35_040599 bindex.qxp 11/15/06 12:10 AM Page 321

Index

arrows • Symbols and Numerics • block, 176 3-D chart view, 207 bullet characters, 30 3-D rotation shape outline, 183 picture effect, 168 aspect ratio, 107 shape, 184 audience, keeping awake 24-bit color picture, 156 action, entice audience to, 307 35-mm slide presentation, 11 detail, sticking to necessary, 306 90 degrees, rotating drawing, 184–185 don’t be boring, 308 opening, 306 practice, 307 • A • purpose, remembering, 305 relax, 307 accelerators, 16 relevancy, 306 accent colors, 109 slides to supplement talk, 305 action, entice audience to, 307 unexpected, expecting, 308 action audio. See sound assigning, 248–249 AutoCorrect feature, 57–59 creating, 250–251 auto-layout, 298 navigation , 251–252 axes, chart shapes, choosing, 249–250 described, 192 Action Buttons, 176 labels, 206 aligning titles, 204 drawing, 187 objects with ruler, 172–173 text, 100–101 • B • animations custom, where to apply, 123 back, moving shape layer to, 187 emphasis effect on text, 128 Back button, 249 entrance and exit text effects, 122–123 back of room, testing from, 301 jiggling text, 132 background object, adding to, 125–128COPYRIGHTEDchart MATERIAL layout, 207 overuse of, 298 color, 143 paragraphs, styling based on outline design, applying, 106 level, 128–129 image, 17 slide transitions, 120–122 master or layout, applying, 137 sound, playing over multiple slides, outline box, difficulty seeing, 33 226–228 simplicity, need for, 303 on , 18, 119–120 Slide Master, 137 timing, 129–131 slides, 12 types of custom, 124 theme colors, 109 announcements, SharePoint, 266 background styles area chart, 195 applying, 114 changing, 115 35_040599 bindex.qxp 11/15/06 12:10 AM Page 322

322 PowerPoint 2007 For Dummies

background styles (continued) case described, 114 changing shortcut and button, 91 design themes, 114–117 matching in find command, 41 gradient fill, 115–116 CD pictures, 117 packaging presentation, 258–260 textures, 117 sound track, playing, 228–229 themes, 108 CDR (CorelDRAW!) format, 157 backing up files, 299 centered tab, 99 Banded Rows format, 240, 241 centering banners, 176 full paragraphs, 100 bar chart, 195 text in columns, 243 basic shapes, 176 CGM (Computer Graphics Metafiles) Beginning button, 249 format, 157 bevel, shape outline, 184 Change Case command, 56–57 black-and-white display, 33 changing pictures, 169 Blank Presentation, 19 character, bullet, 95 block arrows, 176 character size, 92 BMP file format, 157 character spacing, 91 body text character-formatting shortcuts, 90–91 outline view, 46 chart floor, 207 slide, 13 chart series, 192 bold fonts and text, 91 chart walls, 207 border charts pictures, 168 adding to existing slide, 197–198 table, 241 changing data selection, 201 boring, don’t be, 308 changing type, 198–199 Both Hanging organizational chart layout, 219 data, changing basis, 199 brevity, 302 described, 191–192, 318 brightness, image, 168 editing source data, 201 bubble chart, 195 embellishing, 204–207 build effect, animation, 123 insertion , 194 bulleted list. See also SmartArt diagram layout, changing, 202–203 character, formatting, 34 new slide, 193–197 customizing, 95 pasting from Excel, 198 layout on new slides, 49 readability, improving slide, 304 maximum number for readability, 302 refreshing, 202 SmartArt diagram, 209–211 rows and columns, switching, 200 text, 95–96 slide, 13 two-level, 303 style, changing, 203 business presentations, 10 church, 10 circle, drawing perfectly round, 176 clearing formatting, 91 • C • click and drag objects, 32 calendar, SharePoint, 266 clip art callouts, text boxes and speech bubbles, 176 accessing, 158 capitalizing text. See uppercase dropping into presentation, 158–160 AutoCorrect Options, 58 finding, 311 individual sections, 56–57 getting from Internet, 161 35_040599 bindex.qxp 11/15/06 12:10 AM Page 323

Index 323

insertion icon, 194 commands, finding, 312 moving, sizing, and stretching, 160–161 comments Clip Organizer collaboration tools, 257–258 movie, 234 printing, 72 sound files, 224 compression Clipboard bitmap pictures, 156 copy entire slide to, 47 fine-tuning, 169 Cut, Copy, and Paste text, 35–37 Computer Graphics Metafiles (CGM) Microsoft Office text or graphics, format, 157 gathering, 37–38 computer gurus, 299 picture, pasting, 162 computer monitor Clippy Office Assistant, 85 choosing, 11 Close button, Slide Master, 137 showing presentation notes on separate, 66 closing presentation, 27 slide show, choosing, 75 collaboration tools computer speed, transitions, 122 CD packaging, 258–260 consistent wording, 302 comments, 257–258 Content placeholder, creating in, 235–237 e-mailing presentation, 255–257 context-sensitive help (F1), 83 collapsing and expanding Outline view, 50 contrast, image, 168 Collate option, printing, 70 contrasting color schemes, using to clarify color transitions, 122 background, 143 copy bullet, customizing, 96 entire slide to Clipboard, 47 clashing, 303 existing slides, 39, 47, 49 contrast, transitions, 122 old Slide Master, 147 depth, 156 sound file, 225 display, 33 text, 35–37 font, 91 copyrighted materials, 223, 298 , 109 CorelDRAW! (CDR) format, 157 pen, writing on slides, 74 cropping pictures, 164 printing, 71 Ctrl key shape outline, 183 objects, handling, 33 text, 92–93 selecting objects, 32 themes, 108 Ctrl+S (Save command), 297 color scheme Ctrl+Y (Redo command), 38 applying, 110 Ctrl+Z (Undo command) creating your own, 110–112 AutoCorrect feature, 57 drawing, 173 drawing, 173, 174 use of, 109–110, 298 editing slides, 38 column usefulness of, 299 chart data, changing, 201 cursor deleting, 242 hidden, finding, 76 inserting, 242 I-beam, 20 rows, switching, 200 curved line or shape drawing, 180–181 table, formatting, 236, 240 Custom button, 250 text, 101 Custom Show feature width, 242 creating, 80–81 column chart, 195 hiding slides, 82 comedy, 96 printing, 69 35_040599 bindex.qxp 11/15/06 12:10 AM Page 324

324 PowerPoint 2007 For Dummies

Custom Show feature (continued) direct formatting, font, 113 selecting, 75 distributing columns, 243 showing, 81 distributing rows, 242 cut document entire slide to Clipboard, 47 format, 319 text, 35–37 presentation versus, 11 cycle diagram, 213 save, ways to, 25 SharePoint, 267 Document button, 250 • D • document library dashes, shape outline, 183 adding presentation to, 272 data retrieving presentation from, 271–272 basis for charts, changing, 199 tips, 267–268 chart labels, 204, 205, 206 double-headed arrows, 30 selection for charts, changing, 201 doughnut chart, 195 table, 206 drawing datasheet, 192 circle, perfectly round, 176 date and time placeholder, 144–145 color scheme, 173 decimal tab, 99 curved line or shape, 180–181 delay timing, 131 flipping objects, 184 deleting grids and guides, 188 comments, 258 groups, 188–189 entire slide, 47 layers, 186–187 object from Slide Master, 138 lining up objects, 187 organization chart boxes, 219 on Master, 174 row or column, 242 ovals, 176 Slide Master, 147 polygon or free-form, 179–180 slides, 39, 43 procedure, 173 sound, 225 rectangles, 175 text, 34 regular shapes (Shift key, holding down), 174 demoting and promoting paragraphs, 47–48 rotate handle, 185–186 design effects, 108 rotating 90 degrees, 184–185 Design tab, Ribbon ruler, displaying, 172–173 described, 18 saving, 173 themes, accessing, 105 Shape Effects button, 183–184 design themes Shape Fill control, 182 applying, 108–109 Shape Outline control, 183 background styles, 114–117 Shapes gallery, 174 colors, 109–112 squares, 176 Design tab controls, 105–106 steps, 177–178 effects, 113–114 tables, 238–240 fonts, 112–113 , creating, 182 Page Setup, 106–107 Undo command (Ctrl+Z), 173, 174 selecting in Themes group, 107–108 zooming in, 172 detail, sticking to necessary, 306 DRW (Micrografx Designer or Micrografx diagrams. See also SmartArt diagram Draw) format, 157 described, 13 duplicating readability, improving slide, 304 existing slide, 39, 47, 49 dictionary, customizing, 54 old Slide Master, 147 35_040599 bindex.qxp 11/15/06 12:10 AM Page 325

Index 325

Excel (Microsoft) • E • integrating charts, 192 Edit Master, 137 pasting from charts, 198 Edit Theme, Slide Master, 137 switching to/from PowerPoint, 16 editing exit text effect, 122–124 all slides in Slide Master, 13 exiting PowerPoint, 28 chart source data, 201 expanding and collapsing Outline view, 50 deleting a slide, 39 extra page, adding for slide, 63–65 duplicating a slide, 39 finding text, 39–41 • F • Master, objects on, 136 Microsoft Producer presentation, 290–291 F1 key, pressing (context-sensitive help), 83 moving from slide to slide, 30 fade animation, 123 objects, 30–33 file one paragraph, 47 accidentally deleted, 310 placeholders, 146 image, using as background, 17 replacing text, 41–42 missing, 26, 309 Slide Master, 136 pictures, 161–163 Slide Sorter View, rearranging, 42–44 presentation, 11–12 SmartArt diagram text, 215 saving, 26 text, 20–21, 34 sound types, 222–223 Undo command, 38 file extensions won’t allow on certain objects, 311 PowerPoint (.pptx), 12 effects sound files, 222 animation, 120 templates (.potx), 150 background, 143 File , 15, 16, 313 design, 108 fills, background styles, 114 drawing shapes, 183–184 finding entrance and exit text, 122–124, 128 clip art, 311 pictures, 168 commands, 312 styles, 165–166 hidden cursor, 76 table, 241 text within any text object, 39–41 themes, 113–114 flipping objects, 184 Embedded TrueType fonts, 260 flowcharts embossing text, 94 SmartArt diagram, 216 Enhanced Windows MetaFile format, symbols, 176 (EMF), 158 fly in animation, 123 emphasis effect on text, 124, 128 Fly In entrance effect, 130–131 Encapsulated PostScript (EPS) format, 158 folder, presentation, 12, 297 End button, 249 font Enter key, adding new slide, 49 bold, 91 entrance effect, text choosing, 92–93 bulleted lists, 122–123 color, 91 creating, 123 design themes, 112–113 described, 122, 124 formatting button, 90 puzzle example, 130–131 size, decreasing and increasing, 91 equation shapes, 176 themes, 108 35_040599 bindex.qxp 11/15/06 12:10 AM Page 326

326 PowerPoint 2007 For Dummies

footers and headers date, slide number, or footer, 144–145 • H • editing placeholders, 146 handles notes or handouts pages, 145 rotate drawings, 32, 185–186 row, 240 shape aspects, 177 usefulness of, 143 yellow adjustment, pictures, 167 formatting handout action buttons, 251 headers and footers, 145 bullet character, 34 pages, printing, 71 clearing, 91 Handout Master Excel chart, pasting, 198 arrangement, changing, 140 font, 90 described, 134 light use of, 298 printing pages, 140–141 numbered list, 97 view, 140 paragraphs, 94 hard drive reapplying, 142 compressed document files, 319 Slide Master, 135 saving presentation to, 25 text, 92, 298 sound files, 223 Forward button, 249 space, running out of, 309–310 , text object, 33 hardware Freeform shape tool, 179–180 graphics acceleration option, 75 Frequently Used Programs List, 14 monitor, choosing, 11, 75 front, moving shape layer to, 186 projector, 11, 75–76, 312 sound, ability to play, 221–222 • G • headers and footers date, slide number, or footer, 144–145 GIF (Graphics Interchange Format), 157 editing, 146 glow notes or handouts pages, 145 picture effect, 168 placeholders, 144 shape outline, 184 row, 240 gradient fill, 115–116 usefulness of, 143 graphics, gathering on Clipboard, 37–38 heading, high-level, 46 grayscale height display, 33 custom slide, 107 printing, 71 table row, setting, 242 gridlines Help chart, 206 Clippy Office Assistant, 85 drawing, 188 F1 key, pressing (context-sensitive help), 83 hiding or showing, 242 Help button, pressing, 83–84, 250 groups Help links, 84 commands, Ribbon tab, 18 Hide Table of Contents button, 85 drawing, 188–189 on Internet (Microsoft Office Web site), 86 paragraph appearance, 128 Pushpin icon, 85 SharePoint, 267 question mark in dialog boxes, 84 guides, drawing, 188 Search feature, 85 , 84 35_040599 bindex.qxp 11/15/06 12:10 AM Page 327

Index 327

hidden cursor, finding, 76 Installed Templates item, 20 hidden elements Installed Themes item, 20 background objects, 143 interface, navigating, 14–17 sound icon, 225 Internet Start button, 14 clip art, 161 Table of Contents, 85 help on Microsoft Office Web site, 86 hidden slides presentations, 10 Custom Shows feature, 82 italic fonts and text, 91 printing, 72 iTunes, 223 hierarchy diagram, 213 Home button, 249 Home tab, Ribbon, 18 • J • homework, 10 jiggling text, 132 HTML presentation files, creating, 291–293 JPEG format pictures, 156, 157 hyperlinks justify paragraphs, 100 to another presentation, 247–248 to another slide, 246–247 theme colors, 109 • K • uses, 245–246 keyboard insertion point, 35 • I • shortcuts generally, 16 showing presentation, 76–77 I-beam cursor, 20 Kodak Photo CD (PCD) format, 157 image. See picture indents headings, outline view, 46 • L • text, 98–99 labels, chart, 204–206 Information button, 249 Landscape orientation information stations, 10 printing, 71 ink markup, printing, 72 slide design, 106, 107 ink-jet printer, overhead transparencies, 71 laser printer, overhead transparencies, 71 input, computer video, 76 layers, drawing, 186–187 Insert mode, typing in, 34 layout Insert tab, Ribbon, 18 charts, changing, 202–203 inserting Master, 134 columns, 242 organization charts, changing, 219–220 new slide, 49 Slide Master, 137, 139 rows, 242 themes, 138–139 insertion point Layout tab, working with, 241–243 chart, 194 LCD projector Insert mode versus Typeover mode, 34 described, 11 paragraph, adding, 48 setting up, 75–76 rectangle, drawing around object, 32 lectures, 10 relocating, 35 left alignment, paragraph, 100 text, 21 Left Hanging organizational chart layout, 219 text object, selecting, 31 left-aligned tab, 99 35_040599 bindex.qxp 11/15/06 12:10 AM Page 328

328 PowerPoint 2007 For Dummies

left-aligning text, 243 Media tab, 290 legend, chart, 192, 204, 205 memory, running out of, 310 line chart, 195 menu line endings, 303 elimination of PowerPoint, 15–16 lines of presentations, 245 creating, 176 merge cells, 242 drawing straight, 175 Micrografx Designer or Micrografx Draw table, 239 (DRW) format, 157 lining up. See aligning microphone level, 230 links, SharePoint, 267 Microsoft Excel list integrating charts, 192 numbered, 96–98 pasting from charts, 198 SharePoint, 267 switching to/from PowerPoint, 16 list, bulleted. See also SmartArt diagram Microsoft Office character, formatting, 34 designs, 23 customizing, 95 dictionary, shared custom, 55 layout on new slides, 49 Online item, 20 maximum number for readability, 302 PowerPoint, inclusion in, 9–10 SmartArt diagram, 209–211 text or graphics, gathering on Clipboard, text, 95–96 37–38 two-level, 303 Update home page, 86 list diagram, 213 Microsoft PowerPoint Live Preview, 317 adding new slide, 21–22 looping through slides, 74 closing presentation, 27 lowercase, changing text to, 56 design, choosing, 23–24 displaying presentation, 11, 24–25 editing text, 20–21 • M • exiting, 28 Macintosh PICT files (PCT) format, 157 interface, navigating, 14–17 manual slide advance, 75 moving from slide to slide, 22–23 margins, table, 243 new presentation, creating, 19–20 Master. See also Slide Master obtaining, 9–10 applying, 147–148 opening presentation, 26–27 described, 133 presentation files, 11–12 drawing on, 174 Ribbon tab, controls on, 17–18 Handout Master, 134 saving work, 25–26 hiding background objects, 143 slides, 12–13 layouts, 134 starting, 14 Notes Master, 134 uses, 10 overriding text style, 142 View buttons, 18 preserving, 148–149 zooming in, 20 restoring lost placeholders, 149–150 Microsoft Producer templates, 150–151 creating presentation, 285–289 Title Master, 134 described, 283–284 Master Layout, 137 downloading, 284 matrix diagram, 213 editing presentation, 290–291 media saving and publishing presentation, clips, 13 291–293 insertion icon, 194 viewing presentation, 293–294 35_040599 bindex.qxp 11/15/06 12:10 AM Page 329

Index 329

Microsoft training, 86 Normal View Microsoft Windows button, 18 EMF format, 158 sound, playing, 225 WMF format, 158 notes XP search feature, 26–27 adding to slide, 63 Microsoft Word dictionary, shared custom, 55 advantages, 61 MIDI files, 222 displaying on separate monitor, 66 missing extra page, adding for slide, 63–65 files, 26, 309 headers and footers, 145 placeholders, restoring on Master, 149–150 making the most of, 65 program elements, 311 pages, printing, 66 monitor. See computer monitor printing, 70 motion path animation, 124, 132 showing on separate screen, 66 mouse slide, adding from Notes Page view, 65–66 insertion point, 35 viewing, 62–63 promoting or demoting paragraphs, 48 Notes Master showing presentation, 76–77 described, 134 timing animation with click, 129 page numbers, adding, 142 movie placeholders, modifying, 141–142 Clip Organizer, 234 view, 141 insertion icon, 194 Notes pane, 17 Movie button, 250 number moving chart labels, 206 action buttons, 251 chart series, 192 clip art, 160–161 slide, 107, 144–145 objects, 32–33 numbered list, 96–98 from slide to slide, 22–23 slides, 43 within text object, 34 • O • MP3 sound files, 222, 223 object music, storing, 222 animations, adding to, 125–128 My Computer, saving presentation to, 292 area placeholders, 136 My Network Places deleting from Slide Master, 138 saving presentation to, 292 described, 30–31 shortcut, creating, 262–265 placeholders, 31 My Templates item, 20 resizing or moving, 32–33 selecting, 31–32 sound, inserting, 223–225 • N • text, editing, 34 naming files, 26 Office (Microsoft) Napster, 223 designs, 23 narration, recording, 229–231 dictionary, shared custom, 55 navigation toolbar, 251–252 Online item, 20 New From Existing item, 20 PowerPoint, inclusion in, 9–10 new presentation, creating, 19–20 text or graphics, gathering on Clipboard, Next button, 249 37–38 90 degrees, rotating drawing, 184–185 Update home page, 86 normal video port, switching computer Office (Microsoft) button, 15, 16 back to, 76 Office (Microsoft) menu, 15, 16, 313 35_040599 bindex.qxp 11/15/06 12:10 AM Page 330

330 PowerPoint 2007 For Dummies

open shape, 180 password opening CD files, 260 Outline view, 45–46 SharePoint, 264 of presentation delivery, 306 paste text, 35–37 presentation files, 26–27 PCD (Kodak Photo CD) format, 157 order of slides, Custom Show, 81 PCT (Macintosh PICT files) format, 157 organization charts PCX file format, 157 adding boxes, 218–219 pen color, writing on slides, 74 deleting boxes, 219 people, SharePoint, 267 layout, changing, 219–220 performance, computer options, 75 usefulness, 216–218 personal information, checking for, 260 orientation picture. See also drawing printing, 71 background, 17, 117 slide design, 106, 107 bitmap pictures, 156–157 outline border, 168 paragraphs, styling based on level, 128–129 bullet, customizing, 96 printing, 71 clip art, 158–161 outline box, difficulty seeing, 33 cropping, 164 Outline tab, 16 effects, 168 Outline view Excel chart, pasting as, 198 collapsing and expanding, 50 from file, 161–163 moving text up and down, 50 fine-tuning, 168–169 opening, 45–46 gathering on Clipboard, 37–38 paragraph, adding new, 48–49 insertion icon, 194 paragraph, selecting and editing one, 47 picture shape, 166–167 paragraphs, promoting and demoting SharePoint, 267 paragraphs, 47–48 slide, 13 slide, adding new, 49 style effects, adding, 165–166 slide, selecting and editing entire, 47 vector drawings, 157–158 ovals, drawing, 176 Picture Tools tab, 165 overhead transparencies pie chart, 195 displaying presentation on, 11 pixels, 156 making the most of, 65 placeholder printing, 71 area, 136 described, 31 headers and footers, 144 • P • message, empty text object, 21 Page Down button, 30 Notes Master, 141–142 Page Setup control, 106–107, 137 plot area, chart, 207 Page Up button, 30 PNG (Portable Network Graphics) file, 157 panic, avoiding, 299 polygon drawing, 179–180 paragraph Portrait orientation adding new, 48–49 printing, 71 appearance, 128 slide design, 106, 107 centering, 100 .potx templates, 150 formatting, 94 PowerPoint (Microsoft) promoting and demoting, 47–48 adding new slide, 21–22 selecting and editing one, 47 closing presentation, 27 selecting entire, 35 design, choosing, 23–24 35_040599 bindex.qxp 11/15/06 12:10 AM Page 331

Index 331

displaying presentation, 11, 24–25 output, choosing, 70–71 editing text, 20–21 part of presentation, 69–70 exiting, 28 presentation, 11 interface, navigating, 14–17 Print Preview command, 72–73 moving from slide to slide, 22–23 quick with Print command, 68 new presentation, creating, 19–20 scaling to fit paper, 71 obtaining, 9–10 thin border, drawing, 71 opening presentation, 26–27 process diagram, 213 presentation files, 11–12 Producer (Microsoft) Ribbon tab, controls on, 17–18 creating presentation, 285–289 saving work, 25–26 described, 283–284 slides, 12–13 downloading, 284 starting, 14 editing presentation, 290–291 uses, 10 saving and publishing presentation, View buttons, 18 291–293 zooming in, 20 viewing presentation, 293–294 PowerPoint Viewer (Microsoft), 258–259 projector .pptx file extension, 12 described, 11 practice not working, 312 need for, 307 setting up, 75–76 slide timings, 79–80 promoting and demoting paragraphs, 47–48 presentation purpose, remembering, 305 closing, 27 Pushpin icon, 85 document versus, 11 pyramid diagram, 213 folders, storing in, 297 hyperlinks to another, 247–248 new, creating, 19–20 • Q • opening, 26–27 QAT (Quick Access toolbar) templates, creating based on, 150–151 described, 15, 16, 314–315 previewing Undo and Redo commands, 38 animation effects, 120 question mark in dialog boxes, 84 Preview Presentation tab, 290 Quick Style, applying to SmartArt diagram, Print Preview command, 72–73 213–214 transitions, 122 Previous button, 249 previous effect, timing animation, 129 • R • Print Preview command, 72–73 radar chart, 195 printers, changing, 69 random transitions, 122 printing range of data, changing, 201 changing printers, 69 readability, improving color, 71 back of room, testing from, 301 comments and ink markup, 72 background simplicity, 303 control through Print , 68–69 brevity, 302 grayscale, 71 charts and diagrams, 304 Handout Master pages, 140–141 colors, clashing, 303 hidden slides, 72 consistent wording, 302 multiple copies, 70 five bullets, 302 notes pages, 66 line endings, 303 35_040599 bindex.qxp 11/15/06 12:10 AM Page 332

332 PowerPoint 2007 For Dummies

readability, improving (continued) Picture Tools tab, 165 small text, avoiding, 301 Slide Master tab, 137 two-level bullets, 303 themes, displaying, 24 Recently Used Shapes gallery section, 176 right alignment, paragraphs, 100 Recently Used Templates item, 19 Right Hanging organizational chart layout, recolor, image, 169 219 rectangle right-aligned tab, 99 drawing, 175, 176 rotate handle object, enclosing in, 32 drawing, 185–186 Recycle Bin, SharePoint, 267 moving objects, 32 Redo command (Ctrl+Y), 38 rotating objects 90 degrees, 184–185 reflection row picture effect, 168 chart data, changing, 201 shape outline, 184 columns, switching, 200 refreshing charts, 202 deleting, 242 regular shapes (Shift key, holding down), inserting, 242 drawing, 174 table, setting, 236 rehearsal ruler need for, 307 aligning objects, 172–173 slide timings, 79–80 tab stops, 99 relationship diagram, 213 relax, need to, 307 relevancy, 306 • S • remote control, projector’s, 76 sales presentations, 10 repeat effect, 131 saving replacing text documents, 25 after finding, 41–42 drawing, 173 selecting entire word, 35 files, 26 as you type, 59 presentation folder, 12 reset picture, 169 publishing presentation, 291–293 resizing objects, 32–33 work (Ctrl+S), 297 resolution, 156 scaling printing to fit paper, 71 Return button, 250 scanning comments, 258 reusing slides Scatter (X Y) chart, 195 from another presentation, 275–277 screen. See computer monitor benefits, 316 screen-saver, 310 copying from a slide library, 279–281 scroll bar saving in a slide library, 278–279 Slide Sorter View, 43 Review tab, Ribbon, 18 , 23 rewinding effect, 131 scroll box, 30 Ribbon Search feature, 85 Animations tab, 18, 119–120 selecting controls, 17–18 entire slide, 47 described, 15–16, 313–314 one paragraph, 47 Design tab controls, 105–106 table layout, 242 duplicating slides, 39 text, 34–35 Font control, 90, 93 Selection option, Print command, 69 Help button, pressing, 83–84 sentences, capitalizing, 56 paragraphs, formatting, 94 series, chart, 192, 201 35_040599 bindex.qxp 11/15/06 12:10 AM Page 333

Index 333

Set Up Show button, 66 size, object shading, table, 241 bullet, customizing, 96 shadow character formatting button, 90 picture effect, 168 zooming in, 20 shape outline, 184 Slide Master text, 91, 93–94 adding new, 146–147 shape Background, 137 action button, 249–250 Close button, 137 aspect handle, 177 creating multiple, 134 picture, 166–167 described, 13, 133 slide, 13 Edit Master, 137 text, adding to, 182 Edit Theme, 137 Shape Fill control, 182 editing, 136 Shapes gallery, 174, 176 fonts, changing all, 93 SharePoint, 316 formatting, 135, 298 SharePoint Portal Server (SPS) headers and footers, 143–146 adding presentation to document library, layout, 134, 139 272 Master Layout, 137 checking out document, 273–274 Page Setup, 137 document library tips, 267–271 recurring text and other elements, 138 help, need for practiced, 261 tab on Ribbon, 137 information needed, 262 text, 136 My Network Places shortcut, creating, themes, applying, 138–139 262–265 viewing, 135, 136 retrieving presentation from document Slide Show library, 271–272 displaying presentation, 24–25 site, accessing, 266–267 hiding slides, 82 sharing presentations illustrated, 18 CD packaging, 258–260 Set Up Show button, 66 comments, 257–258 Slide Show View e-mailing presentation, 255–257 button, 18 showing presentation. See also printing hyperlinks, 246 Custom Shows feature, 80–82 Slide Sorter View keyboard and mouse tricks, 76–77 button, 18 media, 11 rearranging, 42–44 notes on separate screen, 66 transitions, applying differently, 121 projector, 11, 75–76, 312 Slide View display, changing, 20 rehearsing slide timings, 79–80 slides. See also editing scribbling on slides, 77–79 applying theme to single, 108 slide show, 73–75 Bulleted List layout, 49 single-headed arrows, 30 charts, adding new, 193–197 sites, SharePoint, 267 charts, adding to existing, 197–198 size deleting, 39, 43 character, 92 described, 11, 12–13 clip art, 160–161 hyperlinks to another, 246–247 resizing objects, 32–33 layouts, 12 slide for presentation, 107 printing current, 69 table, overall, 243 printing specific, 70 table elements, 242 selecting and editing entire, 47 35_040599 bindex.qxp 11/15/06 12:10 AM Page 334

334 PowerPoint 2007 For Dummies

Slides and Outlines tabs, 15 information needed, 262 Slides tab, 16 My Network Places shortcut, creating, SmartArt diagram 262–265 bullet list example, 209–211 retrieving presentation from document creating, 211–213 library, 271–272 described, 318 site, accessing, 266–267 flowcharts, 216 squares, drawing, 176 insertion icon, 194 standard organizational chart layout, organization charts, 216–220 219 text, editing, 215 stars, 176, 178 tweaking, 213–214 Start button, 14 soft edges start timing, 131 picture effect, 168 starting slide show, 73 shape, 184 , 17 sound sticky note type, 257 button, 250 stock chart, 195 CD track, playing, 228–229 stretching clip art, 160–161 computers’ ability to play, 221–222 strikethrough fonts and text, 91 connecting, 76 style file types, 222–223 background, 114–117 narration, recording, 229–231 charts, 203 object, inserting, 223–225 picture effects, 165–166 playing over several slides, 226–228 Quick Style, applying to SmartArt transition, 121 diagram, 213–214 space requirements tables, 240–241 bitmap picture size, 156 text, overriding, 142 video, 231–232 subpoints, outline view, 46 spacing subsites, SharePoint, 267 items evenly, 187 subsumed slides, 48 text, 99–100 surface chart, 195 speed surveys, SharePoint, 267 animation, 124 Synonyms menu, 55 timing, 131 transition, 121 spell checker • T • after the fact, 53–54 Tab key, 32 dictionary, custom, 55 tab stops, 99 limitation, 53 table on the fly, 51–52 column, formatting, 236, 240 thesaurus, 55–56 Content placeholder, creating in, 235–237 split cells, 242 described, 317 SPS (SharePoint Portal Server) drawing, 238–240 adding presentation to document library, insertion icon, 194 272 Layout tab, working with, 241–243 checking out document, 273–274 slide, inserting on, 237–238 document library tips, 267–271 style, applying, 240–241 help, need for practiced, 261 35_040599 bindex.qxp 11/15/06 12:10 AM Page 335

Index 335

table of contents SmartArt diagram, 215 hiding, 85 spacing, 99–100 hyperlinks, 245 tabs and indents, 98–99 tab, 290 theme, 89–92 tabs WordArt, 101–103 Ribbon, 17–18 text box text, 98–99 drawing, 182 Tagged Image Format file (TIFF), 157 slide, 13 Targa (TGA) file, 157 Text Effects button, 103 Task pane, 17 Text Fill button, 103 template text object downloading, 86 editing, 20 installed, listing, 20 frame, 33 new, creating, 151 selecting, 31 .potx, 150 Text Outline button, 103 presentation, creating based on, 150–151 texture, background, 117 Recently Used Templates item, 19 TGA (Targa) file, 157 usefulness of, 150, 298 theme text accessing, 105 aligning, 100–101 Excel chart, pasting, 198 bold, 91 installed, listing, 20 bullet character, 34 master or layout, applying, 137 bulleted list, 95–96 Quick Access toolbar, 315–316 character size, 92 Ribbon, displaying, 24 Clipboard task pane, 37–38 slide design, applying, 13, 106 color, 92–93, 109 Slide Master, 138–139 columns, 101 text, 89–92 Cut, Copy, and Paste commands, 35–37 thesaurus, 55–56 direction, 243 thin border, drawing, 71 editing, 34 35-mm slides, displaying presentation on, 11 embossing, 94 3-D chart view, 207 emphasis effect, 124, 128 3-D rotation entrance and exit effects, 122–124, 128, picture effect, 168 130–131 shape, 184 finding within any text object, 39–40 TIFF (Tagged Image Format file), 157 fonts, choosing, 92–93 Timeline, 290 formatting, 92, 298 timing, animation, 129 jiggling, 132 title line spaces, adjusting, 99–100 chart, 204 moving up and down in Outline view, 50 outline view, 46 numbered list, 96–98 placeholders, 136 paragraphs, applying to entire, 94 slide, 13 promoting, creating new slide by, 49 text object, 21 recurring on Slide Master, 138 Title and Content layout, 22 selecting, 34–35 Title Master, 134 shadows, 91, 93–94 toggle case, 57 Slide Master, 136 ToolTip, 23, 84 small, avoiding, 301 Total Row format, 240 35_040599 bindex.qxp 11/15/06 12:10 AM Page 336

336 PowerPoint 2007 For Dummies

training, Microsoft, 86 transitions • W • animating, 120–122 WAV sound files WAV sound files, 225 described, 222 transparencies, overhead in transitions, 225 displaying presentation on, 11 Web pages, hyperlinks to, 246 making the most of, 65 Web Server, saving presentation to, 292 printing, 71 weight, shape outline, 183 TrueColor picture, 156 whole words, finding in Find command, 41 24-bit color picture, 156 width Typeover mode, 34 column, setting, 242 custom slide, 107 • U • Windows (Microsoft) EMF format, 158 underline fonts and text, 91 WMF format, 158 Undo command (Ctrl+Z) XP search feature, 26–27 AutoCorrect feature, 57 wipe animation, 123 drawing, 173, 174 WMA, 222 editing slides, 38 WMF (Windows MetaFile) format, 158 usefulness of, 299 word, capitalizing each, 57 unexpected, expecting, 308 word, selecting entire, 35 updates, Microsoft Office, 86 Word (Microsoft) dictionary, shared uppercase custom, 55 AutoCorrect Options, 58 WordArt avoiding use of, 57 described, 317 changing text to, 56 inserting, 243–245 individual sections, 56–57 text, 101–103 URL, SharePoint site, 264 word-selection options, 35 username, SharePoint, 264 WPG (WordPerfect drawing) format, 158 writing on slides, 74, 79 • V • vanishing PowerPoint, 310 • X • vector drawings, 157–158 X Y (Scatter) chart, 195 video X-axis, 192 adding, 232–233 XML-related file extension (.pptx), 12 Clip Organizer, inserting from, 234 space requirements, 231–232 video port, external, 75 • Y • video presentation. See Microsoft Producer Y-axis, 192 view yellow adjustment handle, pictures, 167 Handout Master, 140 notes, 62–63 Notes Master, 141 • Z • Notes Page, 62 zoom Slide Master, 135, 136 drawing, 172 View tab, Ribbon, 18 PowerPoint, 20 voice, recording, 229–231 text, jiggling, 13