Minutes Ordinary Meeting of Council Tallangatta Council Office Tuesday 3 March 2020
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD AT TOWONG SHIRE COUNCIL TALLANGATTA OFFICE ON TUESDAY 3 MARCH 2020 COMMENCING AT 10.30 AM.
Commonly used acronyms
ABBREVIATION TITLE Council Officers CAE Civil/Asset Engineer CEO Chief Executive Officer DIE Director Infrastructure and Environment DCP Director Community and Planning DRR Director Relief and Recovery DCOD Director Corporate and Organisational Development COCEO Coordinator, Office of the CEO MF Manager Finance Government/Organisation ACSUM Alliance of Councils and Shires of the Upper Murray CHS Corryong Health (formerly Upper Murray Health and Community Services) DJPR Department of Jobs, Precincts and Regions DOT Department of Transport DELWP Department of Environment, Land, Water and Planning GMW Goulburn Murray Water HRGLN Hume Region Local Government Network MAV Municipal Association of Victoria NECMA North East Catchment Management Authority NEW North East Water NEWRRG North East Waste and Resource Recovery Group RCV Rural Councils Victoria RDA Regional Development Australia RDV Regional Development Victoria THS Tallangatta Health Service VGC Victorian Grants Commission
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
TABLE OF CONTENTS 1 Opening Prayer ...... 5 2 Councillor and Officer Presence at the Meeting...... 5 3 Apologies and Granting of Leave of Absence ...... 5 4 Declaration of Pecuniary Interest and/or Conflict ...... 6 5 Confirmation of Minutes ...... 6 6 Petitions, Joint Letters and Declarations...... 6 7 Assembly of Councillors ...... 6 8 Open Forum ...... 7 9 Organisational Improvement ...... 7 9.1 Finance Report as at 31 January 2020 (06/02/0021-CEO) ...... 7 9.2 Action Sheet Report (06/05/0010-CEO) ...... 22 9.3 Council Plan Priorities (07/05/0022-CEO) ...... 22 9.4 Performance Reporting Graphs (CEO) ...... 22 9.5 Chief Executive Officer – Annual Performance Review (Personnel-Mayor Cr Wortmann) ...... 23 9.6 Notice of Intention to Re-appoint Chief Executive Officer (Personnel) ...... 24 10 Bushfire Relief and Recovery ...... 27 10.1 Statutory Planning – Bushfire Affected Areas (02/02/0013-DCP) ...... 27 11 Community Wellbeing ...... 31 11.1 Community Services Report (04/07/0055-DCP)...... 31 11.2 Corryong Swimming Pool 2019/20 Season Extension (02/05/0026 and 02/02/0013-DCP) ...... 38 11.3 Swimming Club Pool Fees 2019/20 (02/05/0026-DCP)...... 42 11.4 Kindergarten Play Space Funding (04/03/0092 and 04/03/0096-DCP) ...... 45 11.5 Victorian Government Local Sports Infrastructure Fund (02/08/0012-DCP) 48 12 Asset Management ...... 54 12.1 Asset Management Report (01/07/0004-DIE) ...... 54 12.2 Black Spot Program – Lake Road Development (01/05/00275-DIE) ...... 55 12.3 Callaghan’s Creek Road Bridge Tender Assessment (01/06/0033-DIE) ...... 56 13 Land-use Planning ...... 60 13.1 Amendment C25 (Part 1) (03/02/0032-CEO) ...... 60 14 Environmental Sustainability ...... 75 14.1 Environmental Sustainability Report (01/07/0004-DIE) ...... 75 14.2 Corryong Landfill Update (01/07/0004-DIE) ...... 76 14.3 Corryong Landfill Lease Agreement (01/07/0004-DIE) ...... 78 14.4 Forestry Report (03/05/0000-DIE) ...... 80 15 Economic And Tourism Development ...... 86 3 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
15.1 Economic Development Report (05/01/0001-DCP)...... 86 16 Councillor Reports ...... 92 17 Urgent Business ...... 93 17.1 Mount Mittamatite Caravan Park – Cr Scales...... 93 18 Committee Minutes...... 93 19 Occupational Health and Safety ...... 93 19.1 OHS Committee (06/04/0212-CEO) ...... 93 20 Council Policies (10/01/0007-CEO) ...... 94 20.1 Policies for Review and Adoption ...... 94 20.2 Procurement Policy (10/01/0004-CEO) ...... 94 21 Sealing of Documents ...... 95 21.1 Section 173 Agreement – Peter John Williams, Lynne Maree Williams and Towong Shire Council (216250-CEO) ...... 95 22 Confidential ...... 96
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
The Mayor opened the meeting at 10.30am.
1 Opening Prayer
“Almighty God, we ask that you be present at this meeting to assist us in our service to the Community through Local Government.
We pray that our decisions will be wise and taken with goodwill and clear conscience.
Amen.”
2 Councillor and Officer Presence at the Meeting
Present: Crs Wortmann, Whitehead, Scales, Star and Tolsher
In Attendance: Title: Mr L Jenner Acting Chief Executive Officer Ms R Gadd Director Infrastructure and Environment Mr V McFarlane Director Corporate and Organisational Development Mrs R Weddall Coordinator, Office of the CEO Ms J Williamson Acting Director Community and Planning
3 Apologies and Granting of Leave of Absence
Ms J Phelps, Chief Executive Officer.
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
4 Declaration of Pecuniary Interest and/or Conflict
For the purpose of this section, Councillors must disclose the nature of the conflict of interest in accordance with s79(2) of the Local Government Act.
Nil.
5 Confirmation of Minutes
Ordinary Meeting 4 February 2020.
CR TOLSHER CR WHITEHEAD
THAT THE MINUTES OF THE ORDINARY MEETING HELD ON 4 FEBRUARY 2020 AS CIRCULATED BE CONFIRMED. CARRIED
6 Petitions, Joint Letters and Declarations
Nil
7 Assembly of Councillors
A written record of the Assemblies of Councillors from 4 February 2020 to 11 February 2020 is included at Appendix 1.
CR STARR CR SCALES
THAT THE INFORMATION BE NOTED. CARRIED
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
8 Open Forum
Name Topic Peter O’Dwyer Item 13.1 Amendment C25 (Part 1). EDM Group
Nicole Martin Item 11.2 Corryong Swimming Pool 2019/20 Season Crocodile Swimming Extension; Club Item 11.3 Swimming Club Pool Fees 2019/20.
Ross Moyle Item 13.1 Amendment C25 (Part 1).
9 Organisational Improvement 9.1 Finance Report as at 31 January 2020 (06/02/0021-CEO)
Disclosure of Interests (S.80C):
This report was prepared by Mr Blair Phillips, Manager Finance.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
OPERATING RESULT Note Jan-20 Jan-20 YTD YTD YTD YTD 2019/20 2019/20 Full Year Full Year (Actual) (Budget) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved) $’000 $’000 $’000 $’000 $’000 % $'000 % Income 1 1,363 565 15,261 13,947 1,314 9% 18,718 82% Expenditure 2 1,062 1,095 7,481 7,982 501 6% 17,787 42% Surplus/ (Deficit) 301 (530) 7,780 5,965 1,815 30% 931 835% Table 1: Operating Result
Note 1: Council’s YTD income at 31 January 2020 is $15.261 million against a budget of $13.947 million. The major items contributing to the $1.314 million favourable variance includes:
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
• Revenue recognised that was not budgeted in 2019/20: o $1 million for bushfire support from the Commonwealth Government o $132,000 for contribution to road reconstruction o $90,000 in grant funding for upgrading the Bullioh Netball Courts o $78,000 for providing the secretariat function for Rural Councils Victoria o $55,000 for reimbursement of flood remediation works o $34,000 in grant funding for the roadside weeds and pests program
• Revenue budgeted received last financial year: o $300,000 in State Government grant funding for the Upper Murray Events Centre. This funding was budgeted to be received in July 2019 per the funding agreement, however was recognised in June 2019 (previous financial year)
• Revenue received over budgeted levels: o $131,000 in grant funding for Financial Assistance Grants o $129,000 in childcare income o $85,000 in grant funding for kindergartens • Revenue received earlier than anticipated: o $200,000 in Commonwealth Government grant funding for the Upper Murray Events Centre • Revenue budgeted that has not yet been received: o $100,000 in grant funding for the two E-waste infrastructure upgrades at the Corryong and Tallangatta resource recovery centres
Mth YTD Income $ 12,000 20,000,000
10,000 15,000,000 8,000 $'000 6,000 10,000,000
4,000 5,000,000 2,000
- - Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
Mth Income - Budget Mth Income - Actual YTD Income - Budget YTD Income - Actual
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
Note 2: Council’s YTD expenditure at 31 January 2020 is $7.481 million against a budget of $7.982 million. The major items contributing to the $501,000 favourable variance includes: • Expenses that will be incurred later than anticipated: o $291,000 for employee costs o 72,000 for kerbside collection o $59,000 for tree maintenance o $51,000 for the New Spin for Eskdale Cricket project o $43,000 for the construction of the Upper Murray Events Centre • Expenses incurred relating to the bushfires: o $150,000 in staff costs for initial relief and response activities that would have been normally business as usual o $70,000 in other expenses including counselling, business, general emergency and relief support o $40,000 for contractors to provide executive and emergency support
Council is operating with 78.1 Full Time Equivalent (FTE) staff at 31 January 2020 against an annual budget of 83.8 FTE. Council has a number of vacancies.
The vacant positions at the end of January include: • Manager Planning • Trainee Parks and Gardens Operator • Communications Officer (Part-time)
YTD Mth Expenditure $ 6,000 15,000,000
5,000 12,000,000 4,000 9,000,000
$'000 3,000 6,000,000 2,000 1,000 3,000,000 - - Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
Mth Expenditure - Budget Mth Expenditure - Actual YTD Expenditure - Budget YTD Expenditure - Actual
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
Operating Surplus 10,000
8,000
6,000 $'000 4,000
2,000
- Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 (2,000)
(4,000)
Mth Surplus - Budget Mth Surplus - Actual YTD Surplus - Budget YTD Surplus - Actual
Grant Income
Note Jan-20 YTD YTD YTD YTD 2019/20 2019/20 Full Year Full Year (Actual) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved) $’000 $’000 $’000 $’000 % $’000 % Recurrent 1 52 1,768 1,544 224 15% 5,128 34% Non-Recurrent 2 1,138 2,833 2,090 743 36% 1,129 251% Total 1,190 4,601 3,634 967 27% 6,257 74% Table 2: Grant Income
Note 1: Council’s YTD recurrent grant income at 31 January 2020 is $1.768 million against a budget of $1.544 million. The major items contributing to the $224,000 favourable variance are the Financial Assistance Grants allocation for 2019/20 and kindergarten grants being above budgeted levels.
Note 2: Council’s YTD non-recurrent grant income at 31 January 2020 is $2.833 million against a budget of $2.090 million. The major items contributing to the $743,000 favourable variance includes:
• Revenue recognised that was not budgeted in 2019/20: o $1.000 million for bushfire support from the Commonwealth Government • Revenue received earlier than anticipated: o $300,000 in State Government grant funding for the Upper Murray Events Centre. This funding was budgeted to be received in July 2019 10 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
per the funding agreement, however was recognised in June 2019 (previous financial year) o $200,000 in Commonwealth Government grant funding for the Upper Murray Events Centre.
Grants received Year-to-Date (YTD) are listed in the following tables:
$’000 Recurrent Grants Financial Assistance Grants 1,181 Maternal and Child Health 142 Library 111 Kindergarten - Tallangatta 100 Kindergarten - Corryong 88 Municipal Emergency Resourcing Program 60 Kindergarten - Bellbridge 45 School Crossing Supervisor 19 Kindergarten Cluster 12 Premier's Reading Challenge 6 Kindergarten - Walwa 4 Total Recurrent Grants 1,768 Table 3: Recurrent Grant Income received
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
$’000 Non-Recurrent Grants Bushfire Financial Support (Commonwealth) 1000 Fixing Country Roads Program - Hanson Street redevelopment 598 Upper Murray Events Centre (Commonwealth) 400 Destination Tallangatta 266 Community Child Care Fund (Sustainability Support - Walwa) 92 Bullioh Netball Courts upgrade 90 Great River Road (State) 70 Neighbourhood House - Tallangatta 62 Flood Recovery 54 Weed Project 34 Towong Energy Saver 2019-20 33 Access and Inclusion 23 Master Plan for Active Sportng Future 18 Kindergarten Enrolment 16 Supported Parent and Playgroup 15 Stronger Communities Program - Attree Park shade structure 14 Think-Start-Grow 10 Kindergarten Inclusion 9 Building economic development capacity in Hume local government 8 Health Admin (Vulnerable persons - HACC) 7 Blackspot Funding - Lake Road 6 FReeZA 6 Seniors Week 2 Total Non-Recurrent Grants 2,833
Total Grants Received 4,601 Table 4: Non-recurrent grants
Unexpended Grants Where Council has received grants that are required to be expended in a specified manner, but the funds have not yet been expended, the grant is recognised as an unexpended grant. This identifies cash holdings that are required to be spent on a specified purpose and are not available for other Council priorities.
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
The following table provides a listing of current unexpended grants: $'000 Unexpended Grants Fixing Country Roads Program - Hanson Street redevelopment 1,157 Bushfire Financial Support (Commonwealth) 823 Cudgewa Netball Court upgrade 156 Access and Inclusion 136 Improved Connections Hanson Street project 134 Mitta Valley Mountain Bike Park (Pick My Project) 104 Bullioh Netball Courts upgrade 90 Kindergarten Enrolment 83 Neighbourhood House - Tallangatta 80 Tintaldra Boat Ramp 79 Municipal Emergency Resourcing Program 61 Supported Parent and Playgroup 52 New Spin for Eskdale Cricket Club 44 Granya Streetscape 40 Community Systems Mapping for Violence Free Living 35 Local Government Business Collaboration 32 FReeZA 30 Strategic Planning - Tallangatta 27 Country Roads and Bridges 27 Tallangatta Reclaimed Water Reuse 20 Master Plan for Active Sportng Future 18 Stronger Communities Program - Attree Park shade structure 14 Bushfire Management Overlay 13 TICC Banking On Our Solar Future 13 Think-Start-Grow 11 Improving Liveability of Older People 10 Health Promotions (Walk to School) 10 Waste Not, Want Not 7 Premier's Reading Challenge 6 Victorian Junior Landcare and Biodiversity grant 5 Beat the Heat - Tree Project 4 Maternal and Child Health Enhancement 4 Drug Prevention Services - Ice 3 Community Development and Assistance 2 Respectful Relationships - Kinder 2 Family Violence Support 1 Total Unexpended Grants 3,333 Table 5: Unexpended grants
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
CASH POSITION
Cash on Hand The cash position moved during the month as detailed below:
Current Month Prior Month Variance Jan-20 Dec-19 $ $ $ % Committed funds Unexpended Grants 3,333,478 2,579,919 753,559 29.2% Other Provisions and Reserves 858,964 858,964 - 0.0% Provision for Employee Entitlements 1,408,474 1,428,259 (19,785) (1.4%) Other Committed Funds 16,416,997 17,150,771 (733,774) (4.3%)
Total committed funds 22,017,913 22,017,913 - 0.0% Other funds 2,176,972 1,757,693 419,278 23.9%
Total funds 24,194,885 23,775,606 419,278 1.8%
Cash holdings Section 86 Committee Funds 164,215 164,215 - 0.0% Investments/term deposits 23,885,964 23,503,257 382,707 1.6% Cash At Bank and On Hand 144,705 108,134 36,571 33.8% Total Cash holdings 24,194,885 23,775,606 419,278 1.8%
Average Interest Rate 1.60% 1.72%
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Restricted Funds Unrestricted Funds Prior Year - 2019 Cash Budget 2019/20
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
Investments Investments were made up of the following at the month end:
Date Product Institution Principal Yield Term Rating Maturity
08/08/2019 Term Deposit Bank of Queensland $1,000,000 1.85% 183 Days A2 07/02/2020 11/11/2019 Term Deposit National Australia Bank $1,000,000 1.58% 91 Days A1+ 10/02/2020 08/10/2019 Term Deposit ME Bank $1,000,000 1.60% 127 Days A2 12/02/2020 19/08/2019 Term Deposit ME Bank $1,000,000 1.73% 182 Days A2 17/02/2020 20/08/2019 Term Deposit Bank of Queensland $1,000,000 1.75% 184 Days A2 20/02/2020 09/10/2019 Term Deposit Bendigo & Adelaide Bank $1,000,000 1.50% 153 Days A2 10/03/2020 17/10/2019 Term Deposit National Australia Bank $1,000,000 1.60% 153 Days A1+ 18/03/2020 09/07/2019 Term Deposit AMP $1,000,000 2.20% 273 Days A2 07/04/2020 08/10/2019 Term Deposit Westpac $1,000,000 1.56% 183 Days A1 08/04/2020 11/11/2019 Term Deposit WAW $500,000 1.75% 182 Days 11/05/2020 18/11/2019 Term Deposit Bank of Queensland $1,000,000 1.60% 182 Days A2 18/05/2020 21/11/2019 Term Deposit Bank of Queensland $1,000,000 1.60% 180 Days A2 19/05/2020 20/11/2019 Term Deposit AMP $1,000,000 1.90% 182 Days A2 20/05/20220 11/12/2019 Term Deposit AMP $1,011,967 1.80% 181 Days A2 09/06/2020 17/12/2019 Term Deposit AMP $1,000,000 1.80% 181 Days A2 15/06/2020 18/12/2019 Term Deposit AMP $1,000,000 1.80% 180 Days A2 15/06/02020 09/01/2020 Term Deposit ME Bank $1,000,000 1.55% 186 Days A2 13/07/2020 10/01/2020 Term Deposit Bendigo & Adelaide Bank $1,000,000 1.55% 152 Days A2 10/01/2020 21/01/2020 Term Deposit AMP $1,000,000 1.80% 181 Days A2 20/07/2020 22/01/2020 Term Deposit Bank of Queensland $1,000,000 1.60% 182 Days A2 22/07/2020 N/A Cash Management Westpac $4,373,997 1.15% On Call A1 N/A N/A S86 Committee Various $164,215 1.60% N/A N/A Total Investments $24,050,179 Table 6: Investments at month end
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
RECEIVABLES
Rates, Municipal Charge, Waste Management Charge and Waste Collection Charge
The breakdown of rates received for the year ending 30 June 2020 as well as the rates debtors balance outstanding and a comparison to last financial year is shown below:
Rates, charges and FSPL Debtors Amount Received % Collected Received Collected Balance Jan-20 Jan-20 YTD YTD Outstanding $ $ % $ $ $ Rates and charges levied 2019/20 9,016,844 97,296 1.1% 4,973,768 55.2% 4,043,076 Rates and charges arrears prior to 2019/20 820,140 20,389 2.5% 281,540 34.3% 538,599 FSPL levied 2019/20 1,027,204 7,879 0.8% 646,243 62.9% 380,962 FSPL arrears prior to 2019/20 106,953 1,615 1.5% 41,464 38.8% 65,489 Total rates and charges including FSPL levied 2019/20 10,044,048 105,174 1.0% 5,620,010 56.0% 4,424,038 Total rates and charges including FSPL arrears prior to 2019/20 927,093 22,005 2.4% 323,005 34.8% 604,088 Total rates and charges including FSPL and arrears 127,179 5,943,015 5,028,126
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Debtor Balance (Current) Debtor Balance (Arrears) 2018/19
Notes 1) Rates and charges for 2019/20 were levied in August 2019. Quarterly instalments are due at the end of September, November, February and May.
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
Debt Collection
The graph below compares the arrears balances as at the end of each month for the current financial year (2019/20) and the arrears balances at the equivalent time in the previous financial year (2018/19).
Please note the graph below does not include any unpaid instalments from 2019/20, e.g. if a ratepayer has not paid Instalment 1 in 2019/20, it is not reflected in the below figures.
Arrears Rates Debtors - Prior years arrears $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Prior years arrears 2019/20 Prior years arrears 2018/19
The following graph displays the number of debtors with an arrears balance greater than $200 for the current year compared to the previous financial year.
Number of debtors with prior years arrears 500 450 400 350 300 250 200 150
Number Number debtors of 100 50 0 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Number of Debtors with prior years arrears 114 446 342 294 261 241 225 214 balance greater than $200 - 2019/20 Number of Debtors with prior years arrears 103 332 285 261 219 189 173 160 149 141 135 124 114 balance greater than $200 - 2018/19
At 31 January 2020 there were 214 rates debtors with an outstanding balance greater than $200. All outstanding rates debtors at 30 June 2019 became arrears on 1 July 2019. 17 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
Sundry Debtors
The Sundry Debtors outstanding at month end, and the movement from the prior month is shown below:
Sundry Debtors Future Due Date Current 30 Days 60 Days 90+ Days Total $ $ $ $ $ $ January 2020 132,399 45,677 14,535 56,051 134,289 382,951 December 2019 132,399 264,972 62,601 12,640 135,401 608,013 Movement - (219,296) (48,066) 43,411 (1,112) (225,063)
$1,200,000$700,000
$600,000 $1,000,000 $500,000 $800,000 $400,000
$300,000$600,000
$400,000$200,000
$100,000 $200,000 $0 $0
Future Due Date 30+ Days 60+ Days 90+ Days Future Due Date Current 30+ Days 60+ Days 90+ Days Significant debtors (>$1,000) with ageing of greater than 90 days are as follows:
Debtor Amount Description RO Notes Invoice was resent to the debtor in November 2019 with Contribution to communication received back from 21504 $132,407 road remediation DIE the debtor regarding the works. works Further investigation will need to be undertaken to determine if recoverable. Table 7: Significant debtors > 90 days
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
CAPITAL WORKS
The table below reports capital expenditure incurred for all capital projects with a project value greater than $100,000 for the current financial year.
Capital Works - 2019/20 Note YTD Actual YTD Budget Variance 2019/20 Budget Fixing Country Roads (Hanson Street Development) 1 $31,374 $261,000 $229,626 2,240,790 Colac Colac Caravan Park (Amenities block upgrade) $47,603 $40,000 ($7,603) 800,000 Plant replacement 2 $540,367 $250,000 ($290,367) 727,000 Tallangatta Holiday Park 3 $582,457 $649,768 $67,311 649,768 Digouts/major patching 4 $158,457 $250,000 $91,543 600,000 Reseal program 5 $183,617 $250,000 $66,383 600,000 Georges Creek Road (Stage 6) $21,000 $20,000 ($1,000) 500,000 Walwa streetscape (2017/18) 6 $173,981 $500,000 $326,019 500,000 Infrastructure project (NEBFCN) $0 $0 $0 300,000 Reseal - Towong Street (DT) 7 $18,004 $282,093 $264,089 282,093 Corryong Infrastructure (Connecting Corryong) $0 $0 $0 273,000 Pavement construction - Hardys Road (Tallangatta) $0 $20,000 $20,000 243,382 Town entrances (2017/18) $0 $0 $0 233,000 Fleet replacement 8 $500 $159,000 $158,500 204,000 Blackspot program - Lake Road (Bellbridge) $5,965 $10,000 $4,035 200,000 Landfill cell #3 $19,423 $0 ($19,423) 200,000 Pavement construction - Wises Creek Road (Talgarno) $0 $10,000 $10,000 180,000 Resheeting $19,660 $0 ($19,660) 180,000 Bridge deck renewal (Callaghans Creek Bridge) 9 $16,295 $171,000 $154,705 171,000 Finance System $0 $0 $0 162,500 Bethanga streetscape - Bethanga Bay Reserve 10 $0 $50,000 $50,000 150,000 Corryong Airport $11,499 $0 ($11,499) 150,000 Solar panels and air conditioning treatments 11 $0 $70,000 $70,000 150,000 Towong Street shopfronts/verandahs 12 $51,027 $150,000 $98,973 150,000 Upper Murray 2030 projects (2016/17) $0 $0 $0 150,000 Tallangatta swimming pool $0 $0 $0 125,000 Mitchells Bridge (Guys Forest Road) $13,900 $0 ($13,900) 110,000 Shelley-Walwa Rd 13 $0 $100,000 $100,000 100,000
1,895,130 3,242,861 1,347,731 10,331,533 Table 8: Capital Works year ending 30 June 2020
Note 1: There have been delays due to design approval with VicRoads as well as the bushfires.
Note 2: This variance is due to the purchase of a new garbage truck that was budgeted to be purchased in 2018/19. There is a carry forward budget amount of $655,000 which covers the purchase of a new garbage truck, tipper truck and dog trailer after completion of the 2018/19 audit unspent from prior year budgets to be added to the 2019/20 Budget of $727,000. 19 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
Note 3: Construction is progressing per schedule however invoices have not yet been received for works carried out (timing variance).
Note 4: There have been delays to the original schedule due to the bushfires. An amount of $75,000 from the digouts budget has been re-allocated to Wises Creek Road and Hardys Road projects.
Note 5: The reseal works commenced in early November with expected completion at the end of March 2020. An amount of $75,000 from the reseal budget has been re-allocated to Wises Creek Road and Hardys Road projects.
Note 6: Works are nearing completion with invoices still to be received (timing variance).
Note 7: Reseal works on Towong Street are complete with the balance remaining to be spent as part of the Destination Tallangatta Project.
Note 8: Fleet replacement has been put on hold until early 2020.
Note 9: Design of the bridge has been completed with tender results being presented at eh March 2020 Council meeting.
Note 10: The Bethanga landscaping plan is currently under development..
Note 11: This project has commenced with invoices yet to be received for solar panels installed. Approximately $90,000 of solar panels have been installed with invoice expected in February.
Note 12: The shopfronts project is progressing however later than anticipated. It is anticipated the project will be complete in April.
Note 13: The contribution to the Shelley-Walwa Road was made in June 2019 after finalising the 2019/20 Budget.
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TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2020
OTHER FINANCIAL MATTERS
Further “Relief and Recovery” funding was received via Bushfire Recovery Victoria in early February in the amount of $2.2m which is not included in this financial report which covers the current financial year through to the 31st of January.
Other amounts are expected to be received to provide further support and whilst these inflows of funds, together with related Relief and Recovery funds outflows, are recorded within the Towong Shire general ledger accounts they have been appropriately marked to ensure that they can be separately recorded and matched. By doing so the organisation will be able to manage and control Relief & Recovery expenditure appropriately, report accurately on the Shires “Business as Usual” operations as much as is possible as well as ensure that the funds received were spent in the manner expected and accurate and timely spending acquittals can be completed.
CR STARR CR WHITEHEAD
THAT THE FINANCE REPORT BE NOTED. CARRIED
CR SCALES CR TOLSHER
THAT ITEM 13.1 AMENDMENT C25 (PART 1) BE BROUGHT FORWARD FOR CONSIDERATION BY COUNCIL THE TIME BEING 10.55AM. CARRIED
Council proceeded to Item 13.1 and then returned to Item 9.2.
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9.2 Action Sheet Report (06/05/0010-CEO)
Items requiring action from the 4 February 2020 Council Meeting are attached at Appendix 2.
CR WHITEHEAD CR TOLSHER
THAT THE REPORT BE NOTED. CARRIED
9.3 Council Plan Priorities (07/05/0022-CEO)
The quarterly update on the 2017-2021 Council Plan Priorities is provided at Appendix 3.
CR STAR CR TOLSHER
THAT THE REPORT BE NOTED. CARRIED
9.4 Performance Reporting Graphs (CEO)
The Performance Reporting Graphs are attached at Appendix 4 for information.
CR WHITEHEAD CR STAR
THAT THE REPORT BE NOTED. CARRIED
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9.5 Chief Executive Officer – Annual Performance Review (Personnel-Mayor Cr Wortmann)
Background/History:
The employment contract between Council and the Chief Executive Officer requires an annual review of the Chief Executive Officer’s performance. Council engaged Mr Chris Eddy, Chris Eddy Executive to facilitate the review and this was undertaken during February.
The appraisal was made against the Performance Criteria set out in Schedule 2 of the employment contract.
Mr Eddy’s report has been circulated to Councillors under separate cover.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
Budget Impact:
Nil.
Risk Assessment:
The performance review was conducted within the requirements of the employment contract.
Community Consultation/Responses:
Nil.
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Discussion:
Ms Phelps’ performance continues to be of a very high standard.
Despite many unexpected and difficult challenges over the past twelve months, including the recent bushfires, Ms Phelps has continued to exceed the expectations of Council and the performance criteria included in her contract. This has resulted in exceptional outcomes for Council and our communities.
During the review process all Councillors indicated a high level of satisfaction with the performance of the Chief Executive Officer. Ms Phelps is to be congratulated on her performance.
CR WHITEHEAD CR STAR
THAT:
1. THE PERFORMANCE REVIEW REPORT FOR COUNCIL’S CHIEF EXECUTIVE OFFICER, MS JULIANA PHELPS, BE CONSIDERED; AND
2. COUNCIL CONGRATULATE MS PHELPS ON HER PERFORMANCE AND THE OUTCOMES THAT HAVE BEEN ACHIEVED. CARRIED
9.6 Notice of Intention to Re-appoint Chief Executive Officer (Personnel)
Disclosure of Interests (S.80C):
This report was prepared by Mr Lenny Jenner of Lenny Jenner Consulting.
At the time of preparation of the report Mr Jenner did not have a direct or indirect interest in any matter to which the report or advice relates.
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Purpose:
The purpose of this report is to advise Council of the current status of the employment contract of the Chief Executive Officer and obligations regarding any future contract arrangements.
Background:
Section 97A of the Local Government Act 1989 (the Act) requires Council to review the performance of its Chief Executive Officer (CEO) at least once each year.
The matter of the annual performance review of the Chief Executive Officer is presented at Item 9.5 of this agenda.
Having completed the annual performance review, Council is in a position to also consider a future contract of employment between the Towong Shire Council and the Chief Executive Officer.
The existing contract of employment between the Towong Shire Council and the Chief Executive Officer expires on 30 May 2020.
Legislative Requirements:
In relation to the reappointment of a current Chief Executive Officer, the following components of Section 94 of the Act apply:
‘In the 6 months immediately before the person's contract as Chief Executive Officer is due to expire, the Council passes a resolution to reappoint that person as its Chief Executive Officer; and At least 14 days before the resolution is passed, public notice was given of the intention to put the resolution; and The public notice contained (i) a statement that the passing of the resolution would result in the reappointment of the Chief Executive Officer without the position being advertised; and (ii) any other details required by the regulations.’
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Conclusion:
Council has fulfilled its obligation under Section 97A of the Act to complete an annual formal review of the performance of the Chief Executive Officer.
Section 94 of the Act allows Council to reappoint its Chief Executive Officer in the 6 month period before the end of the contract of employment. The current contract of employment expires on 30 May 2020.
Prior to formally passing a resolution to reappoint the Chief Executive Officer, the Council must give notice of its intention to put this resolution and give public notice of its intention.
Discussion/Officers View:
That Council give due consideration to this matter.
CR STAR CR WHITEHEAD
THAT:
1. COUNCIL GIVE PUBLIC NOTICE OF ITS INTENTION TO RE-APPOINT MS JULIANA PHELPS AS THE COUNCIL’S CHIEF EXECUTIVE OFFICER, WITHOUT ADVERTISING THE POSITION, AND IN ACCORDANCE WITH SECTION 94(4) OF THE LOCAL GOVERNMENT ACT 1989; AND
2. THE MATTER OF THE CHIEF EXECUTIVE OFFICER CONTRACT BE INCLUDED ON A COUNCIL MEETING AGENDA AFTER THE EXPIRATION OF 14 DAYS FROM THE GIVING OF SUCH PUBLIC NOTICE. CARRIED
Cr Tolsher requested that his objection be noted.
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10 Bushfire Relief and Recovery 10.1 Statutory Planning – Bushfire Affected Areas (02/02/0013- DCP)
Disclosure of Interests (S.80C):
This report was prepared by Ms Elke Cummins, Cummins Planning on behalf of Ms Jenelle Williamson, Acting Director Community and Planning.
At the time of preparation of the report Ms Cummins and Ms Williamson did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
The purpose of this report is to recommend that Council provide a planning permit application fee waiver for residents seeking to rebuild structures that were damaged or destroyed by the December 2019 – January 2020 bushfires.
Towong Shire’s farming community has been significantly impacted by the recent bushfires which has resulted in Council receiving numerous enquiries from residents wanting to commence rebuilding damaged or destroyed buildings. Despite Council’s desire to support the recovery of affected residents in the most efficient manner, Council has a statutory obligation to ensure the recovery process is compliant with Council policies.
The Planning and Environment (Fees) Regulations 2016 provides, under Clause 20, the power to waive or rebate a fee that does not relate to an amendment to a planning scheme.
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The clause states:
A responsible authority or the Minister may wholly or in part waive or rebate the payment of a fee, which the responsible authority or the Minister has received in connection with matters that do not relate to an amendment to a planning scheme, if —
(a) an application is withdrawn and a new application is submitted in its place; or (b) in the opinion of the responsible authority or the Minister the payment of the fee is not warranted because — (i) of the minor nature of the consideration of the matter decided or to be decided; or (ii) the requested service imposes on the responsible authority or the Minister (as the case may be) no appreciable burden or a lesser burden than usual for supplying that service; or (c) in the opinion of the responsible authority or the Minister (as the case may be) the application or determination assists — (i) the proper development of the State, region or municipal district; or (ii) the proper development of part of the State, region or municipal district; or (iii) the preservation of buildings or places in the State, region or municipal district which are of historical or environmental interest; or (d) the application relates to land used exclusively for charitable purposes.
This clause provides an avenue for Council to waive planning fees associated with applications for the replacement of buildings and structures impacted by the recent bushfires. It can be justified that applications for this purpose can be considered minor (sheds and rural structures) or applications for replacement dwellings will not place an appreciable burden on Council, given additional resources afforded to Council during the bushfire recovery phase.
In addition, Clause 21 requires the Responsible Authority to record details of the fees and the particular circumstances which formed the basis of the decision to waive the fee.
Whilst the exemption will provide for the waiver of planning fees, all planning permit applications will be required to meet the applicable requirements of the Towong Planning Scheme.
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Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
Budget Impact:
Council will not receive payment for planning applications associated with the rebuilding of structures and dwellings damaged or destroyed by the 2019/20 bushfires, reducing Councils income for the period of the exemption.
Funding provided to Council for additional resources to assist with the recovery period will assist to fund the additional workload created through applications for the rebuilding of structures and dwellings.
Risk Assessment:
A planning permit application is still required for the replacement/rebuilding of any fire damaged structures. This will ensure the siting, access and construction of these buildings meets the stringent requirements of the Planning Scheme and any relevant referral authorities.
Community Consultation/Responses:
There has been no community consultation in the lead up to preparing this recommendation.
If adopted, this resolution will be:
• Communicated via Council’s website and Facebook Page; • Form part of recovery communications; and • Notified to customer service and planning staff.
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Discussion/Officers View:
After the 2009 Bushfire season, Clause 52.14 2009 Bushfire – Replacement Buildings was introduced into the Victorian Planning Provisions. This provided an avenue for the rebuilding of dwellings, dependent persons units and buildings used for agriculture, damaged or destroyed by the 2009 Victorian Bushfires, without the need for a planning permit. Whilst DELWP have not advised a similar clause will be introduced for the rebuilding of buildings and structures destroyed by the 2019/20 bushfires, it is recommended Council explores the utilisation of Clause 52.14 if permitted, or the inclusion of a similar clause to assist in the recovery and rebuilding of the Towong Shire communities.
The planning permit application process can be an onerous task, with the potential for most properties being encumbered by one (or more) overlays; including (but not limited to) Significant Landscape Overlay, Environmental Significance Overlay, Bushfire Management Overlay, Floodway Overlay, and Land Subject to Inundation Overlay.
Addressing the requirements of overlays can sometimes require expert reports being prepared for submission with an application, including (but not limited to) Land Capability Assessment or Bushfire Management Statement. This will add an additional burden, time constraint and cost to the planning application process for residents. It is recommended information and support is provided to residents to assist them with the application process and planning requirements.
CR SCALES CR TOLSHER
THAT COUNCIL:
1. PROVIDES AN EXEMPTION (IN ACCORDANCE WITH THE PLANNING AND ENVIRONMENT (FEES) REGULATIONS 2016 CLAUSE 20) FOR PLANNING PERMIT APPLICATION FEES ASSOCIATED WITH REPLACEMENT STRUCTURES AND DWELLINGS DAMAGED OR DESTROYED BY THE 2019/20 UPPER MURRAY BUSHFIRES;
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WHERE DAMAGED OR DESTROYED BY THE 2019/20 UPPER MURRAY BUSHFIRES; AND
3. REQUIRE ALL APPLICATIONS TO ADDRESS THE TOWONG PLANNING SCHEME REQUIREMENTS FOR USE AND DEVELOPMENT. CARRIED
11 Community Wellbeing 11.1 Community Services Report (04/07/0055-DCP)
Disclosure of Interests (S.80C):
This report was prepared by Ms Jenelle Williamson, Acting Director Community and Planning.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
This report is a quarterly report on Community Services activities throughout the Shire and presents an update for the period from October 2019 to February 2020.
Department Activity:
The new community services department structure was implemented in November 2019. The Coordinator Recreation, Arts and Culture commenced in November and the Director Community and Planning and the Coordinator Family Services in December 2019.
The Upper Murray Bushfire resourcing needs resulted in the Director Community and Planning transferring into the role of Acting Director Relief and Recovery. Ms Jenelle Williamson commenced in the Director Community and Planning role, in an acting capacity, in January 2020.
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Maternal and Child Health Services
Maternal and Child Health services in the Shire have continued to experience challenges in service delivery due to accessibility and difficulties in attracting experienced health nurses to the positions that allow consistency of care to families. Council have developed a system whereby we have access to one of Wodonga Council’s nurses to support the Corryong nurse, whilst an additional nurse completes critical training to fulfil the role.
Early Years Services
An operational approach for the 2020 educational year is based upon Council values and key terms such as innovation and technology. The services are working closely with the Coordinator Family Services to adapt the curriculums and communication stream with families through a new electronic application (app) and processes. This will enhance the capacity of Educators and Council’s community engagement.
Due to the recent devastation and trauma caused by the Upper Murray Bushfire the Department of Education has announced they will cover the cost for all families to attend the 4 year old kindergarten programs. Additional supports have been supplied to educators, health nurses and playgroup facilitators to aid families and support the children through any stress, caused directly or indirectly by the fire.
Funding applications for two Outdoor Inclusive Play Spaces, totalling $263,186 have been approved by the Department of Education and Training under the Inclusive Kindergartens Facilities Program – Buildings and Playgrounds. Parents and educators from both Corryong and Tallangatta Kindergartens have worked closely with staff to develop a masterplan to support the funding applications. Item 11.4 of this agenda provides further information on this project.
Educational Services Enrolment Snapshot Group Tallangatta Corryong Bellbridge Long Day Care 34 N/A 26 3 Year Old 8 N/A 7 4 Year Old 18 27 11 After School 10 N/A 2 Care Before school N/A N/A 4 care
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Access and Inclusion
Access and Inclusion Plan
Council staff are in the process of developing an Access and Inclusion Action Plan. Projectura was appointed as the external contractor to undertake the works in August 2019.
Situational analysis was completed and initial engagement with the community and key stakeholders was delivered from October to December 2019. The second round of engagement, planned for late January, was placed on hold due to the Upper Murray Bushfires. New timelines and a delivery program for the project are currently being finalised with the contract anticipated to be delivered by June 2020.
Speech Therapy Students
Council staff have coordinated Speech Therapy students from Charles Sturt University to work one morning a week over 10 weeks at Tallangatta Early Years Centre. Students are 2nd year speech pathology students and the placement is predominately observational, but supports children and staff as appropriate.
Youth Services
Youth Services Networks (Corryong and Tallangatta)
Council staff have coordinated the redevelopment of the Corryong and Tallangatta Youth Services Network. The aim of the network is to build effective and collaborative partnerships within and across the community to support young people.
A meeting will be held once each school term in both Corryong and Tallangatta.
VicHealth Walk to School Program
The Walk to School program aims to educate and assist with long term behavioural change and encourage students to be more active. In collaboration with VicHealth, and local schools, this initiative was introduced to schools throughout the municipality in October 2019 to enable every student to participate and record weekly laps around the school oval. 33 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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There were eight primary schools competing in the program and student results were monitored for a chance to win some great prizes. The two winning schools were Tallangatta Primary School and St Michael’s Primary School. Each participating school received $280 worth of sporting equipment.
In addition, on 24 October 2019, Tallangatta Early Years Centre undertook a picnic in the park event. Families and children who attend the Centre, walked to Pelican Park for a morning of healthy activities as part of the 2019 Walk to School program.
Kyaking and Flying Fox School Holiday Program
In partnership with Tallangatta Neighbourhood House and VicHealth, Council delivered a school holiday program on 2 October 2019. Approximately 24 young people attended a kyaking and flying fox clinic held at the Snowy River camp.
North East Skate Park Series
On 12 October 2019 Corryong hosted a North East Skate Park Series in which 30 young people participated in a “Learn to Skateboard” lesson followed by a competition.
The North East Skate Park Series was a community event, partnered with the Corryong Neighbourhood Centre, Corryong Swimming Club and Wodonga TAFE.
16 Day of Activism 2019
As part of the 16 Day of Activism 2019 campaign, young people painted messages on t-shirts to create awareness about the Primary Prevention of Violence Against Women and Children. The art session created an opportunity for young people to have a voice and to create opportunities for behavioural and cultural change.
The t-shirts were then displayed and/or worn by young people at the local community event.
Pool Party
Pool parties for Corryong and Tallangatta Swimming Pools were scheduled to be delivered over the January 2020 school holidays. Due to the Upper Murray Bushfires these events have been rescheduled for March. 34 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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Golf Clinic
In partnership with Sport North East, Council staff coordinated a Learn to Play Golf clinic held at the Corryong Golf Club on 4 October. There was a great response to this initiative, and 17 young people participated in the clinic.
Children’s Week- Animals of Oz (Tallangatta and Corryong)
In partnership with Tallangatta Neighbourhood House, Council staff coordinated the Animals of Oz Childrens week activity on 22 October.
The Animals of Oz 'Animals Galore' education program incorporated a range of native animals. This included pythons, lizards, frogs, crocodiles, birds, mammals and possums. The children learnt about the animals and interact with them.
Understanding Children Behaviour Workshop
On 12 December, a one day workshop run by Connextions was held in Corryong and well attended by 13 people. The workshop provided simple and practical strategies to construct simple behaviour plans.
Tallangatta Neighbourhood House
Tallangatta Neighbourhood House continues to enhance its offering to the community with 839 participants in programs for Term 4. This was an increase of 148 participants in comparison to 2018 Term 4 activities.
It was another successful year in 2019 with 2,874 people participating in 63 different Neighbourhood House programs, compared with 2,284 participants in 2018. An additional 22 programs were introduced at the Centre during 2019.
Seniors
The Towong Seniors Festival was held on 5 October 2019. The Albury Wodonga Theatre Company hosted a performance of Mamma Mia which was well attended by 64 seniors. Transport to Albury was provided from Corryong and Tallangatta.
This program was funded by the Victorian Seniors Festival.
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Recreation
The new role of Coordinator Recreation, Leisure, Arts and Culture position commenced in November 2019.
The swimming pool seasons at Corryong and Tallangatta successfully opened on 16 November 2019. Prior to the season Council coordinated lifeguard training in Corryong and 11 people participated. An expression of interest process was undertaken and the opportunity advertised to the local community with an aim of attracting and training more staff to support the Corryong and Tallangatta pools.
Due to the Upper Murray Bushfires the pools were affected by smoke on a number of occasions and the Corryong swimming pool was closed from 1 – 20 January 2020.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
These activities align with key criteria of the following policies: • Victorian Early Years Policy; • Victorian Health Policy; • Victorian Mental Health Policy; and the • Victorian Sport and Recreation Policy.
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Budget Impact:
Jan 2020 Jan 2020 Jan 2020 Jan 2020 2019/20 Full YTD YTD YTD YTD Year (Actual) (Budget) (Variance) (Variance) (Budget) Note $ $ $ % $
Income Child care 481,596 351,844 129,752 37% 645,804 Community access and inclusion 18,919 25,131 (6,212) (25%) 43,081 Maternal and Child Health 142,071 123,667 18,404 15% 212,000 Preschool operations 282,861 171,733 111,128 65% 294,400 Seniors 3,632 - 3,632 100% - Youth 6,573 5,873 700 12% 11,745 Total Income 935,652 678,248 257,404 38% 1,207,030
Expenditure Child care 407,897 564,399 156,502 28% 975,775 Community access and inclusion 44,304 52,985 8,681 16% 91,563 Maternal and Child Health 73,398 101,663 28,265 28% 176,215 Preschool operations 139,895 134,961 (4,934) (4%) 233,933 Seniors 577 - (577) 100% - Youth 32,038 31,462 (576) (2%) 56,633 Total Expenditure 698,109 885,470 187,361 21% 1,534,119 Net Income / (Expenditure) 237,543 (207,223) 444,766 (215%) (327,089)
Risk Assessment:
Nil.
Community Consultation/Responses:
A number of community engagement activities have been undertaken:
• 8 Primary Schools participating in the walk to school program; • Over 70 young people involved in youth events; • 64 seniors participating in the Towong Seniors Festival; and • 3 other engagement events delivered to the community.
Discussion/Officers View:
The Community Services team continues to make excellent progress in achieving the objectives of the 2017-2021 Council Plan. The changes to the structure has provided coordinator positions to support the delivery of Family Services and Recreation, Arts and Culture. 37 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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The Upper Murray Bushfire in January 2020 has affected services and events across the Community Services team. The team is now working closely with the community and key agencies to meet the needs and requirements of the community moving forward.
CR SCALES CR TOLSHER
THAT COUNCIL:
1. NOTE THE REPORT; AND
2. THANK THE DEPARTMENT OF EDUCATION AND THE MINISTER FOR HEALTH – VICTORIA – FOR THEIR CONTRIBUTION TO THE EARLY CHILDHOOD SERVICES. CARRIED
11.2 Corryong Swimming Pool 2019/20 Season Extension (02/05/0026 and 02/02/0013-DCP)
Disclosure of Interests (S.80C):
This report was prepared by Mr Joe Calvert, Coordinator, Recreation Arts and Culture.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
The damage and disruption caused by the Upper Murray Bushfire has resulted in many residents of the Shire experiencing a challenging summer. Those who would usually find respite and enjoyment by using the outdoor swimming pools have been unable to access them due to frequent closures caused by heavy smoke, and the Corryong Pool was out of operation from 1 – 20 January 2020 due to damage from the fires.
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The lives of our residents will be disrupted for quite some time with displacement, rebuilding and recovery all significant challenges. Recreation spaces, such as the outdoor pools, offer positive health and wellbeing to support the community recovery process.
The Tallangatta and Corryong pool season is set to close on 9 March 2020. Council has received correspondence from members of the community seeking an extension of the Corryong Pool season to support the local community get back to activities they enjoy, and allow residents an opportunity to relax, reflect, exercise and simply enjoy themselves.
Although staffing resources are limited, it is possible to extend the Corryong Pool season until the end of March by utilising the Supervising Tallangatta staff to travel to Corryong as required.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
Budget Impact:
Council has budgeted for normal pool operations to continue until 9 March 2020.
Council has received $16,222 of income for season passes of which $7,122 for Tallangatta Swimming Pool and $9,100 for Corryong Swimming Pool.
Any extension of time to the swimming season will have implications for running/maintenance, insurance and staffing costs. The estimated cost for the additional three weeks (22 days) is $11,000.
Risk Assessment:
Following a review of previous seasons, and neighbouring councils, it appears that the second week of April is the latest a seasonal pool remains open. After this time
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the weather is deemed too cold. To manage costs it is recommended that a cold weather closure policy be introduced if the extended season is implemented.
Continuing high standards:
Given recent changes to the Guidelines for Safe Pool Operations (GSPO), by Royal Life Saving Victoria, a supervising lifeguard, who is at least 18 years old, must be present at all times when a pool is open to the public. Council’s experienced supervisors can continue the current practice of overseeing the younger team of lifeguards. The recommendation for a pool similar to Corryong is that two (2) lifeguards at a minimum, must be on duty when open to the public.
Community Consultation/Responses:
Council has received correspondence from two residents as well as both swimming club Presidents. There is a desire for the swim season to be extended for the Corryong Pool, on health, recovery and wellbeing grounds.
In addition, correspondence received by Council has requested providing free entry for the remainder of the season together with pool pass refunds.
Discussion/Officers View:
Due to the Upper Murray Bushfire, residents have had limited access to the pools, due to the previously mentioned closures, or physically they have been too tired/exhausted to use the swimming facilities. Some residents bought a Season Pass and have been unable to capitalise on their purchase while many of our residents have lost income or are undergoing financial pressures.
Extending the Corryong Pool season will support the community and the regional Upper Murray Bushfire recovery process. The extended period is proposed until the end of March due to weather and benchmarking however, it should be noted that the pool will close during school holidays, which run from 30 March – 12 April 2020.
Extending the season has the potential for stimulating more income for the younger lifeguards in Corryong and surrounds, who have missed many shifts due to the bushfire.
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As the proposed extended season is to support those in the Upper Murray Bushfire affected area who are currently dealing with impacts of this incident, it is also recommended that Council consider providing access to the pool free of charge for the month of March.
It is also put forward Council consider waiving the 2019/20 Season Pass for users given the impact to the season and activities at both facilities.
Consideration of extending both Corryong and Tallangatta pool seasons has been undertaken, however Council does not currently have the staffing resources to offer this. In addition, the Corryong Pool has solar heating making it more suitable for operating an extended season.
CR WHITEHEAD CR SCALES
THAT COUNCIL:
1. REQUEST THE CHIEF EXECUTIVE OFFICER ESTABLISH A COLD WEATHER POOL CLOSURE POLICY;
2. EXTEND THE CORRYONG SWIMMING POOL SEASON UNTIL 5 APRIL 2020 SUBJECT TO THE COLD WEATHER POOL CLOSURE POLICY;
3. PROVIDE FREE ENTRY TO CORRYONG SWIMMING POOL FOR THE EXTENDED PERIOD OF 10 MARCH – 5 APRIL 2020; AND
4. FOR CORRYONG SWIMMING POOL SEASON PASS HOLDERS PURCHASED IN 2019/20 PROVIDE FREE SEASON PASSES FOR 2020/21. CARRIED
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11.3 Swimming Club Pool Fees 2019/20 (02/05/0026-DCP)
Disclosure of Interests (S.80C):
This report was prepared by Mr Joe Calvert, Coordinator, Recreation Arts and Culture.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
During 2019 Council undertook a review of pool operations to determine the most efficient and sustainable way of managing the two seasonal (outdoor) pools located in Corryong and Tallangatta. Both pools are situated on Crown land which is owned by the Department of Environment, Land, Water and Planning (DELWP).
An advisory group consultation model was implemented to consider how the operations of both pools could:
• Ensure ongoing provision of access to community members; • Ensure no further increase in costs; and • Ensure maintenance of safety standards.
Several recommendations were outlined regarding operations, and included undertaking a review and update of fees and charges. This process has not yet commenced. At the commencement of the 2019/20 swim season, Council wrote to the Tallangatta and Corryong Swimming Club Committees advising of the 2019/20 fee structure. Both clubs have expressed dissatisfaction with the requirement to pay fees, reasoning they were of the understanding fees would not be charged.
Both Swimming Clubs have requested Council waive the prescribed fees for the 2019/20 swim season.
Impact on Council Policy:
Nil.
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State Government Policy Impacts:
Nil.
Budget Impact:
The Tallangatta and Corryong Swimming Pools both operate at an annual loss in line with other seasonal pools across Victoria.
Council’s Fees and Charges Schedule outlines swimming clubs are required to pay $15.00 lane hire per session throughout the swimming season.
An invoice was issued to the Tallangatta Amateur Swimming Club for $450 in June 2019 for the 2018/19 Season.
Fees for the 2019/20 Season will be approximately $500 per club totalling $1000 income to Council.
Risk Assessment:
Currently, both swim clubs operate within the regular opening hours and Council lifeguards are always on duty. The swim club Presidents understand that on especially hot or busy days, priority will always be given to the public, and therefore the swim clubs may have fewer, or even no swimming lanes for their members to use. In practice however, the arrangement works satisfactorily for the majority of the season with enough space for both the club members and the general public to operate together in a safe environment.
Community Consultation/Responses:
Council wrote to the Tallangatta and Corryong Swimming Club Committees advising of the 2019/20 fee structure. This generated a level of feedback from both Committees due to:
• The Clubs had already written to their members regarding fees and were part way through the swim season – so this decision created unexpected costs; • Members of both swim clubs had purchased Season Passes and therefore suggest they are already paying to use the pool; and
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• It was unclear as to how Council’s fee structure would be applied.
Discussion/Officers View:
The Tallangatta and Corryong Swimming Clubs are community run organisations and provide social benefits to the locality. They encourage healthy lifestyles and contribute to safe swimming practices across the municipality. Annual activities organised by the swimming clubs also attract large numbers of spectators and swimmers into the towns from neighbouring municipalities and the surrounding region.
Whilst there was a pool review, the process did not directly address the particular issue of lane hire fees for the swimming clubs. It did, however, raise the need to undertake a more detailed assessment on the fees and charges of the swimming pools.
The clubs have not previously paid lane hire fees, therefore it is recommended that the current outstanding fees of Tallangatta Swimming Club be waived and, in line with the pools review outcomes, a detailed review of the fees and charges be undertaken. It is proposed this review be completed by July 2020 to provide sufficient notification and communication to both swim clubs prior to the 2020/21 Swim Season.
Additionally the 2019/20 Swim Season has been significantly impacted due to the Upper Murray Bushfire. The Corryong pool was out of operation from 1 – 20 January 2020, and both pools had many days of closure due to the heavy smoke affecting air quality in the area. Consideration of waiving the swimming club fees for the 2019/20 Swim Season is recommended to support local recreation groups while they are recovering from the Upper Murray Bushfire.
CR WHITEHEAD CR SCALES
THAT:
1. COUNCIL WAIVE THE 2018/19 OUTSTANDING FEES FOR TALLANGATTA SWIMMING CLUB;
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2. COUNCIL WAIVE FEES FOR THE 2019/20 SEASON FOR THE TALLANGATTA AND CORRYONG SWIMMING CLUBS; AND
3. A COMPREHENSIVE REVIEW OF THE POOLS FEE SCHEDULE BE COMPLETED PRIOR TO THE 2020/21 SEASON WITH A REPORT PROVIDED TO COUNCIL IN JULY 2020. CARRIED
11.4 Kindergarten Play Space Funding (04/03/0092 and 04/03/0096-DCP)
Disclosure of Interests (S.80C):
This report was prepared by Ms Tamara Brockwell, Coordinator Family Services.
At the time of preparation of the report, the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
Tallangatta and Corryong Kindergarten have been granted $263,186 funding to upgrade their outdoor learning environments, focusing on inclusivity and accessibility for children and families who experience challenges to access due to disability and developmental delays.
Funding has been obtained through the Inclusive Kindergarten’s Facilities Program: Meaningful Outdoor Connections Play Space – Tallangatta Early Years Learning Centre and Corryong Preschool.
The 2015 AEDC* results revealed that 6.3% of Towong children were identified as ‘special needs status’** compared to only 4.7% nationally.
*Australian Early Development Census is a national measure of children’s development as they enter their first year of full-time school. ** Children with special needs status are those who have chronic medical, physical or intellectual disabilities that require special assistance, based on medical diagnosis
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Project Summary:
The purpose of the projects are: • To promote ease of access and inclusion throughout the outdoor learning area, focusing on the theory of the third teacher. There is an emphasis on using natural materials that can be utilised in more than one way to encourage an interest in the natural world and exploration; • Build a sense of community through exploration and thoughtful design; and • Children benefit in being equal partners with parents and teachers in the learning process. This gives children the power to direct their learning and grow their creativity.
Works to be carried out are based on community focus points such as: • Dry creek beds and murals depicting the Murray River; • A raised deck area to resemble a boat with a cabin; • High country huts, bridges, story poles, and native plants; • Water pumps for water play; and • Mindfulness sensory paths to promote a wellbeing walk for children with additional sensory requirements.
Corryong Kindergarten has an additional outdoor space which will encompass: • Yarning circles; • Gross motor play spaces and role play accessibility through an open cubby house; • A staged area; and • Raised vegetable gardens.
These projects highlight how children form understandings of themselves and their place in the world, through their interactions with others encompassing the theories behind the national learning framework Belonging, Being and Becoming.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
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Budget Impact:
Both projects are fully funded under the Inclusive Kindergartens Facilities Program: Meaningful Outdoor Connections Play Space and therefore do not require a Council contribution. • $143,186.00 has been approved for the Corryong Kindergarten; and • $120,000.00 has been approved for the Tallangatta Early Years Learning Centre.
Risk Assessment: Works will be completed with a minimal impact to service operations. Corryong will be completed in a two stage approach, as the yards have an existing fence dividing the spaces that will ensure the safety of the children at all times.
The proposed works at Tallangatta Early Years Centre will require the playspace to be closed during the construction period. Tallangatta will enforce an ongoing excursion form which will permit the children to use the neighbourhood park on a continuing basis. Risk being highlighted: crossing roads and access to public.
Community Consultation/Responses:
Parent committee’s at both Centres will be actively engaged in a consultation process throughout the final design and construction process.
Discussion/Officers View:
This funding will allow Council to redevelop these outdoor spaces and enhance the availability of access to quality early childhood services within Towong Shire Council for children and families.
Following the Theoretical Philosophy of Reggio Emelia, adapting the Hundred Languages of Children, meaningful connections to the environment are critical to children’s development.
It is appropriate to acknowledge the work of Ms Penny Sell who prepared and submitted the funding applications on behalf of Council.
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CR TOLSHER CR WHITEHEAD
THAT THE REPORT BE NOTED. CARRIED
11.5 Victorian Government Local Sports Infrastructure Fund (02/08/0012-DCP)
Disclosure of Interests (S.80C): This report was prepared by Ms Jenelle Williamson, Acting Director Community and Planning.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
The Victorian Governments’ Local Sports Infrastructure Fund (VGLSIF) is an annual competitive funding program that supports the development of high quality, accessible community sport and active recreation infrastructure across Victoria.
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The VGLSIF has five streams of funding that each have individual criteria and funding amounts outlined in the table below.
Funding Stream Available Funding Funding Ratio Applications per LGA Up to $30,000 for municipal planning One municipal SRV $2 application and one Planning Up to $50,000 for Local $1 regional planning regional planning application projects Female Friendly Up to $500,000 per SRV $2 Unlimited applications Facilities LGA Local $1 Up to $250,000 per SRV $2 Community Facilities Up to two applications application Local $1 One application submitted to Strategic Up to $800,000 per SRV $1 Strategic Facilities Facilities or Aquatics LGA Local $1 Centres and Indoor Stadiums streams One application submitted to Strategic Aquatic Centres and Up to $2 million per SRV $1 Facilities or Aquatics Indoor Stadiums LGA Local $1 Centres and Indoor Stadiums streams
The closing date for funding applications is Friday 13 March 2020. It is acknowledged that the Victorian Government has provided an extension of the closing date to Council due to the impact of the Upper Murray Bushfire.
Assessment of the available streams, eligibility and selection criteria in line with Council and community priorities has identified the following projects for Council consideration: 1. Municipal Recreation Strategy (Planning stream); 2. Talgarno Tennis Court Redevelopment (Community Facilities stream); and 3. Tallangatta Swimming Pool Revitalisation (Community Facilities stream).
In addition, the Granya Tennis Club have provided a proposal to Council on 21 February 2020 for Council consideration under the Female Friendly Facilities category. The proposal includes the development of four synthetic tennis courts, fencing, LED floodlighting, a clubroom and a play space area.
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Impact on Council Policy:
Nil.
State Government Policy Impacts:
The projects presented for consideration meet the guidelines of the Victorian Governments “Active Victoria” program.
Budget Impact:
The following budget outline for the proposed projects is presented for Council consideration.
Municipal Recreation Strategy
• Local Sports Infrastructure Fund request - $30,000 • Towong Shire Council contribution – $15,000 • Total Project Cost: $45,000
Talgarno Tennis Court Redevelopment
• Local Sports Infrastructure Fund request - $206,000 • Towong Shire Council contribution – $96,000 • Community contribution (confirmed) - $7,000 • Total project cost: $309,000
Tallangatta Swimming Pool Revitalisation
• Local Sports Infrastructure Fund request - $250,000 • Towong Shire Council contribution – $125,000 • Total project cost: $375,000
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Granya Tennis Club
• Local Sports Infrastructure Fund request - $270,000 • Towong Shire Council contribution – $120,500 • Proposed community contribution - $14,500 • Total project cost: $405,000
$125,000 for the Tallangatta Swimming Pool Revitalisation is allocated in the 2019/20 Budget. An additional $101,000 is requested for the 2020/21 Budget to support the recommended projects.
$226,000 is required for the 2020/21 Budget to support all of the above projects.
Risk Assessment:
Council officers are finalising quotations on the scope of works for each project to ensure the budget aligns with the project costs. Costings developed will also incorporate a contingency allocation.
The Granya Tennis Club project and costings have been developed by the Granya Tennis Club with no Council input or consideration. A cost estimate has been provided for the clubroom works, however does not include costs for providing connection to services. Further work is required between Council and the Granya Tennis Club to refine and provide confident costings for the project.
Community Consultation/Responses:
The Talgarno Recreation Reserve Committee of Management have been actively involved in the development of the project scope and application process. The Committee will be notified of the application outcome and, if successful, Council staff will work with the Committee of Management to deliver the project.
Granya Tennis Club put forward a proposal seeking improvements to the Granya Tennis Facility. There have been limited discussions on the project to date and would require further project development between Council, Granya Tennis Club and the Granya Recreation Reserve Committee of Management to prepare a strong application for funding. 51 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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Discussion/Officers View:
As outlined there are three projects identified by Council officers and the community for potential application by Council. The following details are provided for each proposed project.
Municipal Recreation Strategy
The proposed project is to develop a municipal wide recreation strategy to guide the future planning and directions for sport, recreation and physical activity across the Shire. The recreation strategy will define the vision and planning principles to guide and support future investment across sport, recreation and physical activity environments for the Council.
The development of the strategy would include an extensive community engagement process to ensure the strategic objectives and directions are supported and in line with Community needs.
A funding application is recommended to proceed for this project.
Talgarno Tennis Court Redevelopment
The proposed project is to redevelop the four existing tennis courts at Talgarno Recreation Reserve to provide two multiuse courts and two dedicated tennis courts. The project also includes the provision of floodlighting for all four courts.
Currently there are two courts in use, however, they are in poor condition and are non-compliant with court run off requirements. The other two courts, due to their poor condition, are not used by the community. The Talgarno Tennis Court Redevelopment project is in line with the recreation reserve master plan.
A funding application is recommended to proceed for this project.
Tallangatta Swimming Pool Revitalisation
Council has allocated funds in the 2019/20 budget to undertake improvements for the Tallangatta Swimming Pool. The funding application would provide additional funding for redevelopment works for the swimming pool to enhance the sustainability and offering to the community for the future. 52 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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The proposed scope of works will include: • Enhance sustainability of the swimming pool through installation of solar heating and introducing water saving initiatives to the plant and filtration system; • Consideration of a wet deck construction and pool liner for the pool shells to improve patron accessibility, safety and long term sustainability of the pool structure; • Playground access works; and • Entry improvements to support safety and accessibility requirements.
The scope of works will be finalised based on pool investigation and costing works currently being undertaken.
To support the application process, Council is required to approve the application submissions, and the allocation of Council funds towards the projects.
A funding application is recommended to proceed for this project.
Granya Tennis Club Redevelopment
The proposed project is to redevelop the two existing tennis courts at Granya Recreation Reserve to provide a four court tennis court facility with floodlighting and a clubroom, playground and other children’s multicourt play space. The project is proposed to address the poor condition of the existing courts as well as provide facilities to support current and future programs and activities.
The Granya Tennis Club has undertaken a significant amount of work in a short period of time to seek Council support to proceed with an application. The following concerns are presented in regards to their project: • There is no master plan in place for the recreation reserve which considers the overall vision for the precinct and the community needs and requirements broader than tennis; • It is unclear if the recreation reserve committee of management supports the project; • The community contribution of $14,500 has been identified however has not been formally confirmed by the various agencies; • Further work is required to develop and confirm the project budget; and • The option of staging the project has not be considered.
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Whilst the Granya Tennis Club has presented strong justification for consideration of the project, the budget presents uncertainty to Council and there needs to be further planning work by the Council and community to strengthen the application.
As the Local Sports Infrastructure Fund is an annual program, a new round of funding will open in mid to late 2020. It is recommended that Council does not proceed with an application in this round of funding and seeks to prepare the project with the required documentation for consideration in the next funding round.
CR SCALES CR WHITEHEAD
THAT COUNCIL:
1. WORK WITH GRANYA TENNIS CLUB TO DEVELOP THEIR PROPOSED PROJECT FOR CONSIDERATION IN THE NEXT ROUND OF FUNDING; AND
2. SUPPORT THE PROPOSED APPLICATIONS FOR FUNDING SUBMISSION AND THE ASSOCIATED FUNDING ALLOCATION BE INCLUDED. CARRIED
12 Asset Management 12.1 Asset Management Report (01/07/0004-DIE)
The Asset Management report is presented bi-monthly. The next report is due in April 2020.
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12.2 Black Spot Program – Lake Road Development (01/05/00275- DIE)
Disclosure of Interests (S.80C):
This report was prepared by Ms Rachael Gadd, Director Infrastructure and Environment.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Discussion/Officers View:
This report was presented at the Council Meeting held on 4 February 2020. A resolution was passed to defer the matter until the Council Meeting of 3 March 2020.
As the quotations requested by Council officers have not yet been provided the report will be presented to Council at a future date.
CR STAR CR TOLSHER
THAT THE MATTER BE DEFERRED TO A FUTURE COUNCIL MEETING WHEN QUOTATIONS ARE AVAILABLE. CARRIED
CR SCALES CR TOLSHER
THAT COUNCIL DEFER ITEM 12.3 CALLAGHAN’S CREEK ROAD BRIDGE TENDER ASSESSMENT FOR CONSIDERATION LATER IN THIS MEETING. CARRIED
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Item 12.3 - Callaghan’s Creek Road Bridge Tender Assessment was deferred and considered after Item 15.1 - Economic Development Report.
12.3 Callaghan’s Creek Road Bridge Tender Assessment (01/06/0033-DIE)
Disclosure of Interests (S.80C):
This report was prepared by Mr Tim Shilling, Contract Project Manager.
At the time of preparation of the report the author did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
The Watchingorra Creek Bridge is located on Callaghan Creek Road, 450m East of Dartmouth Road. It was built around 1940 with deck strengthening works undertaken in 1976. The existing structure is a three-span, single lane bridge approximately 20m long. Capacity constraints due to the degradation of the deck and girders are impacting on forestry operations in the valley. The bridge currently has a 20 tonne gross load limit applied. In late 2019, a fully documented design was completed to upgrade the deck with new steel girders and a wider, heavier precast concrete deck sitting on the existing piers. The upgraded deck will enable Hancock Victorian Plantations (HVP) to operate a legally loaded B-Double over the structure. A call for tenders for Contract 2018/19-28 – Watchingorra Bridge Deck Upgrade closed on Friday, 31 January 2020. The tender was promoted on www.tenders.net, Council’s website and the Border Mail. A number of North East Victorian civil contractors were invited to tender through the www.tenders.net system.
A total of 23 companies downloaded the documents and at the conclusion of the tender period, six responses were received by the closing date:
• Murray Valley Piling; • North East Civil Construction; • Waratah Constructions; 56 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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• BRIMAC; • NELMAC; and • CTB Constructions & Equipment.
Evaluation:
Tender responses were assessed using a comparative matrix covering: • Tender price; • Qualifications; • Previous Performance; • Delivery; and • Social and Environmental Sustainability factors. The evaluation panel consisted of the Consultant Project Manager and the Director Infrastructure and Environment. Shortlisted contractors were invited to clarify aspects of their tender and provide further detail on their proposed methodology, program and the experience of the nominated personnel proposed to undertake the works.
A copy of this evaluation has been provided to Councillors under separate cover.
Through this evaluation process it was determined that the tender submission from NELMAC Pty Ltd best met the selection criteria.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
Budget Impact:
The successful tendered price was $238,500. The project budget as per Council’s 2019/20 capital works program is $171,000. This $171,000 consists of $65,000 from rate payer funds and a contribution from HVP of $106,000. With $28,546 already spent on design and project management, the remaining budget for this project is
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$142,454. Acceptance of the preferred tender will result in a project overspend of $96,046 from the original budget.
There is $100,000 of bridge renewal carry forward funding allocated to the re-deck of McHarg’s Road Bridge at Walwa. It is estimated that only $40,000 will be required for the re-deck as works will be undertaken by Council’s outdoor team. It is proposed that the remaining $60,000 from the McHarg’s Road Bridge project is transferred to the Watchingorra Creek Bridge Upgrade project.
There is also carry forward amount of $99,875 for bridge replacement from 2018/19. Due to bridge renewal funding received for the replacement of Mitchell’s Bridge, on Guys Forrest Road these funds are available to supplement the Watchingorra Creek Bridge upgrade to the value of $36,046.
It is recommended that the above funds be redirected to make up the budget shortfall for the Watchingorra Creek Bridge project.
Risk Assessment:
Nil.
Community Consultation/Responses:
The construction activities involve the establishment of a temporary crossing to provide light traffic access while the existing bridge deck is removed. The contract allows for the establishment of a low-level culvert crossing located just upstream of the existing bridge. A letter outlining the upcoming works was mailed out in late December 2019 notifying residents who will be affected by the upcoming works. Further notifications will follow once a start date for construction has been determined. Consultation has also been undertaken with HVP who advised that no heavy vehicle access is required for the next six months.
Discussion/Officers View:
Following a comprehensive tender evaluation assessment, the tender submission from NELMAC is considered to represent the lowest risk and best value option for Council. 58 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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The original budget for this project was based on bridge renewal unit rates from Council’s Moloney’s asset management database. These unit rates were last independently reviewed in 2016 and the rates received for this tender demonstrate that the bridge construction market is changing. It is recommended that a review of Council’s bridge unit rates is undertaken to align with current market rates and assist with future budget planning for renewal expenses.
CR WHITEHEAD CR SCALES
THAT COUNCIL:
1. REALLOCATE FUNDS FROM ITS BRIDGE RENEWAL CARRY FORWARD FUNDS TO MEET THE PROJECT BUDGET SHORTFALL;
2. REQUEST OFFICERS PROVIDE DETAILS REGARDING THE IMPACT OF THIS ON COUNCIL’S BUDGET IN FUTURE FINANCIAL REPORTS;
3. AWARD THE CONTRACT FOR THE WATCHINGORRA CREEK BRIDGE UPGRADE CONTRACT 2018/19-28 TO NELMAC PTY LTD FOR THE LUMP SUM PRICE OF $238,500 EX GST;
4. REQUEST OFFICERS REVIEW COUNCIL’S BRIDGE UNIT RATES TO REFLECT CURRENT MARKET RATES; AND
5. AUTHORISE THE CHIEF EXECUTIVE OFFICER TO SIGN AND SEAL THE CONTRACT DOCUMENT. CARRIED
Council returned to Item 16 of the agenda.
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Item 13.1 Amendment C25 (Part 1) was brought forward and considered after Item 9.1 Finance Report.
13 Land-use Planning 13.1 Amendment C25 (Part 1) (03/02/0032-CEO)
Disclosure of Interests (S.80C):
This report was prepared by Ms Elke Cummins, of Cummins Planning on behalf of Ms Juliana Phelps, Chief Executive Officer.
At the time of preparation of the report Ms Cummins and Ms Phelps did not have a direct or indirect interest in any matter to which the report or advice relates.
Executive Summary
Council submitted Amendment C25 to the Minister for Planning for approval in 2017, to implement the recommendations of the Towong Shire Settlement Strategy, 2010; Towong Shire Rural Land Use Study, 2010 and actions of the Council Plan. The central purpose of the amendment is to apply the Rural Living Zone to ‘de facto’ rural living areas that were not addressed in an earlier amendment. To achieve this, the amendment rezones land from Rural Activity Zone (RAZ) and Rural Living Zone 2 (RLZ2) to Rural Living Zone 3 (RLZ3) and applies a Design and Development Overlay (DDO) and Development Plan Overlay (DPO) to all RLZ3 land. The rezoning reduces the minimum lot size for a subdivision from 4 hectares to 2 hectares.
After significant review of the amendment, officers from the Department of Environment, Land, Water and Planning (DELWP) advised that the proposed area to be rezoned would provide significantly more land supply than the recommended 15 years. Further, given changes to state planning policy over the past two years, the amendment did not sufficiently respond to Clause 13.02 of the Towong Planning Scheme, Bushfire Risk and the Bushfire Management Overlay.
DELWP undertook a desktop assessment of all remaining land to refine the size and location of the area to be rezoned, and in August 2019 DELWP provided Council with recommendations that, on paper, appeared most appropriate for rezoning in the short term.
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Council has now had an opportunity to review the information provided, and have undertaken their own assessment to support a reduced area of land to be rezoned, and working with DELWP, refined the areas proposed for immediate rezoning to where there is most pressure for development, in proximity to Tallangatta, Bellbridge and Bethanga. This amendment is known as Amendment C25 (Part 1).
Council supports the revised area of land for immediate rezoning at Bellbridge and Bethanga. It is Council’s preference that the area South West of Tallangatta is included in this amendment, contrary to land put forward by DELWP to the far West of the area. DELWP has advised that this land cannot be considered without a further investigation to resolve outstanding issues relating to the potential for bushfire risk and interface with surrounding land uses.
Background/History:
The amendment was authorised by DELWP on 15 January 2016. It implements key recommendations of the Towong Shire Settlement Strategy 2010 and Towong Shire Rural Land Use Study 2010 by rezoning land, applying overlays and amending the Local Planning Policy Framework.
Following public exhibition from 22 January to 7 April 2016, 32 submissions were received in relation to the amendment, including 6 that sought the rezoning of additional land to Rural Living Zone (RLZ) and 3 that opposed elements of the amendment. The submissions were referred to an Independent Planning Panel in June 2016.
The Panel report was released on 18 October 2016 and recommended that the amendment be adopted, subject to various changes to address specific issues. At the Council meeting held on 7 February 2017, it was resolved to submit the amendment to the Minister for approval, with changes in line with the Panel recommendations. The amendment was submitted to the Minister in May 2017.
DELWP Assessment
DELWP officers undertook an assessment of the amendment documentation and requested further information in relation to a number of matters, including an assessment of the amendment against Clause 13.02 Bushfire Risk and the Bushfire Management Overlay.
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Council, DELWP and the Country Fire Authority (CFA) met to discuss the amendment in relation to the requirements of the Bushfire Management Overlay (BMO) and Clause 13.02, and the CFA provided additional advice in May 2018. Following this advice the amendment was split into 2, with areas that required further investigation to determine their bushfire risk removed from the amendment. With the exception of a small area of land South West of Tallangatta, Council accepts the advice from the CFA and DELWP that further investigation is required to satisfy bushfire risk can be mitigated for identified areas of land, and that these areas are now the subject of Amendment C25 (Part 2).
Towong Shire Council Amendment C25 (Part 1) therefore originally contained the remainder of the land included in the original amendment, rezoning over 3,000 hectares from RLZ2 and RAZ to RLZ3, throughout the Shire.
Further advice from DELWP indicated there was insufficient strategic justification to support the quantum of land to be rezoned in C25 (Part 1), and an additional review was undertaken by DELWP staff in relation to the land included in the amendment. DELWP subsequently provided advice to Council in 2019, narrowing the areas of land to be rezoned, based on the following factors: 1. Bushfire Risk (CFA advice); 2. Planning Panel Advice (waste buffers); 3. Protection of Waterway Quality (EPA Guidance); 4. Slope Gradient; 5. Protection of Agricultural Land Supply; 6. Constraints on Townships; and 7. Further Considerations – overlaying of previous constraints, connectivity of potential RLZ properties and proximity of land to employment, services and transport (eg roads).
Considerations for assessing land to be included in the Rural Living Zone were also based on state planning policy, including Planning Practice Note 37.
The review resulted in approximately 1,030 hectares of land throughout the municipality identified for rezoning, with a potential total lot yield of 441 additional lots.
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Proposal
Tallangatta The original amendment sought to rezone approximately 800 hectares in Tallangatta to RLZ3, with a small parcel that contains water storages for the town water supply to be rezoned PUZ1.
The Panel recommended that Council: 1. Delete the rezoning of land from Rural Living Zone Schedule 2 to Rural Living Zone Schedule 3 on the South side of the Murray Valley Highway, South‐West of Tallangatta; and 2. Delete the rezoning of land from Rural Activity Zone to Rural Living Zone Schedule 3 on the South side of the Murray Valley Highway, South‐West of Tallangatta.
Following advice from the CFA, all land proposed to be rezoned East of Tallangatta has also been removed from C25 (Part 1). The CFA advice recommended further investigation of land South of the Murray Valley Highway South-West of Tallangatta, and highlighted lower bushfire risk land further West. DELWP considered these recommendations and applied additional parameters to propose an area of land for rezoning, West of Tallangatta off the Murray Valley Highway of approximately 125 hectares, comprising of 6 allotments, with a potential lot yield of 45 (this figure is considered a maximum development scenario for the purposes of refining the land to be rezoned, as other constraints such as slope, landscape, effluent disposal, vegetation and setbacks from waterways will also impact the yield of each area).
Figure 1. Proposed area for rezoning DELWP 63 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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Council consider this area will not meet community, developer or Council expectations as the immediate location for rezoning to RLZ3. The land is located on the fringe of the proposed RLZ3 area, South of the Murray Valley Highway (away from the desirable waterfront) and existing infrastructure.
Council officers preferred site for immediate rezoning to RLZ3 remains the existing RLZ2 land closest to Tallangatta’s urban context, South of the Murray Valley Highway to the South-West, adjacent to Bryants Gap Road to the West and the small portion of RAZ land directly North, as shown below:
Figure 2. Council preferred area for rezoning in purple.
The area presents the most logical development choice, given its proximity to existing services and the level of development already approved, particularly the recent pattern of rural living development off Hardys Road. The land provides approximately 250 hectares of land for residential development, with a potential lot yield of 93 lots.
The land South of the Highway is currently zoned for rural living, RLZ2 (4 hectares minimum subdivision lot size) and recent development in the area has largely capitalised on this allowance. Of the 20 allotments that make up the 157 hectares of area, half of these are of four hectares or less.
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Planning Panel Recommendations
The Independent Planning Panel recommended all land South of Murray Valley Highway to be removed from the amendment in response to the significant discussion surrounding buffers from the existing Waste Transfer Station (WTS), Waste Water Treatment Plant (WWTP) and pivot irrigation site. In making this recommendation, the Panel stated that: Council should review the issues discussed in the Panel’s report relating to buffers for the Tallangatta Waste Water Treatment Plant and pivot irrigation site, and the Tallangatta Waste Transfer Station. The review should assess whether buffers be determined on the basis of Air Quality Impact Assessment Reports and whether an Environmental Significance Overly should be applied to these buffers. The review should be conducted in association with North East Water and the Environment Protection Authority.
In response, Council removed the RAZ immediately adjacent to the WWTP, noted on the Tallangatta Structure Plan as ‘Notional Sewerage Treatment Plant Buffer’ being: • Land within Tallangatta wastewater treatment facility odour buffer (part Lot 1 LP88895 and Lot 2 PS300118)
While this addresses the issues with residential development occurring in close proximity to the WWTP, it does not address the Panel’s concerns with ensuring adequate buffers from the WTS. Council proposes to retain the existing RLZ2 boundary from the WTS, which is functioning appropriately. Further investigation to mitigate impacts from the WTS in relation to the properties excluded due to their proximity to the WTS can be undertaken if it is determined there is demand for further rural living development in the future. Council is working with North East Water and the EPA to provide adequate buffers where required in relation to the pivot irrigation site off Bryants Gap Road, which will be incorporated into the planning controls for the area.
As requested by the CFA and DELWP, Council will undertake further investigation of the land to the South West of Tallangatta, to consider the bushfire risk of the proposed increase in residential development in support of their preferred area for rezoning.
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Bethanga
The original amendment sought to rezone approximately 2,340 hectares to RLZ3, to the South West, North West and East of Bethanga. The Panel made no recommendations specifically in relation to Bethanga and the CFA advice is that the area is of lower bushfire risk. Therefore the area to be rezoned has not been impacted by their assessment.
Council has worked with DELWP to revise the area to be rezoned in line with their parameters and in recognition of existing development patterns and infrastructure provision to identify an area of approximately 498 hectares of land to be rezoned with a potential maximum lot yield of 198 lots. Appendix 5.
The land identified is within close proximity to Bethanga and Bellbridge, is located on the lakefront and within easy commute to Albury/ Wodonga. Given the emphasis on Bethanga, Tallangatta and Bellbridge for rural residential development, Council support rezoning of land along the Bethanga lakefront.
Bellbridge
The original amendment sought to rezone approximately 1,250 hectares to RLZ3, North of Bellbridge toward Talgarno. The Panel made no recommendations specifically in relation to Bellbridge, and the CFA advice is that the area is of lower bushfire risk and therefore the area to be rezoned has not been impacted by their assessment.
Council has worked with DELWP to revise the area to be rezoned in line with their parameters and in recognition of existing development patterns and infrastructure provision to identify an area of approximately 404 hectares of land to be rezoned with a potential maximum lot yield of 198 lots Appendix 5.
Council supports the immediate rezoning of the identified land. The land is within close proximity to Bellbridge, presents a logical extension of the township and is located on the lakefront, within easy commute to Albury/ Wodonga.
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Corryong
All land proposed to be rezoned as part of this amendment has been significantly impacted by the recent bushfires. This land will be removed from the amendment.
TOWONG PLANNING SCHEME CONTEXT
State Planning Policy Framework (SPPF)
The amendment aligns with the following Planning Policy Framework (PPF). Clause 11 - Settlement. The amendment supports the objectives of the Hume Regional Growth Plan, providing lifestyle settlements in the Upper Hume and supporting growth in the key sub-regional settlements of Tallangatta and Bellbridge.
The amendment provides rural residential uses in defined areas close to existing settlements to ensure this form of development does not impact adversely on productive agriculture or other broad scale rural uses.
Clause 12.01-1S Protection of habitat and 12.01-2S Native vegetation management. The amendment aligns with the state government strategies to ensure the protection and enhancement of environmental values. The amendment includes the application of the Development Plan Overlay (Schedule 6) and Design and Development Overlay (Schedule 1), requiring consideration of existing biodiversity values including riparian and road reserve linkages, environmentally sustainable storm water and drainage design and treatment. It also considers the requirement for the siting and design to respond to the environmental values and constraints of the site including building envelopes to be set back from waterways and adjoining Crown or vegetated land, minimal earthworks, and the avoidance of excessive site cuts.
Clause 12.05-2S – Landscapes. The DPO6 and DDO1 respond to the objectives of landscapes, providing protection of landscape values.
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Clause 13.02-1S – Bushfire Planning The original amendment included a number of areas that, following the revision of Bushfire Management Overlays and changes to state planning policy, were considered higher bushfire risk. The Country Fire Authority and DELWP undertook a desktop assessment of bushfire risk following the adoption of the amendment by Council in light of this, and a number of areas originally included in the exhibited Amendment C25 have been split into C25(Part 2). Consideration of those areas will be deferred until further assessment of potential bushfire risk has been undertaken to determine whether it is appropriate to rezone land or introduce additional population into these areas as required by State Policy. A desktop assessment conducted by the Country Fire Authority and DELWP has indicated the areas to be rezoned in Bethanga and Bellbridge under Amendment C25(Part 1) meet the objectives of Clause 13.02-1S. Council undertake further investigation in relation to the land identified for rezoning in Tallangatta, to ensure it meets these objectives.
Clause 14.01-1S Protection of Agricultural Land. The land affected by the amendment is already zoned to recognise the minimal contribution it provides to the Shire’s agriculture, and no areas are identified as high quality agricultural land as identified by the Towong Shire Rural Land Use Study. No agricultural land of local regional or regional significance is included in the areas to be rezoned.
Clauses 14.02-1S Catchment Planning and Management and 14.02-2S Water Quality Council undertook a landscape scale land capability assessment to identify the broad scale suitability of the proposed areas to be rezoned, including the identification of any hazards within these areas. The Development Plan Overlay and the requirements for additional land capability assessment prior to development, will ensure development can only occur where the attributes of the land enable the management of domestic waste water in accordance statutory requirements.
Clause 16.01-5S Rural Residential Development In line with the policy direction, the amendment rezones land for rural residential development in areas that have been identified by previous settlement planning, and external to high quality productive agricultural land, close to existing towns and 68 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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settlements and in areas that can be supplied with electricity and good road access. It also seeks to consolidate future rural residential settlement in areas already dominated by this land use type.
Impact on Council Policy:
Local Planning Policy Framework (LPPF)
The following Local Planning Policies are relevant to this application:
Clause 21.03 Settlement Clause 21.03 identifies the lakeside areas to the South of Bellbridge, near Tallangatta and in the Bethanga Creek catchment as key rural lifestyle options and highlights that the retreat of traditional agriculture as a land use from the Western Towong Shire landscape has been significant, sustained and appears inexorable. This clause states that Western Towong Shire offers excellent scope for additional rural living opportunities, close to the central business districts of Albury and Wodonga. The clause identifies that the area presently contains a mosaic of genuine rural living and quite small scale grazing enterprises and is an area that has been recommended for rural living rezoning by multiple planning strategies.
The amendment directly responds to the objectives of this clause, providing Rural Living opportunities in such locations will diversify living options and serve to reinforce and strengthen existing communities.
In relation to Tallangatta, Clause 21.03-2 states that Tallangatta is at capacity of residential development with virtually no vacant residential allotments available to the market. The clause notes a key issue is the need for rural living type development on rural land in proximity to the town.
In relation to Bethanga, Clause 21.03-2 also recognises a key issue of Bethanga is the on-going demand for rural living in the Bethanga Creek catchment.
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In relation to Bellbridge, Clause 21.03-2 states that Bellbridge is the fastest growing town within Towong Shire, with an annual population growth rate of 2.5%, which is amongst the highest of all towns in the North East region.
The policy considers Bellbridge is a strategically important town for the municipality that offers potential for future population growth that can offset losses that are occurring elsewhere. The lakeside position also provides Bellbridge with potential as a weekend destination.
The rezoning of the land in all 3 locations responds to the key issues recognised in this policy. Clauses 21.04 (Environment) and 21.05 (Economy) Both clauses seek to implement the recommendations of the Towong Shire Settlement Strategy and Towong Shire Rural Land Use Study. Consistent with other parts of the MSS, Clause 21.05 highlights the development pressures on land uses in the Western part of the Shire associated with the proximity of Albury/Wodonga and the general retreat of agriculture from this part of the Shire.
Zoning
Historically the rural residential segment of the residential market has not been well catered for within the Shire. This has resulted in relatively large rural lots being used and developed for rural living purposes, creating inefficient land use planning outcomes. Amendment C25(Part 1) will allow rural residential development to be undertaken in appropriate areas already dominated by this land use type, thereby providing a broader range of options to the residential land market. It will do this in areas close to existing settlements that are not strategically important for agriculture, largely away from identified natural hazards.
Rural living is the dominant land use in lakeside areas to the South of Bellbridge, near Tallangatta and in the Bethanga Creek catchment around Bethanga. These areas are dominated by rural residential development and contain few, if any viable agricultural enterprises. In these areas it is evident that the market is prepared to purchase larger properties for the purpose of rural living, and if genuine rural living type development is not permitted, relatively large land parcels will continue to be
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traded essentially just for rural residential purposes. Nearby Albury/Wodonga do not cater well for rural residential development.
Council, via the Streamlining for Growth Fund administered by Victorian Planning Authority (VPA), have appointed consultants to undertake the Tallangatta Residential and Industrial Land Assessment: Land analysis and future options report. The assessment has found that analysis of key indicators including house price growth, rental price growth, take up of new residential lots in Tangambalanga and dwelling growth in satellite towns of Wodonga, indicate that there is likely to be unmet demand for new residential lots in Tallangatta. Given the recent supply constraints, it is likely that latent demand will result in take up of residential land being at the higher end of the range (8 years supply) in the short term. The assessment is based on residential land, however notes that the creation of additional Rural Living land will ‘increase the attractiveness of Tallangatta to a number of different residential markets, facilitating population growth and economic development opportunities’. The report also states that there is a lack of high amenity residential land along Lake Hume.
The remainder of areas previously nominated for rezoning by Amendment C25(Part 1) elsewhere within the municipality and in these 3 towns will be included in the local policy provisions. This will provide guidance on future growth areas when it can be determined there is sufficient demand for rezoning, and provide greater choice to the residential market in areas where this has previously not been available in a coordinated manner.
Overlays
The amendment includes the application of the Development Plan Overlay and Design and Development Overlay to all land to be rezoned, requiring wholesale consideration of the development of these areas. It will also ensure development and subdivision plans consider key requirements in relation to biodiversity, water management, waste water management and development in hilly areas.
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General Provisions
The remainder of land identified as suitable for rezoning without significant further consideration in response to bushfire risk will be identified in local policy as potential future rural residential land and, to be rezoned by Council as rural residential land as demand necessitates and relevant investigations are completed when required.
Budget Impact:
The approval of the amendment will allow for rural residential growth and associated positive impacts to Council budget in terms of rates and potential population growth.
The approval may result in additional statutory planning applications requiring additional officer time and costs, however this is expected to be manageable within the existing planning budget.
Risk Assessment:
There is a risk that landowners who were previously included in the rezoning but who have been removed due to bushfire risk or identified as future potential rural residential growth will react negatively to the revised amendment. This can be managed through consistent messaging and the ability to reconsider identified land in the future, should demand require additional rezoning.
CONSULTATION/REFERRALS
Referral Responses
Referral Details Council met with the EPA to discuss the revised rezoning in Tallangatta on 22 Environment Protection January 2020. EPA has requested additional Authority operational advice from NEW to assist in providing advice on any changes to the area to be rezoned in Tallangatta. The CFA provided input to DELWP during Country Fire Authority their desktop assessment of the initial amendment. Their advice has been 72 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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incorporated into the revised areas for rezoning. Further CFA advice will be sought during investigation into the land south west of Tallangatta. DELWP officers have worked with Council to Department of Environment, refine the quantum of land to be rezoned to Land, Water and Planning an appropriate area.
Advertising
Nil.
Objections
Nil.
Discussion/Officers View:
It is the officer’s view that Amendment C25 (Part 1) to the Towong Planning Scheme is a significant amendment, implementing critical strategic documents, the Towong Shire Rural Land Use Study 2010 and the Towong Shire Settlement Strategy 2010. The amendment has broad community support as demonstrated by the lack of any submissions opposing or challenging the underlying strategic rationale on which the broader Amendment C25 was based.
Amendment C25(Part 1) provides for ordered rural residential development in appropriate locations with safeguards for landscape, amenity and the environment. C25(Part 1) responds to DELWP’s assessment and identifies a reduced amount of priority RAZ and RLZ2 land to be immediately rezoned to RLZ3. The amendment significantly reduces the amount of land to be rezoned from over 5,000 hectares to approximately 1,000 hectares, concentrated in the key sub-regional townships of Tallangatta, Bellbridge and Bethanga.
Council has considered the recommendations from DELWP, the input from the community and other key stakeholders and the overall goal they have sought throughout this process, of delivering rural lifestyle opportunities and residential growth in the Western portion of Towong Shire. The quantum of land to be included in this proposal is now 20% of the original amendment, to better align with state policy and ensure considered, staged delivery of land for rural residential 73 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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development as demand increases. It is important to note the amendment largely rezones land that has already been identified for rural residential opportunities, that is, RLZ2 land, and therefore what council is seeking is to better respond to the demand for lifestyle properties and growth in their area, largely through reducing the overall lot size.
The application of the DPO and DDO requires wholesale consideration of the development of these areas, and will ensure development and subdivision plans consider key requirements in relation to biodiversity, water management, waste water management and development in hilly areas.
The remainder of land identified as suitable for rezoning without significant further consideration in response to bushfire risk, will be identified in local policy as potential future rural residential land and, to be rezoned by Council as rural residential land as demand necessitates and relevant investigations are completed when required. It is the officer’s view that Council should support the proposed rezoning of land in Bellbridge and Bethanga, to deliver housing options and diversity in these areas, close to Albury and Wodonga and along the Lake Hume frontage.
The land identified by DELWP as suitable for rezoning in Tallangatta does not represent a logical extension of the Tallangatta urban area and Council officers consider this area will not meet community, developer or council expectations as the immediate location for rezoning to RLZ3. The land is located on the fringe of the proposed RLZ3 area, South of the Murray Valley Highway (away from the desirable waterfront) and existing infrastructure.
Council officers preferred site for immediate rezoning to RLZ3 remains the existing RLZ2 land closest to Tallangatta’s urban context, South of the Murray Valley Highway.
Additional investigation into bushfire risk and North East Water infrastructure South West of Tallangatta will respond to outstanding matters identified by DELWP, the CFA and EPA, and determine whether this land can be included for rezoning, as is Council’s preference.
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CR SCALES CR TOLSHER
THAT COUNCIL:
1. DEFER CONSIDERATION OF THE C25 AMENDMENT TO ENABLE THE BUSHFIRE MANAGEMENT OVERLAY REQUIREMENT OF THE TALLANGATTA COMPONENT TO BE COMPLETED AND INCLUDED IN THE FINAL AMENDMENT; AND
2. REQUEST OFFICERS TO PROGRESS THIS WORK AS SOON AS POSSIBLE AND RE-PRESENT TO COUNCIL AT THE JUNE 2020 COUNCIL MEETING.
CARRIED
Council returned to Item 9.2 of the agenda.
14 Environmental Sustainability 14.1 Environmental Sustainability Report (01/07/0004-DIE)
The Environmental sustainability report is presented quarterly. The next report is due in May 2020.
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14.2 Corryong Landfill Update (01/07/0004-DIE)
Disclosure of Interests (S.80C):
This report was prepared by Ms Rachael Gadd, Director Infrastructure and Environment.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
The Corryong Resource Recovery Centre and Landfill were both significantly impacted by the Upper Murray bushfire in January 2020. Stockpiles of recyclable materials were burnt, a large storage shed and loader were destroyed, and waste in the landfill caught fire causing extensive damage to the landfill liner. Council has continued to accept kerbside and general community waste along with recycling at the site since the incident occurred. These materials have been stockpiled at the site adjacent to the damaged landfill as a temporary measure.
A meeting was held with representatives of the Environmental Protection Authority (EPA), Bushfire Recovery Victoria (BRV) and Council officers on 5 February 2020. The meeting sought to clarify the process for the following:
• Managing incoming kerbside and community waste; • Managing the damaged landfill cell; and • Establishing a new landfill cell at Corryong.
Due to the extensive damage of the liner in the existing landfill cell, the EPA have recommended waste disposal into the cell cease immediately and that no further waste be stockpiled at the adjacent site. The EPA also intends to issue a remediation notice for the damaged landfill cell. Once this is received Council will be required to engage a suitably qualified company to undertake a damage assessment report. This report will provide the remediation requirements for the damaged landfill cell to achieve EPA compliance.
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Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
Budget Impact:
The estimated budget for this process is:
• Waste disposal at Albury landfill is $5,200 per week ($270,140 for twelve months); • Engagement of a suitably qualified landfill assessment contractor, $50,000; • Repair and relining of the damaged landfill cell, $150,000; and • Project management $29,860.
A separate budget was allocated in the 2019/2020 capital works program for the design and construction of the new landfill cell to the value of $200,000.
Risk Assessment:
Nil.
Community Consultation/Responses:
Nil.
Discussion/Officers View:
The EPA’s recommendation to cease landfill operations at Corryong created an immediate need to arrange an alternative disposal site for Council’s kerbside and community waste streams. Action has been taken to engage Council’s existing waste management contractor 4Site who are now supplying waste skips at the Corryong Landfill and transporting these to the Albury Landfill until such time as a compliant landfill cell can be re-established at Corryong.
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It is expected that the establishment of a compliant landfill cell at Corryong will take a minimum of six months but could extend for up to twelve months. Council officers are continuing to progress a Works Authority application for a new landfill cell with the EPA. The remediation notice for the damaged landfill cell is still in development by the EPA.
Waste management services are considered to be an essential service and are therefore eligible for funding through BRV. A funding application for $500,000 has been submitted to Bushfire Recovery Victoria and we are awaiting the outcome of the application.
CR TOLSHER CR WHITEHEAD
THAT THE REPORT BE NOTED. CARRIED
14.3 Corryong Landfill Lease Agreement (01/07/0004-DIE)
Disclosure of Interests (S.80C):
This report was prepared by Ms Rachael Gadd, Director Infrastructure and Environment.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
The Corryong Resource Recovery Centre and Landfill are located upon privately owned land. Council have leased this area of land for the past 30 years. This lease expires on 29 February 2020. Council officers have engaged in negotiations with the land holder to establish the terms of a new lease. The current arrangements in place are the pro rata monthly billing of the 2019 lease amount until the new lease document has been signed by both parties.
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The agreed terms of the new lease align with the arrangements held under the current lease which include the pre-payment of an annual lease amount and indexation of this amount at five percent per annum.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
Budget Impact:
An annual operational budget for the lease of the landfill is currently in place. The agreed annual amount in the lease aligns with the 2019/2020 budget allocation. Details of the lease value have been provided under separate cover.
Risk Assessment:
Nil.
Community Consultation/Responses:
Nil.
Discussion/Officers View:
The proposed terms of the new lease are considered reasonable and the associated annual costs are a continuation of what has been in place over the past 30 years. Entering into this new lease ensures that landfilling operations and kerbside collection costs within the Towong Shire remain sustainable for the future.
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CR TOLSHER CR STAR
THAT:
1. COUNCIL ENTER INTO A FIVE YEAR LEASE ARRANGEMENT AS PER THE TERMS IN THE ABOVE REPORT FOR THE CORRYONG LANDFILL AND RESOURCE RECOVERY CENTRE LAND; AND
2. COUNCIL AUTHORISE THE CHIEF EXECUTIVE OFFICER TO SIGN AND SEAL THE LEASE DOCUMENT FOR THE CORRYONG LANDFILL AND RESOURCE RECOVERY CENTRE LAND. CARRIED
14.4 Forestry Report (03/05/0000-DIE)
Disclosure of Interests (S.80C):
This report was prepared by Mr Ken Whitehead, Forestry Officer.
At the time of preparation of the report, the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
Throughout Towong Shire there are significant areas of pine plantations located in state forest and on private land.
Where timber harvesting operations of plantations and native forest occur on private land, Council has responsibilities through the Victorian Planning Provisions. Council is responsible for ensuring compliance as timber production is a defined land use in the Victoria Planning Provisions and all planning schemes.
The Victorian Planning Provisions reference the Code of Practice for Timber Production 2014 (the Code). The Code outlines the environmental standards for planning and conducting commercial timber harvesting operations.
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The primary responsibility of Council’s Forestry Officer is to ensure environmental compliance with the Code in forestry operations that are occurring on private land within the Shire. This work involves inspecting and auditing forest operations and liaising with forest owners and the local community. Other duties include the control of blackberries along the Shire’s local roads and representation on the local blackberry action groups.
This report provides information on the areas of focus for the Forestry Officer, including a summary of timber harvesting that has been conducted on private land across the Shire.
Timber Harvesting:
The majority of wood production/harvesting is currently in the Koetong and Jingellic plantation areas. From July 2019 to June 2020, the volumes of timber designated for harvesting or thinning at Koetong and Jingellic are 84,193m3 and 80,141m3 respectively.
In the 2019-20 year to date, 1,538 ha of plantation have been scheduled for harvesting, and will produce about 282,781m3 of timber. The breakdown of the harvested volume is as follows: • 47% is clear fall; • 34% is thinning; and • 19% is salvage from the recent bushfires.
Council has had 25 Timber Harvesting Plans submitted to date during the 2019-20 season and the following inspections have been conducted: • 6 inspections of harvesting operations; • 5 post-harvest inspections; • 3 Timber Harvest Plans inspections undertaken; and • 12 Bushfire Salvage inspections.
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Hancock Victorian Plantations (HVP)
• HVP are conducting the majority of their harvesting operations in the Koetong/Jingellic area. • HVP has been significantly impacted by the Upper Murray fire event. It is estimated that 3,000ha has been impacted, including recently planted, first thinning, second thinning and final harvest plantations. • HVP are restructuring their harvesting schedules to prioritize salvage operations in the Burrowye, Jingellic and Koetong areas with 5 harvesting crews, as the impacted timber will only be retrievable for 6-12 months after the impact by the fire. To facilitate this, HVP has been provided with a waiver for the 28 day notification period for Timber Harvesting Plans. • HVP also lost 1,500 tonnes of logs that were stockpiled for collection at the various coupes impacted by the fire.
D & R Henderson
• D & R Henderson have commenced harvesting at Granya, Bullioh, Tallangatta South and Guys Forest, with 1 plantation at Granya being completed and handed back to Agriwealth. • Logging out of the Cook’s Road plantation had been postponed with the focus of operations being on the Mt Alfred plantation prior to Christmas 2019. • D & R Henderson has been significantly impacted by the Upper Murray fire event. It is estimated that 415ha of final harvest plantations have been impacted. D & R Henderson lost the remaining unharvested area of the Mt Alfred Plantation and the entire Price Hill lane plantation. The potential for salvage is yet to be assessed.
Agriwealth
• Agriwealth had 1,785ha of plantation impacted by the recent fire which consisted of replanted and mature plantations. The potential for salvage is yet to be assessed.
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Fire Event Recovery Timeline
January 2020
Infrastructure repair and establishing safe access for forestry operations: • Signage, road clearing, dangerous trees on Plantation roads; • Commencement of salvage operations (locations and volumes to be determined from assessments); and • Salvage operations to be completed within 6-12 months.
April 2020 to May 2021
Site preparation/rehabilitation activities will be determined by impacts in relation to: • Salvageable timber volumes; • Age of impacted plantation; • Access; • Resources required; and • Availability.
August-September 2020
• Replanting of the areas that have been prepared for planting (HVP); and • Areas managed by Agriwealth & Snowy Mountain Forests are unlikely to be replanted.
August-September 2021
• Replanting of remaining areas that have been prepared for planting.
2030
• Areas affected may be advanced enough to have the first thinning commence (HVP); • Volume of timber lost and value: to be determined; • Impact on timber supply chain: HVP currently in discussion with customers such as D & R Henderson, Hynes and Visy; • Impact on haulage operators and harvesting crews: 5 crews working in the Shelley area compared to the normal 2 harvesting crews; and
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• There will be a significant increase in log truck traffic on the Murray Valley Highway for the next 6-12 months.
Blackberries
Blackberry roadside spraying has been organised for the 2019-20 season. The spraying program in the Upper Murray fire impact area has been delayed until April 2020.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
The Upper Murray fire and the impact on the pine plantations industry may influence the current Victorian Forestry review in terms of softwood production.
Budget Impact:
Nil.
Risk Assessment:
Nil.
Community Consultation/Responses:
The Towong Shire Plantations Committee meets twice yearly and provides a forum for forestry related community issues to be raised and discussed between plantation owners and community representatives. There are no current matters that have been raised by the Committee. The Mitta to Murray Blackberry Action Group and Upper Murray Blackberry Action Groups meet three times a year to discuss blackberry issues in Towong Shire. There are no current matters that have been raised by these Committees.
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Discussion/Officers View:
The recent fire event will have an immediate and long term impact on the plantation industry in Towong Shire, along with industries that are reliant on timber both in the Shire and throughout the state.
The degree of impact in relation to the volume and value of timber lost, the impact on the timber supply chain, haulage operators and harvesting crews is yet to be determined.
CR STAR CR WHITEHEAD
THAT THE REPORT BE NOTED. CARRIED
Ms Rachael Gadd, Director Infrastructure and Environment left the Chamber, the time being 12.19pm.
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15 Economic And Tourism Development 15.1 Economic Development Report (05/01/0001-DCP)
Disclosure of Interests (S.80C):
This report was prepared by Ms Laura Carman, Coordinator Economic Development.
At the time of preparation of the report, the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
This report is a quarterly report on Economic Development activities throughout the Shire.
Department activity
Laura Carman commenced as Coordinator Economic Development on 20 January 2020.
Kerissa Heritage commenced in the role of Economic Development Officer (Tourism) on 6 January 2020.
Economic Development activities have been substantially impacted by the January Bushfire emergency. The Economic Development Officer (Tourism) was redeployed into Emergency Management duties for the month of January.
Great River Road
Council officers are seeking funding from State and Commonwealth Government’s Bushfire Grant programs, for marketing and promotion of the Great River Road to encourage visitation back to the region.
Upper Murray Branding
Council staff are continuing to contribute content to the recently rebranded Upper Murray 2030, and Upper Murray Tourism Facebook pages.
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They have assisted Upper Murray Inc. deliver the Marketing Upper Murray program as per the agreed Memorandum of Understanding.
Dairy Industry
Alpine Valleys Dairy (AVD) are working with Council staff who are assisting AVD implement their communication activities.
Tourism North East (TNE)
Tourism North East are working with Council officers to produce and deliver the Ride High Country Campaign. The campaign creative work has resulted in simple, impactful executions with strong imagery and a single identifiable strapline across all disciplines; ‘Australia’s premier cycling destination’. Based on consumer research separate messaging for segments has been consolidated into the single tagline.
The Ride High Country brand is featured prominently, ensuring brand awareness as the campaign matures, and destinations have been given greater exposure and focus with the inclusion of the destination tag, and regional representation using a map graphic.
The campaign is consistently demonstrating high cut-through with target markets. Social media channels (reported separately) show high levels of engagement and growth.
In addition to this, Council was specifically involved in the following TNE activities this quarter: • Feast High Country. TNE has prepared a Request for Quote (RFQ) for the provision of an events strategy that will create a new signature event for the High Country, evolving the Feast High Country Festival into a new and bold offering that may extend beyond the food/drinks space and work in a complementary way with other regional product pillars. Towong Shire featured across 8 Feast High Country Facebook and 8 Instagram posts this quarter; • Walk High Country; • High Country Rail Trail - audit and mapping; and • Industry and Product Development. Council officers met with TNE to discuss an audit of the Shire’s tourism businesses. In the first quarter of 2020 TNE will visit each of Towong Shire’s tourism businesses to assess skills shortages and 87 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\03 March\3 March 2020 - Tallangatta.doc
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evaluate the businesses’ current position. The data obtained will allow officers to identify industry training opportunities and obtain data for related future funding opportunities.
Pick My Project – Mitta Valley Mountain Bike Park
Council officers are assisting Mitta Valley residents deliver the Mitta Mountain Bike Park project. Funded by the Victorian Government, through the Pick My Project program, the project will deliver a trailhead and masterplan for the development of a Mountain Bike Park in the Mitta Valley. The potential park development will leverage on the region's natural assets and the strong contingent of mountain bikers in North East Victoria.
The project is running to time and budget. Milestone reports are up to date.
Terrain Trail Construction has finalised the Mitta Mountain Bike Park Masterplan. The Masterplan identifies a social enterprise model as a means to offset the ongoing expenses associated with the potential park.
The Masterplan also identifies The Mill Picnic Area as the most suitable location for the Trailhead. The crown land site is managed by DELWP who support the development in principle. DELWP has advised Council officers that for the proposed development to continue, Council will need to assume the role of Committee of Management for the site.
Tallangatta Shopfront Revitalisation Project
The Tallangatta Shopfront Revitalisation Project (TSRP) is being delivered as a component of Destination Tallangatta.
The TSRP will financially assist businesses and commercial building owners in the CBD upgrade of property facades. Potential upgrades include refurbishment of verandahs, repairs to roof drainage, window improvements and signwriting.
With the exception of a small number, and those businesses who opted for new signage, the majority of works to shopfronts has now been completed.
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In addition to the shopfronts, Council committed to fully funding the refurbishment of the veranda posts and shop highlight windows. These works are no 50% complete.
In conjunction with Murray Arts and the project managers, officers produced an artist’s brief and contract for the delivery of two murals. The murals will feature on walls located at 19 and 87 Towong Street. A Memorandum of Understanding has also been prepared for the 3 parties involved - Council, the artist, and the owner of the buildings on which the murals will feature.
A third business community workshop was held to acquire content for the artist’s brief.
The brief was distributed to appropriate proponents by Murray Arts. A total of 3 submissions were received, and Kirrily Anderson was appointed to undertake the works.
Tintaldra Boat Ramp
Council was successful in securing $119,505 to install a boat ramp at Tintaldra through the State Government’s Boating Safety and Facilities program.
The purpose-built boat ramp will overcome many of the safety risks associated with the current ‘launch site’ and complement the Great River Road project.
Due to unexpected planning challenges, officers sought and received a variation to extend the start and completion date.
Most recently, a revised planning permit was submitted to Snowy Valleys Council. Council is awaiting a response.
Corryong Airport Precinct Development Completion Report
An online system that captures qualitative and quantitative data of arrivals at the Corryong Airport has been developed. Pilots are requested to complete the short form via an ipad (that will be installed at the airport exit). The overall system includes a motion-activated camera that captures the registration of all traffic to the airport.
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A prospectus for the Corryong Airport has been completed. Hamilton SierraCon Social and Economic Consulting will use the prospectus to seek tenancy.
Talgarno Recreation Reserve
The application (through the State Government’s 2019 Community Shade Grants Program) for the design, fabrication and installation of a large shade shelter at the Talgarno Recreation Reserve was unsuccessful.
Old Tallangatta Interpretive Boards
A series of interpretive boards are proposed to be installed at the Old Tallangatta Lookout. The Boards will work in unison with interpretive information being presented at the Tallangatta Library.
Council officers have commenced researching content and imagery for the boards.
Davis Cottage Interpretive Information Board
Council officers are working in conjunction with the Man from Snowy River Museum to produce an interpretive sign at Davis Cottage.
Wordsmithing has commenced and quotations sought for the interpretive board.
Regional Digital Fund
Council officers prepared and submitted an application to the Ovens Murray Regional Partnership.
If successful, the proposed project will facilitate in the growth of farmgate businesses across the Shire and would take local producers to the next level – providing an on- line platform for them to sell their produce. In addition, the project would deliver numerous capacity-building opportunities for producers within the Shire.
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In summary the project would involve: • The development of an e-commerce platform for the sale of produce. The site would: • Take a collaborative approach, where all produce is showcased to consumers on-line and they can select what they wish to purchase and where from; • Be integrated with the existing Towong Shire destination websites; • Allow individual businesses to ‘log-on’ and manage their own business activities (upload available produce, costings location, list provisions (e.g. pick-up only) etc; • Provide the opportunity for consumers to interact directly with local producers (e.g. to coordinate delivery/pickup); and • Provide an interface for consumers to receive payment for produce on- line. • A series of workshops targeted at producers throughout the Shire. The workshops will: • Demonstrate how producers can access and navigate the site to sell their produce; • Effectively build the capacity of producers to use e-commerce platforms in general; and • Encourage collaboration and networking, between producers. • A series of workshops aimed at the greater community – introducing them to the e-commerce platform, demonstrating how they can use the site to buy- locally and thus support the Shire’s growers and the local economy.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
Nil.
Budget Impact:
Nil.
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Risk Assessment:
Nil.
Community Consultation/Responses:
• Upper Murray Inc. is leading the delivery of the Upper Murray Brand projects; • Terrain Trail Construction, contracted to deliver the Mitta Mountain Bike Park Masterplan, has conducted community consultation on the proposed development. The response has been predominantly positive; • Through the provision of 2 workshops, community input on the Tallangatta Shopfront Revitalisation Project has been received; and • Various stakeholders have been approached to deliver the interpretive signage at the Old Tallangatta Lookout and Davis Cottage.
Discussion/Officers View:
The Economic Development team is making good progress in relation to the Council Plan priorities given limited resources.
CR STAR CR TOLSHER
THAT THE REPORT BE NOTED. CARRIED
Ms Rachael Gadd, Director Infrastructure and Environment returned to the Chamber, the time being 12.26pm.
Council returned to deferred Item 12.3, the time being 12.27pm.
16 Councillor Reports
No written reports have been received.
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17 Urgent Business 17.1 Mount Mittamatite Caravan Park – Cr Scales
Cr Scales raised concerns about a media report in the Border Mail on Saturday 29 February 2020 stating that Grocon would not assist Mount Mittamatite Caravan Park with their post bushfire clean-up and the lack of funding the Park had received. Colac Colac Caravan Park has received $500,000 funding from the State Government whilst it continues to trade, and Mount Mittamatite Caravan Park has received no funding.
Acting Chief Executive Officer, Mr Lenny Jenner, updated the Councillors on the status of this media report. Council is currently liaising with the State Government to realise a process that will enable Grocon, or another contractor, to assist with the clean-up. Council is also assisting the owners of the Mount Mittamatite Caravan Park to access funding for bushfire affected businesses.
18 Committee Minutes
No Committee Meetings were held during the month of February 2020.
19 Occupational Health and Safety 19.1 OHS Committee (06/04/0212-CEO)
The unconfirmed minutes of the meeting held on Thursday 20 February 2020 have been circulated to Councillors under separate cover.
CR TOLSHER CR STAR
THAT THE UNCONFIRMED OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MINUTES BE NOTED. CONFIRMED
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20 Council Policies (10/01/0007-CEO) 20.1 Policies for Review and Adoption
There are no policies for adoption this month.
20.2 Procurement Policy (10/01/0004-CEO)
Disclosure of Interests (S.80C):
This report was prepared by Mr Vincent McFarlane, Director Corporate and Organisational Development.
At the time of preparation of the report the officer did not have a direct or indirect interest in any matter to which the report or advice relates.
Background/History:
Councillors are aware that the Procurement Policy was adopted at the 4 February 2020 Council Meeting.
The Policy changes presented at this meeting are limited to the Position and Limit Table, Page 9, in Section 6.5.2 “Council staff delegation”. Changes are summarised as follows:
1. 17 New Positions Related to New Relief and Recovery Directorate: Manager Infrastructure Manager Community Resilience & Recovery Manager Economic Recovery Relief and Recovery Hub Support Officer Communications Officer Volunteer Management Coordinator Local Area Recovery Officers – Corryong Local Area Recovery Officer - Tallangatta Local Area Recovery Officers – Cudgewa Local Area Recovery Officers – Walwa Tourism Officer Agricultural Officer
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Recreation, Arts & Culture Officer
2. Existing Positions Not Included in Existing Policy: Coordinator Recreation, Arts & Culture Delegation $5,000 Early Years Team Leader – Tallangatta Delegation $1,000
3. Existing Positions – Incorrectly Named: (No Delegation Limit Changes) Coordinator Capital Works to Project Manager Capital Works Team Leader Corryong (Outside) to Team Leader Tallangatta (Outside)
A copy of the updated Policy is attached at Appendix 9 for adoption. Please note that recommended changes are shown in coloured text.
CR SCALES CR STAR
THAT COUNCIL ADOPT THE PROCUREMENT POLICY AS PRESENTED. CARRIED
21 Sealing of Documents 21.1 Section 173 Agreement – Peter John Williams, Lynne Maree Williams and Towong Shire Council (216250-CEO)
Planning Permit 2019/021.1, issued on 11 October 2019 allowed for the re- subdivision of two (2) lots and use and development of the land for the purpose of a single dwelling at Doubleday Street, Granya, also described as the land in Certificate of Title Volume 5227 Folio 261.
Prior to the issue of a Statement of Compliance, the owner is required to enter into an agreement under Section 173 of the Planning and Environment Act 1987 to construct and provide ongoing maintenance of the vehicle access to Lot 1 on Rocky Lane will be the responsibility of the property owner. The road must be constructed to unsealed driveway standard suitable for all weather access for emergency services vehicles. The construction and maintenance is to be to the satisfaction of the Responsible Authority.
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The agreement will bind the applicant as the owner and must run with the land so that all successors in title are bound by the agreement. This agreement will be prepared at the applicant’s cost and to the satisfaction of the Responsible Authority, and must be registered on the title in accordance with Section 181 of the Planning and Environment Act 1987.
The Section 173 Agreement between Peter John Williams, Lynne Maree Williams and Towong Shire Council has been prepared and requires sealing.
CR STAR CR WHITEHEAD
THAT THE CHIEF EXECUTIVE OFFICER BE AUTHORISED TO SIGN AND SEAL THE SECTION 173 AGREEMENT, RELATING TO THE LAND DESCRIBED IN CERTIFICATE OF TITLE VOLUME 5227 FOLIO 261 THAT HAS BEEN DRAFTED IN ACCORDANCE WITH THE REQUIREMENTS OF PLANNING PERMIT 2019/021.1.
CARRIED
22 Confidential
In accordance with S77(2) information is ‘confidential information’ if: (a) the information was provided to the Council or a special committee in relation to a matter considered by the Council or special committee at a meeting closed to members of the public and the Council or special committee has not passed a resolution that the information is not confidential; or
(b) the information has been designated as confidential information by a resolution of the Council or a special committee which specifies the relevant ground or grounds applying under section 89(2) and the Council or special committee has not passed a resolution that the information is not confidential; or
(c) subject to sub-section (3), the information has been designated in writing as confidential information by the Chief Executive Officer specifying the relevant ground or grounds applying under section 89(2) and the Council has not passed a resolution that the information is not confidential.
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In accordance with Section 89(2) and 89(3) of the Local Government Act 1989,
(2) A Council or special committee may resolve that the meeting be closed to members of the public if the meeting is discussing any of the following—
(a) personnel matters; (b) the personal hardship of any resident or ratepayer; (c) industrial matters; (d) contractual matters; (e) proposed developments; (f) legal advice; (g) matters affecting the security of Council property; (h) any other matter which the Council or special committee considers would prejudice the Council or any person; (i) a resolution to close the meeting to members of the public.
(3) If a Council or special committee resolves to close a meeting to members of the public the reason must be recorded in the minutes of the meeting
No Confidential reports.
There being no further business the meeting was closed at 12.42pm.
Minutes confirmed this …...... day of ...... 2020.
______Mayor
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