Ordinary Meeting

BUSINESS PAPER

Tuesday, 19 January 2021 at 7:00 PM

Griffith City Council Chambers Phone: (02) 6962 8100 Fax (02) 6962 7161 Web: www.griffith.nsw.gov.au Email: [email protected]

COUNCILLORS John Dal Broi (Mayor) [email protected] Simon Croce (Deputy Mayor) [email protected] Glen Andreazza [email protected] Doug Curran [email protected] Deb Longhurst [email protected] Eddy Mardon [email protected] Rina Mercuri [email protected] Anne Napoli [email protected] Mike Neville [email protected] Brian Simpson [email protected] Christine Stead [email protected] Dino Zappacosta [email protected] MEMBERS OF THE PUBLIC CAN ADDRESS COUNCIL IN THE FOLLOWING WAYS

Council generally meets every second and fourth Tuesday of the month at 7.00 pm in the Council Chambers.

Addressing the Council on Business Paper matters Members of the public are welcome to attend Council Meetings and address the Council on agenda items provided proper notice is given. A Public Address to Council Declaration Form can be completed on-line or you may contact Council's Governance Manager on (02) 6962 8100. Application to address Council must be received by 12:00 noon on the day of the meeting.

Notice of Motion via Councillor You are able to lobby a Councillor to raise a Notice of Motion to have a matter considered by the Council at a future meeting.

Petition A petition can be presented to the Council through a Councillor. If you would like to present a petition to an Ordinary Meeting of Council, please contact one of the Councillors to arrange.

Customer Request Management system The Customer Request Management system (CRM) manages the processing of customer requests. Customer requests can be then easily responded to, allocated to responsible officers and checked. The system will automatically escalate requests that have not been actioned. To log a request, please contact Council’s Customer Service Team on 02 6962 8100.

Direct correspondence to the General Manager You can write directly to the General Manager about your issue or concern via letter or email. You can contact the General Manager at [email protected] or to: The General Manager, PO Box 485 Griffith NSW 2680.

For more information on public participation see Council’s Agency Information Guide.

Ordinary Meeting of Council | 19 January 2021 2

REPORT AUTHORS AND AREAS OF RESPONSIBILITY

Senior Management Team General Manager Brett Stonestreet Director Economic & Organisational Development Shireen Donaldson Director Business, Cultural & Financial Services Max Turner Director Infrastructure and Operations Phil King Director Sustainable Development Phil Harding Director Utilities Graham Gordon

Economic & Organisational Development Governance Manager/Public Officer and Right to Information Officer Leanne Austin HR & Risk Manager Kylie Carusi Workforce Planning Manager Nick DeMartin Community Development Coordinator Vacant IT Manager Katherine Elliott Tourism Manager Mirella Guidolin Information Manager Joanne Savage Information Management Administrator Wendy Vaccari

Business, Cultural & Financial Services Finance Manager Vanessa Edwards Asset Management Coordinator Andrew Keith Library Manager Karen Tagliapietra Griffith Regional Arts and Museum Manager Raina Savage Leisure Services Manager Alan Anderson

Infrastructure & Operations Works Manager - Maintenance Manjit Chugha Works Manager - Construction Shree Shrestha Parks & Gardens Manager Peter Craig Fleet & Depot Manager Steve Croxon

Sustainable Development Planning & Environment Manager Carel Potgieter Acting Development Assessment Coordinator Kerry Rourke Senior Development Assessment Planner Vacant Principal Planner Urban Design & Strategic Planning Peter Badenhorst Project Planner Nathan Beer Environmental Health & Compliance Coordinator Merryn Benham Principal Officer – Environment David Kellett Corporate Property Officer & Native Title Coordinator Daphne Bruce Building Certification Coordinator Vacant Airport Facility Coordinator Shannon King

Utilities Engineering Design & Approvals Manager Joe Rizzo Waste Operations Manager John Roser Water & Wastewater Manager Durgananda Chaudhary

Ordinary Meeting of Council | 19 January 2021 3

AGENDA

ORDINARY MEETING OF GRIFFITH CITY COUNCIL TO BE HELD IN GRIFFITH CITY COUNCIL CHAMBERS ON TUESDAY, 19 JANUARY 2021 AT 7:00 PM

MEETING NOTICE

Notice is hereby given that an Ordinary Meeting of Council will be held in the Griffith City Council Chambers on Tuesday, 19 January 2021.

Due to Covid-19 restrictions, seating in the public gallery is limited and bookings to attend in person are required through Eventbrite. The Council Meeting will be livestreamed through Council’s Facebook page at www.facebook.com/griffithcitycouncil.

Persons in the gallery are advised that the proceedings of the meeting will be recorded for the purpose of ensuring the accuracy of the Minutes.

Griffith City Council now supplies broadcast and on-demand audio of Ordinary Meetings of Council which may be broadcast via local media and an audio version of the Council Meeting is available on the Council website which can be listened to on a mobile device or PC.

Persons attending a Council meeting consent to the possibility that their voice may be broadcast to the public. Audio of Council Meetings cannot be copied, recorded, reproduced, reused or transmitted without the prior written consent of the General Manager.

Under the Local Government Act 1993, no other recording is permitted without the authority of the Council. Recording includes a video camera and any electronic device capable of recording speech.

Members of the public may address Council in relation to the items listed in this Agenda by contacting Council on (02) 6962 8100 or by completing an online application by 12.00 noon on the day of the meeting.

The agenda for the meeting is:

1 Council Prayer and Acknowledgment of Country

2 Apologies and Requests for Leave of Absence

3 Confirmation of Minutes

4 Business Arising

5 Declarations of Interest

6 Presentations

7 Mayoral Minutes

8 General Manager’s Report

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CL01 p20 DA 174/2020 - Piccolo Farm Stay/ Cellar Door

CL02 p36 Lease of Aerodrome Hangar Site No. 21 to Atkinson Agriculture Pty Ltd

CL03 p40 Short Term Licence Agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda

CL04 p45 Application to Close Road - part Garton Place, Griffith

CL05 p51 Road Name Amendment - Emerald Estate

CL06 p57 Request for Bench Seat Plaque

CL07 p76 Adoption of Alcohol Free Zones and Alcohol Prohibited Areas

CL08 p85 Update on COVID-19 Relief Measures Status

CL09 p89 Qantas Airlines - Regular Passenger Transport Services - Griffith/Sydney

CL10 p93 Regional Cities NSW - Membership Renewal

CL11 p96 Murray Darling Association - Proposed Change of Name

CL12 p109 RAMJO Board Meeting Minutes - 14 October 2020 and 12 November 2020

9 Information Reports

CL13 p131 Senior Staff Contracts

CL14 p134 Minutes of the Australia Day Working Group - 22 October 2020 and 10 December 2020

10 Adoption of Committee Minutes

p143 Minutes of the General Facilities Committee Meeting held on 1 December 2020

p147 Minutes of the Business Development & Major Projects Committee Meeting held on 7 December 2020

p152 Minutes of the Lake Wyangan & Catchment Management Committee Meeting held on 1 December 2020

p157 Minutes of the Audit, Risk and Improvement Committee Meeting held on 7 December 2020

p160 Minutes of the Traffic Committee Meeting held on 8 December 2020

p164 Minutes of the Floodplain Management Committee Meeting held on 10 December 2020

p171 Minutes of the Transport Committee Meeting held on 14 December 2020

11 Business with Notice – Rescission Motions

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12 Business with Notice – Other Motions

p174 Notice of Motion - Councillor Doug Curran

p176 Notice of Motion - Councillor Brian Simpson

13 Outstanding Action Report

p181 Outstanding Action Report

14 Matters to be dealt with by Closed Council

Brett Stonestreet

GENERAL MANAGER

Ordinary Meeting of Council | 19 January 2021 6

DRAFT MINUTES

ORDINARY MEETING OF GRIFFITH CITY COUNCIL HELD IN GRIFFITH CITY COUNCIL CHAMBERS ON TUESDAY, 8 DECEMBER 2020 COMMENCING AT 7:00 PM

PRESENT

The Mayor, John Dal Broi in the Chair; Councillors, Glen Andreazza, Simon Croce, Doug Curran, Deb Longhurst, Eddy Mardon, Rina Mercuri, Anne Napoli, Mike Neville (via Zoom), Brian Simpson, Christine Stead and Dino Zappacosta

STAFF

General Manager, Brett Stonestreet, Director Economic & Organisational Development, Shireen Donaldson, Director Utilities, Graham Gordon, Director Sustainable Development, Phil Harding, Director Infrastructure & Operations, Phil King, Director Business, Cultural & Financial Services, Max Turner and Minute Taker, Brittany Everett

MEDIA

Declan Rurenga and Monty Jacka, The Area News

1 COUNCIL PRAYER AND ACKNOWLEDGEMENT OF COUNTRY

The Meeting opened with Councillor Mike Neville reading the Council prayer and the Acknowledgement of Country.

2 APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE

No apologies or requests for leave of absence were received.

3 CONFIRMATION OF MINUTES

20/292

RESOLVED on the motion of Councillors Glen Andreazza and Christine Stead that the minutes of the Ordinary Meeting of Council held in Griffith City Council Chambers on 24 November 2020, having first been circulated amongst all members of Council, be confirmed. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli

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Minutes of Ordinary Meeting of Council 08 December 2020

Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

4 BUSINESS ARISING

Nil

5 DECLARATIONS OF INTEREST

Pecuniary Interests

Councillors making a pecuniary interest declaration are required to leave the meeting during consideration of the matter and not return until the matter is resolved.

Councillor Anne Napoli Outstanding Action Report Reason – CRM 72186. Minute No. 19/186

Councillor Dino Zappacosta CL03 - Local Roads and Community Infrastructure Program (Extension) Reason – Family member has businesses along Barber Road

Councillor Dino Zappacosta CL04 - Funding Submission for Barber Road & Bringagee Road - Fixing Local Roads Reason – Family member has businesses along Barber Road

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Less Than Significant Non-Pecuniary Interests

Councillors making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Councillor Anne Napoli Minutes of the Cultural Facilities Committee Meeting Reason – A member of Councillor Napoli’s family is employed at GRALC

Councillor Glen Andreazza CL03 - Local Roads and Community Infrastructure Program (Extension) Reason – Councillor Andreazza delivers to Grain Link Wumbulgal

Councillor Glen Andreazza CL04 - Funding Submission for Barber Road & Bringagee Road - Fixing Local Roads Reason – Councillor Andreazza delivers to Grain Link Wumbulgal

Councillor Simon Croce CC01 - Expression of Interest to Purchase 68 Druitt Road, Lake Wyangan Reason – Councillor Croce is a friend of one of the people making an offer on the mentioned property

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Minutes of Ordinary Meeting of Council 08 December 2020

6 PRESENTATIONS

Nil

7 MAYORAL MINUTES

Nil

8 GENERAL MANAGER’S REPORT

CL01 ADOPTION OF 2019/20 ANNUAL FINANCIAL STATEMENTS & AUDITOR'S REPORT 20/293

RESOLVED on the motion of Councillors Dino Zappacosta and Doug Curran that: (a) Council adopt the 2019/20 Annual Financial Reports and associated Auditor's Reports.

(b) Council express its appreciation to Ms Danielle MacKenzie (Associate Partner at Crowe Australasia), Crowe staff and Council staff involved in the preparation of the Reports.

(c) Council adopt the Annual Report for 2019/20 subject to the inclusion of the adopted financial statements. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

CL02 ADOPTION OF PLAN OF MANAGEMENT - KOOKORA STREET PARK - LOT 1 SECTION 127 DP 758476 20/294

RESOLVED on the motion of Councillors Simon Croce and Rina Mercuri that: (a) Council confirm it has considered Native Title Manager advice in relation to the Plan of Management for Kookora Street Park, part Crown Reserve 81439, Lot 1 Section 127 DP 758476.

(b) Council adopt the Plan of Management for Kookora Street Park pursuant to Section 40 of the Local Government Act 1993 and in accordance with Section 3.23(6) of the Crown Land Management Act 2016.

(c) Council give public notice of the adoption of the Plan of Management for Kookora Street Park.

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Minutes of Ordinary Meeting of Council 08 December 2020

A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

Councillor Dino Zappacosta left the meeting having declared a Pecuniary Interest, the time being 7:09 pm.

CL03 LOCAL ROADS AND COMMUNITY INFRASTRUCTURE PROGRAM (EXTENSION) MOVED on the motion of Councillors Simon Croce and Anne Napoli that Council submit the following projects to the Federal Government under the Local Roads and Community Infrastructure (Extension) Program: Griffith City Council Allocation: $1,397,601. (1) Railway Street Car Park (East End). Estimated Cost: $500,000.

(2) Jubilee Oval - Car Park adjacent to new amenities block. Estimated Cost: $160,000.

(3) Pedestrian bridge over canal on Mackay Avenue/ Macedone Road (northern side). Estimated Cost: $380,000.

(4) Barber Road Project Contribution. Estimated Cost: $390,000. Should Council’s application to seal Barber Road under Fixing Local Roads (Round 2) be unsuccessful, then Council submit Footpath between West End Oval and Jubilee Oval. Estimated Cost to $390,000.

Total Projects 1, 2, 3 and 4 - $1,430,000. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Doug Curran Councillor Glen Andreazza Councillor Deb Longhurst Councillor Simon Croce Councillor Eddy Mardon Councillor Rina Mercuri Councillor Mike Neville Councillor Anne Napoli Councillor Brian Simpson Councillor Christine Stead The motion was declared LOST by 6 votes to 5. 20/295

RESOLVED on the motion of Councillors Doug Curran and Christine Stead that Council submit the following projects to the Federal Government under the Local Roads and Community Infrastructure (Extension) Program: Griffith City Council Allocation: $1,397,601.

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Minutes of Ordinary Meeting of Council 08 December 2020

(1) Railway Street Car Park (East End). Estimated Cost: $500,000.

(2) Jubilee Oval - Car Park adjacent to new amenities block. Estimated Cost: $160,000.

(3) Asphalt exiting shared path (4.7km) along Wyangan Avenue (from residential area) to Jones Road and then along Jones Road to Eastern side of causeway. Similar to Hanwood path asphalt surface. Estimated Cost: $350,000

(4) Barber Road Project Contribution. Estimated Cost: $390,000. Should Council’s application to seal Barber Road under Fixing Local Roads (Round 2) be unsuccessful, then Council submit Footpath between West End Oval and Jubilee Oval. Estimated Cost to $390,000.

(5) A costing for a Pedestrian Bridge over the canal on Mackay Avenue/ Macedone Road (northern side) and a costing for footpaths as per the Pedestrian Access and Mobility Plan (PAMP) designed for the area.

Total Projects 1, 2, 3 and 4 - $1,400,000. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead The division was declared PASSED by 11 votes to 0.

Councillor Dino Zappacosta remained out of the meeting having declared a Pecuniary Interest.

CL04 FUNDING SUBMISSION FOR BARBER ROAD & BRINGAGEE ROAD - FIXING LOCAL ROADS 20/296

RESOLVED on the motion of Councillors Glen Andreazza and Christine Stead that:

(a) Council submit an application to the Fixing Local Roads Round Two program to upgrade and seal Barber Road. (b) Council provide contributions totalling $1,522,490 sourced from a combination of Local Roads and Community Infrastructure Grant, Private contributions (Local Enterprise & farmers) and Roads to Recovery. (c) Council submit an additional application under the Fixing Local Roads Round Two program to seal part of Bringagee Road. There will be no financial contribution by Council to this application. The Barber Road application is Council’s preferred application.

A division was called for, voting on which was as follows:

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Minutes of Ordinary Meeting of Council 08 December 2020

For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead The division was declared PASSED by 11 votes to 0.

Councillor Dino Zappacosta returned to the meeting, the time being 7:25 pm.

CL05 ROAD NAMING - CLIFTON GARDENS 20/297

RESOLVED on the motion of Councillors Doug Curran and Christine Stead that Council approve the use of Sharam, Agostino, Jeffery, Ellis and Marando for road naming purposes for new roads 2, 4, 5, 7 and 8 located in Clifton Gardens, Collina. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

CL06 GRIFFITH DESTINATION TOURISM PLAN 2021-2024 20/298

RESOLVED on the motion of Councillors Glen Andreazza and Christine Stead that:

(a) Griffith City Council approve the Draft Griffith Destination Tourism Plan 2021-2024.

(b) Council place the Draft GDTP 2021-2024 on public exhibition for a period of 28 days.

(c) If no submissions received, that the plan be adopted at the end of submission period. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Ordinary Meeting of Council | 19 January 2021 12

Minutes of Ordinary Meeting of Council 08 December 2020

Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

CL07 COVID-19 COMMUNITY GRANTS RELIEF FUND - ROUND 5 APPLICANTS 20/299 RESOLVED on the motion of Councillors Dino Zappacosta and Glen Andreazza that Council endorse the following COVID-19 Community Grants Relief Fund applications received:  Hanwood Football Club – Revised to $750.00  Griffith Show Society Inc. – Revised to $495.00  Griffith Wiradjuri Preschool – Revised to $2,500.00  Griffith and Regional Association of Performing Arts (GRAPA) - $3,274.00 Total: $7,019.00 A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

9 INFORMATION REPORTS Nil

10 ADOPTION OF COMMITTEE MINUTES MINUTES OF THE CULTURAL FACILITIES COMMITTEE MEETING HELD ON 23 NOVEMBER 2020 20/300 RESOLVED on the motion of Councillors Simon Croce and Christine Stead that the recommendations as detailed in the Minutes of the Cultural Facilities Committee meeting held on 23 November 2020 be adopted.

A division was called for, voting on which was as follows:

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Minutes of Ordinary Meeting of Council 08 December 2020

For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

MINUTES OF THE COMMUNITIES COMMITTEE MEETING HELD ON 17 NOVEMBER 2020 20/301 RESOLVED on the motion of Councillors Dino Zappacosta and Glen Andreazza that: (a) The recommendations as detailed in the Minutes of the Communities Committee meeting held on 17 November 2020 be adopted.

(b) Council write to the Pioneer Park Museum and congratulate in particular the Curator on the success of the Vintage Voices program. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

MINUTES OF THE DISABILITY INCLUSION & ACCESS COMMITTEE MEETING HELD ON 24 NOVEMBER 2020 20/302

RESOLVED on the motion of Councillors Mike Neville and Doug Curran that the recommendations as detailed in the Minutes of the Disability Inclusion & Access Committee meeting held on 24 November 2020 be adopted. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Ordinary Meeting of Council | 19 January 2021 14

Minutes of Ordinary Meeting of Council 08 December 2020

Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

MINUTES OF THE GRIFFITH COMMUNITY CENTRE COMMITTEE MEETING HELD ON 11 NOVEMBER 2020 The General Manager, Brett Stonestreet advised the Council that the Minutes are a correct and accurate record of the Meeting as at 11 November 2020. Since this meeting was held Essential Energy have advised they will make a substantial contribution toward the cost of the transformer. The cost to the project will now be in the order of $60,000 not $200,000 as indicated in the Recommendation of these Minutes. Mr Stonestreet advised he would encourage the Council to not endorse this particular Recommendation as it is no longer required. 20/303

RESOLVED on the motion of Councillors Rina Mercuri and Anne Napoli that the recommendations as detailed in the Minutes of the Griffith Community Centre Committee meeting held on 11 November 2020 be adopted, excluding the following recommendation in General Business:

RECOMMENDED on the motion of Jenna Thomas and Councillor Deb Longhurst that: (1) the Griffith Community Centre Project proceed with the purchase of the transformer for the indicative cost of $200,000 and that installation take place as soon as practical to ensure that the Project completion and Centre opening is on target.

(2) Council consider the funding source for the purchase of the transformer in conjunction with the December 2020 quarterly financial operations. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0.

11 BUSINESS WITH NOTICE – RESCISSION MOTIONS

Nil

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Minutes of Ordinary Meeting of Council 08 December 2020

12 BUSINESS WITH NOTICE – OTHER MOTIONS

Nil

13 OUTSTANDING ACTION REPORT

Councillor Anne Napoli left the meeting having declared a Pecuniary Interest, the time being 7:46 pm. 20/304 RESOLVED on the motion of Councillors Mike Neville and Glen Andreazza that the report be noted. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 11 votes to 0. Councillor Anne Napoli returned to the meeting, the time being 7:47 pm.

14 MATTERS TO BE DEALT WITH BY CLOSED COUNCIL In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following: (a) personnel matters concerning particular individuals (other than Councillors) (b) the personal hardship of any resident or ratepayer (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the Council, or (iii) reveal a trade secret (e) information that would, if disclosed, prejudice the maintenance of law

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Minutes of Ordinary Meeting of Council 08 December 2020

(f) matters affecting the security of the Council, Councillors, Council staff or Council property (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege (h) information concerning the nature and location of a place or an item of Aboriginal significance on Community land. (i) alleged contraventions of any code of conduct requirements applicable under section 440 of the Local Government Act 1993.

20/305

RESOLVED on the motion of Councillors Christine Stead and Glen Andreazza that:

(a) Council resolve to go into closed Council to consider business identified.

(b) Pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provision of section [10A(2)] as outlined above.

(c) The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Simon Croce Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 12 votes to 0. Council resolved that members of the press and public be excluded from the meeting during consideration of the items listed below, and that discussion of the report in open Council would be contrary to the public interest.

CC01 EXPRESSION OF INTEREST TO PURCHASE 68 DRUITT ROAD, LAKE WYANGAN Reason: Council Business 10A(2)(c) Council closed its meeting at 7:47 pm. The public and media left the Chamber. Livestream was disconnected.

Councillor Simon Croce left the meeting having declared a Pecuniary Interest, the time being 7:47pm.

Ordinary Meeting of Council | 19 January 2021 17

Minutes of Ordinary Meeting of Council 08 December 2020

REVERSION TO OPEN COUNCIL 20/306 RESOLVED on the motion of Councillors Christine Stead and Rina Mercuri that Open Council be resumed. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 11 votes to 0. Councillor Simon Croce returned to the meeting the time being 7:50 pm. Open Council resumed at 7:51 pm. Livestream was reconnected. Upon resuming open Council the General Manager reported that the following resolutions had been made in Closed Council:

MATTERS DEALT WITH IN CLOSED COUNCIL CC01 EXPRESSION OF INTEREST TO PURCHASE 68 DRUITT ROAD, LAKE WYANGAN 20/307 RESOLVED on the motion of Councillors Doug Curran and Christine Stead that: (a) Council accept the offer of $616,000 (incl. GST) from Party 2, as described in this report, to purchase Council owned land 68 Druitt Road, Lake Wyangan (Lot 6 DP 1267637).

(b) Council authorise the Mayor and General Manager to enter into a Contract of Sale, under Council seal, for Council owned land 68 Druitt Road, Lake Wyangan.

(c) The net proceeds from any sale be returned to Council’s Water Fund. A division was called for, voting on which was as follows: For Against Councillor John Dal Broi Councillor Glen Andreazza Councillor Doug Curran Councillor Deb Longhurst Councillor Eddy Mardon Councillor Rina Mercuri Councillor Anne Napoli Councillor Mike Neville Councillor Brian Simpson Councillor Christine Stead Councillor Dino Zappacosta The division was declared PASSED by 11 votes to 0.

Ordinary Meeting of Council | 19 January 2021 18

Minutes of Ordinary Meeting of Council 08 December 2020

There being no further business the meeting terminated at 7:53 pm.

Confirmed: ...... CHAIRPERSON

Ordinary Meeting of Council | 19 January 2021 19

Griffith City Council DA REPORT

CLAUSE CL01 PROPOSAL DA 174/2020 - PICCOLO FARM STAY/ CELLAR DOOR PROPERTY Lot 679 DP 39618, No. 114 Mallinson Road LOCATION LAKE WYANGAN ZONING RU4 Primary Production Small Lots Zone APPLICABLE PLANNING Griffith Local Environmental Plan 2014 INSTRUMENT EXISTING DEVELOPMENT Farm buildings APPLICANT Mr Peter Piccolo OWNER Mr Peter & Rosa Piccolo DIRECTORS OF COMPANY N/A (IF APPLICABLE) APPLICATION DATE 23 June 2020 REASON FOR REFERRAL Objections have been received FROM Ian Dencker, Relief Planner TRIM REF 20/117416

SUMMARY

Proposal

The proposal is for the construction / installation of eight farm stay cottages on the Piccolo Family Farm on Mallinson Road in Griffith, NSW. The proposal also relates to the change of use of a farm building (under construction) to a cellar door premises. Submissions have been received by Council as a result of application notification, objecting to the development proposal.

It should be noted that the building under construction is currently going through a separate Building Information Certificate process which will formalise its construction. This is because the building is marginally larger and higher than what is allowed as exempt development (i.e. 200m2 and 7m).

In addition, and should approval be granted from Council, the proponent would as separate post-DA process need to apply to Liquor and Gaming NSW for a what is anticipated to be a producer/wholesaler licence.

The proposed development does not seek to alter existing vineyard operations, and grapes will continue to be crushed, blended and bottled in existing farm buildings. The Inset Plan below details how the proposed new development seeks to integrate with existing development on site.

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Type of Development

The proposed development is categorised as local development.

Consultation

The proposal was initially notified from 2 July – 17 July 2020. On 16 July 2020, notification was further extended until 31 July 2020 so as to ensure that all surrounding neighbours had full opportunity to review all information associated with the proposed development. At the close of the notification period seven submissions have been received regarding the proposal.

Main Issues

The main issues arising from the submissions can be summarised as follows:

 Farm stay accommodation is too high off the ground and will cause a loss of views from surrounding properties.  Use of Zincalume® for both farm stay accommodation and cellar door premises will cause glare to surrounding properties.  Drift spray may impact on the farm stay development.  Ongoing development compliance issues with DA19/2019 including noise generated  Traffic impacts  Issues with ongoing “non-rural residential use” of subject land and compatibility with surrounding land uses.  Cellar door alcohol consumption  Disability access considerations  Legality of proposed cellar door premises  Future plans not indicated  Market value of surrounding development will decrease  Light pollution  Bushfire assessment required.

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The issues raised and planning responses are detailed in a table later in this report.

RECOMMENDATION

(a) Pursuant to Section 4.16(a) of the Environmental Planning and Assessment Act, 1979, it is recommended Council issue development consent for Development Application 174/2020 for farm stay accommodation and cellar door premises on Lot 679 DP 39618, 114 Mallinson Road Griffith, subject to the conditions set out in Attachment ‘A’ of this assessment report.

(b) The application be delegated to the Director Sustainable Development for preparation and issue of the notice of determination.

In accordance with the Local Government Act (section 375A - Recording of voting on planning matters) Council must record the Councillors’ votes in relation to this matter.

SITE DESCRIPTION

The Statement of Environmental Effects (SEE) and Council records describe that the subject site is located over Lot 679 DP 39618 on at 114 Mallinson Road in Griffith.

The site is around 7.62 ha in area with around 249m of frontage to Mallinson Road. The farm contains around 3.5ha of oranges, 1 ha of wine grapes and 0.4ha of vegetable gardens. The site also contains a number of farm buildings, including one to be utilised for the cellar door premises.

Access is gained by a single driveway located on Mallinson Road in the centre of the lot which contains a gate. The driveway is constructed of an all-weather surface. The site slopes from Mallinson Road to the rear of the site.

LOCATION/SITE MAPS

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BACKGROUND

Site History

The Statement of Environment Effects advises that The Piccolo Family Farm is an active farm which contains orange and grape plantings and vegetable gardens. The Farm is also utilised for events throughout the year and is considered a regional agri-tourism destination which supports the local community through attracting tourism and supporting other businesses such as tour guides, restaurants, wineries, food producers and local farmers.

Recent Council approvals include DA19/2019 which approved use of the subject land for up to five (5) annual tourism related events limited to a period of three (3) years ceasing after 31 October 2021.

Note: COVID-19 limited events during 2020.

Timeline of Events Pertaining to the Development Application

 DA lodgement: 23 June 2020  Notification: 2 July – 31 July 2020  Submissions assessed and forwarded to applicant including request for additional information – 24 August 2020  Additional information and response to submissions received – 5 November 2020.

PROPOSAL IN DETAIL

The Statement of Environmental Effects (SEE) submitted with the development application (DA) describes the proposal as follows:

Proposal (Farm Stay Accommodation) The proposal relates to the construction of footings and piers and the construction of eight farm stay cottages in two stages. The cottages would be constructed adjacent to where they

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CL01 DA 174/2020 - Piccolo Farm Stay/ Cellar Door are to be installed and once the footings and piers are constructed, a crane would be used to install the cottages. The footings and piers will be constructed to allow the floor level of seven of the eight cottages to be 2.6m above ground level to permit uninterrupted views of Lake Wyangan from each cottage above the orange plantings. The other cottage will be constructed to ensure all accessibility requirements of the National Construction Code (NCC) and the Commonwealth Access Standards are met. Each cottage will be provided with a parking space underneath and the accessible cottage will be provided with an accessible parking space. An extension to the existing all-weather driveway will be constructed to service all of the cottages. The width of the driveway will be 5.5 m. An administrative building with accessible amenities will also be constructed on site.

The Applicant, proposes to construct the cottages in two stages. As part of Stage 1, the first four cottages will be constructed as well as the administrative building. As part of Stage 2 an additional 4 cottages will be constructed and the driveway will be extended.

Each cottage will contain a bedroom with tea and coffee facilities and a small fridge, a bathroom and a balcony which has views of the Lake to the north-east. A communal Aerated Wastewater Treatment System (AWTS) will be constructed to cater for the maximum number of guests and potential demand of the cellar door patrons with an appropriately sized effluent disposal area provided away from the orange plantings. A Land Capability Assessment has been provided with this development application which has identified an irrigation area of 720 m2 is appropriate for the peak demand. There is approximately 3200 m2 of existing grassed area available for irrigation adequately setback from the orange plantings and other structures.

Operations (Farm Stay Accommodation) The farm stay cottages will run as an ancillary component to the existing farm. An admin building/reception building has been proposed at the entrance of the farm stay accommodation of the farm. A full-time farm manager will be hired to oversee the farm stay cottages and the interaction of the guests with the operation of the farm. The farm manager will meet guests at the reception when they arrive or alternatively pick guests up from the airport or train. Guests will be shown to their rooms and then provided an overview of the farm and be made aware of potential hazards and risks. Throughout their stay, guests will be immersed in the farm operations, but will also have the opportunity to see the rest of Griffith and the region through partnerships with tour operations, restaurants, cafes, wineries and other farm operations. This will ensure that all Griffith has on offer will be exposed to guests while they stay on a unique farm holding in a picturesque locality.

Guests will generally stay for two – three nights and most of the guests are expected on weekends or during holiday periods. It is not expected that many guests will be accommodated during weekdays.

The 3D image below shows one of the farm stay cottages raised 2.6 metres above natural ground level. Full application plans are provided as Attachments (c) and (d).

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Note: As mentioned earlier in this report, should approval be granted from Council, the proponent would as separate post-DA process, need to apply to Liquor and Gaming NSW for what is anticipated to be as follows:

Producer/wholesaler licence

A producer/wholesaler liquor licence allows liquor wholesalers and producers to sell alcohol by wholesale to other licensees.

Liquor Producers

Liquor producers, such as winemakers, brewers and distillers, can also:

 conduct tastings  sell the licensee’s product by retail to the general public, both online or directly from the licensed premises, if permissible under the relevant development consent  sell the licensee’s product by retail at liquor industry shows and farmers' markets or fairs.

Liquor producers can also apply for a drink-on premises authorisation to sell alcohol for consumption on the premises.

ASSESSMENT UNDER THE ENVIRONMENTAL PLANNING AND ASSESSMENT ACT 1979

In determining a development application, a consent authority is to take into consideration Section 79C of the Environmental Planning and Assessment Act, 1979. The following matters are of relevance to the development the subject of the development application.

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SECTION 4.15 (1)(a)(i) any environmental planning instrument

Griffith Local Environmental Plan 2014 The proposed development is defined as farm stay accommodation and cellar door premises and is permissible development under the provisions of the Griffith Local Environmental Plan 2014 in the RU4 Primary Production Small Lots zone. farm stay accommodation means a building or place that provides temporary or short-term accommodation to paying guests on a working farm as a secondary business to primary production. cellar door premises means a building or place that is used to sell wine by retail and that is situated on land on which there is a commercial vineyard, and where most of the wine offered for sale is produced in a winery situated on that land or is produced predominantly from grapes grown in the surrounding area.

Note: the premises are currently being used as a commercial vineyard which is permissible in the Zone RU4 Primary Production Small Lots and which is defined as follows: rural industry means the handling, treating, production, processing, storage or packing of animal or plant agricultural products for commercial purposes, and includes any of the following—

(a) agricultural produce industries, agricultural produce industry means a building or place used for the handling, treating, processing or packing, for commercial purposes, of produce from agriculture (including dairy products, seeds, fruit, vegetables or other plant material), and includes wineries, flour mills, cotton seed oil plants, cotton gins, feed mills, cheese and butter factories, and juicing or canning plants, but does not include a livestock processing industry.

Clauses of the GLEP 2014 which relate to the application include:

Part 5 Miscellaneous provisions

Clause 5.4(5) Controls relating to miscellaneous permissible uses - farm stay accommodation: If development for the purposes of farm stay accommodation is permitted under this Plan, the accommodation that is provided to guests must consist of no more than 12 bedrooms. In this regard 8 bedrooms are proposed so compliance is achieved.

Part 7 Additional local provisions

Clause 7.1 Earthworks: Earthworks: Earthworks associated with construction of the dwellings are proposed. Standard conditions of consent are recommended.

Clause 7.2 Flood planning: Council engineers have advised as follows:

According to Lake Wyangan FRMS&P 2013 (BMT WBM): • This is Flood Prone Land for events larger than 1:100 years • There is no indication of flooding for the 1:100 year Flood • Estimated PMF Level is 120.01m AHD

NB: Floor levels are subject to Council’s Flood Management Policy. The floor level for habitable room areas is to be 410mm above the existing natural ground level.

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Note: The proposed farm stay accommodation will be 2.6m above the existing natural ground level.

Clause 7.10 Essential services: Clause 7.10 states that development consent must not be granted to development unless the consent authority is satisfied that the site has, amongst other matters, suitable vehicle access.

Council’s Engineers have undertaken a detailed assessment of the proposed development including traffic, parking, access and stormwater. As conditioned, the proposed development will comply with Council’s standard Engineering policies and guidelines.

State Environmental Planning Policies and Legislation

 Infrastructure SEPP 2007: the DA was referred to Essential Energy (EE). EE has responded 4 September 2020 raising no objection to the development.  Planning for Bushfire Protection (2019): the applicant has provided a Bushfire Assessment Report which has been referred to NSW Rural Fire Service (RFS). A response was received 1 December 2020 raising no objection subject to the following general condition: “The proposed development shall comply with the recommendations detailed in the Bushfire Assessment Report prepared by Ember Bushfire Consulting dated 29 October 2020 with reference JD.41.21.”

SECTION 4.15 (1)(a)(ii) any draft environmental planning instrument Not Applicable

SECTION 4.15 (1)(a)(iii) any development control plan There are no specific DCP controls relating to either farm stay accommodation or cellar door premises but the Statement of Environmental Effects prepared by the applicant has provided the following tables and commentaries in respect of Griffith Development Control Plan No. 1 – Non-Urban Land and also Development Control Plan No. 20: Off Street Parking Policy.

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All structures are setback in excess of the requirements of the table. A buffer is not required as the principle purpose of the farm will remain for intensive agriculture. The cottages will be contained within the citrus plantings. The farm does not use any chemicals or pesticides on the grapes or citrus and therefore, spray drift on the farm to the cottages would not occur. The cottages have also been setback in excess of 25 m from the adjacent farm operations. The cellar door premises is setback in 20 m from the front boundary of the site.

Applicant Commentary

As the site is located outside the CBD a 1 space per 40 m2 GFA ratio is required for Cellar Door premises. As the cellar door area is 182 m2, a total of five parking spaces are required. The Applicant has provided six parking spaces to ensure an extra parking space is available for the Farm Manager. Separate/cordoned off? One of the parking spaces has been designed to meet the requirements of AS 2890 and the path of travel from this parking space to the cellar door and accessible toilet would be accessible. Each farm stay cottage would have their own parking space and therefore sufficient parking has been provided for this aspect of the development.

The applicant has adequately addressed the relevant DCP provisions and subject to conditions all environmental impacts can be adequately mitigated. SECTION 4.15 (1)(a)(iiia) any planning agreement

Not Applicable

SECTION 4.15 (1)(a) (iv) the regulations

The regulations (Sections 92, 93 and 94 of the EP&A Regulation) have been considered as part of this development.

SECTION 4.15 (1)(b) the likely impacts of the development

The proposal, due to its siting and design, is unlikely to have any negative impacts on adjoining properties in terms of bulk, overshadowing or privacy. In terms of compatibility, the proposal as conditioned is compatible with existing rural and rural-residential uses.

The application has also been referred internally to Council’s Engineering, Environment & Health, and Building Teams. Conditions have been recommended should approval be granted to this proposal.

In terms of Environment and Health, standard conditions have been recommended including conditions relating to noise, farm operations and spray drift.

Note: the EPA regulates the management of spray drift under the Pesticides Act 1999 and Regulation.

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SECTION 4.15 (1)(c) the suitability of the site The subject site is zoned RU4 General Residential and the permissibility of the development under Griffith Local Environmental Plan 2014 provides a broad indication that the site is suitable for the proposed development. Based on the assessment under this and other sections within this report, it is considered that the site is suitable for the proposed development.

SECTION 4.15 (1)(d) any submissions made in accordance with the Act or the Regulations As detailed earlier in this report, the proposal was initially notified from 2 July – 17 July 2020. On 16 July 2020, notification was further extended until 31 July 2020.

At the close of the notification period seven submissions have been received regarding the proposal which form separate confidential attachment to this report (Attachment E).

In accordance with Council’s Community Participation Plan, the submissions have been forwarded to the applicant to address, and a detailed response has been received by Council 5 November 2020 which is attached to this report.

This assessment has examined each submission received with the following table prepared:

Issue Raised /Applicant Response Council Response

Issue: Farm stay accommodation is too high off the ground and will cause a loss of views from surrounding properties. Applicant Response: The proposed farm stay cottages have a footing height of 2.6m above ground level, with the cottage having a maximum height of 3.2m and an overall roof height of 4.7m – 5.8m. This height is within a normal height range for a dwelling or typical farm buildings (such as a machinery shed), of which could be constructed on the site. The height is not considered unacceptable or excessive. Lowering the height is not desirable as the design is ensuring occupants of cabins have optimal views from the site, as well as providing undercover car parking. The proposal will not result in a loss of views from surrounding dwellings, particularly those located at increased elevations to the subject site on the south of Mallinson Road. The development will be visible to some extent by surrounding properties, however it would not result in a loss of views of the north and south lakes, skyline or McPhersons Range. The accommodation component particularly is not considered to be bulky in size or design. A view loss assessment is not considered necessary. Council Response: There are no height limits set in the Griffith LEP or Council’s Development Control Plan No 1 and the heights proposed are considered acceptable. There are no specific controls in relation to the protection of views or for the reasonable sharing of existing views and view corridors. There are no assumed ownership principles in relation to views or the protection of views for personal enjoyment. It is appropriate that additional analysis be presented below on view impacts given the related strength of objection and the Principles and Case-Law of the NSW Land and Environment Court. Principles of Views & View Sharing The most significant case-law about legal principles with regard to views and view sharing is cited in: Tenacity Consulting v Warringah [2004] NSWLEC 140 (7 April 2004) wherein the Commissioner stated:  The notion of view sharing is invoked when a property enjoys existing views and a proposed development would share that view by taking some of it away for its own enjoyment. (Taking it all away cannot be called view sharing, although it may, in

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Issue Raised /Applicant Response Council Response

some circumstances, be quite reasonable.) To decide whether or not view sharing is reasonable, I have adopted a four-step assessment;  The first step is the assessment of views to be affected. Water views are valued more highly than land views. Iconic views (e.g. of the Opera House, the Harbour Bridge or North Head) are valued more highly than views without icons. Whole views are valued more highly than partial views, e.g. a water view in which the interface between land and water is visible is more valuable than one in which it is obscured;

 The second step is to consider from what part of the property the views are obtained. For example the protection of views across side boundaries is more difficult than the protection of views from front and rear boundaries. In addition, whether the view is enjoyed from a standing or sitting position may also be relevant. Sitting views are more difficult to protect than standing views. The expectation to retain side views and sitting views is often unrealistic;  The third step is to assess the extent of the impact. This should be done for the whole of the property, not just for the view that is affected. The impact on views from living areas is more significant than from bedrooms or service areas (though views from kitchens are highly valued because people spend so much time in them). The impact may be assessed quantitatively, but in many cases this can be meaningless. For example, it is unhelpful to say that the view loss is 20% if it includes one of the sails of the Opera House. It is usually more useful to assess the view loss qualitatively as negligible, minor, moderate, severe or devastating;  The fourth step is to assess the reasonableness of the proposal that is causing the impact. A development that complies with all planning controls would be considered more reasonable than one that breaches them. Where an impact on views arises as a result of non-compliance with one or more planning controls, even a moderate impact may be considered unreasonable. With a complying proposal, the question should be asked whether a more skilful design could provide the applicant with the same development potential and amenity and reduce the impact on the views of neighbours. If the answer to that question is no, then the view impact of a complying development would probably be considered acceptable and the view sharing reasonable”. Applying the above principles to this Application:  The views have to be interpreted as highly valuable to the main objectors  There is some view loss – the net additional view loss resulting from this design is not substantial. Issue: Use of Zincalume for both farm stay accommodation and cellar door premises will cause glare to surrounding properties. Applicant Response: Based on the feedback from neighbours, the owners have decided to revise the colour scheme of the proposed cabins and the existing farm building roof (proposed cellar door). The roofs of the proposed cellar door roof is to be painted Manor (Heritage) Red. The colour has been chosen as it will match the theme throughout the property and blend with the surrounds. This will alleviate the issues associated with glare from Zincalume cladding. The roof and walls of the cabins would be adjusted to Colorbond with a shale grey colour. Council Response: The applicant’s response is acceptable and appropriate conditions are recommended so as to ensure Zincalume® is not used in the proposed development.

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Issue Raised /Applicant Response Council Response

Issue: Drift spray may impact on the farm stay development. Applicant Response: Spray drift is not likely to be an issue for the following reasons: • Separation distance of the proposed accommodation from adjoining farms; • Buffers provided onsite from the existing extensive landscaping, and orange trees; • Farm management is of a sustainable practice. The spraying of any product that can cause harm or discomfort will be avoided. Council Response: The following condition is imposed should consent be approved: Spray Drift (Pesticides) 1. Pesticides are to be applied in a manner that avoids negative impacts to the following:  Human health  Companion animals and livestock  The environment Note: the EPA regulates the mismanagement of spray drift under the Pesticides Act 1999 and Regulation. Issue: Ongoing development compliance issues with DA19/2019 including noise generated Applicant Response: No direct commentary has been provided by the applicant on this issue. Council Response: Ongoing compliance, or otherwise, with DA19/2019 is a separate matter to Council’s consideration of DA174/2020. Any compliance issues which may arise from tourism related events will be dealt with separately - as required - under the provisions of the Environmental Planning and Assessment Act and Regulation. DA 174/2020 conditions the Applicant to have a Noise and Nuisance Management Plan in place. Issue: Traffic impacts Applicant Response: The proposal is not a type which is considered to be a traffic generating development. As discussed in the SEE, the accommodation if at full capacity would generate approximately 27 two-way vehicle movements per day, and the cellar door approximately 15 vehicle movements. The vehicle types would be limited to passenger vehicles and up to a 12-seater bus when pick-up and drop-off for tours are proposed. The current standard and capacity of Mallinson Road is considered suitable to cater for the needs of the proposed development. The proposal provides adequate onsite parking for guests to the site at both the accommodation and the cellar door, therefore safety of vehicle egress from adjoining properties will not be impacted. Council Response: Council traffic engineers have assessed the proposed development and have recommended appropriate conditions relating to both access and parking should consent be granted. A Traffic Management Plan is required as a condition of consent. Issue: Issues with ongoing “non-rural residential use” of subject land and compatibility with surrounding land uses. Applicant Response: The submissions from adjoining landowners are likely to have been received from residents on the southern side of Mallinson Road, of which that land is zoned R5 Large Lot Residential and the predominant use of these properties is solely residential. The subject site is zoned RU4 Primary Production Small Lots with the zone objectives including uses of the land for primary industry including intensive plant agriculture, and appropriate forms of tourist and visitor accommodation in conjunction with agricultural uses. It is noted that cellar door premises and farm stay accommodation is development which is permissible in both the RU4 and R5 zones. The construction of the proposed buildings and use for short stay accommodation, including the operation of an associated cellar door is

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Issue Raised /Applicant Response Council Response considered to satisfy the zone objectives and compatibility criteria. The Planning Principles regarding visual impact are satisfied by the distance of the development from nearby residences and the mitigating factors discussed above. Council Response: The applicant’s response is acceptable especially having regard to the large distance separation from neighbouring residential dwellings and existing screen plantings at the Mallinson Road boundary. Issue: Cellar door alcohol consumption Applicant Response: No direct commentary has been provided by the applicant on this issue. Council Response: Should approval be granted from Council, the proponent would as separate post-DA process need to apply to Liquor and Gaming NSW for what is anticipated to be as follows: Producer/wholesaler licence. Issue: Disability access considerations Applicant Response: The proposal has been designed with accessibility and inclusiveness as an integral part of the development. Farm stay accommodation has a building classification of residential class 3 and development up to 10 units requires the provision of 1 accessible unit, of which is proposed as part of the development. The proposal has been designed to meet all requirements for accessibility as specified in the National Construction Code and the Commonwealth Access Standards (Disability Access to Premises – Buildings) Standards. Council Response: If approved by Council, appropriate accessibility conditions will be included in the development consent. Issue: Legality of proposed cellar door premises Applicant Response: The farm building was constructed in 2018 under the expected parameters of the exempt requirements for farm buildings in the SEPP (Exempt & Complying Development Codes) 2008. A survey of the height of the shed has been undertaken by registered surveyors who have confirmed that the ridge of the building is 7.09m above the top of the floor slab. The top of the floor slab is between 0.14 and 0.29m above natural surface. This has concluded that the shed is up to 38 cm higher than that allowed by the exempt provisions (7m above ground level height limit). This height is exceeded mostly due to the ridge cap size. Apart from this minor discrepancy, the proposal meets all other development standards prescribed for exempt farm buildings. An application for a Building Information Certificate has been lodged with Council to formalise the building given the minor height encroachment. The building, had it been lodged as a development application would not likely have been refused on planning grounds as the height, siting (setbacks), materials and design is consistent with DCP 1 requirements. The change of use to a cellar door will include upgrading the building to meet the required NCC standards, including accessibility provisions and fire safety requirements. Council Response: The building under construction is currently going through a separate Building Information Certificate process which will formalise its construction. This is because the building is marginally taller and higher than what is allowed as exempt development (i.e. 200m2 and 7metres). Appropriate conditions are recommended should Council consent be granted. Issue: Future plans not indicated Applicant Response: As outlined in the submitted SEE, the proposal is for a 2-stage development: the first stage being for construction of 4 farm stay cottages and the administration building, and use of the existing farm building as a cellar door. The second stage is for 4 additional cottages, resulting in a total of 8 farm stay accommodation buildings.

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Issue Raised /Applicant Response Council Response

There are no further stages of development proposed for this concept. The farm building is intended to be used as a cellar door offering tasting and sales of the boutique wine produced from rare varieties of grapes grown on site. Council Response: Noted – if consent is granted by Council, appropriate conditions relating to the staging are recommended. Issue: Market value of surrounding development will decrease Applicant Response: An estimation of the likely impact a proposal may have on property prices is not a matter for consideration in the Environmental Planning and Assessment Act 1979, nor one which can be accurately evaluated. Further, no economic data is available to support or refute the assertion that such a development would decrease property values. Council Response: Agreed – this is not a relevant planning matter in terms of the assessment of DA174/2020. Issue: Light pollution Applicant Response: Lighting of the site will not cause a nuisance to occupants of nearby dwellings. All proposed lighting will meet the relevant Australian Standards and will be installed and located to be pointed down and away from all nearby properties. Further, existing landscaping and the separation distances from the subject site and surrounding dwellings will provide adequate means to minimise light impacts. Council Response: Noted - if consent is granted by Council, an appropriate condition relating to lighting is recommended. Issue: Bushfire assessment required Applicant Response: A bushfire assessment has been provided for the development. Council Response: The applicant has provided a Bushfire Assessment Report which has been referred to NSW Rural Fire Service (RFS). A response was received 1 December 2020 raising no objection subject to the following general condition: “The proposed development shall comply with the recommendations detailed in the Bushfire Assessment Report prepared by Ember Bushfire Consulting dated 29 October 2020 with reference JD.41.21.”

This report concludes that the applicant, in the response provided by SKM Planning Pty Ltd (Attachment F), has adequately addressed the issues raised in the submissions received, In addition, should Council decide to grant consent to the proposed development, and as detailed above, conditions are recommended which would help ensure ongoing environmental compliance as well as minimising any impacts on adjoining neighbours.

SECTION 4.15 (1) (e) the public interest The Public Interest COMMENTS Federal, State, Local The health and safety of the public will not be adversely affected Government interests by the proposal. The proposal is not contrary to any Government and community policy and is not inconsistent with either the Griffith Housing interests Strategy or the Draft Griffith Residential Development Control Plan.

OPTIONS

OPTION 1 As per the Recommendation.

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OPTION 2 Refuse the application for reasons provided by Council.

OPTION 3 Any other resolution of Council.

POLICY IMPLICATIONS

There are no adverse policy implications should Council decide to approve this application.

FINANCIAL IMPLICATIONS

There are no adverse policy implications should Council decide to approve this application.

LEGAL/STATUTORY IMPLICATIONS

No adverse legal/statutory implications have been identified as part of this assessment.

ENVIRONMENTAL IMPLICATIONS

This matter has been addressed earlier in this report under Section 4.15 of the Environmental Planning and Assessment Act, 1979.

COMMUNITY IMPLICATIONS

This matter has been addressed earlier in this report under community consultation.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 9.1 Encourage considered planning, balanced growth and sustainable design.

CONSULTATION

Senior Management Team Director Sustainable Development Planning & Environment Manager

ATTACHMENTS

(a) DA 174/2020 - Site Plan & Inset - 114 Mallinson Road Lake Wyangan (under separate cover) ⇨

(b) DA 174/2020 - Drawings - Farm Stay Accommodation - 114 Mallinson Road Lake Wyangan - Submitted 23 Jun 2020 (under separate cover) ⇨

(c) DA 174/2020 - Drawings - Cellar Door Floor Plan - 114 Mallinson Road Lake Wyangan - Submitted 23 Jun 2020 (under separate cover) ⇨

(d) DA 174/2020 - Submissions - Confidential Attachment (under separate cover) ⇨

(e) DA 174/2020 - Farm Stay Accommodation and Cellar Door response to

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Submissions Report (under separate cover) ⇨

(f) DA 174/2020 - Assessment - Draft Conditions 05-01-21 Version (under separate cover) ⇨

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Griffith City Council REPORT

CLAUSE CL02

TITLE Lease of Aerodrome Hangar Site No. 21 to Atkinson Agriculture Pty Ltd

FROM Daphne Bruce, Corporate Property Officer & Native Title Coordinator

TRIM REF 20/120783

SUMMARY

The current lease with Keith, Merilyn, James & Phillip Atkinson over Hangar Site No. 21, Griffith Aerodrome, is due to expire as of 31 December 2020.

The lessees have requested Council renew the agreement for a further term of five years with an option of five years.

Council has further been requested to enter into the lease with a new entity, Atkinson Agriculture Pty Ltd, Directors James Keith Atkinson, Merilyn Alma Atkinson, Phillip James Atkinson & Roseanne Dawn Atkinson.

RECOMMENDATION

(a) Council enter into a lease agreement with Atkinson Agriculture Pty Ltd over Hangar Site No. 21, Griffith Aerodrome, for a term of five years with an option of five years, commencing 1 January 2021.

(b) Atkinson Agriculture Pty Ltd pay all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $458.

(c) The lease fee be charged in accordance with Council’s adopted Revenue Policy, currently $2.52/sq. metre p.a. for landside areas 1000-4000 sq. metres, in addition to rates and charges.

(d) Council authorise the Mayor and General Manager to execute the licence agreement on behalf of Council under the Council Seal.

REPORT

Keith, Merlyn, James & Phillip Atkinson have held a lease over Hangar Site No. 21, Griffith Aerodrome, since January 2011. The current lease agreement will expire as of 31 December 2020. The lessees are requesting Council to renew the agreement for a further term of five years with an option of five years with a new entity, Atkinson Agriculture Pty Ltd, Directors James Keith Atkinson, Merilyn Alma Atkinson, Phillip James Atkinson & Roseanne Dawn Atkinson.

There is a hangar constructed on the land. Hangar Site No. 21 is situated landside with an area of 1141 square metres.

Griffith Aerodrome is operational land and therefore there is no requirement to advertise the renewal of the lease agreement.

There are no outstanding fees and charges.

Ordinary Meeting of Council | 19 January 2021 36

CL02 Lease of Aerodrome Hangar Site No. 21 to Atkinson Agriculture Pty Ltd

OPTIONS

OPTION 1

As per the Recommendation.

OPTION 2

As determined by Council.

POLICY IMPLICATIONS

Griffith Aerodrome Security Requirements – Hangar Operations BUF-CP-501

FINANCIAL IMPLICATIONS

The lease fee is charged in accordance with Council’s adopted Revenue Policy, currently $2.52sq/metre for 2020/2021 for landside areas 1000-4000 sq. metres. The area is 1141 sq. /metres x $2.52 = $2875.32 p.a. plus rates and charges.

The lessee is responsible for all costs associated with preparing the lease agreement together with Council’s Administration Fee of $458.

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

ENVIRONMENTAL IMPLICATIONS

All environmental implications were considered during the assessment of the development application for construction of a hangar on the site.

COMMUNITY IMPLICATIONS

The community would expect Council to support the leasing of areas at the aerodrome for activities associated with aviation.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 1.1 Provide clear and transparent communication to the community.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Email from Atkinson Agriculture ⇩ 38

(b) Plan Hangar Site No. 21 ⇩ 39

Ordinary Meeting of Council | 19 January 2021 37

CL02 Attachment (a) Email from Atkinson Agriculture

Ordinary Meeting of Council | 19 January 2021 38

CL02 Attachment (b) Plan Hangar Site No. 21

Ordinary Meeting of Council | 19 January 2021 39

Griffith City Council REPORT

CLAUSE CL03

TITLE Short Term Licence Agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda

FROM Daphne Bruce, Corporate Property Officer & Native Title Coordinator

TRIM REF 20/124569

SUMMARY

The one year short term licence agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda is due to expire as of 31 January 2021.

The Yenda Golf Club Inc. has requested Council approval to enter into a further one year licence agreement.

RECOMMENDATION

(a) Council enter into a short term licence agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda, for the purpose of golf course and club house for a term of one year commencing 1 February 2021.

(b) Council advertise its intention to enter into a short term licence agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda. Should any submissions be received a report will be presented to Council for consideration.

(c) Should no submissions be received, Council will enter into the short term licence agreement with Yenda Golf Club Inc.

(d) Annual fees be charged in accordance with Council’s adopted Revenue Policy, currently $577 per annum, plus rates and charges if applicable.

(e) No fees be charged for the preparation of the short term licence agreement or an Administration Fee.

(f) The General Manager be authorised to sign the short term licence agreement on behalf of Council.

REPORT

Council entered into a short term one year licence agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda which is due to expire as of 31 January 2021.

The land is a Crown Reserve, Reserves 61951, 63981 and 65511 with a reserve purpose of ‘Public Recreation’ under the Crown Land Management Act 2016 and classified as ‘community’ land under the Local Government Act 1993.

Yenda Golf Club Inc. have requested to enter into a further one year licence agreement.

With the introduction of the Crown Land Management Act 2016 on the 1 July 2018 Council can only enter into short term licence agreements over Crown land, unless a Plan of Management (PoM) has been approved for the Crown Reserve or a lease/licence agreement was in place prior to the introduction of the Act in 2018.

Ordinary Meeting of Council | 19 January 2021 40

CL03 Short Term Licence Agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda

There was a lease in place with Yenda Diggers Club for the reserves which expired in 2015. The Crown would not approve of a licence with the new entity, Yenda Golf Club Inc. at the time, as it did not meet the transitional provisions under the new Act. A Plan of Management will be prepared as part of Councils requirement to complete a PoM, which will permit longer term licence agreements to be entered into. Council has until the 1 July 2021 to complete a PoM for all Crown reserves which they are the Crown Land Manager.

From the 1 July 2018 it is necessary for Council to validate all activities taking place on Crown land that it manages for compliance with Native Title legislation, including granting leases/licences.

Native title rights and interest cannot be extinguished contrary to the Native Title Act 1993, until a Federal Court determines extinguishment of Native Title over each parcel of Crown land in Griffith, Council is to assume that Native Title exists over the land.

A Native Title assessment was completed in accordance with the Native Title Manager Workbook.

In accordance with the requirements, it has been assessed that the issue of a short term licence agreement to Yenda Golf Club Inc. under s.2.20 of the Crown Land Management Act 2016 for a golf course, is consistent with the Reserves purpose of Public Recreation and may be validated under Subdivision J. Crown Reserves 61951, 63981 and 65511 were subject to a reservation created before 23 December 1996. Crown Reserves 61951 notified 4 July 1935, 63981 notified 16 June 1933 and 65511 notified 4 October 1935 in the Government Gazette for the public purpose of Public Recreation.

J Subdivision J deals with future acts done in good faith under or in accordance with a reservation, dedication, condition, permission or authority made on or before 23 December 1996 which require the land to be used for a particular purpose, or the future act otherwise had no greater an impact on native title than any act that could have been done that was under or in accordance with the reservation.

OPTIONS

OPTION 1

As per the Recommendation.

OPTION 2

Council may determine an alternate option.

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

The Yenda Golf Club Inc. pays an annual fee currently $577, leases/licences of Crown Reserves and Council owned reserves to non-profit organisations, together with rates and charges if applicable. There is no fee to prepare the short term licence agreement as it will be prepared internally and proposed to not charge an Administration Fee at this time.

Ordinary Meeting of Council | 19 January 2021 41

CL03 Short Term Licence Agreement with Yenda Golf Club Inc. over part Lot 881 DP 751728, Wade Park Yenda

LEGAL/STATUTORY IMPLICATIONS

Crown Land Management Act 2016 2.20 Short-term licences over dedicated or reserved Crown land. 8.7 When advice of native title manager required

Crown Land Management Amendment (Holdings) Regulation 2019 (NSW) Clause 70 Exemption from operation of section 3.22 of Act for granting licences and leases during initial period.

ENVIRONMENTAL IMPLICATIONS

All environmental implications were considered as part of the initial development of the land as a golf course.

COMMUNITY IMPLICATIONS

The community would expect Council to support the ongoing development of Wade Park as a sporting facility whilst receiving an income for the licensing of the area as a golf course.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 5.3 Plan for and provide sporting and recreational facilities to encourage an active lifestyle and wellbeing.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Email from Yenda Golf Club Inc. ⇩ 43

(b) Plan of Yenda Golf Club Inc. ⇩ 44

Ordinary Meeting of Council | 19 January 2021 42

CL03 Attachment (a) Email from Yenda Golf Club Inc.

Ordinary Meeting of Council | 19 January 2021 43

CL03 Attachment (b) Plan of Yenda Golf Club Inc.

Ordinary Meeting of Council | 19 January 2021 44

Griffith City Council REPORT

CLAUSE CL04

TITLE Application to Close Road - part Garton Place, Griffith

FROM Daphne Bruce, Corporate Property Officer & Native Title Coordinator

TRIM REF 20/129972

SUMMARY

As part of the Griffin Green development, a portion of Garten Place road reserve is required to be formally closed by Council. On closure of that part of the road reserve, it will be included in the adjoining land for future development.

RECOMMENDATION

(a) Council commence the notification process associated with the closure of that section of Garton Place, Griffith shown in Attachment (a) as proposed Lots 4 and 5.

(b) Should no submissions be received objecting to the closure of that part of Garton Place Griffith, Council resolve the following: (i) Council proceed to finalise the road closure process. (ii) The Mayor and General Manager be delegated authority to sign all relevant road closure documentation under Council seal if required.

(c) Should submissions be received as part of the notification process, a separate report be presented to Council for determination.

REPORT

With the development of the Griffin Green project the design plan has identified that a portion of road reserve in Garton Place is required to be formally closed and incorporated in the adjoining land (Attachment (a) proposed Lots 4 & 5). The remainder of Garton Place road reserve will be extended to join with Snaith Place, forming a through road.

Under the Roads Act 1993, Part 4 Division 3, Council has a process to follow to formally close public roads. The Act requires that Council give public notification of its intention to close part of Garton Place to all notifiable authorities and any other person prescribed by the regulations. This allows time to receive and deal with any submissions objecting to the proposal, prior to formally closing that section of the road.

Under the Local Government Act 1993, on closing of a former public road, the land becomes ‘operational land’ unless before vesting the land, Council resolves that the land is community land.

Ordinary Meeting of Council | 19 January 2021 45

CL04 Application to Close Road - part Garton Place, Griffith

OPTIONS

OPTION 1 The above option is preferred as that portion of Garton Place to be closed is required to be included in the adjoining land for future development. The remainder of Garton Place will continue as a road reserve joining with Snaith Place to form one continuous road.

OPTION 2 If objections are received Council may determine an alternate option.

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

All costs associated with the closure of part Garton Place will be borne by Council e.g. advertising, survey, and registration of plan.

LEGAL/STATUTORY IMPLICATIONS

Roads Act 1993 – Part 4 Division 3 – Closing of council public roads by councils

ENVIRONMENTAL IMPLICATIONS

All environmental implications in relation to the land will be considered as part of the development approvals process for the Griffin Green project.

COMMUNITY IMPLICATIONS

The Roads Act 1993 Part 4 Division 3, requires Council to advertise the proposal in a local newspaper, notify land owners adjoining the road and notifiable authorities, allowing 28 days to receive submissions. Council would thereafter consider any submissions received objecting to the road closure.

The road closure is required as part of the future development of the land adjoining Garton Place.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 1.1 Provide clear and transparent communication to the community.

CONSULTATION

Senior Management Team

Ordinary Meeting of Council | 19 January 2021 46

CL04 Application to Close Road - part Garton Place, Griffith

ATTACHMENTS

(a) Road closure plan - part Garton Place ⇩ 48

(b) Government Gazette - Dedication of Garton Place as Public Road ⇩ 49

(c) Plan of Garton Place ⇩ 50

Ordinary Meeting of Council | 19 January 2021 47

CL04 Attachment (a) Road closure plan - part Garton Place

Ordinary Meeting of Council | 19 January 2021 48

CL04 Attachment (b) Government Gazette - Dedication of Garton Place as Public Road

Ordinary Meeting of Council | 19 January 2021 49

CL04 Attachment (c) Plan of Garton Place

Ordinary Meeting of Council | 19 January 2021 50

Griffith City Council REPORT

CLAUSE CL05

TITLE Road Name Amendment - Emerald Estate

FROM Jeanette Franco, Information Management Administrator

TRIM REF 20/124533

SUMMARY

To amend a road name within Emerald Estate, currently referred to as Farm 11 in Council’s Collina Master Plan. Diamond was originally chosen by the developer for Road 1, and the applicant would now like to change this to Pritchard.

RECOMMENDATION

Council approve the amendment to change the road name from Diamond Drive to Pritchard Street for the purpose of road naming in Emerald Estate.

REPORT

Council received an email from Martin Ruggeri of Planningmatters, stating that the developer would like to change the road name of Road 1 from Diamond to Pritchard. This road is in the Collina subdivision of Lot 591 DP 751743 known as Emerald Estate. The developer, Anthony Taliano, stated that allocating the name of a mineral is out of character considering surrounding street names comprise of surnames to commemorate land owners and soldiers. The initial reason for choosing Diamond Drive because land in the Collina Area is considered to be of high value, could be considered by some to be somewhat presumptuous.

The developer would like to select “Pritchard” from GCC’s Register of approved names. Clive Pritchard was a long-time resident and shop owner, and local identity of Griffith. He owned a well-known store in Yambil Street which Anthony Taliano purchased and feels somewhat of a connection.

OPTIONS

OPTION 1 As per the Recommendation.

OPTION 2 Any other resolution by Council.

POLICY IMPLICATIONS

Policy ICT-CP-201 Roads & Parks – Naming & Renaming sets the procedure for the naming of roads and parks.

Ordinary Meeting of Council | 19 January 2021 51

CL05 Road Name Amendment - Emerald Estate

FINANCIAL IMPLICATIONS

Not Applicable

LEGAL/STATUTORY IMPLICATIONS

In accordance with Land and Property Information (LPI) Road Naming – Chapter 6.7 Addressing Principles – Road Naming.

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Roads are named in accordance with Council policy. The community has been engaged in the development of this policy.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 8.2 Maintain and develop an effective transport network (public roads, pathways, pedestrian accesses and transport corridors) for Griffith and villages.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Site Location ⇩ 53

(b) Request From Developer ⇩ 54

(c) Approved Drawing - DA 100/2016 ⇩ 56

Ordinary Meeting of Council | 19 January 2021 52

CL05 Attachment (a) Site Location

Ordinary Meeting of Council | 19 January 2021 53

CL05 Attachment (b) Request From Developer

Ordinary Meeting of Council | 19 January 2021 54

CL05 Attachment (b) Request From Developer

Ordinary Meeting of Council | 19 January 2021 55

CL05 Attachment (c) Approved Drawing - DA 100/2016

Ordinary Meeting of Council | 19 January 2021 56

Griffith City Council REPORT

CLAUSE CL06

TITLE Request for Bench Seat Plaque

FROM Jeanette Franco, Information Management Administrator

TRIM REF 20/130297

SUMMARY

Kevin Curran has requested to install a bench seat with a plaque in either Yenda Memorial Park or the Yenda Cemetery to recognise the Curran family.

RECOMMENDATION

Council approve the request to install a bench seat with a plaque in Yenda Cemetery in accordance with Public Policy (GOV-CP-306) Plaques Installed by Council: Clause no. 3.3 – Plaques Installed by Council as Memorials (adopted on 25 October 2019).

REPORT

Council has received an email request from Kevin Curran to have a plaque installed on a bench seat in either Yenda Memorial Park or the Yenda Cemetery, to recognise the milestone of the Curran family moving to Yenda in 1921.

The plaque is in memory of Curran family members which served in the war.

 John Joseph Curran (Grandfather) – Served in the Army during WW1. He was awarded the Military Medal & the Croix de Guerre. Buried in the Yenda cemetery.  John Joseph Curran (Uncle) – Served in the Army during WW2. He was also awarded the Military Medal but was killed in action & is now buried in Cairo. A plaque is attached to grandparent’s plot to acknowledge him.  Ronald Curran (Father) – Served in the Army during WW2. Buried in the Yenda cemetery.  Terrence Curran (Uncle) – Served in the Army during WW2.  Brian Curran (Uncle) – Served in the Navy during WW2.  Lachlan Curran (my great Nephew) – By the time of the reunion, he will have graduated from Duntroon as a Lieutenant attached to the 4th Regiment of the Royal Australian Artillery, stationed at Townsville.

The Curran family are offering to pay for the seat, installation and plaque. He has included a photo of the seat which he would like to offer. He would also be happy to have a bench seat similar to what is already in place in Yenda Memorial Park and the Yenda Cemetery.

Council Officers have been unable to find any precedence to this type of request and don’t believe there are any existing ‘commemorative benches’ in the Griffith LGA. There is the possibility that, if this request is approved, it may result in an influx of similar requests.

Note: In Kevin’s letter, he has twice mis-typed the year as 2021 instead of 1921.

Ordinary Meeting of Council | 19 January 2021 57

CL06 Request for Bench Seat Plaque

OPTIONS

OPTION 1 As per the Recommendation.

OPTION 2

Council approve the request to install a bench seat with a plaque in either Yenda Memorial Park in accordance with Public Policy (GOV-CP-306) Plaques Installed by Council: Clause no. 3.3 – Plaques Installed by Council as Memorials (adopted on 25 October 2019).

OPTION 3 Council reject the proposal to install a bench seat, and alternatively approve the installation of a memorial plaque on an existing bench seat in Yenda Memorial Park or Yenda Cemetery.

OPTION 4 Council reject the proposal to install a bench seat, and alternatively approve the installation of a memorial plaque on a plinth in Yenda Memorial Park or Yenda Cemetery.

OPTION 5 Council reject the proposal to install a bench seat and plaque in Yenda Memorial Park or Yenda Cemetery.

OPTION 6 Another option as decided by Council.

POLICY IMPLICATIONS

(GOV-CP-306) Plaques Installed by Council – Public Policy

FINANCIAL IMPLICATIONS

Not Applicable

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Council should maintain a consistent approach to requests of this type to ensure community satisfaction.

LINK TO STRATEGIC PLAN

This report has no relevance to the Council’s Strategic Plan.

Ordinary Meeting of Council | 19 January 2021 58

CL06 Request for Bench Seat Plaque

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Letter of Request ⇩ 60

(b) Yenda Move ⇩ 62

(c) Medals ⇩ 65

(d) Bench Seat ⇩ 66

(e) Maurice Curran Story ⇩ 67

(f) (GOV-CP-306) Plaques Installed by Council - Public Policy - Economic & 71 Organisational Development ⇩

Ordinary Meeting of Council | 19 January 2021 59

CL06 Attachment (a) Letter of Request

Ordinary Meeting of Council | 19 January 2021 60

CL06 Attachment (a) Letter of Request

Ordinary Meeting of Council | 19 January 2021 61

CL06 Attachment (b) Yenda Move

Ordinary Meeting of Council | 19 January 2021 62

CL06 Attachment (b) Yenda Move

Ordinary Meeting of Council | 19 January 2021 63

CL06 Attachment (b) Yenda Move

Ordinary Meeting of Council | 19 January 2021 64

CL06 Attachment (c) Medals

Ordinary Meeting of Council | 19 January 2021 65

CL06 Attachment (d) Bench Seat

Ordinary Meeting of Council | 19 January 2021 66

CL06 Attachment (e) Maurice Curran Story

Ordinary Meeting of Council | 19 January 2021 67

CL06 Attachment (e) Maurice Curran Story

Ordinary Meeting of Council | 19 January 2021 68

CL06 Attachment (e) Maurice Curran Story

Ordinary Meeting of Council | 19 January 2021 69

CL06 Attachment (e) Maurice Curran Story

Ordinary Meeting of Council | 19 January 2021 70

CL06 Attachment (f) (GOV-CP-306) Plaques Installed by Council - Public Policy - Economic & Organisational Development

Ordinary Meeting of Council | 19 January 2021 71

CL06 Attachment (f) (GOV-CP-306) Plaques Installed by Council - Public Policy - Economic & Organisational Development

Ordinary Meeting of Council | 19 January 2021 72

CL06 Attachment (f) (GOV-CP-306) Plaques Installed by Council - Public Policy - Economic & Organisational Development

Ordinary Meeting of Council | 19 January 2021 73

CL06 Attachment (f) (GOV-CP-306) Plaques Installed by Council - Public Policy - Economic & Organisational Development

Ordinary Meeting of Council | 19 January 2021 74

CL06 Attachment (f) (GOV-CP-306) Plaques Installed by Council - Public Policy - Economic & Organisational Development

Ordinary Meeting of Council | 19 January 2021 75

Griffith City Council REPORT

CLAUSE CL07

TITLE Adoption of Alcohol Free Zones and Alcohol Prohibited Areas

FROM Shireen Donaldson, Director Economic & Organisational Development

TRIM REF 20/85549

SUMMARY

At the Ordinary Meeting 13 October 2020, Council resolved to renew currently adopted Alcohol Free Zones (AFZ) and Alcohol Prohibited Areas (APA) for a period of four years from 10 February 2021 to 9 February 2025.

In accordance with Section 644 and 632 of the Local Government Act, 1993 Council also resolved to advertise the proposed Alcohol Free Zones and seek submissions from the Griffith Local Area Command of the NSW Police Service and from liquor licensees and secretaries of registered clubs whose premises border on or adjoin or are adjacent to proposed Alcohol Free Zones and from the public.

The Public Exhibition Period closed on Friday 27 November 2020. Two submissions were received.

RECOMMENDATION

Council adopt Alcohol Free Zones and Alcohol Prohibited Areas in Griffith, Yenda and Hanwood as described in Attachment (a) and depicted in Attachment (b) and that these be renewed for a maximum duration of four years in accordance with Section 644 and 632 of the Local Government Act, 1993.

REPORT

Comment on the Alcohol Free Zones and Alcohol Prohibited Areas was sought from the public, the Local Liquor Licencing Sargent from Griffith Local Area Command (via email and phone call) and liquor licensees in Griffith, Yenda and Hanwood (via mail). No responses were received from the Liquor Licencing Sargent and Liquor Licensee Holders.

Two submissions were received from the public. Submissions are summarised in the below table with corresponding commentary or recommendation.

SUBMISSION 1 COMMENT / RECOMMENDATION On the current plan Messner park and Removed GRALC park no longer exist as they have been consolidated into the GRALC and Marion Catholic High. Create 4th Category of Zone be created APA from 10pm-6am already exist for some which is "Alcohol permitted during ovals/parks. Consider further introduction after community sport event or community all sporting precinct work completed. event and between the hours of 6am and APA zones can be suspended for specific 10pm only" events at any time by Council

Ordinary Meeting of Council | 19 January 2021 76

CL07 Adoption of Alcohol Free Zones and Alcohol Prohibited Areas

*Jubilee Oval and tennis courts No current restrictions. Consider after final works completed *West End Oval No current restrictions. Consider after final works *Hanwood Oval No current restrictions. Consider after final works *Henderson Oval No current restrictions. Consider after final works *Ted Scobie Oval APA from 10pm-6am already exists *City Park and Community Gardens APA from 10pm-6am already exists *Griffith Memorial Park APA area unless suspension requested for specific event *Yenda Memorial park APA from 10pm-6am already exists In terms of fairness and to reduce APA exists for adjoining Council reserves and prejudice, the prohibition on Bromfield proximity to EW Moore Oval & CBD street should be lifted to be in line with other residential areas. SUBMISSION 2 ( xv ) Neville Place Amended (xxv) Benerembah Street (xxvi) Benerembah Lane (xxxii) Probert Lane (xxviii) Doolan Crescent (xl) Clifton Boulevard Pump Trach Park to be constructed in AFZ & APA covers all Olympic St Olympics Street and the Community Centre in Olympic Street be included Alcohol Free Zones or prohibited areas in Not included in any AFZ or APA as residential or around Pioneer area Scenic Hill and especially in the area Not included in any AFZ or APA as not CBD around the Hermits Cave? Lake Wyangan recreation area and the Not included in any AFZ or APA as not CBD boundaries of the Lake itself covered by any regulations

OPTIONS

Council must renew Alcohol Free Zones and Alcohol Prohibited Areas.

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

A budgeted cost will be incurred to modify the signs currently designating Alcohol Free Zones and Alcohol Prohibited Areas.

Ordinary Meeting of Council | 19 January 2021 77

CL07 Adoption of Alcohol Free Zones and Alcohol Prohibited Areas

LEGAL/STATUTORY IMPLICATIONS

Sections 632A, 642, 644, 644A-C and Section 632 of the Local Government Act,1993.

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

The community has expectation there is some control over the consumption of alcohol in public areas in the Griffith LGA.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item C5 - To provide a governance role in the continuous development of the City of Griffith. L1- Create accessible and safe, liveable places.

CONSULTATION

Senior Management Team Local Area Command and Local Liquor Licensees.

ATTACHMENTS

(a) Description of current Alcohol Free Zones in Griffith City Council LGA under 79 LGA S644 ⇩

(b) Map - Alcohol Free Zones and Alcohol Prohibited Areas ⇩ 81

(c) SUBMISSION 1: Submission (Name & Details withheld on Request) ⇩ 82

(d) SUBMISSION 1: Alcohol Zone Map - Submitted Markups ⇩ 83

(e) SUBMISSION 2: CDAT Submission ⇩ 84

Ordinary Meeting of Council | 19 January 2021 78

CL07 Attachment (a) Description of current Alcohol Free Zones in Griffith City Council LGA under LGA S644

(a) Description of current Alcohol Free Zones under LGA S644

GRIFFITH

(i) Wayeela Street, between Kooringal Avenue and Banna Avenue; (ii) Olympic Street, between Wayeela Street and Ulong St; (iii) Ulong Lane, between Olympic Street and the railway line; (iv) Fielder Lane, between Banna Lane and Yambil Street; (v) Daines Street, between Banna Lane and Canal Street; (vi) Yambil Lane, between Canal Street and Daines Street; (vii) Canal Street, between Yambil Street and Jondaryan Ave; (viii) Railway Street, between Ulong Street and Bonegilla Road; (ix) Banna Avenue, between Benerembah Street and Crossing Street; (x) Tranter Place, between Banna Avenue and the railway line; (xi) Yambil Street, between Kookora Street and Crossing Street; (xii) Bonegilla Road between Railway Street and the Main Canal; (xiii) Crossing Street, between Banna Avenue and Yambil Street; (xiv) Kooringal Avenue, between Benerembah Street and Wayeela Street; (xv) Neville Place; (xvi) Willandra Avenue, between Benerembah Street and Bromfield Street; (xvii) Bromfield Street, between Willandra Avenue and Kooyoo Street (xviii) Murrumbidgee Avenue, between Benerembah Street and Kookora Street; (xix) Walla Avenue, between Benerembah Street and Kookora St; (xx) Walla Lane, between Benerembah Street and Kookora St; (xxi) Griffin Avenue, between Benerembah Street and Kookora St; (xxii) Griffin Lane, between Benerembah Street and Kookora St; (xxiii) Kuttamulla Avenue, between Benerembah Street and Kookora St; (xxiv) Collarene Avenue, between Benerembah Street and Kookora St; (xxv) Benerembah Street; (xxvi) Benerembah Lane; (xxvii) Kookora St; (xxviii) Banna Lane, between Benerembah Lane and Jondaryan Avenue; (xxix) Ulong Street, between Wakaden Street and Coolah Street; (xxx) Kooyoo Street, between railway line and Coolah Street; (xxxi) Jondaryan Avenue, between Coolah Street and Railway Street; (xxxii) Probert Lane; (xxxiiii) Probert Avenue, between Gibbs Street and Hart Street; (xxxiv) Gibbs Street, between Probert Avenue and Probert Lane; (xxxv) Hart Street, between Probert Avenue and Probert Lane; (xxxvi) Sanders Street, between Poole Street and Clifton Boulevarde; (xxxvii) Poole Street between Sanders Street and northern boundary of Murrumbidgee High School - Wade Site; (xxviii) Doolan Crescent; (xxxix) Clifton Boulevarde, between Doolan Crescent south of Ted Scobie Oval Doolan Crescent north of Ted Scobie Oval; (xl) Clifton Boulevarde between Sanders Street and northern boundary of Wade High School; (xli) Griffith Regional Aquatic Centre Carpark, 5 – 17 Wayeela Street.

Ordinary Meeting of Council | 19 January 2021 79

CL07 Attachment (a) Description of current Alcohol Free Zones in Griffith City Council LGA under LGA S644

HANWOOD

(i) Hanwood Road, between Hanwood Avenue and Wilga Street; (ii) School Street, between Hanwood Road and the eastern boundary of Hanwood Public School; (iii) Yarran Street, between Hanwood Road and Stanbridge Street; (iv) Wilga Street, between Hanwood Road and eastern boundary of Hanwood Public School. (iv) Stanbridge Street, between Yarran St and School St.

YENDA (i) Yenda Place

Ordinary Meeting of Council | 19 January 2021 80

CL07 Attachment (b) Map - Alcohol Free Zones and Alcohol Prohibited Areas

Ordinary Meeting of Council | 19 January 2021 81

CL07 Attachment (c) SUBMISSION 1: Submission (Name & Details withheld on Request)

Ordinary Meeting of Council | 19 January 2021 82

CL07 Attachment (d) SUBMISSION 1: Alcohol Zone Map - Submitted Markups

Ordinary Meeting of Council | 19 January 2021 83

CL07 Attachment (e) SUBMISSION 2: CDAT Submission

Ordinary Meeting of Council | 19 January 2021 84

Griffith City Council REPORT

CLAUSE CL08

TITLE Update on COVID-19 Relief Measures Status

FROM Max Turner, Director Business, Cultural and Financial Services

TRIM REF 21/634

SUMMARY

With the ongoing COVID-19 Pandemic, it is timely to update Council on the Notice of Motion tabled at the meeting of Council on Tuesday, 5 May 2020, whereby the following resolution was approved by Council;

20/001

RESOLVED on the motion of Councillors Doug Curran and Brian Simpson that Council provide the following rate relief and strategies to residents and businesses severely affected by the COVID-19 pandemic;

(a) A rebate of the 2.6% increase for 2020/21 rating year for all Griffith City Council ratepayers.

(b) Rates deferral for all business-rated properties for the next six (6) months backdated to 1 April 2020. This will apply where the property owner runs a business from the premises or provides a rent deferral period for business tenants.

(c) Rates deferral for all property owners who have lost employment or been stood down due to the Federal Government's enforced business closures for the next six (6) months. Three (3) year repayment period provided.

(d) Removal of all interest charges on existing overdue rates and charges (including water and sewer) for a period of 12 months backdated to 1 April 2020.

(e) Provision of rental subsidy for six (6) months for Council-owned properties which are occupied by a small business or organisation impacted by the Federal Government's enforced business closures.

(f) Provision of a 50% fee reduction for all outdoor dining areas, materials on footpaths and environment and health inspections backdated to 1 April 2020 for a period of six (6) months.

(g) Council to suspend all existing debt recovery actions on outstanding rates and charges until the pandemic has passed.

(h) Council place $100,000 into a Community Grants reserve to be available to community groups, not-for-profit organisations and sporting bodies for a maximum of $5,000 each for eligible projects aimed at assisting those organisations affected by the COVID-19 lockdown for the 2020/21 Financial year.

The source of funding for the above measures is to be from the sale of excess water, surplus to the town needs of the Griffith City Council town water allocation.

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CL08 Update on COVID-19 Relief Measures Status

Given that the majority of the dates included in the resolution have now passed, it is prudent to obtain guidance from Council on the ongoing requirements for dealing with ratepayer and commercial operators so that staff can act and manage Council’s business in relation to these fees, charges and rate levies.

RECOMMENDATION

(a) Council notes the information in the report.

(b) Council endorse the following processes in dealing with some of the specific ongoing rate relief and strategies to residents and businesses affected by the COVID-19 Pandemic;

(1) As from 1 April 2021, interest charges on any overdue rates and charges be recommenced.

(2) That rental charges on any Council owned or controlled properties be charged at the expiration of the six (6) months from the date the subsidy was provided.

(3) That the 50% fee reduction on all outdoor dining areas, materials on footpaths and environment and health inspections be recommenced as from the expiration of the six (6) month rental subsidy provision.

(4) That debt recovery action be recommenced on a case-by-case basis as from 1 April 2021, however still allowing for genuine hardship cases to enter into appropriate payment arrangements into the future.

REPORT

The following provides the status on how each element of the resolution has been completed;

(a) A rebate of the 2.6% increase for 2020/21 rating year for all Griffith City Council ratepayers.

A rebate of 2.6% has been provided to all ratepayers in the 2020/21 rating year as per resolution.

(b) Rates deferral for all business-rated properties for the next six (6) months backdated to 1 April 2020. This will apply where the property owner runs a business from the premises or provides a rent deferral period for business tenants.

The rates deferral for all Business related properties was either provided or offered to these ratepayers as per resolution. Not all property owners availed themselves of the opportunity however the resolution was enacted as resolved.

(c) Rates deferral for all property owners who have lost employment or been stood down due to the Federal Government's enforced business closures for the next six (6) months. Three (3) year repayment period provided.

The rates deferral for all property owners was either provided or offered to these ratepayers as per resolution. Not all property owners availed themselves of the opportunity however the resolution was enacted as resolved. The three year repayment period remains ongoing.

(d) Removal of all interest charges on existing overdue rates and charges (including water and sewer) for a period of 12 months backdated to 1 April 2020.

Ordinary Meeting of Council | 19 January 2021 86

CL08 Update on COVID-19 Relief Measures Status

All interest charges on existing overdue rates and charges (including water and sewer) were removed as per the resolution. Recommend that interest charges be recommenced as from 1 April 2021 as per recommended resolution above.

(e) Provision of rental subsidy for six (6) months for Council-owned properties which are occupied by a small business or organisation impacted by the Federal Government's enforced business closures.

A rental subsidy provision of six (6) months for small business or organisation tenants in Council owned properties has been provided as per the resolution. Recommend that rental charges be recommenced as from the expiration of the six (6) month rental subsidy provision.

(f) Provision of a 50% fee reduction for all outdoor dining areas, materials on footpaths and environment and health inspections backdated to 1 April 2020 for a period of six (6) months.

A fee reduction provision of six (6) months on all outdoor dining areas, materials on footpaths and environment and health inspections has been provided as per the resolution. Recommend that the 50% fee reduction on all outdoor dining areas, materials on footpaths and environment and health inspections be recommenced as from the expiration of the six (6) month rental subsidy provision.

(g) Council to suspend all existing debt recovery actions on outstanding rates and charges until the pandemic has passed.

This part of the resolution has been enacted and remains in place. Staff require further guidance from Council if this is to remain in place and if so, for how long. NOTE: Griffith City Council is the only one with this provision still in place (out of councils in the Riverina/Murray region). Recommend: That recovery action be recommenced on a case-by-case basis i.e. allowing for genuine hardship cases to enter into appropriate payment arrangements as from 1 April 2021.

(h) Council place $100,000 into a Community Grants reserve to be available to community groups, not-for-profit organisations and sporting bodies for a maximum of $5,000 each for eligible projects aimed at assisting those organisations affected by the COVID-19 lockdown for the 2020/21 Financial year.

This program has been enacted and fully completed at the time of writing this report.

OPTIONS

OPTION 1

As per the Recommendation.

OPTION 2

Any other resolution of Council.

POLICY IMPLICATIONS

Not Applicable

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CL08 Update on COVID-19 Relief Measures Status

FINANCIAL IMPLICATIONS

At the onset of the COVID-19 Pandemic back in the early part of 2020, many councils including Griffith City Council implemented ratepayer and business relief strategies to assist in dealing with and recovering from the financial impacts of the pandemic and give support to local economies. The Griffith LGA continues to perform very well and the need for ongoing support is not as critical as was the case during the 2020 year. The majority of ratepayers, including residential, business and farming have not availed themselves of deferments in rates and have continued to remit rates in a timely and orderly manner. The majority of businesses are trading on a relatively normal pattern therefore it is recommended that Council returns to a more normal process of business in regards to dealing with rates, fees and charges and how these are levied and collected.

Council has a large and complex operating and capital budget to administer and the orderly levying and collection of its revenue base is important to maintain so that it can fund those operations on an ongoing basis.

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Council’s actions has been a positive one in assisting many local ratepayers and businesses to navigate through the COVID-19 Pandemic and recover as quickly as possible after the main impacts have passed. Whilst the pandemic is ongoing, many industries and the employment market generally has been quite robust in the Griffith LGA and the local economy continues to perform very well in comparison to many other regional areas and more broadly across the state of NSW.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 1.2 Be well informed, proactive and responsive to current issues that impact our community.

CONSULTATION

Senior Management Team

ATTACHMENTS

Nil

Ordinary Meeting of Council | 19 January 2021 88

Griffith City Council REPORT

CLAUSE CL09

TITLE Qantas Airlines - Regular Passenger Transport Services - Griffith/Sydney

FROM Brett Stonestreet, General Manager

TRIM REF 21/635

SUMMARY

Qantas Airlines announced on Friday 18 December 2020 that the Airline will commence regular passenger transport (RPT) services between Griffith and Sydney as from 1 February 2021. On 5 January 2021, the General Manager received a telephone call from the National Manager, Regional Sales & Development, Qantas Airways to advise that the commencement of flights out of Griffith (and all other new sectors) will now commence 1 March 2021. The reason for the delayed commencement is due to the uncertain situation in Sydney in terms of COVID-19.

RECOMMENDATION

(a) Council write to Qantas Airlines congratulating the Airline for its decision to commence regular passenger transport services between Griffith and Sydney as from 1 March 2021.

(b) Council endorse the decision made by the Mayor in consultation with General Manager to waive Airport Landing Charges for Qantas Airlines for a period of 12 months commencing 1 March 2021.

(c) Council, consistent with its resolution dated 24 March 2020 and as referred to in this report, continue to waive Airport Landing Charges for REX Airlines and all other airport users until 1 March 2022.

REPORT

The decision made by Qantas to commence RPT services between Griffith and Sydney as from 1 March 2021 is a clear indication of the Airline’s confidence in the City as a growing regional service centre. Despite the obvious disruption to all airlines in Australia and across the world during 2020 as a consequence of the COVID-19 Pandemic, Qantas is conscious of the underlying strength of this City and hence its decision to establish a presence in the Griffith/Sydney sector.

On Wednesday 16 December 2020, Qantas wrote to Council seeking support to establish the new service. (Attachment A.) The letter in part states "If the decision is made to commence this new service, in order to assist with the numerous costs involved in starting a new route from a new airport, Qantas requests the support of the Griffith City Council through the waiving of all Qantas' landing and passenger charges at Griffith Airport for the first year of service, at a minimum." The author of the letter, via telephone, requested a prompt response from Council as Qantas' decision point was imminent.

The above request was discussed with the Mayor and given the urgency of the matter, a decision was made to commit in writing to Qantas, the waiving of landing charges for a 12 month period as requested. (Attachment B). This matter is now reported to Council for formal

Ordinary Meeting of Council | 19 January 2021 89

CL09 Qantas Airlines - Regular Passenger Transport Services - Griffith/Sydney endorsement. Note that there has been no commitment given to Qantas beyond the 12 month period.

Councillors will note that the following resolution was adopted by Council at the 24 March 2020 Meeting:

MM02 REX AIRLINES - COVID-19 PANDEMIC 20/083 RESOLVED on the motion of Councillors Doug Curran and Christine Stead that: (a) Council waive Airport Landing Charges for REX Airlines and all other airport users effective from Wednesday 1 April 2020 until further notice. (b) Council review the support to REX Airlines and all other airport users on a month by month basis in consideration of the status of the COVID-19 Pandemic.

The above resolution applies to all users of the airport which would include Qantas.

It is now an opportune time for Council to review the above resolution. At the time the above resolution was adopted, there was no certainty as to a time frame that the COVID-19 Pandemic would directly impact the airline industry. The Federal Government currently subsidises domestic air services in Australia and as at the date of drafting this report, RPT services for Griffith by REX and East West Airlines will cease after 28 March 2021.

These are unprecedented times and as a consequence, this report proposes that Council extend the existing period of waiving landing charges at Griffith Airport for all users by a further 12 months to 1 March 2022. This proposal will have a financial impact on Council however the extent of that impact is also heavily influenced by the significant reduction in the number of flights offered by the airlines since the commencement of the Pandemic.

Should Council support the proposal as outlined above, REX Airlines and Qantas Airlines would be competing on an equal footing during the next 12 months.

OPTIONS

OPTION 1 As per the Recommendation.

OPTION 2 (i) That Council endorse the decision made by the Mayor in consultation with General Manager to waive Airport Landing Charges for Qantas Airlines for a period of 12 months commencing 1 March 2021. (ii) That Council reintroduce Airport Landing Charges for all other RPT services at the Griffith Airport as from 1 March 2021 as per Council’s Revenue Policy.

OPTION 3 That Council reintroduce Airport Landing Charges for all users at the Griffith Airport as from 1 March 2021 as per Council’s Revenue Policy.

OPTION 4 Any other resolution of Council.

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CL09 Qantas Airlines - Regular Passenger Transport Services - Griffith/Sydney

POLICY IMPLICATIONS

Griffith City Council Annual Revenue Policy applies to this report.

FINANCIAL IMPLICATIONS

Council’s budget for 2020/2021 includes $543,000 revenue from Airport Landing Fees (Regular Passenger Transport) fees. The COVID-19 Pandemic has resulted in Council’s response to waive all charges from April 2020 and as such this airport revenue has not been received. Should Council endorse the recommendation in this report, revenue will not be received for the remainder of the current 2020/2021 financial year. There will also be no revenue received from 1 July 2021 to 1 March 2022.

It should be noted that the number of flights in and out of Griffith has been substantially reduced during the Pandemic and therefore, notwithstanding Council’s decision to waive airport landing charges, the majority of the budgeted revenue would not have been realised regardless of the resolution by Council.

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

The community will significantly benefit from continued and expanded Regular Passenger Transport Airline Services for Griffith.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 4.4 Provide and promote accessibility to services and facilities.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Qantas - Letter requesting support to establish RPT service (under separate 92 cover) (confidential) ⇩

(b) GCC letter of response to Qantas regarding request for financial suppport to 92 establish RPT service. ⇩

Ordinary Meeting of Council | 19 January 2021 91

CL09 Attachment (b) GCC letter of response to Qantas regarding request for financial suppport to establish RPT service.

Ordinary Meeting of Council | 19 January 2021 92

Griffith City Council REPORT

CLAUSE CL10

TITLE Regional Cities NSW - Membership Renewal

FROM Brett Stonestreet, General Manager

TRIM REF 20/129811

SUMMARY

Griffith City Council is currently a member of Regional Cities NSW. The Organisation has written to Council inviting a renewal of membership for a three year period. (Refer Attachment (a)). This report proposes that Council renew membership of the Organisation for three (3) years from January 2021 to January 2024.

RECOMMENDATION

(a) Griffith City Council renew membership of Regional Cities NSW for a period of three (3) years from January 2021 to January 2024.

(b) A further report be presented to Council prior to the expiration of the new membership term.

REPORT

During 2018 Griffith City Council was invited to become a member of a new organisation titled Regional Cities NSW. Membership of the organisation is currently limited to 15 regional cities that share common interests and challenges. These cities experience consistent population growth and provide a range of services which support the City and the surrounding region.

Regional Cities NSW was formed to facilitiate these 15 Regional Cities to work closely as a collective and with the NSW and Federal Governments to address these challenges and promote prosperity in regional NSW.

The current membership of the organisation includes the Local Government Areas of:

Albury, Armidale, Bathurst, Cessnock, Coffs Harbour, Dubbo, Griffith, Lismore, Maitland, Port Macquarie-Hastings, Orange, Queanbeyan-Pallerang, Tamworth, Tweed, and Wagga Wagga.

The organisation has/is:  Adopted position statements on several issues relevant to Regional Cities  Advocating these statements with numerous State and Federal Government members of Parliament including but not limited to Ministers  Negotiated a Memorandum of Understanding with the NSW Government  Secured a representative on the NSW Government Country Roads Expert Committee (to review the classification of the NSW road network)

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CL10 Regional Cities NSW - Membership Renewal

 Secured a commitment from Sydney Airport Corp. that regional air services will retain access to Sydney Airport following the opening of the new Western Sydney International Airport in 2026  Advocating to NSW Government for a series of Regional City Local Activation Precincts  Advocating to NSW Government for a Regional Living and Working Campaign  Developing an Emergency Services Discussion Paper for submission to NSW Government  Establishing a Regional Cities NSW Web site (in progress).

Regional Cities NSW has achieved several positive outcomes during the first two years since its inception. Several of these outcomes are referred to above. Griffith has cemented its position as a regional service centre with positive population growth and substantial public and private sector capital investment. It is strongly recommended that Council continue membership of Regional Cities NSW for at least the next three years and that a further review of outcomes achieved be undertaken at that time.

OPTIONS

OPTION 1

As per the Recommendation.

OPTION 2

That Council decline to renew membership to Regional Cities NSW.

OPTION 3

Any other resolution of Council.

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

Council has funding included in it’s budgets as per the following:

2018/19 Budget $5,000 (January 2019 to June 2019) 2019/20 Budget $10,000 2020/21 Budget $10,000

The current annual membership fee to Regional Cities NSW is $10,000 and is included in Council’s 2020/21 budget. The membership cycle currently is 1 January to 31 December each year.

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

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CL10 Regional Cities NSW - Membership Renewal

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Not Applicable

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 2.1 Actively engage with State, Federal and non-government agencies in a local advocacy role.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Regional Cities NSW - Letter 17 December 2020 Inviting Renewal of Membership (under separate cover) ⇨

(b) Regional Cities NSW - Report to Council 9 October 2018 (under separate cover) ⇨

(c) Regional Cities NSW - Regional City Living and Working Campaign Presentation. (under separate cover) ⇨

(d) Regional Cities NSW - Minutes of Meeting 19 November 2020 (under separate cover) ⇨

(e) Regional Cities NSW - Minutes of Meeting 6 August 2020 (under separate cover) ⇨

(f) Regional Cites NSW - Minutes of Meeting 17 June 2020 (under separate cover) ⇨

(g) Regional Cities NSW - Minutes of Meeting 7 May 2020 (under separate cover) ⇨

(h) Regional Cities NSW - Minutes of Meeting 21 November 2019 (under separate cover) ⇨

(i) Regional Cities NSW - Minutes of Meeting 19 June 2019 (under separate cover) ⇨

(j) Regional Cities NSW - Minutes of Meeting 16 May 2019 (under separate cover) ⇨

(k) Regional Cities NSW - Media Release for MOU with NSW State Government 2019 (under separate cover) ⇨

(l) Regional Cities NSW - Memorandum of Understanding with NSW Government 2019 (under separate cover) ⇨

Ordinary Meeting of Council | 19 January 2021 95

Griffith City Council REPORT

CLAUSE CL11

TITLE Murray Darling Association - Proposed Change of Name

FROM Brett Stonestreet, General Manager

TRIM REF 20/130358

SUMMARY

Griffith City Council is a member of the Murray Darling Association (Region 9). The Association is currently consulting all member Councils proposing that the name of the Organisation be changed to the Murray-Darling Local Government Association.

This report seeks Council endorsement to sumit a letter of support for the proposed change of name.

RECOMMENDATION

Griffith City Council support the proposed change of name for the Murray Darling Association to the Murray-Darling Local Government Association.

REPORT

The purpose of the Murray Darling Association is to provide effective representation of local government and communities at State and Federal level in the management of Basin resources by providing:  information  facilitating debate  seeking to influence government policy.

The objectives of the Association are:  advocate on behalf of Basin communities  use local knowledge and expertise to fully understand regional issues  act as a two-way conduit for information and discussion between our communities and governments  encourage and facilitate debate about the things that matter for the Basin’s future  explore options to achieve sound solutions to regional issues  test information to ensure a sound base for those options  be an educational resource for the Basin.

Additional background information regarding the Association is available via the following web link: https://www.mda.asn.au/about-us.aspx

The correspondence from the Murray Darling Association including “Frequently Asked Questions” is included as Attachments (A) and (B) of this report. The change will not make any substantive amendment to the role or function of the Association and as such it is proposed that Council may wish to support the name change.

Ordinary Meeting of Council | 19 January 2021 96

CL11 Murray Darling Association - Proposed Change of Name

OPTIONS

OPTION 1 As per the Recommendation.

OPTION 2 That Council not support the proposed change of name of the Murray Darling Association to the Murray-Darling Local Government Association.

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

Not Applicable

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

The proposed change of name may reduce some confusion of identity between the Murray Darling Association and the Murray Darling Basin Authority.

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 2.1 Actively engage with State, Federal and non-government agencies in a local advocacy role.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Murray Darling Association - Proposed Change of Name of Organisation ⇩ 98

(b) Murray Darling Association - Proposed Change of Name of Organisation - 99 Frequently Asked Questions ⇩

Ordinary Meeting of Council | 19 January 2021 97

CL11 Attachment (a) Murray Darling Association - Proposed Change of Name of Organisation

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

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CL11 Attachment (b) Murray Darling Association - Proposed Change of Name of Organisation - Frequently Asked Questions

Ordinary Meeting of Council | 19 January 2021 108

Griffith City Council REPORT

CLAUSE CL12

TITLE RAMJO Board Meeting Minutes - 14 October 2020 and 12 November 2020

FROM Brett Stonestreet, General Manager

TRIM REF 20/128589

SUMMARY

The Riverina and Murray Joint Organisation (RAMJO) held Board meetings on 14 October 2020 and 12 November 2020. The minutes of these meetings are attached to this report for Councillors’ information.

RECOMMENDATION

The report be noted by Council.

REPORT

Not Applicable

OPTIONS

Not Applicable

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

Not Applicable

LEGAL/STATUTORY IMPLICATIONS

RAMJO was established during 2018 in accordance with the Local Government Act 1993.

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Not Applicable

Ordinary Meeting of Council | 19 January 2021 109

CL12 RAMJO Board Meeting Minutes - 14 October 2020 and 12 November 2020

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 2.1 Actively engage with State, Federal and non-government agencies in a local advocacy role.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) RAMJO Extra-Ordinary Board Meeting MInutes 14 October 2020 ⇩ 111

(b) RAMJO Board Meeting Minutes 12 November 2020 ⇩ 115

Ordinary Meeting of Council | 19 January 2021 110

CL12 Attachment (a) RAMJO Extra-Ordinary Board Meeting MInutes 14 October 2020

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CL12 Attachment (a) RAMJO Extra-Ordinary Board Meeting MInutes 14 October 2020

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CL12 Attachment (a) RAMJO Extra-Ordinary Board Meeting MInutes 14 October 2020

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CL12 Attachment (a) RAMJO Extra-Ordinary Board Meeting MInutes 14 October 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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CL12 Attachment (b) RAMJO Board Meeting Minutes 12 November 2020

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Griffith City Council INFORMATION REPORT

CLAUSE CL13

TITLE Senior Staff Contracts

FROM Brett Stonestreet, General Manager

TRIM REF 20/123720

SUMMARY

Section 339 of the Local Government Act 1993 provides that the General Manager must, at least once annually, report to the Council on the contractual conditions of senior staff.

The Local Government Act 1993 specifies that the position of General Manager is a ‘senior staff’ position. Council may by resolution in accordance with Section 332 determine other positions as ‘senior staff’.

RECOMMENDATION

The General Manager’s report of senior staff contractual conditions, as required under Section 339 of the Local Government Act 1993, be received and noted.

REPORT

In accordance with Section 339 of the Local Government Act 1993, the following is provided in relation to the contractual conditions of ‘senior staff’ at Griffith City Council. The positions classified as ‘senior staff’ positions in accordance with Section 332 of the Local Government Act are as follows:  General Manager – Mr Brett Stonestreet  Director Business, Cultural & Financial Services – Mr Max Turner  Director Sustainable Development – Mr Phil Harding  Director Economic and Organisational Development – Mrs Shireen Donaldson  Director Utilities – Mr Graham Gordon  Director Infrastructure & Operations – Mr Phil King

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CL13 Senior Staff Contracts

The following contractual agreements are currently in place in relation to the above ‘senior staff’:

Last Date Current Date Current Performance Name Position Contract Contract Assessment Commenced Expires Undertaken

21/08/2021 Brett Stonestreet General Manager 22/08/2016 28/01/2020 Note 1.

Director Business, Max Turner Cultural & 07/05/2017 06/05/2022 15/05/2020 Financial Services

Director Phil Harding Sustainable 01/06/2018 31/05/2023 18/06/2020 Development

Director Economic Shireen Donaldson and Sustainable 01/06/2018 31/05/2023 05/06/2020 Development

Graham Gordon Director Utilities 19/08/2019 18/08/2024 18/09/2020

Director 10/07/2021 Phil King Infrastructure and 11/07/2016 24/07/2020 Operations Note 2.

Note 1: General Manager’s contract renewed. New contract commences 22/08/2021. Contract terminates 21/8/2024.

Note 2. Director Infrastructure and Operations contract renewed. New contract commences 11/07/2021. Contract terminates 10/07/2026.

OPTIONS

The Local Government Act 1993 requires the General Manager to report to Council.

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

Not Applicable

LEGAL/STATUTORY IMPLICATIONS

In accordance with Section 339 of the Local Government Act 1993.

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CL13 Senior Staff Contracts

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Not Applicable

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item C5 - To provide a governance role in the continuous development of the City of Griffith.

CONSULTATION

Senior Management Team

ATTACHMENTS

Nil

Ordinary Meeting of Council | 19 January 2021 133

Griffith City Council INFORMATION REPORT

CLAUSE CL14

TITLE Minutes of the Australia Day Working Group - 22 October 2020 and 10 December 2020

FROM Leanne Austin, Governance Manager

TRIM REF 20/125507

SUMMARY

The Minutes of the Australia Day Working Group meetings for 22 October 2020 and 10 December 2020 are attached for Council’s endorsement.

RECOMMENDATION

The recommendations as detailed in the Minutes of the Australia Day Working Group meetings held on 22 October 2020 and 10 December 2020 be adopted.

REPORT

Not Applicable

OPTIONS

Not Applicable

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

Not Applicable

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Not Applicable

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CL14 Minutes of the Australia Day Working Group - 22 October 2020 and 10 December 2020

LINK TO STRATEGIC PLAN

This item links to Council’s Strategic Plan item 4.3 Promote and celebrate our social and cultural diversity. This item links to Council’s Strategic Plan item 4.5 Plan for, develop and provide a suitable range of cultural and art facilities, engaging programs and diverse events.

CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Minutes - Australia Day Working Party - 22 Oct 2020 ⇩ 136

(b) Minutes - Australia Day Working Party - 10 Dec 2020 ⇩ 139

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CL14 Attachment (a) Minutes - Australia Day Working Party - 22 Oct 2020

MINUTES OF THE AUSTRALIA DAY WORKING GROUP HELD IN GRIFFITH CITY COUNCIL ON THURSDAY 22 OCTOBER 2020 COMMENCING AT 5.00 PM

PRESENT

Councillor Christine Stead (Chairperson), Councillor Simon Croce, Olga Forner, Paul Condon, Ricky Chugha

STAFF PRESENT

Director Economic & Organisational Development, Shireen Donaldson and Minute Taker, Leanne Austin

1 APOLOGIES

Apologies were received from Marg Careri, Mick Careri, George Youssef and Fr Andrew Grace.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Olga Forner and Ricky Chugha that the Minutes of the Australia Day Working Group Meeting held 27 August 2020 be adopted.

3 BUSINESS ARISING FROM PREVIOUS MINUTES

Nil

4 DECLARATIONS OF INTEREST

Nil

5 ITEMS OF BUSINESS

5.1 Australia Day Awards and Citizenship Ceremony

Mrs Donaldson advised that Department of Home Affairs had been in contact regarding Citizenship for Australia Day. The Regional Theatre has been booked for the Australia Day Citizenship and Awards Ceremony. Currently 261 people are allowed in the Theatre auditorium. Home Affairs will notify Council how many new citizens will be partaking in the Citizenship Ceremony.

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CL14 Attachment (a) Minutes - Australia Day Working Party - 22 Oct 2020

Mrs Donaldson advised Council had received information from the Australia Day Council regarding new logo and brand guidelines.

Mrs Donaldson advised Council was successful in obtaining a grant for posters, banners and printed material. A further grant had recently opened to supplement Australia Day events of up to $20,000 per application. The funds are to be spent in addition to what Council would usually spend on an event.

The Working Group discussed options for the grant application including additional features for the Australia Day Awards & Citizenship Ceremony or an event at Pioneer Park, Theatre or the Pool.

Councillor Croce entered 5:11 pm.

Councillor Croce suggested the grant funding go towards fireworks at the Showgrounds.

Mrs Donaldson advised she would discuss the fireworks option with Council officers and provide an update to Working Group members.

5.2 Australia Day Award Nominations

Mrs Donaldson handed out nomination forms for Working Group members to check. All nominations will be accepted online.

The Working Group recommended the following categories:

 Citizen of the Year  Young Citizen of Year  Environmental Citizen  Young Environmental Citizen  Australia Day Award / Local Hero (no nominations required – selected by Mayor)  Sportsperson Award – Check with Sports Council  Junior Sportsperson Award – Check with Sports Council  Sports team Award – Check with Sports Council  Project of the Year.

Nominations to commence online next week.

5.3 Ambassador Program

Mrs Donaldson provided an overview of votes received from Working Group members. Preference was for the ambassador to be an Entertainer. Details such as travel, accommodation and such to be finalised once more details are advised.

6 GENERAL BUSINESS

6.1 Australia Day Awards and Citizenship Ceremony

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CL14 Attachment (a) Minutes - Australia Day Working Party - 22 Oct 2020

Councillor Croce requested that the opening prayer segment in the program be kept to a minimum. Councillor Stead to advise Fr Grace it is preferrable that a short prayer be read out at the ceremony and that this be rotated between Ministers each year.

Mrs Donaldson advised she would arrange for a draft program to be provided for members to review at the next meeting.

Entertainment is to be provided by Griffith City Band and Sing Australia Choir. No morning tea will be provided due to COVID-19 restrictions.

7 NEXT MEETING

There being no further business, the meeting closed at 5.48 pm.

Next meeting to be held Thursday 26 November 2020 at 5:00 pm.

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CL14 Attachment (b) Minutes - Australia Day Working Party - 10 Dec 2020

MINUTES OF THE AUSTRALIA DAY WORKING GROUP HELD IN GRIFFITH CITY COUNCIL ON THURSDAY 10 DECEMBER 2020 COMMENCING AT 5.18 PM

PRESENT

Councillor Christine Stead (Chairperson), Councillor Simon Croce, Olga Forner, Paul Condon, Fr Andrew Grace, George Youssef (Zoom)

STAFF

Director Economic & Organisational Development, Shireen Donaldson and Minute Taker, Leanne Austin

1 APOLOGIES

No apologies were received.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Councillor Simon Croce and Olga Forner that the Minutes of the Australia Day Working Group Meeting held 22 October 2020 be adopted.

3 BUSINESS ARISING FROM PREVIOUS MINUTES

3.1 Australia Day Awards and Citizenship Ceremony

Australia Day Awards and Ceremony are proceeding and the Theatre has been booked. Councillor Stead stated that the Prayer needs to be kept short so the program keeps to time. Mrs Donaldson advised Council has been provided with key speech lines in relation to the theme – Reflect, respect, celebrate.

Mrs Donaldson advised that through the grant funding an Australia Day themed barbeque and bush ballad tales will be held at Pioneer Park on the evening of 26 January 2021. Collateral and promotional materials supplied by the grant body is to be used at all events – Theatre and Pioneer Park.

4 DECLARATIONS OF INTEREST

Nil

5 ITEMS OF BUSINESS

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CL14 Attachment (b) Minutes - Australia Day Working Party - 10 Dec 2020

5.1 Ambassador Update

Mrs Donaldson advised that the Ambassador had not been announced as yet. Accommodation has been booked and flights may need to be booked once more details are known.

5.2 Australia Day Event and Citizenship Ceremony

Mrs Donaldson advised national advertising will promote the theme reflect, respect, celebrate and this needs to be included in Australia Day events. A media pack has been received. Mrs Donaldson will send out relevant information to Committee members.

Council has been in contact with Stephen Young, Griffith Aboriginal Lands Council, and is working with them to foster improved relationships. The Australia Day Working Group agreed it would be great to have involvement from the local indigenous community. The Welcome to Country is to be performed by Desma Newman.

Mrs Donaldson advised the Home Office has approximately 20-30 new citizens registered to receive Citizenship. Mrs Donaldson has contacted the Theatre to check if the event needs to be ticketted to be Covid safe and how many attendees are allowed. Attendees will need to be checked into the event on arrival – need to arrive 1 hour prior to event. The Home office will send the invitations to new citizens.

RECOMMENDED on the motion of Councillor Simon Croce and Olga Forner that the start time for the Citizenship and Awards Ceremony be 10.00 am.

Mrs Donaldson discussed the format and design of the Program which includes nominees, information about citizens and the ambassador.

George Youssef entered the meeting via Zoom at 5:37 pm.

RECOMMENDED on the motion of Olga Forner and Fr Grace that the Citizenship and Awards Ceremony be emceed by Councillors Stead and Croce.

Lou Testoni entered the meeting at 5:39 pm.

The Program will be as follows:

 Acknowledgment of Country – Desma Newman.  Opening Prayer – Fr Grace.  Music – Griffith City Band has been asked to perform. Mrs Donaldson to check if possible for Sing Australia to also perform depending on Covid restrictions. Councillor Stead suggested the Choir perform outside on the new amphitheatre to welcome people as they arrive. Mrs Donaldson to contact Leith Fry.  Addresses – Sussan Ley Member for Farrer, Helen Dalton, Member for Murray, Mayor John Dal Broi.  Address by Ambassador.  Colouring in Competition (judged by Paul Condon and Councillor Stead) to be presented by Deputy Mayor, Councillor Croce.  Citizenship Ceremony.  Awards - Nominations have now closed. o Only 2 sports nominations were received. Discussion took place as to the selection process. Mr Testoni advised that winners of sports awards in previous years are now eligible. Mr Testoni will organise Sports Council to

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CL14 Attachment (b) Minutes - Australia Day Working Party - 10 Dec 2020

asses the Sports nominations and presentation of Sports awards at the event. o Community Project presented by Mayor Dal Broi and Ambassador. o Young Citizen presented by Ambassador. o Environmental Citizen – ineligible as the nominee won last year. o Citizen of the Year presented by Margaret Moore and Mayor Dal Broi. o Local Hero presented by Mayor Dal Broi.

Lou left the meeting at 5:52 pm.

 No morning tea will be provided as mingling is not to be encouraged.  National Anthem to be performed.

The official logo is to go on the front of the program using the branding provided.

5.3 Australia Day Awards

Judging panel for the Australia Day Awards will comprise of Councillor Stead, Councillor Croce, previous winner - Margaret Moore, Mayor John Dal Broi, General Manager, Brett Stonestreet, Manjit Singh Lally and a Wiradjuri representative (Mrs Donaldson to approach Stephen Young).

Judging to be held Thursday, 7 January 2021 at 5:15 pm.

Prizes (books) need to be organised for colouring competition – Mrs Donaldson to check with Library as to how many entries have been received.

Mr Youssef to advise if he is available to read out the new citizens names at the Awards Ceremony.

6 GENERAL BUSINESS

6.1 Plants for New Citizens

Plants for new citizens to be ordered and wrapped once final figures are known.

Fr Grace left the meeting at 6:09 pm. Olga Forner left the meeting at 6:10 pm.

6.2 Other Event Details to be Confirmed

Mrs Donaldson to confirm the following:  Theatre availabity for set up  Reserved signs required for citizens  Ushers required  Citizens allowed on stage for citizenship  Are tickets required – need to group families together  How many allowed on stage.

Dinner to be booked for Ambassador - LaScala – Committee to pay their own meals/drinks. Lunch with ambassador to be held at Il Corso. Need to organise a driver.

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CL14 Attachment (b) Minutes - Australia Day Working Party - 10 Dec 2020

7 NEXT MEETING

There being no further business, the meeting closed at 6.19 pm.

Next meeting to be held Thursday, 14 January 2021 at 5:00 pm.

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DRAFT MINUTES

GENERAL FACILITIES COMMITTEE HELD IN COUNCIL CHAMBERS ON TUESDAY, 1 DECEMBER 2020 COMMENCING AT 4:01 PM

PRESENT

Councillor Glen Andreazza, Marilyn Hams (Community Representative), Virginia Tropeano (Community Representative)

Quorum = 3

STAFF

Director Utilities, Graham Gordon, Director Infrastructure & Operations, Phil King, Parks & Gardens Manager, Peter Craig, Planning & Environment Manager, Carel Potgieter and Minute Secretary, Joanne Bollen

In the absence of Chairperson, Councillor Doug Curran, Councillor Glen Andreazza assumed the Chair.

1 APOLOGIES

RECOMMENDED on the motion of Virginia Tropeano and Marilyn Hams that apologies be received from Councillor Doug Curran, Councillor Eddy Mardon, Greg Collier, Ronald Anson, Wayne Spencer, Phil Harding, Les Warren and Warren Hodge.

Absent: Carolyn Kidd and Denis Conroy.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Virginia Tropeano and Marilyn Hams that the minutes of the previous meeting held on 29 September 2020, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

Nil

Phil King entered the meeting the time being 4:06 pm.

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

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Minutes of General Facilities Committee 01 December 2020

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Less Than Significant Non-Pecuniary Interests

Members making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Virginia Tropeano CL03 Dalton Park Reason – Virginia Tropeano’s granddaughter and daughter in law are members of the Griffith Pony Club.

5 ITEMS OF BUSINESS

CL01 GRIFFITH LIVESTOCK MARKETING CENTRE Mr Gordon gave a verbal update on the report, explaining the financial position at the end October 2020.

Mr Gordon advised sheep sales numbers were 58,632 for October 2020, with no cattle sold. The Saleyards remained fully operational during the COVID-19 pandemic and Mr Gordon acknowledged efforts being made by users and the support of local police in helping ensure the facility remains COVID compliant.

Discussion was held around the reintroduction of the ‘Removal & Destruction of Stock – Temporary Suspension of Sheep Disposal Fee’. The Committee agreed that farmers from drought stricken areas should still be able to make an application to have the fee waived.

Mr Gordon provided details of capital works including:

 One new sheep loading ramp is in the current budget but is yet to be installed. A grant application under the “ Heavy Vehicle Program Round 7” has been submitted on 21 May 2020 for $76,719 to purchase and install the remaining ramps. We are awaiting the outcome of the application.  The shade structure for the sheep yards has been put back for next year’s budget due to COVID-19.  The concreting of the sheep pens has been put back for next year’s budget due to COVID-19.6

RECOMMENDED on the motion of Marilyn Hams and Virginia Tropeano that: (a) The Committee note the information in the report and the financial position at the end of October 2020. (b) Reintroduce the ‘Removal & Destruction of Stock – Temporary Suspension of Sheep Disposal Fee’ as per the current 2020/2021 Revenue Policy. If application is made by farmers in drought stricken areas this fee may be waived.

CL02 GRIFFITH AND YENDA CEMETERIES Mr Craig provided an update on Cemetery issues including financial reports, lawn burials and available lawn plots.

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Lawn Burials and Available Lawn Plots at the Griffith Cemetery

Currently there have been 55 Lawn Burials (new plots) for the year 2020. There were 63 new plot lawn internments in 2019. Lawn Section 4 has 408 available plots plus an additional 92 reservations and Lawn Section 5 has 37 available plots and an additional 61 reservations.

Construction of two new Lawn Beams at Yenda Cemetery

Construction of two concrete lawns beams at the Yenda Cemetery will commence in two weeks. The project will deliver sixty new grave plots.

Some minor works will also be taking place to the toilets at the Yenda Cemetery.

Currently the Yenda Cemetery has 9 available Lawn Grave plots.

RECOMMENDED on the motion of Virginia Tropeano and Marilyn Hams that the Committee note the information and financial position in the Report.

CL03 DALTON PARK Mr Craig gave a verbal update on his report which included financial reports, bookings and maintenance.

He advised that the Griffith Harness Club held two trotting meetings in November. Both events were held without racegoers due to COVID restrictions.

Virginia Tropeano raised the question as to whether Council has received any correspondence from the Griffith Pony Club relating to assistance. Mr King responded that he will follow up on the query.

RECOMMENDED on the motion of Virginia Tropeano and Marilyn Hams that the Committee note the information and financial position in the Report.

CL04 FINANCIALS - SENIOR CITIZENS CENTRE RECOMMENDED on the motion of Virginia Tropeano and Marilyn Hams that the Committee note the Financials for Senior Citizens Centre.

CL05 FINANCIALS - ANIMAL CONTROL Mr Potgieter gave a verbal update of his report and included details regarding financials, maintenance at the Pound and Rehoming Centre, the de-sexing program and goat mustering undertaken by contractors on Scenic Hill.

A Griffith Pound & Rehoming Centre Working Group meeting was held 30 November 2020. Minutes from this meeting will be adopted at the next General Facilities Committee meeting.

RECOMMENDED on the motion of Marilyn Hams and Virginia Tropeano that the Committee note the Financials for Animal Control.

CL06 MINUTES OF THE GRIFFITH POUND & REHOMING CENTRE WORKING GROUP MEETING RECOMMENDED on the motion of Virginia Tropeano and Marilyn Hams that the recommendations as detailed in the Minutes of the meeting held on 24 September 2020 be adopted.

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6 OUTSTANDING ACTION REPORT RECOMMENDED on the motion of Virginia Tropeano and Marilyn Hams that the report be noted.

7 GENERAL BUSINESS

7.1 Outstanding Action Report

Virginia Tropeano raised the matter of the Online Booking System for the Cemetery. This will be discussed at the next scheduled meeting of the General Facilities Committee.

8 NEXT MEETING

The next meeting of the General Facilities Committee is to be held on Tuesday, 2 March 2021 at 4.00 pm.

There being no further business the meeting terminated at 4.44 pm.

Confirmed: ......

CHAIRPERSON

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DRAFT MINUTES

BUSINESS DEVELOPMENT & MAJOR PROJECTS COMMITTEE HELD IN COUNCIL CHAMBERS, GRIFFITH ON MONDAY, 7 DECEMBER 2020 COMMENCING AT 5:30 PM

PRESENT

Councillor John Dal Broi (Chair), Councillor Eddy Mardon, Rina Mercuri (Councillor Alternate), Peter Bonaventura (Community Representative), Robert Cappello (Community Representative), Domenic Guglielmino (Via ZOOM) (Community Representative), Carmel La Rocca (Community Representative), Denny Fachin (Community Representative), Olga Forner (Community Representative Alternate), Cheryl Wood (Community Representative Alternate)

Quorum = 3

STAFF

Director Economic & Organisational Development, Shireen Donaldson, Economic Development Coordinator, Oumi Karenga-Hewitt and Minute Taker, Brittany Everett

1 APOLOGIES

RECOMMENDED on the motion of Councillor Eddy Mardon and Peter Bonaventura that apologies be received from Brett Stonestreet and Councillor Anne Napoli.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Councillors Rina Mercuri and Eddy Mardon that the minutes of the previous meeting held on 16 March 2020, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

Nil

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

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Minutes of Business Development & Major Projects Committee 07 December 2020

Less Than Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

5 ITEMS OF BUSINESS

CL01 MINUTES OF THE ROSE GARDEN WORKING GROUP MEETING HELD 18 MARCH 2020 RECOMMENDED on the motion of Denny Fachin and Olga Forner that the information be received.

CL02 ECONOMIC DEVELOPMENT UPDATE Mrs Karenga-Hewitt added that the Glow2680 event has appeared to be a success with a feedback survey out at present.

The Evolve Griffith newsletter has continued to be distributed, the Griffith City Council LinkedIn profile has been updated and has been more active and Cozwine has become a new partner with Griffith Now Hiring.

Cemetery Project Mayor Dal Broi provided an update on the New Cemetery project and stated Council has resolved to construct an extension to the current Cemetery which will extend the life of the Cemetery by an estimated 10 years.

Following consultation the need for a Crematorium has been highlighted as a priority for the Community.

Investigations have begun into three possible locations for the Crematorium:  Yenda Cemetery  Blumer Avenue Cemetery (Current Griffith Cemetery)  Riffle Range Road

Mr Bonaventura asked what the advantage is of having the Crematorium at the Yenda Cemetery over the Griffith Cemetery.

Mayor Dal Broi advised that it is anticipated as the Griffith Cemetery is in a heavy residential area a lot of concern and objections may be raised by the residents with the poor perception of the operation of a Crematorium. There is also concern surrounding parking if there is an overly large funeral.

Ms La Rocca stated she believes the Yenda Cemetery would be a good location as there is more room for the facility and the users. People may congregate outside the Chapel before and after the service.

Yambil Street Mayor Dal Broi stated the tender has been awarded to B & C Plumbing for Stage 3 & 4 and works have commenced. Mr Bonaventura stated that he has noticed some tar lifting in Stage 1 near Exies. Mayor Dal Broi advised Council is aware of this issue and investigations are underway as to the cause.

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CL03 GRIFFITH ECONOMIC DEVELOPMENT STRATEGY Mrs Donaldson presented the Griffith Economic Development Strategy to the Committee and advised this Draft has not yet been presented to the Council or placed on public exhibition.

Mrs Donaldson requested feedback from the Committee, in particular a ranking of the actions indicating what the Committee perceives as most to least important. Mrs Donaldson noted that the Strategy is delivered over a five year period.

Mrs Donaldson will send a copy of the expert rankings to the Committee to provide the Committee with an idea of what the SMT perspective is.

Mrs Karenga-Hewitt will provide an electronic copy of the actions table with a section for the Committee to simply provide a numerical ranking.

Mayor Dal Broi advised that completing the capacity score will be difficult for the Committee therefore the Committee should focus primarily on ranking the Benefits.

Due date to be provided by Mrs Karenga-Hewitt and will be around mid-January for a report to Council in February 2021.

CL04 NEW CODE OF CONDUCT POLICY FROM 25 AUGUST 2020 The Committee noted the amended Model Code of Conduct policy adopted by Council 25 August 2020.

CL05 GRIFFIN GREEN HOUSING PROJECT - UPDATE Mrs Donaldson provided an overview of the Griffin Green Housing Project.

Mrs Donaldson stated that Council formed a partnership with Argyle Housing and both organisations have totalled a $6mil contribution to the project. Through the success of obtaining grant funding from the Federal Government another $6mil was obtained.

The project will provide affordable housing in Dave Taylor Park. Mrs Donaldson noted this is not State Government Social Housing and will be managed by Argyle Housing with the sole purpose to provide affordable housing.

Consultation has occurred with residents in the area. Council, Argyle Housing and other Government bodies are working together to relocate the Basketball Court that is presently in Dave Taylor park and has been highlighted as a well-used facility that benefits the residents in that area.

20 affordable homes will be built and another 44 blocks will be developed to a ‘build ready’ state. Argyle Housing is developing a plan to offer people on a low to moderate income the opportunity to buy and build their own homes.

Mrs Donaldson also advised there will be employment and training opportunities offered to Indigenous Australians throughout the construction of the project.

RECOMMENDED on the motion of Robert Cappello and Councillor Eddy Mardon that the Committee note the information received.

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6 OUTSTANDING ACTION REPORT - 7 DECEMBER 2020 RECOMMENDED on the motion of Robert Cappello and Councillor Eddy Mardon that the report be noted.

7 GENERAL BUSINESS

7.1 Why Leave Town Promotion Mrs Donaldson and Mrs Karenga-Hewitt provided an overview of a Why Leave Town (WLT) Gift Card promotion that is available.

A YouTube video giving a summary of the program was shown: https://youtu.be/1Ej8EdLGSlQ

Mrs Karenga-Hewitt advised that the maximum cost to Council would be $12,000 over a three year period, this includes maximum services from the WLT organisation.

The gift cards would be branded with Griffith City Council and would be purchased like a normal gift card, loaded with a value of $10-$1000 and then gifted to someone. The gift card is only able to be used by participating businesses in the Griffith LGA.

There is no cost to the participating business itself, Griffith City Council would cover the subscription and card costs etc. A Council staff member or WLT team member would go to the business and activate their existing eftpos machine/s and the shopper would then use the eftpos terminal as per usual.

Businesses would need to register and have the ability to be a ‘Load Up’ and/or a ‘Redemption’ business. A Load Up business has the ability for people to purchase the card and put money on the gift card, a Redemption business is simply where card owners can buy goods in their store.

RECOMMENDED on the motion of Cheryl Wood and Peter Bonaventura that pending further information and a report to Council the Committee supports the Why Leave Town program in principal.

7.2 Proposed Meeting Dates 2021 Proposed meeting dates for 2021 were supplied to the Committee for their information. The Committee agreed that the September 2021 meeting should be re-scheduled to August 2021, prior to the election on 4 September 2021.

Meeting dates confirmed as follows:  15 March 2021  21 June 2021  16 August 2021

7.3 Proten Chicken Sheds Mayor Dal Broi advised that Proten are commencing a project to build new chicken sheds.

7.4 Lake Wyangan Masterplan Mayor Dal Broi advised the Lake Wyangan Masterplan is currently on exhibition and advised that Council land on Smeeth and McCarthy Road has been sold presently modifying the existing DA for more residential housing.

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8 NEXT MEETING

The next meeting of the Business Development & Major Projects Committee is to be held on Monday, 15 March 2021 at Council Chambers.

There being no further business the meeting terminated at 6:41 pm.

Confirmed: ...... CHAIRPERSON

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DRAFT MINUTES

LAKE WYANGAN & CATCHMENT MANAGEMENT COMMITTEE HELD IN COUNCIL CHAMBERS ON TUESDAY, 1 DECEMBER 2020 COMMENCING AT 5:00 PM

PRESENT

Councillor John Dal Broi (Chair), Councillor Brian Simpson, Councillor Glen Andreazza, Karen Hutchinson (via ZOOM) (Murrumbidgee Irrigation), Anthony Kidman (via ZOOM) (Community Representative), John McFadzean (Community Representative), Mat Ryan (via ZOOM) (Aquna Sustainable Murray Cod), Mark Vitucci (via ZOOM) (Community Representative), Kelvin Williams (Community Representative), Darren Wallett (via ZOOM) (NSW Environment Protection Authority), Frank Battistel (Community Representative), Darren Baldwin (via ZOOM) (Rivers & Wetlands)

Quorum = 3

STAFF

Director Sustainable Development, Phil Harding, Lake Wyangan & Catchment Management Project Officer, Thomas Mackerras, Director Utilities, Graham Gordon Principal Officer – Environment, David Kellett, Principal Planner Urban Design & Strategic Planning, Peter Badenhorst and Minute Taker, Brittany Everett.

Absent: Stephen Young (Griffith Local Aboriginal Land Council), Paul Eldridge (Community Representative)

1 APOLOGIES

RECOMMENDED on the motion of John McFadzean and Councillor Brian Simpson that apologies be received from Brett Stonestreet, Vickie Simpson, Councillors Doug Curran and Anne Napoli.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Councillor Brian Simpson and Frank Battistel that the minutes of the previous meeting held on 6 October 2020, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

Nil

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

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Minutes of Lake Wyangan & Catchment Management Committee 01 December 2020

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Less Than Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

5 ITEMS OF BUSINESS

CL01 UPDATE TO LAKE WYANGAN & CATCHMENT MANAGEMENT COMMITTEE TERMS OF REFERENCE (TOR) Mayor John Dal Broi stated that Ms Jody Swirepik, Commonwealth Environmental Water Holder (CEWH) and Ms Michele Groat, Local Engagement Officer at the Commonwealth Environmental Water Office have passed on their apologies and are unable to present at this meeting.

Ms Groat also expressed interest in joining the Lake Wyangan and Catchment Management Committee. Mayor John Dal Broi advised the Committee he believes contribution from CEWH to the Committee will be valuable.

RECOMMENDED on the motion of John McFadzean and Councillor Brian Simpson that:

(a) An amendment be made to item 7.2 of the Lake Wyangan & Catchment Management Terms of Reference (TOR-019) increasing the number of Voting Members from 8 to 16 and item 6 increasing the Community Representatives from 8 to 12.

(b) Fishing Club Member, Jade Salvestro be changed from a Community Representative to a Community Representative Alternate.

(c) Michele Groat from the Commonwealth Environmental Water Office be appointed as a member of the Lake Wyangan & Catchment Management Committee.

CL02 SEDIMENT ANALYSIS REPORT - DARREN BALDWIN Mr Baldwin provided an overview of his report and advised that following the Fish Kill investigation it was evident that there were issues with the sediments affecting the Lake.

Mr Baldwin was engaged by Council to conduct a survey of the sediments in the Lake specifically looking for Acid Sulphate Soils. Mr Baldwin advised it is important to note in this case they are a misnomer as they do not form acid, they are sediments that contain high levels of the element Sulphur.

Acid Sulphate Soils, when disturbed, pull oxygen out of the water column and do not bind phosphorus therefore it stays in the water column and builds Blue Green Algal blooms.

Graham Gordon entered the meeting, the time being 5:15 pm.

Mayor Dal Broi enquired if the Lake is safe in its present condition for recreational users.

Mr Baldwin advised the sulphide is not long lasting, it breaks down to sulphate very quickly however, there is a contact issue if the material was to get into someone’s eyes. In terms of general water contact the larger concern for recreational users is the Blue Green Algae.

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Mayor Dal Broi noted that it was resolved at the last Committee meeting to have discussions with a group of farmers in regard to using the Lake for irrigation purposes which would keep the Lake levels high and increase circulation.

Mr Baldwin stated Acid Sulphate Soils do not behave like other typical sediments, therefore circulation will not strip phosphorus from the sediment. However, continuously taking water out for irrigation will help strip phosphorus out of the water columns.

Mr Baldwin suggested the Committee install Salinity Loggers which will assist in identifying how much new salt is coming into the system and the source that requires action and recommended a hydrological study be completed to confirm the Lake is not in contact and exchange with local ground water.

Mr Battistel advised when irrigating at full capacity an estimated 3000ML will be utilised by the group of farmers currently committed. Mr Battistel added that there has been substantial interest from other farmers in the area.

Mr Mackerras noted the estimated evaporation net loss is about 2200-25000ML per annum.

Mr Baldwin emphasised if the Lake were to be used for irrigation it would need to be guaranteed that there is no return water coming back into the Lake. Mr Battistel advised there would be no drain water from properties, the only water in the return drains would be storm water.

Councillor Simpson enquired if Murrumbidgee Irrigation (MI) had been consulted and if the canal system will handle the extra capacity of the 3000ML with consideration of the developments around the Lake. Mr Battistel advised MI have been consulted and are comfortable with how the water moving through the canals would be managed.

Councillor Simpson enquired if an investigation could be completed for transforming the Lake into a salt water system and introduce salt water species. Mr Baldwin advised that if it was to be a salt water system there would need to be a method in place to mitigate the sedimentation’s ability to strip oxygen out of the water.

Mayor Dal Broi stated that Council resolved to put 2000ML in the Lake over the next two months. Mr Baldwin confirmed this will give the Committee time to determine a plan of action.

Mr Harding requested if Mr Baldwin could expand on the types of studies that could be conducted which will assist in guiding the Committee in a particular direction. Mr Baldwin provided an overview of some studies and advised he would create a separate attachment to the report with this information.

Mr Baldwin left the meeting, the time being, 5:51 pm.

RECOMMENDED on the motion of Frank Battistel and John McFadzean that the information be received.

CL03 HYPOXIC BLACKWATER ALERT Mr Kellett advised the information was received from the Commonwealth Environmental Water Office and is not a concern for Lake Wyangan as the Lake is a closed system and Blackwater typically occurs in rivers or lakes fed directly by rivers following many years of low rainfall and high nutrients in the water.

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CL04 PROJECT OFFICER'S REPORT Mr Mackerras provided an overview of his presentation.

The Lake is currently on Amber Alert and further samples were taken 1 December 2020 which are expected to bring the Alert down lower again. The Lake peaked to Red Alert for a period of 2-3 weeks in November 2020, Mr Mackerras advised he has been investigating the theory that there could be a link to Carp spawning.

Water samples were taken on 23/24 October 2020 following a rain event. Samples were sent to Lismore Southern Cross University and the results confirmed there was fine silt/ sedimentation in the samples. Mr Mackerras stated filtering through a wetland is appearing to be very beneficial, identifying the clean sample taken from the Recreation Ground which has a number of small plants in the drain assisting in removing the sediment prior to the Lake.

Mr Mackerras and Mr Kellett completed a number of salinity tests and one particularly high source of salinity was identified in the Lee Lane drain and requires further investigation with the land owner. The drain contained a large amount of green algae and has since been flushed out and is suspected to have ended in the Lake.

Mr Mackerras presented the current in-flow plan which commenced 31 November 2020.

Councillor Simpson requested further clarification that the 2000ML resolved to be put into the Lake at the Council Meeting 24 November 2020 was not to include the 400ML carried over from the previous financial year. Mr Mackerras confirmed he will add an additional inflow and 2400ML in total will be put into the Lake, consisting of 2000ML for this financial year and 400ML carried over from last financial year.

Mayor Dal Broi stated that the project widening of the causeway needs to be kept in mind when raising the Lake levels.

Mr Mackerras advised new signage which will provide comprehensive information in regard to the current condition, levels of risk, health warnings and restricted activities is currently being organised.

European Carp have been listed under the Biosecurity Act as declared priority pest for action in the Riverina which provides the opportunity to control the Carp under the Act. Mr Mackerras will investigate if there is the potential to source funding.

Mr Mackerras has been consulting with Carp fishermen. Exclusion screens were suggested to the Committee proposing installation in the outlets at the branch canal, preventing the large carp from entering the Lake, in aid to reduce the numbers.

Adam Keresy (Dr Fish) will return 10/11 December 2020 to complete another fish sampling. Department of Primary Industries (DPI) have a native fish release planned for the 2020/2021 summer, Council needs to confirm the results of the Fish Sampling for the DPI to conclude if the release will go ahead.

COVID-19 has limited engaging contractors to remove the pond weed. Recommended to have the pond weed removed before January 2021 prior to setting seeds.

Boating Now funding was not taken up and the ramp only variation was offered however requires 50:50 funding, this was not taken up by Council. Alternatively, funding has been applied for through the Recreational Fishing Trust.

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Minutes of Lake Wyangan & Catchment Management Committee 01 December 2020

AECOM has been engaged for the AHIP process, estimated to be an 8 month program.

Mayor Dal Broi noted Mr Baldwin did not recommend releasing more fish into the Lake. Mr Ryan stated he believes if the water level is going to be raised and maintained at a high level then he suspects there would be no harm in releasing more native fish.

Mr Kellett advised that there are high PH levels in the Lake and DPI have advised that they would not be willing to put stock in unless they can see the PH level drop. Mr Kellett advised that a PH level in excess of 9.5 also becomes a health issue for recreational users. Question for Mr Baldwin in regard to methods to decrease PH levels.

RECOMMENDED on the motion of Kel Williams and Councillor Brian Simpson that the information be received.

CL05 BUDGET REPORT Councillor Simpson requested a detailed summary of expenditure - a reconciliation of income and expenditure to date. Mr Harding advised that a detailed report would be provided.

RECOMMENDED on the motion of Frank Battistel and Mayor John Dal Broi that the information be received.

6 OUTSTANDING ACTION REPORT Mr Battistel stated he has been unable to obtain information from DPI however has since consulted with growers along the Darling River system that were using high EC irrigation water when the Darling stopped flowing. A number of methods were applied when using water up to 900 EC such as lowering the PH of the water and increasing the calcium which assisted the plant to absorb calcium instead of salt.

Mr Battistel added that growers in the Darling River area also commenced growing Lucerne. Lucerne absorbs salt into the plant and then is exported away, therefore instead of shifting salt from the water around the land it exports the salt out of the area. Olives can also tolerate salt levels up to 2000 EC.

RECOMMENDED on the motion of Councillor Brian Simpson and John McFadzean that the report be noted.

7 GENERAL BUSINESS

Nil

8 NEXT MEETING

The next meeting of the Lake Wyangan & Catchment Management Committee is to be held on Tuesday, 2 February 2021 at 5:00 pm.

There being no further business the meeting terminated at 6:42 pm.

Confirmed: ...... CHAIRPERSON

Ordinary Meeting of Council | 19 January 2021 156

DRAFT MINUTES

AUDIT, RISK AND IMPROVEMENT COMMITTEE HELD IN MURRAY ROOM, GRIFFITH ON MONDAY, 7 DECEMBER 2020 COMMENCING AT 5:00 PM

PRESENT

Stuart Heffer (Community Representative), Councillor Dino Zappacosta, George Youssef (Community Representative) (Zoom), Dannielle MacKenzie (Crowe Australasia) (Zoom)

Quorum = 3

STAFF

General Manager, Brett Stonestreet; Director Business, Cultural & Financial Services, Max Turner; Internal Auditor, Keith Coates and Governance Manager/Minute Secretary, Leanne Austin

1 APOLOGIES

An apology was received from Councillor Christine Stead (Councillor - Alternate).

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Councillor Dino Zappacosta and Stuart Heffer that the minutes of the previous meeting held on 31 October 2019, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

Nil

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Less Than Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

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Minutes of Audit, Risk and Improvement Committee 07 December 2020

5 ITEMS OF BUSINESS

CL01 AUDITED ANNUAL FINANCIAL STATEMENTS AND MANAGEMENT LETTER Mr Turner provided an overview of the audited annual financial statements which have been prepared in accordance with the requirements of the Local Government Act 1993. Council achieved a net operating result before capital grants and contributions of $3.1 million. This was a solid result given the effects of Covid-19. All financial benchmarks were achieved and borrowings are at a serviceable level. Mr Turner thanked the auditors for their assistance in preparing the statements. Mr Turner outlined issues raised in the Final Management Letter and advised Council is continuing to work on the issues raised which include:

1. Revaluation of infrastructure, property, plant and equipment 2. Financial statement close process 3. Timeliness of infrastructure, property, plant and equipment capitalisation 4. Landfill remediation provision 5. Audit, Risk & Improvement Committee 6. Unclaimed monies register. Dannielle MacKenzie addressed the Committee in relation to the Annual Financial Statements, Engagement Closing Report and Final Management Letter advising that the issues raised in the management letter were of a moderate to low risk. No new areas of concern were identified during the audit process and there has been improvement in the issues raised previously. Ms MacKenzie advised Council should balance resources and timelines to reduce the impact on reporting deadlines.

Mr Heffer stated Council had achieved a solid result given the challenges of this year and suggested Council look at timing and resourcing to address some of the issues raised.

RECOMMENDED on the motion of Councillor Dino Zappacosta and Stuart Heffer that the Committee note the Audited Annual Financial Statements and Final Management Letter as attached to the report.

CL02 INTERIM MANAGEMENT LETTER RECOMMENDED on the motion of Councillor Dino Zappacosta and Stuart Heffer that the Committee note the advice provided by NSW Audit Office in the Interim Management Letter.

CL03 COUNCILLOR PAYMENT OF EXPENSES AND PROVISION OF FACILITIES REVIEW OCT 2019, PECUNIARY INTERESTS, CREDIT CARDS AND GIFTS AND BENEFITS REVIEW OCT 2019, BUSINESS CONTINUITY PLAN REVIEW DEC 2019-JAN 2020, INVENTORY MANAGEMENT REVIEW JAN 2020 Due to the inability to hold Committee meetings during the Covid-19 restrictions, the internal audits regarding Councillor Payment of Expenses and Provision of Facilities, Pecuniary Interests, Credit Cards, Gifts and Benefits, Business Continuity Plan Review and Inventory Management (Stores & Depot) were presented to Council for adoption on 28 April 2020.

RECOMMENDED on the motion of Councillor Dino Zappacosta and Stuart Heffer that the Committee note the Internal Auditor reports and recommendations as attached to the report for:

 Councillor Payment of Expenses and Provision of Facilities – Oct 2019  Pecuniary Interests, Credit Cards and Gifts and Benefits – Oct 2019  Business Continuity Plan Review Dec 2019 - Jan 2020  Inventory Management (Stores & Depot) - Jan 2020.

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CL04 PROCUREMENT REVIEW - NOV 2020 Mr Coates provided an overview of issues highlighted during the procurement audit and recommendations to reduce the risk in these areas. Mr Coates recommended that Council undertake a formal risk assessment of procurement as soon as practicable. Mr Stonestreet advised that this is a resource Council needs to consider to strengthen Council’s position in relation to risk management.

RECOMMENDED on the motion of Councillor Dino Zappacosta and Stuart Heffer that the Committee accept the Internal Auditor reports and recommendations regarding Procurement as attached to the report.

CL05 INTERNAL AUDIT STRATEGIC PLAN The Committee reviewed the internal audit strategic plan noting that some of the audits scheduled for 2019/20 have been rolled over to 2020/21. Investigations are continuing regarding suitable providers for an IT Audit.

CL06 NEW CODE OF CONDUCT POLICY FROM 25 AUGUST 2020 The Committee noted the amendments to the Code of Conduct Policy.

6 OUTSTANDING ACTION REPORT The Committee noted the Outstanding Action Report. Mr Stonestreet suggested the report be provided to SMT for further review.

7 GENERAL BUSINESS

7.1 Committee Membership

RECOMMENDED on the motion of Councillor Dino Zappacosta and Stuart Heffer that Council advertise for an additional Committee member and that the Terms of Reference be amended accordingly.

7.2 2021 Meeting Dates

The Committee discussed meeting dates for 2021 with the following dates proposed:

18 February, 20 May, 19 August, 11 November.

8 NEXT MEETING

The next meeting of the Audit, Risk and Improvement Committee is to be held on 18 February 2021.

There being no further business the meeting terminated at 5.58 pm.

Confirmed: ......

CHAIRPERSON

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DRAFT MINUTES

TRAFFIC COMMITTEE HELD IN MURRAY ROOM, GRIFFITH ON TUESDAY, 8 DECEMBER 2020 COMMENCING AT 10:30 AM

PRESENT

Councillor Doug Curran (Chair), Colin Lonsdale (Police), Jason Hinson (Police Representative), Greg Minehan (Transport for NSW)

STAFF

Engineering Design & Approvals Manager, Joe Rizzo, Road Safety & Traffic Officer, Greg Balind and Assistant Engineer - Traffic & Civil, James Tomarchio and Minute Secretary, Melanie Hebrok

1 APOLOGIES

RECOMMENDED on the motion of Greg Minehan and Jason Hinson that apologies be received from Michael Crump (Member for Murray Representative).

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Jason Hinson and Greg Minehan that the minutes of the previous meeting held on 13 October 2020, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

3.1 Late Agenda Item (Tabled) – Installation of No Stopping Zone – Wilga Street Hanwood

Mr Balind confirmed this has been completed.

3.2 Thorne Road Roundabout Visibility

Mr Tomarchio confirmed this has been completed.

3.3 Banna Avenue Crash Hotspots

Mr Minehan advised that he has recently witnessed multiple near misses at the Banna Avenue / Lenehan Road intersection and has identified the need for further investigation of this area.

7.2 Guide Posts Kidman Way Farm

Mr Minehan confirmed that the guide posts have been installed.

7.2

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Minutes of Traffic Committee 08 December 2020

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Less Than Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

5 ITEMS OF BUSINESS

CL01 REQUEST FOR TRAFFIC CALMING DEVICES - KENNEDY STREET Mr Balind advised that concerns have been raised at a meeting with Police and the Aboriginal Consultative Committee regarding vehicles speeding along Kennedy Street, with traffic calming devices requested to be investigated.

Councillor Curran added that he has received a request for traffic calming devices at Bringagee Street / Goondooloo Street approaching the railway crossing due to similar complaints from nearby residents.

The Committee discussed the speed humps installed in McNabb Crescent and noted that the requests for Kennedy Street and Bringagee Street / Goondooloo Street would not meet the traffic data warrants for the installation of such devices.

The Committee agreed to monitor and increase police patrols in both areas and notify the applicants that the installation of speed humps or similar would not be the Committee’s preference in these cases.

CL02 PROPOSED CHANGED TRAFFIC CONDITIONS - ONE WAY STREET - YAMBIL LANE Mr Balind advised it has been suggested that Yambil Lane be changed to a one way street eastbound from Canal Street exiting onto Daines Street, due to poor sight distance / safety issues when turning from Yambil Lane onto Canal Street. The issue has been highlighted by a recent increase in traffic as a result of the Yambil Street upgrade road closure.

The Committee agreed to organise a letter drop with nearby residents to seek feedback and bring a report back to a future meeting.

CL03 ROAD TRAIN TRIAL OUTCOMES - YOOGALI/WIDGELLI Mr Balind presented video recordings of two areas in a recent road train trial to the Committee: Widgelli ‘s-bend’ railway crossing and Yoogali Intersection from Kurrajong Avenue onto Mackay Avenue, both of which showed successful completion of the turn.

One outcome was that Transport for NSW will now liaise with John Holland Rail regarding investigations for an upgrade of the Widgelli bend. Mr Balind has sent a route update request to NHVR to include Thorne Road through to Mackay Avenue/Irrigation Way for use by road trains, however further assessments are required to be conducted on Kurrajong Avenue to determine its suitability for road train access before that road is gazetted.

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Minutes of Traffic Committee 08 December 2020

Upgrades including the widening of Kurrajong Avenue will be dependent on funding.

The Committee discussed possible options of opening up Kurrajong Avenue to road trains under ‘permit only’ and three-month-trial options. Mr Balind advised a permit system is not practical as Council would have to issue permits to operators individually. Staff to report back the assessment findings of Kurrajong Avenue to the Committee.

6 OUTSTANDING ACTION REPORT The Committee discussed and updated the Outstanding Action Report.

7 GENERAL BUSINESS

7.1 Kooyoo Street Closure

Mr Tomarchio foreshadowed a report to be presented to the February meeting detailing the proposed closure of Kooyoo Street in April/May as part of a 4 week long festival.

7.2 Pedestrian Crossing Yambil Street / Jondaryan Avenue

Mr Tomarchio advised that members of the Disability Inclusion & Access Committee have raised concerns about the lack of safe pedestrian crossing at Jondaryan Avenue from Yambil Street towards Griffith Central and asked that this be investigated further.

Staff noted that the issue has been discussed extensively in the past, with a resolution yet to be found. Mr Minehan requested that this be brought back to a future meeting as TfNSW were currently investigating a similar issue in another LGA, the outcome of which could inform how to proceed with improving safety for pedestrians crossing Jondaryan Avenue.

7.3 VIC Carpark Closure

Mr Balind advised that the carpark at the Visitor Information Centre would be closed off this coming Saturday 12 December for the Griffith Meals on Wheels Food & Toy Run.

7.4 Speed Zone Reviews

Mr Minehan noted that the procedure for speed zone reviews dictates that representatives from Council, Police and the Local Member must be present for recommendations to be made. He stated that Scott Road has been rezoned to 60 km/h, however the absence of the Local Member representative meant the recommendation must lay on the table until the next meeting.

Other speed zone reviews included Research Station Road (no change) and Rifle Range Road (100 km/h throughout). Barracks Road was currently being reviewed and Mr Minehan would inspect Thompson Road later that day.

Mr Minehan further advised that TfNSW were in the process of reviewing speed zones at all state railway crossings, with the aim of changing all to either 60 or 80 km/h. The affected railway crossings in the Griffith LGA were Widgelli and Wumbulgal.

7.5 Crossing Street Delineation

Mr Minehan requested that the line marking at the railway crossing in Crossing Street (McDonald’s) be refreshed after a recent incident involving a 12 seater bus colliding with the boom gate as it was coming down.

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Minutes of Traffic Committee 08 December 2020

Mr Balind advised that he has recently publicised behavioural ‘safety around railway crossings’ videos on Council’s social media pages.

Councillor Curran thanked members and staff for their attendance throughout the year and wished everyone a merry Christmas.

8 NEXT MEETING

The next meeting of the Traffic Committee is to be held on Tuesday, 9 February 2021 at 10:30 am.

There being no further business the meeting terminated at 11:29 am.

Confirmed: ......

CHAIRPERSON

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DRAFT MINUTES

FLOODPLAIN MANAGEMENT COMMITTEE HELD IN COUNCIL CHAMBERS ON THURSDAY, 10 DECEMBER 2020 COMMENCING AT 10:30 AM

PRESENT

Councillor Glen Andreazza, Peter Budd (Community Representative), Joseph Dal Broi (Community Representative), Luigi Forner (Community Representative), Sally Jones (Community Representative), Steve Manwaring (Stakeholder) (Zoom), Craig Ronan (Stakeholder) (Zoom), Alan Shea (Stakeholder) (Zoom)

Quorum = 3

STAFF

General Manager, Brett Stonestreet, Director Utilities, Graham Gordon, Senior Infrastructure Planning Coordinator, Durgananda Chaudhary and Minute Secretary, Leanne Austin

Councillor Andreazza assumed the Chair, in the absence of the Mayor, Councillor Dal Broi.

1 APOLOGIES

Apologies were received from Councillor John Dal Broi, Councillor Dino Zappacosta, Paul Farrel (Carrathool Shire) and Director Sustainable Development, Phil Harding.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Councillor Glen Andreazza and Peter Budd that the minutes of the previous meeting held on 27 February 2020, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

Nil

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

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Minutes of Floodplain Management Committee 10 December 2020

Less Than Significant Non-Pecuniary Interests

Members making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Peter Budd General Business - Flood Liable Lands Policy Reason - A matter I am raising in General Business regarding the Griffith City Council Flood Liable Lands Policy and I have two clients with lands adjacent to potential flooding sites. Lot 893 DP 751709 and Lot 5 DP226372

Sally Jones General Declaration Reason – Reside and have an interest in rural property on the Mirrool Creek including at Yenda to the east of the EMR.

5 ITEMS OF BUSINESS

CL01 CONSTRUCTION OF DC605J CULVERT UPGRADE - YOOGALI Graham Gordon provided an overview of the DC605J Culvert upgrade.  Stage 1 - Received $400,000 funding from DPIE + $200,000 GCC contributions => total budget for the construction work = $600,000).  Stage 2: Levee along McCormack Road.  Stage 3: Raising Burley Griffin Way as levee.

Mr Joe Dal Broi entered the meeting the time being 10:35 am. Sally Jones entered the meeting the time being 10:37 am.  Tender 10-19/20 for construction of the DC605J Culvert Upgrades closed on 12th March 2020.

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Minutes of Floodplain Management Committee 10 December 2020

 Council Meeting resolution on 28th April 2020 resolved that Council reject the tender submitted for Tender 10-19/20 Construction of DC605J Culvert Upgrades, Yoogali due to the submission being well over the allocated budget amount and that Council enter into negotiation with a variety of specialised contractors.  The scope of work was revised and 5 Contractors invited to submit their price.  Tender price was received from 3 contractors on 22nd May 2020.  Sought 20% variation i.e. $80,000 from DPIE and $40,000 and Council.  Council Meeting resolution on 9th June 2020 resolved that Council enter into a contract with B & C Plumbing for the construction of DC605J Culvert Upgrades, Yoogali project. Council approve an additional $40,000 (20%) Council contribution to meet the tender price of B & C Plumbing. DPIE has also approved the variation.  Issues included: RMS and MI approval, timing - could not start while RMS working at Yoogali Intersection project, COVID19, managing continuous flow of DC605J and Main Drain J, services relocation e.g. high pressure gas, optic fibre, water mains.  Work started at Bosanquet Road – McCormack Road intersection culvert; scheduled to be completed by December 2020.  Work at McCormack Road – Burley Griffith Way junction culvert has to be resumed after the Easter break as water main relocation cannot be done during summer when water demand is high.

CL02 FUNDING FOR HANWOOD STORMWATER PUMP AND DRAINAGE WORKS  Stage1: Stormwater Pump and associated Drainage Works.  Council applied for $1,000,000 funding from DPIE. GCC contribution = $500,000.  Total budget for the project = $1,500,000  Stage 2: Levee along DC DA and DC HANDEPOT.

Mr Manwaring advised DPIE has recommended this project to another funding stream under State emergency management grant funding. Mr Manwaring advised there would be another round of grant funding opening in January 2021, closing February 2021 and suggested Council apply for Stage 2 Yoogali to keep that project rolling.

Mr Budd stated that Council needs to have a process in place to ensure flood mapping is kept up to date, particularly when infrastructure works have been completed. For example where Council has done mitigation works in Yenda, insurance companies have not yet

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Minutes of Floodplain Management Committee 10 December 2020 reduced premiums as they are waiting on mapping. Similarly in Yoogali and Hanwood where mitigation has alleviated flooding. Brett Stonestreet advised that works need to be completed before maps are updated and that the Yenda modelling is currently being undertaken.

Mr Joe Dal Broi enquired if there has been any progress with plans to improve flows at the bottom end of Main Drain J where it flows into Barrenbox. This was discussed further in General Business.

RECOMMENDED on the motion of Peter Budd and Luigi Forner that Council apply for funding for Stage 2 Yoogali (Levee along McCormack Road.) through the DPIE grant fund opening in January 2021.

CL03 FLOOD MAPS REVISION Mr Gordon advised Council had received correspondence from Helen Dalton, Member for Murray and Paul Rossetto, Secretary Yenda Progress Association enquiring what steps Council is taking to reduce insurance premiums for the residents of Yenda. Council has engaged Torrent Consulting to revise flood maps for Yenda. Once finalised, the revised maps are to be placed on public exhibition and adopted as Revised Flood Maps for Yenda as an appendix to the existing ‘Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan 2015’ by March 2021.

Mr Manwaring advised there had been no further development with the Rural Floodplain Management Plan proposal. Modelling is required but grant funding is not available under DPIE for rural flood management. Mr Manwaring encouraged Council to lobby for a rural flood management plan which encompasses environmental assets/floodways through the lower Mirrool Creek system. Mr Gordon advised Council will continue to look at and apply for funding to get the rural mapping process underway.

Mr Stonestreet enquired if a rural flood study was undertaken independently of funding, would the infrastructure works be eligible for funding? Mr Manwaring advised DPIE is responsible for funding urban flooding issues and therefore works would not be eligible for funding through urban funding streams. Mr Manwaring suggested Council write to Water NSW expressing the need for this work to be done.

Mr Budd stated that as Barrenbox is integral to Main Drain J if any improvements are made further west of Barrenbox to clear floodwater away more quickly, that could be linked back to improve risk of urban flooding. Mr Manwaring advised the focus is on the reduction of damage in urban areas and it would need to be clear the measures would be protecting houses at bottom end not farmland.

Mr Gordon advised that prior to 2012 all flood modelling was based around Main Drain J, that was the focus of reducing flooding. Mitigation measures went through a range of measures. The cost benefit ratio is not favourable at the bottom end. From a floodplain management point of view funding would be difficult to apply for.

Mr Joe Dal Broi stated his concerns with the capacity of Main Drain J. Mr Gordon advised that a rural flood management plan is needed to identify flows and that Council is following the strategies set out in the plans, having made good process in the last eight years.

Ms Jones suggested environmental factors be considered including slower flows spread across the landscape, particularly in the catchment area higher up. The future focus may be on environmental factors rather than protection of property.

Mr Gordon advised the Main Drain J studies showed that urban development shouldn’t impact downstream and Council has required developments to address flood issues such as

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Minutes of Floodplain Management Committee 10 December 2020 requiring construction of detention basins where required to reduce the impact downstream.

Mr Gordon advised Council resolved to undertake modelling of Yenda following completion of mitigation works including floodgates, protocols and early warning system. The new survey data will identify the impact of flooding on the Yenda village. Additional infrastructure is yet to be funded to improve localised drainage issues.

Mr Budd suggested the information should be presented so that the public can understand the information and interpret the maps correctly. Mr Budd proposed that a map be created showing the difference in levels before and after mitigation measures.

Graham Gordon stated it was important for the community to understand rain water will still pool in some areas in large rain events however the 1 in 100 rain event is the focus for insurance premiums.

Mr Manwaring advised some Councils separate out overland flow from flooding for insurance purposes. Yenda would be flood free from mainstream flooding but still prone to overland flooding.

Mr Gordon advised he would take the Committee’s feedback to the consultant and send out updated information and mapping to Committee members for comment prior to presenting to a Council Workshop and formal report to Council. Committee members will also have an opportunity to make a submission during the public exhibition period.

Ms Jones advised there have been changes to the channel bank located near the EMR and enquired if this area had been included in the mapping? Mr Gordon advised this had been captured in the new mapping.

Ms Jones stated the importance of giving earlier warning to residents if major flooding was to happen.

Mr Budd suggested that during the public consultation, Council select points within Yenda and compare what the flood level was in 2012 compared to what is predicted now. It may be easier to understand if some of the information was presented in figures rather than colour coded maps.

Mr Gordon advised he would email Committee members with additional information for approval by email however if another Committee meeting is required this could be organised prior to going to Council.

Ms Jones enquired if a third party impact study had been done for the works raising the channel bank near the EMR? Mr Gordon advised this had been done and the Northern Branch Canal was also taken into consideration with the new mapping. Discussion took place in relation to whether or not the raised bank is classified as a levy with the onus on Council to maintain a levy structure. Mr Manwaring advised regular audits of the canal banks should be performed and a template is available for levy audits on the public works website. Mr Gordon advised he would take work with Murrumbidgee Irrigation on this issue.

RECOMMENDED on the motion of Peter Budd and Sally Jones that:

(a) Once finalised, the revised Yenda flood maps are to be emailed to Committee members for approval to present to Council.

(b) The recommendation to Council is to place the revised maps on public exhibition to be adopted as Revised Flood Maps for Yenda, appended to the existing ‘Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan 2015’ by March 2021.

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Minutes of Floodplain Management Committee 10 December 2020

CL04 NEW CODE OF CONDUCT POLICY FROM 25 AUGUST 2020 RECOMMENDED on the motion of Peter Budd and Sally Jones that the amended Model Code of Conduct policy adopted by Council 25 August 2020 be noted.

6 OUTSTANDING ACTION REPORT RECOMMENDED on the motion of Peter Budd and Louie Forner that the Outstanding Action Report be noted.

7 GENERAL BUSINESS

7.1 Barrenbox Storage and Wetlands

Mr Shea addressed comments made earlier in the meeting regarding flows into Barrenbox Storage. There are issues with constraints along Mirrool Creek, getting the water through to the storage system and consideration needs to be given to users further downstream of the storage area including Carrathool Shire. Mr Shea advised no further works have been done recently and that MI would not change / alter flood works without Council approval as the Flood Authority.

Ms Jones enquired if there are protocols in place for future flooding events? Mr Shea advised MI do have protocols for the Barrenbox Wetlands band decisions are based around assessment of certain conditions. For example in 2016 MI opened up the floodway ahead of protocol because the upper catchment was very wet and MI made the risk based decision to act early.

7.2 Yenda Update

Mr Forner requested an update on plans for further mitigation works at Yenda. Mr Gordon advised there are multiple stages planned for Yenda which will be part of Council’s budget deliberations.

7.3 Flood Liable Lands Policy

Mr Budd raised the issue of Council’s Flood Liable Lands policy and how this impacts on flood monitoring. Mr Budd asked if flood modelling was done at the Kidman Way roundabout or Yoogali intersection and stated his concerns that the model needs to be kept up to date when developments have been completed.

Mr Gordon advised that the plans for roadworks at Yoogali and Thorne Road were reviewed in regards to contributing environmental factors and Council has a checklist which addresses flooding issues. Mr Budd suggested modelling be required for the Yoogali intersection and Thorne Road areas where new developments may have impacted flood studies.

Mr Joe Dal Broi left the meeting at 12.26 pm.

7.4 Emergency Power

Ms Jones enquired if adequate emergency power was available in case of power failure. Mr Gordon advised Council has some portable generators available.

7.5 Education Strategy and Display Board

Ms Jones suggested vacant land next to the EMR be considered for installation of an education display encouraging visitors to visit the creek and learn about the systems in place. Ms Jones also suggested Council consider holding a public meeting to explain to

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Minutes of Floodplain Management Committee 10 December 2020 members of the public how they can log in to see the levels upstream. Mr Ronan advised the SES would like to be involved in any community engagement and may be able to provide funding. Councillor Andreazza advised Ms Jones could put a proposal forward for Council’s consideration.

Mr Stonestreet agreed that a community meeting should be held prior to a flood event occurring and this could be combined with information about the new mapping. The Visitors Centre could also display some of the educational material in relation to the flood system in place.

Mr Budd stated that MI assets need to be protected and enquired if fencing would be required. Mr Shea responded that the flood structures are automated and risk / liability issues need to be considered. Ms Jones suggested the other side of the channel away from the infrastructure be utilised. Mr Stonestreet suggested this matter be included in the next Agenda to consider scope / logistics.

Mr Budd suggested that photos and video images of the 2012 flood event be used to create an effective educational tool. Grant funding may be available for a project of this type.

7.6 Emergency Contacts

Mr Budd enquired if contact numbers within the breaching protocols need to be updated. Mr Gordon advised Council’s Local Emergency Management Committee meets regularly and contact details are maintained for emergency purposes.

8 NEXT MEETING

The next meeting of the Floodplain Management Committee is to be advised.

There being no further business the meeting terminated at 12.48 pm.

Confirmed: ......

CHAIRPERSON

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DRAFT MINUTES

TRANSPORT COMMITTEE HELD IN MURRAY ROOM, GRIFFITH ON MONDAY, 14 DECEMBER 2020 COMMENCING AT 5:30 PM

PRESENT

Councillor Simon Croce (Chair), Councillor Doug Curran, Christine Stead (Councillor - Alternate), Denny Fachin (Community Representative), Chris Mitchell (Community Representative)

Quorum = 3

STAFF

Director Infrastructure & Operations, Phil King, Engineering Design & Approvals Manager, Joe Rizzo, Assistant Engineer - Traffic & Civil, James Tomarchio, Airport Facility Coordinator, Shannon King and Minute Secretary, Joanne Bollen

The Chair, Councillor Simon Croce, requested the Committee observe one minute silence in respect of the passing of former Council staff member, Roger Penrith

1 APOLOGIES

RECOMMENDED on the motion of Councillor Stead and Denny Fachin that apologies be received from Alessio Martinello, Greg Balind and Phil Harding.

Phil King entered the meeting, the time being 5.33 pm.

2 CONFIRMATION OF MINUTES

RECOMMENDED on the motion of Denny Fachin and Chris Mitchell that the minutes of the previous meeting held on 12 October 2020, having first been circulated amongst all members, be confirmed.

3 BUSINESS ARISING

General Business – Airport The questioon was asked as to whether Council staff had made formal introductions to lessees. Shannon King advised that this has taken place.

4 DECLARATIONS OF INTEREST

Pecuniary Interests

There were no pecuniary interests declared.

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Minutes of Transport Committee 14 December 2020

Significant Non-Pecuniary Interests

There were no significant non-pecuniary interests declared.

Less Than Significant Non-Pecuniary Interests

Members making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Shannon King Agenda Reason – Shannon King is contracted to Regional Express Airlines (REX).

5 ITEMS OF BUSINESS

CL01 GRIFFITH TRAIN STATION UPGRADE Director Phil King spoke to the report and outlined the upgrade to the Griffith Train Station which will assist in making the station compliant.

RECOMMENDED on the motion of Chris Mitchell and Denny Fachin that the information be received.

CL02 ROAD TRAIN TRIAL - YOOGALI/YENDA/WIDGELLI James Tomarchio spoke to the report and explained that Council recently conducted a road train trial with the view of extending the road train network within the Local Government Area. Footage of the road train trials was also shown. The Yoogali Intersection was traversed in each directions being traversed safely. One issue was that Transport for NSW will now liaise with John Holland Rail regarding investigations for an upgrade of the Widgelli bend. Further assessments are required to be conducted on Kurrajong Avenue to determine its suitability for road train access before that road is gazetted.

RECOMMENDED on the motion of Denny Fachin and Chris Mitchell that the Transport Committee receive this information.

6 OUTSTANDING ACTION REPORT RECOMMENDED on the motion of Denny Fachin and Chris Mitchell that the report be noted.

7 GENERAL BUSINESS

Griffith Heavy Vehicle Strategy Phil King handed out a snap shot of the Griffith Heavy Vehicle Strategy and advised that a submission was made to Fixing Local Roads for Barber Road.

Yambil Street CDB Upgrade Councillor Stead raised a community members concern regarding the impacts of Yambil Street construction works on businesses and the ability for customer parking. Joe Rizzo stated that community consultation with businesses along Yambil Street is ongoing with Council addressing concerns. Additional informal parking has been made available during the construction works by levelling out gravel on a privately owned vacant lot in Yambil Street.

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Minutes of Transport Committee 14 December 2020

Boorga Road Update

Review of Environmental Factors completed and tree removal to commence in approximately two weeks. Affected landowners will be consulted early January 2021.

8 MATTERS TO BE DEALT WITH BY CLOSED COMMITTEE

CC01 AIRPORT ACTIVITIES AS AT NOVEMBER 2020

Reason: Council Business 10A(2)(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CC01 AIRPORT ACTIVITIES AS AT NOVEMBER 2020 RECOMMENDED on the motion of Councillor Stead and Denny Fachin that the information be received.

9 NEXT MEETING

The next meeting of the Transport Committee is to be held on Monday, 8 February 2021 at 5.30 pm.

There being no further business the meeting terminated at 6.13 pm.

Confirmed: ......

CHAIRPERSON

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Griffith City Council NOTICE OF MOTION

TITLE Notice of Motion - Councillor Doug Curran

FROM Doug Curran, Councillor

TRIM REF 21/2163

SUMMARY

A Notice of Motion (refer attachment (a)) was received from Councillor Doug Curran on 8 January 2021.

RECOMMENDATION

Council investigate the suitability of lights for the full length of Benerembah Street, Griffith NSW;

(i) Placement and costing for the lighting around the entire length of the Street.

(ii) Possible staging concepts for the introduction of lighting around the Street.

(iii) Any external funding sources that may be able to be accessed to bring forward the installation of the lighting.

SENIOR MANAGEMENT TEAM COMMENT

Should Council support this Notice of Motion, investigation of costings will be undertaken and a Report for Council consideration.

ATTACHMENTS

(a) Notice of Motion - Councillor Doug Curran ⇩ 175

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NOM08 Attachment (a) Notice of Motion - Councillor Doug Curran

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Griffith City Council NOTICE OF MOTION

TITLE Notice of Motion - Councillor Brian Simpson

FROM Brian Simpson, Councillor

TRIM REF 21/3372

SUMMARY

A Notice of Motion (refer attachment (a)) was received from Councillor Brian Simpson on 11 January 2021.

RECOMMENDATION

Griffith City Council budget allocation for city street lighting 2020-2021 (line item 51 of the 2020-2021 Capital Works Program for $26,340) and the allocation of funds for 2021-2022 be expended on the installation of more street lights in Benerembah Street, Griffith.

ATTACHMENTS

(a) Notice of Motion - Councillor Brian Simpson ⇩ 177

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NOM09 Attachment (a) Notice of Motion - Councillor Brian Simpson

Ordinary Meeting of Council | 19 January 2021 177

NOM09 Attachment (a) Notice of Motion - Councillor Brian Simpson

Ordinary Meeting of Council | 19 January 2021 178

NOM09 Attachment (a) Notice of Motion - Councillor Brian Simpson

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NOM09 Attachment (a) Notice of Motion - Councillor Brian Simpson

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Griffith City Council OUTSTANDING ACTION REPORT

TITLE Outstanding Action Report

TRIM REF 21/1334

RECOMMENDATION

The report be noted.

ATTACHMENTS

(a) Outstanding Action Report ⇩ 182

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OA01 Attachment (a) Outstanding Action Report Council Meeting Action CRM Minute MEETING ITEM Council Resolution Additional Information Date Officer No. No. 24 November 2020 CL03 - GRIFFITH DIO 94741 20/277 RESOLVED on the motion of LAWN CEMETERY Councillors Simon Croce and Councillor RESERVATIONS Glen Andreazza that: (a) Council continue to take reservations for the Lawn Section of the Griffith Cemetery. (b) Council commence construction of Lawn 6 in the Griffith Cemetery, with a budget adjustment to be considered at the next quarterly review, after investigation with underground radar to ensure there are no underground graves in this area. (c) Council allocate the sum of $15,000 and undertake a feasibility study of establishing a Crematorium facility at the existing Griffith Cemetery. (d) Council investigate the option for a Crematorium facility at Yenda Cemetery. 24 November 2020 CL01 - DRAFT PLAN CPO 94740 20/001 RESOLVED on the motion of 27/11/2020: The draft Plan OF MANAGEMENT - Councillors Glen Andreazza and Eddy of Management for East EAST GRIFFITH Mardon that: Griffith Parks Precinct was PARKS PRECINCT emailed to Crown Lands for (a) Council refer the draft Plan of Ministers approval. Management for East Griffith Parks Precinct being Crown Reserves Enticknap Park (86215), Blumer, Marcus, Ledgerwood Parks (90869), 52 Sanders Street, Lindsey Coon Park (95530) together with Council owned land

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OA01 Attachment (a) Outstanding Action Report Father O’Dea Park to the Minister administering the Crown Land Management Act 2016 for approval. (b) Upon approval from the Minister administering the Crown Land Management Act 2016 Council amends the draft Plan of Management for East Griffith Parks Precinct if required, and places it on public exhibition as per Section 38 of the Local Government Act 1993. (c) Native Title advice will be provided prior to the final adoption of the Plan of Management for East Griffith Parks Precinct. (d) A report be presented to Council to adopt the final Plan of Management for East Griffith Parks Precinct on completion of the exhibition period and to consider all submissions. 24 November 2020 MM01 - LAKE DSD 94739 20/274 RESOLVED on the motion of 30/11/2020: Graham WYANGAN - WATER Councillors Glen Andreazza and Dino Gordan advised to request ALLOCATION Zappacosta that: MI to commence inflow 27/11/20. (a) Council endorse water to be directed into Lake Wyangan of a minimum of 800 ML prior to 31 December 2020. (b) During January 2021, and prior to the end of the irrigation season, Council direct further water into Lake Wyangan such that the cumulative total of (a) and (b) reaches 2,000 ML.

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OA01 Attachment (a) Outstanding Action Report (c) Council allocate 2,000 ML to Lake Wyangan for 2021/22. 10 November 2020 CL01 - LAKE SP 94185 20/258 RESOLVED on the motion of 27/11/2020: On Exhibition WYANGAN MASTER Councillors Dino Zappacosta and Glen Closing 18 December PLAN - PUBLIC Andreazza that: 2020, Public Consultation EXHIBITION via ZOOM to be held 9 (a) Council place the Lake Wyangan December 2020. Urban Release Area Master Plan on public exhibition for a period of 6/1/2021: Submissions 28 days. received, report being prepared for Council 9 (b) Should no submissions be February 2021. received, the Lake Wyangan Urban Release Master Plan is adopted and a Section 7.11 Contribution Plan and a Section 64 Developer Servicing Plan be prepared for trunk roads, trunk water, trunk sewer and trunk drainage infrastructure. (c) Should submissions be received, the Lake Wyangan Urban Release Master Plan is to be reported back to Council including a report detailing any amendments to the Master Plan and a review of all submissions received. 10 November 2020 CL02 - REZONING OF SP 94186 20/259 RESOLVED on the motion of 30/11/2020: Planning A PORTION OF DAVE Councillors Simon Croce and Christine Proposal prepared for TAYLOR PARK Stead that: sending the week ending 4 December 2020. (a) Council delegate to the Director Sustainable Development the 18/12/2020: Gateway preparation and submission of a determination was Planning Proposal to rezone Lot provided. 189 DP 705992 (7-11 Heath 8/1/2021: Planning Crescent) from RE1 – Public Proposal on exhibition Recreation to R1 – General closing 22 January 2021. Residential to the Department of

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OA01 Attachment (a) Outstanding Action Report Planning, Industry and Environment. (b) Upon receipt of a Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979, Council place the Planning Proposal on public exhibition for 28 days, pursuant to any requirements of the Gateway Determination and Schedule 1, Clauses 4 and 5 of the Environmental Planning and Assessment Act 1979. (c) Should no objections be received during public exhibition that a request to the Minister for Planning and Public Spaces be made to undertake the appropriate actions to secure the making of the Amendment to the Griffith Local Environmental Plan 2014. (d) The Project Site depicted in Figure 1 be classified as operational lands once Griffith City Council takes ownership. (e) Council authorise the Mayor and General Manager to sign contracts to purchase the land, as identified in the Griffith Affordable Housing Project (see Figure 1), from NSW Land and Housing Corp and subsequently sell the land to Argyle Community Housing Inc., under Council seal. 10 November 2020 CL08 - WATER DU 94192 20/265 RESOLVED on the motion of 27/11/2020: On exhibition POSITION Councillors Brian Simpson and Doug closing 14 December 2020.

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OA01 Attachment (a) Outstanding Action Report STATEMENT (WS-CP- Curran that: 13/01/2020: Submission 204) received, report being (a) The Draft Water Position Statement prepared for Council. (WS-CP-204) as attached to this report, subject to any amendments by Council, be placed on public exhibition for a period of 28 days inviting community and stakeholder submissions. (b) All submissions received be reported to Council for consideration with a view to adopting a final document. (c) Should no submissions be received that Council adopt the Draft Water Position Statement (WS-CP-204) as referred to in (a) above. 27 October 2020 CL01 - RENEWAL OF CPO 93625 20/238 RESOLVED on the motion of 04/11/2020: Notice of LEASE - GRIFFITH Councillors Simon Croce and Doug Intention to give consent to

MOTOR CYCLE Curran that: a Lease of a Crown SPORTS CLUB Reserve to Griffith Motor (a) Council enter into a lease INCORPORATED - Cycle Sports Club Inc. was agreement with Griffith Motor Cycle LOT 1275 DP 751709 commenced on Friday 30 Sports Club Incorporated over Lot October 2020. Council will 1275 DP 751709 Crown Reserve received submissions up to 83396, for a term of five years with Friday 27 November 2020. an option of five years, commencing 1 March 2021. 30/11/2020: Instructed Council Solicitor to prepare (b) Council advertise its intention to lease. enter into a lease agreement with Griffith Motor Cycle Sports Club Incorporated over Lot 1275 DP 751709 for a period of 28 days. Should any submissions be received a report will be presented to Council for consideration. (c) Should no submissions be

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OA01 Attachment (a) Outstanding Action Report received, Council enter into a lease agreement with Griffith Motor Cycle Sports Club Incorporated over Lot 1275 DP 751709 for a term of five years with an option of five years, commencing 1 March 2021. (d) Griffith Motor Cycle Sports Club Incorporated pay all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $458. (e) The lease fee be charged in accordance with Council’s adopted Revenue Policy, currently $577 pa for 2020/2021 financial year, in addition to rates and charges. (f) Council authorise the Mayor and General Manager to execute the lease agreement on behalf of Council under the Council Seal. 27 October 2020 CL02 PLAN OF CPO 93626 20/239 RESOLVED on the motion of 04/11/2020: The Draft Plan MANAGEMENT - Councillors Glen Andreazza and Simon of Management for Small SMALL VILLAGE Croce that: Village Parks was referred PARKS to the Minister (a) Council refer the draft Plan of administering the Crown Management for Small Village Land Management Act on Parks being Crown Reserves 29/10/2020. On approval of Brolga Park (72519), Rowley Park the minister the Plan of (93898), Cyril Morris Park Management will be placed (159008), Restyn Park (66106), on public exhibition. Tharbogang Tennis Courts & Public Recreation Reserve (83715) and 27/11/2020: Minor Mallee Park (1031648) together Amendment in reference to with Council owned land the Public Liability clause. Worthington, Halse and Meggitt 13/01/2020: Sent to the Parks to the Minister administering Minister on 9/11/2020 and the Crown Land Management Act

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OA01 Attachment (a) Outstanding Action Report 2016 for approval. acknowledgment received. (b) Upon approval from the Minister administering the Crown Land Management Act 2016 Council amends the draft Plan of Management for Small Village Parks if required, and places it on public exhibition as per Section 38 of the Local Government Act 1993. (c) Native Title advice will be provided prior to the final adoption of the Plan of Management for Small Village Parks, as is required. (d) A report be presented to Council to adopt the final Plan of Management for Small Village Parks on completion of the exhibition period and to consider all submissions. (e) Council consider a funding allocation in the 2021/2022 budget for demolition and removal of the Tharbogang Tennis Courts club house, amenities and septic tank on Lot 218 DP 756035 of $6,500. (f) Council staff will consult with the Tharbogang Community regarding the Tharbogang Tennis Courts club house, amenities and septic tank on Lot 218 DP 756035. 13 October 2020 CL01 RENEWAL OF DEOD 92958 20/219 RESOLVED on the motion of 27/10/2020: Currently on ALCOHOL FREE Councillors Glen Andreazza and Mike Public Exhibition with ZONES AND Neville that: closing date for ALCOHOL submissions being 27 (a) Council adopt, in principle, the PROHIBITED AREAS November 2020. renewal of the current Alcohol Free Zones and Alcohol Prohibited 13/01/2020: Report to

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OA01 Attachment (a) Outstanding Action Report Areas in Griffith, Hanwood and Council 19/01/2020. Yenda described in Attachment A and B and depicted in Attachment C as Alcohol Free Zones for a maximum duration of four years, 12 February 2021 to 12 February 2025, in accordance with Sections 644, 644A-c and 632A of the Local Government Act, 1993 and that: (i) A notice in terms of Section 644A of the Local Government Act, 1993 be published on the Council website and associated Council newsletters, inviting representations or objections within 28 days from the date of publication; (ii) A copy of this resolution be provided to the Griffith Local Area Command of the NSW Police Service inviting representations or objections within 28 days from the date of notification; (iii) A copy of this resolution be provided to liquor licensees and secretaries of registered clubs whose premises border on or adjoin or are adjacent to the proposed Alcohol Free Zones and Alcohol Prohibited Areas inviting representations or objections within 28 days from the date of notification; and

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OA01 Attachment (a) Outstanding Action Report (b) This matter be referred to Council with all representations and objections received for a final resolution in terms of Section 644B of the Local Government Act, 1993 subsequent to resolution (a). 28 July 2020 CL06 - SCHEMATIC DNCFS 89649 20/238 RESOLVED on the motion of 17/08/2020: Resolution DESIGN OPTIONS - Councillors Glen Andreazza and Mike noted, budget adjusted. GRIFFITH REGIONAL Neville that: Westend Oval schematic SPORTS PRECINCT plan undergoing final (a) Council note that in accepting the PROJECT (WESTEND adjustments prior to contract to construct the new 50m OVAL SITE) detailed design. pool adjacent to the Griffith Regional Aquatic Leisure Centre 6/10/2020: Development facility that the size of the pool in Application has been relation to the original concept lodged. design has increased by 32% as Anticipated that Council will per the resolution of Council at call selective tender in Q4 Ordinary Meeting held 24 March 2020. 2020. 16/11/2020: Tenders (b) As a consequence of the increase opened early November in scope of the 50M pool Council 2020, closing prior to endorse additional budget of Christmas 2020. Expect to $1,650,000. appoint construction (c) Council endorses Plan No. 2 (as contractor Q1 2021. attached to the report) in principle 24/12/2020: Report to as the preferred Schematic Plan for Council January 2021. the development of the Westend Oval site. (d) A further report will be prepared for Council at the completion of the construction tendering process for Westend Oval which will address the final funding component required to complete the Griffith Regional Sports Precinct project. (e) Subject to endorsement of (b)

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OA01 Attachment (a) Outstanding Action Report above Council will note the current project budget will increase to $26,450,000 with the additional funding of $1,650,000 to come from general revenues and applicable S7.12 reserves. 14 July 2020 NOTICE OF MOTION - DIO 88911 20/204 RESOLVED on the motion of 03/08/2020: Will be COUNCILLOR Councillors Glen Andreazza and referred to external ANDREAZZA - Christine Stead that Griffith City Council consultant to undertake APPLICATION FOR applies to the State and Federal design and costing. FUNDING FIXING Governments, if required, to put forward 17/09/2020: Consultant LOCAL ROADS Barber Road, south of Brogden Road to engaged to undertake ROUND TWO Twaddell Road, and possibly Bringagee designs. Road for upgrade and sealing under the “Fixing Local Roads” Round Two 16/11/2020: Fixing Local program. Roads Round 2 program announced by Minister, applications close 11 December 2020. Report regarding design of Barber and Bringagee Road to Council 8 December 2020. 11 June 2019 CL04 – GRIFFITH MT 72186 19/186 RESOLVED on the motion of 20/04/2020: New 50M pool REGIONAL SPORTS Councillors Dino Zappacosta and Mike GRALC Design and PRECINCT PROJECT Neville that; Construct contractor has been appointed (Hines (a) That Council endorse the existing Construction). Report to Proposed Plan Stage 1 for the Council 28 April Meeting Griffith Regional Aquatic Leisure recommending design Centre (GRALC) Development for contractor for Westend the construction of a 50m Pool, Stadium component. amenities facilities, new plant room and associated landscaping to 11/5/2020: Architects meet the requirements of the appointed for detailed Griffith Regional Sports Precinct design of Westend Oval as Project and associated funding per resolution of Council on agreements. 28 April 2020. (b) That Council endorse in principle 20/07/2020: Report to

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OA01 Attachment (a) Outstanding Action Report the Future Aspirational Master Plan Council 28 July 2020. for the Griffith Regional Aquatic 03/08/2020: Council Leisure Centre. resolved to endorse revised (a) That Council staff commence scope and additional preliminary consultation with key funding for pool stakeholders to assist in informing component, and in principle the detailed design requirements support for Plan 2. for the Project including the 19/10/2020: Update to be redevelopment of West end Oval provided Council Workshop and GRALC Stage 1. 20 October 2020. 28 May 2019 CC04 – ILLEGAL DIO 71710 19/171 RESOLVED on the motion of 17/06/2019: Legal action EARTHWORKS Councillors Mike Neville and Deb enacted. Matter has been

Longhurst that Council proceed with progressed through legal action as described in this report. Council’s legal representatives. 18/11/2019: DA to be submitted by adjoining landowner to reinstate road reserve. 2/3/2020: Valuer General has advised Council of $ compensation to land owner. Matter being progressed with legal representatives. 20/04/2020: Compensation has been paid for the property. 12/6/2020: Meeting held with legal representatives to progress court action. 19/10/2020: Court action pending.

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