TOWN OF Finance & Administration Report

TO: Committee of the Whole DATE: April 1, 2021

FROM: Jennifer Cochrane MEETING DATE: April 13, 2021 Executive Assistant

ACTION LIST UPDATE – 1st QUARTER

RECOMMENDATION:

THAT the report dated April 1, 2021 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information.

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To provide the Committee with the current Action List.

BACKGROUND/DISCUSSION:

Resolutions made by Council which require staff action are recorded in the Action List. This list is being provided for the Committee’s information.

RECOMMENDATION:

THAT the report dated April 1, 2021 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information.

SUBMITTED BY: ______J. Cochrane, Executive Assistant

REVIEWED BY: ______K. Anema, Chief Administrative Officer Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 1

Meeting Date Item/Ref Topic/Action Who Department Status Council 2013-01-10 C-095-13 John Rosenberg Engineering & Parks THAT staff finalizebe directed the draftto provide Public a Art report Policy that and outlines forward options to Council and for InIncluded progress. in the Reviewing new Streets updates Bylaw to consideration of approval.​ policies from other area Council 2017-07-03 C-026-17 Sarah Jones Administration and incorporating revisions, where appropriate, into draft from TVR's sub-committee. ​THAT Council resolution #C-95-17 be rescinded and be replaced with In progress. Agreement signed Dec. the following:THAT, upon receipt of written confirmation of 2020 and both parties proceeding concurrence from the owner of 494/498 Island Highway: The Town of with required steps to complete. View Royal purchase a road dedication of approximately 284.9m2 Zoning Bylaw 983 re. FSR on April from the owner of 494/498 Island Highway for $68,407.15; the Town- 6, 2021 agenda for consideration of initiated Zoning Bylaw amendment to establish a Floor Space Ratio for Kim Anema;Sarah adoption. ​​​​​ Council 2018-01-23 C-017-18 Administration 494/498 Island Highway equivalent to the maximum buildable area Jones available at the pre-road dedication lot size be brought forward for final reading consideration; and the Town of View Royal receive a statutory right-of-way for drainage purposes of approximately 168.5m2 from the owner of 494/498 Island Highway; AND THAT the Town's authorized signatories execute the required documentation. THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation In progress. Investigation complete with the community and the Cities of Langford and Colwood; AND of neighbouring Municipalities and THAT a report with options be subsequently provided to Council. review of Bylaw complete. There is Council 2018-11-20 C-133-18 Paul Hurst Protective Services currently no appetite to modify or amend bylaw to prohibit fireworks. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 2

Meeting Date Item/Ref Topic/Action Who Department Status THAT the pedestrian crossing at the Helmcken Road/WatkissWay In progress. Anticipated to be Intersection be evaluated following the completion of the reviewed in fall of 2021. Either by McKenzieInterchange project.​ the Town or by the Developer of Eagle's Nest as part of their development approval process. Staff have discussed with a traffic engineer, the Mackenzie interchange is now completed from a traffic flow perspective. Review Council 2019-02-19 C-029-19 John Rosenberg Engineering & Parks could occur in July but it would be more reliable data once Covid issues have been resolved as traffic is not currently typical with so many people still working from home. The cost to review the intersection and implement changes in the signalling would be approximately $6,000 if the Town chose to do the work. THAT the Town write to the Lax Kw’alaams Band (formerly the Port ​Complete. Based on lack of Simpson Band) to determine whether the Lax Kw’alaams Band would response from the Lax Kw'alaams like the totem pole located atPortage Inlet Linear Connector Park to be Band (formerly Port Simpson Band), Council 2019-05-07 C-072-19 refurbished or remain as is.​ Kim Anema Administration allow totem pole to degrade back to its natural state. Nofurther work required. Parks and Public Spaces Bylaw - The Committee asked that a further In progress. Report pending. report be prepared that includes a legal perspective, additional detail COW 2019-05-14 Direction as to what other municipalities in the area are doing, and options for Paul Hurst Protective Services consideration. ​ THAT staff prepare a draft amendment bylaw toElection Procedures In progress. Report with options Bylaw No. 989, 2018 to describe election signagerequirements and Sarah provided to Feb. 2021 Committee of Council 2019-06-18 C-087-19 limitations on the use of the Town’s logo.​ Jones;Elena Administration the Whole meeting; bylaw being Bolster drafted. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 3

Meeting Date Item/Ref Topic/Action Who Department Status THAT staff undertake a comprehensive review of parking regulations In progress. Report largely written Development Council 2019-06-18 C-091-19 (both cash-in-lieu provisions and general parking) with the intention of James Davison but needs some tweaking. better meeting the Town's parking needs now and into the future.​ Services

THAT staff report back on the possibility of requiring 10% affordable In progress. Preliminary research housing unitsin all new multi-family developments. suggests more detailed financial Development Council 2019-07-16 C-109-19 Lindsay Chase analysis needed to understand Services implications. Specialized consultant support is needed. THAT staff report back on ideas for the provision of health services In progress. 1st draft of Land space primarily in the Hospital precinct but also throughout the Development Economic Study expected February Council 2019-07-16 C-110-19 Lindsay Chase . ​ Services 16. Will address query in future staff report. ​THAT the investigation into a potential pilot energy refit program be In progress. Report to be provided. Council 2019-09-17 C-122-19 referred to staff. Paul Hurst Protective Services THAT coincident with the adoption of the Streets Bylaw No. 980, 2019, Complete. Parking brochure there be educational materials developed and distributed that highlight finalized and provided to Bylaw the various aspects of the bylaws – such as alternative modes of Enforcement; poster for schools Council 2019-10-15 C-130-19 transportation, parking regulations and the types of permits available – Sarah Jones Administration developed and distributed; content and that such information also note the benefits of the Bylaw​ provided on website; information in spring 2021 Town newsletter. THAT staff prepare a report regarding the potential purchase of hybrid In progress. Electric vehicle or electric fleet vehicles as replacements when required over time and purchase is part of the replacement report back to Council.​ plan for the fleet. In addition gas Council 2020-01-21 C-09-20 John Rosenberg Engineering & Parks powered small tools are being replaced with electric tools. Report submitted forApril 6, 2021 Council Council 2020-02-18 C-24-20 Elena Bolster Administration review. THAT staffa letter investigate be sent to ride-hailing the Gorge-Colquitz coming to Special the region Management and prepare Area a InCompleted. progress. EmailCollection sent background2020-02-20 report that includes related bylaw implications, intermunicipal Paul Hurst;Dawn information. Council 2020-02-18 C-25-20 Protective Services cooperation and financial incentives for environmental considerations Miles and accessibility provisions. Staff will develop a Police Operating Reserve policy to guide future Dawn Not started COW 2020-02-19 Direction Finance reserve contribution levels.​ Christenson Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 4

Meeting Date Item/Ref Topic/Action Who Department Status Crosswalk at Watkiss Way/Stoneridge Drive/Erskine Lane - use Complete. Will be built as part of the COW 2020-02-20 Direction operating fund to review the issue. John Rosenberg Engineering & Parks 9 Erskine Ln development. Island Highway LED lighting upgrade (C-65) - move $15,000 for 2021 Complete. Staff completed a POS to 2020, add $30,000 a year to the 2020-2024 Financial Plan funded form for consideration in the five COW 2020-02-20 Direction through Gas Tax Reserve fund and staff to come back with a report John Rosenberg Engineering & Parks year financial plan 2021-2025, to and prioritized plan for residential streets. upgrade to LED lights throughout the Town. THAT the Town of View Royal enter into the December 3, 2019 In progress. Pending BC Transit Licence of Occupation Agreement with the BC Transportation development plan. Council 2020-03-03 C-37-20 Financing Authority substantially in the form attached to the March 3, Kim Anema Administration 2020 In-Camera Council agenda; AND THAT the Town’s authorized signatories execute this agreement. THAT the 2020 grant-in-aid approved at the March 17, 2020 Council Complete. Reduced payment of meeting in the amount of $500 for the Bike to Work $13,365 issued to Greater Victoria Society’s Spring Bike to Work Week event be authorized for the 2020 Crossing Guard Association Fall Bike to Work Week event due to the COVID-19 pandemic; AND (Cheque #5683 May 8, 2020 and THAT should other 2020 grant-in-aid recipient events be postponed to Cheque #xxxx January x, 2021) a future date in 2020, their previously approved funding from the Dawn based on months services were Council 2020-04-21 C-55-20 March 17, 2020 Council meeting be authorized for that event later in Christenson;Sara Finance provided. 2020 due to the COVID-19 pandemic;AND FURTHER THAT the grant- h Morgan Cheque #5682 Greater Victoria Bike in-aid of $17,820 approved for the Greater Victoria Crossing Guards to Work Society issued May 8, 2020. Association for View Royal Elementary (one position) and Eagle View Elementary School (two positions) from January to December 2020 be reduced to reflect the temporary suspension of the crossing guard program during the COVID-19 pandemic. THAT the email dated May 14, 2020 from A. Evans, Program In progress. Contract sent. Council 2020-05-19 C-64-20 Manager, Greater Victoria Green Team, Re: Greater Victoria Green John Rosenberg Engineering & Parks Team Update, Proposal and Report be referred to staff. THAT the Town purchase gift cards to local businesses to recognize Elena Complete. Letters of appreciation Council 2020-05-19 C-68-20 volunteers in the absence of the annual 2020 Volunteer Appreciation Bolster;Sarah Administration and chocolate sent in late 2020, Dinner. Jones Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 5

Meeting Date Item/Ref Topic/Action Who Department Status THAT the letter dated June 1, 2020 from D. McDaid, Re; Chilco Park Tabled. COVID-19 restrictions still in be referred to staff to bring back a report to Council that will describe a place. Council 2020-06-02 C-75-20 process to ensure that, once the current restrictions on gatherings John Rosenberg Engineering & Parks have eased, public engagement be solicited regarding the request for Chilco Park to be designated an off-leash area for dogs. AND THAT staff provide a report to Council regarding electric vehicle Lindsay Complete. Development Council 2020-07-07 C-81-20 infrastructure in the Town’s Zoning Bylaw. Chase;James Services Davison THAT the matter of a Section 57 notice on title for 17 Eaton Avenue be Complete. Item considered at Nov. adjourned until September 8, 2020 provided the property owners, Mr. 3, 2020 Council meeting (see motion Seisan and Ms. Manshadi, withdraw the subject property from the real C-115-20). Kim Anema;Sarah Council 2020-07-21 C-84-20 estate market; AND THAT the real estate listing company be informed Administration of the property owners’ need to immediately withdraw the subject Jones property listing from the real estate market until such time as the hearing has been concluded. THAT the email dated August 29, 2020 from A. Neizen, Re: Signage – Complete. Signs have been Council 2020-09-08 C-94-20 Distance between Motor Vehicles and Cyclists be referred to staff. John Rosenberg Engineering & Parks installed. THAT the Town establish no parking from the driveway of 292 Complete. Signs have been Council 2020-09-22 C-101-20 Bessborough Avenue to Helmcken Road. John Rosenberg Engineering & Parks installed. THAT a new Community Climate Action Plan be commissioned for In progress. Application for SNAP 2021 as a sustainable neighbourhood action plan that will include Grant submitted. sustainability goals, specific targets, actions and an implementation and monitoring strategy; AND THAT the Town commit the following Development Council 2020-09-22 C-97-20 toward the costs of this initiative:•$70,000 from its budget, of which up Jeff Chow to $35,000 may be funded by a grant;In-kind contributions valued at Services $10,000; AND FURTHER THAT staff apply for the Federation of Canadian Municipalities’ “Sustainable Neighbourhood Action Plan” grant for the Community Climate Action Plan. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 6

Meeting Date Item/Ref Topic/Action Who Department Status THAT the Town of View Royal apply for a grant from the Federation of Complete. Application submitted Canadian Municipalities’ Municipal Asset Management Program for September 22, 2020. long-term financial modeling to support asset management decisions, asset management policy and presentation templates;AND THAT the Town of View Royal commit to conducting the following activities in its proposed project submitted to the Federation of Canadian Dawn Council 2020-10-06 C-103-20 Finance Municipalities’ Municipal Asset Management program to advance the Christenson asset management program;•Long-term financial modeling to support asset management decisions;•Asset management policy statements; and •Asset management presentation templates AND FURTHER THAT the Town of View Royal commit $9,100 from its budget toward the costs of this initiative. THAT the Town adopt a policy that bans the use of anticoagulant In progress. Letter from Mayor rodenticides municipal properties; AND THAT staff communicate to Screech sent Nov. 30, 2020; policies residents and businesses the harmful impacts of anticoagulant from other municipalities being Sarah rodenticides and the availability of ecologically sustainable sought. Jones;Jennifer Administration; Council 2020-10-06 C-104-20 alternatives; AND THAT, with a view to increasing protection for Cochrane;John Engineering & Parks wildlife, a letter be sent to the Minister of Environment and Climate Rosenberg Change Strategy requesting a Province wide ban on the use of anticoagulant rodenticides; AND FURTHER THAT the Town use humane practices for pest control on municipal properties. THAT the email dated September 24, 2020 from a resident, Re: Complete. Forwarded to the GVPL Council 2020-10-06 C-105-20 Opening and Operating Hours of Juan de Fuca Library be forwarded to Elena Bolster Administration on 2020-10-13. the Greater Victoria Public Library. THAT the Town write to the Minister of Municipal Affairs and Housing Tabled. This letter is on hold as per requesting a minimum of a three-year extension to the grant in lieu of Jennifer Mayor Screech. Council 2020-10-06 C-106-20 Administration taxes for 94 Talcott Road given the COVID-19 pandemic and its Cochrane impacts on the Town’s budget. THAT Keith Armstrong be appointed to the Board of Variance. Complete. Letter sent to K. Council 2020-10-06 C-107-20 Elena Bolster Administration Armstrong on 2020-10-13. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 7

Meeting Date Item/Ref Topic/Action Who Department Status THAT Environmental Development Permit No. 2020/06 for 275 Complete. Kerwood Street not be approved as per the report dated October 14, Development Council 2020-10-20 C-108-20 2020 from the Community Planner titled “Environmental Development James Davison Permit No. 2020/06 – Dock Application – Shoreline and Natural Services Watercourse Development Permit Area – 275 Kerwood Street”. THAT Environmental Development Permit No. 2020/07 for 275 Complete. Kerwood Street not be approved as per the report dated October 14, Development Council 2020-10-20 C-109-20 2020 from the Community Planner titled “Environmental Development James Davison Permit No. 2020/07 – Shoreline and Natural Watercourse Services Development Permit Area – 275 Kerwood Street”. THAT staff be authorized to make an application to the Community Complete. We were refused grant. Development Council 2020-10-20 C-110-20 Economic Recovery Infrastructure Program to complete the Hart Road Lindsay Chase Lime Kiln restoration. Services THAT the proposed 2021-2025 Financial Planning Calendar be Complete. 2021-2025 Financial approved. Dawn Planning Calendar is available on Council 2020-10-20 C-111-20 Finance Christenson the View Royal website and on Teams. THAT the Town of View Royal Housing Needs Assessment Report Complete. Council 2020-10-20 C-112-20 and Town of View Royal Housing Capacity Assessment Report be Elena Bolster Administration tabled to a future Committee of the Whole meeting. THAT staff provide a report to Council regarding affordable housing Complete. Development Council 2020-10-20 C-113-20 options for View Royal Volunteer Firefighters in new multi-residential Lindsay Chase Services buildings. THAT staff provide a report regarding the Board of Variance fee Complete. Went to COW February structure; decisions made on minor variance applications over the past 9, 2021. Development Council 2020-10-20 C-114-20 three years by the Board of Variance; and additional information James Davison Services pertaining to Part 14: Division 15 "Board of Variance" from the Local Government Act. THAT the matter of a Section 57 notice on title for 17 Eaton Avenue Complete. Item considered at Mar. continue to be adjourned until March 2, 2021 provided the property 2, 2021 Council meeting (see motion Council 2020-11-03 C-115-20 owners, Mr. Seisan and Ms. Manshadi, do not list the property for Sarah Jones Administration C-21-21). sale;AND THAT the owners diligently pursue a satisfactory resolution prior to that date. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 8

Meeting Date Item/Ref Topic/Action Who Department Status THAT staff work with the developer of 9 Erskine Lane, the Capital In progress. Met with owners reps (CRD) and the owner of 2 Hospital Way to install a from 2 Hospital Way. Meeting with gravel trail over the CRD property that bisects 9 Erskine Lane and is a Development CRD on Feb 12 to understand what Council 2020-11-03 C-116-20 Lindsay Chase right-of-way over 2 Hospital Way. Services mechanism might be used. Research indicates this a SRW for both CRD and Fortis. THAT the Capital Regional District be advised to work with Town of Complete. Sign Permit issued. Development Council 2020-11-17 C-117-20 View Royal staff to develop a revised plan for the CRD Housing James Davison temporary signage to be located at 1910 West Park Lane. Services THAT the View Royal Park Master Plan dated November 17, 2020 be Development Complete. Council 2020-11-17 C-118-20 Lindsay Chase adopted. Services THAT staff provide a.) an estimate to design the sidewalk and b.) a Complete. Staff have submitted a rough estimate of costs to construct a sidewalk on Atkins Road from POS form for the 5 year financial the current sidewalk terminus on the southside of Atkins Road near plan 2020-2025. In addition staff Council 2020-11-17 C-119-20 Anya Lane to the municipal boundary with the City of Langford for John Rosenberg Engineering & Parks have started work on the design to inclusion in the draft 2021-2025 Financial Plan. be submitted for grant consideration under the Resilence Infrastructure program. THAT revised Policy No. 1600-020 – Reserves and Surplus be Dawn Complete. Policy No. 1600-020 filed Council 2020-11-17 C-120-20 Finance adopted. Christenson with Policy documents THAT, coincident with final reading of Zoning Bylaw No. 900, 2014, Complete. Documents submitted to Amendment Bylaw No. 1061, 2020, a covenant be registered on the LTSA. Bylaws adopted. Development Council 2020-11-17 C-121-20 lands at 298 Island Highway for the provision of a community amenity Jeff Chow Services contribution of $3,500 per residential unit prior to issuance of a building permit. THAT a Public Hearing for Official Community Plan No. 811, 2011, Complete. Development Council 2020-11-17 C-122-20 Amendment Bylaw No. 1060, 2020 be scheduled for January 19, Jeff Chow 2021. Services THAT a Public Hearing for Zoning Bylaw No. 900, 2014, Amendment Complete. Development Council 2020-11-17 C-123-20 Bylaw No. 1061, 2020 be scheduled for January 19, 2021. Jeff Chow Services THAT the Mayor write to the District of Saanich requesting Jennifer Complete. Letter sent December 14, Council 2020-11-17 C-124-20 Administration reconsideration of the Watkiss Way boundary adjustment. Cochrane 2020. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 9

Meeting Date Item/Ref Topic/Action Who Department Status THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-125-20 recommendation PREAC-05-20 be referred to the Community Climate Jeff Chow commencement Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-126-20 recommendation PREAC-06-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-127-20 recommendation PREAC-07-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-128-20 recommendation PREAC-08-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-129-20 recommendation PREAC-09-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-130-20 recommendation PREAC-10-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-131-20 recommendation PREAC-11-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-132-20 recommendation PREAC-12-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services THAT Parks, Recreation and Environment Advisory Committee In progress. Pending project Development Council 2020-12-01 C-133-20 recommendation PREAC-13-20 be referred to the Community Climate Jeff Chow commencement. Action Plan consultant once that project has commenced. Services Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 10

Meeting Date Item/Ref Topic/Action Who Department Status THAT the Committee recommend to Council the West Shore Parks Complete. Payment to be issued and Recreation Society (WSPRS) COVID-19 Restart Grant Funding March 1, 2021, ref# 00315-033 request be approved in the amount of $100,156 to be funded from the Dawn Council 2020-12-08 C-134-20 Finance casino reserve account to facilitate the reopening of the WSPRS pool Christenson facility in January 2021 subject to the other owners agreeing to provide their requested funding for this initiative. THAT the Greater Victoria Public Library 2021 Budget and Five-Year Complete. Letter sent to GVPL 2020- Council 2020-12-08 C-135-20 Financial Plan be approved. Elena Bolster Administration 12-09. THAT Development Permit No. 2020/09 not be approved as per the Complete. January 12, 2021 report from the Community Panner titled Development Council 2021-01-19 C-01-21 James Davison “Environmental Development Permit No. 2020/09 – Natural Services Watercourse and Shoreline – 335 Stewart Avenue”. THAT the owner of 2340 Evelyn Heights be advised to provide staff Complete. Letter has been sent to with an ISA certified arborist report substantiating that the Douglas Fir home owner. tree requested to be removed from the backyard of 2340 Evelyn Council 2021-01-19 C-02-21 Heights is causing damage to the rock retaining wall and that no other John Rosenberg Engineering & Parks viable solution is available to protect the tree; AND THAT, should such a report be provided, staff approve the removal of the subject tree. THAT the Town of View Royal submit a grant funding application for Complete. Grant submitted for the Atkins Road sidewalk from Anya Court to the Langford border consideration on January 27, 2021. Council 2021-01-19 C-03-21 through the Infrastructure Program – COVID-19 Resilience John Rosenberg Engineering & Parks Infrastructure Stream;AND THAT Council support the project and commit to any associated ineligible costs and cost overruns. THAT the Canada-BC Restart Grant be allocated to the Casino Complete. Funds have been Dawn Council 2021-01-19 C-04-21 reserve to replace 2020 and future revenue lost due to the closure of Finance contributed to Casino reserve. the Casino in response to the COVID-19 pandemic. Christenson THAT bird friendly design guidelines be referred to the Official In progress. Information on Bird Community Plan process for consideration with the review of Friendly guidelines from other development permit areas;AND THAT options for incorporation of bird Development places being collected and assessed Council 2021-01-19 C-05-21 Lindsay Chase friendly design be considered for developments where possible in Services for inclusion in Design Guidelines for advance of that OCP review. Form and Character Development Permit Areas. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 11

Meeting Date Item/Ref Topic/Action Who Department Status THAT a 0.50% annual tax increase be incorporated into the Financial Complete. Item included in the draft Plan for budget discussion to facilitate a funding transition for West Dawn 2021-2025 Financial Plan to be Council 2021-01-19 C-06-21 Finance Shore Parks and Recreation from Casino revenue to taxation. Christenson considered during February budget workshops. THAT a $1,000 grant-in-aid, in support of P. Hurst’s campaign for the Dawn Complete. Cheque #5929 issued Council 2021-01-19 C-07-21 Finance 2021 Wounded Warrior Run BC be approved. Christenson March 12, 2021. THAT the West Shore Parks and Recreation Society Draft 2021 Complete. Letter sent to WSPRS Council 2021-01-19 C-08-21 budget be approved. Elena Bolster Administration 2021-01-21. THAT a Public Hearing for Official Community Plan No. 811, 2011, Complete. Public hearing held and Amendment Bylaw No. 1060, 2020 and Zoning Bylaw No. 900, 2014, Development concluded. Council 2021-01-19 C-09-21 Jeff Chow Amendment Bylaw No. 1061, 2020 for 298 Island Highway be Services scheduled for February 2, 2021. THAT the offer to purchase 2379 Lund Road received from Ash Complete. Purchaser's Mountain Construction Ltd. be countered as follows:•Increase the sale Environmental DP and Mixed price from $575,000 to $600,000;•Require the deposit to be due within Residential Form and Character DP two business days after acceptance; •Move completion to be three application (2021/02) with variances weeks after removal of all conditions; •Require the submission of a approved at the April 6, 2021 complete Development Permit application within forty-five days of Council meeting. acceptance; and •Change the irrevocable date on the counteroffer to Council 2021-01-19 C-10-21 Friday, December 18, 2020 at 5:00 p.m.;AND THAT staff be Sarah Jones Administration authorized to execute the required documentation to proceed with the sale of 2379 Lund Road to Ash Mountain Construction Ltd. should a further counteroffer be received from that Purchaser between $575,000 and $600,000; AND FURTHER THAT, should the Purchaser accept the counteroffer, that staff proceed with the work required to satisfy the Vendor’s conditions of this agreement, including signing of required documentation. THAT Territorial Acknowledgement Policy No. 0100-052 be approved. Complete. Policy No. 0100-052 Council 2021-02-16 C-14-21 Julie Paterson Administration approved THAT an amendment to Policy No. 6400-041 – Community Amenity Development Complete. Council 2021-02-16 C-15-21 Jeff Chow Contributions be approved. Services THAT the BC Transit Island Highway Priority Project be endorsed; Complete. Confirmed at the March Council 2021-02-16 C-16-21 AND THAT the Town of View Royal support the BC Transit Island John Rosenberg Engineering & Parks 2, 2021 Council meeting. Highway Priority Project throughout the process as required. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 12

Meeting Date Item/Ref Topic/Action Who Department Status THAT in response to the Capital Regional District Board’s request to Complete. Information submitted to provide regional transportation priorities, the Town of View Royal CRD. Council 2021-02-16 C-17-21 John Rosenberg Engineering & Parks indicate its 100 points be allocated to the creation of a regional governing body for transportation issues. THAT due to the potential increase in pedestrian and vehicle traffic In progress. Staff have started the from the Shoreline School expansion, staff ask ICBC to undertake a process by engaging a traffic Council 2021-02-16 C-18-21 safety audit at the intersection of Shoreline Drive and Island Highway; John Rosenberg Engineering & Parks engineer to review the process. AND THAT a traffic study be completed for the intersection of Shoreline Drive and Island Highway. THAT the email dated February 9, 2021 from S. Johnstone, Re: Dogs Complete. Parks, Recreation & Off-leash in Knockan Hill Park and off leash parks in general within the Environment Advisory agenda for Council 2021-02-16 C-19-21 Julie Paterson Administration municipality be referred to the Parks, Recreation and Environment March 23, 2021. Advisory Committee. THAT Mateo Ayala and Kyle Porter be appointed, and Janet Baker, Complete. Letters sent to new and Katy Fabris, Dick Faulks, Adam Flint and Hari Sharma be reappointed reappointed members. to the Community Development Advisory Committee from March 1, Council 2021-02-16 C-20-21 2021 to February 28, 2023; AND THAT Marc Cittone be appointed, Elena Bolster Administration and Ian Brown and Ryan Painter be reappointed to the Parks, Recreation and Environment Advisory Committee from March 1, 2021 to February 28, 2023. THAT the matter of a Section 57 notice on title for 17 Eaton Avenue Complete. Council passed motion at continue to be adjourned until September 7, 2021 provided the April 6, 2021 meeting to rescind property owners, Mr. Seisan and Ms. Manshadi, do not list the motion C-21-21 and conclude this property for sale;AND THAT the owners diligently complete the work Sarah Jones;Paul Administration; matter given that property owners Council 2021-03-02 C-21-21 described in Building Permit 2573 to address the enclosed breezeway Hurst Protective Services completed BP 2573 work and prior to September 7, 2021;AND FURTHTER THAT the owners outstanding deck issues. diligently pursue a satisfactory resolution of the outstanding issue related to two decks prior to September 7, 2021. THAT the application for the 2021 Union of In progress. Waiting for approval. Municipalities (UBCM) Community Emergency Preparedness Fund Council 2021-03-02 C-22-21 (CEPF) Emergency Operations Centre Grant be approved; AND Troy D. Mollin Protective Services THAT, once notification of funding approval has been received from UBCM, staff bring forward a report to Council. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 13

Meeting Date Item/Ref Topic/Action Who Department Status THAT the application for the 2021 Union of British Columbia In progress. Waiting for approval. Municipalities (UBCM) Community Emergency Preparedness Fund Council 2021-03-02 C-23-21 (CEPF) Emergency Social Services Grant be approved; AND THAT, Troy D. Mollin Protective Services once notification of funding approval has been received from UBCM, staff bring forward a report to Council. THAT staff prepare the 2021-2025 Financial Plan with a property tax In progress. 2021-2025 Financial increase of 4.5% for 2021. Dawn Plan will be returned to Council for Council 2021-03-02 C-24-21 Finance Christenson approval in principle at April 13, 2021 Committee of the Whole. THAT Phil Devonshire be reappointed to the Board of Variance from Complete. P. Devonshire informed Council 2021-03-02 C-25-21 March 1, 2021 to February 29, 2024. Elena Bolster Administration 2021-03-03. THAT the remaining building permit fees, totaling $18,000, for the In progress. Pending approval of Scottish Cultural Centre to be constructed at 1801 Admirals Road be March 16, 2021 Council meeting recorded as paid on behalf of the Victoria Highland Games Association minutes. Dawn and be recorded as a grant in aid; AND THAT the Town of View Royal Administration; Council 2021-03-16 C-26-21 Christenson;Sara enter into an agreement with the Victoria Highland Games Association Finance h Jones that will facilitate the Town’s use of the Scottish Cultural Centre, once completed, for a predetermined number of hours at a substantially reduced rate. THAT “Share the Road” signage be installed in locations as indicated Complete. The signs have been Council 2021-03-16 C-27-21 in the Deputy Director of Engineering’s report dated March 8, 2021 John Rosenberg Engineering & Parks installed, locations will be reviewed titled “Share the Road Signage” for a cost not to exceed $2,500.00. and adjusted as required. THAT the Town of View Royal enter into an agreement with the City of Complete. Agreement executed. Langford's Fire Department for the provision of tower crane response Council 2021-03-16 C-28-21 and rescue services within the Town of View Royal in the form Paul Hurst Protective Services attached to the Fire Chief’s report dated March 2, 2021 titled “Tower Crane Rescue Agreement”. Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 14

Meeting Date Item/Ref Topic/Action Who Department Status THAT the following 2021 Grants in Aid be approved by waiving the In progress. Pending approval of funding amount limitation in Policy No. 1600-012 (Grants in Aid) for March 16, 2021 Council meeting 2021 only:•Crisis Intervention and Public Information Society of minutes. Greater Victoria - $1,000•Greater Victoria BMX Society - $500•Greater Victoria Crossing Guards Association - $23,550, contingent on confirmation of fee per crossing guard in 2019, 2020 and 2021 •Juan de Fuca Senior Citizens Association - $2,300•Peninsula Streams Dawn Council 2021-03-16 C-29-21 Finance Society (Portage Inlet Beach Nourishment Project) - $7,500•The Bike Christenson Victoria Society - $500• Island South Film and Media Commission - $1,000•Victoria Sexual Assault Centre - $2,000•View Royal Reading Centre - $30,000•Wounded Warrior Run BC - $1,000AND THAT the 2021-2025 Financial Plan include the total of $87,350 for grants in aid; AND FURTHER THAT $4,600 be added for allocation later in 2021, funded from the contingency budget. THAT the 2021-2025 Financial Plan contribution for West Shore Parks In progress. Pending approval of Dawn Council 2021-03-16 C-30-21 and Recreation Skatepark be amended to $68,000 in 2022, funded Finance March 16, 2021 Council meeting Christenson from Casino revenue. minutes. THAT staff bring forward the 2003 consultant report titled “An In progress. Examples from other Council 2021-03-16 C-31-21 Administrative Work Plan for the Town of View Royal” and examples of Sarah Jones Administration municipalities being sought. other committee governance structures from other municipalities. THAT the Town’s 100 points for the Capital Regional District’s regional Complete. Change of point transportation priorities be amended from full allocation to the creation allocations were submitted to the of a regional governing body for transportation issues to instead CRD by Engineering staff. Council 2021-03-16 C-32-21 John Rosenberg Engineering & Parks allocate twenty-five (25) points to non bus mass transit and seventy- five (75) points to the creation of a regional governing body for transportation issues (governance). THAT the email dated March 1, 2021 from D. Fownes, Re: Parking on Assigned. Council 2021-03-16 C-33-21 Jedburgh Road be referred to Bylaw Enforcement. Paul Hurst Protective Services Council Committee's FOLLOW UP ACTIONS LIST (non confidential items) Page 15

Meeting Date Item/Ref Topic/Action Who Department Status THAT the Mayor write to the Premier of British Columbia, the Attorney Complete. General, Minister of Health and Minister of Mental Health and Addictions to request that security staff at hospitals be given both the authority and training to assume the care and custody of those apprehended under the BC’s Mental Health Act and taken to Jennifer Council 2021-03-16 C-34-21 emergency rooms; AND THAT this letter be forwarded to all BC Administration municipalities; AND FURTHER THAT the Mayor write to the City of Cochrane Victoria Council to indicate that the Town would be interested in making a joint Union of BC Municipalities’ resolution submission with the City regarding the use of police resources required by Section 28 of the Mental Health Act. THAT a letter of support be sent to the Province supporting the City of Complete. Letters sent 2021-03-22. Council 2021-03-16 C-35-21 ’s letter in support of laid-off Hotel and Tourism Elena Bolster Administration Industry Workers. THAT the letter received February 28, 2021 from the residents of Complete. Letter sent 2021-03-23. Chancellor Avenue and St. Giles Street regarding requested improvements to the acoustic barrier for the mitigation of TransCanada Highway noise be forwarded to the Ministry of Transportation and Infrastructure; AND THAT the Ministry of Transportation and Council 2021-03-16 C-36-21 Infrastructure be requested to undertake an evaluation of existing Elena Bolster Administration noise barriers along the TransCanada Highway in the Town of View Royal with a view to their aging condition and deterioration along with consideration of their adequacy based on the community's growth since installation and increased highway traffic.