IDAHO STATE SENATE Policy Manual Procedures and General Information
In order that everyone concerned - senators and attaches alike - may work in a professional environment, an environment that is pleasant and enjoyable for all, the President Pro Tempore of the Senate has established the policies in this manual. Please review them carefully.
All legislative bodies are bound by rules of procedures, and the rules that have been adopted by the Senate are known as Rules of the Senate and Joint Rules Senate and House. The policies included herein are in addition to those rules.
The general information and procedures set forth in this manual – information such as a Code of Conduct for Senate attaches, a Senate organizational chart, information about the Legislature, and information on how a bill becomes law – will prove helpful to you in your tenure here in the Idaho Senate.
If there are any questions, please contact Robert L. Geddes, President Pro Tempore, Room W332, Phone 332-1300, or Jeannine Wood, Secretary of the Senate, Room W327, Phone 332-1309.
Revised January, 2010 IDAHO STATE SENATE POLICY AND PROCEDURE MANUAL (Updated/approved by President Pro Tempore January 2010)
TABLE OF CONTENTS
Page
A. Organizational Chart ...... 2
B. POLICIES
1. Attaches a. Rules and Protocol ...... 3 (1) Addressing Public Officials...... 3 (2) Confidentiality...... 3 (3) Dress Code...... 4 (4) Ethics and Conduct...... 4 (5) Interim Employment ...... 4 (6) Mail Distribution...... 4 (7) Office Furniture...... 5 (8) Office Supplies ...... 5 (9) Personal Conduct ...... 5 (10) Problems, Questions, Concerns ...... 5 (11) Public Contact ...... 5 (12) Rules and Parliamentary Authority ...... 5 (13) Salary and Payroll Deductions ...... 6 (14) Senate/House dining Room ...... 6 (15) Senate Lounge ...... 7 (16) Telephone ...... 7 (17) Working Hours ...... 7 b. Code of Conduct ...... 9 c. Obligations of Senate Attaches to Legislators ...... 10 (1) Honesty ...... 10 (2) Candor ...... 10 (3) Objectivity ...... 10 (4) Competence ...... 10 (5) Diligence ...... 11 (6) Fairness ...... 11
i d. Obligations of Senate Attaches to Each Other ...... 11 (1) Respect ...... 11 e. Obligations of Senate Attaches to the Public ...... 11 (1) Courtesy ...... 11 f. Staff Expectations of the Senate ...... 11 2. Senate/House Auditorium ...... 12 3. Copy Center ...... 13 4. Policy on Sexual Harassment a. Policy ...... 14 b. Consequences ...... 15 5. I. D.Tags/Security Badges ...... 16 6. Interim Use of Senate Chamber, Lounge, Meeting Rooms ...... 17 7. Senate Lap Top Policy a. Laptop Policy ...... 18 b. Guidelines for Using Internet...... 18 c. Laptop Agreement ...... 20 8. Key Policy ...... 22 9. Lobbyists...... 23 10. Mail ...... 24 a. Outgoing Mail ...... 24 b. Incoming Mail ...... 24 d. Anthrax Information ...... 25 11. Pages...... 27 12. Press/Media ...... 29 13. RS Privacy Policy ...... 30 14. Security Procedure ...... 31 a. Idaho State Police ...... 31 b. Medical Emergencies ...... 32 c. Night/Weekend Security Guards ...... 33 15. Senate Floor Policies and Procedures ...... 34 16. Senate Stationery ...... 35 17. Substitute Senator...... 36 18. Senator’s Telephone Policy...... 37 19. Travel and Lodging...... 38 a. Travel Authorization Request...... 41
C. PROCEDURES
1. Organization of the Legislature and General Information ...... 43 a. Legislature ...... 43
ii b. Leadership ...... 43 c. Voting...... 43 d. Committees ...... 43 e. Daily Sessions ...... 44 f. Employees (Attaches) ...... 45 g. Lobbyists ...... 45 h. Legislative Council/Legislative Services ...... 46 (1.) Legislative Services ...... 46 (2.) Legislative Information Center ...... 46 (3.) Bill Room ...... 46 (4.) Budget and Policy Analysis...... 46 (5.) Network Administration...... 46 (6.) Performance Evaluations...... 46 i. Legislative Information Center...... 46 j. Visitor Welcome Desk...... 46 k. Capitol Tours ...... 47 l. Gift Shop ...... 47 m. Legislative Copy Center Policy ...... 47 n. Legislative Mail/Bill Distribution Center ...... 47 o. Publications ...... 48 (1.) Weekly Bill Status/Mini Data ...... 48 (2.) Journals ...... 48 (3.) Legislative Directory ...... 48 (4.) Rules of the Senate/Joint Rules Senate and House ...... 48 (5.) “What to Say and When to Say It” ...... 49 (6.) Internet (Publications Available on Internet) ...... 49 p. Computer System ...... 49 q. Senate Inventory and Office Supplies ...... 49
D. GENERAL INFORMATION
1. How a Bill Becomes a Law...... 51 a. Introduction and First Reading ...... 51 b. Second Reading...... 52 c. Third Reading...... 52 (1.) Consent Calendar ...... 52 d. House Action on Senate Bills ...... 52 e. Committee of the Whole (14th Order) ...... 52 (1.) Amendments...... 53 f. Governor’s Action ...... 53 g. Other Legislation ...... 53 (1.) Concurrent Resolution ...... 53
iii (2.) Joint Memorial ...... 54 (3.) Joint Resolution ...... 54 (4.) Personal Bills and Resolutions ...... 54 (5.) Proclamation...... 54 (6.) Resolution ...... 55 h. Legislative Intent ...... 55 i. Processing of Administrative Rules ...... 55 (1.) Rules Review - Questions and Answers ...... 57 11. Senate Confirmations ...... 59 a. Board of Correction Appointments ...... 59 a. Fish and Game Commission Appointments ...... 59 b. Gubernatorial Appointments...... 59 c. Idaho State Bar Appointments...... 59
E. GLOSSARY OF LEGISLATIVE TERMS ...... 79
iv 2 ATTACHES RULES AND PROTOCOL
Senate employees, also referred to as “attaches,” work for the legislative branch of government, the branch responsible for all the laws under which all Idahoans must live. The Legislature's two primary functions are to enact laws and to furnish an arena for discussion. Our Legislature meets every year. While our sessions are not long, there is a tremendous amount of work to be accomplished in a short time. It must be done expeditiously and with unerring accuracy. It takes a coordinated effort to produce an efficient and effective legislative session. Your role as a legislative attache is critical to this process. Always keep in mind during your period of employment with the Legislature that if we emanate a positive attitude and demonstrate skills of the highest quality, we are assisting in making the session professional and successful. ADDRESSING PUBLIC OFFICIALS Most of the people with whom attaches will have contact have a title and should be addressed by that title. In public a senator is always addressed as “Senator,” and a representative is always addressed as “Representative” -- or Mr., Mrs., Ms. -- NOT by his or her first name, unless requested otherwise by the legislator. CONFIDENTIALITY During the course of the legislative session you will come in contact with many important documents. Bear in mind that many of these documents are confidential. Legislators’ correspondence to constituents or state officials must be held in strict confidence. The contents of your work must not be discussed or shared with anyone outside your work area or with any other legislator. Draft legislation (an RS) is the private property of its sponsor and must not be shown to anyone else without the sponsor’s permission. Once an RS has been taken before a committee for discussion, it becomes a public document. Any tape recordings of committee meetings shall be made only for the purpose of assisting the committee secretary, and are not the official record of a committee’s proceedings. Once minutes are finalized and approved by the committee members, the tapes may be recycled at the discretion of the committee chair. (See Joint Rule 19.) Sound judgment and discretion are required on your part in making material available to other than your employer. Should you have any doubt whatsoever when you are requested to disclose various matters, you must consult your supervisor/committee chair. Any breach of confidentiality is grounds for immediate dismissal.
3 DRESS CODE Attaches are expected to dress in business-like attire at all times. Denim blue jeans, sweat shirts, jogging suits, tennis suits, or similar casual attire are not to be worn at any time during working hours. Male employees are required to wear suits, sweaters, or jackets with slacks and a tie. Female employees are required to wear suits or dresses, or sweaters/blouses with skirts, slacks, or pantsuits. Mini skirts are not allowed. ETHICS AND CONDUCT Once the Session begins, you are required to serve both political parties in a similar and impartial manner irrespective of your personal political persuasion. No matter how strongly you may feel about an issue, maintain a neutral attitude at all times. Senate attaches shall be “procedure oriented” and not “issue oriented” in their function and activity during legislative employment. Employees must not lobby or actively try to influence the outcome of legislative consideration on any issue. Any lobbying from an attache may result in immediate dismissal. INTERIM EMPLOYMENT The President Pro Tempore is authorized to retain such personnel as deemed necessary during the interim as directed in Senate Rule 7(C). If personnel are retained, the Secretary of the Senate has direct supervisory responsibility for all such employees. Such employees shall report to the Secretary, and all work assignments and hours of employment must first be approved by the President Pro Tempore or the Secretary of the Senate. There shall be no deviation from the assignment or the hours approved unless permission has been obtained directly from the President Pro Tempore or the Secretary of the Senate prior to any change. All matters dealing with interim pay shall be handled by the Fiscal Assistant of the Senate as approved by the President Pro Tempore. MAIL DISTRIBUTION All legislative mail is distributed through the Legislative Mail/Bill Distribution Center located on the Garden Level of the Capitol, now under the auspices of Legislative Services. It will be delivered to recipients at their respective offices by the Senate Pages. Outgoing mail should be taken to the Mail Center or deposited in the locked mail box located on the third floor to be picked up by the Mail Center personnel. Mail must be addressed according to specifications set out by the State Mail Room. See Mail Policy in this manual. All Senate mail is paid for by the Senate under certain limitations set by the President Pro Tempore. Therefore, do not take legislative mail to the State Mail Room as it must go through the Legislative Mail Center to be counted. Personal mail can be handled through the Legislative Mail Center, but you must supply your own postage.
4 OFFICE FURNITURE Office furniture, to include desks, filing cabinets, chairs, tables, bookcases, and lamps, are not to be transferred from one office to another without first contacting the Sergeant at Arms. A number has been assigned to each item. That inventory of numbers and the cost of each item are kept in the Sergeant at Arms’ and President Pro Tempore’s offices. All of these items must be accounted for at the end of each session. OFFICE SUPPLIES A. The Sergeant at Arms is responsible for the inventory of office supplies. Requests are to be made through that office. B. Senators, staff, and attaches are provided with all office supplies necessary to conduct legislative duties. A standard list of items will be provided. We will attempt to accommodate all reasonable requests for supplies not contained in the standard list. PERSONAL CONDUCT The work you do is demanding. It requires the utmost accuracy, as well as punctuality and dependability. You are a representative of the Legislature on and off hours, and you have a responsibility to maintain a respectable image at all times. Any Senate employee who becomes impaired by alcoholic beverages or drugs during the work day will be given a warning and sent home the first time. If the employee is impaired by alcoholic beverages or drugs during the work day a second time, the employee may be terminated. PROBLEMS, QUESTIONS, CONCERNS If there is a problem or concern in your employment, please advise your immediate supervisor first. If you are uncomfortable with discussing the situation with your immediate supervisor, or the supervisor cannot resolve it, discuss the situation with the Secretary of the Senate. If the situation is still causing you concern, it will ultimately be presented to the President Pro Tempore. PUBLIC CONTACT During the few months you are here, you will be in direct contact with the public. It is essential that you be tactful, courteous, and helpful at all times. You may at times be confronted with people who are cantankerous and impatient – but remember – you are the public relations specialist in your job. As the public sees you, so will it see the legislative branch of government. Attaches are not to give any interviews to the media involving any legislation. RULES AND PARLIAMENTARY AUTHORITY Senate Rules are adopted each session by the members of the Senate and are the operating rules of procedure. It is imperative that you acquire a working knowledge of these rules. In addition to Senate Rules, Joint Rules are also adopted by the Senate and House, and the Idaho Legislature’s adopted parliamentary authority is Mason’s Manual of Legislative Procedure (See Senate Rule 48). Time spent familiarizing yourself with these rules and parliamentary procedures will further add to your appreciation of, and participation in, the serious business of lawmaking.
5 The following Senate Rules particularly apply to your employment as a Senate attache: “Rule 7(C): All employees of the Senate shall be selected by an attache committee, which committee shall be appointed by the Senate leadership, and the employees so selected shall be subject to the approval of the Senate. There shall be paid to the employees of the Senate, for all services rendered by them, such compensation as may be determined by Senate leadership. The President Pro Tempore is authorized to retain such personnel as deemed necessary during the interim” “Rule 7(D): Subject to the overall supervision of the President Pro Tempore, the Secretary of the Senate shall have general responsibility for all Senate employees, although doorkeepers, watchmen, janitors, pages, and others charged with housekeeping functions shall be immediately responsible to the Sergeant at Arms.” “Rule 7(E): Any of the employees of the Senate may be removed by a two-thirds vote of the members of the Senate for failure to perform the duties imposed upon them, or for incompetency, or for conduct which shall by the Senate be deemed improper.” “Rule 46(D): Any employee of the Senate, or of its committees, soliciting or inviting any senator to vote or use his influence for any bill or matter before the Senate, shall be dismissed at once from the Senate, and shall be dismissed at once from service and employment.” SALARY AND PAYROLL DEDUCTIONS As specified in Senate Rule 7(C), salaries and positions are authorized by the Senate leadership at the beginning of each session of the Senate. Attaches are paid every other Friday on the state’s bi-weekly payroll cycle (every two weeks). A schedule of pay periods and pay days for the session is available from the President Pro Tempore’s office. Time sheets should be completed each day. Time reporting is on the Internet, via Internet Explorer (not Netscape) and the State Controller’s Office: “I-TIME” site. The usual deductions of federal and state tax and FICA will be withheld from payroll checks. Insurance and retirement benefits are not available to legislative attaches. Attaches are allowed one day of personal/sick leave per month. If this personal/sick leave is not used during the session, the attache will receive three days’ compensation in their final pay check. Martin Luther King Jr/Idaho Human Rights Day and President’s Day are state holidays, but they are not legislative holidays. The Legislature will be in session on those days and attaches are required to work. Attaches will be paid time and a half for hours worked on those holidays. SENATE/HOUSE DINING ROOM The Senate/House Legislative Dining Room is operated for the convenience of senators and representatives, and attaches are privileged to enjoy this convenience. PLEASE observe the following policy regarding the Legislative Dining Room: A. The cafeteria will be open to legislators, their invited family/guests, and legislative staff and attaches, including pages and interns. Staff and attaches can only pick up to-go lunches and breakfasts there. B. The media is not allowed in the Dining Room at any time.
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C. Hours of operation will be 7:00 am to 2:00 pm, Monday through Friday during the Legislative Session, and offer a breakfast and lunch menu. D. Rhonda DiGiorgio, owner of Rooster’s Eatery and Catering, will be the vendor for the Legislative dining room. E. All legislators will be required to purchase a minimum $150 meal card, which will work just like a gift card. Legislators certainly can buy a larger amount for $200 or $250, for example, if they choose. F. Staff and attaches can also purchase meal cards, or use cash or debit/credit cards. G. Money received from the purchase of the meal cards will be deposited in a special LSO legislative cafeteria fund and dispersed to the dining room vendor on a structured basis. H. The dining room can also cater/deliver box lunches for any lunch meetings that take place in the Capitol Building (orders taken up until 9:00 am the same day). To purchase your meal card please make checks payable to the Legislative Cafeteria Fund. SENATE LOUNGE The Senate Lounge, located behind the Senate Chamber, is for Legislators and their guests. TELEPHONE Always answer the telephones in a courteous manner using good telephone etiquette. The manner in which you answer the telephone will give a good or bad impression and will reflect on your legislator or the chairman of your committee. If it is necessary to make personal telephone calls, keep them to a minimum and as short as possible. Personal long distance telephone calls at state expense are prohibited. The telephone in your office is for business purposes and should be available at all times. Pages are encouraged to call their parents or guardians, and their respective school counselor/principal on a weekly basis. If a Page does not have his/her personal cell phone, please contact the Sergeant at Arms and she will assist you in making these calls. WORKING HOURS Normal working hours are 8 a.m. to 5 p.m. unless otherwise designated. The lunch hour for each legislative attache shall be one hour. If you are sick, please stay home. If you are unable to report for work due to illness, please notify your immediate supervisor and the Secretary of the Senate as soon as possible so arrangements can be made to cover your assigned duties. Pages are to notify the office of the Sergeant at Arms. Each attache has been chosen to do a certain job. Please do not ask for time off unless it is a serious matter requiring your personal attention. During the first few weeks of the session the workload is not extremely heavy. Towards the end of session, however, you may be asked to work longer hours. Overtime is discouraged unless
7 absolutely necessary. If you feel it necessary to work overtime in order to complete your work duties, you must receive permission from your immediate supervisor and/or the President Pro Tempore. If you find that you are unable to finish a project or an assignment within the required time frame, you are responsible for seeking additional assistance to complete the project assignment. The Legislative Information Center and switch board will be open from 8 a.m. to 6 p.m. The Information Center Director will rotate the hours as needed with the Center staff and telephone operators to accommodate the necessary hours of business.
8 CODE OF CONDUCT 1 FOR SENATE ATTACHES
PREAMBLE In recognition of the importance of staff to the mission of the legislative branch of state government and of the value of excellence and professionalism in staff performance, the Senate adopts this code to guide the conduct of attaches (including pages) of the Idaho Senate in their service to the Legislature, its members, and the public.
STATEMENT OF INTENT
This code is intended to provide guidance to all persons who serve as Senate attaches. The variety of staff functions and of staffing structures within which legislative attaches serve the Legislature requires that they interpret the obligations of this code from a variety of perspectives.
This code is intended to supplement existing laws and rules to which attaches already are subject. Obligations that Senate attaches have under these laws and rules, including various professional codes, are recognized and fully accepted.
This code is intended to support the sense of personal responsibility that Senate attaches feel for their own actions. Reasonable people may disagree on the particulars of a code of conduct for legislative staff. The circumstance of life and work present conflicts and hard choices. Senate attaches have the ultimate responsibility to make the day-to-day judgments necessary for this code to guide their service to the Legislature.
GENERAL PRINCIPLES OF CONDUCT
PUBLIC SERVICE A Senate attache is a public servant. The broad purpose of his or her work is to assist the Legislature in promoting the common good of the citizens of this state. SERVICE OF THE LEGISLATIVE BRANCH The mission of Senate attaches and the purpose of their public service is to support the state Legislature in its mission. Any action or inaction which could bring disrepute to or infringe upon the authority of the legislative branch of government or the principle of representative government conflicts with this service. A RELATION OF TRUST A Senate attache stands in a relation of trust, confidence, and responsibility to the Legislature and has the duty to act in a way that makes him or her worthy of the trust and confidence the Legislature places in attaches.
1 Code of Conduct by the National Conference of State Legislatures 9 OBLIGATIONS OF SENATE ATTACHES TO LEGISLATORS HONESTY A Senate attache demonstrates the highest standards of honesty and personal integrity in all of his or her work for the state Legislature. An attache is discreet in what he or she reveals about work done for any legislator and, subject to the law and in accordance with custom or policy of a legislative body or agency, maintains confidentiality of communications between the attache and any legislator. CANDOR See Senate Rule 46 which prohibits employees from opposing or urging legislation except as their duties require. Senate attaches are prohibited from making certain public appearances and issuing press releases without prior approval from Senate leadership or the senator for whom they work. OBJECTIVITY Senate attaches may provide objective advice, information, and alternatives to legislators, independent of the attache’s personal beliefs or interests of third parties. An attache avoids activities that conflict with this objectivity or give the appearance of conflict. It is not expected that a Senate attache will have no personal beliefs regarding public policy. What is expected is that in doing his or her job, the Senate attache will not let those personal beliefs be limiting but rather will be open to alternatives and committed to being comprehensive in presenting information and providing support. Certain activities can make it difficult for an attache to be objective or can give the appearance that he or she is not objective. In public service, this appearance can undermine public confidence in the Legislature and compromise the effectiveness of attaches. Because it can be difficult to determine which activities give the appearance of conflicting with objectivity, attaches and their legislative employers have the obligation to carefully assess the effect of such activities as accepting gifts or favors from persons with an interest in the legislative process, of taking an active or leadership role in an organization which attempts to influence the Legislature, and of entering into conversation about potential employment with an entity which has an interest in the legislative process. Similarly, attaches and their legislative employers must evaluate any outside employment for its potential to compromise as well as to weaken diligence. Senate attaches may accept or undertake supplemental employment but activities which conflict with duties or assigned responsibilities with the Legislature are not permitted. COMPETENCE Senate attaches strive to acquire and maintain the knowledge and skills necessary to do the work he or she is expected to do and recognize when to seek assistance from others. To support the Legislature in its mission, Senate attaches must be competent and need to be aware of his or her kind and degree of expertise, to be forthright with legislators about what he or she can do, to know when to seek assistance, and to take every opportunity to continue to learn.
10 DILIGENCE A Senate attache gives a hard-working effort to each work task, uses available time in a productive and efficient manner, and completes work in the most timely fashion possible. FAIRNESS A Senate attache treats all legislators with equal respect and provides services of equal quality to all legislators to whom he or she is responsible. OBLIGATIONS OF SENATE ATTACHES TO EACH OTHER RESPECT A Senate attache treats all fellow legislative attaches with respect and appreciates the pressures they work under and the difficulty of some of the choices they must make. He or she is willing to operate as part of a team when appropriate. For an attache to fail to support a colleague or to work against a colleague's efforts to perform his or her work, is to lessen the ability of the staff as a whole to perform its work for the Legislature. Senate attaches often work on opposite sides of an issue or for legislators who oppose each other but this does not require that they seek to harm a colleague's reputation, question his or her motives, or affect the terms of his or her employment. Indeed, because legislative attaches depend on each other for assistance and support, the obligations to be honest, discreet, candid, objective, competent, diligent, and fair apply in their relations to each other as well as in their relations to legislators. OBLIGATIONS OF SENATE ATTACHES TO THE PUBLIC COURTESY A Senate staff member is courteous to all members of the public with whom he or she interacts in his or her work. STAFF EXPECTATIONS OF THE LEGISLATURE EXPECTATIONS In placing their knowledge and skills at the service of the Legislature and in committing themselves to be trustworthy servants of the Legislature, Senate attaches rightfully expect that the Legislature will clarify staff responsibilities and will support legislative attaches in fulfilling their obligations under this code of conduct.
11 SENATE/HOUSE AUDITORIUM
A. RESERVING THE SENATE/HOUSE AUDITORIUM 1. Reservations for the Senate/House Auditorium, both during a legislative session and in the interim between sessions, are made through the President Pro Tem’s office, 332-1302. 2. Use of the Auditorium by legislative committees takes priority over any other event – even a scheduled event! 3. There can be NO food or beverages in the Auditorium. B. SUPPLIES AND EQUIPMENT 1. The on/off switch for microphones and volume control is located on the back wall. Please call Legislative Services IT personnel if assistance is needed, 334-4835 or 334-4848. 2. Five electronic screens are available in the back of the room, if needed. 3. Built-In equipment in the Auditorium includes microphones and a sound system, accommodations for power point presentations, and the ability to play CDs and DVDs. 4. If the meeting in the Auditorium is to be a committee meeting, it is helpful if an agenda is posted on the bulletin board outside the Auditorium. C. SET-UP AND CLEAN-UP 1. Each organization is responsible for the set-up and clean-up of the Auditorium for their event. The area must be left as found. 2. The contact person reserving the Auditorium will be held responsible if the area is not cleaned up. 3. If you need assistance, please do not hesitate to call the President Pro Tem’s office, 332-1302.
12 LEGISLATIVE COPY CENTER POLICIES
The Legislative Copy Center is now under the auspices of Legislative Services, and as such, they have prepared their own printing policies and procedures. Familiarize yourself with their policy which is shown directly below. If you have questions, please contact Robyn Lockett at 334-4855. “Legislator, staff, attaché, and other business printing requests should be made in the Copy Center if the project is too large for the small machines around the building. No charge. Miscellaneous copies for lobbyists and general public can be made at the Copy Center ($.10/copy). Personal copies are discouraged. If you must copy something, use the Copy Center ($.10/copy). A. Proposed legislation in the form of an "RS" is the exclusive property of the sponsor until it is printed as a bill. Copy Center personnel will copy an "RS" only if the sponsor makes such a request in person or in writing. B. The Copy Center is for legislative business. On occasion, personal copies may be made, but legislators and attaches alike will be charged. Please be prudent about the number of copies you request. If hundreds of copies are needed for a large mailing, be sure and allow enough time to complete your copying job. C. The following priority policy has been developed and will be posted in the Copy Center: 1. Leadership 2. Chief Clerk/Secretary of the Senate 3. JFAC 4. Legislators 5. Attaches 6. Personal Copies D. Please remember it is illegal to copy some documents.
13 POLICY ON SEXUAL HARASSMENT
PURPOSE To reaffirm the Idaho Legislature’s position prohibiting sexual harassment in the workplace. SCOPE This policy applies to all senators and attaches (including pages) and is summarized as follows: POLICY In 1980, The Equal Employment Opportunity Commission (EEOC) defined sexual harassment as a form of sex discrimination (which is prohibited under Title VII of the 1964 Civil Rights Act). There are, however, some important distinctions between the two: A. An example of sex discrimination is when a male supervisor refuses to hire a female applicant solely because he does not believe that women belong in the workplace. B. An example of sexual harassment is when an employee is either verbally or physically harassed in a manner which is sexual in nature. This may include such things as sexual comments or touching in an unwelcome manner. C. “Sexual harassment” is defined as: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when: 1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; 2. Submission to or rejection of such conduct by an individual is used as a basis for employment decisions; or 3. Such conduct has the effect of unreasonably interfering with an individual’s work performance or creating an intimidating or offensive working environment. D. This means that the following behaviors are grounds for disciplinary action: 1. Abusing the dignity of an employee through insulting or degrading sexual remarks or conduct; 2. Threats, demands, or suggestions that an employee’s work status is contingent upon the employee’s toleration of or acquiescence to sexual advances; or 3. Retaliation against employees for complaining about the behaviors described above.
14 PROCEDURE Any attache who encounters behavior which he or she considers to be sexual harassment should report the incident to their supervisor. The supervisor shall immediately report the complaint to the Secretary of the Senate. If it is the supervisor whose behavior was offensive, the attache should report the incident to the Secretary of the Senate. Upon receiving such a complaint, the Secretary of the Senate shall immediately conduct a discreet investigation of the complaint and notify the President Pro Tempore of the matter. The complainant will receive further instruction from the President Pro Tempore’s office. BEHAVIOR TO AVOID VERBAL Dirty jokes, sexual innuendos, profanity, requesting dates or sexual favors from subordinate employees, terms of endearment (“honey” or “dear”), excessive or suggestive compliments, compliments regarding an employee’s body. PHYSICAL Hugging, touching (except handshakes), caresses, holding the employee’s hand while you talk, talking too close to the employee, sexual relationships. VISUAL Sexy calendars; sexually oriented cartoons, drawings, objects or photographs. CONSEQUENCES OF SEXUAL HARASSMENT: A. Complaint filed with the Equal Employment Opportunity Commission or Idaho Human Rights Commission. B. Civil lawsuit filed against you and your employer. C. Disciplinary action by your employer, which could include termination of your employment. D. Detrimental effects to your reputation and career, alienation of family and friends. E. There is protection against reprisal for anyone who makes a complaint, testifies, assists, or participates in any manner in an investigation, proceeding or hearing. Acts of reprisal toward complainants, witnesses, or others involved in an investigation shall be subject to disciplinary action. F. Sexual harassment complaints and all related information require confidentiality of all parties involved. CONSEQUENCES OF MALICIOUS OR FRIVOLOUS COMPLAINTS Anyone can file a sexual harassment complaint if one finds the conduct to be unwelcome, based on sex, and such conduct creates a hostile or abusive work environment. However, those who submit malicious or frivolous complaints will be subject to disciplinary action.
15 NAME (I.D.) TAGS AND SECURITY BADGES
According to Senate Rule 46(F) all persons permitted within the Chamber of the Senate shall wear appropriate identification badges. The following badge colors identify the various groups and state agencies: SENATE MEMBER WHITE SENATE ATTACHE GOLD HOUSE MEMBER BLACK HOUSE ATTACHE BLUE COLLEGE INTERN ORANGE HIGH SCHOOL INTERN YELLOW LOBBYIST GREEN BUDGET OFFICE GRAY MARBLE LEGISLATIVE SERVICES GRAY MARBLE PRESS & MEDIA WOODGRAIN STATE AGENCIES RED (This should include the interns and staff of the Governor's office.) High school students who serve as interns, and not under the "Legislative Page Program," should be informed by leadership as to where and what duties they may perform for a senator or representative. This will avoid confusion between the two separate programs. In addition to the identification badges, all senators and attaches are required to have in their possession a photo identification card issued by Capitol Mall Security. For information regarding these photo identification badges, please call Mary Sue Jones at 332-1302.
16 INTERIM USE OF SENATE CHAMBER, LOUNGE, AND MEETING ROOMS
The President Pro Tempore of the Senate has established the following policy regarding use of the Senate Chamber, Lounge, and committee rooms: A. RESERVATIONS 1. Reservations for use of the Senate Chamber, Lounge, and West Wing meeting rooms, in addition to floors 3 and 4, during the interim between legislative sessions shall be made in advance, scheduled, and approved only through the office of the President Pro Tempore, Phone 332-1300.
2. The above-named rooms may be used for public meetings, legislative business, or educational programs. Use of the areas for private events or social gatherings will be allowed only with the permission of the President Pro Tempore. B. SET-UP AND CLEAN-UP 1. Each organization is responsible for the set-up and clean-up of an event. The area must be left as found -- with everything removed that was brought in -- and everything belonging in the area returned to its appropriate place. 2. If this policy is not strictly followed, the contact person reserving the area will be held responsible. 3. If you need assistance, please do not hesitate to call President Pro Tempore Staff at 332-1302.
17 SENATE LAPTOP POLICY
In addition to the following Laptop Policy and Guidelines, the Senate encourages senators not to leave their laptops on top of their Chamber desks, but instead lock them in their Chamber desk drawer when leaving the Chamber. In case of theft or loss, Legislative Services will cover the cost of the deductible the first time. For any additional thefts or losses, senators will be required to pay the cost of the deductible. ************************************* Policy and Guidelines for Using State Connections to the Internet
Idaho is a national leader in adopting new technology and in using new technologies to improve legislative operations. The Internet and Internet e-mail are valuable tools to use in achieving the mission of the Idaho Legislature. The policy and guidelines of the Senate for use of the Internet, outlined below, are designed to enhance the efficient and effective use of this valuable asset.
General Policy Concerning Use of the Internet
Legislators and legislative staff are encouraged to use the Internet to its fullest potential to: < further the mission of the Legislature; < discharge the duties of legislative offices; < enhance communication with constituents and public organizations; < expand access by citizens to legislators and legislative information; < research and obtain information relating to legislative issues; < identify innovative and creative methods to utilize resources and improve services; and < promote professional development. The public and the Legislature benefit by encouraging legislators and staff to become proficient in the use of the latest technologies and resources. The best way to learn these new technologies is to use them. Personal use of the Internet offers legislators and staff an opportunity to develop skills and identify valuable Internet resources. Consequently, as a vehicle for developing technical proficiency, legislators and legislative staff may use the state’s Internet connection as long as no additional costs are incurred by the state. Because a flat fee is paid by the state for all Internet access, no additional costs are incurred through personal use of the Internet when directly connected at the Capitol to the state’s Internet service provider or when dialing in to the Legislature’s network via a local telephone call. Guidelines for Use of the Internet and E-mail The following guidelines are provided to assist legislators and legislative staff in the appropriate use of the Internet. Disregard for the guidelines or other improper use of the Internet may result in cancellation of a person’s access or other discipline. General Guidelines < Users have an obligation to utilize the Internet in a responsible and informed manner, conforming to network etiquette, customs, and courtesies.
18 < Users should identify themselves properly when using the Internet, conduct themselves professionally realizing that they are viewed as representatives of the Idaho Legislature, and be aware that their activities reflect on the reputation and integrity of the Legislature. < Each user is individually responsible for the content of any communication sent over or placed on the Internet. Specific Guidelines < To protect against “viruses,” users may not download onto state-owned computers executable files or application software (including but not limited to utility software, freeware, and shareware) without obtaining prior authorization from Legislative Services computer support staff. Whenever possible, any downloads should be made to a disk rather than a user’s hard drive and checked for viruses before use. < Users shall respect applicable copyright and licensing agreements. Inappropriate Conduct or Uses of the Internet < Use of the Internet for any purpose that violates United States or Idaho laws. < Use of the Internet to transmit or obtain threatening, obscene, pornographic, harassing, or malicious materials. < Use of abusive or objectionable language in either public or private messages. < Misrepresentation of oneself, the Legislature, or legislative staff. < Activities or uses that may cause congestion or disruption of networks or systems, including such activities as distribution of chain letters or unsolicited advertising. A Word of Caution About Using the Internet
< Members should be aware that documents created on legislative computers, correspondence sent and received via e-mail and records of sites visited on the Internet may become public in unintended ways. < Electronic mail, though in most cases secure between sender and receiver, can be mistakenly addressed or forwarded to others for whom it was not intended. Even though you may have deleted an e-mail message on your screen, there is no guarantee that it has been removed from the system. The same applies for documents created using word processing and other applications available for legislator use. < Internet sites visited can be tracked. Moreover, with appropriate software, “owners” of sites you visit on the Internet may be able to learn your identity. < Any time a user posts comments on Internet news servers, an Internet address is left behind. Anyone using an Internet search site has the ability to search for the address, determine who from that site has left postings, and read, print, copy or distribute their contents. < Finally, it is within the realm of possibility that information regarding documents created on a legislative computer, e-mails and Internet sites visited could be retrieved and disclosed under the right set of circumstances.
19 Agreement Regarding Use of Laptop Computer
Approved by Legislative Council October 19, 2000 Revision 2.1
This agreement governs use of a legislative laptop computer. The Legislative Services Office hopes this equipment is helpful to you as you serve your constituents and perform your legislative duties. Legislative Services Office staff is available to answer questions and assist you with computer or software needs. A laptop computer will be issued to each legislator who requests one, for the legislator’s year- round use in carrying out legislative responsibilities during the legislator’s two-year term of office. The legislator’s signature below acknowledges agreement to abide by the policies and procedures as follows: 1. The legislator acknowledges that the laptop computer and computer-related equipment and software issued to him or her are the leased property of the Legislature. 2. The legislator agrees to return the computer and computer-related equipment and software to the Legislative Services Office at the end of the legislator’s term of office or upon leaving office during their term or when requested by Senate or House leadership. Personal data will be copied to a disc and given to the legislator upon return of the computer, and the computer hard drive will be erased or written over. The legislator may be present and participate in the process of erasing the hard drive, if desired. 3. Prior to or immediately the laptop end-of-lease date, the legislator agrees to return the laptop to the Legislative Services Office and further agrees to pay any lease costs or late charges incurred as a result of failure to return a computer or computer-related equipment in a timely manner. 4. During years when the current model of laptop is being used for the next legislative session, the legislator agrees to bring the laptop to the Legislative Services Office prior to, or immediately after, the start of the session to receive session updates and modifications. At that time, all traces of computer viruses will be removed. If a legislator fails to have his computer updated by the end of the second week of the legislative session, network access may be restricted. 5. The legislator shall assume all risks associated with the operation and use of the personal computer and computer-related equipment at the legislator’s district office or home. 6. The legislator is responsible to take reasonable care of the computer and computer- related equipment or software and to take reasonable precautions to avoid theft or damage, such as not leaving a computer in plain sight or in the heat in an automobile. If a computer is stolen, a police report must be made immediately and the theft must be reported to the Legislative Services Office as soon as possible. 7. The issued computer contains pre-loaded software, which is listed in the attachment to this agreement. Legislative Services Office staff is trained to support the applications listed and is the resource for dealing with individual problems with supported applications. The legislator assumes all licensing responsibilities for additional software added to the laptop. If the installation of additional software prevents the functioning of pre-loaded applications, the legislative staff may have to reinstall the original laptop configuration to fix the problem. Legislative Services staff may support additional applications for legislative purposes as directed by legislative leadership and as time permits.
20 8. The legislator in possession of the laptop computer is responsible for activity performed on the computer, and neither the state of Idaho nor the Senate or House is responsible for any unauthorized activity conducted on the laptop computer. 9. The issued computer and software may not be used for purposes which: a. violate any state or federal law, regulation, policy or procedure, including privacy or copyright, or any Senate or House policies or guidelines; or b. disrupt normal network use and service, including propagation of computer viruses or unauthorized access to protected and private network resources. 10. The issued computer and software are intended to be used primarily for official legislative business and responsibilities; however, recognizing the part-time nature of legislative office, the impracticality of carrying and traveling with multiple personal computers, and the impossibility of screening e-mail messages, the secondary use of a legislative computer for personal, business or political activities by a legislator is anticipated and permitted. 11. The legislator is aware of the possibility that unknown individuals or authorities may be able to monitor use by members. I have read the laptop use agreement and the attachment to this agreement, and I agree to its terms. I have also read the “House and Senate Policy and Guidelines for Using State Connections to the Internet,” which are incorporated in this agreement by reference, and agree to those terms as well. I understand that ultimate responsibility for proper use lies with each individual member. I further understand that violations of these policies may be reviewed by legislative leadership and that violations may result in denial of the use of the equipment and software, and/or discipline under Senate and House rules.
______Legislator Signature Date
______Print Legislator Name Legislative District
21 KEY POLICY
In order to ensure security in the Senate Chamber and offices, the following key policy will be maintained: A. During the legislative session, Capitol Mall Security has been instructed to open all the common areas, to include the Chamber and committee meeting rooms, Monday through Friday by 6 a.m. The meeting room doors will be opened, but the lights will not be turned on. The lights will be turned on in all other areas. Security has been instructed to leave each senator's office locked unless otherwise notified. B. The Capitol is open during each legislative session on Monday through Friday from 6 a.m. until 10 p.m., and on weekends from 9 a.m. until 5 p.m. If a senator wishes to be in the building during hours other than these, they are instructed to use the State Street entrance, call Security at 334-2222, and a Security Guard will let them into the building, provided they have a proper form of identification. Security will have a list of all legislators and Senate secretaries. If a secretary needs to be in the building during off hours, they too will be required to provide proper identification when entering through the State Street door. C. If a senator wishes to have Security open his/her office by a specific hour each morning, please notify Mary Sue Jones in the President Pro Tempore’s Office, who will in turn notify Security. If a senator wishes to have a key to his/her office, a “blue card” must be filled out in Mary Sue’s office. D. If a chairman or senator chooses to have his/her secretary have a key, a “blue card” must be filled out authorizing Security to give her a key and verifying that the chairman/senator is then responsible for that key as well as his/her own. Otherwise, offices will remain locked. E. Senate Staff Jeannine Wood, Mary Sue Jones, and Sarah Jane McDonald will also open a senator’s office upon request. Another option for senators and/or secretaries is to summon Security and they will open any office at any time. The number for Security is 334-3468 or 334-2222. Thanks for your help and cooperation. If you have any questions, please contact the President Pro Tempore’s office, 332-1300.
/s/ Robert L. Geddes ROBERT L. GEDDES President Pro Tempore
22 SENATE RULES APPLYING TO LOBBYISTS
Senate Rule 46
Persons Allowed on Floor. – (A) No one except justices and ex-justices of the Supreme Court, judges and ex-judges of the District Court, present and ex-state officers, members of the present and past legislatures of this state and territory, state officers of other states, members of the United States Congress, and duly accredited members of news media shall be admitted to a seat upon the floor of the Senate Chamber. Lobbying Prohibited. -- (E) No person shall be permitted to lobby for or against any bill in the Chamber of the Senate while the Senate is in session, except when the senator to whom he wishes to speak shall have authorized him to do so. Identification. -- (F) All persons permitted within the Chamber of the Senate under the provisions of this rule shall be furnished appropriate identification badges by the Sergeant at Arms which he may require to be returned when the person leaves the Chamber. Removal of Unauthorized Persons. – (G) Any senator may call the attention of the President to the fact that unauthorized persons are in the Chamber; whereupon the President shall instruct the Sergeant at Arms to remove the unauthorized persons immediately. Control of Visitors to Senate Floor. – (H) No person except those on official business of the Senate shall be allowed inside the Senate Chamber from thirty minutes prior to the convening of the Senate and until ten minutes after the Senate is adjourned. While the Senate is in session, and until ten minutes after the Senate is adjourned, no person except those on official business of the Senate or those identified in Rule 46(A) shall be allowed in the hallways surrounding the Senate Chamber. No person lobbying for or against any measure shall be permitted on the floor of the Senate except by invitation of a senator.
****************************** Handouts must be identified: All information to be distributed to members of the Senate must be identified with the name and address of the source of the information. Material to be distributed to senators for the purpose of explaining legislation pending before the Senate, social invitations, and other correspondence must be given to the Sergeant at Arms for placement in senators’ mailboxes. Additional Information: If a lobbyist wishes to distribute material to a senator - in support of or opposed to - pending legislation to be debated and voted on in 3rd Reading, that information should contain a senator’s name who is either sponsoring the bill or is opposed to it. The lobbyist should try to make personal contact with that senator before giving it to the Sergeant at Arms.
23 SENATE MAIL POLICY
Mailings and end of session letters have expanded far beyond the Senate’s established mailing policy. The President Pro Tempore has requested that each Senator comply exactly with the Senate’s policy. Remember that E-mail and other new communication methods can replace traditional stamps and envelopes to make communication with your constituents effective and possible. Please review the following policy and make every effort to comply with the Senate’s mailing policy: OUTGOING MAIL A. Each senator will be allowed to mail a maximum of 2,000 letters during each legislative session. All mailings delivered to the legislative mail room or in the authorized mail depository in the Senate, from the first day of the session through the last day of the session, shall be authorized under this allowance. The Legislative Mail Clerk is responsible for maintaining each senator’s mailing account. B. Letters mailed after the last day of each legislative session shall be mailed at the senator's own expense. This includes any expenses incurred for help, including that of legislative attaches/staff. C. Senators shall make every effort to utilize bulk mail rates to the fullest possible extent. Any mailings of 200 or more letters that qualify shall be mailed bulk. (See Bulk Mailing Instructions below.) D. Members of leadership and committee chairs may mail additional letters pertaining to Senate business over the 2,000 limit only upon approval by the President Pro Tempore. E. Mail addressed to state agencies or employees anywhere within the Statehouse mail system shall be sent in Interdepartmental Envelopes, or plain "buff colored" envelopes marked or addressed STATEHOUSE MAIL. INCOMING MAIL “Senate Rule 51 - Distribution of Written or Printed Matter. – All printed matter directed to any senator through the United States mails shall be deposited in a mail box set aside for each senator or delivered to his desk by a Senate employee. No written or printed matter shall be distributed to the senators directly but shall be deposited in appropriate mail or other depository boxes set aside for them, except communications from any member of the legislature or elected state official or state department or agency may be delivered directly to the senator’s desk, and provided further that no written or printed matter except such as may be forwarded through the United States mails, shall be distributed to the senators in any case unless it shows the name of the person or organization responsible for such distribution. It shall be considered good taste for any person or organization desiring to distribute correspondence or literature of any type to all senators, or a great number thereof at one time, to first seek permission of the Sergeant at Arms or the President.”
24 A. As provided by this rule, exceptions are authorized for communications from any member of the Legislature or elected state official or state department or agency, which may be delivered directly to the senator's desk. B. In addition to the requirements of Senate Rule 51, the Sergeant at Arms has been instructed to enforce the following policies: 1. All outgoing mail must be deposited at either (1) the mail room itself; (2) at an authorized depository designated by the United States Post Office; or (3) the mail depository (locked box) located next to the elevator on the 3rd floor. 2. All mail or written material is to be distributed by or under the direction of the Sergeant at Arms or Secretary of the Senate. 3. The Sergeant at Arms shall inspect written material to assure that it complies with Senate Rule 51. Such inspections, however, shall involve only a review of the exterior of any paper, envelope or package to determine whether required identifying information is contained thereon. Under no circumstances shall the Sergeant at Arms open any package, letter, or envelope, even if requested to do so by senators. 4. Parcels which do not have required identifying information on them will be separated and the senator to whom they are addressed will be asked whether he or she desires to have them delivered. If the senator to whom an unidentified parcel is addressed requests that it not be delivered, the Sergeant at Arms will discard it. 5. As authorized by Senate Rule 51, all material which is received through the United States mail will be delivered regardless of whether it has required identifying information on it.
+++++++++++++
ANTHRAX
A. What Constitutes “Suspicious Mail?” 1. Excessive postage; excessive tape or string 2. From someone unfamiliar to you or otherwise unexpected 3. Outdated, incorrect information, or to someone no longer with the Legislature 4. Handwritten or poorly typed address and misspellings of common words 5. No return address, or one that can’t be verified as legitimate 6. Unusual weight, or lopsided, strangely textured or oddly shaped
25 7. Restrictive endorsements, such as “Personal” or “Confidential” 8. Protruding wires, aluminum foil, strange odors, or stains 9. City or state in the postmark that doesn’t match the return address B. How to handle a suspicious letter or package: 1. Do not shake or empty the contents of any suspicious envelope or package. DO NOT try to clean up powders or fluids. 2. Place the envelope or package in a plastic bag or some other type of contained to prevent leakage of contents. 3. If you do not have any container, then COVER the envelope or package with anything (clothing, paper, or trash can) and do not remove this cover. 4. LEAVE the room and CLOSE the door. Keep others away. 5. WASH your hands with soap and water. 6. Immediately notify your supervisor and building security personnel. Report the incident to the police.
26 SENATE PAGES
The Legislative Page Program in the Idaho State Senate is for high school seniors between the ages of 17 and 19 only. Students apply in the summer and fall for placement in the upcoming winter session. A committee of legislators reviews all applications in early December and accepted applicants will be notified by mail. LEGISLATIVE SESSION The regular legislative session convenes on the Monday closest to the 9th of January and continues until sine die adjournment, sometime in mid to late March. The regular session is divided into two sections – first half -- January to the middle of February -- and second half – from the middle of February through sine die most likely the end of March– with each group serving five to six weeks. Legislative Pages must have special written permission from their school administrator to be excused from classes. A letter of approval must be sent to the Senate with the Page’s completed application, along with the names of the school principal and advisor. This information must be sent with the signed acceptance form and payroll information before their arrival in Boise. COMPLETION OF TERM Each Page is expected to complete the length of time stated in their "Letter of Acceptance" because of the work schedule organized at the beginning of the session. A letter of recommendation will not be sent if the term is not completed. Only illness or family emergency would constitute an early release from this commitment. The Senate works on both President’s Day and Martin Luther King Day. We most likely will be in session during the traditional spring break from school. Please do not plan trips or vacations on these days. Please take care of routine medical and dental needs before you start your commitment to the Senate. Regular work hours are 8 a.m. to 5 p.m. Those who work for committees that have early morning meetings may be required to come in at 7:30 a.m. Please don’t plan on participating in team sports, plays, musical groups, etc., that will require practices after 5 p.m. particularly during the second half of the session. As the end of the session draws near, we often work after regular hours. For absences other than illness, a leave request form must be filled out and submitted to the Sergeant at Arms. HOUSING Arrangements and expenses for housing and transportation are the responsibility of the student and their parents. Options for housing might include friends, family, members of your religious affiliation, or home school groups. SALARY Pages currently receive a salary of $7.25 per hour and are paid every two weeks (every other Friday). Under the present biweekly payroll system, the first salary check is not received until three to four weeks after the session has started and the last salary check is received two weeks after employment ends. The usual deductions of federal and state tax and FICA will be withheld from your salary. Be prepared to send a photocopy of both your social security card and your drivers’ license with your acceptance letter so necessary payroll arrangements can be made. You will be provided with a pager that must be returned undamaged at the end of your term or you will be charged $45 for a replacement.
27 HOMEWORK GUIDANCE Arrangements for excused absences, class assignments, and any scholastic assistance, such as tutoring, are the sole responsibility of the student. School work is to be done and sent back to your schools. The Sergeant at Arms will proctor exams that are sent from schools. RESPONSIBILITIES Pages perform a variety of duties under the supervision of the Sergeant at Arms. Duties include maintaining Senate and House bill books, journal binders, delivering messages, running errands, making copies, and assisting the legislators and staff in offices and committee meetings. Pages are required to remain in the Chamber whenever the Senate is in session to perform various tasks for the Senators, Sergeant at Arms, and the Secretary of the Senate. DRESS CODE The Senate has a strictly enforced dress code for both Senators and staff. The same adherence to the code is expected of Senate Pages. Violation of the dress code will result in the Page being sent home for the day, thus missing pay for that day. Attire should be in a manner fitting the decorum of the Idaho State Senate. Neither girls nor boys are allowed to wear levis or sweat suits while on duty. All Pages will be required to wear a red sweater vest that is provided by the Senate. This vest must be worn at all times when the Pages are on duty. Girls are expected to wear a white blouse, white turtleneck, or white sweater, with either black, navy blue, gray, or khaki skirts or long pants. Shorts, “low-rider” slacks or skirts, tight-fitting skirts, and low-cut necklines are not permitted. A skirt must be no more than two inches above the knee when seated. Boys are expected to wear a white shirt and necktie, with black, navy blue, gray, or khaki slacks. Boys must shave every day and have a conservative hair style. A short sleeve white shirt can be worn, and if a long sleeve shirt is worn, the sleeves must be rolled down and buttoned at the cuff. The top button of the shirt must be buttoned with the tie pulled up tight. Because of the nature of the work, good walking shoes appropriate for business attire should be worn. High-heeled shoes may not be over two inches and flip-flop sandals are not allowed. No visible tattoos or body or facial piercing jewelry will be allowed including tongue piercing studs. Pierced earrings for girls are allowed as long as they are few in number and conservative in nature. Please discuss the dress code with your parents so there will be no questions regarding the standard of dress. USE OF TOBACCO, ALCOHOL, AND DRUGS In compliance with Idaho State law, the Senate has a ZERO tolerance policy regarding the use of tobacco, alcohol, and drugs for Senate Pages. Therefore, while serving in the Idaho State Legislature, a violation of this policy may result in immediate dismissal.
If you wish additional information, or if you have any questions, please feel free to call the President Pro Tempore's office in Boise, 332-1300, Jeannine Wood, Secretary of the Senate, 332-1309, or Sarah Jane McDonald, Sergeant at Arms, 208-332-1400 or 208-938-1329.
______Parent/Guardian Signature Date Senate Page Signature
(8-10-09)
28 SENATE PRESS AND MEDIA POLICY
As stated in Senate and House Joint Rule 14, “The Capitol Correspondents Association shall be recognized as the accrediting agency for newsmen and news photographers covering either house of this legislature.” All media personnel wishing access to the Senate shall present to the Doorkeeper or Sergeant at Arms their accredited press badge. The members of the press are provided two areas at desks on either side of the President’s podium in the Chamber for their use while the Senate is in session. (See Senate Rule 46(A).) Television cameras are permitted in the public gallery on the 4th floor, but the use of flash is prohibited. Cameras and crew of Idaho Public Television are permitted on the floor of the Senate chamber. Lobbying senators by members of the media is prohibited.
29 RS PRIVACY POLICY
An RS is the private property of its author/sponsor. The release of any information regarding an RS is at the sole discretion of the author. It must be kept confidential until either released by the author or presented to a legislative committee. When an RS is placed before a legislative committee for consideration, the committee has three options: 1) print the RS as a bill; 2) hold in committee; or 3) return the RS to the author/sponsor. The question of privacy arises when a committee returns the RS to its author/sponsor. Once an RS has been presented and discussed in a public forum; i.e., a legislative committee meeting, it is no longer considered confidential and/or private and it becomes a public document regardless of subsequent committee action.
30 SECURITY PROCEDURE
WHAT TO DO TO ASSURE QUICK RESPONSE TO A DISTURBANCE
1. Dial Building Security 334-2222.
2. Carefully respond to the dispatcher's questions completely. 3. Be sure to give the dispatcher your location in the building.
4. In the event of a situation which requires medical assistance, immediately: Dial 911
5. If an ambulance has been called for in a medical emergency, alert Building Security that an ambulance will be arriving. Have someone go to the Jefferson Street entrance to wait for medical help and lead them to the site. [See SUBJECT: Medical Emergencies for further information.]
********************* Idaho State Troopers are assigned to the Capitol Mall area. The troopers’ contact numbers are listed below for your reference. Please do not hesitate to contact them on any security or public safety issues that may arise. Capitol Annex Security: Idaho State Police Trooper Cell Phone: 573-7462
Idaho State Police Dispatch 846-7550
There are two doctors in the House of Representatives: Representative Fred Wood Pager: 389-0164
Representative John Rusche Pager: 389-0165
[See SUBJECT: Medical Emergencies for further information.]
31 MEDICAL EMERGENCIES
In addition to the instructions on page 31, the following guidelines are presented to address medical emergencies that may occur in the Capitol:
CHALLENGES
• When to request medical help. • Where to request medical help. • When to notify Representative Fred Wood or Representative John Rusche. • Responsibilities of members and other bystanders. • Notification of spouse/family.
1. Any person who has symptoms of a heart attack, stroke, respiratory difficultly, significant trauma, or sudden unconsciousness needs immediate medical care. Emergency Medical Services (EMS) should be requested at once. (Caution: Do not be dissuaded from requesting medical help by a person who minimizes their symptoms.) If in doubt request medical help. 2. Notify capitol mall security if there is need for medical help. Security will dial 911 and request emergency medical services. 3. Representative Wood or Representative Rusche should be notified, see previous page 31. However, if they are not immediately available, do not hesitate to request medical assistance by EMS. The exception: Minor injuries that may require medical attention, but not emergency medical care. 4. Once medical personnel are evaluating the patient, the sole responsibility of essentially everyone else is to stay back from the immediate area to allow EMS room to work; if they need assistance, they will ask. 5. Each member should have on file in the President Pro Tempore’s office or the Speaker’s office an emergency contact telephone number. Notification should only be done at the member’s request or the request of EMS.
Doctors:
Representative Fred Wood Pager: 389-0164
Representative John Rusche Pager: 389-0165
32 NIGHT AND WEEKEND SECURITY GUARDS
GUARD DUTIES During the legislative session, many senators and attaches often work longer hours and many will come to the Capitol to work on the weekends. The responsibility of the security guards hired to watch over the Senate Chamber, offices in Garden Level and West Wing, and 3rd and 4th floor offices is not a physically difficult job. It is important to avoid complacency as the session progresses, and to continue all security checks the same at the end of the session as at the beginning. GUARD'S JURISDICTION • Remain at the desk in the Senate foyer on the 3rd floor as much as possible, unless asked to leave that position to unlock an office for a senator or an attache. • When someone is visiting the Capitol, and requests to see the Senate Chamber, please stay with the visitor and escort them into the Chamber. Inform them that many senators have important legislation and papers on their desks, and they are not permitted to sit at a senator’s desk or the desk of the President of the Senate, i.e., Lt. Governor. Remain with the visitor at all times. 3. Lock the doors of the Chamber, all offices in the West Wing, Garden Level and on the 3rd and 4th floors, bathroom doors, and senators’ lounge. Turn off the lights in the offices, lounge, bathrooms, and Chamber. Also turn off the lamps and overhead light in the foyer of the Senate. 4. Check all the windows in the offices, meeting rooms, and bathrooms to make sure they are closed and locked. 5. Security checks should be done once every hour until the senators and attaches have left for the night.
33 SENATE FLOOR POLICIES/PROCEDURES
Rules 46(E) through 46(H) provide that unauthorized persons are not allowed on the floor of the Senate. Persons permitted within the Chamber are to be provided appropriate identification badges by the Sergeant at Arms, which may be required to be returned when the person leaves the Chamber. Moreover, no person lobbying for or against any measure shall be permitted on the floor of the Senate except by invitation of a senator. These rules do not specifically address when, if ever, it is appropriate for a senator to invite guests on to the Senate floor. Similarly, they do not address whether persons who have been invited on to the Senate floor are entitled to use Senate furnishings to conduct business, make personal phone calls, or use the desks of senators. Each senator has a personal desk on the floor. Senators should be able to have reasonable privacy expectations about their desks on the floor and should not be subject to uninvited visits, interruptions, or lobbying. This will necessitate not only that we more carefully control access to the Senate Chamber, but also that each senator respect the needs and privacy interests of the other senators in terms of the conduct which they permit by their guests in the Chamber. To address concerns not specifically covered by a Senate Rule, the following policies and procedures will be enforced: 1. No person should use the desk, telephone, or supplies of any senator without express permission from that senator. 2. Any elected state official or former state legislator must be sponsored by a legislator currently holding office in order to be admitted to the floor of the Senate. Any other guest of the Senate must be cleared through the President Pro Tempore or persons designated by the President Pro Tempore and through the Sergeant at Arms in order to be admitted to the floor of the Senate. 3. Senators will automatically be granted permission to invite family members, friends, and other guests to the floor of the Senate for the purposes of a private visit or tour of the Chamber. Except as provided for lobbying activities below, no one other than Senate attaches and interns may use Chamber desks and phones without the permission of the senator or Sergeant at Arms. When any person desires admission to the floor of the Senate for the purpose of lobbying for or against any measure, the Sergeant at Arms, or other designated Senate employee, shall determine the name of the senator to whom the person desiring to lobby wishes to speak. The Sergeant at Arms or Senate employee shall then inquire of that senator whether the person desiring to lobby should be escorted to the Senate floor. If a senator invites a person to the Senate floor for the purpose of lobbying a measure, the senator should escort that person to the door of the Senate Chamber when the visit is concluded. Visitors are not allowed to go from senator to senator for the purpose of lobbying without first obtaining the permission of the senator to be lobbied as provided herein. The Sergeant at Arms is instructed to implement these procedures.
34 SENATE STATIONERY, NOTE CARDS, BUSINESS, CARDS, AND ENVELOPES
Forms for ordering Idaho Senate stationery can be obtained in the President Pro Tempore’s Office. The term “stationery” includes business cards, ½ sheet note paper, regular full-sheet letterhead, foil seal full-sheet letterhead, small and standard size envelopes, fold-over note cards, and foil seal fold-over note cards. The expense of such stationery will be paid for by the Senate with the following exceptions: 1. The price difference between regular full-sheet letterhead and foil seal full- sheet letterhead is to be paid for personally by the senator. 2. The price difference between regular fold-over notes and foil fold-over note cards is to be paid for personally by the senator. 3. The senator will pay the price difference between regular business cards and business cards imprinted with a foil seal. Listed below are criteria for the information to be listed on the letterhead and envelopes: 1. District number and name of county or counties in district 2. Home address and telephone number 3. Senate address and telephone number 4. E-mail address 5. Do not list names of committees on letterhead 6. Do not put the phrase “Return Receipt Requested” on envelopes. Anticipate your needs for the entire legislative session. Additional amounts can be ordered through the President Pro Tempore’s office within a reasonably short turn-around time.
Please note: It has become apparent that there is a tremendous waste of envelopes and stationery. If you don’t expect to use it, DON’T ORDER IT! Please do not “over-order” your supply request. Every year the Senate destroys boxes of unused stationery.
35 SUBSTITUTE SENATOR
1. If a Senator must be absent from the Senate, by law it is his prerogative to appoint someone from his district to fill the vacancy in his absence. Leadership prefers that the Senator plans to be absent for at least three (3) legislative days or longer before appointing a substitute. 2. Requests for substitute Senators must be approved by the President Pro Tempore prior to being submitted to the Governor for appointment. 3. A substitute Senator has all rights and privileges of an elected Senator. He is a member of the same committees, has voting privileges, etc. One exception would be that if a substitute fills in for a Senator who is a committee chairman, the substitute Senator would not act as the committee chairman. Notify the Secretary of the Senate when you know of a Senator from your committee who is going to be absent and replaced with a substitute. If possible, also inform her of the name of the substitute. It is also important for her to know when the elected Senator is going to return to the Senate. 4. When a Senator is going to be absent and wishes to be replaced with a substitute, he must also notify the Governor in order that the Governor might appoint his replacement. The Governor should be informed at least 24 hours in advance of the anticipated absence. The Governor then forwards a letter and a Certificate of Appointment, prepared by the Secretary of State, to the Senate informing the Senate of the appointment.
36 SENATOR’S TELEPHONE POLICY
Senators may use the telephones in their offices and the Senate Chamber, as well as issued telephone credit cards, for the following purposes: 1. Calls to home or family while in Boise or while traveling, as necessary; 2. Calls, as necessary, to maintain one's normal livelihood and business while traveling or away from home on state business; 3. Calls necessary in the conduct of Senate business, including but not limited to, calls to state agencies, legislators, elected officials, congressional or other governmental officials, constituent calls, or other calls necessarily affecting one's service as a senator.
37 TRAVEL AND LODGING POLICY
A. TRAVEL AUTHORIZATION Official travel of state senators must be authorized by the President Pro Tempore of the Senate. The President Pro Tempore shall compile and distribute to all senators a list of committees requiring prior authorization to attend. (See attached list for committees that DO NOT require travel authorization.) Prior authorization must be made for all travel. Please anticipate your travel needs and make airline reservations, if necessary, well in advance. Significant cost savings can be realized. Also – PLEASE carefully minimize your travel – participate by using conference calls when possible. B. MODE AND ROUTE OF TRAVEL 1. Senators shall use the most economical and practical mode of travel from the standpoint of time, safety, and expense, and shall utilize the most standard route of travel. When unusual circumstances preclude following this regulation, the President Pro Tempore may allow an exception. When making arrangements for airline tickets, please take advantage of the 21-days-in-advance booking. 2. Allowable in-state mileage shall be computed according to the latest Idaho transportation maps or charts; out-of-state mileage by the use of a Rand McNally Atlas. Odometer readings are permissible when mileage computations cannot be made from such maps or charts. Odometer readings are permissible for mileage computation for travel within a city or which is in excess of that shown by applicable maps and charts. Vicinity mileage should be shown separately from city-to-city mileage. 3. The rate of reimbursement will be 45.51 cents per mile for use of a private vehicle including aircraft. Charges for repairs, tires, gasoline, or other operating expenses shall not be allowable when the senator is operating his own vehicle on a mileage basis. Automobile storage or parking fees will be allowable when necessarily incurred. Senators are encouraged to use seat belts in private vehicles operated for Senate business. C. TRAVEL BY PUBLIC TRANSPORTATION Reimbursement for travel by common carrier shall be limited to the normally lowest cost passage unless it is not available. If privately-owned transportation is used in lieu of common carrier, reimbursement will be limited to the amount for travel, meals, lodging, and miscellaneous expenses equal to the amount which would have been incurred had the travel been by common carrier. D. TRAVEL BY STATE-OWNED AIRPLANES Be advised that when a senator is invited by the Governor’s office to travel on a state- owned airplane, the cost of the travel will be billed to the individual senators.
1 As of December 2009 38 E. VEHICLE RENTALS 1. Automobile rental or airplane charter may be authorized by the President Pro Tempore when the use of such conveyance is the most economical and practical means of transportation. Airplane charter or use of private airplanes requires prior approval by the President Pro Tempore. 2. When renting a car, please decline the CDW (Collision Damage Waiver) on the car rental agreement, thus avoiding duplicate coverage and expensive charges, because you, as a state employee, are covered for auto physical damage on temporary rental vehicles through the Bureau of Risk Management. F. LODGING EXPENSES 1. The actual cost of lodging plus applicable taxes shall be reimbursed to each senator. At the time of making reservations or registering, Senators should identify themselves as state senators and ascertain whether a government rate is available. Senate reimbursed costs should be minimized where possible. Make sure that the state rate is less than any other possible rate available. Carefully select an adequate rather than the most expense hotel/motel. 2. If you are asked to speak in your capacity as state senator, please inquire of the organization requesting your presence if your expenses will be paid by them. Most organizations do pay expenses of invited speakers. G. MEAL EXPENSES 1. Actual expenses for meals will be paid up to the maximum allowed by these policies. Meals shall be reimbursed at the maximum rate of $30 per day in-state and $39 per day out-of-state.2 Meal expenses may be claimed only for expenses actually incurred. Meal allowances include any gratuity associated with the meal. Senators may claim the maximum allowable amount per day while traveling for a full day, or the allowed portion thereof for parts of days, without vouchered meal expense receipts if they verify that expenses equal to or in excess of those authorized were actually incurred for such meals. Signing the travel expense voucher shall constitute verification of expenses claimed therein. Otherwise, receipts for meals shall be required. The actual cost of each meal need not be broken down on the expense voucher of an authorized trip. 2. When a senator is not in travel status for an entire day, meal allowances shall include 25% of the maximum for breakfast, 35% for lunch, and 55% for dinner. H. SPOUSE TRAVEL The additional costs incurred by a spouse or other family member accompanying a traveling senator are not reimbursable. For example, a spouse traveling with a senator by automobile would not increase the cost, but airfare of a traveling spouse would increase the cost. Meals of the spouse would be personal. If there is a higher rate for lodging for two persons, the added amount would be personal and would not be reimbursed by the state.
2 As of December 2009 39 I. MISCELLANEOUS EXPENSES 1. Expense for the following miscellaneous items is allowable if incurred by a senator in the official conduct of Senate business. The President Pro Tempore may establish further policies and procedures regarding documentation by receipt for these items: a. Taxi or bus fares; b. Reimbursement for charges for transportation, handling, and storage of baggage or state equipment; c. Stenographic or typing services; d. Stationery, postage, or other supplies, if such were necessary for transaction of state business; e. Customary fees for cashier's checks, bank drafts, and money orders for the purpose of making a remittance to the state; f. Registration fees which are required as admittance or attendance fees for official participation in conferences, conventions, or other meetings; g. Laundry during a state business trip of five days or longer duration away from the senator's official station; h. Items not specifically described in these policies as an allowable expense but which are nevertheless necessary in the performance of official duties of a senator. J. LOST RECEIPTS Receipts for all expenses must be maintained and transmitted by each senator with the travel expense voucher. K. FISCAL YEAR END In order to maintain an accurate assessment of the Senate budget at any given time, each senator will expedite the process of reimbursement by turning the expense voucher into the Fiscal Assistant as soon as possible after the expenses are incurred. Except in unusual circumstances granted by the President Pro Tempore, reimbursement will not be granted for expenses incurred in the previous fiscal year, (with the exception that any expenses incurred in the last 60 days of a fiscal year shall be submitted prior to September 1 of the following fiscal year. Reimbursement will not be granted after September 1.). L. THIRD-PARTY REIMBURSEMENTS When a senator's travel or other expenses have or will be paid by the Senate, and the senator's travel or other expenses are also reimbursed by a third party such as the federal government, the third-party reimbursement becomes property of the Senate.
40 M. TRAVEL EXPENSE REIMBURSEMENT
1. A SEPARATE travel voucher must be submitted for EACH committee meeting. 2. Minor expenses incurred for travel to meetings of the same committee may be combined on a single voucher. For example, if you incur minor travel expenses for an interim committee that meets more than once during the summer, you could combine those expenses for the same committee on one voucher. 3. PLEASE NOTE: It is imperative that expenses for different committees not be combined. ++++++++++++++++++++++ TRAVEL AUTHORIZATION REQUEST
Name: ______Date Requested: ______Date of Travel: ______Destination: ______Reason for Travel: ______Committee Assignment Associated with Travel Request: ______
This form needs to be completed and returned to Mary Sue Jones for the President Pro Tempore’s approval. Travel requests should be made 45 days prior to travel if at all possible. Please plan ahead in order to keep travel costs to a minimum. < Hotels will usually give a government rate if you request it. < Reduced rates are usually available for early registration for meetings. < Substantial savings can be made if plane reservations are made at least 21 days in advance.
NOTE: This request form must be used for both in-state and out-of-state travel.
**********************************
Travel Authorized: ______Date Robert L. Geddes, President Pro Tempore
41 NOTES
42 I. Organization of the Legislature and General Information
A. Legislature Idaho's Legislature is composed of 105 members elected for two-year terms from legislative districts throughout the state. The Senate has 35 members and the House has 70. Elections are held in November of even-numbered years, and the newly elected legislators take office the following December 1. An organizational session is held on the first Thursday of December following the election (every two years), at which time, the President Pro Tempore and the Secretary of the Senate are elected, leadership is chosen, rules are adopted, committee assignments are made, and staff is hired. A similar process is followed in the House. The Idaho Legislature convenes at the hour of 12 Noon the Monday on or nearest the ninth day of January. In the past, regular sessions have lasted an average of 70 legislative days. Saturdays and Sundays are counted as legislative days, even if no session is held. B. Leadership The Lieutenant Governor, who is not a member of the Senate, but an elected executive branch officer, presides over the Senate. When presiding, he is designated the President of the Senate. The Lieutenant Governor shall vote only when the Senate is equally divided. The Senate elects a President Pro Tempore from its own membership who, among his many leadership duties, is also responsible for acting as President of the Senate in the absence of the Lieutenant Governor. As a member of the Senate, the President Pro Tempore has the right to vote on all matters. In the House of Representatives, the Speaker of the House is the presiding officer. He is elected at the beginning of the organizational session by the membership, and is traditionally a member of the House majority party. C. Voting In the Senate, voting is done by roll call vote and is recorded on a tally sheet by the Secretary of the Senate. An electronic backup roll call is taken of each roll call vote. The members of the House vote electronically on their laptop computers. D. Committees Committee membership is determined in part by the interest of the individual members and recommendations of Republican and Democrat leadership. The actual Senate appointments are made by the President Pro Tempore of the Senate. An effort is made to assign each member to the committees of his choice with the President Pro Tempore appointing each committee chairman. Members are listed in order of seniority. The President of the Senate assigns all bills to a committee once the bills are introduced and printed. Through committee study, the Legislature attempts to guarantee each bill a fair and impartial hearing. Interested parties may testify
43 concerning any piece of legislation which is before a committee and meetings are open to the public. Committee members vote upon the merits of a bill after due consideration and determine whether or not it should be sent to the "floor" for consideration by the full body. The Senate has 10 standing committees and the House has 14. They are as follows: Senate House of Representatives
1. Agricultural Affairs 1. Agricultural Affairs 2. Commerce and Human Resources 2. Appropriations* 3. Education 3. Business 4. Finance* 4. Commerce and Human Resources 5. Health and Welfare 5. Education 6. Judiciary and Rules 6. Environment, Energy, and Technology 7. Local Government and Taxation 7. Health and Welfare 8. Resources and Environment 8. Judiciary, Rules & Administration 9. State Affairs 9. Local Government 10. Transportation 10. Resources and Conservation 11. Revenue and Taxation 12. State Affairs 13. Transportation and Defense 14. Ways and Means
* The Joint Finance and Appropriations Committee (JFAC) is composed of members of the Senate Finance Committee and the House Appropriations Committee. The committee’s basic responsibilities include reviewing and setting the budgets for state entities. E. Daily Sessions Daily sessions of the Senate normally begin at 10 a.m. Committee meetings are scheduled to prevent a conflict with the daily session. Daily agendas at the beginning of the year are shorter in duration as most pending legislation is being considered in committees then get longer as legislation is reported out of committees. A fixed routine known as the "order of business" is followed each day. The order of business for the Senate is: 1. Roll Call 2. Prayer and Pledge of Allegiance 3. Reading and Correction of the Journal 4. Reading of Communications 5. Presentation of Petitions, Resolutions, and Memorials 6. Reports of Standing Committees 7. Reports of Special Committees 8. Consideration of Messages from the Governor 9. Consideration of Messages from the House of Representatives 10. Motions and Consideration of Petitions, Resolutions, and Memorials 11. Introduction, First Reading, and Reference of Bills 12. Second Reading of Bills 13. Third Reading of Bills 14. Consideration of General Calendar 15. Miscellaneous Business
44 F. Employees (Attaches) 1. The Legislature employs approximately 75 people during a regular session, and they are referred to as "attaches." They fill various positions including sergeants at arms, journal clerks, secretaries, pages, and doorkeepers. In the interim a skeleton staff is maintained. Session employees are selected by an attache committee consisting of Senate leadership, and the employees so selected are subject to the approval of the Senate. Compensation is set by Senate leadership. 2. Subject to the overall supervision of the President Pro Tempore, the Secretary of the Senate has general responsibility for all Senate employees. Doorkeepers, pages, and others charged with housekeeping functions shall be immediately responsible to the Sergeant at Arms. – See Senate Rule 7(D) The Secretary of the Senate and the Chief Clerk of the House are the chief parliamentary officers of their respective houses and represent the expert ingredient in the administration of the legislative process. They are directly responsible to the President Pro Tempore of the Senate and Speaker of the House respectively. They are in charge of keeping the Journal, the official record of the Senate and House, and keeping a record of all business transacted during the session, distributing all printed bills, and are in charge of all documents generated by their respective houses. 3. Pages are appointed by both the majority and minority parties and are directly responsible to the Sergeant at Arms. They are high school seniors from all over the state with two groups each legislative session. The session is divided into halves and each group serves approximately six weeks. Pages distribute authorized material and messages to legislators, and assist committee secretaries in preparation for a committee meeting.
Pages are restricted in the duties they are allowed to perform so if there are any questions about these restrictions, please contact the Sergeant at Arms.
G. Lobbyists (Legislative Advisors)
Any person who contacts a legislator or a legislative committee with the intent to influence the approval, modification, or rejection of any legislation is a lobbyist. If this person accepts payment for his services as a lobbyist, he must register with the office of the Secretary of State and comply with the "Sunshine Law.
Lobbyists provide a valuable service to members of the legislature by providing advice and information regarding the content of legislation and explaining the pros and cons on a piece of legislation. Lobbyists are in constant contact with committee secretaries seeking information relative to committee meetings, agendas, and sponsors of legislation.
45 H. Legislative Council
The Legislative Council oversees the management responsibilities and permanent staff of the Legislature. The Council consists of the President Pro Tempore of the Senate, the Speaker of the House of Representatives, the majority and minority leaders of each house, two Senators and two Representatives from the majority party and two Senators and two Representatives from the minority party, appointed by their respective parties.
1. Legislative Services
All full-time, nonpartisan legislative staff are consolidated under the Legislative Council. Four functions of the Legislative Services staff, Legislative Audits, Research and Legislation (Bill Drafting), Budget and Policy Analysis, and Network Administration, are under the direction and supervision of the Legislative Services director, who is appointed by the Legislative Council. A fifth function, the Office of Performance Evaluations, is under the direction of the Joint Legislative Oversight Committee (JLOC), a committee appointed by the majority and minority party leaders.
I. Legislative Information Center/Bill Room
1. The Information Center is located in the garden level of the Capitol. It is staffed during session with a coordinator, telephone operators, and tour guides. The Information Center is responsible for delivering phone and e- mail messages to the legislators, and provides a fax service for legislators. The Information Center contact information is:
Telephone: 332-1000 Fax: 208-334-5397 E. Mail: [email protected].
QUICK TIP: A valuable resource link to “Who’s Who and What’s What in the Capitol” is:
http://www.legislature.idaho.gov/capitol_building.htm
2. The new Visitor Welcome Desk and Information Center is located on the garden level of the Capitol Rotunda and will provide general assistance, directions, and answers to visitor questions. It will also provide “on demand” bill printing for the public.
46 3. Capitol Tours
Guided tours are offered at 10:00 a.m. and 1:00 p.m., Monday - Friday, beginning Monday, February 1, 2010. Tours are available to groups with a minimum of 10 people and a maximum of 100 people. Tours last approximately one hour. Reservations must be made two weeks in advance. To schedule a tour, please call 332-1012 or e-mail [email protected].
4. Gift Shop
a. Hours of operation: Monday - Friday, 9:00 a.m. - 4:00 p.m.
b. For information, please call 332-1013 or e-mail [email protected]
c. The Legislative Directory will be sold in the gift shop.
J. Copy Center/Policy The Copy Center is located on the first floor of the Capitol. 1. Proposed legislation in the form of an "RS" is the exclusive property of the sponsor until it is printed as a bill. Copy Center personnel will copy an "RS" only if the sponsor makes such a request in person or in writing. Secretaries must have a letter signed by their chairman. 2. Please be prudent about the number of copies you request. If hundreds of copies are needed for a large mailing, be sure and allow enough time to complete your copying job. The Copy Center is for legislative business. On occasion, personal copies may be made, but legislators and attaches alike will be charged. 3. A priority list has been developed by House and Senate leadership and will be posted in the Copy Center. Copies will be made in the Copy Center in this priority: a. Leadership b. Chief Clerk/Secretary of the Senate c. JFAC d. Legislators e. Attaches f. Personal copies 4. Please remember it is illegal and/or inappropriate to copy some documents. A list of such documents is posted in the Copy Center. K. Legislative Mail/Bill Distribution Center
The Legislative Mail/Bill Distribution Center, located on the garden level, is
47 responsible for sorting mail for the House and Senate as it is received from the State Mail Room. House and Senate pages will then pick up the mail from the Center and take it to the page room to be sorted and delivered to each individual legislator. The Center, under the direction of Legislative Services, is also responsible for the distribution of legislative bills for each committee. L. Publications 1. Weekly Bill Status and Mini Data The “Weekly Bill Status” is a weekly summary, printed every Monday, of daily action taken on each piece of legislation. It lists all bills, resolutions, proclamations, and memorials in numerical order, gives a short descriptive phrase, states the committee or person introducing the legislation, and updates daily action taken on each piece of legislation, including votes. The “Mini Data,” a brief form of the Weekly Bill Status showing only the last action on a bill, is printed daily, Tuesday through Friday.
2. Journals Journals are the official record of a legislature. The Senate and House Journals are printed daily as required by law and provide a chronological account of the daily proceedings, including the roll call vote upon all actions which require a recorded vote. The Journal contains the title for every bill that is introduced. Resolutions, memorials, proclamations, and adopted amendments are printed in full. The daily Journals are printed during the night and distributed before the session on the following morning. The Journals can be found on the Internet on the legislative home page: www.legislature.idaho.gov. 3. Legislative Directory A Legislative Directory is published each session of the Legislature by Research and Legislation staff. This directory lists the members of the Legislature with their photos, addresses, phone numbers, and committees. It also lists information on members of leadership, elected officials, and attaches. 4. Rules of the Senate and Joint Rules Senate and House The Rules of the Senate and Joint Rules of the Senate and House are reprinted periodically as needed. The Senate Rules govern the workings of the Senate and the Joint Rules govern business pertaining to both the Senate and House. Senate Rules can be amended by the adoption of a Senate Resolution; Joint Rules can be amended by the adoption of a Concurrent Resolution. The Idaho Legislature’s adopted parliamentary authority is Mason’s Manual of Legislative Procedure.
48 5. "What to Say and When to Say It" This booklet was written by Jeannine Wood, Secretary of the Senate, and Parliamentarian of the Senate. It is designed to instruct Senators in the proper language to be used in the Senate Chamber when the Senate is in session, and to guide them in knowing at which point their remarks will be properly received. Copies of Senate Rules and "What to Say and When to Say It" are available in the Secretary of the Senate's Office. 6. Internet (Website: www.legislature.idaho.gov) The Idaho State Constitution, Idaho Code, interim committee membership and minutes, Senate and House Journals, the current and previous years’ legislation, membership lists, committee agendas, House and Senate standing committee minutes, and legislative calendars are available on the Internet. M. Computer System If you have questions or problems with your computer system, use the “help icon” button on your computer or call: The “Help Desk” at 334-4747. This will connect you with the computer experts in the following order: Soren Jacobsen, Marshall Pinkston, or Glenn Harris. The IT staff has created our own Wikipedia-type of online legislative information. The “Legipedia” is our online documentation portal. It contains information on how to do legislative tasks, documentation on the new phone system, and more. More than just a place for all of our documentation, it is designed to be a living encyclopedia of legislative knowledge, updated and maintained by legislative staff from all areas. Everything is searchable and users can, by obtaining a “user id,” submit their own contributions. N. Senate Inventory and Office Supplies The Sergeant at Arms is responsible for maintaining an inventory of all necessary office supplies. A standard list of items will be provided. Every attempt will be made to accommodate all reasonable requests for supplies not contained in the standard list. Phone 332-1400 for your office supply needs.
49 NOTES
50 II. How a Bill Becomes Law A bill is a proposal for the enactment, amendment, or repeal of a statute or for the appropriation of public money. With the exception of revenue measures which must originate in the House, a bill may originate in either the House or Senate. It must be passed by a majority vote of members present of each house of the Legislature on a roll call vote. In the event the Governor vetoes a bill, it can still become law if the Governor's veto is overridden by a two-thirds vote of those persons present in each house.
A bill cannot become law until it has been read on three separate days in each house of the Legislature previous to the final vote on the bill. In the case of urgency, two-thirds of the members present in the house where the bill is pending may vote to dispense with this provision. This is called "suspending the rules."
A. Introduction and First Reading, 11th Order of Business
A bill may be introduced in the Legislature by a member, a group of members, or by a standing committee. In the Senate, after the 12th legislative day of the session, no bill may be introduced except by committee. After the 36th legislative day, no bill may be introduced except by the Finance, Judiciary and Rules, or State Affairs Committees (thus referred to as “privileged committees”).
After the 36th legislative day, a committee may deem it necessary that an RS be printed into bill form. If this is the case, the committee must unanimously request one of the privileged committees to introduce the RS (Routing Slip) for printing.
After the bill has been drawn in proper form for introduction, it is presented to the Secretary of the Senate whereupon she assigns the Senate bill a number by which it will always be known. The numbered bill is then introduced by reading it in the 11th Order of Business. This is the first reading of the bill.
After reading it is then referred by the President of the Senate to be formally printed. No law can be passed except by bill, and no bill can become law without first being printed.
Each committee to which a bill is referred then conducts a study on that bill. The study may include research, hearings, expert testimony, statements of interested parties, and any information which may help the committee judge the scope of the proposed law and determine its effect. Once the committee has made a decision on its recommended action on a bill, the bill is reported out of committee to the entire Senate. The bill is then placed on the second reading calendar unless the committee recommends an action to keep it from going to the floor; i.e., amend, withdraw, or refer to another committee.
Bills not reported out by committees "die" in committee and are not carried over from one session to another.
51 B. Second Reading, 12th Order of Business After a committee has approved a bill, and it is reported out of committee, it is placed on the second reading calendar and read the second time (usually the next legislative day). It is then filed for third reading. The bill is automatically placed on the third reading calendar the following legislative day unless other action has been taken. The Secretary C. Third Reading, 13th Order of Business of the Senate is It is at Third Reading that a bill is debated and the final vote on the passage of the an bill is taken. The Secretary of the Senate is required to read the bill at length, “arm” of section by section, at this order of business. It is normal procedure, however, for the the members to give unanimous consent to dispense with this reading at length. Judiciary and Rules Each bill is sponsored by a member who is known as the "floor sponsor." The floor Committe sponsor opens and closes debate in favor of passage of the bill. After debate has e and is closed, the members vote, either “aye” or “nay” when their name is called in the responsibl roll call vote, or they request to be excused from voting. (See Senate Rule 39.) e for the printing, Senate Rule 39(A) states that no Senator can vote unless present and in his seat enrolling, when the roll call is taken. However, any two Senators may "pair" upon a roll call and vote to be determined by a simple majority. "Pairing" is absentee voting. (See engrossin Senate Rule 40 for a complete explanation of paired voting.) If a Senate bill fails to pass, it is filed by the Secretary of the Senate in her office. House bills that fail in the Senate are returned to the House. If a Senate bill passes the Senate, it is transmitted to the House where it will go through a similar process. Consent Calendar (See Senate Rule 9(E)) A "consent calendar" has been established within the third reading calendar. A consent calendar is designed to expedite noncontroversial bills through the voting process. A bill may be placed on the consent calendar upon the request of any Senator or after the recommendation of the committee reporting upon the bill, but only by unanimous consent of the Senate. D. House Action on Senate Bills After the final action by the House on a Senate bill, it is returned to the Senate with a message explaining the House's action. The message is read to the Senate. If the bill passed the House without being amended, it is enrolled, signed by the President of the Senate and the Speaker of the House, and transmitted to the Governor for his action. E. Committee of the Whole, 14th Order of Business When a printed bill is to be amended, it is referred to the Committee of the Whole for amendment. In the Senate this is the 14th Order of Business, Consideration of General Calendar. A bill may be amended more than once before leaving the Senate. A Senate bill may not be further amended after it is returned from the House. 52 At the proper order of business, the Senate resolves itself into the Committee of the Whole Senate and the entire membership sits as one committee to consider amendments. When a Senate bill has been amended by the Committee of the Whole, and the committee's report on the amendment is accepted, it is referred to the engrossing committee (in the Senate the Judiciary and Rules Committee). The actual engrossment is done by Research and Legislation where the amendments are inserted into the bill. The engrossed bill is then placed back on the calendar as it is now considered a new bill, and must be read another three times before it is voted on. If a Senate bill is amended in the House, the Senate must concur in those amendments. If the Senate does not concur in the House amendments, a conference committee “may” be appointed with a similar committee from the House. (See Senate Rule 14(F) and Joint Rule 10 for further explanation of a conference committee.) A bill amended by the other house is not engrossed until it is returned to the house of origin. If you wish to see how a bill will read once it is amended, a "draft engrossed bill" may be obtained by contacting Toni Hobbs, Legislative Services, 334-4820.
The F. Governor's Action Secretary of the After receiving a bill passed by both the Senate and the House, the Governor may: Senate, an “arm” of the 1. Approve the bill by signing it within five days after its receipt, (ten days after Judiciary adjournment sine die), Sundays excepted. (Adjournment sine die is the final and Rules adjournment of the legislative session.) Committe e, delivers 2. Allow the bill to become law without his approval by not signing it within Senate legislation the five days allowed, or within ten days after adjournment sine die. to the Governor 3. Disapprove (veto) the bill within the five days allowed and return the bill to and the house of origin giving his reason for disapproval. Secretary of State once it A bill becomes law over the Governor's veto if both houses vote to override the has Governor's veto by a two-thirds vote of the members present in each house. passed both the When a bill is approved by the Governor, or becomes law without his House and approval or over his veto, it is transmitted to the Secretary of State for Senate. assignment of a chapter number in the Session Laws. G. Other Legislation In addition to bills, the Legislature considers the following types of legislation: 1. Concurrent Resolution: A measure not having the force of law, and normally used for one of four purposes: (1) To manage and regulate the internal affairs of the Legislature; (2) To direct interim studies by the Legislative Council; (3) To formally express a point of view or opinion; or (4) To instruct agencies of state government to amend the administrative rules of that agency. 53 In the Senate a concurrent resolution is acted upon in somewhat the same manner as a bill but it does not require three readings with the exception of a personal resolution. It is introduced in the 5th Order of Business, and then referred for printing. It must be passed by both houses; it is not signed by the Governor. A fiscal impact statement and a roll call vote are required if the resolution involves the expenditure of funds. A House concurrent resolution is introduced in the Senate in the 11th Order of Business, and then referred to an appropriate committee for consideration. After the committee reports this legislation out of committee, it is referred to the 10th Order of Business, and is held in that order of business before being acted upon by the Senate and returned to the House. 2. Joint Memorial: A petition addressed to the President, the Congress, or some official or department of the United States Government, requesting an action which is within the jurisdiction of the official or body addressed. A joint memorial is acted upon in the same manner as a concurrent resolution. 3. Joint Resolution: A measure used to propose an amendment to the State Constitution or to ratify an amendment to the United States Constitution. A joint resolution requires approval of two-thirds of the entire membership of each house and does not have to be signed by the Governor. (In all other respects, the procedure to adopt a joint resolution is the same as for bills with the exception that it is introduced in the 5th Order of Business.) 4. Personal Bills and Resolutions: Senate Rule 11(C) states: "Any member of the Senate may file personal bills and resolutions with the office of the Secretary of the Senate at any time during the first twelve legislative days. The Secretary is authorized and directed to receive such personal bills and resolutions, assign them a number for introduction in the Senate, and to cause them to be reproduced. "Such personal bills and resolutions shall be introduced and referred to the Judiciary and Rules Committee for printing on the day on which they are received by the Secretary." Personal bills and resolutions are not required to be introduced through a committee. However, once they are assigned a number and are printed, the President refers them to a germane committee and they are treated in the same manner as are regular bills and resolutions, with the exception that personal resolutions introduced during the first twelve legislative days are treated in all respects in a manner similar to bills. (See Senate Rule 12(A) for further explanation and exceptions.) 5. Proclamation: A measure not having the force of law and used primarily to give a vote of thanks, praise, or honor for a special achievement, accomplishment, or anniversary, or to express appreciation on the part of the Legislature. Proclamations are introduced at the 5th Order of Business and are treated similarly to resolutions. They are not signed by the Governor. 54 6. Resolution: Simple resolutions are passed by only one house of the Legislature and are not signed by the Governor. They are introduced at the 5th Order of Business, and are handled similarly to memorials. The one exception is that personal resolutions introduced during the first twelve legislative days will be treated in all respects in a manner similar to bills. Resolutions deal with internal housekeeping, setting salaries, amending one house's rules, etc. Senate resolutions are kept on file in the Secretary of the Senate's office. Resolutions do not require a statement of purpose. H. Legislative Intent. If a committee or the sponsor of a bill wishes to explain the legislative intent of the legislation and have it placed in the record, a letter or statement of legislative intent must be prepared in order that it may come before the Senate for consideration at the time the legislation is voted on. If a letter or statement is approved by the Senate, it is entered in the Journal. I. Processing of Administrative Rules 1. Administrative rules are promulgated by state agencies and are reviewed by the Legislature before they can take effect. It is very important that they be reviewed carefully. The difference between administrative rules and laws is that the rules implement the law. Administrative rules have the full force and effect of law. If you have any questions, contact Dennis Stevenson, Administrative Rules Coordinator, Department of Administration, 332-1822, or Paige Parker, Research Analyst, Legislative Services, 334-4857. 2. A very formal process is used to promulgate rules. New rules, amended, and repealed rules must be published as proposed rules in the Idaho Administrative Bulletin before they can be adopted as final, enforceable rules. At the same time that the notice of proposed rulemaking and the text of the proposed rule are published in the Bulletin, a newspaper notice is published in all counties of the state to let the public know that a rulemaking is being proposed on a particular rule chapter. 3. The newspaper notice and the notice of proposed rulemaking let the public know how and when they can comment as to the rulemaking or request public hearings on the rule. In addition, Research and Legislation staff and the legislative subcommittees review all agency rules prior to submission to the germane committee and the full Legislature for review at the beginning of the legislative session. 4. The Administrative Procedure Act provides that all rules are subject to review by the Legislature and cannot become effective until the end of the legislative session, unless acted upon by concurrent resolution, in which case the rules are effective upon the final signature of the resolution. All rules remain in effect for one (1) year, until the following June 30, after which they must be extended by an act of the Legislature, or they expire. No rules can become effective in the interim between legislative sessions unless promulgated as temporary rules. A temporary rule must be approved by the Governor before it can become effective. These rules also expire at the end of the following legislative session unless extended by the Legislature.
55 All rules imposing or increasing fees or charges must be specifically approved by enactment of the Legislature. Other rules become effective automatically unless the Legislature rejects or amends them. Thus, three pieces of legislation will come out of the Legislature regarding rules: one, a bill to extend all final rules for another year; two, a concurrent resolution to extend temporary rules, as necessary; and three, a concurrent resolution to approve fee/charge rules. Those fee/charge rules not approved will be specifically listed in the resolution. The agency provides copies of rules at the time they are presented to the committee. 5. Pending (Adopted) Rules a. Rules that have been adopted by agencies after the rulemaking process that are still subject to legislative review are now called "pending" rules. After legislative review, and when they become effective, they are "final" rules. The Office of the Administrative Rules Coordinator will provide to both the Senate and the House a complete set of all the pending rules that have been adopted by agencies during the previous calendar year, along with all necessary copies. The President Pro Tempore and Speaker will then divide up those rules for assignment to individual standing committees within their respective houses. A complete set of all pending rules are on the Legislature’s Internet home page for legislators and the general public to have complete and open access to the rules. b. Idaho Code 67-5291 states: “The standing committees of the legislature may review temporary, pending, and final rules which have been published in the bulletin or in the administrative code. If reviewed, the standing committee which reviewed the rules shall report to the membership of the body its findings and recommendations concerning its review of the rules.” “If ordered by the presiding officer, the report of the committee shall be printed in the journal. A concurrent resolution may be adopted approving the rule, or rejecting, amending, or modifying the rule where it is determined that the rule violates the legislative intent of the statute under which the rule was made, or where it is determined that any rule previously promulgated and reviewed by the legislature shall be deemed to violate the legislative intent of the statute under which the rule was made. The rejection, amendment, or modification of a rule by the legislature via concurrent resolution shall prevent the agency's intended action from remaining in effect beyond the date of the legislative action. . . .” c. During the first few weeks of the session, standing committees and 56 assigned subcommittees may hold meetings to hear agency reports and public comment on rules. This is referred to as “Rules Review Week.” Agency heads or their designated representatives will be asked to appear before the standing legislative committees to present a report on the rules that their agency has adopted, with particular emphasis on any rules involving fee changes, cost increases, or any rules that have been controversial. The committees should conclude their hearings by February 6. NOTE: Make sure you receive enough copies from the agency for each of your committee members and your files. d. After hearing the report, if the committee is satisfied with the rules promulgated, the committee chair shall notify the President Pro Tempore in writing. e. If a rule is rejected or modified, a concurrent resolution must be prepared to either reject the offending rule or to amend the objectionable language out of the rule. If this decision is made by the committee, the concurrent resolution must be drafted by Research and Legislation staff. 6. Questions and Answers Regarding Rules Review a. After standing committees examine rules that have been submitted for review, and have reported the results of their review to Senate and House leadership, what follow-up action should be taken? (1) Pending Rules (Yellow) -- Adopted by agencies during the last calendar year and not yet in effect. These rules will go into effect upon Sine Die unless rejected by concurrent resolution by both the Senate and the House. If only one house adopts the resolution rejecting the rule, the rule will go into effect. (2) Pending Fee Rules (Green) -- Rules that will impose a fee or a charge are not in effect yet, and must be approved by concurrent resolution by both houses in order to go into effect. If only one house approves, then the fee rule does not go into effect. Approval of fee rules (with the exception of those to which one house objects) are usually handled in an omnibus concurrent resolution approving all fee rules. (3) Temporary Rules (Salmon) -- Require approval by Governor, are in effect now, but do not survive beyond the end of the legislative session unless the Legislature extends by concurrent resolution approved by both houses. Approval of temporary rules (with the exception of those to which one house objects) are usually handled in an omnibus concurrent resolution extending all temporary rules.
57 b. Can the Legislature reject rules that were approved in prior sessions, or just those that are submitted for review? The Legislature can reject any agency rule that is in effect, not just those that are submitted for review this year. The Legislature can determine that a rule does not meet legislative intent and reject it, even though it was approved in a prior legislative session, as long as both houses pass a concurrent resolution rejecting the rule. c. Can the Legislature amend a rule? Idaho Code Section 67-5291 does say that the Legislature can amend or modify a rule; however, legislative leadership has decided, as a matter of policy, not to amend or modify rules by concurrent resolution. The reason: While the Idaho Supreme Court in Mead v. Arnell confirmed the authority of the Legislature to reject rules, there is language in the opinion that suggests that attempts to amend or modify rules would run afoul of the Idaho Constitution, and the Legislature would prefer not to litigate that issue. Instead, the Legislature has chosen to reject rules outright, rather than amend or modify them. d. Can the Legislature reject part of a rule? The Legislature can reject a portion or section of a rule that is submitted for review as long as the remaining portions of the rule can stand alone, and the rejection does not have the effect of changing or amending the sense of the remaining sections. e. Can the Legislature amend typographical errors? There is a simple procedure to correct typographical, transcription, or clerical errors in rules that have been submitted to the Legislature for review without having to act by concurrent resolution, based on Idaho Code 67-5228. Contact Paige Parker, Research Analyst, Legislative Services, 334-4857, and Dennis Stevenson, Rules Coordinator, 332-1822. This covers errors such as words left out, misspelled, or put in the wrong order, but does not allow a committee to "tweak" a rule or, for example, to change "shall" to "may." f. Can a rule be rejected after the period of the session allowed for rules review? A concurrent resolution rejecting a rule by both houses can be adopted right up until the gavel falls at Sine Die. g. How does the Legislature decide which committees get to review which administrative rules? The assignment of agency rules to committees for review is determined by the President Pro Tern and the Speaker. 58 Assignments to specific committees can be changed from year to year, subject to the approval of the Pro Tem and the Speaker.
h. Can more than one committee review agency rules? Any committee can choose to hold a hearing on any rule, even if it has not been assigned to that committee for review, although multiple hearings are discouraged in favor of joint reviews. i. Can agencies put their rules in manuals and brochures and then incorporate the manuals and brochures in their rules by reference? Section 67-5229, Idaho Code, allows agencies to incorporate very specific documents by reference that would otherwise be cumbersome, redundant, and costly to republish. These include codes, rules, and standards adopted by an agency of the United States or any nationally recognized organization or association; a code or standard adopted by Idaho statute or authorized by Idaho statute for adoption by rule; or a final rule of a state agency provided it is not a temporary rule. Unless authorized by statute, a manual or brochure cannot be incorporated by reference. An example of a manual that is allowed by statute is the “Idaho Standards for Public School Driver Education and Training.” This manual, and others like it, is subject to legislative review when it is changed and any changes must be approved by the Legislature before the changes can be incorporated by reference into the rule. Conversely, a handbook explaining the policies and procedures of a department cannot be incorporated by reference. J. Senate Confirmations 1. Gubernatorial Appointments - (Can affect every committee) 2. Fish and Game Commission Appointments - (Resources and Environment) 3. Board of Correction Appointments - (Judiciary and Rules) 4. Idaho State Bar Appointments - (Judiciary and Rules) a. An appointment letter, with accompanying biographical data, is received by the Senate, read over the desk, and assigned to the germane committee. b. The agency or board will be contacted to schedule a time and date for the appearance of the appointee before the committee.
If a person is reappointed to a board or commission and has previously appeared before the committee, it might be deemed unnecessary for the candidate to come before the committee again. c. When the appointee appears before the committee, he is asked by the chairman to give a brief outline of his background and
59 qualifications. The members then have an opportunity to question him. He is then excused by the chairman and advised that a decision will be made at the next committee meeting. d. At the next committee meeting, members vote on whether to send the appointment out with a "do confirm," "do not confirm," or other recommendation to be voted on by the full Senate. Be sure and include on your agenda the fact that the committee will be voting on a particular appointment confirmation. e. It is necessary for a sponsor to be selected at this point to speak on behalf of the appointee when the appointment and recommendation come before the full Senate. g. Other entities such as the Fish and Game Commission, the Idaho State Bar, and the Board of Correction will submit appointments for the Senate’s confirmation. The process is handled in the same way as the Gubernatorial appointments. h. Once the report is received by the Secretary of the Senate, it is read over the desk and placed on the calendar at the 10th Order of Business. It is then held on the calendar for one legislative day, at which time the committee’s recommendation is voted on by the full Senate. (See Senate Rule 21(A).)
60 GLOSSARY OF LEGISLATIVE TERMS ABSENT AND EXCUSED ANALYST, LEGISLATIVE Not present at session with consent. Professional staff person assigned to work in a particular area of expertise. ABSENT AND FORMALLY EXCUSED Not present at session with consent APPEAL of the President. A parliamentary procedure for testing and possibly changing the decision of ACT a presiding officer. Legislation enacted into law. APPORTIONMENT Establishment of legislative districts ADJOURNMENT from which members are elected. Termination of a session for that day, with the hour and day of the next APPROPRIATE meeting being set prior to To allocate funds. adjournment. APPROPRIATION ADJOURNMENT SINE DIE Fund allocated for various Final termination of a regular or departments of government set aside special legislative session. by formal action for specific use. APPROVED BY GOVERNOR ADOPTION Signature of the Governor on a bill Approval or acceptance; usually passed by the legislature. applied to amendments, committee reports, memorials, or resolutions. AT EASE A term referring to that situation in ADVICE AND CONSENT which the Senate or House does not Confirmation by the Senate of certain recess or adjourn but suspends its appointees of the Governor. deliberations for indeterminate periods of time. AGENDA Schedule of business proposed for ATTACHES each legislative session or committee Partisan staff assistants hired to meeting. perform clerical, technical or official duties; responsible to members of their respective parties. AMEND To alter formally by modification, AUTHOR/CO-AUTHOR deletion or addition. One who presents a bill or resolution for consideration; may be joined by AMENDMENT others as co-authors. Any alteration made or proposed to be made in a bill or a motion; by BICAMERAL adding, changing, substituting or A Legislature containing two houses. omitting. BIENNIUM AMENDMENT, CONSTITUTIONAL Two-year term of legislative activity. Resolution passed by both houses which affects the Constitution; BILL requires approval by voters at a Draft of proposed law presented to general election. the legislature for consideration.
79 BILL BACK/JACKET BUDGET, EXECUTIVE Colored paper back enclosing Suggested allocation of state moneys legislative proposal with the number, presented by the Governor for author, and dated track of progress consideration by the legislature. through both houses of the legislature. BY REQUEST Members may add "by request" to his BILL, EMERGENCY name in introducing a bill, meaning he A bill to take effect upon the signing has introduced the bill at the request by the Governor. of a constituent, some governmental agency, or an organization. BILL HISTORY Record of all the action on any given proposal. The term is also applied to CALENDAR, DAILY action on resolutions and joint A printed list of bills and other resolutions. business scheduled for consideration during a daily session. BILL, PRE-FILED Bills prepared and filed prior to the CALENDAR, CONSENT opening of a regular session. A calendar within the third reading calendar to expedite the voting BILL, PRINTED AND FILED process on noncontroversial bills. Process by which copies of bills are made available to the public and the official copy filed with the committee CALL OF THE SENATE OR HOUSE to which it was referred. Procedure used to compel attendance of the members and to compel those BLOC in attendance to remain in the A group of legislators who have chamber. certain interests in common and who may vote together on matters CALL TO ORDER affecting that interest. Notice given indicating the legislature is officially in session. Also used to BLUE BOOK call a disorderly member to order. A comprehensive reference on Idaho state government published CASTING VOTE biennially under the direction of the Deciding vote a Lieutenant Governor Secretary of State. Contains may cast, in case of a tie vote in the constitutional, historical, and Senate. statistical information about the state of Idaho. CAUCUS An informal meeting of a group of the BUCK SLIP members, usually called on the basis A mechanism whereby a committee, of party affiliation. in instances where a committee meeting is impractical, can indicate CENSURE desired action on the introduction of An act by a legislative body to or recommendations on a piece of officially reprimand an elected official legislation. A buckslip constitutes a for actions by that official while in meeting and thereby becomes the office. The act of censuring is an official record of that committee official condemnation for actions action. committed by a public official while holding a position of trust.
80 CERTIFICATE OF APPOINTMENT COMMITTEE, CONFERENCE A document nominating a replacement Committee made up of two or three for a House or Senate member by the members of each house, appointed Governor. by the presiding officers, upon refusal of one house to concur in CERTIFICATE OF ELECTION amendments adopted by the other A complete list of those elected to house. Conference committee serve as members of the Senate or attempts to prepare a version of the the House prepared by the Secretary measure acceptable to both houses. of State. COMMITTEE, INTERIM CHAIR Established by law to work between Presiding officer or chairperson. sessions. CHAMBER COMMITTEE, JOINT Official hall for the meeting of a Committee composed of members of legislative body. both houses. CHAPLAIN COMMITTEE REPORT A clergyman called upon each An official release from a committee legislative day to pray. of a bill or resolution with a specific recommendation or without CODE recommendation. A compilation of laws on a given subject or a state code; the official COMMITTEE, SELECT publication of the statutes. A committee appointed to consider and make recommendations for COMMIT specific proposals. Also a committee Action to send a measure to a formed to work between sessions on committee after it has been a particular proposal. previously reported. COMMITTEE, STANDING COMMITTEE A committee appointed with a A body of elected members delegated continuing responsibility in the by a legislative body to consider and general field of legislative activity. make recommendations concerning disposition of bills, resolutions, and COMMITTEE, STATUTORY other related matters often restricted A committee specifically established to certain subject areas. by law. COMMITTEE, AD HOC COMMITTEE OF THE WHOLE Committee appointed for some Either house of the legislature sitting special purpose. The committee as a committee to consider bills on automatically dissolves upon the general orders. completion of this specified task. CONCURRENCE COMMITTEE CHAIRMAN Action by which one house agrees to A member appointed to function as a proposal or action which the other the parliamentary head of a standing house has approved. A proposal may or special committee in the be amended, adopted, and then consideration of matters assigned to returned to the other house for such committee by the body. concurrence.
81 CONFERENCE COMMITTEE CO-SPONSOR Committee made up of two or three More than one person proposing any members of each house, appointed bill or resolution. by the presiding officers, upon refusal of one house to concur in DAY CERTAIN amendments adopted by the other Adjournment with specific day to house. Conference committee reconvene. attempts to prepare a version of the measure acceptable to both houses. DEBATABLE Open to parliamentary discussion or CONFIRMED BY THE SENATE argument. Approval of an executive appointment. DEBATE CONFLICT OF INTEREST Discussion of a matter according to Untenable position which threatens parliamentary rules. the ability of a legislator to vote impartially due to some personal interest in a legislative issue. DECISION/RULING OF CHAIR Official ruling of presiding officer in CONSTITUENT response to a point of order. A citizen residing within the district of a legislator. DECORUM Proper order, etiquette, and conduct CONSTITUTION of members during a floor session. A written instrument embodying the fundamental principles of the state DESK/FRONT DESK that guarantees powers and duties of The desk at the front of the chamber the government and guarantees where much of the clerical work of certain rights to the people. the body is conducted. Also, generic term for the staff and offices of the CONSTITUTIONAL MAJORITY One more than half of the members Secretary of the Senate and the Clerk of a deliberative body. of the House. CONSTITUTIONAL RIGHT DIED IN COMMITTEE Right or privilege provided or Measure defeated, or not acted upon guaranteed by the constitution. in committee.
CONTESTED SEAT DISSENT The situation in which two or more Difference of opinion, also to cast a contestants claim the right to negative vote. represent a given legislative district. CONTINGENCY FUND DISTRICT Money appropriated by the That division of the state represented respective houses for incidental by a legislator distinguished operational expenses. numerically or by geographical boundaries. CONVENE The meeting of the legislature daily, DIVISION weekly and at the beginning of a A method of voting; a request that session as provided by the members stand or raise hands to be constitution or law. counted when the outcome of a voice vote is unclear or in dispute.
82 DIVISION OF QUESTION ENGROSSED BILL Procedure to separate a matter to be An official copy of a bill or resolution voted upon into two or more as passed by one house, incorporating questions. all changes and amendments. DOCKET ENROLLED BILL A book in which all Senate and House The final copy of a bill passed by both bills, joint and concurrent resolutions, houses of the legislature. and memorials shall be entered, showing the state, condition, and EXCUSED progress of each piece of legislation. Absent with permission of the body or the presiding officer. DOCUMENT An original or official paper relied EXECUTIVE APPOINTEE upon as the basis, proof, or support of Designated by the Governor to fill an something. office or position. DO PASS The affirmative recommendation EXECUTIVE ORDER made by a committee in sending a bill Rule or decision of the Governor. to the floor. EXECUTIVE SESSION EFFECTIVE DATE A session excluding from the chamber A law becomes binding, either upon a all persons other than members and date specified in the law itself or in essential staff personnel. the absence of such date a certain number of days, specified by EX OFFICIO constitution or law, after final adjournment. The holding of a particular office by reason of holding another. For ELECTION example, the Speaker is by virtue of Act of selecting a person to fill an that office an ex officio member of all office. standing committees. EMERGENCY CLAUSE FIRST READING A statement in the bill indicating the To read the first of three times the bill act shall take immediate effect. or title for consideration. In some states the first reading is done at time ENABLING ACT of introduction. A statute which makes it lawful to do something which otherwise would FISCAL IMPACT STATEMENT not be lawful. A budget analysis of proposed legislation. ENACTMENT Process whereby a measure becomes FISCAL NOTE a law. A fiscal note states the estimated amount of increase or decrease in ENACTING CLAUSE revenue or expenditures and the That clause of an act which formally present and future fiscal implications expresses the legislative sanction. It of pending legislation. varies in different states but usually begins "Be It Enacted." FISCAL YEAR An accounting period of 12 months.
83 FILIBUSTER HEARING The prolonged discussion of a bill to Public discussion and appearance on delay legislative action. a proposal which may be scheduled by a committee. FLOOR That portion of the chamber reserved HOPPER for members and officers of the The presentation of a bill for formal Senate or House and other persons introduction and first reading or a granted the privilege of the floor. depository for bills filed for introduction. FLOOR LEADER Refers to partisan (majority/minority) HOPPER RULE leadership in each house. The rule which controls the FORTHWITH introduction of bills and resolutions. Immediately, without delay; promptly and with reasonable dispatch. HOUSE A legislative body, more commonly GALLERY known as the House of Balconies of the chamber from which Representatives. visitors may view the proceedings of the legislature. IMMEDIATE EFFECT Legislative action to render a law GALLEY SHEET Proof sheet made from composed effective at an earlier date than type, used by author to mark normal course of events would allow. corrections for the printer. IMMUNITY GENERAL ORDERS/CALENDAR As a general rule, a suit of libel or An order of legislative business in slander may not be maintained which the committee of the whole against a legislator for statements considers amendments. Votes are made by him in his official capacity usually not recorded. during official sessions of the legislature or its committees. GERMANENESS The relevance or appropriateness of IMPEACHMENT amendments or substitutes. Procedure to remove from office public officials accused of misconduct. GERRYMANDERING Legislative district boundary lines INITIATIVE drawn to obtain partisan or factional The method of initiating legislation by advantages. the people. INSERT GOVERNOR'S PROCLAMATION Add language to a bill or resolution. A means by which the Governor may call an extra or special session of the INTERIM legislature. The interval between regular sessions. GRANDFATHER CLAUSE Laws providing new or additional INTERIM COMMITTEE professional qualifications often A committee delegated to study or contain a "grandfather clause" investigate certain matters and report exempting persons presently to the next regular session; primarily practicing an affected profession from after the legislature creating the having to comply. committee has adjourned.
84 INTRODUCTION LAY ON THE TABLE The formal presentation of a proposal Postponement of the matter before after it has been processed. the house, which may later be brought up for consideration by a INVOCATION motion to "take from the table". Prayer given prior to a session. LEGISLATIVE COUNCIL JOINT CONFERENCE COMMITTEE All full-time, nonpartisan legislative A committee composed of members staff are consolidated under the of each house appointed to Legislative Council. Fourteen- recommend a compromise between member council consists of the different versions of a bill approved President Pro Tempore, the Speaker, by both houses. the majority and minority leaders of each house, two Senators and two JOINT ORDER Representatives from the majority An order issued jointly by the House party and two each from the minority and Senate. party appointed by their respective parties. Responsible for the JOINT RESOLUTION administration of the legislative space Proposal for a change in the State in the Capitol. Constitution which, if passed, goes to the voters for their approval. The LEGISLATIVE INTENT resolution is not presented to the Purpose for which a measure was Governor nor does it require his passed. approval. LEGISLATIVE LIAISON JOINT RULES Person appointed to communicate Adopted by both houses acting jointly between legislators and other at the outset of the First Regular departments. Session, these rules govern the procedures to be followed in all areas LEGISLATIVE SERVICES of joint legislative activity. Nonpartisan legislative branch agency providing bill drafting, impartial JOINT SESSION research and information, and Both houses meet together in one technical services. chamber. LEGISLATIVE PRIVILEGE/IMMUNITY JOURNAL Legislator privileged from civil arrest An official chronological record of the and civil process during session of the action taken and proceedings of the legislature. respective houses. LEGISLATOR JOURNAL ENTRY STATE Elected member of a legislative body. The journals of the legislature may be examined by the courts in order to LEGISLATURE determine whether the constitutional The branch of state government requirements were complied with in the passage of a law. responsible for enacting laws. JUNKET LINE ITEM Travel by an official at public expense. Numeric line in an appropriation bill.
85 LOBBYIST MEMORIAL Any person who contacts a legislator The method by which the legislature or a legislative committee with the speaks to Congress and other intent to influence the approval, governments or governmental modification, or rejection of any agencies. legislation. If this person accepts payment for his services as a lobbyist, MEMORIALIZE GOVERNMENT OR CONGRESS he must register with the office of the To address or petition another agency Secretary of State and comply with or entity of government. the "Sunshine Law" for political funds and lobbyist disclosure. MEMORIALIZING RESOLUTION Congratulates, or honors, groups or MAJORITY CAUCUS individuals. The group numbering over one-half of the members of the body. MESSAGES FROM GOVERNOR Official communications from MAJORITY CAUCUS CHAIRMAN Governor read into official record. A member affiliated with the majority party, who is responsible for MESSAGE FROM SENATE OR HOUSE convening the caucus of his party and Official communication from opposite presiding over its deliberations. house read into official record. MAJORITY LEADER MINORITY LEADER A member of the majority party A member of the minority party designated to be leader. designated to be leader. MAJORITY PARTY MINORITY PARTY The political party having the greater Party numbering the fewest members number of members in the legislature in the legislature or either house. or either house. MINORITY REPORT MAJORITY REPORT A report which reflects the thinking of Recommendation of action on the members not favoring the majority position on action on an measure submitted by majority of issue. committee. MINUTES MASON'S MANUAL Accurate record of the proceedings of A volume of parliamentary law and a meeting in chronological order. procedure providing a basis for ruling on questions of order. MOTION Formal proposal offered by a member MEASURE of a deliberative assembly. Bill, resolution, or memorial. MOTION, MAIN MEMBERS-ELECT A consideration of a bill is a main Members elected but not having motion. Consideration of an taken the oath of office or officially amendment to that bill would be a serving. subsidiary or secondary motion. MEMBERS PRESENT MOTION TO RECONSIDER The term used to refer to those A move which places the question in members who are actually present at the same status it was prior to the a daily session. vote on the question.
86 NOMINATIONS PENDING BUSINESS Appointments by the Governor Unfinished business which has been submitted to the legislative body for left from previous day or earlier in approval or rejection. same calendar day. NON-DEBATABLE PER DIEM Those subjects or motions that Literally, per day, daily expense cannot be discussed or debated. money rendered legislators and personnel. OATH OF OFFICE Oath taken by members-elect of the PETITION legislature prior to being seated and A formal document of embarking upon official duties. commendation, congratulations or condolence. OFFICERS That portion of the legislative staff POINT OF INFORMATION elected by the membership. A request from a legislator to the presiding officer for clarification of a OPEN MEETING procedural matter. Publicly posted, accessible meeting conducted under requirements of POINT OF ORDER open meetings laws. Calling attention to a breach of order or rules. ORDER OF BUSINESS The defined routine of procedure in POINT OF PERSONAL PRIVILEGE the legislative body each day; may be A statement defending the rights, deviated from only by suspension of the Rules. reputation, or conduct of a legislator in his or her official capacity. ORGANIZATION Political leadership of a legislative POSTPONE INDEFINITELY body. A means of disposing of an issue and not setting a date to again consider OUT OF ORDER same. Not being conducted under proper parliamentary rules and procedures. POSTPONE TO A DAY CERTAIN To deter consideration to a definite OVER-STRUCK LANGUAGE later time or day. Old law that is being deleted in a bill. PRECEDENT PAIR OR PAIRING Interpretation of rulings by presiding An arrangement between two officers on specific rules; also members of a house by which they unwritten rules which are established agree to be recorded on opposite by custom. sides of an issue and be absent when the vote is taken. PRE-FILED BILL Instrument introduced during interim. PARLIAMENTARY INQUIRY In some states numbered and Question posed to chair for provisionally referred to committee. clarification of a point in proceedings. PRESIDENT PASSAGE OF BILL By constitutional enactment the Favorable action on a measure before Lieutenant Governor; title of person either house. presiding over the Senate.
87 PRESIDENT PRO TEMPORE RATIFY The person, elected by the Senate, to To approve and make valid. have the same powers as the president in his absence. The chief READ ACROSS THE DESK administrative office of the Senate. Term used to indicate that a bill has been read and noted in the journal. PRESIDING OFFICER Person designated to preside at a READING legislative session. Presentation of a bill before either house by the reading of a bill number PRESSURE GROUP or title; a formal procedure required Group or organization which tries in by the State Constitution that bills various ways to influence legislation. receive three readings on three different days in each body. PREVIOUS QUESTION A motion to close debate and bring REAPPORTIONMENT the pending question or questions to Redrawing legislative district an immediate vote. boundaries so as to provide equality of representation. PRIVILEGE OF THE FLOOR Permission granted to a non-member RECALL A BILL of the body to be in that portion of a A motion which enables either house legislative chamber during the session to recall a bill previously passed. that is reserved for members and staff personnel. RECEDE Withdraw from an amendment or PRIVILEGE, PERSONAL position on a matter. Questions, affecting the rights, reputation, and conduct of members RECESS of the body in their representative Intermission in a daily session. capacity. Intermission from one day to the next; day-to-day recess from one PROCEDURE calendar day to next keeping same Rules and traditional practices of the legislative day. respective houses of the legislature. PROCLAMATION RECOMMIT Measure used to give a vote of To send back to committee. thanks, praise, or honor for a special achievement, anniversary, or RECONSIDERATION birthday. Not signed by the A motion which, when granted, gives Governor. rise to another vote annulling or reaffirming an action previously PRO TEMPORE taken. Motion may be offered only The designated officer of the House by a member having voted previously or Senate acting in the absence of the on the prevailing side. regular presiding officer. RECORD PUBLIC ACTS By custom, members often request Enacted laws. that the "record" show or that they be "recorded" in a certain way; these QUORUM requests, if approved, are entered in The required number of members the journal. present to transact business.
88 REFERENDUM RESOLUTION, CONCURRENT A method by which a measure A document expressing sentiment or adopted by the legislature may be intent of the legislature, governing submitted to popular vote of the business of the legislature, or to electorate; called "invoking the express recognition. referendum." RESOLUTION, JOINT REFERRAL A means of amending state The sending or referring of a bill to constitution or to ratify an committee. amendment to the United States constitution. REGULAR ORDER OF BUSINESS The established sequence of business RESOLUTION, SENATE OR HOUSE set up for each legislative day. Same as concurrent resolution except it is the expression of one house. REGULATION A rule or order of an agency REVISION promulgated under the authority of a The process of orderly numbering and statute passed by the legislature. checking of proposals to see that they are in proper form. REMAIN INFORMAL OR STAND AT EASE REVISED CODE A term referring to that situation in Updated statutory laws of the state. which the assembly does not recess or adjourn, but suspends its RISE AND REPORT deliberations for indeterminate Often used by Committee of the periods of time. Whole to report a bill under consideration and send it out of RE-REFER committee. The reassignment of a bill or resolution to a committee. ROLL CALL The vote taken on an issue before the body; either by an electrical REPEAL tabulating machine or by voice vote, A method by which legislative action names of members being called in is revoked or abrogated. alphabetical order by the Secretary of the Senate and recorded. REPORT ROLL CALL VOTE To approve by committee. Individual votes of members are recorded in the journal. REPRESENTATIVE A member of one house of the ROSTRUM legislature. Podium or desk area at the front of a chamber. RESCIND A motion used to reverse a previous RULE, SUSPENDED action after the time for Temporarily set aside a rule. consideration has passed. It RULES resembles the motion to reconsider Regulating principles, methods of or repeal because it has the effect of procedure. making ineffective an action Joint Rules - governing relationship previously taken. between and affecting matters between the two houses.
89 Permanent Rules - adopted by each SESSION, EXECUTIVE house for the duration of the session. An official meeting of each house Temporary Rules - practices usually during which only certain persons are adopted at the beginning of each allowed in attendance and records of session until standing rules are meeting are not published. adopted, consisting generally of the standing rules of the preceding SIMPLE MAJORITY session. One more than half of those voting on a question. RULING OF THE CHAIR A decision by the presiding officer SINE DIE concerning a question of order or Adjournment "without day" being set procedure. for reconvening. Final adjournment. SECOND READING SPEAKER The second reading of a bill. Presiding officer of the assembly or house elected by the body. SECTION Portion of the codes, cited in each bill SPONSOR which proposes to amend, create, or Legislator who is the primary author replace same. of a bill or amendment. STAND AT EASE SEGMENT Brief suspension of activity during a Portion of a bill. session. SELECT COMMITTEE STANDING COMMITTEE Special committee of legislators or of Regular committees of the legislature senators or house members. set up to perform certain legislative functions. SENATE STATEMENT OF PURPOSE A legislative body, usually the body in A brief exposition of the purpose of a a bicameral legislature having the measure, appearing at the end of a fewer number of members. legislative document or amendment. A concise statement of purpose must SENIORITY accompany any bill introduced into A custom sometimes used in making both houses. committee assignments. A recognition of prior legislative service STATE THE QUESTION in appointing committee chairmen or To place a question before a party leaders in a legislature. legislative body for its consideration. SESSION STATUTORY COMMITTEE Period during which the legislature A committee created by statute. meets. Daily - each day's meeting. STATUS OF A BILL Joint - meeting of the two houses The position of a bill in relationship to together. its passage. Regular - the annual session at which all classes of legislation may be STOPPING THE CLOCK considered. Practice of lengthening the hours of Special/Extraordinary/Extra - called the legislative day irrespective of the by and limited to matters specified by passing of the hours of the calendar the Governor. day by stopping the clock.
90 STRIKE OUT TITLE, SHORT The deletion of language from a bill or An abridged description of a bill. resolution. UNANIMOUS CONSENT SUBSTITUTE MOTION Usually requested to suspend rules A request which replaces the original for a specific purpose. Consent given motion. by all members present to a request. SUBSTITUTE SENATOR UNICAMERAL Someone from a senator's district to A single body legislature. fill the vacancy in his absence. A substitute senator has all rights and VETO privileges of an elected senator. The action of a governor in disapproval of a measure. SUNSET CLAUSE Expiration date of a measure. VETO, LINE ITEM Governor may reduce or eliminate SUPPLEMENTAL APPROPRIATION items while approving remainder of Adjustment of funds allocated over the bill. original appropriation. VETO OVERRIDE SUSPENSION OF THE RULES To pass a bill over a Governor's veto. Parliamentary procedure whereby actions can be taken which would VETO, POCKET otherwise be out of order. A two- Failure to sign within a certain length thirds vote is required to suspend the of time after adjournment sine die. rules. TABLE, MOTION TO VOICE VOTE A means of disposing of a bill or other Oral expression of the members when matter for an indefinite period of a question is submitted for their time. determination. Response is given by "ayes" and "nays" and the presiding TAKE A WALK officer states his decision as to which To purposely avoid voting on a side prevailed. measure. VOTE TERM OF OFFICE Formal expression of will or decision Period of time for which a person is by the body. elected. VOTE, DIVISION, AND RISING THIRD HOUSE To vote by a show of hands or by Another term for legislative advisers, standing. or lobbyists. VOTE, EXPLAIN THIRD READING In the Senate a member may have 60 Recitation of measure number, title, seconds to explain a vote if he has not and sponsor before consideration participated in the debate. (usually final consideration) by either house. VOTE, RECORD A roll call vote in which each member TITLE answers to his name and announces A concise statement of the contents that he is voting yea or nay. The vote of a bill. is recorded in the journal.
91 VOTE, ROLL CALL Individual votes of members are recorded in the journal WITHDRAW A MOTION To recall or remove a motion according to parliamentary procedure. WITHOUT RECOMMENDATION A committee report which is neither favorable nor unfavorable. YEAS AND NAYS Recorded vote of members on an issue. YIELD The relinquishing of the floor to another member to speak or ask a question.
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