Orange County Council of Governments June 2016 Edition 1

Complete Streets Initiative Funding Toolkit Introduction 1 Contents How to use this document 2 About the Orange County Complete Streets 6 Funding Toolkit Part C: Preparing a Grant Budget

C Refer here for... Introduction 45 Characteristics of a grant budget 46 How to develop a grant budget 46 Part A: The Grant Life Cycle How to develop a cost budget 48 Justifications 51 A Refer here for... Introduction 7 Reporting and invoicing 51 What are grants? 8 Match funding 54 Where do grants come from? 8 Budget variations and risks 55 The grant life cycle 9 Long term funding post grant 55 The Pre-Announcement Phase 9 Useful references 56 How long does it take 10

The Pre-Award Phase Part 1: Funding Opportunity 14 Acknowledgments 58 Announcement and Application Grant writing assistance 18 Appendix A Grant application quick reference checklist 59 Grant writing tips 19 The Pre-Award Phase Part 2: Grant Making Authority 20 Appendix B Typical cost estimates for retrofitting Complete 63 Review of Applications Streets The Award Phase 21 The Post Award Phase 21 Appendix C Typical Cost Estimates for new build Complete 85 Streets

Appendix D Table of typical costs by item 95

Part B: Successful Grant Case Studies Appendix E Existing funding sources 99

B Refer here for... Introduction 23 Case Study 1: Santa Ana Active Transportation 26 Infrastructure Case Study 2: Community Action Partnership of 28 Orange County Case Study 3: Garden Grove Open Streets 30 Case Study 4: Newport Beach Bike Lane 32 Improvements Other successful applications 34 Matrix of Complete Streets grants awarded in Orange 40 County Orange County Funding Toolkit

How to use this document 2 Introduction About the Orange County Complete Streets funding toolkit 6

The Orange County Complete Streets Funding Toolkit provides guidance for jurisdictions on the basics of applying for grant funding for Complete Streets plans and projects in Orange County.

1 How to Part A: The Grant Life Cycle Part B: Successful Grant Case Studies use this Introduction This section opens the funding toolkit Introduction This section provides examples of and describes what grants are, where successful grants and how to best use document they come from, and describes the them, including case study summaries, grant life cycle. key application highlights and links to further examples. Pre-Announcement Phase Refer here for guidance on how to get prepared to apply for grants before Case Study 1: Santa Ana Cycling Santa Ana has been particularly their announcement, including things Infrastructure successful in securing cycling you can do now, and how to budget infrastructure through the Caltrans your time. Active Transportation Program (ATP) Funding Cycles. Pre-Award Phase Part 1: Funding This section provides insight into Opportunity Announcement and writing your grant application, including Case Study 2: Community Action The Community Action Partnership of Application examples on formulating a strategic Partnership of Orange County was able to secure a approach to how to tell your project’s Orange County health related grant from the Center story, write a compelling narrative, and for Disease Control (CDC) to fund things to look for to strengthen your Complete Streets projects. application. Case Study 3: Garden Grove Garden Grove Open Streets creates Grant Writing Assistance Refer to this section for tips on the Open Streets temporary open streets for thousands types of grant assistance available to of people to walk, bike, run, skate, play, help with your application. and enjoy public space in safety and comfort. Grant Writing Tips Four helpful reminder areas on how and where to focus your narrative. Case Study 4: Newport Beach Bike The City of Newport Beach Public Lane Improvements Works Department identified locations Pre-Award Phase Part 2: Grant Making Refer here for an example of the that needed increased bicycle Authority Review of Applications typical review process grant making infrastructure including addressing a authorities use to evaluate grant gap in infrastructure along Eastbluff applications. Drive, working closely with the community to calm concerns of the The Award Phase This section describes the final award project’s location in a constrained decision and Notice of Award. area.

The Post-Award Phase Refer here for a high level overview of Matrix of Complete Streets grants Refer to this section to see what types major components of completing your awarded in Orange County of Complete Streets grants have been grant. awarded throughout Orange County in the past few years.

2 3 Part C: Preparing a Grant Budget Apppendix A: Grant application quick reference checklist

Introduction This section introduces the reader to Introduction A quick reference checklist of things one of the main components of grant to prepare ahead of time and include application, the preparation of a grant through the grant application process. project budget. Apppendix B: Typical cost estimates for retrofitting Complete Characteristics of a grant budget Streets

How to develop a grant budget Refer here for guidance on important Introduction This section provides cost estimates considerations and what to include. per mile for the implementation of complete street elements for each How to develop a cost budget Refer here for an example of typical street section outlined in the OCCSI costs that may need to be included Design Handbook. depending on the project. Apppendix C: Typical Cost Estimates for new build Complete Justifications This section describes areas of your Streets budget that may require emphasized justification, including design fees, staff Introduction This section provides a cost estimate and labor salaries, travel, or capital per mile for a new build for each street expenditures. types defined by the OCCSI Design Handbook. Reporting and invoicing Refer here for guidance on progress reports and invoice procedures Apppendix D: Table of typical costs by item Match Funding Match funding is an important consideration when developing a grant Introduction This section provides a table of typical budget. Refer here for a description costs that can be used as a tool to and examples of how to approach select and cost individual design match funding. components of a street.

Budget Restrictions Refer here for a description and Apppendix E: Existing Funding Sources examples of budget restrictions. Introduction This section provides a high level Budget Variations and Risks Refer here for a description and overview of what funding sources are examples of vulnerable budget areas. currently available for application.

Long Term Funding Post Grant Refer to this section for a description Full Appendix of Existing Refer here for a matrix of existing and examples of how to ensure the Funding Sources funding sources that are available now ongoing funding for your project post- including a funding look-ahead with a implementation is clear. summary of sources coming online in the near future.

4 5 Part A: The Grant Life Cycle

The Orange County Council of This document should be used as a About the Governments (OCCOG) Complete starting point for: A Streets Initiative (OCCSI) was Orange County • Understanding grants and the grant completed in 2016 as a guide for life cycle. Introduction 7 partner jurisdictions to develop Complete • Understanding what you need in The Grant What are grants? 8 Complete Streets policies and plans place ahead of applying for a grant. Streets Funding across Orange County. Complete Where do grants come from? 8 • How to formulate an approach to Life Cycle Streets encompass many different The grant life cycle 9 writing a grant application. Toolkit aspects of mobility, transportation The Pre-Announcement Phase 9 • Tips and tools for writing successful planning and city building to make How long does it take 10 grant applications. the best use of streets as a safe The Pre-Award Phase Part 1: Funding Opportunity Announcement • Case studies of relevant, local, public space. Because of the broad and Application 14 successful grants for Complete planning, design and implementation Streets. Grant writing assistance 18 that goes into Complete Streets, • How to prepare a grant budget. Grant writing tips 19 sources of funding can come from an • Typical costs for retrofitting or The Pre-Award Phase Part 2: Grant Making Authority Review of equally wide variety. Throughout the building new Complete Streets Applications 20 development of the OCCSI, it became elements. The Award Phase 21 evident that jurisdictions found funding • Examples of available funding The Post Award Phase 21 and the grant process to be one of sources. the largest hurdles in accomplishing and implementing Compete Streets This funding toolkit aims to help elements in their communities. jurisdictions navigate an approach to The following lays out a baseline understanding of what obtaining the financial means to plan, This funding toolkit is intended to grants are, their life cycle, and things to think about before implement and operate concepts and complement the OCCSI by providing principles from the OCCSI. applying for a grant. a baseline understanding of how to implement elements of Complete This helps to set you up for how to approach writing a grant, Streets through funding available how and where you can get help, types of help you can ask by grants. The safety, health, for depending on your experience, timeline and available transportation, environmental and economic benefits of implementing resources, and grant writing tips. Complete Streets mean that many While all grants will be different, this section also describes grant making authorities have an interest in seeing them implemented. the key elements of a grant, guiding you through an example grant that is currently available, and provides a checklist (see Appendix A) of things you should consider and have ready as you begin to think about your application.

6 7 A The Grant Life Cycle The Grant Life Cycle A

Introduction What are grants? Where do grants come from? The grant life cycle The Pre-Announcement Phase Grants are a form of financial Grants can come from many sources, All grants have a life cycle. It is helpful Keeping up to date on funding the project is completed. Documents assistance that does not need to be including federal grants, state grants, to think of them in four phases – opportunities adopted by the Agency, City Council repaid. Grants help to fund projects, regional or local grants, as well as the Pre-Announcement Phase; the Knowing what funding opportunities or Board are the strongest, and ideas and innovation that are grants from private industry, trusts or Pre-Award Phase (Part 1: Funding are coming is half the battle. It is can be complemented with other important to the economy and have foundations. Opportunity Announcement and important to stay up to date on policy supplemental pieces of work. For public utility.1 Application, and Part 2: Grant Making changes and press announcements some grants, having an existing See below for an example of grants Authority Review of Applications); that will give clues as to where money Regional Transportation Plan, City Plan Each grant will have specific criteria administered through the Orange the Award Phase and the Post Award is likely to become available for or Complete Streets Plan can be a to determine eligibility, and require County Transportation Authority Phase. Complete Streets projects. requirement. Examples include: various reporting and compliance (OCTA). throughout the life of the grant and It is important to keep an open • Master, general, or specific plans. project. Pre-Announcement Phase dialogue with professional • Active transportation plans (bicycling Federal: Prior to official funding colleagues to get insight on potential or pedestrian plans). This document aims to provide you • U.S. Department Transportation opportunity announcement, opportunities. Another way is to sign • Mobility plans or non-motorized guidance and support in submitting (DOT) preparing to apply for a grant up for e-mail alerts or to regularly plans. successful grant applications. Some • Federal Transit Administation (FTA) check grant making authority websites. • Transportation demand cities have found more success in • Center for Disease Control (CDC) management plans. securing and administering grants Pre-Award Phase Part 1 2 Where to start • Safe Routes to School plans. through employing staff to work State: Funding opportunity The good news is that you can start • Sustainable Neighborhood or specifically on grants; considering this • California Department announcement and preparing now. One of the best Community plans. approach is certainly encouraged. Transportation (Caltrans) application ways to ensure you are a successful • Transit Oriented Communities plans. • Air Resources Board (ARB) candidate for grants is by having • California Office Traffic Safety (OTS) Grant applications include specific 3 Pre-Award Phase Part 2 things in place ahead of time, prior guidelines for each agency. OCTA’s Regional Grant making authority to the announcement of a funding Call is different from Caltrans ATP, for • Air Quality Management District application review opportunity. example. Follow the guidelines for a (AQMD) 1. Ensure that you are registered to successful project. • Southern California Association of apply for grants. This can take up to Governments (SCAG) Award Phase 4. Have appropriate projects in place. 4 three weeks to complete. Award decision and Depending on what type of grant you Local This should be done as early as notifications are going after, much like having the • Orange County Transportation possible and should be factored into right policies and plans in place, having Useful Resource Authority (OCTA) your timeline for application.1 shovel ready projects can also be very Assistance and • Jurisdictions Post-Award Phase 5 2. Determine the goals of your agency important. Projects that are ready information on grants Implementation reporting Other: or jurisdiction. to go but just lack the funding are and closeout http://www.grants.gov • Business Improvement Districs (BIDS) Having a clear list of priorities and attractive to grant making authorities • Private Entities projects in mind will help to filter which because of the limited risk for hurdles. grants to go after and where to spend This adds to a compelling application your time and resources. that the only thing standing in the way of a fully realized project is the funds 3. Ensure the appropriate policies for implementation. and plans are in place. Supporting documents that show 5. Timeline and schedule. direction and dedication to the goals Use the pre-Announcement phase of your grant application signal a strong time to form a timeline and schedule of purpose and willingness to ensure what you need to accomplish in order to complete the grant application. 1 http://www.grants.gov/web/grants/learn-grants/grants-101.html 1 http://www.grants.gov/web/grants/applicants/organization- registration.html

8 9 A The Grant Life Cycle The Grant Life Cycle A

How long does it take?

It is important to dedicate an This will give you a baseline • Turnaround time for letters of appropriate amount of time to writing approximation of the total number of support or inputs from other groups, a grant application. Applications are hours to complete a typical federal or departments or stakeholders. A top priority is to make sure typically due 45-60 days after the state grant application.1 • Is data collection necessary? grant is announced, so the majority of • Is data analysis necessary? cost estimates are accurate. Using this example, a 60 page grant work will need to be done during the • Do we have photos of current Cost all aspects of the application would take approximately Pre-Announcement Phase. conditions? 200 hours to complete. That is projects. Costs are a major • Do we have renderings or Grants are a competitive process and roughly 5 solid weeks of full time component that needs to be illustrations of the project? ensuring that you can put together work dedicated to completing • Is public or stakeholder outreach right. an application that is compelling is a grant application. As you can needed? directly related to the amount of time see, preparation during the pre- • Is internal coordination needed? and resources you can dedicate to the announcement phase is key to a • Do we need to coordinate match Jill Mohler, Regional Client Services Director, process. It is also important to think successful application. Phase Pre-Announcement 3 – 6 months Blais and Associates. funding? (for more on match about how much experience you have Call for applications Additional considerations to include funding, see page 52). writing grants, and if you are able to when building your timeline include: dedicate time alone, or need other Associated activities such as public resources to assist. • Your level of familiarity and outreach and data collection should experience with writing grant take place ahead of time, stretching Application deadline A basic formula to estimate the amount applications. the timeline for preparing a successful of time needed is: • Your availability and responsibility for grant application to a year or more. Number of description pages allowed other projects. Application evaluation in the grant × 3 hours of writing, • Permits. editing, and proofreading per page. • Obtaining letters of support and commitment. Also allow additional time for: • Acquiring cost estimates for your Pre-Award Part 1 Pre-Award 4 – 7 months ≈≈1.5 hours to carefully read and budget; (for more on cost estimates Council Board outline the RFP (grant application and grant budgets, see Part C and resolutions due guidelines). Appendices B, C and D). ≈≈5 hours to write a detailed budget • Council / Commission / Board justification and to complete the approval dates and lead-in time. Applicants notified budget forms. • Internal stakeholder / advisory ≈≈5 hours to obtain letters of support, review with ample review time. resumes, and job descriptions. • Time for revisions based on ≈≈1 hour to complete the grant forms feedback. ≈≈5 hours to do a final review, compile, Award letters and submit the grant proposal. Part 2 Pre-Award 2 months

Project live Post-Award Project expires

1 http://www.grantexperts.info/tips_on_hiring.php

10 11 A The Grant Life Cycle The Grant Life Cycle A

Determine a leader Building and maintaining important A Technical Advisory Committee (TAC) Public outreach and engagement Leadership is critical to the success of relationships is a body of experts and stakeholders One of the most important both the grant application process and Having support from local agencies, who can provide oversight, insight, relationships a project can have is with the final project. community groups, and associations expertise and a steering function to the public. will strengthen your chances of being a particular project, that the grant Political leadership is particularly Public support and outreach will help successful. would be supporting. A TAC can help important to having a public facing form a foundation of support at all prepare and review the application and champion of the project that can Often, multi-jurisdictional and/or levels. Political leaders are inclined to assist through the process. As well, it gather support at the onset, and multi-disciplinary projects score well support the needs and aspirations of keeps important members apprised of remain steady through any hurdles or with grant reviewers. their community that they represent. updates and where the application is obstacles. Having a positive rapport with their Partnering with neighboring cities, at, can help identify potential friction constituents, and a venue for their Political leadership can come from: jurisdictions or organizations can points or barriers, and can identify concerns, feedback and input to be reinforce the application and can also ways around them. A TAC can also help • Elected Officials. heard is critical to support of the open the door to pooling resources in with the dissemination of information • The City Manager. grant application and to smooth terms of grant writing and collection to other important groups, members • Department Directors or public implementation at a later stage. of important supporting documents. or individuals in the community. facing executives. With multi-jurisdictional or multi- Public outreach can take many forms: • Educational leaders (professors, Local learning and academic disciplinary applications, look for ways principals or school trustees). institutions can also provide support • Consider establishing a project to promote alignment across plans and • Community leaders from various in terms of research or statistics, as webpage to post updates and jurisdictional boundaries. (For more on areas, including disadvantaged well as writing a letter of support as an collect feedback. successfully partnering to win a grant, community groups. institution. • Community events are a great see the Community Action Partnership • Well known or respected public place to spread awareness and gain of Orange County Case Study on Leveraging any area colleges or figures or individuals in the support. page 28) universities is helpful in strengthening community. • Innovative tools can be exciting and their ties to the project and also Ensure that, for example, if both hold the attention of the public as Project leadership is also key, ensuring spreading awareness and receiving jurisdictions have a cycling plan, that well, such as online engagement, that the individual responsible for the assistance from faculty or students they are both mentioned. If both telephone town halls, virtual open grant application and project delivery for research or reports that help jurisdictions have a goal in their cycling houses, white board or storyboard is passionate about the project, strengthen the application and foster plan to improve a specific corridor, videos or visualization tools. understands the context and is ready a wider sense of involvement. close a gap, or pursue a specific goal • Including a public outreach plan in and willing to see the project through (increase of commute cycling mode the application can show dedication to completion. share) then howing strong alignment of to continuing a conversation with these goals and plans is important. the community. Showcase important relationships Any public outreach leading up to the by collecting letters of support from application should be captured and “The City must identify the “The projects with partners such as health advocacy included in an application. Photos, community involvement are groups, public health associations, project and begin gaining links to materials, statistics of support, active transportation advocacies support early on in the quotes and comments add nuance and very successful, especially for or members of Boards. Consider process; political will and context to your application. ATP grant.” approaching key business figures who internal city staff resources.” may also write a letter of support. Jill Mohler, Regional Client Services Director, Reinforce existing relationships Blaise and Associates.

by creating a Technical Advisory Jill Mohler, Regional Client Services Director, Committee specific to the project. Blais and Associates.

12 13 A The Grant Life Cycle The Grant Life Cycle A

The Pre-Award Phase Part 1: Funding Opportunity Announcement and Application

This phase occurs when the funding Do we have a compelling case to win How to tell your project’s story Example: Caltrans Sustainable Grant program objectives opportunity is announced and the grant? Caltrans Sustainable Telling your project’s story is crucial. Transportation Planning Grant: Along with overall grant-making represents the beginning of the grant Transportation You need to closely and carefully authority objectives, grants will have Do we have the capacity, resources, • Created to support the mission application process. The Funding Planning Grant explain how your project is not only specific grant program objectives as and time available to write the grant “Provide a safe, sustainable, Opportunity Announcement (FOA) compelling and worthy of funding, well. These are the most important to application? “The Caltrans integrated and efficient is made by the grant making agency but how it will help the grant making take these into consideration. Think Sustainable transportation system to enhance and is based on their budget and any Once you’ve carefully considered authority meet their goals and of ways to structure your application Transportation Planning California’s economy and livability.” related legislation. The FOA will include these important questions and come priorities. around these. Your narrative should Grant was created to • Establishing a connection between all of the information required for to a conclusion to move forward with clearly describe how your project support the California One way to approach this is to the specifics of the grant, your applicants to understand if they are applying for a grant, you can begin meets these objectives. Department of thoroughly understand the goals of project and the granting authority’s eligible, interested or able to apply for the next step, which is to write your Transportation the grant making authority from the wider goals shows clarity and Example: Caltrans Sustainable the grant. application. (Caltrans) current outset and identify ways in which your continuity of how your project helps Transportation Planning Grant: When a grant is announced, there are Mission: Provide a safe, project aligns with these. It is worth the grant making authority achieve Key elements to writing a successful • Sustainability. some important questions to consider sustainable, integrated spending some time brainstorming on what they have set out to do while grant • Preservation. and assess including: and efficient this aspect with others knowledgeable also supporting your project. Writing a successful grant application • Mobility. transportation system about the project, your wider Is this grant right for me or my is both an art and a science. While Current significant projects • Safety. to enhance California’s organization or jurisdiction and organization? there are many things that can be Your application should also look for • Innovation. economy and livability.” relevant policies. Building time for this checked off, collected and put in ways to support current significant • Economy. Is it a Federal grant? Is a Federalized – Caltrans Sustainable into your grant writing timeline will help place, the application will also need projects, efforts and direction that the • Health. grant right for me or my Transportation Planning with the process moving forward. to tell your project’s story and weave grant making authority is aligned with. • Equity. organization? Grant Application Guide these components together into a Below are some examples of the It might help to make a preliminary Transportation specific goals • Federal grant requirements can have compelling case that speaks to both types of things your project should list during your initial preparation for http://www.dot.ca.gov/ In terms of Complete Streets, it additional onerous requirements the grant reviewers and the goals of hq/tpp/documents/ look to align with when applying for writing your application, and to search is also helpful to see if there are that can have significant impacts on the agency. GrantApplicationGuide. a grant. The Caltrans Sustainable the projects for key terms related to pdf any transportation specific goals the project timeline. Transportation Planning Grant is your own efforts. This section outlines some key and objectives that you can draw • For example, projects with even used as an example for continuity elements that successful grant Example: Caltrans Sustainable connections to in your application. $1 in Federal funding need to go throughout. However, it is important to applications contain. This can be used Transportation Planning Grant: through the National Environmental note that each grant making authority’s Example: Caltrans Sustainable as a framework to guide your approach Policy Act (NEPA) process, while goals will be different, and can also • California Transportation Transportation Planning Grant’s to your funding application, and is also state funded projects typically only change with time. Infrastructure Priorities Vision and Statewide Transportation Goals: a handy reference tool to check back require the California Environmental Core Concepts. on throughout the process. • Improve Multimodal Mobility and Quality Act (CEQA) process. Grant authority goal and objectives • State Smart Transportation Initiative Accessibility for All People. On the following page are some key Look for ways that your application can Assessment and Recommendations. Do we qualify to apply for this grant? • Preserve the Multimodal elements to a grant, using the Caltrans support the granting authority’s wider • Caltrans Program Review Major Transportation System. Do we have the capacity to Sustainable Transportation Planning goals and objectives. Actions. • Support a Vibrant Economy. implement the grant should we be Grant as an example. • California Transportation Plan (CTP) • Improve Public Safety and Security. awarded the funding, including: 2040 Vision and Goals. • Foster Livable and Healthy • Smart Mobility 2010 Principles. • Is match funding is needed? Communities and Promote Social • All necessary procedures and Equity. regulations associated with the • Practice Environmental Stewardship. grant.

14 15 A The Grant Life Cycle The Grant Life Cycle A

Support and align with Federal Grant-specific purpose Frameworks, toolkits and policy What your grant should have What your grant should not have What to be aware of transportation specific planning goals. Align with grant-specific purpose, directions There may be some additional Financial and accounting rules Disqualifying While specific funding sources and demonstrating a clear understanding of Look for frameworks, toolkits or requirements that you have not Some grants have very specific Each grant may contain some grants may have different or more how the proposed project integrates policy directions that are supported thought about. Some examples to look financial and accounting rules, checks disqualifying aspects, or things that the specific goals, Federal goals are the goals and objectives. This is a key in tandem of the granting agency. out for include: and balances and procedures. Review grant is specifically not designed to overarching and a good guidepost to point. While aligning with goals across The more similarities you can use to these requirements carefully, make fund. It is important to carefully look • Third party contracts must use in terms of what to look for. wider agencies can strengthen your showcase how your project fits with sure you have these procedures in for these, as they will not be the same be conducted using a fair and application, ultimately, your project not only the grant criteria but with the • Support the economic vitality of place and include it in the appropriate in every grant. If you are unsure about competitive procurement process needs to have a clear and compelling wider grant making authority goals, the the metropolitan area, especially part of the application. an aspect of your grant application, (2CFR, Part 200). alignment with the specific grant you more compelling your case will be. by enabling global competitiveness, you should seek clarification. • Title VI requirements. are trying to win. Example: Caltrans Sustainable productivity and efficiency. Example: Caltrans Sustainable • DBE Reporting requirements. Transportation Planning Grant: Example: Caltrans Sustainable • Increase the safety of the Transportation Planning Grant: • Pre-award audit, depending on Senate bills and wider policies Transportation Planning Grant – some transportation system for motorized • Accounting system in place that award amount. Take into account Senate bills or wider • Complete Streets tools and examples include: and non-motorized users. monitors work and expenses by line • Past performance with previously policy that support grant efforts. This techniques. • Increase the security of the item. • Capital expenditures. awarded grants. will give you an inside understanding • Smart Mobility Framework. transportation system for motorized • 2 Code of Federal Regulations (CFR) • Decorations. • Award terms. and may give clues to why certain and non-motorized users. Part 200. • Vehicle acquisition. • Ownership of intellectual property aspects are worded a certain way, or • Increase the accessibility and • Membership fees for organizations. restrictions. the reason behind the funding in the mobility of people and freight. Indirect and direct costs • Unreasonable incentives for public first place. • Protect and enhance the Indirect and Direct Costs may need to participation. environment, promote energy Example: Caltrans Sustainable be separated out and well defined (See • Charges passed on to sub-recipient conservation, improve the quality Transportation Planning Grant: Part C, Page X, for more on Indirect for oversight of awarded grant funds. of life and promote consistency and Direct Costs). • Items unrelated to the project. • Caltrans supports Senate Bill 375 (SB between transportation 375, 2008) Sustainable Communities Example: Caltrans Sustainable improvements and state and local Strategies. Transportation Planning Grant: planned growth and economic development patterns. • Indirect Cost Allocation Plan. • Enhance the integration and • Direct Costs Examples: Data connectivity of the transportation gathering and analysis; planning system, across and between modes, consultants; conceptual design for people and freight. and drawings; public or community • Promote efficient system meetings, surveys, charrettes, management and operation. focus groups; and interpretation or • Emphasize the preservation of the translation services. existing transportation system. • Travel expenses (if approved in Scope of Work/Timeline).

16 17 A The Grant Life Cycle The Grant Life Cycle A

Grant writing assistance Grant writing tips

There are many experienced Costing or budget assistance: If Post grant award assistance: professionals and companies you are unable to confidently build Being awarded the grant is a great Here are some helpful hints and tips A compelling narrative Relevant, local statistics dedicated to assisting in the grant a reliable budget in house, or if the accomplishment, but also comes to remember as you write and review Successful grant applications keep For smaller jurisdictions, national application process. If you require project is relatively complex or out with requirements and obligations your grant application. the reviewers engaged with the goals statistics may be the most readily support, it is best to first identify what of your area of expertise, enlisting a that need to be fulfilled in order to and objectives of the project and available source. However, national area of the grant process would be consultant to assist with costing and be in compliance with the funding have a clear and convincing storyline. statistics on cycling, for example, most beneficial to you: budgeting can provide some added regulations. These requirements are The narrative of the grant application are unlikely to be representative of reliability to your application. different for all grants, but often fall Funding source research: This is is your opportunity to paint the full your local population. Including local into major categories including: focused on helping organizations who Accompanying activities: Other picture of the problem your project is statistics and data driven evidence is have the capacity and know how to sources of assistance that may be • Finances – official accounting going to solve, and that the grant will a crucial part of putting together a write their own grants, but do not know valuable in securing a successful grant practices and reporting. address. Being overly technical in your compelling case. For those reviewing where to look or what the appropriate include earlier studies, business cases, • Progress reporting – milestone or writing style can take away from the your grant, reading that rates of cycling opportunities are. or reports to provide statistical or timeline achievements. sentiment and human nature of the related fatalities are five times higher local background. These can be done project, which can be a distinct and in your jurisdiction than the national Full grant application review: Review Assistance with this aspect of the grant at any time, and may be part of the persuasive advantage. average, is important to know. This of your grant application helps to process should not be overlooked planning process leading up to a grant helps separate your application from target areas of a prepared grant that and can be a significant strain on While there are many technical aspects application. the group, and also gives an idea of could use strengthening and provides resources. As well, specific expertise of completing a grant application, reporting metrics that can be used in a third party review. Usually this level Overall program review: Another in legal and fiduciary responsibility is carefully review your package to measuring the success of the grant, if of assistance is most worthwhile for area that could be helpful in applying needed to fulfil these requirements make sure your story is being told and awarded. organizations that have the resources for grants is having a third party and may not be readily available. the voice of your project is coming or capability in house to prepare review of how the program functions Smaller jurisdictions may want to seek through. a grant submission, but could use that you wish to recieve funding for. assistance or at least alert their internal external feedback to ensure all criteria Insight on key areas such as looking accounting and legal representatives and guidelines are followed. This type for alignment of plans or planning early in the process to prepare. Alignment of goals, objectives, of assistance is much more affordable, and implementation processes, Concise, clear writing actions and outcomes and also very valuable. timelines, cross departmental support, Proposal space should be treated Goals, objectives, actions and resources, or public engagement is Submission of grants: Assistance preciously. If you have 20 pages to tell outcomes should be clearly and closely helpful to form an understanding of with submitting specific grants is your story, make sure that your content aligned. Reviewers should not have to where and how to strengthen your also available to help coordinate the is clear, concise and to the point. guess how, for example, the outcome chancesfor a successful outcome. grant writing process. This typically Useful Resource Ensure that your content is directly of pedestrian lighting will improve the involves cataloguing materials needed, Technical or editing assistance: Less answering criteria in the evaluation goal of reducing vehicle congestion. organizing funding goals and objectives involved than a full grant review, editing American Association of the grant, and avoid frivolous The link between infrastructure into a compelling submission. or technical assistance can be done by of Grant Professionals language. Take this into consideration investment, behavior change, Maximizing meeting grant criteria is a grant writing expert or someone with (AAGP) with the need for a compelling story, perceived safety and automobile traffic also a key component. This type of expertise in the field that the grant is http://www. however, and be careful to be clear should be clearly defined. As well, grant assistance can be expensive, as it being submitted. While outside help grantprofessionals.org/ in your responses without losing your objectives should be attainable. is tailored to the specific needs of the can be contracted to do this, securing narrative. American Grant Writers’ grant and submitter. an in house peer-review from a related Association, Inc. department or someone within the organization with experience may be a http://www.agwa.us/ cost effective and valuable alternative.

18 19 A The Grant Life Cycle The Grant Life Cycle A

Pre-Award Phase Part 2: Grant Making Authority Application Review The Award Phase reviewing reports, making site visits and auditing progress for compliance. Program Provisions

Once you have submitted a grant 1. Initial screening to ensure 3. Financial review of proposed The Award Phase, for example for a Progress Reporting: Reporting is Cities need to pay application, the next step is the review application is complete budgets federal grant, begins when the federal essential to oversight and compliance attention to the of applications by the grant making The initial screening will check the While an application can have a agency completes the application and usually takes two forms: Program Provisions agency. application to see if it has met the compelling narrative and meet the review process. The grant is awarded when administering a • Financial basic minimum requirements to qualify requirements and purpose of the to the application that meets all grant. These provision Review processes will vary by grant, • Program Progress for the grant, most commonly: grants, a sound financial basis is key to basic minimum requirements, scores are requirements for however they follow four typical steps: a successful grant. highest on the evaluation of content Reporting requirements, timelines the grant agreement. • Eligibility and quality and meets all financial and milestones differ depending A few of the biggest • Program Narrative For federal grants, the review will requirements within the budget of the on the specifics of each grant and challenges are: • Budget consist of a line by line cost analysis for grant. should be carefully reviewed to ensure compliance with statutory and financial • E76 Form (See Page This stage of review evaluates the compliance. regulations. The final award decision is the 22) presence of requirements and not the responsibility of the federal agency Completion: All final reporting and • CEQA and NEPA quality. The review also compares the cost in staff with the legal authority and milestones must be met in agreement Preliminary Process the application to the amount available Missing requirements mean your financial responsibility to enter into with the terms of the grant.2 before E-76 approval for funding.2 application is likely to be rejected at a binding contract. However, award • Caltrans Right of Way this stage. 4. Decision and announcement recommendations are reviewed by Certification This leads into the next phase, the multiple levels within the agencies to • Managing the reports 2. Programmatic review and Award Phase. safeguard the process and decision as and schedules for assessment of the substance of the high-quality, unbiased and fair. payment applications As the name suggests, this is where a Following the final decision, a Notice of thorough review and evaluation of the Award (NOA) is issued to those chosen application is undertaken. for funding. Technical quality, programmatic It is important to note that the NOA storyline and demonstrated is the legally binding issuance of the competency are evaluated. award. By signing the grant agreement or drawing funds, you or your For federal grants, a typical evaluation organization are now legally obliged process includes a panel of three or to meet the full terms and conditions more independent experts, overseen of the grant, and for a federal grant, by federal agency staff to ensure a fair are subject to federal statutory and and objective process. 1 regulatory requirements and policies.1 The Post Award Phase Once a NOA has been issued and signed, the Post Award phase begins. This is where the bulk of the work is done, including implementing your project.

Support and Oversight: With federal grants, a grant management officer of the funding agency will assist and oversee the life of the grant, including

1 http://www.grants.gov/web/grants/learn-grants/grants-101/ 2 http://www.grants.gov/web/grants/learn-grants/grants-101/ 1 http://www.grants.gov/web/grants/learn-grants/grants-101/ 2 http://www.grants.gov/web/grants/learn-grants/grants-101/ pre-award-phase.html#FOA pre-award-phase.html#FOA award-phase.html post-award-phase.html

20 21 A The Grant Life Cycle Part B: Successful Grant Case Studies

B

Introduction 23 Successful Case Study: Santa Ana Active Transportation Infrastructure 26 Grant Case Case Study: Community Action Partnership of Orange County 28 Case Study: Garden Grove Open Streets 30 Studies Case Study: Newport Beach BIke Lane Improvements 32 Other successful applications 34 Matrix of Complete Streets grants awarded in Orange County 40

It is often helpful to review examples of successful grant applications when thinking about your own project. Funding sources can work on annual cycles, and if you are thinking of applying for a grant that has been previously available, reviewing previously successful applications can help form a starting point of expectations. The following case studies are examples of grant applications in Orange County that have been successful in securing funding for aspects of a Complete Street intervention, whether it is active transportation infrastructure or E-76 form placemaking, or health related outcomes. What is E-76? The local agency is responsible The package should be submitted The E-76 1 “Authorization to for submitting the request for directly to the Caltrans District Local Proceed” form acts as both project authorization and, if necessary, a Assistance Engineer (DLAE). After the authorization and federal-aid California Transportation Commission project is selected and programmed project agreement with Caltrans. vote. To initiate project authorization into the Federal Statewide Different phases of work (preliminary or seek authorization for an additional Transportation Improvement Program engineering, right-of-way, utility phase, the local agency must prepare a (FSTIP), the local agency contacts the relocation, construction, etc.), “Request for Authorization” package:3 District Local Assistance Engineer scope change, or cost increases (DLAE) to move forward with project require separate E-76 approvals, • The appropriate “Request for implementation. and authorization must precede any Authorization” form, either Exhibit reimbursable activities.2 Funds are 3-A, B, C or D depending on project See the above sample E-76 form. either authorized by FHWA, or for phase. projects exempt from FHWA oversight • Exhibit 3-E Project Prefix Checklist. and review, this responsibility is • Exhibit F Finance Letter.Exhibit 3-G delegated to Caltrans. Data Sheets.

1 http://www.dot.ca.gov/dist4/ola/faq.html#e76 3 Forms found here: http://www.dot.ca.gov/hq/LocalPrograms/ lam/forms/lapmforms.htm 2 With special emergency exemptions

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Case Study 1: Santa Ana Active Case Study 2: Community Action Case Study 3: Garden Grove Open Case Study 4: Newport Beach Bike How to use these case studies Introduction Transportation Infrastructure Partnership of Orange County Streets Lane Improvements These case studies can be used in The City of Santa Ana is located in The Community Action Partnership The Southern California Association of The Orange County Transportation several ways to support your own North Orange County. It has a diverse of Orange County (CAPOC) was Governments (SCAG) established the Authority (OCTA) is Orange County’s application. Reviewing successful population, with a disadvantaged established in 1965 to operate anti- Sustainability Planning Grant program regional transportation agency. It applications can provide ideas of community that relies on public poverty programs, bring resources to in 2005 as an innovative vehicle for provides regional funding to OC what type of content to include and transportation, walking and bicycling help local leaders alleviate poverty, promoting local jurisdictional efforts jurisdictions. OCTA administers what type of preparation work needs as major modes. Because of this, and find local solutions to poverty, and to test local planning tools. The federal, state and local grants. In to be completed. From what data the fact that it is one of the larger expand access to equal economic program provides technical assistance addition, Measure M Sales Tax (see was collected to how outreach was jurisdictions in Orange County, there opportunity. to jurisdictions to complete planning page 39 for more on Measure M), conducted, points of strength within is an interest in active transportation and policy efforts that enable the funds the majority of transportation successful applications should be In 2014 CAPOC were awarded a from many city departments as well as implementation of the regional improvements. The region has been identified and used for benchmarking. Partnerships in Community Health a dedicated staff person to champion Sustainable Community Strategy. awarded a variety of transportation, It is also important to examine how (PICH) grant from the Centers for active transportation projects. health and air quality grants. the successful application responds to Disease Control & Prevention to fund In 2013 the grant was awarded the grant requirements. How a good Santa Ana has received the lion’s share a three year initiative to support the to Garden Grove to help fund a Funded projects include bikeways, safe application frames the way in which of Caltrans Active Transportation implementation of population-based community Open Streets Event – routes to school, signalization, transit, the proposed project responds to the Grants for Orange County. In 2014 and strategies that expand the reach and called Re:Imagine Garden Grove, and roads and safety, health, environment goals of the grant program is a valuable 2015, the combined total grant awards health impact of local policy, systems to contribute to the development of and others. example to follow as this is a key is 12 projects. These projects include and environmental improvements. Bicycle and Pedestrian Masterplan. OCTA also conducts its own Call for element of successful efforts to secure a complete streets plan, safe routes This case study focuses on the wider This case study is an example of federal Projects. The 2016 Call for Projects funding. to schools enhancements and bicycle health benefits that are associated grant funds being used to directly includes the Bicycle Corridor improvements. Case studies can be a valuable tool with the implementation of Complete support the policy principles outlined Improvement Program (BCIP) as well to get traction for a project locally. This case study focuses on the Streets and highlights the alternative at a regional level and implement the as FTA 5310 Seniors and Disabilities. Successful manifestations of grant development, design and construction funding sources available. principles at a local level. The Call funds are federal monies funded projects can be used to win of three bike boulevards secured distributed to the regional agency; support, secure partnerships and build through Caltrans ATP Cycle 2 funding. Federal Highways Administration a shared vision within a community. FHWA for BCIP and Federal Transit Outreach for the project can point Administration FTA for 5310 Seniors/ to best practices to inspire and get Disabilities. constituents on board with a project. This case study focuses on the City of Newport Beach addressing a gap in What to look for in examples cycling infrastructure along Eastbluff • What type of data was collected? Drive. They were successful in securing How was it used to support the funding by working closely with the project? community to calm concerns of the • How does the size of this project project’s location in a constrained compare to yours? Budget, project area. size, population size etc. important for keeping expectations to scale. • Is there a narrative or vision tying the application together? How is this vision related to the grant program goals? How is data used to support this narrative or vision? • What type of outreach was done, how was it implemented and how much was done?

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Case Study 1: Applicant: City of Santa Ana Key outcomes • $950,000 in ATP grant funding from Santa Ana will continue to For other relevant Coalition of partners: n/a California Transportation Commission pursue grant opportunities applications: p.36 in 2014. that improve active Project: Development, design and construction of three bike boulevards • Funding will support the construction Santa Ana Active on Bishop Street/Willits Street from Raitt Street to Flower Street, of three bicycle boulevards . transportation; we’ve gone Pacific Avenue from First Street to McFadden Avenue, and Shelton Transportation Street from First Street to McFadden Avenue. • Infrastructure will include bulb outs, after different kinds of grants Infrastructure traffic circles (within existing right of for health, transportation, Cost: $950,000 way), traffic turning restrictions and and economic development. speed bumps. Funder: Caltrans Active Transportation Program, Cycle 1

Key application highlights Cory Wilkerson, City of Santa Ana, Year awarded: 2014 • Supported by local statistics (such as Active Transportation Coordinator Year completed: Not yet completed bicycling rates, students who walk/ bike to nearby schools, obesity rates in community). • Benefits a disadvantaged community. Summary • Proximity to three elementary Full application A number of key factors were schools to which a high percentage this, the City also had a growing bicycle the basis for this successful grant of students walk or bike. Full application available: safety problem - bicycle collisions rose application. These included population • Community support as well as from characteristics of Santa Ana (high by 36% from 2011 to 2012 (163 to 222) http://www.catc.ca.gov/ several organizations (including programs/ATP/2014_Project_ density, low median age, relatively and over the past five years there were schools, health care agencies, Applications/0760_Santa_Ana.pdf high levels of deprivation and obesity), 16 bicycle collisions and 14 pedestrian non-profit organization and Orange the use of bicycles as a main mode of collisions on the streets of this project. Additional source: transportation by many and the lack of County Transportation Authority). http://www.ocregister.com/ suitable bicycle infrastructure. The initiative was strongly supported • Groundwork provided by draft articles/santa-633149-city- It was also noted that the proposed in numerous public outreach meetings Bicycle Master Plan (prior to bicycle.html bicycle boulevard routes were used by and received letters of support from application). commuters (to school, work or transit Santa Ana Unified School District, stops) and utilitarian bicyclists (to Orange County Health Care Agency, local shops or markets). Many of the Orange County Transportation Agency, bicyclists used the sidewalk due to a non-profit organizations and local lack of infrastructure on the streets. neighborhood associations. The grant application was further The location of this project was chosen supported by the fact that the bicycle with the view of building bicycle boulevards would be located near infrastructure in the heart of Santa Ana three elementary schools (between and then expanding outwards (Source: 0.01 – 0.25mi from the proposed OC register). One of the streets, Bishop routes) to which 60-70% of students Street, will be a main east-west bicycle walk or bike. route in the City. The application also had the backing of The elements contained in the a number of local statistics. The Draft proposal for the three bicycle Bicycle Master Plan (2014) estimated boulevards include bulb outs, traffic 15,286 bicycling trips per day in Santa circles (within existing right of way), Ana and predicted a 30% increase in traffic turning restrictions and speed bike commuters by 2030. In parallel to bumps.

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Case Study 2: Applicant: Community Action Partnership of Orange County through P.E. classes and Fit Kid Key outcomes Centers, collaborating with a variety • $1,385,251 over 3 years for the cites For other relevant Coalition of partners: Alliance for Healthy Orange County, City of Anaheim, the City of community resources and partners of Anaheim, Garden Grove and applications: p.38 of Garden Grove, the City of Santa Ana, Food Access Coalition, (such as YMCA’s after- school programs Santa Ana. Special Service for Groups (SSG), University of California Irvine (UCI), Center for Healthy Kids and Schools, Orange County and the Kid Healthy Parents in Action • Funding to support three key Community Action Department of Education, Anaheim YMCA and Kid Healthy program that uses parent volunteers to goals: Improve nutrition, increase Partnership of Orange ensure an active recess for kids), and physical activity and increase County Project: Create healthier communities and reduce rates of diabetes and enhancing active transportation plans; communications about active other chronic disease in Anaheim, Garden Grove and Santa Ana. lifestyle choices. Increase communications about active Cost: $1,385,251 over 3 years for the cites of Anaheim, Garden Grove lifestyle choices - through a robust Key Application Highlights and Santa Ana ($4.1M statewide) communications strategy involving • Leadership: AHOC Director, Michele municipal channels (such as community Martinez, is able to bring community Funder: The Centers for Disease Control Prevention announcements and programming, groups and politicians together to banners, signs and city-sponsored rally around Active Transportation. Year awarded: 2014 events to promote drinking water and • Strong Partnerships: The Alliance active transportation), ethnic media for a Healthy Orange County (http:// Year completed: To be completed 2017 (newspaper, radio and television), www.ochealthalliance.org/) is a social media (targeted messages county wide collaborative of health using mass text messaging, Facebook, care organizations, community Twitter, Instagram, Snapchat, and based organizations and universities Summary existing municipal and agency websites) whose mission is to champion In September 2014, Community Action significantly in the past decades. Nearly and the creation of a media toolkit policy strategies and leverage Partnership of Orange County and 24% of adults over the age of 20 are (including graphics and text for all funding opportunities that result a coalition of other organizations obese and nearly 35% of children are partners that can be individualized). in enhanced health outcomes including the City of Anaheim, the City either at risk of being overweight or and reduced health disparities for of Garden Grove, the City of Santa overweight in Orange County. These Each of these three goals was sub- Orange County. AHOC serves as the Ana, Food Access Coalition, University statistics are even higher in some divided into manageable milestone community collaborative for the OC of California Irvine (UCI), and others populations in the three target cities. projects with appropriate timescales, Project Partnerships to Improve were awarded a grant to improve lead staff, key partners and tangible The coalition was tasked with using the Community Health (PICH) grant. the health of residents in the three outputs, a process that is credited grant funding to address the chronic One major component of the OC cities. Anaheim, Garden Grove and with helping the success of the grant disease burden and associated risk PICH project is advocating for active Santa Ana were identified as being the application. factors among residents in three ways: transportation. cities with the highest health disparity Each of the three cities is also using • Clarity: The grant proposal’s three rates in the county, where average Improve nutrition - by increasing other funding streams to improve overarching goals were clearly sub- life expectancy is lower than in the the number of people with greater their built environments in order to divided into manageable milestones, rest of Orange County and where access to environments with healthy encourage active transportation and timescales, lead staff, key partners residents face high socioeconomic food or beverages; including through more generally advance the objectives and tangible outputs. barriers to good health. The grant is farm-to-school programs, home and of the OCPICH program. For example, provided through the Orange County community gardens, promoting water Anaheim is updating its Master Bike Partnerships to Improve Community over sugar-sweetened beverages, and Plan, Garden Grove is drafting its Bike/ Health (OC PICH) program, an initiative reevaluating vending machine policies; Pedestrian Master Plan and Santa Ana to support the implementation of Increase physical activity – by is working on its plan, Safe Mobility strategies to inform policy, improve the increasing the number of people with Santa Ana, which aims at improving health of communities and reduce the better access to physical activity; safety for all and reducing collisions. prevalence of chronic disease. including through safe Walk and Obesity, diabetes, heart disease and Bike to School programs, increased other chronic disease rates have risen physical activity during school

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Case Study 3: Applicant: City of Garden Grove, Community Development Department The Plan will help Garden Grove Key Application Highlights move towards a Complete Street • Garden Grove emphasized its For other relevant Coalition of partners: n/a approach as a growing number of commitment to sustainability and applications: p.39 people choose to walk, bike, and use progress in recent years toward Project: Re:Imagine Downtown – Pedals & Feet forms of transportation other than an achieving the goals of mixed use Garden Grove automobile. development, lively streetscapes, Open Streets Cost: $200,000 and alternative modes of Key outcomes transportation. Funder: SCAG Sustainability Planning Grant Award • Hosted two successful Re:Imagine • Summarizing the need for grant Garden Grove events. funding and the opportunities it Year awarded: 2013 • Garden Grove Active Streets Plan would provide for the city (using is currently in a draft edition, ready images, maps, and examples from Year completed: 2014 & 2015 for distribution and review by the other municipalities) . general public. • A proposal that includes detailed • Intent is to adopt the Active Streets timeframes, costs, and deliverables Plan and include in the General Plan for both the community engagement Summary in 2016. event and bike/pedestrian This SCAG Sustainability Planning of people to walk, bike, run, skate, • Garden Grove submitted a Bicycle transportation planning process. Grant Award was the City of Garden play, and enjoy public space in safety Corridor Improvement Program • Letters of support from a diverse Grove’s first application for an Active and comfort. Food, music, art, crafts, grant application to implement a range of key stakeholders, Transportation grant. Inspired by games and other interactive programs bikeway improvement identified in including City Council/County other local communities’ Open Streets help to bring Downtown Garden the Draft Active Streets Plan. Board of Supervisors, subregional events, the city decided to plan one in Grove to life in a fresh and exciting organizations, and other community Garden Grove. Applying for the SCAG way. Branded as Re:Imagine Garden leaders. grant was a great opportunity to help Grove, this project complements fund two important things for the complete streets efforts by offering community: an Open Streets Event opportunities for placemaking ($80,000) and a Bike & Pedestrian and highlights the flexible uses of Master Plan ($120,000 for technical community streets. expertise). In its second year, the event expanded Garden Grove received their award to two distinct segments, a daytime letter in 2013, amidst the planning celebration and a night-time block process for the very first Open party. Re:Imagine Garden Grove also Streets Event in 2014. Although the hosted an interactive urban planning SCAG grant was not received ahead workshop to provide outreach and of the occasion, the city delivered a solicit feedback on the Garden Grove successful Open Streets Event. The city Active Streets Master Plan. Residents was able to apply the grant funds to an were asked to provide their input even bigger event in 2015. During the on walking and biking conditions last few years, the Bike & Pedestrian throughout Garden Grove. They Master Plan has evolved into a more were also encouraged and given comprehensive Garden Grove Active the opportunity to test out pop- Streets Plan, also made possible up pedestrian and bicycle crossing through the Sustainability Planning improvements along Nelson Street and Grant Award. Acacia Parkway. This Master Plan, once finalized, will allow the city to apply for Garden Grove Open Streets creates state grant funds to implement the temporary open streets for thousands proposed project and programs.

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Mountains-to-Sea regional bike trail. Applicant: City of Newport Beach, Public Works Department Case Study 4: The Eastbluff Drive/Ford Road project segment is located within one mile of For other relevant Coalition of partners: n/a Newport Center regional employment applications: p.40 center and Fashion Island and is within Project: Eastbluff Drive/Ford Road Bike Lane Improvements an OCTA defined Bikeway Priority Newport Beach Bike Lane Zone. It also continued the city’s goal Improvements Cost: $270,600 of encouraging safe and responsible Funder: OCTA Bicycle Corridor Improvement Program (CMAQ Funds) cycling, without adversely impacting other roadway users. Year awarded: 2012 Key outcomes Year completed: 2016 • Project listed in the Federal Transportation Improvement Program. • Preliminary design was completed Summary and submitted to Caltrans for formal The City of Newport Beach Public the installation of Class II bike lanes and approval as required by the federal Works Department identified locations intersection improvements. funding process. that needed increased bicycle • Required funding (local Work along Eastbluff Drive required infrastructure in the community, and contribution) for the bicycle significant modifications at some applied for several grants totaling corridor improvement projects was portions of the road, including $485,677 that would aid in the design included within FY 2013/14 Capital striping, road widening, and and construction of new bicycle Improvement Budget. intersection improvements such as facilities throughout the city. • Eastbluff Drive bike lanes now signal relocation. Throughout the connect to the Mountains-to-Sea One application was for bike lane project, the City worked closely with regional bike trail, providing more improvements along Eastbluff Drive community stakeholders, including the bicycle mobility and connectivity. and Ford Road. This $270,600 project adjacent schools, church, and several is located within the City of Newport homeowners associations to ensure Key Application Highlights Beach along Eastbluff Drive (from an open flow of communication. • Described project component Vista del Oro to Jamboree Road) and This helped to calm concerns costs in precise detail – including Ford Road (from Jamboree Road to about the project’s location within the preliminary engineering phase, MacArthur Boulevard). a constrained area. Project work right-of-way/acquisition phase, and along Ford Road did not require Eastbluff Drive provided designated construction phase. widening the road to accommodate bike lanes, though there was a gap • Included visuals such as project the addition of the striped bike lanes, in bicycle infrastructure along the site photos, maps, and engineering and minimal restriping was needed for selected project segment. The project drawings. improvements at intersections. added a striped bike lane along the • Completed Evaluation Criteria identified portion of Eastbluff Drive The Eastbluff Drive/Ford Road project section, including potential air and continued it past Jamboree Road closed a significant gap in the bikeway quality improvements, for easy point onto Ford Road. In addition to the network adjacent to Corona del Mar allocation by reviewer. bike lanes, the project enhanced bike High by creating a continuous bike facilities at the intersections, including lane that connects to the school, large mixing zones that improved bicycle and residential communities, regional parks, vehicle interaction by better defining sports facilities, and the University the pathways for the users. Regulatory of California at Irvine. Additionally, and warning signage came along with Eastbluff Drive now connects to the

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Other City of Santa Ana Grants successful The City of Santa Ana: ATP Cycle 2 The City of Santa Ana: ATP Cycle 1 The City of Santa Ana ATP Cycle 1 The City of Santa Ana: ATP Cycle 1 The City also has also received other Redesign of Edinger Avenue to include Complete Streets Plan Safe Routes to School Enhancements Newhope-Civic Center-Grand Class II active transportation related grants, applications protected bike lanes for King Elementary Bike Lanes from other funding sources, besides Cost: $300,000 Caltrans. A few samples of recent Cost: $2.3 M Cost: $500,000 Cost: $271,512 Summary: The City of Santa Ana grant awards from different agencies Summary: The City of Santa Ana, was awarded a grant to prepare Summary: The City of Santa Ana Summary: The Newhope-Civic Center- include: along with a group of seven middle a Complete Corridors Plan after partnered with the Orange County Grand Class II Bike Lanes Project • Air Resources Board Cap/Trade and highschool students involved identifying five key corridors that Health Care Agency and was awarded a required additional right of way to Affordable Housing Sustainable with BikeIt! Santa Ana and KidWorks, present significant mobility challenges, grant to improve a hazardous crossing provide bike lane access to mixed use Communities (AHSC) – The Depot at (a local non-profit that focuses on to address above average pedestrian environment with new traffic signals, areas including commercial, schools, Santa Ana. Developer lead project. mentoring youth in disadvantaged and cyclist crash rates for a city of as well as curb extensions, upgraded transit and recreation facilities, and to Santa Ana involvement is for bicycle communities) came together to secure their size, and to serve as a basis for wheelchair ramps and educational reduce conflict with pedestrians from and pedestrian improvements. $2.3 million of funding from multiple a wider Citywide Complete Streets safety outreach programs. cyclists using the sidewalk. This project • NHTS, California Office of Traffic sources to redesign Edinger Avenue - a Guideline plan. also connects other important active, Application #9 of 11 in order of agency Safety (OTS) – Santa Ana Travel 1.7 mile stretch of road that connects upcoming and future cycling facilities Application #2 of 11 in order of agency priority Safe, Share the Space Bicycle 8 schools with protected bike lanes. and is closely aligned with local and priority and Pedestrian Safety Campaign. Supported by KidWorks staff, the http://www.catc.ca.gov/programs/ regional plans and goals. ATP/2014_Project_Applications/0756_ Programming includes bicycle safety youth leaders wrote a successful http://www.catc.ca.gov/programs/ Application #11 of 11 in order of agency rodeos, group rides and educational grant application supported by their ATP/2014_Project_Applications/0752_ Santa_Ana.pdf Santa_Ana.pdf priority seminars. research, documentation, community http://www.santa-ana.org/bike/ outreach and first-hand understanding http://www.catc.ca.gov/programs/ of the community. The City of Santa Ana: ATP Cycle 1 ATP/2014_Project_Applications/0751_ Santa_Ana.pdf Safe Routes to School Enhancements The City of Santa Ana: Self Funded for Heninger Elementary Bicycle Tree Cost: $480,000 Summary: Bicycle Tree is a community Summary: The City of Santa Ana, in bike center and shop funded through partnership with the Orange County donations and grants. It offers people Health Care Agency, was awarded a a place for repairs, rides and a variety grant to fund their project of adding of programming aimed at youth and traffic signals, curb extensions, disadvantaged persons. The Bicycle upgraded wheelchair ramps and an tree began operation in 2006, opening educational safety outreach program its current location in 2008 with for an important intersection on the $20,000. Annual costs are currently way to Heninger Elementary that due $100,000/year. Funding is received to a lack of funding did not have a from the OC Probation Department crossing guard to control vehicular and and the OC Department of Education pedestrian traffic. who contribute $4,200 annually for the weekly Wrench and Ride Program, and Application #4 of 11 in order of agency the Active Transportation Leadership priority Program. Two-thirds of monthly http://www.catc.ca.gov/programs/ income comes from the sale of bikes ATP/2014_Project_Applications/0754_ and from service fees for repairs Santa_Ana.pdf undertaken by volunteers.

http://www.thebicycletree.org/

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Grants to Improve Community Health Open Street Event Grants

Los Angeles County Metropolitan Community Action Partnership Orange County Transportation CicLAvia SCAG Funded Events Transportation Authority (Metro): of Orange County (CAPOC): Authority: SCAG / ATP Funding Summary: CicLAvia catalyzes vibrant Summary: In coordination with USDOT TIGER VII (Transportation Partnerships to Improve Community Orange County Sidewalk Inventory public spaces, active transportation regional partners, SCAG successfully Investment Generating Economic Health Project and improved health through car-free applied for the statewide 2014 Recovery Act) Bicycle Safety Rodeo streets. As the biggest open streets Cost: $184,495 ($21,162 in matched Active Transportation Program Rail to Rail Active Transportation event in the United States, CicLAvia Summary: The Community Action funds from OCTA, $163,333 from (ATP) call for projects, and received Corridor Connector Project has delivered over 110 miles of open Partnerships of Orange County SCAG/ATP) $2,333,000 in Caltrans grant streets, and has impacted local and Cost: $34.3 M (including Metro partnered with the Alliance for a funding to coordinate the Southern Summary: The funding for this yearlong regional transportation policy related contribution $19.3 M) Healthy Orange County to fit 300 California Active Transportation study was awarded to the Orange to pedestrians and bikes. children with free helmets and were Safety and Encouragement Campaign Summary: Metro secured funding County Transportation Authority to taught by Safe Moves, bike safety http://www.ciclavia.org/ (Campaign). The primary goals of the through the USDOT TIGER VII grant cover over 1,600 miles of roadways, professionals, on how to safely Campaign are to reduce collisions to transform an underutilized Metro major transit centers and corridors navigate on a bike in an urban setting. involving pedestrians and cyclists, owned right of way into a bike and and within half a mile of all Metrolink while increasing the levels of walking pedestrian path to serve over 100,000 http://voiceofoc.org/2015/09/miller- stations, to establish a county-wide and biking in Southern California. To residents of a high density, largely 300-oc-kids-get-an-a-and-free-helmets- inventory of pedestrian sidewalk at-bicycle-rodeos-in-garden-grove-and- achieve these goals, SCAG and its minority and disadvantaged community hurdles, such as gaps in connections, anaheim/ partners are implementing a regional that relies heavily on transit, bike and obstructions or needed amenities. advertising campaign focused on pedestrian to connect to jobs. The This critical inventory is the first promoting roadway safety as well project connects both future and step in providing a solid evidence as supporting the implementation current rail stations with a safe multi- based approach to implementing of Open Streets & Temporary modal option for travel needs. The improvements including complete Demonstration Events, and active project will improve resident’s access street principles and first and last mile transportation trainings focused on to transit while improving health, local connections. Increased use of active encouraging more walking and biking. environment and the local economy. modes has significant health benefits; SCAG currently has resources through regular physical activity can reduce risk https://lasentinel.net/metro-receives- the Campaign to fund six Open of various chronic diseases. 15-million-in-federal-grant-to- Streets events in six cities (including construct-pedestrianbicycle-corridor- in-south-l-a.html http://www.octa.net/News/About/ the Orange County cities of Brea, Grant-Will-Help-Search-for-O-C-- Fullerton, and Garden Grove). Sidewalk-Gaps/ http://scag.granicus.com/MetaViewer. php?view_id=27&clip_id=922&meta_ id=16903

36 37 B Successful Grant Case Studies Successful Grant Case Studies B

Caltrans Active Transportation Program Grants

Cycle 1 Active Transportation Active Transportation Program Cycle Caltrans Transportation Planning State/Federal Programs: County Programs: The Comprehensive Transportation Program Grant 1 Grant Grant Program State Highway Operation and Measure M Sales Tax - Orange County’s Funding Programs (CTFP) Summary: The City of Pomona applied Summary: The City of Santa Ana Summary: Anaheim Resort Protection Program (SHOPP) -Funds half-cent transportation sales tax CTFP represents a collection of for a Cycle 1 Active Transportation successfully applied for an Active Transportation requested $160,000 the management, preservation, and continues to make a significant competitive grant programs offered Program Grant to help fund bikeway Transportation Program Cycle through the Caltrans Transportation safety improvements of the State difference for residents and visitors to local agencies to assist in funding improvements on 16 city owned streets 1 Grant for the implementation Planning Grant Program for help in Highway System, through taxes and who utilize the improvements being street improvements, transit and pedestrian crossing improvements of a Complete Streets Plan. The conducting a stakeholder-driven, fees placed on vehicle fuels. made on freeways, streets, roads, and expansion, and even environmental at eight intersections. The application city identified five corridors that community-based planning effort the transit system. OCTA administers mitigation projects. The CTFP was State Transportation Improvement includes existing conditions and presented mobility challenges to to outline operation designs and a variety of Measure M funding created to provide a common set Program (STIP) – Biennial five-year project information, as well as both pedestrians and bicyclists, methodologies of the transportation programs for cities to widen streets, of guidelines and project selection plan adopted by the Commission for screening criteria. It also provides including safety concerns, crossing systems in the city. This was done in improve intersections, coordinate criteria for a variety of funding future allocations of certain state answers to the required grant narrative issues, lack of bikeways, and poor effort to prepare for the Anaheim signals, build Smart Streets and programs, establishing a simplified transportation funds for state highway questions dealing with the potential connectivity. In the grant application, Regional Transportation Intermodal rehabilitate pavements. OCTA also and consistent process. The CTFP is improvements, intercity rail, regional impacts and improvements of the the city proposed addressing these Center and Anaheim Rapid Connection administers regional streets and roads comprised primarily of M2 funds, but highway, and transit improvements. proposed project. challenges by preparing a Complete deployments. The primary goal improvement projects. In order for can also include state/federal funding Streets Plan. This plan is intended of the grant was to work with Federal Transportation Improvement cities to participate in these programs, sources such as the Regional Surface http://www.catc.ca.gov/programs/ ATP/2014_Project_Applications/0466_ to improve conditions for walking, stakeholders to formulate a vision Program (FTIP) – Capital listing of all cities are required to meet specific Transportation Program (RSTP) and Pomona.pdf bicycling, driving and transit on the five for ideal transportation operations transportation projects proposed over requirements to be deemed eligible to supplemental State-Local Partnership corridors. in the existing and proposed service a six-year period. Projects include receive the funds. Program (SLPP) fund. areas, to determine future transit highway improvements, transit, rail http://www.catc.ca.gov/programs/ http://www.octa.net/Projects-and- http://octa.net/Measure-M/Measure-M- ATP/2014_Project_Applications/0752_ needs, and to develop financing and and bus facilities, high occupancy Programs/Measure-M/Overview/ Funding/Comprehensive-Transportation- Santa_Ana.pdf institutional structures that meet the vehicle lanes, signal synchronization, Funding-Programs/ needs of the business and commuting intersection improvements, freeway constituencies. ramps, etc. The OCTA FTIP database, includes all projects that are deemed http://rideart.org/wp-content/ uploads/2014/01/Item-16-Grant- regionally significant, regardless of the Applications.pdf funding source and allow local agencies access to view and amend their http://rideart.org/wp-content/ uploads/2014/12/ATN-RFP-2015-003- projects. Integrated-Transportation-and- Capacity-Building-Plan.pdf

38 39 B Successful Grant Case Studies Successful Grant Case Studies B

This section provides an overview of of successful Complete Streets grants Matrix of Grant Agency Acronym Primary Sector Primary Grant Fund Grant Project Grantee grants awarded to Orange County in Orange County, as well as their Name Complete communities over the past few years. primary funding source. This resource These grants are from various funding can be used as a starting point for California Caltrans Transportation Active Transportation Bishop-Pacific- Santa Ana Streets grants sectors and for different elements of continued research into successful Department of Shelton Bike Complete Streets across all types of grant applications and potential grant Transportation Boulevards awarded geographies. funding opportunities. California Caltrans Transportation Sustainable Fullerton Priority Fullerton in Orange While this list is not comprehensive, it Case studies chosen for this funding Department of Communities Bike Connection is intended to show a representation toolkit are highlighted in the following Transportation County table. Center for Disease CDC Health Partnership to Healthy Alliance for Control Improve Community Community - Active Healthy Orange Health Transportation County & CPOC

Federal Transit FTA Transportation Map 21 New Starts Orange County OCTA Administration Street Car

Federal Transit FTA Transportation 5307 Transit Santa Ana and OCTA, Santa Ana Grant Agency Acronym Primary Sector Primary Grant Fund Grant Project Grantee Administration Fullerton Transit and Fullerton Name Centers Business BIDs Economics Anaheim Tourism ARTIC Shuttle Anaheim, ATN National Highway NHTS Transportation California Office of Travel Safe, Share Santa Ana Improvement Improvement District Circulator and OCTA Traffic Safety Traffic Safety the Space - Bicycle Districts & Pedestrian Safety Business BIDs Economics HB Tourism Business Surf City USA Huntington Orange County OCCOG Environment OCCOG Grant District 5 Bikeways Orange County Improvement Improvement District Shuttle Beach Council of Strategy Report District 5, OCTA Districts Fund Governments and OCCOG California Caltrans Transportation Active Transportation Edinger Protected Santa Ana Orange County OCTA Transportation Measure M Anaheim Bio- Anaheim Department of Bike Lane Transportation Comprehensive infiltration Transportation Authority Transportation California Caltrans Transportation Active Transportation Irvine Bike/Ped Irvine Funding Program Department of Motorist Safety CTFP Transportation Campaign Orange County OCTA Transportation Measure M-2 Fair Newport Bicycle Tustin California Air ARB Environment Affordable Housing/ The Depot Santa Ana Transportation Share & P1b SLPP Trail Restoration Resources Board Sustainable Development and C & C Authority Communities Pedestrian Development Orange County OCTA Transportation Measure M Bristol Street OCTA Enhancements Transportation Comprehensive Traffic Signal California Caltrans Transportation State Research and Pacific Coast OCTA Authority Transportation Synchronization Department of Planning Corridor Study Funding Program Transportation CTFP

California Caltrans Transportation Active Transportation Anaheim Safe Anaheim Orange County OCTA Transportation FTA 5310 Funding Anaheim Senior Anaheim Department of Routes to School Transportation Mobility Program Transportation Authority Bus Purchase

40 41 B Successful Grant Case Studies Successful Grant Case Studies B

Grant Agency Acronym Primary Sector Primary Grant Fund Grant Project Grantee Grant Agency Acronym Primary Sector Primary Grant Fund Grant Project Grantee Name Name Orange County OCTA Environment CMAQ Bicycle Cerritos Avenue Cypress Southern California SCAG Transportation SCAG Sustainable Dana Point Doheny Dana Point Transportation Corridor Bicycle Corridor Association of Planning Village Authority Improvement Plan Governments (BCIP) Southern California SCAG Transportation SCAG Sustainable Fullerton Smart Fullerton Orange County OCTA Transportation Arterial Pavement Portola and Alton Lake Forest Association of Planning Growth 2030 Transportation Management Pkwy Resurfacing Governments Authority Southern California SCAG Transportation SCAG Active SCAG Open Streets Brea, Fullerton Orange County OCTA Transportation CMAQ Bicycle Eastbluff Dr and Newport Beach Association of Transportation and Garden Transportation Corridor Ford Rd Class II Bike Governments Grove Authority Improvement Plan Lane Improvement (BCIP) Southern California SCAG Transportation SCAG Sustainable Garden Grove Garden Grove Association of Planning Active Streets Public Private PP Economic California Endowment Santa Ana Santa Ana Governments Master Plan Building Healthy Communities Southern California SCAG Transportation SCAG Corridor Pacific Electric OCTA and Los Association of Planning Santa Ana Branch Angeles Metro Public Private PP Economic Kaiser Permanente Healthy Eating Anaheim Governments Corridor Active Living Zone - Active Anaheim United States US DOT Transportation TIGER Gene Autry Anaheim and Department of Way ARTIC - OCTA Public Private PP Health St. Jude Healthy Buena Park Buena Park Transportation Carpool and Bus Communities Complete Streets Connectivity

South Coast AQMD Environment MSRC Clean Angels Express Bus OCTA and Air Quality Transportation Anaheim Management Funding District

South Coast AQMD Environment MSRC Clean Orange County Fair OCTA and Costa Air Quality Transportation Express Mesa Management Funding District

South Coast AQMD Environment AB2766 Bicycle San Clemente Air Quality Improvements Max Management Berg Park District

South Coast AQMD Environment AB2766 Countdown Rancho Santa Air Quality Pedestrian Signal Margarita Management Heads District

42 43 Part B: Successful Grant Case Studies

C

Introduction 45 Preparing a Characteristics of a grant budget 46 Grant Budget How to develop a grant budget 46 How to develop a cost budget 48 Justifications 51 Reporting and invoicing 51 Match funding 54 Budget variations and risks 55 Long term funding post grant 55 Useful references 56

The Grant Budget is the back bone of the funding application. Where the project narrative provides a picture of the proposal in words, the budget sets out the numbers. A well-structured budget will break the project narrative down into key tasks and associated costs at each stage. It is important that these key tasks are in proportion with the narrative and the overarching objectives of the grant. This will allow the grantor to clearly understand cost allocation across the lifetime of the grant. When preparing your budget provide a cost estimate that relates the budget to the project timeframe. Include task headings and sub task headings, each showing projected costs. Consider any costs that may change over time and include any assumptions made within the budget. An example of this could be material costs that are subject to inflation, or an increase in staff salaries. It is unlikely that you will be able to make amendments to the budget once the grant has been awarded.

45 C Preparing a Grant Budget Preparing a Grant Budget C

How to develop a grant budget Characteristics Project Stages Typical Activities Example of a grant Getting started Budget timeline: Project Initiation Identify the projects, reviews the context, needs and Prior to writing the budget consider The grant budget should be aligned The Caltrans 2016-2017 budget and Planning priorities, assess feasibility, outline scope, consider Sustainable what stage of the project life cycle with both the project timeframe and environmental factors, facilitate public engagement. you are at and what activities may be the grant timeframe. The budget Transportation Planning Grants are only for involved. Grant requirements will vary should outline detailed tasks/line Programming and Conduct site analysis, carry out site utility and topographic transportation planning and some funding may only apply for items for the entire grant period. If Preliminary Design surveys, determine economic viability, determine right of certain stages or activities. the project timeframe spans more way impact, outline design criteria and parameters, initial projects, and do not than one year the budget should design concepts, marketing and community engagement. include actual Understand budget restrictions present each fiscal year of the project construction. Final Design Finalize plans and specifications, acquire planning approvals http://www.dot.ca.gov/ Make sure you have an understanding separately. For project initiation and hq/tpp/documents/ of the source of funding. The cost planning projects the timeframe for and right-of-ways, construction cost estimate, develop GrantBrochure.pdf estimates in the grant budget must be implementation will impact the initial program, traffic management plans. The FTA Fixed Guideway established in accordance with the budget estimates. Capital Investment grant’s funding criteria which will vary Advertise and Bid Prepare contract documents, advertise for bid, hold a pre- bid conference, receive and analyze bids, assign contracts. Grant MAP 21 for New between grant applications. Formatting: Starts Projects (awarded A budget should be developed in a For example: Construction Assign contracts, construction schedule, mobilize on site, to the OC Streetcar) format that is clear for the grantor but procurement of materials and resources, identify utilities, eligible activities include • Some expense categories are not easy for the grantee to develop and carry out construction, design management. design and construction allowed to be paid with federal monitor. The budget is the backbone of new fixed-guideways funds, and some funding agencies of the project and will be used for Maintenance Redesign, maintenance contracts, replacement of or extensions to fixed will disallow ineligible costs such as reporting. It is critical to monitor the elements. guideways. overhead, indirect costs, or foreign ongoing work and expenses to ensure https://www.transit.dot. travel. the project is completed according to gov/sites/fta.dot.gov/ • The grant may have a minimum and the project narrative and timeline as files/docs/5309_Capital_ Investment_Grant_Fact_ a maximum value that your budget provided in the grant. See the example Sheet.pdf must realistically meet. of a budget timeline on page 48.

Characteristics of a grant budget

Specific The budget should be consistent with the project narrative specifically align with the Grant’s objectives.

Realistic The budget should be a realistic representation of what is required to meet the project objectives without any manipulation. The budget and timeframe allowed should be achievable.

Accurate The budget should include accurate cost estimates that have been collated specifically for the grant. Calculations should be carried out through a transparent process. Any uncertainties should be explained in the project narrative.

Flexible The budget should be clearly set out with different components in case the grantor wants to negotiate any items on the budget.

46 47 C Preparing a Grant Budget Preparing a Grant Budget C

How to develop a cost budget

Either use in-house staff or Project Costs Examples Contingency and risk may be allocated to major cost items professionals to prepare cost estimates Contingency funding is a financial as opposed to a lump sum to assist Example that can be the basis for an accurate, The cost of establishing and managing the project. tool for managing the risk of cost in mitigation of uncertain variables Set up costs All FTA grant detailed budget. Depending on the E.g software, site surveys, site set up, cost of escalations and covering potential cost and help to create a conservative subrecipients must projects development stage your cost leases, insurances. estimate shortfalls that are inherent estimate. On large projects an overall complete an indirect estimate may include some or all of the in Grant Budgets. Contingencies management contingency that is cost allocation plan following costs shown in the table. Public Outreach The cost of marketing and communication for the may include design contingencies a percentage of the total project (ICAP). The purpose of project. E.g online resources, public engagement, (to reflect the percentage of design cost may be included to cover Each type of project cost should then surveys. the ICAP is to guide the completed to date), construction unanticipated risks. be broken down into tasks and sub allocation of costs as contingencies, management tasks (also known as line items or cost Design Costs E.g project scoping, site analysis, design, The budget will also be divided into follows: contingencies and other contingencies categories). The budget should show production of plans and specifications, design direct and indirect costs. The split based on an assessment of risks. • All activities of the the total cost of each sub task and management, design review meetings, planning between direct and indirect costs will local government identify what funding is allocated to approvals, right-of-way acquisition, third party A construction contingency would be determined by the grants funding departments have cover the costs. requirements, re-design. cover cost escalations that may occur criteria. been considered. as a result of unknown variables during In the early stages of a project there E.g site clearance, materials, labor, construction http://www.fhwa.dot.gov/ipd/project_ • Distribution of Construction the estimating stage. In the case of may not be sufficient data available Costs management, utilities, traffic management, delivery/resources/financial_plans/ indirect costs is Complete Streets projects this may contingency_fund.aspx to prepare a detailed project cost material disposal. based on a method(s) include material disposal, mitigating estimate. A factual cost estimate may reasonably indicative environmental impacts or traffic be built up based on a cost per mile Contingency Costs The cost to cover any risk or change during of the amount of management. for a similar type of project. Most the project. E.g. design changes, inflation, services provided. Indirect costs Complete Street projects will be a environmental impacts, health and safety issues A design contingency should be a • Services provided (see page 49 for more information). Indirect costs are activities or services retrofit of an existing street typology percentage based on the level of are necessary for that are more difficult to justify and it may be necessary to conduct design completion. For example, at successful conduct of because the precise benefit to the a thorough site analysis to obtain the beginning of the design stage a federal programs. project is difficult to trace. Overhead factual data to establish a realistic cost contingency could be set at 30% of the • Level of costs California Department of Transportation costs are usually considered an estimate. Transportation Planning Grants of the overall cost but as the design incurred is indirect cost because while they are Fiscal Year 2011-2012 reaches completion the level of risk reasonable. necessary it is difficult to determine decreases and the design contingency • Costs of State or SAMPLE PROJECT TIMELINE precisely how they benefit the project. should approach 0%. local centralized Therefore these are often calculated government services Project Title City of Can Do Planning Project Grantee The Council of Governments Contingency funds should be accurate as a percentage of the direct coasts Fund Source Fiscal Year 2011/12 FY 2012/13 FY 2013/14 may be charged in Task Responsible Total and relative to specific budget items project budget. There may be some Party Cost Grant Local conformance with Number J ASONDJ FMAMJ J ASONDJ FMAMJ J ASONDJ F Deliverable as opposed to a lump sum of money. grants that do not include indirect 1.0 Project Contracting government-wide 1.1 Project Initiation / Kick-off Meeting The COG $500 $450 $50 Meeting Summary When you are preparing a Grant costs at all. Most organizations use a 1.2 Staff coordination The COG $3,000 $2,700 $300 Monthly meetings with summary notes cost allocations plans. 1.3 RFP for consultant selection The COG $1,500 $1,350 $150 Consultant contract Budget you should complete a risk pre-determined formula to calculate 2.0 Public Outreach • Costs claimed 2.1 Community Workshop #1 Consultant $5,000 $4,500 $500 Workshop summary assessment to define and quantify the agencies’ overhead or indirect 2.2 Community Workshop #2 Consultant $7,000 $6,300 $700 Workshop summary are allowable in Safety/Bicycle Advisory Commission Joint Planning/Parking and Safety/Bicycle the potential risk areas and types. costs to be charged to the grant. 2.3 Meeting Consultant $800 $720 $80 Advisory Commission accordance with OMB 3.0 Streetscape Design Within the budget risk contingencies 3.1 Develop Streetscape Concept Consultant $10,000 $9,000 $1,000 Develop Streetscape Concept A-87, as applicable. 3.2 Develop Design Concept Alternatives Consultant $15,000 $13,500 $1,500 Develop Design Concept Alternatives 3.3 Draft Final Design Concept & Report Consultant $10,000 $9,000 $1,000 Draft Final Design Concept and Report 3.4 Final Design Concepts & Report Consultant $5,000 $4,500 $500 Final Design Concept and Report 3.5 Community Workshop #3 Consultant $8,000 $7,200 $800 Workshop summary 3.6 City Council Adoption The COG $200 $180 $20 Council Resolution and/or Meeting Minutes 4.0 Project Management & Administration 4.1 Project Administration The COG $3,000 $2,700 $150 Project administration and coordination 4.2 Submit Info for Quarterly reports The COG $0 $0 $0 Quartery Reports TOTALS $69,000 $62,100 $6,750

Sample project timeline Transportation Planning Grant Source: http://www.dot.ca.gov/hq/tpp/documents/GrantApplicationGuide.pdfThis sample timeline is for illustrative purposes only. Your scope of work and timeline may include different tasks under different headings. Local match must be proportionally distributed throughout each task.

48 49 C Preparing a Grant Budget Preparing a Grant Budget C

Justifications Reporting and invoicing Costs either charged directly or Costs usually charged directly allocated indirectly Costs usually allocated indirectly Some areas within the budget may detail what is required to avoid any A reporting and invoicing schedule need a detailed written narrative or variation to the budget throughout the should be outlined within the funding Project staff salaries Telephone charges Utilities justification these could include: project. Third party contracts must be criteria. A task for each should be conducted using a fair and competitive outlined within the budget that Contract payments Travel Cost of leases • Design fees procurement process (2CFR, Part identifies the content and frequency • Staff salaries and labor costs 200). allowed for during the grant timeframe. Consultants Computer use Audit and legal • Travel A grant financial report should include • Capital expenditure Travel actual cumulative expenditures against Construction costs Software Administrative and executive staff • Materials and supplies If travel expenses are covered within the total approved project budget. • Reporting and invoicing Materials Insurance Equipment rental the grant funding criteria. The budget If the project has match funding the should include a separate task for report should include all expenditure Design Fees travel that details the purpose of the and funding received and show how Capital Expenditure/Equipment Printing Design fees are the payment for travel, expected results and total cost funds are being allocated to each task/ services agreed under a contract for anticipated trips. line item. If there is any variation to Right of way acquisitions Miscellaneous office supplies and are variable depending on size the approved grant budget a detailed and type of design project. They are Capital expenditure explanation should be included in the generally calculated as a percentage Equipment purchases should be report. of the initial project cost estimate described for function and cost. Take although there are many contributing Most Caltrans grants will require note that federal acquisition rules Direct costs factors that could determine the Quarterly Progress reports and grant require purchased equipment to be Direct costs are for the activities Local Assistance Procedures Manuel percentage such as: funds will be reimbursed based on returned to the government following or services that benefit project (Caltrans+FHWA) project phases: For more information expenditure to date. Invoices or • Project Location and site conditions the end of the grant period. specifically. For example this may Requests for Reimbursements (RFR) • Preliminary Engineering OMB Circular A-87: • Type of client (public vs private) include construction costs or salaries need to be submitted no more • Right of Way establishes principles • Schedule of deliverables Material and supplies for project staff. These costs are frequently than monthly or at a • Utility Relocation for standards for • Specialist design requirements There may be material and supply considered to be more tangible and minimum quarterly. • Construction determing costs for items that are not distinguished can usually be directly traced to the Federal awards carried Staff/Labor Costs under the funding criteria. Include a A request for reimbursement should project. The direct costs should have http://www.dot.ca.gov/hq/ out through grants, To create an estimate of the labor description around how they are used include a copy of the original signed accurate estimates outlined in the LocalPrograms/lpp/LPP06-04.pdf cost reimbursement costs involved consider what roles to support the program. invoices, purchase order, proof of budget under task headings. contracts and other are required and the amount of time payment for materials, supplies, and The level of detail required for direct agreements with State needed to develop, manage, monitor, equipment such as canceled checks, costs will vary according to what stage It is important to note that items that and local governments implement and maintain a project. bank statements, electronic funds of the project life cycle you are at - are classified as direct or indirect and federally- Where work is being completed transfer confirmation, or other proof key project stages as recognized by costs will vary between grants. For recognized Indian tribal in-house it may be easier to obtain that payment was made. Caltrans are as follows: example the costs of stationary on a governments. accurate costings from relevant stakeholder engagement project may departments based on previous Caltrans Project Life cycle: https://www.whitehouse. be a direct cost but on construction gov/sites/default/ projects. Where work may be carried • Project Initiation Documentation project stationary may be considered files/omb/assets/ out by a third party, cost estimates agencyinformation_ • Permits & Environmental Studies an indirect cost. circulars_pdf/a87_2004. should be outlined in a quote directly • Plans, Specifications & Estimates pdf from the respective service provider. • Right of Way To minimize the risk in out-sourcing • Construction work, quote requests should explicitly

http://www.dot.ca.gov/hq/projmgmt/ documents/pmhb_5thed.pdf Page 18

50 51 C Preparing a Grant Budget Preparing a Grant Budget C

Local Assistance Procedures Manual EXHIBIT 5-F Local Assistance Procedures Manual EXHIBIT 5-F Sample “STIP or ATP Project” State Invoice Sample “STIP or ATP Project” State Invoice

EXHIBIT 5-F SAMPLE “STIP OR ATP PROJECT” STATE INVOICE (Prepare on Letterhead of Local Agency) PS&E Indirect Costs:

Date of Invoice: Fiscal Year 2012-2013 Fiscal Year 2013-2014 Name, District Local Assistance Engineer: Direct Cost Base Expense $4,756.23 $1,185.07 Department of Transportation: Approved Indirect Cost Rate 31% 33% Subtotal**** $1,474.43 $391.07 District Local Assistance: Street/P.O. Box: Total Indirect Costs to Date for PS&E $1,865.50 (this Amount is carried to the front of the invoice under the Construction Engineering column)

City, CA, Zip Code: Billing Number: 1, 2……, or Final Construction Engineering or Non-Infrastructure Indirect Costs: Invoice Number: Local Agency’s Invoice Number Project Number: Prefix Project Number Fiscal Year 2012-2013 Fiscal Year 2013-2014 Tax Identification Number: Agency IRS ID Number Direct Cost Base Expense $9,500.00 $4,176.43 Date Project Accepted by City/County: Final Date or “Ongoing” if not Final Approved Indirect Cost Rate 31% 33% Subtotal**** Project Location: Project Limits $2,945.00 $1,378.22 Expenditure Authorization or Advantage Project Number: Total Indirect Costs to Date for Construction Engineering or Non-Infrastructure $4,323.22 (this Amount is carried to the front of the invoice under the Construction Engineering column) Reimbursement for State funds is claimed pursuant to Local Agency-State Agreement No. ______, Program Supplement No. ______, executed on date ______. I certify that the work covered by this invoice has been completed in accordance with approved plans and specifications; the costs shown in this invoice are true and correct; and the amount claimed, including retention as reflected above, is due

and payable in accordance with the terms of the agreement. Environmental PS&E Right of Way Construction Total Studies & Acquisition Including CE Permits & Non- Infrastructure Signature, Title and Unit of Local Agency Representative Phone No. State Participating costs 05/12/2014 05/12/2014 05/12/2014 05/12/2014 From To 06/29/2014 06/29/2014 06/29/2014 06/29/2014 For questions regarding this invoice, please contact: Total Indirect Costs to Date $825.00 $1,865.50 $4,323.22 $7,013.72 Total Direct Costs to Date $4,000.60 $8,400.30 $8,400.30 $150,652.00 $171,342.00 Less Retention ($20,000.00)* ($20,000.00) Name Phone No. Liquidated Damages $0.00** $0.00 Nonparticipating Costs ($350.00) ($840.00) ($1,200.00) ($16,000.00) ($18,390.00) Total State Participating * Total retention amount withheld from contractor. At the end of the project and after all retention has been Costs to date $4,475.60 $9,425.80 $7,090.00 $118,975.22 $139,966.62 released, this amount should be zero. Less Participating Costs on Previous Invoice $2,120.95 $6,350.20 $0.00 $98,231.00 $106,702.15 ** Show “liquidated damages” amount on final invoice. Change in Participating Costs $2,354.65 $3,075.60 $7,090.00 $20,744.22 $33,264.47 *** • Indirect cost for this project equals the direct cost base expense (i.e., direct salaries & wages plus fringe benefits) for this project multiplied by the approved indirect cost rate. Reimbursement Ratio 75.00% 75.00% 75.00% 75.00% • Indirect cost reimbursement will not apply to direct costs, i.e., payment of construction contracts and right of Amount of this Claim $1,765.98 $2,306.70 $5,317.50 $15,558.16 $24,948.34 TOTAL INVOICE way purchases, not included in the direct cost base. AMOUNT 24,948.34 • An indirect rate must be approved by Caltrans every fiscal year to be used for only those costs incurred for that year.

INDIRECT COST CALCULATION

Environmental Studies & Permits Indirect Costs:

Fiscal Year 2012-2013 Fiscal Year 2013-2014

Direct Cost Base Expense $1,944.00 $673.82 Approved Indirect Cost Rate 31% 33% Subtotal**** $602.64 $222.36 Total Indirect Costs to Date for Environmental Studies & Permits $825.00 (this Amount is carried to the front of the invoice

under the Environmental Studies & Permits column)

Distribution: Original & 2 copies to DLAE

Page 1 of 2 Page 2 of 2 March 4, 2016 March 4, 2016

Example Invoice STIP page 1 of 2 Example Invoice STIP page 2 of 2 Source: Pg 61 http://www.dot.ca.gov/hq/MassTrans/Docs-Pdfs/SMR/finalsmp2013.pdf Source: Pg 61 http://www.dot.ca.gov/hq/MassTrans/Docs-Pdfs/SMR/finalsmp2013.pdf

52 53 C Preparing a Grant Budget Preparing a Grant Budget C

Match funding Budget variations and risks Long term funding post grant

Match funds are funds that are of the form of materials, equipment or Variation and risk are inherent There is a risk that high cost capital varying proportions set to be paid in services that are given to the project Example characteristics of all budgets. A well funded schemes cannot be maintained equal amounts to funds available from without charge. These items should prepared grant budget will address adequately by jurisdictions once The Caltrans Strategic the grant, or other sources. While be disclosed in the project narrative any foreseeable issues and justify completed due to lack of revenue / Partnerships grants some grants do not require match and not in the grant budget submitted these within the project narrative. It is maintenance funding brought about by require the applicant to funding, your proposal will be improved as the financial reports should show important to understand the budget budget restrictions and / a change in provide a minimum of if you can demonstrate to the grantor actual cumulative revenue and conditions so you are aware of the policy / political priorities. 20% non-federal local a higher level of funding/support for expenditure. grants stance on contingency and match. The Sustainable Include information on how the project the project. Most federal projects will variation. Budget adjustments after To be applicable for some grants you Communities grants will be funded long-term beyond the require a local match contribution. This the grant award are sometimes not must have secured your match funding require the applicant grant period in order to: will usually be detailed as a percentage possible. prior to the funds being awarded. to provide a minimum of the total project cost. • Demonstrate to the funder that Depending on the requirements of 11.47% local match Some vulnerable budget areas are: there is a long-term commitment Depending on the funding agency, your grant the details of match funding – federal fund grant • Costs of leases to the project (this also affirms the match funding can take the form of a required at the proposal stage will recipients, primarily • Salary increase importance of the project to the monetary match, volunteer hours, or vary and a letter of support may be MPO’s, must provide a • Insurance community). an in-kind donation. sufficient sufficient disclosing full non-federal local match • Transportation • Commit your own jurisdiction to details of the match funding could and other grantees An in-kind contribution may take • Cost of materials ongoing support for the project enhance your proposal. may use any source. A after the grant funding is exhausted. secondary grant may be Budget revisions used as the local match Be realistic when preparing budgets providing the funding to avoid having to revise the scope of is from a non-federal the project after cost estimates and source or alternatively quotes are submitted. In most cases this may be an in kind minor variances between budgeted contribution. amounts and actual expenditures can be explained in the financial report. If substantial changes to the budget are required a new budget may be deemed necessary. Be prepared to make up funding shortfall if the project is not revised to meet the grant budget.

54 55 C Preparing a Grant Budget

AASHTO Practical Guide to Cost Caltrans Sustainable Transportation Useful Estimating (2013) Planning Grant Program. Grant references Application Guide. FY2016-2017 http://www.dot.ca.gov/hq/tpp/ California State Contracting Manual. documents/GrantApplicationGuide.pdf April 2015

http://www.documents.dgs.ca.gov/ols/ SCM%202015/SCM_Apr_2015_Complete.pdf FHWA. Major Project Program Cost Estimating Guidance. January 2007.

https://www.fhwa.dot.gov/ipd/pdfs/ Caltrans. Grant Application Guide – project_delivery/major_project_cost_ Partnership Planning for Sustainable guidance.pdf Transportation, Transit Planning for Sustainable Communities, Transit Planning for Rural Communities. National Cooperative Highway FY2014-2015 Research Program. (NCHRP) Report http://www.dot.ca.gov/hq/tpp/offices/ 574 (2007) orip/Grants/2015/ FINALGrantApplicationGuide11-21-13.pdf http://onlinepubs.trb.org/onlinepubs/ nchrp/nchrp_rpt_574.pdf

Caltrans. State Management Plan Federal Transit Programs. August 2013 National Cooperative Highway Research Program. (NCHRP) Report http://www.dot.ca.gov/hq/MassTrans/ Docs-Pdfs/SMR/finalsmp2013.pdf 574 Procedures Guide for Right- of-Way Cost Estimation and Cost Management

http://onlinepubs.trb.org/onlinepubs/ nchrp/nchrp_rpt_625-2.pdf

56 Appendix A: Grant Application Quick Reference Checklist

Acknowledgments Contributions Authors

The authors wish thank everyone who This document has been written on The following appendix is a checklist intended as a quick has been involved in the OCCSI study behalf of the Orange County Council of Appendix A: and provided inputs and guidance: Governments (OCCOG). reference guide to remind you of some of the most • Alliance for a Healthy Orange The document has been prepared by: Grant important aspects of preparing for a grant application County OCCOG • Blais and Associates application Marika Poynter • City of Santa Ana Marnie Primmer • OCCOG TAC quick • OCTA Steer Davies Gleave • Grant Managements Associates reference Mary Riemer Bridget Law checklist Peter Piet Katy Scott Carlos Talavera Nasrin Veiga Emily Whiteside

Fehr & Peers Transportation Steven Keith Jason Pack

Leslie Scott Consulting Leslie Scott

Grant Management Associates Kristin Cooper Carter

Photos

All photos taken by Steer Davies Gleave, unless otherwise indicated in the photo caption.

58 59 A Grant Application Quick Reference Checklist Grant Application Quick Reference Checklist A

Grant Establish Leadership Outlined Goals and Objectives of the Project application Identified political leadership How does the project meet the goals and objectives of the grant? Internal project lead How does the project meet the goals and objectives of the grant making authority? quick reference Established Technical Advisory Committee checklist How does the project align with greater goals? Establish Partnerships • State / Federal / Other Projects Joint or multi-jurisdictional partners What are the ‘value-add’ aspects of the project? • Increase active transportation Collected letters of support from community partners • Improve overall transportation safety Collected reports or findings from community partners • Decrease congestion • Enhance economic development opportunities Public Outreach and Engagement • Foster community, youth, neighborhood or business engagement • Improve public health Conduct public outreach ahead to include in the grant application • Benefit disadvantaged communities Collect qualitative and quantitative data: • Contribute to arts and culture • Photos, sign in sheets, meeting notes, questionnaires, etc. • Demonstrate local and regional consistency • Show proof of public discussion, incorporation of feedback Supporting Documentation Include a Public Outreach Plan Demonstration of how key grant tenants are institutionalized Use new technologies or creative ways to reach the public • General Plan • Crowdsourcing, online comments, photo contest, school assembly • Bicycle Plan visits, etc. • Pedestrian Plan Include outreach to disadvantaged communities • Non Motorized or Mobility Plan • Safe Routes to School Plan Include meetings with elected officials, directors, internal staff, • Sustainable Communities Plan Technical Advisory Committee • Specific Plans • Support letters Collect Qualitative and Quantitative Data • City Council or Board Resolutions National, regional and local statistics relevant to your project • Project Commitment Letters Local data that can add context and nuance to your project’s Timeline relevance • Employment statistics, health statistics, demographic data, etc. Develop a timeline for the grant application Data collected from public outreach Plan your timeline backwards from the application due date Data collected from the project site Build in ample time for internal review, cross departmental deadlines • Field counts, neighborhood audits, observations and Council or Board approval dates Data collected from project partners, champions or community Note important dates and deadlines in the Pre-Award, Award and Post organizations Award phases • Bicycle coalition, neighborhood business improvement areas, youth Develop a timeline for project implementation groups Maps and photos of the project site existing conditions Renderings, illustrations or mockups of the project

61 Appendix B: Typical Cost Estimates for Retrofitting Complete Streets

Appendix B: Preparation of cost estimates to be used in grant budgets requires a methodical analysis of project work required. Typical cost There is no project that will be the same as another and as such it is critical to understand the project narrative estimates for and timeline in order to establish accurate cost estimates. retrofitting Appendix A, B and C provide examples of costs per mile estimates for Complete Street elements to be used as a Complete guide to identify ball-park costs for projects. Streets Provides a cross-reference with the capital and maintenance costs chapter in OCCSI Design Handbook and illustrates examples of per mile costs of the typical sections. Assumptions have been outlined for each section to present comparative per mile cost estimates for different modal priorities. The costs have been built up on the basis of an existing street typology that is being retrofitted with design components to make the street more complete.

63 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

MF Multimodal Freeway Corridor Multimodal Freeway Corridor MF

MF Multimodal Freeway Corridor

Auto Priority Auto with Transit Priority Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile Provision for pedestiran/cyclist pedestrian freeway crossing every mile. Reallocate central reserve to a fixed guideway. Option A: One pedestrian and cyclist overbridge 1 EA 6,000,000 6,000,000 Option A: LRT 1 Mile 55,000,000 55,000,000 Option B: One pedestrian and cyclist underpass 1 EA 5,000,000 5,000,000 Option B: BRT 1 Mile 22,000,000 22,000,000 Option C: Redesign of interchange for pedestrian and cyclists 1 EA 5,000,000 5,000,000 Provision for overbridge to connect pedestrian facilities to transit 1 EA 6,000,000 6,000,000 Total 16,000,000 Reallocate existing lane to HOV 1 Mile 80,000 80,000 Roadmarking 42,500 LF 4 170,000 Signage 1 EA 50,000 50,000 Total Option A 61,3000,000 Total Option B 28,3000,000

Auto with HOV Priority Auto with Active Transportation Priority Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile 8 Ft high sound wall on both sides of the corridor 1 Mile 2,400,000 2,400,000 Reallocate central reserve to new HOV lanes 1 Mile 2,600,000 2,600,000 New 12ft wide concrete pedestrian and cycle trail 39,600 LF 4 158,400 Concrete barriers 440 EA 650 286,000 Pedestrian lights spaced every 100ft 52 EA 1,450 76,560 8 Ft high sound wall on both sides of the corridor 10,560 LF 227 2,400,000 Provision for pedestrian/cyclist freeway crossing every mile. 1 EA 5,000,000 5,000,000 Total 5,286,000 Option A: One pedestrian and cyclist overbridge 1 EA 6,000,000 6,000,000 Option B: One pedestrian and cyclist underpass 1 EA 5,000,000 5,000,000 Option C: Redesign of interchange for pedestrian and cyclists 1 EA 5,000,000 5,000,000 Total Option A 13,634,960 Total Option B 12,634,960 Total Option C 12,634,960 64 65 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

MC Movement Corridor Movement Corridor MC

MC Movement Corridor

Auto Priority Fixed Transit Priority (Center Running) Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile 7ft wide concrete sidewalk on both sides of the corridor 73,920 ft2 10 740,000 Central reservation transit corridor in each direction 8ft wide planted buffer strip on both sides 84,480 ft2 20 1,690,000 Option A: LRT 1 Mile 55,000,000 55,000,000 Two 6m street trees at 100ft spacing in the existing central median 106 EA 1,600 169,000 Option B: BRT 1 Mile 22,000,000 22,000,000 Streetlight with pedestrian lighting provisions at 200ft spacing 26 EA 2,460 65,000 Provision for midblock crossing to connect transit every 1/2 mile 2 EA 3,500 7,000 Pedestrian light at 200ft spacing (alternating with streetlight) 26 EA 1,450 38,280 Total 77,007,000 Streetlights spaced at 200ft in the existing central median 26 EA 4,430 117,000 Total 2,819,280

Fixed Transit Priority (Side Running) Auto with Bike Priority Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile Side-running Fixed guideway LRT in each direction 48,000,000 7ft wide Class IV separated on-street bikeway in each direction 73,920 ft2 8 581,000 7ft wide concrete sidewalk 73,920 ft2 10 740,000 4ft wide planted buffer strip 42,240 ft2 20 845,000 12ft wide concrete sidewalk 126,800 ft2 10 1,268,000 Bench and route information every 1/2 mile 2 EA 650 1,500 Transit stop shelter 1 EA 23,000 23,000 Total 1,427,500 Total 50,031,000

66 67 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

MC Movement Corridor Movement Corridor MC

Road Diet Auto Priority Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile Reallocate roadway to accommodate a bikeway Curb realignment to widen existing footway 2ft. 10,560 LF 35 370,000 Option A: Narrow existing travel lanes 21,120 LF 4 85,000 4m street trees planted in central reservation at 50 ft spacings 106 EA 950 100,320 Option B: 7ft wide Class II buffered bike lane in each direction 73,920 ft2 6 450,000 Total 470,320 8ft wide grassed berm 42,240 ft2 20 844,800 Total Option A 929,800 Total Option B 1,294,800

Auto Priority with Bike Lane Auto Priority with Center Bike Lane Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile Curb realignment to accommodate bike lane on each side 10,560 LF 35 370,000 Reallocate central median to create a bi-directional bike lane. 7ft wide Class II bike lane in each direction 73,920 ft2 6 450,000 Option A: 14ft wide concrete Class I separated bikeway 73,920 LF 11 792,000 Transit stop shelter 1 EA 23,000 23,000 Option B: Concrete Barriers on either side of the bikeway 10,560 LF 50 528,000 6ft high sound wall 10,560 LF 218 2,300,000 Option C: Pedestrian lighting spaced every 100m 17 EA 1,450 25,520 Total 3,143,000 Streetlight with pedestrian lighting provisions at 200ft spacing 26 EA 2,460 65,000 Total Option A 857,000 Total Option B 595,000 Total Option C 90,520

68 69 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

MC Movement Corridor Mixed Land Use Corridor/Hub ML

ML Mixed Land Use Corridor / Hub

Auto Priority with On Street Parking Assumptions Quantity Units Cost ($USD) Cost per mile 7ft wide concrete sidewalk on both sides of the corridor 73,920 ft2 10 740,000 Reallocate central median to a left turn lane 1 EA 600,000 600,000 Three 6m street trees at 100ft spacing planted in verge 158 EA 1,300 205,920 Active Transportation Priority Streetlight with pedestrian lighting provisions at 100ft spacing 53 EA 1,450 76,560 Assumptions Quantity Units Cost ($USD) Cost per mile Total 1,622,480 Curb realignment to accomodate a protected bike lane 7ft wide Class IV separated on-street bikeway in each direction 73,920 ft2 8 581,000 6ft wide planted buffer strip 31,680 ft2 20 634,000 6ft wide floating bus stop spaced every 1/4 mile 4 EA 750 3,000 Total 1,218,000

Auto Priority with Active Transportation Assumptions Quantity Units Cost ($USD) Cost per mile Conversion of central median to an 8ft raised median 42,240 ft2 20 845,000 Narrow existing travel lanes 21,120 LF 4 85,000 Auto with Horse Trail Priority Removal of on-street parking lane 1 Mile 20,000 20,000 Assumptions Quantity Units Cost ($USD) Cost per mile 7ft wide Class II bike lane in each direction 73,920 ft2 6 450,000 14ft wide Class I separated bikeway 73,920 ft2 11 792,000 Curb realignment to create 12ft wide sidewalk 63,360 ft2 20 1,268,000 12ft wide Equestrian Trail 63,360 ft2 15 950,400 Bus stop with bench and route information every 1/2 mile 2 EA 750 1,500 Timber fencing on either side of the horse trail 10,560 LF 10 105,600 Total 2,669,500 Total 1,848,000

70 71 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

ML Mixed Land Use Corridor/Hub Mixed Land Use Corridor/Hub ML

Balanced Movement Priorities Auto Priority with On Street Parking And Transit Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile 7ft wide Class II buffered bike lane in each direction 73,920 ft2 6 450,000 Central reservation LRT in each direction 1 Mile 55,000,000 55,000,000 Two 4m street trees planted in tree-pits at 50ft spacing 200 EA 950 190,080 LRT Stop spaced every 2 miles 0.5 EA 25,000 12,500 Reallocate travel lane to an on-street parallel parking 1 Mile 20,000 20,000 Signalised crosswalk every mile 1 EA 4,400 4,400 Midblock crossing every 1/4 mile 4 EA 1,250 5,000 Total 55,016,900 Total 665,080

Pedestrian And Bicycle Priority Priority For Dedicated Transit Row with On Street Parking Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile 20ft wide sidewalk on both sides of the corridor 211,200 ft2 10 2,112,000 Curb Relignment for a bulb out 1 EA 15,000 15,000 7ft wide Class IV separated on-street bikeway in each direction 73,920 ft2 8 581,000 Bus Shelter 1 EA 23,000 23,000 Raised curb on the inside of the bikeway to create physical barrier 10,560 LF 10 106,000 Dedicated ROW signage 1 EA 1,280 1,280 Feature Pedestrian Lights at 50ft spacing 106 EA 1,450 153,120 Total 39,280 Two benches at 1/4 mile spacings 8 EA 700 5,600 Total 2,957,720

72 73 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

BP Industrial/Business Park Street Industrial/Business Park Street BP

BP Industrial / Business Park

Auto Priority Pedestrian And Bicycle Priority with Parking Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile 7ft wide concrete sidewalk on both sides of the corridor 73,920 ft2 10 740,000 Narrow existing travel lanes 47,520 ft2 4 190,080 3 ft grassed buffer 31,690 LF 20 633,750 7ft wide Class II double buffered bike lane in each direction 73,920 ft2 6 450,000 Reallocate central median to a two-way left turn lane 1 EA 600,000 600,000 10ft wide concrete sidewalk 52,800 ft2 10 528,000 Streetlight with pedestrian lighting provisions at 100ft spacing 53 EA 1,450 76,560 Total 1,168,080 Re-classify on-street parking designations 1 Mile 20,000 20,000 Total 2,070,310

Transit Priority Pedestrian And Bicycle Priority with Auto Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per mile Fixed route LRT in one direction 1 Mile 27,500,000 27,500,000 Curb relignment to accommodate bike lane 10,560 LF 35 370,000 LRT Stop every 1/4 mile 4 EA 25,000 100,000 7ft wide Class II buffered bike lane in each direction 73,920 ft2 6 450,000 20ft wide sidewalk on one side 105,600 ft2 10 1,056,000 Mill and re-surface 12ft travel lane 63,360 LF 3 200,000 Total 28,656,000 Total 1,020,000

74 75 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

BP Industrial/Business Park Street Neighborhood Main Street NM

NM Neighborhood Main Street

Road Diet Auto Priority Assumptions Quantity Units Cost ($USD) Cost per mile Assumptions Quantity Units Cost ($USD) Cost per 1/4 mile Narrow existing Travel Lanes 47,520 ft2 4 190,080 20ft wide paved sidewalk on either side 52,800 ft2 10 528,000 Convert central median to a two-way left turn lane 1 EA 400,000 400,000 Raised Table Intersection every 1/4mile 1 EA 4,500 4,500 Total 590,080 Class III Bikeway (Sharrow) 1,320 LF 2 1,500 15 Cycle Stands every 1/4 mile 15 EA 200 3,000 Benches at 500ft spacings 3 EA 600 1,800 Pedestrian lights at 50ft spacings 26 EA 1,450 38,280 6m Street Trees in tree pits at 50ft spacings 26 EA 1,600 42,240 Total Cost per 1/4 Mile 619,320 Total Cost per Mile 2,477,280

Transit Priority Assumptions Quantity Units Cost ($USD) Cost per 1/4 mile Fixed route LRT in one direction 0.25 Mile 27,500,000 6,875,000 LRT Stop every 1/4 mile 1 EA 25,000 25,000 Bulb out for street furniture between parking bays every 100ft 13 EA 3,750 49,500 Marked midblock crosswalk at 350ft spacings 4 EA 1,175 4,700 Wayfinding totem every 1/4 mile 1 EA 3,500 3,500 Total Cost per 1/4 Mile 6,957,700 Total Cost per Mile 27,830,800

76 77 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

NM Neighborhood Main Street Downtown Street DS

DS Downtown Street

Pedestrian And Bicycle Priority Auto Priority Assumptions Quantity Units Cost ($USD) Cost per 1/4 mile Assumptions Quantity Units Cost ($USD) Cost per 1/4 mile 12 ft wide block paved sidewalk on either side 31,680 ft2 10 316,800 3ft wide raised central median 3,960 ft2 20 79,250 8ft wide planted central median 10,563 ft2 20 211,250 20ft wide paved sidewalk on either side 52,800 ft2 10 528,000 7ft wide Class II buffered bike lane in each direction 18,750 ft2 6 112,500 Benches at 300ft spacings 4 EA 600 2,400 Bulb out and raised crossings at 350ft spacings 4 EA 7,125 28,500 Pedestrian lights at 50ft spacings 26 EA 1,450 38,280 Total Cost per 1/4 Mile 669,050 Streetlights at 150ft spacings 8 EA 5,225 41,800 Total Cost per Mile 2,676,200 Reclassification of parking bay designation 1 EA 5,000 5,000 Parklet every 1/2 mile 0.5 EA 20,000 10,000 Total Cost per 1/4 Mile 704,730 Total Cost per Mile 2,818,920

Transit Priority Assumptions Quantity Units Cost ($USD) Cost per 1/4 mile Side-running Fixed guideway LRT in each direction 0.25 Mile 55,000,000 13,750,000 LRT stop every 1/4 mile 1 EA 25,000 25,000 3ft wide planted median 3,960 ft2 20 79,200 Two 6m street trees in tree pits at 100ft spacing 26 EA 1,600 42,240 Total Cost per 1/4 Mile 13,896,440 Total Cost per Mile 55,585,760

78 79 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

DS Downtown Street Alley AL

AL Alley

Pedestrian And Bicycle Priority Auto Priority Assumptions Quantity Units Cost ($USD) Cost per 1/4 mile Assumptions Quantity Units Cost ($USD) Cost per 1/8 mile 12ft wide paved sidewalk 31,680 ft2 10 316,800 25ft wide permeable paving 16,500 ft2 15 247,500 50 ft Raised feature planters at 350ft spacings 4 EA 1,500 6,000 6ft2 raingarden at 50ft spacings XXX Tighten corner radii at intersections every 1/4mile 1 EA 25,000 25,000 New vehicle access entrance treatment 1 EA 5,000 5,000 7ft wide Class II buffered bike lane in each direction 18,750 ft2 6 112,500 Total Cost per 1/8 Mile 252,500 Benches at 300ft spacings 4 EA 600 2,400 Total Cost per Mile 2,020,000 Total Cost per 1/4 Mile 462,700 Total Cost per Mile 1,850,800

Road Diet Pedestrian Priority Assumptions Quantity Units Cost ($USD) Cost per 1/4 mile Assumptions Quantity Units Cost ($USD) Cost per 1/8 mile 7ft wide Class II buffered bike lane in each direction 18,750 ft2 6 112,500 25ft wide concrete paving 16,500 ft2 4 66,000 8ft wide planted median 10,563 ft2 20 211,250 Four retractable bollards every 1/8 mile 4 EA 600 2,400 Marked crosswalks and signage at 700ft spacings 2 EA 1,000 2,000 Pedestrian lights at 50ft spacings 13 EA 1,450 19,000 Total Cost per 1/4 Mile 325,750 Total Cost per 1/8 Mile 87,400 Total Cost per Mile 1,303,000 Total Cost per Mile 699,200

80 81 B Typical Cost Estimates for Retrofitting Complete Streets Typical Cost Estimates for Retrofitting Complete Streets B

RS Residential Street Residential Street RS

RS Residential Street

Balanced Access Priority Low Speed Access Priority Assumptions Quantity Units Cost ($USD) Cost per 1/8 mile Assumptions Quantity Units Cost ($USD) Cost per 1/8 mile 7ft wide concrete sidewalk 9,250 ft2 10 92,500 40 ft wide roadway mill and re-surface 26,400 ft2 3 83,333 4ft wide grassed berm 2,640 ft2 20 52,800 6m tree planted in central island spaced every 500ft 1 EA 1,500 1,500 Class III Bikeway (Sharrow) 500 LF 2 750 20ft drop curb for driveways at 50ft spacing 250 LF 20 5,000 6m Street tree in verge at 100ft spacings 6 EA 1,430 8,580 Total Cost per 1/8 Mile 89,833 Streetlights at 100ft spacings 6 EA 1,500 9,570 Total Cost per Mile 718,664 Total Cost per 1/8 Mile 164,200 Total Cost per Mile 1,313,600

Bicycle Priority Assumptions Quantity Units Cost ($USD) Cost per 1/8 mile Class II Bikeway 1,000 LF 5 5,422 Traffic Circle every 1/8 mile 1 EA 4,500 4,500 Total Cost per 1/8 Mile 9,922 Total Cost per Mile 79,373

82 83 B Typical Cost Estimates for Retrofitting Complete Streets Appendix C: Typical Cost Estimates for New Build Complete Streets SS Shared Street

SS Shared Street

Appendic C: Provides a typical cost estimate per mile for a new build for each of the street typologies defined by the OCCSI Typical cost Design Handbook. This will be a useful guide for jurisdictions planning new street types that meet the Complete Street estimates for Criteria. Jurisdictions could then use the variations of street new build type included in Appendix A, or the design components from Complete Appendix C to develop the base case. Pedestrian Priority Streets Assumptions Quantity Units Cost ($USD) Cost per 1/8 mile 100ft wide high quality block paving 66,000 ft2 8 528,000 Raised feature planters spaced every 15ft 44 EA 1,000 44,000 Two 6m Street Trees in tree pits at 50ft spacings 13 EA 1,600 20,800 Parklet space every 200ft 3 EA 20,000 60,000 Two benches at 50 ft spacing 26 EA 600 15,600 Total Cost per 1/8 Mile 124,800 Total Cost per Mile 998,400

Servicing Priority Assumptions Quantity Units Cost ($USD) Cost per 1/8 mile 100ft wide high quality block paving 66,000 ft2 8 528,000 Bespoke benches every 50ft 13 EA 700 9,100 Raised feature planters spaced every 15ft 44 EA 1,000 44,000 Two 6m Street Trees in tree pits at 50ft spacings 13 EA 1,600 20,800 Flush curbs 1,320 LF 13 16,500 Pedestrian lights at 50ft spacings 13 EA 1,450 19,000 Total Cost per 1/8 Mile 637,400 Total Cost per Mile 5,099,200

84 85 C Typical Cost Estimates for New Build Complete Streets Typical Cost Estimates for New Build Complete Streets C

MC ML

6 Lane Auto priority corridor with 4 Lane Mixed use corridor with Class Movement Class IV Bikeways, 10’ sidewalks, Mixed Land II Buffered Bikeways, enhanced 10’ Corridor at-grade intersections at 1/4 mile, Use Corridor sidewalks, at-grade intersections at no parking, raised median, roadway 1/4 mile, no parking, raised median, lighting, trasit stops, landscaping (10’ ped scale lighting, transit stops, median, 8’ each planter strip) landscaping (10’ median, 8’ each planter strip)

Project Length (LF) 5,280 Project Length (LF) 5,280 New Pavement (SF) 432,960 New Pavement (SF) 316,800 Sidewalk (SF) 105,600 Sidewalk (SF) 105,600 Curb and Gutter (LF) 10,560 Curb and Gutter (LF) 10,560 Curb Ramps (EA) 32 Curb Ramps (EA) 32 Pavement Delineation 42,240 Pavement Delineation 31,680 Median Curb (LF) 10,560 Median Curb (LF) 10,560 Landscaping (SF) 137,280 Landscaping (SF) 137,280

ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL 1 Roadway Excavation 25,570 CY $25 $640,000 1 Roadway Excavation 19,850 CY $25 $497,000 2 Asphalt Concrete 16,040 TON $100 $1,604,000 2 Asphalt Concrete 11,740 TON $100 $1,174,000 3 Aggregate Base 18,480 CY $70 $1,294,000 3 Aggregate Base 14,180 CY $70 $993,000 4 Concrete Sidewalk 105,600 SF $10 $1,056,000 Decorative Concrete 4 Sidewalk 105,600 SF $18 $1,901,000 Concrete Curb and 5 Gutter 10,560 LF $35 $370,000 Concrete Curb and 5 Gutter 10,560 LF $35 $370,000 6 Median Curb 10,560 LF $20 $212,000 6 Median Curb 10,560 LF $20 $212,000 7 Landscaping 137,280 SF $20 $2,746,000 7 Landscaping 137,280 SF $20 $2,746,000 8 Curb Ramps 32 EA $2,500 $80,000 8 Curb Ramps 32 EA $2,500 $80,000 Transit Stop with 9 Shelter 8 EA $25,000 $200,000 Transit Stop with 9 Shelter 8 EA $25,000 $200,000 10 Cycle Track Buffer 10,560 LF $55 $581,000 10 Buffered Bike Lane 10,560 LF $15 $159,000 Pavement 11 Delineation 42,240 LF $4 $169,000 Pavement 11 Delineation 31,680 LF $4 $127,000 12 Storm Drain 1 LS $660,000 $660,000 12 Storm Drain 1 LS $660,000 $660,000 13 Street Lighting 42 EA $2,500 $106,000 13 Street Lighting 106 EA $2,000 $212,000 14 Traffic Signals 4 EA $400,000 $1,600,000 14 Traffic Signals 4 EA $400,000 $1,600,000 Equestrian Tral (10' 15 DG Path) 5,280 LF $25 $132,000 Midblock crossing 15 (RRFB) 2 EA $50,000 $100,000 BRT Lane 16 Enhancements 1 MI $2,000,000 $2,000,000 Estimated Construction Cost Subtotal $11,031,000 17 Soundwall (10' tall) 10,560 LF $450 $4,752,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $552,000 Estimated Construction Cost Subtotal $18,202,000 Mobilization (10% of Estimated Construction Cost Subtotal) $1,104,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $911,000 Contingencies (20% of Estimated Construction Cost Subtotal) $2,207,000 Mobilization (10% of Estimated Construction Cost Subtotal) $1,821,000 Estimated Construction Cost Total $14,894,000 Contigencies (20% of Estimated Construction Cost Subtotal) $3,641,000 Design (10% of Estimated Construction Cost Total) $1,490,000 Estimated Construction Cost Total $24,575,000 Construction Administration (10% of Estimated Construction Cost Total) $1,490,000 Design (10% of Estimated Construction Cost Total) $2,458,000 Engineering and Administration Total $2,980,000 Construction Administration (10% of Estimated Construction Cost Total) $2,458,000 Total Estimated Project Cost $17,874,000 Engineering and Administration Total $4,916,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, Transit Stop) $5,106,000 Total Estimated Project Cost $29,491,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, BRT & Transit Stop, Equestrian Trail) $6,821,000

86 87 C Typical Cost Estimates for New Build Complete Streets Typical Cost Estimates for New Build Complete Streets C

BP NM

4 Lane Auto Focused corridor 2 Lane neighborhood retail Industrial with Class II Bikeways, 6’ standard Neighborhood corridor with Class II Bikeways, 15’ Business Park sidewalks, at-grade intersections at Main Street standard sidewalks, stop controlled 1/4 mile, no parking, raised median, intersections at 1/8 mile, no parking, ped scale lighting, transit stops, no median, ped scale lighting, limited landscaping (8’ median, 6’ each transit stops, landscaping (street planter strip) trees)

Project Length (LF) 5,280 Project Length (LF) 5,280 New Pavement (SF) 295,680 New Pavement (SF) 179,520 Sidewalk (SF) 63,360 Sidewalk (SF) 158,400 Curb and Gutter (LF) 10,560 Curb and Gutter (LF) 10,560 Curb Ramps (EA) 32 Curb Ramps (EA) 64 Pavement Delineation 31,680 Pavement Delineation 15,840 Median Curb (LF) 10,560 Median Curb (LF) 0 Landscaping (SF) 105,600 Landscaping (SF) 141

ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL 1 Roadway Excavation 17,500 CY $25 $438,000 1 Roadway Excavation 14,710 CY $25 $368,000 2 Asphalt Concrete 10,960 TON $100 $1,096,000 2 Asphalt Concrete 6,650 TON $100 $665,000 3 Aggregate Base 12,620 CY $70 $884,000 3 Aggregate Base 10,080 CY $70 $706,000 4 Concrete Sidewalk 63,360 SF $10 $634,000 Concrete Block 4 Pavers 158,400 SF $10 $1,584,000 Concrete Curb and 5 Gutter 10,560 LF $35 $370,000 Concrete Curb and 5 Gutter 10,560 LF $35 $370,000 6 Median Curb 10,560 LF $20 $212,000 6 Median Curb 0 LF $20 $0 7 Landscaping 105,600 SF $20 $2,112,000 7 Street Trees 141 EA $4,000 $564,000 8 Curb Ramps 32 EA $2,500 $80,000 8 Curb Ramps 64 EA $2,500 $160,000 Transit Stop with 9 Shelter 8 EA $25,000 $200,000 Transit Stop with 9 Shelter 4 EA $25,000 $100,000 10 Bike Lane 10,560 LF $4 $43,000 10 Bike Lane 10,560 LF $4 $43,000 11 Pavement Delineation 31,680 LF $4 $127,000 Pavement 11 Delineation 0 LF $4 $0 12 Storm Drain 1 LS $0 $0 12 Storm Drain 1 LS $0 $0 13 Street Lighting 53 EA $2,000 $106,000 13 Street Lighting 0 EA $2,000 $0 14 Traffic Signals 4 EA $400,000 $1,600,000 14 Traffic Signals 0 EA $400,000 $0 Wayfinding Finger 15 Post 4 EA $1,800 $8,000 15 Raised Intersection 8 EA $3,500 $28,000 16 Midblock Crossings 2 EA $50,000 $100,000 16 Bicycle Rack 32 EA $200 $7,000 Estimated Construction Cost Subtotal $8,010,000 17 Benches 16 EA $750 $12,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $401,000 18 Public Art 1 LS $100,000 $100,000 Mobilization (10% of Estimated Construction Cost Subtotal) $801,000 Estimated Construction Cost Subtotal $4,707,000 Contingencies (20% of Estimated Construction Cost Subtotal) $1,602,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $236,000 Estimated Construction Cost Total $10,814,000 Mobilization (10% of Estimated Construction Cost Subtotal) $471,000 Design (10% of Estimated Construction Cost Total) $1,082,000 Contingencies (20% of Estimated Construction Cost Subtotal) $942,000 Construction Administration (10% of Estimated Construction Cost Total) $1,082,000 Estimated Construction Cost Total $6,356,000 Engineering and Administration Total $2,164,000 Design (10% of Estimated Construction Cost Total) $636,000 Total Estimated Project Cost $12,978,000 Construction Administration (10% of Estimated Construction Cost Total) $636,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, Transit Stop) $3,097,000 Engineering and Administration Total $1,272,000 Total Estimated Project Cost $7,628,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, Transit Stop) $2,438,000

88 89 C Typical Cost Estimates for New Build Complete Streets Typical Cost Estimates for New Build Complete Streets C

DS AL

4 Lane urban corridor with Class 2 Lane alley with Class III Bikeways, Downtown IV Bikeways, 15’ sidewalks with Alley no sidewalks, uncontrolled Street furniture zones, signal controlled intersections at 1/8 mile, no parking, intersections at 1/8 mile, on- no median, ped scale lighting, no street parallel parking, no median, transit stops, no landscaping ped scale lighting, transit stops, landscaping (street trees)

Project Length (LF) 5,280 Project Length (LF) 5,280 New Pavement (SF) 380,160 New Pavement (SF) 126,720 Sidewalk (SF) 158,400 Sidewalk (SF) 0 Curb and Gutter (LF) 10,560 Curb and Gutter (LF) 0 Curb Ramps (EA) 64 Curb Ramps (EA) 32 Pavement Delineation 31,680 Pavement Delineation 5,280 Median Curb (LF) 10,560 Median Curb (LF) 0 Landscaping (SF) 141 Landscaping (SF) 70

ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL 1 Roadway Excavation 24,600 CY $25 $615,000 1 Roadway Excavation 6,250 CY $25 $157,000 2 Asphalt Concrete 14,080 TON $100 $1,408,000 2 Permeable Paving 4,700 SF $25 $118,000 3 Aggregate Base 17,510 CY $70 $1,226,000 3 Aggregate Base 4,700 CY $70 $329,000 Decorative Concrete 4 Concrete Sidewalk 0 SF $10 $0 4 Sidewalk 158,400 SF $10 $1,584,000 Concrete Curb and Concrete Curb and 5 Gutter 0 LF $35 $0 5 Gutter 10,560 LF $35 $370,000 6 Median Curb 0 LF $20 $0 6 Median Curb 10,560 LF $20 $212,000 7 Street Trees 70 EA $4,000 $282,000 7 Street Trees 141 EA $4,000 $564,000 8 Curb Ramps 32 EA $2,500 $80,000 8 Curb Ramps 64 EA $2,500 $160,000 Transit Stop with Transit Stop with 9 Shelter 0 EA $25,000 $0 9 Shelter 16 EA $25,000 $400,000 10 Class III Markings 10,560 LF $2 $22,000 10 Cycle Track Buffer 10,560 LF $55 $581,000 Pavement Pavement 11 Delineation 0 LF $4 $0 11 Delineation 31,680 LF $4 $127,000 12 Storm Drain 1 LS $660,000 $660,000 12 Storm Drain 1 LS $660,000 $660,000 13 Street Lighting 53 EA $2,000 $106,000 13 Street Lighting 106 EA $2,000 $212,000 14 Traffic Signals 0 EA $400,000 $0 14 Traffic Signals 8 EA $400,000 $3,200,000 Estimated Construction Cost Subtotal $1,754,000 Side running Fixed 15 guideway LRT 1 Mi $50,000,000 $50,000,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $88,000 Mobilization (10% of Estimated Construction Cost Subtotal) $176,000 16 Raised Central 42,240 SF $10 $423,000 Median Paving Contingencies (20% of Estimated Construction Cost Subtotal) $351,000 17 Benches 16 EA $750 $12,000 Estimated Construction Cost Total $2,369,000 18 Wayfinding totem 4 EA $5,000 $20,000 Design (10% of Estimated Construction Cost Total) $237,000 Estimated Construction Cost Subtotal $61,774,000 Construction Administration (10% of Estimated Construction Cost Total) $237,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $3,089,000 Engineering and Administration Total $474,000 Mobilization (10% of Estimated Construction Cost Subtotal) $6,178,000 Total Estimated Project Cost $2,843,000 Contingencies (20% of Estimated Construction Cost Subtotal) $12,355,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, Transit Stop) $304,000 Estimated Construction Cost Total $83,396,000 Design (10% of Estimated Construction Cost Total) $8,340,000 Construction Administration (10% of Estimated Construction Cost Total) $8,340,000 Engineering and Administration Total $16,680,000 Total Estimated Project Cost $100,076,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, Transit Stop) $3,584,000 90 91 C Typical Cost Estimates for New Build Complete Streets Typical Cost Estimates for New Build Complete Streets C

RS SS

2 Lane neighborhood corridor 2 lane shared urban corridor with Residential with Class III Bikeways, 6’ standard Shared Street no Bikeways, 10’ sidewalks with Street sidewalks, stop controlled furniture zones, stop controlled intersections at 1/8 mile, parallel intersections at 1/8 mile, on-street parking, no median, ped scale parallel parking, no median, ped lighting, limited transit stops, scale lighting, no transit stops, landscaping (6’ planter strips) landscaping (street trees)

Project Length (LF) 5,280 Project Length (LF) 5,280 New Pavement (SF) 200,640 New Pavement (SF) 200,640 Sidewalk (SF) 63,360 Sidewalk (SF) 105,600 Curb and Gutter (LF) 10,560 Curb and Gutter (LF) 0 Curb Ramps (EA) 64 Curb Ramps (EA) 0 Pavement Delineation 15,840 Pavement Delineation 10,560 Median Curb (LF) 0 Median Curb (LF) 0 Landscaping (SF) 63,360 Landscaping (SF) 141

ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL 1 Roadway Excavation 12,820 CY $25 $321,000 1 Roadway Excavation 13,150 CY $25 $329,000 2 Asphalt Concrete 7,440 TON $100 $744,000 Concrete Block 2 Paving 7,440 SF $25 $186,000 3 Aggregate Base 9,100 CY $70 $637,000 3 Aggregate Base 9,390 CY $70 $658,000 4 Concrete Sidewalk 63,360 SF $10 $634,000 Concrete Block Concrete Curb and 4 Paving 105,600 SF $25 $2,640,000 5 Gutter 10,560 LF $35 $370,000 Concrete Curb and 6 Median Curb 0 LF $20 $0 5 Gutter 0 LF $35 $0 7 Landscaping 63,360 SF $20 $1,268,000 6 Median Curb 0 LF $20 $0 8 Curb Ramps 64 EA $2,500 $160,000 7 Street Trees 141 EA $4,000 $564,000 Transit Stop with 8 Curb Ramps 0 EA $2,500 $0 9 Shelter 4 EA $25,000 $100,000 Transit Stop with 10 Bike Lane 10,560 LF $4 $43,000 9 Shelter 0 EA $25,000 $0 Pavement 10 Bike Lane 0 LF $55 $0 11 Delineation 15,840 LF $4 $64,000 Pavement 12 Storm Drain 1 LS $660,000 $660,000 11 Delineation 10,560 LF $4 $43,000 13 Street Lighting 106 EA $2,000 $212,000 12 Storm Drain 1 LS $660,000 $660,000 14 Traffic Signals 0 EA $400,000 $0 13 Street Lighting 106 EA $2,000 $212,000 15 Speed Hump 29 EA $2,200 $64,000 14 Traffic Signals 0 EA $400,000 $0 16 Traffic Circle 1 EA $6,000 $6,000 15 Raised Planters 16 EA $1,000 $16,000 Estimated Construction Cost Subtotal $5,213,000 16 Benches 16 EA $750 $12,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $261,000 17 Trash Can 16 EA $850 $14,000 Mobilization (10% of Estimated Construction Cost Subtotal) $522,000 18 Bicycle Racks 32 EA $200 $7,000 Contingencies (20% of Estimated Construction Cost Subtotal) $1,043,000 Estimated Construction Cost Subtotal $5,341,000 Estimated Construction Cost Total $7,039,000 Miscellaneous Items (5% of Estimated Construction Cost Subtotal) $268,000 Design (10% of Estimated Construction Cost Total) $704,000 Mobilization (10% of Estimated Construction Cost Subtotal) $535,000 Construction Administration (10% of Estimated Construction Cost Total) $704,000 Contingencies (20% of Estimated Construction Cost Subtotal) $1,069,000 Engineering and Administration Total $1,408,000 Estimated Construction Cost Total $7,213,000 Total Estimated Project Cost $8,447,000 Design (10% of Estimated Construction Cost Total) $722,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, Transit Stop) $2,327,000 Construction Administration (10% of Estimated Construction Cost Total) $722,000 Engineering and Administration Total $1,444,000 Total Estimated Project Cost $8,657,000 Complete Street Elements (Sidewalk, Landscaping, Bikeway, Lighting, Transit Stop) $3,465,000 92 93 Appendix D: Table of Typical Costs by Item

Appendix D: Is a table of typical costs that can be used as a tool to select individual design components of a street. This can be used Table of by jurisdictions to build up a cost estimate for a Complete Streets initiative that may cover a designated area where a typical costs per-mile cost is not applicable. For example a Safe Routes by item to School project may involve the installation of a certain number of new crossing facilities across a region.

95 D Table of Typical Costs by Item Table of Typical Costs by Item D

Typical Complete Street Improvement Cost ($USD) Complete Street Improvement Cost ($USD) Curb Ramp Planting costings 2 Concrete pavement 15-25 ft2 Freeway landscaped area 100 -120 ft Detectable warning strip 40-45 ft2 Geotextiles 2.50-4 ft2 Drop curb 20-25 LF Irrigation 1-2.50 ft2 Planting 20-25 ft2 Bicycle Raised planter 1,000+ each Painted buffer strip 3ft wide 26-31 LF Root protection 2,500-3,000 each Raised buffer strip 1ft wide 3-8 LF Soil 3-5 ft3 Bicycle dotted line marking extension 2.50-4 LF Tree 13 ft height 950-1,100 each Bicycle lane colored surfacing 4-7 LF Tree 20 ft height 1,300-1,600 each Painted roadmarking line 3-4 LF Placemaking Bicycle storage shed 10,000+ each Public art 5,000+ each Bicycle stand 150-250 each Open Street / other event traffic management 5,000+ each Bicycle two stage turn queue box 2,600-2,900 each Kiosk 10,000+ each Bicycle locker 950-1,100 each Parklet construction 55,000-70,000 each Bus Stop Wayfinding totem 3,500-5,000 each

Bench 600-700 each Roadway Conversion Bin 650-800 each Bridge widening 170-190 ft2 Shelter 23,000-26,500 each Pedestrian and bicycle overbridge 1,100-1,400 LF Signpost 190-220 each Intersection realignment 3,000,000+ each Lighting Lane conversion: 11 ft width 2.6-2.9M mile Feature pedestrian light 1,450-1,650 each Lane realignment 1,000,000+ mile New feature streetlights (Neighborhood Main Street) 16,000 each HOV lane 2.6-2.8M mile New streetlights (Industrial Business Park) 450,000 each LRT 48-55M mile New streetlight 4,750-6,000 each Crossing island 4,500+ each Retrofit streetlights to include pedestrian scale 300-400 each Raised crosswalk 3,800-4,500 each Line Marking Raised table 3,800-4,500 each Raised intersection 11,800-13,750 each Bicycle buffer strip 3ft wide 26-31 LF Speed hump 1,900-2,200 each Crosswalk marking high visibility 25-40 LF Traffic circle 4,500-6,000 each Crosswalk marking standard 4-6 ft2 Crosswalk marking striped 10-15 LF Signage Line marking 3-4 LF Electronic Variable Message Sign 50,000-150,000 each Line marking at intersection 3-4 LF Transit lane signposts 280-350 each Parallel parking space 8-10 each space Mid-block crossing lights/beacons 3,500+ each Angled parking space 8-10 each space Mid-block crossing signage 150+ each Bicycle shared lane marking 4-6 LF Wayfinding fingerpost 1,600-1,850 each Shared lane Signage 145-160 each Wayfinding totem 3,500-5,000 each

96 97 Appendix E: Existing Funding Sources Checklist

Appendix E: The following section aims to help you navigate funding sources currently available for aspects of Complete Streets. Existing It is important to note that these funding sources are both cyclical and fluid in their existence. Some sources are funding funding are committed for several rounds and years, while sources some are one time or limited time sources. It is important to keep up to date with sources, especially considering the time required to build into the front end when considering applying for a grant. The more time you have to evaluate a grant for your project eligibility, to do the appropriate research and to write the grant, the better. The following appendix is relevant and up to date as of May 2016.

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