BOY SCOUTS OFAMERICA DANIEL WEBSTER COUNCIL
2015-2016 PROGRAM PLANNING GUIDE
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2013-2014_Calendar_Final.indd 12 1 5/17/2013 12:29:57 AM HOW TO USE THIS GUIDE
Welcome to Scouting in New Hampshire and the Daniel Webster Council!
The Daniel Webster Council Program Planning Calendar and Resource Guide has been created using resources from all of the areas of Scouting in this council. The following pages contain all of the information you need to plan and operate a successful cycle of Scouting for your unit and to provide a quality program for your Scouts and families.
The first part of the guide is the Program Planning Calendar. Starting in August of 2015 and going through August 2016, this is your monthly guide to what is happening both in your district and in the council as a whole. For each month, there is a list of districts with dates for various meetings, events, and training courses. You will also find a traditional calendar grid which provides dates for council events, training courses, and meetings, as well as holidays and helpful information. This is a good place to write in your unit’s monthly program plans.
The second part of this guide consists of resource pages. Here you will find information about all of our camps, programs, policies, procedures, and much more. Consider part two of this guide a go-to place for all of the resources you need to plan your ideal year of Scouting.
You will also notice, especially if you are new to our Scouting family, there are a lot of abbreviations and acronyms used in this guide. To help you navigate better, please use the following glossary:
GENERAL LEADERSHIP DEVELOPMENT • ACC: Assistant Council Commissioner • BALOO: Basic Adult Leader Outdoor Orientation • BS: Boy Scout • CPR: Cardio Pulmonary Resuscitation • CMTE: Committee • FST: Fast Start Training • CS: Cub Scout • OLS: Outdoor Leader Skills • CM: Cubmaster • OWLS: Outdoor Webelos Leader Skills • DE: District Executive • TE: Trainer’s Edge • FFOS: Family Friends of Scouting • TIS: This is Scouting • FOS: Friends of Scouting • UOS: University of Scouting • FYR: Fall Youth Recruitment • WB: Wood Badge • GTFA: Good Turn for America • YPT: Youth Protection Training • JTE: Journey to Excellence • YPT-V: Youth Protection Training for Venturing Leaders • MTG: Meeting • PLC: Patrol Leader’s Council OUTDOOR & CAMPING • SM: Scoutmaster • CB: Camp Bell • SYR: Spring Youth Recruitment • CC: Camp Carpenter • TRNG: Training • GSR: Griswold Scout Reservation • UC: Unit Commissioner • HV: Hidden Valley Scout Camp • VSC: Volunteer Service Center • APEX: Advanced Program Experience ORDER OF THE ARROW • LEC: Lodge Executive Committee • LLD: Lodge Leadership Development • NOAC: National Order of the Arrow Conference • OA: Order of the Arrow WWW.NHSCOUTING.ORG 603-625-6431
2 CONTACT INFORMATION
DANIEL WEBSTER COUNCIL Council Staff Directory VOLUNTEER SERVICE CENTER Administrative and Support Staff Name Ext. E-Mail Department Hours: Mark Callahan 105 [email protected] Camping Director Monday - Friday 8:30 a.m. - 5:00 p.m. Brian Doehner 115 [email protected] Registrar Danita Brayall 101 [email protected] Receptionist Summer Hours: Deana Dubois 106 [email protected] Data Entry Clerk Monday - Friday Stephanie Crawford 102 [email protected] Controller 8:00 a.m. - 4:30 p.m. Tish Dudley 130 [email protected] Accounting Clerk Address Katie Graham 137 [email protected] Development Assistant 571 Holt Avenue Chris Hopkins 108 [email protected] Marketing Director Manchester, NH 03109 John Rainville 138 [email protected] Development Director
Valerie Seitz 116 [email protected] Program Assistant Phone: Brian Shankey 110 [email protected] Development Director 603-625-6431 Don Shepard 107 [email protected] Scout Executive Website: Jay Stoecker 117 [email protected] Director of Development www.nhscouting.org John Rainville 138 [email protected] Development Director Dave Roberts 118 [email protected] Director of Support Service Michelle Tickler 123 [email protected] Executive Secretary Tom Trafton 109 [email protected] Director of Field Service Unit Serving Executives Duane Armstrong [email protected] District Executive Skip Chase [email protected] District Executive Dylan Croston [email protected] Exploring Executive Carey Kenyon-Ducharme [email protected] Sr. District Executive MANCHESTER SCOUT SHOP Jason Eborn [email protected] District Director Hours: Sean Fogle [email protected] District Executive Monday - Friday Jackson Gaylord [email protected] District Director 9:30 a.m. - 6:00 p.m. Andrew Murphy [email protected] Sr. District Executive Saturday Camp Rangers 9:30 a.m. - 3:00 p.m. Griswold Scout Reservation Bryan Boyajian [email protected] Head Ranger Hours: Camp Carpenter (During Resident Camp Only) Steve Hambleton [email protected] Monday - Friday Camp Manager Griswold Scout Reservation 9:30 a.m. - 6:00 p.m. John Rolfson [email protected] Thursday 9:30 a.m. - 7:30 p.m. Ranger Saturday 9:30 a.m.- 3:00 p.m. Sunday, 11:00 a.m. - 5:00 p.m.
Facebook.com/nhscouting Address Social Media 300 Blondin Road Tech savvy? Find us on Facebook.com/nhscouting Manchester, NH 03109 @dwcbsa and join the online community of local Scouters sharing Scouting ideas and Phone: thoughts! 603-625-6431 https://www.youtube.com/ user/DanielWebsterCouncil Email: [email protected]
3 DISTRICT DATES - AUGUST
Abnaki Mt Monadnock 6 Commissioner Staff Meeting 4 District Committee Meeting 10 District Committee Meeting 11 Popcorn Training 13 District Roundtable Meeting 18 Program Kickoff 13 Order of the Arrow Chapter Meeting 19 Roundtable (North) Meeting Nutfield 26 Eagle Board of Review 4 Commissioner Staff Meeting 4 District Committee Meeting Arrowhead 5 Popcorn Training 4 Commissioner Staff Meeting 11 District Roundtable Meeting 5 District Committee Meeting 11 Order of the Arrow Chapter Meeting 12 District Roundtable Meeting 11 Fall Round Up Kickoff 12 Fall Roundup Kickoff 15 Venturing Leader Specific Training Sunapee 19 Order of the Arrow Chapter Meeting 10 Commissioner Staff Meeting 10 District Committee Meeting Historic 10 District Roundtable Meeting 4 District Committee Meeting 10 Fall Roundup Kickoff 11 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting 11 Fall Round Up Kickoff 26 Commissioner Staff Meeting Wannalancit 3 District Committee Meeting Massabesic 4 Popcorn Training 4 District Committee Meeting 5 Commissioner Meeting 5 Commissioner Staff Meeting 9 Eagle Board of Review 5 Popcorn Training 10 Fall Round Up Kickoff 5 Eagle Board of Review 10 District Roundtable Meeting 12 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting 12 Program Kickoff 31 District Committee Meeting
Notes, Ideas, and Plans:
4 AUGUST 2015
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 • Secure Show and Sell locations National OA Conference • Promote Popcorn Sale with Scouts and Parents (NOAC) Begins • Register for the NH Jamboree
2 3 4 5 6 7 8
NOAC NOAC NOAC NOAC NOAC NOAC World Jamboree Ends World Jamboree World Jamboree World Jamboree World Jamboree World Jamboree World Jamboree National OA SM Supper at GSR Conference (NOAC) Ends
Trainer’s Edge
9 10 11 12 13 14 15
SM Supper at GSR Fisher Cats Scout Night Sleepover
16 17 18 19 20 21 22
SM Supper at GSR
23 24 25 26 27 28 29
30 31 NOTES:
Show & Sell Orders Due
5 DISTRICT DATES - SEPTEMBER
Abnaki Mt Monadnock 3 Commissioner Staff Meeting 1 District Committee Meeting 7 District Committee Meeting 8 Commissioner Staff Meeting 10 District Roundtable Meeting 8 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting 8 Order of the Arrow Chapter Meeting 10 Eagle Candidate Orientation 19 Basic Adult Leader Outdoor Orientation 30 Eagle Board of Review 19 Outdoor Skills for Webelos Leaders
Arrowhead 1 Commissioner Staff Meeting Nutfield 1 Commissioner Staff Meeting 2 District Committee Meeting 1 District Committee Meeting 8 Eagle Project Board of Review 8 District Roundtable Meeting 9 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 16 Order of the Arrow Chapter Meeting 22 Eagle Board of Review Sunapee Historic 14 Commissioner Staff Meeting 14 District Committee Meeting 1 District Committee Meeting 14 District Roundtable Meeting 8 District Roundtable Meeting 14 Order of the Arrow Chapter Meeting 8 Order of the Arrow Chapter Meeting 16 Eagle Board of Review 30 Commissioner Staff Meeting Wannalancit 2 Commissioner Staff Meeting Massabesic 13 Eagle Board of Review 14 District Roundtable Meeting 1 District Committee Meeting 14 Order of the Arrow Chapter Meeting 2 Commissioner Staff Meeting 2 Eagle Board of Review 9 District Roundtable Meeting 9 Order of the Arrow Chapter Meeting
Notes, Ideas, and Plans:
6 SEPTEMBER 2015
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5
Popcorn Sale Begins
6 7 8 9 10 11 12
Office Closed Show & Sell GSR Service Day Pickup OA Fall Fellowship OA Fall Fellowship
Labor Day Patriot Day 13 14 15 16 17 18 19
OA Fall Executive Wood Badge Wood Badge Fellowship Committee Weekend #1 Weekend #1 Meeting Lodge Executive Carpenter Service Board Meeting Day
Rosh Hashanah Rosh Hashanah 20 21 22 23 24 25 26
Wood Badge APEX Fellowship Fall Blast Weekend #1 Family Camping Weekend
APEX @ GSR
Yom Kippur 27 28 29 30
Fall Blast Coordinated Ruger Shooting Family Camping Program Meeting Sports Classic • Schedule Camp Promotion Weekend Council • Confirm Friends of Scouting (FOS) Commissioner Meeting Presentation • Register for the NH Jamboree
NOTES:
7 DISTRICT DATES - OCTOBER
Abnaki Mt Monadnock 1 Commissioner Staff Meeting 6 District Committee Meeting 5 District Committee Meeting 13 Commissioner Staff Meeting 8 District Roundtable Meeting 13 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 13 Order of the Arrow Chapter Meeting 14 Roundtable (North) Meeting 28 Eagle Board of Review Nutfield 6 Commissioner Staff Meeting Arrowhead 6 District Committee Meeting 6 Commissioner Staff Meeting 7 Eagle Board of Review 7 District Committee Meeting 13 District Roundtable Meeting 13 Eagle Project Board of Review 13 Order of the Arrow Chapter Meeting 14 District Roundtable Meeting 24 Basic Adult Leader Outdoor Orientation 21 Order of the Arrow Chapter Meeting 24 Outdoor Skills for Webelos Leaders 28 Eagle Board of Review
Sunapee Historic 12 Commissioner Staff Meeting 6 District Committee Meeting 12 District Committee Meeting 13 District Roundtable Meeting 12 District Roundtable Meeting 13 Order of the Arrow Chapter Meeting 12 Order of the Arrow Chapter Meeting 21 Eagle Board of Review 28 Commissioner Staff Meeting Wannalancit 5 District Committee Meeting Massabesic 7 Commissioner Staff Meeting 6 District Committee Meeting 11 Eagle Board of Review 7 Commissioner Staff Meeting 19 District Roundtable Meeting 7 Eagle Board of Review 19 Order of the Arrow Chapter Meeting 8 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 24 Basic Adult Leader Outdoor Orientation Exploring Division 24 Outdoor Skills for Webelos Leaders 16-18 MOOT 23-25 University of Exploring
Notes, Ideas, and Plans:
8 OCTOBER 2015
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 • Conduct Unit Youth Protection Training Inventory Wood Badge Wood Badge Weekend #2 Weekend #2 • Attend NH Jamboree Scout Circus Night • Promote Popcorn Sale with Scouts and Parents
4 5 6 7 8 9 10
Wood Badge Weekend #2
O 5 O 5 cto 01 cto 01 ber 9-11, 2 ber 9-11, 2
New Hampshire New Hampshire Jamboree Jamboree 11 12 13 14 15 16 17
OA Lodge OA Lodge Conference Conference Weekend Weekend
Lodge Banquet
O 5 cto 01 ber 9-11, 2 GSR Service Day
New Hampshire Carpenter Service Jamboree Day
Jamboree on the Columbus Day Air (JOTA) 18 19 20 21 22 23 24
OA Lodge Executive Scouting Scouting Conference Board Meeting Memorabilia Show Memorabilia Show Weekend APEX Fellowship Commissioner OA Executive College Board Meeting APEX @ GSR
25 26 27 28 29 30 31
Show & Sell Settlement Day
Halloween NOTES:
9 DISTRICT DATES- NOVEMBER
Abnaki Mt Monadnock 5 Commissioner Staff Meeting 3 District Committee Meeting 5 Eagle Candidate Orientation 10 Commissioner Staff Meeting 9 District Committee Meeting 10 District Roundtable Meeting 12 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting 12 Order of the Arrow Chapter Meeting 25 Eagle Board of Review Nutfield 3 Commissioner Staff Meeting Arrowhead 3 District Committee Meeting 3 Commissioner Staff Meeting 4 Eagle Board of Review 4 District Committee Meeting 10 District Roundtable Meeting 10 Eagle Project Board of Review 10 Order of the Arrow Chapter Meeting 11 District Roundtable Meeting 19 Friends of Scouting Kickoff 18 Order of the Arrow Chapter Meeting 18 Eagle Board of Review Sunapee 19 Friends of Scouting Kickoff 9 Commissioner Staff Meeting 9 District Committee Meeting Historic 9 District Roundtable Meeting 3 District Committee Meeting 9 Order of the Arrow Chapter Meeting 10 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting Wannalancit 18 Eagle Board of Review 2 District Committee Meeting 18 Commissioner Staff Meeting 4 Commissioner Staff Meeting 19 Friends of Scouting Kickoff 8 Eagle Board of Review 9 District Roundtable Meeting Massabesic 9 Order of the Arrow Chapter Meeting 3 District Committee Meeting 4 Commissioner Staff Meeting 4 Eagle Board of Review 11 District Roundtable Meeting 11 Order of the Arrow Chapter Meeting 19 Friends of Scouting Kickoff
Notes, Ideas, and Plans:
10 NOVEMBER 2015
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6 7
Popcorn Take Scouting for Food Orders Due Distribution
8 9 10 11 12 13 14
Popcorn Scouting for Food Show & Sell Distribution Collection Payment Due GSR Service Day
Election Day Veterans Day 15 16 17 18 19 20 21
Coordinated Executive Summer Camp Boston Museum OA Service Day Program Committee Kickoff of Science Committee Meeting Carpenter Service Day Council Commissioner Meeting
22 23 24 25 26 27 28
Office Closed Office Closed APEX @ GSR
APEX Fellowship
Thanksgiving Day 29 30 • Promote Summer Camp • Begin charter renewal process • Conduct Friends of Scouting (FOS) presentation
NOTES:
11 DISTRICT DATES - DECEMBER
Abnaki Mt Monadnock 2 Charter Turn-In Day (North) 1 District Committee Meeting 3 Commissioner Staff Meeting 5 Charter Turn-In Day 5 Charter Turn-In Day 8 Commissioner Staff Meeting 7 District Committee Meeting 8 District Roundtable Meeting 10 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 10 Order of the Arrow Chapter Meeting 30 Eagle Board of Review Nutfield Arrowhead 1 Commissioner Staff Meeting 1 Commissioner Staff Meeting 1 District Committee Meeting 2 District Committee Meeting 2 Eagle Board of Review 5 Charter Turn-In Day 5 Charter Turn-In Day 8 Eagle Project Board of Review 8 District Roundtable Meeting 9 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 16 Order of the Arrow Chapter Meeting 16 Eagle Board of Review Sunapee 5 Charter Turn-In Day Historic 14 Commissioner Staff Meeting 14 District Committee Meeting 1 District Committee Meeting 14 District Roundtable Meeting 5 Charter Turn-In Day 14 Order of the Arrow Chapter Meeting 8 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 16 Eagle Board of Review Wannalancit 16 Commissioner Staff Meeting 2 Commissioner Staff Meeting 7 District Committee Meeting Massabesic 5 Charter Turn-In Day 5 District Holiday Dinner 1 District Committee Meeting 13 Eagle Board of Review 2 Commissioner Staff Meeting 14 District Roundtable Meeting 2 Eagle Board of Review 14 Order of the Arrow Chapter Meeting 5 Charter Turn-In Day 9 District Roundtable Meeting 9 Order of the Arrow Chapter Meeting
Notes, Ideas, and Plans:
12 DECEMBER 2015
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5 • Complete Charter Popcorn Payments Charter Turn-In Due Day Renewal • Promote Summer Camp
6 7 8 9 10 11 12
NYLT Gathering GSR Service Day
Carpenter Service Day
Hanukkah Hanukkah Hanukkah Hanukkah Hanukkah Hanukkah 13 14 15 16 17 18 19
Executive Board Meeting
Hanukkah Hanukkah 20 21 22 23 24 25 26
Office Closed Office Closed
Scout Shop Closed
Winter Begins Christmas Eve Christmas Day 27 28 30 31 NOTES:
APEX @ GSR APEX @ GSR APEX @ GSR Winter Week Winter Week Winter Week
New Year’s Eve NOTES:
13 DISTRICT DATES - JANUARY
Abnaki Mt Monadnock 7 Commissioner Staff Meeting 5 District Committee Meeting 7 Eagle Candidate Orientation 12 Commissioner Staff Meeting 11 District Committee Meeting 12 District Roundtable Meeting 14 District Roundtable Meeting 12 Order of the Arrow Chapter Meeting 14 Order of the Arrow Chapter Meeting 20 District Roundtable (North) Meeting Nutfield 27 Eagle Board of Review 4 Commissioner Staff Meeting 4 District Committee Meeting Arrowhead 5 Eagle Board of Review 5 Commissioner Staff Meeting 11 District Roundtable Meeting 6 District Committee Meeting 11 Order of the Arrow Chapter Meeting 12 Eagle Project Board of Review 29-31 Klondike Derby 13 District Roundtable Meeting
20 Order of the Arrow Chapter Meeting Sunapee 27 Eagle Board of Review 11 Commissioner Staff Meeting 11 District Committee Meeting Historic 11 District Roundtable Meeting 5 District Committee Meeting 11 Order of the Arrow Chapter Meeting 12 District Roundtable Meeting 12 Order of the Arrow Chapter Meeting Wannalancit 20 Eagle Board of Review 4 District Committee Meeting 27 Commissioner Staff Meeting 6 Commissioner Staff Meeting 29-31 Klondike Derby 10 Eagle Board of Review 11 District Roundtable Meeting Massabesic 11 Order of the Arrow Chapter Meeting 5 District Committee Meeting 29-31 Klondike Derby 6 Commissioner Staff Meeting 6 Eagle Board of Review 13 District Roundtable Meeting 13 Order of the Arrow Chapter Meeting
Notes, Ideas, and Plans:
14 JANUARY 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
NOTES: 1 2
Office Closed Camp Staff Gatherings Scout Shop Closed
New Year’s Day 3 4 5 6 7 8 9
Carpenter Service Day
Monster Jam Truck Scout Night
10 11 12 13 14 15 16
OA Lodge Fun OA Lodge Fun Weekend Weekend
OA Service Day
GSR Service Day
Boston Museum of Science 17 18 19 20 21 22 23
OA Lodge Fun Office Closed APEX Fellowship APEX @ GSR Weekend Commissioner OA Lodge Boston Museum Training Executive Board of Science
Martin Luther King Jr. Day 24 25 26 27 28 29 30
Coordinated Boston Museum Program of Science Committee
Council Commissioner Meeting
31 • Encourage 100% trained leaders • Promote Summer Camp and begin collecting deposits • Conduct Friends of Scouting (FOS) Presentation • Discuss Camp Card Sale with Scouts and Parents
15 DISTRICT DATES - FEBRUARY
Abnaki Mt Monadnock 4 Commissioner Staff Meeting 2 District Committee Meeting 6 Klondike Derby 6-7 Klondike Derby 8 District Committee Meeting 9 Commissioner Staff Meeting 11 District Roundtable Meeting 12 District Roundtable Meeting 11 Order of the Arrow Chapter Meeting 12 Order of the Arrow Chapter Meeting 13 Winter Fun Day 13 Cub Scout Ice Fishing & Winter Carnival 24 Eagle Board of Review Nutfield Arrowhead 2 Commissioner Staff Meeting 2 Commissioner Staff Meeting 2 District Committee Meeting 3 District Committee Meeting 3 Eagle Board of Review 5 Freeze Out 9 District Roundtable Meeting 6 Klondike Derby & Webelos Alley 9 Order of the Arrow Chapter Meeting 9 Eagle Project Board of Review 27 Winter Carnival 10 District Roundtable Meeting
17 Order of the Arrow Chapter Meeting Sunapee 24 Eagle Board of Review 6 Klondike Derby 8 Commissioner Staff Meeting Historic 8 District Committee Meeting 2 District Committee Meeting 8 District Roundtable Meeting 9 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 9 Order of the Arrow Chapter Meeting
17 Eagle Board of Review Wannalancit 24 Commissioner Staff Meeting 1 District Committee Meeting 3 Commissioner Staff Meeting Massabesic 7 Scout Sunday 2 District Committee Meeting 8 District Roundtable Meeting 3 Commissioner Staff Meeting 8 Order of the Arrow Chapter Meeting 3 Eagle Board of Review 14 Eagle Board of Review 5-7 Freeze Out & Klondike Derby 10 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting
Notes, Ideas, and Plans:
16 FEBRUARY 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6
Boston Museum of Science
7 8 9 10 11 12 13
Scout Anniversary Scout Anniversary Camp Card Scout Shabbat GSR Service Day Week Begins Day Sales Training
Scout Sunday 14 15 6 17 18 19 20
APEX @ GSR APEX@ GSR APEX @ GSR APEX @ GSR Carpenter Service Winter Week Weinter Week Winter Week Winter Week Day
Office Closed Executive Board Camp Card Meeting Sales Training
Boston Museum of Science Valentine’s Day President’s Day 21 22 23 24 25 26 27
APEX @ GSR APEX @ GSR APEX @ GSR APEX @ GSR Boston Museum Winter Week Winter Week Winter Week Winter Week of Science
Camp Card Camp Card Sales Training Sales Training
28 29
Camp Card Orders • Order Camp Cards Due • Webelos-to-Scout Transition • Schedule Camp Promotion for Webelos • Conduct Friends of Scouting (FOS) Presentation
NOTES:
17 DISTRICT DATES - MARCH
Abnaki Mt Monadnock 3 Commissioner Staff Meeting 1 District Annual Meeting 7 District Committee Meeting 15 Commissioner Staff Meeting 10 District Roundtable Meeting 15 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting 15 Order of the Arrow Chapter Meeting 10 Eagle Candidate Orientation 12 District Pinewood Derby Nutfield 30 Eagle Board of Review 1 Commissioner Staff Meeting 1 District Committee Meeting Arrowhead 2 Eagle Board of Review 1 Commissioner Staff Meeting 8 District Roundtable Meeting 2 District Committee Meeting 8 Order of the Arrow Chapter Meeting 8 Eagle Project Board of Review
10 District Roundtable Meeting Sunapee 12 District Recogntion Dinner 14 Commissioner Staff Meeting 16 Order of the Arrow Chapter Meeting 14 District Committee Meeting 24 Eagle Board of Review 14 District Roundtable Meeting 14 Order of the Arrow Chapter Meeting Historic 1 District Committee Meeting Wannalancit 8 District Recognition Dinner 2 Commissioner Staff Meeting 8 District Roundtable Meeting 7 District Annual Meeting 8 Order of the Arrow Chapter Meeting 13 Eagle Board of Review 16 Eagle Board of Review 14 District Roundtable Meeting 30 Commissioner Staff Meeting 14 Order of the Arrow Chapter Meeting 18 District Recognition Dinner Massabesic 1 District Annual Meeting 2 Commissioner Staff Meeting 2 Eagle Board of Review 9 Distrct Recogntion Dinner 9 Order of the Arrow Chapter Meeting 19 District Pinewood Derby
Notes, Ideas, and Plans:
18 MARCH 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
• Sell Camp Cards 1 2 3 4 5 Camp Card Sale Begins
Ash Wednesday 6 7 8 9 10 11 12
Boston Museum of Science
13 14 15 16 17 18 19
Camp Deposits Executive GSR Service Day Due Committee Meeting Carpenter Service Day
Trainer’s Edge
Wood Badge Fellowship Dinner
Daylight Savings Boston Museum Time Begins St. Patrick’s Day of Science 20 21 22 23 24 25 26
OA Vigil Coordinated Office Closed APEX @ GSR Nominting Program Commiittee Committee APEX Fellowship Commissioner Training OA Lodge Council Executive Board Commissioner Meeting Palm Sunday Spring Begins Good Friday 27 28 29 30 31 Submit Camp Deposits March 15th
Easter Sunday NOTES:
19 DISTRICT DATES - APRIL
Abnaki Mt Monadnock 7 Commissioner Staff Meeting 5 District Committee Meeting 11 District Committee Meeting 9 District Hike 14 District Roundtable Meeting 12 Commissioner Staff Meeting 14 Order of the Arrow Chapter Meeting 12 District Roundtable Meeting 20 Districr Roundtable (North) Meeting 12 Order of the Arrow Chapter Meeting 27 Eagle Board of Review 29-1 Webelos Spring Overnight Nutfield 5 Commissioner Staff Meeting Arrowhead 5 District Annual Meeting 5 Commissioner Staff Meeting 6 Eagle Board of Review 6 District Committee Meeting 9 District Pinewood Derby 9 Venturing Leader Specific Training 12 District Roundtable Meeting 12 Eagle Project Board of Review 12 District Recognition Dinner 13 District Roundtable Meeting 12 Order of the Arrow Chapter Meeting 20 Order of the Arrow Chapter Meeting 23 Basic Adult Leader Outdoor Orientation Sunapee 23-24 Introductton to Outdoor Leader Skills 9 District Recognition Dinner 23-24 Outdoor Skills for Webelos Leaders 11 Commissioner Staff Meeting 27 Eagle Board of Review 11 District Committee Meeting 11 District Roundtable Meeting Historic 11 Order of the Arrow Chapter Meeting 5 District Committee Meeting 16 District Pinewood Derby 8-10 Spring Camporee 9 District Pinewood Derby Wannalancit 12 District Roundtable Meeting 4 District Committee Meeting 12 Order of the Arrow Chapter Meeting 6 Commissioner Staff Meeting 15-17 Introduction to Outdoor Leader Skills 9 District Pinewood Derby 16-17 Outdoor Skils for Webelos Leaders 10 Eagle Board of Review 20 Eagle Board of Review 11 District Roundtable Meeting 27 Commissioner Staff Meeting 11 Order of the Arrow Chapter Meeting Massabesic 5 District Committee Meeting 6 Commissioner Staff Meeting Notes, Ideas, and Plans: 6 Eagle Board of Review 9 Chuckwagon 9-10 Webelos Weekend 13 District Roundtable Meeting 13 Order of the Arrow Chapter Meeting 15 Basic Adult Leader Outdoor Orientation 16-17 Outdoor Skills for Webelos Leaders
20 APRIL 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 • Collect Final Camp Payments • Youth Protection Month 100% of all leaders Youth Protection Trained
3 4 5 6 7 8 9
Boston Museum of Science
10 11 12 13 14 15 16
Campership GSR Service Day Applications Due Carpenter Service Day
17 18 19 20 21 22 23
APEX @ GSR APEX @ GSR APEX @ GSR APEX @ GSR APEX @ GSR Spring Week Spring Week Spring Week Spring Week Spring Week Council Recognition Dinner Council Annual Meeting
Earth Day 24 25 26 27 28 29 30
Council Program Kick Off
Life-to-Eagle Seminar
Boston Museum of Science Arbor Day NOTES:
21 DISTRICT DATES - MAY
Abnaki Mt Monadnock 5 Commissioner Staff Meeting 3 District Committee Meeting 6-8 Boy Scout Spring Camporee 7 Chuckwagon 9 District Committee Meeting 10 Commissioner Staff Meeting 12 District Roundtable Meeting 10 District Roundtable Meeting 12 Order of the Arrow Chapter Meeting 10 Order of the Arrow Chapter Meeting 25 Eagle Board of Review 13-15 District Spring Camporee
Arrowhead Nutfield 1 Introduction to Outdoor Leader Skills 3 Commissioner Staff Meeting 1 Outdoor Skills for Webelos Leaders 3 District Committee Meeting 1 Commissioner Staff Meeting 4 Eagle Board of Review 4 District Committee Meeting 7 Chuckwagon 10 Eagle Project Board of Review 10 District Roundtable Meeting 11 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting 13-15 District Spring Camporee 18 Order of the Arrow Chapter Meeting Sunapee 25 Eagle Board of Review 6-8 District Spring Camporee 26 Arrow of Light Banquet 9 Commissioner Staff Meeting 9 District Committee Meeting Historic 9 District Roundtable Meeting 3 District Committee Meeting 9 Order of the Arrow Chapter Meeting 10 District Roundtable Meeting 10 Order of the Arrow Chapter Meeting Wannalancit 18 Eagle Board of Review 2 District Committee Meeting 25 Commissioner Staff Meeting 4 Commissioner Staff Meeting 6-8 District Spring Camporee Massabesic 8 Eagle Board of Review 9 District Roundtable Meeting 3 District Committee Meeting 4 Commissioner Staff Meeting 9 Order of the Arrow Chapter Meeting 4 Eagle Board of Review 7 District Pinewood Derby 11 District Roundtable Meeting 11 Order of the Arrow Chapter Meeting
Notes, Ideas, and Plans:
22 MAY 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6 7
Wood Badge Wood Badge Weekend #1 Weekend #1
Commissioner Training
8 9 10 11 12 13 14
Mother’s Day 15 16 17 18 19 20 21
Camp Payments Executive Camp Card GSR Service Day Due Committee Sale Ends Meeting Wood Badge #2 Wood Badge #2
OA Spring OA Spring Fellowship Fellowship
Carpenter Service Day
22 23 24 25 26 27 28
OA Lodge Coordinated APEX Fellowship APEX @ GSR Executive Board Program Committee OA Spring Meeting Fellowship Council Commissioner Meeting
29 30 31 Office Closed • Begin Annual Unit Program Planning for 2016-2017 • Youth Protection Training for Camp Leaders
Memorial Day NOTES:
23 DISTRICT DATES - JUNE
Abnaki Mt Monadnock 2 Commissioner Staff Meeting 7 District Committee Meeting 6 District Committee Meeting 14 Commissioner Staff Meeting 9 District Roundtable Meeting 14 District Roundtable Meeting 9 Order of the Arrow Chapter Meeting 14 Order of the Arrow Chapter Meeting 29 Eagle Board of Review Nutfield Arrowhead 7 Commissioner Staff Meeting 7 Commissioner Staff Meeting 7 District Committee Meeting 8 District Committee Meeting 8 Eagle Board of Review 14 Eagle Project Board of Review 14 District Roundtable Meeting 15 District Roundtable Meeting 14 Order of the Arrow Chapter Meeting 22 Order of the Arrow Chapter Meeting 22 Eagle Board of Review Sunapee 13 Commissioner Staff Meeting Historic 13 District Committee Meeting 7 District Committee Meeting 13 District Roundtable Meeting 14 District Roundtable Meeting 13 Order of the Arrow Chapter Meeting 14 Order of the Arrow Chapter Meeting 15 Eagle Board of Review Wannalancit 1 Commissioner Staff Meeting Massabesic 6 District Committee Meeting 1 Commissioner Staff Meeting 12 Eagle Board of Review 1 Eagle Board of Review 13 District Roundtable Meeting 7 District Committee Meeting 13 Order of the Arrow Chapter Meeting 8 District Roundtable Meeting 18 Concord Scout-O-Rama 8 Order of the Arrow Chapter Meeting
Notes, Ideas, and Plans:
24 JUNE 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4
• Make Camp Reservation for 2017 OA Section NE-1 SPL Overnight Conclave • Begin Annual Unit Program Planning GSR Service Day Wood Badge #3 for 2016-2017 OA Section NE-1 Conclave • Youth Protection Training for Camp Leaders Wood Badge #3 5 6 7 8 9 10 11
OA Section NE-1 Camp Carpenter Conclave Service Day
Cub Day Camp Staff Training
12 13 14 15 16 17 18
Flag Day 19 20 21 22 23 24 25
GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week
Carpenter Staff Carpenter Staff Carpenter Staff Carpenter Staff Carpenter Staff Carpenter Staff Carpenter Staff Week Week Week Week Week Week Week
Father’s Day Summer Begins 26 27 28 29 30
Akela Camp Day Camp Day Camp Day Camp Day Camp Week 1 Seacoast Area Seacoast Area Seacoast Area Seacoast Area
GSR Week 1 Scoutmaster Supper (GSR)
NYLT NYLT NYLT NYLT NYLT
NOTES:
25 DISTRICT DATES - JULY
Abnaki Mt Monadnock 11-15 Cub Scout Day Camp - Rochester Area 18-22 Cub Scout Day Camp - Mt. Monadnock Area 27 Eagle Board of Review Nutfield Arrowhead No District Meetings No District Meetings Sunapee Historic 11-15 Cub Scout Day Camp - Sunapee Area 27 Commissioner Staff Meeting
Massabesic Wannalancit 10 Eagle Board of Review No District Meetings
Notes, Ideas, and Plans:
26 JULY 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2
• Make Camp Reservation for 2017 Day Camp Seacoast Area • Popcorn Sale Planning
• Show & Sell Location Secured
NYLT NYLT
3 4 5 6 7 8 9
GSR Week 2 Office Closed
Independence Day 10 11 12 13 14 15 16
GSR Week 3 Day Camp Day Camp Day Camp Day Camp Day Camp Rochester Area Rochester Area Rochester Area Rochester Area Rochester Area
Day Camp Day Camp Day Camp Day Camp Day Camp Sunapee Area Sunapee Area Sunapee Area Sunapee Area Sunapee Area
17 18 19 20 21 22 23
GSR Week 4 Day Camp Day Camp Day Camp Day Camp Day Camp Mt Monadnock Mt Monadnock Mt Monadnock Mt Monadnock Mt Monadnock Area Area Area Area Area
Executive Board Meeting
24 25 26 27 28 29 30
GSR Week 5
31 NOTES:
GSR Week 6
27 DISTRICT DATES - AUGUST
Abnaki Mt Monadnock 4 Commissioner Staff Meeting 9 Popcorn Training 8 District Committee Meeting 16 District Program Kickoff / Roundtable 11 District Roundtable Meeting 11 Order of the Arrow Chapter Meeting Nutfield 31 Eagle Board of Review 2 Commissioner Staff Meeting 2 District Committee Meeting Arrowhead 3 Eagle Board of Review 2 Commissioner Staff Meeting 3 Popcorn Training 3 District Committee Meeting 9 District Program Kickoff / Roundtable 4 Popcorn Training 10 District Roundtable Meeting Sunapee 10 Membership Kickoff 8 Commissioner Staff Meeting 8 District Committee Meeting Historic 8 District Roundtable Meeting 2 District Committee Meeting 8 Order of the Arrow Chapter Meeting 9 District Roundtable Meeting 9 Membership Kickoff Wannalancit 31 Commissioner Staff Meeting 1 District Committee Meeting 2 Popcorn Kickoff Massabesic 3 Commissioner Staff Meeting 3 Popcorn Training 8-12 Cub Scout Day Camp - Lakes Region 10 District Program Kickoff / Roundtable 8 District Roundtable Meeting 8 Order of the Arrow Chapter Meeting 14 Eagle Board of Review 29 District Committee Meeting
Notes, Ideas, and Plans:
28 AUGUST 2016
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
1 2 3 4 5 6
Trainer’s Edge
7 8 9 10 11 12 13
GSR Week 7 Day Camp Day Camp Day Camp Day Camp Day Camp Day Camp Lakes Region Lakes Region Lakes Region Lakes Region Lakes Region Lakes Region
14 15 16 17 18 19 20
GSR Week 8 Day Camp Day Camp Day Camp Day Camp Day Camp Day Camp Nashua Area Nashua Area Nashua Area Nashua Area Nashua Area Nashua Area
21 22 23 24 25 26 27
GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week GSR Staff Week
28 29 30 31 • Make Camp Reservation for 2017 • Popcorn Sale Planning • Show & Sell Loctions Secured
NOTES:
29 NOTES
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30 PACK PROGRAM PLANNING
SUCCESS = PLANNING YOUR PACK PROGRAM
Step 1: Plan Your Program a. Use meeting resources to make planning easier. Use the Program Planning materials located at www.nhscouting.org and http://www.scouting.org/scoutsource/CubScouts/Leaders/PackCommitteeResources/UnitProgramPlanningTools.aspx b. Determine what requirements each Scout will need for their next rank. c. Decide what council/district/local activities the unit will participate in. d. Decide what camping opportunities the unit will participate in. e. Plan service projects to include one for your chartered partner, Scouting for Food or district service project. f. Plan the meeting dates.
Step 2: Fund Your Program a. Determine expenses. b. Determine income. c. Determine how much popcorn/camp cards your unit needs to sell to cover expenses.
Step 3: Grow Your Program a. Plan to recruit a 10% increase in youth membership. b. Plan to recruit adult leaders for all unit positions. c. Plan to recruit parents to help with the unit.
Step 4: Train Your Leaders a. Train your leaders to deliver the best Scouting program. b. Provide Youth Protection training for the youth and parents of the unit. c. Encourage training (basic and supplemental) for youth and adults.
Program Planning: The Basis of a Successful Pack Program planning is a simple but critical part of your pack’s success. Throughout the process remember your goal is to deliver a high quality program to each boy and his family.
It should be fun, exciting and focused on the purposes of Cub Scouting. Setting an annual program plan provides direction and a sense of satisfaction and a feeling of accomplishment in a job well done.
Planning also makes the best possible use of your valuable volunteer time.
Quality Program Planning One of the most important responsibilities of the Pack Committee is to keep the pack operating with a first-rate, year-round program. The quality of the program will depend largely on the Pack Committee giving the Cubmaster, the Cub Scout Den Leaders and Webelos Den Leaders the help they need.
Cub Scout program planning and delivery includes four codependent steps, which usually guarantee a strong pack program. The steps are:
1. Annual Pack Program Planning Conference 2. Monthly Pack Leader Meeting 3. Monthly Den Leader/Den Leader Coach Meeting 4. Monthly meetings of each Den Leader with the Den Chief
31 PROGRAM PLANNING STEPS
STEPS TO HAVING A GREAT ANNUAL PROGRAM PLAN
1. SET A DATE TO MEET: Set a date to meet with the Pack committee, including the Den Leaders and Webelos Leaders.
2. CHECK MEETING DATES: Check with your chartered organization and school calendar to find available dates for pack meetings. They should be at the same time and day each month.
3. REVIEW LAST YEAR’S PROGRAM: Which activities worked and which did not? Decide what activities and special meetings you would like to do again. Also determine whether or not your budget was adequate.
4. SET NEW MEETING DATES: Review the available pack meeting dates with the pack committee, and set dates for the coming year. Write pack meeting dates in your council calendar (extra copies are available through the Service Center and online for your committee members and den leaders). Be careful to avoid holidays and school breaks.
5. NOTE COUNCIL AND DISTRICT DATES: Review the council and district calendar and mark dates on your program schedule for district and council activties: Pinewood Derby, training sessions, and important meetings like roundtable.
6. SET SPECIAL PACK DATES: Set the dates for special activities your pack will be doing during the year and put them in your program calendar. These may include: Pack Fundraiser (Popcorn Sale) in October; Blue and Gold Banquet in February; Pinewood Derby in January or March; Winter Carnival January through March; Friends of Scouting in January or February; Camp Card Sale in March; Summertime Activities: Cub Scout Resident Cub Camp, Day Camp and Akela Camp.
7. SCHEDULE YOUR MONTHLY PACK COMMITTEE MEETINGS: Select dates for and schedule monthly meetings of your committee to meet and plan out the next month’s activities and meetings (i.e. in September you should be planning for October). You should have a committee meeting every month.
8. SELECT A MONTHLY CUB SCOUT CORE VALUE: Write one of the Cub Scout core values under each month in your annual calendar so that everyone knows what value is the month’s focus for Cubs and Webelos.
9. SET A BUDGET: Create a wish-list of activities and use the sheet below to plan how to fund it. The Council provides two exciting fundraising tools in the Popcorn Sale in the fall and the Camp Card sale in the spring. Use these tools to fund your entire Scouting year. Camp, registration fees, materials and activities should all be paid for by the unit. Make an activity plan, set a fundraising goal and make sure your families know that if they raise your goal, their Scouting year will be fully paid for. Make sure the Scouts who raise the money get the benefit. Plan it, Raise it, Spend it!
10. DISTRIBUTE THE PLAN: Cub Scouts and their families will better participate in meetings and activities if they have a copy of the calendar. Every family should receive a copy of the annual calendar so they can plan accordingly. This calendar will help ensure that everyone in the pack knows exactly what is happening from month to month during the year. More important, it will help you plan in advance and avoid being caught off guard by rapidly approaching deadlines.
32 PACK PLANNING WORKSHEET
August 2015 March 2016 ______
September 2015 April 2016 ______
October 2015 May 2016 ______
November 2015 June 2016 ______
December 2015 July 2016 ______
January 2016 August 2016 ______
February 2016 September 2016 ______33 PACK BUDGET PLANNING
What is the unit budget plan? It is implementing the elements of a 5] Advancement and Recognition. Every Cub Scout complete annual Cub Scouting program for youth, committing as should earn and advance a rank and receive the a unit to incorporate these elements, and then providing adequate patch for that rank each year. Active Webelos Scouts will funding for them. Even more, it is committing to implementing earn multiple activity badges in addition to their rank the plan with the entire pack: Cub Scouts, leaders, and families, advancements. The Cub Scout advancement program by raising enough dollars to fund the program. The result is a has many elements that include Arrow Points, immediate wellmanaged, well-financed unit. recognition patches, and outdoor awards.
The steps to planning your pack’s annual budget are: 6] Activities. Well-conceived and well-planned activities. are critical to a successful annual program plan. 1. Plan the pack’s complete annual program. Traditionally, such activities as Cub Scout pinewood derbies®, field trips, and district or council activities are 2. Develop a budget that includes enough income to financed yb the boy and his family over and above the achieve the program. dues programs. It is suggested that the complete cost of these outings be built into the unit’s budget. 3. Identify all sources of income (den dues and any traditional pack activities), and then determine the 7] Cub Scout Day Camp, Cub Scout Resident Camp, amount of product sale and the sales goal per youth Family Camping. Central to Cub Scouting is a member that will be needed to reach the income goal. summer camping experience. Local council opportunities abound for Cub Scouts and their families to have exciting, 4. Gain commitments from parents, leaders, and all program-rich summer experiences. Cub Scouts. 8] Program Materials. Each pack needs to provide certain If you like to raise money every month, plan your program as you program materials. Depending on the type of unit go, limit your activities based on the unit’s income, or not involve program, these could include den meeting supplies, Den the youth members in the planning process, then this format might Meeting in a Box kits, craft tools and supplies, U.S. flag, not be for you! Those leaders who want a meaningful, exciting, pack and den flags, camping equipment, videos and and comprehensive youth program that achieves the objectives of books, or ceremonial props. (Note: Packs may not hold Cub Scouting will find this format the ideal way to go. title to property. Only chartered organizations or the local council legally can own property.) BASIC EXPENSES 9] Training Expenses. Trained leaders are key to delivering 1] Registration Fees. When a boy joins, the unit normally a quality and safe program. Adult and youth leader asks him to pay the full $24 national registration fee, training should be considered an integral annual pack regardless of the number of months remaining in the expense. unit’s charter year. The unit sends to the council the prorated amount for those remaining months. 10] Full Uniforms. Traditionally, the individual pays for the uniform. We suggest that these expenses become part The balance of the boy’s fee is kept in the unit treasury of the total cost of Scouting. The full Cub Scouting to supplement his dues in paying the next full year’s fee. program includes the full uniform! This procedure ensures prompt registration at charter renewal. 11] Reserve Fund. The reserve fund might be established by a gift or loan from the chartered organization, by 2] Unit Liability Insurance Fee. Packs are required to pay members of the committee, or by a unit money-earning an annual unit liability insurance fee of $40. This fee is project. The reserve fund should be intended for submitted with the pack’s annual charter application and unexpected expenses. A new member’s initial expenses helps to defray the expenses for their general liability may be met from the fund. insurance. 12] Other Expenses. These could include a gift to the 3] Boys’ Life. Boys’ Life magazine, the official publication World Friendship Fund, meeting refreshments, and/or of the Boy Scouts of America, is available to contingency funds. all members at $12, which is half the newsstand rate. (Prorated fees are available for youth who join a unit during the year.) Every boy should subscribe to Boys’ SOURCES OF INCOME: Life. “One fund-raiser per year,” such as selling popcorn, will help prevent having to ask families for extra money every week. It is better to figure the total cost for the complete year up front. 4] Unit Accident Insurance. Specific details on insurance Ideally, all income would come from den dues and one fund- programs are available from the Daniel Webster Council. raising program at the beginning of the program year each fall. A spring fund-raiser could be included.
34 PACK BUDGET WORKSHEET
This worksheet is provided as a guide, and suggested outline. Your unit may choose to use Packmaster, online resources including those at www.nhscouting.org or an Excel spreadsheet. You may choose to collect family fees at the beginning of the program year or quarterly, etc. Build a program plan that attracts and retains youth; set fundraising goals that pay for the majority of costs, and share the budget plan with all families to build ownership.
Expenses Cost per Scout Registration Fees _____ youth at $24 $ _____ adults at $24 $ unit recharter at $40 $ Boys’ Life Magazine _____youth at $12 $ Accident Insurance Pack Income _____youth at $1 $ Net Popcorn $ _____adults at $1 $ Goal Awards for youth ranks/achievements Net Camp $ Card Goal _____youth at $10 $ Additional Materials for Leader (Leader Books, etc.) $ Pack Fees _____new leaders at $20 $ Program Materials for youth _____Tiger Cub Hanbooks at $12.99 $ _____Wolf Hanbooks at $12.99 $ Total Income $ _____Bear Handbooks at $12.99 $ _____Webelos Handbook at $12.99 $ Camp Fees (see www.nhscouting.org/camping for current prices) $ Total Fundraising needed: Pack Equipment and repairs $ (equal to expenses) Special Activities and Events
$______Pinewood Derby at $3.99 $ Blue and Gold Banquet food, entertainment and decorations $ Rocket Launch $ Youth Recruitment $ Leader Training $ Pack Outing $ Pack Outing $ Other Pack Events & Outings______Other Pack Events & Outings______Other Pack Events & Outings______Other Pack Events & Outings______
Total Pack Expenses $
(Pack outings include unit and district events and activities such as Winter Carnival, Chuckwagon Derby, etc.)
35 JOURNEY TO EXCELLENCE
36 CUB SCOUT RECRUITING
The Adventures of Cub Scouting Scouting offers a continuous program that becomes progressively more challenging. The Membership Cycle includes recruiting and retaining youth. Spring Recruitment Spring recruitment is aimed at youth graduating from kindergarten through fourth grade. Efforts enable new members to participate in summer activities planned by the pack, district, and council, such as pack picnics, outdoor activities, and resident camp. Fall Recruitment - The Flagship of Recruiting A two week recruitment campaign focused on a two-week period in mid-September following careful preparation and planning involving unit leaders, district leaders, commissioners, and Boy Scout recruiters. Fall Roundup Plan: • Designate one or more nights for your Cub pack to hold registration events during September. • Flyer every school affiliated with your Pack to extend an invitation to boys. • Provide information to every religious affiliation in your community to extend an invitation to all boys. • Encourage your Chartered Partner to assist in the recruitment of youth. • Encourage current members to promote Scouting. • Attend your School Open House/Meet the Teacher event to provide Scouting information. • Arrange for classroom, lunchroom or playground visits to promote Scouting. • Attend District Fall Round Up Kickoff meetings and trainings. • Update information on www.BeAScout.org Peer-to-Peer Recruitment Campaign Peer-to-Peer recruitment and Bring-a-Buddy campaigns are the most effective methods of recruiting new Cub Scouts. This method uses two of Scouting’s greatest strengths – a wide range of volunteer leaders and excited, enthusiastic youth members located in nearly all of the neighborhoods in your area.
Cub Scout Membership – Other important factors to consider: • Ensure your pack has Tiger Cub Dens. • Conduct unit inventories in Spring to ensure all youth are registered. • Conduct leader inventories in Spring to help plan for leader turnover in your pack. Cub Scout Recruitment Resources and Materials The Daniel Webster Council is committed to helping your unit grow its membership to serve more boys and families. The council provides the following recruitment materials and resources at no-cost to the unit. For assistance with conducting membership recruitment in your pack, contact your District Executive or District Membership Team.
• Flyers • www.BeAScout.org website • Posters • Public Service Announcements (PSA) • Yard Signs • News Release Templates Bookmarks • Peer to Peer Recruitment Cards • Stickers • Postcards
Recruitment resources available at www.nhscouting.org/membership
37 CUB SCOUT ADVANCEMENT
How to advance Cub Scouts effectively:
Determine what requirements each Cub Scout will need to complete between September and May to advance one rank. Keep in mind your new Scouts will need to earn the Bobcat rank within 30 days of joining. Use this Program Planning Guide to determine what activities are offered that fit your needs – or go to www.nhscouting.org and click on “see all dates” under the Calendar. Visit “Cub Scouting” under the Advancement/Awards section on the council website to see other awards that may be earned. a. Emergency Preparedness Award b. National Den Award c. Religious Emblems d. World Conservation Award and more
You may also visit www.scouting.org/awardscentral for other awards and achievements for Cub Scouts. Once you determine what requirements your Cub Scouts will be working on, plan to enter requirements earned online once a month and honor the Cub Scouts once a month. This ensures prompt recognition which keeps Cub Scouts motivated and in the program.
• When enrolling Cub Scouts in the Spring, ensure there is sufficient program to last through the summer. • Fifth-grade Webelos graduate to a troop in February. • Select leaders in April for the next program year.
Launchinto Learning For NOVA and STEM Visit the Manchester Scout Shop for details
Additional resources available at www.nhscouting.org and www.scouting.org/awardscentral
38 WEBELOS TRANSITION Pack and Troop Leader Action Steps and Timeline Division of Responsibilities By Dates Arrow of Light Webelos Leader Assistant Scoutmaster Unit Commissioner August Attend district roundtable. Follow up with Webelos to attend NH Prepare and present Jamboree and visit Troop list of partnered packs Complete Webelos Patrol roster. and troops in their area. Include leaders names Give roster of Webelos to partner troop(s). and phone #’s, # of Promote Webelos Experience in October. members, meeting place Plan with troop(s) for Webelos to attend and day of week. NH Jamboree September Webelos attend Fall Camporee with Invite Webelos to participate in troop activities: Attend Key Leader troops. Request Webelos Den Chief(s). Court of Honor, hike, service project, etc. Meeting. Plan Key Leader Meeting with (SM, CM, Plan Key Leader meeting with pack and invite WL and UC). Webelos and parents. October 15 Hold Key Leader Meeting. Plan/ Attend Key leader meeting. Plan and schedule Attend Key Leader schedule date for: orientation/camp dates for: orientation/camp promotion, troop Meeting. promotion, troop meeting visit and meeting visit and pack graduation/transition. pack graduation/transition. November Attend Orientation meeting with Webelos Invite Arrow of Light Webelos and parents Promote, help plan and parents. Introduce Webelos to troop to orientation meeting. Webelos complete and attend Orientation organization/terminology. applications. Include summer camp promotion. Meeting. November - Plan and coordinate with troop to have Select troop activities for Webelos to attend. Encourage continued February Webelos continue participation in troop Coordinate with Webelos Arrow of Light contacts between troop activities. leaders and invite Webelos and parents to and Webelos. attend. February - Blue and Gold Banquet. Pack invites troop Troop reregisters all 5th grade Webelos as Boy Encourage and help March to attend and participate. Webelos receive Scouts when the troop recharters. Webelos coordinate troop Arrow of Light. Webelos attend troop who do not recharter with the troop reregister activities. meetings and prepare for summer camp. with the pack. They can transfer to the troop Hold key leaders meeting to discuss 4th at a later date. Hold key leaders meeting to grade webelos, pack and troop. discuss 4th grade webelos, pack and troop. April - May Work with new Scouts (as desired by New Scouts camp with the troop. Troop follows Assist where needed Troop Webelos Coordinator). Cubmaster up with Webelos who haven’t transferred and with Webelos adjustment follows up with 5th grade Webelos invites them to join the troop. Invite 4th grade to the troop and with leader(s). Webelos to Spring camporee. follow up on untransitioned Webelos.
Fifth Grade Webelos Leader/ Pack Responsibilities: • Goal to successfully transition all 5th grade Webelos in your pack into your partnered Boy Scout troop in February/March. • Arrange for Webelos to visit the partner troop; if your pack doesn’t have a partner troop, contact your district’s membership chair or district executive for assistance. • Encourage Webelos not joining the partner troop to seek out other troops in the area. • Pack leadership schedule a key leader meeting regarding 4th grade Webelos in March/April and schedule another in October with the partner Troop. Webelos leaders are the most influential leader throughout the Webelos transition process. • Pack leadership schedule a key leader meeting by October with the partner troop. • Pack leadership invites Scoutmaster and troop youth leaders to speak at special pack activities. • Provide an information session on the Boy Scout program for all Webelos leaders, parents of Webelos, and other leaders moving on to the troop. • Webelos leaders work with troop leaders to secure den chiefs for each Webelos den. • Communication with partner troop leadership is essential.
Unit Commissioner Responsibilities: • It is an important part of the Unit Commissioner responsibilities to assist the Webelos leaders and troop leaders through the entire transition process and ensure that the action steps are followed as scheduled. • Promote communication by scheduling a meeting of key volunteers. • Be sure new Scouts have completed Boy Scout application, have a copy of the troop’s activities, and that they know when and where the troop meets. 39 OUTDOOR ADVENTURES
CUB SCOUT CAMPING -- THE ADVENTURE BEGINS HERE!
Daniel Webster Council offers four unique summer camp programs for Cub Scouts and Webelos!
CAMP CARPENTER CUB WORLD RESIDENT CAMP For boys entering grades 2-5 in the fall, Cub World Resident Camp is a five-day, four-night experience. Scouts can attend with their pack, or sign up on their own as “provisional” campers.
CUB WORLD AKELA CAMP: For boys entering grades 2-5 in the fall and a parent or guardian. This three-day, two- night experience provides Scouts a chance to experience summer camp with a parent at their side.
CUB WORLD DAY CAMP: For Tigers, Cubs, and Webelos entering grades 1-5 in the fall. Tiger Cubs attend with an Adult Partner, and parents are invited to volunteer on day camp staff and receive a great discount on the camp fee. Packs sending multiple Scouts are also encouraged to send adult volunteers. Cub World Day Camp is a five-day program that introduces Scouts to many of Cub World’s exciting program areas.
DAY CAMPS AROUND THE STATE: If Camp Carpenter is too far for your Scouts to travel for Day Camp, check out one of six days camps held across NH. These five-day programs are very similar to what’s offered at Cub World, with the benefit of being close to home.
FOR MORE INFORMATION ABOUT CUB SCOUT CAMPING VISIT WWW.NHSCOUTING.ORG/CAMPING
40 LEADERSHIP DEVELOPMENT
Youth Protection Training for Adults (Required within 30 days of Registration)
Youth Safety is the highest priority in Scouting. Any adult involved with the Scouting program must be Youth Protection Trained. It is extremely important that each registered volunteer--regardless of their po-sition--takes BSA Youth Protection Training within 60 days of registration. This training is mandatory, so taking the training as soon as possible is strongly encouraged.
The online course is available on www.myscouting.org and takes approximately 30 minutes to complete. The certificate of completion for this training must then be submitted to the Council Training Department. Youth Protection Training must be renewed every two years. If a volunteer’s Youth Protection Training record is not current at the time of recharter, the volunteer cannot be re-registered. This training is crucial to ensure the safety of youth members, as well as adult leaders. Youth Protection Training for Youth All packs should provide an opportunity for youth and parents to view the age appropriate video on an annual basis Copies are also available from your District Executive, Volunteer Service Center and Scout Shop.
Cub Scouts: It Happened to Me This video is designed to educate youth ages 5-10 on the subject of abuse and bullying and can be used by non-Scouting groups and organizations. Basic Training Requirements Training Course Definitions Fast Start Training: • Youth Protection (O) An orientation training for your volunteer • Leader Position-Specific - Tiger (O) position you can take to get you started • Leader Position-Specific - Wolf (O) before Position-Specific is completed. • Leader Position-Specific - Bear (O) • Leader Position-Specific - Webelos (O) Required Training: The main course necessary to be considered “trained” for your Scouting Supplemental and Advanced Training position. Please Note: The instructor- led version of Position-Specific is the • Den Leader Fast Start (O) preferred method of training in the BSA. • Cubmaster Fast Start (O) Self-Study such as these e-learning • Generational Diversity courses are only for those who cannot • Pack Committee Fast Start (O) otherwise attend a training course due to • Philmont Leadership Challenge schedule or availability • Philmont Training Center • Powder Horn Supplemental Training: • Roundtables The training beyond “the basics” to learn • Safe Swim Defense (O) more about a particular skill or program. • Safety Afloat(O) Check with your local council and view • Supplemental Training Modules the training page of Scouting.org for • The Fundementals of Training additional training opportunities. • This is Scouting (O) • Trainer’s EDGE • University of Scouting • Weather Hazards (O) • Wood Badge (O) = Available through the Online e-Learning System at https://www.myscouting.scouting.org
Additional resources available at www.nhscouting.org/trainingcorner or https://www.myscouting.scouting.org
41 LEADERSHIP DEVELOPMENT
Unit-Led Adult Leader Training The training model of the Daniel Webster Council is changing. Units may now conduct Adult Leader training at the unit level using qualified trainers or mentors serving at either the unit or district level.
Adult Leader trainers or mentors must have completed the training course(s) they will instruct in order to be eligible to certify that an Adult Leader trainee has completed the training requirements. To participate using the unit-led training process, trainers or mentors should follow the following steps to conduct training on a unit-led basis: 1. Identify the qualified unit or district trainer or mentor to conduct the training. 2. Identify those adult leaders who will participate in the training. 3. Print and review a copy of the Course Syllabus. (Available at www.nhscouting.org/trainingcorner) 4. Print a copy of the Course Outline/Training Record. A copy of the outline should be provided to the trainees in advance. 5. Trainers or mentors should encourage trainees to have any necessary resource materials for the course as suggested by the course syllabus and course outline. (Training materials available at www.nhscouting.org/trainingcorner) 6. Trainers or mentors may find additional training information athttp://www.scouting.org/training/adult.aspx 7. Upon completion of the training course, the trainer or mentor should complete the online Training Certification at www.nhscouting.org/trainingcorner for each successful trainee and submit for proper recording into the Training database. A copy of the completed certification will be provided to the Trainer and Trainee(s) automatically using the online system. 8. All trainees are encouraged to complete, or be certain their Youth Protection Training (YPT) is current, prior to receiving mentoring for any of the available courses. Youth Protection Training can be completed online at https://www.myscouting.scouting.org
Required Leader Specific Training (To be completed within 30 days of Registration) Training dates, times and locations can be found on the council website at: www.nhscouting.org Den Leader Specific Training: (Online or Unit-Led) This is a position-specific training for all den leaders. If desired, these individual courses Tiger, Wolf and Bear and Webelos leaders may be completed online. Cubmaster and Assistant Specific Training: (Online or Unit-Led) This training concentrates on pack operations. If desired, this course may be completed online. Pack Committee Specific Training: (Online or Unit-Led) This training concentrates on Pack Committee operations. If desired, this course may be completed online.
Supplemental Training (O) = Available through the Online e-Learning System at https://www.myscouting.scouting.org University of Scouting: A fantastic one-day extravaganza for Cub Scout, Boy Scout and Venturing leaders with numerous classroom sessions, workshops, displays, demonstrations, and games. Offered in the Spring (April). Don’t miss the amazing opportunity for fellowship with other Scouters while you learn new skills to help enhance your Scouts’ experience. New Leader Fast Start (O): (Recommended within two weeks of Registration) Designed for new leaders in any Scouting program. Offered for Parents, Unit Coordinators, Lion and Tiger Cub Den Leaders, Wolf and Bear Cub Scout Den Leaders, Webelos Den Leaders, Cubmasters, and Pack Committee members. This online courses take approximately 30 minutes to complete. This is Scouting: (O) This Is Scouting provides an overview of the Scouting organization, including history, values, programs, Youth Protection, community involvement, and training. The module consists of six video sections, each followed by a brief quiz. Estimated time to complete: 50 minutes. Basic Adult Leader Skills Outdoor Orienatation (BALOO): This one day course is designed as an introduction to the Cub Scout outdoor program for those leaders who are interested in adding a camping component to their Pack activities. BALOO is an instructor-led course which is conducted at the district or council level. BSA’s Cub Scout level camping policies will be taught along with the necessary tools to help units carry out a successful camping experience. Completion of this course is mandatory for at least one adult on a Pack overnighter. Outdoor Webelos Leader Skills (OWLS): This course is designed to help Webelos leaders enhance the outdoor program for the Webelos Scouts in their den by teaching some basic outdoor skills.
42 BOY SCOUT ADVANCEMENT
Tenderfoot Second Class First Class Star Life Eagle
Program Planning: The Basis of a Successful Troop Program planning is a simple but critical part of your troop’s success. Throughout this process, your goal is to deliver a quality program to each boy and his family. Your program should be fun, exciting, and focused on the purposes of Scouting. Development of an annual program plan provides direction, and a sense of satisfaction and accomplishment in a job well done. Planning also makes the best possible use of your valu-able volunteer time. Youth involvement and brainstorming in the planning is key.
Consistent planning annually, monthly, and weekly yields a quality program for boys. Through numerous surveys we discovered the #1 reason boys drop out of Scouting is a boring or poorly run weekly troop meetings. Make sure your troop avoids this by having a good annual program plan well in advance.
Quality Program Planning
One of the responsibilities of your troop committee is to keep your troop operating a first-rate, year-round program. The quality of your program will depend largely on your committee giving the Scoutmaster and the assistant Scoutmasters the help they need to run a successful program for the troop.
Troop Program Planning includes a series of meetings dependent upon one another. These sessions guarantee a strong program. The sessions are:
1. Annual Troop Program Planning Conference with Scouts. 2. Monthly Troop Committee meetings. 3. Monthly meetings of the adult and youth leaders to plan the upcoming month’s weekly meetings and outings.
43 TROOP PROGRAM PLANNING
Steps to Having a Great Annual Plan
1. SET A DATE TO MEET: Set a date in August with the committee and the troop’s Scouts or Patrol Leaders Council to establish an annual plan. 2. CHECK MEETING DATES: Check with your chartered organization and school calendar to confirm available dates for troop meetings and events.
3. REVIEW LAST YEAR’S PROGRAM: Which activities worked and which did not? Decide the activities and special meetings you would like to do again. Also, determine whether or not your budget was adequate for them. 4. SET NEW MEETING DATES: Review the available meeting dates with the Patrol Leaders Council and committee, and set dates for the coming year. Write troop meeting dates in your council calendar. Extra copies are available through the Service Center for your committee members and leaders. Be careful to avoid holidays or school-break dates. 5. NOTE COUNCIL AND DISTRICT DATES: Review the council and district calendar and mark dates on your program schedule for district and council activities, Camporees, Youth Leader Training, Klondike Derbies and Roundtables. 6. SET OTHER TROOP DATES: Set the dates for special activities your troop will be doing during the year and put them in your program calendar. These may include: weekend campouts and activities, Troop Fundraisers, Courts of Honor, Scout Anniversary Week in February, Friends of Scouting in January or February, Summertime Activities and Summer Camp at Griswold Scout Reservation. 7. SCHEDULE YOUR MONTHLY COMMITTEE AND PLC MEETINGS: Schedule dates for your monthly Patrol Leaders Council meeting and Committee meeting to plan the next month’s activities and meetings (i.e. in September you should be planning for October). You should have a committee meeting and PLC meeting every month. 8. SELECT MONTHLY THEMES: Select monthly themes from Troop Program Features and schedule them into your calendar. This will equip you with a theme for weekly meetings and monthly camp outs. You will know you are doing well when you have a written plan for every weekly meeting based on Troop Program Features or other monthly themes you develop on your own.
9. DEVELOP A BUDGET: A well-planned and full activity calendar is the key to a great Scouting year. Start by engaging your Scouts in the planning process. Create a wish-list of activities and use the sheet below to plan how to fund it. The Council provides two exciting fundraising tools in the Popcorn Sale in the fall and the Camp Card sale in the spring. Use these tools to fund your entire Scouting year. Camp, registration fees, materials and activities should all be paid for by the unit. Make an activity plan, set a fundraising goal and make sure your families know that if they raise your goal, their Scouting year will be fully paid for. Make sure the Scouts who raise the money get the benefit. Plan it, Raise it, Spend it! Additional resources and tools are available at www.nhscouting.org. 10. DISTRIBUTE THE PLAN: Parents and Scouts will better participate in meetings and activities if they have a copy of the plan. Make sure that every family receives a copy of the troop calendar and monthly themes. These are the basic steps your committee must follow to have a complete annual program plan and calendar. This calendar will help ensure that everyone in the troop knows exactly what is happening from month to month during the year. More important, it will help you plan in advance and avoid being caught off guard by rapidly approaching deadlines.
44 TROOP PLANNING WORKSHEET
August 2015 March 2016 ______
September 2015 April 2016 ______
October 2015 May 2016 ______
November 2015 June 2016 ______
December 2015 July 2016 ______
January 2016 August 2016 ______
February 2016 September 2016 ______45 TROOP BUDGET WORKSHEET
This worksheet is provided as a guide, and suggested outline. Your unit may choose to use Troopmaster, online resources including those at www.nhscouting.org or an Excel spreadsheet. You may choose to collect family fees at the beginning of the program year or quarterly, etc. Build a program plan that attracts and retains youth; set fundraiser goals that pay for the majority of costs, and share the budget plan with all families to build ownership in achieving your troop’s fundraising goals. Expenses Cost per Scout Registration Fees _____ youth at $24 $ _____ adults at $24 $ unit recharter at $40 $ Boys’ Life Magazine _____youth at $12 $ Accident Insurance _____youth at $1 $ Troop Income _____adults at $1 $ Net Popcorn Awards for youth ranks/achievements $ Goal _____youth at $10 $ Net Camp Materials for Leader (Leader Books, etc.) $ Card Goal _____new leaders at $20 $ Additional $ Program Materials for youth Troop Fees _____Boy Scout Handbooks at $12.99 $ Camping Equipment and Repairs $ Other:______$ Other:______$ Total Income $ Camp Fees (see www.nhscouting.org/camping for current prices) _____youth at $______adults at $______Total Fundraising needed: (equal to expenses) Youth Training Fees (NYLT) _____youth at $______$ Special Activities and Events $______Court of Honor Supplies $ Leader Training $ Leader Recognition Troop Outing or Event:______$ Troop Outing or Event:______$ Troop Outing or Event:______$ Troop Outing or Event:______$ Troop Outing or Event:______$ Troop Outing or Event:______$ Troop Outing or Event:______$ Troop Outing or Event:______$ Troop Outing or Event:______$ Total Troop Expenses $
46 TROOP BUDGET PLANNING
What is the unit budget plan? It is implementing the elements of 4] Unit Accident and Liability Insurance. Protecting the a complete annual Scouting program for youth, committing as a leadership and parents from financial hardship due to unit to incorporate these elements, and then providing adequate high medical bills from an unfortunate accident is a funding for them. If you like to raise money every month, plan must for all involved in Scouting. Specific details on your program as you go, limit your activities based on the unit’s insurance programs are available from the council. income, or not involve the youth members in the planning process, then this format may not be for you! Those leaders who 5] Advancement and Recognition. Every youth member want a meaningful, exciting, and comprehensive youth program should earn and advance a rank each year. (Boy Scouts that achieves the objectives of the Scouting program will find this can do even more.) The Boy Scout advancement format the ideal way to go. program has a number of options that include achievements, rank advancement, and merit badges. Recognizing this, the BSA recommends the following recipe: 6] Activities. Well-conceived and well-planned activities 1. Plan your troop’s complete annual program. are critical to a successful annual program plan. Traditionally, such activities as Boy Scout hikes, camping, 2. Develop a budget that includes enough income to achieve or high-adventure trips are financed by the youth and the program. his family over and above the dues programs. It is suggested that the complete cost of these outings be 3. Identify the amount of product (popcorn, for example) that built into the unit’s budget. will need to be sold per youth member to reach the income goal. 7] Summer Camp. Central to Scouting is a summer camp experience. Local and national opportunities abound for 4. Identify service projects that the troop can participate in to Boy Scouts to have an exciting, program-rich summer bring income to the unit. experience.
5. Get commitments from parents and youth. 8] Program Materials. Each unit needs to provide a certain amount of program materials. Depending on the If you like to raise money every month, plan your program as you type of program, these could include craft tools go, limit your activities based on the unit’s income, or not involve and supplies, camping equipment, videos and books, the youth members in the planning process, then this format or ceremonial props. (Note: Units may not hold title might not be for you! Those leaders who want a meaningful, to property; only chartered organizations or the local exciting, and comprehensive youth program that achieves the council legally can own property.) objectives of Cub Scouting will find this format the ideal way to go. 9] Training. Trained leaders are the key to delivering a quality and safe program. Both adult and youth leader BASIC EXPENSES training should be considered an integral annual expense. 1] Registration Fees. When a boy joins, the unit normally asks him to pay the full $24 national registration fee, 10] Full Uniform. Traditionally, the individual pays for the regardless of the number of months remaining in the uniform. We suggest that these expenses become part unit’s charter year. The unit sends to the council the of the total cost of Scouting. The full Scouting program prorated amount for those remaining months. includes the full uniform!
The balance of the boy’s fee is kept in the unit treasury 11] Reserve Fund. The reserve fund might be established to supplement his dues in paying the next full year’s fee. by a gift or loan from the chartered organization, by This procedure ensures prompt registration at charter members of the committee, or by a unit money-earning renewal. project. The reserve fund should meet unexpected expenses. A new member’s initial expenses may be met 2] Unit Liability Insurance Fee. Troops are required to from the fund. pay an annual unit liability insurance fee of $40. This fee is submitted with the troop’s annual charter application 12] Other Expenses. These could include a gift to the and helps to defray the expenses for their general World Friendship Fund, meeting refreshments, and/or liability insurance. contingency funds.
3] Boys’ Life. Boys’ Life magazine, the official publication of the Boy Scouts of America, is available to all SOURCES OF INCOME: members at $12, which is half the newsstand rate. One well-planned fundraiser per year, such as selling popcorn, (Prorated fees are available for youth who join a unit will help prevent having to ask families for extra money every during the year.) week.
47 JOURNEY TO EXCELLENCE
48 BOY SCOUT RECRUITMENT
Boy Scout Recruitment: Spring and Fall Troop Open House The Boy Scout troop open house allows a troop to swing open its doors and roll out the red carpet to welcome guests. It provides a forum to show off Scouting activities and the troop’s accomplishments. It is an effective tool to reach youth who have never tried Scouting. Hosting a troop open house is a five-step process that has been tried and proven in troops throughout the nation. Each of the following five steps is vital to the event’s success: 1. Present a school rally to fifth and sixth grades. Capture the names of interested youth. 2. Have current Scouts send an evite to potential members (helps fulfil First Class Requirement). Another option is to mail the parents of interested youth a personal invitation to the troop open house. 3. Follow-up the invitation with a telephone call. 4. Host the troop open house for youth and their parents. 5. Organize a troop or district activity to involve new Scouts right away. Annual Webelos Transition Process Troop Leader Action Steps and Timeline Division of Responsibilities By Dates Assistant Scoutmaster / Webelos Coordinator Assistant Scoutmaster / Webelos Coordinator Responsibilities August Follow up with Webelos to attend Fall Camporee • Webelos are the source of 90% of all new Boy Scouts. with troop. They are the life blood of the future of your troop. September Invite Webelos to participate in troop activities: • Schedule a key leaders meeting regarding 4th grade Court of Honor, hike, service project, etc. Plan Key Webelos in March/April and schedule another in October Leader meeting with pack and invite Webelos and with the partner pack. parents. October Attend Key leader meeting. Plan and schedule • Arrange for Webelos dens to visit a troop meeting. Assign dates for: orientation/camp promotion, troop a Boy Scout who will be a good example of Scouting to be meeting visit and pack graduation/transition. the Webelos Den Chief. November Invite 5th grade Webelos and parents to orientation meeting. Webelos complete applications. Include • Attend pack and/or pack committee meeting as often as summer camp promotion. possible during the year to keep the lines of communication November - Select troop activities for Webelos to attend. open, become acquainted with the Webelos and their parents. February Coordinate with 5th grade leaders and invite Webelos and parents to attend. • Invite all 2nd year Webelos to District Fall Camporee. Encourage the most enthusiastic Webelos leaders and January - Troop reregisters all 5th grade Webelos as Boy parents to join the troop with the Webelos as a Patrol March Scouts when the troop recharters. Webelos who Advisor, Assistant Scoutmaster or committee member. do not recharter with the troop reregister with the pack. They can transfer to the troop at a later date. Hold key leaders meeting to discuss 4th grade webelos, pack and troop. April - New Scouts camp with the troop. Troop follows up May with Webelos who haven’t transferred and invites them to join the troop. Invite 4th grade Webelos to fall camporee.
49 OUTDOOR ADVENTURES Why Camp? Camping is a crucial part of the Scouting Experience! Camping teaches the confidence to conquer challenges, building the confidence to make life’s important decisions. Scouts also learn to live with others and how to become a good citizen of the great outdoors. Of course, camping is fun too! It’s an adventure that creates life-long memories. Scouts gain skills that will be used for the rest of their lives! Boy Scouts and Venturers can choose from a wide variety of programs at Griswold Scout Reservation.
Hidden Valley Scout Camp: Offers a traditional summer camp setting with Dining Hall meals where scouts can work on merit badges and other advancement opportunities in the morning and exciting troop activities in the afternoon and evening. New Scouts just crossing over from Webelos are welcome to participate in the First Year Camper program!
APEXAPEX ADVANCED PROGRAM EXPERIENCE Griswold Scout Reservation Camp Bell: High Adventure With an extra focus on Patrol Method, Scouts of all ages at Camp Bell In addition to the adventure opportunities available work together to plan and prepare meals and choose their activities as a at Griswold Scout Reservation, Daniel Webster Council patrol. Camp Bell offers both living history programs, like “Mountain Man” encourages participation in high adventure programs and “Logging Camp,” and activities not often found at Scout camps, like an offered at the national level by Boy Scouts of America. equestrian program, water \skiing, and a climbing gym!
Philmont Scout Ranch: Each summer, Daniel Webster Council sends Scouts and leaders to New Mexico on a first-come, first serve basis for a 10 day backcountry GSR High Adventure & Specialty Programs: Griswold Scout Reservation offers a wide variety of experiences experience at Philmont Scout Ranch. Visit www. for Scouts and Venturers up for a special challenge. SPOKE, Valley nhscouting.org/philmont. Voyageur, and White Mountain Voyageur offer backcountry adventure, including things like real rock climbing and kayak touring. National Youth Find links to the BSA’s other High Adventure Bases at Leadership Training is also offered for up and coming youth leaders. www.nhscouting.org/camping under the “High Adventure
Programs” tab, including: APEX (Advanced Program Experience) Program: Florida Sea Base: Sailing, SCUBA, and more! APEX events, or Advanced Program Experiences, are now available to Boy Scouts (aged 11-18) and Venturers (aged 14-21) year-round! Scouts, Northern Tier: Wilderness canoe trips in the Boundary Venturers or friends looking to join Scouting are welcome to Griswold Waters Canoe Area of Minnesota and Canada. Scout Reservation every fourth Saturday of every month to experience open program areas (like during summer camp) or participate in a day- Summit Bechtel Reserve: The BSA’s new home for long program in one subject area. APEX FELLOWSHIP is every fourth adventure in the New River Gorge of West Virginia! Friday when you ‘arrive early’ for a casual crackerbarrel, relaxing bonfire and cabin bunking with friends from all over NH and beyond! APEX WEEKS of specific themes are held during all school vacation weeks (i.e.: winter, spring and summer). APEX QUARTERMASTER is a chance for your Unit to ‘Build Your Own APEX’ by renting use of program areas, equipment or staff on any other weekend or weekday throughout the year! Participate on your own, with a buddy or by Patrol, Troop or Crew!
50 LEADERSHIP DEVELOPMENT Youth Protection Training for Adults (O) (Required within 30 days of Registration)
Youth Safety is the highest priority in Scouting. Any adult involved with the Scouting program must be Youth Protection Trained. It is extremely important that each registered volunteer--regardless of their po-sition--takes BSA Youth Protection Training within 60 days of registration. This training is mandatory, so taking the training as soon as possible is strongly encouraged.
The online course is available on www.myscouting.org and takes approximately 30 minutes to complete. The certificate of completion for this training must then be submitted to the Council Training Department. Youth Protection Training must be renewed every two years. If a volunteer’s Youth Protection Training record is not current at the time of recharter, the volunteer cannot be re-registered. This training is crucial to ensure the safety of youth members, as well as adult leaders. Youth Protection Training for Youth All troops should provide an opportunity for youth and parents to view the age appropriate video on an annual basis Copies are also available from your District Executive, Volunteer Service Center and Scout Shop. Boy Scouts: A Time to Tell This video is designed to educate youth ages 11 - 14 on the subject of abuse and bullying and can be used by non-Scouting groups and organizations.
Basic Training Requirements for Adults • Youth Protection (O) • Leader Position-Specific (by position)(Unit-Led or In-Person) Training Opportunities for Youth • Introduction to Outdoor Leader Skills (Unit-Led or In-Person) • A Time to Tell • Den Chief Training (O) Supplemental and Advanced • National Youth Leadership Training (NYLT) • Introduction to Leadership Skills for Troops Training • Kodiak • National Advanced Youth Leadership Experience—NAYLE • Generational Diversity (O) • Powder Horn • Merit Badge Counselor Training (O) • Trainer’s EDGE • Passport to High Adventure Training Outline (O) • Philmont Leadership Challenge • Philmont Training Center • Powder Horn Training Course Definitions • Roundtables • Safe Swim Defense (O) Fast Start Training: • Safety Afloat (O) An orientation training for your volunteer position you can take to get you • Staffing the District Committee (O) started before Position-Specific is completed. • STEM Orientation (O) Required Training: • STEM Nova Counselor Orientation (O) The main course necessary to be considered “trained” for your Scouting • STEM Supernova Mentor Training (O) position. Please Note: The instructor-led version of Position-Specific is the • The Fundamentals of Training preferred method of training in the BSA. Self-Study such as these e-learning • Trainer’s EDGE courses are only for those who cannot otherwise attend a training course • Troop Committee Challenge (Online or Unit-Led) due to schedule or availability • University of Scouting • Weather Hazards (O) Supplemental Training: • Wood Badge The training beyond “the basics” to learn more about a particular skill or program. Check with your local council and view the training page of Scouting.org for additional training opportunities.
51 LEADERSHIP DEVELOPMENT
Unit-Led Adult Leader Training The training model of the Daniel Webster Council is changing. Units may now conduct Adult Leader training at the unit level using qualified trainers or mentors serving at either the unit or district level.
Adult Leader trainers or mentors must have completed the training course(s) they will instruct in order to be eligible to certify that an Adult Leader trainee has completed the training requirements. To participate using the unit-led training process, trainers or mentors should follow the following steps to conduct training on a unit-led basis: 1. Identify the qualified unit or district trainer or mentor to conduct the training. 2. Identify those adult leaders who will participate in the training. 3. Print and review a copy of the Course Syllabus. (Available at www.nhscouting.org/trainingcorner) 4. Print a copy of the Course Outline/Training Record. A copy of the outline should be provided to the trainees in advance. 5. Trainers or mentors should encourage trainees to have any necessary resource materials for the course as suggested by the course syllabus and course outline. (Training materials available at www.nhscouting.org/trainingcorner) 6. Trainers or mentors may find additional training information athttp://www.scouting.org/training/adult.aspx 7. Upon completion of the training course, the trainer or mentor should complete the online Training Certification at www.nhscouting.org/trainingcorner for each successful trainee and submit for proper recording into the Training database. A copy of the completed certification will be provided to the Trainer and Trainee(s) automatically using the online system. 8. All trainees are encouraged to complete, or be certain their Youth Protection Training (YPT) is current, prior to receiving mentoring for any of the available courses. Youth Protection Training can be completed online at https://www.myscouting.scouting.org
Required Leader Specific Training (To be completed within 30 days of Registration) Training dates, times and locations can be found on the council website at: www.nhscouting.org Scoutmaster and Assistant Scoutmaster Specific Training (Unit-Led or In-Person) This 8-hour training concentrates on troop operation and working with youth. Troop Committee Challenge: (Online or Unit-Led) This online training takes approximately 30 minutes to complete and will enable committee members to better understand their roles and responsibilities. Introduction to Outdoor Leader Skills: (Unit-Led or In-Person) This hands-on program gives adult leaders the practical outdoor skills they need to lead Scouts in the out-of-doors. Required for Scoutmasters and Assistant Scoutmasters, this training may be offered in one session or several sessions. A leader must complete ALL sessions in order to complete the course.
Supplemental Training University of Scouting A fantastic one-day extravaganza for Cub Scout, Boy Scout and Venturing leaders with numerous classroom sessions, workshops, dis- plays, demonstrations, and games. Offered in the Spring (April). Don’t miss the amazing opportunity for fellowship with other Scouters while you learn new skills to help enhance your Scouts’ experience. Boy Scout Leader Fast Start (O) (Recommended within two weeks of Registration) Online overview training. Covering the troop meeting, outdoor program, and the troop committee. This is Scouting: (O) This Is Scouting provides an overview of the Scouting organization, including history, values, programs, Youth Protection, community involvement, and training. The module consists of six video sections, each followed by a brief quiz. Estimated time to complete: 50 minutes.
(O) = Available through the Online e-Learning System at https://www.myscouting.scouting.org
Additional resources available at www.nhscouting.org/trainingcorner or https://www.myscouting.scouting.org
52 CREW PROGRAM PLANNING
Crew officers are responsible for ensuring that all crew programs and meetings meet the high expectations of the members. How you do this determines the kind of crew you have. If you want exciting, hands-on meetings everyone attends, fun activities everyone looks forward to, no recruiting problems, and an annual activity that will be remembered for a lifetime, you must plan and lead the following:
1. The Crew Officers’ Briefing 6. Scheduling 2. The Venturing Activity Interest Survey 7. Assigning Activity Chairs 3. Brainstorming Session 8. Follow-Up 4. Program Capability Inventory (PCI) 9. Monthly Planning Review 5. The Crew Officers’ Seminar 10. Annual Crew Recognition Banquet Brainstorming Brainstorming is an essential part of good thinking and making good decisions. Brainstorming is a part of many Venturing activities, like developing your year’s program of activities. This how-to section offers some suggestions to help make brainstorming happen.
Group Guidelines • Put up poster boards, flip chart paper, etc. where everyone can see it. Have someone list the • Encourage as many ideas as possible • Don’t judge ideas (as good or bad) during brainstorming • Don’t look ahead to making decisions, stay totally in the brainstorming mind-set • Build on one another’s ideas • Encourage participation from everyone in the group • Don’t worry about the words you’re using to express an idea - Simply try to describe the picture you’re seeing • Be sure to list the crew members’ name behind the suggestion he or she makes; this crew member often is the best candidate for chairing the activity
When you engage in brainstorming, think about the two words that make up this word. Once you experience brainstorming, you’ll realize that it is like a storm in the brain. Ideas begin to flow that you never knew you had— and one idea breeds another idea, and that idea breeds yet another. Brainstorming often surprises people. It blows off the thoughts that lie on top and exposes ideas we are often unaware are inside of us. We begin to appreciate more fully what we are capable of and how creative we are. By causing us to stretch beyond our usual way of thinking, brainstorming makes it hard for us to snap back to where we were before, because we’ve grown.
53 CREW PROGRAM PLANNING
Items to include in your Activity Plan
Crew Meetings Your Calendar should include all planned Crew and Crew Committee meetings.
Crew Activities Outside regular Crew meetings, the Crew should have a full annual schedule of activities driven by the youth leadership.
Service Projects Include any planned service projects the Crew will participate in. At least one project should benefit the Crew Chartered Organization.
Youth Protection Training for Crew Members “Personal Safety Awareness” is Youth Protection Training for members of the crew. Plan to present the training annually and include the presentation date in your activity plan.
Youth Officers Include the date of your youth officer elections and the names of your youth officers.
Super Activity Each Crew should participate in at least one annual “Super Activity” of at least 3 days and 3 nights.
Annual Planning Meeting Include the meeting when your crew calendar is set for the year, and where Venturers are able to give input to the Crew’s plans.
Friends of Scouting Presentation Include the date of your 2015 - 2016 Friends of Scouting presentation - often a Court of Honor or parents meeting.
Summer Camp or High Adventure Experience Be sure to include a summer camp or high adventure experience for the crew members at Griswold Scout Reservation or a BSA National High Adventure Base. Encourage youth members to also attend the National Youth Leadership Training (NYLT) training course.
54 VENTURING ADVANCEMENT
The Venturing awards and recognitions programs are designed to help Venturers grow in the areas of adventure, leadership, personal development, and service. Awards serve as benchmarks that give Venturers a structure for developing their own personal vision into manageable goals that lead to recognition by their peers, mentors, and the larger community.
The Venturing awards program has four levels:
• All Venturers should earn the Venturing Award soon after formally joining the program. • Venturers then proceed by earning the Discovery and Pathfinder awards. • Finally, Venturers earn the Summit Award, in which a young person formally serves as a mentor to other Venturers in his or her crew.
Venturing is a flexible program, and the awards program is designed to help all Venturers, no matter what their crew specialty, to grow and develop.
VENTURING AWARD DISCOVERY AWARD Award Focus: Participation Award Focus: Joining • Small-group management skills training • Commitment to a new experience • Earn first-aid and CPR certifications • BSA training on personal safety • Goal-setting training • Time-management training • Minimum of 24 hours of service PATHFINDER AWARD • Establish and achieve at least one personal Award Focus: Leadership goal, including peer and advisor review • Project management training • Plan and lead at least one crew activity of one day or longer SUMMIT AWARD • Serve in elected leadership position for six months or more Award Focus: Mentoring • Experiential training in conflict resolution, • Mentoring and coaching skills training communications, group dynamics, cooperation, • Mentor a crew member in planning and leadership and ethical controversies of crew activity • Plan and lead activity to enhance crew • Serve in elected leadership position for six months sustainability • Lead the delivery of small-group management • Plan and participate in service of 36 hours or more skills and training • Establish and achieve two personal goals • Complete advanced leadership training • Plan, develop, and give leadership to community service project • Complete goal development and planning for all realms of personal growth • Create personal code of conduct for review by peers and adult advisors • Lead and guide ethical controversy and conflict resolution discussion with crew
55 JOURNEY TO EXCELLENCE
56 CREW PROGRAM PLANNING
August 2015 March 2016 ______
September 2015 April 2016 ______
October 2015 May 2016 ______
November 2015 June 2016 ______
December 2015 July 2016 ______
January 2016 August 2016 ______
February 2016 September 2016 ______57 CREW BUDGET WORKSHEET
This worksheet is provided as a guide, and suggested outline. Your unit may choose to use online resources including those at www.venturing.org or an Excel spreadsheet. You may choose to collect family fees at the beginning of the program year or quar- terly, etc. Build a program plan that attracts and retains youth; set fundraiser goals that pay for the majority of costs, and share the budget plan with all families to build ownership. Cost per Expenses Crew Member Registration Fees _____ youth at $24 $ _____ adults at $24 $ unit recharter at $40 $ Boys’ Life Magazine _____youth at $12 $ Accident Insurance Crew Income _____youth at $1 $ Net Popcorn $ _____adults at $1 $ Goal Awards for youth ranks/achievements Net Camp $ _____youth at $10 $ Card Goal Additional Materials for Leader (Leader Books, etc.) $ Crew Fees _____new leaders at $20 $ Program Materials for youth _____Venturing Handbooks at $14.99 $ Camping Equipment and Repairs $ Other:______$ Total Income $ Other:______$
Camp Fees (see www.nhscouting.org/camping for current prices) Total Fundraising needed: _____youth at $______(equal to expenses) _____adults at $______
$______Youth Training Fees (NYLT) _____youth at $______$ Special Activities and Events Crew Recognition Banquet Supplies $ Leader Training $ Leader Recognition Crew Outing or Event:______$ Crew Outing or Event:______$ Crew Outing or Event:______$ Crew Outing or Event:______$ Crew Superactivity:______$ Crew Superactivity:______$ Other:______$ Other:______$ Other:______$ Total Crew Expenses $
58 VENTURING RECRUITMENT
Venturing Recruitment:
Career/Hobby Interest Survey Determining the interests of Venturing-age young adults and inviting them to join Crews relating to hobbies is an effective recruitment method. Conduct an annual survey (Jan – March) of all high school students within your area. The survey results give the needed in-formation to form new crews and invite potential Venturing participants. Lists of recently dropped Boy Scouts ages 14 and older should also be added to the invitation list. The head of the chartered organization or the Crew president should write a personal letter to each prospective new member, inviting them to a open house or other Crew function.
The Crew Open House / Activity / Event • Throw a pizza party or an ice cream social. • Keep it fun and active, and outside of your regular meeting place. • Young people like to be called young adults, not kids. • Have the students sign-in on a roster as they arrive. • Present a crew calendar of events during the first meeting. • Promote upcoming events and activities. • Make sure new prospective members understand they can bring a friend to the meeting. They are more likely to attend if they are comfortable and with people they know.
When following up, use the roster from sign-in as a follow-up list to contact; send thank you letters to everyone who helped make the evening successful; complete the registration of new youth and adults in a timely manner. Venturing activities and events offer great opportunities for Venturers to invite friends to join.
For more Venturing Recruitment tips visit www.venturing.org
59 LEADERSHIP DEVELOPMENT
Basic Training Required Leader Training Training dates, times and locations can be found on the council website Requirements for Adults at: www.nhscouting.org or https://www.myscouting.scouting.org • Venturing Youth Protection (O) • Venturing Leader Specific(Unit-Led or In-Person) • Introduction to Outdoor Skills (Unit-Led or In-Person) Youth Protection Training for Adults (O) (Required within 30 days of Registration) Youth Safety is the highest priority in Scouting. Any adult involved with Supplemental and the Scouting program must be Youth Protection Trained. It is extremely important that each registered volunteer--regardless of their position Advanced Training takes BSA Youth Protection Training within 60 days of registration. This training is mandatory, so taking the training as soon as possible is for Adults strongly encouraged. • Kodiak • Philmont Leadership Challenge The online course is available on https://www.myscouting.scouting.org • Philmont Training Center and takes approximately 30 minutes to complete. The certificate of • Powder Horn completion for this training must then be submitted to the Council Training • Roundtables Department. Youth Protection Training must be renewed every two years. • Safe Swim Defense (O) If a volunteer’s Youth Protection Training record is not current at the • Safety Afloat (O) time of recharter, the volunteer cannot be re-registered. This training is • Staffing the District Committee (O) crucial to ensure the safety of youth members, as well as adult leaders. • Trainer’s EDGE • Weather Hazards (O) Venturing Leader Specific Training • Wood Badge (Unit-Led or In-Person) (Required within 60 days of Registration) Training Opportunities For Venturing Advisors, Associate Advisors, and Crew Committee members. This training provides knowledge a new leader needs to be for Youth successful in a crew leadership role. • Personal Safety Awareness (O) • Crew Officer Orientation (O) Youth Protection: • National Youth Leadership Training—NYLT (Online or In-Person) • Introduction to Leadership Skills for Crews Personal Safety Awareness • Kodiak (Required within 30 days of Registration) A presentation for any youth ages 14-20. This video discusses challenges • National Advanced Youth Leadership Experience (NAYLE) specific to older youth, such as acquaintance rape, Internet safety, and • Powder Horn stalking. Each scenario is followed by instructions discussions and a teen • Trainer’s EDGE panel with pertinent advice regarding each situation. • Wood Badge (18 + years of age)
(O) = Available through the Online e-Learning Supplemental Training System at https://www.myscouting.scouting.org Opportunities University of Scouting Personal Safety Awareness A fantastic one-day extravaganza for Cub Scout, Boy Scout and Venturing leaders with numerous classroom sessions, workshops, Training For Youth displays, demonstrations, and games. Offered in the Spring (April). Don’t A presentation for any youth ages 14-20. This video discusses miss the amazing opportunity for fellowship with other Scouters while challenges specific to older youth, such as acquaintance you learn new skills to help enhance your Venturing Crew experience. rape, Internet safety, and stalking. Each scenario is followed by instructions discussions and a teen panel with pertinent advice regarding each situation. Venturing Leader Fast Start: (O) Online overview training Illustrates how using the program planning
process can get Venturing programs off to a successful start. All crews should provide an opportunity for adults and youth to view the Personal Safety Awareness videos annually and report screening dates to the council. Online Training is This is Scouting: (O) available at https://www.myscouting.scouting.org. For copies This is Scouting is an introductory session that highlights the values, of the videos, contact your District Executive. aims, history, funding, and methods of Scouting. 60 LEADERSHIP DEVELOPMENT
Unit-Led Adult Leader Training The training model of the Daniel Webster Council is changing. Units may now conduct Adult Leader training at the unit level using qualified trainers or mentors serving at either the unit or district level.
Adult Leader trainers or mentors must have completed the training course(s) they will instruct in order to be eligible to certify that an Adult Leader trainee has completed the training requirements. To participate using the unit-led training process, trainers or mentors should follow the following steps to conduct training on a unit-led basis: 1. Identify the qualified unit or district trainer or mentor to conduct the training. 2. Identify those adult leaders who will participate in the training. 3. Print and review a copy of the Course Syllabus. (Available at www.nhscouting.org/trainingcorner) 4. Print a copy of the Course Outline/Training Record. A copy of the outline should be provided to the trainees in advance. 5. Trainers or mentors should encourage trainees to have any necessary resource materials for the course as suggested by the course syllabus and course outline. (Training materials available at www.nhscouting.org/trainingcorner) 6. Trainers or mentors may find additional training information athttp://www.scouting.org/training/adult.aspx 7. Upon completion of the training course, the trainer or mentor should complete the online Training Certification at www.nhscouting.org/trainingcorner for each successful trainee and submit for proper recording into the Training database. A copy of the completed certification will be provided to the Trainer and Trainee(s) automatically using the online system. 8. All trainees are encouraged to complete, or be certain their Youth Protection Training (YPT) is current, prior to receiving mentoring for any of the available courses. Youth Protection Training can be completed online at https://www.myscouting.scouting.org
Training Course Definitions Fast Start Training: An orientation training for your volunteer position you can take to get you started before Position-Specific is completed.
Required Training: The main course necessary to be considered “trained” for your Scouting position. Please Note: The instructor- led version of Position-Specific is the preferred method of training in the BSA. Self-Study such as these e-learning courses are only for those who cannot otherwise attend a training course due to schedule or availability.
Supplemental Training: The training beyond “the basics” to learn more about a particular skill or program. Check with your local council and view the training page of Scouting.org for additional training opportunities.
61 NOTES
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62 GENERAL INFORMATION
UNIT PUBLIC Getting Started—Keep It Simple
1. Recruit a unit public relations chair who will report to the unit RELATIONS chair and/or Scoutmaster. If there is a PR Scout (e.g., troop historian), the unit PR chair should coach the PR Scout. Also engage Scouts working on the Journalism merit badge. Publicizing Your Unit Use local public relations to ensure Scouting continues to grow in your community. This 2. In troops and crews, recruit a PR Scout or Venturer to take and/or brochure will guide you in developing a simple, collect photos at events, courts of honor, summer camp, and outings - effective strategy to help tell your Scouting story fun and recognition are key. The PR Scout can draft articles for the to the communities you serve. Keep it simple. community newspaper under the guidance of the unit PR chair. The PR Scout can also create and maintain unit binders to archive the The goal is to help each unit develop a basic, unit’s history. These can be used to market a unit at recruiting nights. yet effective, public relations program. Keep The binders may also be used at chartered organization events as a it focused and manageable—less is more. thank- you, and to market the unit alongside the chartered Concentrate on community newspapers, which organization. need and want your articles. Resist the urge to do more unless and until you have the time and experience to do so. 3. Develop an annual plan. Look for events or activities to share in your community. Set realistic, achievable goals—one submission per month,every other month, or quarterly. Why Publicize Your Unit To continue to be successful and keep growing, your unit must be visible in the community. 4. Decide which media outlets to use. Community newspapers are at Community newspapers want and need the top of the list, but consider your chartered organization’s submissions. Most do not have large staffs, so newsletters. and other publications. Local council and unit newsletters, a submitted article is a welcome assist. Scouting online-only publications, and calendar postings are also options. should not be a well-kept secret. Scouts in action should appear next to articles about athletic teams and other youth activities. Articles posted 5. Call your local community newspaper. Get a contact name and the on refrigerator doors across the country help rules for submissions. Introduce yourself and explain what you would keep Scouting at the center of family activities. like to do. A good rapport with the media increases the chances your material will be used. Know submission deadlines and the format required. Follow their rules religiously make their life easier, and they The Value of Refrigerator will use your material. Door Marketing This kind of marketing raises awareness and 6. Use a press release. The most common of all public relations tools directly impacts membership recruiting. Boys is a press release submitted to local media, like community want to have fun in ways that are recognized by newspapers. A press release should communicate key information the community. Being recognized and accepted by including the who, what, when, where, why, and how of the story makes parents feel good about being involved. It you are trying to tell. Be sure to include photos with your release. also increases retention by confirming to parents Supply your contact information along with the press release. A sample that they made the right choice. It provides public press release can be found in the Marketing Toolbox at recognition of success, and finally, it increases www.scouting.org/marketing or www.nhscouting.org/marketingtoolbox fundraising potential by demonstrating the value of Scouting to parents, chartered organizations, and communities.
It Really Works! Units have experienced growth when they follow these simple guidelines to attract new members and families. Remember marketing at the unit Marketing Resources for Unit and Districts level happens best when it occurs at the unit or district level. www.marketing.scouting.org
63 INFORMATION DIRECTORY
Topic of Interest Extension Accidents and Injury Reporting 118 Accounting and Bookkeeping 102 Advancement & Recognition 118 Advancement Reports 115 Audio Visual 108 BeAScout Website 108 Boy Scout Summer Camp 105 Daniel Webster Council Camp Card Sale 108 Campmaster Program 105 Topic of Interest Extension Camp Promotion 105 Program Partnerships 108 Camp Properties 118 Project Sales and Donations 117 or 118 Camp Reservations 116 Public Relations and Media Inquires 108 Certificates of Insurance 101 Registration and Membership Services 115 Commissioner Service 109 Religious Emblem Program 118 Cub Scout Outdoor Programs 116 Scouts with Special Needs 115 District & Council Event Registration 108 Special Awards for Scouts and Leaders 118 District Operations 109 Special Event Fundraising 117 Eagle Scout Application Processing 116 Social Media 108 Friends of Scouting (FOS) 110 Strategic Plan 107 Graphics and Image Use 108 Training Courses (District and Council) 118 Guide to Safe Scouting 118 Tour and Activity Plans 101 Health and Safety 118 Unit Accounts 130 High Adventure Programs 105 Unit Money Earning Applications 101 Internet Rechartering 115 Unit Fund Raising Guidelines 117 Internet Advancement 115 Unit Website Guidelines 108 Journey to Excellence 109 Veterans Awards 101 Leadership Training 118 "Voice of the Scout" 108 Leader Recognition and Awards 101 Website Issues 108 Licensing and Trademark Use 108 Weekend Camping Reservations 116 Marketing and Brand Identity 108 Youth Leader Training 118 Membership and Recruitment 109 Youth Protection 107 MyScouting Tools & Website 109 Volunteer Service Center National and World Jamborees 118 (603) 625-6431 Non-Scout Use of Facilities 118 Online Registration Assistance 115 Order of the Arrow 118 Popcorn Sale 108
64 STAYING CONNECTED
Trail Notes Newsletter Our council’s e-newsletter is emailed to all registered adult leaders and parents on a monthly basis, and features the latest news on upcoming events, activities, camp and high adventure opportunities, training and development information and recent news.
Program, Activites and Training Newsletter This monthly e-newsletter publication is emailed to all registered adult leaders and parents on a monthly basis, and features the latest news on upcoming events, activities, camp and high adventure opportunities, and training information.
Scouts, Scouters & Parents It's easy to join our mailing list!
Just send your email address by text message: Text DWCBSA to 22828 to get started.
Message and data rates may apply. Daniel Webster Council Council Website This is where it all lives! The council website is one of the best resources available for local Scouters. It’s loaded with news, resources, trainings, activities, forms and more. www.nhscouting.org Social Media Tech savvy? Other Newsletters Find us on Facebook.com/nhscouting and join the online Friendly Scouter: Our quartetly newsletter for donors and financial con- community of local Scouters sharing Scouting ideas and tributors to the Daniel Webster Council. thoughts!
Carpenter Connector: Our monthly newsletter for news and information Facebook.com/nhscouting about Camp Carpenter Cub World. This edition includes information about coming events and summer camping informaton for Cub Scouts and Webelos at our premier Cub Scout camping facility. @dwcbsa Griswold Gazette: The monthly newsletter for everything Griswold Scout Reservation. This edition contains important information about summer camping and year-round program opportunities at one of our premier https://www.youtube.com/ outdoor adventure properties. user/DanielWebsterCouncil
65 MYSCOUTING & ONLINE TOOLS Council Online Resources The main Daniel Webster Council website www.nhscouting.org is the starting place to the latest council information and resources. Online Resources & Tools www.scouting.org Boy Scouts of America - National Council www.scoutingwire.org BSA Newsroom www.scoutingnewsroom.org Venturing Program www.venturing.org BeAScout Recruitment www.beascout.org Exploring Program www.nhexploring.org Boys’ Life Magazine www.boyslife.org Scouting Magazine www.scoutingmagazine.org MyScouting Tools https://www.myscouting.scouting.org Florida Sea Base www.seabase.org Philmont Scout Ranch www.philmontscoutranch.org Northern Tier High Adventure Base www.ntier.org The Summit Bechtel Reserve www.summitbsa.org Trails End Popcorn www.trails-end.com National Eagle Scout Association www.NESA.org Commissioner Service www.scouting.org/commissioners National Scouting Museum www.bsamuseum.org Order of the Arrow www.oa-bsa.org Daniel Webster Council Camping www.dwccamp.org Daniel Webster Council www.nhscouting.org MyScouting Myscouting.org has lots of great Scouting information and training. Take some time to explore the different functions to make your Scouting experience easier. Steps to Creating a MyScouting Account: 1. Go to www.myscouting.org REMINDER: 2. Click on “Create an account” Remember to periodically update your 3. Enter a User Name and Check User Name Availability account profile when you receive your BSA 4. If your User Name is available then click next Membership ID number or your contact 5. Click on “I am new and don’t know my member ID” information has changed. 6. Click Next 7. Enter your information that is required and then Create User UPDATING YOUR ACCOUNT: 8. Enter security questions To update your profile, login to your MyScouting 9. Check your email account to complete account activation account and select profile and update your 10. When you check your email then click on the link information as needed. 11. This will put you back into Myscouting. 12. Create a New Password and then confirm it 13. Once your password is accepted login to MyScouting.org NEED ASSISTANCE? If you need assistance, pleasae contact the Daniel Webster Council at 603-625-6431 or the https://www.myscouting.scouting.org BSA Member Care Center at 972-580-2489.
66 FUND YOUR PROGRAM
Imagine kicking off your Scouting year with a 12-month program and not collecting any money from Scouting families! Units can pay for the entire program they want to do without any out-of-pocket expenses through council fundraising opportunities. We have included the Budget Planner worksheet in each program section of this guide.
Camp Cards The Daniel Webster Council offers a fundraising opportunity for packs, troops and crews to help pay for summer camp! Camp Cards are wallet- sized cards featuring one-time deals and reusable discounts from local businesses. The Camp Card sale takes place from February - May. Units may order cards in February or March. www.nhscouting.org/campcards
Trails End Popcorn Sale For several years, units in the Daniel Webster Council have sold popcorn. Funds raised through the popcorn sale help to improve our camps and provide programs and activities to communities throughout New Hampshire. Units use these funds to pay for everything from charter renewal, to fund camps and campouts, to “dues free” Scouting. We are powering up for the 2015 Popcorn campaign to be bigger, better, and bolder. This means bigger incentives, better training, and bolder sales techniques. Sales start in September each year. 5 Steps For A Successful Product Sale 1. Establish an annual plan and budget using the worksheet in this guide. With input from your Scouts, parents, and leaders you can use this guide to write your budget and stick to it. 2. Set a unit sales goal and break down to a per-Scout-goal based on your budget. 3. Put together an exciting incentive program for your unit along with prize programs already being offered. 4. Conduct a FUN Unit Kick-off to communicate the goals to families and Scouts. 5. Use all sales methods available to you to make sure your unit and Scouts hit their goals. Additional tools and resources available at www.nhscouting.org
• Take orders • Parents selling at work help their Scouts hit their goal • Show and Sell the products • Storefront sales - Talk to your local businesses to see if you can sell there • Online sales • Corporate Sales - A great way for a business to say thank you to • Show and Deliver the products customers, vendors or employees
www.nhscouting.org/popcorn
67 GUIDELINES FOR UNIT FUNDS
Under the Chartered Partner Concept, Chartering Organizations (churches, service clubs and community organi- zations) “own” the Pack, Troop, Crew, Team and Post units that are affiliated with the Boy Scouts of America’s program. Units are encouraged to get their federal ID number (needed to establish an account with a local bank) and sales
Tax ID Tax tax exempt number from their charter organization, but they can apply directly to the IRS or state. Often the IRS will Numbers provide the unit with a federal ID number over the telephone (1-800-829-4933) or a unit can apply online at IRS.gov.
The unit committee is responsible for unit finances and a unit budget. A treasurer is recruited to administer the account nd the committee chair should receive the bank statement to reconcile. All unit funds should pass through the bank account including but not limited to dues, fundraising dollars, popcorn sales income and camping fees. An exception might be registration fees which are collected as part of an organized Youth Recruitment program.
Accounts In this case, fees collected can be transmitted directly to the Scout Service Center. Such funds not needed for Reconciling registration at that time should be deposited in the Unit Account at the Scout Service Center.
Unit funds should be deposited in a checking account that requires two signatures on every check. Same-family members must not approve payment or be the second signatory. The unit leader could be one of the signers, and it is recommended that one be a committee person. Unit leaders might have a petty cash fund (with a limit set by the unit committee) which is accounted for with receipts each month. The chartered organization should Checking Accounts audit the unit finances annually and make a report available to the membership of the chartered organization.
The Chartered organization “owns” the unit, and all property and funds used by the unit remain the property of the organization as long as the BSA charter remains in place. A unit is an unincorporated association, not a legal entity that can bear title to property. Gifts to a unit are almost never tax deductible. An annual inventory of a unit’s equipment should be given to the chartered partner. Insuring the unit’s equipment is recommended. If a unit is Unit dissolved or the charter lapses or is revoked and all efforts to reorganize have been exhausted, the chartered Equipment partner shall apply unit funds and property to the payment of unit obligations and then give the surplus to the Council or another youthserving program, Scout unit, or agency.
All units can maintain an account at the Scout Shop for the purchase of patches, pins, books, etc., at the Scout Service Center for registration, rechartering, Boys’ Life subscriptions or camping fees. A print out of the account activity can be obtained from customer service by calling 603-625-6431. Unit accounts are provided as an op- and tional, complimentary, limited service. The funds do not earn interest and the bookkeeping system and software will not allow a negative balance. Unit Accounts at Scout Shop Service Center
Some units allow youth to accrue portions of funds raised in an account under their name, rather than billing families that don’t participate equally in the fundraiser. To prevent violation of IRS “private benefit” rules, the youth member should not earn more than 20% of the total net profits from a fundraiser; the funds may only be used for Scouting purposes reflected within the scope of unit activities; and the criteria for how much “credit” they have earned should be based on Scout spirit and participation in all activities, rather than how much a Accounts Scout raised in the fundraiser. If a youth transfers to another unit, such funds can follow to the new unit, but Youth & Scout Youth must be transferred directly from one unit to another.
For additional information contact your District Executive or the Volunteer Service Center at 603-625-6431
68 JOURNEY TO EXCELLENCE
The BSA’s Journey to Excellence has standards set for unit’s to help increase and encourage service in their community. The goal is for all Scouts to perform a minimum of 5 hours of service annually. A unit goal is as simple as a unit performing 5 hours of service for every youth in the unit. Service Projects Objective: The unit participates in service projects, with one benefiting your chartering organization. The projects and hours are logged on the Journey to Excellence website. Ideas for Service Projects Remember to check with your unit’s chartered organization to see if they have any projects that your Scouting unit can participate in. Other service project Ideas include: • Community Cleanup. • School Flag Ceremonies. • Place American flags on gravesites for Memorial Day. • Scouting for Food. How to Log Your Service Hours You can enter hours directly by logging on to www.scouting.org/awards/journeytoexcellence and enter your unit’s service hours or you can access a link to this tracking site from the Daniel Webster Council Website (www.nhscouting.org)
• Look for the “Service Project” area of the screen. There you can find the link to log your hours, information for first time users and ideas and tips for a successful service project. • To enter your service hours click on “service hours website” link. • Choose “New User Click Here” or enter in your existing username and password.
If you have any questions, please check with your District Executive.
Got a MyScouting account? You can also reach the Journey to Excellence service hour website by clicking in the Journey to Excellence Information link on the left side of the screen on the council website. Once you click the link you will be directed to www.scouting.org/awards/journeytoexcellence to log your hours.
69 AGE-APPROPRIATE GUIDELINES FOR SCOUTING ACTIVITIES Age- and rank-appropriate guidelines have been developed based on the mental, physical, emotional, and social maturity of Boy Scouts of America youth members. These guidelines apply to Cub Scout packs, Boy Scout OLDER BOY SCOUTS, TIGER CUBS WOLF/BEAR BOY SCOUTS troops, Varsity Scout teams, and Venturing crews. (WITH ADULT PARTNER) WEBELOS VARSITY SCOUTS, CUB SCOUTS SCOUTS AND VENTURERS N OUTDOOR SKILLS Camporees Visit Only Conservation Projects Cooking Outdoors Fire Building Fishing
Fueled Devices (Stoves and lanterns) Hiking—Day Hiking—Multiple Day Horseback Riding Hunting Venturers Only Map and Compass Map Only Mountain Boards Mountaineering/Scrambling/Cross-Country Travel Orienteering Pioneering (Check requirements Rope Bridges/Pioneering Towers for height restrictions.) Survival Training Winter Camping SPORTS Field/Wide Games Flag Football Gymnastics Ice Hockey Ice Skating Martial Arts—Defensive Roller Blades/Skates Scooters—Nonmotorized Skateboarding Skiing/Snowboarding Sledding/Tubing Soccer Street Hockey TOOLS Axes Bow Saws Hand Ax Hand Tools Pocketknife Bear Only TREKKING Backpacking—Overnight, Backcountry Bike Treks—Day Ride Bike Treks—Multiple Overnights BMX Biking Day Hikes Horse Treks Mountain Biking Search and Rescue Missions Search and Rescue Practice Ski Touring—Multiple Days and Nights Carrying Gear AIRCRAFT Commercial Flight Experience Ground School Hands-On Flying Experience Hot-Air Balloons (Tethered only) Orientation Flight AGE-APPROPRIATE GUIDELINES FOR ACTIVITIES AGE-APPROPRIATE Soaring (Orientation flights only)
2014 Printing 70 AGE-APPROPRIATE GUIDELINES FOR AGE-APPROPRIATE GUIDELINES FOR ACTIVITIES SCOUTING ACTIVITIES Age- and rank-appropriate guidelines have been developed based on the mental, physical, emotional, and social maturity of Boy Scouts of America youth members. These guidelines apply to Cub Scout packs, Boy Scout OLDER BOY SCOUTS, TIGER CUBS WOLF/BEAR BOY SCOUTS troops, Varsity Scout teams, and Venturing crews. (WITH ADULT PARTNER) WEBELOS VARSITY SCOUTS, CUB SCOUTS SCOUTS AND VENTURERS VEHICLES All-Terrain Vehicles (ATV) Approved Council Use Only; No Unit Use
Dirt Bikes Venturers Only Driving Derbies Personal Watercraft (PWC) Approved Council Use Only; No Unit Use Snowmobiles SHOOTING .22 Rifle
Air Rifle (pellet guns) Webelos Resident Camp Only Archery—Field
Archery—Target, Action (moving targets) Council/District Outdoor Programs Only BB Guns Council/District Outdoor Programs Only Catapults Large-Bore Rifles Venturers Only Muzzleloaders
Pistols* Venturers Only Shotguns Slingshots Council/District Outdoor Programs Only COPE AND CLIMBING Belaying Bouldering
Caving (other than simple novice activities)
Climbing (age-appropriate man-made facility) Advanced Climbing Climbing—Rock Lead Climbing Snow and Ice Climbing Canopy Tour Rappeling
COPE (age-appropriate activities) AQUATICS Canoeing—Flat Water Council/District Outdoor Programs Only Canoeing—Flowing Water Council/District Kayaking—Flat Water Outdoor Programs Only Kayaking—Flowing Water Motorboating—Adult Operated Council/District Outdoor Programs Only Motorboating—Youth Operated Rafting—Flat Water Council/District Outdoor Programs Only Rafting—Flowing Water Rowing—Flat Water Council/District Outdoor Programs Only Rowing—Flowing Water Sailboarding Sailing—Adult Operated Council/District Outdoor Programs Only Sailing—Youth Operated Scuba
Snorkeling (In clear, confined waters, all ages and abilities can use snorkeling equipment. Snorkeling in open water is limited to Boy Scouts with Snorkeling BSA or equivalent.) Surfing Swimming Council/District Tubing (floating in an inner tube) Flat Water Events
Tow Sports (including waterskiing, wakeboarding, kneeboarding, and tubing) CAMPING Day Camp Den Overnights Camporees Family Camping High Adventure Jamboree Parent/Son Overnights Resident Camp Weekend Overnights
2014 Printing 71 FACILITIES & CAMPS
McIninch Scout Service Center 571 Holt Avenue Meeting Rooms Manchester, NH 03109
Camp Carpenter Camp Sites 300 Blondin Road Dining Hall Manchester, NH 03109 Meeting Rooms and Facilities Off-Season Camping Stephen Hambleton Theme Areas Camp Manager Athletic Fields
Griswold Scout Reservation Hidden Valley Scout Camp Camp Sites Camp Bell Dining Hall (Seasonal) 7 Daniel Webster Way Meeting Room & Facilities Gilmanton Iron Works, NH 03837 Off-Season Camping Heated Cabins Bryan Boyajian John Rolfson Head Ranger Ranger
Pierre Hoge Scout Camp Eaton Road Rustic Camping Walpole, NH 03608
Camp Whip-O-Will Rivergate Drive Rustic Camping Merrimack, NH 03054
Unity Program Center Mica Mine Road Rustic Camping Unity, NH 03743
Lawrence L. Lee Scouting Museum Max L. Silber Library Camp Carpenter One of the finest Scouting collections in the world! 300 Blondin Road Manchester, NH 03109
To reserve a facility, contact the Program Services Department at 603-625-6431. Some facilities or equipment may require a rental or usage fee.
72 DIRECTIONS
From the South: take exit 6 off I-93 to Candia Road. Turn right off ramp to McIninch Scout Service Center lights at East Industrial Park Drive, turn right. Proceed 1/2 mile, take right onto Holt Ave. At top of hill, turn left into parking lot.
I-93 to 293/101 West to South Willow Street exit. Travel south past the Mall of Camp Carpenter NH to Huse Road. Turn left and proceed one mile to Mooresville Road, turn Lawrence L. Lee Scouting Museum right. Go to end (South Mammoth Road) and turn right for .3 miles to Bodwell Max L. Silber Library Road. Turn left and follow for 1.7 miles. Camp Carpenter/Museum is on right
From North: Route 16 to 28 to 140 in Alton to Gilmanton Iron Works. Follow Hidden Valley Scout Camp signs from there OR I-93 south to exit 20 to 140 towards Belmont to Gilmanton Griswold Scout Reservation Iron Works. Follow signs from there OR Route 3 to 28 to 107 to Gilmanton to 140 to Gilmanton Iron Works. Follow signs from there.
Camp Bell Follow Hidden Valley Directions. Once in camp follow signs on internal roads Griswold Scout Reservation to Camp Bell. From West: I-93 to exit 20; then follow direction as above.
From Walpole, NH (on Connecticut River in Southwest, NH): At intersection of Routes 12 and 123 go east to Walpole Valley Road. Take Walpole Valley Road Pierre Hoge Scout Camp approximately 3 miles to Eaton Mountain Road. Take Eaton Mountain Road approximately 1.5 miles to the entrance of the reservation.
Daniel Webster Highway to the center of Merrimack. Travel 1 and a half miles west on Baboosic Lake Road. Take left at fork. (Turkey Hill Road) At “T” turn Camp Whip-O-Will right on McQuestion Road. Travel 1/4 mile to first left turn, which is Wilson Hill Road. Go about 1/2 mile to Rivergate drive on left. Camp is at the end of Rivergate.
From the east travel Route I-89 north toward Lebanon to Route 11 (exit 12) west to Newport then left onto East Unity Road. Turn right onto Lempster Road which becomes 2nd NH Turnpike into Unity. Turn right onto Mica Mine Road (opposite Unity Program Center the Unity Elementary School) and travel 1.5 miles to the Unity Program Center at Chandlers Mills Road on the left. From the west from Claremont, travel the 2nd NH Turnpike to Unity, and follow the directions above.
I-93 to 293/101 West to South Willow Street exit. Travel south past the Mall of Manchester Scout Shop NH to Huse Road. Turn left and proceed one mile to Mooresville Road, turn at Camp Carpenter right. Go to end (South Mammoth Road) and turn right for .3 miles to Bodwell Road. Turn left and follow for 1.7 miles.
To reserve a facility, contact the Program Services Department at 603-625-6431. Some facilities or equipment may require a rental or usage fee.
73 PROGRAM RESOURCES
Program Areas & Equipment Carpenter Hidden Valley Camp Bell Aquatics - Beach / Swimming l l l Aquatics - Boating (Paddleboats) l Aquatics - Boating (Canoes, Jon Boats, Kayaks, Rowboats, Sculling) l l Aquatics - SCUBA Diving l l Aquatics - Snorkeling l l Aquatics - Water Skiing and Tubing l All-Terrain Vehicles l Bikes - BMX l Bikes - Mountain l l Chapel l l Challenge Valley (Team Building & Obstacle Course) l Climbing - Indoor Climbing Barn l Climbing - Outdoor Natural Rock Site l l Conservation Projects l l l COPE Course - Low Ropes Course l l COPE Course - High Ropes Course l l Council Ring (Campwide Campfire Circle) l l l CPR Certification (and/or First Aid) l l Disc Golf Course l l Ecology - Nature Trail l l l Ecology - Plant & Tree Identification l l l Ecology - Animal / Bird / Insect Tracking & Identification l l l Fishing (All Seasons - including Ice Equipment) l l l Fort Friendship l Geocaching l l l Hiking Trails (mapped) l l l Horseshoe Pits l Human Foosball l Logging Camp Lumberjack Program l Map & Compass l l Miniature Golf l Native American Pow-Wow / Singing / Dancing / Drumming l l Orienteering Course l l Pioneering Kits l l Pirate's Cove l Robotics l Search & Rescue l l Shooting Sports - .22 Pistol l Shooting Sports - .22 Rifle l Shooting Sports - .50 Caliber Black-Powder Musket l Shooting Sports - 12 Gauge Trap Range l Shooting Sports - 12 Gauge, 10-Station Sporting Clays Course l Shooting Sports - Archery l l l Carport (Pop-Up) l l Chef Kits l l Cook Kits l l Cot (Nylon w/wooden legs) l l Cross-Country Skis l l l Dutch Ovens l l Patrol Box l l Sea Kayaks l l Snowshoes l l l Stove - Two Burner Propane Stove (griddle & bake boxes) l l Tent (Canvas Wall Tent w/Steel free-standing frame & platform) l l Woods Tools (saws, hand-axe, 3/4 axe, sharpening materials, etc.) l l
74 CAMPING FACILITIES
CODE: Camp Carpenter E - Electric G = Gas Facility Capacity Heat Electricity Kitchen Indoor Toilet Showers W = Wood Fort Friendship 40 l B = Burners only Dining Hall 400 G l l l S/F = Stove Fridge S = Seasonal Manning Hall 180 G l l l = Included Pirate’s Cove (Seasonal) N/A Staff Cabin 1 4 l SEASONAL: Staff Cabin 2 4 l May 15 through October 15 Staff Cabin 3 4 l Staff Cabin 4 4 l Staff Cabin 5 4 l Staff Cabin 6 4 l Staff Cabin 7 4 l Staff Cabin 8 4 l Shirley Showerhouse N/A G l l l Adirondack (Lean-to Shelters) (6) 4 each Hidden Valley Scout Camp Cook’s Cabin 5 G l S/F S Director’s Lodge 20 G/W l S/F l Cabin 1 10 G l S Cabin 2 4 G l S Cabin 3 6 G l S Winter Cabin 22 G l Point Cabin 3 E l S Gilbert Hall - Dining Hall (Seasonal) 600 G l l Gilbert Hall - KItchen N/A G l S/F l Carter Lodge N/A G l Camp Bell Staff Cabin 1 8 G l Staff Cabin 2 8 G l Staff Cabin 3 8 G l Staff Cabin 4 8 G l Staff Cabin 5 8 G l Staff Cabin 6 8 G l Staff Cabin 7 8 G l Bell Main Lodge N/A G l l l l Pierre Hoge Scout Camp Tent Camping 15 W l Camp Whip-O-Will Tent Camping with Latrine 50 Unity Program Center Cabin W l S For more information about Daniel Webster Council properties and facilities, please contact the DWC Camping Department at [email protected] or 603-625-6431, Ext. 116 or 118.
75 INSURANCE COVERAGE
Council Accident and Comprehensive General Liability Sickness Insurance Plan Insurance
This coverage provides primary general liability coverage for Secondary Accident and Sickness Insurance has been purchased registered volunteer Scouters with respect to claims arising out of by Daniel Webster Council for all packs, troops, teams, crews and an official Scouting activity with the exception that the coverage posts. This plan provides some coverage for accidental injury, is excess over any insurance available to the volunteer for loss illness, accidental death and dismemberment while participating arising from the ownership, maintenance, or use of a motor vehicle in any approved and supervised Scouting activity, including going or watercraft. This insurance is only available while the vehicle or to and from meetings. All registered youth and adult volunteers watercraft is in the actual use of a Scouting unit and being used are covered. Non-Scouts attending scheduled activities (including for a Scouting purpose. Coverage is for bodily injury and property group travel to and from such activities) for the purpose of being damage. encouraged to participate in Scouting are also automatically covered. However, the plan does not cover parents, siblings or Due to the high limits of our coverage, volunteers should NOT be other guests. placed in a position where their assets are jeopardized because of a negligence liability claim or lawsuit. Additional highlights of the Council-provided coverage include: The insurance provided unregistered Scouting volunteers through • The policy is excess to any other available source of medical the BSA general liability insurance program is excess over any benefits if the charges are greater than $300. other insurance the volunteer has to his or her benefit, usually a • If the total charges are less than $300, the insurance will pay homeowner’s, personal liability, or auto liability policy. without other insurance coordination. • The insurance plan is an “excess” insurance plan from the There is no coverage for those who commit intentional or first dollar up to the plan limits. criminal acts. • The policy is “primary” for any family or Scout with no other insurance coverage. • New members are automatically covered as soon as their Automobile Liability Insurance applications for membership are processed. • Travelling to and from a unit meeting or other approved and All vehicles MUST be covered by an owner’s liability insurance supervised Scouting activity is covered under this plan. policy. The amount of this coverage must meet or exceed the • Coverage applies for injuries received while attending an insurance requirement of the state in which the vehicle is licensed. approved Scouting activity or if a sickness first manifests (It is recommended that coverage limits are at least $100,000 itself while there. combined single limit.) Any vehicle carrying 10 or more passengers • If an accident occurs, complete the current insurance claim is required to have limits of $500,000 combined single limit. In the form found on our website and file it directly with Health case of rented vehicles, the requirement of coverage limits can be Special Risk Inc. at the address they provide. met by combining the limits of personal coverage carried by the driver with coverage carried by the owner of the rented vehicle. All vehicles used for travel outside the United States must carry a liability insurance policy that complies with or exceeds the requirements of that country. For all serious incidents, accidents and/or sickness, or if a summons is served on a volunteer, please notify the council immediately. Council Accident Report forms need to be completed for any event requiring medical or special attention.
Tour Plans are required for any trip that is out of Council boundaries or involves travel to another country, or visits a BSA High Adventure Base (Northern Tier, Philmont, and Sea Base). No Permit is required for other council sponsored programs.
76 SCOUTING SAFELY
Harassment Youth Protection Prevention Medical Emergency or Any reports and/or suspicions of child abuse Guidelines of any kind are to be referred immediately to It is the policy of the Daniel Webster Serious Accident/ the Daniel Webster Council. Council to maintain a Scouting environment based on respect Fatality First Call: The Scout Executive at and courtesy. The council does not 603-625-6431, Ext. 107. tolerate harassment of our members, 1. Seek medical help through the employees or the general public. This Reasons why the Scout Office must camp leadership, by calling 911, policy is in effect at all Scouting be called FIRST: or other means as necessary. properties (camps and offices) and at • Staff may be aware of other all functions (council, district and unit 2. Notify Camp Ranger or Camp information that must be taken into meetings, activities and events). Director (if you are at a council account. If you believe you have been camp). • It is possible that action must be harassed, or are aware of an incident 3. Notify the Scout Executive or the taken by the BSA, regardless of of harassment of someone else, Director of Field Service if it is a action taken by law enforcement. you are responsible for reporting serious accident or injury (if you • If the media or other officials it immediately. Thank you for your are not at camp). contact BSA leadership, we must help in ensuring a positive Scouting 4. Parents should be notified through be prepared to respond with environment for everyone. a designated council staff member competency. when the injury is serious. • The Scout Executive is experienced 5. Collect all information if medical in such issues and is legally care is required and submit the obligated to take the necessary action. COUNCIL Accident Report Form on the next page to the Camping Department Second Call: You should call the County EMERGENCY within 24 hours via email to Child Protection Office where the problem [email protected] allegedly occurred. The Scout Executive may CONTACT also advise you to do this, or to contact law PERSONNEL enforcement directly. Incident Reporting Scout Executive Fights and Donald Shepard Office: 603-625-6431, Ext 107 Altercations – Cell: 603-247-2503 Non-Medical Director of Field Services Incidents Thomas Trafton Office: 603-625-6431, Ext. 109 1. Notify Camp Ranger or Camp Cell: 603-203-8160 Director (if you are at a council camp). 2. Notify Scout Executive or Director of Field Services at 603-625-6431 (if you are not at camp). 3. Collect all information and submit an Accident or Incident Report Form and submit within 24 hours to the Volunteer Service Center via Daniel Webster Council email to [email protected] Boy Scouts of America 4. The Scout Executive or Director of 571 Holt Avenue Marketing/Communications will be Manchester, NH 03109 the public voice if needed.
77 ACCIDENT REPORT FORM
Incident Information Report (Events or allegations of injury, illness, or property damage including employment and directors and officers issues)
Incident date: ______Time: ______
Reporting date: ______Time: ______
Council/BSA location: ______Leader Parent Other: ______
Reporting person: ______
Location of incident: ______
Specific area where incident occurred:
Cause of incident:
Program/event/adventure code: ______
Did the incident occur while transporting to/from an activity? Ye s No
Comments:
Individuals Involved (Duplicate if Needed)
Name: ______First Middle Last
Address:______City State Zip Home phone: ______Cell phone: ______Work phone: ______
DOB: ______Age: ______Unit No.:______Council: ______
Scouting role: ______
Type of injury or property damage: ______Injured body part: ______
Was medical treatment given at scene? Yes No Type: ______
Medical disposition (transported to hospital, etc.): ______
Return this completed form to your council’s designated user for entry into RiskConsole via MyBSA Incident Entry.
78 ACCIDENT REPORT FORM
Incident Information Report (Events or allegations of injury, illness, or property damage including employment and directors and officers issues)
Witnesses
Name: ______First Middle Last
Address:______City State Zip
Home phone: ______Cell phone: ______Work phone: ______
Others
Name: ______First Middle Last
Address:______City State Zip
Home phone: ______Cell phone: ______Work phone: ______
Property Damage (if applicable)
Property or vehicle make/model/year: ______
Color: ______License plate No.:______
Driver Contact Information (if applicable)
Name: ______First Middle Last
Address:______City State Zip
Home phone: ______Cell phone: ______Work phone: ______
Passengers: ______Contact information: ______
Additional information:
Information gathered at scene by: ______
Contact information: ______
Return this completed form to your council’s designated user for entry into RiskConsole via MyBSA Incident Entry.
680-016 2010 Printing 79 Manchester Scout Shop: the one-stop source making it easy to Be Prepared®
Get Equipped and Informed All in One Place! You’ve already made the two most important decisions: joining Scouting and coming here to get started! You’re standing where the adventure begins! And your Scout Shop is so much more than just the place where you pick up your uniform and handbook. We are your one-stop Scouting resource, offering not only a comprehensive selection of the best supplies, but information on volunteering, activity ideas, and Scouting events and programs! Look Around... There’s So Much More to Discover Way beyond a retail store, your local Scout Shop offers products that become the seeds of experience. Everything you need, as a Scout, Parent or Adult Volunteer, to nurture a rich learning and growing environment for Scouts is here. Uniforms & Clothing • Merit Badges • Camp & Outdoor Gear • Collectible Patches • Training Manuals • Books & Manuals
Manchester Scout Shop Monday through Friday 300 Blondin Road 9:30 AM to 6:00 PM Manchester, NH 03109 Saturday 603-622-5060 9:30 AM to 3:00 PM
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Proudly serving scouting families for over 25 years. M a g i c . . . a t i t s b e s t ! 83 Daniel Webster Council
Who Should Attend Required Training Training? ▪ If you have completed an Adult Youth Protection Training * Scout Leader application, you is a joining requirement for all registered adults should attend training and must be retaken every two years! ▪ Every adult Scout leader position has important tasks Cub Scouting to bring to the program in your ▪ pack, troop, team, or crew
Boy Scouting What Makes a Trained ▪ ** ▪ Introduction to Outdoor Leader Skills *** Leader? Adult leaders in units are Venturing considered trained, and
▪ “Trained” emblem, once they have completed Youth Varsity Scouting Protection Training and the ▪ training courses outlined ▪ Introduction to Outdoor Leader Skills *** below, or have completed Youth Protection Training Sea Scouts and a previous basic training course when it was current. ▪ Adults in Ships: Sea Scout Adult Leader Basic
Chartered Organization Training Requirements Representatives ▪ Youth Protection required for all adults within 30 days of ▪ This Is Scouting * adult leader registration. ▪ Chartered Organization Representative Training Must be renewed every 2 years. ▪ All “direct contact” leaders, i.e., Cubmasters, Scoutmasters, Crew Advisors, Den Leaders and Assistant Scoutmasters, * E-Learning page at www.myscouting.org etc., will also have to earn the Trained”patch for their position ** Troop Committee Challenge is position specific for troop committee members NOTE: *** Not required for committee positions You do not have to be a registered member or have a member ID to take Youth Protection Training.
Basic Training for Adult Leaders Every youth deserves a trained leader Every leader deserves to be trained
84 How to Use the Online Learning Center Access your personal training records and take the courses you need at: www.myscouting.org.
You’ll need: ▪ A computer with Internet access ▪ A “MyScouting” account ▪ No advanced computer skills!
Set up a “MyScouting” account: ▪ Go to www.myscouting.org ▪ Click “Create an Account”. ▪ Follow the online steps. LEADERSHIP DEVELOPMENT TEAM ▪ Registered adult leaders enter your BSA Member ID number, which is on
▪ Steve Curry step and still set up an account. Leadership Development Officer [email protected] How do I add my Member ID number to my account? ▪ If you originally set up an account without your Member ID number, you Clarke Kidder can go back and add it later. Council Youth Protection Champion ▪ Daniel Webster Council from the [email protected] list and enter your Member ID number. David Roberts Now You’re Ready to Train Online! Director of Support Service ▪ Once you create your account, you will pick a user name and password. [email protected] ▪ You’ll need this user name and password every time you log in. ▪ When you log in, you’ll see a link to E-Learning on the left. Valerie Seitz ▪ Click there to see the courses you’ve taken and other available courses. Program Assistant ▪ [email protected]
▪ 1. Once you complete a training course, return to the course selection page, and click E-Learning on the left side of the page to refresh the browser. 2. The course status is now completed. 3. Daniel Webster Council 571 Holt Avenue Training Validation Manchester, NH 03109 Phone: 603.625.6431 It’s easy to check training records to see that your ScoutNet records www.nhscouting.org match the training you or your unit members have completed. Just log into www.myscouting.org, click on “Training Validation,” then check to see if your trainings have been recorded in the Council’s computer system. We are encouraging all units to use this system to check the training status of all registered leaders. All you need is a list of everyone’s mem- bership ID Numbers and you can review the training status of the registered adult leaders. A list of these numbers can be found on your charter paper- work or you can obtain a list from your District Executive.
ADVANCED TRAINING SUPPLEMENTAL TRAINING (prerequisites apply) Basic Adult Leader Outdoor Orientation (BALOO) Safe Swim Defense * Wood Badge for the 21st Century Climb On Safely * Powder Horn District Committee Workshop The Trainer’s EDGE Sea Badge Fast Start * This Is Scouting * * May be taken online at www.myscouting.org Introduction to Outdoor Leader Skills (IOLS) Trek Safely *
Outdoor Leader Skills for Webelos Leaders (OWLS) University of Scouting Basic Training for Adult Leaders Roundtables Weather Hazards * may only be reproduced locally
85 TOUR & ACTIVITY PLANS
The Boy Scouts of America launched an online Tour Plan system available at www.MyScouting.org.
If you do not already have a MyScouting accounting (you may have created one to complete online training such as Youth Protection), you will be prompted to create a user name and password before you can use the online Tour Plan system. Situations that require a Tour Plan to be submitted include: • Trips outside of council borders, including BSA high-adventure bases, Jamborees, and other BSA nationally or regionally sponsored events. • Unit trips that involve any of the following (plans are not required for participation in district or council events): • Aquatic activities, including boating • Climbing or rappelling • Orientation flights (also require a flying plan) • Shooting sports • Use of motorized vehicles as part of the program (e.g. snowmobiles for older Boy Scout or Venturing programs)
For in-Council trips not involving any of the above activities, it is recommended that the unit complete a Tour Plan as a planning tool, but submission is not mandatory.
If you need assistance with the Tour and Activity Plan system, please contact the Daniel Webster Council Volunteer Service Center at 603-625-6431, Ext. 101.
TOUR AND ACTIVITY PLAN
Date ______For o ce use Pack Troop/team Crew/Ship Contingent unit/crew Tour and activity plan No. ______Unit No. ______Chartered organization ______Date received ______Council name/No. ______/______Date reviewed ______District ______Description of tour or activity ______From (city and state) ______to ______Dates ______to ______Total days ______Itinerary: It is required that the following information be provided for each day of the tour. (Note: Speed or excessive daily mileage increases the possibility of accidents.) Attach an addi- tional page if more space is required. Include detailed information on campsites, routes, and Council stamp/signatures oat plans, and include maps for wilderness travel as required by the local council.
Travel Overnight stopping place Date Mileage From To (Check if reservations are cleared.)
Type of trip: Day trip Short-term camp (less than 72 hours) Other (OA Weekend, etc.) ______Long-term camp (longer than 72 hours) High-adventure activities High-adventure base______
Party will consist of (number): Party will travel by (check all that apply): ____ Youth—male ____ Youth—female Car Bus Train Plane Van Boat ____ Adults—male ____ Adults—female Other ______
Leadership and Youth Protection Training: Boy Scouts of America policy requires at least two adult leaders on all BSA activities. Coed Venturing crews must have both male and female leaders older than 21 for overnight activities. All registered adults must have completed BSA Youth Protection training. At least one registered adult who has completed BSA Youth Protection training must be present at all events and activities. Youth Protection training is valid for two years from the date completed. Adult leader responsible for this group (must be at least 21 years old): Name ______Age ______Scouting position ______Address ______Member No. ______City ______State ______Zip code ______Phone ______Email ______Youth Protection training date ______Assistant adult leader name(s) (minimum age 18, or 21 for Venturing crews): Name ______Age ______Scouting position ______Address ______Member No. ______City ______State ______Zip code ______Phone ______Email ______Youth Protection training date ______Attach a list with additional names and information as outlined above.
Our travel equipment will include a rst-aid kit and a roadside emergency kit. The group will have in possession an Annual Health and Medical Record for every participant. We certify that appropriate planning has been conducted using the Sweet 16 of BSA Safety, quali ed and trained supervision is in place, permissions are secured, health records have been reviewed, and adult leaders have read and are in possession of a current copy of Guide to Safe Scouting and other appropriate resources. Any items needing attention will be resolved before the tour or activity date.
Signature: Committee chair or chartered organization representative Signature: Adult leader
Unit single point of contact (not on tour) Name ______Phone ______Email______
1
All permits will be reviewed and kept on file. They will not All forms available online at: be returned. Completed by anyone in the unit assigned to www.nhscouting.org the task. Must be submitted to the Council Service Center at least 21 days before the trip.
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Hours: Monday - Friday 300 Blondin Road 9:30 a.m. to 6:00 p.m. Manchester, NH 03109 Saturday 603-622-5060 9:30 a.m. to 6:00 p.m.