3-605 Classification, Locations and Custodians of Student Records
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Current Code Proposed Changes (changes in bold) § 3-605 Classification, Locations and Custodians of Student Records § 3-605 Classification, Locations and Custodians of Student Records (a) Records available to students fall within the following three classifications: 1. biographical data, including but not limited to: (a) Records available to students fall within the following three A. name and addresses of student classifications: B. student’s birth date and place 1. biographical data, including but not limited to: C. name and address of parent(s) or guardian(s) A. name and addresses of student 2. application data, including but not limited to: B. student’s birth date and place A. high school transcript C. name and address of parent(s) or guardian(s) B. class rank and test scores 2. application data, including but not limited to: C. transfer courses and grades A. high school transcript D. solicited and unsolicited correspondence B. class rank and test scores E. summary of interviews and/or auditions C. transfer courses and grades 3. matriculation data, including but not limited to: D. solicited and unsolicited correspondence A. new student test results E. summary of interviews and/or auditions B. cumulative record of courses 3. matriculation data, including but not limited to: C. grades and other evaluations A. new student test results D. proficiency, probation, and other related information B. cumulative record of courses E. summary of conferences C. grades and other evaluations F. fellowship and assistantship appointment records D. proficiency, probation, and other related G. irregular attendance reports information H. honors received E. summary of conferences I. disciplinary records F. fellowship and assistantship appointment (b) Student records and record custodians are located as follows: records 1. Admissions and Records, Office of the Registrar, 901 West G. irregular attendance reports Illinois Street H. honors received 2. Agricultural, Consumer and Environmental Sciences, College I. disciplinary records of: Associate Dean, 104 Mumford Hall (b) Student records and record custodians are located as follows: 3. Applied Health Sciences, College of: Associate Dean, 114 1. Agricultural, Consumer and Environmental George Huff Hall Sciences, College of: Office of Academic 4. Aviation, Institute of: Assistant Director, Academic Office, Programs, 128 Mumford Hall Airport 2. Applied Health Sciences, College of: Associate 5. Medicine, College of, at Urbana-Champaign: Assistant Dean, Dean, 120 Huff Hall 195 Medical Sciences Building 3. Carle Illinois College of Medicine: Office of 6. Administrative Information Technology Services, Urbana- Student Affairs, Medical Sciences Building, 506 Champaign Office of: Assistant Director, 50 Gerty Drive South Mathews Avenue, First Floor 7. Business, College of: Associate Dean, 1055 Business 4. Education, College of Instructional Facility 8. Media, College of: Associate Dean, 119 Gregory Hall A. Student Academic Affairs Office: 110 9. Continuing Education, Office of: Associate Director, Suite Education Building 202, 302 East John Street B. Graduate Student Services Office: 142 10. Dean of Students Education Building A. Career Services Center: Director, Student Services C. Council on Teacher Education: 130 Student Services Arcade Building, 620 East John Education Building Street 5. Fine and Applied Arts, College of: Associate B. International Student and Scholar Services: Director, Dean, 110 Architecture Building 610 East John Street 6. General Studies, Division of: Director, Campus C. Health Service: Director, 247 McKinley Health Center Center for Advising and Academic Services, 807 D. Counseling Center: Director, Turner Student Services South Wright Street, Fifth Floor Building, 610 East John Street 7. Gies College of Business: Associate Dean, 1055 E. Student Financial Aid, Office of: Director, Student Business Instructional Facility Services Arcade Building, 620 East John Street 8. Graduate College: Associate Dean, 507 East F. Student Services: Dean, 300 Turner Student Services Green Street, Suite 101 Building, 610 East John Street 9. Grainger College of Engineering: Associate Dean, 11. Education, College of 206 Engineering Hall A. Undergraduate Programs Office: 120 Education 10. Information Sciences, School of: 112 Library and Building Information Science Building B. Coordinator of Graduate Study: 110 Education 11. Innovation in Teaching and Learning, Center for, Building 249 Armory Building C. Educational Placement Office: 140 Education Building 12. International Student and Scholar Services: 12. Engineering, College of: Associate Dean, 207 Engineering Director, 423 Turner Student Services Building Hall 13. Labor and Employment Relations, School of: 13. Fine and Applied Arts, College of: Associate Dean, 110 Assistant Dean, 149 Labor and Employment Architecture Building Relations Building 14. General Studies, Division of: Associate Director, Center for 14. Law, College of: Assistant Dean, 101 Law Advising and Academic Services, 807 S. Wright St. 5th floor Building 15. Graduate College: Associate Dean, 204 Coble Hall 15. Liberal Arts and Sciences, College of: Associate 16. Labor and Employment Relations, School of: Assistant to the Dean, 2002 Lincoln Hall Director, 111 Labor and Employment Relations Building 16. Media, College of: Student Services Center, 18 17. Law, College of: Assistant Dean, 101 Law Building Gregory Hall 18. Liberal Arts and Sciences, College of: Associate Dean, 2002 17. Medicine, College of, at Urbana-Champaign: Lincoln Hall (When appropriate, college offices may refer Associate Dean for Student Affairs, Carle Forum, students to departmental offices.) 611 West Park Street, Lower Level 19. Library and Information Science, Graduate School of: 112 18. Military Education Council Library and Information Science Building A. Air Force Aerospace Studies, Department 20. Military Education Council of: Commandant, 229 Armory Building A. Air Force Aerospace Studies, Department of: B. Military Science, Department of: Commandant, 223 Armory Commandant, 113 Armory Building B. Military Science, Department of: Commandant, 110 C. Naval Science, Department of: West Armory Commandant, 236 Armory Building C. Naval Science, Department of: Commandant, 236 19. Registrar, Office of the, 901 West Illinois Street Armory 20. Social Work, School of: Assistant Dean, 1010 21. Social Work, School of: Assistant Dean, 1010 West Nevada West Nevada Street 22. Student Discipline, Senate Committee on: Executive Director, 21. Student Affairs at Illinois 409 Turner Student Services Building A. Career Center, The: Director, Student 23. Veterinary Medicine, College of: Associate Dean, 2271G Services Arcade Building, 715 South Veterinary Medicine Basic Sciences Building Wright Street B. Counseling Center: Director, 206 Turner Student Services Building C. McKinley Health Center: Director, 1109 South Lincoln Avenue D. Student Assistance Center: Associate Dean of Students, 300 Turner Student Services Building E. Student Conflict Resolution, Office for: Director, 300 Turner Student Services Building 22. Student Financial Aid, Office of: Director, Student Services Arcade Building, 620 East John Street 23. Undergraduate Admissions, Office of: 901 West Illinois Street 24. Veterinary Medicine, College of: Associate Dean, 2271G Veterinary Medicine Basic Sciences Building § 3-104 Other Grade Symbols in Use § 3-104 Other Grade Symbols in Use Other symbols in use, which are not included in computation of averages, Other symbols in use, which are not included in computation of are: averages, are: AU Audit; indicates attendance as a visitor only. AU Audit; indicates attendance as a visitor only. NR Not reported. NR Not reported. NV Not valid. NV Not valid. Used only in courses taken under the pass/fail grading option from FF Used only in courses taken under the pass/fail grading FF Spring 1968 through Fall 1974. A minimum of D was required for option from Spring 1968 through Fall 1974. A minimum of passing. D was required for passing. W Approved withdrawal without credit. W Approved late course drop or term withdrawal without Incomplete. Approved extension of time to complete the final credit. examination or other requirements of the course. Applies to both I Incomplete. Approved extension of time to complete the undergraduate and graduate students. (Students who are assigned final examination or other requirements of the course. incomplete grades will be allowed to finish remaining course Applies to both undergraduate and graduate students. requirements without any additional fees. The final grade will be (Students who are assigned incomplete grades will be reported via the Online Grade Change system.) allowed to finish remaining course requirements without any additional fees. The final grade will be reported via the Undergraduate Students Online Grade Change system.) Only the dean of the student’s college may authorize such extension of time in individual cases. A grade of “incomplete” that is not removed by Undergraduate Students the end of the first eight weeks of instruction in the next semester in Only the dean of the student’s college, or, for nondegree which the student is enrolled on the Urbana-Champaign campus students not admitted through a college, the Office of the becomes the grade of F (or U) by rule, depending on grading mode of Vice Chancellor for Academic Affairs and Provost may the course. The exact date can be found on the Office of the Registrar authorize such extension of time in individual cases.