Te Huinga Taumatua Agenda (18 February 2020) - Agenda
MEETING AGENDA
TE HUINGA TAUMATUA COMMITTEE
Rātū 18 Maramārua 2020 Tuesday, 18 February 2020
hei 1.00pm
COUNCIL CHAMBER LIARDET STREET NGĀMOTU
Co Chairperson: Cr Gordon Brown Co Chairperson: Mr Howie Tamati (Te Kotahitanga o Te Atiawa Trust) Members: Cr Dinnie Moeahu Cr Anneka Carlson Cr David Bublitz Mayor Neil Holdom Ms Patricia O’Carroll (Te Rūnanga o Ngāti Tama Trust) Ms Jacqui King (Te Kāhui o Taranaki Trust) Ms Tamzyn Pue (Te Rūnanga o Ngāti Maru Trust) Ms Colleen Tuuta (Te Rūnanga o Ngāti Mutunga)
1 Te Huinga Taumatua Agenda (18 February 2020) - Agenda
TE HUINGA TAUMATUA COMMITTEE KAUPAPA (PURPOSE) 1. To identify, report and decide (where delegated authority) on the issues and priorities of cultural, economic, environmental and social importance to Māori of the New Plymouth District.
2. To provide strategic guidance and advice to the Council on matters of importance to Māori.
3. To foster the development of Māori capacity to contribute to Council’s decision- making processes.
4. To jointly determine Māori cultural issues and priorities of importance for integration into the Council’s Blueprint and long-term planning.
5. To receive submissions on matters of importance to Māori and other relevant reports as appropriate.
6. To attend briefings and/or presentations at the invitation of the Mayor.
Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and:
Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;
Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council.
END
2 Te Huinga Taumatua Agenda (18 February 2020) - Health and Safety
Health and Safety Message
In the event of an emergency, please follow the instructions of Council staff.
Please exit through the main entrance.
Once you reach the footpath please turn right and walk towards Pukekura Park, congregating outside the Spark building. Please do not block the foothpath for other users.
Staff will guide you to an alternative route if necessary.
If there is an earthquake – drop, cover and hold where possible. Please be mindful of the glass overhead.
Please remain where you are until further instruction is given.
3 Te Huinga Taumatua Agenda (18 February 2020) - Apologies
APOLOGIES
None advised
4 Te Huinga Taumatua Agenda (18 February 2020) - Deputations
ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements.
PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation.
None advised
DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies.
None advised
5 Te Huinga Taumatua Agenda (18 February 2020) - Table of Contents
REPORTS
ITEMS FOR DECISION
1. Naming of Roads – Maire Street, Inglewood
2. Naming of Roads and Rights-of-Way
ITEMS FOR RECOMMENDATION TO COUNCIL
3. Zeal Update
4. WHO Age Friendly Update
5. Land Purchase for Contract – Egmont Road
END
6 1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
NAMING OF ROADS
MATTER
1. The matter for consideration by the Council is the naming of a right-of-way as a result of subdivision development at Maire Street, Inglewood.
RECOMMENDATION FOR CONSIDERATION That, having considered all matters raised in the report, the following name be approved and the Chief Operating Officer allocate street numbers, where appropriate, to the properties fronting this right-of-way.
i) Mānatu Lane
INGLEWOOD COMMUNITY BOARD RECOMMENDATION
2. The Inglewood Community Board endorsed the officer’s recommendation.
COMPLIANCE
Significance This matter is assessed as being of some importance.
This report identifies and assesses the following reasonably practicable options for addressing the matter:
Options 1. Approve the recommended name
2. Recommend alternative names for the right-of-way
The persons who are affected by or interested in this matter Affected persons are identified in the P18-005 Road Naming and Numbering Policy. Recommendation This report recommends option 1 for addressing the matter. Long-Term Plan / Annual Plan No Implications Significant Policy and Plan No Inconsistencies
7 1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
EXECUTIVE SUMMARY
3. This report recommends the Council approve the right-of-way name Mānatu Lane.
4. The proposed name is consistent with the approach for road naming as set out in P18-005 Road Naming and Numbering Policy and with NZ Standard AS/NZS4819:2011
5. Once the Council has approved the name, street numbers will be applied to the properties served by the right-of-way.
BACKGROUND
Legislation
6. Council’s general powers in relation to roads, including road naming, are set out in Section 319 of the Local Government Act 1974. Section 319(j) provides the power “to name and to alter the name of any road and to place on any building or erection on or abutting on any road a plate bearing the name of the road.”
7. The Act does not specify any process to be followed in identifying and allocating road names and no consultation with, or input from, any party is required.
8. Section 319A provides that where the Council names a road for the first time, or alters the name of a road, the Council must, as soon as practicable, send a copy of the resolution to Land Information New Zealand (LINZ).
9. Section 319B relates to the allocation of property numbers and provides that “for electoral, postal and other purposes” the Council may allocate street numbers and requires the Council to advise LINZ of the numbers it has allocated. Where a property number is unacceptable such as where it does not comply with the ‘Addressing Standard’, LINZ may require the Council to change the number.
10. LINZ validates the road name and property numbers and updates the official national record.
11. LINZ makes the official address information that it holds available in several forms. Data resellers, in particular, take this data and tailor it for end-users such as the emergency services, businesses, and local government and central government agencies.
8 1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
Council Policy
12. Council adopted P18-005 Road Naming and Numbering Policy in October 2018. A copy of the Policy can be found on the Council’s website. https://www.newplymouthnz.com/Council/Council-Documents/Policies/Road- Naming-and-Numbering-Policy.
13. The Policy provides for the same provisions and processes for the naming of roads and private ways (rights-of-ways) with six or more primary address sites, or the potential to develop six or more address sites.1
14. The Policy sets out processes to identify and inform affected and interested parties, Council facilitating engagement between iwi/hāpu and developer and interested parties, reflecting LINZ new requirements, ensuring cultural appropriateness and identifying overseas military history and use of RSA poppy image.
SIGNIFICANCE AND ENGAGEMENT
15. In accordance with the Council’s Significance and Engagement Policy, this matter has been assessed as being of some importance, as the area is of cultural and historical significance to both tangata whenua and the local community.
16. Road naming can contribute to a sense of connection, place and belonging. Road naming can be a contributing factor to strengthening a sense of community between residents, tangata whenua and local communities across the New Plymouth District.
17. Puketapu hāpu and Pukerangiora hāpu have been consulted on the naming of this right of way.
ROAD NAME RECOMMENDATION
18. The following section provides information regarding the name now recommended for approval.
19. During consultation, various parties proposed alternative right of way name suggestions. The reasons why these names were not selected are set out later in this report.
1 Clause 9 Policy P18-005
9 1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
Why the name Mānatu Lane was chosen
20. Mānatu Lane is the proposed name for the right of way.
21. Initially, the developer proposed alternative right of way name suggestions, including Moa and Kura. LINZ did not accept these proposals as they are existing road names within the district.
22. On account of this, the developer proposed the name of Ribbonwood in accordance with the Inglewood road naming theme of native trees. Through consultation Pukerangiora hāpu then suggested Mānatu, the Māori name for Ribbonwood. This was endorsed by Puketapu hāpu. LINZ confirmed suitability.
The name Mānatu Lane complies with policy requirements
23. The name Mānatu Lane complies with the P18-005 Road Naming and Numbering Policy District specific criteria, in that it is an already established theme in a neighbourhood, or a proposed common locally relevant theme in a new subdivision with multiple new roads. (Appendix 1(1A)(i)(c) refers).
24. The property does not adjoin land included as a Statutory Acknowledgement Area under the Te Ātiawa Claims Settlement Act 2016.
25. LINZ have confirmed appropriateness of using this name in the area.
OPTIONS
26. There are two reasonably practicable options:
Option 1 Allow the road names and numbering of properties to be allocated to meet legislative requirements. The road names align with the criteria set out in the road naming and numbering policy.
Option 2 Decline the recommended names and recommend alternative names for the right-of-way. Further engagement with tangata whenua and the developer would be recommended before a final decision is made.
27. The following assessment covers both options.
Financial and Resourcing Implications
28. Council officers do not expect any financial or resourcing implications. Installation of new road names is a financial undertaking by the developer and no costs fall on the Council.
10 1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
Risk Analysis
29. There are no risks anticipated by approval of road names and allocation of property numbering.
Promotion or Achievement of Community Outcomes
30. The proposed name fulfils the criteria of Councils Road Naming and Numbering Policy P18-005 which puts in place processes to identify and inform affected and interested parties, Council facilitation engagement between iwi/hāpu and developer and interested parties.
Statutory Responsibilities
31. This option allows road names and numbering of properties to be allocated to meet legislative requirements. The road names align with the criteria set out in the New Plymouth District Council P18-005 Road Naming and Numbering Policy.
Consistency with Policies and Plans
32. The recommended names are consistent with New Plymouth District Council P18-005 Road Naming and Numbering Policy. https://www.newplymouthnz.com/Council/Council-Documents/Policies/Road- Naming-and-Numbering-Policy.
Participation by Māori
33. The outcomes contribute to Council’s obligations regarding developing capacity and providing opportunity for Māori to participate in Council decision making.
Community Views and Preferences
34. The recommended road name reflect the views of Tangata Whenua and the property developer.
Advantages and Disadvantages
35. The P18-005 Road Naming and Numbering Policy has assessed the advantages and disadvantages in relation to naming of roads.
Recommended Option This report recommends option 1 to approve the recommended name for addressing the matter.
11 1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
APPENDICES
Appendix 1: Road Location Map for Mānatu Lane.
Report Details Prepared By: Rowan Williams (Planning Lead) Team: Consents Approved By: David Langford (Acting Chief Operation Officer) Ward/Community: Inglewood community Date: December 2019 File Reference: ECM 8207446
------End of Report ------
12 1.1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
APPENDICES
Appendix 1: Road Location Map for Mānatu Lane.
13 1.1 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads - Maire Street, Inglewood
Report Details Prepared By: Rowan Williams Planning Lead Team: Consents Approved By: David Langford Infrastructure Manager Ward/Community: Inglewood community Date: December 2019 File Reference: ECM 8207446
------End of Report ------
14 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
NAMING OF ROADS AND RIGHTS-OF-WAY
MATTER
1. The matter for consideration by the Council is the naming of roads and rights- of-way as a result of subdivisions at Fernbrook Drive, Poplar Grove, and Egmont Road.
RECOMMENDATION FOR CONSIDERATION That, having considered all matters raised in the report, the following names be approved and the Chief Operating Officer allocate street numbers where appropriate to the properties fronting these roads and rights-of-way. a) Roads
i) Alex Place
ii) Mangapai Road b) Rights-of-Way
i) Rehua Place
ii) Mangaotuku Lane
iii) Aheahea Way
COMPLIANCE
Significance This matter is assessed as being of some importance.
This report identifies and assesses the following reasonably practicable options for addressing the matter:
1. Approve the recommended name Options
2. Recommend alternative names for the roads and rights-of-way
The persons who are affected by or interested in this matter Affected persons are identified in the P18-005 Road Naming and Numbering Policy. Recommendation This report recommends option 1 for addressing the matter.
15 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
COMPLIANCE Long-Term Plan / Annual Plan No Implications Significant Policy and Plan No Inconsistencies
EXECUTIVE SUMMARY
2. This report recommends the Council approve road names, Alex Place and Mangapai Road and the rights-of-way names, Rehua Place, Mangaotuku Lane and Aheahea Way.
3. The proposed names are consistent with the approach for road naming as set out in P18-005 Road Naming and Numbering Policy and with NZ Standard AS/NZS4819:2011
4. Once the Council has approved the name, street numbers will be applied to the properties served by the roads and rights-of-way.
BACKGROUND
Legislation
5. Council’s general powers in relation to roads, including road naming, are set out in Section 319 of the Local Government Act 1974. Section 319(j) provides the power “to name and to alter the name of any road and to place on any building or erection on or abutting on any road a plate bearing the name of the road.”
6. The Act does not specify any process to be followed in identifying and allocating road names and no consultation with, or input from, any party is required.
7. Section 319A provides that where the Council names a road for the first time, or alters the name of a road, the Council must, as soon as practicable, send a copy of the resolution to Land Information New Zealand (LINZ).
8. Section 319B relates to the allocation of property numbers and provides that “for electoral, postal and other purposes” the Council may allocate street numbers and requires the Council to advise LINZ of the numbers it has allocated. Where a property number is unacceptable such as where it does not comply with the ‘Addressing Standard’, LINZ may require the Council to change the number.
16 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
9. LINZ validates the road name and property numbers and updates the official national record.
10. LINZ makes the official address information that it holds available in several forms. Data resellers, in particular, take this data and tailor it for end-users such as the emergency services, businesses, and local government and central government agencies.
Council Policy
11. Council adopted P18-005 Road Naming and Numbering Policy in October 2018. A copy of the Policy can be found on the Council’s website. https://www.newplymouthnz.com/Council/Council-Documents/Policies/Road- Naming-and-Numbering-Policy.
12. The Policy provides for the same provisions and processes for the naming of roads and private ways (rights-of-ways) with six or more primary address sites, or the potential to develop six or more address sites.1
13. The Policy sets out processes to identify and inform affected and interested parties, Council facilitating engagement between iwi/hāpu and developer and interested parties, reflecting LINZ new requirements, ensuring cultural appropriateness and identifying overseas military history and use of RSA poppy image.
SIGNIFICANCE AND ENGAGEMENT
14. In accordance with the Council’s Significance and Engagement Policy, this matter has been assessed as being of some importance, as the area is of cultural and historical significance to both tangata whenua and the local community.
15. Road naming can contribute to a sense of connection, place and belonging. Road naming can be a contributing factor to strengthening a sense of community between residents, tangata whenua and local communities across the New Plymouth District.
16. Ngati Te Whiti, Ngati Tāwhirikura and Nga Mahanga a Tairi have been consulted on the naming of these roads and rights of way.
1 Clause 9 Policy P18-005
17 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
ROAD NAME RECOMMENDATIONS
17. The following section provides information regarding the names now recommended for approval.
18. During consultation, alternative right of way name suggestions were proposed by various parties. The reasons why these names were not selected is set out later in this report.
Alex Place
19. Alex Place is the proposed name for the cul-de-sac within the Fernbrook Drive subdivision. The name has been proposed by the Developer, Shane Burwell. LINZ have approved the use of Alex Place in the area. Nga Mahanga a Tairi and Ngati Te Whiti hāpu both support the proposed name.
Why the name Alex Place was chosen
20. Alex Place is the name the developer has requested for the cul-de-sac. Alex is the name of the developer’s son.
21. As part of the development, the developer has contributed a playground provided in stage three and a walkway link from Levee Lane to the Huatoki dam in stage four.
22. This name follows the pattern of the utilisation of people’s names or distinctive geographical features within the Fernbrook development.
Compliance with policy requirements
23. The name Alex Place complies with the P18-005 Road Naming and Numbering Policy District specific criteria, in that it is an already established theme in a neighbourhood, or a proposed common locally relevant theme in a new subdivision with multiple new roads. (Appendix 1(1A)(i)(c) refers).
24. The property does not adjoin land included as a Statutory Acknowledgement Area under the Te Ātiawa Claims Settlement Act 2016.
25. LINZ have confirmed appropriateness of using this name in the area.
Mangapai Road
26. Mangapai Road is the proposed name for the road leading off Fernbrook drive. This name has been proposed by Ngati te Whiti and is supported by Nga Mahanga a Tairi. LINZ has approved the use of this name in the area.
18 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
Why Mangapai Road was chosen
27. Mangapai translates to a good/safe stream which is appropriate as this road looks towards the Huatoki stream.
Compliance with policy requirements
28. The name Mangapai Road complies with the P18-005 Road Naming and Numbering Policy District specific criteria, in that it is a distinctive or significant geographic feature, landscape, flora or fauna unique or characteristic to the area. (Appendix 1(1A)(i)(d) refers).
29. The property does not adjoin land included as a Statutory Acknowledgement Area under the Te Ātiawa Claims Settlement Act 2016.
30. LINZ have confirmed appropriateness of using this name in the area.
RIGHT OF WAY NAME RECOMMENDATIONS
Rehua Place
31. Rehua Place is the proposed name for the new right-of-way for the subdivision at 62 Egmont Road (accessed of Katere Road). Ngati Tāwhirikura hāpu were engaged to provide a name for this right-of-way. LINZ has approved the use of this name in the area.
Why Rehua Place was chosen
32. Rehua was chosen from the history provided by Ngati Tāwhirikura as follows:
Direct descendents of the hāpu o Ngati Tāwhirikura derive from Te Ara o Rehua who was a son of Aniwaniwa and Tāwhirikura. Hikitia was the daughter of Urukīnaki and Pōtaka Taniwhā (a significant union in itself). Te Ata o Rehua and Hikitia had a number of children. Many Te Atiawa and Taranaki whanau have close ties to the union of Te Ata o Rehua and Hikitia, including (but not exclusive to) the Skipper family, the Mason family, the Tito family, the Kahupūkoro family and the Park family. Today, many of these families have local land and cultural ties to the area.
33. It is considered that the proposed road name ‘Rehua Place’ reflects Ngati Tāwhirikura hāpu’s cultural and historical association to the area where they have mana whenua and within which the subdivision site is located.
19 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
Compliance with policy requirements
34. The name Rehua Place complies with the P18-005 Road Naming and Numbering Policy District specific criteria, in that it is a site, area or name of cultural or historical significance. (Appendix 1(1A)(i)(a) refers).
35. The property does not adjoin land included as a Statutory Acknowledgement Area under the Te Ātiawa Claims Settlement Act 2016.
36. LINZ have confirmed appropriateness of using this name in the area.
Mangaotuku Lane
37. The name of Mangaotuku Lane has been chosen for this right-of-way off Poplar Grove. This name has been proposed by Ngati Te Whiti and is approved by Nga Mahanga a Tairi. LINZ has approved the use of this name in the area. Initially, the name put forward included hyphens Manga-o-tuku, however, LINZ advised this was not acceptable and Ngati te Whiti agreed to their removal.
Why Mangaotuku Lane was chosen
38. Mangaotuku was chosen due to the right-of-way proximity to the Mangaotuku stream.
39. The initial name suggestion proposed by the developer was Waverly. Council officers advised the developer, Ian Macdonald, that this was not in line with the council policy. Mr Macdonald confirmed that he was happy for another name in line with the new policy to be selected.
Compliance with policy requirements
40. The name Mangaotuku Lane complies with the P18-005 Road Naming and Numbering Policy District specific criteria, in that it is a distinctive or significant geographic feature, landscape, flora or fauna unique or characteristic to the area. (Appendix 1(1A)(i)(d) refers).
41. The property does not adjoin land included as a Statutory Acknowledgement Area under the Te Ātiawa Claims Settlement Act 2016.
42. LINZ have confirmed appropriateness of using this name in the area.
20 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
Aheahea Way
43. The name of Aheahea Way has been chosen for this right-of-way off Alex Place in the Fernbrook development. This name is one of four names suggested by residents in the area relating to renaming and readdressing around Kindberg Road, all approved by Ngati te Whiti. A further road naming and renaming report will address these. Aheahea Way was approved by LINZ.
Why Aheahea Way was chosen
44. The name Aheahea translates to rainbow which occur regularly in the area.
Compliance with policy requirements
45. The name Aheahea Way complies with the P18-005 Road Naming and Numbering Policy District specific criteria, in that it is a distinctive or significant geographic feature, landscape, flora or fauna unique or characteristic to the area. (Appendix 1(1A)(i)(d) refers).
46. The property does not adjoin land included as a Statutory Acknowledgement Area under the Te Ātiawa Claims Settlement Act 2016.
47. LINZ have confirmed appropriateness of using this name in the area.
OPTIONS
48. There are two reasonably practicable options:
Option 1 Allow the road and rights-of-way names and numbering of properties to be allocated to meet legislative requirements. The road and right-of-way names align with the criteria set out in the road naming and numbering policy.
Option 2 Decline the recommended names and recommend alternative names for the roads and rights-of-way. Further engagement with tangata whenua and the developer would be recommended before a final decision is made.
49. The following assessment covers both options.
Financial and Resourcing Implications
50. Council officers do not expect any financial or resourcing implications. Installation of new road and right-of-way names is a financial undertaking by the developer and no costs fall on the Council.
21 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
Risk Analysis
51. There are no risks anticipated by approval of road and right-of way names and allocation of property numbering.
Promotion or Achievement of Community Outcomes
52. The proposed names fulfils the criteria of Councils Road Naming and Numbering Policy P18-005 which puts in place processes to identify and inform affected and interested parties, Council facilitation engagement between iwi/hāpu and developer and interested parties.
Statutory Responsibilities
53. This option allows road and right-of-way names and numbering of properties to be allocated to meet legislative requirements. The road and right-of-way names align with the criteria set out in the New Plymouth District Council P18- 005 Road Naming and Numbering Policy.
Consistency with Policies and Plans
54. The recommended names are consistent with New Plymouth District Council P18-005 Road Naming and Numbering Policy. https://www.newplymouthnz.com/Council/Council-Documents/Policies/Road- Naming-and-Numbering-Policy.
Participation by Māori
55. The outcomes contribute to Council’s obligations regarding developing capacity and providing opportunity for Māori to participate in Council decision making.
Community Views and Preferences
56. The recommended road and right-of-way names reflect the views of Tangata Whenua and property developers.
Advantages and Disadvantages
57. The P18-005 Road Naming and Numbering Policy has assessed the advantages and disadvantages in relation to naming of roads.
Recommended Option This report recommends Option 1 to approve the recommended name for addressing the matter.
22 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2
APPENDICES
Appendix 1: Road location map for Alex Place, Mangapai Road & Aheahea Way
Appendix 2: Right-of-way location map for Rehua Place
Appendix 3: Right-of-way location map for Mangaotuku Lane
Report Details Prepared By: Rowan Williams (Planning Lead) Team: Consents Approved By: David Langford (Acting Chief Operating Officer) Ward/Community: City Ward Date: December 2019 File Reference: ECM 8207449
------End of Report ------
23 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2.1
APPENDICES
Appendix 1: Road location map for Alex Place, Mangapai Road & Aheahea Way
24 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2.1
Appendix 2: Right-of-way location map for Rehua Place
25 Te Huinga Taumatua Agenda (18 February 2020) - Decision - Naming of Roads and Right of Ways 2.1
Appendix 3: Right-of-way location map for Mangaotuku Lane
26 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
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ZEAL CONTRACT FOR SERVICE – ANNUAL REPORT 2019
PURPOSE
1. The purpose of this report is to provide Council with an annual report on the work of Zeal Taranaki (Zeal).
RECOMMENDATION That, having considered all matters raised in the report, the report be noted.
STRATEGY AND OPERATIONS COMMITTEE
2. The Strategy and Operations Committee endorsed the officer’s recommendation.
COMMUNITY BOARDS
3. The Clifton, Waitara, Kaitake and Inglewood Community Boards endorsed the officer’s recommendation.
SIGNIFICANCE AND ENGAGEMENT
4. This report is provided for information purposes only, and has been assessed as being of some importance.
DISCUSSION
5. During the 2018-2028 Long Term Plan process, Council agreed to provide $100k funding per annum to contract the youth engagement provider, Zeal.
6. Zeal’s contract for service requires a six month and annual report to Council, outlining achievements and future projects.
7. The Contract’s KPIs are to:
purchase and fit out an events trailer;
hold at least one Community Partnership Event in each of Inglewood, Waitara and Ōākura;
hold at least five school events, including one at Waitara High School and one at Inglewood High School; and
report back to Council on the issues that are of concern to the youth who attend the events, as well as feedback on the events.
27 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
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8. Zeal have outlined their achievements to date in the attached report (refer Appendix 1). Key points of interest are that:
Over the last 12 months, Zeal have engaged with 9,291 youth, used 264 youth volunteers and held 20 events across the district.
Zeal have purchased and fitted out the events trailer, and have used this at several events already.
Zeal has held events at three schools: Waitara High School; Sacred Heart Girls’ College; and Manukorihi Intermediate School. They have also engaged in two community partnership events, a dance party, and launch of their youth space.
Zeal secured a property on Cook Street in Marfell for their office, a youth space, and a meeting spot. This location was chosen as Marfell has been identified as an area with a specific need for youth engagement. Zeal had to move from their property in Marfell in November due to vandalism, and are currently looking for a temporary location.
9. Zeal have worked closely with Council to understand young people’s views on Council projects including:
the extension of New Plymouth's Coastal Walkway to Waitara;
Blip E-Scooters;
the NRB survey; and
surveys through Council’s Let’s Kōrero engagement.
10. Zeal have also engaged with youth on increasing young people’s engagement with the Local Body elections through a “Meet the Mayoral Candidates” meeting.
11. An example of Zeal’s impact includes their work engaging youth in the development of the Puke Ariki Library Strategy. This includes a newly created youth group tasked with establishing a stronger programme of youth activities, led by the Puke Ariki youth librarian. This initiative has resulted in increased youth attendance at the library.
12. Zeal’s internal survey feedback shows that the majority of youth are happy with what the district has to offer for them, however some felt that improvements could be made around youth “hang-out” spaces and assistance for youth with mental health issues (survey findings attached as Appendix 2).
28 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
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13. Zeal will use the feedback results when planning their work and direction in New Plymouth.
14. Feedback from the survey will also help guide Council’s approach towards youth engagement. This includes officers working with Zeal to create connections with social service providers that can provide assistance to vulnerable youth.
15. Vulnerable youth was an issue highlighted by Zeal by being located in Marfell. Zeal identified a need for food, clothing, and other support for youth within Marfell.
16. Council’s service agreement with Zeal, to provide youth engagement in local government decision making, expires in 2022. Officers are working with Zeal to look at opportunities for youth engagement following the end of the current agreement. Any initiatives that are likely to increase youth engagement in local government decision making will be presented in a proposal for the next Long Term Plan.
Impact in the Community
17. Organisations partnering with Zeal have seen the positive impact they have on youth. Zeal’s work has been identified as a need within the community, and Council officers have received positive feedback from community organisations, schools and Police. Quantitative data to support social impact is often difficult to measure, however the qualitative feedback officers have received provides some confidence that Zeal are making an impact within the community.
FINANCIAL AND RESOURCING IMPLICATIONS
18. There are no financial or resourcing implications from this report. The report is for information purposes only.
IMPLICATIONS ASSESSMENT
19. This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002.
APPENDICES
Appendix 1: Zeal Taranaki End of Year Report for NPDC November 2019 (ECM 8194625)
Appendix 2: Zeal Survey Feedback 2019 (ECM 8194624)
29 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3
Report Details Prepared By: Callum Williamson (Community Partnerships Lead) Team: Community Partnerships Approved By: Liam Hodgetts (Group Manager Strategy) Date: 11 December 2019 File Reference: ECM 8194634
------End of Report ------
30 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.1
Zeal Taranaki End of Year Report Nov 2018 – Nov 2019
Summary of Agreed Services
Scheduled Outcome: 11 Youth Events in Total Delivered Outcome: 19 Youth Events in Total 1. Zeal shall purchase and fit out an events trailer, an all-in-one 1. Funded by February. Completed build in August. mobile, customisable stage system which unfolds. 2. Nature and Purpose of an Event 2. a. Events attracted diverse groups of youth including those interested in a variety of music styles, dance, a. An Event can vary in size, it shall aim to attract the skateboarding and politics. opinions of and the issues facing diverse groups of youth. 2. b. Youth were engaged both formally and informally b. The purpose of an Event is to engage with youth to through 3 online surveys, 4 forums, an event to ask listen and understand the issues that are of concern questions of Mayoral Candidates and daily informal with those youth. conversations. 3. Type of Events 3. a. Partnered with Sport Taranaki on the Taranaki Youth Forum and Mitre 10 Rainbow Run, Waitara Night a. Community Partnership Event - an event that links Markets, Marfell Community Trust on the Zeal Loves in/partners with an existing community event. Marfell event, Puke Ariki on the Underground Dance b. School Event – to be held during the school calendar Battle and the Games Night, Northpoint Community year. Trust on the Light Party, Let’s Go on the Christmas Parade Party. 3. b. Engaged with Waitara High School, Sacred Heart Girls’ College, Inglewood High School, NPBHS, NPGC, FDMC, Spotswood College, Manukorihi Intermediate, Devon Intermediate, Highlands Intermediate & Puketapu Schools. 4. Number of Events: 4. a. Waitara Night Markets in March, Zeal Hits Inglewood in August, End of Summer Jams in Oakura a. At least one Community Partnership Event is to be scheduled for this coming February. held, separately, in each of the following towns: Waitara, Inglewood, and Oakura. 4. b. Taranaki Youth Forum, Empowering Young Leaders b. At least five School Events including one at Waitara Day, Paint Party, Dance Battle at SHGC, plus 9 other High School and one at Inglewood High School. school gigs & assemblies (including WITT). 5. Reporting: 5. a. 6 month report issued in April, this is the end of year report. a. Zeal is provide one verbal/written report 6 months after commencement of the contract and one 5. b. Zeal has worked alongside several NPDC verbal/written report at the end of the contract. departments to provide feedback from local young b. The Zeal report shall provide feedback to the Council people on a range of issues throughout the year. Zeal on the issues that are of concern to the youth who has also provided feedback directly from young people attended the Events as well as Zeal’s feedback on the through three online surveys. events.
Zeal Taranaki End of Year Report Nov 2018 – Nov 2019 1
31 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.1 Event Highlights
Total Events: 20 Total Attendees: 9,291 Total Volunteers: 264 Total Performances: 242
Zeal Paint Party at Waitara High School Dance Battle Waitara 7th December 1st March Local young artists performed for the school, followed by a We provided 3.5 hours of entertainment at the Waitara ‘paint party’ where 350-400 students danced to a local DJ Night Markets, all led by local young emerging artists. A while being sprayed with paint. wide range of different musicians performed, including “The best school event we have had in a long time, it was singers, rappers and dancers followed by a dance battle awesome!” (Principal Daryl Warburton) of about 40-50 young people led by our dance instructor. “We had a lot more youth turn up, and it was awesome to see so many of them involved.” (Marina Healy, Waitara Night Markets Organiser)
Zeal Loves Marfell Empowering Young Leaders Day 11th May 22nd May We estimate that about 300 people came to celebrate the We hosted a leadership day for 200 youth from 9 different launch of our youth centre in Marfell. Roughly 20 young schools as part of Ara Taiohi Youth Week. The concept for people performed on stage including singers, rappers and the day was to have local people share how they have dancers. We were able to watch a mural by a local young overcome challenges in their lives and are now able to use artist emerge on the wall of our centre over the day. Youth those experiences to help others. Three of our speakers managed the sound, photography, information booth, BBQ, were young people themselves, one of which has already set up and pack down of the event. We were also grateful started their own business. There were also a number of to local Kaumatua for officially welcoming us to the area performances by young people throughout the day, and blessing our work there. including singer-songwriters and dancers.
Zeal Taranaki End of Year Report Nov 2018 – Nov 2019 2
32 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.1
Royale Rumble Dance Battle Zeal Hitz Inglewood 26th July 31st August The Royale Rumble was our biggest event to date, with Our 16 year old Gateway student Jayden was very 386 tickets sold to the dance party held at TSB excited to MC and help plan this event on his home turf of Showplace. Local young people Dayton Davis, Lucas Inglewood! Seven acts performed, including rappers, bands Coates, SWAVE, A.S.T.A.R., Shaquilla Buckley and Misfitiz and our Chosen Dance crew. Youth also manned the sound Dance Crew performed on the night. DJ Hurshii from Zeal desk and photographed the event. It was great to see local Kapiti and local DJ Moose had the crowd on their feet Inglewood youth there as well as youth coming out from until the end of the night. Local young volunteers helped to New Plymouth to support Jayden and the performers. run the sound, lighting, photography and videography.
Meet The Mayoral Candidates The Great Skate 30th September 5th October Five of the six mayoral candidates came to convince our We had a huge turn-out of over 300 people to our skate youth why they deserved the top job. Youth performed on comp at East End for 8-24 year olds. 45 entrants were the night and submitted a range of really interesting narrowed down to 3 winners: Sienna Toghill, Noah Forrest questions which our two 16 year old MC's put to the and Jackson Wilcox.. Live acts performed throughout the candidates. Many young people commented that it opened day and electoral officers helped people register and cast their eyes as to how important voting is. their votes in the local elections.
Other Events
Taranaki Youth Forum – 12th & 13th February Lock-In Dance Battle @ Puke Ariki – 5th July Zeal @ SHGC - 19th February Mid-Winter Christmas Party – 13th July Zeal @ Manukorihi – 29th March Afternoon Jamz with Zeal – 20th October Dance Battle @ SHGC – 2nd April The Light Party – 31st October Mitre 10 Rainbow Run – 7th April Christmas Parade Party – 30th November Zeal Hitz WITT (Youth Week – 3 Gigs) – 20th, 21st, 24th May
Zeal Taranaki End of Year Report Nov 2018 – Nov 2019 3
33 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.1 Creative Programmes
Event Management Singer/Songwriter Workshops We have loved every minute of establishing and working Sixteen year old Hannah Collinson did an amazing job in alongside our core team of 32 youth volunteers (10 of running this three-day workshop which included everything these have become Zeal’s official school reps). These young from how to write their own material to tips for performing. men and women have done an awesome job in helping us We are really looking forward to Hannah running these put together and run our 19 events to date. sessions again in 2020.
Guitar Lessons Hip Hop Dance Classes These 60min classes run every Tuesday (term 2-4). They During terms 2 & 3 we ran two 60-120min classes per have been a real success, and many local youth (especially week. The first class was for females only, many of whom from the Marfell area) have either learnt the basics of were learning hip-hop for the first time. The second was for playing the guitar from scratch or grown in their ability. our Dance Crew Marfell Misfitz, which grew from 3 to 7.
Sound Engineer Training Photography Workshop Series Devon Welch from Zeal Kapiti came up to run sound A group of 13 youth have been learning about how to engineer training with some of our core youth. Three of take better photos on their phones by learning about these youth now assist with sound at our events. composition, lighting and editing. Life Skills programme at Spotswood College During Term 4 we have been working with a group of 10 students to develop tools around self-worth, positive self-talk, forming positive friendships, overcoming fears and navigating challenging home environments.
Zeal Taranaki End of Year Report Nov 2018 – Nov 2019 4
34 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.1 Key Milestones
Employing Daniel Hartley Moved into 44 Cook st We employed Daniel in February as a part-time youth In February we moved into this space as a base for Luke worker. He has years youth work experience and an and Daniel to work from, mentoring youth, serving amazing story of how he overcame significant difficulties as breakfast, running programmes and small-scale events. a child. He is such an inspiration and positive influence in “We have been waiting for an organization like yours that the lives of the youth that we work with. offers opportunities for youth to be creative and express themselves, we are so glad that you are here.” (Julie Gunn, Landlord)
Serving Breakfast Build of Trailer Stage We saw a need in the community to provide healthy and We borrowed a trailer stage off Zeal Hawkes Bay for a nutritious breakfasts to local young people. Many of them few months and found it invaluable for running outdoor were struggling to attend school/course and by providing events. In August our own bigger and better trailer stage breakfast and rides to school/course we can help them was completed and enables us to set up and run outdoor increase their attendance and focus on their learning. events such as The Great Skate and the Christmas Parade Total attendees: 371 Party. We are looking forward to bringing the stage across Average attendees: 8.2 wider Taranaki next year, especially to smaller communities Referrals per interaction: 0.3 that don’t have many youth events. Total community connections: 100
Formation of Advisory Panel In March an Advisory Panel of local key stakeholders was formed to support Regional Manager Luke in strategic decision making specific to our region. The panel consists of Daryl Warburton (Principal of Waitara High School), Stacey Hitchcock (New Plymouth District Councillor), Michelle Ramage (Tu Tama Wahine) and Karen Venables (Director, Legal Solutions).
Zeal Taranaki End of Year Report Nov 2018 – Nov 2019 5
35 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.1 Success Stories Lucas Lucas was walking past our centre in March when he knocked on the door to ask about who we are and what we did. He quickly started hanging out with us every day and we soon discovered he loves rapping and dancing. When he first started performing at our gigs, nerves meant he’d rap while reading the lyrics he’d written from his phone. A couple of months later, we challenged him to rap without his phone at an event 400 young people were going to be at. Not only did Lucas do it but he freestyled too! The phone hasn’t been back on stage since and Lucas is writing new material weekly. In an incredibly freeing experience, he even performed to over 1000 students with us at his old school where he’d previously been bullied. Lucas has become a core member of our volunteer team and we are incredibly proud of him. Jayden When we met Jayden at our event at Inglewood High School he was disengaged from school, hanging around with people that were negatively influencing his behaviour and lacked a sense of purpose in his life. He found belonging in the Zeal community and a passion for event management, sound and lighting and photography. After doing the Gateway programme through Zeal and helping out in a variety of roles at our events Jayden has now landed his dream part-time job at TSH. Business Partnerships We partnered with Amoore Coffee early in the year and they have been great supporters of Zeal. Three of our youth, Isiah, Kuru and Minarapa, have now gained training and employment with them.
Many other local business have been very supportive of Zeal. Some of them have helped local youth in practical ways through donating food and furniture among other things.
Looking Ahead
Our Marfell centre needs significant renovation to be operational in 2020. Along with the necessary structural work that needs to be done we would love to reconfigure a storage space out the back into a multipurpose workspace. Currently the size and nature of the programmes we can run is limited by the size and condition of the Marfell building. In the meantime we have temporary spaces to run our creative programmes from while we wait for the structural work to be done.
We see many needs among the local youth that we would love to have the ability to meet. We would love to have the staff to open the centre 3-6pm Tuesday-Friday to provide a safe space for local youth and more opportunities for mentoring.
Zeal Taranaki End of Year Report Nov 2018 – Nov 2019 6
36 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.2
Zeal feedback on key issues concerning local youth
2b. The purpose of an Event is to engage with youth to listen and understand the issues that are of concern with those youth.
5b Zeal report shall provide feedback to the Council on the issues that are of concern to the youth who attended the Events as well as Zeal’s feedback on the events.
The Zeal team spoke to a large number of local youth at each of our 20 events over the past 12 months. The total attendees from these events was 9,291.
Our team asked local youth three main questions;
1) Is there anything missing in New Plymouth for your age group? 2) If so, what? 3) If you had the power to change anything effecting your age group in New Plymouth, what would it be?
Here are the main three answers to the above questions
1) - A Youth Space/A place for youth to ‘hang out’/A place ‘just for youth’ - Youth Events/Youth Gigs/Youth Festivals/Youth Parties - A Youth Centre
2) See above
3) A place for ‘youth to go’/’hang out’/Youth Centre More support for friends going through depression/anxiety/mental health issues youth poverty/inequality
37 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.2
As well as consulting local youth on key issues at our events, we also provided them with a chance to feedback to us through hosting breakfasts (three times a week), regular ‘Afternoon Hangz’, and through our creative programs (Event Management, Guitar Lessons, Singer/Songwriter sessions, Rap workshops, Hip-Hop Dance & Photography, Sound Engineer training).
Zeal also hosted four forums to provide youth with the opportunity to feedback on key issues:
1) Empowering young Leaders Day (22nd May) As per end of year report 2) Taranaki 2050 Youth Forum at Zeal (28th June) An opportunity for 30 youth to put forward their thoughts and ideas for the Taranaki 2050 Roadmap 3) Libraries Collaborative at Zeal (13th August) Zeal was very happy to provide library staff with the opportunity to hear thoughts and ideas from Zeal youth around what they would love to see available for youth from the library facilities. Zeal youth shared many creative ideas. We then formed an events committee of Zeal youth who would work alongside library staff in planning regular youth events and activities. Zeal’s Youth Worker Daniel Hartley also played a key role through providing youth with transport to and from the committee meetings as well assisting with the running of these. 4) Meet The Mayoral Candidates at Marfell School (September 30th) Zeal hosted this event to provide the opportunity for local youth (under 25) to put questions and share concerns/issues that are important to them to each of the Mayoral Candidates. (5 of the 6 candidates attended)
Youth of Marfell
Zeal set up a Youth Hub in Marfell at the start of this year. When we opened this space, the idea was that it would be an office for myself & Daniel, as well as a creative space that our core youth volunteer team could regularly meet, and plan for Zeal events and activities. However, through getting to know many local youth, it quickly became apparent that for many of them their basic needs were not being met; For a significant number of young people their situation was/is; - No food at home - Lack of clothing/no appropriate footwear - Unstable home environment (navigating family violence, drug/alcohol abuse in the home)
As a result of discovering these needs, Zeal worked alongside a team of generous locals to provide food, clothing and help meet other practical needs regularly throughout the course of the year (including sourcing and delivering beds, furniture, school supplies and regular food parcels).
38 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Zeal Update
3.2
Additional feedback on behalf of NPDC
At the request of NPDC, Zeal surveyed local youth on:
- Council Services & Facilities (March 2019) - Potential Foreshore expansion (April 2019) - Blip E-Scooter Trial (May 2019)
Results provided to relevant NPDC Dept after each survey was completed
Luke Galley Taranaki Manager E: [email protected] P: 021 190 2692
39 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - WHO Age Friendly Update
4 WHO AGE FRIENDLY NEW PLYMOUTH ANNUAL REPORT
PURPOSE
1. This report provides an update on the age friendly activities the Council has delivered since the district’s accreditation as an age friendly community by the World Health Organisation (WHO) in December 2018.
RECOMMENDATION That, having considered all matters raised in the report, the report be noted.
STRATEGY AND OPERATIONS COMMITTEE
2. The Strategy and Operations Committee endorsed the officer’s recommendation.
COMMUNITY BOARDS
3. The Clifton, Waitara, Kaitake and Inglewood Community Boards endorsed the officer’s recommendation.
SIGNIFICANCE AND ENGAGEMENT
4. This report is provided for information purposes only, and is assessed as being of some importance.
DISCUSSION
5. In 2017, the New Plymouth Positive Ageing Trust developed the 2017 – 2027 Age Friendly New Plymouth Strategy (the Strategy) in line with WHO Age Friendly guidelines. The Strategy focused on the following eight domains, as highlighted by WHO:
a) Outdoor Spaces and Buildings;
b) Transportation;
c) Housing;
d) Social Participation;
e) Respect and Social Inclusion;
f) Civic Participation and Employment;
40 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - WHO Age Friendly Update
4
g) Communication and Information; and
h) Community Support and Health Services.
6. Research and development of the Strategy identified that Council has a role to play in many of the eight domains.
7. On 24 July 2018, Council resolved to endorse an application to become a WHO accredited age friendly community member. Part of this resolution was provision of an annual update report on Council’s age-friendly performance. Age friendly activities that the Council has delivered are listed in Appendix 1.
8. Following the resolution, Council officers submitted a successful application to WHO, and in December 2018 New Plymouth became an accredited age friendly community. The WHO Age Friendly New Plymouth Steering Group was established. The Group includes the following organisations:
Taranaki District Health Board; Taranaki Regional Council; Age Concern Taranaki; CCS Disability Action; New Plymouth District Council; New Plymouth Positive Ageing Trust; Sport Taranaki; Taranaki Disability Information Centre Trust; Bishop’s Action Foundation; and Volunteering New Plymouth.
9. Key milestones over the past year are:
Acceptance by WHO as an accredited age friendly member in December 2018. Establishment of the WHO Age Friendly New Plymouth Steering Group. Development of an Age Friendly Action Plan. Securement of a $12k Community Connects Grant from the Office of Seniors to help deliver the Action Plan. Delivery of a number of action plan items.
10. Of the 15 actions identified in the Age Friendly New Plymouth Strategy which NPDC has responsibility for, eight have been completed, and seven are in progress. These are identified in the attachment to this report.
41 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - WHO Age Friendly Update
4 NEXT STEPS
11. Council officers will continue to provide key updates to the Age and Accessibility Working Party throughout the year, and will report back to Council in 12 months’ time.
FINANCIAL AND RESOURCING IMPLICATIONS
12. There are currently no foreseen financial or resourcing implications. The majority of the age friendly work Council is involved in is business as usual. Any future costs can be addressed through future Long-Term Plan processes.
IMPLICATIONS ASSESSMENT
13. This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002.
APPENDICES
Appendix 1 Age Friendly New Plymouth Annual Report (ECM8199979)
Report Details Prepared By: Callum Williamson (Community Partnerships Lead) Team: Community Partnerships Approved By: Liam Hodgetts (Group Manager, Strategy) Ward/Community: New Plymouth District Date: 16/12/2019 File Reference: ECM 8198809
------End of Report ------
42 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - WHO Age Friendly Update
Appendix 4.1
New Plymouth District Council WHO Age-Friendly Activities 2019
Outdoor Spaces and Buildings
Goal - Environments enhance physical wellbeing, promote independence, foster social interaction and enable people to conduct their daily activities.
Actions Progress Maintain and enhance a This is business as usual for Council. Council has Completed pedestrian network an upgrade programme in place, but also responds (including appropriate to particular service requests and schedules, and crossings) that is completes other upgrades when they are identified comprehensive and safely as necessary. located for all (particularly in communities where shops and services can be accessed without a vehicle).
Audit of pavements and This is business as usual for Council. This includes In progress crossings in key townships utilizing a 2016 accessibility audit of Fitzroy. and communities. Council routinely incorporates the findings and recommendations of audits into future pavement and crossing upgrades.
Increase the availability of Council’s Parks Team assesses requests for seating In progress seating, shade and toilets in and shade in public places. public spaces. Council has a Public Toilet Strategy regarding the number of toilets and their location. This Strategy is overdue for review.
Improve beach access for all NPDC’s re-instatement of the steps at Back Beach In progress mobility types. will aid beach accessibility. NPDC has approached Fitzroy Surf Lifesaving Club to see if they would like to work together to secure a beach mat. The mat would allow safer access to the beach for all.
Additional Actions NPDC is also investigating future upgrades to some playgrounds that could enable access for all.
43 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - WHO Age Friendly Update
Transport 4.1
Goal - A public, community, and volunteer transport mode enables all people to retain independence and social connections.
Actions Progress Increase in provision of NPDC currently install bus shelters where they are Completed public bus services and their required.
associated infrastructure Increase the availability of NPDC have commenced an accessible parking In progress accessible parking at key audit. The audit will assess whether mobility
locations. parks are in the correct location and being utilized
to their full potential.
Additional Actions Council are developing a District Transport Strategy that will include public transport and assist in making public transport more attractive to customers.
Housing
Goal - All people have choices to live independently and age well in a healthy, affordable home environment.
Actions Progress Increase the number and Council is currently working on a project to In progress quality of pensioner housing. understand the quality and suitability of housing
for the elderly, including whether it is fit for
purpose. There is no commitment to increase the
number of Council owned and operated pensioner
homes.
The Proposed District Plan provides more flexibility for different housing types and increased housing density, particularly in areas close to the city and town centres. This will benefit the elderly population and increase the vitality of the CBD. Homes of all elderly people A Council loan scheme allows people to install Completed to be insulated for free. clean heat products or insulation in their homes
with repayments through their annual rates, at a
low interest rate. Development of community/ The Proposed District Plan provides flexibility for Completed co-housing/kaumātua community/co-housing/Papakāinga housing
housing models across the models in residential and rural areas, and district. Papakāinga housing on Māori land and in Māori Purpose Zones.
44 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - WHO Age Friendly Update
Encourage retirement home The Proposed District Plan encourages the Completed 4.1 and village developments in location of retirement villages in residential areas
smaller communities, close to and in town and local centres. Consideration is
amenities and services. given to how the development provides for a range of housing choices and enhances social cohesion. Advocate Lifetime Design as Council acknowledges sustainability and Completed part of all new housing accessibility principles when consenting buildings.
developments. The Proposed District Plan allows for a range of houses and more medium-density development. The Proposed District Plan policies encourage universal design to cater for people of all ages and abilities.
Respect and Social Inclusion
Goal - All people are respected as valuable, contributing members of their communities.
Action Progress Set up an NPDC All Age Council has now set up the Age and Accessibility Completed Friendly Sub Committee Working Party.
Additional Actions NPDC runs ‘Welcome to the District’ events for residents new to New Plymouth. Work is also underway to establish community gardens. Council supports Community Taranaki’s Community Circle by providing free use of the Council Chambers.
Communication and Information
Goal - All people are well connected and have access to timely and relevant information.
Actions Progress Develop a directory of Council currently hosts the ‘Groups’ website which Completed services and other supports helps residents connect with community groups at community board or local throughout the district and region. neighbourhood level. Engage a dedicated resource Council have sought funding for an initial needs In progress to lead implementation of the assessment and for development of the Age
Age Friendly Strategy Friendly New Plymouth Strategy. Council will
continue to work with the WHO Steering Group to
secure funding for a steering group coordinator.
45 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - WHO Age Friendly Update
Community Support and Health Services 4.1
Goal - Appropriate community support and health services are available and accessible to those who need them
Actions Progress Complete emergency NPDC has begun this work in Inglewood and In progress management planning and Waitara. Emergency Management Plans for other
programmes at a Community communities will continue at a later stage.
Board level.
46 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
LAND PURCHASE TO DEVELOP A PUBLIC CARPARK ON EGMONT ROAD TO EASE TRAFFIC CONGESTION AT THE NORTH EGMONT VISITORS CENTRE 5
MATTER
1. The matter for consideration by the Council is approving the purchase of a parcel of land located at 2138 Egmont Road. Future development of the land as a public car park is planned to address traffic congestion that creates parking and safety issues at the North Egmont Visitor Centre.
RECOMMENDATION FOR CONSIDERATION That, having considered all matters raised in the report, the Council:
a) Approves the purchase of the property, proposed Lot 1 being 9,284 square metres of land subject to final survey, to be acquired by subdivision at 2138 Egmont Road, New Plymouth.
b) Approves the purchase of the property for a negotiated amount of $290,000 (zero rated for GST).
c) Notes that agreement has been reached with the landowners subject to Council undertaking the subdivision and obtaining a fully transferable freehold title at Councils cost and also conditional on approval by Council.
d) Notes that the estimated total purchase cost of the land including subdivision to secure a fully transferable freehold title is estimated not to exceed $350,000.
STRATEGY AND OPERATIONS COMMITTEE
2. The Strategy and Operations Committee endorsed the officer’s recommendation.
INGLEWOOD COMMUNITY BOARD RECOMMENDATION
3. The Inglewood Community Board endorsed the officer’s recommendation.
47 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
COMPLIANCE Significance This matter is assessed as being of some importance. 5 This report identifies and assesses the following reasonably practicable options for addressing the matter:
1. Approve the purchase of the property, subject to Council undertaking the subdivision and obtaining Options freehold title to the land
2. Decline the purchase of the property, and approach other landowners on Egmont Road
The persons who are affected by or interested in this matter are, the wider district community and New Zealand tourist public, Department of Conservation (DOC), Venture Taranaki Affected persons (VT), Taranaki Regional Council (TRC), Puketapu Hapῡ and Te Ātiawa Iwi, tourism operators and landowners neighbouring the proposed carpark site. This report recommends option 1 for addressing the matter. Recommendation
Development and the ongoing maintenance of the proposed Long-Term Plan / facility may need to be considered as part of future Annual Plan Annual Plan or Long-Term Plan processes. Officers will investigate Implications alternative sources of funding. Significant Policy and Plan No Inconsistencies
EXECUTIVE SUMMARY
4. We recommend that Council approves the purchase of proposed Lot 1 being 9,284 square metres of land (subject to final survey), to be acquired by subdivision of a Dairy farm adjoining the Egmont National Park Boundary on Egmont Road. This will enable progression of the project to develop additional parking for the North Egmont Visitors Centre.
5. The purpose of the additional parking is to address current parking and safety issues relating to traffic congestion at the North Egmont Visitor Centre. If the Council approves this recommendation, the next steps will be subdivision to create Lot 1, and then purchase of the newly created freehold title.
48 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
5
Pic 1: Property to be acquired for Carpark (lot 1). Lot 2 is the balance of the Dairy Farm to be retained by the current landowners. Refer to Appendix One for additional images.
BACKGROUND
6. At the Council meeting on 30 September 2019, in response to an officer’s report, Council resolved “a budget of up to $350,000” to purchase “a parcel of land on Egmont Road for the purpose of constructing a new off-road facility”.
7. The Council also resolved to “delegate authority to Council officers to enter into an agreement for the sale and purchase for the identified property conditional upon final approval by Council Resolution”.
8. This report reports back on the successful progress.
9. Following publication of an article in the Taranaki Daily News of 26 August 2019, regarding the congestion and plans to approach landowners to purchase land, the Dairy Farm landowners contacted council to offer the subject land, subject to negotiation.
49 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
10. Council officers undertook due diligence around the following matters: 5 A preliminary 8500m² site, adjoining the National park with good road frontage, and suitable overall contour was initially identified to be surveyed off from the 76 hectare Dairy Farm.
Telfer Young Valuers valued the land at $250,000 as a surveyed site with freehold title.
After taking professional advice, the landowners set a price of $300,000, subject to Council covering the costs of subdividing the land to obtain a freely transferable freehold title.
WSP surveyors then undertook a field inspection, and with the landowners finalised an agreed land area of approximately 9,328 m² (10% extra).
WSP engineers confirmed after geotechnical testing that the land would be suitable for the development and construction of a Carpark.
WSP planners confirmed that the risk of not obtaining the necessary consents for a future carpark was low. DOC and Iwi are supportive of the purchase and future development. It is understood that any concerns from interested parties including neighbours can be mitigated.
Taking all factors into account, the landowners set their final price at $290,000 (zero rated for GST) subject to Council covering the costs in order to subdivide the land and provide a freely transferable freehold title.
The total price to secure title is estimated to not exceed $350,000.
A conditional agreement, subject to Council approval has been signed by the landowners.
11. It is recommended that Council complete the purchase now when there is a willing seller.
12. The owners have agreed to sell at a negotiated price that they will not lower any further.
SIGNIFICANCE AND ENGAGEMENT
13. In accordance with the Council's Significance and Engagement Policy, this matter has been assessed as being of some importance.
50 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
OPTIONS
14. There are two options to fulfil the resolution of September 2019: 5
Option 1 Approve the purchase of Lot 1, 2138 Egmont Road, subject to Council undertaking the subdivision and obtaining freehold title to the land.
Financial and Resourcing Implications
15. Purchase of the title will be conducted through a standard sale and purchase process following subdivision undertaken by the Council. Costs associated with the land purchase are as follows:
Process Cost
Land Purchase $290,000 Actual Officer Time $8,000 Actual Geotech costs $4,500 Actual Survey Costs incl consent $15,000 Quote Legal costs $5,300 Quote LINZ fees $2,000 Quote Contingency on costs (10 %) $2,680 Allowance
TOTAL $327,480
16. Following approval to purchase the land, it is estimated that an additional $20,000 will be required to for the initial design and estimates needed to finalise the Business Case. This brings the total cost for the land purchase and design (to the point of finalising the business case for Council approval) to $347,840.
Risk Analysis
17. Extensive due diligence, outlined in paragraph 8 has been undertaken to cover all risks.
Promotion or Achievement of Community Outcomes
18. Providing and enhancing better access to Mount Taranaki through Option 1 will contribute to an active and healthy community, promoting enjoyment of the mountain environment. (People/He Tangata: Putting people first).
19. Reducing the number of vehicles travelling up the mountain could contribute to reduced carbon emissions and reduce impacts of traffic noise on the mountain environment. (Place/Tiakina: Caring for our place).
51 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
20. Securing a site for a carpark will allow the Council to efficiently secure a parcel of land in a developing area. There will be a lost opportunity with Option 2 as land prices increase and consenting becomes more difficult. (Prosperity/ 5 Āwhina: Supporting a prosperous community).
21. With Option 2, the opportunity to contribute to the Council’s vision and enabling access to the mountain for the Taranaki Traverse may be lost.
Statutory Responsibilities
22. Section 11A of the Local Government Act 2002 provides that it is a core service of local authorities to provide reserves and other recreational facilities and community activities. Section 12 of the Act gives the Council the power to enter into transactions to carry out is business.
Consistency with Policies and Plans
23. Funding for the carpark project; i.e. the land purchase, construction of the carpark and ongoing cost of the shuttle service has not been identified in the Annual Plan or Long Term Plan. Council officers are investigating alternative sources of funding, but in the meantime, use of the roading land purchase budget ($450,000 per annum) will be utilised to secure the land.
24. The proposal aligns with the Councils aspiration for Building a Lifestyle Capital, and Blueprint key directions of becoming a world-class ‘Destination’, and allowing infrastructure for ‘Growth’.
Participation by Māori
25. Consultation with both Te Ātiawa Iwi and Puketapu Hapū for the overall carpark development project has been carried out. Representatives from both are supportive of the development and wish to be involved during the design phase to ensure the significance of the place is represented. They have however stated that if the carpark development did not proceed, they would not support residential development of the site due to the proximity of the site to the Maunga.
26. Other concerns associated with the future build are known and would be mitigated with any future consenting process.
Community Views and Preferences
27. The community has expressed a strong desire, (evidenced in the survey results at the end of the shuttle bus trial) to have additional car parking installed so as to ease congestion.
52 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
Advantages and Disadvantages
28. The main advantage is that this land offered is the best available site Council 5 could hope to purchase in terms of position, and it also fulfils all potential requirements necessary to develop a successful carpark including an approved land cost. No disadvantages are known.
Option 2 Decline the purchase of the property, and approach other landowners on Egmont road seeking an alternative property to purchase.
Financial and Resourcing Implications
29. The value of land will increase over time.
Risk Analysis
30. The owners are willing to sell at the moment and staff time and due diligence costs have been expended. The owner may change their decision in the future should a worst case scenario eventuate, where compulsory acquisition under the PWA 2018 be required for this land or any other site suitable, the land costs will likely be more expensive and time consuming.
31. The owners approached the Council offering their land for sale. No other possible sites have been identified as suitable.
Promotion or Achievement of Community Outcomes
32. Securing a site for a carpark will allow the Council to efficiently secure a parcel of land in a developing area. There will be a lost opportunity with Option 2 as land prices increase and consenting becomes more difficult. (Prosperity/ Āwhina: Supporting a prosperous community)
33. With Option 2, the opportunity to contribute to the Council’s vision and enabling access to the mountain for the Taranaki Traverse may be lost or at least delayed
Statutory Responsibilities
34. Not applicable.
Consistency with Policies and Plans
35. This option would delay or not meet with current plans and policies.
53 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
Participation by Māori
36. Puketapu Hapū and Te Ātiawa Iwi, are supportive in the development of the 5 Pouakai Crossing route and the vision of it as a premier one-day walk of international standard. Both are involved in the Taranaki Traverse project. Option 2 would not support or would delay this vision
Community Views and Preferences
37. The community desire to have additional car parking installed so as to ease congestion will be not met or delayed.
Advantages and Disadvantages
38. The disadvantages of this option are:
a) Public frustration will continue with the current state of traffic congestion on Egmont Road.
b) Risk the opportunity for Council to purchase land from a potentially willing vendor, of a suitable size, and in close proximity to the National Park Boundary. This is the best site the Council could hope to purchase
c) Result in having to pay a higher price in the future, as the location grows in popularity and land values increase.
d) Result in having to potentially purchase a less desirable site
e) Increase the Council consent challenges associated in future works in the area as development expands along Egmont Road.
39. No advantages have been identified.
Recommended Option This report recommends Option 1, approve the purchase of the property
Appendix 1: Additional Site Plan Information
Report Details Prepared By: Jeremy Wichman, Property Asset Advisor Tracey Mitchell, Infrastructure Project Manager Team: Property Approved By: David Langford (Infrastructure Manager) Ward/Community: District Wide Date: 7 January 2020 File Reference: ECM 8205700
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54 Te Huinga Taumatua Agenda (18 February 2020) - Recommendation - Land Purchase for Contract - Egmont Road
Appendix One – Additional Site Information
5.1
Fig 1. Site plan
Fig 2. Aerial photo showing contour and rimu and totara bisecting the site
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