LIST OF ACRONYMS

AP Assisting Professional ARMM Autonomous Region for Muslim Mindanao CBFM Community Based Forest Management Community Based Forest Management CBFMP Program CCIC CENRO Composite Inspection Committee CO Community Organizing COSU Community Organizing and Strengthening Unit CSD Comprehensive Site Development DA Department of Agriculture DSWD Department of Social Welfare and Development GIS Geographical Information System IEC Information, Education and Communication IGP Income Generating Project KMMK Kongreso ng mga Mangagawa at Magisgisda para sa Kaularan M & E Monitoring and Information MINSTEMS Mindanao Social and Technical Environment Society, Inc. NGO Non-Government Organization PO Peoples Organization SDMU Site Development and Management Unit SUSIMO Subproject Site Management Office VBU Validation and Billing Unit

TABLE OF CONTENTS

Executive Summary ------i

I. Subproject Description ------1 1. Purpose/ Objectives 2. Subproject Scope and Dimension

II. Subproject Implementation ------13 1. Organizations for Implementing Subproject 2. Implementation Period 3. Subproject Cost 4. Comments on Performance of AO, AP, PO, M&E, and Infra Contractors 5. Other Matters Relating to Subproject Implementation

III. Action taken by the AO, AP, and PO Relating To Recommendation(s) ------22 1. Recommendations made by the SUSIMO 2. Action Taken and Results

IV. Initial Operation and Maintenance Of the Subproject Facilities ------24 1. Present Condition of Facilities 2. Organization for Operation and Maintenance 3. Annual Budget or Actual Expenditure For Operation and Maintenance (by year) 4. Maintenance Method

V. Benefits Derived from the Project ------29 1. Indirect Effects

VI. Conclusions and Recommendations ------31

LIST OF TABLES:

Table 1: Trainings Attended by the Peoples Organization ------32

Table 2: Subproject Performance ------33

Table 3: Subproject Site Management Office Equipment ------34

Table 4: Trainings Attended by the SUSIMO ------36

Table 5a: Mud Crab Fattening Livelihood Project (VILCADAP) ------37

Table 5b: Coco Farm Livelihood Project (VILCADAP) ------38

Table 5c: Rice Trading Livelihood Project (VILCADAP) ------39

Table 5d: Coco Farm Livelihood Project (VILCADAP) ------40

Table 5e: Mud Crab Livelihood Project (PFFI) ------41

Table 5f: Nipa Shingle Production Livelihood Project (PFFI)------42

Table 6: Subproject Status Report ------43

Table 7: Cost Estimate for Community Organizing ------44

Table 8a: Cost Estimate for Reforestation Per Activity ------45

Table 8b: Cost Estimate for Enrichment Planting Per Activity ------46

Table 8c: Cost Estimate for Nipa Plantation Per Activity ------47

Table 9: Monitoring and Evaluation Cost Estimate ------48

Table 10a: Construction/Rehabilitation of Causeway Infrastructure Project ------49

Table 10b: Road Rehabilitation Infrastructure Project ------50

Table 11: Annual Work and Financial Plan ------51

ANNEXES:

1. Organizational Charts

1a-1. CO Contractor------55

1a-2. CO Contractor (replacement) ------56

1b-1. PO Contractor (PFFI) ------57 1b-2. PO Contractor (VILCADAP, Inc.) ------58

1c-1. M&E Physical ------59

1c-2. M&E Institutional------60

1d. Infrastructure------61

1e. SUSIMO------62

2. Pictures ------63

3. CSD Accomplishment Map ------65 EXECUTIVE SUMMARY

The Community-based Forest Management Program (CBFMP) revolutionized forest development and rehabilitation efforts of the government when it was institutionalized by Executive Order No. 263 in 1995. Communities living within or in adjacent forestlands were given top priority in undertaking developmental activities on forestlands.

Whereas financial gains were the primary motivating factor of contract reforestation awardees before, the adoption of CBFM approach in the implementation of the Forestry Sector Project (FSP) to rehabilitate the fragile mangrove ecosystems empowered the beneficiary communities economically, socially, technically and politically while transforming them into environmentally responsible managers. The tenurial right to manage subproject sites alongside the various inputs from the Subproject deepened their commitment to collaborate with other stakeholders in the implementation of these subprojects.

Maqueda Bay Mangrove Rehabilitation Subproject is located in the tidal mudflats and coastal waters in the municipalities of Tarangnan and Calbiga, Western Samar. The subproject covers parcels of inadequately stocked mangrove areas and open or denuded areas interspersed along the coast.

The peoples organizations, Patong Farmers and Fisherfolks Inc. (PFFI) and Villahermosa Caboanga-an Dapsap Inc (VILCADAP) were organized respectively by VIRTUE and DEVELOPERS Inc. Under the Comprehensive Site Development contract, the PO’s rehabilitated a total of 1,387.47 hectares of mangrove and mudflats which were planted with bacauan or Rhizophora spp. The CSD contract was implemented from May 2001 to June 2003 with a total cost of Php 13.55 million. To assess the quality of established plantations and the socio-economic impacts of the project, DEVELOPERS AND EDCAI were contracted to undertake Physical Validation and Institutional Project Benefit Assessment on the area. Based on the latest evaluation, the overall weighted average survival rate of the subproject is 87.90%.

To improve the accessibility of the barangay residents and their farm products to major commercial areas in Tacloban and Catbalogan, Richmark Construction was contracted to rehabilitate 1.7 kilometers of farm- to-market road and construct 505 meters of causeway. However, the construction was delayed by almost 2 months due to bad weather and the failure of the contractor to deploy the needed equipment and personnel to facilitate the work.

In just 2 years existence of the PO’s, they were able to generate enough funds for their five (5) livelihood projects particularly their mud crab fattening. .

i The project has provided regular employment not only to its members but also to non-members of the PO’s. They participated in plantation establishment, construction of infrastructure and livelihood projects. The latest socio-institutional survey revealed that the average household annual income of the community members increased by 27% from PhP 40,514.20 to PhP 55,823.58.

ii SUBPROJECT COMPLETION REPORT

Of

MAQUEDA BAY MANGROVE REHABILITATION SUBPROJECT

Forestry Sector Project Loan Agreement No. PH-P135

I. SUBPROJECT DESCRIPTION

The Maqueda Bay Mangrove Rehabilitation Subproject is geographically located between coordinates longitude 124°58’06.76”-125°00’35.11” East and latitude 11°55’32.40” to 11°57’27.18” North covering an area of 1,387.47 hectares.

It is located along the tidal mudflats and along shallow coastal waters of Barangays Pasigay, Patong, Barobayabay and Calingonan all in the municipality of Calbiga, Barangays Cambaye Bangon, Villahermosa Oriental and Occidental in the municipality of Pagsanghan, and Barangay Dapdap in the municipality of Tarangnan.

The subproject is accessible through water transportation from different points along the western coast of Samar Island. The members of subproject communities can reach the sites by means of walking or with the use of small pump boats for easy access.

1. Purpose/Objectives

A. Original (at the time of appraisal)

General Objectives:

1.To build sustainable, self-reliant communities capable of developing, protecting, conserving and managing the mangrove forest and its resources.

1 2.To serve as buffer against typhoon and tidal waves; prevent soil erosion; minimize water pollution

3. To pave the way for the upliftment of the socio- economic condition of the subproject beneficiaries

Specific Objectives:

1. To develop 1,210 hectares through enrichment planting of inadequately-stocked areas with both bakauan and nipa stands, and to reforest open and denuded areas using the community-based approach;

2. To strengthen local community organizations and capacitate members of the communities in mangrove and other community resource management;

3. To provide habitat, breeding and nursery ground for marine fishes, crustaceans, and other faunas;

4. To provide alternative livelihood and employment for the coastal communities and uplift their socio-economic living condition;

5. To protect and manage the remaining mangrove forests and prevent further degradation, and

6. To promote social equity.

B. Modification

a. Modified purpose/objectives

To develop 1,387.36 hectares through enrichment planting of inadequately stocked areas with both bakauan and nipa stands; to reforest open and denuded areas using the community-based approach

b. Reasons for modification (with detailed explanation of the discrepancy between the original and modified basic plans. Where applicable)

The assessment of subproject implementation showed that some areas originally intended for reforestation are not suitable for the purpose hence corresponding reduction was made and consequently increased the target for enrichment planting

2 approach, the survival rate of which is higher. This prompted the PO to establish more areas thereby accomplishing more for enrichment planting.

2. Subproject Scope and Dimension

A. Comparison of Original and Actual Scope & Dimensions

A.1 Please check: There has been ( revision and/or modification or  no revision and/or modification) of the Subproject scope and dimensions.

A.2 If “revision and/or modification”, please complete the Table.

Original Scope & Item Dimensions (At the Actual Scope & time of Dimensions appraisal/Planned

1. REFORESTATION/ MANGROVE/ CBFM

A. SMP NA NA

B. CO1 Year 1 1,210 has 1,210 has Year 2 Community Organizing Community Organizing and Project and Project Implementing Implementing Activities Activities

 IEC Activity  IEC Activity  Organizational  Organizational formulation and formulation and development development  Update of socio-  Update of socio- economic profile economic profile  Formulation of  Formulation of CRMF CRMF  Assistance in CSD  Assistance in CSD implementation implementation  Awarding of  Awarding of CBFMA CBFMA

3 Capacity Building Capacity Building Activities Activities

 Training on  Training on technical and technical and financial aspects financial aspects C. CSD

1. SOIL EROSION CONTROL/SWC a. Infrastructure b. Trail and Footpath

2. VEGETATIVE MEASURES2 a. Agroforestry b. Assisted Natural Regeneration c. Enrichment Planting d. Tree Plantation d.1 Bamboo d.2 Rattan d.3 Mangrove  Reforestation 920 Hectares 800.53 Hectares  Enrichment 250 Hectares 545.63 Hectares Planting 40 Hectares 41.31 Hectares  Nipa Plantation e. Timber Stand Improvement

3. INVENTORY RESIDUAL FOREST

4. INCOME ENHANCEMENT PROJECT

5. INFRASTRUCTURE 4 bunkhouse  5 units bunkhouse 4 look out tower  4 units look-out 5 demo farms tower  2 nursery  4 kms perimeter fence  2 PO Offices

4 D. INFRASTRUCTURE 1. Farm-to-market road  1.7 kms farm-to- market road

2. Causeway  505 meters causeway

E. MONITORING AND 1210 has. EVALUATION Physical Validation

 Verification of boundaries, monument/ markers, mapping of established areas/ plantation perimeter  Seeding production inventory  Survival inventory  Height and diameter measurement and assessment of overall quality plantation  Inspection of physical infrastructure

Institutional and Project Benefit Assessment

 Preparatory activities/ orientation  Primary data collection and preliminary assessment  Multi-level FGDs; PO Federation, LGUs, Communities,

5 AO, SUSIMO  Documentation  Report Preparation

December 2002 – March 2003

2. SUSIMO Equipment provided to the  4 units pump boat office3  4 motorcycles  2 power generator  2 units computer  2 units printer  2 units UPS  2 GIS/Maptitude  2 units GPS  2 units hand held radio  2 base radio  2 units Foresters’ transit  2 manual typewriter  6 units brunton compass  2 units steel nylon tape  4 units diameter tape  1 planimeter  8 units Abney Hand level  2 rain gauge  4 units binocular  2 lettering sets  9 desk and chairs  2 drafting table  4 units camera  3 tape recorder  4 units flash lights  2 medical kits  5 life jackets

Research conducted NONE

6 Trainings4  Reorientation, assessment and action planning workshop  Training on GIS/GPS operation  Phase-in/phase-out workshop  Training on Mud crab fattening  Training on Bangus culture

Others  1 SUSIMO office each for Tarangnan and Calbiga

 5 staff each for Tarangnan ang Calbiga

 Cross visit to subproject sites in Regions 4, 5. 6 & 7 1Please refer to Table 1 for the details on trainings attended by the Pos 2Table 2 details the subproject performance in terms of area planted 3Table 3 shows the details of the equipment provided to the SUSIMO 4Please refer to Table 4 for the trainings attended by the SUSIMO staff

B. Reasons for Revision/Modification of Scope and Dimensions

B.1 Where there has been “revision/modification” of the Subproject Scope and Dimensions

Please choose the reason(s) from the following list and check.

 Revision of the superior plan (e.g. sector development plan, etc.)  Revision of supply-and-demand estimate  Large fluctuation in the subproject cost  Substantial revision of design due to the unpredictable physical condition at the time of the original design (e.g. poor soil condition, etc.)  Natural disaster/unreasonable weather  Unusual circumstances beyond the control of Executing Agency  Structural and organizational problems of the agencies concerned (e.g. lack of staff, inadequate coordination with other agencies, etc.)

7  Availability of funds (e.g. lack of funds, use of contingency, fluctuation of the exchange rate, etc.)  Unrealistic initial plan/Technical problems  Procurement problems  Performance of contractor/supplier  Performance of consultant  Change in construction period  Others

B.2 Detailed statement of reasons (with background)

Substantial revision of design due to the unpredictable physical condition at the time of the original design (e.g. poor soil condition, etc.)

Part of the target area for reforestation component was reduced and the area for enrichment planting was increased due to high mortality of the seedlings planted in the reforestation identified area. It was also affected by the presence of tidal flats, which are prone to big waves and therefore not suitable for development.

The search for an alternative area showed a portion suitable for enrichment planting due to the presence of old-growth forests.. Consequently, the target for reforestation was reduced while that of enrichment increased.

Other factors also caused the decrease in the target for reforestation. One is the exclusion of Barangay Cabonga-an due to the presence of fishermen that are not supportive to the project. The other is unfavorable substrate condition. The substrate has foul smell similar to rotten egg, which is a strong indication of being an acidic substrate.

Natural disaster/unreasonable weather

Typhoon hit the subproject one year after the reforestation plantation was established prompting massive replanting activity. But after being hit again by a typhoon, it was decided that part of the target reforestation area would be converted to enrichment planting target area.

Procurement problems

Due to fast tracking of CSD activities, the PO experienced problems on procurement of planting materials whereby sources within the

8 locality are lacking thereby prompting the PO to source out seedling outside the locality. Transport and handling of seedlings affected the viability of the planting stocks resulting to high mortality of seedlings planted for the reforestation component; hence target was reduced and converted to enrichment.

Unrealistic initial plan/technical problem

The change in the number of established bunkhouses and look-out towers was made considering their significance in the subproject. Such is the case on the side of Tarangnan wherein one (1) bunkhouse is enough for the use of the PO. They also constructed a 4-km perimeter fence instead of establishing a look-out tower to intensify maintenance and protection activities of the plantations. Perimeter fence will prevent the fishermen to penetrate the plantation area.

Structural and organizational problems of the agencies concerned (e.g. lack of staff, inadequate coordination with other agencies, etc.)

The creation of the Subproject Site Management Office (SUSIMO) catered to the need of the project and to effectively implement the subproject at the field level.

C. Contribution of Subproject to Relevant Sub-sectors

C.1 Sub-sectors to which the Subproject belongs

 Electric power and Gas  Telecommunication  Social services  (Multipurpose) Dams  Telecommunications Water supply  Power Plants  Broadcasting  Sewerage  Transmission lines  Education  Distribution Systems  Irrigation and Flood control  Health  Gas  Irrigation  Tourism  Others  Flood control  Others (Income)

 Transportation  Agriculture, Forestry and Fisheries  Roads  Agriculture and Forestry  Bridges  Fisheries  Railways  Airport  Mining and Manufacturing  Ports  Mining  Marine Transportation  Manufacturing  Others

9

C.2. Original (At the time of appraisal/Planned)

Item Description

Stumpage Build-up The appraisal report indicated that there is an expected accumulation of wood biomass because of project implementation. Should the no cutting policy on mangrove be lifted, biomass accumulation in stem wood could benefit the beneficiaries.

Benefit of Marine Product Increase The diversity of marine ecosystem will be improved through the restoration of mangrove forest. Yield of fishery harvest is also expected to increase.

Benefit of Soil Nutrient Recharge Soil nutrient, particularly NPK will be recharged by litter falls of the mangrove forests rehabilitated by the Project. Benefit of soil nutrients recharge is estimated by replacing the lost nutrients with the equivalent nutrient contents of organic fertilizer.

Overall Enhancement of coastal and The implementation of the Project is marine resources expected to contribute to the protection of coastal area from erosion; protection of the communities from strong winds; keeping the marine ecosystem from community wastes by the massive root system; providing the habitat and nesting place for wildlife and migratory birds; improvement of vegetative cover and scenery contributes to the overall balance of the environment.

The implementation of the project also expected to create among the people sense of pride and ownership for the mangrove area, and thus, help deter illegal fishing and cutting of mangrove.

10 A ripple effect to pervade in the surrounding communities is expected as word spreads about the Subproject being a successful model case. It will also create environmental awareness among adjacent communities.

Impact on Household Economy The subproject will enhance the economic welfare of the area through the restoration of fishery resources. An estimated income of P25,500 before the project is expected to increase by 20% during the project and would further increase by 30% with the introduction of livelihood projects.

C.3. Present situation and outlook for the future

Item Description

1. Rehabilitation of a total of The rehabilitation and development of 1,387.47 hectares mangrove and Mangrove Plantation (Bacauan or mud flats Rhizophora spp.) showed a significant progress in growth with a weighted average survival rate of 87.90%.

The plantation will serve as buffer zone to the coastal barangays against strong waves especially during “habagat” that occurs during the months of July to December. The area would likewise serve as the sanctuary of some migratory birds and breeding grounds of various marine life.

The visible rehabilitation of what was once a degraded mangrove forest is also expected to provide an abundant supply of marine products such as fishes, shells and crabs.

The site can also be a tourist destination in the future.

11 2. Presence of Active Participatory The Patong Farmers and Fisherfolks, People’s Organizations Inc (PFFI). and the VILCADAP are the POs that implemented the subproject in Barangays Calbiga and Tarangnan, respectively.

A federation of six (6) coastal barangays in Calbiga and four (4) in Tarangnan and Pagsanghan was organized to implement the comprehensive site development activities. With strong participation/involvement in all phases of CSD implementation, the POs contributed to the successful implementation of the subproject.

The intense information, education, communication (IEC) campaign conducted with respect to mangrove forest protection and conservation would draw interest among members to stringent prohibition on cutting.

3. Viable and Profit Oriented Alternative livelihood projects were Livelihood Projects5 identified, and a total of five (5) livelihood projects are currently being implemented by the POs. These livelihood projects are expected to uplift the socio-economic conditions of subproject beneficiaries by increasing the marine resource and improve marine harvest.

4. Presence of Infrastructure The construction of 1.7 kilometers Projects farm-to-market road and 505 meters causeway improved mobility of the barangay residents. The farm products can now be easily transported to commercial centers in Tacloban and Catbalogan where farmers can realize higher profit of their products. The accessibility of their products to buyers improves quality and better prices contributed to the increase in

12 income of the beneficiaries thus contributing to the upliftment of socio- economic conditions of the subproject beneficiaries. 5Please refer to Tables 5 a-f for the livelihood projects being implemented by the POs

II. SUBPROJECT IMPLEMENTATION

1. Organizations for Implementing Subproject

Function in the Name of Organization Reasons for Subproject Change Implementation Original Actual

1. Assisting TANDAYA VIRTUE, Inc. Absence of Organization for Foundation, Inc. (Calbiga) technical staff Community (Calbiga)/ deployed in the Organizing subproject and DEVELOPERS non-compliance (Tarangnan) with contract requirements

2. PO for CSD Patong Farmers and Fisherfolks, Inc. (PFFI)

Villahermosa Caboanga-an Dapdap (VILCADAP), Inc.

3. M&E Contractor DEVELOPERS  Physical (Calbiga)/EDCAI (Tarangnan)

 Institutional EDCAI (Calbiga & Tarangnan)

4. Infrastructure RICHMARK Contractor Construction, Inc.

13

Please state:

1.1 Reasons for the change

The Tandaya Foundation, Inc. deployed only two (2) personnel, who are not technically well-versed on the organizing activities within the subproject. They failed to comply with the requirements of the contract even if they were given six months probationary period. This was due to the fact that the Main Office of the AO was not supportive of the needs of their staff.

1.2 Problems arising, counter measures adopted and results

 The absence of the Assisting Organization for about three months delayed the implementation of community organizing activities. The SUSIMO immediately acted on the problem by undertaking the Community Organizing activities of the People’s Organization hence the target milestones were accomplished before another NGO was contracted. In October 2001, a new Assisting Organization (AO), the VIRTUE, Inc. was awarded with the Phase II Community Organizing Contract.

 During project implementation, the PO of Tarangnan was weak in financial management hence the SUSIMO closely coordinated with the AO for the necessary training to be conducted. Before the project ended, the bookkeeper of the PO resigned and the PO secretary with the supervision of the treasurer and president assumed the responsibility.

1.3 The latest organization chart (or equivalent) for the implementation of the Subproject is  attached as Annexes 1a to 1h or  not available).

1.4 If the organizational chart (or equivalent) is not available, please state the reason.

2. Implementation Period

A. Comparison of Original Schedule and Actual Period

Please fill in the following blanks with actual period for each item.

14 ITEM ORIGINAL SCHEDULE ACTUAL PERIOD

1. SMP NA NA

2. Contract of AO for CO December 2000 – December 2000 – March 2003 July 2003

3. Contract of PO for CSD May 2001 – June 2003 May 2001 – June 2003

4. Contract of NGO for M&E December 2002 – December 2002 – March 2003 March 2003

5. Contract of Infrastructure December 2002 – June December 2002– Component 2003 August 2003

 Completion (completion of June 2003 August 2003 Subproject)

Please refer to Table 6 for the subproject status report

Notes: Completion of the Subproject was defined as ( completion ceremony or  final disbursement or  other than the above (completion of all activities within the subproject)

The completion date was scheduled for June 2003 (at the time of appraisal) and is indicated (thus ) in the above Table.

B. Reasons for Delay or Early Completion.

B.1. In case of delay or early completion, please choose the reason(s) from the following list and check.

 Change in scope/dimensions  Natural disaster/Unseasonable weather (e.g. earthquake, typhoon, etc.)  Shortage of funds/Fluctuation of the exchange rate  Problems in procurement  Inflation  Unusual circumstances beyond the control of the Executing Agency  Structural and organizational problems of the agencies concerned (e.g. lack of staff, inadequate coordination with other agencies, etc.)  Legislative matters

15  Unrealistic initial plan/Technical problems  Performance of contractor/supplier  Performance of consultant  Others

B.2. Reasons and background for delay or early completion

Change in scope and dimension, unreasonable weather and performance of the Infrastructure contractor

The reasons for the delayed completion of infrastructure projects were the bad weather condition, lack of equipment and lack of personnel on the part of the contractor. There was also a change in the volume of work, as the length of causeway for the Tarangnan side was increased by 100 meters to maximize its use. Originally, intended length of causeway to be established was shorter and would not allow the people to conveniently reach the existing wharf.

Performance of the CO contractor

Frequent changing of personnel of the contractor delayed completion of CO activities. Fragmented activities of the CO- workers contributed to the loss of focus to get the work done according to schedule.

C. Remedial Action Taken in Each Case of Delay

 For the delay on infrastructure construction, a one-month extension period was approved to allow the completion of all activities before turnover.

 A dialogue with the concerned AO (Tandaya Foundation, Inc) was conducted wherein their lapses such as the delayed completion of milestones and their commitments to complete the CO work were taken into consideration. The AO was given a probationary period to complete their responsibilities. During the probationary period, the SUSIMO facilitated the organizing activities until a new assisting organization was awarded the second phase of community organizing activities.

3. Subproject Cost

A. Comparison of Original Estimated Cost and Actual Expenditure (by Component).

16 Original Cost Actual Expenditures ITEM (based on appraisal) (in M pesos) in M pesos)

Survey, Mapping and Planning (0.440000) -

Community Organizing 2.031565 1.942132

Comprehensive Site 13.594210 13.554000 Development

Monitoring & Evaluation 0.998476 0.998476

Infrastructure Development 4.778788 6.355156

Subproject Coordinating Office 3.748436 3.748436

Total 25.151476 26.598200 Please refer to Tables 7, 8 a-c, 9 for the details on cost of CO, CSD and M&E. List of Infra project/s with its corresponding cost is also attached as Table 10 a-b

B. Reasons for Difference between Original Estimated Cost and Actual Expenditure

B.1. If there is any difference between Column 2 and Column 3 in Paragraph a, please choose the reason(s) from the following list and check.

 Increase in reconstruction cost arising from natural disaster/unreasonable weather (e.g. earthquake, typhoon, etc.)  Increase or decrease arising from a change in construction period  Increase or decrease arising from inflation  Increase or decrease arising from fluctuation in the exchange rate  Increase or decrease arising from a change in the scope/work volume of the Subproject  Decrease arising from keen competition in tender  Unusual circumstances beyond the control of the Executing Agency  Unrealistic cost estimates/Technical problems  Others (activity was accomplished using other fund source)

17 B.2. Description of the detailed reason(s) and background

Increase or decrease arising from a change in the scope/work volume of the Subproject  The difference in the cost of CO resulted from the failure of the first contractor of the Calbiga Side (TANDAYA) to accomplish the required output. The full payment of their contract for the Phase I was not released and organizing activities were taken over instead by the SUSIMO until the Phase II was awarded to another contractor (VIRTUE).

 The decrease in cost of CSD was brought about by the change in the components that were actually accomplished by the POs. Considering various factors that affected the implementation of the reforestation component of the subproject such as bad weather condition and quality of substrate (particularly in the side of Tarangnan), portion of the target for reforestation was converted to enrichment planting wherein the operation cost was lesser.

 There was an increase in the cost of infrastructure project due to the additional 100-meter causeway for Tarangnan, which was constructed to maximize its usefulness. The original intended length of causeway to be established in Tarangnan was 405 meters but it was extended up to 505 meters from the barangay going to the existing wharf.

Others (activity was accomplished using other fund source)

 An estimated amount of P440,000 was projected to be disbursed for the survey, mapping and appraisal of the subproject. However, the activity was accomplished using funds from the Asian Development Bank (ADB), originally intended for the mangrove rehabilitation in Maqueda Bay hence, disbursement was not reflected in the above table.

The projected amount was not included in the total original estimated cost per component and per year.

C. Action taken in Case of Cost Overrun and Results

Considering that there was an increase in the volume of work on infrastructure component, the contractor requested for variation order, which the DENR approved and subsequently allotted additional budget.

18 Comparison of Original Estimated Expenditure and Actual Expenditure (by Year)

Original Cost Actual Expenditures Calendar (based on appraisal) (in M pesos) Year in M pesos)

2000 0.608689 0.013705

2001 7.441443 6.683602

2002 6.750167 7.477690

2003 10.351177 12.423203

Total 25.151476 26.598200 Please refer to Table 11 for the details of the Annual Work and Financial Plan.

4. Comments on Performance of Assisting Organizations (AOs), Assisting Professionals (APs), Peoples Organizations (POs), M&E and Infrastructure contractors.

Please describe the performance of each organization after checking the item(s) in the relevant lists on which you have any comment.

A. Performance of Assisting Organizations & Assisting Professionals (if any) Peoples Organizations, M&E and Infrastructure contractors

A.1.  Overall performance  Design  Contract administration  Construction supervision  Expertise  Staff qualifications  Coordinating ability  Compliance with Contracts  Performance related to any other than the Subproject scope, if any  Others

A.2 Description (in detail)

Overall Performance

 Assisting Organization (AO)

Except for the TANDAYA, who failed to fully accomplish the Phase I for Calbiga, other Assisting Organizations (AOs) were able to conduct the different community organizing

19 activities especially on trainings and seminars intended for the development of the PO performance in accomplishing the target activities. Preparation of the necessary Subproject documents as part of the PO milestones were done, to wit: Socio-economic Profile, Community Resource Management Framework (CRMF), Phase-Out Plan and Feasibility Studies. The approval and awarding of the Community Based-Forest Management Agreement (CBFMA) was properly assisted by the VIRTUE, Inc.

 The People’s Organization (PO)

The People’s Organizations were able to conduct the different CSD activities in accordance with the specifications of the approved Contract and Work and Financial Plan. In addition, the PO officers and members actively participated in different community organizing activities and attended the different seminars and trainings conducted by the Assisting Organization (AO) and SUSIMO.

 Monitoring and Evaluation (M&E) Contractor

The M & E contractors both for the Physical Validation and Institutional and Project Benefit Assessment were able to conduct the different activities as stipulated in their approved Contract and Work and Financial Plan. The necessary activities were done accordingly based on the actual condition of the subproject site.

 Infrastructure Contractor

The target activities of the infrastructure contractor were delayed due to the bad weather, lack of equipment and personnel during the project implementation but they completed the activities after variation orders were approved and contract duration was extended.

20 Contract Administration

The contract administration of People’s Organization, Assisting Organization, M & E and Infrastructure Contractors showed the standard process and method for the entire period.

Expertise

The People’s Organization, Assisting Organization, M & E and Infrastructure Contractors had the necessary expertise thus they completed the specified activities in the contract.

In case of AO, the staff who were not technically capable were replaced by those who are technically capable to do the CO.

Coordinating Ability

All of the Contractors/implementers had coordinated well with all the stakeholders of the subproject and discussed properly the objectives and activities of their contracts.

Design

Each of the subproject implementer followed properly the design of every specific activity stipulated in their contract, work & financial plan and detailed estimate of work. This resulted to smooth implementation of the subproject activities.

Construction Supervision

There was lack of supervision on the part of the Infrastructure Development Contractor during the construction of the farm-to-market road. Delay in the road construction was aggravated by bad weather, lack of equipment used and personnel. Had an effective and efficient supervision been implemented, time efficiency and quality of work could have been effected. But instead of using enough equipment and personnel to finish the work in a shorter period of time, limited number of equipment and field personnel were deployed, hence, the construction was delayed.

21 Staff Qualifications

All of the Contractors of the Subproject employed qualified staff to implement the different activities as stipulated in their approved contract, work & financial plan and detailed estimate of work.

Compliance with Contracts

The Contractors were able to comply with all the requirements stipulated in the approved contracts and in accordance with the DENR standards.

5. Other matters relating to Subproject Implementation

Please choose the item(s) from the following list on which you have any comment, check it (them), and describe it (them) with measure and results in (B) below.

A.  Technical  Financial  Institutional  Economic  Social/Distributional  Others

B. Description (in detail)

The poor economic condition of most of the PO members greatly affected the Subproject implementation since they gave priority to their main source of living before attending tothe subproject activities. Most of the PO members did not participate in different activities due to the conflict of schedule with the rice farming activities.

III. ACTION TAKEN BY THE AOS, APS AND POS RELATING TO RECOMMENDATION(S)

1. Recommendation(s) made by SUSIMO

SUSIMO check: This article is ( applicable. The recommendations are given below or  not applicable. There has been no recommendation with regard to the Subproject).

22 2.Action Taken and Results

Recommendations Actions Taken and Results

 The SUSIMO recommended close  Massive community organizing coordination between the AO and activities were conducted and the the COSU for the massive IEC PO members were informed of campaign for all PO members and the importance of the subproject officers considering that they on the socio-economic upliftment lack commitment to implement the and environmental development. subproject. As a result, the PO realized the benefits that would be derived from the Subproject and they expressed/showed their commitment to attain subproject sustainability.

 Transparency on financial aspects  The AO was advised by the was instituted by the AO during SUSIMO to initiate a re- several IEC activities. The PO orientation on financial requested for a review of their management system but this was financial management system for not seriously undertaken by the them to understand it well and staff of the contractor due to this was brought by the SUSIMO their unstable employment and to the attention of the AO. considering that the request was made when their contract was already close to completion. This resulted to the weakness of the PO in terms of financial management.

 The SUSIMO also recommended  During replanting activities, the that spacing should be closer at .5 PO used the .5 x .5 spacing and x .5 m on seaward areas to the invasion of uganot was totally prevent the uganot (seaweed) prevented. from invading the subproject area which caused high mortality on seedlings planted.  Intensive night patrolling by the  Intensive protection activities to PO and SUSIMO was undertaken prevent illegal cutting within the and the cutting was considerably CBFM area. minimized.

23 IV. INITIAL OPERATION AND MAINTENANCE OF SUBPROJECT FACILITIES

1. Present Condition of Facilities A. Please check: This article is ( applicable due to problem(s) or  not applicable. No particular problem has occurred since the initial operation started). If there have been any problems, please check the relevant space in the Table.

For SUSIMO Initial Mainte- Manage- Others Item Status Operation nance ment

 SUSIMO Office Serviceable  Handheld radio (charger) Serviceable   Motorcycle Serviceable  Motor Boat Serviceable  Computer Serviceable   Telescope 

For PO Initial Mainte- Manage- Others Item Status Operation nance ment

 PO Office Serviceable  Motor Boat Serviceable

B. Please check: The Problem(s) has arisen owing to the following reason(s).

 Technical  Financial  Institutional  Economic  Social/Distributional  Others

C. Description (in detail)

Handheld Radio (ICOM) charger

During its initial operation, the charger of one unit of handheld radios (of Calbiga) was found out to be non-serviceable due to some missing parts.

24 Computer

The CPU of the downloaded computer did not function well and required upgrading.

Binocular

The binocular was damaged and become unusable during a boat accident while conducting monitoring and evaluation of the subproject.

B. Aspect of utilizing the Subproject facilities

. For SUSIMO Item Original Plan Actual Operation

 SUSIMO For Official Use of the Used by the SUSIMOs Office SUSIMOs in the Maqueda in the Maqueda Bay  Handheld Radio Bay Mangrove Rehabi- Mangrove Rehabilitation  Motorcycle litation Subproject Subproject  Motor Boat  Computer  Binocular

For PO Item Original Plan Actual Operation

 PO Office For the use of the PO Used by the PO  Motor Boat members in their members in their management of the management of the subproject. subproject.

2. Organization for Operation and Maintenance

A. Name of PO

A.1. Please give the name of PO/SUSIMO and/or Body in charge of O/M.

 Patong Farmers and Fisherfolks, Incorporated (PFFI)  SUSIMO Tarangnan and SUSIMO Calbiga A.2. Please check: The latest organization chart (or equivalent) for O/M of the Subproject facilities is ( attached as Annexes H and I or  not available).

25 A.3. If the organization chart (or equivalent) is not available, please state the reason.

B. Number of staff/workers of the PO or Body for Operation and Maintenance of Subproject Facilities.  Nine (9) for PO of Calbiga and Five (5) for PO of Tarangnan or and Average of Seven (7)

 Five (5) SUSIMO Calbiga  Five (5) for SUSIMO Taranganan

C. Please check and explain the following

C.1. The number of staff is currently ( sufficient or  insufficient). If “Insufficient”, please describe your estimate of the optimum number of staff and your plan for providing them.

C.2. Average employment period of the present staff

 Three (3) years for PO  Fifteen (15) for SUSIMO

C.3. Availability of training programs to promote the vocational ability of the staff, its contents and expected effects.

None

2. Annual Budget or Actual Expenditure for Operation and Maintenance (by Year)

A. Original Expected Expenditure

For SUSIMO (Unit: Mil Pesos) Item Maintenance Operation Total Calendar Year

2000 - 0.100000 0.100000 2001 0.128173 0.450423 0.578596 2002 0.080000 0.520000 0.600000 2003 0.200000 1.034000 1.234000

 SUSIMO Office  Handheld Radio  Motorcycle

26  Motor Boat  Computer  Telescope

Total 0.408173 2.104423 2.512596

For PO (Unit: Mil Pesos) Item Maintenance Operation Total Calendar Year

2001 The PO did not 2002 allot budget for 2003 the maintenance and operation of  PO Office facilities as the  Motor Boat budget was provided in their contingency budget.

B. Actual and Currently Expected Expenditures

For SUSIMO (Unit: Mil Pesos) Maintenance & Item Mainte- Operation Operation Total Calendar Year nance (For expanded portion) 2001  SUSIMO Office 0.136000 0.136000  Handheld Radio  Motorcycle  Motor Boat  Computer  Telescope

2002  SUSIMO Office 0.134853 0.134853  Handheld Radio  Motorcycle 0.050376 0.020284 0.070660  Motor Boat 0.000610 0.013665 0.014275  Computer 0.002800 0.011840 0.014640  Telescope

27

2003  SUSIMO Office 0.008700 0.033498 0.079500 0.054267 0.175965  Handheld Radio  Motorcycle 0.005107 0.034912 0.006714 0.015884 0.062616  Motor Boat 0.012500 0.012500  Computer 0.001540 0.001540  Telescope

2004 0.040000 0.080000 0.120000

Total 0.069132 0.385052 0.138714 0.150151 0.743049

For PO (Unit: Mil Pesos) Maintenance & Item Mainte- Operation Operation Total Calendar Year nance (For expanded portion) 2001  PO Office  Motor Boat

2002  PO Office 0.001200 0.032800 0.034000  Motor Boat 0.008755 0.143319 0.152074

2003  PO Office 0.033200 0.021600 0.001100 0.024600 0.080500  Motor Boat 0.001440 0.077540 0.017040 0.096020

Total 0.044595 0.275259 0.001100 0.041640 0.362594

Note: Actual and currently expected expenditure for expansion, replacement or any other improvement purposes.

Please describe the basis for the above estimate and your financing plan for the same. The basis for the maintenance and operation (for expanded portion) was the actual expenditure by the SUSIMO after Subproject completion and the projected mandatory expenses for electricity, water and repair of subproject facilities.

No projection was made by the PO considering that they allot funds for facilities as the need arises.

28 4. Maintenance Method

A. Content of Method

In case a facility incurred mechanical problems, the facility would be brought immediately to the nearest technical/mechanical shop for repair.

Reimbursement of the expenses shall be made for payment of the expenses before a facility is withdrawn from the shop.

B. Frequency

Based on record, the SUSIMO office, motorboat and computer were repaired thrice since they were constructed/procured while the maintenance of motorcycles was done once in CY 2002 and twice in CY 2003.

Maintenance of PO Office was done thrice while the motorboat was repaired twice since CY 2002.

C. Others, if any. NA

V. BENEFITS DERIVED FROM SUBPROJECT

1. Indirect Effects

A. Please choose and check the item(s) which are dealt with this Article by you.

 Technological transfer (e.g. application of technology used in the Subproject to other similar projects and subprojects)

 Employment creating (e.g. during construction, contribution to the sector(s) after completion)

 Income-raising (e.g. income of the residents in the region)  Other intended or unintended effects on the relevant sector(s) and/or the region concerned

29 B. Please give details for each of the item(s) you checked.

Technology transfer

Because of the implementation of the subproject and the continued IEC conducted by the SUSIMO, the interest on mangrove protection and conservation has been very apparent in some municipalities. The municipalities, particularly those covered by other project such as the Coastal Resource Management (CBRM) adopted the technology applied on plantation establishment and conservation as well.

Employment Creating

The subproject implementation generated employment not only among the PO members and officers but also the non-members of the PO. They participated in plantation establishment, construction of infrastructure, and livelihood projects.

Participation rate of members was recorded as 73.86% in Calbiga and 72% in Tarangnan but it decreased to 10% when the target for development was already met.

Income Raising

Low income level of some residents in the locality has been alleviated through the generation/provision of employment in the implementation of different subproject activities such as CSD, infrastructure development and livelihood projects. The participation rate in CSD was recorded at 133%, which means that not only members of the POs were employed but also non-members within the locality.

Livelihood projects such as mud crab fattening contributed to the increase in income through the employment provided in its implementation.

The average annual household income of PO members in Calbiga increased by 51.77% from P 11,416.44 before the project to P23,672.77 during/after the project.

The average annual income in Tarangnan increased by 27.4% from P40, 514.20 before the project to P55,823.68 after the project.

The increase in income of members of both PO can be attributed to earnings from CSD and other sources such as farming and fishing.

30 VI. CONCLUSION AND RECOMMENDATION

 The successful establishment, maintenance and protection of the mangrove plantation and the building of the of the self reliant peoples organization was primarily due to the commitment and active participation of the Assisting Organization, SUSIMO and members of the PO.

 It is recommended that the PO must efficiently and effectively implement their livelihood projects to be the major source of funds for the maintenance and protection of the project;

 The experience and insights gained by the PO’s during the subproject implementation will be an advantage when they implement similar projects in the future;

 Future projects of the same nature must adopt the SUSIMO concept of project management

31 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 1. Trainings Attended by People's Organization NO. OF INCLUSIVE TRAINING TRAINORS PARTICI- DATES PANTS For PFFI (Calbiga) 1. Financial Management Tandaya Found., Inc. 15 July 10-11, 2001 (AO) 2. Leadership and Pre-Membership Tandaya Found., Inc. 43 August 10-11, 2001 Orientation (AO) 3. Training/Workshop on Alternative Virtue, Inc. (AO) 55 23-Jan-02 Livelihood 4. PIME Training Virtue, Inc. (AO) 15 February 22-23, 2002 5. Basic Forest Protection and Law Virtue, Inc. (AO) 20 September 25-27, Enforcement 2002 6. Leadership Formation and Team Virtue, Inc. (AO) 15 June 13-14, 2002 Building Seminar 7. Value Formation Virtue, Inc. (AO) 56 5-Jun-03 8. Training on Bangus Culture Virtue, Inc. (AO) 48 18-Feb-03 9. Training on Mud Crab Fattening and Virtue, Inc. (AO) 48 25-Jun-03 Culture For VILCADAP (Tarangnan) 1. Initial CSD Training AO and SUSIMO 72 January 7-8, 2001 2. Cooperativism AO and SUSIMO 71 December 14-16, 2001 3. Pre-Membership education Seminar AO 96 February 15-16, 2001 4. Value Orientation AO 28 18-Feb-01 5. Gender Sensitivity Seminar SUSIMO 70 7-Mar-01 6. Team Building and Value Formation PENRO-CENRO 20 March 17 & 19, 2001 7. Reorientation Seminar on CBFMA AO 55 May 17-18, 2001 8. Training on Nursery Establishment AO 65 September 25-26, and Management 2001 9. Echo-Training on Nursery AO 65 October 10-11, 2001 Establishment and Management 10. Training on Mangrove Plantation AO 58 October 28-29, 2001 Establishment 11. Echo-Training on Plantation AO 39 November 18-23, 2001 Establishment 12. Plantation Maintenance and Protection DENR 57 30-Oct-01 13. CRMF Formulation AO 24 10-Mar-03 14. How to run BOD and Assembly AO 19 22-Oct-01 15. Simplifies Bookkeeping DENR 25 20-Jan-01 16. Training on Mudcrab Culture and AO 30 25-Jan-03 Fattening Method 17. Re-Training on Mudcrab Culture and SUSIMO-BFAR 35 December 12-13, 2003 Fattening Method

32

FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 2. Subproject Performance Species Year Planted Component Area Planted Survival Planted CY 2001 Refo Bacauan 224.37 92.66 Enrichment Bacauan 545.63 83.20 Nipa Nipa

Sub-total 770.00 85.96

CY 2002 Refo Bacauan 392.21 88.98 Enrichment Bacauan Nipa Nipa 15.27 89.31

Sub-total 407.48 88.99

CY 2003 Refo Bacauan 183.95 92.32 Enrichment Bacauan Nipa Nipa 26.04 97.13

Sub-total 209.99 92.92

TOTAL 1,387.47 87.90

33

FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 3a. Subproject Site Management Office Equipment (Calbiga)

Date/year ITEM Specifications Qty Cost (PhP) procured

1. Pump boat Small/Medium 2 Jun-02 130,000.00 2. Motorcycles Honda MC, XL 125 2 7-Aug-02 168,550.56 3. Power Generator Engine, gasoline, GS 280, 3.5 1 23-Apr-01 44,096.00 KVA 4. Computer HP Brio PC Intel Pentium III 1 20-Feb-01 70,850.00 733 mhg 5. Printer HP Deskjet model 840 C 1 27-Apr-01 5,811.52 6. UPS Gamatronic Compact 1 15-Apr-01 5,720.00 7. GIS/Maptitude Combination of software and 1 28-Mar-01 44,460.00 geographic data 8. GPS Global Positioning Power 1 28-Apr-01 105,000.00 9. Handheld Radio VHF/FM COM model IC- 2 12-Jan-01 29,933.28 F3GT 10. Base Radio VHF/FM COM 1 7-Aug-02 64,789.92 11. Foresters' Transit Surveying Compass Ushikata, 1 21-May-01 34,840.00 model S-2 12. Manual Typewriter Olivetti, 18 carriage 1 28-Mar-01 8,309.60 13. Brunton Compass Kataoka brand, model BCD- 4 28-Mar-01 19,552.00 90 14. Steel Nylon Tape Tajima brand 2 23-Apr-01 2,700.00 15. Diameter Tape 2 29-Mar-01 1,330.00 16. Planimeter OSKK KOIZUMI 1 26-Oct-01 7,800.00 17. Abney Hand Level Model: OSK 1725 4 21-May-01 9,568.00 18. Rain Gauge Digital rainwise 1 28-May-01 6,300.00 19. Binocular 2 5/20/2002 8,112.00 20. Lettering Set Leroy set 1 5/20/2002 4,992.00 21. Desk & chairs Without armrest 6 5/20/2002 1,080.00 22. Drafting table 1 5/20/2002 6,500.00 23. Camera Cannon 135 2 5/20/2002 7,990.00 24. Tape recorder Sony 3 5/20/2002 7,350.00 25. Flashlight Small and Big 4 5/20/2002 1,060.00 26. Medical kit 1 5/10/2003 2,500.00 27. Life Jacket 5 5/10/2003 1,500.00 TOTAL 800,694.88

34

FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 3b. Subproject Site Management Office Equipment (Tarangnan) Date/year ITEM Specifications Qty Cost (PhP) procured 1. Pump boat Small/Medium 2 Jun-02 130,000.00 2. Motorcycles Honda MC, XL 125 2 7-Aug-02 168,550.56 3. Power Generator Engine, gasoline, GS 280, 3.5 KVA 1 23-Apr-01 44,096.00 4. Computer HP Brio PC Intel Pentium III 733 1 20-Feb-01 70,850.00 mhg 5. Printer HP Deskjet model 840 C 1 27-Apr-01 5,811.52 6. UPS Gamatronic Compact 1 15-Apr-01 5,720.00 7. GIS/Maptitude Combination of software and 1 28-Mar-01 44,460.00 geographic data 8. GPS Global Positioning Power 1 28-Apr-01 105,000.00 9. Handheld Radio VHF/FM COM model IC-F3GT 2 12-Jan-01 29,933.28 10. Base Radio VHF/FM COM 1 7-Aug-02 64,789.92 11. Foresters' Transit Surveying Compass Ushikata, 1 21-May-01 34,840.00 model S-2 12. Manual Typewriter Olivetti, 18 carriage 1 28-Mar-01 8,309.60 13. Brunton Compass Kataoka brand, model BCD-90 2 28-Mar-01 9,776.00 14. Steel Nylon Tape Tajima brand 2 23-Apr-01 2,700.00 15. Diameter Tape 2 29-Mar-01 1,330.00 16. Abney Hand Level Model: OSK 1725 4 21-May-01 9,568.00

17. Rain Gauge Digital rainwise 1 28-May-01 6,300.00 18. Binocular 2 5/20/2002 8,112.00 19. Lettering Set Leroy set 1 5/20/2002 4,992.00 20. Desk & chairs 3 5/20/2002 1,080.00 21. Drafting table 1 5/20/2002 6,500.00 22. Camera With & without zoom 2 5/20/2002 13,000.00 23. Medical kit 1 5/10/2003 2,500.00

TOTAL 778,218.88

35 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 4. Trainings Attended by SUSIMO # OF INCLUSIVE TRAINING TRAINORS PARTICI- DATES PANTS

For SUSIMO Calbiga

1 FSP reorientation, assessment FSP-TA 3 Sept-00 & SUSIMO Action planning workshop 2. On-the-job training on GIS/GPS GIS staff 1 June-01 operation 3. Re-orientation course on FSP FSP-TA 4 April 8-11, implementers 2002 4. FSP Phase-Out/Phase-In Planning NFDO/FSP-TA 4 Nov-02 Workshop 5. Assessment and Planning NFDO/FSP-TA 1 May 19-21, Workshop for FSP Subproject 2003 6. FSP-JBIC Packaging of Terminal DENR-FMS Region 8 5 July 15-19, Report 2003 7. Training on Mudcrab Fattening BFAR - Region 8 5 25-June-03 7. Training on Bangus Culture BFAR - Region 8 5 18-Feb-03

For SUSIMO Tarangnan

1. Orientation Course on Mangrove FSP-TA 5 Sept-00 Subproject Implementation 2. Training on GIS/GPS operation GIS staff 1 Jun-01 3. Re-orientation course on FSP FSP-TA 5 April 8-11, implementers 2002 4. On-the-job training on GIS/GPS GIS staff 5 May-02 operation 5. FSP Phase-Out/Phase-In Planning NFDO/FSP-TA 5 Nov-02 Workshop 6. Assessment and Planning NFDO/FSP-TA 1 May 19-21, Workshop for FSP Subproject 2003 7. FSP-JBIC Packaging of Terminal DENR-FMS Region 8 5 July 15-19, Report 2003

36 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 5a. Mud Crab Fattening Livelihood Project (VILCADAP)

Name of Livelihood Project : Mud crab Fattening

Location : Brgy. Dapdap, Tarangnan, Samar

Implementor : VILCADAP Mangrove Development Inc.

No. of Beneficiaries : 100

Amount of investment : P225, 000

Date of Feasibility Study :

Date started : 1-Oct.-02

Status : On-going

CFDF/CBU : P 420,000 (refers to CFDF/CBU of the VILCADAP)

Linkages Developed : LGU, DTI

37 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 5b. Coco Farm Livelihood Project (VILCADAP)

Name of Livelihood Project : Coco Farm

Location : Brgy. Cabonga-an, Tarangnan, Samar

Implementor : VILCADAP Mangrove Dev't. Inc.

No. of Beneficiaries : 44

Amount of investment : P 40,000

Date of Feasibility Study :

Date started : 1-May-03

Status : On-going

CFDF/CBU : P 420,000 (refers to CFDF/CBU of the VILCADAP)

Linkages Developed : LGU, DTI and DA

38 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 5c. Rice Trading Livelihood Project (VILCADAP)

Name of Livelihood Project : Rice Trading

Location : Brgy. Dapdap, Tarangnan, Samar

Implementor : VILCADAP MANGROVE Dev't. Inc.

No. of Beneficiaries : 224

Amount of investment : P 10,000

Date of Feasibility Study :

Date started : Jan-03

Status : On-going

CFDF/CBU : P 420,000 (refers to CFDF/CBU of the VILCADAP)

Linkages Developed : LGU, DTI

39 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 5d. Coco Farm Livelihood Project (VILCADAP)

Name of Livelihood Project : Coco Farm

Location : Brgy. Villahermosa, Pagsanghan, Samar

Implementor : VILCADAP Mangrove Dev't. Inc.

No. of Beneficiaries : 80

Amount of investment : P 80,000

Date of Feasibility Study :

Date started : 1-Oct-03

Status : On-going

CFDF/CBU : P 420,000 (refers to CFDF/CBU of the VILCADAP)

Linkages Developed : LGU, DTI and DA

40 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 5e. Mud Crab Fattening Livelihood Project (PFFI)

Name of Livelihood Project : Mud Crab Fattening

Location :

Implementor : Patong Farmers & Fisherfolks, Inc.

No. of Beneficiaries : 477

Amount of investment : P 249,500

Date of Feasibility Study : 13-Aug-02

Date started : 1-Sep-02

Status : On-going

CFDF/CBU : P 50,000 (refers to CFDF/CBU of the PFFI)

Linkages Developed : BFAR, LGU

41 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 5f. Nipa Shingle Production Livelihood Project (PFFI)

Name of Livelihood Project : Nipa Shingle Production

Location :

Implementor : Patong Farmers & Fisherfolks, Inc.

No. of Beneficiaries : 477

Amount of investment : P 10,000

Date of Feasibility Study :

Date started : Sept-02

Status : On-going

CFDF/CBU : P 50,000 (refers to CFDF/CBU of the PFFI)

Linkages Developed : LGU Calbiga, San Sebastian and Daram, Samar

42 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 6. Subproject Status Report STATUS OF PROGRESS

NAME/LOCATION PROJECT (O:On going C: Completed) PROJECT Region OF THE COST AREA (ha) M SUBPROJECT (Mil peso) SMP CO CSD & INFRA E

Maqueda Bay Mangrove 8 Rehabilitation 1,387.47 1,387.47 C C C C C Subproject

TOTAL 1,387.47 1,387.47 note: project cost ay base s disbursement

43 FORESTRY SECTOR PROJECT LOAN NO. PH- P135

Table 7. Community Organizing Cost Estimate Per Activity

UNIT of ACTIVITIES TARGET UNIT COST TOTAL COST MEASURE

1. Social 62,292.00 Investigation

2. Information and Education Campaign 839,975.00

3. Documentation 122,605.00 Process

4. Identification of Possible CBFMA 52,684.50

5. Organizing 368,675.00 Activities

6. Community 495,900.00 Activities

Total 1,210.00 ha. 1,605.07 1,942,131.50

44 FORESTRY SECTOR PROJECT LOAN NO. PH-P135

Table 8a. Cost Estimate for Reforestation Per Activity UNIT OF TARGET UNIT ACTIVITY TOTAL COST MEASURE OUTPUT COST I. SEEDLING PRODUCTION 1. Procurement of Planting Materials (Direct Planting) a. gathering pcs 1,387,500 0.46 636,727.43 b. Handling and temperature pcs 991,600 0.09 85,100.00 c. storage 2. Nursery Operation (With Nursery) a. gathering pcs 1,527,500 0.61 932,950.00

b. handling pcs 1,527,500 0.09 138,650.00 Sub-total 991,600 1.81 1,793,427.43 II. PLANTATION ESTABLISHMENT 1. Site preparation has. 800.53 571.95 457,860.00 2. Alignment/Staking has. 800.53 933.63 747,400.00 3. Hauling of Propagules has. 800.53 171.73 137,471.50 4. Planting has. 800.53 1,086.36 869,660.00

Sub-total 800.53 2,763.66 2,212,391.50 III. MAINTENANCE & PROTECTION 1. Clearing and Removal of Debris has. 800.53 4,019.82 3,217,985.07 2. Replating has. 800.53 878.89 703,577.49 3. Patrol/Inspection has. 800.53 183.93 147,241.27 4. Tools and materials sets 2 6,664.70 13,329.40

Sub-total 800.53 5,099.29 4,082,133.23 IV. INFRASTRUCTURE 1. Nursery no. 2 30,650.00 61,300.00 2. Bunkhouse no. 4 137,130.67 548,522.68 3. Look-out Tower no. 4 30,777.77 123,111.08 4. Demo Farm no. 1 50,000.00 50,000.00 5. PO Office/SUSIMO Building no. 2 200,000.00 400,000.00 Sub-total 1,182,933.76 V. ADMINISTRATION & SUPERVISION 1. First Year has. 224.37 891.09 199,934.58 2. Second Year has. 616.58 612.50 377,652.70 3. Third Year has. 800.53 272.71 218,314.67

Sub-total 795,901.95 G R A N D T O T A L has. 800.53 12,575.15 10,066,787.87

45 FORESTRY SECTOR PROJECT LOAN NO. PH-P135

Table 9. Monitoring and Evaluation Cost Estimate Per Activity Target Unit of ACTIVITIES Unit Cost Total Cost Output Measure Physical Validation Component 1. Verification of boundaries, 1,210.00 ha. 23.87 28,879.50 monument/markers, mapping of established areas/plantation perimeter 2. Seedling production inventory 1,210.00 ha. 19.09 23,103.60 3. Survival inventory 1,210.00 ha. 381.88 462,072.00 4. Height and diameter 1,210.00 ha. 33.60 40,655.40 measurement and assessment of overall quality plantation 5. Inspection of physical 1,210.00 ha. 38.19 46,207.20 infrastructure 7. Project Management Cost, 1,210.00 ha. 112.65 136,308.40 Documentation and Report Preparation Sub-total 1,210.00 ha. 609.28 737,226.10 Institutional and Project Benefit Assessment 1. Preparatory 10,000.00 activities/orientation 2. Primary data collection and 121,000.00 preliminary assessment 3. Multi-level FGDs: PO Federation, 32,562.50 LGUs, Communities, AO, SUSIMO 4. Formulation of findings and 32,562.50 recommendations

5. Documentation 32,562.50 6. Final Report 32,562.50 Sub-total 1,210.00 ha. 215.91 261,250.00 G R A N D T O T A L 1,210.00 ha. 825.19 998,476.10

46 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 10a. Infrastructure Project Infrastructure Project : Rehabilitation/Construction of Causeway

Location : Brgys. Dapdap & Villahermosa, Tarangnan & Pangsanghan, Samar Contractor : Richmark Construction Contract Cost : P4, 778,787.97 (infra cost for both Tarangnan and Calbiga) Revised Contract Cost : P6, 355,161.04 (revised infra cost for both Tarangan and Calbiga) Contract Duration : 140 Calendar Days Effectivity of Notice to proceed : 8-Dec-02 Expected Completion date : 8-Jun-03 20-Jul-03 Revised Completion date : Date of MOA with LGU : Brief description : The Tarangnan side of the Maqueda Bay Mangrove Subproject has two infrastructure projects that is potentially significant to commuters and stakeholders who will be engaged in business enterprises in the future. These are the construction of causeway in Brgy. Dapdap, Tarangnan with a total length of 475 meters, 1 meter wide with several small sides, bridges; and causeway in Brgy. Villahermosa, Pagsanghan, which is made up of, piled boulders on both sides with total length of 30 meters.

47 FORESTRY SECTOR PROJECT LOAN NO. PH-P 135

Table 10b. Infrastructure Project Infrastructure Project : Road Rehabilitation Location : Brgys. Dapdap & Villahermosa, Tarangnan & Pangsanghan, Samar

Contractor : Richmark Construction Contract Cost : P4, 778,787.97 (infra cost for both Tarangnan and Calbiga)

Revised Contract Cost : P6, 355,161.04 (revised infra cost for both Tarangan and Calbiga)

Contract Duration : December 8, 2002 to April 26, 2003

Effectivity of Notice to proceed : 22-Nov-02 Expected Completion date : 30-Jun-03 Revised Completion date : 30-Aug-03 Date of MOA with LGU : Brief description : Farm-to-Market road from Brgy. Patong to Brgy. Barobaybay, Calbiga that has a length of 1.7 Kms. The road is now passable by any type of land transportation vehicles.

48 Forestry Sector Project Loan No. PH-P135

TABLE 11. ANNUAL WORK AND FINANCIAL PLAN

2000 2001 Planned Actual ACTIVITIES Planned Actual Planned Actual Unit Cost Total Cost Unit Cost Total Cost Target Budget Target Budget Target Budget Target Budget

1. REFORESTATION/WATERSHED/CBFM

A. SMP B. CO (Phase 1 & 2) 1,678.98 2,031,565.00 1,605.07 1,942,131.50 1,210.00 382,689.00 1,210.00 489,675.00 1,210.00 451,100.00 1. Old Sites - Year 1 - Year 2 2. New Sites 1,678.98 2,031,565.00 1,605.07 1,942,131.50 1,210.00 382,689.00 1,210.00 489,675.00 1,210.00 451,100.00 - Year 1 720.96 872,364.00 372.81 451,100.00 1,210.00 382,689.00 1,210.00 489,675.00 1,210.00 451,100.00 - Year 2 753.35 911,550.00 912.24 1,103,806.00 - - Year 3 204.67 247,651.00 320.02 387,225.50 - C. CSD 11,234.88 13,594,210.30 9,768.86 13,553,999.86 615.00 6,023,291.93 770.00 5,626,269.96 1. Delineation, Landuse Survey & Mapping 287.92 348,381.64 287.92 348,381.64 1,210.00 348,381.64 1,210.00 348,381.64 2. Soil Erosion Control/SWC - - a. Infrastructure b. Trails and footpath c. Plantation - - 3. Vegetative Measures (Plantation Establishment) 10,946.97 13,245,828.66 9,517.77 13,205,618.22 615.00 5,674,910.29 770.00 5,277,888.32 a. Agroforestry b. Assisted Natural Regeneration c. Enrichment Planting d. Tree Plantation 10,946.97 13,245,828.66 9,517.77 13,205,618.22 615.00 5,674,910.29 770.00 5,277,888.32 d.1. Bamboo d.2. Rattan d.3. Mangrove 10,946.97 13,245,828.66 9,517.77 13,205,618.22 615.00 5,674,910.29 770.00 5,277,888.32 d.3.1. Reforestation 12,093.55 11,126,062.35 12,575.15 10,066,787.87 425.00 4,490,571.90 224.37 3,983,244.64 d.3.2. Enrichment Planting 5,716.18 1,429,045.46 4,883.67 2,664,677.80 150.00 750,077.93 545.63 1,294,643.68 d.3.3. Nipa Plantation 17,268.02 690,720.85 11,477.91 474,152.55 40.00 434,260.45 - - d.4. Plantation Species e. Timber Stand Improvement 4. Inventory Residual Forest 5. Income Enhancement Project D. Infrastructure Component 4,778,787.97 6,355,156.04 E. Monitoring & Evaluation 825.19 998,476.10 719.64 998,476.10 -Year 1 123.78 149,771.84 104.71 145,278.69 -Year 2 701.41 848,704.26 614.93 853,197.41

2. SUSIMO 3,748,436.20 3,748,436.20 226,000.00 13,705.00 928,476.20 606,231.70

Equipment provided to the Office Researches conducted Trainings Others

GRAND TOTAL 20,786.34 25,151,475.57 19,170.29 26,598,199.70 608,689.00 13,705.00 7,441,443.13 6,683,601.66 Forestry Sector Project Loan No. PH-P135

TABLE 11. ANNUAL WORK AND FINANCIAL PLAN

2002 2003 Planned (TOTAL) Actual (TOTAL) ACTIVITIES Planned Actual Planned Actual Target Budget Target Budget Target Budget Target Budget Target Budget Target Budget

1. REFORESTATION/WATERSHED/CBFM 1,210.00 21,403,039.37 1,387.47 22,849,763.50

A. SMP B. CO (Phase 1 & 2) 1,210.00 911,550.00 1,210.00 1,103,806.00 1,210.00 247,651.00 1,210.00 387,225.50 1,210.00 2,031,565.00 1,210.00 1,942,131.50 1. Old Sites - Year 1 - Year 2 2. New Sites 1,210.00 911,550.00 1,210.00 1,103,806.00 1,210.00 247,651.00 1,210.00 387,225.50 1,210.00 2,031,565.00 1,210.00 1,942,131.50 - Year 1 - 1,210.00 872,364.00 1,210.00 451,100.00 - Year 2 1,210.00 911,550.00 1,210.00 1,103,806.00 - - 1,210.00 911,550.00 1,210.00 1,103,806.00 - Year 3 1,210.00 247,651.00 1,210.00 387,225.50 1,210.00 247,651.00 1,210.00 387,225.50 C. CSD 1,210.00 4,591,267.93 1,177.48 5,342,420.66 1,210.00 2,979,650.44 1,387.47 2,585,309.24 1,210.00 13,594,210.30 1,387.47 13,553,999.86 1. Delineation, Landuse Survey & Mapping 1,210.00 348,381.64 1,210.00 348,381.64 2. Soil Erosion Control/SWC - - - a. Infrastructure b. Trails and footpath c. Plantation - - - 3. Vegetative Measures (Plantation Establishment) 1,210.00 4,591,267.93 1,177.48 5,342,420.66 1,210.00 2,979,650.44 1,387.47 2,585,309.24 1,210.00 13,245,828.66 1,387.47 13,205,618.22 a. Agroforestry b. Assisted Natural Regeneration c. Enrichment Planting d. Tree Plantation 1,210.00 4,591,267.93 1,177.48 5,342,420.66 1,210.00 2,979,650.44 1,387.47 2,585,309.24 1,210.00 13,245,828.66 1,387.47 13,205,618.22 d.1. Bamboo d.2. Rattan d.3. Mangrove 1,210.00 4,591,267.93 1,177.48 5,342,420.66 1,210.00 2,979,650.44 1,387.47 2,585,309.24 1,210.00 13,245,828.66 1,387.47 13,205,618.22 d.3.1. Reforestation 920.00 3,993,794.41 616.58 4,130,137.99 920.00 2,641,696.04 800.53 1,953,405.24 920.00 11,126,062.35 800.53 10,066,787.87 d.3.2. Enrichment Planting 250.00 443,427.57 545.63 814,440.26 250.00 235,539.96 545.63 555,593.86 250.00 1,429,045.46 545.63 2,664,677.80 d.3.3. Nipa Plantation 40.00 154,045.95 15.27 397,842.41 40.00 102,414.44 41.31 76,310.14 40.00 690,720.85 41.31 474,152.55 d.4. Plantation Species e. Timber Stand Improvement 4. Inventory Residual Forest 5. Income Enhancement Project D. Infrastructure Component 95,576.74 4,683,211.23 6,355,156.04 4,778,787.97 6,355,156.04 E. Monitoring & Evaluation 1,210.00 149,771.84 1,387.47 145,278.69 1,210.00 848,704.26 1,387.47 853,197.41 1,210.00 998,476.10 1,387.47 998,476.10 -Year 1 1,210.00 149,771.84 1,387.47 145,278.69 1,210.00 149,771.84 1,387.47 145,278.69 -Year 2 1,210.00 848,704.26 1,387.47 853,197.41 1,210.00 848,704.26 1,387.47 853,197.41

2. SUSIMO 1,002,000.00 886,184.34 1,591,960.00 2,242,315.16 3,748,436.20 3,748,436.20

Equipment provided to the Office Researches conducted Trainings Others

GRAND TOTAL 6,750,166.51 7,477,689.69 10,351,176.93 12,423,203.35 1,210.00 25,151,475.57 1,387.47 26,598,199.70

Annex 1a-1

ORGANIZATIONAL CHART TANDAYA, INC. (CO Contractor)

Board of Directors

Executive

Committee

Project Development Admin/Finance Committee

Community Learning Research, Data Advocacy and Based Promotion Banking and Networking Resource Unit Publication Management

Campaigns Resources Center Community WESAMAR

Forestry CO Project Program Publication

Research

55

Annex1a-2 Organizational Chart VIRTUE, INC. (CO Contractor)

General Assembly

Chairman Board of Trustees

Auditor & Election Committee Inventory Coop Secretary Executive Committee

Admin Officer Finance Officer

Personne Legal Support Accountant Cashier Book- l Officer Officer Service keeper Officer

Field Operation Manager

Socio- Communit Resource Economic Management y Dev Officer Officer Officer

Economist

Agricultural Forester Officer Agricul Sociol Extension turist ogist

56

Annex 1b-1

ORGANIZATIONAL CHART PFF, INC. (PO Contractor)

General Assembly

Board of Directors

EXECOM

Comm. On Budget

and Finance

CSD Manager Business Manager

Comm. on Site Comm. on Socio- Dev. & Mgt economic and

Livelihood

Plantation Establishment Mud crab Production

Maintenance and

Protection Unit Nipa Shingles Buy and Sell Unit Comm. on

Accomplishments and Rice Trading Unit Billings

Comm. on Election, Comm. on Inventory IEC and Community and Audit

Organizing

Internal Quality Internal Finance Inspection and Control Unit Monitoring

57

Annex 1b-2

ORGANIZATIONAL CHART VILCADAP MANGROVE DEVELOPERS, INC. (PO Contractor)

General Assembly

Board of Trustees

President

Vice-President

Secretary Treasurer Auditor

Livelihood Committee

Livelihood Monitoring Committee

Forest Protection and Maintenance Committee

Financial Management Committee

Recruitment Screening and

Election Committee

Continuing Education and

Training Committee

58

Annex1c-1

ORGANIZATIONAL CHART DEVELOPERS, INC. (M & E-Physical Contractor)

Board of President Trustees

Vice-President

Administrative Support - Admin Officer - Finance Officer - Secretary - Liaison Officer

Socio- Peasant Research, Monitoring Economic Community Documenta and and Envi- Organizing tion Desk Evaluation ronmental Desk Desk Desk

59

Annex 1c-2

ORGANIZATIONAL CHART EDCAI (M & E Institutional Contractor)

General Assembly

Board of Directors

Officers

President

Vice-President

Secretary Treasurer Auditor

60

Annex 1d

ORGANIZATIONAL CHART RICHMARK CONSTRUCTION (Infrastructure Contractor)

Project Manager

Geodetic Engineer/ Accountant/

Surveyor Bookkeeper

Construction Checker/ Construction Foreman Timekeeper Foreman

Driver Construction Construction Construction

Foreman Foreman Foreman

Construction Construction Construction Construction

Foreman Foreman Foreman Foreman

61

Annex 1e

ORGANIZATIONAL CHART Subproject Site Management Office (SUSIMO)

Subproject Site Management Officer

ASSISTING ADMINISTRATIVE

PROFESSIONAL SUPPORT UNIT

SITE VALIDATION COMMUNITY DEVELOPMENT AND ORGANIZING AND BILLING AND MANAGEMENT UNIT STRENGTHENING UNIT UNIT

62

SUSIMO Building Photo showing Oathtaking of the

elected BOD’s

Bunkhouse constructed by the PO transporting

People’s Organization propagules to planting site in

Brgy. Dapdap

Nipa plantations located in Calbiga Site

63

Refo plantations located in Calbiga Site

Refo plantations located in Tarangnan Site

The constructed Causeway located The Farm-to-Market Road in in Calbiga Site Tarangnan Site

64