2019 Annual Report

Highway Department

The vision of the Eau Claire Department is to provide services to the taxpayer that, to the best of our ability, provides safe and efficient travel using new technology, proper utilization of resources and transparency. Internally we strive to foster a culture of belonging and personal improvement through effective communication and leadership development.

2019 Accomplishments

• First projects completed with the use of vehicle registration fee funding of approximately $2.45 Million • The 2018-2019 winter was a record snow fall of 91.3” that was serviced successfully • Completed new maintenance program for the year and our bridge ratings continue to improve from 78 to 80.09 • Completed 128.5 miles of pavement marking, 99.5 miles of crack filling, 22.5 miles of seal coating and 842 miles of single pass mowing • Completed 24.74 miles of improvements and replaced two • Miles of failed highways was reduced from 98.55 to 88. • Cost per mile of road improvements decreased by 6.5% on average. • Approved as project lead for a multi-jurisdictional highway planning project involving two counties, a city, and two townships. • 50% increase in work completed for the Town of Union and 70% increase in work for Department of Transportation • Reduced number of on road fleet units by 6% and reduced the number of units beyond 10yrs of age by 14%

2020 Future Opportunities

Local program pilots will continue to develop with the Department of Transportation that will allow us to complete our work on the local level years ahead of the typical schedule as well as save 15% of the cost in construction. Legislatively we’ll work to develop new revenue sources for transportation.

Alignment with Strategic Plan

In 2019 the highway department accomplished these main goals that are aligned with our strategic plan.

Ensure Financial Stability. Innovate and adapt. Improve Collaboration Maintained level of capital project Completed a lean process review Started a multi-jurisdictional costs of our purchasing procedure highway planning project involving another county, city, and two townships

Increased revenue with other units Received bridge funding for Town of government Continued to standardize fleet of Clear Creek vehicles and prioritize work schedule Applied for additional grants as Developed new mapping system Worked on Tiger Grant well as received more than for tracking improvement and application with two other anticipated revenue in VRF maintenance work with GIS counties and the state of funding for a highway safety plan with GIS technology

Budget Levy FTE's $ $ #1 Administration 5.00 597,350 -

The Eau Claire County Highway Department's Administration and Finance Division personnel perform all accounting and budgeting activities, broad department conceptual planning, and the majority of direct contacts with the public and various government entities.

OUTPUTS 2016 2017 2018 YTD 2019 # of quarterly budget status reports to Committee on Highways: 4 4 2 2

Performance Goal Outcome Measures Benchmark 2016 2017 2018 YTD 2019 100% of monthly budget status reports will be Provide accurate and timely financial information to governing distributed to the 100% 75% 100% 100% 100% committees and other County departments. Committee on Highways within 6 weeks of month's

end.

Analyze processes for innovation and technological advancement Number of projects that have been implemented or 4 1 2 3 investigated for operational efficiency

Budget Levy FTE's $ $ #2 Engineering Services 3.00 269,950 -

The Eau Claire County Highway Department's Engineering and Planning Division personnel develop technical plans and documents, issue utility and entrance permits, and perform bi-annual bridge and pavement inspections. The Division's planning function includes developing multi-year improvement plans for and bridges which are then used for budget forecasting, defining construction projects, etc. Engineering consultants and limited-term County employees are also retained to complement County personnel as necessary to accomplish work.

OUTPUTS Benchmark 2016 2017 2018 YTD 2019 # of County bridges rated below 80 sufficiency number (SN) 39 40 39 33 # of County bridges rated below 50 sufficiency number (SN) 9 9 8 6 # of utility permits reviewed: 54 63 69 48 67 # of entrance permits reviewed: 29 34 44 15 25

Performance Goal Outcome Measures Benchmark 2016 2017 2018 YTD 2019

Inspect and condition-rate all County bridges and roads, and provide 100% of County bridges reports as required by the Wisconsin Department of Transportation. and road miles will be rated 100% 0% 0% 100% at least bi-annually.

Provide utility and entrance permit services to contractors, utility 100% of utility and access companies, and the public. permits will be issued after review and compliance 100% 100% 100% 100% with Department standards and requirements.

Utilize State and Federal funding sources for road and bridge 100% of County-specific improvement projects. State and Federal transportation funds will be 100% 100% 100% 100% utilized for road and bridge improvement projects.

Complete project development process for construction projects 100% of succeeding year prior to construction fiscal year. construction projects will have completed project documents and be ready to 80% 80% 20% 100% construct (related with respect to budgeted projects).

Budget Levy FTE's $ $ #3 County Road Maintenance 4,922,061 1,679,157 14.00 The Eau Claire County Highway Department's Operations and Maintenance Division personnel perform the following general County road maintenance activities: pavement marking and signing, pavement crack sealing and seal coating, bituminous and patching, shouldering, brush trimming/removal, mowing, general maintenance, and winter snow and ice removal. Personnel also participate in mandated safety testing and job-related training. Roadway contractors, limited-term County employees, and others are also retained to complement County personnel as necessary to accomplish work. OUTPUTS 2016 2017 2018 YTD 2019 Number of road miles striped: 148 121 106 128.5 Number of road miles crack filled per year: 86.75 72 101 99.5 Number of road miles receiving seal coats: 33.9 31 33 22.5 Number of road miles receiving single-pass mowing: 440 440 842 842 Number of dollars spent to perform summer maintenance on county $ $ roads 3,523,796 2,270,412 $ 2,156,766

Performance Goal Outcome Measures Benchmark 2016 2017 2018 YTD 2019

Maintain County Highway System of 6.0 rating 40% of County road mileage will receive traffic 88% 72% 62% 77% striping annually

30% of road mileage will receive crack filling/sealing 68% 57% 80% 79% annually.

16% of road mileage will receive sealcoating 50% 46% 50% 33.50% annually.

Number of Dollars needed to fund the summer $ $ $ Maintenance funding needs $4,300,000.00 maintenance program to a 3,523,000 4,116,432 4,300,000.00 rating of 6

Maintain roadsides. 100% of County roads will receive at least single-pass 60% 100% 100% 100% mowing twice per year.

Maintain bridges. 5-year average biannual bridge system sufficiency 78 78 78 80.09 rating will be greater than 80.

100% of all bridge maintenance work items identified by biannual 40% 40% 50% 100% bridge inspections will be performed.

Budget Levy FTE's $ $ #4 Highway and Bridge Construction 6,692,641 - 12.00 Eau Claire County Highway Department personnel construct County roads and bridges. Roadway contractors, limited-term County employees, and others are also retained to complement County personnel as necessary to accomplish work. OUTPUTS 2016 2017 2018 YTD 2019 Number of miles of road improvements 16.7 14.56 17.85 10.4 Number of bridges replaced: 1 1 1 2 Number of miles of road overlayed: 2 0 3.5 11.7 Biannual road system rating: 5.19 5.41 5.41 5.92 Number of road miles with pavement rated in very poor and failed 131.7 116.4 98.55 88 condition (2 or less) Bridge system sufficiency number (SN) rating: 78 78 78 80.09 $ $ $ $ 223,000 Cost per mile analysis (rehabilitation) 389,222 190,000 210,500 $ $ $ 975,000 Cost per mile analysis (reconstruction) 490,000 756,000 $ $ $ 165,000 Cost per mile analysis (pavement replacement) 145,000 108,500

Performance Goal Outcome Measures Benchmark 2016 2017 2018 YTD 2019 (miles) (miles) (miles) (miles) (miles) Improve highway system rating to 6.0 Complete 20 miles of road improvements annually 20 8.3 18.7 21.35 24.74 Optimize roadway and bridge reconstruction / rehabilitation timing. 15 miles of roadway per year will be reconditioned/reconstructed 16.7 8.3 (50 (full-depth pavement 15 (25.02 17.85 13.58 year LC) replacement) to achieve year LC) average 28-year life cycle (LC).

5-year average bridge replacement will be 1.2 bridges per year to achieve 1 0 1 2 average 60-year life cycle (LC).

Budget Levy FTE's #5 Work for/with State and Local Governmental Unit Partners $ $ 2,502,700 - 13.00 Eau Claire County Highway Department personnel perform roadway engineering, construction, and maintenance work for/with the Wisconsin Department of Transportation, other local government units, and County departments as requested. OUTPUTS 2016 2017 2018 YTD 2019 Revenue generated performing roadway maintenance/construction work for $ $ $ Wisconsin Department of Transportation: $ 2,442,990 2,781,397 2,353,740 3,409,979 Revenue generated performing roadway maintenance/construction work for Town of Union: $ $ $ 116,737 $ 134,394 113,750 245,158 Number of local government units receiving/sharing Department 16 18 18 17 services:

Revenue generated performing work for local governmental units and $ $ $ other County departments (excluding Town of Union): $ 411,371 306,000 298,083 541,024.56

Performance Goal Outcome Measures Benchmark 2016 2017 2018 YTD 2019 Perform road and bridge maintenance and construction work for 100% of Wisconsin Wisconsin Department of Transportation. Department of 130% 75% 100% 153% Transportation budget will be expended annually.

Perform road and bridge maintenance and construction work for the 100% of Town of Union local governmental units and County departments. budget will be expended 110% 60% 88% 171% annually.

Budget Levy FTE's $ $ #6 Equipment Fleet Operations 4,115,625 - 10.00 (NOTE: this is not a separate program, but rather provides support for all Highway Department programs)

OUTPUTS 2016 2017 2018 YTD 2019 Number of On Road large fleet units 54 53 47 Number of On Road small fleet units 24 28 25 Number of off road fleet units 69 57 55 34 Number of On Road large fleet units exceeding 10 years of age 26 29 28 24 Number of On Road small fleet units exceeding 10 years of age 9 5 3 Number of off road fleet units exceeding 15 years of age 14 22 19 10

Performance Goal Outcome Measures Benchmark 2016 2017 2018 YTD 2019 Increase fleet and shop efficiency Cost of repair parts $ $ $ $ 344,042 656,441 784,000 666,366 Budget Levy FTE's $ $ Incidental Labor 1,829,300 - 7.00 Totals Budget Levy FTE's $ $

20,929,627 1,679,157 64.00