town of Kapuskasing Council Report Date: February 26, 2018 COTW - Public Works REQUEST: Request to support a resolution from the City of Cornwall with respect to asking Ontario to better promote and support remediation of contaminated properties in urban centres. RECOMMENDATION: That Council Supports the resolution by the City of Corwall with respect to remediation of contaminated properties. As illustrated in the attachement, currently municipalities have very little recourse when dealing with contaminated sites. The resolution is requesting change in that respect allowing municipalities to require the remediation of contaminated properties and levy taxation on abandon properties for the purpose of remediating those properties. Prepared by: Chantal Guillemette, Clerk Submitted by: Eric Coté, General Manager, Public Works Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1167 Page 78 of 133 RESOLUTION ONTARIO CANADA The Gouncil of the Gorporation of the Gity of Cornwall Resolution number: 2018-01 Date: January 22,2018 Ask Ontario to Better Promote and Support Remediation of Gontaminated Properties in Urban Gentres WHEREAS Communities across the province have many abandoned and polluted former dry-cleaning and gasoline-dispensing sites that are concentrated in downtowns and high traffic areas such as street corners; Communities across the province are struggling to redevelop and revitalize those sites but are severely challenged in their efforts due to the cost of revitalization and the risk of encountering unforeseen contamination that is beyond that anticipated to be present in identified brownfield sites; The financial resources available to developers through CIP programs are stretched to the limit, and steep up-front costs reduce the attraction of tax- increment funding policies, which are in fact taxpayer-funded mechanisms whereby residential ratepayers pay for the remediation of commercial properties; Under current property assessment rules, commercial property owners who contaminate their own properties are able to appeal and receive a lower assessment based on that contamination; ln many instances, a corporation responsible for the degradation of a site abandons the site and moves to a new site within the same municipality, without assuming any financial responsibility for cleanup, and with lower taxes on the abandoned property due to the contamination; It is necessary to take legislative action to spur intensification and remediation of brownfield sites that occupy valuable urban spaces in the hearts of many communities; A comprehensive and progressive polluter-pay environment should include policy tools at the provincial and municipal levels that can be used to require a party responsible for introducing contaminants into a shared municipal space environment to remediate that contamination. Page 79 of 133 THEREFORE, we request the Ontario Government to implement reforms that would encourage the remediation of abandoned contaminated properties and that would provide municipalities with more tools to encourage that remediation, including, 1. Amendments to the Environmental Protection Act that extend the circumstances under which a record of site condition is required in respect of a contaminated site, or that otherwise require the remediation of abandoned contaminated properties; and z. Amendments to the Municipal Act that enable municipalities to levy taxation on abandoned properties at rates high enough to encourage remediation and build the resources for effective tax-increment funding programs. l, Manon Levesque, City Clerk for The Gorporation of the City of Cornwall, do hereby certify that the above is a true copy of Resolution Number 2018-01 enacted by Council on Monday, January 22,2018. Manon Levesque City Glerk Page 80 of 133 Page 81 of 133 Town of Kapuskasing Council Report Date: February 28, 2018 COTW - Health REQUEST: For Information RECOMMENDATION: 1. Ministry of Community and Social Services: correspondence acknowledging the delegation meeting with respect to DSSAB. 2. Ontario Small Urban Municipalities: 2018 Nomination Form for the OSUM Executive Committee. 3. North East LHIN: New CEO Jeremy Stevenson and Renewed North East LHIN Strategic Directions. 4. Kapuskasing and District Professional Health Care Recruitment and Retention Committee minutes of the meeting held November 24, 2018. 5. North Centennial Manor Inc. minutes of the Board of Directors meeting held November 29, 2018 and January 31, 2018. Prepared by: Chantal Guillemette, Clerk Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1175 Page 82 of 133 Ministry of Community and Social Ministere des Services sociaux et Services communautaires Pv- Deputy Minister's Of?ce Bureau du Sous-ministre ' > 80 Grosvenor Street 80, rue Grosvenor Z 6"‘Floor, Hepburn Block Edi?ceHepburn, 6° étage Toronto, Ontario M7A 1E9 Toronto Ontario M7A 1E9 Telephone: 416 325-5225 Tél. : 416 325-5225 Fax: 416 325-3347 Téléc. : 416 325-3347 Ontari RECEN 720o His Workship Alan Spacek Mayor Town of Kapusaksing 88 Riverside Drive Kapiskasing, Ontario P5N 1B3 Dear Mayor Spacek: Thank you for taking the time to meet with my colleague, Richard Steele, and me at the Rural Ontario Municipal Association delegation meeting on January 22, 2018, on behalf of the Town of Kapuskasing. I appreciated that you were upfront about the concerns you have with the District Social Services Administration Board (DSSAB) structure. I also appreciated hearing about the unique challenges your municipality faces. Your perspectives will help inform the’ ongoing DSSAB review over 2018. Once again, thank you so much for taking the time to meet with us. Please accept my best wishes. Sincerely, Menard Deputy Minister, Ministry of Community and Social Services c. Richard Steele, Assistant Deputy Minister, Social Assistance Operations Page 83 of 133 ONTARIO SMALL URBAN MUNICIPALITIES- Section of Association of Municipalities of Ontario 2018 NOMINATION FORM Nomination for OSUM Executive Committee (Term 2018-2020) Name of Nominee Representing Municipality of Is the municipality a current member of the Association of Municipalities of Ontario? YES NO (please check one) Title Address Telephone Fax E-mail Background information (municipal service, areas of municipal interest, etc.) Nominees should be aware that OSUM is not responsible for the cost of expenses associated with OSUM activities. Those interested should have a Municipal Council motion supporting their nomination. The OSUM Executive Committee requires nominees to have the support of their Council in registering as OSUM Caucus supporters at the AMO Conference and have representatives attend the OSUM Annual Conference Signature of Nominee Signature of Nominator Date Signature of Seconder Please return to Larry J. McCabe c/0 Town of Goderich, 57 West Street, Goderich 0N N 7A 2K5 by March 20, 2018 by 4:00 g.m. Page 84 of 133 February 21, 2018 Mayor Alan Spacek RECEIV 88 Riverside Drive Kapuskasing, ON P5N 1B3 ED Z Dear Mayor Alan Spacek, As you may be aware, there have been some changes here at the North East LHIN. I've recently started as CEO, taking the reigns over from Interim CEO Kate Fyfe, who did a tremendous job in steering our LHINship over the past seven months, including engaging with Northerners to draft our renewed strategic direction -- “To improve the health of our population by building capacity to increase access to quality integrated care for Northerners, including Francophone and Indigenous people” (see attached). While I'm not new to health care, having served in leadership positions in a variety of settings including three hospitals, a long-term care home and a LHIN, I am looking fon/vard to learning more about the experiences of Northerners with our health care system, the work of North East LHINhealth service providers, as well as what you hear from your residents. Over the course of the next several months I willbe travelling to communities across the region to meet with fellow Northerners, health service providers and partners to learn about how we may, together, improve our Northeastern Ontario health care system. I would be most pleased to have you join me in a health care engagement within or close to your community and I willbe sure to advise you in advance. I welcome the opportunity to learn your thoughts on how we can work together to improve the patient experience, system performance, and ultimately the health and wellness of people living in Northeastern Ontario. I look fon/vard to connecting with you soon Best regards, Jeremy Stevenson, North East LHINChief Executive Officer Ontario LocalHealth Integration Network llbseau local d'IM6grItlun do Page 85 of 133 Renewed N0 rthEast LHINStrategic Direction improve nu vu HEALTHOF OUR POPULA110N by building CAPACITY to Increase access to _ quality integrated care for Continuing with our Innovative work to date to bulld Nonhemers, including capacity across the full continuum of care to Francophone and - improve the patient experience, system perfonnance |||di99?0US People and population health outcomes. Mental Health These ?ve levers sup our system transformation suring our Success Page 86 of 133 Kapuskasinz and District Professio nal Health Care Recruitment and Retention Committee Meeting held Friday, November 24"‘,2017 at 12:00 (noon) Sensenbrenner Hospital Board Room Present: Mr. Gary Fortin, Dr. Dan Boucher, Ms. France Dallaire, Ms. Barb Lysakowski, Mr. Alai n Tremblay, Mr. Marc-Andre Gravel, Mr. Pierre Marcotte and Ms. Nicole Hachez (Coordinator) Regrets Mr. Dany Degrace, Dr. Chris Meilleur, Ms. Anne—Lynne Kucheran, Ms. Tina Cataford, Dr Roderick Cheung, Mr. RickLafleur, Mayor Alan Spacek Meeting called to order by Mr. Fortin at 12:05 pm 1. Adoption of Agenda: Motion to adopt the agenda of November 24"‘,2017 with additions. Resolution # 2017-010 Moved by: Ms. Lysakowski Seconded by: Mr. Gravel That the agenda of November 24"‘,2017 be approved with additions. CARRIE D Adoption of Minutes: Motion to adopt the minutes of May 19, 2017 Resolution # 2017-011 Moved by: Dr. D. Boucher Seconded by: Mr. Gravel That the minutes of May 19, 2017 be approved as circulated. CARRIE Page 87 of 133 Business arising from the minutes Outstanding Business: New Business — Other items a.) The Committee reviewed and discussed the list of updates provided. Along with the list of updates the members discussed the changes to the Visiting Specialist programs, The NOSM Francophone spot, discussions with the LHINand Health Force Ontario regarding the payment model for General Surgeons, the continuity oftrying to recruit another GP/Anaesthetistas well as the increase in orphan patients for our region. b.) The 2018 Draftletter was reviewed and discussed. The last increase the committee requested was in 2013. The members felt it was appropriate to request a 2 % increase. The Committee approved that the coordinator attend the CASPRCanadian Association of Staff Physician Recruiters conference. Motion to adopt the Coordinator attend the CASPR Conference Resolution # 2017-012 ' Moved by: Dr. D. Boucher Seconded by: Mr. Pierre Marcotte That the Coordinator attend the CASPR Conference. CARRIE D d.) The Committee approved that the coordinator attend the Outside Quebec Fair in Montreal. Motion to adopt the Coordinator attend the Outside Quebec Fair. Resolution if 2017-013 Moved by: Dr. D. Boucher Seconded by: Mr. Pierre Marcotte That the Coordinator attend the Outside Quebec Fair. CARRIE D The Terms of References were reviewed. The coordinator will update the information and present the updated Terms of Reference when it is ready. Page 88 of 133 Page 89 of 133 NORTH CENTENNIAL MANOR INC. MINUTES OF THE BOARD OF DIRECTORS MEETING HELD ON WEDNESDAY, NOVEMBER 29, 2017 AT THE NORTH CENTENNIAL MANOR INC. AT 6:00 P. M. Present: Diane Bélisle Chairperson Auréle Godard Vice Chairperson Angele Beauvais Board Member Sylvie Albert Board Member Rick Lafleur Board Member And Claude Tremblay 1 Administrator Wendy Tremb ay Director of Care Absent: Diane Dubé - Treasurer Nathalie Mallette - G. M. of Finance Town of Kap. Adam Simard - Manager of Support Services Linda Tanyanyiwa - Human Resources Myléne Beadow - Administrative Assistant 1... CALLTO dnosri Diane B. called the meeting to order at 6:05 pm. QONFLICTSOF INTEREST None ACCEPTANCE OF AGENDA The Board members reviewed the agenda. MOVEDBY: Rick L. SECONDEDBY: Auréle G. “That the agenda dated November 29, 2017 be accepted with no amendments.” MOTIONCARRIED. MINUTES OF THE MEETING HELD ON OCTOBER 25, 2017 The Board reviewed the minutes of the meeting held on October 25, 2017. The minutes were approved as circulated. MOVEDBY: Sylvie A. SECONDEDBY: Angele B. “That the minutes of October 25, 2017 be approved as circulated.” MOTIONCARRIED. Page 1 of 7 Page 90 of 133 Minutes of the Board of Directors Meeting November 29, 2017 5. BUSINESS ARISING FROM THE MINUTES 5.1 New Generator The new generator was ordered and had a delivery date at the end of November2017 and should be installed by the end of the year. 5.2 Strategic Plan The strategic plan will be developed early next year as soon as we have all new Board Members in place and ready to work on this task in conjunction with the new budget for the coming year. CORRESPONDENCE 6.1 OMERSLetter of Credit The Board of Directors is in agreement to authorize Caisse Populaire de Kapuskasing to provide a letter of credit for the amount of 180,000$ as requested by OMERS. MOVEDBY: RickL. SECONDEDBY: Angele B. “That Caisse Populaire de Kapuskasing provide a letter of credit for the amount of 180,000$, as requested by OMERS.” MOTIONCARRIED. 6.2 BSO Resources from LHIN The North East Local Health Integration Network (NE LHIN) is supporting our Home with extra funding of 33,000$ annualized for 0.5 l-TE Recreational Therapist to overlook the behaviour in our Home. This is a start and we willcontinue asking for more funding since behaviours from residents are expected to increase, therefore we willrequire more than just 0.5 of employee to address this growing phenomena. Earlier this year, we went ahead with the implementation of a behaviour program in our Home and we already have an RPN in place ful?lling this position. 7. REPORTS 7.1 ADMINISTRATOR'S REPORT PERSONNEL Presently everything is going well, the administration team is working hard to maintain a good operation of the Home. Page 2 of 7 Page 91 of 133 Minutes of the Board of Directors Meeting November 29, 2017 ONA This week we received an email from Angel, ONA representative, requesting a meeting to discuss the reason why the Nurse Practitioner positon was not offered as an ONAmember. We are waiting to discuss this issue and plan of action with Extendicare who have the same union and representative. CUPE Everything is going well with CUPE members. The ?rst few steps for the arbitration process have been taken care of. Yves Campeau accepted to be our Employer Nominee and Bass Associates are willingto represent us as Consultant Advisor. FINANCE After revision up to the end of October 2017, the projection is a surplus of 5,223$ mostly because of the purchase of the new generator. BUILDING There are no major problems to report regarding the building. Other Items During the week of the November 6, 2017 we had our annual compliance inspection (short version) from the Ministry. Both inspectors were pleased and impressed by our Home. We are still awaiting the of?cial report. 7.2 DIRECTOR OF RESIDENT CARE The Director of Resident Care presented her report and there were no questions. 7.3 MANAGER OF SUPPORT SERVICES / DIETITIAN The Manager of Support Services presented his report as well as the report from the Dietitian with no questions. 7.4 RESIDENT COUNCIL MEETING The minutes from the Resident Council meetings held on September 7 and October 12 were reviewed. 7.5 JOINT HEALTH AND SAFETYCOMMITTEE The minutes from the Joint Health and Safety Committee meeting held on October 6 were reviewed. 7.6 ONA LABOUR MANAGEMENT COMMITTEE The minutes from the ONALabour Management Committee meeting held on June 5 were reviewed. Page 3 of 7 Page 92 of 133 Minutes of the Board of Directors Meeting November 29, 2017 7.7 CUPE LABOUR MANAGEMENTCOMMITTEE There was no CUPELMCmeeting since the last Board meeting. 7.8 FAMILY COUNCIL MINUTES The minutes from the FamilyCouncilmeetings held on September 26 and October 24 were reviewed. 7.9 CHEQUEDISBURSEMENTS The list of cheques issued in the month of October 2017 were reviewed and there were no questions. MOVEDBY: Auréle G. SECONDEDBY: Sylvie A. “That the above reports be accepted as presented.” MOTIONCARRIED. ?EW BUSINESS 8.1 Appointment of Board Members The Board Members reviewed the application for appointment to the Board of Directors from Gilbert Peters and approved his nomination. MOVEDBY: RickL. SECONDEDBY Auréle G. “That Gilbert Peters be appointed to the Board of Directors for the remaining of this term ending in December 2018.” MOTIONCARRIED. 8.2 Election Chairperson and Treasurer MOVEDBY: Diane B. SECONDEDBYé:'= Sylvie A. “That the election for the position of Chairperson be declared open.” MOTIONCARRIED. MOVEDBY: Auréle G. SECONDEDBY: Angele B. Page 4 of 7 Page 93 of 133 Minutes of the Boardof Directors Meeting November 29, 2017 “That Rick Lafleur be nominated for the position of -hi-?rnjiChairperson." MOTIONCARRIED. MOVEDBY: Diane B. TwpSECONDEDBY: Auréle3 G. “That the nominations For the position of ?'_"E.L“"""'Chairperson be declared closed." TIT‘:MOTIONCARRIED. RickLafleur is declared Chairperson by acclamation. MOVEDBY: Diane B. ii-IrSECONDEDBY: J."-.1AureleG. “That II-I-IIIthe election forI. II1-HIIIII-r'the position of an-jjjeSecretary/Treasurer be declared open.” MOTIONCARRIED. MOVEDBY: RickL. -=-I-nSECONDEDBY: Auréle-.'-I‘:G. “That Gilbert Peters be nominated for the position of:T-"l-'-l-l-[-I-'|-'-"IH-I'£-Secretary/Treasurer.” MOTIONCARRIED. &.I.d-MOVEDBY: .1-I.Diane B. ‘T?-I1SECONDEDBY: 1-‘:Sylvie A. “That the nominations for the position of 3.--..--.....-.,_;:;Secretary/Treasurer be declared c|osed.” MOTIONCARRIED. hGilbertPeters is declared Secretary/Treasurer by acclamation. l.I8.3 j.?'jAppointment of Signing Authority for Caisse Populaire MOVEDH1 BY: Sylvie A. SECONDEDBY: :1.Angele B. “That new members of the executive, Gilbert Peters replacing Diane Dube, Secretaryfrreasurer, and ERick Lafleur replacing Diane Belisle, Chairperson, Page 5 of 7 Page 94 of 133 Minutes of the Board of Directors Meeting November 29, 2017 respectively, be also appointed as signing of?cers instead of the former members of the executive as of January 1, 2018." MOTIONCARRIED. 8.4 Employee Yearly Appreciation The BoardMembers approved the list of the employee yearly appreciation who have worked 5, 10, 15, 20, 25 and 30 years and the amounts will be distributed on December 14 during the holiday staff supper. 8.5 Quote Snow Removal Parking Lot The Board Membersare in favor of maintaining A. Tremblay Construction’scontract for the snow removal for this winter. MOVEDBY: Auréle G. SECONDEDBY: RickL. “That the contract with A. Tremblay Construction for the snow removal for this winter be maintained.” MOTIONCARRIED REQUESTFOR IN CAMERA MEETING 9.1 H/R POSITION The Board's recommendation is to offer a 1-year contract for the HRposition starting at the beginning of December 2017 with the understanding that alladministrationpositions will have to be reviewed early next year with the possibility of a restructure and hours cut back to re?ect the ?nancial situation of the Home. One of next year's priorities will be to evaluate how we can maintain the good operation of our Home within the funding and revenues available to do so. 9.2 RESIDENT A/R The Board's recommendation is to solicit a lawyer to help us recover the overdue amounts from residents. 9.3 MAINTENANCE HELPER POSITION The Board's recommendation is to post the positon of Maintenance Helper and proceed with the hiring of that new employee. Page 6 of 7 Page 95 of 133 Minutes of the Board of Directors Meeting November 29, 2017 10. OTHER BUSINESS 10.1 DATE OF NEXT MEETING Next meeting to be held on January, 31 2018 at 6:00 pm as a dinner meeting. 11. ADJOURNMENT MOVEDBY: Diane B. SECONDEDBY: Sylvie A. “That there being no further business and the meeting be adjourned at 7:50 p.m.” MOTIONCARRIED RickLa?eur __e W %%1Chairperson Secretary/Treasurer Page 7 of Page 96 of 133 NORTH CENTENNIAL MANOR INC. MINUTES OF THE BOARD OF DIRECTORS MEETING HELD ON WEDNESDAY, JANUARY 31, 2018 AT THE NORTH CENTENNIAL MANOR INC. AT 6:00 P. M. Present: Rick Lafleur - Chairperson Auréle Godard - Vice Chairperson Gilbert Peters - Secretary/Treasurer Angéle Beauvais — Board Member Sylvie Albert - Board Member Linda Semczyszyn - Board Member Nathalie Mallette - G. M. of Finance Town of Kap. And Claude Tremblay Administrator Wendy Tremblay Director of Care Adam Simard Manager of Support Services Myléne Beadow Administrative Assistant Absent: Linda Tanyanyiwa Human Resources CALL Tbolineg Claude T. calledthe meeting to order at 6:00 pm as the Chairperson had not yet arrived 2. CONFLICTS OF INTEREST None. ACCEPTANCE OF AGENDA The Board members reviewed the agenda dated January 31, 2018. The Administrato added item 8.4 Insurance Renewal. r MOVEDBY: Auréle G SECONDEDBY: Gilbert P “That the agenda of January 31, 2018 be accepted with the addition of item 8.4 Insurance Renewal.” MOTIONCARRIED. 4. MINUTESOETHE MEETING HELDON NOVEMBER 29, 2017 The Board reviewed the minutes of the meeting held on November 29, 2017. The minutes were approved as circulated. MOVEDBY: Sylvie A. SECONDEDBY: Angele B. Page 1 of 6 Page 97 of 133 Minutes of the Board of Directors Meeting January 31, 2018 “That the minutes of November 29, 2017 be approved as circulated.” MOTIONCARRIED. BUSINESS ARISING FROM THE MINUTES 5.1 Strategic Plan The Administrator spoke of the goal to create a strategic plan which will be done in conjunction with the budget. Board members were invited to participate in the committee to create the strategic plan. Gilbert P. volunteered to participate in the committee. The members discussed this item at length. A meeting will be held on February 15th for future development. CORRESPONDENCE 6.1 Compliance Ministry Inspection Report The Ministry visited the home for a compliance inspectionin November2017 and the report was received. There was 1 non—complianceitem but overall the inspection went very well and the inspector was very pleased. Thisinspection was a short one. The Manorexpects the full inspection to take place in 2018. 6.2 Notice of Violation from Town of Kapuskasing The Manor received a violation notice from the Town of Kapuskasing regarding snow accumulationon the property. The Townwillprioritize removalof this accumulatedsnow on a regular basis. 6.3 AdvantAge Governance and Leadership The Administrator spoke of the Leadership convention held by AdvantAge whichwilltake place in April.The Board members were invited to attend along with the Administrator. Memberswere invited to con?rm their intention of attendance at the next Boardmeeting. REPORTS 7.1 ADMINISTRATOR'SREPORT‘ PERSONNEL Presently everything is going well. Everyone is backto work and ready to tackle the New Year. ONA Everything is going well with ONAmembers. We received the notice for bargaining from ONA. The current agreement is until the end of March 2018. We are presently awaiting the negotiation date. Page 2 of 6 Page 98 of 133 Page 99 of 133 Minutes of the Board of Directors Meeting January 31, 2018 7.4 RESIDENT COUNCIL MEETING The minutes from the Resident Council meetings held on November 21, 2017 an January 11, 2018 were reviewed. There were no questions. d 7.5 JOINT HEALTH AND SAFETY COMMITTEE There was no Joint Healthand Safety Committee meeting since the last Boardmeeting. 7.6 ONA LABOUR MANAGEMENTCOMMITTEE There was no ONA Labour Management Committee meeting since the last Boar meeting. d 7.17 CUPE LABOUR MANAGEMENTCOMl¥_1ITTEE » There was no CUPELMCmeeting since the last Board meeting. 7.8 FAMILY COUNCIL MINUTES There was no Family Councilmeeting since the last Board meeting. 7.9 CHEQUEDISBURSEMENTS The list of cheques issued in the months of November and December 2017 wer reviewed and there were no questions. e MOVEDBY: Angela B. SECONDEDBY: Sylvie A. “That the above reports be accepted as presented.” MOTIONCARRIED. NEW BUSIEESS 8.1 Appointment of Board Member The Board members welcomed LindaSemczyszyn to the Board. MOVEDBY: Auréle G. SECONDEDBY: Gilbert P. “That Linda Semczyszyn be appointed as a Board Member.” MOTIONCARRIED. Page 4 of 6 Page 100 of 133 Minutes of the Board of Directors Meeting _=#?I|r|I—.rII.II.January 31, 2018 -rl8.2 -[II-1-'-I-'-I:-I-I-upProjection for Year 2018 budget The Manor was noti?ed this week that the CMI(Case MixIndex) willbe increasing. The increase willrepresent an extra HIamount of $33,000 from Aprilto December 2018. As fo ?'I'II r the forecast of the provincial subsidy, we are looking at approximately $87,000 over the last year, leaving us with a total forecast of an extra operation revenue for year 2018 o =m...... "':E".—;"$120,000. f As for expenses, with the new holiday pay calculation and the two (2) paid emergency leave days per year per employee determined by the Ministry of Labour, the WSI premium increase and the general inflation increase forecast of 1.75%, the projectedB =increase is approximately $207,500, already leaving us with a shortfall of $87,500. We are also presently evaluating the possibility of adding an 8-hour PSW shift at night due to increase in activity and behavior during that period of time, which will cost an #additional $90,000 per year. Thesein are projections and we need to wait and see how the Ministry will respond concerning those new expenses and ifthey will provide more funding for that purpose. We do not wish to increase the municipality contributions again this year, but this is yet to be con?rmed—'I.‘Z*‘-until we have the con?rmation from the Ministry funding so ?we can :E'analyze the situation concerning the budget for the year 2018. 8.3 Mortgage Payment The AdministratorI'IZZh—"explained that it is possible to decrease the amount of the mortgage payment for this year by extending the payment term until December 2019. By doing so, the extra interest cost would be around $1,686 which is not a huge amount if it wil bene?t this year's operation budget. The members reviewed the numbers provided andl it was determined that we proceed with this option. MOVEDBY: Auréle G. =§=SECONDEDBY: Gilbert P. --“That the mortgage payment -35:term be amended -I1--I-Iuntil December 2019.” _ |Il|'!|I!-|III|-MOTIONCARRIED. ‘I.-I-H.|—!.I.nI+I'8.4 Insurance Renewal ‘F-13-I-ll-I-'-"III-I'l-F‘!-'-I-II-"F-Fllu-III‘-I'I|The Administratordiscussed the renewal of the insurance which has an increase of $316. - MOVEDBY: Gilbert P. E»SECONDEDBY: ‘#1Sylvie A. Page-I--|'-'5 of 6 Page 101 of 133 Minutes of the Board of Directors Meeting January 31, 2018 “That the insurance renewal be accepted as presented.” MOTIONCARRIED. 9 REQUESTFOR IN CAMERA MEETING 9.1 ONA Grievance 18-01 The Board members discussed amongst themselves and all are in favor of denying the ONAgrievance. 10. OTHER B SINESS 10.1 Date of Next Meeting Next meeting to be held on February 15, 2018 at 6:00 pm as a dinner meeting. 11. ADJ.O.URNMEN.T MOVEDBY: Angele B. SECONDEDBY: Sylvie A. “That there being no further business and the meeting be adjourned at 7:40 p.m.” MOTIONCARRIED RickLafleur Chairperson Secretary/Treasurer Page 6 of 6 Page 102 of 133 Page 103 of 133 Town of Kapuskasing Council Report Date: February 21, 2018 COTW - Recreation REQUEST: Request to approve the Lumberjack Heritage Festival budget (with Carnival) as presented and that direction be provided regarding an alternate budget should a Carnival not be available. RECOMMENDATION: That Council approve the Lumberjack Heritage Festival (with Carnival) as presented. In the event that no Carnival is available for the dates of our festival, direction is required regarding a budget for the Lumberjack Heritage Festival (without Carnival). Prepared by: Nathalie Mallette, General Manager of Finance and Recreation Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1165 Page 104 of 133 6963 0% $9969 9§$99U9696B-99-9963$99$996§99939§6$99 wmO.=._._u_Om_n_ o3.oS Sn. 3.. coast mmmzmmxm._<._.O._. 83 ___E.smw mmmEoI 8 E £3 o8.o wv_._o>>9_u_ ._<._.Zm~_._.Zm_._..._UZ_ 8o.m~ E} 8°.» :o=o:.u2n_ wEmE:_mtwEm_ v_._mn_ 892 mNN.v 83 mco=omE $99 9% 699999 99(?956969U§6969€BU99§¢:B$-6§(-B9§GB$-U9 mmo._Eu_omn_ 8 25 Sn. 5; coat. mmmzmmxm._<._.O._. com.w ___E>>mwwmmEmI 8 3 wwqm 8o_o mv_.o>>m._n_ ._<._.Zm_xEm» .._uz_ o8.m~ 3.}, 83 co=o:uo.n_ wEmEc_mtmEm_ v:mn_ o8_m Que 8o.m mco=omE< w255 82 8% o8_m .w>.mo\2,ocw v_om.:mnE:._ $08 893 co_..o:_uo._n_ucmEmE:_mtoEm_ mcmea. 9999 as seam t-he->e9e9e9eae9eee9e9a9¢9e=>e9a9<~?eee9ea So.» mew... cows btsomw 8» SN A.om_m_mto8 mEo>m_ om._oI com 80 com v_oE._. w50 8o.~ :.m 83 coacmoommBmcoawucm.moE:_o> coma man 83 ami mum 2: as 8... mom”.cmoow Sod 83. So.» Amco_EmaEoo 59mE$ mmN_._n_ E~_m$ (-9999- U9-9?-99696999-$¢f%$(:B$-63$-99$95'(:B69GG 89$ com._.F 80$ A£w__o._.v_mEo~_ Eoeasum u9__._ 9993- $ o8.2 «mama o8....~ co=oEo.n_ .wmc_m_tw>v< o8.m 9.3 086.. ao_nm.m=_5 Umzcoo gum 8.... _. on So. —. momcmaxm_Emco0 EN. —. wm__aa:wvcmm_m:m~m_>_ wt. 8... mm__aa:wnewEmcoz?w 2.8 Eonam :8 :_ 9.3.8 _.8.8 Swat wm=..zm>mm:_<._.O._. _mm__2_.._< Sm R3 o8. —. w:ow:m.__mom__>_n=._._ E25“. ._<>_z~_ Town of Kapuskasing Council Report Date: March 1, 2018 COTW - Recreation and Culture REQUEST: Request to approve the recommendations from the Recreation and Culture committee. RECOMMENDATION: That Council approve the following items as recommended by the Recreation Committee; 1) the 2018 Special Events calendar as presented; 2) the participation of the Treasury Department personnel during the Lumberjack Festival; 3) hiring Desiree Beaudette for a third year under the Summer Employment Program; 4) the contribution of resources and rental reduction to the Festival St-Jean as amended and declare the week of June 10, 2018 as La semaine francophone as well as le Festival de la St. Jean as an event of significance; 5) the contribution of equipment and rental reduction to the Biker's Helping Hand as Prepared by: Nathalie Mallette, General Manager of Finance and Recreation Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1181 Page 108 of 133 presented; 6) the participation in the Communities in Bloom program in the "Friends" category; 7) the annual donation in the amount of $475 to the Kap Horticultural Society in accordance with the donations policy (D1); and 8) the contribution of rental reduction to the Kapuskasing River Walleye Tournament as presented. Page 109 of 133 KAPUSKASING RECREATION AND CULTURE COMMITTEE HELD ON Tuesday, February 20, 2018 AT 6:00 PM. PRESENT Councillor A. Godard, Chair Councillor M. Credger CAO G. Baril General Manager of Community and Corporate Services N. Mallette -and- Recreation Director M. Clavelle Pool Operator N. Brassard CALL TO ORDER a) The meeting was called to order at 6:03 p.m. APPROVAL OF AGENDA a) The agenda was approved as circulated. NEW BUSINESS a) That the Committee consider Special Events for 2018 as proposed. The Committee recommended to approve the following: 1. Schedule of Special Events as follows: -Winter Carnival Calendar (February 23 to 25, 2018) -Sport and Trade Show (May 11 & 12, 2018) -Fishing Challenge (May 26, 2018) -Lumberjack Festival (July 27 to 29, 2018) -Festival of Lights (December 2, 2018) 2. Overtime for Treasury personnel for the Lumberjack Festival 3. Hiring of Desiree Beaudette for a third year under the Summer Employment program 4. Lumberjack Festival Budget as presented with the Carnival option and request direction for municipal contribution without the Carnival option b) To review the request from the Comité de la St.Jean for support and donations for the 2018 festival The Committee recommended to approve the following: 1. Use of the Sports Palace on June 15 & 16 at a 50% reduced rate 2. Use of Riverside Park and Pavilion - decorated for family activities on June 16 Page 110 of 133 3. To declare the week of June 10, 2018 as La semaine francophone and to declare le Festival de la St-Jean as an event of municipal significance 4. To provide 1/3 of advertising space on the municipal billboard at the golf course 5. Use of the Sports Palace parking lot for trailers and RV's c) The Bikers Helping Hand are requesting the use of equipment from the Town including stage, tables, bars, curtains and fencing. Also they would like the use of the parking lot across from the arena on Saturday June 9th, 2018 The Committee recommended to approve the following: 1. use of equipment (stage, tables, bars, curtains and fencing) 2. use of parking lot for activities on June 9 3. to provide a 50% reduction on the rental rate of the equipment as per policy R2 and C2 d) That the committee consider participating in the Communities in Bloom program. The Committee recommended to participate in the Friends Category in the Communities in Bloom program. e) That the Committee accept a request from the Kap Horticultural Society to host the Annual Flower & Vegetable Show in the Civic Centre Auditorium in August. The Committee recommended to approve the annual contribution of $475 as per policy D-1 and to provide the not-for-profit rental rate for the use of the Civic Centre Auditorium for the annual Horticultural Show in August. f) Request from the Kapuskasing River Walleye Tournament for a contribution towards the rental fee of the Sports Palace to host the annual fishing tournament. The Committee recommended to approve a 50% reduction on the rental rate for the event in August. NEW BUSINESS - Closed Session a) Two (2) items about identifiable individuals The Committee recommended to provide an extended payment plan to June 15, 2018 conditional that all arrears and current account being paid prior to the next season for vendor #POWE000 and to continue Museum operations as established in 2017 with expanded duties during the off-season. ADJOURNMENT a) The meeting adjourned at 7:15 p.m. Page 111 of 133 Page 8 of 20 From: Lina Fortier[ maillmsarahdanika n'\ar|.c0rr\ ] Sent: Wednesday, February 14, 2018 7:14 AM To: Marc Clavelle < Marc.C|ave||e ka uskasin .ca > Subject: Biker's Helping Hand request BIE'S | StrongAlone,SlrpngerTogether bikershelQingh;=1nd@hotmai|.com Lina Fortier 705-367-5193 Dear Marc Clavelle I would like to start off by thanking the town for its support every year. Without it, our event couldn't run smoothly. Biker's Helping Hand is organizing its fourth benefit event on June 09, 2018. As you know; our goal is to help an individual/individualsin need in our community. Last year we we're able to donate over 23,000$ in the community. Again this year we will be having a Poker run, auction and motorcycle games. This year we would like to organize our day from the Curling Club. In order to host our games wewere wondering if the town would allow us to use the parking lot in front of the arena? We will have to bring some cement blocks to secure our area. These blocks will be removed by Sunday. On site we'll have a beer tent that will be fenced off. Therefore we would really appreciate the town support with lending us again this year, 200 feet of snow fence with the installation hardware. As previous years, the Committee will take security measures necessary. We will have a liquor license; we take the proper insurance through a certified company. And to make sure, we get all participants of the motorcycle competitions to sign a waiver of release of responsibility. Please feel free to contact me should you require any more information Page 112 of 133 Page 10 of 20 BlE‘S | Slrongilone,SlrqnuerTogether bikcrshclginghandg?hotmail.com Sylvie Dalton — 705-367-0008 Town of Kapuskasing February14, 2018 Att : Town Council RE : June 9, 2018 Fundraising Event at the Kap Curling Club Hello, As you may know, we are a new local organization who is preparing our fourth benefit event on June 9,2018, to help individuals in need in our community. We are inquiring whether we could borrow a few items from you to help make this event a success and keep our patrons safe. We would appreciate it if we could borrow the 20' X 24' stage, the four bars, about 15 tables with chairs, the standup bars and about 200' of draping. We would also like to borrow about 150' of fencing to fence in the smoking area behind the curling club. Allor anything we could use would be greatly appreciated and recognized. Thank You, Sylvie Dalton Biker's Helping Hand Committee Member Page 113 of 133 Page 12 of 20 Cmlat C0rnmunities_ Cullgctivités inliloum ‘\{ en ?eurs Ontirio This email is to invite your Municipality to participate in the 2018 Edition of Communities in Bloom Ontario. As a participant, your community will most certainly agree, with all those who have participated since 1995, that the program provides economic, social and environmental bene?ts such as providing best practices information, making the community more appealing to residents and to visitors, and to encourage conservation and sustainability of green spaces. You will ?nd enclosed the Participation Guide and registration information. Your Municipality can participate to be evaluated or to learn about the program and also has the opportunity to be part of the Communities in Bloom network. The costs and details are attached. I look forward to receiving your registration for 2018. Lynda Rotteau Coordinator Ontario CIB 519-524-8482 cell 519-440-8510 [email protected] Page 114 of 133 Kapusliasing7-[0rt icu[tum [So ciet §é’é 1(apusI{_asing,Ontario y /49‘ President Corresponding Secretary/Treasurer Anne Jamieson Jack Jamieson (705-335-6872) 1 Ottawa St. Kapuskasing, ON PSN 1Y4 705-335-6872) February 9, 2018 Mayor and Council Town of Kapuskasing 88 Riverside Drive Kapuskasing, ON P5N 1B3 Mayor Spacek and Council: The Kapuskasing Horticultural Society would like to thank you for the support you give our Society the last few years when we faced the challenges related for our Annual Flower & Vegetable Show venue change and the municipality?srental policy. As we continue to look forward to the new growing season, with its own changes and challenges. Our Society, is once again requesting a grant from the Town of Kapuskasing this year to help support not only our spring and fall plantings in the Mini-Park, but also our Annual Flower Show, workshops, program speakers, etc. All these activities help beautify our community, and encourage the citizens of Kapuskasing to use their homes and properties for gardening and possibly supplementing their dietary needs. Our workshops and programs help to increase their knowledge of horticulture. Thank you once again for your past support and your continued support as we look to the future. Sincerely, (n 7 Jack Jamieson Corresponding Secretary/Treasurer Page 115 of 133 Page 20 of 20 TammY Fillion From: robert keating General council/Town of Kapuskasing Good day. I am writing to you on behalf of the Kapuskasing River Walleye Tournament . During our most recent meeting we discussed the rental fee that we (the committee) have been billed for the annual Walleye tournarnent held on the Kapuslcasing river. We were informed by the town ofKapuskasing that we would no longer be afforded our usual fee reduction for use of the space at the arena for our annual event . As I am sure you are aware , the KRWT being a not for pro?t organization , have ever increasing costs to over come in order to put on this event, and appreciate any assistance that we receivefrom our community partners , and as such would greatly appreciate any assistance that the town council/municipality could, give us in this regard. Most notably , in the past we have received a discounted rental fee for our three day event which uses the arena as our headquarters for all post tournament day activities. This annual event is part of one of the largest organized walleye tours in the province, and as such receives abundant exposure to the general public , and avid anglers of Ontario. This event brings dollars to local business during the three day time period , and gives anglers and follower of the event(s) of the NOWT tour exposure to what our area has to offer. With you’re continueds support we can ensure that we continue to offer this great event to our participants for many years to come. Thank you Robert Keating KRWT committee member Have a great day Page 116 of 133 Page 117 of 133 Town of Kapuskasing Council Report Date: February 28, 2018 COTW - Recreation and Culture REQUEST: For Information RECOMMENDATION: 1. Kapuskasing Public Library minutes of the meeting held January 22, 2018. Prepared by: Chantal Guillemette, Clerk Submitted by: Nathalie Mallette, General Manager of Finance and Recreation Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1176 Page 118 of 133 KAPUSKASING PUBLIC LIBRARY January 22, 2018 MINUTES OF MEETING Present: E. Lemieux L. Kowalski A. Godard N. Mallette A. Gaulin,Acting-SecretaryTreasurer J. Fullum-Kosowan,Manager of Library Services Regrets: R. More M. Credger N. Audet, CEO At 12:55 pm, meeting of the entire committee was called to order by the Chairperson, E. Lemieux. The meeting was declared open for nominationsby the secretary for Chairperson and Vice- Chairpersonfor Year 2018. Nominatedby: E. Lemieux Secondedby: A. Godard That Lisa Kowalski be C11airpersonfor the Library Board for 2018. By acclamation,Lisa Kowalski is named Chairperson. Nominatedby: L. Kowalski Seconded by: E. Lemieux That Ron More1be Vice—Chairperson for the Library Board for 2018. By acclamation, Ron More1is named Vice-Chairperson Motion: That the agenda for this meeting be approved as circulated. (2018~0l) Moved by: E. Lemieux Seconded by: L. Kowalski CmiCd4 Motion: That the Minutes of the KapuskasingPublic Librarymeeting of December 8th, (2018-02) 2017, be approved as circulated. Moved by: E. Lemieux Secondedby: L. Kowalski Carried. Business arising from the Minutes: The Kapuskasing Planning Conn-nittee reviewed our request for designaled pzirking. Unfortunately, the committee denied the all request this time. Parking expansio ns may be considered in the future, pending budgetary allocations. Nevada Sales: Due to time issues, North Side Lanes will be approached in the future upon CEO’s Page 119 of 133 FinancialReports Approval: Report # 1: Recommendationto approve the CirculationReport for the month of December2017 Report# 2: . Recommendationto approve the Nevada Reportfor the December2017. months of Novemberand Report # 3: Recommendationto approve the FinancialReportfor December2017. the months of Novemberand Motion: That the Financial Items # 1 (2018-03) to and including#3 be approved. Moved by: E. Lemieux Secondedby: L. Kowalski Carried Report # 4: Recommendationto approve the Cheque Log for the month of December2017. Motion: Thatthe FinancialItem # 4 be (2018-04) approved. Moved by: A. Godard Secondedby: E. Lemieux Carried Chairperson’s Report: NIL. CEO - Secretary’s Report: Submitteda written report at themeeting. Manager of Library Services Report: Submitteda written report at the meeting. CommitteeReport: Friends of the Library: L.Kowalskireports that they are continuing to receive donationsthe community and community projects. With for the Hospital many of the donated items,they were able bag for the towns New to make a generous gi? Yearsbaby. Partnenhg with the Library, they are facilitatinga in the process of donationof bookst43 the PalliativeCare room with the at the Hospital.They are also partnering Libraryfor the cl1ildren’sValentinesDay celebration. Correspondence: Friends of the Library minutes of October17th,2017 Town of Kapuskasing: Letter of response regarding designated parking. Page 120 of 133 Meeting was adjo 15 pm Lcmieux. The ular meeting be at February 26lh, 20 d Walt ceting room at skasiug Publ bmry, ,/ (Chai rson) Page 121 of 133 BIBLIOTHEQUEPUBLIQUE DE KAPUSKASINGPUBLIC LIBRARY January 2018 irculaticn Rem-t - Statisllqunsparcalogorle nouns Ra ort Janvlar2018 /mum JLIV JUN. YDTALS =/mu Slallshcalcalegarxes nmy him 7 m-um. EnglAn. F . auvernnre Fr rouux orroru um zuaamuurs Books I Titres 1Fiction sun :27 so 2:23 55% Books I Tilres I Non-Fiction Prev. Volumes Currenl 113 67 29 16 % of Magazines I 19°/. Balance Added Revues 30 12 Balance Coiled. 5% Books Videocassettes- DVD 42 42 26 26 9% AdultENG LivresAudioBooks 37 11644 54 11698 42% 1% Adults FR 4560 In HouseCirculation 133 35 4595 17% 133 132, 132, W. Juv-ENG 6750 13 6763 24% Ovexdnve Junior - FR 4618 26 Activity 168 118 4644 17% Total 1023 §99 27700 100‘M. 277 382 2381 100% Loans‘ 1572 |nHouse: Total Books I 532 Renewals:63 Holds:42 Reserves:22 Fines: 144 Anglals English 18461 Total Circulation January 2018 2381 FrancaisFrench 9239 Janvier2D17 2390 Total 27700 Total Books/Titrcs oneulation hy Languagn I Langue Ayn cm. » Fargunuylc am. Eng lish Junlor Juvenile Circ FrenchCirc. 11407 Circ.Anglais Total 27700 1300 55% Circ. Frangais 1081 Jlnuary 2017 45% 1382 1008 41% Cwcu lation By Prev. Age Groupe I mg» Current % Autres Balance FRPER ENPER Balance Collect. AdultCirc. Juvenile Ciro‘ Circ. Magazine 1428 23 29 Adulte 1722 75% Circ. Junior 659 1480 25% Auvru January 2017 1850 1087 1093 63% 540 NID -DVD 540 545 14% AUDBO 782 782 20% Total InxerlihvaryLoans rmm mnpmnlns lLL’S Bornvwed nammndo prals cou-um 3837 34 29 sntre bibliulhéques A 3900 100% RechercheslSearches as Envoyés Shipped 30 Demandes Requests 35 Re¢ua Received 25 Internal SL-ssvans Azces n lniemcl (Lending) Demandes Requests numm pauous usagers Envnyls Shlpuld 1: January/Janvier 404 199 February/.Févn'er Re(arr~u::eJ Questions onmlérence March/Mars Reader's Advisory(seuklngrecommendations) Anvil/Avvil Books Found/OMIIILL 14 May/Mal Technology 83 June/Juin (E-leaders, Early Uleracy. E- sun) By phone resumes. 15 July/Juillet (hams gruup,librarysurvicas,ovemues,hams) 87 AuguslIAmJ{ MaterialInusetnewspaners magazme 5. Ii?.wheaIchaIrel.c 38 Sept. October / Octobre vnacnnmsma NovemberlNovernbre mes Salle an nonférence Ed Walters Decamni Demmhre Kap Pageant Wsit 12 Sdmal visits(DJ) 24 Early Literacy SI n: 2015 Golden Age 13 MaureenLoring-Reed Stations nhahnnsaxmn 6 Music pamms sax ers Friendsof Festival JanuaryIJanvier the Library 10 KDCC B8 wmcarPrograms 44 FebruaryIFévrier Town of Kap 30 KPLBoard 6 MarI:hIM:us Cheunier Vida Spa 10 TAG B April/Avril COPE MayIMai Lego‘s/ Puzzles/game 19 127 JunelJuin 7: .lu|yI.|u1EaI /\ugusllAu?l Msmasnss-um msmamsre Sept. Mamhersrupl January 2018 1796 October Adlve cardholders"was de?ned as Membrlété I Janvler 2018 November] Novembre those who January 2017 used their librarycard in December/Daoembra um mupnalwm yum Page 122 of 133 Page 123 of 133 Town of Kapuskasing Council Report Date: February 28, 2018 Minutes REQUEST: Request to approve the minutes of the Joint Committees of the Whole and Council meeting held February 12, 2018. RECOMMENDATION: That the minutes of the Joint Committees of the Whole and Council meeting held February 12, 2018 be approved as circulated. Prepared by: Chantal Guillemette, Clerk Submitted by: Chantal Guillemette, Clerk Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1179 Page 124 of 133 JOINT COMMITTEES OF THE WHOLE AND COUNCIL MEETING HELD ON Monday, February 12, 2018 AT 5:30 PM. PRESENT Mayor A. Spacek Councillor M. Credger Councillor M. Dinnissen Councillor A. Godard Councillor R. Lafleur Councillor D. Plourde Councillor F. Siebert -and- Chief Administrative Officer G. Baril Clerk C. Guillemette General Manager of Public Works E. Cote General Manager of Finance and Recreation N. Mallette General Manager of Protective Services P. Kennedy Chief Building Official/Director of Planning J. Beadow Manager of Energy and Project Development P. Nadeau Treasurer M. Fortier -and- MEDIA: 3 -and- CITIZENS: 3 PLAYING OF O CANADA APPROVAL OF AGENDA (5:30 p.m.) a) To approve the agenda as circulated. Moved By: Councillor F. Siebert Seconded By: Councillor A. Godard RESOLUTION #2018-26 That the agenda be approved as circulated. CARRIED. DECLARATION OF PECUNIARY INTEREST & GENERAL INTEREST THEREOF a) Councillor M. Credger declared conflict of interest with Finance Item No. 3 due to business relationship. COMMITTEES OF THE WHOLE REPORTS FINANCE 1.1. Request to review and give consideration to approve the draft Energy Kapuskasing Shareholder Declaration for approval. Council reviewed the draft Shareholder Declaration and recommended to approve the draft document as presented. 1.2. Request to support a resolution from the Town of Lakeshore with respect to Marijuana Tax Revenue. Council recommended to table support of the resolution and obtain more information on AMO's position in regards to Marijuana Tax Revenue with respect to impacts at the municipal level. 1.3. To advise Council of the tax sale results in accordance with the terms and conditions of the Municipal Act, 2001, and the Municipal Tax Sales Rules. Councillor M. Credger departed from the Council Chambers and removed himself from the discussion. Page 125 of 133 Council recommended to approve the tax sales of 13 Lang Avenue in the amount of $24,508.00 to Jeya Rajahh Sinnathurai and 86 Brunelle Road North in the amount of $10,000.00 to Gregory Grandison, and furthermore, to not vest the properties located at 14A Kolb Avenue and 31 Queen Street and that staff proceed with a structural/engineering inspection of 31 Queen Street for further consideration. Councillor M. Credger returned to the Council Chambers. 1.4. That Council approve the Harassment Policy as presented. Council recommended to approve the policy as presented. 1.5. That Council approve the Violence Policy as presented. Council recommended to approve the policy as presented. 1.6. That Council approve the Working Alone Policy as presented. Council recommended to approve the policy. 1.7. For Information Council accepted the information report as presented. PLANNING 2.1. No reports presented. PROTECTIVE SERVICES 3.1. Request to support AMO's position with respect Bill 160, the Strengthening Quality and Accountability for Patients Act and the Fire Medic Model and that no unwilling municipal government will have a fire-medic pilot or program imposed upon them. Council recommended to support AMO's position. Moved By: Councillor A. Godard Seconded By: Councillor F. Siebert RESOLUTION #2018-27 WHEREAS Bill 160, the Strengthening Quality and Accountability for Patients Act amended the Ambulance Act to permit the Ministry of Health and Long-Term Care to enable two pilot projects hosted by willing municipal governments to allow fire fighters, certified as paramedics, to treat patients while on duty with a fire department; and WHEREAS the Government of Ontario is committed to proceeding with the pilots and enabling the fire-medic model despite the absence of objective evidence to show that it would improve patient outcomes or response times; and WHEREAS the current interest arbitration model, particularly in the fire services sector, allows arbitrators to impose awards on unwilling employers that directly impact the employer’s ability to determine how it will deploy its workforce, as evidenced by the experience of many municipalities in regards to the 24-hour shift; and WHEREAS in the absence of legislative protection, unwilling municipalities may be forced to enter into a pilot or adopt a fire-medic model as a result of interest arbitration; and WHEREAS the Association of Municipalities of Ontario and its municipal members have called on the Government of Ontario to introduce legislative amendments to the Fire Protection and Prevention Act, 1997 and the Ambulance Services Collective Bargaining Act to preclude arbitrators from expanding the scope of work for fire fighters and paramedics respectively through interest arbitration awards; and WHEREAS there is precedent for a restriction on the scope of jurisdiction of arbitrators in section 126 of the Page 126 of 133 Police Services Act which precludes arbitrators from amending the core duties of police officers; and WHEREAS the Government of Ontario has committed that no unwilling municipal government will have a fire-medic pilot or program imposed upon them. NOW THEREFORE be it resolved that: 1. The Corporation of the Town of Kapuskasing calls on the Government of Ontario to act immediately so that legislative amendments, that will protect unwilling municipalities from being forced by arbitrators to have a fire medic pilot or program, are placed within the upcoming Budget Bill before the Ontario Legislature rises for the provincial election. A copy of this resolution be forwarded to Premier Kathleen Wynne, Office of the Premier; Hon. Dr. Eric Hoskins, Minister of Health and Long-Term Care; Hon. Marie- France Lalonde, Minister of Community Safety and Correctional Services; Hon. Kevin Flynn, Minister of Labour, Hon. Bill Mauro, Minister of Municipal Affairs; [local members of provincial parliament]; and the Association of Municipalities of Ontario. CARRIED. 3.2. Update on the explosion on Golf Street GM of Protective Services provided an update on the explosion incident and advised that North Street has reopened and that the Office of the Fire Marshall will be releasing a report once the investigation is completed. PUBLIC WORKS 4.1. Request to support a resolution from West Nipissing with respect to the Amendment to Ontario Regulation No. 366/09 seeking a permanent exemption for use of Hand-Held Devices for employees or persons contracted to a road authority while performing road patrols, repairs, maintenance and construction duties. Council recommended to support the resolution to provide a permanent exemption specifically to hand-held radio communication devices for employees of or persons contracted to road patrol, repair, maintenance and construction. HEALTH 5.1. Request from the Porcupine Health Unit to proclaim March 2018 as Nutrition Month. Council recommended to proclaim March 2018 as National Nutrition Month in and for the Town of Kapuskasing. 5.2. Request from the Seizure and Brain Injury Centre to declare the month of March as Epilepsy Month. Council recommended to proclaim March 2018 as Epilepsy Month in and for the Town of Kapuskasing. 5.3. For Information Council accepted the information report as presented. RECREATION AND CULTURE 6.1. For Information Council recommended to direct the Recreation Director to assist by communicating with groups that may be of interest to coach the Special Olympics. ADOPTION OF MINUTES a) Request to approve the minutes of the Joint Committees of the Whole and Council meeting held January 29, 2018 and the Special Council meeting held February 5, 2018. Moved By: Councillor F. Siebert Seconded By: Councillor A. Godard RESOLUTION #2018-28 That the minutes of the Joint Committees of the Whole and Council meeting held January 29, 2018 and Special Council meeting held February 5, 2018 be approved. Page 127 of 133 CARRIED. UNFINISHED BUSINESS a) -Nil- CORRESPONDENCE a) -Nil- COMMITTEES OF THE WHOLE RECOMMENDATIONS a) To approve the recommendations from Committees of the Whole Moved By: Councillor R. Lafleur Seconded By: Councillor D. Plourde RESOLUTION #2018-29 That the following recommendation from Committees of the Whole be approved: 1. to approve the draft Energy Kapuskasing Shareholder Declaration; 2. to accept and approve the tax sales with respect to 13 Lang Avenue in the amount of $24,508.00 to Jeya Rajahh Sinnathurai and 86 Brunelle Road North in the amount of $10,000.00 to Gregory Grandison and furthermore, to not vest the properties located at 14A Kolb Avenue and 31 Queen Street and that staff proceed with a structural/engineering inspection of 31 Queen Street for further consideration; 3. to approve the Workplace Harassment Policy, the Workplace Violence Policy and the Working Alone Policy; 4. to proclaim March 2018 at Nutrition Month and Epilepsy Month in and for the Town of Kapuskasing CARRIED. STAFF REPORT a) Request to accept the Fourth Quarterly Report as presented. Council accepted the Fourth Quarterly Report as presented and commended staff on the reporting format. MOTIONS AND NOTICES OF MOTIONS a) -Nil- GENERAL ITEMS AND NEW BUSINESS a) -Nil- BY-LAWS a) Request to approve By-Law No. 4227. Moved By: Councillor R. Lafleur Seconded By: Councillor D. Plourde RESOLUTION #2018-30 That By-Law No. 4227 be approved as follows: By-Law No. 4227: To amend By-Law No. 2981 which provides fringe benefits to all non-union municipal employees as outline in Schedule A, be enacted and passed, that the Corporate Seal be affixed thereto and that the by-law be signed by the Mayor and the Clerk. CARRIED. MOVE TO CLOSED SESSION MEETING a) To move to a Closed Session. Moved By: Councillor D. Plourde Seconded By: Councillor R. Lafleur RESOLUTION #2018-31 That Council move to a Closed Session meeting pursuant to Section 239 of the Municipal Act, as amended, for the following reasons: two (2) matter relating to advice that is subject to solicitor-client privilege and one (1) matter with respect to labour relations. CARRIED. Page 128 of 133 ADJOURN FROM CLOSED MEETING a) To adjourn from Closed Session. Moved By: Councillor M. Credger Seconded By: Councillor M. Dinnissen RESOLUTION #2018-32 That this Closed Session be adjourned at 6:46 p.m. CARRIED. REPORT FROM CLOSED MEETING a) To report from Closed Session. Moved By: Councillor M. Credger Seconded By: Councillor M. Dinnissen RESOLUTION #2018-33 Council met in Closed Session to consider two (2) matters relating to advice that is subject to solicitor-client privilege and one (1) matter regarding labour relations and the following resolution emanated from the meeting: 1. to approve an accelerated increase in salary for employee #0682 CARRIED. MOTION TO APPROVE THE CONFIRMATORY BY-LAW a) To approve the Confirmatory By-Law. Moved By: Councillor R. Lafleur Seconded By: Councillor M. Dinnissen RESOLUTION #2018-34 That By-Law No. 4229, being the Confirmatory By-Law, be enacted and passed, that the Corporate Seal be affixed thereto and that the by-law be signed by the Mayor and the Clerk. CARRIED. ADJOURNMENT a) To adjourn the meeting. Moved By: Councillor M. Dinnissen Seconded By: Councillor R. Lafleur RESOLUTION #2018-35 That this meeting be adjourned at 6:47 p.m. CARRIED. Clerk Mayor Page 129 of 133 Town of Kapuskasing Council Report Date: February 28, 2018 By-Laws REQUEST: To approve By-Law No. 4230. RECOMMENDATION: By-Law No. 4230: to enter into a municipal capital facility agreement with the Cochrane District Social Services Administration Board for assistance by the municipality for affordable housing. Prepared by: Chantal Guillemette, Clerk Submitted by: Chantal Guillemette, Clerk Approved by: Guylain Baril, Chief Administrative Officer Tracking #: AIR - 1180 Page 130 of 133 THE CORPORATION OF TOWN OF KAPUSKASING BY-LAW No. 4230 Being a By-Law to enter into a municipal capital facility agreement with the Cochrane District Social Services Administration Board for assistance by the municipality for affordable housing. . WHEREAS Section 110 (1) of the Municipal Act, S.O. 2001 c. 25, as amended (hereinafter called “the Act”) provides that the council of a municipality may enter into agreements for the provision of “municipal capital facilities” by any person, if the agreement provides for assistance as provided for in subsection (3); AND WHEREAS Subsection (3), a municipality may provide financial or other assistance at less than fair market value or at no cost to any person who has entered into an agreement to provide facilities under this section and such assistance may include (b) giving, lending, leasing or selling of property. NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CORPORATION OF THETOWN OF KAPUSKASING HEREBY ENACTS AS FOLLOWS: 1. THAT the Corporation of the Town of Kapuskasing hereby enters into a municipal capital facility agreement with the Cochrane District Social Services Administration Board, pursuant to subsection 110 (1) and Subsection (3) of the Municipal Act S.O. 2001, c.25, as per Schedule “A” attached to and hereby forming part of By-law. 2. The Mayor and Clerk be and are hereby authorized and directed to execute the attached Schedule “A” and affix the seal of the Corporation. 3. That this by-law shall come into full force and effect on the date of passing. ENACTED AND PASSED THIS 5th DAY OF MARCH 2018. UNDER THE SEAL OF THE CORPORATION OF THE TOWN OF KAPUSKASING. ______Mayor Clerk Page 131 of 133 Schedule “A” to By-law No. 4230 THIS AGREEMENT is made as of the ____day of March, 2018. B E T W E E N: THE CORPORATION OF THE TOWN OF KAPUSKASING, hereinafter called “Corporation”, OF THE FIRST PART, - and – COCHRANE DISTRICT SOCIAL SERVICES ADMINISTRATION BOARD, hereinafter called the “CDSSAB”, OF THE SECOND PART. WHEREAS: The Corporation and the CDSSB have been cooperating and working together to provide affordable housing for the community. NOW THEREFORE IN CONSIDERATION OF the terms and conditions contained herein and other good and valuable consideration, the parties hereto agree as follows: 1. This is an agreement for the provision of a municipal capital facility under subsection 110 (3) of the Act. 2. The municipal capital facility is an affordable housing project for the community. 3. The construction of facilities on the lands to be used for the provision and delivery of affordable housing shall be provided assistance by means of financial assistance which may include giving, lending, leasing or selling property at an upset limit of $100,000 from the Corporation in association and with respect to Pt. of Progress Crescent & Pt. of Blk 40, Plan 6M- 433, Being, respectively, Pt. of PIN 65102-0027 Town of Kapuskasing, District of Cochrane. 4. This agreement shall endure to the benefit of and be binding upon the parties hereto and their successors and assigns. THIS AGREEMENT is executed this 5th day of March, 2018. CORPORATION OF THE TOWN OF KAPUSKASING Per: Alan Spacek, Mayor Per: Chantal Guillemette, Clerk We have authority to bind the corporation. COCHRANE DISTRICT SOCIAL SERVICES ADMINISTRATION BOARD Per: Per: We have authority to bind the corporation. Page 132 of 133 Page 133 of 133 THE CORPORATION OF THE TOWN OF KAPUSKASING BY-LAW NO. 4231 Being a by-law to confirm the proceedings of Council. WHEREAS it is deemed expedient to confirm the proceedings of Council meetings; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF KAPUSKASING ENACTS AS FOLLOWS: 1. The action of the Joint Committees of the Whole and Council meeting held March 5, 2018 in respect of each motion, resolution and other action passed and taken by Council, up to and including the enactment of this Confirmatory By-Law on this day, are hereby adopted, ratified and confirmed. 2. The Mayor and the proper officers of the Town are hereby authorized and directed to undertake all things necessary to give effect to the said action or to obtain approvals where required, and except where otherwise provided, the Chief Administrative Officer and Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix the corporate seal of the Municipality to all such documents. 3. This By-Law, to the extent to which it provides authority for or constitutes the exercise by Town Council of its powers to proceed with, or to provide any money for, any undertaking, work, project, scheme, act, matter or thing which requires an approval in addition to the approval of Council, shall not take effect until the additional approval has been obtained. 4. This by-law comes into force and takes effect on the date of its final passing. ENACTED AND PASSED THIS 5th DAY OF MARCH 2018. UNDER THE SEAL OF THE CORPORATION OF THE TOWN OF KAPUSKASING. Mayor Clerk