9 February 2017

MEMORANDUM FOR:

...... Wanganui Rural Community Board

NOTICE IS HEREBY GIVEN that there will be a meeting of the Wanganui Rural Community Board at:

3.30pm on Wednesday, 15 February 2017

in the No 2 Committee Room, Municipal Office Building, 101 Guyton Street, .

Business

The following items of business will be considered:

No Item Page Ref 1. Confirmation of Minutes – 16 November 2016 3 2. Actions Arising from Previous Minutes 3 3. Update from Horizons Regional Council, Tamaupoko Link 5 and Federated Farmers 4. Appointment of Wanganui Rural Community Board 5 Elected Members to Council’s Committees 5. Roading Update 7 6. Update on the Proposed Charging for the Impact of Logs on Whanganui District Council’s Roads 7. Policy and Strategy Update 10 A 8. Potential Security Cameras on Rural Roads 14 9. Rural Rubbish Bin collection – and Ngaturi 15 B1, B2 10. Wanganui Rural Community Board’s Proposal for 18 2017/18 Annual Plan budget 11. 2017 Community Boards’ Conference 20 12. Wanganui Rural Community Board’s Strategic Review 21 C

Kym Fell Chief Executive ______- 2 -

Wanganui Rural Community Board – Terms of Reference

The Wanganui Rural Community Board is a body established by statute. Its responsibilities and powers are as delegated by the Whanganui District Council.

Purpose: The role of the Wanganui Rural Community Board is to: • Represent and act as an advocate for the interest of its community. • Consider and report on all matters referred to it by the Whanganui District Council, or any matter of interest or concern to the Wanganui Rural Community Board. • Maintain an overview of services provided by the Whanganui District Council within the community. • Prepare an annual submission to the Whanganui District Council for expenditure and levels of service within the community. • Prepare an annual submission to Horizons Regional Council for expenditure and levels of service within the District. • Prepare submissions on Central Government legislation where there are implications for the rural community. • Communicate with community organisations and special interest groups within the community. • Exercise delegated authority to determine temporary rural road closure applications. • Undertake any other responsibilities that are delegated to it by the Whanganui District Council.

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Wanganui Rural Community Board Membership

Mr David Matthews (Chairman), Messrs Grant Skilton (Deputy Chairman), Bill Ashworth, Michael Dick, David Wells, Ms Sandra Falkner, Cr Josh Chandulal-Mackay, and Cr Murray Cleveland. Youth Councillor Representatives – Courtney Crafar and Ellise Smith.

1. Confirmation of Minutes – 16 November 2016

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.

Recommendation to Board

1.1 THAT the Minutes of the meeting of the Wanganui Rural Community Board held on Wednesday, 16 November 2016, be confirmed.

Copies of the minutes of the meeting of the Wanganui Rural Community Board held on Wednesday, 16 November 2016 were circulated with the Order Paper of the meeting of the Whanganui District Council held on 5 December 2016. The Council received the Board’s reports and recommendations. References/Attachments Wanganui Rural Community Board minutes dated 16 November 2016 (provided separately).

2. Actions Arising from Previous Minutes

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.

Recommendation to Board

2.1 THAT the information is noted.

% Item Resolution Action Completed 1 14 May 2015 That Council officers investigate Rui Leitao 80 6. Roading Update options to mitigate damage to rural Tied up with the update of roads. the Rural Road Strategy is the new One Network Road Classification (ONRC) system. ONRC levels of service and new guidelines will be rolling out over the next 12 months and all Road Controlling Authorities will

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be required to have their Roading Asset Management Plans and Activity Management Plan for 2018/29 to align to ONRC. Rural strategies will be included in this alignment. Nationally there is great interest on the effect of forestry on low volume rural roads and a ‘Special Interest Group’ has been formed to assess the best/fairest way to address this issue. Refer to Item 5 in the 16 November 2016 agenda for an update on this issue. 3 2 December 2015 That the item of business being Debate adjourned pending 0 4. Process to alter discussed lie on the table. further investigation of name of the process required. Wanganui Rural Community Board 4 4 May 2016 That incoming Elected Members are Timothy Crowe 100 9. Manawatu- briefed on the Manawatu-Whanganui To be undertaken following Whanganui Civil Civil Defence Emergency Management local body elections on 8 Defence Emergency (CDEM) Group Community Tsunami October 2016. A verbal Management Signage and Public Education Project. update to be provided at Group Consistent the Board’s meeting on 16 Community November 2016. Tsunami Signage and Public Education Project 5 16 November 2016 That the Wanganui Rural Community Rui Leitao 5. Roading Update Board recommends the Whanganui District Council undertake a feasibility study into potential bylaw issues, costs and timings associated with applying a per/tonne contribution from forest owners at the time of forestry harvesting. That the Wanganui Rural Community Board recommends Horizons Regional Council takes the lead on pursuing a regional approach to the collection of a harvesting levy. That the Wanganui Rural Community Board recommends the Whanganui District Council investigate the feasibility and ways in which logging traffic can be directed off its roading network onto state highways as close to harvesting sources as practicable. 6 4. Whanganui That Wanganui Rural Community Leighton Toy 100 District Rural Board members, Bill Ashworth, Community Halls Michael Dick and David Wells, are Trust appointed as its representatives on

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the Whanganui District Rural Community Halls Trust.

3. Update from Horizons Regional Council, Tamaupoko Link and Federated Farmers Representatives of Horizons Regional Council, Tamaupoko Link and Federated Farmers will be invited to provide a verbal update.

4. Appointment of Wanganui Rural Community Board Elected Members to Whanganui District Council’s Committees

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.

Recommendation to Board

4.1 THAT the Wanganui Rural Community Board recommends to the Whanganui District Council the appointment of a Community Board member, with speaking and voting rights, to each of the Council’s three committees if full Council — Strategy and Finance Committee, Property and Community Services Committee, and Infrastructure and Special Projects Committee.

Charlotte Almond, General Manager Strategy, reports:

“Introduction The Whanganui District Council resolved, at its meeting held 7 February 2017, to invite the Wanganui Rural Community Board to recommend for appointment an elected Community Board member to each of the Council’s three committees of full Council — Strategy and Finance Committee, Property and Community Services Committee, and Infrastructure and Special Projects Committee — with speaking and voting rights.

Background

Extract from Local Government Act 2002 ‘50 Membership of community boards The membership of a community board consists of — (a) members elected under the Local Electoral Act 2001; and (b) members (if any) of, and appointed in accordance with the Local Electoral Act 2001 by, the territorial authority in whose district the relevant community is situated.

51 Status of community boards A community board — (a) is an unincorporated body; and (b) is not a local authority; and (c) is not a committee of the relevant territorial authority.

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52 Role of community boards The role of a community board is to — (a) represent, and act as an advocate for, the interests of its community; and (b) consider and report on all matters referred to it by the territorial authority, or any matter of interest or concern to the community board; and (c) maintain an overview of services provided by the territorial authority within the community; and (d) prepare an annual submission to the territorial authority for expenditure within the community; and (e) communicate with community organisations and special interest groups within the community; and (f) undertake any other responsibilities that are delegated to it by the territorial authority.’

During recent terms of Council when there were no Standing Committees the practice was for the Wanganui Rural Community Board’s Chairman to be appointed to the Council with speaking but no voting rights. The purpose was to ensure the Board, and the rural community it represented, was clearly heard by the Council.

Strategic context

Extract from Local Government Act 2002 ‘31 Membership of committees and subcommittees (1) A local authority may appoint or discharge any member of a committee or a subcommittee. (2) Unless directed otherwise by the local authority, a committee may appoint or discharge any member of a subcommittee appointed by the committee. (3) The members of a committee or subcommittee may, but need not be, elected members of the local authority, and a local authority or committee may appoint to a committee or subcommittee a person who is not a member of the local authority or committee if, in the opinion of the local authority, that person has the skills, attributes, or knowledge that will assist the work of the committee or subcommittee.’

The Council may appoint non-elected (non-Councillors) to its committees with speaking and voting rights. The appointment of a member of the Wanganui Rural Community Board to each of the Council’s three committees – Strategy and Finance Committee, Property and Community Services Committee, and Infrastructure and Special Projects Committee – will ensure that the Board’s view, and the view of the rural community it represents, is heard and understood in the context of the Leading Edge Strategy, the 10-Year Plan, Asset Management Plans and other relevant strategies.

Conclusion The Whanganui District Council appoints two Councillors to the Wanganui Rural Community Board. These appointed members have full speaking and voting rights on the Board. They represent the Council’s views. The appointment of a Wanganui Rural Community Board elected member with speaking and voting rights to each of the Council’s

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three ‘standing’ committees will ensure that the rural community’s views as represented by the Board, are heard and understood by the Council.”

5. Roading Update

Significance statement – In terms of the Significance and Engagement Policy, the recommended decision is not significant.

Recommendation to Board

5.1 THAT the information is noted.

Rui Leitao, Senior Roading Engineer, reports:

“Introduction The purpose of this report is to ensure the Wanganui Rural Community Board (Board) is kept up to date on roading activities and proposed projects in the rural network.

Strategic context These projects will help us achieve our goals as set in the 10-Year Plan and the Roading Asset Management Plan.

Roading Projects • Delivery of Network Maintenance Work Road maintenance delivery continues to be provided through Wanganui Alliance, a performance tensioned shared-risk contract with Downer, with specialist support from external engineering when required.

• Emergency Works – June 2015 extreme weather event The estimated cost for the network reinstatement from this event remains at $25M. This work is on track to be completed in two financial years (2015/16 and 2016/17). Current major projects arising from this event include: • Road – four to five kilometres (km) retaining walls – three retaining walls are under construction between and the Gentle Annie/Aramoana. This work is being undertaken by ID Loader. Unforeseen ground conditions has caused a change in anchoring methodology and this work will now be completed in March 2017. • Whanganui River Road – 55.7km Retaining Wall – this retaining wall has been completed. • Whanganui River Road Oyster Bluff – this retreat will commence once the resource consent is issued by Horizons Regional Council (Horizons). • Whanganui River Road Jerusalem Bluff – the design for this retreat is now complete. Resource consenting and liaison with iwi (Ngati Hau) is currently in progress. • Bridge Abutments – Whitaker Civil Engineering has been awarded the design/construct bridge abutment protection work of six (6) rural bridges.

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• Papaiti Road/Mosquito Point – the scheme assessment of alternatives for two (2) underslips, either side of Mosquito Point, has been completed. The best value proposition is a substantial realignment of the road away from the river. Land purchase and the procurement of design and construction outputs is currently in progress”.

6. Update on the Proposed Charging for the Impact of Logs on Whanganui District Council’s Roads

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy, the recommended decision is not significant.

Recommendation to the Board

6.1 THAT adjoining District Councils and Horizons Regional Council be canvassed and asked to support an initiative to advance investigations into the practical and legal options that Councils’ may use to secure funding to compensate for the extraordinary damage logging trucks cause to the roading network.

Rui Leitao, Senior Roading Engineer, and Rowan McGregor, Manager – Special Projects, report:

“Introduction The purpose of this report is to seek approval to look at the practical and legal options to levy rates, fees or charges to compensate for the extraordinary damage caused to the roading network by logging trucks from high-density forest harvesting. As roads cross District boundaries it would be logical to invite our neighbouring District Councils, and Regional Council, to participate in the investigation.

Background The issue of the physical and cost impacts on some parts of the Council’s roading network from the transport of logs from thousands of hectares of maturing commercial forestry has been under consideration by this Board for some years. Recent costings suggest that the cost to the Council, and the rate payers, is in the order of an average of $1.75 per tonne of logs transported.

Strategic context The investigation will assist in the delivery of the Council’s 10-Year Plan of a cost effective roading network.

Factors to consider • Financial considerations The investigation phase of this project will incur staff time and involve the engagement of an expert local government legal firm. The cost is tiny in relation to the future costs identified.

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• Legal compliance Roading is one of the Council’s core businesses and legal advice is to be sought in order to consider appropriate mechanisms to seek cost recovery from the road user/forest owner.

• Policy implications The investigation is in line with the Council’s Policy.

• Risks The main risk is not proceeding in identifying the options available in time to incorporate in the Council’s next 10-Year Plan process.

Significance The investigation phase is not significant in terms of the Council’s Significance and Engagement Policy.

Engagement Previous engagement has taken place with people involved in the forest industry and further engagement is about to take place with adjoining local authorities. Once options are decided on, consultation will take place with industry groups and as part of the 10-Year Plan.

Assessment of options The purpose of the proposed investigation is to flush out legal and practical options. The actions proposed are:

• The Council’s Roading Manager liaise with adjoining Councils’ Roading Managers to seek a united approach that the forestry harvesting effect on the roading network is of significant strategic importance to the region. • Whanganui District Council’s representative at the Regional Land Transport Committee ensures that the issue of the effects of forestry harvesting on the roading network is an item of strategic importance and must be reflected in the Regional Land Transport Strategy. • Regional views be sought on options to deal with the problem, including a cost recovery option based on a region-wide forest harvest ($/tonne) fee to be applied and managed by Horizons Regional Council (Horizons), on behalf of the region’s territorial local authorities. The collected fees must only be used for the purpose of reinstating network roads affected by forest harvesting activities. • A legal expert in the field of local authority rates and charges be engaged to report on the legality and practicality of charging for forestry use of local roads, starting with our preferred option of a charge per tonne of logs leaving the forest property.

Conclusion The estimates have been completed on the size of the tree harvest in the District over the next decade and the extraordinary costs to the roading network. It is important that options be explored as soon as possible on how these costs can be potentially passed on to the particular user. This concept needs to involve adjoining Councils, Horizons, and be

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completed in time for the preferred option(s) to be included in the next 10-Year Plan process.”

7. Policy and Strategy Update

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy, the recommended decision is not significant.

Recommendation to Board

7.1 THAT the information is noted.

7.2 THAT the Wanganui Rural Community Board approves for Council officers to provide relevant information to Crown Fibre Holdings to publicly notify a Request for Proposal (RFP) to receive tenders for repeater installation funded under the Rural Broadband Initiative (RBI2) and Mobile Black Spot Fund (MBSF) to increase mobile coverage on State Highway 4 (the Parapara Road).

Marianne Cavanagh, Senior Policy Advisor reports:

“Introduction The purpose of this report is to update the Wanganui Rural Community Board (Board) on the current status of Council’s ongoing review of strategies, policies and bylaws and to brief the Board on current consultations and funding opportunities that are relevant to its mandate.

Background The Board’s Rural Directions strategy states that the role of the Board is to act as an advocate for the community and maintain an overview presence with a specific focus on the Council’s services to rural communities.

This report is provided to the Board to inform them of upcoming Council reviews and development plans, to enable the Board to determine if or how it wishes to participate. The Board is invited to attend and participate in all Council workshops.

Strategic context The Board’s strategic vision for the Whanganui rural community as articulated in ‘Rural Directions’ is that it be ‘prosperous, connected and happy.’

Current Reviews and Updates

Repeater Installation- RBI2 & MBSF At its last meeting on 16 November 2016, the Board queried the possibility of submitting a business case to enable a funding application to be forwarded to the government for its next phase of rural broadband roll out. A site at the O’Neill’s property of Maewa Station, located midway on the Parapara Highway, had already been identified as being most suitable to install a repeater that would increase mobile coverage in the area.

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Accordingly, all relevant information has been sourced to publicly notify a Request for Proposal (RFP) to receive tenders for repeater installation funded under the Rural Broadband Initiative (RBI2) and Mobile Black Spot Fund (MBSF).

The following information was required: 1. Precise location. 2. Whether there is an access road / track. 3. Whether power is available on-site or nearby. 4. What the situation is regarding council consenting and / or iwi consultation. 5. A local contact person.

The Board’s Chair recommended the information necessary for repeater installation for the proposed site at O’Neills property (Option One), but during information collection stage, a second site was scoped (Option Two). With regard to satisfying information requirement four above, a planning assessment (Ref A) has evaluated both sites with the Planning Officer’s recommendation to pursue Option One in light of proposed land use changes later in the year that may affect Option Two’s feasibility for repeater installation.

It is recommended that this information is provided to Crown Fibre Holdings, the Crown- owned company set up to manage the project, and who will manage the Request for Proposal (RFP) process to commence receiving tenders.

Annual Plan 2017/18 The Council held a workshop on 1 February 2017 to answers questions on the proposed budget for the 2017/18 Annual Plan and to discuss councillor’s proposals. The proposals put forward by the Board were discussed and conclusions were as follows:

• Defer or reconsider the budget for the animal welfare centre – will be discussed as part of the section 17a reviews. • Rural security and community events – consideration for a $15,000 budget for the Board. • Rural rubbish removal – to be discussed through the Waste Minimisation Working Party. • Wikitoria Road culvert – options will be included in the consultation document. • Forestry targeted rate – referred to the 10-Year Plan as part of the funding review work.

Bylaws The team has commenced the review of the following three bylaws, all of which are within scoping and initial research stages:

• Trading in Public Place Bylaw – A new bylaw to support the existing licencing of street traders, food stalls, and the collection of donations. • Parking Bylaw Review – A review of parking within the Central Business District (CBD) and around the airport and some suburban streets. • Traffic and Speed Limits bylaw – bylaw relates to provision of traffic matters and setting speed limits.

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Draft Local Alcohol Policy The draft Local Alcohol Policy (LAP) was presented to the Council’s meeting held on 5 December 2016. The Council decided to deliberate further on this policy at the Strategy and Finance Committee’s meeting to be held 28 February 2017. New Zealand Police, and key alcohol industry and health stakeholders have been invited to attend and present opinions on the currently proposed draft LAP at the Strategy and Finance Committee meeting.

Legislative update Regular legislative updates will be available in the Councillor’s Lounge under ‘Memos’. This will ensure the Wanganui Rural Community Board is kept up-to-date of potential submissions in a timely manner between meetings.

Viewpoint Whanganui and Our District, Your Say Online Community Panel: We have recently used our online engagement tools to consult on the following: • Castlecliff Coastal Reserve Management and Queens Park Management Plans. • Top five places to visit – on behalf of Whanganui & Partners. • Council’s website.

We are currently consulting on: • Smokefree Policy and Bylaw. • Port Revitalisation Project.

Other Government Consultations and Information

Horizons Regional Council Horizons Regional Council has no current consultations on at this time.

Factors to consider • Financial considerations Not applicable.

• Legal compliance Not applicable.

• Policy implications Not applicable. • Risks Not applicable.

Significance This report is not considered significant with respect to Council’s Significance and Engagement Policy.

Engagement Not applicable.

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Assessment of options Not applicable.

Conclusion The Board is an important advocate for the rural communities within the Whanganui District. Active participation in workshops and submitting on both local and central government proposals where appropriate, ensures that the perspectives of, and impacts on, rural residents and communities are considered when decisions are made. ”

References – Agenda Attachments A Planning assessment: Repeater Installation Sites

Wanganui Rural Community Board 15 February 2017 REFERENCE A

Planning Assessment: Repeater Installation Sites

Option 1: Mike O'Neils property- location: 39°42’14.83” S 175°17’21.45” E (Recommended)

Option 2: 39°41'33.17"S 175°12'45.35"E

This site is Reserves and Open Spaces. However the adjoining site (which could also be the location) is zoned Rural General. This area is also affected by Proposed Plan Change 48 (Outstanding Natural Landscapes) which has the potential to restrict these types of activities.

Planning Assessment

Both the Reserves and Open Spaces and Rural General Zones permit Network Utilities. The definition of a network utility is:

Network utilities: means those works undertaken by network utility operators as defined in Section 166 of the Resource Management Act 1991 and for the purpose of the district plan, also includes navigation and survey aids, beacons and meteorological activities and the soil conservation, erosion control, river control or flood protection works of regional councils.

Assuming the project meets the definition.

Underground or above ground telecommunication lines masts and antennas, including microwave dishes, with a diameter of 5 metres or less, provided:

On a Mast that is in:

any rural or manufacturing zones the maximum height is 25 metres and the antennas shall be located within a 5 metre horizontal diameter circle

The maximum height of telecommunication facilities excludes lightning rods.

22.5.1 Earthworks.

a. Where the construction, maintenance, upgrade or removal of a network utility involves disturbance to the ground, at the completion of the work the ground shall be reinstated to the same or similar condition existing prior to commencement of the work unless covered by a building, structure or landscaping.

(Note: There are no known archaeological sites in these areas. If anything is uncovered, work must stop immediately and you need to contact Heritage New Zealand.)

22.5.2 Signage.

Signage shall comply with the signage rules in Chapter 16.

22.5.3 Noise.

Activities shall comply with the noise standards in Chapter 17.

Structures provided for in 22.4.1(a)(i) and 22.4.1(a)(viii) (which is telecommunications) above and antennas and aerials shall not have to comply with any Performance Standards that control the height and setback of structures or site coverage standards. b. Structures with a floor area not exceeding 10m² and a height not exceeding 5 metres shall not have to comply with any Performance Standards that control the height and setback of structures or site coverage standards.

Planning recommendation

Option 1 for security reasons as Option 2 may change its zoning later this year.

Rachael Pull

Senior Policy Planner - 14 -

8. Potential Security Cameras on Rural Roads

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy, the recommended decision is not significant.

Recommendation to Council

8.1 THAT the verbal presentation be awaited.

Rowan McGregor, Manager – Special Projects, reports:

“Introduction This report is for the Wanganui Rural Community Board (Board) to receive advice from the New Zealand Police and an installation contractor on the merits and issues concerning the possible installation of security cameras on some rural roads.

Background The Board is aware of a number of security issues faced by rural properties in the past and very recently this has been in the form of theft of sizable stock numbers. We are aware that there are instances where the owners of rural roads have arranged the installation of a security camera and the camera has been of help in dealing with criminal behaviour and nuisance.

Strategic context Not applicable

Factors to consider • Financial considerations The financial considerations of what appropriate cameras cost to purchase, set up and operate will be covered in the presentations. It is understood security cameras cost circa $3,000-$4,000 and there may be the opportunity of a combination of Council/Board, rural owners and philanthropic funding.

• Legal compliance Security cameras do meet the criterion of local authority infrastructure and the Council currently operate a number, either as security cameras to assist the Police, or to monitor the operation of assets.

Issues of ownership, protocols around who can view the data, privacy, etc. have yet to be worked through.

• Policy implications The installation of appropriately managed security cameras is not inconsistent with Council policy.

• Risks At this stage the only risks are not seeking informed advice on technical, operational and legal issues.

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Significance This matter is not significant in terms of the Council’s Significance and Engagement Policy.

Engagement Currently the proposal is only at its fact finding stage and the level of community engagement or consultation is a matter yet to be considered.

Assessment of options The options will become evident as the information is received, but there will be a number of options and variables, two of which will be deciding on the priority of any installations and the proportion of the contribution by owners who receive a direct benefit.

Conclusion The next course of action will be decided at the meeting after hearing the verbal presentations, questions and debate by the Board members.”

9. Rural Rubbish Bin collection – Mangamahu and Ngaturi

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy, the recommended decision is not significant.

Recommendation to the Board

9.1 THAT the Wanganui Rural Community Board recommends to Council that a trial be conducted to double the capacity of rubbish bins at the Ngaturi site from two to four bins, for an initial three month period.

9.2 THAT further investigations be made into disposal of whiteware products in the rural area.

Graeme Paulger, Senior Property Analyst, reports:

“Introduction Wanganui Rural Community Board (Board), through its annual plan proposal (Ref B1), asked for an improved service for Mangamahu rubbish collection as follows:

. An increased level of service for Mangamahu rubbish collection is required due to the negative impact of overflowing rubbish bins. . The Board suggests either weekly removal from the bins (currently fortnightly), or doubling the amount of bins. This report is to inform the Board of its options.

Background The rubbish collection contractor has informed the Council that the Ngaturi site is overflowing virtually every time he goes there, but fly tipping at Mangamahu is very rare.

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The Mangamahu site is away from public view and, apart from occasional appliance dumping, is not thought to cause problems. The Council has been looking at a Mangamahu site on the Whanganui side of the Wylie’s Bridge as an alternative to the current site. This switch would have to occur before any increase to the number of bins at Mangamahu.

Strategic context The collection is part of the District-wide Rural Bins collections at a cost of approximately $100,000 per annum.

Factors to consider • Financial considerations 1) The Contractor’s comments (Ref B2) on options and costs for the Mangamahu and Ngaturi sites are as follows:

o Mangamahu – Doubling capacity: This is not possible as it would put the truck overweight for the bridge.

o Ngaturi – Doubling capacity: Additional cost per trip would be $196.26 (The driver believes that this will not alleviate the issue but just attract more fly tipping).

o Mangamahu – Increasing frequency to weekly while leaving Ngaturi at fortnightly: Additional cost of $609.01 per additional trip.

o Mangamahu/Ngaturi – Increasing frequency to weekly for both: Additional cost of $763.02 per additional trip. 2) If implemented this becomes an ongoing operational cost.

• Legal compliance No issues as it is an extension of an existing contract.

• Policy implications Nil.

• Risks Nil.

Other considerations: The driver for the contract believes that increasing bin availability, on its own, may not alleviate the issue but just attract more fly tipping.

Significance The decision is not considered significant with respect to Council’s Significance and Engagement Policy.

Engagement Engagement has been sought with the Contractor, and the Board through an Elected Member’s Annual Plan workshop and discussion at the Chair’s briefing session.

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Assessment of options

Option Cost Comment Current Scenario – $1,340/month The current contract has Mangamahu and Ngaturi provision for additional pick- Collection ups/clean-ups. Increase Mangamahu site $1,340/month Contractor advises this is not to double capacity i.e. 3 to possible due to weight 6 bins restrictions on the bridge. Double capacity to Ngaturi Increase of monthly cost Driver believes this will lead site i.e. 2 to 4 bins from $1,340/month to to more fly tipping. $1,732/month Increase collection Increase of monthly cost Depends where the issue is – frequency at Mangamahu from $1,340/month to Mangamahu or Ngaturi or from fortnightly to weekly $2,558/month both. Increase collection Increase of monthly cost frequency at Ngaturi and from $1,340/month to Mangamahu from $2,866/month fortnightly to weekly

Conclusion That the most viable and practical option that can be managed within the existing waste minimisation budget is to increase the capacity at the Ngaturi site.”

References – Agenda Attachments

B1 2017/18 Annual Plan Councillor Proposal form re Rural Rubbish Removal B2 Contractor advice to Wanganui Rural Community Board

Wanganui Rural Community Board 15 February 2017 REFERENCE B1

2017/18 ANNUAL PLAN COUNCILLOR PROPOSAL FORM

The Councillor Proposal process provides Councillors with the opportunity of proposing initiatives for new spending. Council has agreed to consider new spending proposals for inclusion in the 2017/18 Annual Plan.

Proposals close on 5pm, Friday, 27 January 2017.

Section one – Contact details

Councillor name: WHANGANUI RURAL COMMUNITY BOARD

Phone / Mobile: JOINT PROPOSAL

Email:

Please submit your proposal to: Mike Fermor [email protected] Phone: 349 3113

Section two – Your proposal

1. What is your proposal? Rural Rubbish Removal –Improved Service for Mangamahu . An increased level of service for Mangamahu rubbish collection is required due to the negative impact of overflowing rubbish bins. . WRCB suggest either weekly removal from the bins (currently fortnightly) or doubling the amount of bins.

2. Does it contribute to our Leading Edge objectives – as adopted in the 10-Year Plan 2015-25?

Criteria How? Deeply united: Working in partnership – shaping a district that celebrates and champions its cultural and social diversity as well as its community spirit

Globally connected: A dynamic broadly connected district that is accessible, linked in and known for it

Powered by creative smarts: A knowledge economy driven by innovation and humming with cultural personality Flowing with richness: A district that Yes – safeguards its natural resources and . Being an attractive place to visit and live provides an environment with a sense of . Protecting our natural environment place, identity and vitality . Promoting our lifestyle

Works for everyone: A easy-living place of Yes - by providing services our community needs. choice for all – flourishing with employment and development opportunities

3. Do you know how much it will cost Yes No

Under $25,000

Between $25,000 and $100,000

Over $100,000

More than $500,000

4. What sort of funding is required?

Capital expenditure only (ie Items we own and build)

Operational expenditure only (ie Services we provide)

Both capital and operational expenditure

5. Is there external funding opportunities available?

Yes (Please specify)

No

6. Will Whanganui District Council need to provide staff and/or resources to:

Design, develop and/or build

Ongoing operations

Maintenance and repairs

Other (please specify) ______

7. Will Whanganui District Council provide money to an external organisation to deliver this initiative? Yes No

If yes, what organisation? Contract holder for rural rubbish removal at Mangamahu 8. How long will Whanganui District Council incur costs from this initiative?

2017/18 only

2017/18 and ongoing

Consider/Defer to the 2018-28 10-Year Plan

9. Anything else? ______

Section three – Process from here

All proposals received will be considered for inclusion in the Annual Plan Consultation Document which is to be adopted by the end of March 2017. A Council workshop is planned for February 2017 to consider all proposals and the advice on them provided by officers. REFERENCE B2

Wanganui Rural Community Board Annual Plan 2017/18 Proposal

Rural Rubbish Removal . An increased level of service for Mangamahu rubbish collection is required due to the negative impact of overflowing rubbish bins. . WRCB suggest either weekly removal from the bins (currently fortnightly) or doubling the amount of bins. . Leads into the wider issue of rural recycling, satellite recycling stations etc. . Stuart Hylton to supply potential costings. (ACTION)

Officer Comment, Advice and Costings:

1. Mangamahu and Ngaturi Refuse Bin collections are con-currently serviced by Waste Management NZ.

2. Currently both, Mangamahu and Ngaturi are on a fortnightly collection, bin capacity and the scheduled prices are as follows: • Mangamahu - 3 X 4m3 bins ; $804.24 plus GST per month • Ngaturi - 2 X 4m3 bins; $536.16 plus GST per month

3. We asked the contractor for increased capacity and collection prices for both Mangamahu and Ngaturi.

4. The price per month increases/comments (from contractor) for each of the following options have been provided: • Mangamahu – Doubling capacity – This is not possible as it would put the truck over weight for the bridge

• Ngaturi – Doubling capacity – Additional cost per trip would be $196.26 (driver believes that this will not alleviate the issue but just attract more fly tipping)

• Mangamahu - Increasing frequency to weekly while leaving Ngaturi at fortnightly – Additional cost of $609.01 per additional trip

• Mangamahu/Ngaturi – Increasing frequency to weekly for both. - Additional $763.02 per additional trip

Option Costs Option Cost Comment Current Scenario – $1340/mth The current contract has Mangamahu and Ngaturi provision for additional Collection. pick-ups/clean-ups Increase Mangamahu site to $1340/mth Contractor advises this is double capacity i.e. 3 to 6 not possible due to weight bins restrictions on the bridge Double capacity to Ngaturi Increase of monthly cost Driver believes this will lead site i.e. 2 to 4 bins from $1340/mth to to more fly tipping. $1732/mth Increase collection Increase of monthly cost Depends where the issue is frequency @Mangamahu from $1340/mth to – Mangamahu or Ngaturi or from fortnightly to weekly $2558/mth both Increase collection Increase of monthly cost frequency @Ngaturi and from $1340/mth to Mangamahu from $2866/mth fortnightly to weekly

5. Contractor informs us that the Ngaturi site is overflowing virtually every time he goes there, but fly tipping at Mangamahu is very rare. Attached photos from Ngaturi over Nov, Dec and Jan confirm this. Mangamahu site is away from public view and apart from occasional appliance dumpings is not thought to cause problems. Council has been looking at a Mangamahu site this side of the bridge as an alternative to the current site. This switch would have to occur before any increase to the number of bins in Mangamahu.

6. Rural bins are funded as a general rate.

7. Satellite Recycling Stations are currently being considered by the Waste Minimisation Working Party with initial consideration for Mowhanau Village and River Road.

Conclusion

1. Price options for increased level of service for Mangamahu and Ngaturi are provided.

2. Contractor and officers believe the fly tipping problem is an issue at Ngaturi rather than Mangamahu. - 18 -

10. Wanganui Rural Community Board’s Proposal for Annual Plan 2017/18 budget

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy, the recommended decision is not significant.

Recommendation to Board

10.1 THAT the matter is discussed.

Marianne Cavanagh, Senior Policy Advisor, reports:

“Introduction This report is to initiate discussion regarding the Wanganui Rural Community Board’s proposed budget for the 2017/18 financial year.

Background The Council held a workshop on 1 February 2017 to answers questions on the proposed budget for the 2017/18 Annual Plan and to discuss councillor’s proposals. The proposals put forward by the Wanganui Rural Community Board (Board) were discussed and conclusions were as follows:

• Defer or reconsider the budget for the animal welfare centre – will be discussed as part of the section 17a reviews. • Rural security and community events – consideration for a $15,000 budget for the Board. • Rural rubbish removal – to be discussed through the Waste Minimisation Working Party. • Wikitoria Road culvert – options will be included in the consultation document. • Forestry targeted rate – referred to the 10-Year Plan as part of the funding review work.

The Board is therefore requested to consider how it might spend a proposed budget of $15,000. Possible considerations and approximate estimates to be discussed are:

• Security on rural roads – $500 - $1,000 to get the project started for installing security cameras. • Community events – three events per year (one in each rural ward) to promote community connectedness, lift awareness of the Board and enable greater communication between rural residents at total cost of $4,500 ($1,500 per event). • Increased communications – postage of Hotwire magazine to rural households as well as increasing the Board’s online presence ($2,000). • Annual survey or a sample of rural residents to raise awareness for the Board on priority rural issues ($1,500) • Rural grants $5,000 – a contestable fund for rural residents to apply for a grant. These could be to promote rural issues, a rural initiative, or projects and initiatives that help build the rural community and deliver on the Board’s Strategic Plan.

Wanganui Rural Community Board 15 February 2017 - 19 -

Strategic context The Board’s terms of reference require it to prepare an annual submission to the Council for expenditure and levels or service within the community. The Board’s strategic vision for the Whanganui rural community as articulated in ‘Rural Directions’ is that it be ‘prosperous, connected and happy’.

Factors to consider • Financial considerations The Board has been requested to consider a proposed budget allocation of $15,000 specifically for rural security and community events.

• Legal compliance Not applicable.

• Policy implications Not applicable.

• Risks Not applicable.

Significance This report is not considered significant in terms of the Council’s Significance and Engagement Policy.

Engagement Not applicable.

Assessment of options Not applicable.

Conclusion The Board is an important advocate for the rural communities within the Whanganui District. A proposed budget breakdown is considered useful to guide and support the Board’s strategic direction for the 2017/18 financial year.”

Wanganui Rural Community Board 15 February 2017 - 20 -

11. 2017 New Zealand Community Boards Conference

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy, the recommended decision is not significant.

Recommendation to Board

11.1 THAT the Wanganui Rural Community Board nominate a representative to accompany the Board Chair to the Local Government New Zealand’s 2017 Community Boards Conference.

Louise Davies, Governance Services Officer, reports:

“Introduction Nominations are sought for a Wanganui Rural Community Board (Board) member to accompany the Board Chair to the Local Government New Zealand’s 2017 Community Boards’ Conference. Members are also asked to consider any Board projects that may be eligible for nomination for an award at the conference.

Background Local Government New Zealand (LGNZ) regularly arranges a bi-annual conference for Community Board members across the country. The next conference is to take place at Methven from Friday, 12 May 2017 to Saturday, 13 May 2017.

Funding will be provided to the Board to allow the Chair and one other delegate to attend the conference. This will include registration costs as well as travel and accommodation arrangements.

Strategic context Attending the conference aligns with the Board’s 10-Year Strategic Plan: Rural Directions with regard to its vision to ensure representation for the Wanganui rural community on a wide range of matters and to promote strong and meaningful relationships within the beyond the Whanganui District.

Factors to consider • Financial considerations Conference registration cost is $100. Any accommodation needs and mileage/travel costs to be met by the Council.

• Legal compliance N/A

• Policy implications N/A

• Risks N/A

Wanganui Rural Community Board 15 February 2017 - 21 -

Significance The decision required on this item is not significant in relation to the Council’s Significance and Engagement Policy.

Engagement N/A

Assessment of options N/A

Conclusion LGNZ workshops are designed to provide Elected Members with the tools and knowledge needed to represent their constituents, what it takes to be a good advocate, and to identify and learn the behaviours that most influence successful outcomes.”

12. Strategic Review

Officer assessment of significance of decision – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant.

Recommendation to Board.

12.1 THAT the Wanganui Rural Community Board reviews its 10-Year Strategic Plan, ‘Rural Directions’.

Louise Davies, Governance Services Officer, reports:

“Executive summary It is considered timely for the Wanganui Rural Community Board (Board) to review its 10- Year Strategic Plan. Accordingly, it is suggested that the Board conducts a strategic workshop to discuss its priorities and potential projects for the 2016-2019 triennium.

Background ‘Rural Directions’ is the Wanganui Rural Community Board’s 10-Year Strategic Plan – it covers the rural district and aligns with Wanganui District Council’s planning processes. (Ref C). ‘Rural Directions 2014-2023’ was adopted in 2014 and sets the direction, outlines priorities and assigns portfolios to Board members.

Next Steps

It is considered timely to review Rural Directions 2014-2023 and it is suggested that a workshop is organised in order for this to happen.”

References – Agenda Attachment C Rural Directions – Wanganui Rural Community Board Strategic Plan 2014-2023

Wanganui Rural Community Board 15 February 2017 REFERENCE C Rural Directions Wanganui Rural Community Board Strategic Plan 2014-2023

Clockwise from left: Children Patiarero marae; surveying the land during a Community Board farm visit; a repeater on a Parapara farm, which brings ultrafast broadband to the rural community

Contents

Wanganui Rural Community Board 2014-2023 3 Contact list/subdivisions 4 Introduction and context 5 Success and representation 6 Map of subdivisions 7 Wanganui District Council Family Friendly policy 8 Rural Directions Vision and Purpose 8 Focus Area 1: Community Partnerships 9 Focus Area 2: Rural economic growth 10 Focus Area 3: Infrastructure 11 Focus Area 4: Community wellbeing 12 Focus Area 5: Communications 13 Focus Area 6: Representation 14 Appendix 1: Board portfolios 15 Appendix 2: Communications Strategy 16

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Wanganui Rural Community Board 2014-2023

The Wanganui Rural Community Board is made up of three subdivisions. The subdivisions, members representing them and contact details are listed below. For a map of the subdivisions, please turn to page 7.

Chair Alan Taylor 027 348 9684 /[email protected] Westmere Kai-Iwi subdivision

Deputy Chair David Matthews 06 342 8803 / [email protected] Parapara Road Wanganui subdivision

Bill Ashworth 06 342 7704 / [email protected] Fordell Kaitoke subdivision

Andy Collins (Wanganui subdivision) 06 342 2818/ [email protected] Mangamahu Wanganui subdivision

Matthew Collins 06 342 7676 / [email protected] Fordell Kaitoke subdivision

Darrell Monk 06 342 9692 / [email protected] Mowhanau Kai-Iwi subdivision

Erin Reeve 06 348 9066 / [email protected] Westmere Kai-Iwi subdivision

Cr Jenny Duncan 021 669 847 / [email protected] Council representative on Board Wanganui

Cr Hamish McDouall 06 343 2686 / [email protected] Council representative on Board

Wanganui District Council Youth Committee Rural Community Board members: Youth Cr Ella Dickison and Youth Cr Macy Duxfield

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Introduction

In 2008/09 the Wanganui Rural Community Board held a series of meetings to identify the needs and priorities of the rural community. As a result, the Board developed Rural Directions 2020, a Ten Year Plan for the Board that covers the rural district and aligns with Wanganui District Council’s planning processes. Rural Directions 2020 was reviewed in 2012 and again in 2013 where its name was changed to Rural Directions. In this document the Wanganui Rural Community Board will be referred to as the ‘Board’ while the Wanganui District Council will be referred to as the ‘Council’.

Rural Directions:

• Sets out a vision for Wanganui’s rural community • Sets out a mission for the Board • Sets out six focus areas that will drive the Board’s projects • Provides a basis for the Board’s submissions on key documents including, but not limited to, Wanganui District Council’s and Horizons Regional Council’s Ten Year Plans and Annual Plans

Rural Directions is a living document which is monitored and reviewed regularly. Context

The Wanganui Rural Community Board is a body established by statute. Its responsibilities and powers are delegated by the Wanganui District Council. It advocates for the rural sector, but also represents the Wanganui community on wider issues that are not specifically rural. The role of the Wanganui Rural Community Board is to:

• Represent and act as an advocate for the interest of the community • Consider and report on all matters referred to it by Council, or any matter of interest or concern to the community • Maintain an overview of services provided by Council within the community • Prepare an annual submission to both the Regional and District Councils for expenditure and levels of service within the community • Prepare submissions on central government legislation where there are implications for the rural community • Communicate with community organisations and special interest groups within the community • Exercise delegated authority to determine rural road closure applications • Undertake any other responsibilities that are delegated to it by Council

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Successes The Board punches well above its weight and has enjoyed a number of recent successes. These include:

• Award winning at the New Zealand Community Board’s national biennial conference in May 2013. The recognition included:

- Supreme Award for ‘best practice’ across all categories for the Board’s work on rural broadband - Taking out the top award for the ‘Leadership’ category for the Board’s work on rural broadband extension - A nomination for the ‘Engaging Communities’ category for the work and consultation that went in to the investigation of the effects of forestry on rural roads. The Board was also nominated for the ‘Enhancing Communities’ category for the work it did on its Ten Year Strategic Plan (this document) - The then Rural Directions 2020 workshop, held by Chair Alan Taylor, which was the most preferred workshop, attracting a significant number of conference attendees

• Gaining speaking and voting rights at Council’s main Committee meetings, which has given the rural community a stronger voice. Council gave the Board’s representatives voting rights in 2012, and the new Council, elected in 2013, has continued this. The Board’s representative at Council meetings has speaking rights. • Incorporating the views of youth by inviting two representatives of Council’s Youth Committee to its Board meetings and giving them speaking rights. • Meeting with all rural communities in 2012 to update them on key issues from the Board’s perspective and listening to issues raised by each community. A separate consultation round was undertaken specifically for the District Plan review. • Board Chair, Alan Taylor named as Deputy Chair of Community Board’s Zone 3 Executive Committee (Zone 3 reports through to the Community Board Executive Committee, a national organisation). Representation across diverse communities Wanganui’s rural sector is not a single community of interest. Geographically, the District’s rural area is significant and communities are diverse in terms of farming practice, lifestyle, access, culture, employment, education, opportunities, and other issues such as levels of crime. One part of the community could have significant differences and desires from another. For example, Mowhanau is significantly different from Mangamahu. It is important the Board takes into account the multiple communities of interest and the various issues associated with each, so that each is adequately represented.

A family from Jerusalem/ Hiruharama enjoy a walk

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Map of subdivisions

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Wanganui District Council – Family Friendly

As at 2011, Council’s vision statement is: Family Friendly Wanganui: the best place to live in New Zealand. Our community is:

• Enjoyed for its lifestyle and sense of community • Celebrated for its liveability • Shaped by our river and environment • On the path of sustainability and prosperity • Loved by those who live here

The Council’s vision is supported by five themes:

• Economic prosperity • Community partnerships • A safe and healthy community • Active and culturally rich community • Environmental sustainability

Rural Directions – Vision

The Board supports Council’s Family Friendly vision. In addition, the Board also supports being ‘business friendly’. The Board’s vision is for the Wanganui community to be prosperous, connected and happy.

Purpose To promote sustainable economic growth and community wellbeing in rural Wanganui.

Focus areas 1. Community Partnerships 2. Rural Economic Growth 3. Infrastructure

4. Community Wellbeing The Whanganui River from the Wanganui East side. The river is 5. Representation fundamental to the Council’s Family 6. Communication Friendly Strategy

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Focus Area 1: Community Partnerships

Partnering with community groups and agencies ensures the rural sector develops and maintains strong relationships and is connected to growth opportunities, industry changes and social wellbeing.

Objective To promote strong and meaningful relationships within and beyond the Wanganui District.

Projects Identify key community partnerships. These include, but are not limited to:

1) Iwi 2) Wanganui District Council 3) Horizons Regional Council 4) Selected advocacy groups 5) Rural village communities 6) Territorial authorities within the Manawatu-Wanganui region 7) Zone 3 Community Boards 8) Government departments

The Board acknowledges that every key partners have varying needs and determines how best to build and/or maintain a positive relationship. This includes who, how, when, why. Examples of ‘how’ include, but are not limited to:

• Inviting community organisations to Board meetings • Presenting at partners’ Board/agency meetings • Being issues driven • Identifying areas for mutual support and help

People gather at Patiarero marae, Hiruharama, up the Whanganui River, after the opening of the Whanganui River Road in March 2014

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Focus Area 2: Rural Economic Growth The rural sector is a significant contributor to the Wanganui economy, providing primary produce that supports major Wanganui industry and ancillary services. Important value added products and associated cutting-edge technology advancements in Wanganui are heavily associated with the rural sector. It is vital that the rural sector adapts to changing community expectations, environmental constraints, markets, and economic times.

Essentially, Wanganui’s economy is rural-based. This is particularly so in the export area with the largest sector being meat and meat product manufacturing.

The table below sets out the top rural related activities and their contribution to local GDP in 2013.

Industry GDP $ M % Local GDP Meat & Meat Product Manufacturing 128.8 35.2% Textile, Leather, Clothing, Footwear Manufacturing 39.3 10.8% Forestry & Logging 28.8 7.9% Fruit, Cereal & Other Food Product Manufacturing 21.5 5.9% Horticulture & Fruit Growing 11.9 3.2% Dairy Product Manufacturing 8.9 2.4% Wood Product Manufacturing 8.5 2.3% Poultry, Deer & Other Livestock Farming 3.4 0.9% Sheep, Beef Cattle & Grain Farming 3.2 0.9%

Objective To promote economic growth for Wanganui’s rural sector.

Projects Identify economic trends, research and development projects and obstacles and opportunities in the rural sector and monitor industry changes and potential developments. Also:

• Examine value-added opportunities for local products • Support tourism as a key aspect of rural economic development • Examine irrigation issues and opportunities • Continue to advocate for ultrafast broadband throughout rural Wanganui • Support projects and initiatives such as the Rural Enterprise Project • Provide input into key Council strategies and policies

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Focus Area 3: Infrastructure

Reliable and efficient infrastructure is vital to the economy, safety and connectedness of the rural sector. Infrastructure includes, but is not limited to: • Roads • Digital • Power • Water • Phones • Other community facilities e.g. rural halls

Key issues facing rural roads include • Network vehicle volume - low volume roads considered ‘uneconomic’; impacts of increasing levels of heavy traffic, e.g. forestry; increases in heavy vehicle weight capacity • Localised roading conditions – drainage; speed; safety and maintenance concerns regarding impacts of increased heavy traffic on marginal and narrow pavement width; aggregate quality marginal - high cost to import quality aggregate in remote areas; weak geological structure; slip prone • Financial - increase in emergency works (e.g. flood damage); higher expectations from stake- holders/road users; increasing operational costs and fluctuating raw material costs; decreasing subsidies from New Zealand Transport Agency (NZTA) and the Funding Assistance Rates (FAR) review Objective To promote the importance of reliable and efficient infrastructure to rural Wanganui and ensure quality infrastructure systems are developed and maintained in a manner that reflects their inherent value to the wider district.

Projects • Assist with developing, monitoring and reviewing Council’s Rural Road Strategy • Continue working with other territorial authorities (local government) to determine a solution for managing the costs and options associated with the effects of forestry harvesting on rural roads • In consultation with the wider region, redefine ‘uneconomic roads’ • Continue to advocate for ultrafast broadband throughout rural Wanganui • Lobby central government on various issues which relate to the provision of quality infrastructure

Wyley’s Bridge, Mangamahu. Mangamahu rate payers donated $2000,000 from a special fund toward the cost of building a new bridge after the existing bridge reached the end of its life

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Focus Area 4: Community Wellbeing Rural areas are geographically isolated from services, which means rural residents and businesses have restricted access to the support they need to ensure community wellbeing. Constraints include reduced access to: • Healthcare services • Education • Welfare • Fast, affordable broadband • Entertainment and events • Postal delivery • Other issues related to community wellbeing include: - Emergency management - Community facilities Objective To promote rural community wellbeing

Projects Consider rural services and initiatives including, but not limited to: • Security and Police • Council services such as library, animal control etc • Postal services • Good neighbour awareness • Family events such as rural children’s initiatives • Continued liaison with the Fire Service and Wanganui’s Rural Fire Authority, with a particular focus on Enlarged Rural Fire Districts • Active participation in the Manawatu-Wanganui’s Rural Co-ordination Group for a co-ordinated emergency management response to an emergency event • Representation at the Safer Whanganui forum

Children from Te Kura Kaupapa Maori O Te Atihaunui-A-Paparangi plant native species around ’s Awarua Stream as part of the Healthy Streams Whanganui initiative

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Focus Area 5: Communication Successful engagement with the community is critical to the effectiveness of the Board. Effective two-way communication between the Board and its stakeholders will contribute to effective rural representation and advocacy.

Objective To raise the profile of the Board, both locally and nationally; and to increase the public’s understanding of the Board’s purpose.

Projects • Consider look and feel of Hotwire; also consider distribution channels for extended reach • Distribute newsletter every six months • Chair and members to contribute to the Wanganui Chronicle’s On the Land feature • Use On the Land to promote upcoming Hotwire publications • Organise media releases and good news stories for key rural issues • Include rural issues in Community Link • Ensure rural issues are included on the Council’s website • Hold public meetings with Wanganui rural communities, as and when appropriate • Make submissions to relevant organisations on key rural issues • Collate information on funding opportunities and publish in Hotwire • Website coverage on the Council and Local Government NZ’s websites • Develop, design and publish 2015 calendar • Introduce Board members to Council staff through Tatou Hui

Note: the Board’s Communications Strategy is attached (Appendix 2)

Some examples of the Board’s media coverage and communications: The Wanganui Chronicle’s On the Land monthly column and Hotwire, published twice yearly

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Focus Area 6: Representation Wanganui Rural Community Board is elected by the rural community to represent and act as an advocate for that community. Seven Board members are elected in the following areas: • Kai-Iwi subdivision - three members • Kaitoke subdivision - two members • Whanganui subdivision - two members

Wanganui District Council also appoints two Councillors to the Board to increase the cohesion between the two bodies. The young people of Wanganui are also represented through the appointment of two members of Wanganui District Council’s Youth Committee.

Objectives To represent the Wanganui community on issues of significance, and to advocate for Wanganui’s rural community on a wide range of matters.

Projects

• Consider Council’s Draft Annual Plans and Ten Year Plans and make a submission • Consider Horizons Draft Annual Plans and Ten Year Plans and make a submission • Keep a watch on Government legislation and make submissions on issues of importance • Build a process that ensures the Board has input into relevant policy and strategy decisions • Strengthen ties with Whanganui iwi • Continue to strengthen ties with the Wanganui Youth Committee • Attend relevant ‘know how’ courses through LGNZ • Strengthen ties with other Community Boards within Zone 3 • Consider projects for 2015 Best Practice awards

Members of the Board, Wanganui District Council and Horizons Councillors and staff, as well as media visit farms in the Wanganui District to hear about the issues which matter to rural people

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Appendix 1 Wanganui Rural Community Board portfolios

PORTFOLIO MEMBERS RESPONSIBLE Council Alan Taylor Audit, Risk and Finance Erin Reeve Strategy and Policy David Matthews Operations and Reporting Darrell Monk Tamaupoko Link Alan Taylor Alan Collins Community partnerships Alan Taylor Rural economic growth Andy Collins Cr Jenny Duncan Infrastructure David Matthews Community wellbeing Darrell Monk Cr Hamish McDouall Representation Darrell Monk Communication Bill Ashworth District Plan working party Alan Taylor

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Appendix 2 Wanganui Rural Community Board Communications Strategy

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