ORDINARY MEETING OF COUNCIL 10 OCTOBER 1995
INDEX OF MINUTES
Item No Subject Page
1. ATTENDANCE 1
2. PRAYER 1
3. APOLOGIES AND MEMBERS ON LEAVE OF ABSENCE 1
4. CONFIRMATION OF MINUTES 1
5. ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION 2
6. DECLARATION OF MEMBERS’ INTERESTS 2
7. QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT 2 DISCUSSION
Cr M Moore: Beach Security
8. PETITIONS AND MEMORIALS 3
9. ORDERS OF THE DAY 3
10. REPORTS 4
10.1 PLANNING/DEVELOPMENT 4
10.1.1 262-264 Cambridge Street, Wembley: 4 12 Aged Persons’ Units
10.1.2 Delegated Decisions and Notifications 9
10.1.3 Planning Policy: 12 Satellite Dishes, Microwave Antennae and Tower Masts
Item No Subject Page
______10.2 BUILDING 18
10.2.1 6 Carlton Street, West Leederville: 18 Two 2-Storey Attached Houses
10.2.2 Building Licences Approved Under Delegated Authority 22
10.3 ENVIRONMENTAL HEALTH 23
10.3.1 Appointment of Swimming Pool Inspectors 23
10.4 WORKS AND ENGINEERING 25
10.4.1 Northwood Street, Leederville: 25 Two Hour Parking Restriction
10.4.2 Cambridge Street, Leederville: 26 Half Hour Parking Restriction
10.4.3 Cambridge and Daglish Streets, Leederville: 27 Quarter Hour Parking Restriction
10.4.4 Car Park Adjacent to Leederville Bowling Club: Fee for 29 Parking
10.5 PARKS AND LANDSCAPING 30
10.5.1 Tender: Chemical Control of Weeds 30
10.5.2 Tender for the Supply and Delivery of up to 19 Self-Propelled 41 irrigators (Tender No. 10-95)
10.5.3 Tender for the Supply and Delivery of Two 4-Wheel Drive 37 44 KW Hydraulic Mowers (Tender No. 22-96) (Golf Complex)
10.5.4 Tender for the Supply and Delivery of Two 20 KW Hydraulic 47 Mowers (Tender No. 21-95) (Golf Complex)
10.5.5 Tender for the Supply and Delivery of Five 4-Wheel Drive 15- 49 18KW Ride On Rotary Mowers (Tender No. 23-95) (Golf Complex)
10.5.6 Tender for the Supply and Delivery of Three Golf Course 52 Greens Mowers (Tender No. 20-95) (Golf Complex)
10.5.7 Tender for the Supply and Delivery of Two 4-Wheel Drive 54 Tractors 47KW (71HP) (Tender No. 95-95) (Golf Complex) Item No Subject Page
10.5.8 Street Tree Removal: Marlow and Grantham Streets, 56
Wembley
10.6 CORPORATE/ADMINISTRATION 58
10.6.1 National Public Libraries Conference 1995 58
10.6.2 Disability Service Plan 62
10.6.3 Commission on Government: Political Finance 66
10.6.4 Beach Inspection Services 67
10.7 FINANCE 72
10.7.1 Accounts for Payment 72
10.7.2 Financial Statements for the Period Ended 30 September 1995 73
10.7.3 Investment Schedule as at 30 September 1995 74
10.7.4 Amendment to Lease: City Beach Tennis Club (Inc) 75
10.7.5 Reabold Tennis Club: Loan Guarantee 79
10.7.6 Joan Watters Community Centre Children’s Services: 81 Recurrent Grant Agreements
10.7.7 Joan Watters Community Centre: Respite Services Recurrent 83 Grant Agreement
11. MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN 85
11.1 Cr M Moore: West Coast Highway Realignment 85
11.2 Cr K Smith: Regional Strategic Coastal Management Plan 86
12. REPRESENTATION ON STATUTORY AUTHORITIES AND PUBLIC 87 BODIES
13. URGENT BUSINESS 87
14. CONFIDENTIAL REPORTS 87
15. CLOSURE 87
MINUTES OF THE ORDINARY MEETING OF THE TOWN OF CAMBRIDGE HELD AT THE COUNCIL’S ADMINISTRATION CENTRE, TENANCY 39, PLAISTOWE MEWS, WEST PERTH ON TUESDAY 10 OCTOBER 1995 AT 5.32 PM
1. ATTENDANCE
Present :
His Worship The Mayor Ross J Willcock
Councillors: David G Berry (from 5.34pm) David A Johnston Robina J McConnell A Michael Moore Pauline O’Connor
Officers: Jason Buckley, Acting Chief Executive Officer Ian Birch, Exec Mgr Development & Environ Services Kevin Poynton, Exec Mgr Technical Services Neil Costello, Manager Customer Services Inge Engelstaedter, P.A. to the CEO
2. PRAYER
The Mayor took the Chair and the prayer was read by the Acting Chief Executive Officer.
3. APOLOGIES Graham Partridge, Chief Executive Officer MEMBERS ON LEAVE OF ABSENCE
Cr M Anderton, Cr C MacRae, Cr K Smith
4. CONFIRMATION OF MINUTES
Moved by Cr McConnell, seconded by Cr Moore
That the minutes of the Ordinary Meeting of Council held on 26 September 1995 be confirmed.
Carried ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
5. ANNOUNCEMENTS BY THE MAYOR WITHOUT DISCUSSION Nil.
6. DECLARATIONS OF MEMBERS’ INTERESTS His Worship The Mayor declared an interest in Item 10.7.4, Amendment to Lease - City Beach Tennis Club, Page 75.
7. QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION
Submitted by Cr Moore:-
Beach Security
In view of the action being taken by the City of Nedlands and the Police Department in relation to curbing of offensive activities at Swanbourne Beach - which may transfer the problem to City and Floreat Beaches and the adjoining sand dunes - what action is the Town of Cambridge proposing to ensure our beaches are kept safe and free from such behaviour?
Response
The Executive Manager Corporate and Customer Services advises that the Council is aware of problems being encountered in the vicinity of Swanbourne Beach has adopted a pro-active approach in pursuing action to eliminate anti- social behaviour from beaches in the Town of Cambridge.
An arrangement has been discussed and agreed with the Officer in Charge of Wembley Police, for a policeman to accompany the Town’s Ranger on his daily beach patrols. Mounted police are also to commence patrolling Swanbourne, South City Beach, Floreat and Brighton beaches.
The Town’s Beach Inspector has also encountered situations of this nature and although not empowered to infringe or arrest, his presence is an active deterrent to this type of behaviour. (By-law 44A authorises the officer to instruct nude bathers to wear appropriate beach attire if they are considered inadequately dressed. If the person refuses they may be removed from the area by the Inspector). A recognised problem is the absence of any signage on the beach indicating at the municipal boundary that nude bathing is prohibited in the Town of Cambridge. This is presently being rectified.
Should the proposal to contract Beach Inspection Services to the Surf Life Saving Association be successful, operators will be advised to pay close attention to problem areas.
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This matter will be monitored and appropriate action taken should problems arise.
8. PETITIONS AND MEMORIALS Nil.
9. ORDERS OF THE DAY Nil.
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10.1 PLANNING/DEVELOPMENT
10.1.1 262-264 CAMBRIDGE STREET, WEMBLEY - 12 AGED PERSONS’ UNITS (File Reference: PRO0088)
BACKGROUND:
DA/BA REFERENCE: 355/95 LANDOWNER: WG Beecroft & HL Horn APPLICANT: The Planning Group Pty Ltd ZONING: MRS Zoning: Urban Town Planning Scheme: Residential R40
COMPLIANCE:
The proposal does not comply with the provisions of the Town of Cambridge Town Planning Scheme with respect to:-
Required Proposed Density 8 units (R40 +50% 12 units (R60 +50% Bonus for aged persons’ Bonus) development Plot Ratio 0.5 0.73:1 (excess of 320m2) Side boundary 1 metre nil setback (rear carport)
SITE HISTORY:
In early 1995, a home occupation renewal for a Dental Prosthetists Practice at 262 Cambridge Street was approved.
DETAILS:
The Council’s approval is sought for the construction of 12 Aged Persons’ Units and 14 car bays at Nos. 262-264 Cambridge Street, Wembley. The dwellings are grouped into two buildings that are linked in the centre by an entry lobby containing a lift for access to the six first floor units. The units have an approximate floor area of 77 square metres each with compact living areas and a guest bedroom. The front and rear upper units contain a balcony.
The building is proposed to be set back 10 metres from Cambridge Street to ensure visual consistency with developments on either side. Furthermore, the building scale and roof pitch complement the adjoining developments.
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Fourteen car bays have been provided, ten accessed from the rear laneway and four via a new crossover to be constructed from Cambridge Street.
The subject land consists of two lots and has a total area of 1368 square metres with a combined frontage to Cambridge Street of 30.18 metres. Currently, two older style dwellings are located on the site, one brick and iron and the other a neglected weatherboard and iron residence.
In support of this proposal the applicant has provided the following information
(a) The site is located between two storey units. On the eastern side the site abuts a 1940’s development containing six residential units and on the western side are ten units approximately 25 to 30 years old. Both exceed the current R40 density.
(b) Development fronting Cambridge Street directly across from the site includes a ten unit complex and single houses. Within 50 metres of the site to the east is a delicatessen, and to the west a chemist and a doctors’ surgery. There is also considerable medium density unit development further along Cambridge Street.
(c) The site has excellent access to public transport as there is a Bus Stop located directly in front of the subject land for travel towards the City and St John of God Hospital and associated medical suites. Another Bus Stop is located approximately 30 metres to the west on the southern side of Cambridge Street for access to shopping facilities.
(d) Seniors housing has been considered an appropriate use of residential land within the localities of Wembley and Leederville which are characterised by an aging population. The site and proposed development conform to the criteria outlined in Council’s Aged Housing Policy, as it has excellent access to public transport, medical and community facilities.
(e) The proposed density of R 60 on the land would not have any detrimental impact on the surrounding land uses, the amenity of the area or be out of character with the surrounding built form.
(f) Under the Draft Scheme, the site and surrounding land is being considered for a split zoning of R40/R60, subject to the land having a minimum area of 1200 square metres and comprising of an integrated development.
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COMMENT:
The applicant is seeking a variation of residential density under the Scheme and a further 50% increase for Aged Persons’ Dwellings under Clause 5.1 of the R Codes and Council’s Planning Policy No.10 - Aged and Dependant Persons Dwellings.
Currently, the existing zoning of R40 with the 50 % density bonus permits eight units on the site. The applicant is seeking the Council’s approval to increase the permitted residential density of the site to R60 and to request a 50% increase in dwelling units. This would achieve the 12 Aged Persons’ Units for the site.
Clause 48 of the Town Planning Scheme enables the Council to approve a non-complying development application provided that:
“(a) if approval were granted the development would be consistent with the orderly and proper planning of the locality and the preservation of the amenities of the locality; and
(b) the non- compliance will not have any adverse effect upon the occupiers or users of the development or the property in or on the inhabitants of the locality or the likely future development of the locality”.
The main issue with the proposal is that it pre-empts the outcome of the Draft Scheme (ie R60 density for amalgamated sites), which is not anticipated to be finalised until mid 1996. Further amendments may also be made to the Draft Scheme during the interim.
To enable such a development to proceed at this time is likely to set a precedent for further proposals of a similar kind which collectively would jeopardise present planning objectives. In effect, it could be suggested that to approve this application, the Council is already agreeing to the density proposals for this part of Cambridge Street, prior to the formal adoption of the Draft Scheme.
The existing section of Cambridge Street and Salvado Road affected by the R40 zoning contains a significant number of single residences, which technically could present the same argument to the Council. It is acknowledged that there are also non conforming residential unit complexes in this area, which were developed under different regulations.
In terms of the location of the site and its proximity to amenities and services, the proposal for Aged Persons Units is suitable and it would be reasonable for the Council to grant the 50% Density Bonus to the existing R40 Code to enable eight Aged Persons’ Units, in effect achieving a density of R60. However, at this time under the current zoning it would be premature to approve a development that would in effect achieve a density of R83 ( which
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more than doubles the existing density) and would compromise current planning objectives.
In view of the above comments it is recommended that the Council refuses the application to construct 12 Aged Persons’ Units on the subject site.
During discussion, The Mayor advised Members that the applicant had made a request to address the Council in relation to this matter and suggested that the rules of debate be suspended to enable free discussion on the request.
Moved by Cr McConnell, seconded by Cr Moore
That the operation of Sub-Clause 3.3.4 of the Standing Orders be suspended.
Carried
The operation of Sub-Clause 3.3.4 of the Standing Orders was suspended at 5.36pm. Members agreed that allowing the applicant to address the meeting would establish a precedent, however this would not necessarily be an undesirable practice. The majority of Members agreed that the request be approved but that the address be limited to a maximum of five minutes.
Mr Andrew Howe of The Planning Group, then spoke in support of the application.
Moved by Cr McConnell, seconded by Cr O’Connor
That the operation of Sub-Clause 3.3.4 of the Standing Orders be resumed.
Carried
The operation of Sub-Clause 3.3.4 of the Standing Orders was resumed at 5.43pm.
Discussion ensued. Cr Moore suggested that consideration of the application could be deferred to enable further negotiations with the applicant to be undertaken in relation to the ‘bulk’ of the proposed development.
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Moved by Cr Moore
That further consideration of the item relating to the proposed development of 12 Aged Persons Units at 262-264 Cambridge Street, Wembley, be deferred to the next Ordinary Meeting of the Council.
Motion lapsed for the want of a seconder.
Further discussion ensued. Cr Berry said the proposed development is well in excess of the plot ratio specified in the R Codes. Cr McConnell acknowledged that the proposal represents a quality development, however, approval would pre-empt any recommendations arising from the current review of the Town Planning Scheme.
Moved by Cr McConnell, seconded by Cr Johnston
That in accordance with the provisions of the Town of Cambridge Town Planning Scheme and the Metropolitan Region Scheme and having regard to the matters it is required to consider by the Schemes generally and in particular as the proposal would be contrary to the orderly and proper planning of the locality by virtue of:-
(i) the proposed development greatly exceeding the permitted density under the current zone;
(ii) the proposed development, if approved setting a precedent for further proposals of a similar kind which collectively would jeopardise present planning objectives;
the Council refuses the application submitted by The Planning Group Pty Ltd on behalf of Brian & Hunter Pty Ltd for 12 Aged Persons Units at 262 - 264 Cambridge Street, Wembley as shown on plans dated 8 September 1995.
Carried
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10.1.2 DELEGATED DECISIONS AND NOTIFICATIONS (File Reference: ADM0048)
DETAILS:
The following items (for the month of September 1995) have been dealt with under delegated authority, in accordance with Council’s Policy, as they were deemed to comply in all respects with the requirements of the Town Planning Scheme. Item 2, relating to decisions/appeals is provided for the Council’s information:-
1. Delegated development approvals:-
Nil.
2. Notifications:-
(i) 111 Harborne Street, Wembley - Subdivision (one lot into two) refused by the Western Australian Planning Commission (98057).
(ii) 2 Peebles Road, Floreat - Subdivision (one lot into two) approved by the Western Australian Planning Commission (97650).
(iii) 145 Herdsman Parade, Wembley - Subdivision (one lot into two) refused by the Western Australian Planning Commission (98111).
(iv) 34 Reserve Street, Wembley - Subdivision (one lot into two) approved by the Western Australian Planning Commission (98021). Details follow.
(v) 42 Connolly Street, Wembley - Appeal to Minister for Local Government against Council’s refusal of preliminary building approval for two 2 storey grouped dwellings upheld. Preliminary building approval issued. Details follow.
3. Subdivision approval - 34 Reserve Street, Wembley:-
This proposal, being subdivision of one lot into two lots of area 541 and 542 square metres having frontages of 11.5 metres and a depth of 47.27 metres, was reported to the Council’s meeting of 25 July 1995, whereupon the Council resolved to recommend that the Western Australian Planning Commission (WAPC) refuse the application. The Council considered that the proposed pattern of development, with narrow lot frontages, would be inconsistent with the pattern of development in the area and would result in the demolition
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demolition of the existing late 1940s brick and tile dwelling which is characteristic of the locality. Council further indicated that it would be prepared to support a battleaxe subdivision to enable retention of the existing dwelling and retain the existing uniform pattern of development.
The WAPC’s approval decision was received on 26 September 1995. The decision includes the following footnote advice to the local authority:
“Council’s recommendation is noted, however, there are similar sized lots in the locality and it would not be reasonable to refuse the application on the basis of retention of the existing house.”
The Commission’s decision unfortunately means that for the subdivision to proceed, the house will be demolished and which will in all likelihood result in the introduction of townhouse type dwellings into this predominantly single residential area.
4. Two storey grouped dwellings, 42 Connolly Street, Wembley - Appeal Upheld
At its meeting of 27 June 1995, the Council resolved to refuse an application for preliminary building approval for two 2 storey grouped dwellings on the basis of non-compliance with Council Policy No. 13 - Plot Ratio in Residential Areas. The proposal involved a plot ratio of 0.55:1.0 in the Residential R30 Zone in which plot ratio of 0.4:1.0 is prescribed. The Council considered that the plot ratio of the grouped dwellings would be excessive, resulting in a building of bulk and scale out of character with the area.
An appeal against the Council’s decision was subsequently made to the Minister for Local Government. On 21 September 1995, the Minister’s decision to uphold the appeal was received.
The Minister’s reason for upholding the appeal suggests that the issue of plot ratio control is not a building matter (rather a planning control) and therefore, is not appropriately dealt with by his Office. In responding to the appeal, the Council had referred the matter to the Minister for Planning in addition to its response to the Minister for Local Government. There has been no comment from the Minister for Planning’s Office.
The manner in which this appeal has been determined is somewhat disturbing and would appear to be inconsistent with past practices. A meeting is being sought with relevant officers from the Department for Local Government and the Office of the Minister for Planning to clarify this issue.
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During discussion, Members were advised of a meeting planned in the office of the Minister for Local Government to discuss the impasse. A report on the outcome of the meeting is to be submitted for further consideration.
Moved by Cr McConnell, seconded by Cr O’Connor
That the report related to delegated decisions and notifications for the month of September 1995, be received.
Carried
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10.1.3 PLANNING POLICY - SATELLITE DISHES, MICROWAVE ANTENNAE AND TOWER MASTS (File Reference: PLA0052)
BACKGROUND:
Currently there are no provisions or policies regarding the location or impact of satellite dishes, microwave antennae or tower masts within the Town of Cambridge. The primary concern regarding these structures is the adverse visual impact they may have on the streetscape or adjoining properties.
Information was gathered from other local authorities and from contacting Pay TV operators.
DETAILS:
The Council resolved at its meeting held on 8 August 1995 for the draft Planning Policy to be advertised for public comment for one month. A summary of the policy, inviting public comment, was advertised in two newspapers circulating in the locality. Key providers of these structures and the Wireless Institute Of Australia, were contacted directly.
The public consultation period expired on 22 September and two formal submissions have been received, these were from Sky Channel and West Australian VHF Group Inc. The respondents main concerns are outlined below:-
(a) The draft policy does not appear to make any allowances for the nature of the propagation of microwave signals. Both Microwave Distribution Service (MDS) (Galaxy) and Satellite television services, the dishes and antennae need to have a line of sight to the transmitting antenna;
(b) There is concern that for Council to ignore the laws of physics, people in particular parts of the municipality could be denied services readily obtained by others in the municipality;
(c) It is recommended that the proposed policy objectives include a fourth point being, “to recognise that reception of satellite television and microwave signals is limited by the laws of physics and that such signals require line- of- sight”;
(d) Similarly it is requested that Council should have regard to the likely effect on the desired reception of the satellite or microwave signals if the proposed position of the dish or antenna is not approved;
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(e) Council should equally be concerned about the visual impact of Cable TV as in some cases it will be carried by underground cables but it is highly likely for economic reasons to be mostly by overhead cables strung (approx 10-20 millimetres in diameter) from existing poles;
(f) It is not feasible to form a set of criteria applicable to commercial outlets.
These comments received during the public consultation period are reasonable and provision has been made within the amended policy to allow some flexibility so that all residences and buildings within the Town have the opportunity to receive a good transmission of the satellite or microwave signals. Nevertheless, the rationale for developing the policy is to safeguard visual amenity within the municipality.
Consequently, structures that do not met the above criteria will require formal Planning approval and in assessing such applications, due regard will be given to the visual impact of the proposed structure on the subject site, the street and the general locality in terms of its design, bulk, colour, height and general appearance. In such instances, consultation with affected landowners will be required, prior to Council’s determination of the application.
In view of the above comments it is recommended that the Council adopts the amended draft Satellite, Microwave Antennae and Tower Mast Policy.
Moved by Cr Johnston, seconded by Cr Moore
That the following Planning Policy relating to satellite dishes, microwave antennae and tower masts erected in the municipality be adopted:-
SATELLITE DISHES, MICROWAVE ANTENNAE AND TOWER MASTS
OBJECTIVES
1. to protect the quality of streetscape and the amenity of nearby residents by minimising the visual impact of satellite dishes, microwave antennae and tower masts;
2. to provide guidelines for proposals to erect satellite dishes microwave antennae and tower masts within the municipality;
3. to recognise that domestic satellite dishes, microwave antennae and tower masts will be an important factor in facilitating communications in the future.
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POLICY STATEMENT
In determining an application for a domestic satellite dish, a microwave antenna or tower mast, the Council shall have regard to the following:-
1. Satellite Dishes
Planning approval is required for the installation of a satellite dish, except where it complies with all of the following criteria:-
(i) the satellite dish is less than 1 metre in diameter;
(ii) the satellite dish is not located on the facade or that portion of the roof which faces the street;
(iii) the satellite dish is not located within any street setback area;
(iv) the satellite dish does not project above the ridge line of the building or is not visible from the street;
(v) the satellite dish is coloured in a similar colour to the roof of the building if it is visible from any nearby properties;
(vi) there are no existing satellite dishes or microwave antennae on the lot.
In assessing an application for a satellite dish the Council shall have regard to:-
(i) the visual impact of the satellite dishes on the subject site, the street and the general locality in terms of its design, bulk, colour, height and general appearance;
(ii) the location of the satellite dish does not have an adverse impact upon the architectural integrity of any existing building;
(iii) the location of the satellite dish (roof mounted) does not have an adverse impact on the visual amenity of the adjoining properties;
(iv) roof mounted satellite dishes greater than 1 metre and less than 1.5 metres in diameter will only be permitted in instances where it can be demonstrated that they will not adversely impact on the visual amenity of the adjoining area and do not extend beyond the ridge line or within the street setbacks;
(v) satellite dishes with a diameter greater than 1.5 metres shall be located at ground level; have a maximum height of less than 3.0
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metres, and be located so that they are not visible from any street.
2. Microwave Antennae
Planning approval is required for the installation of a microwave antenna, except where it complies with all of the following criteria:
(i) the antenna has an area less than 0.6 square metres;
(ii) the antenna does not project higher than 3 metres above the ridge line of the building except where it is attached to an existing television mast;
(iii) there are no existing satellite dishes or microwave antennae on the lot.
3. Tower Masts
Planning approval is required for the erection of a tower mast for the transmission and reception of radio signals, where it exceeds five metres in height (above the natural ground level).
Where approval is sought for a mast greater than five metres in height, the opinion of all adjoining property owners affected by the erection of a mast must be obtained prior to Council’s determination.
4. Approval is not required for:-
(i) mobile communication facilities temporarily located at any one specific place for a period not exceeding one week;
(ii) State Emergency Services communication equipment;
(iii) any other emergency service authority or telecommunications authority acting within the scope of its statutory responsibilities;
(iv) domestic satellite dishes with a diameter of less than 1.0 metre which comply with the criteria in 1 above;
(v) microwave antennae which comply with the criteria in 2 above; (vi) tower masts which comply with the criteria in 3 above.
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5. Special Cases
Council may consider applications that do not meet the criteria mentioned in 1 and 2 and will take into account the following:-
(i) the applicant submitting information from a qualified consultant that there are valid technical reasons why the structure must be located in a visible position;
(ii) there are no suitable locations where the structure can be located so it is obscured from view;
(iii) comments of the adjoining neighbours;
(iv) the structure is to serve more than 3 dwellings;
(v) the structure is to be installed on commercial premises and would have minimal impact on the surrounding locality. (vi) measures taken to reduce the visual impact of the structure.
6. Administration Requirements:-
(i) an application to erect a satellite dish, microwave antennae or tower mast shall be made in accordance with Part 5 of the Town Planning Scheme. The application shall be accompanied by:-
(a) three copies of a site plan at a scale of 1:100 showing the location of the proposed structure in relation to the dwelling and lot boundaries;
(b) the height of the satellite dish in relation to road and natural ground levels of the subject site;
(c) a fee of $30;
(ii) where in the opinion of the Executive Manager of Development and Environmental Services, a proposed structure may adversely affect the amenity of the locality or does not comply with the provisions of this Policy, the owners of those lots abutting and fronting the subject site shall be invited to comment on the proposal and given a minimum of 14 days to respond;
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(iii) the Executive Manager of Development and Environmental Services is authorised to approve applications which comply with the policy or are seeking minor variations to the policy and no objections to the variations have been received from the affected adjoining landowners.
Carried
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10.2 BUILDING
10.2.1 6 CARLTON STREET, WEST LEEDERVILLE - TWO 2 STOREY ATTACHED HOUSES (File Reference: PRO0845)
BACKGROUND:
DA/BA REFERENCE: C263/95 LANDOWNER: Mr & Mrs D Wee APPLICANT: Peter Stannard Homes ZONING: MRS Zoning: Urban Town Planning Scheme Zone: Residential R40
COMPLIANCE:
The proposal does not comply with the Council’s Policy No. 13 - Plot Ratio in Residential Areas, the maximum plot ratio being 0.5:1.0 in the Residential R40 Zone. The proposal has a plot ratio of 0.53:1.0 which exceeds the limit by 17.4 square metres (8.7 square metres per dwelling). In addition, the minimum open space area (or site coverage) and front and side setbacks do not comply with the Residential Planning Codes 1991.
Required Proposed Plot Ratio 0.5 0.53 Min. Open Space (% 50% 47.5% site) Front Setback 6.0 metres (av.) 3.0m (approx. 4m av.) Side Setbacks 1.5 metres 1.2m (Stores - nil)
DETAILS:
Preliminary building approval is sought for the construction of two 2 storey attached single houses at 6 Carlton Street, West Leederville. The proposal involves attached townhouse type dwellings each having 3 bedrooms plus a study and a double carport at the rear (accessed via the right-of-way), to be constructed of brick walls with cedar planking to the upper storey and Colorbond roofing. The subject land has an area of 526 square metres and each dwelling has a floorspace (for plot ratio calculation) of 140.2 square metres. The existing weatherboard cottage on the site would be demolished to accommodate the development.
Surrounding land use comprises mainly single residences. A combination of weatherboard and brick cottages (mostly renovated) and newer brick dwellings (several being two storey) are located in the vicinity of the subject site.
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Most dwellings along the same side of Carlton Street are built to within 3-5 metres of the front boundary and with minimal side setbacks, being of similar streetscape appearance as the dwellings proposed. The upper storey of the proposed dwellings is quite unobtrusive and not particularly visible from the street frontage due to lots on the eastern side of the street sloping downwards to the rear boundary and the building being stepped down with the upper storey located towards the rear.
The proposal is referred to the Council in respect of non-compliance with provisions of the Residential Planning Codes and the Council’s Plot Ratio Policy. The Council’s policy is for 0.5:1.0 for the R40 area although the R Codes do not specify a maximum. In the past the Council has supported developments exceeding the plot ratio policy in the context of the overall development, its streetscape presentation and the nature and scale of surrounding development.
With regard to R Code provisions, variations are sought in respect to the minimum open space area (or site coverage) and front and side setbacks of the dwellings. The R Codes permit the Council to vary relevant standards at its discretion, based on amenity and streetscape considerations and the views of adjoining property owners.
Adjoining landowners have sighted the plans. The owner of No. 2 Carlton Street (southern side) has no objections to the proposal, however the owner of No. 8 (northern side) has concerns regarding overshadowing and drainage effects on her property, the latter related to the different ground levels proposed and the need for new retaining walls.
COMMENT:
Variations to the R Codes have been requested in relation to the several matters outlined above, most representing relatively minor departures from the specified standards. It is considered that the variations sought are acceptable, and in keeping with the nature and scale of newer developments in the surrounding area. It is noted that this part of West Leederville is characterised by small lot developments.
The proposed front setback of 3 metres minimum and the side setbacks of 1.2 metres are considered to be consistent with those of surrounding developments. A variation of only 300 millimetres is sought in respect of the side setbacks. The slight shortfall in total open space (amounting to 10 square metres per dwelling) is also considered to be acceptable, particularly given that the dwellings have adequate private open space provision.
With respect to plot ratio, it is considered that the development’s plot ratio of 0.53 represents a minor variation to the Council’s Policy (amounting to 8.7 square metres per dwelling) which will not adversely affect the amenity of the
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neighbourhood. Although the development is of two storeys, the upper storey is located toward the rear of the dwellings, limiting its effect on the streetscape. The building is of a similar bulk and scale to other developments nearby (eg 12 Carlton, 70 Woolwich and several in Connaught Street).
Rear carports for the proposed dwellings are to be accessed via the rear right-of-way. The right-of-way is in trafficable condition and is utilised by other adjoining properties, therefore no objection is raised to the rear access and parking. One additional car parking bay per dwelling is proposed within the front setback area. While the additional bay exceeds the residential parking requirement, given the slight variations sought in relation to the front setback and open space areas, it is considered that in this instance the front setback area should be maintained as a small landscaped front yard to enhance the streetscape presentation of the dwellings. The applicant has agreed to this modification.
As stated above, the neighbour to the northern side has concerns regarding overshadowing and drainage impacts on her property. This property has its courtyard/outdoor living area and main bedroom on the southern side adjoining the subject site, and concern has been expressed at the potential loss of light and airiness to these important living areas.
As the proposed dwellings are to the southern side of the affected neighbours residence, the reality is that only limited overshadowing of her dwelling would occur during the early part of the day. However, the visual impact and potential overlooking is a more valid concern. The overlooking problem could be addressed by requiring the upstairs side windows to be highlight windows (study already shown as highlight, bedroom not). It should be reiterated that were the slightly varied side setback to be as required, the visual impact and overlooking concerns would remain.
The neighbour also has concerns that stormwater drainage would not be contained within the subject site, however there is no evidence to suggest this would be the case. A standard building licence condition is included on all building licences requiring proper drainage so that all stormwater drainage is contained on-site.
In summary, it is considered that the requested variations are acceptable from a planning perspective and the proposal is therefore recommended for approval.
Approval is required by an absolute majority due to non-compliance with the Council’s policy relating to plot ratio and the R Codes.
Moved by Cr McConnell, seconded by Cr Johnston
That in accordance with the Town of Cambridge Town Planning Scheme and Section 374 of the Local Government Act 1960, the Council
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APPROVES BY AN ABSOLUTE MAJORITY the application for preliminary building approval submitted by Peter Stannard Homes on behalf of Mr and Mrs D Wee for two 2 storey attached houses at Lot 27 (No. 6) Carlton Street, West Leederville, as shown on plans dated 24 July 1995, subject to:-
(i) the plot ratio not exceeding 0.53:1.0 at working drawing stage;
(ii) all upstairs side windows (to study and bedroom 1) to both dwellings being shown on working drawings as highlight windows and constructed accordingly;
(iii) the additional car parking bays within the front setback area being deleted and the area to be maintained as a small landscaped front yard to enhance the streetscape presentation of the dwellings.
During discussion, Cr Berry expressed concern relating to the number of applications being considered by the Council, which are in excess of development guidelines as specified by the R Codes and the Council’s By- Laws.
The motion was then put and lost through failure to obtain an ABSOLUTE MAJORITY.
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10.2.2 BUILDING LICENCES APPROVED UNDER DELEGATED AUTHORITY (File Reference: ADM0048)
DETAILS:
The Schedule, as circulated, provides details of all building and demolition licences approved under delegated authority during the month of September 1995.
A total of 37 building licences with a combined value of $2,351,610 were approved.
Three preliminary building licences and five demolition licences (including the demolition of BP Australia Service Station at 234-240 Cambridge Street, Wembley) were also approved.
Cumulative totals commencing July 1995 to September 1995 are as follows:-
September Total 1995/96 Building Licences 37 97 Sign Licences 0 1 Preliminary Building Licences 3 13 Demolition Licences 5 13 Value of Construction $2,351,610 $7,598,234
Moved by Cr Berry, seconded by Cr Johnston
That the Schedule of building licences approved under delegated authority for the month of September 1995, as attached to and forming part of the notice paper, be received.
Carried
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10.3 ENVIRONMENTAL HEALTH
10.3.1 APPOINTMENT OF SWIMMING POOL INSPECTORS (File Reference: PLA0057)
BACKGROUND:
At its meeting held on 8 August 1995, the Council adopted an operating budget for the financial year ending on 30 June 1996. Detailed in the budget notes accompanying the budget item Building Control, were projected costs and comments for the statutory private swimming pool inspection program proposed for the summer period.
Following interviews, Mr D M Kelsall and Mr D W Albert were appointed to the two temporary positions of Swimming Pool Inspector. In order for these officers to undertake the swimming pool inspection program, it is essential that they be properly authorised to enable them to legally perform their duties.
Under the provisions of Sections 245A of the Local Government Act, it is necessary for the Council to specifically authorise persons for the inspection of private swimming pools.
Authority in terms of the provisions of Section 661 of the Local Government Act grant the authorised person powers of entry at reasonable hours in the day time to undertake their designated task and inspectorial duty.
Authority in terms of the provisions of Section 669D of the Local Government Act grants the authorised person power to issue notices where a modified penalty is prescribed for an offence. The Local Government (Infringement Notices) Regulations 1991 currently provide the following modified penalties for an offence under the Building Regulations 1989 for failing to enclose a swimming pool:
(a) where the notice has been served under Section 245A (5)(b) of the Local Government Act - $100.00;
(b) where the notice has not been served under Section 245A (5)(b) of the Local Government Act - $75.00.
The authority to issue notices for offences under the Building Regulations 1989 (ie. for failing to enclose a swimming pool), has not previously been granted to those Council Officers listed in the recommendation. In order to maintain effective control and compliance levels, it is necessary that those officers also be authorised by Council to issue infringement notices where warranted.
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During discussion, Cr Johnston requested that the authority for the Swimming Pool Inspectors to enter private property in the course of their duties, be made widely known.
Moved by Cr Moore, seconded by Cr O’Connor
That:-
(i) pursuant to the provisions of Sections 157A, 245A and 661 of the Local Government Act 1960, Mr Donald William Albert and Mr David M Kelsall be authorised as Swimming Pool Inspectors for the Town of Cambridge;
(ii) pursuant to the provisions of Section 669D of the Local Government Act 1960, Mr Ashley William Barton Rowley and Mr Ian Thomas Birch be authorised to issue notices on behalf of the Town of Cambridge.
Carried
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10.4 WORKS AND ENGINEERING
10.4.1 NORTHWOOD STREET, LEEDERVILLE - TWO HOUR PARKING RESTRICTION (File Reference: PKG0006)
BACKGROUND:
APPLICANT: The owner/occupier of 124 Northwood Street, Leederville.
REQUEST: For a 2 hour parking limit to be applied in front of 124 Northwood Street and for residential parking permits to be granted.
POLICY IMPLICATIONS
Nil
DETAILS:
The extension of the time restricted zone will provide nearby business with medium term parking as well as reducing the inconvenience to adjacent residents. It will allow for an 18 metre approach to the existing bus stop zone in accordance with the Road Traffic Act. It will not cause any additional inconvenience to motorists or residents in the area.
COMMENTS:
TYPE OF RESTRICTION: Standard
GROUNDS OF RECOMMENDATION: The recommendation is consistent with the Council’s practice of changing restrictions to meet changes in need.
Moved by Cr McConnell, seconded by Cr O’Connor
That subject to the approval of the Hon Minister for Local Government, the two hour parking restriction imposed on the eastern side of Northwood Street from Vincent Street (West) to a point 56 metres southwards be extended a further 12 metres southwards, operative from 9.00am to 5.30pm Monday to Friday and 8.00am to 12 noon Saturday, in lieu of unrestricted parking as shown on the plan attached to and forming part of the notice paper.
Carried
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10.4.2 CAMBRIDGE STREET, LEEDERVILLE - HALF HOUR PARKING RESTRICTION (File Reference: PKG0006)
BACKGROUND:
The existing half hour parking restriction on the northern side of Cambridge Street, east of Kimberley Street, is presently operational from 9.00am to 5.30pm Monday to Friday and 8.00am to 12 noon Saturday. An additional period of restriction has been sought by an adjacent business which trades seven days a week. The owner is reporting parking problems for customers. The request is for the current restriction to be applied every day of the week, in line with the recently introduced seven day trading approvals.
POLICY IMPLICATIONS
Nil
DETAILS:
The changed restriction will be applied to existing bays and is considered to have no effect on nearby businesses or residents. It will continue to provide motorists with a smooth traffic flow along Cambridge Street. The restriction will provide parking required to service customers to this business during current trading hours.
COMMENTS:
The restriction is standard and the recommendation is consistent with the Council’s practice to alter parking restrictions to assist business operations without unduly inconveniencing other motorists.
Moved by Cr Berry, seconded by Cr Moore
That subject to the approval of the Hon Minister for Local Government the half hour parking restriction on the northern side of Cambridge Street, commencing 12.9 metres east of Kimberley Street and extending 24.3 metres eastwards, be amended to be operative from 9.00am to 5.30pm Monday to Sunday, as shown on the plan attached to and forming part of the notice paper.
Carried
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10.4.3 CAMBRIDGE AND DAGLISH STREETS - QUARTER HOUR PARKING RESTRICTION (File Reference: PKG0004)
BACKGROUND:
APPLICANT: The owner of the Daglish Delicatessen at 252 Cambridge Street.
REQUEST: Short term parking restriction be implemented adjacent to his business in order to provide prospective customers with available parking.
POLICY IMPLICATIONS
Nil
DETAILS:
STREET CLASSIFICATION: Cambridge Street - District Distributor (A) Daglish Street - Local Road
CARRIAGEWAY DETAILS: Cambridge Street - dual 13m wide/Daglish Street - single 13m wide.
LAND USE OF ADJACENT PROPERTIES: Delicatessen and Computer Store
BENEFITS OF REQUEST: Provides greater availability for customers to visit the delicatessen and neighbouring businesses. Also improves sight distance for motorists entering Cambridge Street from Daglish Street.
DISBENEFITS OF REQUEST: Loss of one unrestricted parking bay in each of Cambridge Street and Daglish Street.
SPECIAL CIRCUMSTANCES: None
COMMENTS:
TYPE OF RESTRICTION: Standard
GROUNDS OF
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RECOMMENDATION: The recommendation is consistent with the Council’s practice to alter parking restrictions to assist business operation without unduly inconveniencing other motorists.
FURTHER REPORT:
At the Council meeting held on 26 September 1995, consideration of this item was deferred to enable the provision of additional information in relation to the hours during which the restriction is to operate.
In order to provide sufficient available short-term parking adjacent to the business premises on an as required basis, it will be necessary for the restriction to apply up to 5.30pm on Saturdays. This will ensure that parking is kept available consistently and particularly during peak demand times such as during the football season.
Moved by Cr O’Connor, seconded by Cr Moore
That subject to the approval of the Hon Minister for Local Government:
(i) a quarter hour parking restriction be imposed on the northern side of Cambridge Street, commencing 6.1 metres east of Daglish Street and extending 5.5 metres eastwards, operative from 9.00am to 5.30pm Monday to Saturday, in lieu of unrestricted parking;
(ii) a quarter hour parking restriction be imposed on the eastern side of Daglish Street commencing 6.1 metres north of Cambridge Street and extending 5.5 metres northwards, operative from 9.00am to 5.30pm Monday to Saturday, in lieu of unrestricted parking;
all as shown on the plan attached to and forming part of the notice paper.
Carried
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10.4.4 CAR PARK ADJACENT TO LEEDERVILLE BOWLING CLUB - FEE FOR PARKING (File Reference: PKG0006)
BACKGROUND:
The ‘Park and Ride’ car park located adjacent to the Leederville Bowling Club in Cambridge Street is presently used by up to 100 hundred vehicles on any week day for unlimited parking at no cost.
The user characteristics have not been surveyed, however, it is reasonable to assume that the users are people who park and then commute to the City by train or bus.
POLICY IMPLICATIONS
Nil
COMMENT:
An opportunity exists to improve the utilisation of this parking asset through establishment of a fee for service system, such as ticket parking. This opportunity should be investigated, with consideration to at least the following aspects -
Fee for service options Impact on other areas, particularly street parking Arrangements - Bowling Club patrons Cost - Benefit Analysis
A report on this investigation would then be provided to the Council for further action.
Moved by Cr O’Connor, seconded by Cr Moore
That the improved utilisation of the land located in Cambridge Street opposite Abbotsford Street, adjacent to Leederville Bowling Club, be investigated, with consideration being given to the establishment of a formal parking station and the introduction of ticket machines.
Carried
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10.5 PARKS AND LANDSCAPING
10.5.1 TENDER - CHEMICAL CONTROL OF WEEDS (File Reference: TEN0008)
BACKGROUND:
The chemical control of weeds was previously undertaken by contract arrangement through a City of Perth tender which expired on 30 June 1995.
Requirements for Work
To control weeds that cause the following problems -
- compete with indigenous species and add to the fire hazard in remnant vegetation areas such as Bold Park;
- weeds with prickles such as Onehunga will make the park unusable and will be easily spread to neighbouring residential properties;
- the quality of turf at sportsgrounds will deteriorate and in some cases may become dangerous as with Parramatta Grass.
Options
Alternate methods of control have either caused significant problems or have not been practical:-
- physical removal of weeds by hand is time consuming as the weeds are numerous or their removal will damage neighbouring indigenous species;
- mechanical removal or control is not effective for the control of weeds in turf and slashing of grasses in shrubberies will damage non target plants;
- non herbicide chemicals are not effective or may have other detrimental effects.
Specifications
Safety
- all operators are licensed by the State Public Health Authorities;
- restrictions such as maximum permissible vehicle and wind speed are placed on the operator;
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- a Council appointed spraying monitor supervisors the work and places signs advising of the spraying;
- particular attention is paid not to spray areas adjacent to schools and playgroups etc., where and when there is a possibility of conflict;
- phone calls are made prior to spraying to concerned residents, neighbouring schools and playgroups to enable them to re-organise their activities in conjunction with the application programme.
Chemicals Used
All herbicides intended to be used by the contractors are registered under the Poisons Act by the Health Department of Western Australia. Under the Poisons Act, pesticide products are allocated to one of three schedules, depending on the hazard they pose in use.
The schedules are as follows:
7 Schedule 7 Products Extremely Toxic 6 Schedule 6 Products Moderately Toxic 5 Schedule 5 Products Slightly Toxic - Unscheduled Products Very Slightly Toxic
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The chemicals intended to be used by the Council are as follows:
Weed Chemical Sch Rate of Quantity Month Applic. Used Of Litres Applic. Onehunga, MCPA 28% 6 6 litre/ha 600 July/Sept broadleaf (in Bromoxynil turf) 14% Dicamba 4% Couch grass Fluazifop 6 4 litre/ha 20 Oct/ (in garden 21.2% April beds)
Perennial Fluazifop 6 4 litre/ha 160 May/ grasses (in 21.2% August bushland areas) Parramatta Atrazine 5 6 litre/ha 120 Sept. grass 50% Crab grass Dithiopyr 5 7 litre/ha 84 October 12% Grass/ weeds - in kerbs Glyphosate 5 9 litre/ha 350 in footpaths Glyphosate 9 litre/ha October/ in fencelines Glyphosate 9 litre/ha June in laneways Glyphosate 9 litre/ha Non wetting Wetta soil N/A 50 litre/ha 1000 Oct-Dec soil in turf
Contract Period
The tender will be in place until 30 June 1997. At the termination of the contract, the Council at its discretion may extend the contract for a further period of up to two years.
Tender Assessment
Tenders were called and closed on 9 August 1995 for the chemical control of weeds.
Four responses for the supply and application of herbicides were received and are as follows:-
G T EVANS WEED SPRAYING BARCLAYS PEST
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SERVICE CONTROL Weeds Hand Boom Hand Boom Applic. Applic. Applic. Applic. (a) Onehunga, $2.00/100m2 $90/ha $0.96/100m2 $96.30/ha broadleaf (in turf) (b) Couch grass (in $5.00/100m2 NA $3.16/100m2 NA garden beds) (c) Perennial grasses $5.00/100m2 $240/ha $3.16/100m2 $316/ha (in bushland areas) (d) Parramatta grass $1.85/100m2 $65/ha $0.47/100m2 $47/ha (e) Crab grass $6.50/100m2 $529/ha $6.30/100m2 $630/ha (f) Grass/weeds:- in kerb $30/Km NA $3.90/Km NA in footpaths NA $50/Km NA $3.90/Km in fenceline & Free NA $3.90/Km NA traffic islands in laneways Free NA $3.90/Km NA (g) Non wetting soil $6.00/100m2 $415/ha $2.16/100m2 $216/ha (supply & apply) (h) Application only $1.50/100m2 $40/ha $27.50/hour $27.50/hour (various chemicals) TOTAL ESTIMATED ANNUAL COST $70,390 $37,521.15
AUSMIC ENVIRONMENTAL MAXWELL ROBINSON & INDUSTRIES PHELPS Weeds Hand Boom Hand Boom Applic. Applic. Applic. Applic. (a) Onehunga, $1.50/100m2 $149/ha $2.40/100m2 $95/ha broadleaf (in turf) (b) Couch grass (in $4.29/100m2 NA $4.95/100m2 N/A garden beds) (c) Perennial grasses $4.29/100m2 $430/ha $4.95/100m2 N/A (in bushland areas) (d) Parramatta grass $0.91/100m2 $91/ha $1.80/100m2 $66.60/ha (e) Crab grass $6.60/100m2 $660/ha $6.85/100m2 $540/ha (f) Grass/weeds:- in kerb $9.00/Km NA $20.00/Km NA in footpaths NA $9.00/Km NA $39.50 Km in fenceline & $9.00/Km NA $95.00/Km NA traffic islands in laneways $9.00/Km NA $50.00/Km NA (g) Non wetting soil $2.19/100m2 $219/ha $5.65/100m2 $378/ha (supply & apply) (h) Application only $0.012/100m2 $45/ha $1.85/100m2 $38/ha (various chemicals) TOTAL ESTIMATED ANNUAL COST $51,820 $66,887
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Work Background of Contractors
G T Evans Weedspraying Service - have had the contract with the City of Perth for a number of years and specialise in weed control. They are the major contractor to other local authorities for herbicide application in Perth. Their large fleet of vehicles enables them to perform all tasks as required in the contract.
Barclays Pest Control - Involved with provision of a wide range of services including pest control and hygiene services. They do not mention carrying out work for other Councils.
Ausmic Environmental Industries - Wide range of activities with some Council and State Government involvement in weed control.
Maxwell Robinson & Phelps - Experienced in a wide range of applications including commercial and industrial pest control. Experienced with Councils and State Government Departments.
Assessment of tenders was conducted by a panel comprising the following:-
- Executive Manager - Technical Services - Co-ordinator - Parks/Landscaping - Technical Officer - Parks/Landscaping - Senior Crew Leader - Parks/Landscaping
Tenders were assessed on the basis of the following criteria:-
- Conformity with specification - Organisational profile - Value for money - Price
Assessment Results:
WT. EVANS BARCLAYS AUSMIC MAXWELL % Points Rating Pts Rating Pts Rating Pts Rating Score Score Score Score Conformity 25 4 1.0 1 0.25 2 0.5 4 1.0 with tender Organisational 25 5 1.25 2 0.5 3 0.75 4 1.0 profile - experience Price 20 1.29 0.26 4.19 0.84 2.93 0.59 1.59 0.32 Value for 30 4 1.0 2 0.5 2 0.5 3 0.75 money TOTAL 100 3.51 2.09 2.34 3.07
Method of Points Allocations
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Allocate Point Scores as follows:
5. Excellent 4. Very Good 3. Good 2. Acceptable 1. Did not address criteria or unable to draw a conclusion due to insufficient or unclear information.
Rating = WT% x Points/100
Use the following formula for Point Scoring the Fixed Lump Sum
Points = 2.5 + [5 x ($Median - $ total)] $ Median
Where $Median = The Median Fixed Lump Sum of all proposals. $Total = The estimated total cost.
Individual Assessment of Contractors
G T Evans Weed Spraying Services
Their knowledge of Council reserves has in the past resulted in the smooth and efficient operation of the weed control programmes. They have specialised skills in herbicide application, and expertise in turf management. They provide expert advice on various technical matters and assist in establishing management programmes at no cost. The additional cost of appointing G T Evans will be more than recouped by efficiencies in the operation compared with appointing other contractors.
Barclays Pest Control
Lack experience in specialised herbicide application. Their pricing structure and their subsequent ability to provide a long term viable service is doubted and thus it is of concern as to their understanding of the tender specification and work requirement. In some cases the price submitted does not cover the cost of materials alone.
Ausmic Environmental Industries
Are similar to Barclays whilst appearing to be more capable. It is doubtful whether they can provide the service required.
Maxwell Robinson & Phelps
Considered to be the only alternate contractor who can satisfy requirements of the contract. They would however require a considerable amount of
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Council time to familiarise themselves to ensure conformity and efficient operation of the contract.
FUNDING IMPLICATIONS:
Allowance has been made within the parks maintenance budgets for this work. It is anticipated that the cost to engage this contractor for the described works will be approximately $70,000 per annum.
Should the Council approve the recommendation, then a contract will be let from 1 October 1995.
FURTHER REPORT
At the Council meeting held on 26 September 1995, this item was deferred to enable further consideration and consultation by Members. The following additional information is now submitted.
Industry Practices
The tender conforms with similar contracts currently in progress by the following local authorities -
Town of Vincent City of Gosnells City of Stirling City of Subiaco City of Wanneroo City of Canning City of Nedlands City of Wanneroo Shire of Swan City of South Perth City of Perth City of Armadale City of Bayswater Shire of Serpentine/Jarrahdale City of East Fremantle Town of Victoria Park
and the following Government agencies -
Main Roads WA Ministry of Education Water Authority
Parks Managers and office staff regularly liaise with the above local authorities to identify concerns and exchange information in order to improve methods of operation.
Herbicide information is also regularly obtained from suppliers in regard to availability of new, safer chemicals of a lower toxicity and improved selectivity.
Minimisation Measures
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Good turf maintenance practices help to reduce the need for herbicides. These practices have been undertaken by staff and will continue to be improved. They include -
- turf renovation - fertilising - mowing - watering
The implementation of appropriate programmes in the above four turf maintenance areas, encourages an increase in turf quality which results in the reduction of weeds. Herbicides are used in the control of weeds as a last resort when the above maintenance practices have reached their limitations or when there is an outbreak of infestation.
Implications of Non Use of Herbicides
The main use for herbicides is to supplement other management practices in order to provide a desired outcome acceptable to the community. The following areas will be adversely affected by not using herbicides to control certain weeds -
Sportsgrounds Turf quality would be reduced to a level where sport could not be played as a result of summer and winter weed infestations.
Increase in mowing frequency would result.
Recreation Parks Broadleaf weed infestation.
One-hunga prickle weed infestation posing problems with children with bare feet.
Increase in mowing frequency.
Road Reserves Weed infested kerbs.
Unsafe paths (slabbed) due to grass growth between joints.
Increased mechanical/labour support to control infestation.
Generally in Parks Increased mechanical/labour use to control weeds around trees (ringbarking), fences, furniture garden beds resulting in damage to trees, furniture etc.
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Bushland areas Increase in perennial grass infestation. These weeds die in summer, thus become fuel for bushfires.
Competition with indigenous species.
Usage of Schedule 6 Products
These herbicides are specifically used for the control of -
- One-hunga (jo-jo prickle) weed, one application in winter where needed only. - Broadleaf weeds in turf areas, one application in winter where needed only and dependent on type of usage of park. - Perennial grasses in bushland areas, one application in winter where needed only, mainly in Bold Park. - Couch grass in garden beds, one application in summer where needed only.
The use of these products and others specified in the tender are registered by the Health Department for use in turf and garden areas. They pose no threat to the environment, humans or animals when used in accordance with the label on each product, by appropriately trained and registered staff.
Internal Measures
Specific areas requiring weed control are identified by Crew Leaders and the Technical Officer of Parks and Landscaping who submit a list to the Co-ordinator of Parks and Landscaping for approval.
The Council reserves the right to alter the herbicides specified to allow for new and/or improved products. The recommended contractor is required to submit to the Co-ordinator of Parks and Landscaping at the end of the 1995/96 financial year an update of any new products on the market that require less active ingredient to produce the same results or have a lower schedule rating.
The Co-ordinator of Parks and Landscaping will report to Council on any information received.
Moved by Cr O’Connor, seconded by Cr Moore
That:-
(i) the most suitable tender, being that submitted by G T Evans Weed Spraying Service for the chemical control of weeds within
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the Town of Cambridge from 1 October 1995 to 30 June 1997, be accepted;
(ii) the expenditure in (i) above be charged to Budget Item “General Parks Maintenance”.
During discussion, Cr Moore said that the list of chemicals proposed for use, should be reviewed by the Council prior to application.
Amendment
Moved by Cr Moore, seconded by Cr McConnell
That a further Clause (iii) be added to the motion as follows:-
(iii) the approved contractor be required to submit the list of chemicals recommended for use in 1996, to the Town of Cambridge for review and approval prior to 31 January 1996, and that the relevant list for 1997 be submitted prior to 31 January 1997.
Carried
Discussion ensued. Cr McConnell requested that consultation be undertaken with other relevant organisations regarding the use of herbicides.
Amendment
Moved by Cr McConnell, seconded by Cr O’Connor
That a further Clause (iv) be added to the motion as follows:-
(iv) consultation relating to a more responsible, environmentally friendly approach to weed control be initiated with the Department of Agriculture, the Local Government Association, Western Australian Municipal Association and other relevant bodies, including other Councils.
Carried
The motion as amended, was then put and carried.
The motion as carried, is as follows:-
That:-
(i) the most suitable tender, being that submitted by G T Evans Weed Spraying Service for the chemical control of weeds within
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the Town of Cambridge from 1 October 1995 to 30 June 1997, be accepted;
(ii) the expenditure in (i) above be charged to Budget Item “General Parks Maintenance;
(iii) the approved contractor be required to submit the list of chemicals recommended for use in 1996, to the Town of Cambridge for review and approval prior to 31 January 1996, and that the relevant list for 1997 be submitted prior to 31 January 1997;
(iv) consultation relating to a more responsible, environmentally friendly approach to weed control be initiated with the Department of Agriculture, the Local Government Association, Western Australian Municipal Association and other relevant bodies, including other Councils.
H:\CEO\MNGMT\95MINUTES\95OCT10.CL 40 ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
10.5.2 TENDER FOR THE SUPPLY AND DELIVERY OF UP TO 19 SELF PROPELLED IRRIGATORS - TENDER NO 10-95 (File Reference: TEN0008)
BACKGROUND:
Tenders for the supply and delivery of up to 19 self propelled irrigators were advertised in the West Australian newspaper on 26 August 1995.
The tender closed at 12.00 noon on 6 September 1995 and attracted a total of six submissions. A late tender was received from Boomer Irrigation which could not be considered.
The tender specification called for a four wheeled self propelled irrigator with a maximum pulling power of not less than 1360 Kg with variable speed, 63.5mm diameter 150 metre long hose, metal hot dip galvanised frame, nozzle taper size of 28mm, flow rate of 17 - 20.5 litres per second, a wetted width of not less than 100 metres and capable of irrigating an area of two hectares per run.
POLICY IMPLICATIONS
Nil.
DETAILS:
Complying tenders received were as follows:-
COMPANY MAKE & TENDER PRICE FOR 19 MODEL PRICE PER IRRIGATORS IRRIGATOR $ $ Hugall & Hoile Southern Cross SX250 8,650.00 164,350.00 Quinti & Co Southern Cross SX250 8,700.00 165,300.00 M & J C Meteljan Trailco - T250-2 9,625.00 168,331.25 Swan Irrigation Option (a) Boomer Irrigation - HA 8,924.00 169,575.00 Option (b) Southern Cross SX250 9,360.75 177,854.25 Boya Market Garden Equipment Illawarra AR 10,010.00 186,732.00 series Retic World Southern Cross SX250 9,913.39 188,354.41
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Tender Assessment
Assessment of tenders was conducted by a panel comprising the following -
- Co-ordinator Parks/Landscaping
- Senior Crew Leader Parks/Landscaping
- Reticulation Consultant (Mr Don Low City of Perth)
Tenders were assessed on the basis of the following criteria -
(a) conformity with specification
(b) organisation profile
(c) value for money
The outcome of this assessment revealed that -
(a) Southern Cross - SX250 to be the most suitable irrigator meeting all of the tender specifications.
This assessment deleted bids from M & J C Meteljan, Swan Irrigation - option (a) and Boya Market Garden Equipment.
(b) In assessing the organisation it was considered that Hugall & Hoile, Quinti & Co, and Swan Irrigation (option b) have a very good reputation of reliable service and repairs and are well known companies in the industry.
Retic World is not known to the panel, however this does not suggest that the Company is not capable of satisfactory performance.
(c) In assessing the price, Hugall & Hoile’s bid of $164,350 for 19 irrigators was chosen as it was the lowest.
This assessment deleted bids from Quinti & Co, Swan Irrigation (option b) and Retic World.
Sufficient funds for this purchase have been allowed in the Infrastructure Account.
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Moved by Cr Moore, seconded by Cr McConnell
That:-
(i) the most suitable tender, being that submitted by Hugall & Hoile for the supply and delivery of up to 19 self propelled irrigators including a site demonstration and training to personnel at a total cost of $164,350 be accepted;
(ii) the expenditure in (i) above be charged to Infrastructure Funding.
Carried
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10.5.3 TENDER FOR THE SUPPLY AND DELIVERY OF TWO 4 WHEEL DRIVE 37KW HYDRAULIC MOWERS - TENDER NO 22-95 (GOLF COMPLEX) (File Reference: TEN0008)
BACKGROUND:
Tenders for the supply and delivery of two only 4WD 37KW hydraulic mowers were advertised in the West Australian newspaper on 9 September 1995.
The tender closed at 12.00 noon on 20 September 1995 and attracted seven bids from five companies.
The tender specification called for a 5 gang four wheel drive mower driven by a 37.3 KW water cooled diesel engine, a 3.5 metre working width, with up to 25 kph transport speed, 12.5 kph cutting speed. Automatic shut off to reels, a cutting performance of 3.2 hectares per hour at 12.5 kph, an uncut turning circle of 1.3 metres diameter, turf tyres, power steering, preferred noise limit of 85dB and appropriate lighting to ensure road worthiness.
POLICY IMPLICATIONS
Nil.
DETAILS:
Tender Assessment
Assessment of tenders was conducted by a panel comprising the following -
- Co-ordinator Parks/Landscaping - Supervisor Golf Course - Assistant Supervisor Golf Course
Tenders were assessed on the basis of the following criteria -
(a) conformity with specification (b) historical performance of machine (c) organisation profile (d) value for money
The outcome of this assessment revealed that -
(a) The following bids did not meet the specification -
CJD Equipment Pty Ltd - John Deere 3365 professional mower CJD Equipment Pty Ltd - John Deere 3235 turf system ll
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Victa Lawnmowers - Ransome Fairway 300 Boya Market Garden Equipment - Beaver T44
Complying tenders were as follows -
COMPANY MAKE & MODEL TENDERED COST OF 2 TOTAL PRICE FOR ADDITIONAL COST 2 MOWERS CUTTING HEADS $ $ $ Rover Mower Ltd Toro Reelmaster 138,264 Free 138,264 4500D (7 knife) Victa Ransome 133,130 6,400 139,530 Lawnmowers Commander (8 knife) 3500DX McIntosh & Son Jacobsen ST-5111 130,548 Not offered 130,548 (10 knife) Plus cost of additional 2 cutting heads approx. $7,000
(b) In assessing the historical performance of the above machines it was considered that the machine which would be most capable in providing the performance requirement at the Wembley Golf Course is the Ransome Commander 3500DX supplied by Victa Lawnmowers. This decision was also based on the operators knowledge of the machines, the type of terrain they are to be used on, and reliability.
The Golf Course currently uses Ransome 5 gang mowers.
(c) In assessing the organisation it was considered that the above companies have a very good reputation of reliable service and repairs and are well known in the industry.
(d) In assessing the price of the machines the bid offered by McIntosh and Son could not be assessed as they did not provide a cost for additional cutting heads. Whilst the bid from Rover Mower Ltd was the lowest by 1% ($1,266) this was not considered an advantage as their cutting heads have 7 knives compared to 8 knives on the Victa cutting head. This is likely to provide improved performance. Hence, a conclusion that the Victa machine represents better value for money.
Sufficient funds for this purchase have been allowed in the Infrastructure Account.
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Moved by Cr Moore, seconded by Cr McConnell
That:-
(i) the most suitable tender, being that submitted by Victa Lawnmowers for the supply and delivery of two 4 wheel drive 37 KW hydraulic mowers, including training to personnel at a total cost of $139,530 be accepted;
(ii) the expenditure in (i) above be charged to Infrastructure Funding.
Carried
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10.5.4 TENDER FOR THE SUPPLY AND DELIVERY OF TWO 20KW HYDRAULIC MOWERS - TENDER NO 21-95 (GOLF COMPLEX) (File Reference: TEN0008)
BACKGROUND:
Tenders for the supply and delivery of two only 20KW hydraulic mowers were advertised in the West Australian newspaper on 9 September 1995.
The tender closed at 12.00 noon on 20 September 1995 and attracted four bids from three companies.
The tender specification called for a 20KW diesel engine, three cutting units with a 2.1 metre working width, transport speed of 25kph, cutting speed 12.5kph, auto shut off to each reel, eight knife floating head, cutting performance of 1.8 hectares per hour at 12.5 kph, fuel tank capacity to enable a full days work, turf tyres, power steering, preferred noise limit of 85dB and full driving lights.
POLICY IMPLICATIONS
Nil
Tender Assessment
Assessment of tenders was conducted by a panel comprising the following:-
- Co-ordinator Parks and Landscaping - Supervisor Golf Course - Assistant Supervisor Golf Course
Tenders were assessed on the basis of the following criteria -
(a) conformity with specification (b) historical performance of machine (c) organisation profile (d) value for money
The outcome of this assessment revealed that -
(a) The following bid did not meet the specifications -
CJD Equipment Pty Ltd - John Deere 2653A
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Complying tenders were as follows -
COMPANY MAKE & MODEL TENDERED COST OF OPTIONS TOTAL PRICE FOR 2 COST
3 VERTICUT GROOVED 8 KNIFE ROLLERS BLADES HEADS Rover Mowers Toro 3500D 2WD $90,250 $3906 $397 $309 $ 94,862 Rover Mowers Toro 3500D 4WD $98,038 $3906 $397 $309 $102,655 CJD Equip John Deere 3235 $87,980 $5,430 included included $ 93,410 Victa Ransomes $70,020 $7,500 included included $ 77,520 Lawnmowers Highway 213
(b) In assessing the historical performance of the above machines it was considered that the machine which would be most capable in providing the performance requirement at the Wembley Golf Course and within the Town’s parks is the Ransomes Highway 213 supplied by Victa Lawnmowers. This decision was also based on the operators knowledge of the machine, the type of terrain they are to be used on and reliability.
(c) In assessing the organisation it was considered that all the companies have a very good reputation of reliable service and repairs and are well known in the industry.
(d) In assessing the price of the machines it was considered that the cost of the Ransomes Highway 213 provides value for money when comparing the features of all the machines.
Sufficient funds for this purchase have been allowed in the Infrastructure Account.
Moved by Cr O’Connor, seconded by Cr Moore
That:-
(i) the most suitable tender being that submitted by Victa Lawnmowers for the supply and delivery of two Ransomes Highway 213 mowers (with one complete set of (3) verti-cut heads) at a total cost of $77,520 be accepted;
(ii) the expenditure in (i) above be charged to Infrastructure Funding.
Carried
H:\CEO\MNGMT\95MINUTES\95OCT10.CL 48 ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
10.5.5 TENDER FOR THE SUPPLY AND DELIVERY OF FIVE 4 WHEEL DRIVE 15-18KW RIDE ON ROTARY MOWERS - TENDER NO 23-95 (GOLF COMPLEX) (File Reference: TEN0008)
BACKGROUND:
Tenders for the supply and delivery of five only 4 wheel drive 15-18KW ride on rotary mowers were advertised in the West Australian newspaper on 9 September 1995.
The tender closed at 12.00 noon on 20 September 1995 and attracted nine bids from eight Companies.
The tender specification called for a diesel engine of 15-18KW power output, electric start, preferred noise limit of 85dB, fuel tank capacity of ten hours continuous working, front mounted deck, side discharge, a 1.8 metre cutting width, engine hour meter and reversing buzzer.
POLICY IMPLICATIONS
Nil
Tender Assessment
Assessment of tenders was conducted by a panel comprising the following:-
- Co-ordinator Parks and Landscaping - Supervisor Golf Course - Crew Leader Parks and Landscaping
Tenders were assessed on the basis of the following criteria:-
(a) conformity with specification (b) historical performance of machine (c) organisation profile (d) value for money
The outcome of this assessment revealed that -
(a) The following bid did not meet the specification -
Victa Lawnmowers - Ransome T51D.
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Complying tenders were as follows -
COMPANY MAKE & MODEL TENDERED COST OF OPTIONAL TOTAL PRICE FOR 5 REAR DECK COST MOWERS DISCHARGE X 3 AND INCLUDING ROLL OVER LIGHTS & PROTECTION X 3 REGIST. Boya Market Kubota F2400 $101,825 D. $17,184 $121,406 Garden Equipt. R. $2,397 E & MJ Rosher Kubota F2400 $111,280 D. $11,673 $130,861 R. $2,724 Rover Mowers Toro 325D $122,930 D. $8,722 $131,652 R. standard on all Wattleup Tractors Iseki SF300 $108,500 D. $15,159 $126,299 R. $2,640 Case Equip WA Shibaura CM274 $116,515 D. $14,100 $131,545 R. $930 McIntosh & Son Jacobsen T422D $115,640 D. $450 $116,090 R. Standard on all McIntosh & Son Ford CM274 $114,450 D. 1,419 $115,869 R. Standard on all Victa Ransomes T26D $126,775 D. $11,793 $141,031 Lawnmowers R. $2,463 CJD Equip Pty Ltd John Deere F1145 $103,165 D. $3,000 $111,765 R. Standard on all $5,600 2 x spare decks
(b) In assessing the historical performance of the above machines it was considered that the machine which would be most capable in providing the performance requirement at the Wembley Golf Course and within the Town’s parks is the John Deere F1145 supplied by CJD Equipment Pty Ltd. This decision was also based on the operators knowledge of the machines, the type of terrain they are to be used on and reliability.
(c) In assessing the organisation it was considered that the above companies have a very good reputation of reliable service and repairs and are well known in the industry.
(d) In assessing the price of the machines the recommended bid by CJD Equipment came in lower than all others.
Sufficient funds for this purchase have been allowed in the Infrastructure Account.
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Moved by Cr Moore, seconded by Cr O’Connor
That:-
(i) the most suitable tender, being that submitted by CJD Equipment Pty Ltd for the supply and delivery of five John Deere F1145 4 wheel drive ride on rotary mowers (three mowers with rear discharge decks, roll over protection with one spare deck and two mowers with side discharge decks) with one spare deck at a total cost of $111,765 be accepted;
(ii) the expenditure in (i) above be charged to Infrastructure Funding.
Carried
H:\CEO\MNGMT\95MINUTES\95OCT10.CL 51 ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
10.5.6 TENDER FOR THE SUPPLY AND DELIVERY OF THREE GOLF COURSE GREENS MOWERS - TENDER NO 20-95 (GOLF COMPLEX) (File Reference: TEN0008)
BACKGROUND:
Tenders for the supply and delivery of three only 12KW triplex greens mowers were advertised in the West Australian newspaper on 9 September 1995.
The tender closed at 12.00 noon on 20 September 1995 and attracted five bids from four Companies.
The tender specification called for a 12.3KW diesel engine, three cutting head reels at 60cm individually controlled, nine knife, free floating, cutting width of 157cm, mowing speed of 6 kph, transport speed at 10 kph, 30 litre fuel tank, power steering, turf tyres, interchangeable catchers, optional grooved front rollers and turf groomer units.
POLICY IMPLICATIONS
Nil
Tender Assessment
Assessment of tenders was conducted by a panel comprising the following:-
- Co-ordinator Parks and Landscaping - Supervisor Golf Course - Assistant Supervisor Golf Course
Tenders were assessed on the basis of the following criteria:-
(a) conformity with specification (b) historical performance of machine (c) organisation profile (d) value for money
The outcome of this assessment revealed that -
(a) The following bids did not meet the specification:-
Victa Lawnmowers - Ransome E-Plex Rover Mowers - Toro 3000D
Complying tenders were as follows -
H:\CEO\MNGMT\95MINUTES\95OCT10.CL 52 ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
COMPANY MAKE & MODEL TENDERED COST OF COST OF TOTAL PRICE FOR 3 GROOVED GROOMERS COST MOWERS ROLLERS Victa Ransomes $68,592 Standard $3,749 $72,341 Lawnmowers Greenplex 160 CJD Equipment John Deere 2243 $73,956 Standard $3,815 $77,771 McIntosh & Son Jacobsen $78,390 Standard $5,200 $83,590 Greensking
(b) In assessing the historical performance of the above machines it was considered that the machine which would be most capable in providing the performance requirement at the Wembley Golf Course is the Jacobsen Greensking IV. This decision was also based on the operators knowledge of the machine, the type of terrain they are to be used on, and reliability. The Golf Course currently utilises Jacobsen Greensking IV mowers.
(c) In assessing the organisation it was considered that the above companies have a very good reputation of reliable service and repairs and are well known in the industry.
(d) In assessing the price of the machines it was considered that the cost of the recommended machine provides value for money when comparing the features of all the machines.
Sufficient funds for this purchase have been allowed in the Infrastructure Account.
Moved by Cr Moore, seconded by Cr McConnell
That:-
(i) the most suitable tender, being that submitted by McIntosh & Son for the supply and delivery of three only Jacobsen Greens King lV triplex greens mowers (with one machine set up with turf groomers and all machines with grooved front rollers) at a total cost of $83,590 be accepted;
(ii) the expenditure in (i) above be charged to Infrastructure Funding.
Carried
H:\CEO\MNGMT\95MINUTES\95OCT10.CL 53 ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
10.5.7 TENDER FOR THE SUPPLY AND DELIVERY OF TWO 4 WHEEL DRIVE TRACTORS 47KW (71HP) - TENDER NO 25-95 (GOLF COMPLEX) (File Reference: TEN0008)
BACKGROUND:
Tenders for the supply and delivery of two only 4 wheel drive 47KW tractors were advertised in the West Australian newspaper on 16 September 1995.
The tender closed at 12.00 noon on 27 September 1995 and attracted seven bids from five Companies.
The tender specification called for rubber tyred tractors powered by a 47KW (71HP) engine, power steering, four wheel drive, hour meter, reversing buzzer and licensed by WA Police Department.
POLICY IMPLICATIONS
Nil
Tender Assessment
Assessment of tenders was conducted by a panel comprising the following:-
- Co-ordinator Parks and Landscaping - Supervisor Golf Course - Assistant Supervisor Golf Course
Tenders were assessed on the basis of the following criteria:-
(a) conformity with specification (b) historical performance of machine (c) organisation profile (d) value for money
The outcome of this assessment revealed that -
(a) All bids received complied with the tender specification as follows -
H:\CEO\MNGMT\95MINUTES\95OCT10.CL 54 ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
COMPANY MAKE & MODEL TENDERED TOTAL PRICE FOR 2 OPTIONS COST TRACTORS Bucket Quick Trailer Hitch Plug Wattleup Tractors Massey Ferguson $88,398 $8,649 $1,500 standard $98,547 390 4WDCAB Wattleup Tractors Landini 7880 $84,034 $8,649 $1,500 standard $94,183
Wattleup Tractors Landini 8880 $87,834 $8,649 $1,500 standard $97,983
Case Equipment Case 4210 $91,600 $7,400 $1,200 $100 $100,300 CJD Equipment John Deere 2700 $96,368 $7,040 $600 standard $104,008 McIntosh & Son Fiat 65/94 $87,960 $7,660 $800 $160 $96,580 Wanneroo Ag Case 4210 $86,464 $6,962 $2,200 standard $95,626 Machinery
(b) In assessing the historical performance of the above machines it was considered that the machine which would be most capable in providing the performance requirement at the Wembley Golf Course is the Massey Ferguson 390. This decision was also based on the operators knowledge of the machines, the type of terrain they are to be used on, and reliability. The Golf Course currently utilises Massey Ferguson tractors.
(c) In assessing the organisation it was considered that the above companies have a very good reputation of reliable service and repairs and are well regarded in the industry.
(d) In assessing the price of the tractors it was considered that the cost of the recommended machine provides value for money when comparing the features of all machines.
Sufficient funds for this purchase have been allowed in the Infrastructure Account.
Moved by Cr O’Connor, seconded by Cr Berry
That:-
(i) the most suitable tender, being that submitted by Wattleup Tractors for the supply and delivery of two only Massey Ferguson 390 CAB 4 wheel drive tractors with quick connect hitch (one tractor is to be fitted with a front end loader) for a total cost of $98,547 be accepted;
(ii) the expenditure in (i) above be charged to Infrastructure Funding.
Carried
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10.5.8 STREET TREE REMOVAL - MARLOW AND GRANTHAM STREETS (File Reference: TES0013)
BACKGROUND:
A request has been received from a Councillor seeking information relating to the removal and any proposals for the replacement of the street tree located adjacent to the corner of Marlow and Grantham Streets, Wembley.
POLICY IMPLICATIONS
Council Policy No 151 states that street trees are to be planted at a minimum of five metres from a driveway crossover.
DETAILS:
On Tuesday 12 September, 1995 a telephone call was received from the proprietors of the service station on the corner of Marlow and Grantham Streets Wembley. The request was for the removal of a tree that had fallen across Marlow Street.
Due to the urgent nature of the request, the Council’s tree pruning contractors were immediately called in and subsequently cut up and removed the tree.
The tree was growing in a small verge area about 1.5 metres wide between two driveways leading into the service station off Marlow Street.
The weather on the day of the incident was wet with light to moderate winds. The tree, a Queensland Box would have been approximately 10 - 15 years old. A report from the Tree Surgeon who attended the scene was requested and supplied. The diagnosis, which details the poor condition of the tree is attached to and forms part of the notice paper.
Although there is some evidence that the tree may have been hit by a vehicle at some time it is impossible to say when this occurred and how much that action may have contributed to the tree falling over.
The tree was in a weakened state due to termite infestation, however this alone would not normally have resulted in the tree falling over in the weather conditions experienced on that day.
It should be noted that information obtained from the City of Perth during investigation of this matter, revealed that some ten years ago, the Service Station owners removed a 30 to 40 year old verge tree without the Councils permission. The owners were ordered by the City of Perth to pay all costs associated with the replacement of the street tree.
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A replacement street tree could again be planted in this instance, however this would be against the Council’s current Policy No 151 which states inter alia that trees are to be planted a minimum of five metres from a driveway crossover.
Moved by Cr McConnell, seconded by Cr O’Connor
That the report relating to the removal of the street tree on the corner of Marlow and Grantham Streets, Wembley, be received.
During discussion, Cr McConnell requested that a mature replacement tree be planted and that a review of the Council’s policy in relation to the five metre distance from driveway crossovers, be undertaken.
Amendment
Moved by Cr McConnell, seconded by Cr O’Connor
That a further Clause (ii) be added to the motion as follows:-
(ii) a replacement street tree as mature as possible and provided with a metal guard for protection from vehicular damage, be planted at the location adjacent to the corner of Marlow and Grantham Streets, Wembley.
Carried
The motion as amended, was then put and carried.
The motion as carried, is as follows:-
That:-
(i) the report relating to the removal of the street tree on the corner of Marlow and Grantham Streets, Wembley, be received;
(ii) a replacement street tree as mature as possible and provided with a metal guard for protection from vehicular damage, be planted at the location adjacent to the corner of Marlow and Grantham Streets, Wembley.
H:\CEO\MNGMT\95MINUTES\95OCT10.CL 57 ORDINARY MEETING OF COUNCIL DATE: ...... 24 OCTOBER 1995 10 OCTOBER 1995 MAYOR:......
10.6 CORPORATE/ADMINISTRATION
10.6.1 NATIONAL PUBLIC LIBRARIES CONFERENCE 1995 (File Reference: ADM0010)
BACKGROUND:
The Council has received the registration forms for the 1995 National Public Libraries Conference. The theme of the conference is “Public Libraries - What are they Worth?” The Conference will be held in Sydney from 12 to 15 November 1995.
POLICY IMPLICATIONS
Policy No 49 - “Conference Attendances - Representation and Related Issues” requires:-
(i) a maximum of two councillors and one officer may attend an interstate conference that is considered desirable for Council to be represented;
(ii) following the Conference, a report be submitted on the conference proceedings;
(iii) a list be maintained on councillors attendance at conferences which is to be considered when determining representatives to attend a particular conference.
Policy No 75 - “Travel and Accommodation Expenses at Conferences” specifies the arrangements to meet travel and accommodation expenses payable in respect of members of the Council and officers travelling on official Council business. An advance up to $50.00 per day is allowed for meals and incidental expenses. This allowance must be acquitted within one week of returning to Perth.
DETAILS:
The aim of the Conference is to inform local government elected representatives and management, public librarians and other stakeholders in the public library environment. It further aims to position the local public library as the local link to international and government information sources, to demonstrate how public libraries are responding to the demand for high quality information services and to address the question of value to the local community of the local public library.
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The programme for the conference is outlined below:-
Day 1 - Connectivity
* The Communications Context; * Information Infrastructure Developments in the US; * Network Developments : Australia; * Local Access to the National Network.
Day 2 - Quality
* National Competitiveness and Best Practices; * Compulsory Competitive Tendering; * National Public Library Research Projects; * National Voice for Public Libraries.
Day 3 - Value
* Value in cultural and economic development; * Cost and value of libraries; * Social value of libraries - case studies; * Future Directions.
A copy of the registration document is available to councillors on request.
The cost of the conference per delegate is outlined below:-
ALIA Non Member $730.00 (Member $575.00) Accommodation $720.00 (4 nights x $180 per night) Other Conference Activities $230.00 Airfares $479.00 Expenses $200.00
TOTAL $2,359.00
As indicated previously this conference is appropriate for Councillors, management and librarians to attend. The most appropriate officers to attend would be the Executive Manager Corporate & Customer Services or Manager Library Services. No budget provision has been made, for either of these officers to attend an interstate conference. Should a Councillor wish to attend funds are available from the Elected Members Courses/Conferences Budget.
FURTHER REPORT
At the Council meeting held on 26 September 1995, consideration of this matter was deferred to determine the availability of Council Officers to attend the Conference. Both the Executive Manager Corporate and Customer Services and the Manager Library Services would be available should the Council decide one or both Officers should attend.
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At the 26 September meeting, the Council generally considered that the Town should be represented at the Conference with at least one officer and possibly a Councillor. It is suggested that Cr Kerry Smith attend as the Council representative due to her extensive background in, and knowledge of Library Services.
It was also suggested that a representative of the Council’s Management Team should attend due to the nature of the Conference. The Conference program is structured around management issues rather than operational matters. This being the case, the most appropriate Officer to attend the Conference would be the Executive Manager Corporate and Customer Services.
A paper relating to Council representation at the Conference has also been submitted by Cr Smith. A copy (as attached to and forming part of the notice paper) has been circulated for consideration by Members.
Moved by Cr McConnell, seconded by Cr Johnston
That:-
(i) Councillor K Smith and the Executive Manager Corporate and Customer Services be registered to attend the 1995 National Public Libraries Conference to be held in Sydney from 12 to 15 November 1995;
(ii) expenditure up to $2,500 be authorised from the “Members of Council - Course/Conferences” Budget Item for Councillor Smith’s attendance at the Conference;
(iii) in accordance with Section 547(12) of the Local Government Act 1960, unbudgeted expenditure up to $2,500 be authorised by an ABSOLUTE MAJORITY for the expenses incurred by the Executive Manager Corporate and Customer Services attending the Conference.
During discussion, Cr Berry queried the competing priorities associated with attendance by Councillors and Officers at conferences concerning a variety of Council related matters.
The motion was then put.
Clauses (i) and (ii) were carried, Clause (iii) was lost through failure to obtain an ABSOLUTE MAJORITY.
The motion as carried, is as follows:-
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That:-
(i) Councillor K Smith and the Executive Manager Corporate and Customer Services be registered to attend the 1995 National Public Libraries Conference to be held in Sydney from 12 to 15 November 1995;
(ii) expenditure up to $2,500 be authorised from the “Members of Council - Course/Conferences” Budget Item for Councillor Smith’s attendance at the Conference.
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10.6.2 DISABILITY SERVICE PLAN (File Reference: PLA0040)
BACKGROUND:
The Western Australian Disability Services Act (1993) requires that each public authority, including State and Local Governments, develop and implement a disability service plan that will further the principles of the Act. The purpose of the Act is to ensure that people with disabilities can access services provided by public authorities in Western Australia.
To comply with the Disability Services Act, each Local Government is required to:-
- develop a disability service plan; - lodge the plan with the Disability Services Commission by 1 January 1996; - implement the plan; and - report to the Commission before 1 September each year about the implementation of the plan.
POLICY IMPLICATIONS
No policy exists at present. As a part of the process of developing the Disability Services Plan the Council will also need to establish a policy on the provision of Council services to people with disabilities.
DETAILS:
People with disabilities are members of the community and together with their families and carers, have the same rights as other people to access Local Government services. These rights are enshrined in legislation which make it unlawful to discriminate against a person with a disability.
The issue of access to Council services for people with disabilities is broader than the provision of physical access through ramps and toilets for people in wheelchairs. The needs of people with sensory, intellectual and psychiatric disabilities must also be addressed. Access to services has been defined as:-
“the absence of environmental and/or social barriers to the full participation in their community of people with disabilities.”
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Some examples of the access to services that Council should be planning is to ensure that:-
* venues for Council meetings are physically accessible; * someone with a hearing impairment can be assisted to hear Council meeting proceedings; * someone with a vision impairment can access information about Council services on audio tape or large print; * planning of recreational activities takes account of the participation of people with disabilities; and * counter staff are trained to communicate with people with disabilities.
Five key outcomes have been identified which the Council should consider when planning improved access for people with disabilities. These outcomes are:-
1. Existing functions, facilities and services are adapted to meet the needs of people with disabilities;
2. Access to buildings and facilities is improved;
3. Information about functions, facilities and services is provided in formats which meet the communication requirements of people with disabilities;
4. Staff awareness of the needs of people with disabilities, and skills in delivering advice and services are improved;
5. Opportunities for people with disabilities to participate in public consultations, grievance mechanisms and decision making processes are provided.
The Disability Services Commission will be working with Councils over the next five years to help achieve these outcomes.
Local Governments have had a requirement to prepare a Disability Services Plan since the proclamation of the Act. The Town of Cambridge together with the other new Towns created as a result of the restructuring of the former City of Perth are at a disadvantage in terms of the time available to prepare the plan compared to established Councils. However, no concession is available from the Disability Services Commission to lodge the plan by 1 January 1996.
The intention of the Act is not for Councils to have implemented a Disability Service Plan by January 1996, but to adopt a plan that will provide the basis of implementing practices over a period of time. Therefore, due to time constraints it is proposed that Council lodge a plan that will meet the minimum requirements of the Commission.
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Due to restructuring issues Council staff have not had sufficient time to commence the development of a Disability Service Plan. The development of this plan requires specialised expertise which is not available within the Council’s existing staff resources. Therefore, it is proposed that a consultant be engaged to assist the Council in meeting the requirements of the Disability Services Act. Administration is aware that other Councils have also engaged the services of consultants with specialised expertise to assist in the preparation of a plan.
The scope of services required of a consultant are outlined below:-
1. Liaise with the Disability Services Commission to determine an acceptable minimum level of reporting consistent with the published guidelines;
2. Invite all applicable groups and organisations to submit proposals for consideration within the plan;
3. Conduct meetings with up to six organisations within the Town to ascertain issues to be addressed;
4. Conduct a public meeting seeking input from people with disabilities, their families and carers;
5. Prepare a draft policy and report for consideration by the Council and obtain input from the Disability Services Commission;
6. Prepare a final report for adoption and submission to the Disability Services Commission.
Administration has discussed this brief with a number of potential consultants and recommends that the services of Geof Whyte & Associates be engaged at a cost of $3,000 to complete the task. Once completed the Disability Services Plan will provide a sound base for Council to implement the contents of the plan.
This firm provides consultancy services for Sport and Recreation Facility Planning, Property and Asset Management, Project Management and Management generally. At present this firm is in the process of preparing the Disability Service Plans for the Cities of Armadale and Stirling. Whilst the Town of Cambridge’s requirements may vary from the aforementioned Councils it is considered that benefits will be received from these projects to assist in the preparation of the Town’s plan.
Provision has been made for consultancies of this nature in the budget under the Administration and Customer Services section.
The Disability Services Commission, Western Australian Municipal Association and the Institute of Municipal Management have combined to prepare a Guide for Local Government in the development of Disability
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Service Plans. Copies of this document are available to Councillors on request.
During discussion, it was suggested that advertising should have been undertaken, seeking submissions from consultants for the provision of this service.
Moved by Cr McConnell, seconded by Cr Moore
That:-
(i) the services of Geof Whyte & Associates be engaged to assist in the preparation of a Disability Services Plan in accordance with the standards required by the Disability Services Commission at a cost of $3,000;
(ii) the expenditure in (i) above be charged to Budget Item “Administration & Customer Services - Consultants Fees”.
Carried
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10.6.3 COMMISSION ON GOVERNMENT - POLITICAL FINANCE (File Reference: ORG0086)
BACKGROUND:
Mr J Gregor, the Chairperson of the Western Australian Commission on Government, has written to the Council in a letter received on 29 September 1995 seeking comment about political donations and electoral expenditure.
Mr Gregor writes as follows:-
“Specified Matter Nos 20 and 21 of the Commission on Government Act 1994 require the Commission to inquire into the ‘disclosure of political donations and contributions and the disclosure of electoral expenditure, and such other measures relating to political finance as may enhance the integrity of the system of representative government’.
In August this year the Commission published a discussion paper examining these matters of political finance. We hope the paper will promote public debate and comment. Copies were distributed widely and were sent to all local government authorities in the State. The Commission is interested in ascertaining the views of local government on the regulation of political donations and electoral expenditure for candidates in local government elections.
We would appreciate any written submission and comments you, or your council may care to make. To enable the Commission to meet its reporting obligations, we would appreciate receiving this information by Monday 16 October 1995.”
The Town did not receive a copy of the Commission’s discussion paper on political finance in the original distribution.
Copies of the Commission’s paper have now been circulated for the information of Members.
Moved by Cr McConnell, seconded by Cr Johnston
That the report relating to the request from the Western Australian Commission on Government for submissions on political donations and electoral expenditure, be received.
Carried
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10.6.4 BEACH INSPECTION SERVICES (File Reference: PRO0074)
BACKGROUND:
The former City of Perth provided Beach Inspection/Lifeguard Services for Floreat and City Beaches through the employment of permanent Beach Inspectors aided by the casual employment of qualified lifeguards during the peak season.
The Town of Cambridge presently employs a Beach Inspector on a casual basis, working a rostered five days of each seven to enable weekend coverage of the beach areas every other week during the winter period. This arrangement is supplemented with patrols by the Council’s Rangers.
With the summer season approaching, it has been necessary to determine the level of requirement for beach inspection services, keeping in mind that following the restructure of the City of Perth, the service should be at least maintained at previous levels and desirably be improved upon.
DETAILS:
In accordance with the philosophy that there should be no diminution of the level of service provided and to ensure that the service is delivered by best practice and standards, the Council has held discussions with Surf Life Saving Western Australia (Inc.) to determine if the Beach Inspector/Life Guard service would best be provided by a professional body on a contract basis.
The role of the Beach Inspector is to:-
* patrol the beach areas to ensure that the relevant Acts and Bylaws are enforced; * provide water safety services to beach patrons; * ensure surf rescue resuscitation and first aid facilities are provided and maintained; * give the public firm, friendly advice on the use of the beach areas to enable compliance with the relevant Acts and Bylaws.
Equipment
At present the following equipment is being used and is supplied by the City of Perth.
(i) Ford Courier Tray Top 4WD ute; (ii) 2 x Oxy Viva resuscitation units; (iii) A rescue Board; (iv) Rescue tube (provided by City of Perth Surf Club);
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(v) Binoculars; (vi) Mobile Telephone; (vii) First Aid Kit; (viii) A beach shelter (for lifeguards to sit under).
Coverage
The Beach Inspection area covers from South City Beach to North Floreat Beach and everything west of Challenger Parade, to the south and West Coast Highway, to the north.
Hours of Coverage
Summer 6.00 am to 7.00 pm, Monday to Sunday Winter 7.00 am to 6.00 pm, Monday to Friday and 8.00 am to 4.00 pm Saturday and Sunday.
Areas
Two swimming areas are provided and patrolled by life guards in the summer period. One area is located at City Beach, adjacent to the northern side of the southern groyne. The second swimming area is located at Floreat Beach, in front of the Floreat Surf Life Saving Club Clubhouse.
The Town of Cambridge has two Surf Life Saving Clubs, City of Perth and Floreat, located within the municipal boundaries.
Surf Life Saving WA Submission
A submission has been received from Surf Life Saving WA detailing proposals to provide a Beach Patrol Service for the Town over the coming year.
The proposal is as follows:-
Type of Patrol: Roaming patrols throughout the length (approximately 5 kilometres) of the Town’s beaches, with the Lifeguard Service confined to patrol an area within the direct confines of a flagged safe swimming area, and regions to 200 metres either side of the flags.
Staffing: One full time Beach Inspector - All Year Round; Two half time Beach Inspectors (6 months); Two Lifeguards (3 months).
Patrol Times: Summer 6.00 am to 7.00 pm; Winter 9.00 am to 5.00 pm.
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Costs: With Vehicle Without Vehicle Personnel 1 Full Time staff (Permanent) 2 Full Time staff (6 months) 2 Full Time staff (3 months) $71,912 $72,912 Insurance Superannuation Training
Operational Costs Lifesaving Gear Uniforms $12,114 $12,114 Fuel Repairs
Capital Costs Vehicle $23,000 Nil Lifesaving Gear $6,270 $6,270 Rescue Boards x 1 Rescue Tubes x 3 First Aid Kit x 3 UHF Radios x 4 Binoculars x 3
TOTAL $113,296 $90,296
The costs submitted with and without vehicle refer to the present situation whereby the vehicle used by the current Beach Inspector is owned by the City of Perth and is being leased by the Town. As no replacement vehicle has been budgeted by the Town for 1995/96, it is anticipated that this arrangement will continue for the current financial year and that allowance can be made for the purchase of a new vehicle in 1996/97.
The “without vehicle” amount of $90,296 represents a saving of some $20,000 when compared with the $110,916 expended on the service during 1994/95.
Surf Life Saving WA has reduced operational costs by sponsors funding part of the uniform requirements (Rival Swimwear). They are also requesting approval for the display of some signage at the beach during patrol hours which will involve banners advertising the Lifeguard Service with an accompanying sponsor logo.
It is also proposed by Surf Life Saving WA that:-
1. Workplace agreements will be instigated with employees of the service;
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2. Surf Life Saving WA proposes a very close working relationship with Council Officers, namely the Ranger staff; 3. Beach Inspectors and Lifeguards will be empowered under Council By-laws to enact By-law 44A. 4. For continuity purposes, the term “Beach Inspector” will be retained for the forthcoming season. 5. The incumbent Beach Inspector is currently employed by Council on a casual basis and will be required to apply for a position with Surf Life Saving WA should the contract proceed; 6. Communication systems will be by UHF radio on the surf frequency and managed by Surf Life Saving WA with a link to Council through the Rangers Service; 7. Staff will work within the confines of the Town of Cambridge only; 8. Staff will be selected primarily from the two surf clubs within the Town.
A draft contract of service has been provided and has been attached to and forms part of the notice paper.
Surf Lifeguards are currently under contract with local authorities in Broome, Geraldton, Wanneroo, Busselton, Denmark and Albany and provide a consultancy service on water safety matters and the training of Council employed lifeguards at the City of Stirling and the Town of Cottesloe.
A check with the City of Wanneroo elicited the comment that the success of its beach patrol service is directly related to the professional guidance provided by the management and staff of Surf Life Saving WA.
Surf Life Saving WA has a $20 million Public Liability Insurance Policy against negligence or liability which covers its Lifeguard Services and associated systems.
The role provided by Surf Life Saving WA trained personnel will involve:-
* Water Safety; * Emergency services - aquatic and land; * First Aid/Emergency treatments; * Public Education - distribution of information, lectures/demonstrations to schools or other groups; * Public Relations - promotion of the Town and services which it provides; * Public Recreation - facilitation of beach and water games/activities; * Other - security, litter and environmental control, enforcing Councils bylaws.
SUMMARY
The provision of a Beach Inspector/Lifeguard service on a contract basis by Surf Life Saving WA will allow the Town the opportunity to utilise the services
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of fully trained and equipped personnel and to maintain a professional presence on the beach.
Accordingly it is recommended that the contract of service for the provision of a Beach Inspector/ Lifeguard service for the Town of Cambridge by Surf Life Saving Western Australia (Inc.) for the 1995/96 season at a cost of $90,296, be approved.
Moved by Cr Johnston, seconded by Cr Moore
That:-
(i) the contract of service for the provision of a Beach Inspector/ Lifeguard service for the Town of Cambridge by Surf Life Saving Western Australia (Inc.) to 30 June 1996 at an annual cost of $90,296, be approved;
(ii) a review of the service be conducted at the conclusion of the 1995/96 season to assess the contract performance and future beach inspection service options;
(iii) the expenditure in (i) above be charged to Budget Item “Contract Beach Inspections”;
(iv) The Mayor and the Chief Executive Officer be authorised to sign and affix the Common Seal of the Town of Cambridge to the contract documents.
Carried
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10.7 FINANCE
10.7.1 ACCOUNTS FOR PAYMENT (File Reference: FIN0049)
Moved by Cr McConnell, seconded by Cr Moore
That in accordance with Clause 8(3)(e) of the Local Government Accounting Directions 1994, the schedule of accounts as detailed below be confirmed and the list of payments, as laid on the table, be included in the Minutes of the Council:-
Municipal Details Amount
V400285 Recoup Advance Account V000390- $30,072.83 V000414 V400286 Recoup Advance Account - Wages $84,338.28 Transfer V400287 Investment - Home Building Society $50,000.00 V400288 Investment - Town & Country Bank Ltd $200,000.00 V400289 Investment - Bank of Western Australia $200,000.00 V400290 Recoup Advance Account V000415- $1,607.70 V000418 V400291 Investment - Westpac Banking Corp $200,000.00 V400292 Recoup Advance Account V000419- $174,645.49 V000490 V400293 Investment - Challenge Bank $241,044.00 V400294 Recoup Advance Account - Wages $84,734.24 Transfer V400295 Investment - Town & Country Bank $200,000.00 V400296 Recoup Advance Account V000491- $85,966.52 V000499 $1,552,409.06
Carried
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10.7.2 FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 SEPTEMBER 1995 (File Reference: FIN0026)
BACKGROUND:
The financial statements for the period ended 30 September 1995 (a copy of which forms part of the notice paper), have now been produced.
POLICY IMPLICATIONS
Nil.
Moved by Cr Johnston, seconded by Cr Berry
That the financial statements for the period ended 30 September 1995, be received.
Carried
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10.7.3 INVESTMENT SCHEDULE AS AT 30 SEPTEMBER 1995 (File Reference: FIN0038)
BACKGROUND:
The purpose of this report is to advise the Council of the amount of surplus funds invested, the distribution of those funds and the financial performance of each investment (i.e. interest earned).
Interest from investments represents a significant revenue item in the Council’s Budget and it is important that the Council’s investment performance is monitored closely.
At 30 September 1995, $67,552 has been earned in interest which represents 28.1% of the investment budget.
Interest is accrued in the financial statements upon the maturity of each investment and then compounded unless the funds are required for Council purposes.
POLICY IMPLICATIONS:
Council Policy identifies an approved list of 11 investment bodies of which not more than 25% of available funds is to be placed with any one institution. The Investment Schedule which is attached to and forms part of the notice paper is in compliance with this policy.
In addition the policy requires an investment report to be submitted to the Council at its first meeting of each month.
Moved by Cr Moore, seconded by Cr O’Connor
That the Investment Schedule as at 30 September 1995, as submitted be received.
Carried
At 6.50pm, The Mayor advised that as he had declared an interest in the next item to be considered, he intended to vacate the chair and leave the meeting. The Deputy Mayor, Cr Berry, then took the chair.
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10.7.4 AMENDMENT TO LEASE - CITY BEACH TENNIS CLUB (INC.) (File Reference: PRO0384)
BACKGROUND:
The former City of Perth Council adopted the following resolution at its meeting held on 13 December 1993:
“That approval be given to negotiate new leases with those tennis clubs within the municipality without a current lease subject to the following terms and conditions:
(i) Lease Term: 5 years;
(ii) Commencement Date: 1 July 1994;
(iii) Option to Renew: 5 Years;
(iv) Ground Rental: (A) Initial Term; (B) Per annum payable upon demand;
(v) Option Period: Rental to be reviewed by the Council;
(vi) Maintenance: From 1 July 1994 each club shall be responsible for its own buildings, grounds and court maintenance including the provision of all labour materials and machinery. The Council shall ease the financial burden to the clubs by the payment of a reducing subsidy over the first three years of the new lease;
(vii) Maintenance Subsidy: (to be paid to the Clubs by the Council)
(a) Loton Park: $1,080 in total - 1994/95; $720 in total - 1995/96; $360 in total - 1996/97;
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(b) All other Clubs: $1,500/grass court - 1994/95; $1,000/grass court - 1995/96; $500/grass court - 1996/97;
to be paid quarterly in advance;
(viii) Bore Water: Those clubs sharing bores with other Council facilities to contribute to running, maintenance and replacement costs in the following ratios:-
(a) North Perth Tennis Club (50%): North Perth Croquet Club (50%);
(b) Loton Park Tennis Club (20%): East Perth Football Club (80%);
(ix) Sinking Funds: The following sinking fund contributions shall be made by quarterly instalments in advance to accumulate funds in the Council’s accounts to be applied towards the eventual redevelopment or replacement of the water bore and/or pump:
North Perth (50% of $875 per annum) $440 per annum; Higgins Park $1,375 per annum; City Beach $1,060 per annum; Leederville $550 per annum; Loton Park (20% of $1,200 per annum) $240 per annum;
(x) Conditions: The conditions of the Council’s standard lease in letter form to apply. The clubs to be responsible for all maintenance of grounds and buildings.
The former City of Perth Council also adopted the following resolution at its meeting held on 14 June 1994:
“That:-
(i) the Council approves a once only payment of $5,000 each to the City Beach, Higgins Park, Leederville, Loton Park and North Perth Tennis Clubs upon the commencement of their lease agreements, to enable the funds to be invested by the clubs to provide for future maintenance;
(ii) where the Council has equipment on site at these Tennis Clubs used solely for the purposes of maintaining the tennis club facilities, that it
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be transferred at no charge to the clubs for their use. Continuing maintenance and any replacement to be the responsibility of the clubs, and its use is to be dedicated to that site;
(iii) in relation to the North Perth Tennis Club, the Council provides training in the use of this equipment and allows shared use of the equipment and storage space with the Council;
(iv) the expenditure in item (i) above be charged to 1994/95 Budget Item “Tennis Club Subsidies”.
The City Beach Tennis Club is now prepared to sign the new lease, if the Town of Cambridge is prepared to amend the documents to provide for a 50/50 cost sharing arrangement in respect of maintenance or replacement costs for the water bore serving both the Tennis Club and the adjoining Swanage Avenue Reserve.
DETAILS:
City Beach Tennis Club (Inc.) was given access to the Council storage shed on the Swanage Avenue Reserve rent free as consideration for the Club paying electricity costs for the Council’s bore to reticulate the Reserve. The Club accepts the energy costs to run the bore to reticulate the Council parkland surrounding the property, however, it considers that it would be equitable for the Town of Cambridge to meet half the cost of any maintenance works, and half the cost of redevelopment or replacement, when that becomes necessary.
Previous information provided by the City of Perth estimates that it would be necessary to operate the bore for three hours per day, twice a week to water the tennis courts. It also estimates that it is necessary to operate the bore for seven hours one day per week to reticulate the reserve. On that basis, the approach from the Club is considered to be reasonable.
COMMENTS:
It is therefore recommended that the Council agrees to amend the lease with City Beach Tennis Club (Inc) to provide for the Town of Cambridge to meet 50% of the maintenance costs and 50% of the cost of redeveloping or replacing the water bore serving the City Beach Tennis Facilities and the Swanage Avenue Reserve.
Moved by Cr O’Connor, seconded by Cr Johnston
That the Lease with the City Beach Tennis Club (Inc) be amended to provide for the Town of Cambridge to contribute 50 percent of the
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maintenance and replacement costs for the water bore serving the City Beach Tennis Club facilities and the adjoining Swanage Avenue Reserve.
During discussion, Members noted that the lease had not yet been finalised and requested that the motion be amended to reflect this.
Amendment
Moved by Cr Moore, seconded by Cr O’Connor
That the words “the Lease with the City Beach Tennis Club (Inc) be amended to provide for” be replaced with the words “ the Lease to be entered into with the City Beach Tennis Club (Inc) include the provision for”.
Carried
Discussion ensued. Members requested that further information be provided and that full details of the draft Lease documentation be submitted to enable further consideration of this matter.
Amendment
Moved by Cr Johnston, seconded by Cr McConnell
That further consideration of the item relating to the Lease with the City Beach Tennis Club (Inc) be deferred to the next Ordinary Meeting of the Council.
Carried
At 7.00pm, The Mayor returned to the meeting and resumed the chair.
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10.7.5 REABOLD TENNIS CLUB - LOAN GUARANTEE (File Reference: RES0024)
BACKGROUND:
In August 1991 the former City of Perth approved a submission by the Reabold Tennis Club to construct six synthetic tennis courts to replace four grass courts and two hard courts. The total cost of the project was $150,000 which was funded by a grant of $35,000 from the former City of Perth, $40,000 as a cash contribution by the Club with the remaining amount of $75,000 being borrowed by the Club.
At the same meeting as this project was approved the City of Perth also agreed to act as guarantor for the loan of $75,000 which was to be taken out over a period of ten years.
The terms of the loan are due to be renegotiated on 18 November 1995. In order to renegotiate the terms of the loan, the Club requires the Town to guarantee the remaining balance of the loan. The Club have advised that the current amount outstanding on this loan is $25,000 which in itself has demonstrated the Club’s ability to repay the funds more quickly than originally anticipated. The Club has specifically requested the Town to provide a guarantee on the loan for a further three years.
POLICY IMPLICATIONS
Nil.
DETAILS:
At the time of approving the development works and providing financial assistance the City of Perth required the Club to enter into a five year lease with an option to renew for a further period of five years. Although the works were completed in early 1992 the lease has not been finalised although the documents were prepared with a commencement date of 1 July 1992.
Negotiations on the lease continued for some time without achieving any success. The Club has approached Council to recommence negotiations on the lease. This will be the subject of a separate report to the Council.
In an attempt to force the Club to agree to the draft lease the City of Perth advised the Club that action would be initiated to withdraw the loan guarantee if the lease was not executed and returned by 30 June 1994. Correspondence between the two parties followed which did not see the guarantee being withdrawn or the finalisation of the lease.
At this time the Council’s Administration sees no benefit in refusing to guarantee the Clubs loan as this will only cause financial difficulties for the
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Club and produce an environment not conducive to creating good relations with the club or renegotiating a lease. As a gesture of the Town’s goodwill it is recommended that the Council agree to guarantee the remaining portion of the loan over a period of three years as requested by the Club. This guarantee should be subject to the club supplying evidence of its ability to repay the outstanding amount (i.e. cash flow projections).
Moved by Cr McConnell, seconded by Cr Moore
That:-
(i) the Council agrees to guarantee the remaining portion of the loan held by the Reabold Tennis Club with an outstanding balance of $25,000 for a period not exceeding three years from the date of renegotiation;
(ii) the guarantee in (i) above be subject to the Club supplying evidence of its ability to repay the outstanding amount including cash flow projections.
Carried
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10.7.6 JOAN WATTERS COMMUNITY CENTRE CHILDREN’S SERVICES - RECURRENT GRANT AGREEMENTS (File Reference: ORG0095)
BACKGROUND:
The Town of Cambridge assumed the management of the Joan Watters Community Centre, including all the services provided at the Centre, from 1 July 1995. A large component of the services provided at the Centre is in the provision of child care. The following programmes operate from the children’s services building at Joan Watters:-
Age Grant Source
Before/After School 6-12 Commonwealth Vacation Care 6-12 Commonwealth/State Occasional Care 0-6 State
The services are funded by parent fees and recurrent grants from both the Commonwealth and State Governments. The recurrent grants from the Commonwealth are managed by the Commonwealth Department of Human Services and Health. The State body responsible for the recurrent grants is the Department for Community Services and is managed by the Family and Children’s Services section.
Prior to making any payments of the operational subsidies both the Commonwealth and State Governments require the Town to sign and complete funding agreements.
POLICY IMPLICATIONS
Nil
DETAILS:
The Commonwealth Department of Human Services and Health has forwarded one agreement to cover Before/After School Care and Vacation Care Services. The State Department for Community Services has forwarded separate agreements for the Vacation Care and Occasional Care.
These agreements will be tabled at the meeting and copies are available to Councillors upon request.
The agreements have been reviewed by the Council’s Administration and essentially the agreements outline the understanding between the funding
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provider (Government) and the service provider (Town of Cambridge). The agreements place certain requirements on the service provider in terms of compliance with funding guidelines and financial accountability. These are normal requirements for funding agreements and it is recommended that they be signed by the Town.
Moved by Cr McConnell, seconded by Cr Moore
That:-
(i) the recurrent grant agreements as outlined below be authorised:-
Before/After School Care - Commonwealth Department of Human Services and Health; Vacation Care - Commonwealth Department of Human Services and Health; Vacation Care - State Department for Community Services; Occasional Care - State Department for Community Services;
(ii) the Mayor and the Chief Executive Officer be authorised to sign and affix the Common Seal of the Town to the recurrent grant agreement documents.
Carried
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10.7.7 JOAN WATTERS COMMUNITY CENTRE - RESPITE SERVICES RECURRENT GRANT AGREEMENT (File Reference: ORG0095)
BACKGROUND:
The Town of Cambridge assumed the management of the Joan Watters Community Centre, including all the services provided at the Centre, from 1 July 1995. The Centre operates a Respite Service for the frail aged and disabled. This service is funded by the Health Department of WA and is a part of the Government HACC (Home and Community Centre) Programme.
Prior to the Health Department making any payments of the operational subsidy the Council is required to enter into a formal agreement to accept the grant.
This agreement will be tabled at the meeting and a copy is available to Councillors upon request.
POLICY IMPLICATIONS
Nil
DETAILS:
The amount allocated to the Respite Services from the HACC Programme last year was approximately $244,000. The Health Department have advised that the Council will receive a similar amount this financial year.
Administration has delayed entering into the agreement with the Health Department until a review has been conducted of the Respite Service. This has now been completed and Administration will be implementing the relevant changes suggested in that review. The structure will be amended slightly to create efficiencies as a result of amalgamating two previously separate HACC Programmes.
The review indicated that the service was underfunded compared to other similar services in the region. Negotiations have been held with the Health Department to increase the level of funding. At this time the Health Department has advised that the budgets for this year for the HACC Programme have been established and there is little opportunity to increase the allocation this financial period. Administration is preparing a formal request for these additional funds and considers that it is still a possibility that additional funds will be received. If no additional funds are received then the staff structure put in place should be able to manage with reduced relief when officers are on annual leave and cutbacks made in programme budgets.
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Should the additional funds be allocated by the Health Department then the contract should be entered into for a period of three years. However, should no additional funds be forthcoming the Council should enter into a one year contract and lobby further for the additional funds in future years.
Moved by Cr O’Connor, seconded by Cr McConnell
That:-
(i) the Recurrent Grants Agreement, as tabled, with the Health Department for HACC (Home and Community Care) Funding for the Respite Service operated at the Joan Watters Community Centre, be authorised;
(ii) the Chief Executive Officer be authorised to negotiate the terms concerning funding and period of the contract;
(iii) the Mayor and the Chief Executive Officer be authorised to sign and affix the Common Seal of the Town when negotiations are complete.
Carried
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11. MOTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN
The following motions, of which due notice has been given, are for discussion at the Council meeting to be held on 10 October 1995:-
Motion 1
West Coast Highway Realignment
Moved by Cr Moore, seconded by Cr Johnston
That:-
(i) Council, having been re-briefed by the Project Consultants Mitchell McCotter, at the public meeting held on 27 September 1995, expresses its concern that the Department of Environmental Protection has imposed unreasonable constraints on the project area to a point where the safety factors, which the realignment was intended to overcome, have been sacrificed;
(ii) the Department of Environmental Protection be urged to urgently review and expand the boundary of the project area to allow the Consultants to design junction systems to minimise further tragedies and facilitate traffic movements into and out of Helston Avenue and modified Challenger Parade;
(iii) the Chief Executive Officer be authorised to request the Department of Environmental Protection to take the necessary action as set out in (ii) above.
During discussion, divergent views were expressed in relation to the proposed motion. Members noted that details of the project area had not been specified in Clause (i) and that three Councillors, not the full Council, had been present at the Consultants briefing held on 27 September 1995.
Further discussion ensued during which Members expressed differing views regarding the intent of the motion.
The motion was put and carried.
Cr Berry then requested that a division be called.
The motion was carried on a division resulting as follows:-
Affirmative: Crs Johnston, Moore, O’Connor Negative: Crs Berry, McConnell
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Motion 2
Regional Strategic Coastal Management Plan
Moved Cr Smith,
That the Town’s administration prepare a proposal for the Council to resolve at its meeting of 24 October 1995, outlining the Town’s expected preliminary commitment to the cooperative local government venture for the Compilation of a Regional Strategic Coastal Management Plan for the Perth Metropolitan Coast from Fremantle to Floreat.
During discussion, The Mayor noted that the motion had been submitted by Councillor Smith, who is presently on Leave of Absence. Following the consent of The Mayor being obtained, the motion was moved and seconded as follows:-
Moved by Cr McConnell, seconded by Cr O’Connor
That the Town’s administration prepare a proposal for the Council to resolve at its meeting of 24 October 1995, outlining the Town’s expected preliminary commitment to the cooperative local government venture for the Compilation of a Regional Strategic Coastal Management Plan for the Perth Metropolitan Coast from Fremantle to Floreat.
Discussion ensued. Cr Berry expressed concern that commitments to a possible contribution of funds from the Town would be given to the co- operative venture, without the prior approval of the Council. It was noted that two Councillors of the three nominated had been involved in the joint meetings, that the submission for funds was to be forwarded to Canberra by mid October 1995 and that copies of the completed submission would be provided to Councillors.
The motion was then put and carried.
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12. REPRESENTATION ON STATUTORY AUTHORITIES AND PUBLIC BODIES Nil
13. URGENT BUSINESS Nil
14. CONFIDENTIAL REPORTS Nil
15. CLOSURE
There being no further business, His Worship The Mayor thanked those present for their attendance and declared the meeting closed at 7.30pm.
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