Minutes Eastern Bay Road Safety Committee 2 November 2015

Details of EASTERN BAY ROAD SAFETY COMMITTEE MEETING HELD IN Meeting: COMMITTEE ROOM 1, REGIONAL COUNCIL, QUAY STREET, WHAKATANE ON MONDAY, 2 NOVEMBER 2015 COMMENCING AT 1:00 PM

Present: Councillor Haki McRoberts – District Council (Chairperson) Councillor Alison Silcock - Whakatāne District Council Councillor Colin Holmes - Bay of Plenty Regional Council

Rob Bullick - Transport Agency (NZTA) Sergeant Ray Wylie – New Zealand Police

In Attendance: Paula Chapman, Manager Community Services, Whakatāne District Council Tom McDowell, Roading Manager, Kawerau District Council Jim Finlay, Engineering Services Manager, Ōpōtiki District Council Adam Francis , Senior Safety Engineer, BOP, NZTA Jo Carling, Senior Investment Advisory, Waikato/BOP, NZTA Jenny Mack, Road Safety & Sustainable Transport Officer – Bay of Plenty Regional Council Lorreen Hartley, Community Development Advisor, Whakatāne District Council Coral Hair, Administration Officer Policy, Whakatāne District Council Apologies: Apologies were received and sustained on behalf of Councillor Rex Savage - Kawerau District Council Charlene Kerr – Road Transport Association NZ Marceli Davison, Regional Road Safety Advisor, New Zealand Transport Agency (NZTA) Martin Taylor, Manager Transportation, Whakatāne District Council)

1 WELCOME AND INTRODUCTIONS The Chairperson opened the meeting with a Karakia.

2 CONFIRMATION OF MINUTES Refer to pages 8-12 of the agenda. RESOLVED: THAT the minutes of the Eastern Bay Road Safety Committee meeting held on 3 August 2015 be confirmed as a true and correct record. Silcock/Wylie CARRIED

A550856 Page 1 of 4 3 FOLLOW UP ACTIONS FROM THE MINUTES

3.1 Waioeka Bridge, Ōpōtiki Jim Finlay advised that he had not recently heard complaints about horses and riders using the vehicle lanes on the Waioeka Bridge, although he noted that when they did they caused the traffic to slow to a walking pace, which caused traffic to build up. He stated that he understood that a new reinforcing layer for the footpath lane of the Waioeka Bridge was planned to enable horses to cross the bridge using the footpath. Adam Francis, NZTA, advised that he would follow up and report back on this issue.

3.2 Safety Update on SH 35 Schools The Chairperson advised that a driver working for Williams and Wilsheir Ltd, accompanied by a road safety officer and forestry person, visited schools along SH 35 with his loaded logging truck and trailer unit. The teachers and children were invited to sit inside the driver’s cab to witness what the driver would see when driving. They also inspected the truck and looked at the wheels and were advised that loaded truck and trailer units were unable to stop quickly. The idea was to ensure the children and the teachers understood why the truck drivers and the company were saying that the children needed to be careful when trucks were on the road. The Chairperson advised that the company, Williams and Wilsheir Ltd, was also building bus shelters for the students. The Chairperson asked that a letter of thanks be sent to the people from Williams and Wilsheir Ltd on behalf of the Committee for this road safety initiative.

4 EASTERN BAY ROAD SAFETY ACTIVITY REPORT 1 JULY – 30 SEPTEMBER 2015 Refer to pages 13-20 of the agenda. Ms Hartley spoke to her report and outlined the first quarter of the year’s activities which was designed to align with the national campaigns and the Police priorities. She advised that the “Can’t Rewind Time” youth targeted event would be held in Ōpōtiki at the A & P Show in March 2016 and in Kawerau in conjunction with the night markets. Ms Hartley advised that William Stewart was undertaking a campaign in Quarter Two which would involve collaboration with local sports club targeting the issue of drinking and driving following sporting events. Ms Chapman introduced the third video in the #Dontjimithat campaign which focused on a series of videos which used humour to show people being stopped from drinking and driving. These videos were available on both Jimi Jackson’s and the Eastern Bay Road Safety Facebook pages. She stated that the campaign aimed to connect with males aged 15-30 years, which was the demographic that more traditional media campaigns failed to connect with. Jimi Jackson, a kiwi comedian with a vast internet following, was the face of the campaign. He had over 500,000 Facebook fans and had received over 2.6 million views for these videos. The montage of the drink driving series was played at the meeting. She stated that this was the end of the campaign and she believed the amount of money spent on this campaign had resulted in a significant reach to the demographic they were aiming to influence. RESOLVED: THAT the report "Eastern Bay Road Safety Activity Report 1 July – 30 September 2015” be received. Silcock/Wylie CARRIED

A550856 Page 2 of 4 5 NZTA ROAD SAFETY ACTION PLAN REPORT OCTOBER 2015 Refer to pages 21-26 of the agenda. Adam Francis advised that the Regional Safety Alliance was targeting safety issues for SH30 from Te Teko to Awakeri and SH34 from the SH30 turnoff to Kawerau. He stated that a workshop had been held with key stakeholders and a number of options were being explored. Mr Francis stated that in terms of the minor safety improvements in this year, these were focused mainly around schools. The following works were programmed: 1. advanced warning signs for Nukuhou North School 2. footpaths for and Tōrere Schools 3. Waimana Road Right Hand Turn 4. Guardrails along Forsyth Street, Ōpōtiki 5. work around kerbs between Ōpape Beach and Mōtū Rob Bullick advised that the signature project had transformed into a project in the Ōpōtiki District that would support the forthcoming harbour development. He stated that two investment logic mapping workshops had been held with the Mayor, Deputy Mayor and Chief Executive of the Ōpōtiki District Council, representatives from the Bay of Plenty Regional Council, the NZ Police, FLAG, NZTA and iwi. He noted that Stephen Davies-Howard, NZTA, Tauranga, would be writing a strategic business case and that further feedback to the Committee would be given as this project progressed. RESOLVED: THAT the report "New Zealand Transport Agency Road Safety Action Plan Report – October 2015” be received. Bullick/Silcock CARRIED

6 POLICE REPORT Refer to tabled document 27A-B. Sergeant Wylie read his tabled report (refer to tabled document 27A-B) which set out the latest crash statistics. He stated that Police were involved in Rail Safe week in August 2015 which was an opportunity to work with KiwiRail and media staff to raise awareness of the dangers at rail crossings and to highlight some of the high risk crossings. He stated that the Tactical Alcohol Group (TAG) was currently deployed on a regular basis in the and had undertaken a two night operation in August 2015. Sergeant Wylie stated that during the changeable weather conditions drivers were losing control in the wet, however, the wet surface was not the cause of a crash. He stated that drivers needed to pay more attention to the risks and slow down when approaching bends. Sergeant Wylie stated that the number of drivers driving in breach of their graduated licence conditions was a concern. He spoke about the annual fatigue stop in the Manganuku campsite area in the Waioeka Gorge on Labour Day, 26 October 2015. He stated that drivers were breath tested and one driver was processed for drunk driving. Sergeant Wylie stated that planning was underway for the summer months, including a focus on high risk drivers, speed, road works, alcohol, fatigue, changeable weather conditions and motorcycling.

A550856 Page 3 of 4 He stated that planning was also underway for the Rhythm and Vines festival in Gisborne, which meant a significant volume of traffic coming through the Eastern Bay, particularly with young fatigued people returning from the festival on 1 January 2016. RESOLVED: THAT the report “Police Report” be received. Wylie/Silcock CARRIED

7 2016 MEETING DATES

The following dates have been set for 2016: Monday, 22 February 2016 – Whakatāne District Council Monday, 16 May 2016 - Kawerau District Council Monday, 15 August 2016 - Ōpōtiki District Council

The Chairperson closed the meeting with a Karakia.

THE MEETING CLOSED AT 2:00 PM.

Confirmed this day of

CHAIRPERSON

A550856 Page 4 of 4