REGULAR MEETING OCTOBER 4, 1999 A regular meeting of the Nash County Board of Commissioners was held at 10AM, October 4, 1999 in the Commissioners Room at the Nash County Courthouse in Nashville, NC. Present were Chairman J. Claude Mayo, Jr. and Commissioners Jay Alford, Fred Belfield, Tommy May, Billy Morgan, Lou M. Richardson and Randy Stewart. Chairman Mayo called the meeting to order and asked for approval of the minutes. On motion of Fred Belfield, seconded by Billy Morgan and duly passed that the minutes be approved. Mr. Doug Mattox, representing the Federal Emergency Management Agency, made some brief remarks concerning the recovery process from Hurricane Floyd. The following department heads made presentations on their departments' efforts as the result of the hurricane. Brian Brantley - Emergency Services Sheriff Jimmy Grimes - Sheriff's Office Carl Daughtry - Social Services Ken Murray - Tax Rosemary Dorsey - Planning Bill Hill - Health Linda Aycock - Cooperative Extension Lynne Anderson - Finance Mr. David Eatman, NETS/RMT Manager, requested a public hearing to discuss the proposed usage of FY1999-2000 Rural Operating Assistance Program (ROAP) application funding. On motion of Tommy May, seconded by Billy Morgan and duly passed that the board go into a public hearing to discuss the proposed usage of FY1999-2000 Rural Operating Assistance Program (ROAP) application funding. Ms. Kim Stewart of the State Independent Living Rehabilitation Program requested $3,000 for the Nash County consumers from EDTAP funds. Ms. Patricia Bowden, a consumer of services, related how the funding was a necessity to her. Ms. Angela Bryant of the Wright's Center expressed how important this funding and NETS service were to them. On motion of Lou M. Richardson, seconded by Fred Belfield and duly passed that the public hearing adjourn. Mr. Eatman stated that he would be at next month's meeting with a funding application for the board's approval. Ms. Rosemary Dorsey, Planning Director, presented a subdivision waiver request by Mr. A. V. Williams. Mr. Williams is proposing an 18' easement to serve three lots on a 3.46 acre tract of land off of US 264A east of Middlesex. Since the proposed easement is less than 45' a waiver is required. Ms. Dorsey stated that the Planning Board reviewed the request and unanimously recommended approval of the 18' easement and final plat. On motion of Billy Morgan, seconded by Tommy May and duly passed that the 18' easement and final plat for Mr. A. V. Williams be approved. Ms. Dorsey requested approval of an emergency relief resolution overriding the zoning ordinance related to housing for victims of Hurricane Floyd. This resolution will allow residents to place a manufactured home or recreational vehicle on the same lot as the damaged home during reconstruction of their home for an 18-month period. Ms. Dorsey stated that this was recommended by the Planning Board. On motion of Billy Morgan, seconded by Fred Belfield and duly passed that the following resolution be adopted. RESOLUTION AUTHORIZING TEMPORARY HOUSING RELATED TO HURRICANE FLOYD WHEREAS, the Federal Emergency Management Administration has declared Nash County a Major Disaster Area as a result of flooding from Hurricane Floyd; and WHEREAS, damage from the hurricane resulted in the major destruction of homes and businesses in Nash County; and WHEREAS, the Nash County Board of Commissioners is committed to assisting the residents of the county by over- riding current zoning regulations and authorizing the temporary use of travel trailers and manufactured homes on the same lots as the damaged homes with a permit for a 6-month period, not to exceed 18-months while the residents or an immediate family member’s home is being repaired; and WHEREAS, the final determination whether it is feasible to allow the structures and the ultimate placement of the temporary home shall be approved by both the Nash County Planning Department and the Nash County Health Department with consideration given to (1) allowing maximum amount of setback feasible and (2) the location of the existing septic system. NOW, THEREFORE BE IT RESOLVED, that the Nash County Board of County Commissioners upon recommendation of the Nash County Planning Board; hereby grants the authority to allow temporary housing related to damage caused by Hurricane Floyd. This the 4th day of October 1999. Ms. Lynne Anderson, Finance Director, requested approval of budget amendments for the General Fund, Solid Waste Fund and Convenience Center Account to cover recovery costs from Hurricane Floyd. On motion of Randy Stewart, seconded by Billy Morgan and duly passed that the following budget amendments be approved. Nash County General Fund Hurricane Floyd Recovery 1999-2000 Budget Amendment October 4, 1999 Revenues: 0100991-499100 Fund Balance Appropriated $610,700.00 Incr. Expenditures: 0104131-512100 Salaries $438,000.00 Incr. 0104131-513400 Supplemental Retirement 22,000.00 Incr. 0104131-518100 FICA 33,000.00 Incr. 0104131-518200 Retirement 22,000.00 Incr. 0104131-526000 Supplies 15,700.00 Incr. 0104131-539900 Other Services (Storage, Equipment Use, Housing Inmates Offsite) 45,500.00 Incr. 0104131-535100 Building Maintenance 33,300.00 Incr. 0104131-555000 Equipment 1,200.00 Incr. $610,700.00 Nash County Solid Waste Fund Hurricane Floyd Recovery 1999-2000 Budget Amendment October 4, 1999 Revenues: 1600991-499100 Fund Balance Appropriated $400,000.00 Incr. Expenditures: 1604720-512100 Salaries $ 29,000.00 Incr. 1604720-513400 Supplemental Retirement 1,450.00 Incr. 1604720-518100 FICA 2,220.00 Incr. 1604720-518200 Retirement 1,450.00 Incr. 1604720-526000 Miscellaneous Supplies 1,780.00 Incr. 1604720-543000 Rental Other Equipment 122,600.00 Incr. 1604720-539900 Other Services (Debris Removal) 144,500.00 Incr. 1604720-535200 Equipment Repair 32,000.00 Incr. 1604720-535100 Site Work 65,000.00 Incr. $400,000.00 Nash County Convenience Centers Hurricane Floyd Recovery 1999-2000 Budget Amendment October 4, 1999 Revenues: 1650991-499100 Fund Balance Appropriated $ 50,000.00 Incr. Expenditures: 1654720-512600 Salaries-Part-time $ 26,000.00 Incr. 1654720-518100 FICA 2,000.00 Incr. 1654720-539900 Other Services (Hauling) 22,000.00 Incr. $ 50,000.00 Ms. Anderson requested authorization to file a grant application with the Department of Justice for the purchase of bulletproof vests under the Bulletproof Vest Partnership Grant Act. The federal award amount will be for $22,345 with a local match of $2,483, which has been appropriated in the Nash County Sheriff's budget. On motion of Fred Belfield, seconded by Lou M. Richardson and duly passed that authorization be given to Ms. Anderson to file a grant application for the purchase of bulletproof vests under the Bulletproof Vest Partnership Grant Act. Ms. Anderson requested a budget amendment for the Health Promotion budget. On motion of Tommy May, seconded by Billy Morgan and duly passed that the following budget amendment be approved. Nash County Health Department Health Promotion Program 1999-2000 Budget Amendment October 4, 1999 Revenues: 0100400-452741 Health Promotion Fees $2,250.00 Incr. Expenditures: 0105218-526001 Supplies $1,082.00 Incr. 0105218-531200 Travel & Training 1,168.00 Incr. $2,250.00 Summary: This amendment reflects expenses and related fees associated with the Walkable Communities Conference on October 29, 1999. Registration fees will cover these expenses. No additional county funds are required. Ms. Anderson requested approval of a resolution of intent to incur debt which is required to proceed with financing of the Public Sewer Collection System. On motion of Billy Morgan, seconded by Randy Stewart and duly passed that the following resolution be adopted. RESOLUTION OF INTENT TO INCUR DEBT IN AN AMOUNT NOT TO EXCEED $500,000 FOR THE PURPOSE OF FINANCING A PUBLIC SEWAGE COLLECTION SYSTEM WHEREAS, The Board of Commissioners of Nash County (the Board) has decided to pursue the financing of a Public Sewage Collection System in an installment sale transaction (Installment Debt) as permitted under North Carolina General Statutes Section 160A-20; and WHEREAS, it is contemplated that portion of the project costs to be financed will not exceed $500,000; and WHEREAS, the County intends to make certain expenditures relating to the project prior to the issuance of the Installment Debt, including the cost of design of the project, and to reimburse the County for such expenditures out of the proceeds of the Installment Debt; NOW, THEREFORE, the Board of Commissioners of Nash County, meeting in regular session at Nashville, North Carolina, on October 4, 1999, do the following: BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF NASH COUNTY: 1. The County intends to incur debt by the issuance of Installment Debt as permitted under NCGS Section 160A-20. 2. The County hereby declares that it reasonably expects to make certain expenditures for construction of the Public Sewage Collection System, and to reimburse such expenditures out of the proceeds of the Installment Debt. This resolution is intended to be a declaration of official intent under Treas. Reg. 1.103-18(f)(1). 3. This resolution shall take effect immediately, this 4th day of October, 1999. The Monthly Tax Collector's Report was accepted and filed with the minutes. On motion of Randy Stewart, seconded by Jay Alford and duly passed that the following tax refunds be approved. REFUND REQUESTS OCTOBER 4, 1999 1. BRIDGERS, MARIE PEARSON 1998 NASH COUNTY $ 7.47 604 SHORTSPOON CIR. CITY OF ROCKY MT. 5.21 ROCKY MOUNT, NC 27804 TOTAL $ 12.68 MOTOR VEHICLE TAXES PRO-RATED. 2. CHRISTIAN, LLOYD H. 1998 NASH COUNTY $ 6.05 1016 NIBLICK DR. CITY OF ROCKY MT. 4.24 ROCKY MOUNT, NC 27804 TOTAL $ 10.29 MOTOR VEHICLE TAXES PRO-RATED. 3. DARDEN, SUSAN HUGHES 1999 NASH COUNTY $ 40.02 136 PHEASANT CT. CITY OF ROCKY MT. 27.89 ROCKY MOUNT, NC 27804 TOTAL $ 67.91 MOTOR VEHICLE TAXES PRO-RATED.