Council Rock School District Bucks County, Pennsylvania Newtown, Pennsylvania Thursday, June 9, 2011 MINUTES – Public Board Meeting

I. Call to Order – Mrs. Kyle McKessy, President presided over the regular public monthly meeting of the Council Rock Board of School Directors. She convened the meeting at 7:30 p.m. at the Chancellor Center, 30 North Chan- cellor Street, Newtown, PA. The meeting was broadcast “live” in all five municipalities. The following individuals were present:

School Board Mrs. Kyle McKessy, President Mrs. Wendi Thomas, Vice President (8:50 p.m.) Mr. Richard Abramson, Esquire Dr. Paul Anagnostakos (present via phone transmission) Mr. Robert Donnelly (Absent due to business) Mr. Jerold Grupp Mrs. Bernadette Heenan Mr. J. Dennis McMenamin Mrs. Patricia C. Vaccaro-Sexton

Mark J. Klein, Esquire, Superintendent Mrs. Charlotte I. Walter, CEOE, Board Secretary Derek J. Reid, Esquire, Solicitor

Staff: Mr. Barry Desko, Director of Secondary Education Mrs. Joy McClendon, Director of Elementary Education Mr. Robert Reinhart, Director of Business Affairs & Board Treasurer Mr. David M. Bollinger, Director of Human Resources/Staff Development Dr. Charles Lambert, Director of Special Services Mr. Matthew Frederickson, Director of Information Technology Mr. Tom Schneider, Supervisor of Facilities II. Routine Actions

Roll call – Following the Pledge of Allegiance, Mrs. Walter called the roll call and reported that all board members were in attendance with the exception of Mr. Donnelly who is away on business. Mrs. Thomas has a family commitment and will appear later in the meeting.

Superintendent’s Report Retiree Recognition -Mr. Klein congratulated 37 Council Rock retirees who will be leaving employment effective June, 2011. They are listed below - These individuals total 880 years of service:

William Bell Richboro Middle School Bernice Berkowitz CRHS-North Richard Bogle CRHS-North James Bressi Newtown Middle School Barbara Cavanaugh CRHS-North Josephine Celano CRHS-North Ron Chiarolanza CRHS-South Doris Cohen Chancellor Center Deborah Duncan Holland Elementary School Phil Erb CRHS-North Donna Fiedler CRHS-North Brenda Hall CRHS-North Sandra Hobson Goodnoe Elementary School Robin Hunt Holland Middle School Janet Johnson Goodnoe Elementary School Tony Judice Richboro Middle School Minutes 2011_06_09 1 of 7

Peggy Krimmel Hillcrest Elementary School Daniel Kulp Twining Ford Road Complex Karen Lawler Hillcrest Elementary School Michele Lecker CRHS-North James Maloney Newtown Elementary School Randy Maugle CRHS-South W. Edward McCall CRHS-North Sara Jane McLaughlin Wrightstown Elementary School Susan Moll Hillcrest Elementary School Diane Molnar Newtown Elementary School Michele Moore Rolling Hills Elementary School Laurie Nicholson Sol Feinstone Elementary School Suzie Orchowski Hillcrest Elementary School Marianne Pavie Holland Elementary School Regina Powell Goodnoe Elementary School Ron Ricci CRHS-South Melinda Russell Richboro Middle School Carol Schmauk Churchville Elementary School David Styer Newtown Middle School Mary Tiso Newtown Middle School Julia Witte Richboro Elementary School

Council Rock Education Foundation Awards Allison MacGahan and Marilyn Scarpa representing CREF addressed the board . This year the Council Rock Education Foundation received 50 grant applications from which 12 grants were awarded totaling $16,224.00. The 2011 grants awarded are listed as follows:

Name School/Bldg. Project Amt./Grant Jane Bonargo Districtwide Let’s Build a Molecule $2,000.00 Gerald Fetter CR-South iPAD Astronomy & Science $1,998.00 Christy Cojerian, Dorothy Newtown, Goodnoe & Electronic Language Learning + $1,388.00 Braun & Charyl Hills Wrightstown Elem. English Language Learns – ENHANCED & EFFICIENT Language Learners Lynn McDowell CR-North Sewing Lab $1,500.00 Julie Eastburn Rolling Hills Elem. Igniting an Early Passion for Math $ 300.00 Nancy Williams/Tom Sol Feinstone Elem. 6th Grade Botany Club Ohlson Shannon Gehman & CR-South Read to Succeed! $1,800.00 Debra Gniewek Joseph Holm Holland, Newtown & Wait Watt? $1,750.00 Richboro Middle Sch. Melanie Kiker & Theresa Holland Elementary Holland Elementary School Annual $ 350.00 Mignacci Friendship Day Suzanne Swenson & Rolling Hills Elementary Electric City @ Winter $ 474.00 Kelly Mack Wonderland Irene Cavatore CR-South CR South Peer Mentoring $1,000.00 Program Sandra Durkin & Amy Sol Feinstone & Holland 2011 Robert H. Winters Memorial $2,000.00 Smith Elem. Schools Grant (I-News Council Rock)

A student, Patrick Malloy and his family were present at the meeting. Patrick shared with the board a project he did on the history of The Chancellor Center. He interviewed several prominent people in the community – one being retired teacher Ms. Naomi Beatty who recently passed away at 108 years old. A room at the Chancellor Center has been dedicated to Ms. Beatty.

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Public Comment

Diana Nolan from Upper Makefield Township shared her concern over the R-rated movies issue. Over 52 or 53 movies have been approved for showing. Movies are being shown instead of teacher instruction.

Ken Hone addressed the board with concern over the 9th grade sports teams. Let’s be the first district to keep the program – ‘Healthy Lifestyle’. We want our children to walk around with pride.

Karen Grutza from Holland thanked the board and Mr. Klein for taking the time to listen to parents regarding the weight issue. Additional weight toward the accelerated courses is the right thing. Let’s do the best for our students.

Nancy Carroll from Newtown Borough spoke on the accelerated courses and reported that the courses should be designed to match their abilities. She spoke about her concern with the present “whimpy” homework policy; the administration and board should put into practice challenging expectations.

June Wallace from Upper Makefield Township spoke on the accelerated weighted class issue and said that this will negatively effect kids going to college. Fix the problem and make it retroactive!

III. Discussion Items

2011-2012 Fiscal Year Budget Progress Update – Mr. Klein/Mr. Reinhart BA PP They explained three (3) different scenarios to be considered by way of a PowerPoint presentation. The budget will be on the agenda for approval at the June 23, 2011 meeting.

Progress Update – Accelerated Classes and Course Weight – Mr. Desko SE MEM At the request of the Academic Standards Committee of the Board, a committee was formed to review the current Weighted GPA system in place for all students beginning with the graduating class of 2012. The committee that made the initial recommendation for the current Weighted GPA system as well as the new committee that reviewed this system both agree that there is no right or best system. However, in an effort to listen to the input of our school community and respond to their concerns, the following adjustments will be made to the Weighted GPA system.

1. Beginning with the 2012-13 school year, implementation of a weighted grade for all high school Accelerated courses will be made. 2. The weighting of grades for courses will be as follows:

A B C D F AP 4.8 4.3 3.3 1.8 0 Honors 4.5 4.0 3.0 1.5 0 Accel. 4.2 3.4 2.4 1.2 0 Others 4.0 3.0 2.0 1.0 0

1. For student and parent information, letters will continue to be sent each fall that reflect a student’s current weighted GPA as well as the decile standing. This is a private document sent only to students/parents. 2. Beginning with the 2011-12 school year, transcript requests will require the student/parent to select whether or not they want their decile standing reported on the transcript.

Goodnoe Elementary School Renovations - Design Update – Mr. Schneider FA PP Mr. Schneider introduced Dave Schrader, an architect from Schrader Group Architecture, LLC who proceeded with sharing the proposed additions and renovations for Goodnoe Elementary; the concept as presented in 2010 and the revised 2011 concept with the building area being 94,264 s.f. and total project cost $11,161,514.00. He also shared a conceptual budget including alternates with a total project cost of $11,813,524.00. Note: Both concepts include soft cost increases @15%.

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IV. Items for Board Approval

A). Special Services Agreements SS MEM ƒ Life Path Agreement – This is for transition services for a student’s transition to adult life program based on the student’s IEP. Mr. Grupp moved, seconded by Mrs. Heenan, passed with Mr. Abramson being the sole “nay” vote, for approval of the Life Path, Inc. Agreement at a cost of $495.36, subject to audit, and

ƒ Garnet Valley School District Agreement – This is for transportation services for a student. Several options were considered with this being the least expensive. Mr. Grupp moved, seconded by Mrs. Heenan, passed with Mr. Abramson being the sole “nay” vote for the approval of the Garnet Valley School District Agreement at a cost of $2,900.00, subject to audit.

B). RFP Approval FA MEM; BA SUM; BA AGR RFP #11-22 – Civil Engineering Services for CRHS-North Storm Water Remediation Description: Professional Civil Engineering Design Service Proposals for the complete civil engineering design of storm water remediation at the CRHS North loading dock and tennis courts. Vendor: Renew Design Group Bid Award: $11,500.00

Mr. McMenamin moved, seconded by Dr. Anagnostakos, passed unanimously with a roll call vote, for the approval of the Agreement for Civil Engineering Services for CRHS-North Storm Water Remediation Bid #11-22 to Renew Design Group, at a cost not to exceed $11,500.00, subject to audit. (refer to description above)

C). Bid Approvals Mr. Abramson moved, seconded by Dr. Anagnostakos, passed unanimously with a roll call vote, for the approval of the following list of bid awards, summaries attached, subject to audit:

o Bid #11-08 – 2011-12 General Supplies BA Excel Description: General Supplies for the 2011-2012 school year BA SUM Vendor: 11 vendors listed in the Total Low Acceptable Bid Column Bid Award: $114,675.84

o Bid #11-09 – 2011-12 Athletic Uniforms, Supply/Equipment Bid BA Excel Description: Athletic Uniforms, Supplies and Equipment for 2011-12 BA SUM Vendor: 22 Vendors Listed in the Total Low Acceptable Bid Column Bid Award: $106,603.07

o Bid #11-27 – Wood Floor Refinishing at Chancellor Center BA Excel Description: Wood Floor Refinishing at Chancellor Center BA SUM Vendor: Hood Floors BA AGR Bid Award: $20,928.00

Bid #11-28 – Gym & Stage Floor Refinishing & Recoating BA Excel Description: Wood gym and/or Stage Floor Refinishing or Recoating at both BA SUM High schools, all three Middle schools, and Hillcrest, Welch, Newtown, Rolling Hills, Sol Feinstone Elementary Schools Vendors: --Robert B. Meyers Co., Inc. in an amount not to exceed $25,170.00 For recoating of 7 gymnasiums and sanding and recoating of REMS gym floor BA AGR --Rainbow Floors, LLC in an amount not to exceed $19,150.00 for the sanding and recoating of CRHS-N Stage, and NMS – gyms, music rooms & stage BA AGR Bid Award: Total Award $44,320.00

Bid #11-30 – 2011-12 #2 Fuel Oil & Gasoline Supply Bid BA SUM Description: - #2 Fuel Oil supplied to CRHS-North and CRHS-South, Newtown Middle School, Sol Feinstone Elementary School and Preston House (0 to 20,000 Gallons) – Unleaded Gasoline 89 Octane (approx. 15,000 gallons) BA AGR Minutes 2011_06_09 4 of 7

Vendors: --#2 Fuel Oil Floating Price to Inergy Propane, LLC dba Farm & Home Oil Co. at a floating price of $0.19 over the market value. --#2 Unleaded Gasoline Floating Price – Inergy Propane, LLC dba Farm & Home Oil Co. at a floating price of $0.240 over market price.

Bid #11-31 – 2011-12 Propane Supply Bid BA SUM Description: Propane for Sol Feinstone Elementary and the Maintenance Facility BA AGR (approximately 7,250 gallons) Vendor: Inergy Propane, LLC, dba Farm & Home Oil Company Bid Award: Fixed cost of $2.149 per gallon

D). Holland Elementary School Additional Services Fee FA MEM; FA AGR

Mrs. Sexton moved, seconded by Mr. Grupp, passed with Mr. Abramson being the sole “nay” vote, for approval of the Agreement for the Provision of Limited Professional Services with French & Parrello at a total additional cost not to exceed $9.980.00, subject to audit and with final solicitor review.

E). Independent Auditor Appointment for Fiscal Year ending June 30, 2011 BA MEM BA Tabulation BA LTR Mrs. Thomas moved, seconded by Mr. Grupp, passed unanimously with a roll call vote, for the approval of the Audit Services Letter Agreement from Major and Mastro, LLC to perform auditing services for Council Rock School District for Fiscal year 2010-2011 at a total cost not to exceed $21,000. Further, it was moved to approve a cost not to exceed $5,000 for Major and Mastro, LLC to provide “agreed upon procedures” to review the financial records of tax collectors for the 2010-11 school year.

The board went into executive session at 9:37 p.m. to discuss a potential litigation issue. They reconvened again at 9:50 p.m.

F). Richboro Elementary PTO Playground Equipment Donation FA MEM FA MEM Mrs. Heenan moved, seconded by Mr. Grupp, passed unanimously with a roll call vote, for the approval of the donation of $23,639.50 from the Richboro Elementary School Parent Teacher Organization for the purchase and installation of playground equipment.

G). Bid Awards IT MEM IT Excel IT SUM o Bid #11-33 – Network Equipment & Software Upgrade Description: Infrastructure purchases for the IT department summer of 2011 – based on infrastructure needs……….. Category 1 – UPS Units Category 2 – Vmware vSphere Enterprise Licenses Category 3 – Dell EqualLogic SANS Category 4A – Call Manager Upgrade Equipment Category 4B – Installation and Configuration of Category 4A Category 5A – Citrix Platform Upgrade/Server Virtualization Category 5B – Installation and Configuration of 5A Equipment Category 6 – Cisco 6513 Power Supplies Category 7A – Alloy Web Access to Cisco VSOM/VSMS Systems Category 7B – Installation & Configuration of Category 7A Equipment Vendors: - Global Gov Connection for Category 1 at a total cost of $13,723.05 - ePlus Technologies for Categories 2, 4A, 4B, 5A, 5B, 6, 7A and 7B at a total cost of $188,907.10. Minutes 2011_06_09 5 of 7

- ASK Technologies for Category 3 at a total cost of $146,000.00

Mr. Grupp moved, seconded by Mr. McMenamin, passed unanimously with a roll call vote, for the approval of the award for 2011-2012 Network Equipment and Software Upgrade Bid #11-33, Category 1 to Global Gov Connection at a total cost of $13,723.05, subject to audit, and

For the approval of the award for 2011-2012 Network Equipment and Software Upgrade Bid #11- 33, Categories 2, 4A, 4B, 5A, 5B, 6, 7a and 7B to ePlus Technologies at a total cost of $188,907.10, subject to audit, and

For the approval to award the 2011-2012 Network Equipment and Software Upgrade Bid #11-33, Category 3 to ASK Technologies at a total cost of $146,000.00, subject to audit.

These bid awards reflect a total cost of $348,630.15.

H). Insurance Renewals for July 1, 2011 to June 30, 2012 BA MEM BA LTR o Workers Compensation o Package (Property/Liability/Crime/Boiler) o Automobile o School Leaders Errors & Omissions Liability o Excess Liability o Student Accident o 2 Public Official Bonds @ $158 each o Travel Accident Insurance – School Board o Public Employee Dishonesty Bond The total cost of these insurance coverages is $883,525.00.

Mrs. Sexton retired from the meeting at 10:23 p.m.

Mr. Grupp moved, seconded by Mrs. Thomas, passed unanimously with a roll call vote, for the approval of the 2011-12 Workers Compensation Insurance to Netherlands Insurance Company at a total cost not to exceed $494,274.00, subject to audit, and…..

For the approval of the 2011-12 Property Liability/Crime/Boiler Package Insurance to Netherlands Insurance Company at a cost not to exceed $175,360.00, subject to audit, and…..

For the approval of the 2011-12 Automobile Insurance to Netherlands Insurance Company at a total cost not to exceed $23,529.00, subject to audit, and…….

For the approval of the 2011-12 School Leaders Errors & Omissions Liability Insurance to School Board Insurance Co. of PA at a total cost not to exceed $114,322.00, subject to audit, and……

For the approval of the 2011-12 Excess Liability Insurance to Old Republic – PSBA at a total cost not to exceed $31,391.00, subject to audit, and…….

For the approval of the 2011-12 Student Accident Insurance to Peoples Benefit Life at a total cost not to exceed $35,277.00, subject to audit, and……

For the approval of two (2) Public Official Bonds @ $158.00 each for 2011-12 to Fidelity & Deposit Co. at a total cost not to exceed $316.00, subject to audit, and……..

For the approval of the 2011-12 School Board Travel Accident Insurance to Prudential Insurance Co.-PSBA at no cost, subject to audit, and………

For the approval of the 2011-12 Public Employee Dishonesty Bond Insurance to Hartford at a total cost not to exceed $9,056.00, subject to audit.

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V. Committee Reports

Academic Standards Committee – Mrs. Thomas reported that Mr. Desko did a study of the GPA system; reviewed current system and added a rating scale. There will be no meeting in June. The next meeting is scheduled for Thursday, September 1, 2011 at 6:30 p.m. @ The Chancellor Ctr.

Facilities Committee – Mrs. Heenan asked Mr. Schneider to report. He said that discussion took place about Dave Schrader, civil engineer to speak to the board relative to Goodnoe renovations. Discussion took place about capital projects for this summer. The next meeting is scheduled for June 22, 2011 at 6:00 p.m. @ The Chancellor Center.

Finance Committee – Mr. McMenamin reported that Mr. Reinhart has worked diligently on the budget and offered a 3-year projection of revenues to see the impact it would have on the budget. Three (3) scenarios were shared tonight. Discussions took place on capital project financing and they spoke about hiring an independent auditor. The next meeting is scheduled for Wednesday, June 22, 2011 immediately following the Facilities meeting @ Chancellor Center.

MBIT Committee – Mrs. Heenan reported that graduation will take place this week. She noted that MBIT have implemented a paperless yearbook. The next meeting is scheduled for Monday, June 13, 2011 at 5:30 p.m. @ MBIT.

BCIU – Mrs. Thomas reported that the next meeting is scheduled for June 21, 2011 at 7:00 p.m. @ Bucks County Intermediate Unit #22.

VI. Public Comments

Nancy Carroll from Newtown Borough reported that during the meetings, she cannot hear some people when they speak. We have had to share agendas; this helps audience follow the meeting.

Speaking of Goodnoe Elementary, there is a way to take trailers off line without money; redistrict students. Goodnoe’s enrollment is down 30%. Nobody knows what enrollment trends are. Some schools have more room. Newtown Elementary is down five (5) sections from three years ago.

Stan & Linda Houser from Upper Makefield Township and Karen Grutza from Holland, all spoke about the course weight issue. Parents have encouraged their children to take challenging courses and we are here tonight to be an advocate for our children. There is a difference between AP and accelerated. You are hurting kids that took their advisor’s recommendation. The weighted class issue needs to be tweaked more.

VII. Board Comments

Mr. Grupp announced that for the next board meeting, he will be returning from business and will be rushing to be here by 8:30 p.m.

Having no further business, the meeting was adjourned at 10:48 p.m.

Respectfully submitted,

Charlotte I. Walter, CEOE Secretary to the Board of School Directors

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