EAST LANSING Arts Commission AGENDA Arts Commission Meeting 5:30 p.m. - January 21, 2021 Online Portal Public Comment email [email protected] or call in: 1 929 205 6099 or Toll Free: 888 788 0099 Meeting ID: 885 2804 2207
Page
1. OPENING
1.1. Roll Call
1.2. Approval of the agenda for January 21, 2021
1.3. Approval of the minutes for December 17, 2020 3 - 5 December 2020 Minutes
1.4. Introduction of new members
2. ELECTION OF OFFICERS
2.1. Election of Chairperson
2.2. Election of Vice-Chairperson
3. COMMUNICATIONS FROM THE AUDIENCE
4. WRITTEN COMMUNICATIONS
4.1. WKAR Cultural Arts Grant FY20 Report 6 - 24 WKAR Full Report
4.2. ELHS Art Map 25 ELHS Art Map
5. REPORTS
5.1. Chairperson
5.2. Council Liaison
5.3. Commissioners
5.4. Staff
5.5. Committees - None
6. BUSINESS ITEMS
6.1. Ordinance 1339 Applications - None
6.2. Proclamation - Tedda Hughes 26 Proclamation - Tedda Hughes
6.3. Public Spaces, Community Places Crowdfunding Request 27 - 74
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Agenda Item Report - Pdf
7. DISCUSSION ITEMS
7.1. Downtown Mural RFQ 75 - 90 Agenda Item Report - Pdf
7.2. Year-end Review - 2020 91 Agenda Item Report - Pdf
8. RE-CAP
9. ADJOURNMENT
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ARTS COMMISSION Engaging Community Through Authentic Artistic Experiences
3
MEMBERS Laura Scales, Chair Minutes Wendy Sylvester-Rowan, V Chair Matt Borghi-Weil December 17, 2020 Meegan Holland Tedda Hughes 5:30 PM Karen Jennings Gabrielle Kindig Special Meeting via Zoom Austin Pabian Abigail Tykocki 1) Opening
A) Roll Call City Council Liaison Councilmember Jessy Gregg Present: Chairperson Laura Scales, Vice-Chairperson Wendy Sylvester- Rowan, Commissioners Meegan Holland, Karen Jennings, Austin Pabian
Staff Liaison and Abigail Tykocki. Heather Majano (517) 319-6804 Absent: Commissioners Matt Borghi-Weil, Tedda Hughes and Gabrielle Kindig
City of East Lansing Others: City Council Liaison Mayor Pro-Tem Jessy Gregg, Staff Liaison PARKS AND RECREATION DEPARTMENT Heather Majano, Staff members Jane Stone, Justin Drwencke and Liam 410 Abbot Road East Lansing, MI 48823 Shaffer
(517) 337-1731 www.cityofeastlansing.com B) Approval of Agenda for December 17, 2020
Commissioner Jennings moved to approve the agenda for December 17, 2020 with proclamations for Commissioner Borghi-Weil and Commissioner
Holland added to the Business Agenda, seconded by Commissioner Tykocki. Yeas: All
Nays: None
C) Approval of Minutes for November 19, 2020 Commissioner Tykocki moved to approve the Minutes for November 19,
2020 as presented, seconded by Commissioner Holland. Yeas: All
Nays: None
2) Communication from the Audience None
3) Written Communications None
4) Reports A) Chairperson Chairperson Scales thanked Vice-Chairperson Sylvester-Rowan for running the meetings while she was on maternity leave.
B) Council Liaison
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Mayor Pro Tem Gregg reported that TechSmith will be building in East Lansing as a part of a collaboration between Michigan State University, LEAP and themselves. Gregg has met with Peter Dewan, the Chair of the DDA to talk about art opportunities in downtown East Lansing. She has also talked with Megan Martin from the Lansing Council for the Arts. The Downtown Management Board (DMB) started a matching gift card campaign for downtown businesses. The first round sold out in 48 hours. The downtown activation with Adam Cummins is moving forward. There will be two new Commissioners in January.
C) Commissioner Reports i. Report on Pincanna Commissioner Tykocki reported that the application period for the Pincanna art contest closed December 15. They received four applications and another artist showed interest. They will meet in January to discuss. Commissioner Tykocki also reported that she has spoke with “her department” about making the Arts Commissions Art Plan a graduate project. There is interest there, however developing a plan is a heavy undertaking and it would be more digestible as a graduate project if it is divided into smaller bites.
D) Staff Report i. Attendance ii. Development Update iii. Budget The National Alliance on Mental Illness call for art in the Albert Ave display case is open until January 2. The theme is “Winter Introspection.” East Lansing City Council extended the local Executive Order which allows for a January virtual Commission meeting. Staff reached out to the Lansing Arts Council and the State News to inform them of Round 2 Cultural Arts Grants. It was also announced at the December Parks and Recreation Commission meeting.
5) Business Items A) Ordinance 1339 Applications – None B) Proclamations Staff read a proclamation for Commissioner Borghi-Weil. It was moved by Commissioner Tykocki, seconded by Vice-Chairperson Sylvester-Rowan to approve Chairperson Scales to sign the proclamation. Yays: All Nays: None
Staff read a proclamation for Commissioner Holland. It was moved by Commissioner Jennings and seconded by Commissioner Tykocki to approve Chairperson Scales to sign the proclamation. Yays: All
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Nays: None Abstain: 1
6) Discussion Items A) Greetings Tour Mural – Final edits The Commission reviewed the changes to the Greetings Tour Mural. They would like to move forward with the design. A timeline for installation was requested.
B) New mural RFP process review Vice-Chairperson Sylvester-Rowan moved to approve the RFQ process and staff Majano to begin a LEAP grant, seconded by Commissioner Pabian. Yays: All Nays: None
C) Year-end review The Commissioners agreed to discuss the goals for the new year in January. They would also like to update the Cultural Arts Grant guidelines and scoring criteria to encourage smaller organizations to apply, doing away with the 15% rule.
7) Re-cap None
8) Adjourn Commissioner Holland moved to adjourn the meeting at 6:46 p.m. seconded by Vice-Chairperson Sylvester-Rowan. Yays: All Nays: None
Page 5 of 91 From: [email protected] To: Heather Majano Subject: Online Form Submittal: Arts Commission Cultural Arts Grant Final Report Date: Thursday, January 14, 2021 2:11:58 AM
Arts Commission Cultural Arts Grant Final Report
Grantee Organizational Information
The Cultural Arts Grant requires a Final Report, which is used to evaluate funding. Please complete, sign and return the Final Report within 60 days of the completion day of the funded project or activity.
If the Final Report is not returned within the 60 days, the organization or applicant may be asked to return the funds. Until the Final Report is received, no further applications from the organization or applicant will be accepted.
Please carefully review the Final Report to ensure that it contains all required information and attachments. Provide complete and accurate data.
Grantee Name Robin Pizzo
Organization WKAR Public Media
Address 404 Wilson Road rm 212
City EAST LANSING
State MI
ZIP 48824-2600
Email [email protected]
Website WKAR.org
Project Event / Title WKAR Family Film Fest
Date(s) of Event 11/16/19, 2/22/20, 12/10/20, 12/17/20
Grant Amount: $ 1000.00
Total Cost of Event: $ 2500.00
Admission Fee: Free
If there was a ticket No price, was there a discount to East
Page 6 of 91 Lansing residents?
I acknowledge the Yes above information is true.
Narrative Summary, Budget, Recognition & Support Materials
Please provide the following information associated with the funded activity or project.
How To Submit Please upload request materials where prompted.
Please label each attachment appropriately. The preferred format is PDF, TIF or JPG. Please include high-resolution images if possible.
1. Narrative Summary (no longer than two single-sided pages): Provide a brief description of the funded activity or project, including:
When and where did the activity take place? What artistic or cultural components were most successful? How many residents and non-residents benefited from the project? Did the funded activity or project change in scope from the original application? How did the funded activity or project benefit East Lansing? Did the activity help achieve organizational or programmatic goals? What evaluation methods were used and what was the outcome?
Narrative Summary WKAR Family Film Fest Narrative Summary.docx
(Section Break)
2. Budget: Please attach the final project budget, including expenses, income, and funding sources. The budget must clearly state how the Arts Commission funds were used.
Budget Documents East Lansing Arts Commission Grant .xlsx
Budget Documents Field not completed.
Budget Documents Field not completed.
(Section Break)
3. Recognition: Please attach up to three examples of how the East Lansing Arts Commission was recognized for its contribution.
Page 7 of 91 Example 1 Xavier Riddle Flyer for Museum.docx
Example 2 Flyer-Family-Film Night-Feb22-F2.pdf
Example 3 Family Film Night with Wild.docx
(Section Break)
4. Supplemental Information (optional): Please attach photos or video clips of the project (may be used for promotional uses by the City of East Lansing).
Supplemental Files Screen Shot 2021-01-14 at 1.55.41 AM.png
Supplemental Files WKAR Family Film Fest Promotional Materials.docx
Upload More Files Yes
Supplemental Files WKAR Family Film Fest Promotional Materials 2.docx
Supplemental Files Metrics for Wild Kratts screening 12.10.20.pdf
Supplemental Files Screen Shot 2021-01-14 at 2.05.11 AM.png
Supplemental Files Field not completed.
Supplemental Files Field not completed.
Supplemental Files Field not completed.
Email not displaying correctly? View it in your browser.
Page 8 of 91 WKAR Family Film Fest Narrative Summary
WKAR hosted four Family Film events within the East Lansing community. Each Film screening offered a family friendly PBSKIDS program that inspired curiosity, exploration and diversity. PBSKIDS programs are curriculum based, researched driven and delivers a rich learning environment for children to experience real world adventures. It is considered the #1 children’s educational media brand, the most trusted and safe place for children to watch television and the best use of a families’ screen time. Also considered the top network in improving children’s behavior and preparing them for success in school and in life. The WKAR Family Film screenings was a great way to demonstrate these benefits and partner with adults and caregivers in providing a fun and educational night of entertainment. Even with the restrictive COVID19 protocols, WKAR was able to adapt its delivery of the films and offer to a larger portion of the community via OVEE screening platform.
WKAR hosted the family film, Xavier Riddle and the Secret Museum, on November 16, 2019 from 1:00-4:00 at the MSU Museum. Each child in attendance was able to select a new Xavier Riddle book and enjoy a bag of popcorn while viewing the film. The film was a collection of three episodes of the series. Families were able to explore the museum before and after the film screenings. 56 families attended the event. Due to the East Lansing Grant account not being available, WKAR did not expend funds from this grant for this event. However, we did recognize the East Lansing Arts Commission for their generous support.
On February 22, 2020 WKAR hosted another screening of Xavier Riddle and the Secret Museum: I am Helen Keller, I am George Washington Carter. This Family Film event took place at the Greater Lansing Islamic Center in East Lansing. Over 80 families participated in the screening, pizza and popcorn was provided. Each child in attendance was able to select a new Xavier Riddle book to take home for free.
Although COVID restrictions prevented WKAR from hosting in person events after March, we were able to adapt the Family Film screenings into a virtual experience using the OVEE platform. OVEE is a shared media viewing experience. With OVEE, filmmakers, educators, public media stations and other partners create online screenings that bring together fans, students, subject experts and special guests to watch streaming media and chat live in a virtual theater. The OVEE chat enables audience members to discuss the topic, share resources, and ask questions of panelists and experts during live discussions. On Dec. 10, 2020 and Dec.17, 2020 we screened two holiday films for families to enjoy. The first was Wild Kratts: Christmas Creatures and the second film was Judith’s Happy Hannukah! Our Wild Kratts film hosted 169 families and our Hannukah film hosted 23 families. Although we weren’t able to provide books, we did have a great engagement.
The WKAR Family Film Fest supported East Lansing in bringing families together to experience a safe, trusted and fun activity. Also, it partnered with families by introducing new commercial free, high quality television program choices. Families are able to enjoy these programs on WKAR throughout the year. These events also promote co-viewing which enriches the tv viewing experience for both adult and child. This is especially important when our target audience is children ages 2-8 from all backgrounds. Our Ovee attendance evaluation
Page 9 of 91 demonstrated families desire to have enriching family experiences like the Film Fest. It also demonstrated that quality programming can hold families’ attention throughout the duration of the programs because we saw little disengagement from registered participants. The Family Film Fest continues to establish WKAR as a partner in education, literacy and high-quality entertainment for all children and families in East Lansing and Mid-Michigan region.
Page 10 of 91 E.L. Cultural Arts Grants Program - Budget WKAR-TV Category Description Amount Supplies Popcorn Maker $ 100.00 Instead of a popcorn maker we purchase facebook ad space to promote. Supplies Popcorn Supplies $ 80.00 5 boxes of popcorn variety pack 17.89 =86.89 Supplies Water Bottles $ 48.50 Books and Subscriptions Books for familes $ 840.00 (80 familes per event x 3 events @ $3.50/book)
Total Request $ 1,068.50
Page 11 of 91 Metrics for A Creature Christmas | WKAR Family
Welcome to OVEE from Julie Sochay - 1min 9sec Welcome from Robin Pizzo, WKAR Director of Education - 56sec Supporting Your Child s Emotional Development - 1min 0sec Literacy in Play - 1min 0sec Sparty Time! Exercise Fun with Kids - 1min 30sec Wild Kratts MOVIE | A Creature Christmas | PBS KIDS - 47min 50sec Thank you for joining us! - 17sec
Screening Date: December 10, 2020 7:00pm Eastern Time URL: https://ovee.itvs.org/screenings/c5ku8
Moderated by WKAR Emotions expressed 82 Basic metrics
Invitations sent 4
Panelists 1 clap 20 scared 5 angry 5 dislike 4
Screening attendees 169 Unknown 1 laugh 5 cry 3 like 40 Signed in with OVEE account 94
Signed in anonymously 48 Participation time 207h 10m 28s Signed in with Facebook 11 Average participation time 74m Unknown 3 Social media shares 2 Signed in with Google 11 Facebook 2 Signed in as Panelist 1 Twitter (visits) 0
Screening attendees gender Device Category female 42 desktop 121 male 23 mobile 85 tablet 9 Screening attendees ages
25-34 17 Polls 0 35-44 19 Responses 0
page 1
Page 12 of 91 Screening comments 84 Moderator Comments 6 Panelist Comments 11
Attendee Comments 67
Most liked comments
7:54:23 PM 3 Thank you so much everyone at PBS and WKAR especially!!! - Jenny&Family
7:51:24 PM 3 Merry Christmas!!!!!!!!!!! - Anonymous CSCW
7:05:01 PM 3 Does everyone have a cup of cocoa? - Robin Pizzo Click-throughs
Custom Button: DONATE TO WKAR (total) 4 Custom Button: DONATE TO WKAR (unique) 2
Attendance by time
120 110 100 90 80 70 60 50 40 30 20 10 0 7:00pm 7:05pm 7:10pm 7:15pm 7:20pm 7:25pm 7:30pm 7:35pm 7:40pm
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Page 13 of 91 Emotions Expressed
A BCD E F G
Play Video Play Stats
2 14
1 12 3
5 10
3 2 8
4 6 6 6
1 4 1 4 1 1 1
3 1 1 1 3 3 2 2 2 1 2 1 1 1 1 2
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 07:00 PM 07:05 PM 07:10 PM 07:15 PM 07:20 PM 07:25 PM 07:30 PM 07:35 PM
Actual Time
A Welcome to OVEE from Julie Sochay
3 3 1 3 2 2 2 2 2 2 2 2 1 1 1 1 1 0 0 0 0:00 0:05 0:10 0:15 0:20 0:25 0:30 0:35 0:40 0:45 0:50 0:55 1:00
Video Runtime
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Page 14 of 91 B Welcome from Robin Pizzo, WKAR Director of Education
3 3 1 3 2 2 2 2 2 2 2 1 1 1 1 1 1 0 0 0 0:00 0:05 0:10 0:15 0:20 0:25 0:30 0:35 0:40 0:45 0:50
Video Runtime
C Supporting Your Child s Emotional Development
0 0:00 0:05 0:10 0:15 0:20 0:25 0:30 0:35 0:40 0:45 0:50 0:55
Video Runtime
D Literacy in Play
0 0:00 0:05 0:10 0:15 0:20 0:25 0:30 0:35 0:40 0:45 0:50 0:55
Video Runtime
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Page 15 of 91 E Sparty Time! Exercise Fun with Kids
0 0:00 0:15 0:30 0:45 1:00 1:15 1:30
Video Runtime
F Wild Kratts MOVIE | A Creature Christmas | PBS KIDS
3 3 3 3 2 2 2 2 1 1 2 2 2 2 1 1 1 1 111 1 1 111 1 1 1 1111 1 1 1 11 1 1 1 1 1 1 1 1 0 0 0 0:00 5:00 10:00 15:00 20:00 25:00 30:00 35:00 40:00
Video Runtime
G Thank you for joining us!
0 0:00 0:05 0:10 0:15 0:20 0:25
Video Runtime
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Page 16 of 91 WKAR Family Film Fest Promotional Materials
Facebook ad: https://www.facebook.com/events/204729404602033/
OVEE Platform: https://ovee.itvs.org/screenings/c5ku8
Opening Welcome: https://vimeo.com/msucas/review/489093785/06ecdce32a
Page 17 of 91 Family Film Night Featuring the new PBS Kids Show
At the Secret Museum, Xavier Riddle and his friends Yadina, Brad, and Berby help historical heroes from the past. The screening will be immediately following the Family Play & Learn Group and dinner. Plus, FREE BOOKS! Sat. Feb. 22 6pm-8pm Greater Lansing Islamic Center 9404 S. Harrison Rd. East Lansing, MI
SUPPORTED BY
PBS KIDS and the PBS KIDS Logo are registered trademarks of Public Broadcasting Service. Used with permission.
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View as web page.
Public Media from Michigan State University Give Now
FREE Family Film Screening
Xavier Riddle and the Secret Museum WKAR Special Event
Family Film Screening Saturday, November 16 | 1pm - 4pm MSU Museum on the MSU Campus 409 West Circle Drive, East Lansing, MI 48824
Explore the MSU Museum and enjoy a special screening of “Xavier Riddle and the Secret Museum.”
It's a new animated adventure comedy from WKAR and PBS KIDS. You'll travel back in time with Xavier, his sister Yadina, and their friend Brad to meet real-life historical figures when they were kids.
This FREE event is recommended for families with children ages 4-7.
No reservation is required!
TWO SCREENING TIMES Screening times (60 minutes each) are at 1:30 p.m. and 3 p.m.
PARKING Visitor parking is available in front of the museum building. Reserved faculty/staff spots on West Circle Drive are free on weekends (see signs in designated areas). The Grand River Parking Ramp
Page 21 of 91 (Ramp #6), a block away across West Circle Drive, also has free parking.
MORE ABOUT 'XAVIER RIDDLE AND THE SECRET MUSEUM' “Xavier Riddle and the Secret Museum” is a new TV series from PBS Kids, inspired by Brad Meltzer and Chris Eliopoulos’s best-selling kids book series, “Ordinary People Change the World.” It follows the adventures of Xavier, Yadina, and Brad as they tackle everyday problems by doing something extraordinary: traveling back in time to learn from real-life inspirational figures when they were kids - like Marie Curie, Harriet Tubman, Jackie Robinson and more. Each adventure will help young viewers make the connection between the character traits that made these historical figures heroes and those same qualities within themselves, helping them discover that they, too, can change the world!
WHERE AND WHEN TO WATCH “Xavier Riddle and the Secret Museum” can be seen on WKAR-HD and PBS Kids 24/7 beginning Nov. 11, 2019 (check WKAR listings).
Presented by WKAR Family in partnership with the MSU Museum. Supported in part by East
Lansing Arts Commission.
Page 22 of 91 WKAR Family Film Night with Wild Kratts
By WKAR Staff • Dec 3, 2020 ShareTweetEmail
•
Wild Kratts
PBS Kids
Thu. Dec. 10 at 7pm on WKAR OVEE | Are you a Wild Kratts fan? Join us online for this free WKAR Family Pajama Jam film screening. | RSVP HERE
Grab a cup of hot cocoa and a comfortable seat and join us for an online screening of Wild Kratts: A Creature Christmas. In this one-hour special, it’s Christmas time and the Wild Kratts are taking a break from creature adventuring to celebrate.
This online event is intended for family viewing in the company of an adult in the household. The family member registering will need to create a free OVEE account and will be asked to provide their birthdate to verify their age as 14 or older.
RSVP HERE
Supported in part by East Lansing Arts Commission MSU Federal Credit Union
Page 23 of 91 A NEW KIND OF VIRTUAL EVENT - OVEE This free film screening is a virtual event hosted by WKAR on the OVEE platform. OVEE stands for Online Viewing and Engagement Experience. Created by ITVS and funded by the Corporation for Public Broadcasting (CPB), OVEE combines quality HD media and livestream content with the community-building conversation of social media in a single-screen experience.
MORE ABOUT THE FILM It’s Christmas time and the Wild Kratts are taking a break from creature adventuring to celebrate. But when the Wild Kratts receive an alert that their favorite creatures are suddenly disappearing around the globe, their holiday party quickly turns into a rescue mission. Our heroes must race against time to thwart their greedy archrivals’ most miserly scheme yet! Will they be able to travel to the ends of the earth and return their baby animal friends to their homes in time for the holidays? Find out on Wild Kratts: A Creature Christmas.
PBS KIDS and the PBS KIDS Logo are registered trademarks of Public Broadcasting Service. Used with permission.
Tags:
Page 24 of 91 Help support future exhibits and other downtown East Lansing programming by donating to the “Daytime. Nighttime. Anytime. Place Project” at ELHS FAMILY STRONG patronicity.com/placeproject. If the crowdfunding campaign reaches $50,000 by Feb. 10, the project will receive a matching grant from the Michigan Economic Art Exhibit Map Development Corporation.
As a part of the “Daytime. Nighttime. Anytime. Place Project,” 1. BAPS 6. Community Resource Management Co. 11. Woven Art Yarn Shop the East Lansing Downtown Development Authority (DDA) will be 340 Albert Ave. 251 W. Grand River Ave. 325B Grove St. hosting three community art exhibits in downtown East Lansing this winter and spring. The first, free exhibit, titled “ELHS Family 2. Massage & Wellness Boutique 7. Sparties Barbershop 12. Foster Coffee Strong,” features the digital photography of East Lansing High 541 E. Grand River Ave. 425 Albert Ave. 196 Albert Ave. School students and teachers. Eighty-seven art pieces will be featured from Jan. 18-Feb. 27 in 15 host business locations. Please 3. Seams Fabric 8. Crunchy’s 13. Pitaya consider visiting all locations and patronizing the host businesses. 325A Grove St. 254 W. Grand River Ave. 213 E. Grand River Ave. The DDA is hosting these exhibits in partnership with East Lansing teachers, the East Lansing Downtown Management Board and the 4. Beggar’s Banquet 9. Curious Book Shop 14. Sundance Jewelers East Lansing Arts Commission. Funds for the first exhibit were also 218 Abbot Road 307 E. Grand River Ave. 330 Albert Ave. provided by the East Lansing High School Parent Council. Please remember to wear a mask downtown. 5. Peanut Barrel 10. Campbell’s Market Basket 15. MSU Broad Art Lab 521 E. Grand River Ave. 547 E. Grand River Ave. 565 E. Grand River Ave.
11 3 A downtown East Lansing 7 interactive business directory map can be found here:
12 1 14
4 10 8 13 9 5 2 15
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East Lansing Arts Commission Proclamation
WHEREAS, Tedda Hughes served on the East Lansing Arts Commission for the past two (2) years; and,
WHEREAS, Tedda’s vision played an essential role in a wide range of projects including but not limited to:
1. Distribution of $43,000 in Cultural Arts Grants; 2. Installation of Lemongrass, the first sculpture purchased by the Arts Commission with the Percent for Art money; 3. Brought Keith Secola Jr. to host a workshop and demonstration at SCENE Metrospace 4. Funded three (3) Artist Awards for the East Lansing Art Festival; 5. Implementation of Ordinance 1339, known as the Percent for Art Ordinance, which has secured more than $250,000 in donations from private developers and contributions from the City of East Lansing to be used for public art purchases and has resulted in over $160,000 worth of public art being installed in private developments including: o Implementation of the theater in the Bailey Housing project; o Installation of a sculpture at the Provision Living Assisted Living development; o Installation of the Reaction sculpture for the 565 E. Grand River Ave project; o Installation of the Lauren Asta mural on the Center City development and; 6. The pursuit, development, design and approval of the Greetings Tour Welcome to East Lansing Mural.
WHEREAS, Tedda’s willingness to serve has elevated the standard for the Arts Commission; and,
NOW, THEREFORE, the Commissioners of the City of East Lansing Arts Commission hereby proclaim: 1. That Tedda’s dedication to the Arts Commission is hereby recognized with great gratitude, and that she will sincerely be missed by this Commission; and, 2. That Tedda’s valuable insight, expertise and passionate regard for the arts and cultural opportunities in East Lansing will have a lasting impact on the health and vibrancy of the Community; and, 3. That the Commission truly wishes Tedda the very best success in her future endeavors.
Dated: January 21, 2021 Laura Scales Arts Commission Chairperson City of East Lansing
Page 26 of 91 Arts Commission AGENDA ITEM REPORT
To: Arts Commission Subject: Public Spaces, Community Places Crowdfunding Request Meeting: Arts Commission - 21 Jan 2021 Department: Arts Commission Staff Contact: Heather Majano,
BACKGROUND INFORMATION: The Daytime. Nighttime. Anytime. Place Project (Project) is estimated to cost approximately $180,000 and aims to address the many social and economic challenges resulting from the COVID-19 pandemic – it is essentially a community-driven placemaking project to activate downtown East Lansing through the installation of public seating options, art installations, light installation, and City programming. Prior to launching the PSCP campaign on January 6, 2021, the Downtown Development Authority allocated $75,000 and the Board of Water Light provided $5,000 towards the Project. This left us with a $100,000 financing gap. Since launching the PSCP campaign, we have raised almost $23,000!
If we meet the crowdfunding goal of $50,000, we will be eligible for a dollar for dollar match of up to $50,000 from the Michigan Economic Development Corporation. This would essentially bridge the $100,000 project financing gap and allow us to implement all proposed activities.
The current budget items related to art and art installations totals $23,000, which includes: • Art Pop-up Displays = $2,000 • Define East Lansing Tile Installation = $3,000 • Division St Wall Partitions for Student Mural Installations = $12,000 (verbal cost estimate of $3,100 per partition – an RFP will be issued in the future) • Division St Wall Partition Mural Installation = $6,000 (8 rotating murals)
Details regarding each of these activities can be found in the attached Place Project proposal. Also attached are the East Arbor Architecture renderings for the Division St Garage location, which include examples of the wall partitions, and the architectural drawings for the 4 wall partitions/panels that will display a mural on each side – also provided by East Arbor Architecture.
Finally, here is a direct link the PSCP crowdfunding campaign: patronicity.com/placeproject
Thank you for your consideration!
Adam Cummins Administrator, Community & Economic Development
Page 27 of 91
FINANCIAL IMPACT: I (Adam) am writing to request an opportunity to discuss the Daytime. Nighttime. Anytime. Place Project (Project) with the Arts Commission at the Thursday, January 21, 2021, Arts Commission meeting. In support of the Public Spaces, Community Places (PSCP) crowdfunding campaign for Project, I am asking the Arts Commission consider donating $10,000 towards the PSCP campaign.
RECOMMENDATION: The recommendation is that Commissioners approve $10,000 from the Public Art Fund to be spent on the Art Pop-up displays, the "Define East Lansing" Tile Installation, the Division St wall partitions for student mural installations and on the Division St wall partition mural installation in support of the Daytime. Nighttime. Anytime. Place Project.
ATTACHMENTS: Final_Colorful Garage_01_October 26_ Final_Colorful Garage_02_October 26_ v1.0_Draft_Public Art Installation_East Lansing_Nov 16 2020 Daytime. Nighttime. Anytime. Place Project Proposal
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Page 30 of 91 east arbor DRAWING SCHEDULE architecture
517.993.8148 A0.0 Project Information 517.755.7310 A1.0 Site Plan eastarbor.com A2.0 Plan, Elevations, Framing, Do not scale. Use figured dimensions
Page 5of 48 Details only. draft set: 16 Nov 2020
Architect Daniel E. Bollman, AIA east arbor architecture, llc 405 Grove Street East Lansing, MI 48823 517.993.8148
Owner DRAFT Adam Cummins Administrator 1 Location Community & Economic Development City of East Lansing Map 410 Abbott Road No Scale East Lansing, MI 48823 517.319.6864 SYMBOL LEGEND PROJECT DESCRIPTION Contractor
Section Number John Coon 2 (4) Public Art Installation Display Structures Ritt's Done Right Building Section A3 to be Installed on the south side walk of 202 Washington Street Albert Avenue between Charles Street & DeWitt, MI 48823 Sheet Number Division Street. 517.490.3281
Detail Number 2 A3 Detail flag Sheet Number
Detail Numbers 3 2 Interior Elevation Sheet Number City of East Lansing
A3 PUBLIC ART INSTALLATION
Job Number: Vertical Elevation 202031
Title: A Window Call Out These drawings are instruments of service and are the sole property of east arbor Cover & Building architecture, LLC. All designs and other information on these drawings refer use on this Information 1 Door Call Out specified project and shall not be used without the expressed, written consent of east arbor architecture. Copyright 2020
1 Page 31 of 91 Note Call Out A0.0 east arbor ALBERT STREET architecture
517.993.8148 517.755.7310 eastarbor.com
Do not scale. Use figured dimensions only. Page 6of 48
draft set: 16 Nov 2020
CL CL CL CL
2 A1.0 1 Site Plan 1" = 10' 8'-0" City of East Lansing PUBLIC ART INSTALLATION 6'-3 1/2" 23'-6" Job Number: 202031
CL Title: DRAFT SITE PLAN 6'-7 3/4" 9'-1 3/4"
Page 32 of 91 2 Detail Ex. Bench Ex. Bench A1.0
3/16" = 1' 2'-6" east arbor architecture
517.993.8148 517.755.7310 eastarbor.com
Ex. Do not scale. Column Use figured dimensions 6'-3.5" only. Page 7of 48 LLV (4) Anchors 6'-0" draft set: Typ. Each Side 4x4 16 Nov 2020 Cedar Align On Center CL Post w/ Ex. Column Typ.
5/8 PVC Panel 2 1/2 x 2 (2) Thru Bolts Ex. Concrete Inset B/W (2) 4x4 Sidewalk Each Side Staggered Typ.
Typical Anchor CL 1 Plan 2 Detail 1/2" = 1'-0" 1" = 1'-0" DRAFT Ex. Ex. Column Column 2x4 2x4 Top Plate Top Plate
2x2 1/2
EQ 5/8 2x2 1/2 PVC Panel 4'-0" 4'-0" 6'-0" 6'-0" EQ 2x2 1/2
4x4 4x4 Cedar Cedar Post Post City of East Lansing Anchor Post Anchor Post PUBLIC ART INSTALLTION 2x4 to Sidewalk 2x4 to Sidewalk Job Number: Bottom Plate See Typical Bottom Plate 1'-10 1/2" 1'-10 1/2" 202031 Detail 2 Sheet 2.0 Title: PLAN, Gap TBD 2 Gap TBD ELEVATION, Between Post & Ex. Column A2.0 Between Post & Ex. Column FRAMING, DETAILS
Page 33 of 91 3 Framing 4 West Elevation A2.0 1/2" = 1'-0" 1/2" = 1'-0"
PLACE PROJECT
Daytime. Nighttime. Anytime. Place Project City of East Lansing, Department of Planning, Building, & Development Community & Economic Development Division 1/11/2021
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Page 35 of 91 Place Project Partner Organizations & Sponsors DONATE HERE!
Daytime. Nighttime. Anytime. Place Project: To support businesses with meeting public health order requirements and to increase opportunities for consumers to engage in the local economy, the City of East Lansing is planning outdoor public and private space activation strategies to increase available outdoor dining options, curbside pickup options, and participation in City programming during the COVID-19 pandemic. Although these strategies were designed to address the many challenges confronted by the pandemic, the City hopes that the Daytime. Nighttime. Anytime. Place Project will result in long-term, community-driven changes in downtown East Lansing. We have a financial gap to fill and need your help!
To date (January 10, 2021), the following entities, organizations, and individuals have partnered with CED staff to provide financial and/or programming support towards the Place Project (current as of 1/10/2021 – Public Spaces Community Place crowdfunding campaign ends February 10, 2021):
• City of East Lansing ($10,000 sponsorship) • East Arbor Architecture • East Lansing Arts Commission • East Lansing Downtown Development Authority ($75,000 sponsorship) • East Lansing Downtown Management Board • Ingham County Health Department • Lansing Board of Water & Light ($5,000 sponsorship) • Michigan Economic Development Corporation (potential $50,000 sponsorship) • Patronicity • Public Spaces Community Places Individual Donors ($2,514 sponsorship)
Become a Sponsor!
The Daytime. Nighttime. Anytime. Place Project must bridge a financial gap for all proposed activities to occur. If we hit our crowdfunding goal of $50,000 for the Public Spaces Community Places crowdfunding campaign, the Project will be eligible for a dollar-to-dollar match of up to $50,000 from the Michigan Economic Development Corporation!
Give $100 or more! Give $1,000 or more! Give $5,000 or more!
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Page 36 of 91 Although sponsors and individual donors can contribute more than $10,000, MEDC will only match dollar-for-dollar up to $10,000 per entity and/or individual donor. This does not prevent any one organization or individual from donating more than $10,000 – if the PSCP campaign raises more than the $50,000 goal, those extra dollars can be and will be used towards implementation of the Daytime. Nighttime. Anytime. Place Project. You can learn more about sponsorship and how to donate here.
Questions about becoming a Project Partner and/or Project Sponsor? Please contact Community & Economic Development Administrator Adam Cummins at [email protected]. Volunteer or Simply Participate in Place Project Activities!
Whether you can financially support the Place Project or not, we are still seeking volunteers to help staff pop-up events and/or City programming activities. Volunteer activities would include, but not be limited to: assistance (people counting) with ensuring pop-up events do not exceed capacity limitations established by public health officials, staffing an informational table at one or more of the East Lansing Downtown Underground Farmers Markets, managing outdoor heaters and/or fire pits on a weekend day, and providing general information to event participants.
If you are interested in volunteering your time in any capacity, please contact Community & Economic Development Administrator Adam Cummins at [email protected].
Not sure about volunteering? One of the best and most critical ways you can help is simply by participating in the Place Project’s planned activities and events. A variety of in-person and virtual activities continue to be designed by City staff and project team members. Your participation in Place Project programming will help ensure City staff and project team members understand the desired uses, activities, and other economic recovery activities meet the needs and wants of the East Lansing community! See the Business Support Programming section of this document for more information on City programming.
Downtown East Lansing/Place Project Websites
Explore Downtown East Lansing: https://arcg.is/10eHOe0 Place Project Updates: https://arcg.is/jKH1D Art Pop-ups Map: https://arcg.is/1K4Pnq COVID-19 Safety Measures: https://arcg.is/1r4XfX0
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Table of Contents Purpose ...... i Acknowledgements ...... i East Lansing City Council ...... i Downtown Development Authority Board Members ...... i Department of Planning, Building, & Development; Community & Economic Development ...... ii Place Project Volunteers ...... ii Cross-Departmental Collaboration ...... ii The COVID-19 Pandemic ...... 1 The Daytime. Nighttime. Anytime. Place Project ...... 2 Project Locations ...... 3 Project Timeline ...... 3 Project Budget ...... 4 Location 1: M.A.C. Parking Garage ...... 5 Location 2: Elevated Plaza at the Marriott Hotel ...... 6 Location 3: Division Street Parking Garage ...... 7 Location 4: Ann St Plaza ...... 8 Location 5: Bill Sharp Park ...... 8 Location 6: 500 Block Pedestrian Alley ...... 9 Business Support Programming ...... 11 Art Pop-up Displays ...... 12 Define East Lansing Tile Installation ...... 13 Downtown Underground Farmers Market ...... 14 East Lansing Public Library Downtown Underground Pop-up Activities ...... 16 TikTok Challenge ...... 17 Why I Wear a Mask Incentive Program ...... 18 My XXX is Super! Incentive Program...... 18 Where is Zeke this Week? #whereiszekeweek ...... 20 Yiftee eGift Card Program ...... 21 Future Programming Considerations ...... 22 Downtown Underground Skate Night ...... 22
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Page 38 of 91 Daytime. Nighttime. Anytime. Second Line ...... 22 Business Support Programming Infrastructure ...... 23 Appendix A: Project Renderings ...... 24
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Page 39 of 91 Purpose The purpose of this document is to communicate the most current status of the Daytime. Nighttime. Anytime. Place Project activities, programming, and funding sources. All activities and programming discussed in this document are contingent on securing financing to implement each attribute of the Project. Additionally, staff continue to collect stakeholder input and may modify certain components of the Project in order to provide the most practicable and appropriate business support services that also meet the needs and wants of the East Lansing community. However, the goals and objectives of the Daytime. Nighttime. Anytime. Place Project will not change. Acknowledgements The Daytime. Nighttime. Anytime. Place Project was conceptualized by the East Lansing Downtown Development Authority and the City of East Lansing, Division of Community & Economic Development, staff to provide additional business support services in response to the significant economic consequences experienced by the COVID-19 pandemic. To increase the chances of success of the Daytime. Nighttime. Anytime. Place Project, the DDA and City determined that this must be an inclusive, community-driven effort to identify how the East Lansing community wants to experience downtown. In other words, what will draw East Lansing residents during and after the COVID-19 pandemic?
These efforts are meant to reimagine and reshape how East Lansing residents live, work, and play in downtown. Many of the proposed activities and programming are experimental in nature – some will be successful, and some not – and will be piloted to learn what works and what doesn’t. The DDA and City hope that the Daytime. Nighttime. Anytime. Place Project will result in a more sustainable local economy – one that is better prepared for the next unknown.
East Lansing City Council • Mayor Aaron Stephens • Mayor Pro Tem Jessy Gregg • Councilmember Lisa Babcock • Councilmember Ron Bacon • Councilmember Dana Watson • City Manager George Lahanas
Downtown Development Authority Board Members • Peter Dewan, Chair • James Croom, Vice Chair • Aaron Stephens, Mayor, City Council Liaison • George Lahanas, City Manager, Secretary • Mike Krueger, Treasurer, Property/Business Interest • Jeffrey J. Smith, Property/Business Interest • Kristin K. Clark, At-Large Member • Reuben Levinsohn, Property/Business Interest • Luke Hackney, Property/Business Interest • Greg Ballein, Property/Business Interest • Adam Cummins, Staff Resource
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Page 40 of 91 Department of Planning, Building, & Development; Community & Economic Development • Thomas Fehrenbach, Director, Department of Planning, Building, & Development • Adam Cummins, Community & Economic Development Administrator • Heather Pope, Department Operations Analyst • Amy Schlusler-Schmitt, Community Development & Outreach Manager • Chad Shepard, Administrative Secretary
Place Project Volunteers The following community members have volunteered their time and energy towards the Place Project:
• Christine Beamer, Director of Career Services and Music Entrepreneurship, MSU College of Music1 • Elise Millard, Visual Arts Teacher, East Lansing Public Schools • Jacqueline Carroll, Visual Arts Teacher, East Lansing Public Schools • Stephanie Kribs, Director of Operations. MSU Broad Art Museum at Michigan State University • Wendy Sylvester-Rowan, Vice Chair, East Lansing Arts Commission
1 While we continue to welcome Gigline requests for Spartan performers, we continuously monitor directives from the State and local government to determine whether or not we can refer gigs to our musicians. We are always able to refer requests for virtual performances. However, if a client requests an in-person performance which falls within any state directive to pause activities or limit the number of people allowed to gather safely, the request may not be fulfilled. Future date requests will be monitored and musicians will be paired with clients once it is determined such events are permissible. Please note that the Gigline is a referral service only, and the information is provided solely for the convenience of College of Music patrons. The College of Music is not responsible for any agreements made by, or performances provided by, Gigline artists. It is assumed that anyone using the following information has read, understands, and accepts all terms of this disclaimer as legally binding.
Cross-Departmental Collaboration DDA board members and CED staff would like to thank the following City of East Lansing departments for the significant amount of time and resources dedicated to support the Daytime. Nighttime. Anytime. Place Project: The Building Department is assisting staff with event preparations to help ensure code compliance and enough electricity is available for pop-up events and assistance with the Project’s planned light installations.
Communications staff have played an instrumental role with marketing and promoting Place Project activities and programming. East Lansing Public Library staff’s willingness to experiment with City programming in the Downtown Underground Market is the foundation of the Place Project’s strategy of ensuring a community-driven process is followed and community needs and wants are met. Finance staff have been extremely helpful in processing urgent purchase requests and providing support with the Public Spaces Community Place crowdfunding campaign. Fire has met staff onsite to work through logistical challenges, identify capacity limitations for the Downtown Underground Market, and has provided compliance assistance with managing outdoor heaters and fire pits.
Parking is dedicating critical logistical, infrastructure installation, and staffing support.
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Page 41 of 91 Parks & Recreation staff continue to develop and implement innovative Place Project programming to support downtown economic recovery efforts and enhance the social welfare of the East Lansing community. Parks & Rec also provide critical staff support for downtown COVID-19 response programming. The Planning & Zoning Department has streamlined the application approval process, temporarily eliminated application fees, and extended the outdoor dining season for restaurants to temporarily extend dining services on private property and in the public right of away. Police are working with staff to help ensure the safety of event visitors and monitor Project locations.
The Department of Public Works continues to assist CED staff with infrastructure installation and operational guidance.
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Page 43 of 91 The COVID-19 Pandemic
To protect public health and slow the spread of COVID-19, public officials continue to implement safety measures that require individuals adopt safe behaviors and businesses to comply with fluid executive orders. The primary behaviors recommended by public health officials include: - Practice social distancing - Avoid large gatherings - Avoid indoor gatherings - Keep activities outdoors - Wear a mask In addition to Executive Orders mandating individuals stay home and adopt these behaviors, the Orders have also required certain businesses close for extended period of times, prohibited indoor dining, and/or restrict capacity – limiting the number of customers that can be served. The adoption of the behaviors listed above, temporary closures, and capacity limitations have resulted in ongoing, significant economic consequences: less people are visiting downtown resulting in decreased foot traffic, vibrancy, and overall social activities. View East Lansing specific public health orders here. Businesses, whether they’ve closed or continue to operate during COVID-19, have seen drastic revenue losses (e.g., for some businesses, if capacity was reduced by 50%, revenue has dropped by at least that amount). Local, state, and federal financial assistance programs have certainly helped many businesses through some very challenging times during the COVID-19 pandemic. However, with far more demand for financial assistance than there are resources available to assist revenue losses, we must complement financial assistance programs with other strategies that prioritize public health while simultaneously generating long-term, sustainable revenues during the COVID-19 crisis. Recognizing that economic health, now more than ever, is directly linked to public health – business owners’ livelihoods depend on our ability to keep people safe from the threat posed by COVID-19. This includes our ability to acknowledge the role we play, as individuals, to adopt behaviors recommended by public health officials that not only protect one another but also help to reduce the economic impacts of the COVID-19 pandemic - in other words, we must Stay Safe to Stay Open. The link between economic health and public health goes beyond compliance with public health orders and practicing behaviors recommended by public health officials. Economic and public health, especially during the COVID-19 pandemic, are also directly linked to the built environment – the quality and quantity of public spaces. Downtown simply lacks enough activated public square feet to meet the significant increase in demand for outdoor economic and social activities. To support businesses with meeting public health order requirements and to increase opportunities for consumers to engage in the local economy, the City is planning outdoor public and private space activation strategies to increase available outdoor dining options, curbside pickup options, and participation in City programming during the COVID-19 pandemic. Although these strategies were designed to address the many challenges confronted by the pandemic, the City hopes that the Daytime. Nighttime. Anytime. Place Project will result in long-term, community-driven changes in downtown East Lansing.
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Page 44 of 91 The Daytime. Nighttime. Anytime. Place Project
The Daytime. Nighttime. Anytime. Place Project (Project) is part of a long-term economic development and recovery strategy that will help address some of the many social and economic challenges presented by the COVID-19 pandemic. Multi-disciplinary and experimental, the Place Project will prioritize public health and use simple, cost-effective tactical urbanism techniques to reactivate and enhance our downtown public spaces by providing interesting, comfortable places for the community to safely gather and engage in the local economy. Each location identified for the Project Figure 1. Example of an activated public right of way designed for distancing. will be designed for social (Source: Design for Distancing) distancing, as applicable, to provide an environment for people to socialize safely, engage in the local economy, and get outdoors. Several permanent and temporary public spaces have been identified for the Place Project and will be activated through:
• enhanced and increased seating options • light installations • art displays • pilot City programming • pop-up parklets/parks
Combined, these strategies are meant to provide people with a reason to physically come downtown during the COVID-19 pandemic, create an experience while downtown, increase foot traffic in a safe manner, and help reactivate downtown East Lansing. However, this approach is not a quick fix – changing people’s perceptions of how to engage in our local economy during the COVID-19 pandemic, especially during Winter, will take time. We must support our local businesses and provide them with a chance to survive the duration of this ongoing pandemic – we must get started now, we must embrace Winter as a community, and we must have the tools and infrastructure in place as a City to help businesses and community members adapt to new realities.
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Page 45 of 91 Project Locations
Figure 2. Place Project Locations (Source: Dena Fitzgerald, City of East Lansing, Department of Public Works)
Location 1, the MAC Parking Garage, will be used on a temporary basis during winter months and the other remaining 5 locations will be installed as permanent locations. Other temporary locations will be installed on an as needed basis as pop-up parks and on-street pop-up parklets are being planned for outdoor activities during spring and summer 2021. Permanent locations are intentionally designed to be separated from one another to help reduce the number of people congregating in one area and to increase foot traffic in multiple downtown locations. Project Timeline The Project will occur over a series of four phases. This phased approach will provide staff with the flexibility needed to press pause on project implementation at any point in the process. A pause on implementing any activity of the Project may include COVID-19 related public health orders, which occurred in late November, or the inability to secure an appropriate amount of funding for Project implementation. The current schedule for Project implementation is: Phase Start Date
Phase I November 2020 Phase II March 2021 Phase III April 2021 Phase IV May 2021
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Page 46 of 91 If a programming activity is cancelled due to COVID-19 public health orders or public health official’s recommendations, then staff will simply prepare for the next scheduled programming activity. Project Budget (Current as of 1/10/2021)
Please consider becoming a Total Project Costs $180,000 Place Project sponsor! Financing Secured $92,514 Financing Gap $87,486 Click here to learn more about sponsoring the Place Project through the Patronicity Crowdfunding Website!
The Project has been initiated by the Downtown Development Authority (DDA) in support of downtown and downtown businesses. Total project costs are estimated at approximately $180,000. The DDA approved funding for the Project in the amount of $75,000 and, since the DDA’s contribution, the Lansing Board of Water & Light (BWL) sponsored the Project with a $5,000 grant. Staff continue to work on bridging the financing gap through grants, sponsorships, and generous donations. This includes the Public Spaces, Community Places (PSCP) crowdfunding campaign through Patronicity. If staff reach the crowdfunding goal of $50,000, then the Project is eligible for a dollar for dollar match up to $50,000 from the Michigan Economic Development Corporation. This would essentially bridge the Project’s $100,000 financing gap; enabling implementation of all proposed activities. The funding allocated by the DDA and granted by BWL will cover the cost for Phase I implementation, which staff anticipate will be completed by February 28, 2021. If the Project gap of $100,000 is not secured by the PSCP crowdfunding campaign’s end date of February 10, 2021, then staff will work with Project partners and community stakeholders to prioritize the remaining activities under the total amount of financing secured. The Project Budget, which continues to be fluid as staff plans programming and selects infrastructure for installation, is summarized below:
Project Locations & Programming Phase I Phase II Phase III Phase IV Total Location 1 = MAC Parking Garage (Infra/S&E) $ 14,829.93 $ 2,725.00 $ 725.00 $ 725.00 $ 19,004.93 Location 2 = Elevated Plaza at the Marriott $ 13,154.17 $ 10,000.00 $ - $ - $ 23,154.17 Location 3 = Division St Garage $ 8,720.64 $ 28,000.00 $ - $ - $ 36,720.64 Location 4 = Ann Street Plaza $ - $ 8,500.00 $ - $ - $ 8,500.00 Location 5 = Bill Sharp Park $ - $ 8,500.00 $ - $ - $ 8,500.00 Location 6 = 500 Block Pedestrian Alley $ 4,832.09 $ 3,500.00 $ - $ - $ 8,332.09 Business Support Programming $ 12,320.49 $ 5,150.00 $ 2,170.00 $ 1,520.00 $ 21,160.49 Businees Support Programming Infrastructure $ 17,077.59 $ 4,787.00 $ 20,255.00 $ 5,755.00 $ 47,874.59 Sub-Total $ 70,934.91 $ 71,162.00 $ 23,150.00 $ 8,000.00 $ 173,246.91 Arch & Engineering $ 3,000.00 $ - $ 3,000.00 Contingency $ 3,753.09 Grand Total $ 73,934.91 $ 71,162.00 $ 23,150.00 $ 8,000.00 $ 180,000.00 Figure 3. Place Project Budget
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Page 47 of 91 Location 1: M.A.C. Parking Garage
Figure 4. Conceptual Rendering of the East Lansing Downtown Underground Market. Source: Amanda Harrell-Seyburn, East Arbor Architecture
Project Leads
Heather Pope, Department Operations Analyst, City of East Lansing Caleb Sharrow, Parking Administrator, City of East Lansing Catherine DeShambo, Environmental Services Administrator, City of East Lansing Chad Shepard, Administrative Secretary, City of East Lansing Wendy Sylvester-Rowan, Vice Chair, East Lansing Arts Commission
Description
The lowest level of the M.A.C. Parking Garage is being repurposed as the East Lansing Downtown Underground Market (Market) – a community place to socialize safely, engage in the local economy and pilot City programming. City programming will include the East Lansing Farmers Market, East Lansing Community Programs, and pop-up events.
Phase I of the Project will include significant infrastructure purchases and Phase I pilot programming. However, the majority the infrastructure purchased for this location will be repurposed in Spring and Summer 2021 for outdoor Figure 5. Paint installation at the Downtown Underground Market. installation and pop-up events.
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Page 48 of 91 Phases II, III, and IV have monies budgeted only for the continuation of pilot programming in this space. See Business Support Programming for more information on Market uses Location 2: Elevated Plaza at the Marriott Hotel
Figure 6. Conceptual rendering of Elevated Plaza at the Marriott Hotel. Source: Amanda Harrell-Seyburn, East Arbor Architecture Project Leads
Heather Pope, Department Operations Analyst, City of East Lansing Caleb Sharrow, Parking Administrator, City of East Lansing Catherine DeShambo, Environmental Services Administrator, City of East Lansing Chad Shepard, Administrative Secretary, City of East Lansing
Description
The elevated plaza at the Marriott Hotel is a cool space! However, it currently lacks seating options and other amenities – people pass right by and are given little reason, nor opportunity, to spend time here. During Phase I, the Project will simply install various seating options, including picnic tables and movable chairs, and outdoor décor such as planter boxes and plants. Outdoor heaters are currently being considered for weekend availability from 11:00 AM – 5:00 PM Saturdays and Sundays. Figure 7. Photograph of the underutilized Elevated Plaza at the Marriott Hotel.
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Page 49 of 91 Phase II of the Project will install bistro lighting procured through a Request for Proposals (RFP) process. Location 3: Division Street Parking Garage
Figure 8. Conceptual rendering of the Division St. Garage overhang. Source: Amanda Harrell-Seyburn, East Arbor Architecture
Project Leads
Heather Pope, Department Operations Analyst, City of East Lansing Caleb Sharrow, Parking Administrator, City of East Lansing Catherine DeShambo, Environmental Services Administrator, City of East Lansing Chad Shepard, Administrative Secretary, City of East Lansing Wendy Sylvester-Rowan, Vice Chair, East Lansing Arts Commission
Description
The overhang at the Division St Garage along Albert Ave is another interesting but very much underutilized space – it was identified in the East Lansing Urban Design Guidelines as a space where an “opportunity to re-establish the public realm for “people centered activities” exists. During Phase I, the Project will install additional seating options, including picnic tables and movable chairs, outdoor décor, and offer outdoor heating options on certain weekends from 11:00 AM - 5:00 PM. Phase II of the project will include the installation of custom designed wall partitions to define the socially distanced seating areas. The wall partitions were customize designed by East Arbor Architects and, due to the anticipated cost of the partitions, staff will issue an RFP to construct and install them. The artwork for the partition murals will be solicited through a collaborative Request Figure 9. Photograph of the underutilized public space at the Division St. Parking Garage.
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Page 50 of 91 for Proposals process among the City, DDA, and Arts Commission. Phase II will also include light installations along the north-facing wall of the Division St Garage. Location 4: Ann St Plaza
Figure 10. Photographs of Ann St. Plaza and the Ann St. Plaza Clock Tower.
Project Leads
Heather Pope, Department Operations Analyst, City of East Lansing Description
Ann St Plaza is a public space that people tend to naturally gravitate towards when visiting downtown. It is one of the largest outdoor public spaces in downtown and most widely used. In fact, the Place Project will attempt to replicate some of the successes from this attractive, vibrant place at other Project locations. In alignment with downtown’s Daytime. Nighttime. Anytime. theme, Phase II of the Project will install bistro lighting to extend the hours that visitors may spend downtown once the sun goes down. Location 5: Bill Sharp Park
Figure 11. Photographs of Bill Sharp Park.
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Page 51 of 91 Project Leads
Heather Pope, Department Operations Analyst, City of East Lansing
Description
Phase II of the Project will install string lighting along the interior sidewalks of Bill Sharp Park. Staff are also evaluating the feasibility of installing additional seating options while also preserving limited greenspace at this location. Regardless, the light installation aims to enhance their experience when visiting downtown and/or passing through this location. Location 6: 500 Block Pedestrian Alley
Figure 12. Photographs of the 500 Block Pedestrian Alley
Project Leads
Heather Pope, Department Operations Analyst, City of East Lansing Catherine DeShambo, Environmental Services Administrator, City of East Lansing Chad Shepard, Administrative Secretary, City of East Lansing
Description
The 500 Block Pedestrian Alley is already a vibrant and interesting place that tends to attract people. Phase I of the Project will simply enhance and upgrade this location by installing a variety of seating options – picnic tables and Adirondack chairs – whiskey barrels, plants, and umbrellas. Phase II will include lighting repairs and lighting extensions. The existing string light installation will be repaired using a different DDA funding source reserved for these types of repairs, and the Project will use its funding to extend the existing light installation by approximately 300 linear feet.
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Page 52 of 91 To assist City staff with managing the outdoor heaters and ensure public access to seating located on both private and public property, Campbell’s Market Basket and the City will form a partnership through a formal agreement.
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Page 53 of 91 Business Support Programming To support the activation of the Place Project’s public spaces, staff continue to engage East Lansing stakeholders to design community-driven programming and activities for downtown. Through various means of community outreach, community members and several City Departments have volunteered their time to help staff develop innovative, inclusive, and experimental programming that not only meets the needs and wants of the community, but also will support downtown businesses that continue to encounter significant economic hardships from the COVID-19 pandemic. Project teams consisting of a variety of stakeholders have been developed, and will continue to be developed, while funding exists for program implementation. In addition to Community & Economic Development staff, project teams include the following members: • Brad Willcuts, Assistant Professor of Musical Theatre and Choreography, MSU • Brice Bush, Head of Customer Experiences/Assistant Director, East Lansing Public Library • Christine Beamer, Director of Career Services and Music Entrepreneurship, MSU College of Music • Elise Millard, Visual Arts Teacher, East Lansing Public Schools • Jacqueline Carroll, Visual Arts Teacher, East Lansing Public Schools • Justin Drwencke, Community Events Specialist, City of East Lansing • Karla Forrest-Hewitt, Farmers Market Manager, City of East Lansing • Kristin Shelley, Director, East Lansing Public Library • Mikell Frey, Communications, City of East Lansing • Quinn Alexander, Communications Specialist, City of East Lansing • Stephanie Kribs Director of Operations. MSU Broad Art Museum at Michigan State University • Tristan Guthrie, Parks & Recreation, City of East Lansing • Wendy Sylvester-Rowan, Vice Chair, East Lansing Arts Commission
The current list of programming that has been implemented, designed, or is in the process of being designed includes the following activities: 1. Art Pop-up Displays 2. Define East Lansing Tile Installation 3. Downtown Underground Farmers Market 4. East Lansing Public Library Downtown Underground Pop-ups 5. My XXX is Super! Incentive Program 6. TikTok Challenge 7. Why I Wear a Mask Incentive Program 8. Where is Zeke this Week? #whereiszekeweek 9. Yiftee eGift Card Program
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Page 54 of 91 Art Pop-up Displays
Figure 13. Example of interactive, web-based Art Pop-up Display Map
Project Team
Amy Schlusler-Schmitt, Community Development & Engagement Manager, City of East Lansing Jacqueline Carroll, Art Teacher, East Lansing Public Schools Wendy Sylvester-Rowan, Vice Chair, East Lansing Arts Commission
Description
The Project Team will work to display East Lansing Public and Private School, K-12 artwork in open brick and motor businesses on a rotating basis. Prints of the original pieces of art will be made and installed at participating businesses. Rotating artwork removed from the businesses will then be installed in the Downtown Underground Market until further notice.
Program Schedule
Activity Start Date End Date Grade Level 1st Exhibit Installs January 16 January 17 9-12 1st Exhibit Display January 18 February 26 9-12 2nd Exhibit Installs February 27 February 28 Elementary 2nd Exhibit Display March 1 April 16 Elementary 3rd Exhibit Installs April 17 April 18 All Levels 3rd Exhibit Display April 19 June 4 All Levels
Participating Businesses
Staff have solicited business participation via email and, as of January 7, 2021, 15 local businesses have agreed to participate in the Program. Staff are preparing print maps for distribution at pop-up events that will include a full list of participating businesses and their location – each print map will include a QR code that directs users to an interactive, online web app for mobile use.
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Page 55 of 91 Define East Lansing Tile Installation
Project Team
Heather Pope, Department Operations Analyst, City of East Lansing Amy Schlusler-Schmitt, Community Development & Engagement Manager, City of East Lansing Kristin Shelley, Director, East Lansing Public Library Brice Bush, Head of Customer Experiences/Assistant Director, East Lansing Public Library Elise Millard, Art Teacher, East Lansing Public Schools Jacqueline Carroll, Art Teacher, East Lansing Public Schools Wendy Sylvester-Rowan, Vice Chair, East Lansing Arts Commission
Description
Staff are still working with stakeholders to identify a theme, but the concept is to have community members create small pieces of art that represents how they view, live, work, or play in downtown East Lansing. Tiles will be provided to community members that visit pop-up events at the Market. Tiles are being provided by East Lansing Public Schools, supplies & equipment and installation will be funded through the Project. A location, or locations, for tile installation will be identified by working with stakeholders; however, the locations being considered are in the “dead” areas of downtown that do not have a lot of foot traffic.
Program Schedule
The implementation of this activity and the installation of the tiles is dependent upon the completion of the artwork created on the tiles by the East Lansing community. It is unknown how many tiles will be completed at each pop-up event and when the COVID-19 pandemic will allow for the public’s safe engagement in this activity.
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Page 56 of 91 Downtown Underground Farmers Market
Figure 14. Conceptual graphic for the Downtown Underground Farmers Market. Source: Graphic designed by Archie Foote, Graphic Design Assistant, City of East Lansing, using conceptual renderings provided by Amanda Harrell-Seyburn, East Arbor Architecture.
Project Team Karla Forrest-Hewitt, Farmers Market Manager, City of East Lansing Justin Drwencke, Community Events Specialist, City of East Lansing Tristan Guthrie, Parks & Recreation, City of East Lansing Heather Pope, Department Operations Analyst, City of East Lansing
Description
The East Lansing Downtown Underground Market is coming to the lower level of the M.A.C. Avenue Garage, 310 M.A.C. Ave., in February 2021.
The market will enhance community life by bringing customers, local growers, producers, businesses and craft artisans together in a safe space. With a main goal of increasing patronage of downtown businesses, market customers will be encouraged to make a day of their visit to downtown. In addition to shopping for fresh, farm-grown Michigan produce and locally made crafts and products at the market, customers will be encouraged to support local downtown East Lansing businesses by shopping and dining local while Figure 15. Example of Support Local Business signage. Source: Archie Foote, Graphic Design Assistant, City of East Lansing. out and about. Vendors from the traditional East Lansing Farmers Market held every year at Valley Court Park have been solicited, an online application prepared for vendor signups has been created (pdf version as well),
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Page 57 of 91 and Vendor Guidelines established. Brick and motor businesses that align with the East Lansing Farmers Market’s mission will also be given an opportunity to participate in the bi-weekly Market. The Market will be managed by the East Lansing Farmers Market Manager and staffed by a combination of City staff and MSU student volunteers from the Personal Responsibility Ambassador Program. While signage will be installed for COVID-19 compliance and vendor information, all other signage and messaging is focused on downtown and supporting local businesses. For example, the Downtown Management Board (DMB) has implemented a support local campaign – placing yard signs in adjacent downtown neighborhoods and providing businesses with the same signage for window decals and poster prompts. As part of the downtown marketing campaign, a QR code that directs users to the Explore Downtown East Lansing web app is included on each sign. Per Fire Code, capacity is restricted to 293 persons. However, capacity will never exceed the capacity limitations established under public orders or recommendations made by public health officials. Staff will manage the number of persons in the pop-up market at any given time by counting the number of persons entering and exiting the event. No vehicle access to the Market will be available on scheduled Market events. Visitors, and accompanying signage, will be instructed to enter the Market through the southeast stairwell on the corner of Albert and Charles, and exit through the southwest stairwell on the corner of Albert and M.A.C. Universal access is available and is provided by the Marriott Hotel/M.A.C. Parking Garage elevator. Staff will manage a table at each Market that provides face masks, hand sanitizer, and public health related informational materials. A table will also be placed at each event to make information available Figure 16. Site plan for the Downtown Underground Farmers Market. on the Project to Market visitors and will Source: Karla Forrest-Hewitt, Farmers Market Manager, City of East also acknowledge each Project sponsor. Lansing. Project Schedule
Event Date Time Farmers Market February 14 10:00 AM – 2:00 PM Farmers Market February 28 10:00 AM – 2:00 PM Farmers Market March 14 10:00 AM – 2:00 PM Farmers Market March 28 10:00 AM – 2:00 PM Farmers Market April 11 10:00 AM – 2:00 PM Farmers Market April 25 10:00 AM – 2:00 PM Farmers Market May 9 10:00 AM – 2:00 PM
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Page 58 of 91 East Lansing Public Library Downtown Underground Pop-up Activities
Figure 17. Photograph of the East Lansing Public Library Storytime. Source: Lansing State Journal
Project Team
Heather Pope, Department Operations Analyst, City of East Lansing Kristin Shelley, Director, East Lansing Public Library Brice Bush, Head of Customer Experiences/Assistant Director, East Lansing Public Library Description
The East Lansing Public Library will host limited programming in the Downtown Underground Market. This programming is typically hosted at the Public Library; however, due to square footage constraints in an indoor environment, several of these events will be piloted in the Market. Staff have reserved funds for these events in case an opportunity to partner with local businesses (e.g., providing hot drinks and/or food options) presents itself. Otherwise, staff do not anticipate any additional costs associated with providing this programming opportunity. Project Schedule
Event Date Story Time 02-02-2021 Music in the Stacks 02-24-2021 TBD March TBD April Figure 18. Photograph of paint installation on the southwest stairwell of the East Lansing Downtown Underground Market.
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Page 59 of 91 TikTok Challenge
Project Team
Amy Schlusler-Schmitt, Community Development & Engagement Manager, City of East Lansing Brad Willcuts, Assistant Professor of Musical Theatre and Choreography, MSU Jacqueline Carroll, Art Teacher, East Lansing Public Schools Wendy Sylvester-Rowan, Vice Chair, East Lansing Arts Commission
Description
The Program will implement a TikTok challenge using video submissions from local TikTok’ers. Participants must find creative ways to market or promote a downtown business and/or downtown landmarks in their videos. eGift Cards will be awarded to challenge winners. Program Schedule
Activity Start Date End Date More Info
1st TikTok Challenge January 25 February 13 Piece is choreographed with assistance of MSU—with persons adding their personal dance moves into the end of the video
2nd TikTok Challenge February 14 March 6 Theme: Show EL Your Love (to play off Valentine’s Day; Music will likely be selected from popular music on TikTok library
3rd TikTok Challenge March 7 March 27 Theme TBD—Might play off upcoming ‘Spring Break from EL concept’; Music will likely be selected from popular music on TikTok library
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Page 60 of 91 Why I Wear a Mask Incentive Program
Project Team
Karla Forrest-Hewitt, Farmers Market Manager, City of East Lansing
Description
The Why I Wear a Mask photo contest is being incorporated into the Downtown Underground Farmers Market programming. Participants will submit one digital photo of themselves in downtown wearing a mask, along with a 30-word or less description about why they wear a mask. All photos must include a downtown landmark or downtown business (preference will be given to photos featuring downtown business). First, second, and third place winners of the photo contest will receive eGift Card and Prize Value Description 1st $130 $100 eGift Card/$30 in Market vouchers 2nd $70 $50 eGift Card/$20 in Market vouchers 3rd $45 $25 eGift Card/$20 in Market vouchers Figure 19. Graphic for the Why I Wear a Mask Incentive Program. Source: Archie Foote, Graphic Design Assistant, City of East Lansing.
Program Schedule
Activity Date Activity Description 02-01-2021 Photo submissions due date 02-14-2021 Winners can collect their prize at the Downtown Underground Farmers Market
My XXX is Super! Incentive Program
Project Team
Karla Forrest-Hewitt, Farmers Market Manager, City of East Lansing
Description
Mother’s Day is not too far away! Residents are being asked to celebrate a special care giver, mentor or mother figure in their life by submitting a photo with them and telling us in 30 words or less why this person is super. Winners of the photo submission contest will receive a downtown eGift Card for use at
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Page 61 of 91 downtown businesses. A Farmers Market voucher is also included in the prize to incentive participation in the Downtown Underground Farmers Market and increase foot traffic.
Program Schedule
Activity Date Activity Description
TBD Photo submission are due TBD Winners can collect their prize at the Downtown Underground Farmers Market
Program Incentives
Prizes Value Description
1st $130.00 $100 eGift Card and $30 in gift vouchers to shop at the EL Underground Pop-Up Winter Market.
2nd $70.00 $50 eGift Card and $20 in gift vouchers to shop at the EL Underground Pop-Up Winter Market.
3rd $45.00 $25 eGift Card and $20 in gift vouchers to shop at the EL Underground Pop-Up Winter Market. Day)
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Page 62 of 91 Where is Zeke this Week? #whereiszekeweek
Figure 20. Photograph of Zeke the Wonder Dog. Source: Lansing State Journal. Project Team
Amy Schlusler-Schmitt, Community Development & Engagement Manager, City of East Lansing
Description
Zeke the Wonder Dog misses seeing you! During this time with limited in-person activities, Zeke wants you to know he supports the Daytime. Nighttime. Anytime. Place Project! Zeke wants you to checkout all these newly activated public spaces and participate in the Project’s pilot programming. While you will more than likely find Zeke making surprise appearances at pop-up events, you’ll always be able to find a cardboard cutout photo of Zeke hanging out at one of the many Project locations and in his favorite downtown businesses. However, Zeke likes to switch it up – so stay tuned to the City of East Lansing Facebook handle to see Where is Zeke the Week?
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Page 63 of 91 Yiftee eGift Card Program
Figure 21. Graphic designed for eGift Card Program. Source: Archie Foote, Graphic Design Assistance, City of East Lansing.
Project Team
Amy Schlusler-Schmitt, Community Development & Engagement Manager, City of East Lansing
Description
The Downtown Management Board initiated the Downtown East Lansing eGift Card program (Program) in December 2020. The Program uses a third-party service provider, Yiftee, to facilitate and manage financial transactions through their web-based software. Users can gift eGift Cards via mobile and/or desktop, or choose to purchase an eGift Card for their personal use, and use their mobile phone when making purchases with the eGift Card. The best thing about this Program? eGift Cards can only be used at participating downtown East Lansing businesses – keeping your dollars local and supporting our local businesses. Staff will use eGift Cards in their programming to incentivize participation and help stimulate local economic activity by gifting eGift Cards through local competitions, challenges, and photo contests.
Since its launch on December 12, 2020, over $31,000 in eGift Cards have been gifted! Interested in purchasing an eGift Card? Click here.
Are you a local business interested in participating? Please contact Amy Schlusler-Schmidt at [email protected].
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Page 64 of 91 Future Programming Considerations Staff have reserved funds for future programming and unforeseen costs with implementing currently planned programming. Since many activities, events, and programs are being implemented as pilots, staff will evaluate which pilots are working, how they may be improved, and use the reserve funds to design and implement future Project programming. Staff, in collaboration with Project partners, are currently evaluating the feasibility, and demand for, of implementing the following programming: Downtown Underground Skate Night The Downtown Underground Market is designed perfectly to host small-scale, pop-up roller skating events. Staff are working to understand the COVID-19 safety precautions, safety compliance requirements, and availability and costs associated with renting skates before committing to program implementation. Daytime. Nighttime. Anytime. Second Line To provide consistent and increased activities in downtown, staff are working with stakeholders to design and evaluate the feasibility of starting neighborhood-based Daytime. Nighttime. Anytime. Second Line parades where neighborhood residents will march behind first-line brass bands. This neighborhood based, Second Line parade would begin at a central point in each respective neighborhood and residents would march downtown as the Second Line for an annual celebration. This is only being considered for implementation when public health official recommendations to not require social distancing and wearing masks – so think late 2021 or Spring 2022. What is a Second Line parade? Click here.
Have an idea for future programming that meets the goals and objectives of the Daytime. Nighttime. Anytime. Place Project? Contact Community & Economic Development Administrator Adam Cummins at [email protected].
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Page 65 of 91 Business Support Programming Infrastructure
This budget category covers costs associated with buying supplies & equipment needed to activate most, if not all, Project locations. Costs are planned to be incurred in each phase and include items such as chains, locks, outdoor décor, propane gas & storage, signage, cleaning public picnic tables, and other materials and supplies used for Project implementation. Additionally, this budget category includes infrastructure costs associated with Spring and Summer business support programming being designed.
Staff are obtaining cost estimates for a Figure 22. Photograph of pop-up infrastructure purchased and installed using Business Support Programming Infrastructure funds. parklet system that can easily be installed and uninstalled and that is most protective of public safety when in use. The parklets will be installed at one or more locations in on-street parking spaces. Staff will identify where the parklets would provide the most benefit for downtown businesses – areas with narrow sidewalks, little foot traffic, and limited space for outdoor dining.
Figure 23. Example of a parklet system. Source: National Association of City Transportation Officials.
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Appendix A: Project Renderings
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Page 67 of 91 Location 1. M.A.C. Parking Garage Conceptual Rendering
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Figure 24. Conceptual rendering of the Downtown Underground Market. Source: Amanda Harrell-Seyburn, East Arbor Architecture
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Location 2. Elevated Plaza at the Marriott Hotel Conceptual Rendering
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Figure 25. Conceptual rendering of Elevated Plaza at the Marriott Hotel. Source: Amanda Harrell-Seyburn, East Arbor Architecture
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Location 2. Elevated Plaza at the Marriott Hotel Conceptual Rendering
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Figure 26. Conceptual rendering of Elevated Plaza at the Marriott Hotel. Source: Amanda Harrell-Seyburn, East Arbor Architecture
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Location 2. Elevated Plaza at the Marriott Hotel Conceptual Rendering
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Figure 27. Conceptual rendering of Elevated Plaza at the Marriott Hotel. Source: Amanda Harrell-Seyburn, East Arbor Architecture
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Location 3. Division St. Parking Garage Conceptual Rendering Page 46 of 48
Figure 28. Conceptual rendering of place activation at the Division St. Garage. Source: Amanda Harrell-Seyburn, East Arbor Architecture
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Location 3. Division St. Parking Garage Conceptual Rendering Page 47 of 48
Figure 29. Conceptual rendering of place activation at the Division St. Garage. Source: Amanda Harrell-Seyburn, East Arbor Architecture
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[end]
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Page 74 of 91 Arts Commission AGENDA ITEM REPORT
To: Subject: Downtown Mural RFQ Meeting: Arts Commission - 21 Jan 2021 Department: Arts Commission Staff Contact: Heather Majano,
BACKGROUND INFORMATION: Commissioners would like to commission a mural to be installed on the East-facing wall of the Albert Avenue Parking Ramp. The Request for Qualifications (RFQ) draft is attached. Commissioners are asked to select a budget (the 2020 year-end budget update is also attached), review the timeline, select a theme (if applicable) and decide on the size of the mural.
Staff is meeting with Parking Department representatives to discuss the space and size of wall available for a mural on January 15. An update on this conversation will be provided at the Arts Commission meeting.
The LEAP Grant is also available to be applied for, for this mural. If the Commissioners would like to apply for it, it is due February 12 and the mural must be installed by the end of October 2021. There are two (2) $10,000 grants available. The guidelines are attached.
ATTACHMENTS: Request for Qualifications-DRAFT LEAP GRANT RFP 21 Center City 1 Center City 3 Center City 5 FY21 Public Art Fund Budget - Nov.
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Request for Qualifications: Public Mural
Location: Downtown East Lansing on the West-facing wall at 218 Albert St. East Lansing, MI 48823
Qualification submissions are due no later than 5:00 p.m. March 23, 2021. Installation is planned for June - August, 2021 and a dedication is scheduled for the end of August, 2021
Introduction: The City of East Lansing is located in south central Michigan, five miles east of the State capital. East Lansing is approximately 13.7 square miles in size, with a population of over 48,500 people. It is home to Michigan State University and the world-renowned Broad Art Museum.
East Lansing has a long-standing commitment to public art. The East Lansing Arts Commission and the Art Selection Panel have functioned since 1985. In 2014, a Percent for Art Ordinance (Ordinance 1339) was developed. Ordinance 1339 requires 1% of the cost of private construction projects (up to $25,000) and 1% of the city’s general fund capital spending to be allocated for public art. The adoption of Ordinance 1339 places East Lansing at the forefront of public art administration in the state.
The City of East Lansing has an extensive publicly owned art collection, including over two dozen exterior art installations and more than 30 individual interior art pieces. A wide range of festivals and events are hosted annually in East Lansing and add to the cultural fabric of the community. These events include the East Lansing Farmers Market, Summer Solstice Jazz Festival, Winter Glow, Moonlight Movies, Play in the Park, and the East Lansing Art Festival which is consistently ranked as one of the top 200 fine art and design shows in the country by Sunshine Artist Magazine.
Project Site: East Lansing’s Downtown is seven (7) blocks of mixed-use buildings ranging from 1 to 12 stories tall. Businesses in the downtown are highly varied and range from professional offices, to restaurants and bars, to arcades and escape rooms, to banks, to various retail storefronts. There are also many apartments for all ages, five parking garages, three hotels and a parklet. Downtown is bordered by Grand River Ave and Michigan State University to the North and a neighborhood to the South. Annually, the downtown plays host to many events including the East Lansing Art Festival, Summer Solstice Jazz Festival, Summer Concert Series, the Great Pumpkin Walk and Winter Glow. Thousands of visitors visit downtown annually.
In downtown East Lansing, diverse and various experiences are offered for people of all ages, interests and backgrounds. All are welcome and all are celebrated. This makes downtown East Lansing a reflection of the spirit and character of East Lansing and positions this mural as an appropriate place to celebrate the role that art, diversity and inclusion play in defining a sense of community.
Mural Location: The location for the mural is 60’ up, on the 3rd floor of the Center City development. These floors are home to the Albert Ave. Parking Garage that is owned by the City of East Lansing. The mural will be at least 60’ x 15’ with space to be larger (up to ????). The mural must be able to tolerate extreme weather conditions. It will need to be designed and installed using methods and materials that will withstand vandalism attempts typically encountered in outdoor, public places.
Project Budget
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The final project budget is not to exceed $50,000, including installation.
Vision for Project The mural should capture the key role that downtown plays in East Lansing. It should embody the character of East Lansing and reflect the sense of the community that is celebrated downtown. The mural should celebrate the Public Art Ordinance and the City’s commitment to diversity, equity and inclusion, the importance that art plays in defining a sense of place and community and the diversity of the East Lansing community.
Qualifications
Submittal of Qualifications Interested artists may submit their qualifications hard copy or electronically, as outlined below: 1. Electronic submission: Proposal documents may be submitted electronically via email to [email protected]. The subject line should be “Artist’s Name – Qualification submission for Downtown EL Mural” (ex. Heather Majano – Qualification submission for Downtown EL Mural), clearly delineating that the message is the submission for the Downtown mural. Electronic files are to be in .pdf or .jpg format. Other format types will not be accepted. 2. Hard copy submission: Proposals may be submitted on a portable flash drive or as an 8 1/2“ x 11” unbound document. One (1) hard copy of the proposal is to be mailed or delivered in a sealed envelope to the City of East Lansing Parks, Recreation and Arts Department, 410 Abbot Road, East Lansing, MI 48823, Attn: Heather Majano. Envelopes are to be clearly marked for Downtown Mural Qualifications and the name of the Artist. Do not submit original photographs, samples, or any product other than paper. Faxed proposals or proposals in a format other than described above will not be considered.
The proposals shall be submitted by no later than 5:00 p.m. on Tuesday, March 23, 2021 to be considered. No late applications will be reviewed.
Content of Qualifications Interested artists are to submit the following materials for consideration: • Resume outlining artist education and experience and providing contact information and an artist statement. • Narrative outlining materials, medium, etc. typically worked with. • Three (3) digital images of examples of past work that shows experience • Other support material such as examples of other (non-mural) works and/or reviews of similar work.
The maximum proposal length is as follows: Resume ……………………………..1 page Narrative……………………………2 pages Examples……………………………8 pages Support Materials………………4 pages
Selection Process The Request for Qualifications for the Downtown Mural was developed under the direction of the Arts Commission. All proposals that are received will be viewed by the Art Selection Panel, a five-member panel of professional artists.
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After initial review of proposals, the Art Selection Panel will invite 3-5 artists to submit a full proposal, including a mural specifically designed for this project. These artists will be compensated for their proposals at $500 and the design developed for this project will be the exclusive property of the City of East Lansing for three (3) years. The Art Selection Panel will review each full proposal. Select stakeholders will be included in the proposal review.
The Art Selection Panel will make a final recommendation to the Arts Commission for approval and the chosen proposal will be forwarded to East Lansing City Council for Contract award. Michigan artists are preferred with local artists being given priority consideration.
Timetable for Commission and Installation of Work
RFQ Release Monday, February 22 Proposal due Tuesday, March 23 Art Selection Panel review of Qualifications Tuesday, March 30 Finalists notified Thursday, April 5 Full proposals due Monday, May 3 Art Selection Panel review #2 Tuesday, May 11 Arts Commission approval of Artist Thursday, May 20 City Council approve art purchase Tuesday, June 1 Artist Contract execution Tuesday, June 8 Mural installation June – August Mural Dedication August
Project Contact Heather Majano Art Festival & Art Initiatives Coordinator East Lansing (517) 319-6804 [email protected]
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Location
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Evaluation Criteria
Is the artist a Michigan Artist? Does the Artist have mural experience? Is the Artist BIPOC? Is there experience relevant/interesting?
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Page 82 of 91 1000 S Washington Avenue, Suite #201 Lansing, Michigan 48910-1682 P: (517) 702-3387 | F: (517) 702-3390 purelansing.com
2021 Request for Proposals Public Art for Communities Grant Program
The Lansing Economic Area Partnership (LEAP) is currently accepting grant proposals from municipalities, businesses and organizations within Clinton, Eaton and Ingham counties for its Public Art for Communities (PAFC) program. LEAP’s PAFC program, with additional support from the PNC Foundation, will award two grants of $10,000 each to a municipality, business or community organization to commission, create and install a piece of public art for year-round, public display. Arts and culture strategies help to enhance and celebrate the underlying identity of the physical and social space of a community. In this way, the community’s character can be expressed through the artistic activation of a place. LEAP believes that public art installations positively impact our communities through:
• Furthering our image and place into one of sophistication and creativity, exhibiting world-class arts and cultural opportunities,
• Strategically and specifically positioning various forms of public art to spur economic growth and attract/retain business and talent, and
• Institutionalizing policies and procedures on how arts and culture can be successfully implemented within a municipal body. The most successful applicants will identify a key, central, public location that is highly visible or recognizable to a significant and regular flow of foot and car traffic. Beyond visibility, LEAP strives for the public to enjoy the art and feel that the placement greatly enhances the physical aesthetic of its location. Applicants should consider how the community will utilize, interact and feel ownership over the piece. The piece should be specific to the community and its residents. Definition of Public Art: Public art is a uniquely created piece of physical artwork, such as a sculpture, statue, mural or bike rack that will permanently endure the site, activities and weather. It must not be political or obscene in nature. Eligibility
• The request for proposal is open to any municipality, business or organization located in Clinton, Eaton or Ingham counties.
• Scoring of applications will be weighted toward LEAP community and business members.
• Applications must be submitted by a representative of the community’s municipal body acting on behalf of the municipal body. o If an organization or business plans to apply, they must partner with and secure a letter of support from their municipal governing body. Page 9 of 16
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o Municipal governments will serve as fiduciary agents.
• Applicants need to show the existence and/or adoption of a public art policy for their community. If not already in existence, the policy must be in progress at the time of the application and adopted by the time the award is made. o Two templates of public art policies are available at: www.purelansing.com/publicart.
• Art pieces must be created by an artist from Michigan and specifically the tri-county region, if possible.
• Projects must be completed within LEAP’s fiscal year, with an unveiling event prior to October 31, 2021. Deadline The deadline for proposal submission is 4:00 p.m. Friday, February 12, 2021. Please email applications to: Dillon Rush, Tri-County Development & Placemaking Manager, [email protected]. Feel free to contact Dillon prior to the deadline with questions and/or ideas. Submission Please include the following items in your written request:
• Evidence of existence and/or adoption of a public art policy for the community (if in process, please explain when it is planned to be adopted). o Plans to seek matching dollars from the private sector or community in the form of crowd funding or contribution (matching dollars are not required but encouraged). o Plans to seek in-kind support for the project in the form of landscaping, maintenance, lighting, etc.
• Narrative of the municipality’s efforts and priority of placemaking initiatives, showcasing examples of other placemaking initiatives in the community.
• Description on how the public art piece will contribute to the distinct identity for the area and specific location of placement. • Discussion of how the art piece will enhance business development efforts and attract/retain talent and new businesses to that specific area.
• Description, including photo or map, of the location of the public art piece.
• Information related to the visibility of the location (traffic counts, pedestrian counts, etc.).
• Submission of a site prep outline, physical foundation development, continuous maintenance plan, insurance/liability issues and any other logistical information that could be beneficial for application review.
• Final installation budget and plan.
• Description of community plans to jury the artists/art pieces.
Page | 2 Lansing Economic Area Partnership (LEAP) · www.purelansing.com Page 10 of 16 1000 South Washington Avenue, Suite 201, Lansing, MI 48910 · (517) 702-3387
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o Suggestions for committee members that will draft the RFP and/or jury the pieces.
• Timetable for the commission and installation of the public art piece (Timeline suggestion, see below.) o LEAP RFP open for submissions: January 8, 2021 – February 12, 2021 o Review of received proposals: February 15 – February 26, 2021 o Press event/announcement: March 2021 o Funded community art committees convene to write artist RFP: March - April 2021 o Community call to artist RFP open for submissions: April - May 2021 o Select artist/enter into contract with artist: May 2021 o Fabrication of art piece: June - September 2021 o Unveiling of art piece/joint press event with LEAP and PNC Foundation: October 2021
Selection Process
LEAP’s Placemaking Workgroup will serve as the review panel that will recommend submission(s) to LEAP’s President & CEO for award approval. Selection Criteria Award selection will be based on the following criteria:
• Does the community have a public art policy in place or in process?
• How engaged is the community in creating a sense of place for the region?
• Does the project increase the sense of place for residents and visitors?
• Does this project impact potential business investment and talent in the area?
• Is the placement of the piece in a highly visible location?
• Does the community plan to offer a match/in kind donation to the grant dollars?
• Did the applicant provide a complete and thorough submission?
• Is the applicant a LEAP member? Award Awards will be announced publicly at a press event (potentially virtual) in March 2021. Applicants will be notified prior to the public announcement. Grantees will receive 50% of the grant dollars at the time of contract with LEAP and 50% upon completion of the final report and installation of the piece. Applicants must not publicly reveal notification of award without written consent by LEAP or a LEAP-led public announcement. Questions
Please direct any questions to Dillon Rush at [email protected] or 517.331.0069.
Page | 3 Lansing Economic Area Partnership (LEAP) · www.purelansing.com Page 11 of 16 1000 South Washington Avenue, Suite 201, Lansing, MI 48910 · (517) 702-3387
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Page 88 of 91 PUBLIC ART FUND REVENUE FY20 Final FY21 Budgeted FY21 Actual Comments
Page 15 of 16 Division 7601 Public Art Fund 5721 Private Developer Contributions 0 25,000 17,500.00 Development donations for art (1) 5751 Interest 2,214 800 379.77 5901 Transfer from General Fund 6,075 7,650 3,187.50 1% contribution for art from General Fund 5990 Reappropriated Equity 0 23,550 0.00
Division 7604 Art Planning and Administration 5901 Transfer from General Fund 17,500 17,500 4,374.99 For Cultural Arts Grants
TOTAL 25,789 74,500 25,442.26
EXPENSE FY20 Final FY21 Budgted FY21 Actual Comments
Division 7601 Public Art Fund Signage for Ordinance 1339 Projects ($1,000); dedication 7201 Operating Supplies 7,276 2,000 0.00 supplies($1,000) 7401 Contract Services 330 0 1,650.00 VIATEC Closed Captioning services 7810 Sponsorships 1,000 1,000 0.00 Contribution to People's Choice Award - typically in May 8501 Repairs and Maintenance 1,097 0 0.00 0 54,000 33,650.00 Center City Mural ($25,000); Greetings Mural ($26,500); 9001 Capital Outlay Base for Grand River Avenue sculpture ($4,000)
Division 7604 Art Planning and Administration
7841 Art Commission Grants 16,940 17,500 8,803.00 TOTAL 26,643 74,500 44,103.00
REVENUE LESS EXPENSE (853) 0 (18,660.74) Page 89 of 91 PUBLIC ART FUND SUMMARY FY18 EFB (2018 CAFR) 88,555 FY19 Revenue 143,134 Page 16 of FY19 Expense (61,824) FY19 EFB (2019 CAFR) 169,865 FY20 Revenue - YEE 50,575 FY20 Expense - YEE (79,373) FY20 EFB (2020 CAFR) 169,012 FY21 Proposed Revenue 74,500 FY21 Proposed Expense (74,500) 169,012 Page 90 of 91 Arts Commission AGENDA ITEM REPORT
To: Subject: Year-end Review - 2020 Meeting: Arts Commission - 21 Jan 2021 Department: Parks, Recreation and Arts Staff Contact: Heather Majano,
BACKGROUND INFORMATION: At the February 20, 2020 meeting Commissioners discussed priorities for the Commission and came up with five (5) goals: Diversity, Visibility, Art Experiences, Collaboration and Promotion. How did the Commission align their decision in 2020 with these goals? How can the Commission make decisions that align with these goals for 2021? How should the goals change/stay the same for 2021?
A discussion began at the December 17, 2020 meeting. Commissioners would like to update the guidelines and review criteria to make them better align with the Commission's goals.
The remainder of the discussion was tabled until January to include new Commissioners.
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