Department of Finance Tel (914) 654-2072 515 North Avenue Fax (914) 654-2057 New Rochelle, NY 10801

Howard Rattner Commissioner City of New Rochelle August 27, 2015

Dear Prospective Bidder,

The City of New Rochelle Department of Development is seeking proposals from qualified firms interested in establishing and operating a bike share program for the City of New Rochelle, modeled after the innovative programs in and the City of Boston, and featuring self-serve rental stations or remote unlocking mechanisms. The Department of Development and other stakeholders are exploring launching such a program from the downtown to waterfront, including the North Avenue Corridor as a first phase, with subsequent expansion to other areas of the City (see the bike map on Attachment C).

Respondents shall have experience in design, construction and operation of a bicycle sharing program (either Smart Bike or Smart Docking Station systems) that incorporates information technology with shared bicycles as a way of providing an alternative transportation mode for residents, employees, commuters, students, visitors and enthusiasts.

Cost information shall be provided for the purposes of performing a market analysis and establishing a budget for the program to be operated and managed by the vendor at no cost to the City.

All responses should be sent hard copy via US Mail/special delivery or hand delivered in a sealed envelope (fax/email is not acceptable) no later than 3:00 pm on September 15, 2015. to: City of New Rochelle Purchasing Office, Attn: Spec 5085 515 North Avenue, New Rochelle, NY 10801

Firm(s) choosing to respond should include all requested and applicable information as outlined in the RFP and limit their response to 10 pages. Respondants must remit one original and 3 copies.All questions about the RFP should be directed to Jeremy Schulman, Economic Development Manager at [email protected].

Sincerely,

Sandi Nunez Purchasing Specialist

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Purpose and Disclaimer The Department of Development is interested in launching a bike share program and improving the City’s bike bath network that would serve the City starting with the target transit-oriented-zone emanating from the New Rochelle Transit Center. The intent of this RFP is solely to collect company information, estimates for capital and operational costs, and to evaluate options for business and organizational bike share models from specific vendors/operators for planning purposes. All information gathered will aid in the future development of a realistic budget, obtainment of funding sources, and the creation of an organizational structure to support a bike share system in the near term. This RFP does not obligate the City of New Rochelle to award a Contract or complete the project and reserves the right to cancel the solicitation if it is considered to be in its best interest. The responses received to this RFP will be used in the development of future procurement procedures that will result in a contract to one or more successful vendors.

Background and Information The City of New Rochelle is committed to creating more livable neighborhoods and a dynamic downtown, as well as reducing single occupancy vehicle trips and the resulting air pollution and greenhouse gas emissions. The region is working to increase alternative modes of transportation, including expanding infrastructure for biking, walking, bus and rail service. The region is also seeking to establish rail service along the east side of the Hudson River which will connect New Rochelle to Penn Station and Railroad when the New Haven line extension is completed in 2021. A bike share program could provide a complementary “last mile” component to this service.

Rail & Bus Service The New Rochelle Transit Center is a multi-modal transportation hub for the city’s rail, bus and taxi services. The New Rochelle Train Station is the busiest Metro-North stop in Westchester County on the New Haven line, and sees approximately 5,000 weekday Metro-North riders. As the only AMTRAK stop on the Northeast Corridor in Westchester County, it averages 80,000 rides per year (83,707 in 2014 according to http://www.greatamericanstations.com/Stations/NRO).

Bicycle Infrastructure There are significant gaps on New Rochelle’s bicycle routes that impede community-wide circulation, and only minimal capital improvements have been undertaken to enhance safety or ease of access. In 2010, the City’s Sustainability Plan GreeNR state that just 0.1% of commuters were using bicycles to get to and from work. However, ridership appears to be increasing, as evidenced by an overflow of bicycle parking with many bikes secured to non-bike rack “urban furniture” such as sign posts. Four serpentine bike racks at the New Rochelle Transit Center currently accommodate parking for 42 bicycles. A small number of bike racks are dispersed throughout the City at various locations, including City Hall.

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The City has an existing, popular network of on-road bike routes shared with motor vehicles that connect different destinations and communities such as:

 Pelham Shore Road This 2.5 mile county road route through New Rochelle and Pelham forms a spur off Route 1 in New Rochelle and follows the shoreline, providing a link to Glen Island County Park and connects with a Bronx Greenway in .  Route 1

This alignment spans the entire Route 1 corridor for 13.3 miles from New York City to Connecticut, linking all the Sound Shore communities.  Pinebrook Boulevard Picturesque major north-south . A primary objective is to recommend an optimal number of bikes and stations in order to maximize the number of destinations one can reach through integration into the city’s existing transportation network while providing enhanced connectivity to places that otherwise would be difficult to access.

Past Actions and Accomplishments To-Date  The City designated and placed signage on roughly 15 miles of bicycle routes.  The City adopted zoning that requires bicycle parking in conjunction with private development of sufficient size (as part of new land use approvals for residential development with over 10 units and for mixed-use and commercial development requiring at least 10 motor vehicle parking spaces).  New Rochelle commissioned and finalized two official and appealing bicycle rack designs. (One set was installed at City Hall, while the other intended for the New Rochelle Transit Center didn’t proceed due to fundraising issues.).  9 bicycle racks containing 54 spaces have been installed on public property, with at least 13 others containing 39 spaces sited on private property that is accessible to the public, such as or ShopRite.  East Coast Greenway (ECG) – This non-profit organization sponsored a ride from Washington, D.C. to Boston and provided directional signs through New Rochelle which is part of the designated route.

 NYSDOT TEA-21 Transportation Enhancements Program – A plan for a New Rochelle Bay Walk/Bike Trail Project was submitted but not awarded. Bike/ped waterfront connections will be incorporated into the Echo Bay Redevelopment Program.

Sources: New Rochelle Department of Development "GreeNR Sustainability Plan" http://www.newrochelleny.com/index.aspx?nid=349) and Westchester County Planning Department http://planning.westchestergov.com/initiatives/westchester-trails/road-corridor-routes

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Scope & Goals The City of New Rochelle is seeking proposals from qualified vendors to create and implement a bike share system and network in the City, including the development of bike lane components and infrastructure. The goal of this RFP seeks to bring a bike share system to fruition utilizing the latest technology and most sound organizational structures which take into account how the bike sharing industry has grown and changed as business models and funding sources have become more varied.

Services provided should help the City of New Rochelle meet the following goals and objectives:

 To use bicycles to enhance and extend the range of the transit and rail services;  To promote healthy, active living and support recreational use of bikes;  To build demand for bicycle infrastructure, including bike lanes and bike parking;  To provide visitors and local residents with an effective means of moving around the City, that is equitable and inclusive of elderly, lower income and other traditionally underserved populations;  To promote economic development including jobs and schools;  To promote green transportation and reduce greenhouse gas emissions;  To create a bike share system that is financially sustainable;  To create a bike share system that functions regionally;  To make use of local opportunities to support bike sharing, such the prevalence of large health care institutions, the number of higher-learning campuses and large student population, and supportive local businesses; and  To create more livable communities, and reduce the need for new areas to be developed for additional parking in our urban core and commercial areas.

Additional goals are outlined in Attachment A: GreeNR Sustainability Plan – Bike Section.

Proposed Bike Network Routes The City envisions starting with a pilot phase in the downtown emanating from the New Rochelle Transit Center hub due to existing transportation infrastructure and population densities.

Suggested routes are:

 North Avenue from the shopping district south to the waterfront

Destinations should include: , Iona College City Hall/Justice Center, New Rochelle Library and Montefiore Medical Center via a Burling Lane or Lockwood Avenue feeder road.  Main Street (Route 1) from Home Depot east to the City line with Larchmont

Destinations should include: the Huguenot Street spur, the spur,* , Monroe College and the Echo Bay redevelopment site.

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*To incorporate Davenport Park accessed via Church Street and the accessed via Leland Avenue.

Future phases could consist of:  Weyman Avenue, Memorial Highway, Palmer Avenue, Fifth Avenue, Quaker Ridge Road, Pinebrook Boulevard and Union Avenue among other higher volume arterials.

Destinations would include: Glen Island county park, New Rochelle Racquet Club, Flowers Park, Ward Acres, Quaker Ridge and Cosi shopping centers, Pinebrook Tennis Center, respectively.

Installation Criteria & Pricing The selected vendor shall work with the City to design and develop a practical bike share program, network and lanes, including specific pricing models based on the recommended scenarios. Bike lanes should be installed as per NACTO UBDG, http://nacto.org/publication/urban-bikeway-design-guide/.

Recommended Business Model The recommend business model from the initial planning and feasibility study phase through implementation is for a municipal bike share system owned and operated by a private or other such independent contractor with permission from the City to use City property and right-of-ways. Funding should be partially subsidized through advertising opportunities by corporate sponsors and other partners on bike program infrastructure components and sections of bike lanes.

Anticipated Vendor Tasks The list below outlines the roles for the vendor. It represents a draft for discussion as the City of New Rochelle would like to have vendor feedback on all program responsibilities.

Note that the vendor would be responsible for all expenses related to this program, including, but not limited to:

 Installation and maintenance of the bicycle rental stations, bicycles and all related equipment;  Daily operations, including moving bicycles from one station to another (rebalancing), if necessary;  Routine repair, replacement and retouch of equipment and sponsor logos/ads;  Creation of bike lanes;  Overall program management and administration, including staffing, collection of fees, accounting and customer service;  Program marketing, promotion and implementation;  Establishment and maintenance of a program website;  Obtaining and managing bicycles;  Providing staff and management;  Installing parking infrastructure;  Conducting marketing and public relations;

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 Setting up and operating payment system;  Obtaining permits or access to private land for stations;  Providing insurance;  Conducting credit card checks;  Recruiting subscribers and funding partners;  Providing management oversight--analyzing and evaluating project performance;  Tracking performance data; and  Providing helmets.

The City will provide assistance in determining bicycle rental station locations; permitting; public right- of-way condition/upkeep; signage; marketing support; and promoting use of the service to an engaged community of employers and prospects.

Information Requested Please submit the following materials.

Company Background & Experience Briefly state your interest in and qualifications for launching a bike share system. Please include the following information:

1. Company Information a. Name, location, primary contact, and number of employees b. Products, services, and typical market

2. Experience a. Recent Bike Share Launch Information i. Location, population, and size (# of smart bikes, bike lanes created and/or bike kiosks/docking stations) ii. Project Timeline (month and year of contract award to launch date iii. Services provided, operation, structure, and approximate budget iv. Any launch delays or challenges b. Upcoming Bike Share Launch Information i. Location, population, and size (# of bikes, bike lanes and kiosks/docking stations) ii. Anticipated Launch Date (month and year) iii. Anticipated services, operational structure, and budget iv. Anticipated launch delays or challenges

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3. Estimate of Capital Costs Include an estimate of anticipated capital costs based on the Phase I and Phase II of the System Deployment. Please be sure to include any costs associated with technology or software in this section as well. Also include a non-binding estimated total budget for fabricating, installing, and launching Phase 1 and Phase II of the bike share system deployment.

Phase I and Envisioned Phase II – System Deployment Equipment Phase Phase II Total I Stations Docks Bikes Bike Lanes

4. Estimate of Operating Costs (if applicable) Provide an estimate of anticipated operating costs based on the Phase I and the Phase II of the System Deployment. Also include a non-binding estimated total budget for maintaining, rebalancing (if applicable), and repairing bikes and stations throughout Phase 1 and Phase II of the bike share system deployment.

Phase I and Envisioned Phase II – Operations Equipment Phase Phase II Total I Stations Docks Bikes Bike Lanes

5. Description of Software Tools Provide a list and description of software tools that would be available to the bike share host community/operator (including any customized web applications, pre-launch crowdsourcing capabilities, etc.).

6. Potential Funding Sources Provide a list and brief description of any known or possible funding sources that could help fund the capital costs and launch of the system deployment of Phase I and Phase II.

7. Case Studies from Existing Bike Share Locations Submit up to three (3) case studies outlining or describing bike share systems in similar host communities that your firm has successfully launched. Please include, if possible, case studies from cities of comparable population size. If your firm does not have direct experience in a similarly sized city, please identify and address any expected challenges.

8. Hardware Warranty Description Please provide warranty information for the hardware associated with your firm’s bike share model.

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9. Other The bicycles used in this program would need to be designed for durability, extensive use, and resistance to theft and vandalism. They would need to have seats that can be raised and lowered to fit different user heights, and be equipped with technology for tracking, as well as with basic amenities such as lights and fenders. Additionally, the potential vendor should consider how to incorporate bike helmets into the program. The City has a strong preference for the future vendor to assume all potential liabilities for the operation of this program, relating to potential rider injuries that occur while using the shared bikes. We would like estimates of the costs of insuring against this kind of liability.

The City reserves may also request to interview one or more potential vendors to obtain additional information or to clarify a response at the proposer's sole expense. A response and subsequent discussions will not exclude a responder from bidding on an RFP at a later date. Potential vendors are also encouraged to hold a “demonstration” of bike share hardware and functionality so stakeholders can try the system and to build excitement and interest around the region.

The City reserves the right to terminate the process or the project without prior notice. All responses to this Request for Information will become the property of the City and will not be returned to the respondents.

GENERAL REQUIREMENTS Labor Laws: The awarded vendor will be required to comply with all applicable laws, including but not limited to labor laws, prevailing wage rates and workers compensation.

Liability Requirements: Errors and Omissions Policy: the successful company shall apply and maintain insurance which indemnifies and holds harmless the City, its officers, employees and agents from and against any and all liability, damages, claims, demands, costs, judgments, fees, attorney’s fees or loss arising directly out of acts or omissions hereunder by the contractor or third party under the direction or control of the contractor in an amount not less than $1,000,000.

Other required insurances that must be furnished prior to commencement of work: Workers Compensation Statutory Requirements New York State Disability Coverage Statutory Requirements General Liability/Property Damage $1,000,000 combined single limit Automobile Liability $1,000,000 per occurrence

Insurance certificates shall name the City of New Rochelle as Additional Insured Party and shall be primary over any insurance held by the City.

Resolution 205: Respondents must agree to employ best efforts to ensure minority and female participation in accordance with the City’s Nondiscrimination Policy (see attached Exhibit B – Resolution 205) adopted by the New Rochelle City Council.

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Proprietary Information: The New York State Freedom of Information Law, Public Officers Law, Article 6, provides for public access to information. Public Officers Law, Section 87(d)(2) provides for exceptions to disclosure for records or portions thereof that are "trade secrets or are submitted to an agency by a commercial enterprise or derived from information obtained from a commercial enterprise and which if disclosed would cause substantial injury to the competitive position of the subject enterprise.” Information that the proposer wishes to have treated as proprietary and confidential trade information should be identified and labeled “Confidential” or “Proprietary” on each page at the time of submittal. This information should include a written request to except it from disclosure, including a written statement of the reasons why the information should be excepted.

Right to Reject Proposals: This RFP does not commit the City to award a contract, pay any cost incurred in the preparation of a proposal in response to this RFP or to procure or contract for services. The City intends to award a contract on the basis of the best interest and advantage to the City, and reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified proposers or to cancel this RFP in part or in its entirety, if it is in the best interest of the City to do so.

Cancellation Clauses: Any violation of the terms, conditions, requirements and/or non-performance of the agreement resulting from this RFP shall result in immediate cancellation. The agreement may be cancelled by the City of New Rochelle for any other reason(s) upon 30 days written notice.

New York Law and Venue The agreement arrived at from this solicitation shall be construed under the laws of the State of New York. All claims, actions, proceedings, and lawsuits brought in connection with, arising out of, related to, or seeking enforcement of this contract shall be brought in the Supreme Court of the State of New York, Westchester County.

The City requires contractors which are not incorporated in the State of New York to produce a Certificate to Do Business in the State of New York from the New York Secretary of State prior to executing their contract with the City. Awarded bidder shall provide said certificate of required.

Iran Divestment Act By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance law.

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ATTACHMENT A GreeNR Sustainability Plan: Bike Recommendations

PROGRESS TRACK Year: 2011 2014 2020 2030 Commuters Using Bike or Foot: 3,300 3,500 4,150 5,000 Commuter Miles Shifted to Bike or Foot 0 150 638 1,275 * Miles and related metrics repeated for Initiative 5.32 (Bicycle Mobility & Safety). Estimates based on 50% increase in commuters biking or walking to work, at 3 miles per round trip, at 250 days per year, at 20mpg for car alternative

Initiative 5.32: Bicycle Safety & Mobility DESCRIPTION: Promote and facilitate bicycle mobility by establishing safe, attractive, and accessible travel routes and by creating public and private infrastructure supportive of bicycle use and storage. Adopt a Complete Streets policy for future land use and road design and investment, aimed at facilitating balanced and appropriate allocation of space for motorists, bicyclists, and pedestrians. Conduct a “Share the Road” education campaign to promote safe and respectful interaction of different transportation modes.

GOAL: Achieve a comprehensive bicycle route system that fully links major institutions, commercial centers, schools, and parks. Reduce vehicle miles traveled within New Rochelle, thereby limiting energy consumption, greenhouse gas emissions, and pollutant discharge. Improve public health by expanding opportunities for exercise and outdoor recreation. Improve travel times by reducing vehicular congestion on local roads.

Miles of Designated Bike Routes 2010 = 15 mi. 2013 = 17 mi. 2020 = 21 mi. 2030 = 30 mi.

A bicycle takes up just 15 square feet of roadway, compared to the typical car, which occupies 144 square feet.

RECOMMENDED ACTIONS SHORT-TERM RECOMMENDATIONS - COMPLETE BY YEAR 3

(1) Create a Bicycle Master Plan to serve as an actionable vision for bicycle mobility within New Rochelle and to adjacent municipalities. Such a Master Plan should identify proposed bicycles routes, lanes, and paths, describe the actions required to achieve levels of service at each location, and establish priorities for their creation based on the scope of capital investment needed and the relative importance of each location to overall circulation patterns. The Master Plan should aim to link residential areas to commercial and transit nodes, institutional facilities like schools, colleges, and Sound Shore Medical Center, and parks and recreational sites. The Master Plan should also identify optimum locations for bicycle parking and storage. Public input should be solicited and respected in the development of the Plan. (2) Establish general design standards, based on a Complete Streets model, for local roadways that facilitate bicycle use to the greatest extent practical. Employ these standards in conjunction with significant road reconstruction and improvement projects and in conjunction with appropriate private developments. (3) Encourage the installation of bicycle racks, usable by and accessible to the public, in conjunction with major private development.

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(4) Review local and regional bicycle safety standards and regulations to assess the potential need for amendment. (5) Develop and implement a Share the Road campaign to educate the public about safe and appropriate interaction between transportation modes. Possible methods of education include road signage and distribution of information through schools. Advocate on a regional basis for a common and universally recognized “Share the Road” sign.

MEDIUM-TERM RECOMMENDATIONS – COMPLETE BY YEAR 10

(1) Begin to implement the Bicycle Master Plan, as resources permit. (2) Investigate the feasibility of and potential demand for a bicycle share program within New Rochelle and test on a trial basis, if deemed promising. (3) Organize annual or periodic cycling events to better acquaint the community with designated bicycle routes. (4) Strive to make bicycling accessible for individuals at every income stratum by formalizing a program to offer free bicycles obtained through the donation of new, “reasonably well-conditioned” used and confiscated bicycles.

LONG-TERM RECOMMENDATIONS – COMPLETE BY YEAR 20

(1) Complete implementation of the Bicycle Master Plan. (2) If trial bicycle share efforts are successful, then implement a full bicycle share program.

PROGRESS TRACK Year: 2011 2014 2020 2030 Designated Bicycle Routes (Miles): 15 17 22 30 Bike Parking Spaces on Rte. (Public & Private): 93 120 200 350 Commuters Using Bike or Foot: 3,300 3,500 4,150 5,000 Commuter Miles Shifted to Bike or Foot: 0 150 638 1,275 Estimated Annual Gasoline Saved (Gallons): 0 7,500 31,900 63,750 Est. Annual New Energy Savings (MMbtu): 0 863 3,669 7,331 Est. Annual New CO2e Reduction (Metric Tons): 0 66 281 562 * Miles and related metrics repeated for Initiative 5.31 (Pedestrian Mobility & Safety). Based on 50% increase in commuters biking or walking to work, at 3 miles per round trip, at 250 days per year, at 20mpg for car alternative.

Primary Departmental Responsibility: Public Works, Development, Parks & Recreation, Youth Bureau, Marketing, Law

Potential Partners: Local Bicycle Clubs & Advocates, Neighborhoods, School District, Private Schools, Colleges, Local Bicycle Sellers

Potential Municipal Costs: Consulting Services for Initial Planning, Capital Improvements on Designated Routes, Bicycle Rack Fabrication and Installation, Estimated at $200 per Space

Potential Outside Funding Sources: Formula, Developer Mandate, Federal, State, Private Property Owners, Specific Programs

Web Link: http://www.newrochelleny.com/greenr 11

ATTACHMENT B Nelson Nygaard Traffic Circulation and Gateways to the City’s Downtown

Guiding Principles Downtown New Rochelle has the benefit of an incredibly busy train station. Capitalizing on this strength can only make the area stronger.

Downtown New Rochelle, the surrounding neighborhoods, parks, and waterfront are all within a 5- minute bike ride. Making it safe and easy to cycle is imperative for a sustainable future.

Bicycle Routes Proposed routes: •North Avenue •Huguenot Street •Garden Street •Pelham Road / Echo Avenue •Beechmont Lake to the Armory

Summary Downtown to the Waterfront: • Pedestrian and Bicycle Bridge

Bicycle Facilities • North Avenue • Huguenot Street • Routes to the waterfront

Web Link: http://www.newrochelleny.com/DocumentCenter/View/3457

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ATTACHMENT C

On following page

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LEFT INTENTIONALLY BLANK

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