POLK COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA INTRODUCTION
Welcome to a meeting with your Board of County Commissioners. Your participation in County government is appreciated. All Board meetings are open to the public and are held in the Commission Boardroom, Neil Combee Administration Building, 330 West Church Street in Bartow, Florida, beginning at 9:00 a.m.
Should any person decide to appeal any decision made at a Board meeting, or any meeting announced in this agenda, such person will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made.
In accordance with the American with Disabilities Act, persons with disabilities needing special accommodations to participate in this proceeding should contact the Communications Office not later than four days prior to the proceeding. Their offices are located in the Neil Combee Administration Building, 330 West Church Street in Bartow. Telephone (863) 534-6090, TDD (863) 534-7777 or 1-800-955-8771, Voice Impaired 1-800-955-8770 via Florida Relay Service.
Public participation is encouraged and if you are addressing the Board please step to the podium, adjust the microphone for your comfort, and state your name for the record. Audience comments may be made under the agenda item entitled Request from the General Public/Audience and during Public Hearings. At the discretion of the Chair, the Board may limit discussion on an issue in the interest of time so that all who wish to speak may do so. 2006 Regular Board Meeting Schedule
January 11 and 25 May 10 and 24 September 13 and 27 February 8 and 22 June 7 and 21 October 11 and 25 March 8 and 22 July 12 and 26 November 8 and 21 April 5 and 19 August 9 and 23 December 6 and 20
In addition to the Board=s regular meeting schedule, special meetings or hearings are often held to discuss issues important to the public, such as: proposed ordinances, the annual budget, and changes in the comprehensive plan. Advance notice of these meetings may be published in local newspapers and will be printed on the Board=s regular meeting agenda under Announcements. The agenda is published no later than the Thursday before the regular meeting date and is available through several sources. An addendum to the agenda is published no later than the Monday before the regular meeting date.
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Regular Board meetings are cablecast live on Polk=s Government TV. You can watch PGTV on BrightHouse Channel 19 or Comcast Channel 33. Visit the PGTV site on www.polk-county.net or check your local TV guide for the weekly schedule. You may also call 534-5997 for more information about PGTV.
POLK COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA – SEPTEMBER 13, 2006
CALL TO ORDER - 9:00 a.m. - Jack Myers Chairman
INVOCATION – Reverend Brad Estep, First Church of the Nazarene in Winter Haven
PLEDGE OF ALLEGIANCE - Jack Myers, Chairman
A. APPROVE CONSENT AGENDA
B. PRESENTATIONS and RECOGNITIONS
1. Shelley Lauten, Project Director, Myregion.org, to present an update on the regional initiative “How Shall We Grow”.
2. Polk County Sheriff Grady Judd to present to Fire Chief David Cash pet oxygen masks to be distributed to fire stations throughout the county.
3. Polk County Tax Collector Joe Tedder to update the Board on the 2006 United Way Campaign "Touch Down United Way" which culminates on September 29 with a post-game celebration.
4. Recognition of Managers who graduated from the Florida Certified Public Managers Program, administered by the Florida Center for Public Management, Florida State University.
C. PROCLAMATIONS
1. Proclaim September 2006 as LIBRARY CARD SIGN-UP MONTH. Gladys Roberts, Library Cooperative Coordinator, will accept the proclamation;
D. PUBLIC HEARING TO CONSIDER SETTLEMENT
1. Public Hearing to consider approval of a settlement with the landowners in the case of Polk County vs. Dudney, et al, Parcels No: 105 A&B and 716, Case No: 53-2005CA-004278-105A, an eminent domain taking for the construction of improvements to CR54 in Polk County, Florida.
E. ACCOUNTANT, AUDITOR AND CLERK TO THE BOARD - RICHARD M. WEISS
1. Approve and ratify Disbursements.
2. Approve minutes of Regular Board meeting held on August 23, 2006.
F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
G. GROWTH MANAGEMENT – MERLE BISHOP, DIRECTOR
SEPTEMBER 13, 2006 - AGENDA, PAGE 2
H. PUBLIC WORKS – BRUCE McNABB, DIRECTOR
1. FACILITIES MANAGEMENT DIVISION
a. Request Board approve a sale and purchase agreement with John D. Moran to acquire the property known as the Southeast Bank in Bartow at a price of $2,000,000.00 plus approximately $8,825.00 for closing costs. This purchase and subsequent renovations will require a CIP Amendment and budget transfer from the General Fund Reserves Balance Forward.
2. TRANSPORTATION ENGINEERING DIVISION
a. Request Board approve CSA No. 98-71-17 with Keith and Schnars, P.A., for engineering services for project development and environmental studies and preliminary design for Old Polk City Road, from Socrum Loop Road to Walt Williams Road, and CIP Amendment. The CSA No. 98-71-17 services are at a not-to-exceed fee of $415,994.00. Funds will be available for the CIP amendment upon transfer of $550,000.00 from the 111 Transportation Impact Fee Fund to the project Org. Code design account in the amount of $500,000.00, and ROW account in the amount of $50,000.00.
b. Request Board declare County owned parcels having Tax ID Nos. 092825-320900-002010 and 001012 surplus, and authorize the private sale of Tax ID No. 092825-320900-002010 to Brenda F. Temples for $2,750.00, and Tax ID No. 092825-320900-001012 to the Marjorie Avenue No. 104 Trust for $1,800.00. The purchasers are the adjacent property owners. Parcels are being sold in “as is” condition and conveyance will be by County Deed. The County acquired the parcels during right-of-way acquisition of Parcels 107 and 108 for Phase I of the Berkley Road Improvement Project. Proceeds from the sale of the properties are to be deposited into the 317 Road Projects Fund.
c. Request Board declare County property having Tax ID No. 302826-000000-022080 surplus, and authorize private conveyance of the property to all participating adjacent owners. The property is being conveyed in “as is” condition by County Deed. The property is a drainage canal within Foxbriar Subdivision, which was acquired through escheatment. No fiscal impact.
I. UTILITIES - GREG BOETTCHER, DIRECTOR
J. NEIGHBORHOOD SERVICES – ELBA CHERRY, DIRECTOR
1. LEISURE SERVICES DIVISION
a. Request Board approve Interlocal Agreement Renewal of the Polk County Library Cooperative to extend services through September 30, 2010. No fiscal impact other than the expenditure of Library MSTU funds so designated for Library Services.
2. NEIGHBORHOOD PARTNERSHIPS OFFICE
a. Request Board authorize rental agreement and associated fee schedule for both long term and short term rental of community centers.
b. Request Board approve the Community Clean Up (413) Fund distribution to municipalities for FY 2005-2006 in the amount of $160,000.00.
SEPTEMBER 13, 2006 - AGENDA, PAGE 3
K. HUMAN SERVICES – LARRY SKIDMORE, DIRECTOR
L. PUBLIC SAFETY – JIM BELL, DIRECTOR
M. SUPPORT SERVICES GROUP – LEA ANN THOMAS, ASSISTANT COUNTY MANAGER
1. PERSONNEL DIVISON
a. Request Board approve an amendment to the County’s Employee Handbook to require new employees to utilize direct deposit for their pay.
N. COUNTY ATTORNEY – JOSEPH G. JARRET
O. COUNTY MANAGER – MICHAEL HERR
1. Request Board approve an Interlocal Agreement with Polk County municipalities to implement Phase II of the project to develop a Countywide Water Supply Plan. Polk County will “front” the cost and will be reimbursed by the parties to the Interlocal Agreement for their equal share. The cost of Phase II is a “not to exceed” cost of $49,000.00.
2. Request Board approve the Holiday and Board Meeting schedule for calendar year 2007.
P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE - Public participation is encouraged and if you are addressing the Board, please step to the podium, adjust the microphone for your comfort, and state your name for the record. At the discretion of the Chair, the Board may limit discussion on an issue in the interest of time so that all who wish to speak may do so.
Q. COUNTY COMMISSIONERS
1. District #1 - Bob English
2. District #2 - Randy Wilkinson
3. District #4 - Paul Senft
4. District #5 - Sam Johnson
5. District #3 - Jack Myers, Chairman
6. Lay Boards Appointments
a. Workforce Development Board requests Board appoint Gary Hartfield, Executive Director of the Polk County Opportunity Council, to the Workforce Development Board for a three- year term beginning September 13, 2006. A representative of a Non-Private Sector/Community-Based Organization is one of the designated members.
b. Workforce Development Board requests Board appoint Laura L. Taylor, Assistant Director of the Lakeland Economic Council, to the Workforce Development Board for a three-year term beginning September 13, 2006. A representative of a Non-Private Sector/Economic Development is one of the designated members.
c. Workforce Development Board requests Board appoint Edith Tiencken, Director of Human Resources and Organizational Development of the Peace River Center, to the Workforce Development Board for a three-year term beginning September 13, 2006. A representative of a Private Sector/Management or Policy Responsibility is one of the designated members. SEPTEMBER 13, 2006 - AGENDA, PAGE 4
d. Workforce Development Board requests Board appoint Marshall Goodman, Vice President and Campus Executive Officer of the University of South Florida, to the Workforce Development Board for a three-year term beginning September 13, 2006. A representative of a Non-Private Sector/College is one of the designated members. e. Workforce Development Board requests Board reappoint Susan Langley, Human Resources Director, Florida’s Natural Growers, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Management or Policy Responsibility is one of the designated members. f. Workforce Development Board requests Board reappoint Larry L. Miller, License Owner, Spherion Staffing, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Owner is one of the designated members. g. Workforce Development Board requests Board reappoint Emilio Montero, President of Digital Bay Management, LLC, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Owner is one of the designated members. h. Workforce Development Board requests Board reappoint Herbert Hernandez, Executive Director of the Lakeland Housing Authority, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Non-Private Sector/Community-Based Organization is one of the designated members. i. Workforce Development Board requests Board reappoint David J. McCraw, Director of the Tampa Area Electrical J.A.T.C., to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Non-Private Sector/Organized Labor is one of the designated members. j. Workforce Development Board requests Board reappoint Carolynne Mather, Owner/Executive Director of Kids World Enrichment Center, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Owner is one of the designated members. k. Workforce Development Board requests Board reappoint Neal A. Branch, Registered Principal, AIG Financial Advisors, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Owner is one of the designated members. l. Workforce Development Board requests Board reappoint Walter J. Coleman, Associate Professor, Florida Southern College, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Non-Private Sector/Degree Granting Institute is one of the designated members. m. Workforce Development Board requests Board reappoint Al Dorsett, Consultant, Community First Credit Union, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Management or Policy Responsibility is one of the designated members. n. Workforce Development Board requests Board reappoint Richard “Dick” Giese, Member of the Disabled American Veterans, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Non-Private Sector/Community-Based Organization is one of the designated members.
SEPTEMBER 13, 2006 - AGENDA, PAGE 5
o. Workforce Development Board requests Board reappoint Marvin Hammer, Historian, Hammer Construction, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Owner is one of the designated members.
p. Workforce Development Board requests Board reappoint Dick Till, Owner of Till Office Equipment, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Owner is one of the designated members.
q. Workforce Development Board requests Board reappoint Carl J. Strang Jr., President of The Strang Corporation, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Private Sector/Owner is one of the designated members.
r. Workforce Development Board requests Board reappoint Terry Worthington, President of United Way of Central Florida, to the Workforce Development Board for a three-year term beginning September 12, 2006. A representative of a Non-Private Sector/Community- Based Organization is one of the designated members.
R. RECESS - The Board of County Commissioners will recess from 12:30 p.m. until 1:30 p.m. or soon thereafter.
S. PUBLIC HEARINGS - Public participation is encouraged and if you are addressing the Board, please step to the podium, adjust the microphone for your comfort, and state your name for the record. At the discretion of the Chair, Hearings may not be heard in the order listed and could start after the advertised time. The Chair may also limit discussion on an issue in the interest of time so that all who wish to speak may do so.
1. Public Hearing to consider adoption of an ordinance, the title and substance of the proposed ordinance being:
AN ORDINANCE OF POLK COUNTY, FLORIDA TO BE KNOWN AS THE SEX OFFENDER/DESIGNATED PREDATOR RESIDENCE RESTRICTION ORDINANCE AND RELATING TO THE RESIDENCES OF SEXUAL OFFENDERS/DESIGNATED PREDATORS (THOSE CONVICTED OF A VIOLATION OF §794.011, §800.04, §827.071 OR §847.0145, FLORIDA STATUTES OR WHO HAS BEEN DESIGNATED A SEXUAL PREDATOR PURSUANT TO CHAPTER 775, FLORIDA STATUTES, OR EQUIVALENT VIOLATION IN ANOTHER STATE REGARDLESS OF WHETHER ADJUDICATION HAS BEEN WITHHELD) WITHIN POLK COUNTY; CREATING SECTIONS WITHIN SAID CHAPTER; PROVIDING FOR A PROHIBITION AGAINST SEXUAL OFFENDERS/DESIGNATED PREDATORS LIVING WITHIN 2,500 FEET OF SCHOOLS, DAY CARE CENTERS, PUBLIC PARKS, PUBLIC PLAYGROUNDS OR PUBLIC LIBRARIES; PROVIDING FOR AN ADDITIONAL REQUIREMENT FOR DESIGNATED SEXUAL PREDATORS: A DESIGNATED SEXUAL PREDATOR IS ALSO PROHIBITED FROM RESIDING WITHIN 1,000 FEET OF DESIGNATED SCHOOL BUS STOPS OR CHURCHES WITHIN POLK COUNTY; PROVIDING FOR APPLICABILITY; PROVIDING FOR LOCAL LAW ENFORCEMENT OPTIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR PENALTIES; PROVIDING FOR SEPARATE VIOLATIONS; PROVIDING FOR OTHER REMEDIES; AND PROVIDING FOR AN EFFECTIVE DATE.
2. Public Hearing to consider adopting a Resolution naming the previously unnamed private roadway Crane Way, located in Lake Wales, S-01, T-30, R-28. Funds in the amount of $180.00 are budgeted in the Traffic Engineering and Operations Sign Program.
3. Public Hearing to consider adopting a Resolution naming the previously unnamed private roadway Debbie Lane, located in Lake Wales, S-01, T-30, R-28. Funds in the amount of $180.00 are budgeted in the Traffic Engineering and Operations Sign Program.
SEPTEMBER 13, 2006 - AGENDA, PAGE 6
4. Public Hearing to consider a petition from Daniel J. Devers, President and CEO of Berry Town Center, to adopt a Resolution to vacate a portion of the platted 10 foot wide utility easement on the west and north sides of Lot 10, Berry Town Center, as recorded in Plat Book 122, Pages 1 and 2, Public Records of Polk County. Property lies in S-13, T-25, R-26.
5. Public Hearing to consider a petition from Michael T. Gallaher, Attorney for Kermit Weeks, to adopt a Resolution to vacate platted, unopened, unmaintained rights-of-way, easements, streets, roads and alleys shown on the Amended Map of Polk City, as recorded in Plat Book 24, Pages 1 and 1A, Public Records of Polk County, including Country Club Circle, Lake Shore Drive, Fernwood Lane, Litchie Boulevard, Ilex Lane, Quarters Road, Canna Road and Panicum Court. This petition does not include right-of-way on Barfield Road and Camp Gilead Drive. Properties lie in S-33, T-26, R-25.
6. Public Hearing to consider Resolution Adopting the 2006-2007 Assessment Rates and Non-Ad Valorem Assessment Roll for Solid Waste Special Assessment.
7. Public Hearing to consider Resolution Adopting the 2006-2007 Assessment Rates and Non-Ad Valorem Assessment Roll for Fire Services Assessment.
8. Public Hearing to consider Resolution Adopting the Final 2006-2007 Assessment Rates and Non-Ad Valorem Assessment Roll for newly created Street Lighting Districts.
9. Public Hearing to consider adoption of an ordinance creating the Lazy S Utility Municipal Services Benefit Unit (MSBU), the title of which ordinance is:
AN ORDINANCE CREATING THE LAZY S UTILITY MUNICIPAL SERVICES BENEFIT UNIT (MSBU); PROVIDING FOR DEFINITIONS; PROVIDING FOR FINDINGS; PROVIDING FOR THE CREATION OF THE UNIT; PROVIDING FOR AN ANNUAL ASSESSMENT FOR A PERIOD OF TEN (10) YEARS AGAINST PROPERTY WITHIN THE UNIT; PROVIDING FOR ADOPTION OF A FINAL ASSESSMENT RESOLUTION AND ASSESSMENT ROLL; PROVIDING FOR REVISIONS, IF NECESSARY, TO THE FINAL ASSESSMENT RESOLUTION; PROVIDING FOR ADOPTION OF AN ADDENDUM AS NEEDED; PROVIDING FOR THE UTILIZATION OF STATUTORY COLLECTION PROCEDURES; PROVIDING FOR ALTERNATIVE METHODS OF COLLECTION; PROVIDING FOR THE CORRECTION OF ERRORS AND OMISSIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SUPPLEMENTAL AUTHORITY; AND PROVIDING FOR AN EFFECTIVE DATE.
10. Public Hearing to consider adoption of a Final Assessment Resolution levying non-ad valorem assessments within the Lazy S MSBU for 2006-2007.
11. Public Hearing to consider adoption of ordinances amending the text of the Land Development Code (LDC). This is the second hearing. The following briefly describes the LDC text amendment cases to be considered:
Case No. LDC 06T-05 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF POLK COUNTY, FLORIDA, ADOPTING LAND DEVELOPMENT CODE AMENDMENT LDC 06T-05, AMENDING ORDINANCE NO. 00-09, AS AMENDED, THE POLK COUNTY LAND DEVELOPMENT CODE, AMENDING SECTION 705.D., ACCESS TO COUNTY TRANSPORTATION SYSTEM, SUBSTANDARD RIGHT-OF-WAY WIDTH; SECTION 821, ACCESS, TABLE 8.3, MINUMUM ROADS AND RIGHT-OF-WAY-WIDTHS; AND THE CREATION OF APPENDIX “D”, THE FUTURE CAPACITY ROADWAY NEEDS, TO REQUIRE LAND DEDICATION OF 60 FEET FROM CENTERLINE ALONG THE FRONTAGE OF COUNTY ROADS IDENTIFIED AS FUTURE CAPACITY ROAD NEEDS FOR ALL DEVELOPMENT APPROVALS ACCESSING COUNTY ROADS WITHIN MUNICIPALITIES AS WELL AS IN THE UNINCORPORATED AREAS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. SEPTEMBER 13, 2006 - AGENDA, PAGE 7
Case No. LDC 06T-06 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF POLK COUNTY, FLORIDA, ADOPTING LAND DEVELOPMENT CODE AMENDMENT LDC 06T-06, AMENDING ORDINANCE NO. 00-09, AS AMENDED, THE POLK COUNTY LAND DEVELOPMENT CODE, AMENDING SECTION 806.C, CRITERIA FOR BOARD OF COUNTY COMMISSIONERS APPROVAL OF PLATS TO ALLOW THE BOARD TO CONDITIONALLY APPROVE PLATS PRIOR TO FINAL STAFF REVIEW AND APPROVAL BY STAFF; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
12. Public Hearing to consider adoption of an ordinance amending the Polk County Tourist Development Tax Ordinance, Ord. No. 86-27, as amended, the title of which ordinance is:
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF POLK COUNTY, FLORIDA AMENDING ORDINANCE 86-27, AS AMENDED, RELATING TO THE LOCAL OPTION TOURIST DEVELOPMENT TAX; PROVIDING FOR FINDINGS; PROVIDING FOR RE-IMPOSITION OF THE ADDITIONAL ONE PERCENT TOURIST DEVELOPMENT TAX AUTHORIZED BY SECTION 125.0104(3)(n), FLORIDA STATUTES, AND IMPOSED BY THE POLK COUNTY BOARD OF COUNTY COMMISSIONERS IN 2004; PROVIDING FOR THE PLEDGE OF THE FIFTH CENT TOURIST DEVELOPMENT TAX TO THE EXTENT NECESSARY TO PAY DEBT SERVICE ON BONDS ISSUED TO FINANCE IMPROVEMENTS TO THE LAKE MYRTLE SPORTS COMPLEX; PROVIDING FOR AMENDMENT AND RESTATEMENT OF THE TOURIST DEVELOPMENT PLAN; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
13. Request Board approve the Expansion/Construction of Lake Myrtle Sports Complex Interlocal Agreement with the City of Auburndale. Funds are available from the fifth Cent of the Tourist Development Tax.
14. Public Hearing to consider adoption of an ordinance, the title and substance of the proposed ordinance being:
AN ORDINANCE AMENDING POLK COUNTY ORDINANCE NO. 05-001, AN ORDINANCE THAT AMENDED POLK COUNTY ORDINANCE 04-42, AN ORDINANCE THAT AMENDED POLK COUNTY ORDINANCE 82-32, AS AMENDED, THE POLK COUNTY SOLID WASTE MANAGEMENT ORDINANCE BY REPEALING SECTION 6.03(D) TO ELIMINATE THE LIMIT ON THE NUMBER OF COMMERCIAL SERVICE FRANCHISES AND LICENSES THE BOARD IS ALLOWED TO CONSIDER; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
ANNOUNCEMENTS All of the below scheduled meetings constitute public meetings at which two or more County Commissioners may appear to discuss issues that may come before the Board of County Commissioners.
1. Monday, September 11, 2006 - 8:30 a.m. - Polk Government TV (PGTV) Council will meet in the Neil Combee Administration Building, Room 406.
2. Monday, September 11, 2006 - 1:30 p.m. - The Transportation Disadvantaged Coordinating Board will meet in the County Commission Boardroom.
3. Tuesday, September 12, 2006 - 8:30 a.m. - The Planning Commission will conduct a work session, prior to its regularly scheduled meeting, in the County Commission Boardroom.
4. Tuesday, September 12, 2006 - 9:00 a.m. - The Planning Commission meeting will be held in the County Commission Boardroom.
5. Tuesday, September 12, 2006 – 1:30 p.m. – Polk County Library Cooperative’s Librarian’s Advisory Council will meet at the Lakeland Public Library, 100 Lake Morton Drive, Lakeland. SEPTEMBER 13, 2006 - AGENDA, PAGE 8
6. Tuesday, September 12, 2006 – 3:00 p.m. – Polk Senior Games Board of Directors will meet in the Multi- Purpose Room, Room 413.
7. Wednesday, September 13, 2006 – 1:30 p.m. – Polk County Library Cooperative’s Governing Board will meet at the Winter Haven Public Library, 325 Avenue A NW, Winter Haven.
8. Thursday, September 14, 2006 - 8:30 a.m. - The Development Review Committee will meet in the Land Development Conference Room, Second Floor, Neil Combee Administration Building.
9. Thursday, September 14, 2006 – 10:30 a.m. – Selection Committee for RFP 06-156, Third Party Administrator for Community Health & Social Services, will meet in the Neil Combee Administration Building, Room 475.
10. Thursday, September 14, 2006 – 6:00 p.m. – Public Hearing to adopt Final Millage Rates and Budget for fiscal year 2006-2007. This includes millage rates and budget for the Parks and Library MSTU’s. The hearing will be held in the County Commission Boardroom.
11. Friday, September 15, 2006 – 8:30 a.m. – Health Care Oversight Committee will meet in the County Commission Boardroom.
12. Monday, September 18, 2006 – 9:00 a.m. – The Board of County Commissioners and the Planning Commission will conduct a Joint Work Session in the County Commission Boardroom.
13. Tuesday, September 19, 2006 - 9:00 a.m. - The Selection Committee for RFP 06-151, Community Brand Processing will meet at Citrus & Chemical Bank, Third Floor Conference Room, 600 North Broadway, Bartow.
14. Tuesday, September 19, 2006 – 3:00 p.m. – Heart of Florida Community Alliance will meet in the Commissioners’ Conference Room, Room 407.
15. Tuesday, September 19, 2006 – 7:00 p.m. – Polk County Leisure Services will meet with the public to discuss the Jan Phyl Master Plan process and request input at the Sheriff's Office Central District Community Room, 3635 Avenue G NW, Winter Haven.
16. Thursday, September 21, 2006 - 8:30 a.m. - The Development Review Committee will meet in the Land Development Conference Room, Second Floor, Neil Combee Administration Building.
17. Thursday, September 21, 2005 - 9:30 a.m. - The Hearing Officer of the Code Enforcement Board will meet in the County Commission Boardroom.
18. Thursday, September 21, 2006 - 12:00 p.m. - Polk Leisure Services Association will meet at the Fort Meade Mobile Home Park Activity Center, 1046 SE 2nd Street, Fort Meade.
19. Friday, September 22, 2006 - 9:00 a.m. - Board/Staff Agenda Review meeting to discuss the Agenda and any other matters that may come before the Board will be held in the Commissioners= Conference Room, Room 407.
20. Monday, September 25, 2006 – 12:00 p.m. – Public Safety Coordinating Council will meet in the Commissioners’ Conference Room, Room 407.
21. Monday, September 25, 2006 – 5:30 p.m. – Community Relations Advisory Council will meet in the Commissioners’ Conference Room, Room 407.
22. Tuesday, September 26, 2006 – 7:00 p.m. – Transportation Planning Organization’s Citizens Advisory Committee will meet in the Multi-Purpose Room, Room 413.
SEPTEMBER 13, 2006
C O N S E N T A G E N D A
E. ACCOUNTANT, AUDITOR AND CLERK TO THE BOARD - RICHARD M. WEISS
1. Approve removal of equipment from inventory as set forth on Blanket Removal Forms No. 1680 through No. 1684 as requested by Fixed Asset Accounting, to be stored or disposed of in accordance with the Rules of the Auditor General’s Office. (Copies are on file in the Clerk’s Department of Finance and Accounting to BoCC.)
2. All properties from the Tax Deed Sales of August 10, 2006, and August 22, 2006, were either sold or redeemed; consequently, there is no list of Lands Available from that Sale. (Copies are on file in the Clerk's Department of Finance and Accounting to BoCC.)
3. Accept copy of Resolution 2006-04 identifying the Fiscal Year 2006-2007 meeting schedule for the Bridgewater Community Development District. (Copy is on file in the Clerk's Department of Finance and Accounting to BoCC.)
4. Accept the Southwest Florida Water Management District’s Fiscal Year 2007 Board Meeting Calendar and map depicting the District’s boundaries, and the Tentative Budget Submission for Fiscal Year 2006-2007. (Copies are on file in the Clerk's Department of Finance and Accounting to BoCC.)
5. Accept the minutes of the Lake Ashton II Community Development District’s meeting held on May 19, 2006. (Copy is on file in the Clerk's Department of Finance and Accounting to BoCC.)
6. Accept the minutes of the meeting of the Board of Supervisors of the West Lakeland Water Control District held on July 28, 2005. (Copy is on file in the Clerk's Department of Finance and Accounting to BoCC.)
7. SET HEARING DATES for the following items with the suggested hearing date for each being October 25, 2006, at 1:30 p.m. (Copies are on file in the Clerk's Department of Finance and Accounting to BoCC.)
a. To consider a petition from John Murphy to adopt a Resolution to vacate the public interest reserved in the easement for public highway purposes per Deed Book 612, Page 277, Public Records of Polk County, Florida, lying in S-02, T-29, R-27.
b. To consider petitions from John T. Lesley, Jr., and his wife, Louisa N. Lesley, as Trustee, Susan Wood, India Whedbee, Donald B. Norton, as Trustee, and Glenda Norton, his wife, to adopt a Resolution to vacate a portion of the unopened, unmaintained, deeded right –of- way per Official Records Book 1098, Page 116, Public Records of Polk County, Florida, lying in S-30, T-28, R-28.
c. To consider a petition from Donald R. Leatherwood and William G. Ward to adopt a Resolution to vacate the unopened, unmaintained, platted right-of-way shown as a 10-foot alley on the plat of Waverly, as recorded in Plat Book 3, Page 7, and the 40-foot right-of- way named Lake Street on the plat of W. W. Scotts Addition to Waverly, as recorded in Plat Book 4, Page 23, of the Public Records of Polk County, Florida, lying in S-09 and 10, T-29, R-27.
SEPTEMBER 13, 2006 - CONSENT, PAGE 2
d. To consider a petition from Richard E. Bosserman, Trustee, to adopt a Resolution to vacate portions of Snook Drive and Snook Court which are platted, unmaintained rights-of- way and all of the plated public utilities and storm drainage easements and that portion of Greenway 2 shown on Poinciana, Neighborhood 1 West, Village 7, as recorded in Plat Book 52, Pages 50 through 55, Public Records of Polk County, Florida, lying in S-29, T-27, R-28.
F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
G. GROWTH MANAGEMENT – MERLE BISHOP, DIRECTOR
1. LAND DEVELOPMENT DIVISION
a. SET HEARING DATE – PD 06-14/De Novo (Twin Lakes MHP): Phillip E. Kuhn, Esq., area property owner, has appealed the decision of the Planning Commission to approve a Planned Development (PD) in Residential Low (RL-1) and Residential Medium (RM) land use districts and requests a De Novo hearing. The PD will allow 113 townhouses and 16 condominiums on 17.35 +/- acres (includes 4 +/- acres of waterbody). The property is east of State Road 37, west of Scott Lake Road, north of County Road 540A, south of Lakeland, in S-18, T-29, R-24. On August 8, 2006, the Planning Commission voted 6/1 to approve the request with conditions. (Suggested hearing date: October 11, 2006, at 1:30 p.m.)
b. SET HEARING DATE – CU 06-07/Level 4: KB Home Orlando, LLC, owner, requests a Conditional Use (CU) in a Community Activity Center (CACX) within the Ronald Reagan Parkway Selected Area Plan (SAP) to allow a water well and potable water treatment facility with a 10,000 gallon potable water storage tank on 0.25 +/- acres within an 80 +/- acre tract. The property is south of County Road 532 (Osceola County Line), west of Lake Wilson Road, east of I-4, northwest of Loughman, in S-03, T-26, R-27. On August 8, 2006, the Planning Commission voted 7/0 to recommend approval with conditions. (Suggested hearing date: October 11, 2006, at 1:30 p.m.)
c. SET HEARING DATE – CU 06-08/Level 4: Michael Pocquette, applicant; CMS Corporation of Winter Haven, owner; requests a Conditional Use (CU) in a Commercial Enclave (CE) land use district to allow used vehicle restoration and sales on 1 +/- acres. The property is on west side of US 27, south of State Road 544, north of Lake Hamilton, in S-08, T-28, R-27. This case will be heard by the Planning Commission on September 12, 2006. (Suggested hearing date: September 27, 2006, at 1:30 p.m.)
d. SET HEARING DATE: To consider a petition to vacate and annul a portion of the plat of “The Forest At Ridgewood” Subdivision. (Suggested hearing date: September 27, 2006, at 1:30 p.m.)
2. LONG RANGE PLANNING DIVISION
a. SET HEARING DATE - CPA 06S-17, 18 and 20: To consider adoption of an ordinance to adopt three small-scale amendments to the Polk County Comprehensive Plan. (Suggested hearing date: October 11, 2006, at 1:30 p.m.)
b. SET HEARING DATE - CPA 06S-21, 22, 23 and 24: To consider adoption of an ordinance to adopt four small-scale amendments to the Polk County Comprehensive Plan. (Suggested hearing date: November 8, 2006, at 1:30 p.m.)
SEPTEMBER 13, 2006 - CONSENT, PAGE 3
H. PUBLIC WORKS – BRUCE McNABB, DIRECTOR
1. FACILITIES MANAGEMENT DIVISION
a. Request Board approve the extension of the existing lease between the Board and the Polk County Opportunity Council to lease rooms 115 and 126 in the Florence Villa Resource Center located at 135 Avenue Y in Winter Haven, Florida, for the Chrysalis Teen Prevention Program. Revenue from the rental fee will be placed in 104 Special Revenue Grant Fund.
b. Request Board approve the extension of the existing lease between the Board and the Polk County Opportunity Council for lease of approximately 2200 square feet in the Florence Villa Resource Center located at 135 Avenue Y in Winter Haven, Florida, for the Head Start Program. Revenue from the rental fee will be placed in 104 Special Revenue Grant Fund.
c. Request Board approve an extension of the current Sublease Agreement No. 154 between the Board and the Bartow Municipal Airport Development Authority for Suites 3 and 4 in Building No. 250 to begin on October 1, 2006, and end on September 30, 2007. Also request Board approve an addendum to the Sublease Agreement that increases the monthly rent by 3% from $867.36 to $893.38. This increase will be effective October 1, 2006. Funds for rent are budgeted in 110 Fire Services Fund.
d. Request Board approve an extension of the current Sublease Agreement No. 144 between the Board and the Bartow Municipal Airport Development Authority for Suites 12-16 in Building No. 250 to begin October 1, 2006, and end on September 30, 2007. Also request Board approve an addendum to the Sublease Agreement that increases the monthly rent by 3% from $1,789.37 to $1,843.05. This increase will be effective October 1, 2006. Funds for rent are budgeted in FY 2006-2007, 001 General Fund.
e. Request Board approve an extension of the current Sublease Agreement No. 155 between the Board and the Bartow Municipal Airport Development Authority for Suite 17 in Building No. 250 at the Bartow Municipal Airport to begin on October 1, 2006, and end on September 30, 2007. Also request Board approve an addendum to the Sublease Agreement that increases the monthly rent by 3% from $552.13 to $568.69. This increase will be effective October 1, 2006. Funds for rent are budgeted in FY 2006-2007, 001 General Fund.
f. Request Board approve an Addendum to Sublease Agreement No. 85 between the Board and the Bartow Municipal Airport Development Authority to increase the rent by 3% from $3,023.46 to $3,114.16 for Land Area No. 191 located at the Bartow Airbase. This increase will be effective September 1, 2006. Funds for rent are budgeted in FY 2006- 2007, 001General Fund and in FY 2006-2007, 312 Environmental Lands Acquisition Fund.
g. Request Board approve an extension of the current Sublease Agreement No. 84 between the Board and the Bartow Municipal Airport Development Authority for Building No. 323 and one-half acre of land at the Bartow Municipal Airport to begin on October 1, 2006, and end on September 30, 2007. Also request Board approve an addendum to the Sublease Agreement that increases the monthly rent by 3% from $2,137.98 to $2,202.11. This increase will be effective October 1, 2006. Funds for rent are budgeted in 110 Fire Services Fund.
h. Request Board approve an extension of the current Sublease Agreement No. 133 between the Board and the Bartow Municipal Airport Development Authority for Suite 11 in Building No. 250 at the Bartow Municipal Airport to begin on October 17, 2006, and end on October 16, 2006. Also request Board approve an addendum to the Sublease Agreement that increases the monthly rent by 3% from $830.00 to $854.90. This increase will be effective October 17, 2006. Funds for rent are budgeted in FY 2005-2006, 001 General Fund. SEPTEMBER 13, 2006 - CONSENT, PAGE 4
2. NATURAL RESOURCES DIVISION
a. Request Board approve Modification No. 1 to CSA No. 03-48-02 with Chastain-Skillman for Design Modifications and Construction Services for Phase II of the Frostproof/Lake Clinch Outfall project at a cost not to exceed $55,300.00. Funds are budgeted in the 001 General Fund.
b. Request Board approve the State Financial Assistance Agreement No. LP6710 with the Department of Environmental Protection for the Frostproof/Lake Clinch Outfall project for future project cost. This agreement is for $1,000,000.00 State grant fund. Funds will be budgeted in the 104 Special Revenue Grants Fund for FY 2006-2007.
3. SOLID WASTE DIVISION
a. Request Board approve Modification No. 01 to CSA No. 04-46-10 with Jones, Edmunds & Associates, Inc., at a cost not-to-exceed $111,615.00, to provide additional services associated with the North Central Landfill Pre-Development Plan. Funds are available in the 410 Solid Waste Fund.
4. TRAFFIC ENGINEERING AND OPERATIONS DIVISION
a. Speed limit studies were conducted to support each request under the “Establishment of municipal and county speed zones” as outlined in FS 316.189. The posting of the requested restrictions will promote public safety on the County road system, and assist the Polk County Sheriff’s Office in their enforcement efforts. It is recommended that a Resolution be adopted authorizing the following speed limit postings:
The following Local Residential Roads located in S-11, T-25, R-26 are to be posted 25 M.P.H.: (CR 561124) Dalton Court, from Grantham Drive (Mile Post 00.00) to Grantham Drive (Mile Post 00.18); (CR 561126) Grantham Drive, from Brayton Lane (Mile Post 00.00) to Brayton Lane (Mile Post 00.20); (CR 561128) Somerset Drive, from Brayton Lane (Mile Post 00.00) to Brayton Lane (Mile Post 00.20); (CR 561130) Brayton Lane, from Legacy Park Boulevard (Mile Post 00.00) to Dead End East (Mile Post 00.56).
The following Local Residential Roads located in S-15, T-27, R-23 are to be posted 25 M.P.H.: (CR 731537) Krenson Oaks Circle, from Myrtle Road (Mile Post 00.00) to Krenson Oaks Circle (Mile Post 00.62); (CR 731539) Krenson Oaks Street, from Krenson Oaks Circle (Mile Post 00.00) to Krenson Oaks Circle (Mile Post 00.18).
The following Local Residential Road located in S-20, T-29, R-23 is to be posted 25 M.P.H.: (CR 932015) Woodhaven Drive, from Dead End South (Mile Post 00.00) to Dead End South (Mile Post 00.71).
The following Local Residential Roads located in S-10, T-29, R-24 are to be posted 25 M.P.H.: (CR 941022) Stoneway Drive, from Banana Lake Drive (Mile Post 00.00) to Dead End North (Mile Post 00.30); (CR 941025) Miriam Drive, from Clubhouse Road (CR 540) (Mile Post 00.00) to Stoneway Drive North (Mile Post 00.27); (CR 941026) English Drive, from Miriam Drive (Mile Post 00.00) to Stoneway Drive (Mile Post 00.29); SEPTEMBER 13, 2006 - CONSENT, PAGE 5
(CR 941027) Hilson Drive, from Stoneway Drive (Mile Post 00.00) to Stoneway Drive (Mile Post 00.23).
The following Local Residential Roads located in S-15, T-29, R-24 are to be posted 25 M.P.H.: (CR 941512) Dogwood Place, from Dead End West (Mile Post 00.00) to Yarborough Lane (Mile Post 00.10); (CR 941516) Dogwood Court, from Dead End West (Mile Post 00.00) to Yarborough Lane (Mile Post 00.10).
b. Parking restriction studies were conducted to support this request under the “Powers of local authority” as outlined in FS 316.008. Vehicles are parking on the rights-of-way of said roadway causing the deterioration of the shoulder/pavement condition and line of sight restriction/limitation. The posting of the requested restriction will promote public safety on the County roadway system, and assist the Polk County Sheriff’s Office in their enforcement efforts. It is recommended that a resolution be adopted authorizing the following posting for parking restriction:
The following Local Residential Road located in S-11, T-28, R-28, is to be posted No Parking –Stopping and Standing on Right-of-Way: (CR 881103) Laurel Avenue; restrict parking north from Halibut Road on the east and west side for 450 feet and south of Pine Street on east and west side for 600 feet.
5. TRANSPORTATION ENGINEERING DIVISION
a. Request Board approve Modification No. 1 to CSA No. 00-31-17 with PBS&J for the Deer Brooke Subdivision Drainage Project. This Modification is necessary to allow the Consultant to prepare construction plans to alleviate flooding in Deer Brooke Subdivision. Funds, in the amount of $14,310.00, are budgeted for the Deer Brooke Drainage Project in the 317 CIP Road Projects Fund. There is no increase in time for this Modification.
I. UTILITIES - GREG BOETTCHER, DIRECTOR
1. UTILITIES CUSTOMER SERVICE DIVISION
a. Request Board accept easements donated by Dala D. Satterly; Smarter Properties, LLC, a Florida Corporation; Anthony J. Benton, a single person; Willie D. Pace, Jr., a married man and Shernequa Pace, his wife; and Marc Joseph Tuminello, a single man, which are located in S-27, T-28, R-24, and which are to be recorded by Polk County Utilities, and authorize payment of recording fees to the Clerk. Funding for the recording fees, in the amount of $10.00 for the first page and $8.50 for each additional page, is available in the Skyview Utility Receivership account.
b. Request Board accept easements donated by Louise Henson, as to a Life Estate and Richie Vincel Matchett, a married man; David I. Crawford and Mary E. Crawford, husband and wife; and Raymond P. Heer and Mary C. Heer, as to a Life Estate and Margaret Abrams, Louise Cox, Susan Abbott, as Tenants in Common, which are located in S-26, T- 28, R-24, and which are to be recorded by Polk County Utilities, and authorize payment of recording fees to the Clerk. Funding for the recording fees, in the amount of $10.00 for the first page and $8.50 for each additional page, is available in the Skyview Utility Receivership account. SEPTEMBER 13, 2006 - CONSENT, PAGE 6
c. Request Board accept easements donated by Charles T. Clark, III and Cindy S. Clark, husband and wife; Druvanand Ramjit, a married man; J. Keith Hilliard; Carol A. Heffron Phelps, single; and Thinh Van Trinh and Hoa Vuong Nguyen, Trustees under Thinh Van Trinh and Hoa Vuong Nguyen Revocable Living Trust, a Declaration of Trust dated the 8th day of April, 1999, which are located in S-22, T-28, R-24, and which are to be recorded by Polk County Utilities, and authorize payment of recording fees to the Clerk. Funding for the recording fees, in the amount of $10.00 for the first page and $8.50 for each additional page, is available in the Skyview Utility Receivership account.
2. UTILITIES TECHNICAL SERVICES DIVISION
a. Request Board accept a donated utility easement from McDonald Golf Enterprises, Inc., located in S-30, T-29, R-24, to be recorded by Polk County Utilities. Also request Board accept the water, reclaimed water, and wastewater system improvements associated with the Vista Hills East (also known as Vista Hills Phase 2) subdivision, serving lots 1 through 14, located in S-30, T-29, R-24, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
b. Request Board accept the water and wastewater system improvements of the Magnolia Preserve (also known as Magnolia Preserve Phase I) subdivision located in S-11, T-29, R- 25, serving lots 1 through 55, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
c. Request Board accept the on-site water and wastewater system improvements, including the lift station, of the Aldea Reserve subdivision located in S-11 and S-12, T-26, R-27, serving lots 1 through 154, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
d. Request Board accept the Oak Hills Boulevard water and wastewater system improvements located in S-13, T-26, R-27, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
e. Request Board accept the water and wastewater system improvements, including two lift stations, of the Drayton-Preston Woods at Providence (also known as Providence N2-3) subdivision, located in S-13, T-26, R-27 and S-18, T-26, R-28, serving lots 1 through 264, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
f. Request Board accept the on-site water and wastewater system improvements, including the lift station, of the Wildflower Ridge subdivision located in S-12, T-26, R-27, serving lots 1 through 62, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
g. Request Board accept the Redhawk Bend subdivision water and wastewater system improvements located in S-04, T-27, R-23, serving lots 1 through 24, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
h. Request Board accept the off-site water main extension and fire hydrant improvements of the Cracker Barrel Restaurant, located in S-07, T-26, R-27, for ownership, operation, and maintenance by Polk County Utilities. No funding is required.
i. Request Board approve CSA No. 02-104-05 with Jones, Edmunds & Associates to evaluate and recommend improvements to the existing Combeewood Wastewater Treatment Facility, located in the Central Regional Utility Service Area, at a cost not to exceed $45,000.00. Also request Board approval to transfer funds within the Community Investment Program (CIP) budget. Funding is available in FY 2005-2006 in the CIP budget.
SEPTEMBER 13, 2006 - CONSENT, PAGE 7
j. Request Board approve CSA No. 02-104-06 with Jones, Edmunds & Associates to evaluate and recommend improvements to the existing Heritage Place Wastewater Treatment Facility, located in the Central Regional Utility Service Area, at a cost not to exceed $51,500.00. Also request Board approval to transfer funds within the Community Investment Program (CIP) budget. Funding is available in FY 2005-2006 in the CIP budget.
k. Request Board approve Amendment No. 3 to the Bulk Wastewater Treatment Agreement between Polk County and the Florida Governmental Utility Authority (FGUA) to provide for bulk wastewater treatment services by the FGUA to Polk County Utilities customers in the North Lake Pierce Service Area for up to two additional years, ending on or before July 25, 2008, at a cost of $3.83 per thousand gallons of treated wastewater, plus a monthly charge of $2,433.00. Funds to pay for the services will be secured from wastewater service charges collected from existing Polk County Utilities wastewater customers in the North Lake Pierce Service Area. Funding is budgeted and available in the Utilities Wastewater Operating Budget.
l. Request Board approve the Consent Order Agreement for the Northeast Regional Wastewater Treatment Facility with the State of Florida, Department of Environmental Protection, for an amount not to exceed $1,050.00, in payment of civil penalties and costs, Office of General Counsel File No. 06-1099, and authorize the Director of Polk County Utilities to execute this document. Funding is available in the 2005-2006 Fiscal Year Community Investment Program budget.
J. NEIGHBORHOOD SERVICES – ELBA CHERRY, DIRECTOR
1. HOUSING AND NEIGHBORHOOD DEVELOPMENT DIVISION
a. Request Board approve a CDBG Satisfaction of Rehabilitation Mortgage between Polk County and Armie Jean Carter, 2332 Old Dixie Highway, Auburndale, in the amount of $31,687.28.
b. Request Board approve the Amendment to the Interlocal Agreement between Polk County and the City of Winter Haven to extend the current Agreement until September 30, 2016. Funds for this Agreement are budgeted in CDBG and SHIP Funds.
c. Request Board approve Addendum No. 1 to the SHIP Housing Rehabilitation/ Reconstruction Loan, Deferred Mortgage, and Security Agreements for John Kilpatrick and Ida Kilpatrick, 2491 Sunset Drive, Winter Haven, (RC-05-SHIP-24-HA) for the total project cost of $109,866.00. Funding is provided by the SHIP Program.
d. Request Board approve the Tenant-Based Rental Assistance Program Payments Contracts for the following families. Funding is provided by the HOME Grant for a total project cost of $300,000.00.
1. Patrice Chandler, a tenant at 4931 Wildflower Drive, Lakeland. A monthly payment of $694.00 to the landlord, Juan Fernandez, for the period of July 1, 2006, to November 30, 2006, for Interim Adjustment. 2. Vera Hall, a tenant at 1735 Vauxhall Road, Auburndale. A monthly payment of $274.00 to the landlord, Tyrone Scott, for the period of September 1, 2006, to August 31, 2007, for Annual Recertification.
SEPTEMBER 13, 2006 - CONSENT, PAGE 8
e. Request Board approve Addendum No. 1 to the HOME Program Agreement between Polk County and The Keystone Challenge Fund, Inc., to increase the set aside funds in the amount of $300,000.00 to be used for the new construction program. Funding is provided by the HOME Program. f. Request Board approve the Re-programming of uncommitted HOME funds for FY 2004- 2005 in the amount of $600,000.00 for Tenant Based Rental Assistance and Community Housing Development Organization. Funding is provided by the HOME Program. g. Request Board approve the Section 8 Housing Assistance Payments (HAP) contracts for the following families:
1. Teresa Jimenez, a tenant at 1023 Jack Street, Lakeland. A payment of $469.00 to the landlord, Norma I. Otero, for the period of August 1, 2006, to August 31, 2006, for Annual Recertification. 2. Teresa Jimenez, a tenant at 1400 Old Winter Haven Road, Apt. 3311, Bartow. A monthly payment of $469.00 to the landlord, The Meeting House, for the period of September 1, 2006, to July 31, 2007, for Annual Recertification. 3. Mattie May, a tenant at 390 Carol Boulevard, Apt. 38, Auburndale. A monthly payment of $327.00 to the landlord, San Francisco Development Company LLC, for the period of September 1, 2006, to August 31, 2007, for Annual Recertification. 4. Cynthia Meeks, a tenant at 4103 Carillon Place, Lake Wales. A monthly payment of $283.00 to the landlord, Creative Choice Homes, for the period of August 1, 2006, to February 28, 2007, for Interim Adjustment. 5. Rosemary Ross, a tenant at 721 Crestwood Drive, Winter Haven. A monthly payment of $444.00 to the landlord, Sandra Saa, for the period of July 1, 2006, to June 30, 2007, for Annual Recertification.
Funding is provided by the U.S. Department of Housing and Urban Development; 100% Grant Funded; Section 8 Housing Assistance Payment Program Rental/Utilities. h. Request Board approve the American Dream Downpayment Initiative Program Agreement between Polk County and The Keystone Challenge Fund, Inc., for set aside funds in the amount of $115,067.00, to be used for down payment assistance for first time home buyers. Funding is provided by the HOME Program. i. Request Board approve each Satisfaction of Mortgage and Security Agreement between Polk County and the following homeowners who were assisted by the State Housing Initiatives Partnership (SHIP) Down Payment Assistance Program. The SHIP Account increased in the amount of $38,407.50.
1. Harry Franklin Avirett, 195 Brooks Road, Frostproof, in the amount of $6,890.00. 2. Constance J. Basco, 3200 Jasmine Drive, Lake Wales, in the amount of $1,195.00. 3. Shawn P. Crow and Rhonda J. Thomas, 979 Whisper Lake Drive, Winter Haven, in the amount of $2,310.00. 4. David G. Depasquale and Angela M. Depasquale, 274 Lake Daisy Loop, Winter Haven, in the amount of $11,468.00. 5. Nina T. Gaitor, 816 Lindsey Place, Lake Wales, in the amount of $16,780.00. 6. Juan J. Gamez and Patricia D. Gamez, 625 16th Street South, Haines City, in the amount of $15,600.00. 7. Dawn A. Garcia, 274 Diamond Ridge Blvd., Auburndale, in the amount of $9,400.00. 8. Wendy G. Waldon, 1351 Five Iron Drive, Lakeland, in the amount of $2,575.00. SEPTEMBER 13, 2006 - CONSENT, PAGE 9
j. Request Board approve the HHR Rehabilitation/Reconstruction Loan, Deferred Mortgage and Security Agreements and Florida Housing Finance Corporation Subordinate Agreement and Promissory Note for Richard P. Haddon and Brenda G. Haddon, 3719 Rolling Hills Court West, Lake Wales, for the total project cost of $92,731.50. Funding is provided by the HHR Program.
2. LEISURE SERVICES DIVISION
a. Request Board approve an agreement with Little Joe’s Special Events, Inc., to be the sole responsible party for the October 28, 2006, Haunted Halloween Hayride & Happenings food vending operations at Loyce E. Harpe Park.
b. Request Board approve the State Aide to Libraries Grant Application to provide operating funds for the Polk County Library Cooperative.
K. HUMAN SERVICES – LARRY SKIDMORE, DIRECTOR
1. HUMAN SERVICES DEPARTMENT
a. Request Board approve a FEMA (Federal Emergency Management Agency) Hazard Mitigation Grant Program funded project to wind retrofit the Bartow Special Care Shelter located at 2010 Georgia Street East in Bartow, Florida. Transfer from the General Fund Reserve and adoption of a budget amendment resolution increasing the FEMA Hazard Mitigation Grant Programs Fund (145) and a CIP amendment.
2. COMMUNITY HEALTH AND SOCIAL SERVICES DIVISION
a. Request Board approve the Medical Services Agreement Amendment No. 1 between the Board and various medical providers. Funds are budgeted in the CHSS Fund (130), for medical services.
b. Request Board approve the Medical Services Agreements between the Board and the various medical providers, for the period July 1, 2006, through July 31, 2008. Funds are budgeted in the CHSS Fund (130), for medical services.
c. Request Board approve the Hospital Agreement Amendment No. 1 between the Board and the area hospitals. Community Health and Social Services has budgeted funds in the CHSS Fund (130), for provider services.
3. ELDERLY SERVICES DIVISION
a. Request Board approve Amendment 003 to the FY 2005-2006 Alzheimer’s Disease Initiative (ADI) Application and Rate Agreement/Contract ADI-05/06-POLK between the Board and the West Central Florida Area Agency on Aging for the period July 1, 2005, through June 30, 2006. Delivery of Services shall end June 30, 2006. State General Revenue is $232,904.00, an increase of $5,000.00.
b. Request Board approve Amendment 003 to the 2005-2006 Community Care for the Elderly Application and Rate Agreement/Contract CCE-05/06-POLK between the Board and the West Central Florida Area Agency on Aging for the period July 1, 2005, through June 30, 2006. Delivery of Services shall end June 30, 2006. State General Revenue is $1,269,200.00, an increase of $30,000.00.
SEPTEMBER 13, 2006 - CONSENT, PAGE 10
c. Request Board Approve Amendment 006 to the Older Americans Act Disaster Relief Program Standard Agreement, No. OAAD-2005-POLK, between the Board and the West Central Florida Area Agency on Aging, Inc. for the period January 1, 2005, through August 31, 2006. The purpose of this amendment is to increase the agreement amount by $62,799.00.
L. PUBLIC SAFETY – JIM BELL, DIRECTOR
1. EMERGENCY MANAGEMENT DIVISION
a. Request Board adopt Resolutions naming the following previously unnamed private roadways: Angel Lane, located in Polk City, S-17, T-27, R-25; Kenneth Lane, located in Polk City, S-08, T-27, R-25; and Hendley Drive, located in Lakeland, S-29, T-27, R-23. Funds in the amount of $540.00 are budgeted in the Traffic Engineering and Operations Sign Program.
2. FIRE SERVICES DIVISION
a. Request Board approve the Interlocal Agreement between Pasco County and Polk County for Fire and Rescue Services. This agreement will provide quick accessibility to equipment and personnel when a major event occurs. This agreement is made at no reimbursable cost to either party while assisting each other. If assistance is needed, normal operating costs for firefighters, equipment and supplies would be funded within the Fire Services operating budget.
b. Request Board approve Emergency Response Agreements with the following Fire Departments: Alturas, Babson Park, Bradley, Caloosa Lake, Crystal Lake, Cypress Gardens, Eagle Lake, Fedhaven, Golfview, Grape Hammock, Highland City, Indian Lake, Jan Phyl Village, Kissimmee River, Loughman, Medulla, Polk City, Providence, Rifle Range, Solivita, Sun Air, Timberlane, West Loughman, Willow Oak and the Emergency Management Volunteers. Funds in the amount of $150,000.00 have been budgeted in FY 2006-2007.
M. SUPPORT SERVICES GROUP – LEA ANN THOMAS, ASSISTANT COUNTY MANAGER
1. PURCHASING DIVISION
a. Request Board approve Amendment No. 1 to the Fee Schedule and a one year time extension for Master Consulting Agreement No. 03-81 with Boyle Engineering Corporation of Orlando, Florida. The term shall be from September 17, 2006, to September 17, 2007.
b. Request Board approve Modification No. 1, time extension of 365 days, for CSA No. 02- 103-03, Northeast Regional Wastewater Treatment Facility (NERWWTF) Fast Track Modification – Construction and Start Up Services with Malcolm Pirnie, Inc, of Maitland, Florida. No additional funds required for time extension.
c. Request Board approve Modification No. 2, time extension of 365 days, for CSA No. 02- 112-03, IMC Agrico Peace River Park Boardwalk Phase 2 with URS Corporation Southern of San Francisco, California. No additional funds required for time extension.
SEPTEMBER 13, 2006 - CONSENT, PAGE 11
d. Request Board approve Master Consulting Agreements for RFP No. 06-091 Engineering Services for Transportation Engineering with Carter Burgess, Tampa, Florida; HDR Engineering, Inc., Tampa; HNTB Corporation, Tampa, Florida; Infrastructure Engineers, Inc., St. Cloud, Florida; Johnson Engineering, Lutz, Florida; Keith and Schnars, P.A., Lakeland, Florida; Kisinger Campo & Associates, Corp., Bartow, Florida; Parsons Brinckerhoff, Tampa, Florida; PBS&J, Bartow, Florida; Pitman Hartenstein & Associates, Inc., Engineers, Tampa, Florida; Professional Engineering Consultants, Inc., Orlando, Florida; Reynolds, Smith and Hills, Inc., Tampa, Florida; TBE Group, Clearwater, Florida; The LPA Group Incorporated, Orlando, Florida; URS Corporation Southern, Bartow, Florida.
e. Request Board approve the Selection Committee’s recommendation and authorize staff to negotiate Master Consulting Agreements with PBS&J, Bartow, Florida, HDR Engineering, Tampa, Florida; Parsons Brinckerhoff, Orlando, Florida, URS Corporation Southern, Bartow, Florida; and Jacobs Civil, Lakeland, Florida, for RFP No. 06-092, General Engineering Consulting Services for Transportation Engineering.
f. Request Board approve the Selection Committee’s recommendation and authorize staff to negotiate a Professional Services Agreement with Matrix Consulting Group of Irving, Texas, for RFP No. 06-140, Fire and EMS Consolidation.
g. Request Board approve a five year extension for Supplement No. CFTH66G for Multivendor Information Technology Recovery Services No. HQ12291 with IBM Business Continuity & Recovery Services of Suffern, New York. Funds are budgeted in Utilities Operations Fund.
h. Request Board approve the one year extension to Utilities Expense Reduction Agreement with Cost Recovery Group, Inc. of Heathrow, Florida. The extension is from August 5, 2006, until August 5, 2007. No funding required for time extension.
i. Request Board approve Modification No. 1, time extension of 365 days, for CSA No. 03- 092-04, Polk County Traffic Engineering Sheffield Road Site with Lunz Prebor Fowler Architects of Lakeland, Florida. No funding required for time extension.
2. RISK MANAGEMENT DIVISION
a. Request Board approve renewal of agreement with Dr. Nancy Davis-King, M.D., Medical Director/Medical Review Officer at a rate of $3,250.00 per month for a total of $39,000.00 per year from October 1, 2006, to September 30, 2009. Funds have been budgeted in the Occupational Health Fund.
N. COUNTY ATTORNEY – JOSEPH G. JARRET
1. Request Board accept the Right-of-Way Agreement from Joan Marie Smith, for Tax I.D. Number 172627-000000-012200, being Tract 117, Unit B, unrecorded Crescent Estates, and authorize the issuance of a check to the Trust Account of Troiano & Roberts, P.A. in the amount of $31,435.00 for the purchase of the parcel. The property is needed as right-of-way for the Ernie Caldwell Boulevard Road Project.
2. SET HEARING DATE: To consider adoption of ordinances creating the following special street lighting districts: Solivita Phase 7A, Solivita Phase 7B1 & Solivita Phase 7B2, Solivita Phase 7C, and Solivita Phase 7D. (Suggested hearing date: October 25, 2006, at 1:30 p.m.)
SEPTEMBER 13, 2006 - CONSENT, PAGE 12
3. Request Board accept the Voluntary Transaction Agreement from William H. Oldenburg, II, for the purchase of Tax ID No. 352925-363480-000190, and authorize a check for $58,962.00 be issued for the purchase. Property is being purchased in conjunction with the FEMA Hazard Mitigation Grant Program. Also, request Board approve hiring Commonwealth Land Title Insurance Company to close the acquisition of the parcel, approve paying estimated closing costs of $1,650.00, approve the Chief Right-of-Way Agent to execute the documents on behalf of the County at closing, and approve recording executed instruments.
4. Request Board accept Right-of-Way Agreements from the following property owners for additional right-of-way for Phase II of the CR 540A Road Improvement Project, and authorize the issuance of checks in the following amounts: (a) William and Grey (Parcel 125) – $1,500.00; (b) Virgil L. Womble (Parcel 166) – $5,500.00; (c) Curtis W. Roberson (Parcel 717 A and B) – $2,900.00 and (d) Carl E. and Tamara L. Royer (Parcel 719 A and B) – $1,400.00.
5. Request Board accept the Quit Claim Deed from Lynn A. Wood for Tax ID No. 142924- 283136-000200, containing Parcel 154. The property is needed as right-of-way for Phase II of the County Road 540A Road Improvement Project.
6. Request Board accept or ratify the following instruments, being given to Polk County to upgrade the existing right-of-way to meet current road classification standards.
a. Ratify Warranty Deeds recorded in O.R. Book 6701, Pages 1616 and 1617 from Eduardo F. and Shannon H. Morrell for additional right-of-way along Hamilton Road and Medulla Road. b. Accept Deeds from Clay Cut, LLC, and J. Rink, LLC for additional right-of-way along Bannon Island Road and Bannon Loop Road. c. Accept Fee Simple from Deed Bridgewater Commercial Park, LLC for additional right-of- way along Old Combee Road. d. Accept Warranty Deed from Jerome N. and Linda B. Fisher for additional right-of-way along Lunn Road. e. Accept Quit Claim Deeds from Marilyn K. Brewster and Standard Sand & Silica Co. for additional right-of-way along Sand Hill Road. f. Accept Warranty Deed from JME Land Management, LLC for additional right-of-way along Old Haines City Lake Alfred Road. g. Accept Quit Claim Deed from Walter Roy Graves for additional right-of-way along Lunn Road. Property lies in S-34, T-31, R-25. h. Accept Quit Claim Deed from Eddie Goss for additional right-of-way along Derby Avenue.
7. Request Board accept the Right-of-Way Agreement from Sheila J. Uzzardo, Attorney in Fact and Agent for Georgine Jungles, for Parcel 146 and authorize the issuance of a check in the amount of $310,000.00 for the purchase of the parcel. Also, request Board approve hiring Commonwealth Land Title Insurance Company to close the acquisition of the parcel, approve paying estimated closing costs of $3,000.00, and approve the Chief Right-of-Way Agent to execute the documents on behalf of the County at closing. The property is needed as right-of- way and storm water pond for Phase II of the County Road 540A Road Improvement Project.
O. COUNTY MANAGER – MICHAEL HERR