Agenda for Annual Meeting of Tatsfield Parish Council To

Tatsfield Parish Council Clerk: Ana Hughes 102A Sunningvale Ave Biggin Hill Tel : 01959 701820 Westerham TN16 3TT

YOU ARE HEREBY SUMMONED TO attend the Annual Meeting of TATSFIELD PARISH COUNCIL, which will be held at the Aileen McHugo Building, Westmore Green, Tatsfield on Monday, the 18th May 2015 at 8.00 p.m

Issued on 12 May 2014 Ana Hughes – Clerk ANA HUGHES AGENDA 1 ELECTION OF CHAIRMAN 2 DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN 3 ELECTION OF VICE CHAIRMAN 4 DECLARATION OF ACCEPTANCE OF OFFICE OF VICE CHAIRMAN 5 APOLOGIES 6 DECLARATIONS OF INTEREST (relating to items on the Agenda) 7 Agree and sign the MINUTES OF THE PREVIOUS MEETING held on 27th Aprill 2015 8 Proposal for and agreement on committees for the coming year and their members 9 Proposal for and agreement on Terms of reference for committees 10 Proposal for and agreement on sub-committees / advisory groups for the coming year and their members 11 Proposal for and agreement on Terms of reference for item 10 12 Proposal for and agreement of roles and responsibilities for the coming year for Parish Councillors 13 Review of leases and property agreements 14 Review of Standing Orders and Financial Regulations 15 Receive and accept the Finance Committee Minutes from 27th April 2015 16 Officer’s report on actions outstanding since the previous meeting 17 PLANNING (a) To determine the Parish Council’s position on Appendix A :  TA/2015/788: Hillside, Ricketts Hill Road, Tatsfield TN16 2NB Erection of single storey extension to north east elevation and single storey extension to south east elevation. (Certificate of Lawfulness for a Proposed Use or Development)  TA/2015/803: Sylvan Bank, Ship Hill, Tatsfield TN16 2JY Erection of single storey extension to north east elevation and erection of porch to south west elevation. (Certificate of Lawfulness for a Proposed Use or Development)  TA/2015/857: 1 Rag Hill Close, Tatsfield TN16 2LR Erection of single storey extensions to north, east and west elevations and two storey extension to west elevation. (Certificate of Lawfulness for a Proposed Use or Development)  TA/2015/877: 35 Paynesfield Road, Tatsfield TN16 2AT Erection of single storey side extension, raised roof ridge height with gable end to south elevation, rear dormer and two dormer windows to front roof slope in association with conversion of loft space to habitable accommodation. (b) Planning team for May: 18 FINANCE (a) Authorize payments (including presentation of cheques) detailed in Appendix B (b) Discuss and agree items requiring expenditure:  Request for Grant from Oxted CAB

“DECLARATIONS OF INTEREST – All Members present are required to declare, at this point in the meeting or as soon as possible thereafter: (i) any Disclosable Pecuniary Interests (DPIs) and / or (ii) other interests arising under the Code of Conduct in respect of any item(s) of business being considered at the meeting. Anyone with a DPI must, unless a dispensation has been granted, withdraw from the meeting during consideration of the relevant item of business.” 1 Tatsfield Parish Council

(c) Update on Annual Accounts progress AGENDA CONTINUED (page 2/2) 19 HIGHWAYS & RIGHTS OF WAY (a) Highways : update (b) Rights of Way: 20 NOTIFIED ITEMS (a) Housing (b) World War 1 100th Anniversary: update (c) Youth Club proposal – update (d) Defibrillators – update (e) Community Buildings Survey 21 REPORTS FROM COUNTY COUNCILLOR, DISTRICT COUNCILLOR, VILLAGE ORGANISATIONS and EXTERNAL ORGANISATIONS a) County Councillor b) District Councillor c) Tatsfield Community Responders : d) Village Hall Management Committee:  Bees in side wall  Maintenance plan e) Tatsfield in Bloom: update f) Police: update g) Biggin Hill Airport: update h) Speedwatch i) Tatsfield Fairtrade Steering Group

22 PARISH COUNCIL PROPERTY AND LAND To receive updates, discuss matters and where relevant, agree on proposals relating to: a) Green Spaces and Rights of Way Committee (including Tatsfield and Westmore Greens, Pond, Kemsley Wood, Millennium Wood, bridleways): update b) Westmore Green:  Traffic island in Village Centre – update  Damage to Westmore Green near Whitewood Cottages / layby – update c) Maesmaur Corner: update d) Tatsfield Green:  Damage to verge outside Top o the Down – update  Pippins wayleave : update e) Parish Council Car Park and retained facilities  Pitch update – Fish and Chips Van f) Tatsfield Community Games Area  Mike Lambert notice given – discuss and agree new maintenance person. g) Aileen McHugo Building h) Village Hall i) Tatsfield Allotments and Community Gardens

23 MEETINGS TO ATTEND / CORRESPONDENCE: (a) to agree attendance at Meetings to which Parish Councillors are invited  Chelsham and Farleigh Village Meeting : 26th May 2015 at 8pm – Farleigh Hall “DECLARATIONS OF INTEREST – All Members present are required to declare, at this point in the meeting or as soon as possible thereafter: (i) any Disclosable Pecuniary Interests (DPIs) and / or (ii) other interests arising under the Code of Conduct in respect of any item(s) of business being considered at the meeting. Anyone with a DPI must, unless a dispensation has been granted, withdraw from the meeting during consideration of the relevant item of business.” 2 Tatsfield Parish Council

(b) to discuss Correspondence received by the Clerk 24 Any other business which the Chairman is of the opinion should be considered at the meeting as a matter of urgency 25 MATTERS FOR REPORTING OR INCLUSION IN FUTURE AGENDA

MEMBERS OF THE PUBLIC HAVE A RIGHT AND ARE WELCOME TO ATTEND AND WILL BE ABLE TO PARTICIPATE DURING SHORT ADJOURNMENTS. IF THE BUSINESS OF THE MEETING RENDERS IT NECESSARY, THE COUNCIL MAY, BY RESOLUTION, ASK MEMBERS OF THE PUBLIC AND PRESS TO WITHDRAW.