MINUTES OF THE 49th ANNUAL GENERAL MEETING OF THE UK FLIGHT SAFETY COMMITTEE HELD AT 1030 HOURS ON WEDNESDAY 19th MAY 2010, AT BAE PARK CENTRE, FARNBOROUGH

Present:

Capt. Tony Wride Chairman Monarch Airlines Steve Hull Vice-Chairman Anthony Barrett-Jolley Treasurer Air Contractors Rich Jones Chief Executive UKFSC John Aldington ScotAirways John Badley Global Supply Systems John Bayley Airclaims Karen Bolton NATS Capt. Chris Brady easyJet Mark Brosnan CHC Scotia Simon Butterworth Manchester Airport Plc Paul Callaghan Gael Lee Carslake Air Tanker Services Naomi Collier Independent Pilots Association Peter Cork bmi regional June Cox UKFSC Tom Curran Aer Lingus Margaret Dean AAIB John Denman Flight Data Services David Elliott Belfast International Airport David Harrison CTC/GAPAN Mike Jackson GASCo Danny Jayakody Cranfield University Bob Jeffrey Panasonic Avionics Pavan Johal Phil Keightley British International Nick Lawson Cranfield University Roy Lomas Air Mauritius Phil Luxton Thomson Airways Stuart Mckie-Smith Vistair Stephen Morris Cello Aviation Capt. Jacqueline Mills Andrew Ozaune FR Aviation John Parker Sean Parker CAA Tim Pennington Acropolis Aviation Malcolm Pugh DHL Air Joseph Reynolds RTI Eddie Rogan Superstructure Group Alan Rohl Consultant RTI Graham Rourke CAA Lisa Rush UKFSC Robert Seaman Royal Met Society Mick Skinner CHIRP

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Phil Smith BALPA/RAeS Rep Terry Spandley Thomas Cook Wg Cdr Andrew Tait MOD DARS David Thomas Thomas Cook John Walker CAA Capt. Derek Whatling Bristow Helicopters Ian Witter BAA Alex Wood Atlantic Airlines Jonathan Woodrow Chartis Insurance UK Neil Woollacott flybe.

Opening Remarks:

The Chairman welcomed members and observers to the 49th AGM and thanked BAE Systems for providing the meeting venue and facilities.

Introductions

The Chairman welcomed the following:

Alex Wood - Atlantic Airlines Tim Pennington - Acropolis Aviation Stephen Morris - Cello Aviation John Badley - Global Supply Systems Sean Parker - CAA Dave Thomas - Thomas Cook David Harrison - CTC Aviation Services Andy Ozanne - Cobham Aviation Services UK Nick Lawson - Cranfield University Jon Walker - CAA John Aldington - ScotAirways Phil Keightley - BI Helicopters Wg Cdr Andy Tate - MAA

ITEM 1 Apologies for Absence

Peter Richards, Ian Dugmore, Chris Clark, Robin Berry, David Summers, Nicole Stewart, Simon Searle, Carolyn Evans, Martin Barrow, Cengiz Turkoglu, Tony Duff, Mark Chesney, Martin Ring, Chris King, Rob Holliday, Nigel McClure, John Kirke, Brad Preston, Chris Courtenay.

Before commencing with the AGM business, the Chairman confirmed that a minimum of 35% of voting Members were present as a quorum.

ITEM 2 Approval of the Minutes of the 48th AGM

2.1 With no amendments having been submitted, the Minutes of the 48th AGM were offered for approval.

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Decision. Approval proposed by Derek Whatling (Bristows), seconded by Chris Brady (easyJet) and approved unanimously.

ITEM 3 Matters Arising from the 48th AGM

3.1 There were no matters arising.

ITEM 4 Chairman’s Report

4.1 The Chairman’s Report for 2009/2010 had been distributed with the Agenda. The Chairman reiterated that the Members of the Executive Board were keen to be responsive to the entire Members’ requirements, comments and views; inputs were always welcome. There were no comments or questions.

ITEM 5 Chief Executive’s Report

5.1 The Chairman referred Members to the Chief Executive’s Report which had been circulated with the Agenda. The Report will be sent to the Chief Executive and Group Director of Safety SRG in the CAA as part of the auditing process related to their financial contribution, which take the form of matching subscriptions for UK based Members of the Committee. No comments or questions were raised.

ITEM 6 Treasurer’s Report

6.1 The Audited Accounts for 2009/2010 and the Budget proposal and the proposed Subscriptions for 2010/2011 had been distributed beforehand with the Agenda. The Treasurer reported that the UKFSC has £211,000 in a savings bond and approximately £90,000 held in working reserves. The financial aim for the past year had been to reduce the total reserves by around £15,000, in line with the wishes of the Members at the last AGM.

ITEM 7 Approval of the FY 2009/2010 Externally Audited Accounts Report

7.1 The CE expanded on the Treasurer’s comments by confirming that this year’s overspend had been less than the budget plan at £12,000, due to the additional income from the FSO courses. He went on to explain that charges were only raised against non-members. However, a policy had been established to permit these charges to be offset against the first year’s subscription as an incentive to join the UKFSC after completion of the FSO course. The success of this strategy was demonstrated by the fact that 4 new companies were to join the UKFSC later on in this meeting.

7.2 The major spends for the UKFSC were salaries and FOCUS production; the latter costing around £23,000 to produce. The Board had considered the cost of FOCUS but remained convinced of its value in the current format and content. The CE mentioned that FOCUS was now being made available in e-format for those airlines wishing to publish it on their company’s private website.

7.3 The Executive Board had considered the 2009/2010 Externally Audited Accounts Report at their last Executive Board Meeting on 16 April 2010 and recommended it for approval by the Full Membership.

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Decision. Approval of the Report was proposed by Derek Whatling (Bristows), seconded by John Denman (FDS) and unanimously agreed by the Membership.

ITEM 8 Approval of the Re-Appointment of the Auditors

Decision. The re-appointment of Simon Collins-Dryer as the UKFSC auditor was proposed by Neil Woollacott (flybe) and seconded by Stuart Mckie-Smith (Vistair) and approved unanimously.

ITEM 9 Approval of the FY 2009/2010 Subscriptions

9.1 The Executive Board considered the Subscription Rate at the 16 April 2010 Board Meeting. In view of the economic conditions in the industry, the current sound financial position of the UKFSC and our continuing success in gaining new Members, their recommendation was to retain the current Subscription Rate at £1200. This level of subscription has been held since 2003 when it had been increased from £1100.

Decision. Chris Brady (easyJet) proposed, Lee Carslake(Air Tanker) seconded and the Full Membership agreed unanimously to retaining the 2010/11 Subscription at the current level.

ITEM 10 Approval of the 2010/2011 Budget

10.1 The proposed Budget for 2010/11 had been distributed with the agenda beforehand. The CE briefed the total income for the coming year as £185,340 with an expected expenditure of £190,421. However, with 4 new Members joining at this meeting, the shortfall could be expected to turn to a profit of around £3000 over the year. The CE went on to explain the revised layout of the Budget sheet, which was aimed at making it easier to identify the costs involved in delivering the various outputs.

10.2 The CE then explained that the money held in a savings bond was the equivalent of 1 year’s operating costs for the Committee. This was required by the Constitution to enable the Committee to be closed down in an efficient fashion, should the membership wish so to do in the future. In closing, the CE stated that the 2010/2011 Budget had been based along similar spending plans to the previous year since this formula had proven itself to be successful.

Decision. The 2010/2011 Budget was proposed by Derek Whatling (Bristows), seconded by Max Harris (Navtech/EAG) and approved unanimously the Full Membership.

ITEM 11 Approval of the Re-appointment of Legal Adviser (Barlow Lyde & Gilbert)

Decision. Retention of the current Legal Advisors for 2010/2011 was proposed by Jonathan Woodrow (Chartis), seconded by George Davis (Ryanair) and approved by the Full Membership.

ITEM 12 Approval of UKFSC Officers

12.1 The result of the email ballot for Officers on the 2010/2011 Executive Board was declared as follows:

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Chairman - Tony Wride (Monarch) Vice-Chairman - Steve Hull (RTI) Treasurer - Tony Barrett-Jolley (Air Contractors) Non-Executive Board Member - Robin Berry (CTC)

12.2 From a total of 87 Members balloted, 39 had returned the ballot paper. The CE requested the Membership’s opinion on the change of ballot method from postal to email, since the numbers of responses had declined this year. The general view was that the reduced numbers may well be connected to the fact that the Executive Board Committee was to remain unchanged from last year. The Membership was content to retain the email ballot.

12.3 The Chairman recorded his formal appreciation for the excellent contribution made by his fellow Members of the Executive Board and thanked them for their willingness to continue in their roles for the coming year.

ITEM 13 Any Other Business – Pre-notified

13.1 Approval for the following proposed changes to the UKFSC Constitution was sought:

a. Replacement of the postal ballot with an email based method. b. Changes to reflect the demise of the Finance Board and External Affairs Board. c. Changes to the Finance paragraphs to accurately reflect authorisations and access to the UKFSC Bank Accounts and utilisation of the UKFSC credit card. d. Provision of enhanced details of the constraints on the types of financial instruments in which UKFSC funds can be invested. e. Enhanced financial protection and personal liability for the Treasurer and Chief Executive.

Decision. Approval of the content changes in UKFSC Constitution 2010 was proposed by Derek Whatling (Bristows), seconded by Jonathan Woodrow (Chartis) and approved unanimously by the Memebership.

13.2 The Chairman briefed the Full Membership on the Executive Board’s decision that, in the interests of transparency and openness, Executive Board Minutes and Record of Decisions would be published on the Members Area of the UKFSC website.

Closing Remarks

The Chairman thanked Members for completing the AGM business in good time and formally declared the AGM closed.

J R JONES Chief Executive 26 May 2010

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