REGULAR MEETING 4, 1999

A regular meeting of the Nash County Board of Commissioners was held at 10AM, October

4, 1999 in the Commissioners Room at the Nash County Courthouse in Nashville, NC.

Present were Chairman J. Claude Mayo, Jr. and Commissioners Jay Alford, Fred Belfield,

Tommy , Billy Morgan, Lou M. Richardson and Randy Stewart.

Chairman Mayo called the meeting to order and asked for approval of the minutes.

On motion of Fred Belfield, seconded by Billy Morgan and duly passed that the minutes be approved.

Mr. Doug Mattox, representing the Federal Emergency Management Agency, made some brief remarks concerning the recovery process from Hurricane Floyd. The following department heads made presentations on their departments' efforts as the result of the hurricane.

Brian Brantley - Emergency Services Sheriff Jimmy Grimes - Sheriff's Office Carl Daughtry - Social Services Ken Murray - Tax Rosemary Dorsey - Planning Bill Hill - Health Linda Aycock - Cooperative Extension Lynne Anderson - Finance

Mr. David Eatman, NETS/RMT Manager, requested a public hearing to discuss the proposed usage of FY1999-2000 Rural Operating Assistance Program (ROAP) application funding.

On motion of Tommy May, seconded by Billy Morgan and duly passed that the board go into a public hearing to discuss the proposed usage of FY1999-2000 Rural Operating Assistance

Program (ROAP) application funding.

Ms. Kim Stewart of the State Independent Living Rehabilitation Program requested $3,000 for the Nash County consumers from EDTAP funds.

Ms. Patricia Bowden, a consumer of services, related how the funding was a necessity to her.

Ms. Angela Bryant of the Wright's Center expressed how important this funding and NETS service were to them.

On motion of Lou M. Richardson, seconded by Fred Belfield and duly passed that the public hearing adjourn.

Mr. Eatman stated that he would be at next month's meeting with a funding application for

the board's approval.

Ms. Rosemary Dorsey, Planning Director, presented a subdivision waiver request by Mr. A.

V. Williams. Mr. Williams is proposing an 18' easement to serve three lots on a 3.46 acre tract of land off of US 264A east of Middlesex. Since the proposed easement is less than 45' a waiver is required.

Ms. Dorsey stated that the Planning Board reviewed the request and unanimously recommended approval of the 18' easement and final plat.

On motion of Billy Morgan, seconded by Tommy May and duly passed that the 18' easement and final plat for Mr. A. V. Williams be approved.

Ms. Dorsey requested approval of an emergency relief resolution overriding the zoning ordinance related to housing for victims of Hurricane Floyd. This resolution will allow residents to place a manufactured home or recreational vehicle on the same lot as the damaged home during reconstruction of their home for an 18-month period. Ms. Dorsey stated that this was recommended by the Planning Board.

On motion of Billy Morgan, seconded by Fred Belfield and duly passed that the following resolution be adopted.

RESOLUTION AUTHORIZING TEMPORARY HOUSING RELATED TO HURRICANE FLOYD

WHEREAS, the Federal Emergency Management Administration has declared Nash County a Major Disaster Area as a result of flooding from Hurricane Floyd; and

WHEREAS, damage from the hurricane resulted in the major destruction of homes and businesses in Nash County; and

WHEREAS, the Nash County Board of Commissioners is committed to assisting the residents of the county by over- riding current zoning regulations and authorizing the temporary use of travel trailers and manufactured homes on the same lots as the damaged homes with a permit for a 6-month period, not to exceed 18-months while the residents or an immediate family member’s home is being repaired; and

WHEREAS, the final determination whether it is feasible to allow the structures and the ultimate placement of the temporary home shall be approved by both the Nash County Planning Department and the Nash County Health Department with consideration given to (1) allowing maximum amount of setback feasible and (2) the location of the existing septic system.

NOW, THEREFORE BE IT RESOLVED, that the Nash County Board of County Commissioners upon recommendation of the Nash County Planning Board; hereby grants the authority to allow temporary housing related to damage caused by Hurricane Floyd.

This the 4th day of October 1999.

Ms. Lynne Anderson, Finance Director, requested approval of budget amendments for the

General Fund, Solid Waste Fund and Convenience Center Account to cover recovery costs from

Hurricane Floyd.

On motion of Randy Stewart, seconded by Billy Morgan and duly passed that the following budget amendments be approved.

Nash County General Fund Hurricane Floyd Recovery 1999-2000 Budget Amendment October 4, 1999

Revenues: 0100991-499100 Fund Balance Appropriated $610,700.00 Incr.

Expenditures: 0104131-512100 Salaries $438,000.00 Incr. 0104131-513400 Supplemental Retirement 22,000.00 Incr. 0104131-518100 FICA 33,000.00 Incr. 0104131-518200 Retirement 22,000.00 Incr. 0104131-526000 Supplies 15,700.00 Incr. 0104131-539900 Other Services (Storage, Equipment Use, Housing Inmates Offsite) 45,500.00 Incr. 0104131-535100 Building Maintenance 33,300.00 Incr. 0104131-555000 Equipment 1,200.00 Incr. $610,700.00

Nash County Solid Waste Fund Hurricane Floyd Recovery 1999-2000 Budget Amendment October 4, 1999

Revenues: 1600991-499100 Fund Balance Appropriated $400,000.00 Incr.

Expenditures: 1604720-512100 Salaries $ 29,000.00 Incr. 1604720-513400 Supplemental Retirement 1,450.00 Incr. 1604720-518100 FICA 2,220.00 Incr. 1604720-518200 Retirement 1,450.00 Incr. 1604720-526000 Miscellaneous Supplies 1,780.00 Incr. 1604720-543000 Rental Other Equipment 122,600.00 Incr. 1604720-539900 Other Services (Debris Removal) 144,500.00 Incr. 1604720-535200 Equipment Repair 32,000.00 Incr. 1604720-535100 Site Work 65,000.00 Incr. $400,000.00

Nash County Convenience Centers Hurricane Floyd Recovery 1999-2000 Budget Amendment October 4, 1999

Revenues: 1650991-499100 Fund Balance Appropriated $ 50,000.00 Incr.

Expenditures: 1654720-512600 Salaries-Part-time $ 26,000.00 Incr. 1654720-518100 FICA 2,000.00 Incr. 1654720-539900 Other Services (Hauling) 22,000.00 Incr. $ 50,000.00

Ms. Anderson requested authorization to file a grant application with the Department of

Justice for the purchase of bulletproof vests under the Bulletproof Vest Partnership Grant Act.

The federal award amount will be for $22,345 with a local match of $2,483, which has been appropriated in the Nash County Sheriff's budget.

On motion of Fred Belfield, seconded by Lou M. Richardson and duly passed that authorization be given to Ms. Anderson to file a grant application for the purchase of bulletproof vests under the Bulletproof Vest Partnership Grant Act.

Ms. Anderson requested a budget amendment for the Health Promotion budget.

On motion of Tommy May, seconded by Billy Morgan and duly passed that the following budget amendment be approved.

Nash County Health Department Health Promotion Program 1999-2000 Budget Amendment October 4, 1999

Revenues: 0100400-452741 Health Promotion Fees $2,250.00 Incr.

Expenditures: 0105218-526001 Supplies $1,082.00 Incr. 0105218-531200 Travel & Training 1,168.00 Incr. $2,250.00

Summary: This amendment reflects expenses and related fees associated with the Walkable Communities Conference on , 1999. Registration fees will cover these expenses. No additional county funds are required.

Ms. Anderson requested approval of a resolution of intent to incur debt which is required to proceed with financing of the Public Sewer Collection System.

On motion of Billy Morgan, seconded by Randy Stewart and duly passed that the following resolution be adopted.

RESOLUTION OF INTENT TO INCUR DEBT IN AN AMOUNT NOT TO EXCEED $500,000 FOR THE PURPOSE OF FINANCING A PUBLIC SEWAGE COLLECTION SYSTEM

WHEREAS, The Board of Commissioners of Nash County (the Board) has decided to pursue the financing of a Public Sewage Collection System in an installment sale transaction (Installment Debt) as permitted under North Carolina General Statutes Section 160A-20; and

WHEREAS, it is contemplated that portion of the project costs to be financed will not exceed $500,000; and

WHEREAS, the County intends to make certain expenditures relating to the project prior to the issuance of the Installment Debt, including the cost of design of the project, and to reimburse the County for such expenditures out of the proceeds of the Installment Debt;

NOW, THEREFORE, the Board of Commissioners of Nash County, meeting in regular session at Nashville, North Carolina, on October 4, 1999, do the following:

BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF NASH COUNTY:

1. The County intends to incur debt by the issuance of Installment Debt as permitted under NCGS Section 160A-20.

2. The County hereby declares that it reasonably expects to make certain expenditures for construction of the Public Sewage Collection System, and to reimburse such expenditures out of the proceeds of the Installment Debt. This resolution is intended to be a declaration of official intent under Treas. Reg. 1.103-18(f)(1).

3. This resolution shall take effect immediately, this 4th day of October, 1999. The Monthly Tax Collector's Report was accepted and filed with the minutes.

On motion of Randy Stewart, seconded by Jay Alford and duly passed that the following tax refunds be approved.

REFUND REQUESTS OCTOBER 4, 1999

1. BRIDGERS, MARIE PEARSON 1998 NASH COUNTY $ 7.47 604 SHORTSPOON CIR. CITY OF ROCKY MT. 5.21 ROCKY MOUNT, NC 27804 TOTAL $ 12.68

MOTOR VEHICLE TAXES PRO-RATED.

2. CHRISTIAN, LLOYD H. 1998 NASH COUNTY $ 6.05 1016 NIBLICK DR. CITY OF ROCKY MT. 4.24 ROCKY MOUNT, NC 27804 TOTAL $ 10.29

MOTOR VEHICLE TAXES PRO-RATED.

3. DARDEN, SUSAN HUGHES 1999 NASH COUNTY $ 40.02 136 PHEASANT CT. CITY OF ROCKY MT. 27.89 ROCKY MOUNT, NC 27804 TOTAL $ 67.91

MOTOR VEHICLE TAXES PRO-RATED.

4. DAVIS, JOAN DRAPER 1999 NASH COUNTY $ 12.32 1265 FAIRWAY TER. CITY OF ROCKY MT. 8.60 ROCKY MOUNT, NC 27804 TOTAL $ 20.92

MOTOR VEHICLE TAXES PRO-RATED.

5. NEWELL, HAZEL COLTRAIN 1999 NASH COUNTY $ 13.96 304 TIMBERLANE RD. CITY OF ROCKY MT. 9.70 ROCKY MOUNT, NC 27804 TOTAL $ 23.66

MOTOR VEHICLE TAXES PRO-RATED.

6. WALTERS, MONTE L. JR. 1999 NASH COUNTY $ 2.18 1621 OLD BARN RD. CITY OF ROCKY MT. 1.54 ROCKY MOUNT, NC 27804 TOTAL $ 3.72

MOTOR VEHICLE TAXES PRO-RATED.

7. WHEELER, MITCHELL R. & 1998 NASH COUNTY $ 53.61 PATRICIA A. WHEELER TOWN OF NASHVILLE 51.98 1141 BALTUSROL CT. TOTAL $ 105.59 LIVERMORE, CA. 94550

MOTOR VEHICLE TAXES PRO-RATED.

8. WHEELER, MITCHELL R. 1998 NASH COUNTY $ 28.82 1141 BALTUSROL CT. TOWN OF NASHVILLE 27.98 LIVERMORE, CA. 94550 TOTAL $ 56.80

MOTOR VEHICLE TAXES PRO-RATED.

Mr. Deal reported to the board on a request by the Board of Education for financing the

new high school. He recommended a recessed meeting on , 1999 at 9:30 a.m. to discuss their request. The board approved the meeting.

On motion of Tommy May, seconded by Fred Belfield and duly passed that the board go into a closed session to discuss a legal matter as provided under N.C.G.S. 143-318.11(a)(3).

On motion of Lou M. Richardson, seconded by Fred Belfield and duly passed that the closed session adjourn.

On motion of Billy Morgan, seconded by Jay Alford that the board recess until 9:30 a.m.,

October 7, 1999.

Wayne Moore Clerk

RECESSED MEETING OCTOBER 7, 1999

A recessed meeting of the Nash County Board of Commissioners was held at 9:30AM,

October 7, 1999 in the Commissioners Room at the Nash County Courthouse in Nashville, NC.

Present were Chairman J. Claude Mayo, Jr. and Commissioners Jay Alford, Fred Belfield,

Billy Morgan, Lou M. Richardson and Randy Stewart.

Commissioner Tommy May was absent.

Chairman Mayo called the meeting to order and recommended that Mr. Theo Pitt be appointed to the NEED, Inc. Board of Directors.

On motion of Billy Morgan, seconded by Jay Alford and duly passed that Mr. Theo Pitt be appointed to the Nash-Edgecombe Economic Development, Inc. (NEED) Board of Directors.

Chairman Mayo called on Wayne Deal, County Manager, to address the request from the

Board of Education. Their request is as follows:

The Nash-Rocky Mount Board of Education respectfully requests the Nash County Board of Commissioners to approve by resolution and assist in facilitating the following short-term borrowing:

1. An application to the Local Government Commission for grant anticipation funds in the amount of $14,969,382, and 2. The issuance of Certificates of Participation in an amount up to $10,000,000 to ensure adequate cash flow for the remaining projects in the master facilities plan.

Mr. Deal recommended that the board approve their request to make application to the

Local Government Commission for grant anticipation funds in the amount of $14,969,382.

He also recommended on their request to issue Certificates of Participation up to

$10,000,000 that the county and Board of Education do further research to determine the best alternative for raising the other 10 million dollars, including meeting with the Local Government

Commission.

On motion of Randy Stewart, seconded by Lou M. Richardson and duly passed that the following resolution authorizing application to the Local Government Commission for authority to

Issue Grant Anticipation Notes with respect to funds due to Nash County under the Public Building

Act of 1996 be approved, including the recovery of all costs to the county from the issuances of these notes.

RESOLUTION AUTHORIZING APPLICATION TO LOCAL GOVERNMENT COMMISSION FOR AUTHORITY TO ISSUE GRANT ANTICIPATION NOTES WITH RESPECT TO FUNDS DUE TO NASH COUNTY UNDER THE PUBLIC BUILDING ACT OF 1996

WHEREAS, the Public Building Bond Act of 1996 has taken effect and the Board of Commissioners of the County of Nash desires to borrow money for the purpose for which bonds are authorized to be issued by said Bond Act in anticipation of the receipt of a grant of a portion of the proceeds of the sale of said bonds; NOW, THEREFORE,

BE IT RESOLVED by the Board of Commissioners of the County of Nash as follows:

1. The maximum aggregate principle amount of notes to be issued is $14,969,382.00. Negotiable notes, each designated "Public Building Bond Act of 1996 Grant Anticipation Notes" shall be issued for any portion of said sum so borrowed.

2. The Chairman of the Board of Commissioners of the County of Nash is hereby authorized to fix the rate of interest up to a maximum interest rate not to exceed seven percent (7%), the place or places of payment, and the denomination or denominations of the notes.

3. Each of said notes shall be signed by the Chairman and the Clerk of the Board of Commissioners of the County of Nash and the seal of said County shall be affixed to each of said notes.

4. The County Manager of the County of Nash is hereby authorized to make application to the Local Government Commission of North Carolina for its approval of said notes in the manner prescribed by the Local Government Finance Act. Said Local Government Commission is hereby requested to authorize and approve the issuance of said notes and upon request, to sell the notes in the manner prescribed by said Act. Said notes, when they shall have been sold by said Commission in the manner provided by law and when they shall have been executed in the manner prescribed by this resolution, shall be turned over to the State Treasurer of the State of North Carolina for delivery to the purchasers to whom they may be sold by said Commission.

Adopted this 7th day of October, 1999.

On motion of Randy Stewart, seconded by Fred Belfield and duly passed that they accept the county manager's recommendation that the county and Board of Education meet with the

Local Government Commission to determine the best alternative for raising up to $10 million.

Mr. Wayne Deal, County Manager, requested approval of a water purchase contract and an option to purchase agreement with the City of Rocky Mount.

On motion of Fred Belfield, seconded by Randy Stewart and duly passed that the water purchase contract and an option to purchase agreement with the City of Rocky Mount be approved subject to the county attorney's approval.

On motion of Randy Stewart, seconded by Fred Belfield and duly passed that the meeting adjourn for the month.

Wayne Moore Clerk