Balloons and Tings, Events We specialize in Balloon décor and events

Rogers Avenue | Brooklyn NY 11225 | P: 718-781-4805

IG:Balloonsandtings, Event | FB BalloonsandTings | [email protected]

Welcome

About us Balloons and Tings has been in the event and business for over 26 years. The business is family owned and operated. We possess a great passion for the service industry. We ventured into Event planning about 15 years ago when we found there was a need. Prior to that we were a retail party store and we did mainly Balloon decorating. As time went on we got to love the planning part of the business even more than we thought we would. So we did some research and took every educational opportunity that presented itself, hence 27 or so years later we are still here and loving every minute of it. Our specialty remains Balloon design and decor, since we’ve been doing that from the very beginning. But we also do full event set ups now. Throughout this journey we have attended countless seminars and training courses to keep up with the changing industry. Between us we have attended seminars given by all types of professional within the industry; like representative of the Ritz Carlton Coaching team; who taught us how to provide “white glove service. Just knowing how to make a lasting impression has worked for us in terms of first impressions and referrals. We also network with other professionals to ensure all of our clients’ dreams do come through. We meet with the client for the initial consultation at the venue whenever possible and do a walk through; while listening to the clients’ ideas, dreams, desires, likes and dislikes. We also use the opportunity to learn about the venue, if we’re not familiar with that particular venue. This prevents any surprises on the day of the event. If we are already familiar with the venue we may conduct a zoom consultation. At the consultation we discuss the budget and explain our rates and fees and have the clients voice any concerns they may have. This gives all parties a chance to decide if this business venture may be a good one or not. If the consultation goes well, a proposal with stipulations, expectations and expiration date is thereafter presented. If the client is interested we then do a contract and begin the process. We wear the love for what we do on our sleeves. We have built a huge family, just from treating all of our clients like family. Our team consists of:

 A 20 year experienced Project Manager – an expert eye for details  An experienced builder and prop person – safety conscience and awareness  2 Certified Balloon designer/decorators  An experienced and Certified Bartender – Could assist in drink choices  A well trained staff in “white gloves service and lasting impressions”  A well trained staff in “A to Z of service” wait staff training on how to set a table  A Certified Florist  A Officiant  Fully uniformed team  Covid 19 Conscience staff- follows all guidelines  Fully licensed and insured company

*If ever needed, references are gladly provided*.

Products and Services We plan and decorate events. We also bring other professions together to make dreams come through. We print invitations, and ribbons. We rent tables, chairs, napkins and linens. We strive to leave a lasting impression with every job we do. We provide Marriage officiants, Bartenders, and just about any professional you’ll need to make your special day a complete success. We have packages

Balloons and Tings, Events you can choose from, but if none of them works for you we will construct one after or initial consultation; one that fits into your special plans. Here are our packages for your review.

Entangled Hearts This package if for the couple who is seeking assistance to point them in the correct directions with the planning and execution of their wedding day.  25 hours of service (consulting, phone calls and day of service coordination)  Weekly phone calls to collaborate and answer questions (15 hours to work with)  Referrals and suggestions  50% deposit upon signing of contract  Balance due two weeks prior to event date  Additional time payable upon completion of event(payable in cash or card on hold)  Complementary Emergency wedding day kit (needle, thread, pain pills, band aids, hair pins, pins, , something blue, something to borrow, tampons, wash cloths. For groom; socks, hand kerchief and t-shirt in his size

Package Price $1,800 / / Incidentals cash $360.00 / / Deposit 50% / / Balance $ / / Additional time $75 per hour / / Initial consultation Free  / /

Unfolding Hearts This package is for the couple who a wedding who just need wedding day coordination and assistance.  12 hours of day service  7 hours of wedding day service, 2 additional team members  Check in with , make sure she has all she needs  Coordinate the setup of ceremonial venue, assist with setup  Welcome all venders to reception venue, make sure all is well and assist where needed with setups  Team members assist with set up of and reception  Double check and make sure every detail is set  Coordinate the arrival of bridal party  Set up refreshment and refreshing room for bridal party  Get guest ready to welcome bridal party  Make sure DJ is ready with correct music  Make sure bride’s make up is touched  Make sure bridal party knows what’s going on and what to do once they enter reception hall  Instruct Maid of honor and Best Man on their duties once they enter reception  Instruct caterers on what the bride and groom would like at their table  Once the reception starts my service is complete  Team members finish out 7 hours, personally assisting bride and groom  Complementary Emergency wedding day kit (needle, thread, pain pills, band aids, hair pins, pins, garters, something blue, something to borrow, tampons, wash cloths. For groom; socks, hand kerchief and t-shirt in his size

Balloons and Tings, Events

Package Price $4,200 Incidentals cash $500 Team members (2) x 3 $90 Deposit 50% Balance $ Additional time $75 per hour Initial consultation Free 

Enchanting Hearts This is our fully loaded package, for the couple who wants to be responsible for nothing but showing up to enjoy that special day.  Plan and execute the wedding, start to finish  Search for appropriate venue  Assist couple with invitation selection  Assist couple with jewelry selection  Assist bride and groom with attire for entire bridal party  Assist couple with décor selection  Assist couple with menu, attend tasting with couple  Attend photo shoot  Plan engagement dinner with parents input  Assist maid of honor with planning of  Research and select the right DJ, caterer, decorator, florist and all professionals to make the couple’s day a success  Collaborate with Officiant and institutions for do’s and don’ts  Make sure all contracts are negotiated for couple’s benefits  Attend final fittings  12 hours service on dream day  50% off invitation for engagement dinner and wedding  Make all arrangements for t  Team members depending on size of wedding  Complementary Emergency wedding day kit (needle, thread, pain pills, band aids, hair pins, pins, garters, something blue, something to borrow, tampons, wash cloths. For groom; socks, hand kerchief and t-shirt in his size requirements – NYC Because of current pandemic, all offices of the City Clerk, NYC Marriage Bureau remain closed to the general public until further notice. Marriage licenses are available exclusively on Project Cupid. To begin the process visit nyc.gov/cupid. Marriage Continue to be arranged through private marriage officiants. Please visit nyc.gov/cupid for updated FAO’s. Same sex are now legal in all of the United States and its territories.

Civil Service NOTE: If you are interested in a civil ceremony that only means your ceremony will not be conducted by a religious officiant; such as a , or . It could be done by a Civil Court Judge or anyone who is ordained as a wedding Officiant.

Balloons and Tings, Events

Wedding Party Checklist Maid of Honor's Checklist o Helps the bride select ’ attire o Plans Bridal shower or girls trip for bridesmaids o Helps address invitations and place cards o Organizes bridesmaids’ gift to the bride. (Usually gives an individual gift to the couple) o Makes sure that all the bridesmaids, the , And the ring bearer is at fittings, the rehearsal, And the ceremony on time o Is expected to attend the rehearsal and is included At the rehearsal dinner o Walks in processional and recessional o Holds the groom’s wedding ring o Helps with the bride’s gown, arranges the bride’s veil and train before the processional and recessional, makes sure the bride’s gown is “picture perfect” throughout the day o Holds the bride’s bouquet during the ceremony o Witnesses the signing of the marriage certificate o Stands in the receiving line o Keeps the bride on schedule and helps the bride change into her going away clothes o Takes care of the bride’s gown and accessories after the reception

Best Man's Checklist o Organizes a pre-wedding party for the groom o Coordinates the ushers’ gift to the groom. (Usually gives an individual gift to the couple) o Is expected to attend the rehearsal and is included in the rehearsal dinner o Gets the groom dressed and to the ceremony on time o Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.) o Makes sure the groom has the marriage license with him o Delivers any payment to Officiant, sexton, and ceremony

Balloons and Tings, Events Musician, as prearranged o Enters the sanctuary with the groom o Takes care of and holds the bride’s wedding ring

o Makes sure all ushers are properly attired and in place on time o Walks in the recessional o Witnesses the signing of the marriage certificate o Drives the bride and groom to reception, if no driver is hired o Helps welcome guests at reception o Offers first toast to bride and groom at reception o Dances with maid of honor, mothers, and single female guests o Helps the groom get ready for the o Gathers up and takes care of groom’s wedding clothes after he changes o Has a car ready for the bride and groom to leave the reception or perhaps drives them to their next destination

Bridesmaid's Checklist o Assist the Maid of Honor as requested o Attend and assist with shower or girls trip, all fittings, rehearsal dinner o Assist the bride with errands if asked o Contribute to bridesmaids’ gift to the bride. (Usually gives an individual gift to the couple) o Walk in processional and recessional o Participate in receiving line o Dance with ushers o Participate in bouquet toss, if single o Look after the couple’s elderly relatives and/or friends Pays for own wedding

Head Usher's Checklist o Expected to attend the rehearsal and is included at the rehearsal dinner o Receives any lists of guests who are to be seated in a specific pew and is aware of the importance and sequence of seating special guests, such as the mothers and grandmothers of the bride and groom o Makes sure that programs, if used, are handed to guests when they are seated o Makes sure that people who are designated to receive special flowers or corsages do receive them, if the flowers have not been delivered to the recipients beforehand

Balloons and Tings, Events o Checks that all ushers are dressed properly and wearing their boutonnieres on the left side, stem down o Makes sure that the ushers know how to usher:

how to greet guests, how to offer an arm to a single woman guest, and how to precede a couple to their seats o Helps gather the wedding party for photographs either before or after the ceremony and ensures that transportation arrangements have been made for all members of the

wedding party to and from the ceremony o Completes entire Groomsmen and Ushers Checklist, as needed

Parents of the Bride o Make contacts groom’s parents if the families are not acquainted (or plans a celebration if you have met) Attends (first) if the bride's family hosts one. o Host engagement party o Purchases bride’s attire or assist o Assists with seating for specific family members o Greet guests in receiving line o Escorted out following the bridal party o Sets budget for wedding or assist with payments o Picks guest up from airport – father o Rents formal attire to match groomsmen – father o Travels with bride to ceremony o Assist bride getting dressed – mother o Helps bride shop for – mother o Attends rehearsal o Walks bride down aisle – father or both parents if preferred o Gives bride away – father or both parents if preferred o Parents are announced o Dances with bride – father o Dances with groom – Mom o Dances with Groom’s Mom – bride’s Dad o Dances with Groom’s Dad – bride’s Mom o Seated at honorees table o Father dances with bride o Parents dances together o Father gives toast

Balloons and Tings, Events o Parents host day after brunch – optional

Patents of the Groom o Make contact with Bride’s parents o Attend engagement party and rehearsal dinner o May assist with budget o Host rehearsal dinner o May assist bride in deciding on attire – grooms Mom o Escorted out following the bride’s parents o Will be announced o Assist in grouping together specific family members o Greets guests in receiving line o Attend rehearsal o Dances with groom – Mom o Dances with bride – Dad o Dances with bride’s Mom – Groom’s Dad o Dances with bride’s Dad – Groom’s Mom

Flower girl o Attire should be paid for by parents o Attend rehearsal and rehearsal dinner o In the processional, walks in front of bride and father throwing petals o In recessional, walks with ring bearer o Is taken care of by bridesmaids o Greets guests in receiving line

Ring bearer o Attire is paid for by parents o Attends rehearsal and rehearsal dinner o In the processional, walks directly in front of flower girl o Carries mock rings (rearly carries real rings) o In recessional walks with flower girl o Greets guests in receiving line o Is taken care of by groomsmen

Balloons and Tings, Events

For your viewing pleasure I’m enclosing a few photos of bridal shower ideas, maybe this could start you thinking of your own ideas:

Balloons and Tings, Events

Also for you viewing pleasure and to assist with ideas for your nuptials, here are some ideas of seasonal weddings

Balloons and Tings, Events

FAQ’s

1. How far do we travel?

A. We have gone as far as London, England, Guyana and Trinidad

2. How much do we charge for our services?

A. Each Event is different, but we do have packages

3. What do we do if they have specific colors?

A. We do have color swatches to choose from and we do in some cases mix colors to get as close as possible.

Balloons and Tings, Events is a family owned and operated business. It was established in 1993 and started off as a party and decorating retail store. We were forced to make changes when the 99¢ stores and Party City came along we forced to pivot if we wanted to stay alive. Since I was always doing my own décor anyway, I navigated myself in that direction and with the assistance of a few people we were soon traveling to attend seminars and training courses. We took advantage of every training class and before we knew it we were in full demand. We worked at home for a year, but home was getting too small for us to live comfortable and run a business so that’s when we got a commercial space. We are still there today. About fifteen years ago we again made changes to our business we added event/wedding planning. At first we kind of did it at no extra cost, but found it’s a job that could take all of your time if you let it. Between my husband and myself we grew to love the planning of events. It is time consuming but it also requires you to network. And networking helps you to meet other people in the industry and soon you are developing acquaintances and friendships that help to grow the business.

Balloons and Tings, Events We are again pivoting to stay alive, this time to stay alive in the time of covid 19. We are now covid conscience and making sure all of our events are set up to reflect that. We are learning and at the same time making all of our clients aware of the changing rules and regulations concerning covid 19 and it’s requirements when having any type of event.

Balloons and Tings, Events are now such a part of our lives that we have to constantly remind ourselves when it cut off time. We love what we do and we are often told that it shows. We must be doing something right is we are still here after 27 years. But there is always room for improvement and that is exactly what we plan on doing. In the next five years I would like to have enough staff so I could take a step back and be able to enjoy a little more free time. And in 10 years I definitely plan on having another location, maybe overseas. I also plan on doing much larger events. I am working on marketing in a much larger way. I am having my website redone and I phan on hiring someone to mainly work on my social media presents. Have our business name more out there, market to the up and coming socialites.

We have raised this business along with our children and we intend on seeing it through to the very end. We plan to retire and have the younger generation assist with running it along with a business manager and a full staff. Balloons and Tings, Events is here to stay and to keep making a name for itself. We cater to each client in a way where they never feel as if we are not there; even with setting bounderies we never allow a client to feel neglected. We keep them involved, maybe with a text or an email of something I purchased for their event. Just to let them know we may not be speaking to them every day, but work is being done.

Balloons and Tings, Events

Contract – Day of Service

This Agreement is made this ______day of ______, 20_____. Bride's Name: ______Groom's Name: ______Address: ______City: ______State: _____

Phone Number: ______Other: ______

Type of Event: ______Date of Event: ______

Location of Event: ______City: ______State: ____

Package: ______

Number of Guests: ______

Day of Service Fees $______

Services Provided

Consultation with bride and groom Free Making contact and getting vender together Hourly rate $65 per hour Preparation of wedding day itinerary Flat rate $175 Confirmation of wedding day arrangements Flat rate $125 Wedding day services, 12 hours Flat fees $4,800 Addition team members 8 hours @ $15 per hour $ (number of team members depend on the size of the wedding) Additional time $ Additional time for team members $18 x time $ Incidentals $ Other $

Total $______

The client(s) agree to the total fee as outlined above and to a payment schedule as follows: $______

Payment Schedule 50% wedding day services as deposit upon booking.

50% of outstanding balance due: ___/___/_____

All outstanding balance due two weeks prior to event date: ___/___/___

Balloons and Tings, Events

CANCELLATION POLICY

In the event the services of the are no longer required (cancellation of wedding, etc.); a percentage of the deposit will be forfeited, as set out below: •

 0% of the deposit if the event is cancelled within 5 days of the signing of this contract.  33% of the deposit if the event is cancelled between 5-20 days of the signing of this contact.  60% of the deposit if the event is cancelled between 20- 30 days of the signing of this contract.  75% of the deposit if the event is cancelled after 30 - 60 days of the signing of this contract. *If for some reason the event is planned last minute as in less than 3 months a 50% is paid at booking and the balance is due 30 days prior to the wedding date  50% of deposit if the event is cancelled within 5 days  20% any time thereafter CANCELLATION DUE TO NATURAL DESASTER (STORMS ETC)

If the cancellation is due to a natural occurrence, a new date could be set depending on our availability. If then the client decides to fully cancel then all monies paid is forfeited.

I/We agree to the terms and conditions as set out above: Accepted by: ______Date:______Sharon Maxwell, ______Date: ______CWP, CBA