THE CORPORATION OF THE VILLAGE OF

MINUTES

REGULAR MEETING OF COUNCIL

COUNCIL CHAMBERS – 702-4TH STREET

MONDAY, May 7, 2007 – 7:00 P.M.

COUNCIL: Mayor W. Despot, Councillors M. Bauer, J. Evans, T. Zeller

ABSENT: Councillor E. Minshull

STAFF Pat Burke, CAO

OTHER: 1 media member 5 members of the public

CALL TO ORDER

The meeting was called to order at 7:20 PM

APPROVAL OF THE AGENDA:

115/2007: Moved, seconded that the agenda be approved. CARRIED

2

DELEGATIONS

White Kennedy – Presentation of 2006 Financial Statements – representative Mr. Greg Hesla

Mr. Hesla read the Auditors’ Report on the 2006 Consolidated Financial Statements and advised Council that, in their opinion, the Village is in a good financial position in that its cash and asset bases are continuing to increase, and each fund earned an appropriate amount of surplus in 2006.

115/2007: Moved, seconded that the 2006 Audited Financial Statements from White, Kennedy – Chartered Accountants be received.

CARRIED

ADOPTION OF MINUTES OF PREVIOUS MEETING(S):

116/2007: Moved, seconded that the Minutes of the Special Meeting of Council held on Monday, April 16, 2007 be adopted. CARRIED

117/2007: Moved, seconded that the Minutes of the Regular Meeting of Council held on Monday, April 16, 2007 be adopted. CARRIED

118/2007: Moved, seconded that the Minutes of the Special Meeting of Council held at 6:30 pm on Monday, April 30, 2007 be adopted. CARRIED

119/2007: Moved, seconded that the Minutes of the Special Meeting of Council held at 7:15 pm on Monday, April 30, 2007 be adopted. CARRIED

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BUSINESS ARISING FROM THE MINUTES AND/OR UNFINISHED BUSINESS: - None

CORRESPONDENCE:

Letter from RDOS requesting approval of Sterile Insect Release Extended Service Establishment Amendment Bylaw No. 2416, 2007 regarding removal of RDCK

120/2007: Moved, seconded that consent be given on behalf of the Village of Keremeos for the adoption of Sterile Insect Release Extended Service Establishment Amendment Bylaw No. 2416, 2007 regarding removal of of Central Kootenay from the program. CARRIED

Letter from Similkameen Country requesting complimentary use of Victory Hall and the Cook Shack for various event dates for the balance of the year

121/2007: Moved, seconded that Similkameen Country be given complimentary use of Victory Hall, including the kitchen and the Memorial Park Cook Shack for July 1st Canada Day and Sept. 15th Similkameen Sizzle; and the Victory Hall and kitchen for Oct 20th Taste of Our Valley, Nov. 3rd Similkameen Country AGM and Dec. 8th and 9th Christmas Lightup provided that the citizens of Keremeos are given free access to all events.

DEFEATED

122/2007: Moved, seconded that Similkameen Country’s request for complimentary use of Victory Hall, including the kitchen and the Memorial Park Cook Shack for July 1st Canada Day be approved and that their requests for complimentary use of Village facilities in September, October and December be deferred until Council has had an opportunity to review its Victory Hall Booking Policy #13-92.

CARRIED

Council requested the Chief Administrative Officer to bring the Policy forward in time for Council to review, and revise if required, by July 1, 2007.

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Letter from Similkameen Country requesting complimentary use of the Victory Hall for an adult literacy program to be held on Thursday, May 31, 2007, from 4:30 to 7:30 pm.

123/2007: Moved, seconded that Similkameen Country’s request for complimentary use of Victory Hall for the Adult Literacy Program workshop be approved.

CARRIED

Letter from Music Under the K requesting complimentary use of Victory Hall and street barricades

124/2007 Moved, seconded that the request from Music Under the “K” Festival for use of Memorial Park on Thursday, May 23rd to Sunday, May 27th and complimentary use of Victory Hall and the Cook Shack from Thursday, May 24th to Sunday, May 27th be approved and that the organization be asked to work closely with Village staff on coordination of events, and further

That 4th Street between 7th Avenue and Veterans Avenue be closed Thursday, May 24th, 2007 from 5:00 pm to 10:00 pm and Veterans Avenue between 4th Street and 5th Street be closed from Noon Friday, May 25th, 2007 to 10:00 pm Saturday, May 26, 2007.

CARRIED

Email correspondence from Music Under the K requesting permission to mount banners along 7th Avenue, effective May 10 to May 31, 2007

125/2007: Moved, seconded that Music Under the K be given permission to mount banners along 7th Avenue, effective May 10 to May 31, 2007. CARRIED

Letter from The Royal Canadian Legion requesting permission to mount banners along 7th Avenue, effective June 1 to Sept. 30, 2007

126/2007: Moved, seconded that the Royal Canadian Legion be given permission to mount 11 banners along 7th Avenue, effective June 01 and continuing throughout the summer months, 2007. CARRIED

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Letter from Inky Mark, MP re Bill C-417, the Canadian Soldiers’ and Peacekeepers’ Memorial Wall Act

127/2007: Moved, seconded that the Village of Keremeos request that the Government of Canada enact Private Members Bill C-417, the Canadian Soldiers’ and Peacekeepers’ Memorial Wall Act. CARRIED

REPORTS: a) Mayor’s Report

The Mayor provided a written Report of a series of meetings and discussions that he was involved in during the period April 15 to May 5, 2007 and reported on the efforts the Village has been taking to address the sewage treatment plant odour. b) Committee of the Whole Reports –

Parks Committee re Gazebo Memorial Plates

128/2007: Moved, seconded that no additional memorial plates be added to the Gazebo posts. CARRIED

Administration was asked to determine if a plate is missing from one pole.

Planning Committee re Ecker Subdivision

129/2007: Moved, seconded that Mr. Ecker be requested to remove the sections of barb wire fencing located adjacent to and/or on the dike trail, including the fencing on 3rd Street between 12th Avenue and the dike. CARRIED

Opposed: Mayor Despot

130/2007: Moved, seconded that Licenses to Use Village Land located between the Ecker Subdivision Lots and the toe of the Dike continue to be issued, with the proviso that if 3 Ecker Subdivision property owners do not ultimately enter into a License to Use this property, all Licenses to Use for that subdivision will be revoked.

CARRIED

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The Chief Administrative Officer was asked to amend the License to Use application form to reaffirm that the installation of fences, planting of trees and maintenance of property must all be done to standards set by the Village, and to bring the revised Application Form back to Council for its review.

c) Reports from Councillors

Councillor Bauer distributed a written report on the Anti Drug and Alcohol Abuse, SPACE, SVPS and OMMA/SIDIT meetings and convention he recently attended.

At the April 18th SVPS meeting, a delegation from the RDOS introduced the South Regional Growth Strategy to the SVPS directors. The next meeting will be held on May 23rd at 6:30 in Hedley at the Snaza’ist Centre.

At the May 3rd meeting of the Thompson Okanagan Regional Advisory Committee (RAC) of the Southern Interior Development Initiative Trust (SIDIT) an overview of the strategic plan and the draft project evaluation process was discussed. RAC membership will remain open to all municipalities and regional districts within the RAC region.

The School Connections Program will be receiving $40,000 in grant funding, of which $15,000 will be for SPACE. Anyone interest in participating on the SPACE Committee is asked to contact Dave Cursons at 499-5417.

Councillor Zeller reported that the Skateboard Park Committee had recently met a couple of times to address final projects and costs. They were considering an offer to donate helmets and pads; the rules and regulations sign is to be installed the week of May 7th ; and landscaping and fencing needs were reviewed with the Village’s Public Works Foreman. The next meeting is scheduled for May 15th; the Grand Opening is likely to take place Saturday, June 16 at 11 am. d) Staff Reports:

Council Meeting Dates

Council discussed a number of options for a reduced summer meeting schedule.

131/2007: Moved, seconded that the following amendments to the Regular and Joint Committee of the Whole Meeting Schedules be advertised and posted:

July: Regular Meeting of Council July 09 – 7 pm Committee of the Whole July 30 – 6:30 pm Regular Meeting of Council July 30 – following Committee of the Whole

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August: Committee of the Whole August 27 – 6:30 pm Regular Meeting of Council 27 – following Committee of the Whole

September: Regular Meeting of Council September 5 – 7 pm

Resume previously posted schedule with Regular Meeting of Council September 17 – 7 pm Committee of the Whole September 24 – 6:30 pm

CARRIED

Minimum Lot Size – Septic Disposal Systems

The Chief Administrative Officer introduced the three Bylaws that are being brought forward under the Bylaw section of the May 7 agenda, and which are intended to address Council’s request, and the MRIF Grant eligibility criteria, to amend the appropriate bylaws to limit new lots to a minimum of one hectare in size unless the properties are connected to a community sewer system.

Chief Administrative Officer’s Monthly Activity Report

The Chief Administrative Officer provided Council with an update on activities that had been accomplished in April and identified planned activities for May.

132/2007: Moved, seconded that the Chief Administrative Officer’s Activity Report be received. CARRIED

Treasurer

Treasurer’s Monthly Activity Report

The Treasurer provided Council with an update on activities that had been accomplished or in progress from February to April and identified planned activities to the end of May.

133/2007: Moved, seconded that the Treasurer’s Monthly Activity Report be received. CARRIED

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BYLAWS

Bylaw No. 729 being the Financial Plan of the Village of Keremeos for the years 2007 through 2011

134/2007: Moved, seconded that the Financial Plan Bylaw 729, 2007, for the years 2007 through 2011, be given final adoption. CARRIED

Bylaw No. 739, 2007 being a bylaw for the levying of taxes for Municipal, Regional District, Regional Library and Regional Hospital purposes for the year 2007.

135/2007: Moved, seconded that Tax Rates Bylaw No. 739, 2007 be given final adoption. CARRIED

Bylaw No. 740, 2007 being a bylaw to amend Zoning Bylaw 678, 2004 – Minimum Lot Size – Septic Disposal System

136/2007: Moved, seconded that Zoning Amendment Bylaw No. 740, 2007 Minimum Lot Size – Septic Disposal Systems be given first and second readings.

CARRIED

Bylaw No. 741, 2007 being a bylaw to amend Subdivision and Development Servicing Bylaw 470, 1993 – Minimum Lot Size- Septic Disposal Systems

137/2007: Moved, seconded that Subdivision and Development Servicing Amendment Bylaw No. 741, 2007 Minimum Lot Size – Septic Disposal Systems be given first and second readings. CARRIED

Bylaw No. 742, 2007 being a Bylaw to amend Official Community Bylaw 675, 2004 – Minimum Lot Size – Septic Disposal System

138/2007: Moved seconded that Official Community Plan Amendment Bylaw No. 742, 2007 Minimum Lot Size – Septic Disposal Systems be given first and second readings. CARRIED

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NEW BUSINESS:

Additional garbage bins on Highway between Keremeos and

139/2007: Moved, seconded that the Ministry of Highway be asked to conduct a review of the adequacy of the number of garbage bins along the Highway 3 corridor, and in particular be asked to install new garbage bins at several locations on Highway No. 3 between Keremeos and Osoyoos, and on Highway No. 3A between Keremeos and Kaleden, for the use and convenience of the traveling public.

CARRIED

Luncheon with Lower Similkameen Indian Band

Council members reviewed their schedules in order to identify possible dates for a luncheon meeting with LSIB. The following dates were suggested: June 11, 14, 19 or 20.

Luncheon/Meeting with Similkameen Country

Council members discussed possible dates for a meeting with Similkameen Country and suggested a breakfast meeting on a Saturday or Sunday morning in June.

QUESTION PERIOD:

A member of the public suggested Council consider installing two garbage bins on Town Hill, one attached to the bench mid-way up the hill and one at the top of the hill. She also suggested that the Village request Ministry of Highways to re-paint the crosswalks on 7th Avenue. Council asked the Chief Administrative Officer to pass both these requests on to the appropriate persons.

CONCLUSION at 8:50 PM

Certified Correct:

______Pat Burke, CAO Walter Despot, Mayor

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