CITY COUNCIL SPECIAL MEETING AGENDA – 6:20 PM CITY COUNCIL REGULAR MEETING AGENDA – APPROXIMATELY 7:00 PM www.covingtonwa.gov
Tuesday, July 14, 2020 7:00 p.m. Virtually/Telephonically via Zoom Platform
Note: Council will interview applicants telephonically/virtually for the Economic Development Council beginning at 6:20 p.m.
This City Council Special Meeting and City Council Regular Meeting will both be held telephonically and virtually to comply with Governor Inslee’s Proclamation 20-28 (as amended and extended), which, among other things, suspended various requirements under the Open Public Meetings Act, Chapter 42.30 RCW, and prohibited public agencies from conducting meetings in person through August 1, 2020.
The City Council Special and Regular Meetings will be held telephonically and virtually as follows:
Join Online: https://us02web.zoom.us/j/83347868525?pwd=QjVMZFg1eTVRRC8yRVpTMVR5NEZhdz09 Password: Covington
Join by Telephone: 253-215-8782 Webinar ID: 833 4786 8525 Password: 630668667
CALL CITY COUNCIL REGULAR MEETING TO ORDER
ROLL CALL/PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PUBLIC COMMENT Speakers will state their name, address, and organization. Comments are directed to the City Council, not the audience or staff. Comments are not intended for conversation or debate and are limited to no more than four minutes per speaker. Speakers may request additional time on a future agenda as time allows.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED.
APPROVE CONSENT AGENDA C-1. Minutes: June 23, 2020 Special (Interviews) & Regular Meeting (Michaud) C-2. Vouchers (Parker) C-3. Authorize the City Manager to Execute a Washington State Department of Commerce Interagency Agreement for Coronavirus Relief Funds for Local Governments (Vondran)
PUBLIC HEARING 1. To Receive Public Testimony Regarding Interim Zoning Regulations (Estep)
NEW BUSINESS 2. Consider Appointments to Covington Economic Development Council (Council) 3. Review 2020 Summit Action Items List (Bolli) 4. Consider Resolution to Adopt the Hazard Mitigation Plan Annex (Jenkins) 5. Discuss Options for Establishing a Commission to Address Diversity, Equity, and Social Justice Issues (Bolli) 6. Discuss Opportunities for Racial Equity/Bias Trainings and Workshops for City Council and City Staff (Bolli)
FUTURE AGENDA ITEMS
COUNCIL/STAFF COMMENTS
PUBLIC COMMENT See Guidelines on Public Comments above in First Public Comment Section
EXECUTIVE SESSION – if needed
ADJOURN
Americans with Disabilities Act – reasonable accommodations provided upon request a minimum of 24 hours in advance (253-480-2400). Consent Agenda Item C-1 Covington City Council Meeting Date: July 14, 2020
SUBJECT: APPROVAL OF MINUTES: JUNE 23, 2020 CITY COUNCIL SPECIAL (INTERVIEWS) & REGULAR MEETING MINUTES
RECOMMENDED BY: Joan Michaud, City Clerk
ATTACHMENT(S): Proposed Minutes.
PREPARED BY: Joan Michaud, City Clerk
CITY COUNCIL ACTION: Ordinance _____ Resolution X Motion Other
Councilmember ______moves, Councilmember ______seconds, to approve the June 23, 2020 City Council Special (Interviews) & Regular Meeting Minutes.
1 of 121 Unapproved Draft: June 23, 2020 City Council Special (Interviews) & Regular Meeting Minutes Submitted for Approval: July 14, 2020
City of Covington Special & Regular City Council Meeting Minutes Tuesday, June 23, 2020
NOTE: This City Council meeting was held telephonically and virtually to comply with Governor Inslee’s Proclamation 20-28 (as amended and extended), which, among other things, suspended various requirements under the Open Public Meetings Act, Chapter 42.30 RCW, and prohibited public agencies from conducting meetings in person through July 1, 2020.
INTERVIEW: The Council conducted interviews for the Human Services Commission and Youth Council from 6:00 to 7:00 p.m. Applicants interviewed: Sara Parker, Shelia Harrison, and Haley Dang.
The Regular Meeting of the City Council of the City of Covington was called to order Tuesday, June 23, 2020, at 7:00 p.m., with Mayor Wagner presiding.
COUNCILMEMBERS PRESENT: Jeff Wagner, Joe Cimaomo, Jennifer Harjehausen, Fran Hollums, Jared Koukal, Kristina Soltys, and Sean Smith.
STAFF PRESENT: Regan Bolli, City Manager; Andrew McCurdy, Covington Police Chief; Ethan Newton, Parks & Recreation Director; Don Vondran, Public Works Director; Gina Estep, Community Development Director; Casey Parker, Finance Director; Mark Orthmann, City Attorney; Julie Johnston, Personnel & Human Services Planner; Bob Lindskov, City Engineer; Pat Patterson, Recreation & Cultural Arts Manager; and Krista Bates, Executive Assistant/Deputy City Clerk (in person).
All attendees present via Zoom except as noted.
Mayor Wagner opened the meeting with the Pledge of Allegiance.
APPROVAL OF AGENDA: The agenda was approved as presented.
PUBLIC COMMUNICATION: • Executive Director Jennifer Liggett provided a quarterly update on the Covington Chamber of Commerce.
Mayor Wagner recognized retiring Councilmember Fran Hollums for her years of service on the Human Services Commission and the City Council. Mayor Wagner noted that a plaque and flowers had been delivered to Councilmember Hollums’ home.
PUBLIC COMMENT: Mayor Wagner called for public comments from the public attending via Zoom.
1 2 of 121 Unapproved Draft: June 23, 2020 City Council Special (Interviews) & Regular Meeting Minutes Submitted for Approval: July 14, 2020
There being no comments, Mayor Wagner closed the public comment period.
APPROVE CONSENT AGENDA: C-1. Minutes: May 26, 2020 City Council Regular Meeting Minutes; June 2, 2020 City Council Emergency Meeting Minutes; June 9, 2020 City Council Special (Interview) & Regular Meeting Minutes; and January 25, 2020 City Council Summit Summary with Corrected Scrivener’s Error.
C-2. Vouchers: Vouchers #41001 - #41064, including ACH payments in the amount of $203,308.61, dated June 5, 2020; and Paylocity Payroll Voucher #1012284478 - #1012284478, plus employee direct deposits and wire transfers, in the amount of $150,103.51, dated June 12, 2020.
C-3. Authorize City Manager to Execute Supplement Number 1 with Transpo Group USA, Local Agency Agreement Supplement Number 2 with Washington State Department of Transportation, and Addendum to the Interlocal Agreement with Covington Water District for the SR 516 and Covington Way Intersection Improvement Project (CIP 1063).
The consent agenda was approved as presented.
REPORTS OF COMMISSIONS: Art Commission – Chair Marita Ledesma gave the report. Economic Development Council – No report. Human Services Commission – Vice Chair Dawn Allen gave the report. Parks & Recreation Commission – No report. Planning Commission – Chair David Caudle gave the report. Youth Council – No Report.
NEW BUSINESS: 1. Presentation on South King Housing and Homelessness Partners.
SKHHP Executive Manager Angela San Filippo gave the presentation.
Councilmembers provided comments and asked questions, and Ms. Filippo provided responses.
2. Consider Appointment to Human Services Commission.
Council Action: Councilmember Cimaomo moved and Councilmember Koukal seconded to appoint Sara Parker to fill adult Position No. 2 on the Human Services Commission with a term expiring March 31, 2023. Vote: 7-0. Motion carried.
3. Consider Appointment to Youth Council.
2 3 of 121 Unapproved Draft: June 23, 2020 City Council Special (Interviews) & Regular Meeting Minutes Submitted for Approval: July 14, 2020
Council Action: Mayor Pro Tem Smith moved and Councilmember Harjehausen seconded to appoint Haley Dang to fill Position No. 6 on the Youth Council with a term expiring the last day of the month of graduation from high school. Vote: 7-0. Motion carried.
4. Discuss Replacement Options for Holiday Tree.
Public Works Director Don Vondran gave the staff report on this item.
Councilmembers provided comments and asked questions, and Mr. Vondran provided responses.
There was Council consensus to ask staff to bring this item back to a future meeting with the live tree replacement option.
5. Consider Resolution Authorizing the City Manager to Seek Washington State Recreation and Conservation Office Grant Funds for the SE 256th Street Culvert Replacement and Road Widening Project (CIP 1145).
City Engineer Bob Lindskov gave the staff report on this item.
Mayor Wagner asked some clarification questions, and Mr. Lindskov provided responses.
Council Action: Mayor Pro Tem Smith moved and Councilmember Cimaomo seconded to adopt Resolution No. 2020-12, in substantial form as that provided in the agenda packet, authorizing the city manager to seek Washington State Recreation and Conversation Office grant funds for the SE 256th Street Culvert Replacement and Road Widening Project (CIP 1145). Vote: 7-0. Motion carried.
6. Accept Councilmember Hollums Resignation and Approve Process to Fill Vacancy of Council Position No. 6.
Councilmembers provided comments and asked questions, and Mr. Bolli and Mr. Orthmann provided responses.
Council Action: Councilmember Koukal moved and Councilmember Cimaomo seconded to accept the resignation of Councilmember Hollums effective June 30, 2020 and approve the process to fill the vacancy on Council Position No. 6. Vote: 7-0. Motion carried.
7. Authorize City Manager to Execute a Professional Services Agreement with Evergreen Business Capital, a 501(C)(4) Nonprofit, to Administer, Distribute, and Provide Audit-Ready Reporting on Funds Provided Under the CARES Act for Small Locally-Owned Business Rapid Relief Grant Program.
City Manager Regan Bolli gave the staff report on this item.
Councilmembers provided comments asked questions, and Mr. Bolli and Ms. Estep provided responses.
3 4 of 121 Unapproved Draft: June 23, 2020 City Council Special (Interviews) & Regular Meeting Minutes Submitted for Approval: July 14, 2020
Council Action: Mayor Pro Tem Smith moved and Councilmember Soltys seconded to authorize the city manager to execute a contract between the City of Covington and Evergreen Business Capital to administer grant funds of $130,000 to local businesses. Vote: 7-0. Motion carried.
8. Consider Allocation of CARES Act Funds to Provide Assistance to The Storehouse Foodbank.
City Manager Regan Bolli gave the staff report on this item.
Councilmembers provided comments and asked questions, and Mr. Bolli and Ms. Johnston provided responses.
Council Action: Councilmember Cimaomo moved and Councilmember Soltys seconded to allocate $20,000 of the Coronavirus Relief Fund to The Storehouse. Vote: 7-0. Motion carried.
FUTURE AGENDA ITEMS: Councilmembers reviewed future agenda items.
COUNCIL/STAFF COMMENTS: Councilmembers and staff made comments.
There was Council consensus to cancel the August 25, 2020 City Council Regular Meeting.
Staff and councilmembers thanked Councilmember Hollums for her service and congratulated her on her retirement.
PUBLIC COMMENT: Mayor Wagner called for public comments from the public attending via Zoom.
The following people provided comments: Elizabeth Porter and Patti Melton.
There being no further comments, Mayor Wagner closed the public comment period.
ADJOURNMENT: There being no further business, the meeting was adjourned at 9:59 p.m.
______Joan Michaud City Clerk
4 5 of 121 Consent Agenda Item C-2 Covington City Council Meeting Date: July 14, 2020
SUBJECT: APPROVAL OF VOUCHERS
RECOMMENDED BY: Casey Parker, Finance Director
ATTACHMENT(S): (Provided under separate cover.) Vouchers: Vouchers #41065 - #41107, including ACH payments in the amount of $455,716.93, dated June 19, 2020; Vouchers #41108 - #41142, including ACH payments in the amount of $2,174,146.46, dated July 3, 2020; and Paylocity Payroll Voucher #1012331584 and #1012331586, plus employee direct deposits and wire transfers, in the amount of $168,270.69, dated June 26, 2020.
PREPARED BY: Casey Parker, Finance Director
CITY COUNCIL ACTION: Ordinance _____ Resolution X Motion Other
Councilmember ______moves, Councilmember ______seconds, to approve for payment Vouchers: Vouchers #41065 - #41107, including ACH payments in the amount of $455,716.93, dated June 19, 2020; Vouchers #41108 - #41142, including ACH payments in the amount of $2,174,146.46, dated July 3, 2020; and Paylocity Payroll Voucher #1012331584 and #1012331586, plus employee direct deposits and wire transfers, in the amount of $168,270.69, dated June 26, 2020.
6 of 121 Consent Agenda Item C-3 Covington City Council Meeting Date: July 14, 2020
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE AN INTERAGENCY AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF COMMERCE FOR CORONAVIRUS RELIEF FUNDS FOR LOCAL GOVERNMENTS.
RECOMMENDED BY: Regan Bolli, City Manager
ATTACHMENTS: 1. Interagency Agreement with Washington State Department of Commerce
PREPARED BY: Don Vondran, Public Works Director
EXPLANATION: On May 20, 2020, staff received an email from the Washington State Department of Commerce regarding the Coronavirus Relief Funds for Local Governments.
Governor Inslee has directed the Washington State Department of Commerce (“Commerce”) to release a portion of the federal Coronavirus Relief Funds to local governments, which includes an award of $608,400 for Covington.
Funds may only be used to cover costs that: 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID–19); 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and 3. were incurred during the period that begins on March 1, 2020 and ends on October 31, 2020.
Prior to receiving funds, a contract will need to be executed with Commerce. City council will authorize the city manager to execute the Interagency Agreement and enable staff to request reimbursement for eligible expenses.
FISCAL IMPACT: Grant award of $608,400 for necessary expenditures incurred due to COVID-19.
CITY COUNCIL ACTION: Ordinance Resolution X Motion ___Other
Councilmember ______moves, Councilmember, ______seconds, to authorize the city manager to execute an Interagency Agreement with Washington State Department of Commerce for Coronavirus Relief Funds for Local Governments.
REVIEWED BY: City Manager; City Attorney, Finance Director
7 of 121 ATTACHMENT 1
Interagency Agreement with
City of Covington
through
the Coronavirus Relief Fund for Local Governments
For Costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19) during the period of March 1, 2020 thru October 31, 2020.
Start date: March 1, 2020
8 of 121
TABLE OF CONTENTS
Special Terms and Conditions 1. Authority…………………………………………………………………………………..1 2. Acknowledgement of Federal Funding………………………………………………..1 3. Contract Management ...... 1 4. Compensation ...... 1 5. Expenses…………………………………………………………………………………1 6. Indirect Costs…………………………………………………………………………….1 7. Billing Procedures and Payment ...... 1 8. Audit……………………………………………………………………………………….2 9. Debarment…………………………….………………………………………………….3 10. Laws ...... 3 11. Order of Precedence ...... 4
General Terms and Conditions 1. Definitions ...... 5 2. All Writings Contained Herein ...... 5 3. Amendments ...... 5 4. Assignment ...... 5 5. Confidentiality and Safeguarding of Information...... 5 6. Copyright...... 6 7. Disputes ...... 6 8. Governing Law and Venue ...... 6 9. Indemnification ...... 7 10. Licensing, Accreditation and Registration ...... 7 11. Recapture ...... 7 12. Records Maintenance ...... 7 13. Savings ...... 7 14. Severability ...... 7 15. Subcontracting ...... 7 16. Survival ...... 8 17. Termination for Cause ...... 8 18. Termination for Convenience...... 8 19. Termination Procedures ...... 8 20. Waiver ...... 9
Attachment A, Scope of Work ...... 10 Attachment B, Budget & Invoicing ...... 12 Attachment C, A-19 Certification ...... 13 Attachment D, A-19 Activity Report ...... 15
ii 9 of 121 FACE SHEET Contract Number: 20-6541C-154
Washington State Department of Commerce Local Government Division Community Capital Facilities Unit Coronavirus Relief Fund for Local Governments
1. Contractor 2. Contractor Doing Business As (optional) City of Covington 16720 SE 271st Street, Suite 100 Covington, Washington 98042-7342
3. Contractor Representative 4. COMMERCE Representative Don Vondran Chuck Hunter P.O. Box 42525 Public Works Director Project Manager 1011 Plum Street SE (253) 480-2462 (360) 764-3312 Olympia, WA 98504-2525 [email protected] Fax 360-586-5880 [email protected] 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $608,400.00 Federal: X State: Other: N/A: March 1, 2020 October 31, 2020
9. Federal Funds (as applicable) Federal Agency: CFDA Number: Indirect Rate (if applicable): $608,400.00 US Dept. of the Treasury 21.019 10.00%
10. Tax ID # 11. SWV # 12. UBI # 13. DUNS # XXXXXXXXXXXXXX SWV0003097-00 601802997 N/A
14. Contract Purpose To provide funds for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19) during the period of March 1, 2020 thru October 31, 2020. Final invoices must be received by November 15, 2020.
15. Signing Statement COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents hereby incorporated by reference: Attachment “A” – Scope of Work, Attachment “B” – Budget & Invoicing, Attachment “C” – A-19 Certification, Attachment “D” – A-19 Activity Report FOR CONTRACTOR FOR COMMERCE
Regan Bolli, City Manager Mark K. Barkley, Assistant Director, Local Government Division
Date Date
APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL 05-01-2020. APPROVAL ON FILE.
10 of 121 iii SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT FEDERAL FUNDS
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the Interlocal Cooperation Act, Chapter 39.34 RCW.
2. ACKNOWLEDGMENT OF FEDERAL FUNDS
Funds under the Contract are made available and are subject to Section 601(a) of the Social Security Act, as amended by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), and Title V and VI of the CARES Act. The Contractor agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole or in part with federal funds under this Contract, shall contain the following statements: “This project was supported by a grant awarded by US Department of the Treasury. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the US Department of the Treasury. Grant funds are administered by the Local Government Coronavirus Relief Fund thru the Washington State Department of Commerce.” 3. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 4. COMPENSATION COMMERCE shall pay an amount not to exceed the contract amount listed on the Face Sheet for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the Scope of Work (Attachment A). 5. EXPENSES Contractor shall receive reimbursement for allowable expenses as identified in the Scope of Work (Attachment A) or as authorized in advance by COMMERCE as reimbursable. Travel expenses may include airfare (economy or coach class only), other transportation expenses, and lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation for travel expenses at current state travel reimbursement rates. 6. INDIRECT COSTS Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federal government. If no such rate exists a de minimis indirect cost rate of 10% of modified total direct costs (MTDC) will be used. 7. BILLING PROCEDURES AND PAYMENT COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable under this Contract. When requesting reimbursement for expenditures made, Contractor shall submit all Invoice Vouchers and any required documentation electronically through COMMERCE’s Contracts Management System (CMS), which is available through the Secure Access Washington (SAW) portal. If the Contractor has constraints preventing access to COMMERCE’s online A-19 portal, a hard copy A-19 form may be provided by the COMMERCE Project Manager upon request.
State of Washington Interagency Agreement Version 072019 Department of Commerce 11 of 121 Page 1 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT FEDERAL FUNDS
The voucher must be certified by an official of the Contractor with authority to bind the Contractor. The final voucher shall be submitted to COMMERCE no later than November 15, 2020.
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly. The invoices shall describe and document, to COMMERCE's satisfaction, reimbursable expenditures as set forth under the Scope of Work (Attachment A) and Budget & Invoicing (Attachment B). The invoice shall include the Contract Number as stated on the Face Sheet. Each voucher must be accompanied by an A-19 Certification (Attachment C) and A-19 Activity Report (Attachment D). The A-19 Certification must be certified by an authorized party of the Contractor to certify and attest all expenditures submitted on the voucher are in compliance with the United States Treasury Coronavirus Relief Fund (“Fund”) Guidance for State, Territorial, Local, and Tribal Governments:
https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Guidance-for-State-Territorial-Local- and-Tribal-Governments.pdf
The A-19 Activity Report must be submitted which describes, in Excel spreadsheet and narrative form, a detailed breakdown of the expenditures within each applicable budget sub-category identified in the voucher, as well as a report of expenditures to date. COMMERCE will not release payment for any reimbursement request received unless and until the A-19 Certification and A-19 Activity Report is received. After approving the Invoice Voucher, A-19 Certification and Activity Report, COMMERCE shall promptly remit a warrant to the Contractor.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. Should the Contractor be found to spent funds inconsistent with federal laws, rules, guidelines, or otherwise inappropriately, it is the responsibility of the Contractor to reimburse Commerce for any amount spent on disallowed costs. 8. AUDIT Contractor shall maintain internal controls providing reasonable assurance it is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; and prepare appropriate financial statements, including a schedule of expenditures of federal awards. If the Contractor is a subrecipient and expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the Contractor shall:
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A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501, reports required by the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor. B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings. If the Contractor is a subrecipient and expends less than $750,000 in federal awards from any and/or all sources in any fiscal year, the Contractor shall notify COMMERCE they did not meet the single audit requirement. The Contractor shall send all single audit documentation to [email protected]. 9. DEBARMENT A. Contractor, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Contract, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Contract had one or more public transactions (Federal, State, or local) terminated for cause of default. B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall attach an explanation to this Contract. C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The Contractor further agrees by signing this Contract that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,” as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: LOWER TIER COVERED TRANSACTIONS i. The lower tier Contractor certifies, by signing this Contract that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Contractor is unable to certify to any of the statements in this Contract, such contractor shall attach an explanation to this Contract. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, person, primary covered transaction, principal, and voluntarily excluded, as used in this section, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 10. LAWS The Contractor shall comply with all applicable laws, ordinances, codes, regulations, and policies of local, state, and federal governments, as now or hereafter amended, including, but not limited to:
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United States Laws, Regulations and Circulars (Federal) Contractor shall comply with Uniform Administrative Requirements, Cost Principles, and Audit Requirement for Federal Award, 2 CFR 200, Subpart F – Audit Requirements. Contractor shall comply with the applicable requirements of 2 CFR Part 200, including any future amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget (OMB) Circular or regulation. Contractor shall comply with Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. 11. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order: Applicable federal and state of Washington statutes and regulations Special Terms and Conditions General Terms and Conditions Attachment A – Scope of Work Attachment B – Budget & Invoicing Attachment C – A-19 Certification Attachment D – A-19 Activity Report
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1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” shall mean the Department of Commerce. C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the Contractor, including any attachments, documents, or materials incorporated by reference. E-mail or facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. F. ”State” shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. “Confidential Information” as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by COMMERCE; ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE; and iii. All personal information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
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COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty- free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
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9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract.
The Contractor shall maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity.
The Contractor shall retain such records for a period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
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relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. Contractor shall incorporate 2 CFR Part 200, Subpart F audit requirements into all subcontracts. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition to any other rights and remedies provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree State of Washington Interagency Agreement Version 072019 Department of Commerce 18 of 121 Page 8 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT FEDERAL FUNDS
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which the Authorized Representative has or may acquire an interest.
20. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE.
State of Washington Interagency Agreement Version 072019 Department of Commerce 19 of 121 Page 9 Attachment A
Scope of Work
This funding is made available under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) and Section V and VI of the CARES Act, for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19). Under the CARES Act, the Coronavirus Relief Fund may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID–19); AND
2. Are not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government.
These funds may be used to reimburse for expenditures incurred during the period of March 1, 2020 thru Oct. 31, 2020. Please note: In order to ensure all funds have been fully utilized prior to the US Treasury’s December 30, 2020 end date, the State of Washington must closeout contracts by October 31, 2020. All final requests for reimbursement must be received no later than November 15, 2020.
Expenditures must be used for necessary actions taken to respond to the public health emergency. These may include expenditures incurred to allow the local government to respond directly to the emergency, such as by addressing medical or public health needs, as well as expenditures incurred to respond to second- order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business closures.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not a permissible use of Fund payments.
Payments may be used only to cover costs not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either:
1. The cost cannot lawfully be funded using a line item, allotment, or allocation within that budget; OR
2. The cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation.
The “most recently approved” budget is the enacted budget for the relevant fiscal period for the particular government. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account.
Allowable expenditures include, but are not limited to:
1. Medical expenses such as: a. COVID-19-related expenses of public hospitals, clinics, and similar facilities. b. Expenses of establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity, including related construction costs. c. Costs of providing COVID-19 testing, including serological testing. d. Emergency medical response expenses, including emergency medical transportation, related to COVID-19. e. Expenses for establishing and operating public telemedicine capabilities for COVID-19-related treatment.
2. Public health expenses such as:
State of Washington Interagency Agreement Version 072019 Department of Commerce Page 10 20 of 121 Attachment A
a. Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public health orders related to COVID-19. b. Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. c. Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. d. Expenses for technical assistance to local authorities or other entities on mitigation of COVID- 19-related threats to public health and safety. e. Expenses for public safety measures undertaken in response to COVID-19. f. Expenses for quarantining individuals.
3. Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID- 19 public health emergency.
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such as: a. Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 public health precautions. b. Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. c. Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. d. Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID-19 public health precautions. e. COVID-19-related expenses of maintaining state prisons and county jails, including as relates to sanitation and improvement of social distancing measures, to enable compliance with COVID-19 public health precautions. f. Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions.
5. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency, such as: a. Expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. b. Expenditures related to a State, territorial, local, or Tribal government payroll support program. c. Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise.
6. Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy the Fund’s eligibility criteria.
State of Washington Interagency Agreement Version 072019 Department of Commerce Page 11 21 of 121 Attachment B
Budget & Invoicing
The Contractor shall determine the appropriate budget and use of funds within the following 6 budget categories and their sub-categories:
1. Medical 2. Public Health 3. Payroll 4. Actions to Comply with Public Health Measures 5. Economic Support 6. Other Covid-19 Expenses
The Contractor shall submit invoice reimbursement requests to the Commerce Representative using the Commerce Contract Management System’s (CMS) Online A-19 Portal. Each reimbursement request must include: 1. A-19 Certification form – An authorized party of the local government will certify each invoice (A19) submitted for reimbursement and attest that all incurred expenditures meet the US Treasury Department’s guidance: https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund- Guidance-for-State-Territorial-Local-and-Tribal-Governments.pdf 2. A-19 Activity Report 3. A detailed breakdown of the expenditures incurred within each applicable budget sub-category on the A-19 Activity Report.
The A-19 Certification and Activity Report templates will be provided with the executed contract. The documents are included in Attachment C and Attachment D for reference.
Receipts and proof of payment for costs incurred do not need to be submitted with A-19s. All contractors are required to maintain accounting records in accordance with state and federal laws. Records must be sufficient to demonstrate the funds have been used in accordance with section 601(d) of the Social Security Act. Commerce reserves the right to audit any costs submitted for reimbursement. The Contractor shall comply with Commerce A-19 audits and provide the appropriate records upon request.
State of Washington Interagency Agreement Version 072019 Department of Commerce Page 12 22 of 121 Attachment C
State of Washington Interagency Agreement Version 072019 Department of Commerce Page 13 23 of 121 Attachment C
State of Washington Interagency Agreement Version 072019 Department of Commerce Page 14 24 of 121 Attachment D
State of Washington Interagency Agreement Version 072019 Department of Commerce Page 15 25 of 121 Attachment D
State of Washington Interagency Agreement Version 072019 Department of Commerce Page 16 26 of 121 Agenda Item 1 Covington City Council Meeting Date: July 14, 2020
SUBJECT: A PUBLIC HEARING TO HEAR AND CONSIDER TESTIMONY REGARDING THE FOLLOWING ORDINANCE NO. 07-2020:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COVINGTON, WASHINGTON, RELATING TO THE ADOPTION OF INTERIM LAND USE REGULATIONS PURSUANT TO RCW 35A.63.220 AND RCW 36.70A.390 TO CONTROL THE PROVISION OF ON-SITE RECREATION SPACE FOR NEW MULTIFAMILY DEVELOPMENT IN THE DOWNTOWN ZONE; AMENDING CMC 18.35.005; ADOPTING FINDINGS OF FACT; PROVIDING FOR SEVERABILITY; DECLARING AN EMERGENCY; AND ESTABLISHING AN IMMEDIATE EFFECTIVE DATE.
RECOMMENDED BY: Gina Estep, Community Development Director
ATTACHMENT(S): 1. Ordinance
PREPARED BY: Gina Estep, Community Development Director
EXPLANATION:
Chapter 18.35 of the Covington Municipal Code (“CMC”) contains the development standards and design requirements for projects within all zones except the downtown zone. CMC 18.35.005 specifically states that “[t]he design standards contained in this chapter shall apply to all zones other than the downtown zone.” Additionally, CMC 18.35.160 and CMC 18.35.180 establish the on-site recreation facility requirements for multifamily developments; however because the design standards and design requirements of Chapter 18.35 CMC do not apply to the downtown zone, the on-site recreation requirements and standards contained in CMC 18.35.160 and CMC 18.35.180 do not apply to multifamily development located in the downtown zone, which includes the following zoning districts: General Commercial, Mixed Commercial, Mixed Housing/Office, and Town Center. The exclusion of on-site recreation facilities from multifamily developments in the downtown zone was an inadvertent error that requires immediate correction.
On August 22, 2017 the Covington City Council (“Council”) adopted Ordinance No. 10-2017, which, among other things, adopted new on-site recreation requirements in Chapter 18.35 CMC. After recently conducting a review of a current multifamily development application staff researched the reason for amendment to the recreational requirements approved in Ordinance No. 10-2017 and found uncertainty as to whether the intent was indeed to exclude the requirement of on-site recreation for multifamily in the downtown zones. It became evident that the inclusion of the new on-site recreational requirements in Chapter 18.35 CMC were meant to include all multifamily developments, including those in the downtown zone.
27 of 121 The blue sheet staff report associated with Ordinance No. 10-2017 included the statement that “multifamily project shall provide on-site recreation facilities with their project, to meet the needs of their tenants and pay the multifamily park impact fee.” This indicates that the exclusion of on-site recreation facilities for multifamily development in the downtown zone was not the intent of Ordinance No. 10-2017.
On-site recreation facilities should be provided in the downtown zone, and with the onset of COVID-19, its even more apparent that on-site recreation space is vital to maintain the public health, safety, property, and peace in the downtown zone, where higher densities are allowed.
Development in the downtown zone can be dense and more intense, as a mixed-use center, and due to the dense compact nature of development expected, it is essential that new multifamily development provide adequate usable on-site recreational opportunities for its users. Children and adolescents benefit from association with recreation space, as play is an important part of all phases of childhood development. In fact, all ages experience the health, environmental, safety and social benefits provided by the existence of on-site recreation. Additionally, on-site recreation and Crime Prevention Through Environmental Design principles increase the number of “eyes on the space” by allowing families to keep an eye on children and for residents to be on the lookout for illegal activities.
The intent of the interim regulation is to rectify the error made in the adoption of Ordinance 10- 2017 and found in CMC 18.35.005, which does not require multifamily developments to provide on-site recreational facilities in the downtown zone. One of the Planning Commission’s first priorities, upon resuming meetings, will be to address this issue and provide a recommendation for permanent regulations.
Council adopted Ordinance No. 07-2020 on May 26, 2020 to impose interim zoning regulations for six months to require multifamily developments in the downtown zone to provide on-site recreational facilities. This public hearing is being held pursuant to the requirements of RCW 35A.63.220 and RCW 36.70A.390 and is within 60 days of Ordinance No. 07-2020’s adoption. Staff will return to council with further recommendations within six months of May 26, 2020.
OPTIONS: 1. Recommend amendments to the interim zoning regulations and set a new public hearing date.
FISCAL IMPACT: Staff time to analyze this issue and provide a recommendation regarding final regulations.
CITY COUNCIL ACTION: Ordinance Resolution ____Motion X Other
This public hearing is an opportunity for the public to provide testimony regarding the interim zoning regulations. No council action is necessary.
REVIEWED BY: City Manager, City Attorney, Finance Director
28 of 121 ATTACHMENT 1
29 of 121 30 of 121 31 of 121 32 of 121 33 of 121 Agenda Item 2 Covington City Council Meeting Date: July 14, 2020
SUBJECT: CONSIDER APPOINTMENTS TO OPENINGS ON THE COVINGTON ECONOMIC DEVELOPMENT COUNCIL (CEDC).
RECOMMENDED BY: Regan Bolli, City Manager
ATTACHMENT(S): See Interview Schedule and Applications provided separately.
PREPARED BY: Joan Michaud, City Clerk
EXPLANATION: Three positions on the Covington Economic Development Council that are to be appointed by the Covington City Council will expire on July 31, 2020. Two applications have been received. The Council interviewed applicants on July 14, 2020. CEDC appointments are two-year terms.
The applicants interviewed were: Kalen Privatsky (CEDC member since 2018) and Laura Roth (CEDC member since 2012).
ALTERNATIVES: Not appoint at this time and direct staff to continue to advertise for additional applicants.
CITY COUNCIL ACTION: _____ Ordinance Resolution X Motion Other
Council member ______moves, Council member ______seconds, to appoint ______to fill a position on the Covington Economic Development Council with a term expiring July 31, 2022.
Council member ______moves, Council member ______seconds, to appoint ______to fill a position on the Covington Economic Development Council with a term expiring July 31, 2022.
REVIEWED BY: City Manager
34 of 121 Agenda Item 3 Covington City Council Meeting Date: July 14, 2020
SUBJECT: REVIEW THE 2020 SUMMIT ACTION ITEMS LIST
RECOMMENDED BY: Regan Bolli, City Manager
ATTACHMENT(S): 1. 2020 Summit Action Items List
PREPARED BY: Regan Bolli, City Manager
EXPLANATION: On January 25, 2020, the Covington City Council and Leadership Team held their annual summit to discuss ongoing and new projects and policies for the coming year. After the summit, a summary was drafted by facilitator Jim Reid and adopted by Council. From that summary the attached action item list was created to track the work completed on each action item from the summit. Attached for Council review is the latest updated list.
ALTERNATIVES:
FISCAL IMPACT:
CITY COUNCIL ACTION: Ordinance Resolution Motion __X__ Other
This item is for discussion purposes only.
REVIEWED BY: City Manager
35 of 121 2020 Summit Action Items Attachment 1
Item Status Update the vision, mission and goals. consider Karla (on hold due to rescheduled strategic making the vision and tag line, “growing toward planning workshop due to COVID) greatness,” identical, and in updating the goals, consider replacing “Customer Service” with “Public Service.” Make the process of updating these documents transparent to the public and seek the public’s input. Once the vision, mission, and goals are revised, label the document with the date of their adoption for historic purposes. Revise the strategic plan to reflect the updated Karla (on hold due to rescheduled strategic vision, mission, and goal statements. planning workshop due to COVID-19) Examine two potential sustainable sources of Casey, Andy, Regan revenue to fund public safety. They are increasing property taxes (a levy lid lift) and instituting a Presentation to Council at the 9/22 meeting Business and Occupation (B&O) tax increase. In with follow up at the 10/24 budget examining these options, provide Council workshop. information about the taxes businesses are currently paying and how much they pay, the pros and cons of each option, and the potential impacts on senior citizens and strategies to ameliorate them. In addition, ensure that the public is kept abreast of the Council’s deliberations of the options, and assess the appropriate timing for potentially placing an initiative or initiatives on the ballot. Present to council first in a study session. Monthly Commission reports should be Krista – In progress. Sent standardized format standardized. to commission liaisons. Not fully implemented due to COVID-19 meeting restrictions. Will implement for 7/28 meeting. Revise the questions asked of applicants to reflect Krista (on hold due to rescheduled strategic the updated vision, mission, and goals and to planning workshop due to COVID-19) provide a more holistic picture of the applicant’s interests and qualifications. Abolish the requirement that one or two Joanie – placing on July 28 and August 14 representatives of youth serve on the Council agendas Commissions. No longer make any distinctions between Joanie – placing on July 28 and August 14 Commission members who live within the city or Council agendas within three miles of its boundaries. For example, abolish the requirement that a Commission contain at least one or two members who live outside but within three miles of Covington. Draft a policy regarding the Council’s use of social Karla, Mark – will be working on this summer media platforms, including Facebook, Twitter, and Instagram.
36 of 121 2020 Summit Action Items Attachment 1
Amend city council minutes so that public Sharon (completed) comment at City Council meetings will be noted by listing the names of the people who commented. The minutes of the meetings will neither characterize nor summarize public comments. Move the Seal of the City from behind the dais to Karla, Regan – delayed due to stay home the front (which will require it to be smaller) and orders, but will resume once we get back to place behind the dais new city logo and tagline. the office. When the agenda is put on Facebook, place at the Karla (completed) top of the agenda the list of the main topics to be discussed, akin to an Executive Summary of the agenda items. Host “Coffee with the Mayor” sessions for people Krista – On hold due to COVID-19 restrictions. who are interested to meet with and talk to the Some initial planning completed and we will Mayor and one or two other Council members. implement once we move to Phase 4. These sessions will be held monthly or every six weeks or quarterly Work with the Covington Reporter to have the Karla (completed) newspaper regularly publish an article by the Mayor. Compile a list of active Homeowners Associations Krista – In progress. Updated HOA list March- and the dates of their monthly or quarterly and May. Will continue to update this list in the annual meetings so that the Council can consider next 2 months in preparation for being able attending some of these meetings. to attend in-person meetings. Present to council alternatives to the community Don – In progress. Presented at 6/25 council tree used for the Tree Lighting event and others. meeting. Will bring back options based on council direction. Analyze whether or not these emergency vehicles Don – In progress. Reviewed data and can get through streets where parking is allowed created a map of streets less than 28 feet on both sides. Review all the streets to determine wide and identified locations of no parking if there are streets less than 28 feet wide with signs. Evaluating/Analyzing individual parking on both sides. Present analysis to Council. locations and will bring back analysis to Council. Reach out to the public to reduce the incidence of Andy – In progress. Working with Karla on a blocked intersections on major thoroughfares. FB post. Use appropriate methods to urge Homeowners Krista – In progress. Researching which Associations (HOAs) to ensure street lighting is streets have lighting that HOAs are maintained on those streets for which they are responsible for. responsible. Impose a moratorium on storage units until new Gina (Completed) rules governing them can be adopted.
37 of 121 Agenda Item 4 Covington City Council Meeting Date: July 14, 2020
SUBJECT: CONSIDER PROPOSED RESOLUTION TO ADOPT THE CITY OF COVINGTON HAZARD MITIGATION PLAN ANNEX.
RECOMMENDED BY: Don Vondran, PE, Public Works Director
ATTACHMENT(S): 1. Proposed Resolution with attached City of Covington Hazard Mitigation Plan Annex
PREPARED BY: Andy Jenkins, Emergency Management Program Manager
EXPLANATION: In June 2019, a partnership of King County and King County cities and special purpose districts embarked on a cooperative effort to update the King County Regional Hazard Mitigation Plan (RHMP).
The RHMP is a multi-jurisdictional plan of action to permanently and preemptively eliminate or reduce long-term risks to human life and property from natural hazard events that predictably affect planning-area communities.
The planning area for the RHMP includes incorporated and unincorporated areas of King County.
The result of the organizational effort will be a FEMA and Washington Emergency Management Agency (WAEMD) approved multi-hazard mitigation plan that responds to the mandates of the federal Disaster Mitigation Act of 2000, commonly known as the Stafford Act, which requires state and local governments to develop hazard mitigation plans as a condition of receiving federal grant assistance.
Each participating jurisdiction has been responsible for the review and approval of their individual Plan of the RHMP, which presents the accumulated information in a unified framework to ensure a comprehensive and coordinated plan covering the entire King County planning area.
Covington was responsible for assisting in the development of the hazard and vulnerability assessments and the mitigation action strategies for our community. Public involvement has been solicited via two rounds of public meetings, web-based information, a questionnaire, and progress updates via the city website.
In April 2020, staff received notice from the King County Office of Emergency Management that the RHMP, including the Covington section of the update, meets State requirements and has been forwarded with minor revisions to FEMA Region X for their review and approval. Certification of the city council’s adoption of this plan is required prior to FEMA final approval, which staff anticipates will take place before the end of the year.
38 of 121 Upon adoption of the RHMP update by the city council and subsequent approval of the plan by FEMA, the City becomes eligible individually and in concert with other planning partners to pursue funding under any of the five FEMA hazard mitigation grant programs to implement the long- term hazard mitigation measures specified within Covington’s section of the RHMP. The RHMP will be evaluated and revised on a continual five-year period to incorporate awareness of additional hazards and new strategies and projects to offset or prevent losses due to these hazard events.
The hazard identification and profiling in the hazard mitigation plan addresses the following hazards of concern within the planning area:
1. Dam failure 2. Drought 3. Earthquake 4. Flood 5. Landslide 6. Severe weather 7. Volcano 8. Wildfire
With the exception of dam failure, this plan does not provide a full risk assessment of technological and human-caused hazards; however, brief, qualitative discussions of the following hazards of interest are included: civil disorder, energy shortages and utility outages, food and water contamination, hazardous materials release, radiation hazards, terrorism, and transportation hazards.
Why adopt this Plan? All citizens and businesses of the City of Covington are the ultimate beneficiaries of this hazard mitigation plan. The plan reduces risk for those who live, work, and visit the City of Covington. It provides a viable planning framework for all foreseeable natural hazards.
FISCAL IMPACT: There should be no impact on the budget with the adoption of the RHMP update. It is expected that existing staff will accommodate development of the plan updates within existing workloads.
CITY COUNCIL ACTION: Ordinance X Resolution Motion Other
Councilmember ______moves, Councilmember ______seconds, to pass a resolution adopting the City of Covington Hazard Mitigation Plan Annex.
REVIEWED BY: City Manager; City Attorney, Finance Director
39 of 121 ATTACHMENT 1 RESOLUTION NO. 2020-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COVINGTON, WASHINGTON, AUTHORIZING THE ADOPTION OF THE CITY OF COVINGTON HAZARD MITIGATION PLAN ANNEX.
WHEREAS, the City of Covington (“City”) has exposure to natural hazards that increase the risk to life, property, environment, and the City’s economy; and
WHEREAS; proactive mitigation of known hazards before a disaster event can reduce or eliminate long-term risk to life and property; and
WHEREAS, the Disaster Mitigation Act of 2000, Pub. L. No. 106-390, established new requirements for pre- and post-disaster hazard mitigation programs; and
WHEREAS, the City is annexing into the King County Regional Hazard Mitigation Plan by adopting the City of Covington Hazard Mitigation Plan Annex (“Plan”); and
WHEREAS, the primary objectives involved in developing this Plan are in accordance with the requirements of section 44 CFR § 201.6; and
WHEREAS, the City has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing, evaluating, and revising this strategy;
NOW THEREFORE, the City Council of the City of Covington, King County, Washington, resolves as follows:
Section 1. The City of Covington Hazard Mitigation Plan Annex, which is attached as Exhibit A and incorporated by this reference, is hereby adopted.
Section 2. Severability. If any section, paragraph, sentence, clause, or phrase of this resolution, or its application to any person or situation, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this resolution be pre-empted by state or federal law or regulation, such decision or preemption shall not affect the validity of the remaining portions of this resolution or its application to other persons or situation. The City Council of the City of Covington hereby declares that it would have adopted this resolution and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
Section 3. Corrections. Upon the approval of the City Attorney and the City Clerk, the codifiers of this resolution are authorized to make any necessary corrections to this resolution including, but not limited to, the correction of scrivener’s/clerical errors, references, resolution numbering, section/subsection numbers, and any reference thereto.
40 of 121 Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by the City Council of the City of Covington.
Passed by the City Council of the City of Covington this 14th day of July, 2020.
Signed in authentication of its passage this ___ day of July, 2020.
______Jeff Wagner, Mayor AUTHENTICATED:
Joan Michaud, City Clerk
APPROVED AS TO FORM:
Mark Orthmann, City Attorney
41 of 121 EXHIBIT A
City of Covington Plan Annex
Introduction As the gateway to southeast King County, Covington is rich with Jurisdiction Profile engaged citizens, new young families, good schools, quality The City of Covington… businesses, a growing medical community, strong leaders and safe neighborhoods—all key in making it a wonderful place to live. • Council – Manager From its location at the intersection of Highway 18 and State Route • Incorporated - 1997 516, the urban attractions of Seattle, Bellevue, and Tacoma, as well • as recreational opportunities like skiing, hiking, and camping are Population: 20,530 just a short drive away. • Area: 6.56 square miles • Location: East King Covington has seen a significant increase in both development and County population over the past few years as it has become a popular • www.covingtonwa.gov home base for folks who commute to the area’s larger, more expensive cities to work. While the downtown core is home to many established businesses, it is still attracting new development and seeing some redevelopment efforts as well. With new development underway and in the pipeline, Covington’s population and its needs continues to expand. The city’s first hospital opened recently, and preliminary work started on a new 850,000 square foot retail and living development that is taking shape in the north end of the city. As the community grows, the city strives to guide that growth efficiently and to best meet the needs of the citizens. Covington’s strong partnerships, thorough planning and financial responsibility are a strong basis for being successfully prepared for any hazards that may present themselves.
Development Trends The City of Covington is a place where community, businesses, and civic leaders are partners in building a city that is family-oriented, has a strong business community, and is safe and pedestrian-friendly. The city proudly invests in enhancing the community and natural environment and providing diverse recreational opportunities, while remaining fiscally responsible. Covington has traditionally been a bedroom community with modern and well-kept single-family neighborhoods interspersed with parks, open space, and schools. Commercial retail and medical services have also burgeoned along suburban arterial corridors to serve Covington and surrounding areas in southeast King County. Based on market studies Covington is poised to grow its population by 50 percent and its jobs by 78 percent over the next 20 years. The city has a solid base of jobs, largely retail and service oriented, equaling 4,753 jobs. Based on a market analysis, the city would add over 1.6 million square feet of commercial space by 2035, which would support over 3,700 jobs. That would mean a total of 8,453 jobs by 2035.
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Covington’s projected increase in jobs will not only provide more opportunities for working and shopping in the community, but it may also improve the community’s jobs-housing balance and reduce transportation costs, allowing more home and recreation time in Covington. While changes in travel patterns will depend on attracting jobs that match the community’s education and offer living wages, some residents may continue choosing to commute. To maintain the quality of single-family neighborhoods and to help protect environmentally sensitive areas, Covington has identified areas of focused growth in its Town Center with its Downtown area. There, the city intends to facilitate compact mid-rise mixed-use residential, and commercial developments with gathering spaces and gridded streets. Secondarily, the Lakepointe Urban Village Subarea will offer an urban village with both regional and local commercial opportunities as well as mixed-use retail and multifamily, townhomes, and single- family homes. Covington is forecast to grow nearly 50 percent to approximately 27,645 residents by 2035. Currently, there are approximately 6,374 dwellings and most are occupied with 5,957 households. Based on a market demand study, it is anticipated that there will be 3,920 added dwellings. This will result in a total of 9,826 households and 10,294 dwellings by 2035. Residents value Covington because of its location in southeast King County, its housing stock offering relatively affordable homeownership, and its quality schools. Presently, most residents commute to work in other locations. While continuing to offer a high quality of life in its residential neighborhoods, Covington will also continue its transformation from a bedroom community to a community with a commercial and employment core, a trail and park network, and a variety of housing choices.
Jurisdiction Point of Contact: Name: Andy Jenkins Title: Emergency Management Program Manager Entity: Covington / PSRFA Phone: 253-480-2479 Email: [email protected]
Plan Prepared By: Name: Andy Jenkins Title: Emergency Management Program Manager Entity: Covington / PSRFA Phone: 253-480-2479
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City of Covington Risk Summary Hazard Risk and Vulnerability Summary HAZARD RISK SUMMARY VULNERABILITY SUMMARY IMPACT SUMMARY Avalanche Covington is not at N/A N/A risk for avalances. Earthquake The greatest Covington’s vulnerability in the A significant earthquake will concentration of event of a major earthquake would likely cause widespread damage earthquakes in be damage to the Highway 18 throughout the city, including Washington occurs in overpasses at Covington Way SE, building collapse, water and gas the Puget Sound SR 516, 180th Avenue SE and SE main ruptures as well as lowlands and the 256th Street. These are the main transportation route disruption. western Cascade east-west and north-south There are 6,259 structures valued Range (longitudes transportation routes. Should the at $2.4 billions dollars. (Building 121.5 degrees and Lake Youngs Dam, just north of and Contents) 357 or 6.2 percent 123.0 degrees) and the City fail, major portions of have a 10 percent or greater from about Olympia Covington would quickly flood. A earthquake loss potential. to the Canadian few residential areas may have borders (latitudes 47.0 landslides, placing some homes to 49.0 degrees). All and occupants in jeopardy. The of King County is natural gas lines running north- included in this area. south on the eastern part of the All parts and people City may be subject to rupture. The of King County are following sections summarize the vulnerable to all three vulnerability of key facilities and types of Pacific services in Covington. Northwest Dams earthquakes, including There is an earthen dam less than the residents and two miles north of Covington businesses in holding billions of gallons of water Covington. supply for the City of Seattle. The entire population Seismic activity can compromise of the planning area is the dam structures and the potentially exposed to resultant downstream flooding direct and indirect would cause catastrophic flooding. impacts from Buildings earthquakes. The Buildings are susceptible to damage degree of exposure is from earthquakes. The largest dependent on many reservoir is Lake Youngs Dam-690 factors, including the acres of surface area which drains age and construction into Little Soos Creek. Buildings type of the structures that collapse can trap and bury people live in, the soil people. In most Washington types their homes are communities, including Covington, constructed on, their many buildings were built before proximity to fault 1993 when building codes were not location, etc. Whether as strict. directly impacted or Infrastructure and indirectly impacted, Communication the entire population An earthquake can greatly damage will have to deal with bridges and roads, hampering the the consequences of movement of people and goods. City of Covington Hazard Mitigation Plan 44 of 121 Page 3
earthquakes to some Damaged infrastructure strongly degree. Business affects the economy of the interruption could community because it disconnects keep people from people from work, school, food working, road and leisure, and separates closures could isolate businesses from their customers populations, and loss and suppliers. of functions of Bridge Damage utilities could impact Even modern bridges can sustain populations that damage during earthquakes, leaving suffered no direct them unsafe for use. Bridges are a damage from an event vital transportation link -with even itself. minor damage making some areas inaccessible. Damage to Lifelines Lifelines are the connections between communities and outside services. They include water and gas lines, transportation systems, electricity, and communication networks. Ground shaking and amplification can cause water, sewer, storm and gas pipes to break open, power lines to fall, roads and railways to crack or move, and radio and telephone communication to cease. Disruption to transportation makes it especially difficult to bring in supplies or services. Flood Less than 1 percent of Portions of the business district are In February 1996, Covington the total land area of in the 100-year floodplain. The experienced small-scale flooding the city is within the following roads are also within the destruction after a severe weather Special Flood Hazard floodplain: event. Little Soos Creek, Soos Area. The city has Creek, Jenkins Creek and their good floodplain • 164th Ave SE tributaries swelled beyond the management • Covington Way SE 100-year flood level. Another regulations and has • SE 256th Street storm in November 1996 limited development; brought more flooding to the • SE 272nd Street however, there are area. While this storm caused less some structures • State Route 18 damage, it did require road already present in the • State Route 516 closures and evacuations of floodplain. There are 31 structures located in homes. Other significant storms the Special Flood Hazard area with in the planning area occurred in zero repetitive-loss structures. 2006, 2007, 2009, 2011 and 2012. Landslide Landslides can and do Covington has few areas that are Landslides can cause damage to occur in almost any prone to landslides. Homes in a above ground and underground part of the state. few residential neighborhoods may infrastructure, including Landslides can move be vulnerable to landslides. Only a stormwater drains, sewer lines, large amounts of few roads appear to be subject to fresh water lines, natural gas material causing minor slide damage. Some surface lines, power lines, and roads and railroads on the outskirts communication lines. The loss of City of Covington Hazard Mitigation Plan 45 of 121 Page 4
destruction, injury or of the city could be at risk to minor these critical resources causes death. slides. major impacts on the community and public safety response. Restoring these resources may take days or even months in the event of a major disaster. Severe Annually, the region Critical services such as power and The winter storm in February Weather experiences severe gas can be disrupted by severe 2019 brought large amounts of weather conditions, weather. Life safety is directly snow across the region that typically between affected when the ability to heat greatly impacted the area and the October and April. homes is interrupted for extended City of Covington. Roads were Severe weather can periods of time or when closed and city staff had “snow include, heavy rain, transportation routes are affected days” off. Other severe storms high winds, drought, by downed trees or snow/ice. that impacted the region were in extreme heat and Elderly and frail populations are at January 2009, March 2009, cold, and snow and the greatest risk. February 2011, February 2012, ice. and February 2017. Tsunami Covington is not at N/A N/A risk for Tsunami. Volcano Covington could be Covington could be affected by ash Ground and air travel would affected if Mount fall if one of these volcanos either be discontinued or done Rainer, Mount St. erupted. with preventative measures if ash Helens, Mount Baker, fall occurs. or Glacier Peak Local business will be affected by erupted dispersing the disruption of business within ash. the Puget Sound Region. Lives may be at risk from the inhalation of ash from a massive volcanic eruption. Wildfire Wildfires can occur Covington has not had a large Wildfire hazards include the fire when the necessary Wildland/Urban Interface fire, but itself, but also smoke and post- combination of the city is susceptible to them. The wildfire erosion and flooding. weather (low forested lands on the outskirts of Wildfire smoke is made up of humidity, low the city along with development particulate matter, carbon precipitation, high encroaching on natural area is monoxide and other harmful temperatures, high expanding the WUI. pollutants from burning trees, wind), topography plant materials, and combustion (steeper slopes, of plastics and other chemicals gulches, canyons, and released from burning structures ridges), and fuel and furnishings. Exposure to fine (higher amounts, particulate matter (2.5 higher concentration, micrometers and smaller) is a continuous across the significant health concern, landscape, low in because the small size of the moisture) are brought particle allows people to inhale it together with an deep in the lungs where the ignition source particles can directly enter the (lightening or human- blood stream. The effects of caused). smoke exposure range from eye and respiratory tract irritation to more serious health problems including reduced lung function, City of Covington Hazard Mitigation Plan 46 of 121 Page 5
bronchitis, and exacerbation of asthma, heart failure, and premature death. People with existing heart and lung diseases, older adults, children, and pregnant women are especially at risk of smoke-related health problems Civil Civil Disorder events The impact will vary depending on Covington does not have a Disturbance cause disruption in the type of disturbance, severity history of civil disturbance the Community and duration. Potential hazards events; however, in June 2020 requiring law are: the city had several peaceful enforcement • Property damage protests and one night where intervention to • Essential service disruption things escalated and minor arson, maintain public safety. • Vandalism to public and looting, and vandalism occurred. These events can private property occur at any time and • Loss of business are typically associated with controversial • Loss of life political, judicial, or • Injuries to protestors economic issues. • Injuries to first responders Cyber Like other Cyber-attacks against computer Covington has not had any Attack governments and systems could potentially shut reports or incidents of cyber- businesses across the down computer and phone terrorism. nation, Covington networks used to control and relies heavily on manage city services, potentially computers and resulting in loss of those services networks to conduct or the inability to properly its normal business coordinate or dispatch personnel and is therefore to the scenes of physical terrorist susceptible to attacks. Mitigation efforts against cyberattack. the threat of cyber-terrorism are being addressed in several ways including employee training, a layered security infrastructure, detection and response systems, plans and documents that outline response procedures, and creating redundant data backups. Dam There are 122 dams in Lake Youngs is a reservoir built Failure of Lake Youngs dikes Failure King County. Only and operated by the City of Seattle. could have catastrophic effect on one of these dams, Dikes around the perimeter form people and property in the Lake Youngs Outlet the reservoir, including the Lake immediate downstream area. Dam has an Youngs Perimeter Dike. This dike Flooding along Little Soos Creek, inundation area that surrounds the entire reservoir and Soos Creek and the Green River impacts Covington. diverts all storm surface water to could occur within 30 minutes. Lake Youngs spans the south or Little Soos Creek. Failure of the southern dam will 690 acres and supplies Lake Youngs southern most dam is cause flooding in Covington, water to the City of an earth fill structure built in 1921. Kent, and Auburn. Seattle. The dam is 30 feet high 21 feet wide with a total length of 1,420 feet. City of Covington Hazard Mitigation Plan 47 of 121 Page 6
Hazardous Hazardous materials The King County Local Hazardous The City of Covington has not Materials incidents have the Waste Management Program 2010 had any hazardous materials Incident potential of severe Plan Update states Covington has incidents. The city relies on consequences to four generators of hazardous Puget Sound Regional Fire people, property and waste, not including household Authority for response to a the environment. waste. Three of these are regulated Hazmat incident. by the Washington State Department of Ecology due to being considered medium generators. The Williams Northwest Pipeline traverses the city carrying fuel products. State Route 18 also passes through the city, which is a major transportation corridor for vehicles carrying hazardous materials. Public A Public Health crisis All disasters have potential to In 2019 Covington had an Health poses a threat to become a public health emergency. isolated measles exposure. In Emergency Covington and The impact varies based on the 2020 staff responded to the surrounding areas. virulence, duration, susceptibility COVID-19 pandemic. and spread within the community. Terrorism Terrorism is Washington and King County have Covington has no history of intentional, criminal witnessed terrorist activity in the terrorism events occurring. or malicious acts used past. against people or property with the intent to coerce society or government. The Federal Bureau of Investigation defines terrorism as; • Domestic – Domestic terrorism is perpetrated by individuals and/or groups inspired by or associated with primarily U.S. based movements that espouse extremist ideologies of a political, religious social, racial or City of Covington Hazard Mitigation Plan 48 of 121 Page 7
environmental nature. • International – perpetrated by individuals and/or groups inspired by or associated with designated foreign terrorist organizations or nations (state- sponsored).
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Hazard and Asset Overview Map(s)
Figure 1: Covington Hazard Areas.
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Figure 2.0: Planning Area Critical Facilities
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Figure 3.0: Planning Area Critical Infrastructure
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Plan Update Process The City of Covington participated in the multi-jurisdictional hazard mitigation process led by King County. The process began by creating a planning team and holding a kick-off meeting in November 2018. This meeting was led by Andy Jenkins and attended by city staff and partners. King County held several workshops and planning meetings that were attended by Andy Jenkins. In March 2019 Andy Jenkins met with Derrick Hiebert from King County to discuss the planning process. The planning team (see participants and timeline below) met on several occasions to discuss hazards, risk and vulnerability as well as public outreach events. The events agreed upon for public outreach were a joint question and answer session with Puget Sound Regional Fire Authority and the City of Covington and the Community Preparedness Fair. In addition, input was sought from the Covington City Council. Andy also participated in National Night Out visiting several neighborhoods answering questions regarding hazards. All planning meetings were posted to the city website with agenda and minutes.
City of Covington Planning Team NAME TITLE ORGANIZATION CONTRIBUTION Andy Jenkins Emergency Management Covington Composer Program Manager Ann Mueller Senior Planner Covington Contributor Ben Parish SWM Coordinator Covington Contributor Don Vondran Public Works Director Covington Reviewer Gina Estep Community Covington Contributor Development Director Karla Slate Communications and Covington Contributor Marketing Manager Kelton Parker Engineering Technician Covington Contributor Robert Meyers Chief Building Official Covington Contributor Shawn Buck Construction Covington Contributor Inspector/GIS Coordinator Shellie Bates Programs Covington Reviewer/Contributor Supervisor/Public Works Mayson Morrissey Sr. Information Systems Covington Contributor Administrator
Plan Update Timeline PLANNING ACTIVITY DATE SUMMARY ATTENDEES Regional Hazard November 28, 2018 Andy Jenkins, Shellie Mitigation Kick-Off Bates Meeting Regional Mitigation December 13, 2018 Andy Jenkins Workgroup #1 HMP Meeting with February 27, 2019 Andy Jenkins, Shellie Derrick Hiebert Bates
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Hazard Mitigation April 2, 2019 Overview of process. Set Andy Jenkins, Ann Plan Steering goals and expectations. Mueller, Ben Parish, Don Committee Kick-Off Vondran, Kelton Parker, Meeting Robert Meyers, Shawn Buck, Shellie Bates. Absent: Karla Slate and Gina Estep
Hazard Mitigation May 22, 2019 Review previous meeting. Andy Jenkins, Ben Plan Steering Begin process of Parish, Shawn Buck, Don Committee Meeting 2 determining risk Vondran, Shellie Bates, Karla Slate, Kelton Parker. Guests: Kimberly Behymer, Jeff DiDonato, Brittany Bosch Hazard Mitigation June 10, 2019 KCOEM Guidance Andy Jenkins Plan Work Shop Hazard Mitigation June 19, 2019 Hazard Matrix Andy Jenkins, Shellie Plan Steering review/update Bates, Shawn Buck, Committee Meeting 3 Kelton Parker, Don Vondran Robert Meyers National Night Out August 6, 2019 Provide Emergency Andy Jenkins Management education and answer questions. City of Covington August 13, 2019 Council input on hazards Andy Jenkins, Shellie Council Meeting and concerns for the City Bates Joint Puget Sound Fire August 27, 2019 Solicit input from citizens Shellie Bates, Public Outreach on what hazards are Kimberly Behymer concerns (PSRFA), Will Lugo (PSRFA) Maple Valley Special September 23, 2019 Public outreach and Shellie Bates, DC Jeff Council Meeting comment period. DiDonato (PSRFA) Community September 28, 2019 Public outreach, Shellie Bates, Krista Emergency question/answer and Bates Preparedness Fair comment period Submitted Draft Plan October 23, 2019 Plan review. Andy Jenkins to King County and FEMA for Review Received Preliminary April 29, 2020 Plan approved Andy Jenkins Approval
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Public Outreach
Public Outreach Events EVENT DATE SUMMARY ATTENDEES Joint Puget Sound Fire August 27, 2019 Solicit input from citizens Shellie Bates, Public Outreach on what hazards are of Kimberly Behymer concern to them. (PSRFA), Will Lugo (PSRFA) Community September 28, 2019 Solicit input from citizens Shellie Bates, Krista Emergency on what hazards are of Bates Preparedness Fair concern to them.
The City of Covington held two public outreach events to solicit input on hazards and resident concerns to incorporate in the development of this annex. The first event held on August 27, 2019 was a joint Public Outreach meeting with Puget Sound Regional Fire Authority and the cities of Covington, Kent, SeaTac and Tukwila. At this meeting, King County hazard Mitigation Specialist Derrick Hiebert attended and presented on the regional hazards and vulnerabilities using the regional 3D printed map of the county. The attendees then had the opportunity to meet with their respective Emergency Managers depending where they lived to discuss more detailed hazards and potential strategies. The second Public Outreach event was during the Community Preparedness Fair in Maple Valley on September 28, 2019. Covington Emergency Management had a booth with maps showing potential hazards in Covington. Citizens were able to ask questions and write down what their concerns are. Covington did not have any citizens attend either event.
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City of Covington Hazard Mitigation Program Hazard mitigation strategies were developed through a two-step Plan Goals process. Each jurisdiction met with an internal planning team to 1. Access to Affordable, identify a comprehensive range of mitigation strategies. These Healthy Food strategies were then prioritized using a process established at the county level and documented in the base plan. 2. Access to Health and Human Services Covington’s mitigation strategies were created in coordination with the Emergency Management Director, Emergency Management 3. Access to Parks and Natural Resources Program Manager and all affected departments within the city. The initiatives developed during the process were identified by the 4. Access to Safe and Efficient city’s own subject matter experts. All initiative goals are to ensure Transportation life safety, property conservation and recovery. 5. Affordable, Safe, Quality The process began with a King County kick-off meeting on Housing November 28, 2018. King County Office of Emergency 6. Community and Public Management provided an overview of the regional hazard Safety mitigation process and timeline, this meeting was attended by EM Program Manager, Andy Jenkins. The City of Covington Planning 7. Early Childhood Team (see City of Covington Planning Team table) met on April 2, Development 2019 to set goals and expectations for the planning process. 8. Economic Development 9. Equitable Law and Justice System Plan Monitoring, Implementation, and Future Updates 10. Equity in Government King County leads the mitigation plan monitoring and update Practices process and schedules the annual plan check-ins and bi-annual mitigation strategy updates. Updates on mitigation projects are 11. Family Wage Jobs and Job solicited by the county for inclusion in the countywide annual Training report. As part of participating in the 2020 update to the Regional 12. Healthy Built and Natural Hazard Mitigation Plan, every jurisdiction agrees to convene their Environments internal planning team at least annually to review their progress on hazard mitigation strategies and to update the plan based on new 13. Quality Education data or recent disasters. 14. Strong, Vibrant Neighborhoods. As part of leading a countywide planning effort, King County Emergency Management will send to planning partner any federal notices of funding opportunity for the Hazard Mitigation Assistance Grant Program. Proposals from partners will be assessed according to the prioritization process identified in this plan and the county will, where possible, support those partners submitting grant proposals. This will be a key strategy to implement the plan. The next plan update is expected to be due in April 2025. All jurisdictions will submit letters of intent by 2023, at least two years prior to plan expiration. The county will lead the next regional planning effort, beginning at least 18 months before the expiration of the 2020 plan. Continued Public Participation King County and its partner cities already maintains substantial public outreach capabilities, focusing on personal preparedness and education. Information on ongoing progress in implementing the hazard mitigation plan will be integrated into public outreach efforts. This will provide King County residents, already engaged in personal City of Covington Hazard Mitigation Plan 56 of 121 Page 15 preparedness efforts, with context and the opportunity to provide feedback on the county’s progress and priorities in large-scale mitigation. In the vertical integration of risk-reduction activities from personal to local to state and federal, it is important that the public understand how its activities support, and are supported by, larger-scale efforts. The outreach and mitigation teams will also continue to work with media and other agency partners to publicize mitigation success stories and help explain how vulnerabilities are being fixed. When possible, public tours of mitigation projects will be organized to allow community members to see successful mitigation in action.
Hazard Mitigation Authorities, Responsibilities, and Capabilities
Plans PLAN TITLE RESPONSIBLE AGENCY POINT OF CONTACT RELATIONSHIP TO HAZARD MITIGATION PLAN Comprehensive Plan Covington – Community Ann Mueller City’s official long-range Development guide for growth, development and change over the next two decades. Comprehensive Covington – Public Andy Jenkins and Shellie Framework for citywide Emergency Works Bates mitigation, preparedness, Management Plan response and recovery to protect lives and property in the event of a disaster. Capital Facilities Plan Covington Leadership Team The Capital Facilities and Utilities Element ensures that adequate public and franchise facilities and services are available to serve existing residents and businesses and future growth as outlined in the Land Use Element. Storm Water Covington Ben Parrish The Stormwater Management Plan Management Plan guides the City of Covington in planning, funding, and implementing a comprehensive program for managing stormwater runoff and flooding issues.
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Programs, Policies, and Processes PROGRAM/POLICY RESPONSIBLE AGENCY POINT OF CONTACT RELATIONSHIP TO HAZARD MITIGATION PLAN Building Codes Covington – Community Robert Meyers Building Regulations Development Emergency Covington – Public Andy Jenkins Plan Coordination Management Program Works Critical Areas Covington – Community Ann Mueller Planning Regulations Ordinance Development Fire Codes Puget Sound Regional Fire Marshall’s Office Fire Regulations Fire Authority Covington Police King County Sheriff’s King County Sheriff’s Civil Disturbance and Department Office Office Terrorism
Entities Responsible for Hazard Mitigation AGENCY/ORGANIZATION POINT OF CONTACT RESPONSIBILITY(S) Emergency Andy Jenkins – EM Hazard Mitigation Plan implementation. Management Program Manager Public Works Don Vondran – Director Management of all Public Works projects and plan. Community Gina Estep – Director Building and Land use code development, Development enforcement and updates. Executive Department Regan Bolli Overall plan execution.
National Flood Insurance Program National Flood Insurance Program Compliance
What department is responsible for floodplain Public Works management in your community? Who is your community’s floodplain Public Works Director administrator? (title/position) What is the date of adoption of your flood October 3, 2017 – Ordinance No. 06-17 damage prevention ordinance? When was the most recent Community March 28, 2019 Assistance Visit or Community Assistance Contact? Does your community have any outstanding No NFIP compliance violations that need to be addressed? If so, please state what they are? Do your flood hazard maps adequately address Yes, the flood maps have adequately identified the the flood risk within your community? If so, flood risk in the areas of Big Soos Creek because they please state why. are labeled as Zone AE which provides baseline flood elevations. In the areas around Little Soos Creek and Jenkins Creek, they are labeled as Zone A which does not provide baseline elevations and only shows the proximity of the flooding; however, any development in Zone A areas would be required to survey
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elevations. The rest of the areas around Covington are Zone X and outside the 500-year floodplain. Does your floodplain management staff need any Having key staff take the Managing Floodplain assistance or training to support its floodplain Development through NFIP would be beneficial. management program? If so, what type of training/assistance is needed? Does your community participate in the No Community Rating System (CRS)? If so, what is your CRS Classification and are you seeing to improve your rating? If not, is your community interested in joining CRS? How many Severe Repetitive Loss (SRL) and SRL: 0 Repetitive Loss (RL) properties are located in RL: 0 your jurisdiction? Has your community ever conducted an elevation No or buy out of a flood-prone property? If so, what fund source did you use? If not, are you interested in pursuing buyouts of flood prone properties?
Hazard Mitigation Strategies
2015 Hazard Mitigation Strategy Status STRATEGY DESCRIPTION PRIORITY STATUS C-1 Work with FEMA to get the High 2015 – No progress. 2016 – City of Covington converted Staff contacted FEMA and to the regular phase of the was informed that the City National Flood Insurance of Covington has been in Program. Once this takes the regular program since place, the City will continue April 19, 2001. 2017 – to maintain compliance and Public Works Director good standing under the participated in a webinar on National Flood Insurance floodplain identification and Program. This will be mapping updates. accomplished through the implementation of floodplain management programs that, at a minimum, will meet the minimum requirements of the National Flood Insurance Program, which include the following: • Enforcement of the adopted flood damage prevention ordinance. • Participating in floodplain identification and mapping updates. • Providing public assistance/information on floodplain requirements and impacts.
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C-2 Evaluate flooding potential High 2015 – Identified high of publicly owned culverts priority culvert crossings and prioritize for and applied for grant. 2016 replacement within the – Relined SE 256th Street capital improvement failing culvert and received program. Pursue grant funding for permanent funding for culvert replacement design. 2018 – replacements that are CIP 1127 nearing 100% feasible and cost-effective design and applicable to leverage available city permits, SE 256th Culvert funding. Replacement design started. C-3 Identify and evaluate High 2016–17 – Began privately owned culverts identifying and mapping that contribute, or could privately owned culverts. contribute, to flooding. 2018 – No progress. Pursue grant funding for culvert replacements that are feasible and cost- effective to leverage available city funding. C-4 Strategize a program of Medium 2015–18 – No progress. regulations and/or incentives for owners to replace flood-contributing culverts C-5 Conduct a hazardous tree Medium 2015 – Conducted a assessment and develop a hazardous tree assessment at plan to remove hazardous Jenkins Creek Park, trees on all city-owned Covington Community Park property. and city owned greenbelt north of Crystal View Park. C-6 Remove hazardous trees on Medium 2015 – Removed hazardous city-owned property trees in city owned greenbelt north of Crystal View Park and two thirds of hazardous trees in Covington Community Park. 2017 – Removed hazardous trees from Kent Kangley corridor and removed standing dead trees at Jenkins Creek Park. 2018 – Covington Community Park and SoCo Park. C-7 Actively promote and raise High 2015–17 – Promoted to all awareness of the staff, City Council and Community Emergency citizens at the Community Response Team training Emergency Preparedness program to staff, council Fair. 2017 – Seven city and citizens. employees attended. 2018 – One city employee attended. C-8 Evaluate the feasibility and Medium 2015 – Discussed with interest level of a sub- regional partners. 2016 – regional emergency Further discussion with coordinator to serve Kent RFA on possible southeast King County shared part-time position. cities and utility districts. 2017 – Position funded for part-time in 2018. 2018 – Hired part-time (20 hours City of Covington Hazard Mitigation Plan 60 of 121 Page 19
per week) Emergency Management Program Manager for City of Covington. C-9 If feasible, acquire a sub- Medium 2015–16 Evaluated interest, regional emergency no funding available. 2017 – coordinator position. Position funded for part- time in 2018. 2018 – Hired part-time (20 hours per week) Emergency Management Program Manager for City of Covington through ILA with Puget Sound Regional Fire Authority. C-10 Conduct a feasibility study Low 2015–18 – No progress, no for a sub-regional funding. Emergency Coordination Center. C-11 Evaluate the current Surface High 2015 – Adopted a five Water Management utility percent annual rate increase rates and establish funding and developed a six-year levels for surface water capital projects and capital projects and operation and maintenance operation and maintenance program. 2017- Adopted a programs. nine percent annual rate increase and developed a six-year capital projects and operation and maintenance program. C-12 Partner with utility districts High 2015 – Participated in (Covington Water District, discussions with utility Soos Creek Water and districts at quarterly Sewer District) on Emergency Management emergency response and meetings. 2016 – Discussion continuity of operation on participating in exercise plans. in 2017. 2017–18 – Discussion continued. C-13 Survey and delineate the Medium 2015–18 – No progress. floodplain of Little Soos Creek to identify known and potential flood limits. C-14 Update Comprehensive High 2015 – Adopted September Emergency Management 8, 2015 (Resolution No. 15- Plan and include terrorism 09) and catastrophic events. C-15 Establish an accessible Medium 2015–18 – No progress. backup fuel supply to maintain emergency power during long-term power disruptions caused by all hazards of concern C-16 Acquire a backup mobile Medium 2015–18 – No progress. emergency 30-KW generator for warming shelters, emergency triage, hospital, etc.
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C-17 Establish linkage between High 2015 – Prepared comprehensive plan and Comprehensive Plan for hazard mitigation plan. adoption. 2016 – Comprehensive Plan adopted. C-18 Rehabilitate and restore Medium 2015 – Four drainage drainage facilities back to facilities restored back to designed capacities. designed capacities. 2016 – Three drainage facilities restored back to designed capacities. 2017 – Three drainage facilities restored back to designed capacities. 2018 – Prestige Park Drainage design, Timberlane Drainage Sites 1 – 4 complete. C-19 Design and construct the High 2015 – Design complete. Woodlands drainage project 2016 – Construction to mitigate erosion and complete. groundwater seepage. C-20 Conduct a drainage study Low 2015 – Received legislative for the 204th Avenue SE funding for 204th corridor corridor. project. 2016 – Began design on 204th corridor project. 2017 – Conducted a feasibility analysis. 2018 – 90 percent design complete. C-21 Design and retrofit the Low 2015 – No progress. 2016 – regional stormwater facility Retrofit downstream (The Reserve) to increase channel to increase outfall storage capacity and capacity. 2017 – Began stability from seismic drainage analysis. 2018 – events. Completed drainage analysis. C-22 Design and construct the Medium 2015 – Design phase 90 Clements drainage pipe percent complete, upgrade to increase construction scheduled in capacity. 2016. 2016 – Design complete, project in construction phase. 2017 – Construction complete. C-23 Design and construct Medium 2015–18 – No progress. Emerald Downs open space channel rehabilitation. C-24 Expand the City’s existing Medium 2015 – Extended life of 800 MHz radio radios by purchasing new communication system. batteries. 2016–17 – No progress. 2018 – Purchased four used mobile radios. C-25 Acquire property to Low 2015 – Identified material stockpile bulk response storage yard location. 2016 materials. – Actively pursuing location for storage yard. 2018 – Feasibility analysis for Maintenance property.
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C-26 Design and construct High 2015 – Construction Jenkins Creek Park bridge scheduled for completion in and pedestrian path resistant November 2015. to future flooding. C-27 Establish mutual aid Medium 2015 – Started discussions agreements with local and established interest. agencies for equipment, 2017 – South King County materials and supplies. Public Works Directors shared a sample ILA. 2018 – No progress. C-28 Establish an emergency on High 2015–18 – No progress. call contract with a general contractor to provide assistance with equipment and operators. C-29 Reach out to vulnerable High 2015–18 – No progress. populations (adult family homes, senior apartments) and identify plans to track needs during an emergency. C-30 Improve the maintenance Medium 2015 – Working on high facility to enable use as speed internet connection backup emergency with iNet. 2016 – High coordination center and City speed internet connection datacenter. with Comcast. 2017 – • Provide redundant high- Improved firewall. 2018 – speed internet No progress. connections with static IP addresses. • Improve firewall to handle redundancy. • Upgrade server capability in order to run critical city systems. C-31 Improve data connectivity Medium 2015 – Partial completion and redundancy at City Hall by end of 2015. 2016 – to make it more resilient to High speed connection via disruption. Comcast. 2018 – Dual high • Provide redundant speed in place, outbound network attached storage traffic successfully fails to provide failover. over. • Provide redundant high- speed internet connections with static IP addresses. C-32 Use cloud services to Medium 2015 – No progress. 2016 – provide for out-of-area Acquired funding for 2017. storage of City data. 2017–18 – No progress. • Provide automated duplication of backup data to a cloud storage provider. • Create ability to restore data directly from the cloud copy. C-33 Use cloud services to Medium 2015–18 – No progress. provide continuity of City of Covington Hazard Mitigation Plan 63 of 121 Page 22
service for critical city software systems in the event of an emergency. • Provide automated copying of critical systems to a cloud provider. • Create the ability to turn on the cloud copy of critical systems in the event on-premise systems were down. C-34 Evaluate geographic Medium 2015 – Partial completion. information technology Purchased and installed needs related to emergency ArcServer. 2016–18 – No management. progress. • Purchase Spatial Analyst in order to run the HAZUS model. • Purchase ArcServer to host dynamic web maps relating to emergency management. C-35 Partner with local Low 2015–18 – No progress. homeowners’ associations and block watch groups to provide training and coordination for ATC 20-21 (rapid visual inspection of disaster-damaged buildings) and disaster preparedness. C-36 Update and work on Medium 2015–18 – Currently using improvements to the city’s an over the counter process. emergency permitting process. C-37 Provide Community High 2015 – Some staff members Emergency Response Team have received this training. training to all city staff. 2016 – No staff attended. 2017 – Seven staff members attended. 2018 – One staff member attended. C-38 Provide ATC 20-21 (rapid Low 2015–18 No progress. visual inspection of disaster- damaged buildings) to all city staff, particularly the field staff. C-39 Use information and Medium 2015 – No progress. 2016 – principles identified in this Updated Comprehensive plan to support other Plan. 2017 – Updated planning initiatives in Critical Areas (CMC 18.65) Covington, including and Flood Damage development and Prevention (CMC 16.15). redevelopment plans. 2018 – No progress. C-40 Seek opportunities to Low 2015–18 – No progress. retrofit vulnerable structures when information identifies them as being a risk to hazards. City of Covington Hazard Mitigation Plan 64 of 121 Page 23
2020 Hazard Mitigation Strategies STRATEGY LEAD AGENCY/POC TIMELINE PRIORITY Evaluate flooding Public Works Ongoing High potential of publicly owned culverts and prioritize for replacement within the capital improvement program. Pursue grant funding for culvert replacements that are feasible and cost- effective to leverage available city funding. Identify and evaluate Public Works Long Term Medium privately owned culverts that contribute, or could contribute, to flooding. Pursue grant funding for culvert replacements that are feasible and cost- effective to leverage available city funding. Strategize a program of regulations and/or incentives for owners to replace flood- contributing culverts Remove hazardous Public Works Ongoing Medium trees on city-owned property Actively promote and Emergency Management Ongoing Medium raise awareness of the Community Emergency Response Team training program to staff, council and citizens. Survey and delineate Community Long Term Medium the floodplain of Little Development Soos Creek to identify known and potential flood limits Establish an accessible Emergency Management Short Term High backup fuel supply to maintain emergency power during long- term power disruptions caused by all hazards of concern. Acquire a City of Covington Hazard Mitigation Plan 65 of 121 Page 24
backup mobile emergency 30-KW generator for warming shelters, emergency triage, hospital. Ability to stockpile bulk response materials. Establish mutual aid Public Works and Ongoing Medium and on-call agreements Emergency Management with local agencies for equipment, materials and supplies. Reach out to Emergency Management Long Term Medium vulnerable populations (adult family homes, senior apartments) and identify plans to track needs during an emergency. Evaluate geographic GIS Short Term Medium information technology needs related to emergency management. • Purchase Spatial Analyst in order to run HAZUS model. • Purchase ArcServer to host dynamic web maps relating to emergency management. Provide ATC-20/45, Emergency Management Long Term Low FEMA courses, ICS training to all city staff, particularly field staff.
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Hazard Mitigation Strategy Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact: • Washington Department of Fish and Goals Addressed Estimated Costs Public Works Wildlife • Flooding • General Fund Director • Department of Ecology • 4, 6, 8, 10 • Grants Strategy Vision/Objective Replace culverts to mitigate and minimize flooding.
Mitigation Strategy Evaluate flooding potential of publicly owned culverts and prioritize for replacement within the capital improvement program. Pursue grant funding for culvert replacements that are feasible and cost-effective to leverage available city funding. Identify and evaluate privately owned culverts that contribute, or could contribute, to flooding. Strategize a program of regulations and/or incentives for owners to replace flood-contributing culverts.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Apply for grant funding for • Evaluate and prioritize culverts. • No flood risk from culvert study. • Create plan to replace all culverts any city owned • Select consultant. at risk of flooding. culverts.
Implementation Plan/Actions • Hire consultant to do comprehensive study of city-owned culverts. Publish a written report on condition and priority of replacement. • Use current survey data from WDFW and Department of Ecology for culvert deficiencies to utilizes this information in the city planning process. Create a plan and strategy based on this data.
Performance Measures Number of culverts replaced and decrease in flooding.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact: • Puget Sound Regional Fire Goals Addressed Estimated Costs Puget Sound Fire Authority • Preparedness, • General Fund Resilience • 2, 6, 10, 13, 14 Strategy Vision/Objective A community that understands and prepares for the various hazards associated with living in the Pacific Northwest and Covington, as well as the limitations of government response capabilities and how individuals can support and help one another.
Mitigation Strategy
Provide emergency management training and preparation assistance to the Covington community and City staff both directly and through local private and public partnerships.
2-Year Objectives 5-Year Objectives Long-Term Objectives • CERT training for 15 City • CERT for all City staff. • Develop more staff. resilient citizens. • CERT Train 50 community members.
Implementation Plan/Actions • Continue to conduct Community Emergency Response Team (CERT) training annually. • Work with the Kent School District to conduct Teen CERT training at Kentwood High School. • Offer CERT training to local businesses. • Facilitate the organization of Map Your Neighborhood (MYN) meeting to engage neighborhoods in emergency preparedness. • Meet with neighborhood groups to promote emergency preparedness. • Promote and train HAM radio operators.
Performance Measures • Annually increase the number of individuals trained in emergency management preparedness and response.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact: Goals Addressed Estimated Costs Public Works • Flooding • City funds Director • 4, 6, 10 • Grants
Strategy Vision/Objective Know the condition of culverts and potential for flooding. Strategize replacement based on condition and need.
Mitigation Strategy Hire consultant to do comprehensive study of city owned culverts. Publish a written report on condition and priority of replacement.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Apply for funding for design. • Evaluate and prioritize culverts. • Apply evaluation • Select consultant. to CIP and begin culvert replacement.
Implementation Plan/Actions • Seek grant funding from appropriate agency. • RFP for consultant to design and create plan. • Manage project and implement plan.
Performance Measures Updated evaluation of culverts and current prioritized list. Increase awareness of hazards.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact: To be determined Goals Addressed Estimated Costs Public Works • Flooding • Grants Director • 6, 12 Strategy Vision/Objective Know the condition of culverts and potential for flooding. Strategize replacement based on condition and need.
Mitigation Strategy Work with volunteer environmental groups to evaluate private culverts. Look for opportunities to help private owners replace or redevelop property.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Identify partners for • Begin working with partners to • Work with completing evaluation. complete assessments. property owners to replace deficient culverts.
Implementation Plan/Actions • Identify a partner or group to perform the evaluation. • Create a plan with environmental groups to perform work. • Use findings and go to property owners to repair or replace culverts. • Find grant funding to offset cost.
Performance Measures Use prioritized list to successfully repair and replace privately owned culverts.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact • Certified Arborist Goals Addressed Estimated Costs Public Works • Unsafe tree • City funds Director • 4, 6, 10, 12 Strategy Vision/Objective Mitigate liability by removing hazardous trees from city owned property.
Mitigation Strategy As city becomes aware of hazardous trees, an arborist evaluation will be done. Arborists recommendations will be followed.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Identify hazardous trees. • Identify hazardous trees on an • Continuous ongoing basis and remove as evaluation of needed. potentially hazardous trees. • Work with arborist for recommendations. Implementation Plan/Actions • Evaluate hazardous trees as city is made aware. • Follow arborist recommendation for removal of trees.
Performance Measures Number of trees identified, and number of trees removed.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact • FEMA Goals Addressed Estimated Costs Community • Developers • 6, 8, 12, • Private Development Funding Director Strategy Vision/Objective Require new development to re-delineate floodplain and report to FEMA.
Mitigation Strategy Require all new development and redevelopment to survey and re-delineate Little Soos Creek floodplain.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Verify and update city code to • Ensure city code is being • Hire consultant to support floodplain followed. fill in gaps left by management. developers.
Implementation Plan/Actions • Require developers to re-delineate floodplain and submit to FEMA for approval and updating. • Seek grant funding opportunities to fill in gaps left behind after development has occurred.
Performance Measures Stream miles re-delineated and accurate properties mapped.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact • Operations and Maintenance Goals Addressed Estimated Costs Public Works Supervisor • Natural • City funds Director Disaster/Weather • Grants • 4, 6, 10 Strategy Vision/Objective • Establish a backup fuel supply for emergencies. • Stockpile bulk materials for response (sand, salt, anti-icing tanks, sandbags, fuel). • Acquire 30 kw mobile generator.
Mitigation Strategy Construct facility that can handle onsite fuel storage and covered storage for snow and ice response materials.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Construct new maintenance • Mutual aid agreements for bulk • Maintain stock. facility. supplies. • Mutual aid with • Apply for grant money for secondary generator. suppliers.
Implementation Plan/Actions • Design and construct facility.
Performance Measures Established reliable source of materials.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact • City Manager Goals Addressed Estimated Costs • Public Works • City Attorney • 1, 2, 4, 6, 10 • City funds Director • City Council • TBD • Emergency Management Manager Strategy Vision/Objective Establish mutual aid agreements (MAA) with local utility and school districts as well as local businesses.
Mitigation Strategy Enter into agreements with these entities for supplies, equipment and labor.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Establish relationships with • MAA in place. • Update MAAs. potential partners. • Additional MAAs as needed. • Maintain working relationships.
Implementation Plan/Actions • Establish relationships and partnerships. • Partner with city legal department for by in. • Engage city council in process.
Performance Measures Agreements signed and in place.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact • Puget Sound Regional Fire Goals Addressed Estimated Costs Emergency Authority • Life Safety • TBD Management • Health and Human Services • 1, 2, 4, 5, 6, • King County Sheriff’s Office 10 • Department of Health Strategy Vision/Objective Reach out to vulnerable populations to determine needs and identify needs during an emergency.
Mitigation Strategy • Determine vulnerable populations within city. • Build relationship and trust with these populations and with facility managers/owners.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Evaluate and determine the • Relationships and plan with • Maintain and needs. facilities. update as city • LEP plan. Interpreter. becomes aware of change in population.
Implementation Plan/Actions Work with Human Services to create plans for vulnerable populations.
Performance Measures Plans in place and functioning.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact • King County OEM Goals Addressed Estimated Costs Emergency • Puget Sound Regional Fire • 6, 10, 13 • Grants Management Authority • City funds • Washington State Emergency Management Division Strategy Vision/Objective Train city staff in Incident Command Systems along with damage assessment.
Mitigation Strategy Create a schedule for training from onboarding throughout employment as the need arises.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Determine current training • All appropriate staff trained. • Ensure new already taken. employees are • Create training plan. trained when appropriate. • Offer new training based on governing body guidance. Implementation Plan/Actions • Create training program and promote. • Maintain training log.
Performance Measures Number of employees trained.
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Lead Points of Partner Points of Contact (Title) Hazards Mitigated / Funding Sources and Contact • Emergency Management Goals Addressed Estimated Costs GIS Coordinator • IT • Situational • City funds awareness • Grants • 6, 10, Strategy Vision/Objective The ability to accurately map hazards to ensure situational awareness. Acquire necessary software and license in order to run HAZUS model and host a dynamic web map.
Mitigation Strategy Evaluate current system needs to host software.
2-Year Objectives 5-Year Objectives Long-Term Objectives • Software and equipment need • Create and implement model. • Utilize models and evaluation. map. • Acquire HAZUS. • Maintain layers.
Implementation Plan/Actions Work with GIS Coordinator and IT department.
Performance Measures Run the HAZUS model for Covington and have functioning maps.
City of Covington Hazard Mitigation Plan 77 of 121 Page 36 Agenda Item 5 Covington City Council Date: July 14, 2020
SUBJECT: DISCUSS OPTIONS FOR ESTABLISHING A CITY OF COVINGTON COMMISSION TO ADDRESS DIVERSITY, EQUITY, AND SOCIAL JUSTICE ISSUES.
RECOMMENDED BY: Regan Bolli, City Manager
ATTACHMENT(S): 1. Bylaws for Equity and Social Justice Commission – City of Tukwila
PREPARED BY: Krista Bates, Executive Assistant / Deputy City Clerk
EXPLANATION: At the June 9, 2020, regular city council meeting, there was council consensus to request staff to bring an agenda item to a future meeting to discuss creation of a City of Covington multicultural diversity commission.
In addition to this discussion, council could hold a study session to receive citizen input for establishing a commission to address these issues.
Once staff receives further council direction, a potential resolution may be brought to a future council meeting to create a new commission based on council’s preferences.
Attached is an example of a founding document from another jurisdiction for a similar commission/board.
DISCUSSION: 1. What is the intended purpose of this commission? Staff recommends that the intent of a diversity, equity, and inclusion commission would be to select a group of citizens who will help inform and fuel new citywide efforts to grow as a culturally competent organization and to broaden resident engagement. We could focus on diversity in the principles of equity, access, inclusion, opportunity, and cultural competence. These principles inform efforts underway to improve city policies, staffing and hiring, training, communications, services, and outreach.
2. What should this commission be named? • Staff recommends a name that is broader than simply “diversity commission.” • Recommended terms include “cultural, equity, social justice, inclusion,” etc.
Examples of commission/board names for other jurisdictions: • Mayor’s Inclusion Task Force – City of Renton • Equity and Social Justice Commission – City of Tukwila • Cultural Communities Board – City of Kent • Kent Cultural Diversity Initiative Group – City of Kent
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3. How many members should serve on the commission? • Other city commissions each have seven members. • Consider increasing the number of members for this new commission to accommodate more members from diverse background. • Consider setting a minimum of seven members and setting a maximum number of members.
4. What should the length of the terms be for commission members? Staff recommends terms of two or more years for continuity of members and reducing the frequency of needing to recruit new members which increases staff time.
5. What should the makeup of the commission look like? Staff recommends seeking members from diverse backgrounds and experiences.
6. City staff representative: Staff will make a recommendation for a staff member for this commission.
ALTERNATIVES: 1. Establish a city task force which is typically a shorter-term. 2. Establish a council committee. 3. Provide direction to staff on other alternatives.
FISCAL IMPACT: The main cost is the additional staff time required to work with a commission especially when first establishing the commission, vision, mission and work plan. This could be roughly 10-15 hours per month or up to a 0.25 FTE, which may eventually need to be backfilled. There are also minor costs for meeting materials that would be covered by the existing city budget.
CITY COUNCIL ACTION: Ordinance Resolution Motion X Other
FOR DISCUSSION PURPOSES. PROVIDE DIRECTION TO STAFF.
REVIEWED BY: City Manager, City Attorney
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Equity and Social Justice Commission Bylaws
Article I Purpose Per Tukwila Municipal Code (“TMC”) 2.29.010, the Equity and Social Justice Commission (“Commission”) is hereby established to serve in an advisory capacity to the Mayor and City Council for the City of Tukwila.
The objective of the Commission shall be: 1. To promote understanding that accepts, celebrates, and appreciates diversity within the community. 2. To serve as a resource for the community by providing information and educational forums that will facilitate a better understanding and awareness of social justice and human rights. 3. To provide recommendations to the Mayor and City Council regarding opportunities to increase equity and social justice awareness and promote social justice programs.
Article II Membership Per TMC 2.29.020, the Commission shall be comprised of nine members who shall be appointed by the Mayor and confirmed by the Tukwila City Council. To the extent possible, membership shall be representative of the diversity of the community and should include: 1. Two City employees and one Tukwila City Councilmember (Positions 1, 4 and 7). If the City is unable to fill one of its two positions, a community member may fill one City position. 2. Three community members that meet the resident or business criteria as stated in TMC Section 2.29.020.A (Positions 3, 6 and 9). 3. Three members representing the education field in Tukwila (Positions 2, 5 and 8). If needed, a community member may fill one education field position. 4. In addition to the appointed positions, the Commission shall seek to recruit one non- voting student representative to participate on the Commission. The student representative shall be a high school student who resides in the City of Tukwila, OR enrolled in McKinney-Vento Homeless Assistance Services at a Tukwila school.
A. Length of Appointment The term of membership for the members of the Tukwila Equity and Social Justice Commission shall be two years. B. Resignation If a Commission member is unable to complete their term of service a letter of resignation should be sent to the Mayor indicating the effective date of the resignation. C. Absences and Removal Absence from more than three (3) consecutive Commission meetings, or six (6) regular meetings in a calendar year, may be cause for removal. Members shall communicate with the Chair, the Vice-Chair or the City Admin staff person with requests for an excused absence in the event they will miss three (3) or more consecutive meetings, or six (6) regular meetings in a calendar year. Emergency requests may be considered. The Chair may approve the absence.
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D. Compensation Members will receive no monetary compensation for serving on the Commission.
Article III Duties of the Commission, Officers, Commissioners and Support Staff A. Duties of Commission As stated in TMC 2.29 the Commission shall undertake the duties and responsibilities defined in TMC 2.29.010.
B. Officers Officers shall be a Chair and a Vice-Chair; both appointed members of the Commission and voted into office by the Commission. In absence of both the Chair and the Vice- Chair members shall elect a Chair pro tem.
C. Duties of the Officers Chair The Chair shall preside at all meetings and adhere to the duties of the presiding officer prescribed in Robert’s Rules of Order Newly Revised. When necessary, the Chair shall call for special meetings. The Chair shall be a full voting member of the Commission. The Chair may delegate duties to other Commissioners with the consent of the Commission. The Chair shall speak on behalf of the Commission before City Council, the public and City staff.
The responsibilities of the chair include: • Providing group direction and options for setting goals; • Setting meeting agendas; • Coordinating meeting preparation with City staff; and • Representing the Commission in the community.
The term of office shall be one year. A Commissioner may serve as Chair for no more than two consecutive terms.
The Chair will serve as a member on the City’s Board of Ethics. In the event the Chair is unable or unwilling to serve on the Board of Ethics, the Commission shall select a member to serve on the Board.
Vice-Chair The Vice-Chair shall perform the duties of the Chair in absence of the Chair. The Vice- Chair may also speak on behalf of the Commission before City Council, the public and City staff when the Chair is not available to speak.
The term of office shall be one year. A Commissioner may serve as Vice-Chair for no more than two consecutive terms.
D. Duties of Commissioners It is the responsibility of all Commission members to: • Arrange adequate time to carry out responsibility as a Commission member; Page 2 of 7 DRAFT ESJ By-Laws 81 of 121 Attachment 1
• Come to meetings prepared: Read all reports, proposals and documents distributed prior to meetings; • Listen to other Commission members and communicate with respect and courtesy; and • Participate in group discussion and decision making.
In addition, Commissioners must comply with the following requirements: 1. Ethics Training Every Commission member must complete Ethics Training and sign an Ethics Training Certification Form within 90 days of appointment and must complete the training within 90 days of reappointment or every four years, whichever comes first. 2. Open Public Meetings Act Training Pursuant to RCW 42.30.205, every Commission member must complete training on the Open Public Meetings Act and sign an OPMA Training Certification Form within 90 days of appointment and must complete the training within 90 days of reappointment or every four years, whichever comes first. 3. Public Records Training Every Commission member must complete training on the Public Records Act and sign a Public Records Training Certification Form within 90 days of appointment and must complete the training within 90 days of reappointment or every four years, whichever comes first. 4. Conflict of Interest Washington’s ethics laws prohibit public officials from gaining financially as a result of his or her position. Public officials must declare any conflicts of interest at a public meeting. A conflict exists if a recommendation potentially could affect the finances of the group member or the finances of a family member. If a conflict exists, the member must declare this fact at a meeting where the issue is being discussed and refrain from discussing or voting on the recommendation.
Every Commission member must sign a Conflict of Interest Disclosure Form within 90 days of appointment and must sign a new Disclosure Form within 90 days of reappointment or every four years, whichever comes first.
5. Reporting Requirement The Commission shall submit an annual report of its activities and recommendations by January 31st each year, summarizing the activities for the previous year. Any reports or recommendations shall be provided to the Council and the public in electronic format and posted on the City website. Hard copies shall be made available upon request at City Hall.
E. Duties of the Sister Cities Committee The Tukwila Sister Cities and Civic Awareness Committee is made up of members of the Equity and social Justice Commission chosen by the Commission Chair, and operates
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under the procedures set foth for the Equity and social Justice Commission. All interested Equity and social Justice Commission members are eligible.
The Committee will meet at least two times per year. The Committee will provide recommendations to the Commission for funding, and strategic advice for sister city and civic awareness issues and activities.
F. Duties of Support Staff A City staff person is assigned to support the Commission. The primary role of staff is to represent the City and facilitate communication between the Commission, City Administration, the City Council and other City departments. Staff responsibilities include: • Ensuring that meeting notifications and recordkeeping are consistent with applicable state laws; • Ensuring compliance with applicable laws, such as the Open Public Meetings Act (OPMA) and the Public Records Act (PRA); • Providing professional guidance, issue analysis and recommendations; • Assisting with research, report preparation and correspondence; and • Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions.
Article IV Elections The Commission shall elect a Chair and a Vice Chair each year. Generally, officers shall be elected and take office annually at the first regular public meeting of the Commission in January. The election will take place as the first item of new business and the elected officers will assume their duties at the close of elections.
The election of the Chair will be conducted by the Administrative City support staff (Admin). No one Commissioner shall nominate more than one person for an office. Nominations do not require a second. The Admin will repeat each nomination, ask for further nominations, and when there are none the Admin will declare the nominations closed. A motion to close nominations is not necessary.
After nominations have been closed, voting for the Chair takes place in the order nominations were made. Commissioners will be asked to vote by a raise of hands. As soon as one of the nominees receives a majority vote of the seated members the Admin will declare that Commissioner elected as the Chair. No votes will be taken on any remaining nominees. A tie vote results in a failed nomination. If none of the nominees receive a majority vote the Admin will call for nominations again and repeat the process until a single candidate receives a majority vote. Upon election the Chair will conduct the election for Vice-Chair following the same process.
Should the Chair be vacated prior to the completion of the Term, the Vice-Chair will assume the duties and responsibilities of the Chair for the remainder of the Term. The Chair will then conduct elections for a new Vice-Chair.
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Should the Vice-Chair be vacated prior to the completion of the Term, the Chair will conduct elections for a new Vice-Chair to serve out the remainder of the Term.
Time spent fulfilling a vacated Term shall not count towards the two consecutive Term limit for Chair and Vice-Chair.
Article V Meetings All Commission meetings shall comply with the requirements of the Open Public Meetings Act RCW 42.30. All meetings shall be noticed and open to the public.
A. Schedule The Commission shall hold regular meetings according to the following schedule: The first Thursday of each month. The meetings shall begin at 5:15 p.m. unless modified. Should a regular meeting day be a legal holiday, the scheduled meeting shall be postponed to the succeeding Thursday, unless a majority of the Commission votes to select another day or to cancel the meeting.
Any Commission meeting may be canceled by a majority vote or consensus of the Commission. The Chair or Vice-Chair may cancel a meeting for lack of agenda items or lack of a quorum.
B. Special Meetings Special meetings may be held by the Commission subject to notice requirements prescribed by State law. Special meetings may be called by the Chair, the City Council, or the Mayor, or by the written request of any three (3) Commissioners by written notice emailed or delivered to each member of the Commission at least 24 hours before the time specified for the proposed meeting.
Special meeting called shall state the subject(s) to be considered and not subject other than those specified in the notice shall be considered. No special meetings shall be scheduled between November 15th and the end of the year. The agenda for a special meeting need not conform to the Order of Business in Section C of this Article.
C. Order of Business The order of business for each regular meeting of the Commission shall be as follows: 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes 5. Unfinished Business 6. New Business 7. Reports of Commissioners and Staff/Announcements 8. Agenda for Next Meeting 9. Adjournment
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The public shall be notified of the preliminary agenda for the forthcoming Commission meeting by posting a copy of the agenda in the City’s Digital Records Center.
Article VI Rules of Meetings
A. Quorum At all Commission meetings, the presence of the majority of the currently seated members constitutes a quorum. A quorum is required for the Commission to take any action.
B. Rules of Procedure The current edition of Robert’s Rules of Order Newly Revised shall provide the basis for meeting structure and official decisions shall be made by motion and vote of the Commission.
C. Meeting Decorum To provide a fair and efficient forum for the conduct of business at Commission meetings the following rules of decorum shall be observed: 1. No person shall address the Commission without first obtaining recognition from the chair. 2. The Commission may allow comments from members of the public attending Commission meetings by permission of the Chair or majority vote of the Commission members present. 3. If there are a large number of people who wish to speak at a meeting the Chair may limit each speaker to 3-5 minutes of speaking time. If a speaker is representing an organization, the Chair may grant that speaker an additional 5 minutes of speaking time. 4. Once a member of the public has spoken in regard to a specific matter before the Commission, he/she shall not be recognized to speak again until all persons wishing to speak have first been given the opportunity to do so. 5. To aid in the creation of accurate meeting minutes all speakers should provide their first and last name each time they address the Commission. 6. Commission meetings will generally begin at 5:15 p.m. or as indicated on the public notice. Meetings will continue until the agenda items have been completed or until 7:00 p.m. whichever comes first. Continuation of a meeting beyond 7:00 p.m. requires approval of a motion to extend by a majority vote. If no motion is approved the Chair will continue the meeting to a specific date.
D. Voting In instances where a vote is called for or required, the present majority is sufficient to act (provided a quorum is present). Each member shall have one vote and no proxies shall be allowed. Present members may abstain. The Chair may vote on any issue and shall vote in the event of a tie. No action is taken if the Chair votes and the tie continues. A majority vote shall carry and minority opinions may be formally included in the minutes.
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E. Adjournment/Recess/Continuations Meetings shall be adjourned by a majority vote of the Commission or by the chair when it appears that there is no further business.
The Commission may, by majority vote or consensus, recess for a short break. The proposal to recess may set a time limit or can be until the Chair calls the meeting back to order.
Continuations of meetings shall be to a definite time and place by the majority vote of present Commission members.
Article VII Code of Ethics Members of the Commission shall fully comply with RCW 42.23 Code of Ethics for Municipal Officers and with TMC 2.95 Code of Ethics for Employees and Appointed Officials.
Article VIII Amendments These Bylaws may be amended or repealed and new Bylaws may be adopted at any regular meeting or special meeting by a majority of the vote of the membership. A copy of the proposed Bylaws or amendments thereto, shall be furnished to each member at least three (3) days prior to the date of the meeting. All amendments to the Bylaws shall be submitted to the Mayor and City Council for their information.
Page 7 of 7 DRAFT ESJ By-Laws 86 of 121 Agenda Item 6 Covington City Council Date: July 14, 2020
SUBJECT: CONSIDER OPPORTUNITIES FOR RACIAL EQUITY/BIAS TRAININGS AND WORKSHOPS FOR CITY COUNCIL AND CITY STAFF
RECOMMENDED BY: Regan Bolli, City Manager
ATTACHMENT(S): 1. Facilitator & Consultant Directory (Developed by Cultures Connecting, LLC)
PREPARED BY: Krista Bates, Executive Assistant / Deputy City Clerk
EXPLANATION: At the June 9, 2020, regular city council meeting, there was a consensus to request staff to bring an agenda item to a future meeting to discuss options for diversity training opportunities for city staff and elected officials.
Council may choose any number of the following training/workshop options or may seek other training options. These trainings can be voluntary, but staff recommends that these trainings be mandatory for all councilmembers, staff, and even commissioners.
Staff is presenting eight options for council to consider for racial equity/bias training opportunities:
1. Online Video
Topic: Acknowledging and Managing Implicit Bias Presenter: Dr. Bryant T. Marks, Associate Professor, Psychology at Morehouse College Cost: Free Time: 1 hour, 15 minutes (Available 24/7 online) Description: Training on implicit bias in the criminal justice system context. This video guides viewers through the foundations of implicit bias, real-world examples, why it exists and its effects (especially on racial minorities), and how it can be measured. The training also gives viewers concrete strategies to reduce bias in one's own practice. https://www.youtube.com/watch?v=toQCvWpyJXI
2. Online Videos: 3-Part Series
Topic: Race – The Power of an illusion Organizer: PBS / California Newsreel Cost: Free Time: 1 hour per episode, or view shorter excerpts (Available 24/7 online) Description: RACE—The Power of an Illusion was first broadcast and released back in 2003. The three-part documentary series asks a question so basic it’s rarely raised: What is this thing called ‘race’? What we discovered was that many of our conventional
87 of 121 assumptions about race—for instance, that the world's peoples can be divided biologically along racial lines—are wrong. Yet the costs of racism are very real and can even have biological consequences.
Since its release, RACE—The Power of an Illusion has become one of the country’s most widely used documentaries ever. Millions of people have used the series to scrutinize their own deep-seated beliefs about the idea of race and explore how our social divisions are not inevitable but made. We hope the series, along with the website, can help clear away the biological mythmaking and leave starkly visible the underlying social, economic, and political structures that disproportionately channel advantages and opportunities to white people. Perhaps then we can shift the conversation from discussing diversity and respecting cultural difference to tackling racism and building a more just and equitable society for all. https://www.racepowerofanillusion.org/clips/
Episodes: 1. The Difference Between Us 2. The Story We Tell 3. The House We Live In
Episode 1 was shown by KSCO to start a discussion about race and bias.
3. Recorded Webinar
Topic: Let’s get REAL: Advancing the Conversation about Race, Equity, and Leadership Organizer: Association of Washington Cities (AWC) Cost: Free Time: 1 hour, 30 minutes (Available 24/7 online until December 31, 2020*) Description: AWC session included a panel discussion moderated by Leon T. Andrews, Director of the Race, Equity and Leadership (REAL) program from the National League of Cities to learn together how we can each take on a leadership role in our community to foster equity and address racism.
*This training is available to councilmembers and staff that registered for the AWC Annual Conference online.
4. Recorded Webinars: 4-Part Series
Topic: Anti-Racism and Anti-Oppression (ARAO) Organizational Change Presenter: Ontario Council of Agencies Serving Immigrants – OCASI) Cost: Free Time: About 3.5 hours total, 4 sessions (Available 24/7 online) Description: Implementing and monitoring Anti-Racism Anti-Oppression (ARAO) organizational change are often challenged with where to start. Part of that challenge is in being clear about what ARAO related initiatives looks like in practice. For this series of webinars OCASI's through the Access and Equity Standards will provide an explicit guidepost, specifically as it relates to the immigrant-serving sector.
88 of 121 The Anti-Racism Anti-Oppression: Used as an umbrella term that includes activities, practices, policies, ways of thinking, and initiatives that address oppression in all its forms (e.g. racism, homophobia, classism, ableism). Key to anti-oppression is an understanding that inequality and oppression exist in the world, and that all of us participate in unequal power dynamics in a variety of ways. Anti-oppression involves reflection and making choices about how to give, share, wield, or withhold power to assist and act in solidarity with people who are marginalized. Anti-oppression is sometimes used with the terms equity and accessibility: Anti-oppression is a broader term that includes a commitment to equity and accessibility. See both equity and accessibility.
Webinar #1: Introduction: Anti-Racism and Anti-Oppression - Key Principles http://www.orgwise.ca/webinar_6a Reviewing key principles of ARAO, their relationship with the OCASI Access and Equity Standards and the implications for your organizational development. A process through which an organization increases its capacity to successfully pursue its mission. This can include collaboration to create organizational change, to enhance organizational health, and to improve staff satisfaction and effectiveness.
Webinar #2: Anti-Racism and Anti-Oppression Framework http://www.orgwise.ca/webinar_6b What is an ARAO framework? Introduction to cultural competency and culturally competent practice, making the case - articulating and communicating the rationale for ARAO organizational development to stakeholders, Assessing readiness.
Webinar #3: Anti-Racism and Anti-Oppression 'Make your Organization more Accessible and Inclusive http://www.orgwise.ca/webinar_6c Re-cap of the specific areas for assessment, Assessment criteria, Ideas for moving assessment work forward in your organization, and begin to consider additional mechanisms for meaningful change.
Webinar #4: Anti-Racism and Anti-Oppression Articulating a Guiding Framework/Policy http://www.orgwise.ca/webinar_6d Re-cap of the ARAO organizational change elements covered in the previous three webinars, other mechanisms for meaningful change, articulating a guiding framework/policy, Additional tools and strategies to consider, trainings, policies & practices, other resources, and webinar series wrap-up.
5. In-Person Workshop
Topic: Undoing Racism Presenter: People’s Institute Cost: $350 per person, limited spaces available Time: 2-day session (December 10-11) Description: An intensive workshop designed to educate, challenge and empower people to “undo” the racist structures that hinder effective social change. The training is based
89 of 121 on the premise that racism has been systematically erected and that it can be “undone” if people understand where it comes from, how it functions and why it is perpetuated. https://www.pinwseattle.org/register.php
The workshop addresses the following areas: • Analyzing Power – Effective organizing requires accurate analysis of the systems that keep racism in place, why people are poor, how institutions perpetuate the imbalance of power, and who is responsible for maintaining the status quo. • Defining Racism – In order to undo racism, it must be understood. Organizers and educators who intend to build effective coalitions need to be very clear about what racism is and what it is not in order to avoid serious strategic and tactical errors. • Understanding the Manifestations of Racism – Racism operates in more than just individual and institutional settings. The dynamics of cultural racism, linguistic racism, and militarism as applied racism is examined. • Learning from History – Racism has distorted, suppressed and denied the histories of people of color and white people as well. An accurate knowledge of history is a necessary organizing tool as well as a source of personal and collective empowerment. • Sharing Culture – One of the most effective methods of oppression is to deny a people its history and culture. The training process strongly emphasizes “cultural sharing” as a critical organizing tool. • Organizing to Undo Racism – Community organizing principle are discussed in terms of how communities can achieve concrete results in dismantling the structures of racism.
6. Workshops: In-Person
Topic: Foundations and Implicit Bias Presenter: Benita Horn, Racial Equity Consultant Cost: Varies Time: Half day sessions Description: Benita comes highly recommended by the City of Renton where she has been consulting on topics of racial inequities and implicit bias.
Below are the outcomes of the workshops that she conducted for City of Renton. These sessions could be adapted to City of Covington and there would not be as much cost for developing the training.
Foundational Workshop: • Connect the content of this session with the goal of Inclusion in the Renton Business Plan • Create shared understanding of terms used in this session and beyond • Gain awareness of the historical evolution of institutional racism and how it creates barriers to inclusion • Examine the impact of historical inequities on Renton today and explore ways to overcome these barriers to achieve equity and inclusion
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Implicit Bias Workshop: • Understand implicit bias and its impact on decisions, actions and services • Learn strategies to reduce implicit bias and eliminate disparate outcomes in decisions and interactions
7. Customized Workshops – In-Person or Virtual
Topic: Leading with a Racial Equity Lens for Structural Transformation Presenter: Scott Winn, Racial Equity Consultant Cost: $2,500 Time: 3 hours (2-90 minute online sessions on 2 consecutive days) Description: Recommended by City of Tukwila – They hired Scott for a training last winter. Scott Winn is a racial equity consultant who supports a variety of entities, from grass-roots organizations to governmental institutions, in addressing racial and other inequities and transforming policies and practices to achieve equity for all. He provides training, facilitation, assessment, coaching and strategic development. He is a faculty member at the University of Washington, School of Social Work. For eight years he was a Policy and Development Lead for the City of Seattle’s Race and Social Justice Initiative (RSJI). For the past 25 years he has been active with grassroots organizations engaged in racial, gender and economic transformation.
Through exercises, discussions and presentations, participants will strengthen their knowledge of strategies and tools to achieve equity. We will explore a framework for racial justice efforts that moves beyond merely valuing racial diversity to achieving racial equity. We will explore how leading with a racial equity lens is an essential component of a strategy for structural transformation to create equity for all.
Goals and Objectives: • Explore our own positions of advantage and disadvantage, how these impact our lived experiences (and communities we serve), and importance of an intersectionality lens. • Explore the differing ways to relate to differences- comparing colorblindness, diversity, cultural competency, and anti-oppression/equity lenses. • Explore the difference between equality and equity lenses. • Explore the difference between transactional and transformational approaches to achieve equity for all. • Introduction to Racial Equity Toolkits to analyze and transform policies and practices to support the achievement of racial equity. • Explore differing roles for individuals to enact to achieve equity.
91 of 121 8. Various Trainings/Workshops
Topic: Refer to Attachment 1. Presenter: Refer to Attachment 1. Cost: Varies. Time: Varies.
Cultures Connecting, LLC created a Facilitator & Consultant Directory (Attachment 1).
Mission of Cultures Connecting, LLC: To provide culturally relevant professional development and consulting services to individuals and organizations committed to excellence through equity. We design workshops that support both youth and adult participants by: • Increasing Awareness of their values biases, beliefs, and stereotypes; • Expanding Knowledge of diverse groups and their values, beliefs, communications styles, perspectives and experiences of oppression; • Developing Skills to work effectively across cultures by using their awareness of self and knowledge of others; • Taking Action or Advocating in their workplace and community to create a culture of respect and promote justice.
Cultures Connecting does not endorse the people referenced in this directory. It is up to the individual to interview and request references to determine which facilitator or consultant might best fit the individual or organization’s needs.
ALTERNATIVES: 1. Accept all or some of the options above and continue to seek additional training options. 2. Not accept any of the options above and seek other training options.
FISCAL IMPACT: There is a wide range of fiscal impact depending on which options are chosen by council.
CITY COUNCIL ACTION: Ordinance _ Resolution X Motion Other
Councilmember ______moves, Councilmember ______seconds, to approve racial equity/bias training and workshop option(s)______, and directs the city manager to organize these mandatory trainings and workshops for staff, council and commissioners.
REVIEWED BY: City Manager, City Attorney, Finance Director
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Facilitator & Consultant Directory
Developed By: CULTURES CONNECTING, LLC
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Who We Are
Our Vision: A world based on principles of equity and justice where all people recognize their roles as agents of change.
Our Mission: To provide culturally relevant professional development and consulting services to individuals and organizations committed to excellence through equity. We design workshops that support both youth and adult participants by:
• Increasing Awareness of their values biases, beliefs, and stereotypes; • Expanding Knowledge of diverse groups and their values, beliefs, communications styles, perspectives and experiences of oppression; • Developing Skills to work effectively across cultures by using their awareness of self and knowledge of others; • Taking Action or Advocating in their workplace and community to create a culture of respect and promote justice.
Contact Us
17701 108th Ave SE #353, Renton, WA 98055 www.culturesconnecting.com
NOTE: Cultures Connecting does not endorse the people referenced in this directory. It is up to the individual to interview and request references to determine which facilitator/consultant might best fit your individual or organizationʼs needs.
If you know of other contacts in the field you would like to have added to the directory, please contact Mercedes Robinson at [email protected].
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Table of Contents:
Facilitators/Consultants 4
Coaching/Consultants 16
Organization Consultants 18
Out-of-State Facilitators/Consultants 22
Civil Rights Attorneys Specializing in Discrimination 26
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Facilitators/Consultants
Alma Villegas 206-229-3370 [email protected] www.almavillegasconsulting.com Specializing in racial equity action planning and implementation.
Amy Burtaine 303-718-9036 – Direct [email protected] Equity Trainer, Facilitator, and Consultant specializing in social justice and racial equity. Works to help white-identifying folks the dynamics of racism, their role in keeping racist structures in place, and how to become more active in the work of racial equity and collective liberation.
Arunga & Associates Dr. Marcia Tate Arunga 425-271-4149 – Direct [email protected] Specializing in intercultural communications, inclusive leadership strategies, and cultural competency. Preferred consultant work in facilitating strategic planning meetings, retreats, and training seminars.
Ashley McGirt, MSW 253-951-9990 [email protected] www.ashleymcgirt.com Empowering persons of color navigate themselves to better health and well-being at home and in the workforce.
Awake, Powerful & Free LLC Sydnor Hain-Fawzi, MA 415-261-1514 [email protected] www.sydnorhain.com Provides individual and group coaching on dismantling white supremacy culture in ourselves and our organizations.
Becoming Justice Melia LaCour 206-769-4879 [email protected] Collaborating with clients in education, non-profit, and the corporate sector to support capacity-
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building for organization change with a racial equity lens through coaching, facilitation, and professional development.
Benita R. Horn & Associates Benita R. Horn 206-579-0099 [email protected] Consultant, keynote speaker, facilitator, coach and trainer specializing in social justice and building capacity in organizations and communities.
The Change Starter Allie Simmons 240-416-8275 [email protected] allietconvostarter.com Hosts conversations centered around having a “raw and honest” dialogue on race/race relations, consulting, and guest speaking.
Childrenʼs CommUNITY Monica Koller, MS 510-828-6553 [email protected] www.childrenscommunity.weebly.com Fostering inter-culturalism through consulting, childrenʼs programs, and diversity workshops, for children, families, and youth organizations.
Christina Chang Equity Consulting Christina Chang 206-261-5987, 206-898-3364 [email protected] Transforming your organization by taking a systems approach to your diversity and equity goals.
Circle Works Pamela A. Taylor, Ph.D. 206-851-9782 [email protected] Social Justice Consultants offering consulting, coaching, and training utilizing the peacemaking circle process, theories of nonviolence, and other restorative practices to resolve conflict and bring about racial equity and social justice.
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Class Action Anita Garcia Morales 206-409-2120 [email protected] www.classism.org Social justice and equity focused trainer, specializing in classism and Latinx communities.
Community Connections Consulting Greg Taylor 425-917-8054 [email protected] www.cconnectconsult.com Training and facilitation for groups in business, education, government, healthcare, nonprofit, and criminal justice sectors.
Crux Consulting Consortium Barbara Grant 206-713-8733 [email protected] www.cruxnw.com
Cultures Connecting, LLC Caprice Hollins, Psy.D. 206-353-2831 [email protected] Ilsa Govan 206-568-8556 [email protected] www.culturesconnecting.com Provides culturally relevant professional development, consulting, and keynotes addressing race relations.
Dare to be Different Dannette Allen 206-860-5663 [email protected] Empowerment building and spirit care for people who are different and their difference falls outside of accepted societal norms and values; and as such, they must develop the skills and stamina to courageously stand for their human rights and freedom.
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Diversity & Inclusions Professional KJ Williams risekj.com Specializing in individual and group diversity and inclusion training.
The Diversity Collaborative Lonnie Lusardo 206-325-4595 [email protected] www.diversitycollaborative.com Training and development services on cultural competency, generational issues, sexual orientation at work, transgender issues at work, conflict management, and more.
The Institute for Inclusive Leadership Kisha Xiomara Palmer 206-535-5642 [email protected] www.instituteforinclusiveleadership.com Inclusive Leadership consultant, coach and facilitator specializing in capacity building and organizational alignment through a Diversity, Equity and Inclusion framework.
Educate to Liberate Consulting (E2LC) Marion Smith Jr., EdD [email protected] Nikum Pon, PhD [email protected] www.ed2liberate.com A learning-focused consulting group founded and operated by men of color scholar-practitioners providing training, consulting, and coaching services to help reimagine ways of engagement in education systems that challenge the status quo.
Emissary Educational Services Kevin Baker 804-651-9317 [email protected] Consultant, trainer, and workshop facilitator specializing in equity in education, bias/unconscious bias, cultural diversity and inclusion.
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Equity Matters Heidi Schillinger, MSW [email protected] CiKeithia Pugh [email protected] 206-372-2413 www.equitymattersnw.com Training, assessments and consultation around racial equity and systemic change for k-12 education.
Erin Jones 360-918-3498 [email protected] Inspiring students, educators, church attendees, and those serving in the non-profit sector in developing culturally responsive practices that better serve all.
Executive Diversity Services, Inc. Elmer J. Dixon 206-224-9293 [email protected] www.executivediversity.com Training, consulting, and organizational development services directed toward expanding cultural diversity within companies.
F.A.C.E. Consulting Collaborative Mike Beebe 206-354-7312 [email protected] www.leadershipforchangeconsulting.com Specializing in facilitation, strategic planning, curriculum development, team building, and leadership development.
Fleur Larsen Facilitation Fleur Larsen 360.790.4293 [email protected] www.fleurlarsenfacilitation.com Facilitator focused on equity, social justice, diversity and inclusion, team building, emotional intelligence, experiential education and community development.
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Fro Pros: Fostering Real Opportunities Regent Brown 206-954-0230 www.fropros.com Personal transformation coach and organizational racial equity development facilitator.
The Gender Sensei Mac Scotty McGregor [email protected] www.facebook.com/thegendersensei Educator and activist on gender, sexuality, and LGBTQ rights.
Harden Consulting Group, LLC Dr. Kimberly Harden 206-427-5037 [email protected] www.hardenconsultinggroup.com Offering innovative solutions for addressing workplace challenges with diversity, equity, inclusion, and talent management and retention.
Hooks Global Karena Hooks, MSW 425-308-2598 [email protected] Social justice and equity focused trainer, including a specialization in primary and secondary education. Work with groups and one-on-one coaching.
Human Interop Louise Penberthy 206-930-1113 [email protected] www.humaninterop.com Training, leadership coaching, conflict resolution, and mediation for individuals and organizations.
Imik Enterprises Kimi Irene-Ginn 253-273-2999 [email protected] www.imikenterprises.com Multicultural education specialist facilitating cultural diversity training to students, groups, and organizations.
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Judy Blair 206-617-1877 [email protected] www.judy-blair.com Facilitating race-based affinity groups or caucuses within a larger racial equity framework that centers the voices and experiences of people of color. Services: Anti-Racism Coaching; Nonprofit Board Member Mentoring; Caucusing; Anti-racism Colloquies; General Facilitation
Karen A. Johnson, Ph.D. 360-888-5767 [email protected] Provides workshops, keynotes consulting and coaching focused on race.
Kerensa Mabwa 360-481-1859 [email protected] Facilitates workshops on embracing racial/cultural difference; hosts talking circles and coaching for building equitable community.
Kids and Race Jason Frelot 206-902-0457 www.talkingrace.org Empowering adults and children to take responsibility for dismantling racism through honest conversations and loving action.
Lucy Yee Management Consulting DonYeta Villavaso Madden 253-332-0059 [email protected] www.lucyyeemc.com Provides HR consultation, training, facilitation, and racial equity capacity building services.
LueRachelle Brim-Atkins 206-772-6950 [email protected] www.diversitycollaborative.com Cultural competency training and development, retreat facilitation, and one-on-one coaching.
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Maketa Wilborn Consulting Maketa Wilborn 206-409-3363 [email protected] www.maketawilborn.com Corporate, nonprofit, community and educational organization facilitator, fostering team development and diversity and equity training.
María G. Ramírez 206-218-6950 [email protected] Coaching and teaching continuous improvement practices to create or improve systems. Methodology includes scientific problem-solving, respect for the people in the organization, and knowing who the customer is.
Moral Choice Quenton Baker Lizzy Baskerville 206-317-4588 – Direct [email protected] www.moralchoice.org Our mission is to advance racial justice by helping individuals and organizations build skills to examine racism, dismantle systemic oppression, and actively and appropriately implement anti- racist policies, protocols, and life practices.
New Directions Consulting Toi Sing Woo 206-354-6397 [email protected] www.newdirectionsconsulting.org Training and workshops to support organizations develop pathways to racially just sustainability.
Partnow Communications Susan Partnow, M.A. 206-310-1203 [email protected] www.susanpartnow.com Through facilitation, coaching and training, supports your organization and leaders in building and sustaining a positive culture that works for everyone, transforming conflict, as well as developing leadership and communication skills.
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The Peoples Institute NW for Survival and Beyond 206-938-1023 [email protected] http://www.pinwseattle.org Workshops focused on institutional racism and anti-racism organizational training.
Race Forward Nora Liu 206-383-3531 [email protected] Julie Nelson 206-816-5104 [email protected] www.raceforward.org ; www.racialequityalliance.org Consultant, facilitation, training, and coaching on dismantling structural racism and advancing racial equity.
Racial Equity Consulting, LLC Fran Partridge 206-419-5704 [email protected] Kyana Wheeler 206-931-9834 [email protected] www.racialequityconsultants.com Workshop facilitation, coaching, developing racial equity leaders, leading racial caucusʼ, and supporting organizations in the culture change necessary to become racially just.
Racing to Excellence & Social Justice Bernardo Ruiz 206-930-6436 [email protected] http://r2esj.org Work with community, government, and other institutions to dismantle structural racial inequity and create equitable outcomes for all by utilizing strategies and tools to transform our nationʼs policies, practices, and institutions.
Reciprocity Consulting, LLC Jennifer Arnold, Ph.D. 253-651-4991 [email protected] www.reciprocityconsulting.com Facilitator, trainer, coach and researcher centering equity and undoing institutional racism in partnership building, organizational development, policy-making, and community engagement.
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Reed Diversity Training Wilson Edward Reed, Ph.D. 206-643-0704 [email protected] https://drwilsonreed.wixsite.com/drreed Consultant services within the Criminal Justice/Law Enforcement and Public/Private Schooling arenas; providing time-tested listening techniques that enable staff further learning and understanding in diversity, equity, and inclusion.
Relevant Engagement, LLC Rashad Norris 253-678-5664 – Direct [email protected] www.relevantengagement.org Inspirational speaker providing keynotes, workshops, program/outreach development, and consulting to empower youth and young adults of color. In addition, provides culturally relevant workshops geared toward adults and works with incarcerated youth around reentry skills.
Roberto Ascalon Sound Discipline 206-228-7858 – Direct [email protected] [email protected] Consultant, facilitator, veteran master teaching artist. Multiple specialties; including team building, intercultural communication, arts-based SEL, trauma informed pedagogy, food systems transformation, youth organizing, and Positive Discipline.
Robin DiAngelo, Ph.D. 413-209-2804 [email protected] www.robindiangelo.com Workplace training and consulting on socially just practice, with a special focus on race relations and racial justice.
Salter McNeil & Associates, LLC Brenda Salter McNeil, Ph.D. 773-583-8085 [email protected] www.saltermcneil.com Speaker, author, pastor focusing on biblical racial reconciliation.
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Sam Louie 206-778-2686 [email protected] www.samlouiespeaks.com Speaker, writer, and trainer focusing on multiculturalism, motivation, and addiction recovery.
Sam Place Circles Consulting Paula Clements 206-755-6012 [email protected] Facilitator, speaker and trainer working with businesses, schools, groups and families in the exploration of race, equity and justice issues.
Sapna Strategies, LLC Sapna Sopori [email protected] www.SapnaStrategies.com It is said that "A bad system will beat a good person every time." So, let's change the system! I work with leadership teams to set and achieve their diversity goals. Together, we can develop Just Strategies for Just Solutions!
Seattle Girls School Rosetta Eun Ryong Lee 206-805-6562 [email protected] tiny.cc/rosettalee Facilitator, trainer, and consultant focusing on cultural communication, identity development, prejudice reduction and coalition building, gender and sexuality diversity, facilitation skills, bullying, and gender bias in the classroom.
Tilman C. Smith Consulting Tilman Smith 206-355-7048 [email protected] Racial equity coach, trainer, and facilitator specializing in cross-cultural skill building, cross-cultural supervision, affinity group facilitation, 0-16 education, project management; and with white women on the intersection of internalized sexism and internalized white superiority.
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Unspoken Truths: American History Traveling Museum Delbert Richardson 206-604-3932 [email protected] www.theunspokentruths.com Re-educating learners of all ages through story and artifacts reflecting the American Slavery and Jim Crow eras.
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Coaching/Consultants
Alma Villegas The Diversity Collaborative 206-229-3370 LueRachelle Brim-Atkins [email protected] 206-772-6950 www.almavillegasconsulting.com [email protected] www.diversitycollaborative.com Awake, Powerful & Free LLC Sydnor Hain-Fawzi, MA The Institute for Inclusive Leadership 415-261-1514 Kisha Xiomara Palmer [email protected] 206-535-5642 www.sydnorhain.com [email protected] www.instituteforinclusiveleadership.com Becoming Justice Melia LaCour Educate to Liberate Consulting (E2LC) 206-769-4879 Marion Smith Jr., EdD [email protected] [email protected] www.ed2liberate.com The Change Starter Allie Simmons Emissary Educational Services 240-416-8275 Kevin Baker [email protected] 804-651-9317 allietconvostarter.com [email protected]
Christina Chang Equity Consulting Farah Consulting Christina Chang Munira Farah 206-261-5987, 206-898-3364 206-380-3291 [email protected] [email protected] www.farahconsultingcompany.com Circle Works Pamela A. Taylor, Ph.D. Fro Pros: Fostering Real Opportunities 206-851-9782 Regent Brown [email protected] 206-954-0230 www.fropros.com Crux Consulting Consortium Barbara Grant Harden Consulting Group, LLC 206-713-8733 Dr. Kimberly Harden [email protected] 206-427-5037 www.cruxnw.com [email protected] www.hardenconsultinggroup.com Diversity & Inclusions Professional KJ Williams risekj.com
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Hooks Global Karena Hooks, MSW 425-308-2598 [email protected]
Karen A. Johnson, Ph.D. 360-888-5767 [email protected]
Lucy Yee Management Consulting DonYeta Villavaso Madden 253-332-0059 [email protected] www.lucyyeemc.com
María G. Ramírez 206-218-6950 [email protected]
Sapna Strategies, LLC Sapna Sopori [email protected] www.SapnaStrategies.com
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Organization Consultants
BERK Consulting Michele Eakins-TeSelle 206 493 2368 [email protected] www.berkconsulting.com Management consulting for Northwest non-profits and public-sector clients working for the public good, with expertise in strategic planning, organizational development, and community engagement.
Cardea Services Wendy Nakatsukasa-Ono, MPH 206-447-9538 [email protected] www.cardeaservices.org Training, organizational development, and research and evaluation services to improve organizationsʼ abilities to deliver accessible, high quality, culturally proficient, and compassionate services to their clients.
Chanin Kelly-Rae Consulting Chanin Kelly-Rae 425-354-8257 [email protected] www.ChaninKellyRae.com Diverse perspectives and training to grow both organization and stakeholder communities.
Christina Chang Equity Consulting Christina Chang 206-261-5987, 206-898-3364 [email protected] Provide coaching and consultation services to organizations seeking to imbed diversity and inclusion into strategic/ops plans; specialize in large organizations (e.g., Higher Education, Advancement, Organizational Development, Learning and Development/Training).
Circle Works Pamela A. Taylor, Ph.D. 206-851-9782 [email protected] Social Justice Consultants offering consulting, coaching, and training utilizing the peacemaking circle process, theories of nonviolence, and other restorative practices to resolve conflict and bring about racial equity and social justice.
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Courage Work Yarrow Durbin 206-633-2890 [email protected] www.couragework.com Working with individuals, small and large groups who are committed to making a positive difference for children, families and our community, whether it be in education, human services, not-for-profits, government or socially oriented businesses.
Crux Consulting Consortium Barbara Grant 206-713-8733 [email protected] www.cruxnw.com Providing services such as executive coaching, strategic planning, and group facilitation to support your success in high stakes situations.
Data2insight Veronica S. Smith, M.S., Data Scientist 206-290-0374 [email protected] www.data2insight.com Helping people and organizations to deepen their understanding of programs or services to increase impact.
Farah Consulting Munira Farah 206-380-3291 [email protected] www.farahconsultingcompany.com Cultural competency training for Somali and Muslim communities.
Harden Consulting Group, LLC Dr. Kimberly Harden 206-427-5037 [email protected] www.hardenconsultinggroup.com Working with organizational leaders and educators to develop, implement, and assess programs that support diversity, equity, and inclusion, systemic change, institutional growth, and personal empowerment. Our methods include consulting and coaching; training and facilitation; and keynote and workshop presentations.
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Luma Consulting Jennifer Bright 1-888-446-5862 www.luma-consulting.com Former leaders in the non-profit sector providing strategic and business planning, organizational analysis and evaluation, and partnership and interim staffing services.
Partnow Communications Susan Partnow, M.A. 206-310-1203 [email protected] www.susanpartnow.com Through facilitation, coaching and training, supports your organization and leaders in building and sustaining a positive culture that works for everyone, transforming conflict, as well as developing leadership and communication skills.
Progressive Leadership Group Deneen Grant 253-380-0216 [email protected] www.progressive-leadership.com Helping CEOs, senior executives, business owners and organizations create the leadership teams and culture necessary to drive long-term success.
Raglin Consulting Leilani Raglin 253-861-2372 [email protected] www.raglinconsulting.com Offering a wide range of leadership consulting services with a lens of racial equity. Services include strategic planning, leadership and team development, and individual and organizational coaching to help grow and support equity-focused businesses and organizations.
Reciprocity Consulting, LLC Jennifer Arnold, Ph.D. 253-651-4991 [email protected] www.reciprocityconsulting.com Facilitator, trainer, coach and researcher centering equity and undoing institutional racism in partnership building, organizational development, policy-making, and community engagement.
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Sapna Strategies, LLC Sapna Sopori [email protected] www.SapnaStrategies.com It is said that "A bad system will beat a good person every time." So, let's change the system! I work with leadership teams to set and achieve their diversity goals. Together, we can develop Just Strategies for Just Solutions!
Stephany Bruell Management Consultants Stephany Bruell 206-329-3411 [email protected] www.bruellconsults.com Consultant, speaker, and facilitator offering programs for corporate annual meetings, national conventions, civic and professional groups, business and company events, workshops, retreat, and coaching.
Vessel Strategy and Consulting, LLC Annie Von Essen, MSW, MPA [email protected] www.vesselconsulting.org Strategic consultant and creative developer helping teams and organizations to thrive.
WheCare Wanda Hackett, Ph.D. 206-328-4452 [email protected] whecare.com Specializing in organization effectiveness consulting, team development, research, and evaluation.
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Out-of-State Facilitators/Consultants ANNAPOLIS, MD
The Change Starter, LLC Allie Simmons 240-416-8275 [email protected] allietconvostarter.com Educator, speaker, activist, and organizer - hosting conversations focused on raw and honest dialogue about the historical origins of racism and its impact (past, present and future wise). Platforms used: Conversations, forums, one-on-one and workshops) BAY AREA, CA
Elemental Partners Kevin John Fong 415-309-6848 [email protected] www.elementalpartners.net Helping organizations build and sustain practical frameworks for governance and operations based on transparency, accountability and collaboration.
StirFry Seminars & Consulting Lee Mun Wah www.stirfryseminars.com Innovation and diversity training for schools, groups, agencies, and communities.
Victor Lee Lewis, MA (510) 204-9567 [email protected] http://victorlewis.vpweb.com/About-Victor-Lee-Lewis.html Life coach, trainer, speaker, and social justice advocator, specialized in providing classes and workshops on “Emotional Freedom Techniques,” and alternative medicine counseling intervention technique.
World Trust Shakti Butler www.world-trust.org Seminar facilitator, trainer, and lecturer specializing in inviting groups and organizations to grapple with the intellectual and emotional complexities of race.
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DENVER, CO
Rosalie Chamberlain Consulting & Coaching Rosalie Chamberlain 303-953-0866 [email protected] www.rosaliechamberlainconsulting.com Encouraging excellence through leadership development, team building, talent management, and building inclusive environments.
NEW YORK
Authentic Seeds Coaching & Consulting Tanya O. Williams, Ed.D. 413-329-5847 [email protected] www.authenticseeds.org Helping teams and organizations foster inclusivity via equity workshops, dialogue facilitation, organizational coaching, lectures, and keynotes.
The Center for Transformation and Change Dr. Kathy Obear drkathyobear.com Assisting organizations in creating inclusive, equitable environments via leadership development, staff training, organizational consulting, and executive coaching.
PORTLAND, OR
Consulting By Design II Dr. Carla Gary 541-554-3770 [email protected] Assisting graduate students and faculty to address challenges of access and inclusion.
FC Hurdle Consulting, LLC Finnius Hurdle [email protected] www.fchurdleconsulting.com Expertise in leading equity and inclusion efforts in educational settings and transforming organizations into equity-minded cultures of change.
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LynxSe Alison Allen-Hall 425-954-5412 [email protected] Facilitating over 200 learning experiences for large and small groups in workshops, seminars, and courses on equity, diversity, inclusion, social (conflict) theory, social inequality, race, and cultural intelligence.
Multnomah County Health & Human Services KaRin Johnson 503-348-5835 [email protected] Working in partnership with the communities we serve, to assure, promote and protect the health of the people of Multnomah County.
The No Micro Project (formerly Diamond Law Training) Barbara J. Diamond & Marina Moro 503-229-0400 www.diamondlaw.org Film-based training, including race, gender, LGBTQ, disability, and intersectionality. Specializes in guiding labor-management collaboration in equity and inclusion training using an implicit bias lens.
Radix Consulting Group, LLC Cat Goughnour, MSC 503-757-2094 [email protected] www.radixconsulting.org Empowering communities to understand issues of diversity, inclusion, and equity by employing a solution-focused approach to catalyze systemic social change.
Try Excellence, LLC Steven Holt [email protected] Assisting individuals, corporation, and government agencies in reconciling atmospheres through an equitable lens.
TsaiComms, LLC Lillian Tsai 503-706-9253 [email protected] www.tsaicomms.com Specializes in diversity, equity and inclusion consulting, coaching, facilitation, training, organizational assessments, team interventions, cross-cultural communication, working with global teams, and Asian cultures. Page | 24 17701 108th Avenue SE, Ste. 353, Renton, WA 98055 www.culturesconnecting.com Revised: 2/21/20 116 of 121
Wahl and Associates, LLC Joseph Wahl 503-443-6002 [email protected] www.wahlandassociatesllc.com Leading organizations, local nonprofits, and Fortune 500 companies to diverse and inclusive recruitment, leadership, and organizational development practices.
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Civil Rights Attorneys Specializing in Discrimination
Patty A Eakes Calfo Eakes & Ostrovsky 1301 2nd Ave, Suite 2800 Seattle, WA 98101 206-407-2211 – Direct 206-407-2224 – Fax [email protected] http://calfoeakes.com/seattlelawfirm
Racial Conversationalist and Consultant* Allie Simmons 240-416-8275 [email protected] allietconvostarter.com *This service is for individuals that are facing racial discrimination in the workplace whom are considering or looking to follow up with legal procedures and they need assistance with articulation and an outline of what to present to an attorney.
Sean M Phelan Frank Freed Subit & Thomas 705 2nd Ave, Suite 1200 Seattle, WA 98104 206-682-6711 – Direct 206-682-0401 – Fax [email protected] www.frankfreed.com
NOTE: Cultures Connecting does not endorse the people referenced in this directory. It is up to the individual to interview and request references to determine which facilitator/consultant might best fit your individual or organizationʼs needs.
If you know of other contacts in the field you would like to have added to the directory, please contact Mercedes Robinson at [email protected].
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Covington City Council Meeting Date: July 14, 2020
DISCUSSION OF FUTURE AGENDA TOPICS:
7:00 p.m., Tuesday, July 28, 2020, Regular Meeting
(Draft Agenda Attached)
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CITY COUNCIL REGULAR MEETING AGENDA www.covingtonwa.gov
Tuesday, July 28, 2020 Virtually/Telephonically via Zoom Platform 7:00 p.m. City Council Chambers, 16720 SE 271st Street, Covington
This City Council Special Meeting and City Council Regular Meeting will both be held telephonically and virtually to comply with Governor Inslee’s Proclamation 20-28 (as amended and extended), which, among other things, suspended various requirements under the Open Public Meetings Act, Chapter 42.30 RCW, and prohibited public agencies from conducting meetings in person through August 1, 2020.
The City Council Special and Regular Meetings will be held telephonically and virtually as follows:
Join Online: https://us02web.zoom.us/j/83603632509?pwd=aTg4aVpBT2VFNjhKKzN3UWhPckFYZz09 Password: Covington
Join by Telephone: 253-215-8782 Webinar ID: 836 0363 2509 Password: 899512578
CALL CITY COUNCIL REGULAR MEETING TO ORDER
ROLL CALL/PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PUBLIC COMMUNICATION - NONE
PUBLIC COMMENT Speakers will state their name, address, and organization. Comments are directed to the City Council, not the audience or staff. Comments are not intended for conversation or debate and are limited to no more than four minutes per speaker. Speakers may request additional time on a future agenda as time allows.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED.
APPROVE CONSENT AGENDA C-1. Minutes: July 14, 2020 Special (Interviews) & Regular Meeting Minutes (Michaud) C-2. Vouchers (Parker)
REPORTS OF COMMISSIONS • Arts Commission • Economic Development Council • Human Services Commission • Parks & Recreation Commission • Planning Commission • Youth Council
120 of 121 NEW BUSINESS 1. Consider Resolution Amending Youth Council Terms to End Upon Graduation from High School (Bolli) 2. Consider Ordinance Repealing the Arts Commission and Consider Resolution Reinstating the Arts Commission with New Membership Rules (Bolli) 3. Discuss Republic Services Rates Increase Request (Vondran)
FUTURE AGENDA ITEMS
COUNCIL/STAFF COMMENTS
PUBLIC COMMENT See guidelines above in first public comment section
EXECUTIVE SESSION • To Evaluate the Qualifications of Applicants for Public Employment Pursuant to RCW 42.30.110(1)(g)
ADJOURN
Americans with Disabilities Act – reasonable accommodations provided upon request a minimum of 24 hours in advance (253-480-2400).
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