ISSN 0272-8532

a newsletter of the Map and Geography Round Table

TABLE OF CONTENTS

4 From the Chair 4 The Helen Wallis Fellowship 5 On the Cataloging/Cataloguing Front 5 Cataloging & Classification Committee 6 MARBI 6 ALCTS CC : DA 7 AACCCM 7 OCLC 9 LC G&M 11 ISBD 12 Executive Board I Minutes, ALA Midwinter 14 Executive Board II Minutes, ALA Midwinter 16 Reports from Officers, Committees, and Liai- sons, ALA Midwinter, Boston 24 Electronic Mapping 27 Great Moments in Map Librarianship

Visit the MAGERT web site at: http://magert.whoi.edu

Volume 26, Number 2 April 2005 base line is an official publication of the American Library Association’s Map and Geography Round Table (MAGERT). The purpose of base line is to provide current information on cartographic materials, other publications of interest to map and geography librarians, meetings, related governmental activities, and map librarianship. It is a medium of communication for members of MAGERT and information of interest is welcome. The opinions expressed by contributors are their own and do not necessarily represent those of the American Library Associa- tion and MAGERT. Contributions should be sent to the appropriate editor listed below.

Editor: Mark Thomas, Public Documents and Maps Dept., Perkins Library, Duke University Box 90177, Durham, NC 27708-0177 Tel: 919/660-5853 FAX: 919-684-2855 E-mail: [email protected]

Production Manager: James A. Coombs, Maps Library, Southwest Missouri State University, 901 S. National, #175, Springfield, MO 65804-0095 Tel.: 417/836-4534 E-mail: [email protected]

Cataloging Editor: Rebecca L. Lubas, Special Formats Cataloging Librarian, 210B Hayden Memorial Library, Massachusetts Institute of Technology, 77 Mas- sachusetts Ave., Cambridge, MA 02139 Tel: 617/253-7564 E-mail: [email protected]

Electronic Mapping Editor: Tsering Wangyal Shawa, Geographic Information Systems Librarian, Digital Map and Geospatial Information Center, Geosciences and Map Library, Guyot Hall, Princeton University, Princeton, NJ 08544 Tel: 609/258-6804 FAX: 609/258-1274 E-mail: [email protected]

New Maps and Books Editor: Fred Musto, Map Collection, Yale University Li- brary, P.O. Box 208240, New Haven, CT 06520-8240 Tel: 203/432-1867 FAX: 203/432-8527 E-mail: [email protected]

Membership Committee Chairperson: Carolyn Kadri, Map Cataloger, Special Collections Division, UTA Libraries, Box 19497, 702 College Street, Arlington, TX 76019-0497 Tel: 817/272-3390 FAX: 817-272-3360 E-mail: [email protected]

Advertising Rates: For one issue: Full page $100; Half page $50; Quarter page $25. Inside back cover, opposite “Great Moments in Map Librarianship”: Full page $150; Half page $80; Quarter Page $40. Send graphic or word processing file as an email attachment to the Editor or mail hard copy to Editor. Submissions will be re-formatted to the extent necessary to fit the size and proportion requested. Consider that the final size and proportion of a full page is 5.5 x 8.5 inches. Advertisers will be invoiced. Mail checks to the MAGERT Treasurer, payable in US Dollars to ALA-MAGERT.

© American Library Association 2005 312/944-6780 Published by the Map and Geography Round Table base line is published six times a year: February, April, June, August, Octo- ber, and December. Single issues of base line are available at a cost of $5.00 per issue, U.S. and Canadian orders; $7.00 per issue for all other foreign orders. Checks, payable to the American Library Association, should be mailed to Jim Coombs, base line Production Manager, Maps Library, Southwest Missouri State University, 901 S. National, #175, Springfield, MO 65804-0095. Claims for the current volume year should also be made to the base line Production Manager.

Members of MAGERT receive base line as a benefit of their memberships. Non- member subscription rates are $25.00, U.S. and Canada; $30.00 for all other foreign subscriptions. Checks, payable to the American Library Association, should be mailed to Peter Linberger,Subscription Manager, base line, Bierce Library, University of Akron, Akron, OH 44325-1709. Tel: 330/972-8230. Fax: 330/972-7225. E-mail: [email protected]

American Library Association personal and institutional members may choose MAGERT membership for $15.00 (personal) or $45.00 (institutional) by so advis- ing the American Library Association, 50 W. Huron St., Chicago, IL 60611.

MAGERT OFFICERS:

Chairperson: Susan Moore, Rod Library,University of Northern Iowa, Cedar Falls, IA 50613 Tel: 319/273-3661 FAX: 319/273-2913 E-mail: [email protected]

Vice-Chairperson (Chair-Elect): Tsering Wangyal Shawa, Geographic Information Systems Librarian, Digital Map and Geospatial Information Center, Geosciences and Map Library, Guyot Hall, Princeton University, Princeton, NJ 08544 Tel: 609/258-6804 FAX: 609/258- 1274 E-mail: [email protected]

Secretary: Elizabeth Eggleston, Harvard College Library Technical Services, 625 Massachu- setts Ave., Cambridge, MA 02139 Tel: 617/495-2409 FAX: 617/384-7170 E-mail: [email protected]

Treasurer: John Olson, 333B Bird Library, 222 Waverly Ave., Syracuse University, Syracuse, NY 13244-2010 Tel: 315/433-4818 FAX: 315/443-9510 E-mail: [email protected]

Past Chairperson: Mary McInroy, Government Publications Department and Map Collection, Uni- versity of Iowa Libraries, Iowa City, IA 52242-1420 Tel: 319/335-6247 or 319/335-5926 FAX: 319/335-5900 E-mail: [email protected]

MAGERT WEB SITE: http://magert.whoi.edu FROM THE CHAIR Susan Moore, University of Northern Iowa

lans are well underway for the upcoming Annual PConference in Chicago. For those of you planning to attend, please note that there will be a General Mem- bership meeting of MAGERT on Tuesday morning (the traditional time for the meeting). As we get closer to the conference, don’t forget to check the MAGERT web page for information.

Before ALA Annual, there’s the Map and Geographic Information Collections in Transition Conference at the Library of Congress on May 12 and 13. Registration closes May 2nd for this important meeting. Details are available on the web at http://cuac.wustl.edu/newAnnounce.htm.

THE HELEN WALLIS FELLOWSHIP CLOSING DATE: 1 MAY 2005

The following message was posted to Maps-L on Mar. 4 by Peter Barber. - ed.

his annual, named fellowship offers a convenient and unusually privileged Tworking environment in the British Library. The Fellow will be treated like a member of staff (i.e., not restricted to reading room hours) and provided with their own work-station, with an e-mail account and access to the Internet. In addition, they will be entitled to £300 to spend on Library services.

The award honours the memory of the former Map Librarian at the British Mu- seum and then British Library, Dr Helen Wallis OBE (1967-1986) and confers recognition by the Library on a scholar, from any field, whose work will help promote the extended and complementary use of the British Library’s book and cartographic collections in historical investigation.

Preference will be given to proposals that relate to the Library’s collections and have an international dimension. The fellowship may be held as a full or part- time appointment, and would normally be for 6–12 months.

For the full terms of reference please contact the undersigned. It would be most helpful if you told us where you saw this notice.

Peter Barber MA, FSA, FRHistS / Head of Map Collections Map Library, British Library / 96 Euston Road / London NW1 2DB

base line 26(2): 4 ON THE CATALOGING/CATALOGUING FRONT Rebecca Lubas, MIT

MAGERT Cataloging and Classification Committee GMD reflecting the carrier. Rebecca Lubas January 16, 2005 / Boston, MA New Business – ISBD (CM) Dorothy McGarry reported that Welcome and Introductions responses are being sought to the ancy Kandoian welcomed the revision of ISBD(CM). Comments are NCommittee and visitors. The due by the end of March. The draft attendees introduced themselves. highlights what has been changed or added so you only need to look at one Minutes document. The minutes of the last meeting at ALA Annual in Orlando, which appeared New Business – Co-sponsorship of in the August 2004 base line, were the MARBI discussion paper on approved. adding the 034 field to authority records New Business – AACR3 Draft, Part I Elizabeth (Betsy) Mangan led a The group discussed refining the discussion on the cartographic issues discussion paper. It is still considered raised in the draft of part one of to be a work-in-progress. The case AACR3. January 31st is the deadline for the need of the field needs to be for comments. The schedule is very built. The field could be very useful for tight. map catalogers to look up coordinates should a map lack them. The field Betsy plans to present in her comments could also be used for non-map subjects that it is the map that we must catalog, that have a geographical component. It not the sheet. Under the draft rules, was suggested that non-map catalogers cataloging a map on multiple sheets who contribute to NACO be consulted would result in an awkward physical for how they might make use of this description. For example, a description field in an authority record. could read “1 sheet (3 maps)” as opposed to “3 maps on 1 sheet.” Anglo-American Cataloguing Because maps can be on just about any Committee on Cartographic physical object, catalogers will have to Materials report look in every chapter for the rules they There is an update package available to need. the Map Cataloging Manual that should be available in late February. Another feature of the draft is the use of double GMDs. The opinion of the Map Cataloging Discussion Group group is that the GMD reflecting the report content should come first, then the Rebecca Lubas’ term as chair of the

base line 26(2): 5 Map Cataloging Discussion Group will of non-unique/non-applicable ISBNs be up after Annual in Chicago. Please (in the 020 field) and LCCNs (in the contact Rebecca, Susan Moore, or 010 field). After some more lively Nancy Kandoian if you are interested in discussion, the committee decided that a term as chair of the group. altering the definition of subfield ‡z in both fields would allow for the results the maker of the proposal sought.

MARBI Susan Moore

he ALCTS/LITA/RUSA Machine- ALCTS CC : DA TReadable Bibliographic Information Committee (MARBI) met s usual the ALCTS Committee on twice during the Boston conference. ACataloging: Description and The chief item of interest to the Access met twice during the Annual cartographic community was Proposal conference in Orlando. In addition, the 2005-04: Hierarchical Geographic Task Forces on Consistency Across Part Names in the MARC 21 Bibliographic I of AACR2, on FRBR Terminology, Format. This was a revision of a on Specific Material Designations, and proposal that had been discussed at on Early Printed Materials met at an the annual meeting in Orlando. The open meeting all day Friday to discuss proposal allows for a MARC field the draft of AACR3 part I. for putting in subject access of a geographic place in a hierarchical While the Committee heard the manner. Discussion was lively, and usual reports from liaisons and while the committee thought the representatives the meetings were proposal was good, they decided to primarily focused on discussion of poll other thesaurus users to see if AACR3; discussing major issues the proposed subfields would meet and planning strategy for preparing a the needs of their thesaurus. Once response for the ALA Representative to the other possibly interested parties take to the JSC. The members of CC: have been polled, the proposal will be DA have continued the review process revised and brought back at annual. and discussions electronically in the Another proposal that might be six weeks since the Boston meetings to of interest was Proposal 2005-02: finalize ALA’s response. Definition of Subfield ‡y in Field 020 (International Standard Book Number) and Field 010 (Library of Congress Control Number) in the MARC 21 AACCCM Formats. The proposal was to add Mary Larsgaard, MAGERT subfield ‡y to both the 020 and 010 representative to Anglo-American fields that would be for the recording Cataloguing Committee for Cartographic Materials base line 26(2): 6 lizabeth Mangan, editor of the 2d correct errors found through scanning Eedition of Cartographic Materials: activities, and merge duplicate records. a Manual of Interpretation for There is nothing to report specifically AACR2R, has completed the first for quality control efforts related to update to the manual and has sent it in cartographic materials. to ALA Publications. The following are statistics from July The major changes in the update are : 2004-December 2004.

• includes new rules added to • Records replaced: 7,819,977 AACR2R • Manual merges: 12,048 • “Type and extent of resource” • NACO records added: 119 in area 3 for electronic materials • NACO records replaced: 196 eliminated • Change requests received: • includes area 5 rules for remote 32,947 access electronic materials • updates rules to agree with Enhance AACR2 R In October, the National Agricultural I just checked the ALA-Publications Library was accepted into the Enhance webpage and I don’t see it listed yet. program for the Maps format. They When I have firm information as to will be enhancing the cataloging for when it will be available and cost, I’ll USDA maps. That brings the number send to the WAML email reflector. of libraries actively enhancing maps format records to six.

OCLC Cataloging and Resource Sharing Migration Dates OCLC Ellen Caplan OCLC will retire Passport for Cataloging and Interlibrary Loan on he following report updates 2005 May 1. Please note the following Tinformation on OCLC’s quality important dates: control efforts on WorldCat, and the • Cataloging changes to and plans for Connexion. 1st quarter 2005: Connexion client version 1.30 released, Quality control efforts related to including truncated lists, database maintenance in general support for CJK script, and cartographic materials in “true” keyword searching particular of WorldCat, and a Spanish interface. Quality Control staff members continue 2nd quarter 2005: Connexion to correct errors reported by users, client version 1.40 released, including Arabic. May 1, 2005: OCLC will retire base line 26(2): 7 Passport for Cataloging and Connexion Browser Enhancements all users of OCLC Passport November 2004 for Cataloging must migrate to either the Connexion Among the enhancements to the browser or the Connexion Connexion Browser installed in client. November 2004 were: July 1, 2005: OCLC will retire CatME, CJK, and Arabic, • Search WorldCat using “true” and all users must migrate keyword searching where you to Connexion. can enter multiple terms with • Interlibrary Loan a single index label, including May 1, 2005: OCLC will retire enhanced and new indexes. ILL Web, Passport for ILL, • Browse WorldCat using several and ILL ME. All users new browse indexes. must migrate to Resource • View search results with the Sharing (formerly known as truncated list similar to Passport FirstSearch staff view) or and CatME. use OCLC ILLiad 7.0. • View a pop-up list of all • Union Listing indexed fields for the displayed August/September 2005: match in the truncated view. OCLC will retire Passport for Union Listing and See Technical Bulletin 251 Connexion will support http://www.oclc.org/support/ detailed holding (LDR) documentation/worldcat/tb/251/default. maintenance. OCLC will htm for more information. release more details over the next few months. Connexion Client 1.20 Now Available

Information to help migrate to A new version of the Connexion Connexion is available on the client, the Windows-based interface to Connexion migration page OCLC’s flagship cataloging service, http://www.oclc.org/connexion/ is ready for download from the OCLC migrating/default.htm. Information to Web site. Among the enhancements help Passport users migrate to Resource version 1.20 includes: Sharing is available on the ILL • NACO functionality: Create migration page and add new authority records, http://www.oclc.org/ill/migration/ lock and replace existing default.htm. records, and submit records for review by Library of Congress staff or peer reviewers. • Batch processing: Enter search keys offline and process in batch mode to efficiently save records from WorldCat. Mark actions on multiple records and base line 26(2): 8 process all at once, including of Cataloging Team Leader during FY actions such as Update 2005. The position will be open to Holdings, Export, and Label qualified applicants both within and Print. outside of the Library of Congress. • Local files: Set up individual or shared local save and constant Another cataloger retired at the end of data files that are stored on your 2004 (two catalogers retired in 2003). workstation or a local network The Cataloging Team now numbers drive. Use local files when 13 with one serving as Acting Team logged on or working offline. Leader on a rotational basis.

For additional details on the Connexion 2. AACR3 and ISBD(CM) Client 1.20 enhancements, see http://www.oclc.org/connexion/ Senior cataloging staff has begun interface/client/enhancements/recent. to review drafts of AACR3 (part htm. 1) and the revised edition of ISBD(CM). G&M’s comments and Other OCLC information recommendations on AACR3 will be forwarded to CPSO in February and Feel free to email me if you have in March for ISBD(CM). G&M will any questions concerning OCLC and review the draft of AACR3 (part 2) cataloging activities. In addition, you when it becomes available later in the can check out what is new at the OCLC year. booth or on the OCLC web site. If you have not looked at information 3. Standard map series designation on OCLC’s web site concerning the Digital Archive and Content DM, I The Standard map series designation recommend that you take a few minutes found on maps produced by NGA, to check these out. NIMA, DMA, and other military agencies is not a true series, but an internationally coordinated system for identification and control of map series. The system’s alphanumeric and Geography and Map Division, numeric designations are designed to Library of Congress indicate scale and geographic coverage Richard Fox, Senior Cataloging as well as providing a unique reference Specialist, G&M number for each series produced. The series authority record (n 84745862) for Cataloging Developments, July -Dec. this series has been recently updated to 2004 reflect current G&M treatment. Since 1996, the series is given in the form of 1. Cataloging Team staffing a varying form of title (246 field). Prior to 1996, the series was given in the 740 ohn Hébert has finally received field, supported by information in the Jauthorization to post the position base line 26(2): 9 500 field. It should be noted that many Service, United States. Forest Service, of these maps are restricted and the etc.) as the main entry for government cataloging records are not distributed to produced maps and atlases. OCLC. 5. Subject headings 246 1# ‡i Standard map series designation: ‡a Series Y630 Counties is a new subject topical heading that can be used indirectly 4. Establishing government- through geographic area. This designated parks and forests new heading has been added to approximately 100 G&M records. In G&M supports the CPSO proposal some cases, the new tracing replaces where both a name heading and a the tracing [Area]—Administrative and subject heading could be established for political divisions—Maps. Counties a government-designated park or forest. can be used with foreign countries if If the park or forest is used in a 1XX appropriate. When Counties is the or 7XX, the name heading would be primary subject heading, use F7 as the tagged 110 and would have the qualifier subject cutter. (Agency) added to the heading. If the park or forest is treated as a physical, 650 #0 ‡a Counties ‡z geographic entity in the 6XX, the Pennsylvania ‡v Maps. subject heading would be tagged 151 650 #0 ‡a Counties ‡z Uganda ‡v and the appropriate geographic qualifier Maps. would be added to the heading. (Map entitled: Uganda counties, 1969) 110 20 ‡a Yosemite National Park (Agency) Land tenure—[Area]—Maps is no 151 ## ‡a Yosemite National Park longer a valid subject tracing. The (Calif.) correct tracing is now Real property— [Area]—Maps. A reference from Land 110 20 ‡a Yellowstone National tenure ‡v Maps to Real property ‡v Park (Agency) Maps has been added to the subject 151 ## ‡a Yellowstone National authority file. Approximately 185 Park G&M records will need to be updated. (park is located in 3 states and The correct subject cutter to use is not qualified) .G46.

If the proposal is adopted, it will have 650 #0 ‡a Real property ‡z limited impact on G&M as we will Botswana ‡v Maps. continue our established policy of using (Map entitled: Botswana land the appropriate government agency tenure) (e.g. United States. National Park

base line 26(2): 10 G&M is currently working on establishing three related headings: G3182 Individual planets or moons Miniature maps, Miniature atlases, (other than Earth’s moon), A-Z and Miniature globes. Further research is needed before the proposed .A7 Ariel (Satellite of Uranus) headings can be submitted to CPSO for .C2 Callisto (Satellite of Jupiter) approval. A scope note will be added to .C5 Charon (Satellite of Pluto) each authority to indicate proper usage. .E9 Europa (Satellite of Jupiter) For Miniature maps and Miniature .G3 Ganymede (Satellite of atlases, the notes will reflect the scope Jupiter) note for Miniature books — items .I6 Io (Satellite of Jupiter) 10 centimeters or less in both height .J8 Jupiter and width. The maximum dimension .L9 Lysithea (Satellite of (diameter) for Miniature globes has not Jupiter) yet been determined. .M3 Mars .M4 Mercury 6. Classification .M5 Miranda (Satellite of Uranus) Several minor changes were made to .N4 Neptune the G Schedule and hundreds of new .P5 Phobos (Satellite of Mars) cutters were added to the geographic .P6 Pluto cutter tables. For example, maps of the . S2 Saturn city of Singapore (formerly G8044.S5) .T5 Titan (Satellite of Saturn) are now classed under the country as a .U7 Uranus whole (G8040-8044). This was done to .V4 Venus reflect LC subject heading usage — the heading Singapore is used for both the country and the city, as it is often impossible to distinguish between the ISBD two geographic entities. Dorothy McGarry

The cutter table for maps of planets he Study Group on Future and moons/satellites (under G3182) TDirections of the ISBDs will meet has been expanded to include cutters in Frankfurt at the end of April to for all of the planets and for all of the consider consolidation of the ISBDs satellites that are currently established into one document. Some areas will be in LCSH. The following revised table easy to consolidate but not all (e.g. area will be added to Class Web in late 1, 3, 5). Additionally, the ISBD(ER) January 2005. For moons, the name of will undergo further consideration the planet had been added as part of the because there was a strong objection qualifier to further identify the moon to the document sent for a vote related although the established form remains to Areas 3 and 5. A Working Group is (Satellite). revising the ISBD(A), and is expected to be finished by the end of May.

base line 26(2): 11 MAGERT EXECUTIVE BOARD I MEETING ALA Midwinter, Boston January 15, 2005

he meeting opened with a presenta- that is posted on the Ttion by Christine Lind Hage, candi- http://www.gpoaccess.gov website. date for President of ALA. GPO is reportly working on a sur- vey related to essential titles, but this New Business: survey is likely related only to pricing. GODORT is also in strong opposition GODORT Response to NGA Pro- to this proposal and is publicizing the posal to Stop Supplying Certain issue, collecting support, and encourag- Maps ing people to write to their congress- men. AGERT Chair, Susan Moore Mreported that she had attended the GODORT Proposition to Reduce GODORT Legislative Committee I at Dues for Joint Membership the request of that committee, Jan. 14, and had discussed the NGA proposal to usan also reported a proposition stop distributing many of their maps. Sfrom GODORT to reduce dues for The GODORT Legislative Committee people registering for both GODORT will be drafting a resolution oppos- and MAGERT membership. Concern ing the NGA proposal and is asking was expressed that this will cut into the for MAGERT support of the resolu- financial ground that we had hoped to tion, which could go before the ALA gain by increasing dues last year. Val- Council as a joint GODORT/MAGERT erie Glen reported that this proposition resolution. Valerie Glen of GODORT had been tabled in GODORT. will provide a copy of the draft resolu- tion for our discussion at the Executive ALA Round Table Coordinating Board II meeting on Mon., Jan. 16. Assembly

Susan reported that the GODORT usan attended the ALA Round Legislative Committee I meeting also STable Coordinating Committee held included talk of GPO’s future funding yesterday, Jan. 14. One of the speak- proposal, which calls for distribut- ers was John Chrastha. He is in a new ing only essential titles to deposi- office at ALA, Membership Promo- tory libraries in paper, together with a tion. He will be looking at the overlap certain amount of money for printing in membership among ALA Round other titles on demand. Since USGS Tables. He will also be able to provide maps are actually printed by an outside some support to the Round Tables by agency, Susan is unsure whether this helping to draft publicity and by getting new funding proposal would affect information on membership, includ- their distribution in paper. Maps do not ing what jobs members have, what appear on the list of essential titles states they are from, etc. In addition, base line 26(2): 12 he announced a membership develop- NGA protesting their planned with- ment preconference in Chicago at ALA drawal of several map titles that they Annual in June. The cost is $70, which currently distribute. Susan has been includes lunch. coordinating the MAGERT response to NGA with Linda Zelmer of CUAC, CCC Task Force on the Use of who has also drafted a letter, with Val- MARC 21 for Recording Holding erie Glen of GODORT, and with a rep- of Map Sets resentative of East View Cartographic, who has been very helpful in this effort. he Executive Board approved a The MAGERT response to NGA will Tnew Task Force in the Cataloging be discussed further at Executive Board and Classification Committee to study II on Monday. the use of the MARC 21 Holdings Format for recording holdings for map Scheduling sets. o MAGERT General Membership ALA Draft Strategic Plan NMeeting is being held at this win- ter’s conference. Liaisons’, Commit- he Board discussed the new ALA tee Chairs’, and Round Table Chairs’ Tdraft strategic plan. The text of reports will be run in base line. this draft is available at the ALA web- site. This plan is meant to be a broad The Board discussed scheduling for description of the desirable goals of ALA Annual. One of the suggestions ALA, not necessarily the goals of the that came up in the Round Table Co- individual committees and roundtables. ordinating Assembly was to schedule Comments should be submitted by Jan. all-committee meetings, where the 21. The Board will discuss MAGERT’s committees meet in the same room response at the Executive Board II at separate tables. While it was not meeting on Monday. thought that this would work well for some larger committees, such as CCC GODORT Representative and Publications, Susan suggested that we could try it for some of the smaller call was issued for a new committees. AMAGERT representative to GO- DORT. Becky Lutkenhaus is stepping Planning for programs at ALA Annual down. Mary McInroy volunteered that, in Chicago is nearly complete, but we if no one else came forward, she would still need speakers for the acquisitions take on the commitment. program.

MAGERT Response to Reimbursements NGA Proposal ohn Olsen raised a question abut the usan distributed a letter that she had Jdisbursement of the $100 that MAG- Sdrafted for MAGERT to send to ERT has pledged to help fund the

base line 26(2): 13 planned Map And Geographic Collec- Map and Geographic Information tions in Transition Conference to be Collections in Transition held at the Library of Congress in May. The conference is being sponsored by ary McInroy handed out fliers for the Library of Congress and CUAC. Mthe Map and Geographic In- Since the expenditure has already been formation Collections in Transition approved by the Board, John will write Conference and asked members of the a check and give it to Danielle Alder- Board to hand them out in their various son. committee meetings. The registration fee for this conference has been set at John will also reimburse David Cobb $100. Wangyal suggested that those for the cost of the reception, which was who are interested in attending regis- held on Friday evening in Cambridge. ter as soon as possible, as the number of registrants has been limited to 150. Reception The planners expect some international participation. The board discussed he MAGERT reception was held at local accommodations. A list will be Tthe restaurant Daedalus in Harvard compiled and posted on the web site. Square. The reception was excellent and well attended. Meeting was adjourned.

Respectively submitted, Elizabeth Eggleston, Secretary

MAGERT EXECUTIVE BOARD II MEETING ALA Midwinter, Boston January 16, 2005

on the issue of the National Geospatial- Present: Wangyal Shawa, Michael Intelligence Agency’s plan to remove Leach, Steve Rogers, Scott McEathron, its Flight Information Publications Susan Moore, Betsy Eggleston, Nancy (FLIP), Digital Aeronautical Flight Kandoian, Dan Seldin, Pete Reehling, Information File (DAFIF), and related Mary McInroy aeronautical safety of navigation digital and hardcopy publications from public sale and distribution. GODORT would GODORT Resolution on National like to present this resolution to the Geospatial-Intelligence Agency ALA Council as a GODORT/MAG- Publications ERT resolution. Discussion ensued and some revisions were suggested in order usan Moore read a resolution to strengthen the argument against S drafted by members of GODORT, withdrawal. With the addition of lan- base line 26(2): 14 guage to include the issue of copyright, to distribute most of its material in the Board voted unanimously to sup- digital only format. While it is known port the resolution. Wangyal Shawa that the USGS maps are now printed will be the point person to follow by the Federal Aviation Administration, through with GODORT on this resolu- not GPO, it is still unclear what GPO tion. is planning with respect to distributing paper maps. Announcements Issues from the Conference and teve Rogers announced that there Committee Meetings Sare still MAGERT tote bags avail- able. These are the ones that were ancy Kandoian reported from the made to sell at ALA Annual 2004, in NCataloging and Classification Orlando and feature a map of Florida. Committee that Betsy Eggleston will Please contact Steve if you want one. contact those who have volunteered for He will also announce their availability the task force on use of MARC hold- in base line. ings for map sets. Also, that anyone wanting to submit comments on the draft of the first part of AACRIII should ISSUES FROM THE EXECUTIVE do so by Jan. 31. The current draft BOARD I MEETING contains provisions that would change map cataloging significantly. Nancy MAGERT Letter Opposing With- also reported on a proposal by Jimmy drawal of NGA Aeronautical Lundgren to draft a discussion paper Maps for MARBI to suggest that MARC field 034 (coded coordinates) be made avail- AGERT’s letter to NGA oppos able in the MARC Format for Authori- Ming its proposal to withdraw ties. access to its aeronautical maps was dis- cussed and revisions and additions were A discussion of problems related to suggested to strengthen it. The Board scheduling and publicity for meetings discussed the impact of the proposal at this conference followed. While and the question was raised and left there had been some mistakes in the unanswered: How would this affect the listings for the time and/or place of Depository Library program? Susan some MAGERT meetings, for the most will redraft the letter with the suggested part, things went well. It was agreed changes and send it out to the Execu- that the times of some committee meet- tive Board members via e-mail for final ings should be adjusted, if possible, at approval. Some other members of the future conferences. The Cataloging Board will also send personal letters to and Classification Committee meeting NGA in opposition to the proposal. could easily use a two-hour slot, for ex- ample, while the GeoTech Committee The Board also discussed again the had extra time at this conference. At question of whether map distribution ALA Annual, Executive Board II will will be affected by the GPO proposal be scheduled for Tues., June 28 form base line 26(2): 15 8:00-9:00 AM. The General Member- sign as chair of the Education Commit- ship Meeting will follow that, from tee in order to have more time to devote 9:30-11:00 AM. Susan will request that to being Chair of MAGERT. these be held in the same hotel, and not in the Convention Center. Discussion Items

Steve Rogers reported from the Pub- cott McEathron suggested that, lications Committee that the Guide S since we are celebrating the 25th to U.S. Map Resources is now at the anniversary of MAGERT in 2006, it publisher, Scarecrow Press. The Com- would be nice to recognize the found- mittee has not had recent word on the ing members. The Board discussed publication status, but the document what form that such recognition might itself is now complete. take. This discussion will be contin- ued. Steve also reported from the Nomina- tions Committee that Betsy Eggleston Meeting was adjourned. has agreed to run for another term as secretary of MAGERT, and the Scott Respectively submitted, McEathron will run for Chair. Scott Elizabeth Eggleston, Secretary announced that, if elected, he will re-

OFFICER, COMMITTEE, AND LIAISON REPORTS ALA Midwinter Meetings, Boston Compiled by Betsy Eggleston, Harvard University

OFFICER REPORTS Secretary Betsy Eggleston Chair Susan Moore No report.

See under “From the Chair.” Treasurer John A. Olson Vice-Chair/Chair-Elect Tsering Wangyal Shawa FY 2003-2004 eported into base line, post Mid- No report. R winter Meeting, Boston, March 2005 Past-Chair Stephen Rogers Revenues from dues were $7,140.83 in fiscal 2004. No report. Sales of Occasional Papers and Circu- lars were $120. base line 26(2): 16 Revenues from base line were Constitution and Bylaws $1,608.00. Operating expenses for Mary Larsgaard base line were $5,117.09. The overall MAGERT account balance, No report. which carries over to the new fiscal year 2005 was $8,990.19. Education Scott R. McEathron

COMMITTEE REPORTS No report.

Cataloging and Classification Geotech & GIS Discussion Nancy Kandoian Group Tsering Wangyal Shawa wenty-two people, including 8 out Tof 13 committee members, were Present: 20 members present at the January 16 meeting of MAGERT’s Cataloging and Classifi- he meeting was started by giving a cation Committee. Because we had a Tgeneral view of a system archi- few substantive, time-sensitive agenda tecture that T. Wangyal Shawa, GIS items that demanded priority atten- Librarian at Princeton has designed tion, we held off on the presentation to catalog, organize, distribute, view, of our standard liaison reports. These and download scanned maps, aerial priority issues included the draft of photographs, and geospatial data. That part 1 of AACR3, the draft of a revised led to a general discussion on work- ISBD(CM), the draft of a proposed flows, staffing issues, cost, and ongoing MARBI discussion paper on adding an maintenance of system architecture, 034 field to authority records, and the naming convention of scanned maps, formation of a task force on guidelines cataloging issues, how to make a record for recording map set holdings using searchable in an OPAC, and outsourc- the MARC holdings format. Please see ing of computer disk space. Rebecca Lubas’s report in the catalog- ing column for more details on this Later, each librarian informed the group meeting, and liaison reports, such as about what sorts of GIS services they CC:DA, LC, MARBI, and OCLC, else- are providing in their libraries and what where in this issue of base line. resources they have. Finally, the group turned their attention to the Chicago Annual conference presentation topic. After discussing the conference topics, T. Wangyal Shawa told the group that he will find at least two presenters to discuss system architectures which will

base line 26(2): 17 allow libraries to make geospatial data Publications and scanned maps accessible online. Steve Rogers

Honors Awards he Publications Committee met on Stephen Rogers TSaturday, January 15, 2005 from 3-5 pm. No report. Attending Saturday’s meeting were: Membership Earl Roy, Susan Moore, Peter Linberg- Carolyn Kadri er, John Olson, Melissa Lamont, Nancy Kandoian, and Steve Rogers. embership statistics: As of MNovember 30, 2004, MAGERT Steve Rogers presented the follow- total membership stood at 381, com- ing report for Mark Thomas, editor of pared with 386 on the same date in base line, who was unable to attend 2003. Comparing the Nov. 2004 date the conference. Base line production with a year earlier, ALA membership continues on a steady pace. Each issue is up approx 2.4% and membership in tends to come out at just the end of the ALA round tables is up 4.6%. At this month of the cover date. We’ve had time, we are unable to determine if our no trouble maintaining the size of the dues increase will affect our member- issues, on average, especially helped ship. by the lengthy minutes from ALA meetings and from CUAC. For the Nominating last three issues of 2004 we included Stephen Rogers full-page advertisements from two ven- dors (ProQuest and Oxford University teve reported that Betsy Eggleston Press), given to them for free as thanks Shas agreed to run for another term for supporting our ALA receptions. as secretary of MAGERT, and the Scott This gave the editor and printer some McEathron will run for Chair. experience in producing acceptable looking ads, and they turned out nicely (the editor forwarded the graphic files Program (Chicago, 2005) as received from the vendor directly to Susan Moore the printer in Springfield, MO, rather than trying to insert them into the No report. PageMaker document). Nonetheless, despite advertising rates being included Program (New Orleans, 2006) in the front matter of base line, no one Wangyal Shawa has expressed an interest since we got the production issues worked out. The No report. editor may again contact some vendors who had expressed an interest over

base line 26(2): 18 a year ago, before we had rates and he hoped to have the journal live and mechanics worked out. Also, it might online soon after the midwinter meeting be good to again include a larger notice in Boston. Coordinates will reside on that we accept advertising, placed, say, one of the University of Stony Brook opposite “Great Moments.” The edi- Libraries’ servers. David also said he tor thanks all the regular contributors hoped to continue working on the site’s to base line (including the Chair and appearance. Secretary), as well as the occasional contributors, who make his job much Melissa Lamont reported on the MAG- easier by providing good material ready ERT Web site and noted that we are not for publication. using the site for much more than hold- ing electronic issues of base line. She Pete Linberger, base line subscription encouraged committee chairs to pro- manager, reported that the number of duce additional content for the site. At subscriptions (these are outside of ALA the meeting it was decided to move the membership) remained at about 90. MAGERT roster from the University of Northern Iowa its current location to Steve also gave the report for Chris the Woods Hole Oceanographic Insti- Thiry, editor of the Guide to U.S. Map tution (WHOI), where the MAGERT Resources. Chris reported that, at the site is hosted. This move should result request of the editor, he had rewrit- in the roster appearing more like the ten the Introduction and that he felt it other pages on the MAGERT site and was much improved over the original it may also improve the roster’s timeli- one he had submitted. Chris also re- ness. The committee also discussed ported that he had sent in the complete the digitization of Meridian. Melissa manuscript to Scarecrow Press in early noted that the issues had already been November but had not heard anything scanned and were available as PDF back as of early January. The contact files one document per issue. (Elec- person at Scarecrow Press is Ian Gal- tronic samples were shown and printed loway. examples were distributed to commit- tee members for examination.) Dis- The committee discussed the soon-to- cussion of the format ensued. It was be-issued Coordinates: Online Journal decided to rescan the issues of Merid- of the Map and Geography Round ian (or parse the existing PDF files) in Table, American Library Association, order to make the individual articles edited by David Allen. Plans call for available for downloading/examina- the journal to be issued on an irregular tion instead of having to download the schedule and it will be divided into entire issue. Steve offered to work on two series: Part A (containing origi- creating a structural framework or table nal, peer-reviewed works), and Part B of contents for the 16 issues of Merid- (essays, technical notes, republished ian. Melissa will look into rescanning articles, project reports, etc.). David or separating the articles within the noted via e-mail before the meeting that issues. She also agreed to investigate OCR and the possibility of making the

base line 26(2): 19 documents searchable on the MAGERT web site. Federal Spatial Information Discussion Group John Olson reported that he is consider- John A. Olson ing updating Cartographic Citations: a style guide, last published by MAG- LA-MAGERT Midwinter Boston ERT in 1992. A2005 Federal Spatial Information Discussion Group, 1/15/2005, 1:00 pm, Steve Rogers reported that between 15 in attendance. the end of the summer conference in Orlando and this Midwinter Meeting he Topics of discussion: has received orders for 16 MAGERT tote bags. That leaves just 22 bags still 1. How are you using NGA maps to be sold. He will check with Bob and data, and which items are you Hershman, who runs the ALA Store using? GNC to display Tsunami area; at the conference, to see about selling JOG, TPC charts are most detailed the remainder of the bags at the ALA available to show Tsunami effects; Store next summer in Chicago. Nautical charts; Islands in the Pacific are sometimes the only available; Base maps are used by various ROTC TASK FORCE CHAIRS AND classes GROUP COORDINATORS 2. What are the most common requests for Agency data? Parcel data, census information, weather data, use ALCTS/MAGERT Discussion of Info USA Group on Map Cataloging 3. How are you serving spatial data Rebecca L. Lubas institution wide? Nobody has concrete way of doing this as yet. here were 19 in attendance, and we 4. What are the most common digital Theld a map cataloging Q & A ses- items requested by patrons: DOQ, sion. Questions ranged from catalog- DEM, DRGs, and imagery ing scanned historical maps to subject 5. Lastly, Metadata is big stumbling analysis to physical description. block for everyone. How and who does this function with staff and time For a full report, see under “On the limitations? This was a majority Cataloging Front” in the February issue opinion/view amongst the attendees. of base line. GIS Discussion Group Exhibits Tsering Wangyal Shawa Carolyn Kadri ee under GeoTech Committee in No report. Sthis issue.

base line 26(2): 20 Research Libraries Collection Management Group REPRESENTATIVES AND Karl Longstreth LIAISONS

No report. ALA Education Assembly Mary McInroy Small Map Collections Discussion Group No report. Steve Rogers ACRL RBMS (Rare Books and he Small Map Collections Manuscripts Section) TDiscussion Group met Sunday, Nancy Kandoian January 16, 2005 from 2-4 pm. his year’s pre-conference Attending the meeting: Jeff Barton Tsponsored by RBMS will take (Brooklyn Historical Society), Jonathan place in Saint Louis, just prior to Rosenwasser (Harvard University), the ALA Annual Conference in Stella Terrazas (Teton County Library, Chicago. The dates are June 21-24, Jackson, Wyoming), Thelma Thompson and the theme is “Bridging the Gap: (University of New Hampshire), Tom Education and Special Collections.” Twiss (University of Pittsburgh) and One of the papers is to be presented Steve Rogers (Ohio State University). by map curator Yolanda Theunissen of the Osher Map Library, University The discussion covered a variety of Southern Maine. Her topic is of topics, including maintaining a “Promoting the Use of Historic Maps collection of unique aerial photographs, for K-12.” For more information, see operating within a small budget but http://www.rbms.nd.edu/ having a large collection, providing security for individual rare maps I unfortunately did not attend either the and atlases, making the collections general RBMS information exchange accessible through cataloging, and or the Bibliographic Standards administering a map collection Committee meeting at ALA Midwinter. while having additional non-map Based on the draft minutes of the BSC responsibilities. meeting, that committee is requesting a Saturday 5-7 pm meeting slot at ALA The group discussed these and other Annual in Chicago for a public hearing issues, while sharing ideas and on their draft, as close to final form as suggesting possible solutions to the possible, of DCRM(B), Descriptive unique problems of working with maps Cataloging of Rare Materials (Books). and aerial photos in libraries. The draft is available at http://www.folger.edu/bsc/dcrb/dcrbrev. html

base line 26(2): 21 No report.

ALCTS-CCS CC:DA Freedom to Read Foundation (Association for Library Susan Moore Collections and Technical No report. Services, Cataloging and Classification Section, GODORT (Government Committee on Cataloging: Documents Round Table) Description and Access) Becky Lutkenhaus Elizabeth Mangan No report. ee under “On the Cataloging Front” Sin this issue. GODORT Committee on Rare and Endangered AACCCM, Anglo-American Government Documents Cataloguing Committee for Cartographic Materials No report Mary L. Larsgaard IFLA (International Federation No report. of Library Associations and CCISA (Congress of Institutions) Alice Hudson, Karl Longstreth Cartographic Information Specialists Associations) No report Karl Longstreth LC G&M (Library of Congress No report. Geography and Map CUAC (Cartographic Users Division) Richard Fox Advisory Council): two representatives ee under “On the Cataloging Front” John Olson, T. Wangyal Shawa Sin this issue. No report. MARBI (Machine-Readable Bibliographic Information COSML (Committee on Committee) Southern Map Libraries) Susan Moore HelenJane Armstrong ee under “On the Cataloging Front” Sin this issue. base line 26(2): 22 NACIS (North American University of Washington. Speakers Cartographic Information included John Loacker, president, Kroll Society) Map Company, speaking on “The Story Dan Seldin of the Kroll Map Company and the Mapping of Seattle,” Kitty Harmon he North American Cartographic speaking on the publishing of her book TInformation Society (NACIS) held You Are Here: Personal Geographies its 24th annual meeting in Portland, and Other Maps of the Imagination, Maine October 6-9, 2004. In addition that was reviewed in the July issue to interesting papers, there was a of the WAML Information Bulletin, reception at the Osher Map Library and several speakers on how GIS is at the University of Southern Maine. used in branches of the government The 25 annual meeting will be held in of the city of Seattle and also in the Salt Lake City, October 12-15, 2005. Dept. of Earth & Space Sciences at NACIS is holding a contest to design a the University of Washington. There new logo. was also an organizational meeting of a Washington Map Interest Group and NEMO (Northeast Map a brief meeting of people interested Organization) in the scanning and posting to the Patrick McGlamery web of California topos. There was a reception at Metsker Maps, a reception No report. and tour at the Panama Hotel that was the conference hotel and is a historic SLA G&M (Special Libraries Japanese hotel with a Japanese bath in its basement, and a banquet on the Association, Geography and waterfront. The field trip was to Mt. Map Division) St. Helens and Chris Newhall, affiliate Alice C. Hudson professor, Earth and Space Sciences, University of Washington and research No report. scientist (vulcanologist); USGS led the group on some hikes and gave them USGS, United States Geological much interesting information about Survey Mt. St. Helens and about volcanoes in Mike Cooley general.

No report. The spring WAML meeting will be held at the University of Colorado at WAML (Western Association of Boulder on March 23–26 and will be Map Librarians) hosted by Katie Lage. The fall 2005 meeting will be held at the University Kathy Rankin of Alaska–Fairbanks and at Denali National Park on Sept. 8–11, 2005, and he fall WAML meeting was help will be hosted by John Kawula. Ton September 15-18, 2004 at the new Seattle Public Library and at the base line 26(2): 23 ELECTRONIC MAPPING Tsering Wangyal Shawa, Princeton Extracting Population Data database since the late 1990s, and their from LandScan Database latest product is LandScan2003.

he United States Census Bureau In this column I will explain how I Tcollects detailed census data and extracted and created rough population makes it available online to everyone data from the LandScan data. Since free of cost. However, if your study LandScan data is in a grid file format, area is outside the United States, find- each grid cell will have a value which ing free detailed census data online is corresponds to the number of people very difficult. It is possible to purchase within that grid cell. To create a rough a particular country’s detailed census figure for the population of each town data (if the census was taken), but this and village, first you need to clip Land- costs a lot and also takes time. scan data to minimize the computer processing time. Recently, I was helping a student who was doing research on West Africa 1. Open ArcGIS 9 software and wanted to find a rough estimate of population in towns and villages of 2. Add LandScan data and study area her study area in Gabon, Republic of data called Boundary Congo, and Democratic Republic of Congo. I could not find population data 3. Next, use ArcToolbox and select for all the towns and villages that fall Data Management Tools and then in her study area from known sources, select Raster and Clip. In the Clip so the only option was to use the window, I selected LandScan data LandScan Global Population Database as Input Raster and Boundary developed by the Oak Ridge National file’s bounding box as Rectangle Laboratory http://www.ornl.gov/sci/ value, and then I selected a folder gist/landscan/landscan2003/. This and named the new clipped file database is one of the best worldwide Clipland. population data sources. The LandScan data is licensed, but it is accessible free 4. Once the LandScan data was of cost to the U.S. Federal government clipped, I overlayed the populated and for educational research. You need point data called Gaz_pop that I to register to access the data. The data loaded from Global GIS Database: is in a grid file format and, according Digital Atlas of Africa (U.S. to the Oak Ridge National Laboratory, Geological Survey Digital Data population counts were based on “like- Series DDS-62-B 2001). The lihood coefficients, which are based on Gaz_pop data has no population proximity to roads, slope, land cover, data, but has the name of populated nighttime lights, and other informa- places. tion.” The Oak Ridge National Labora- tory has been developing its LandScan 5. I used Identify tools to find the base line 26(2): 24 lowest grid cell value near the 1kmbuffer data and then created a Gaz_pop points (this allowed new point file called polyTOpoint me to reduce the number of and pressed OK. grids to work with) then I used the Selection menu and selected 9. The polyTOpoint attribute table Select by Attributes. In the Select was joined to the 1Kmbuffer data. by Attributes window, I chose the Now the 1Kmbuffer file not only Clipland data as Layer, Create had a rough area, but also had place New Selection as Method, then I names. created a SQL query something like this: grid_value > 200 (the lowest 10. In order to get the population data grid value near the populated on the 1Kmbuffer data I needed points) in the Select box, and then to use a join function based on pressed Apply. Once I had a table spatial location. This time, I used with a grid value greater than 200, RasterTOPoint as point data I created a new grid file called because this data has population grid_200. values, and 1Kmbuffer as the layer to join because this has populated 6. The grid_200 was later converted place names. into point data. I called this new file RasterTOPoint. To convert from 11. Once the 1Kmbuffer attribute grid to point I selected ArcToolbox, tables are joined to the Conversion Tools, From Raster, RasterTOPoint data, place and then Raster to Point. names are tied to each point in RasterTOPoint data. I opened 7. After the grid_200 file was the RasterTOPoint attribute converted to point, I created a one table by using Right-click on kilometer buffer around Gaz_pop RasterTOPoint data, and then and used this as the area of the selected Open Attribute Table. populated place, since populated Once the attribute table of places are small towns or villages. RasterTOPoint was opened and The new one kilometer buffer data the column with name variable was is called 1kmbuffer. selected, I clicked on Summarize, then I chose grid_value field, and 8. I joined the 1kmbuffer attribute selected SUM, and called this new table to Gaz_pop data by using file Total_pop. Right-click on the Gaz_pop data, then selecting Joins and Relates, 12. Finally, I had a table (Total_pop) and clicking Join. I clicked the first with town and village names as dropdown arrow and selected Join well as rough population data. data from another layer based on This data was used to estimate the spatial location. After that, under rough population in the student’s the category of Choose the layer study area. You can use this to join to this layer, or load spatial method to extract a rough estimate data from disk, I selected the base line 26(2): 25 of population for any part of the student. The following map shows the world. names of hurricanes and how many I also used the LandScan Global people may have been affected by a Population Database and the same particular hurricane with a 20 mile extraction method to get a rough radius of hurricane landfall. estimate of the population affected by hurricane landfall within a 20 mile Tanzania 2002 Population radius in Eastern Africa for another

Census Data intercensal growth rate from 1988 to 2002 in percentage data. Just on the re you looking for 2002 Tanzania right side of the regional census data, ACensus data? If you are then this you will find district level population is the site that you want to bookmark data such as total population, male http://www.tanzania.go.tz/census/ and female. If you want to get more regions.htm. This site gives you data about the district, click on the wonderful district level census data of district name. This will open another Tanzania. In order to get the district page where you will find district level level census information, you need to data with urban, rural, male, female, click on a region’s map. This will take and age break-downs of the district’s you to another page, with the selected population. I recommend this site to region’s male, female, and total anyone who wants Tanzania district population, as well as total household level population data. numbers, average household size, and base line 26(2): 26