TOWNSHIP OF LAURENTIAN VALLEY
SPECIAL COUNCIL MEETING TUESDAY JULY 23, 2013 - 5:30 PM
1. CALL TO ORDER
2. CONFIRMATION OF AGENDA
3. DECLARATION OF PECUNIARY INTEREST
4. PLANNING & ECONOMIC DEVELOPMENT SERVICES
A. BUSINESS a) Report/Motion - Taylor Heights Subdivision – Application for Page 3 - 5 Subdivision Approval County of Renfrew File No. 47-T-07002 (DCS Developments Ltd.)
b) Report/Motion – Consent Application File No. B/ (Huebner) Page 6 - 18
c) Report/Motion - Urban Chicken Policy Options Page 19 - 23
d) Verbal Update on Process for Township Official Plan Review
B. INFORMATION a) Laurentian Valley Building Statistics – June 2013 Page 24
5. CORPORATE SERVICES
A. BUSINESS a) Report/Motion – Deputy Mayor - Review Page 25 - 26
B. INFORMATION a) Fire Department Report – June 2013 Page 27
6. PUBLIC WORKS, PROPERTY & PROTECTION
A. BUSINESS - None
B. INFORMATION - None
7. PUBLIC SERVICES & PROGRAMS
A. BUSINESS - None
B. INFORMATION - None
8. CORRESPONDENCE 6 Pieces of General Correspondence in CAO’s Office a. Rotary Club of Pembroke Rotary Ride for Kids – Permission to use Page 28 - 30 of Township Streets
b. Enbridge 2013 Project Zero Campaign – Carbon Monoxide/Smoke Page 31 detectors 184 Alarms
c. AMO Communications – Policing Update Information Page 32 - 33
d. Ontario Provincial Police – Clarification of OPP Billing Reform- Page 34 Municipal Policing Cost Recovery Survey
e. Kinounchepirini Algonquin First Nation – Letter of Information July Page 35 - 36 15, 2013
f. Kinounchepirini Algonquin First Nation – Letter of Information May Page 37 - 38 30, 2013 If Council wishes to deal with a piece of correspondence at Council in the form of a motion, please advise office staff accordingly prior to 4:30 PM on the day of Council Meeting
9. BY-LAWS a. By-law 2013-07-27 Dedicated Gas Tax Funds Page 39 - 43
b. Bylaw 2013-07-028 Heavy Extrication Agreement City of Pembroke Page 44 - 50
c. Bylaw 2013-07-029 Heavy Extrication Agreement Town of Page 51 - 58 Petawawa
d. Bylaw 2013-07-030 Water/Ice Rescue Agreement City of Pembroke Page 59 - 64
10. IN CAMERA Personal matters about an identifiable individual, including municipal or local board employees (s239(2)(b)) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (s239(2)(e))
11. RETURN TO OPEN SESSION AND REPORT ON IN CAMERA SESSION
12. ADJOURNMENT
TOWNSHIP OF LAURENTIAN VALLEY
COUNCIL
TO: Mayor Wilson and Members of Council FROM: Lauree J. Armstrong, MCIP, RPP, Township Planner
CC: Dean Sauriol, CAO/Clerk and Mark Behm, Manager of Public Works
DATE: July 16, 2013
RE: Draft Approved Plan of Subdivision 47-T-07002 – Taylor Heights (DSC Developments Ltd.)
SUBJECT: Planning Memorandum to Council Regarding Road Naming Proposal
RECOMMENDATION: That Council approves the request from DSC Developments Ltd. and supports the naming of the proposed internal access road within the draft approved Taylor Heights Subdivision (File 47-T-07002) as “Taylor Heights Drive”.
BACKGROUND: Location of Part of Lots 15 and 16, Concession 2, FAL, in the geographic Township of Property: Pembroke, in the Township of Laurentian Valley, which includes land described more particularly as part of Part 2, Plan 49R-14586 and part of Block 48, Plan 576. Roll Numbers: 47-66-062-040-15848 & 47-66-062-040-15500 Property Owner: DSC Developments Ltd Applicant: Jim Hunton, MCIP, RPP – Jp2g Consultants Inc. OP Designation: Rural and Environmental Protection Existing Zoning: Residential One-holding (R1-h) and Environmental Protection (EP) Existing Land Undeveloped lands – Draft Approved Plan of Subdivision Use: Proposed Land 20 Lot Single Detached Residential Subdivision Use: Servicing: Individual Private Wells and Septic Systems Access: Proposed Internal Access Road with cul-de-sac to be assumed by Municipality, which connects to Pleasant View Drive
COMMENTS: Township Staff are in the process of working with the developer and their consultants towards the fulfillment of the conditions of draft plan approval, in order for the subdivision to receive final approval. In the near future staff will be bringing a Subdivision Agreement before Council for consideration to be signed between the Developer and the Township. As part of the process of finalizing the language for the Agreement, the Developer has requested that the road within the subdivision be named “Taylor Heights Drive”. The Developer is requesting the proposed road
Page 1 of 2
COUNCIL RE: Draft Approved Plan of Subdivision 47-T-07002 – Taylor Heights (DSC Developments Ltd.) SUBJECT: Planning Memorandum to Council Regarding Road Name
name in honour of the late Jean Taylor who was the original developer for this file but who passed away before its completion. The current owners, DSC Developments Ltd. have indicated that they had advised the Taylor family that they would be requesting this name for the road in the subdivision. As per the required protocol, the proposed name was circulated to the County of Renfrew for confirmation as to whether there would be any conflict issues with the use of the proposed road name. As per the attached email from Angie Schultz of the County of Renfrew, there are no conflicts. As a result, should Council support the proposed road name, a resolution of support should be passed and a copy be provided to the Developer and the County to formally reserve the use of the name.
PEOPLE CONSULTED:
Angie Schultz, GIS Technician, Department of Property & Development - County of Renfrew Mark Behm, Manager of Public Works Dean Sauriol, CAO
FINANCIAL IMPLICATIONS:
N/A
ATTACHMENTS: 1. July 9, 2013, Email reply from Angie Schultz, GIS Technician, County of Renfrew to Township Planner
Respectfully Submitted Township of Laurentian Valley
“ORIGINAL SIGNED BY”
Lauree J. Armstrong, MCIP, RPP Township Planner
Page 2 of 2
From: Angie Schultz To: "Lauree Armstrong" Subject: RE: Taylor Heights Subdivision 47T-07002 Date: Tuesday, July 09, 2013 8:08:54 AM
Lauree
I have checked our database and there is no issue with Laurentian Valley using the name “Taylor Heights Drive” as a road name. I will place this name in our Pending Road Names Reserved database.
Thanks, Angie
Angie Schultz GIS Technician County of Renfrew 613-735-3204 x458 [email protected]
From: Lauree Armstrong [mailto:[email protected]] Sent: Monday, July 08, 2013 4:01 PM To: Angie Schultz Subject: Taylor Heights Subdivision 47T-07002
Further to our telephone conversation of today, the purpose of this email is to request written confirmation for our files that the County would have no issue with the potential use of “Taylor Heights Drive” as a road name in the draft approved plan of subdivision. The Subdivision file is moving towards final approval and we will be taking the road name request before Council to endorse by resolution at an upcoming meeting. A reply email would be satisfactory confirmation for our files.
Thank you.
Lauree J. Armstrong, MCIP, RPP Township Planner/Economic Development Officer
Township of Laurentian Valley 460 Witt Road, RR # 4, Pembroke ON K8A 6W5 Phone: 613-735-6291 ext. 203; Fax: 613-735-5820
CONFIDENTIAL AND PRIVILEGED INFORMATION NOTICE
This e-mail, and any attachments, may contain information that is confidential, subject to copyright, or exempt from disclosure. Any unauthorized review, disclosure, retransmission, dissemination or other use of or reliance on this information may be unlawful and is strictly prohibited.
TOWNSHIP OF LAURENTIAN VALLEY
COUNCIL
TO: Mayor Wilson and Members of Council FROM: Lauree J. Armstrong, MCIP, RPP, Township Planner
CC: Dean Sauriol, CAO/Clerk and Mark Behm, Manager of Public Works
DATE: July 18, 2013
RE: Application for Consent to Create a New Lot County of Renfrew File No. B42/13 (Heubner)
SUBJECT: Planning Memorandum No. 1 to Council
RECOMMENDATION: That Council supports the approval of Application for Consent B42/13 (Heubner) subject to the conditions as outlined in the July 18, 2013, Planning Memorandum No. 1 to Council.
BACKGROUND: Location of Proposed Severed: Part Lot 6, Conc. 11, geographic Township of Alice Property: Proposed Retained: Lots 6 and 7, Conc. 12, geographic Township of Alice Roll Numbers: Proposed Severed: 47-66-074-060-11950 & Proposed Retained: 47-66-074-060-13600 Property Owner/ Terry Michael Heubner Applicant: OP Designation: Rural Existing Zoning: Rural (RU) Existing Land Recreational – no existing buildings Use: Proposed Land Recreational – no buildings proposed Use: Servicing: No piped municipal services, development in the area is on private wells and septic systems Access: Proposed Severed: Station Hill Road (seasonally maintained only); and Proposed Retained: Lubitz Road (seasonally maintained only)
COMMENTS:
The County of Renfrew has received an application for consent to create a new lot for lands which only abut seasonal summer maintained only portions of Township roads. The consent application would sever an (11 acres) lot abutting the seasonal summer maintained only portion of Station Hill Road and retain a (198 acre) lot which abuts both the seasonal summer maintained only portion of Station Hill Road and the seasonal summer maintained only portion of Lubitz Road. There are no existing buildings or structures on the property. For the purpose of the zoning by-law the property does not have frontage on an improved street, only a seasonal street.
Page 1 of 4
COUNCIL RE: Application for Consent to Create a New Lot County of Renfrew File No. B42/13 (Heubner) SUBJECT: Planning Memorandum No. 1 to Council
It is noted that at some point in the past it would appear that the properties may have been separate but have been merged in title since they were placed in the same ownership and had never previously received planning consent, notwithstanding that there remain two separate roll numbers. It should be noted that whether properties have one or more roll numbers is not a confirmation of whether the properties are separate as that information is managed by the Registry Office and must be confirmed through that process and not the property assessment rolls which are not always co-ordinated between MPAC and the Registry Office. The ability to sell a let separately can only be determined at the Registry Office. In this situation, the property owner has applied for an application for consent to sever a new lot.
BACKGROUND:
The County of Renfrew is the Approval Authority for applications for consent in the Township of Laurentian Valley and when making a decision on an application the County reviews the applicable policies in the Official Plan of the Township of Laurentian Valley, the applicable Comprehensive Zoning By-law, the Provincial Policy Statement and consults with the Township. In this regard, as part of the pre-consultation process, the Township also reviews the aforementioned documents as they relate to the property in question and your severance proposal. County Land Division Committee cannot approve an application for consent that does not comply with the Official Plan. As the lands that are the subject of the current application for consent do not have frontage on an improved street, compliance with the requirements of the Official Plan cannot be determined by the County as it becomes a Township Council issue, due to some discretion provided in the Official Plan policy.
Impact of the Official Plan Policies
As the application for consent is for a property that has no frontage on a year round maintained road, there are a number of policies in the Official Plan which must be consulted. The following provides a summary of the policies in the Official Plan which the severance must comply with in order to be approved.
“Section 18.0 - Land Division Policies 18.2 Consent Policies
18.2 (2) Consents will be granted only when all parcels involved, including the retained, abut an existing public road of a standard of construction acceptable to the Municipality and meet Township Road Standards.”
“Transportation Policies - Functional Classifications - Township Roads
16.4(4)(e) The creation of a new road or a minor extension of an existing public road may be undertaken subject to the approval of Council. A professional engineer, at the expense of the developer, shall design and supervise the construction of the road. Once construction is complete, the road (except for Private Roads) shall be dedicated by the developer and assumed by the Municipality.”
“Access to Developments
16.6 (1) Unless specified otherwise in this Plan, development shall only be permitted if access to a public road of adequate width and condition acceptable to meet
Page 2 of 4
COUNCIL RE: Application for Consent to Create a New Lot County of Renfrew File No. B42/13 (Heubner) SUBJECT: Planning Memorandum No. 1 to Council
Township standards is available prior to the development being permitted or established as a condition of approval.”
Impact of Provisions in Zoning By-law 08-08-391
There are also criteria contained in the Township’s Comprehensive Zoning By-law 08-04-391, related to the road issue as outlined below.
Definitions
“2.190 STREET, IMPROVED means a road allowance which has been improved and maintained in such a manner so as to permit its use by normal vehicular traffic on a year-round basis.”
General Provisions
“3.16 LOTS TO FRONT ON STREETS
a) No person shall erect or use any building or structure on a lot in any zone unless the lot fronts on and has direct access to an improved street. No building permits will be issued on unassumed streets.”
Standards for Improved Street
In order for the property to have frontage on an improved street, the seasonally maintained portion of Station Hill Road and/or Lubitz Road would have to be improved to Township year round road standards from the area where the lots would front on it to a point where it connects to an existing year round maintained road. The construction costs, engineering costs, and survey costs would all be at the expense of the developer, and not the Township, per the policies of the Official Plan. Should such an improvement be undertaken it would also be subject to Council wanting to add the road section into the year-round maintenance program and also allow for the potential of intervening properties to be used for permanent residential dwellings.
SUMMARY:
Based on a review of the issues involved with this consent and the fact that Staff have received other severance inquiries in the area that also relate to the seasonal maintained road, it is recommended that should Council support the proposed consent it be subject to additional controls being put in place as recommended in Option 1 below. This will help ensure that there are no additional expectations related to petitions for higher road maintenance service levels than the Township is currently providing or wants to provide, and also to make it clear that no buildings are permitted. It should be noted that based on the current road standard, the general provisions of the zoning by-law do not currently permit either a single detached dwelling nor a hunting and fishing camp on the property. In discussions with the County Junior Planner, the Property Owner reconfirmed that per his consent application, no buildings are proposed.
Option 1: Council supports the application for consent to sever a new lot subject to conditions that the severed and retained lots be rezoned to an exception zone which restricts the use of lands to what is proposed on the application for consent which is for recreational purposes only, without the construction of a dwelling for seasonal or permanent use. The permitted uses could
Page 3 of 4
COUNCIL RE: Application for Consent to Create a New Lot County of Renfrew File No. B42/13 (Heubner) SUBJECT: Planning Memorandum No. 1 to Council
also continue to include forestry given that much of the area is treed. An agreement would also be required to be entered into wherein the property owner would acknowledge and agree that the road is a seasonal road only and that the Township has no intention of increasing the standard of the road. Appropriate language would be developed in consultation with the Township Solicitor should the application proceed which would be reviewed by Council prior to signing. As the agreement would be registered on title it would be binding on future property owners and would serve as additional notice with regard to the status of the road.
Option 2: Council supports the application with no conditions. The Township must then rely on the general provisions of the zoning by-law for future purchasers to be aware that no buildings or structures will be permitted. There will also be no formal acknowledgement of the level of service of the road by owner/purchasers.
PEOPLE CONSULTED:
Luke Desjardins, Junior Planner, Department of Property & Development - County of Renfrew Mark Behm, Manager of Public Works Claus Trost, CBCO
FINANCIAL IMPLICATIONS:
Option 1: No financial implications Option 2: Potential for Increased road maintenance and servicing costs
ATTACHMENTS: 1. Copy of Application for Consent 2. Property Mapping
Respectfully Submitted Township of Laurentian Valley
“ORIGINAL SIGNED BY”
Lauree J. Armstrong, MCIP, RPP Township Planner
Page 4 of 4
TOWNSHIP OF LAURENTIAN VALLEY
COUNCIL
TO: Mayor Wilson and Members of Council FROM: Lauree J. Armstrong, MCIP, RPP, Township Planner
CC: Dean Sauriol, CAO/Clerk
DATE: July 18, 2013
RE: Urban Chickens
SUBJECT: Planning Memorandum No. 1 to Council – Proposed Policy Options
RECOMMENDATION:
That Council direct the Municipal Planner to prepare the necessary notices and documentation to initiate the process to amend the Comprehensive Zoning By-law and the Animal Control By-law to accommodate “Urban Chickens”.
COMMENTS:
Currently the keeping of chickens is only permitted on lands where a farm is a legally permitted use per the Comprehensive Zoning By-law, such as the Rural (RU) zone, the Agriculture (A) zone or lands where the use is specifically permitted in an exception zone. This links together with provisions in Section 3. of the Animal Control By-law No. 06-01-271, as amended, which identifies in Appendix A that Category 8 galliformes (ie. chickens, etc.) are animals which it is prohibited to keep on any land or in any building or structure in the Township. Some exemptions for farms are provided in the by-law for certain categories listed in Appendix A, including Category 8, however that language is not the clearest but notwithstanding still only speaks to an exception related to chickens on farms.
Township staff have received numerous inquiries related to “urban chickens” and the frequency of such requests seems to be increasing. The inquiries are coming from ratepayers, potential purchasers and real estate or solicitors on behalf of potential purchasers. The inquiries seems to have increased based on a growing interest by members of the public in raising their own food, using a “100 mile” diet and/or controlling their food sources.
Interested property owners are always able to file an application for site specific zoning by-law amendment, however as this request would also require an amendment to the Animal Control By-law, staff feel that it would be prudent to change the wording in the Animal Control By-law to provide exceptions for certain categories of farm animals where the keeping of those animals is permitted in the Comprehensive Zoning By-law and to clarify the language related to the existing exemption provided for farms.
Staff also recommend that the Township initiate an amendment to the Comprehensive Zoning By-law that would allow for the keeping of chickens on lands other than just those where a farm is permitted, subject to an established set of General Provisions being met in the Zoning By-law.
Page 1 of 2
COUNCIL RE: Draft Approved Plan of Subdivision 47-T-07002 – Taylor Heights (DSC Developments Ltd.) SUBJECT: Planning Memorandum to Council Regarding Road Name
The intent is particularly to allow for the keeping of “urban chickens” which would be in more traditionally built-up areas of the Township. To minimize impacts on neighbours, requirements would include that no roosters are allowed as they seem to be the noise-makers, a limit on the maximum number of chickens allowed per property, setback distances, specified yards for locating coops in. Other recommended provisions include that eggs can only be for personal consumption and not for sale to others. The eggs are not being produced for broiler chickens but are for consumption as eggs. Approaches used in other municipalities regarding the maximum number of chickens range from 4 to 10. It is suggested that Council may wish to consider 6. Some municipalities also include a licence process which stipulates hen coop requirements; disposal requirements for dead chickens/hens. It is recommended that a combination of the zoning by-law and the Animal Control By-law may be used to regulate the “urban chickens”. A sample of some provisions adopted in Kingston, are attached for reference purposes.
SUMMARY:
The Municipal Planner is supportive of the concept of “urban chickens” subject to appropriate controls being put in place to ensure that they do not become a nuisance to neighbours. Should Council be supportive of moving forward with the necessary amendments to the Animal Control By-law and the Zoning By-law, the Municipal Planner can move forward with preparing the necessary notices and documentation for a Public Meeting in September.
PEOPLE CONSULTED:
Maureen Brennan, Planning & Building Services Technician Claus Trost, CBCO Michael Street – Animal Control Officer
FINANCIAL IMPLICATIONS:
N/A
ATTACHMENTS: 1. Sample excerpts of Kingston provisions
Respectfully Submitted Township of Laurentian Valley
“ORIGINAL SIGNED BY”
Lauree J. Armstrong, MCIP, RPP Township Planner
Page 2 of 2
Laurentian Valley Bu ilding Statistics 20113 a-
2013 I 2013 January February March April May June July August September October November December Total dollars Total Permit Residential New $150,000.00 $650,000.00 $890,000.00 $1,580,000.00 $3,270,000.00 1 3 4 5 13 Mise, renos $63,000.00 $25,000.00 $33,000.00 $85,650.00 $302,800.00 $509,450.00 4 3 11 9 28 garages $40,000.00 $25,000.00 $108,000.00 $173,000.00 3 1 7 11 Hunt Camp/Cottage $0.00 0 MRES new
mise $0.00 0 Pools $7,000.00 $20,200.00 $32,500.00 $59,700.00 2 2 5 Industrial new $0.00 0 additions $0.00 0 Commercial new $2,000,000.00 $1,200,000.00 $3,200,000.00 1 LaurenSquare, TD 2 additions, reno $25,000.00 $3,000.00 $28,000.00 2 lnst & Govt new $0.00 0 additions, reno $0.00 0 Agriculture ,.. __ ,...,...,... "" nevv ;poo,vuu.uu $8,000.00 $63,000.00 2 additions, reno $4,000.00 $4,000.00
TOTALS $7,307,150.00 64
Septic Permits 1 3 6 ': ~:: l~: ~::: ~ :: ~ ~:::;: i:: ::::: ~: i::::::::: ::: ~:::: , ~':: ::::::::: ~:: ~=:::' ~: ::: ::,: i:::::::::: ~:::: : ~:::: ::::: :~ :::::::::::::::: ~: ~::::::: =:::::: ~:: :l l:::::::: ~::::: ~:: : ~: ~::: H:::':: n=: =n: ~::::: ~:: n:mn: n:; mn: ~ 10 new 4 4 repairs 1 3 2 6
REPORT
To: Corporate Services From Dean Sauriol Date: July 23rd 2013 Subject: Deputy Mayor - Review ______
RECOMMENDATION - None
BACKGROUND Now that Council has accepted the new position of Reeve into its compliment we need to reexamine the Deputy Mayor position and the duties associated with such a position In the past as you are aware we have appointed Deputy Mayor on a rotational basis of eight (8) months at a time.
DISCUSSION Discussion needs to be centered around whether or not council wants a Deputy Mayor and if so how will that person be appointed. ie. Voted from within council, highest vote from councillors, or continue to do it on a rotational basis throughout the term. If we elect to abolish such a position then we need to allocate those duties to another position on Council.
Following decision we will need to amend procedural bylaw to incorporate all the changes that we have completed to date on council compliment.
PEOPLE CONSULTED None
FINANCIAL IMPLICATIONS There shall be no immediate financial implications on this decision. Examination of Council compliment changes and remuneration shall be brought forward at a later date.
ATTACHMENTS Section 18. Appointment of Deputy Mayor – Procedural Bylaw 2013-02-008
Respectfully Submitted Township of Laurentian Valley
“Original Signed”
Dean Sauriol Chief Administrative Officer 18. APPOINTMENT OF DEPUTY MAYOR
18.1 At the Inaugural meeting of Council the Mayor shall designate a rotational schedule of appointments as Deputy Mayor for the entire term of office. Each appointment will be for an 8 month period and Members shall be appointed in descending order of seniority (seniority being determined by the number of years a Member has served on Council, regardless of breaks in terms of office).
18.2 The duties of Deputy Mayor shall be to represent the Mayor at any function, event or municipal activity during the absence of the Mayor.
18.3 The Deputy Mayor does not assume the full duties of the Mayor in that he/she does not assume signing authority; nor does he/she receive adjusted compensation during the time the Member serves as Deputy Mayor.
18.4 During the term of appointment as Deputy Mayor, the Member shall chair Council meetings in the absence of the Mayor under the provisions of the Municipal Act, 2001 Section 242 and Section 10.3 of this By-Law.
18.5 In the event that a Member does not wish to assume the Deputy Mayor responsibilities as per the schedule announced at the Inaugural Meeting, the Mayor shall make an appointment of a Deputy Mayor for the period of time the Member was to be appointed. An appointment in this case does not require approval of Council.
18.6 Where the Deputy Mayor appointment is not made at the Inaugural Meeting, the Mayor, following the protocol in Section 18.1, and prorating the length of term, shall designate a rotational schedule of Deputy Mayor appointments which shall be approved as soon as possible at a regular Council meeting.
JUL- 1-2013 12 : 11P FROM:LAURENTIAN VALL FIRE 613 7351358 T0:6137355820 P.1
\~""- .~"'-.. J~',.. .-.;_-...,, - I~'~~.::· ~.., La ti Vall Fi D tm t "!· 1 ~. :·_:~ uren lUl . ey re epar, en :' . ~ ~)- ~ 620 lome Street Pembroke, Ontario. K8A 6T5 ~ ~~ .{ JUNE ., .... -~ 2013 FIRE DEPARTMENT REPORT TYPE OF CALL DATE NOTES #49 Propane tank on fire 145 Mud Lake Rd. (outdoor deep fryer) June 9, 2013 7 personnel I hr. + no damage to home. Owner smothered out fire. Tank cooled Chief down and inspected outdated. #50 Cardboard on fire 611 Hamilton St. ( careless smoking June9,2013 7 personnel I hr. + caught cardboard and small shed on fire) Fire extinguished by FD Chief call came in spoke to owner about storage of combustible material and location while Call #49 was in of said items. progress #51 Smoke alarm activation due to a close lightn ing strike to June 16, 6 personnel 2 hrs. home, 207 Pleasant View Dr. Residence checked out as well as 2013 +Chief electrical panel all ok. #52 Grass fire ocross from 40035 Hwy. #4 1 neor hydro pole, June 28, 6 personnel 2 hrs. + Hydro transformer caused fire, homeowner from across the road 2013 Chief put out fire. Hydro one called. #53 Motor vehicle accident intersection of Greenwood Road and June 29, 6 personnel 2 hrs. + Whitewater Road two veh icle accident Pembroke FD provided 20 13 Chief extrication I person sent to hospital. LVFD provided fire suppression and assistance.
INSPECTION REPORT NOTES #20 Business Inspection CHURCH Zion Christian Reformed Church 152 Drive - I personnel 1.5 hrs. ln. Rd. I personnel I hr.annual #2 1 Business Inspection Sunset Nursery 2177 Greenwood Road l personnel I.S hrs. 1 personnel 1 hr. annual #22 Business inspection Econ Lodge Inn & Suites 1218 Pembroke St. East I personnel 1.5 hrs. I personnel I hr. annual #23 Business Inspection Hugli 's BlueBerry Ranch 2139 Greenwood Rd 1 personnel I hr. Inspection and Follow up. Involved building department and a tallow up visit and I personnel 2 hrs. explanation to owner! I personnel 5 hrs. NOTE: Bus mess and F1re Safety Inspections are conducted by 2 personnel and the hours reflect lhe tm1 e to d o tI 1e .lllSpecttOn, . trave I an d do t I1e paperwor k .
TRAINING FOR THE MONTH ATTENDANCE --:-- June 5, 2013 General Training Subjects covered Aulo Extrication, SOG 's, Safely, 19 personnel a tota l of LVFD extrication equipment, Video training on Auto extrication as well a!l hands 52.5 hours +Chief on training using two demo vehicles trom B-Line wreckers. 3 hr. training
Call volu me one more call than 2012 for same nmeframe. Fire Department has received 3 resignations in June due to people moving out of the area 2 to Petawawa and I moved to out west. An add was taken out in Lhe local papers fo FD personnelond hiring will be doneafterJuly 2,201J. ~ .. Fire Report for June 20 13, Fire Chief John Primeu1 . . . • ROTARY CLUB OF PEMBROKE "Service Above Self" .--R,__E..._C-E-~V_E __ D__, JUL 1 5 2013 DISTRICT • NO. 7040
P. 0 . BOX 292 • PEMBROKE, ONTARIO K8A 6X4
July 9, 2013
Mayor Jack Wilson, Township of Laurentian Valley, 460 Witt Road, Pembroke ON K8A 6W8
Your Worship:
The Rotary Club of Pembroke is again initiating a Rotary Ride for Kids in order to maintain its children programs at Rotary Park.
The Ride will take place on Saturday, September 14th, 2013, starting at Rotary Park at 9:00 a.m.
You will note from the proposed route that we plan to ride the same route as last year from Pembroke to Petawawa and back. In view of the fact we will be traveling through your municipality we sincerely request your permission to do so. The route will of course be supervised and the proper policing authorities will also be informed of the route.
Please advise of any concerns you may have or any further information you may require. We thank you in advance for your cooperation and will look forward to hearing from you. Please note all contact information is enclosed with the ride route form.
Lewis, ice Chairperson, Pembroke Rotary Ride for Kids. ,..
Thank you for supporting the Rotary Club of Pembroke. Proceeds from this year's Ride will all go towards the "Rotary Park Improvements".
This year's Ride
*Will be held on Saturday September 14th, 2013
* Beginning at 9:00 a.m. from Rotary Park in Pembroke.
*Rider Chair -Dr. Mark Faught office# 613-732-8091 (Algonquin Chiropractic- 278 Christie) Rider Vice-Chair- Rick Lewis# 613-732-2845 (Town & Country Men's Shop 62 Pembroke St. W.) * Mark or Rick can provide you with more information and they can also get you additional Rider Kits. Contact Mark or Rick with your questions.
This Kit
* THIS KIT AND ALL MONEY/CHEQUES should be passed in by SEPT 14, 2013 to Rider Chair -Dr. Mark Faught office# 613-732-8091 (Algonquin Chiropractic 278 Christie) Rider Vice-Chair- Rick Lewis# 613-732-2845 (Town & Country Men's Shop 62 Pembroke St. W.) or bring with you to Rotary Park on Saturday morning.
* If you have any questions about the Ride please contact Dr. Mark Faught, Bike Rider Chair at 613-732-8091.
* Any cheques are to be made out to the "Pembroke Rotary Foundation". This is necessary to obtain charitable receipts for pledges of $10.00 or more.
Tour Route
*Begins at Rotary Park on Mary Street, 9:00a.m. on Saturday, September 14, 2013. * Map of Route is included with this package.
Rider Thank You Party
* We will have a bike rider thank you party at Rotary Park for riders, their family and friends. Thank you for supporting the Rotary Ride for Kids Proceeds for "Improvements to Rotary ParK'. ~----~~------~ 1. From Rotary Park, left on Mary St. to Mackay St., left on Mackay to Pembroke St. E., left on Pembroke St. heading west until Forced Rd. tum left on Forced Road which turns into Jean Ave. Follow to TV Tower Rd., turn right, then turn left on Russham Rd. to B-Line Rd., tum right on B-Line Rd. Follow to Achray Rd. Rest Area - Summers Motors
2. From Rest Area, follow Achray Rd. to Biesenthal Rd., turn right and follow along Biesenthal Rd. to Airport Rd., turn left on Airport Rd., turn right on Len Hopkins Dr. past the Airport terminal to Black Bay Rd. Turn left on Black Bay Petawawa Rd. , follow to Doran Rd., tum right, follow Doran Rd. to Murphy Rd., turn right and follow Murphy Rd., cross ©Civic Centre Petawawa Blvd. and continue to the Petawawa Civic Centre. Rest Area - Petawawa Civic Centre
3. From the Rest Area, turn left on Civic Centre Rd. and follow to Laurentian Dr., turn right on Laurentian Dr. Follow to ~ ~ Petawawa Blvd. Cross Petawawa Blvd. to Biesenthal Rd. Follow Biesenthal Rd. to Achray Rd., turn left on Achray \ Rd. Follow Achray Rd. to B-Line Rd. ~· Rest Area - Summers Motors ~ ~ \ L\eve a\ ~ ;r,. . / ~~st. \ '1f:>tor'l ~ orl\'id:> ,\ \ '/' .., _ - "'llia. ~a~l ~~ \ [ \Third Ave. ROTARY PARK \~ ~ Stuart St...... __,00 REST STOPS 00 Start & Finish 1. Summers Motors 2. Petawawa Civic Centre ,~ 3. Summers Motors · 4. Holy Name School "MAKING ONTARIO A SAFER PLACE FROM FIRE." June 20,2013 Fire Chief John Primeau Laurentian Valley Fire Department 620 Lome Street Pembroke, ON K8A 6T5 Dear Chief Primeau: Subject: Fire Marshal's Public Fire Safety Councii/Enbridge 2013 Project Zero Campaign For the past three years the Fire Marshal's Public Fire Safety Council has received $100,000 per year from its partner Enbridge Gas Distribution to establish a "Project Zero" Campaign initiative in support of fire departments reaching high risk residents of their respective communities. First piloted by the Toronto Fire Service in 2009, Project Zero provides fire departments with combination carbon monoxide/smoke alarms to be delivered by fire departments to individuals in their communities deemed to be at high risk. e.g. seniors, developmental challenged and those with a less fortunate social economic status. Thirty four fire departments in 2010, 2011 and 2012 were invited to participate in the distribution of over 9,200 carbon monoxide/smoke alarm devices. These departments stepped up to the plate and showed that working with their community partners such as VON, Meals on Wheels, etc., they could distribute these life saving devices where most needed. Again in 2013, through the generous sponsorship of Enbridge Gas Distribution, the Council will be overseeing the "Project Zero" Campaign. As a community serviced by En bridge, your department is being given the opportunity to participate in this initiative. Based on the population range of your community, you will receive 184 combination alarms with a retail value of approximately $9,900.00. Dean Sauriol From: AMO Communications TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL June 14, 2013 Policing Update This is a further update on the various reviews in progress in terms of policing services underway at the Province. The last update was May 8. Costs of municipal policing in Ontario totals $3.76 billion (2011 ), of which $353 million represents the cost of municipal OPP contracted services. OPP Survey of Municipalities on OPP Billing Reform - Member Response Strongly Encouraged (Please watch for the survey from the OPP and timelines for response) Previously, AMO informed members that the OPP would begin consultations on proposed billing reforms. The OPP has now finished seven regional consultations with 42 randomly selected municipalities and with the OPP Working Group, of which AMO and the Mayors' Coalition are members. The OPP is now going to prepare a follow-up consultation report with a survey to all 323 municipalities with OPP contract services. We understand that the affected municipalities will receive the material electronically very soon. AMO strongly encourages these OPP serviced municipal governments to give priority to responding to this material. The survey is an important opportunity for your municipality to make its voice heard on the proposed billing reforms which could have significant implications for all OPP policed municipalities, particularly in light of the wide range of current per household costs (from under $100 to over $600). The Province is aiming to finalize OPP billing changes this fall. In part, to inform the municipal budgeting process, yet it also coincides with the implementation of the OPP's collective agreement salary increase beginning in 2014. It is critical for all affected municipalities to ensure the OPP and the government fully understands the impact that billing changes and the OPP salary increase (8.55%) will bring. Decision-makers at the Province need to see and understand potential impacts and the relationship to municipal budgets and taxpayers. Ontario Municipal Partnership Fund (OMPF) and Policing There is also a planned $75 million reduction of the Ontario Municipal Partnership Fund (OMPF) over the next three years. The OMPF is the municipal operating grant framework that is meant to help municipal governments with limited fiscal capacity. The OMPF policing operating grant reductions, combined with 8.5% OPP salary increase, will affect many of the communities that can least afford it. Municipal governments appreciate that collective agreements are legally binding. British Columbia's provincial government ultimately lost a Supreme Court challenge when it attempted to override free collective bargaining and imposed its own contract terms for B.C. health care workers. As we saw in recent Ontario teacher talks, any legislative attempt to undo the OPP contract would no doubt be met with a Charter challenge. While the Ministry of Finance 1 consultations have begun on the OMPF, AMO continues to call on the government to, at a minimum delay the $25 million reduction for 2014, providing the necessary time to do a well-informed impact analysis of all the police related activities on municipal budgets, including OMPF. Neither the Province nor municipal governments can afford unintended consequences of rushed policy analysis. Future of Policing Advisory Committee (FPAC) The Future of Policing Advisory Committee (FPAC) continues to meet. This stakeholder advisory committee looks at policing activities and re-examines what is core policing and what is not. It will recommend to the Ministry policing related changes to legislation, regulations and policy. The Ministry of Community Safety and Correctional Services is expected to be releasing an update on the Committee's work shortly. At the Committee, AMO has argued that municipal councils and citizens will evaluate the effectiveness of the Committee's work and other venues of consultation on policing, by asking a simple question- what has been done to improve the efficiency and sustainability of policing in Ontario? While a review of policing requires thoughtful consideration to arrive at lasting solutions, AMO presses for action in the more immediate term as but one mechanism to help manage policing costs whether OPP or own force, and any OPP billing shifts of the Ontario Municipal Partnership Fund (OMPF). This is a clear illustration of the urgency of municipal concerns regarding police and emergency service costs. Summary: Again, municipal governments with OPP service contracts are urged to respond to the consultation document and survey when it is received. AMO will continue to update members on all the policing related matters. AMO Contact: Matthew Wilson, Senior Advisor, E-mail [email protected], 416.971.9856 ext. 323 PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council , administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. 2 ~ Ontario Provincial Police O.P.P. Police provinciale de /'Ontario ~ Cil ris D. Lewis Com111issivner I. e Commissaire r-ite#: 61·1-00 14 1150 July 10, 2013 Mayor I Reeves All Ontario Municipalities Dear Mayor I Reeve: On June 14 and 28th, 2013, the Association of Municipalities of Ontario (AMO) distributed Policing Updates, which are also currently posted on AMO's website. The Ontario Provincial Po lice (OPP) trul y values its partnership with the 1\MO, particularly in its efforts to share information on policing matters; however, I am compelled to clarify some of the details contained in the June 28th document entitled, OPP Billing Reform Survey- Urgent Matter. July lOth deadli11e. The content of the document indicated the survey "has now been distributed to all mun icipal CAOs or clerks via email" and that "All municipalities are encouraged 10 reply ... The OPP has distributed the "OPP Billing Reform- Municipal Policing Cost Recovery" survey via email, but ONLY to the 323 muni cipalities to which it provides policing services. There has been some misinterpretation of the content and intent of the AMO update. Please be advised that municipalities with their own police services were no1 sent the surveys by the OPP and are not required to complete the survey. Only the in formation supplied in surveys completed by OPP-policed municipalities will be compiled. To all OPP-policed municipalities that have completed the survey, thank you. Your input is very much appreciated. The June 28111 Policing Update also indicated that any bill ing changes would be in addition to the impact of the OPP's 20 14 salary award increase. You may be assured that all of the work undertaken on any proposed billing changes will include salary impacts for 2014 and onwards. I trust this addresses any concerns. Should you require fut1hcr clarification on this matter, please feel fre e to contact Superintendent R.A. (Rick) Philbin, Commander of the OPP Municipal Policing Bureau, at 705 329-6200. The OPP is committed to providing effective, efflcient and professional policing services and to maintaining transparent dialogue with our partner municipalities. Chris D. Lewis /kaj c: Ontario Association of Chiefs of Police 777 Memorial Avenue 777 avenue Memorial Orillia, Ontario Orillia, Ontario L3V 7V3 L3V 7V3 Te/epflone: (705) 329-6199 Telephone {705) 329-6199 Facsimile: (705) 329-6195 Tetecopieur {705) 329-6195 !REClE ~ VlE D JUL 1 7 2013 Kinounchepirini AI onquint::L--=---=- :::::=::~-~- ~--~- irst Nation 'People of the Pike' 3689 B- Line Road Pembroke ON K8A 6W7 613-732-1741 [email protected] July 15, 2013 C/0 Municipal Corporations ofRenfrew County The Corporation of the City ofPembroke Dear Mayor and Councils First of all as the elected Chief of this First Nations Community and also the Representative of the non-status Algonquin Indians of this territory, I am deeply saddened with the consciousness that was promoted on MYFM Radio by Mr. Peter Emon a representative of your municipality corporations on Monday July 8, 2013. In regards to the consciousness that was promoted by Mr. Emon a representative ofyou, I . will ask that Mr. Emon come out publically and apologize to this First Nations Community directly, and apologize to the Indian people throughout this territory which this community represents. If Mr. Emon was speaking on behalf of your municipalities then he should resign. For those municipalities' councils who are not educated on this matter, who do not understand what your Warden was promoting when he referred to the Indian Act of Canada, I ask you to Google Hidden from History Canada's Holocaust Now on May 30, 2013 this First Nations Community sent you a letter to start your duty to consult, negotiate and accommodate in regards to property tax exemptions. We will now ask you to go to the Provincial Land Tax Act under exemptions paragraph 3 "Body or Band of Indians on land reserved for the Indians." In regards to this exemption the community will not be asking the Superior Court ofJustice whether we have this right or not. The community will simply ask the Superior Court of Justice for a Declaration Order enforcing your own legislation. .. Finally, Mr. Emon also stated to the Indians of this territory that I represent, "that the proceedings will take longer than 3 years and Algonquins' could lose their homes and for their Chief to put his money where his mouth is." Today I would like to let the municipalities know if the Indian Act of Canada is the only defence that your corporations have to put in a factum for the Superior Court of Justice, I can assure you that it will not take more than 3 years. In fact it will not take no more than 3 minutes. Now I would like to leave you with a paragraph that the courts have previously stated and also have recently stated in disputes between First Nation Communities and Colonial Governments: The Rule of Law is at the heart of our society without it, there can be neither peace, order, nor good Government. The Community would like to ask you to contact us at your earliest convenience to resolve this matter in good faith and in regards to the Rule of Law. Meegwetch, Chief Grant Tysick By Mail and Fax R!ECE ~ VIE D JUN - ~ 2013 ------::• .;..:.~= ... - ---- Kinounchepirini Algonquin ,~-- ~ First Nation ...c=~ 'People of the Pike' 3689 B- Line Road Pembroke ON K8A 6W7 613-732-1741 [email protected] May 30,2013 C/0 Municipal Corporations of Renfrew County Dear Mayor and Council First of all, I would like to thank the many newspaper writers, Historians along with Mayor and Councils within the territory known as Renfrew County and beyond. for not only honouring our Ancestors, to name some of them, they are the Valley, Lavalley, Stoqua, Pappin, Aird, but for also honouring this First Nations Communities history, the Community where Champlain started his Journey with the Algonquin Nation on Muskrat Lake June 6, 1613, the encampment of the Kinounchepirini Algonquins. But 2013 has not only been a year to acknowledge our Ancestors and the History of the Community, but has been a year to acknowledge who we are as a people. On January 8, 2013 after 13 years of litigation from the non status Indians and Metis Communities Justice Phelan described who we are as a people in Daniels vs her Majesty the Queen in the Right of Canada, after many attempts from Canada Lawyers trying to hold up Justice Phelans decision, Justice Phelan read the words out that non status Indians and Metis Communities been waiting to hear for 13 years, and also after over a 100 years of being forgotten, that we are indeed Indians under 91/24 and that we have been through as much harm as status Indians, if not more, Justice Phelan also stated that their will be many challenges moving forward from his decision from non status Indian and Metis Communities. Today in regards to the traditional territory of the Kinounchepirini Algonquin First Nation, the territory known as Renfrew County, the Community will put the Municipality Corporations on Notice within the territory known as Renfrew County. that the Indians of this First Nations Community are exempt from paying your Municipalities any further property taxes, on properties they own on unseeded unsurrendered Kinounchepirini Algonquin titled land, the Community will rely on Legislation already in place to exempt the Indians from property taxes, Court decisions, the Royal Proclamation of 1763, the Constitution Act of 1867 91124, Indians and Land reserved for the Indians, the territory of the Kinounchepirini Algonquins is land reserved for the Indians, [ see Royal Proclamation of 1763]. The Community has already begun putting a committee in place to deal with this issue, we ask that the Municipalities on this Communities Traditional territory contact us, so we can resolve this issue in good faith, and in regards to your Duty to Consult, Negotiate and Accommodate this First Nations Community, the Committee will be directed to deal with your Municipalities, and also to discuss Identification criteria that would be satisfactory for all parties involved for Property tax exemption. . If the Municipalities of Renfrew County need some time to seek legal advice, that is expected, please contact the Community. The committee will be listed shortly on our website @ Kinonchepirini.com. In closing I would just like to express the fact, that this First Nations Community, or our Ancestors have never gave any Agents and Employees of Canada, attached to a Corporation of Canada any free and prior consent to Negotiate on behalf of this Communities Traditional territory. Meegwetch, Chief Grant Tysick By Mail and Fax CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY BY B LAW No. 2013-07-027 BEING A BY B LAW to Authorize the Execution by the City of Pembroke on behalf of the Township of Laurentian Valley a Letter of Agreement between Her Majesty the Queen in the Right of the Province of Ontario as Represented by the Minister of Transportation and the City of Pembroke, on behalf of the City of Pembroke and the Township of Laurentian Valley WHEREAS the Council of the Corporation of the Township of Laurentian Valley desires to enter into a Letter of Agreement with Her Majesty the Queen in the right of the Province of Ontario as represented by the Minister of Transportation related to funding provided under the Dedicated Gas Tax Funds for Public Transportation Program, and WHEREAS this Letter of Agreement will be entered into on behalf of the City of Pembroke and the Township of Laurentian Valley, NOW THEREFORE BE IT RESOLVED THAT, the Municipal Council of the Corporation of the Township of Laurentian Valley ENACTS as follows: 1. That the Mayor and Treasurer for the Corporation of the City of Pembroke are hereby authorized to execute the Letter of Agreement between Her Majesty the Queen in the right of the Province of Ontario as represented by the Minister of Transportation and the City of Pembroke, on behalf of the City of Pembroke and the Township of Laurentian Valley, related to funding provided under the Dedicated Gas Tax Funds for Public Transportation Program. 2. This By-Law shall come into force and take effect upon the final passing thereof. READ A FIRST AND SECOND TIME THIS TWENTY THIRD DAY OF JULY, 2013. READ A THIRD TIME AND PASSED THIS TWENTY THIRD DAY OF JULY, 2013. ______Jack Wilson, Mayor Dean Sauriol, CAO/Clerk Ministry of Ministere des Transportation Transports Office of the Minister Bureau du ministre Ferguson Block, 3m Floor Edifice Ferguson, 3• etage ~ 77 Wellesley St. West 77, rue Wellesley ouest Ontario Toronto, Ontario Toronto (Ontario) M7A 128 M7A 1ZA (416) 327-9200 (416) 327-9200 www.mto.gov.on.ca www.mto.gov.on.ca July 8, 2013 His Worship Ed Jacyno Mayor City of Pembroke 1 Pembroke Street East Pembroke ON K8A 3J5 Dear Mayor Jacyno, RE: Letter of Agreement between Her Majesty the Queen in rig ht of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario (the "Ministry") and the City of Pembroke (the "Municipality") Related to Funding Provided by the Province of Ontario (the "Province") to the Municipality under th e Dedicated Gas Tax Funds for Public Transportation Program (this "Letter of Agreement") This Letter of Agreement sets out the terms and conditions for the use of dedicated gas tax funds by municipalities for public transportation. As the Province desires to increase public transportation ridership to support the development of strong communities, the Ministry maintains a Dedicated Gas Tax Funds for Public Transportation Program (the "Program"), under which two cents of the existing provincial gas tax will be provided to municipalities for public transportation expenditures. Any funding to the Municipality by the Ministry will be provided in accordance with the terms and conditions set out in this Letter of Agreement and the enclosed Dedicated Gas Tax Funds for Public Transportation Program Guidelines and Requirements (the "guidelines and requirements"). . .. /2 -2- In consideration of the mutual covenants and agreements contained in this Letter of Agreement and the guidelines and requirements, which have been reviewed and are understood by the Municipality and are hereby incorporated by reference, the Ministry and the Municipality covenant and agree as follows: 1. To support increased public transportation ridership in the Municipality, and in recognition of the Municipality's need for predictable and sustainable funding to support investments in the renewal and expansion of public transportation systems, the Ministry agrees to provide funding to the Municipality under the Program in an amount up to $120,613 in accordance with, and subject to, the terms set out in this Letter of Agreement, and the guidelines and requirements, with $60,307 payable on receipt of this signed Letter of Agreement and related authorizing municipal by-law, and any remaining payment(s) payable thereafter. 2. Despite Section 1, the Municipality understands and agrees that any amount payable under this Letter of Agreement may be subject, at the Ministry's discretion, to adjustment to reflect final gas tax receipts and any other adjustments as set out in the guidelines and requirements, including those related to annual appropriations or dedication, as applicable, of funds by the Legislative Assembly of Ontario. 3. If the Municipality receives dedicated gas tax funds on behalf of any other municipality, and the other municipality has agreed to the Municipality collecting the dedicated gas tax funds on its behalf, the Municipality shall provide, upon request and in compliance with the requirements set out in the guidelines and requirements, any applicable municipal by-law and legal agreement between the Municipality and the other municipality providing for such arrangement to the Ministry prior to the payment of any dedicated gas tax funds by the Ministry under this Letter of Agreement. 4. The Municipality shall deposit the funds received under this Letter of Agreement in a dedicated gas tax funds reserve account, and use such funds only in accordance with the guidelines and requirements. . .. /3 -3- 5. The Municipality shall adhere to the reporting and accountability measures set out in the guidelines and requirements, and shall provide all requested documents to the Ministry. 6. The Municipality understands and agrees that the funding provided under this Letter of Agreement represents the full extent of the Ministry's and Province's financial contribution under the Program, and that no additional funds will be provided by either the Ministry or the Province for such purposes to the Municipality for the 2012/2013 Program year. 7. The Ministry may terminate this Letter of Agreement at any time, without cause, upon giving at least sixty (60) days written notice to the Municipality. If the Ministry terminates this Letter of Agreement without cause, it may cancel all further dedicated gas tax funds payments. Where the Ministry has terminated this Letter of Agreement under this Section, the Ministry may, after determining the Municipality's reasonable costs to terminate any binding agreement for any eligible public transportation service acquired, or to be acquired, with dedicated gas tax funds provided under this Letter of Agreement, provide the Municipality with additional funding to offset, in whole or in part, such costs. The additional funding may be provided only if there is an appropriation for this purpose, and in no event shall the additional funding result in the total funding under this Letter of Agreement exceeding the amount specified under Section 1. 8. If the Legislature fails to appropriate sufficient funds for the Program, the Ministry may terminate this Letter of Agreement immediately by giving written notice to the Municipality. In such instance, the Ministry may cancel all further dedicated gas tax fund payments. 9. Any provisions, including those in the guidelines and requirements, which by their nature are intended to survive the termination or expiration of this Letter of Agreement, shall survive its termination or expiration. 10. The Municipality hereby consents to the execution by the Ministry of this Letter of Agreement by means of an electronic signature. . . ./4 -4- If the Municipality is satisfied with and accepts the terms and conditions of this Letter of Agreement, please secure the required signatures for the four enclosed copies of this Letter of Agreement and return two fully signed copies to: Ministry of Transportation Division Services and Program Management Office 2ih Floor, Suite # 2702 777 Bay Street, Toronto, Ontario M7A2J8 Once the Ministry has received the signed copies, the last signature of which shall be the effective date of this Letter of Agreement, together with a copy of the authorizing municipal by-law, the Ministry will make arrangements for the payment of the dedicated gas tax funds to the Municipality. Yours sincerely, G len Murray Minister of Transportation I have read and understand the terms of this Letter of Agreement, as set out above, and by signing below I am signifying the Municipality's consent to be bound by these terms. The Corporation of the City of Pembroke Per: ______Date: ______Mayor Per: ______Date: ______Chief Financial OfficerfTreasurer THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY BY -LAW NUMBER 2013-07-028 A By-law to Authorize the Execution of a Heavy Rescue (Extrication) Agreement between the City of Pembroke and the Township of Laurentian Valley WHEREAS the Council of the Corporation of the Town ship of Laurentian Valley deems it advisable to enter into an agreement with City of Pembroke for the provision ofHeavy Rescue (Extrication) Services; ; NOW THEREFORE the Council of the Corporation of the Township of Laurentian Valley Enacts as Follows: 1. That the Mayor and Chief Administrative Officer be, and they are, hereby authorized to execute an agreement between City of Pembroke and the Township of Laurentian Valley, a copy of which agreement is attached hereto and marked as Schedule "A" to this by-law and to affix thereto the Corporate Seal. 2. This by-law shall come into force and take effect upon the date of the final passing thereof. READ A FIRST AND SECOND TIME THIS 23rd DAY OF July, 2013. READ A THIRD TIME AND PASSED THIS 23rd DAY OF July, 2013. Jack Wilson, Mayor Dean Sauriol, GAO/Clerk HEAVY RESCUE (EXTRICATION) AGREEMENT BETWEEN The Corporation of the City of Pembroke (Hereinafter referred to as "City of Pembroke") AND The Corporation of the Township of Laurentian Valley (Hereinafter referred to as "Laurentian Valley") IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREIN CONTAINED, IT IS AGREED BETWEEN THE TWO PARTIES AS FOLLOWS: 1. Definitions "Call" shall mean an emergency incident within the Municipality of Laurentian Valley for the provision of Heavy Rescue (Extrication) services. "Equipment" shall mean the equipment necessary for Heavy Rescue (Extrication) services owned by the City of Pembroke. "Incident Commander shall mean the Fire Chief or designate of the City of Pembroke Fire Department or responding Officer in Charge. 2. Area to be Protected 2.1 It is agreed that the Pembroke Fire Department will respond to calls with in the agreed portion of the Municipality of Laurentian Valley and that all calls for Heavy Rescue (Extrication) within the agreed portion will immediately dispatch the Pembroke Fire Department. 2.2 The Pembroke Fire Department shall make all reasonable attempts to respond to any call of which it has been notified within the agreed portion of municipal boundaries of the Municipality of Laurentian Valley. Additional fire apparatus and firefighters will be provided by the Pembroke Fire Department as deemed necessary by the Incident Commander. Page 1 of 6 Heavy Rescue (Extrication) Agreement 2.3 It is agreed between the parties hereto that should the Pembroke Fire Department be dispatched and respond to a call and upon arriving at the scene find the call is actually outside the agreed area of response within the Municipality of Laurentian Valley, that the Pembroke Fire Department will notify the Laurentian Valley Department but continue to service the call until such time as the correct Fire Department in whose jurisdiction the call is within arrives at the scene, and to bill the Municipality of Laurentian Valley accordingly for the call for which Laurentian Valley agrees to pay. 3. Equipment & Firefighters 3.1 It is agreed that sufficient firefighters and equipment as deemed necessary by the Incident Commander wi ll respond to each call. 3.2 In any event it is understood that all efforts will be made by the Pembroke Fire Department to ensure that minimum response to a call will be one (1) apparatus, all necessary Heavy Rescue (Extrication) Equipment and three (3) personnel. 3.3 It is agreed that any personnel or equipment of the Pembroke Fire Department above the agreed minimum response will be at the expense of the responding Pembroke Fire Department. 4. Response 4.1 In the event the Pembroke Fire Department receives a call within their municipality while responding to, or at the scene of a call, the Incident Commander will immediately notify Laurentian Valley Fire Department via dispatch and update the dispatch centre that a Pembroke Fire Department rescue response cannot be made. 4.2 Whenever the Pembroke Fire Department is committed to a call within their boundaries, or within another agreement area or to a Renfrew County Mutual Fire Aid assistance call and there is a request for Heavy Rescue (Extrication) services, the Incident Commander will notify dispatch and update the Laurentian Valley Fire Department that the Pembroke will be unable to provide service and the nearest neighboring Heavy Rescue (Extrication) service will be dispatched. The Chief wi ll notify the Laurentian Valley Fire Department through dispatch as soon as the service can again be provided. 4.3 It is understood that if for any reason the Pembroke Fire Department cannot respond to a call for service within the Municipality of Laurentian Valley that the Pembroke Fire Department will make all necessary arrangements for response through Renfrew County Mutual Aid by Page 2 of6 Heavy Rescue (Extrication) Agreement another neighboring municipality which provides Heavy Rescue (Extrication) services. 4.4 It is further understood and agreed that notwithstanding the provisions of the Agreement, and as provided for in The Municipal Act, S.O. 2001, c. 25, and any amendment thereto, no liability shall accrue to the Pembroke Fire Department for failing to supply the use of Heavy Rescue (Extrication) services, equipment or any of it, in answer to a call. 5. Indemnification 5.1 The Municipality of Laurentian Valley agrees that it will at all times indemnify and save harmless the Municipality of the City of Pembroke and the members of the Pembroke Fire Department for any and all claims, actions, suits or demands for damage or otherwise for any negligence of action on the part of the Municipality of the City of Pembroke and the members of the Pembroke Fire Department while performing any of the services provided by this Agreement. 6. Liability 6. 1 No liability shall attach or accrue to the Municipality of Laurentian Valley by reason of any injury or damaged sustained by personnel, apparatus, or equipment of the Pembroke Fire Department while engaged in the provision of Heavy Rescue (Extrication) services within the municipal boundaries of the Municipality of Laurentian Valley. 7. Mutual Aid 7.1 Should additional assistance by way of personnel, apparatus, or equipment in addition to that provided by the Pembroke Fire Department be required, the Incident Commander may invoke the applicable provisions of the County of Renfrew Mutual Aid Plan. 8. Reports 8.1 The Pembroke Fire Department shall provide an incident report to the Laurentian Valley Fire Department after each incident. 9. Authority at the Scene 9.1 The Incident Commander shall have full authority and control over all personnel and equipment which may be engaged at the call. Page 3 of 6 Heavy Rescue (Extrication) Agreement 9.2 Transfer of command to the Laurentian Valley Fire Department may be done at the discretion of the Incident commander when the Extrication call is complete and it is safe to do so. 9.3 Upon transfer of command to the Laurentian Valley Fire Department all Pembroke Fire Department equipment and personnel will be released from the call as soon as this can be done safely. 10. Fees 1 0. 1 The Municipality of Laurentian Valley hereby agrees to pay the Municipality of the City of Pembroke an annual Administration Fee in accordance with Schedule "A" for the provision of Heavy Rescue (Extrication) Services which shall be due and payable January 1st of 5 each year beginning January 1 \ 2014. 10.2 In addition to the Administration Fee, the Municipality of Laurentian Valley agrees to pay the Municipality of the City of Pembroke a Service Rate in accordance with Schedule "A" for response to calls for Heavy Rescue (Extrication) Services. 10.3 A statement of calls along with an invoice for such calls will be provided monthly by the Municipality of the City of Pembroke. 10.4 In the case of a call on Ministry of Transportation Ontario (M.T.O.) roads the Municipality of the City of Pembroke will invoice M.T.O. directly and will not invoice the Municipality of Laurentian Valley. 10.5 In the case of a call being cancelled or called off after the Pembroke Fire Department has been dispatched the Municipality of Laurentian Valley will be invoiced and agree to pay for such response in accordance with Schedule "A". Calls cancelled on M.T.O. roads are not exempt from this fee. 10.6 The fees contained within Schedule "A' of this Agreement are subject to review after one (1) year and every three (3) years thereafter and whenever there is an increase to rates paid by the M.T.O. for Heavy Rescue (Extrication) Services. 11 . Terms of Agreement 11.1 It is agreed between the parties hereto that the terms of this Agreement shall come into force and take effect on the __ day of ____ 2013 and remain in fu ll force and effect for a period of one (1) year after which the agreement is automatically renewable annually unless notice is given to terminate this agreement as per article 11.3. Page 4 of6 Heavy Rescue (Extrication) Agreement 11.2 Amendments may be made at any time by the mutual consent of the parties after the party desiring the amendment(s) gives the other party thirty (30) days written notice of the proposed amendment. Both parties must agree in writing to the amendments. 11.3 This agreement may be terminated by either party by giving notice to the other party not less than ninety (90) days prior to the desired termination date. Any monies owing to the Municipality of the City of Pembroke and not paid shall forthwith be paid to the Municipality of Laurentian Valley prior to the date of said termination. 12. Severability 12.1 In the event that any covenant, provision or term of this agreement should at any time be held by any competent tribunal to be void or unenforceable, then the agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this agreement which shall remain in full force and effect mutates mutandis. IN WITNESS WHEREOF the parties have hereunto affixed their Corporate Seals under the hand of its Officers duly authorized in that behalf. CORPORATION OF THE CITY OF PEMBROKE MAYOR GAO/CLERK CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY MAYOR GAO/CLERK Page 5 of 6 Heavy Rescue (Extrication) Agreement Heavy Rescue (Extrication) Agreement Schedule "A" Fees # Description Fee 1 Annual Administration $1,000 Fee 2 Service Rate $250 per Y2 hour $500 per hour Minimum charge of $500 3 Cancelled Calls Will be charged in accordance with Service Rate Page 6 of6 THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY BY-LAW NUMBER 2013-07-029 A By-law to Authorize the Execution of a Heavy Rescue (Extrication) Agreement between the Town of Petawawa and the Township of Laurentian Valley WHEREAS the Council of the Corporation of the Township of Laurentian Valley deems it advisable to enter into an agreement with Town of Petawawa for the provision ofHeavy Rescue (Extrication) Services; ; NOW THEREFORE the Council of the Corporation of the Township of Laurentian Valley Enacts as Follows: 1. That the Mayor and Chief Administrative Officer be, and they are, hereby authorized to execute an agreement between Town of Petawawaand the Township of Laurentian Valley, a copy of which agreement is attached hereto and marked as Schedule "N' to this by-law and to affix thereto the Corporate Seal. 2. This by-law shall come into force and take effect upon the date of the final passing thereof. READ A FIRST AND SECOND TIME THIS 23rd DAY OF July, 2013. READ A THIRD TIME AND PASSED THIS 23rd DAY OF July, 2013. Jack Wilson, Mayor Dean Sauriol, GAO/Clerk APPENDIX “A” TO BY-LAW XXX/13 Heavy Rescue (Extrication) Agreement BETWEEN The Corporation of the Town of Petawawa (Hereinafter referred to as “Town of Petawawa”) AND The Corporation of the Township of Laurentian Valley (Hereinafter referred to as “Township of Laurentian Valley”) IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREIN CONTAINED, IT IS AGREED BETWEEN THE TWO PARTIES AS FOLLOWS: 1. Definitions “Call” shall mean an emergency incident within the Township of Laurentian Valley for the provision of Heavy Rescue (Extrication) services. “Equipment” shall mean the equipment necessary for Heavy Rescue (Extrication) services owned by the Town of Petawawa. “Incident Commander shall mean the Fire Chief or designate of the Town of Petawawa Fire Department or responding Officer in Charge. 2. Area to be Protected 2.1 It is agreed that the Town of Petawawa Fire Department will respond to calls within the agreed portion of the Township of Laurentian Valley, attached hereto as Schedule “A” and forming part of this agreement, and that all calls for Heavy Rescue (Extrication) within the agreed portion will immediately dispatch the Town of Petawawa Fire Department. 2.2 The Town of Petawawa Fire Department shall make all reasonable attempts to respond to any call of which it has been notified within the agreed portion of municipal boundaries of the Township of Laurentian Valley. Additional fire apparatus and firefighters will be provided by the Town of Petawawa Fire Department as deemed necessary by the Incident Commander. 2.3 It is agreed between the parties hereto that should the Town of Petawawa Fire Department be dispatched and respond to a call and Page 1 of 7 Heavy Rescue (Extrication) Agreement upon arriving at the scene find the call is actually outside the agreed area of response within the Township of Laurentian Valley, that the Town of Petawawa Fire Department will notify the Township of Laurentian Valley Fire Department but continue to service the call until such time as the correct Fire Department in whose jurisdiction the call is within arrives at the scene, and to bill the Township of Laurentian Valley accordingly for the call for which the Township of Laurentian Valley agrees to pay. 3. Equipment & Firefighters 3.1 It is agreed that sufficient firefighters and equipment as deemed necessary by the Incident Commander will respond to each call. 3.2 In any event it is understood that all efforts will be made by the Town of Petawawa Fire Department to ensure that minimum response to a call will be one (1) apparatus, all necessary Heavy Rescue (Extrication) Equipment and three (3) personnel. 3.3 It is agreed that any personnel or equipment of the Town of Petawawa Fire Department above the agreed minimum response will be at the expense of the responding Town of Petawawa Fire Department. 4. Response 4.1 In the event the Town of Petawawa Fire Department receives a call within their municipality while responding to, or at the scene of a call, the Incident Commander will immediately notify the Township of Laurentian Valley Fire Department via dispatch and update the dispatch centre that a Town of Petawawa Fire Department rescue response cannot be made. 4.2 Whenever the Town of Petawawa Fire Department is committed to a call within their boundaries, or within another agreement area or to a Renfrew County Mutual Fire Aid assistance call and there is a request for Heavy Rescue (Extrication) services, the Incident Commander will notify dispatch and update the Township of Laurentian Valley Fire Department that the Town of Petawawa Fire Department will be unable to provide service and the nearest neighbouring Heavy Rescue (Extrication) service will be dispatched. The Chief will notify the Township of Laurentian Valley Fire Department through dispatch as soon as the service can again be provided. 4.3 It is understood that if for any reason the Town of Petawawa Fire Department cannot respond to a call for service within the Township of Laurentian Valley that the Town of Petawawa Fire Department will Page 2 of 7 Heavy Rescue (Extrication) Agreement make all necessary arrangements for response through Renfrew County Mutual Aid by another neighbouring municipality which provides Heavy Rescue (Extrication) services. 4.4 It is further understood and agreed that notwithstanding the provisions of the Agreement, and as provided for in The Municipal Act, S.O. 2001, c. 25, and any amendment thereto, no liability shall accrue to the Town of Petawawa Fire Department for failing to supply the use of Heavy Rescue (Extrication) services, equipment or any of it, in answer to a call. 5. Indemnification 5.1 The Township of Laurentian Valley agrees that it will at all times indemnify and save harmless the Town of Petawawa and the members of the Town of Petawawa Fire Department for any and all claims, actions, suits or demands for damage or otherwise for any negligence or action on the part of the Town of Petawawa and the members of the Town of Petawawa Fire Department while performing any of the services provided by this Agreement. 6. Liability 6.1 No liability shall attach or accrue to the Township of Laurentian Valley by reason of any injury or damages sustained by personnel, apparatus, or equipment of the Town of Petawawa Fire Department while engaged in the provision of Heavy Rescue (Extrication) services within the municipal boundaries of the Township of Laurentian Valley. 7. Mutual Aid 7.1 Should additional assistance by way of personnel, apparatus, or equipment in addition to that provided by the Town of Petawawa Fire Department be required, the Incident Commander may invoke the applicable provisions of the County of Renfrew Mutual Aid Plan. 8. Reports 8.1 The Town of Petawawa Fire Department shall provide an incident report to the Township of Laurentian Valley Fire Department after each incident. 9. Authority at the Scene 9.1 The Incident Commander shall have full authority and control over all personnel and equipment which may be engaged at the call. Page 3 of 7 Heavy Rescue (Extrication) Agreement 9.2 Transfer of command to the Township of Laurentian Valley Fire Department may be done at the discretion of the Incident commander when the Extrication call is complete and it is safe to do so. 9.3 Upon transfer of command to the Township of Laurentian Valley Fire Department all Town of Petawawa Fire Department equipment and personnel will be released from the call as soon as this can be done safely. 10. Fees 10.1 The Township of Laurentian Valley hereby agrees to pay the Town of Petawawa an annual Administration Fee in accordance with Schedule “B” for the provision of Heavy Rescue (Extrication) Services which shall be due and payable January 1st of each year beginning January 1st, 2014. 10.2 In addition to the Administration Fee, the Township of Laurentian Valley agrees to pay the Town of Petawawa a Service Rate in accordance with Schedule “B” for response to calls for Heavy Rescue (Extrication) Services. 10.3 A statement of calls along with an invoice for such calls will be provided monthly by the Town of Petawawa. 10.4 In the case of a call on Ministry of Transportation Ontario (M.T.O.) roads the Town of Petawawa will invoice M.T.O directly and will not invoice the Township of Laurentian Valley. 10.5 In the case of a call being cancelled or called off after the Town of Petawawa Fire Department has been dispatched the Township of Laurentian Valley will be invoiced and agree to pay for such response in accordance with Schedule “B”. Calls cancelled on M.T.O. roads are not exempt from this fee. 10.6 The fees contained within Schedule “B” of this Agreement are subject to review after one (1) year and every three (3) years thereafter and whenever there is an increase to rates paid by the M.T.O. for Heavy Rescue (Extrication) Services. 11. Terms of Agreement 11.1 It is agreed between the parties hereto that the terms of this Agreement shall come into force and take effect on the 1st day of January, 2014 and remain in full force and effect for a period of one (1) year after which the agreement is automatically renewable Page 4 of 7 Heavy Rescue (Extrication) Agreement annually unless notice is given to terminate this agreement as per article 11.3. 11.2 Amendments may be made at any time by the mutual consent of the parties after the party desiring the amendment(s) gives the other party thirty (30) days written notice of the proposed amendment. Both parties must agree in writing to the amendments. 11.3 This agreement may be terminated by either party by giving notice to the other party not less than ninety (90) days prior to the desired termination date. Any monies owing to the Town of Petawawa and not paid shall forthwith be paid to the Town of Petawawa prior to the date of said termination. 12. Severability 12.1 In the event that any covenant, provision or term of this agreement should at any time be held by any competent tribunal to be void or unenforceable, then the agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this agreement which shall remain in full force and effect with the necessary modifications. IN WITNESS WHEREOF the parties have hereunto affixed their Corporate Seals under the hand of its Officers duly authorized in that behalf. CORPORATION OF THE TOWN OF PETAWAWA Bob Sweet, MAYOR Mitchell Stillman, CLERK CORPORATION OF THE TOWNSHIPOF LAURENTIAN VALLEY Jack Wilson, MAYOR Dean Sauriol, CLERK Page 5 of 7 Heavy Rescue (Extrication) Agreement Heavy Rescue (Extrication) Agreement Schedule “A” Agreed Portion (outlined in red) Page 6 of 7 Heavy Rescue (Extrication) Agreement Heavy Rescue (Extrication) Agreement Schedule “B” Fees # Description Fee 1 Annual Administration $1,000 Fee 2 Service Rate $250 per ½ hour $500 per hour Minimum charge of $500 3 Cancelled Calls Will be charged in accordance with Service Rate Page 7 of 7 THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY BY-LAW NUMBER 2013-07-030 A By-law to Authorize the Execution of a Water/Ice Rescue Agreement between the City of Pembroke and the Township of Laurentian Valley WHEREAS the Council of the Corporation of the Township of Laurentian Valley deems it advisable to enter into an agreement with City of Pembroke for the provision of Water/Ice Rescue Services; ; NOW THEREFORE the Council of the Corporation of the Towns hip of Laurentian Valley Enacts as Follows: 1. That the Mayor and Chief Administrative Officer be, and they are, hereby authorized to execute an agreement between City of Pembroke and the Township of Laurentian Valley, a copy of which agreement is attached hereto and marked as Schedule "A" to this by-law and to affix thereto the Corporate Seal. 2. This by-law shall come into force and take effect upon the date of the final passing thereof. READ A FIRST AND SECOND TIME THIS 23rd DAY OF July, 2013. READ A THIRD TIME AND PASSED THIS 23rd DAY OF July, 2013. Jack Wilson, Mayor Dean Sauriol, CAO/Cierk WATER/ICE RESCUE AGREEMENT BETWEEN The Corporation of the Township of Laurentian Valley (hereinafter referred to as "the Towns hip of Laurentian Valley") AND The Corporation of the City of Pembroke (hereinafter referred to as "the City of Pembroke") IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENT HEREIN CONTAINED, IT IS MUTUALLY AGREED BETWEEN THE TWO PARTIES AS FOLLOWS: 1. Definitions "Call" shall mean an emergency call from the Township of Laurentian Va lley for the provision of water/ice rescue services only by the City of Pembroke. "Equipment" shall mean the equipment necessary for water/ice rescue owned by the City of Pembroke. "Pembroke Fire Chief' shall mean the Fire Chief or designate of the Pembroke Fire Department or responding officer in charge. 2. Area to be Protected 2.1 The Pembroke Fire Department shall make all reasonable attempts to respond to a call of which it has been notified on the Ottawa River where it borders with the municipal boundaries of the Township of Laurentian Valley. Ad ditional fire apparatus and firefighters will be provided by the Pembroke Fire Department as deemed necessary by the Pembroke Fire Chief. 2.2 It is agreed between the parties hereto that should the Pembroke Fire Department respond to a call and upon arriving at the scene find the call is actually outside the area of the Ottawa River where it borders the municipal boundaries Township of Laurentian Valley, that the Pembroke Fire Department will notify the Laurentian Valley Fire Department but continue to service the call until such time as the correct Fire Department in whose jurisdiction the call is within arrives at the scene, and to bill the Township of Laurentian Valley accordingly for the call. Page 1 of 5 WATER/ICE RESCUE AGREEMENT 3. Equipment & Firefighters 3.1 It is agreed that sufficient firefighters to operate the water/ice rescue equipment and whatever other equipment in the opinion of the Pembroke Fire Chief is deemed necessary shall respond to each call. 3.2 It is agreed that the Laurentian Valley Fire Department staff will also respond to each call and will act as shore based support until such time the Incident Commander deems the call is terminated. 3.3 It is understood and agreed that the Laurentian Valley Fire Department Staff will train to and maintain a minimum level of competency for water rescue. This level being shore based. 3.4 It is agreed that the Laurentian Valley Fire Department staff will cooperate in at least one mock training exercise annually in conjunction with The Pembroke Fire Department Staff. It is agreed that Laurentian Valley will pay all costs associated with th is exercise. 4. Response 4.1 In the event the Pembroke Fire Department receives a call for Water/Ice Rescue within Laurentian Valley while responding to, or at the scene of a Water/Ice Rescue call, the Pembroke Fire Chief will immediately notify Laurentian Valley Fire Department via dispatch and update the dispatch centre that a Pembroke Water/Ice rescue response cannot be made. 4.2 Whenever the Pembroke Fire Department is committed to a call within their boundaries, or within another agreement area or to a Renfrew County Mutual Fire Aid assistance call and there is a request for water/ice rescue services, the Pembroke Fire Chief will notify dispatch and update the Laurentian Valley Fire Department that Pembroke will be unable to provide water/ice rescue until further notice. The Chief will notify Laurentian Valley Fire Department through dispatch as soon as the water/ice rescue services can again be provided. 4.3 It is further understood and agreed that notwithstanding the provisions of the Agreement, and as provided for in the Municipal Act, S.O. 2001, c. 25 and any amendment thereto, no liability shall accrue to the City of Pembroke for failing to supply the use of water/ice rescue services, equipment or any of it, in answer to a call. Page 2 of 5 WATER/ICE RESCUE AGREEMENT 5. Indemnification The Township of Laurentian Valley agrees that it will at all times indemnify and save harmless the City of Pembroke and the members of the Pembroke Fire Department for any and all claims, actions, suits or demands for damage or otherwise for any negligence of action on the part of the City of Pembroke and the members of the Pembroke Fire Department while performing any of the services contemplated by this Agreement. 6. Liability No liability shall attach or accrue to the Township of Laurentian Valley by reason of any injury or damaged sustained by personnel, apparatus, or equipment of the Pembroke Fire Department while engaged in the provision of water/ice rescue within the municipal boundaries of the Township of Laurentian Valley. 7. Mutual Aid 7.1 Should additional assistance by way of personnel, apparatus, or equipment in addition to that provided by the Laurentian Valley Fire Department be required, the Pembroke Fire Chief or such other person as may be in charge may invoke the applicable provisions of the County of Renfrew Mutual Fire Aid Plan. 7.2 It is agreed that the Pembroke Fire Chief may request the use of the Township of Laurentian Valley owned public works equipment. 8. Reports The Pembroke Fire Chief shall provide an incident report to Laurentian Valley Fire Department within ten (1 0) working days after each incident. 9. Authority at the Scene 9.1 The Pembroke Fire Chief shall have full authority and control over all personnel and equipment which may be engaged at the call until the arrival of equipment and personnel from the Laurentian Valley Fire Department. 9.2 Transfer of command to the Laurentian Valley Fire Department may be done when the water/ice rescue is complete and it is safe to do so. 9.3 Upon transfer of command to the Laurentian Valley Fire Chief or designate, all Pembroke equipment and personnel will be released from the call as soon as this can be done safely. Page 3 of 5 WATER/ICE RESCUE AGREEMENT 10. Fees 10.1 The Township of Laurentian Valley agrees to pay the City of Pembroke an annual fee in accordance with Schedule "A" of this agreement for the provision of Water/Ice Rescue Services. Said fees to be paid within 30 days after entering into this agreement and every year thereinafter. 10.2 In addition to the annual fee, the Township of Laurentian Valley agrees to pay The City of Pembroke an hourly Service fee for each water rescue call in accordance with Schedule "A" of this agreement 10.3 A statement of calls along with an invoice for such calls will be provided monthly. 10.4 The fees contained herein are subject to an annual review. 11. Term of Agreement 11.1 It is agreed between the parties hereto that the terms of th is Agreement shall come into force and take effect on the __ day of _ ___ 2013 and remain in full force and effect for a period of one (1) year after which the agreement is automatically renewable annually unless notice is given to terminate this agreement. 11.2 Amendments may be made at any time by the mutual consent of the parties after the party desiring the amendment(s) gives the other party thirty (30) days written notice of the proposed amendment(2). Both parties must agree in writing to the amendments. 11.3 This agreement may be terminated by either party by giving notice to the other party not less than ninety (90) days prior to the desired termination date. Any monies owing to the City of Pembroke and not paid shall forthwith be paid to the City of Pembroke prior to the date of said termination. 12. Severability In the event that any covenant, provision or term of this agreement should at any time be held by any competent tribunal to be void or unenforceable, then the agreement shall not fail but the covenant, provision or term shall be deemed to be severable from the remainder of this agreement which shall remain in full force and effect mutates mutandis. Page 4 of 5 WATER/ICE RESCUE AGREEMENT IN WITNESS WHEREOF the parties have hereunto affixed their Corporate Seals under the hand of its officers duly authorized in that behalf. CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY MAYOR GAO/CLERK CORPORATION OF THE CITY OF PEMBROKE MAYOR GAO/CLERK Page 5 of 5