SHIRE OF BODDINGTON
‘The Council and Staff of the Shire of Boddington, in partnership with the community, Are committed to operating effectively and efficiently to provide quality lifestyle opportunities That encourage population growth and development’
MINUTES
For The Ordinary Meeting of Council To Be Held At
5PM, TUESDAY 15TH OCTOBER 2013
Boddington Community Club Club Drive, Boddington
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Boddington for any act, Omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conservations with staff. The Shire of Boddington disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person’s or legal entity’s own risk.
In particular and with derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Boddington during the course of any meeting is not intended to be and is not taken as notice or approval from the Shire of Boddington. The Shire of Boddington warns that anyone who has an application lodged with the Shire of Boddington must obtain and only should rely on WRITTEN CONFRIMATION of the outcome of that application and any conditions attaching to the decision made by the Shire of Boddington in respect of the application.
Minutes
1. DECLARATION OF OPENING: ...... 1 2. ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE: ...... 1 2.1.1 Attendance ...... 1 2.1.2 Apologies ...... 1 2.1.3 Leave of Absence ...... 1 3. DISCLOSURE OF FINANCIAL INTEREST: ...... 1 4. PUBLIC QUESTION TIME: ...... 1 4.1 RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE: ...... 1 4.2 WRITTEN QUESTIONS PROVIDED IN ADVANCE: ...... 2 4.3 PUBLIC QUESTIONS FROM THE GALLERY: ...... 2 4.3.1 Shire Administration Building Progress ...... 2 5. PETITIONS/DEPUTATIONS/PRESENTATIONS/ SUBMISSIONS: ...... 3 6. CONFIRMATION OF MINUTES: ...... 3 6.1.1 Ordinary Meeting of Council held on Tuesday 17th September 2013 ...... 3 7. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION: ...... 3 8. REPORTS OF OFFICERS AND COMMITTEES: ...... 3 8.2 MANAGER COMMUNITY SERVICES: ...... 4 8.2.1 Supporting Local Sportswoman ...... 4 8.2.2 Local Organisation Assistance Fund – Aboriginal Basketball Competition ...... 16 8.2.3 Newmont Boddington Gold Funding Deed Support - Early Learning Centre ...... 18 8.3 DIRECTOR SPECIAL PROJECTS: ...... 31 8.3.1 Hotham Rise Lifestyle Village – Lease Administration Fee and Operating Fee ...... 31 8.3.2 Shire Administration Centre Upgrade – External Colour Scheme ...... 38 8.4 DIRECTOR ECONOMIC DEVELOPMENT: ...... 40 8.4.1 Caravan Park Master Plan ...... 40 8.5 PRINCIPAL ENVIRONMENTAL HEALTH OFFICER/ BUILDING SUPERVISOR: ...... 44 8.6 MANAGER WORKS & SERVICES: ...... 44 8.7 DIRECTOR CORPORATE SERVICES: ...... 44 8.7.1 List of Payments ...... 44 8.7.2 Monthly Financial Statements – 31st August 2013 ...... 51 8.7.3 Request to Temporarily Waive Cat Euthanasia Fee ...... 60 8.7.4 Bushfire Advisory Committee Recommendations ...... 62 8.8 CHIEF EXECUTIVE OFFICER: ...... 73 8.8.1 Shire of Boddington – Corporate Business Plan ...... 73 8.8.2 Shire of Boddington – Long Term Financial Plan...... 76 9. ELECTED MEMBERS’ MOTION OF WHICH PREVIOUS MOTION HAS BEEN GIVEN: ..... 79 10. URGENT BUSINESS WITHOUT NOTICE WITH THE APPROVAL OF THE PRESIDENT OR MEETING: ...... 79 10.1.1 Late Item – Approval to Consider ...... 79 10.1.2 Commencement Time of Special Meeting ...... 80 11. CONFIDENTIAL ITEM: ...... 83 12. CLOSURE OF MEETING:...... 83
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 1. DECLARATION OF OPENING:
The Shire President, Cr Allert declared the meeting open at 5:02pm.
2. ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE:
2.1.1 Attendance
Cr JR Allert President Cr DN Veitch Deputy President Cr PR Carrotts Cr EK Hoek Cr GJ Day Cr J Goodgame Cr N Crilly
Mr G Sherry Chief Executive Officer Mr G Bartle Director of Corporate Services Mr A Koeppen Director Economic Development Ms C Vandenberg Finance Manager Mr S Thompson Planning Consultant Mrs A Patten Manager Community Services Mr P Langan Manager Works & Services Ms T Bryant Executive Assistant
There were 16 members of the public in attendance.
2.1.2 Apologies
2.1.3 Leave of Absence
3. DISCLOSURE OF FINANCIAL INTEREST:
Chief Executive Officer Mr Gary Sherry declared a Financial Interest in Item 8.2.1 Supporting Local Sportswoman in that he is the father of Amelia Sherry.
4. PUBLIC QUESTION TIME:
4.1 RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE:
Nil
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 1 4.2 WRITTEN QUESTIONS PROVIDED IN ADVANCE:
Nil
4.3 PUBLIC QUESTIONS FROM THE GALLERY:
4.3.1 Shire Administration Building Progress
Ms Toni Collins asked the following:
1. What is the progress of the Shire Administration building upgrade?
2. Did the engineer do a report on the condition of the parts of the building that were remaining?
3. Have all parts of the building/floor that anticipated to remain and be part of the new building kept?
4. There has been some chat that there were parts that did not measure up to today’s standard. Could you please confirm this?
Cr Allert replied that with the recent wet weather the Administration Centre Construction Project is currently running about 2 weeks behind schedule. It is anticipated that this time will be made up, given good weather. Currently the next schedule of works includes: Concrete floor complete by 25th October 2013 Steel Framing starting on 28th October 2013 finishing 8th November 2013 Roofing starting on 11th November 2013 finishing 22nd November 2013 Mechanical starting on 18th November finishing 27th November 2013 Lockup by 20th December 2013.
Council’s contractor has completed a number of reviews of the structure and foundations of the existing Shire Office building to ensure that the new construction would meet the requirements of the Building Code.
At this time nearly all of the parts of the building that were intended to be kept will be. One small section of the front wall of the existing building, where mortar had been eroded by years of garden reticulation. This section of the wall became unstable and collapsed.
There have been a number of issues with the existing construction that are impacting on the new construction process. Not all of these impacts are fully costed or explained at this time as new issues continue to be discovered. Examples of these issues include: The floor on the 1960’s section of the existing building was discovered to be much thinner than modern requirements. The solution to this was to overlay the entire floor with 100mm of concrete; There have been a number of issues with drains and septic tanks running through the foundation. Some of these pipes were asbestos. These pipes have been removed and the old septic tank filled. The demolition of the existing buildings roof was made more complex by the discovery of a significant quantity of asbestos between the roof and the insulation. This asbestos had been left when the original asbestos roof was removed and replaced by the metal roof. The limestone wall at the front of the existing offices has not been constructed with appropriate footings. Additional footings are going to be required for the steel poles that will be located adjacent to the wall to ensure that the wall is not displaced. In addition
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 2 because the floor level as been raised by 100mm the wall may need to be strengthened to retain the additional road/footpath. In any case there is extensive cracking of joints in this wall and staff are reviewing an appropriate long term strategy.
5. PETITIONS/DEPUTATIONS/PRESENTATIONS/ SUBMISSIONS:
Nil
6. CONFIRMATION OF MINUTES:
6.1.1 Ordinary Meeting of Council held on Tuesday 17th September 2013
Cr Carrotts stated that the minutes for the Ordinary Meeting of Council held on 17th September stated his Declaration of Impartiality Interest that he is a member of the Bowling Club. This is incorrect and this should read that he is a member of the Boddington Community Club.
Council Resolution 191/13 Moved Cr Veitch
That the minutes of the Ordinary Meeting of Council held on Tuesday 17th September 2013 be confirmed as a true record of proceedings with the amendment that Cr Carrotts Declaration of Impartiality Interest read” Boddington Community Club” and not “Boddington Bowling Club.”
Seconded Cr Goodgame Carried 7/0
7. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION:
Nil at this time.
8. REPORTS OF OFFICERS AND COMMITTEES:
8.1 PLANNING CONSULTANT:
Nil
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 3 8.2 MANAGER COMMUNITY SERVICES:
Mr Gary Sherry declared a Financial Interest in Item 8.2.1 Supporting Local Sportswoman in that he is the father of Amelia Sherry, and left Chambers at 5:12pm.
8.2.1 Supporting Local Sportswoman
Applicant: Gary & Natalie Sherry File Ref. No: ADM0261 Disclosure of Interest: Nil Date: 27th September 2013 Author: Gardenia Pepworth Attachments: 8.2.1A Supporting Documentation
Summary
Council is to consider an application from Mr Gary Sherry on behalf of his daughter, Amelia, for financial assistance towards a trip to Singapore to participate in an Under 16 Girls team competing in the Singa Cup.
Background
Amelia Sherry has played soccer since 2008, largely with the Boddington Scorpions Soccer Club. In the past season due to lack of local numbers Amelia has played with the Mandurah Sharks team in the Boys Junior Division. She is co-captain of her team. Amelia continues to train in Boddington and assist the local Boddington Scorpions Soccer Club with coaching of younger players.
Each year since 2010, Amelia has represented the Peel Junior Soccer Association at the Football West Country Championships in the Under 14 Girls section. This has required additional travel to Mandurah for training and selection.
Amelia is currently a year nine student, attending the Boddington District High School, and has lived in Boddington since 2008.
Comment
Amelia has been selected as part of Football West’s Regional Under 16 Girls Football (Soccer) Team to play in the Singa Cup competition in Singapore from 30th October to 9th November 2013.
The cost of participating in this tour is $2,900 per athlete and the family is seeking a Council contribution to help cover these costs. The trip to Singapore will benefit Amelia’s experience and leadership skills as a young sportsperson, and provide her with worthwhile life experience as an individual.
An exception to the Policy is required as this trip is not an official State or National sporting competition. It is a Western Australian Regional Team, however the experience for Amelia will be invaluable, and any assistance from the Shire would be greatly appreciated.
In the past 12 months Council has been approached with two grant applications that were an exception to the policy, both applications were approved in the amount of $1,500 per application.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 4 Strategic Implications - Nil Statutory Environment – Nil
Policy Implications
Council Policy 10.17 Assisting Local Sportsmen & Women states that:
The Shire of Boddington will provide financial assistance – Local Sporting Champions Grant - for local sports men and women towards the cost of travel, accommodation, uniforms or equipment when competing at an official national sporting organisation (NSO) endorsed state or national sporting competition.
To be eligible to apply for a Local Sporting Champions grant, individuals and all team members must meet the following eligibility criteria:
be between 12 and 21 years of age (inclusive) at the time of the nominated sporting competition;
be a member of the immediate family of a resident or ratepayer of the Shire of Boddington;
be participating as an athlete in an official state or national sporting competition which is endorsed by the relevant national sporting organisation (NSO) or national school sport competition. This does not include coaching or officiating at such competitions;
be required to travel greater than 250km return to participate in the nominated NSO endorsed state or national sporting competition, or national school sport competition
must not have been the recipient of a grant, either as an individual or a member of a team, within the year ending 30 June;
must not be participating in a professional competition that involves prize money.
Grants will be allocated up to a maximum amount of $1,500. It is not expected that a grant would be allocated for the total cost of the cost of travel, accommodation, uniforms or equipment, but be a contribution to that cost.
Financial Implications
Council has budgeted $4,000 towards Local Sportsmen and Women’s funding, to date there has been no expenditure from this account.
Economic Implication - Nil Environmental Considerations - Nil Consultation - Nil
Options
Council may:
1. approve a donation of up to $1,500; 2. approve a donation of a lesser amount; or 3. not approve a donation.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 5 Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.2.1
Council Resolution 192/13 Moved Cr Day
That Council contribute an amount of $1,500 towards travel and accommodation expenses for Amelia Sherry’s trip to Singapore as a member of the Western Australian Regional Under 16 Girls Soccer Team in 2013.
Seconded Cr Carrotts Carried 7/0
Mr Sherry entered Chambers at 5:14pm.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 6 Attachment 8.2.1A
22nd September 2013
Mr G Sherry Chief Executive Officer Shire of Boddington PO Box 4 BODDINGTON WA 6390
Dear Sir
We wish to apply under Shire Policy for financial support for our daughter Amelia Sherry to represent the Western Australian Regional Under 16 Girls team’s participation in the 2013 Singa Cup in Singapore from Wednesday 30th October 2013 until Saturday 9th November 2013. Amelia was selected from a training camp held in Perth in April 2013.
The cost of participating in the tour is $2,900. I have attached additional information about Amelia’s selection and the details of the tournament.
Amelia has played soccer since 2008, largely with the Boddington Scorpions Soccer Club. This season because of a lack of local numbers, Amelia has played with the Mandurah Sharks team in the under Boys Junior division, being a co-captain of that team. Amelia continues to train and assist the local Boddington Scorpions Soccer Club with coaching of younger players.
Each year since 2010 Amelia has represented the Peel Junior Soccer Association at the Football West Country Championships in the under 14 section and last year she captained this team. Participation in this team requires additional travel to Mandurah for training and selection trials.
Amelia is currently a year nine student at the Boddington District High School who has lived in Boddington since 2008.
Amelia would be willing to make a presentation to Council following her participation in the Singa Cup if Council would like.
We are happy to provide further assistance and information if required.
Yours faithfully
Gary and Natalie Sherry
46 Johnstone Street Boddington WA 6390
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 7 Attachment 8.2.1A
From: Rod Bentley Sent: Saturday, May 18, 2013 12:33 AM To: [email protected] Subject: Football West State Regional Squad U16 Girls - Player Selections and Tour Documents
Hi,
As part of Football West`s regional pathways the 2013 State Regional Squads have now been selected as a result of Aprils Country Camp.
In 2013 the squads will embark on a 10 day tour to Singapore to represent Football West at the 2013 Singa Cup to be held during November this year. Please find attached all relevant forms and an initial itinerary for the tour, please complete all forms as requested and outlined then submit as detailed.
We are pleased to announce the following players have been chosen to represent Football West in the U16 Girls category:
Shaan WOOD 2002 Albany Liana COOK 2000 Esperance Abby Licastro 2000 Geraldton Alice MULLER 1999 Geraldton Taleah McCagh 1999 Country Coastal Amelia SHERRY 1998 Peel Katrina Breen 1998 Leeuwin Naturaliste Katelyn SLEE (GK) 1997 Geraldton Jaclyn MUSCIO 1996 Geraldton Taylah Horsham 2000 Geraldton McKenzie Parsons 1999 Newman Shona Handford 1997 Broome Amanda Irene Bell 1999 Esperance Kia Buckley 2002 Esperance Sian Loveridge 1998 Albany Casey Hughes 1998 Pinjarra Kasey Clancy Taylor (GK) 1999 Geraldton
Thanks and look forward to hearing from you,
Kind Regards,
Rod Bentley Football West State Regional Squad Tour Director Email: [email protected] or [email protected] Mobile: 0427 756 435
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 8 Attachment 8.2.1A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 9 Attachment 8.2.1A
2013 WA STATE REGIONAL TEAM
UNDER 16 GIRLS
INFORMATION PACK
SINGAPORE
WESTERN AUSTRALIAN STATE REGIONAL TEAM
2013
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 10 Attachment 8.2.1A
FOOTBALL WEST PROUDLY PRESENTS THE 2013 U16 GIRLS SINGA CUP FOOTBALL TOURNAMENT
To All Players & Parents,
We are pleased to provide information regarding the Under 16 Girls WA State Regional Team.
The State Regional Teams tour will showcase Singapore as a truly remarkable tourist and sporting destinations. In magnificent resorts and hotels, diverse delicious food, happening bars and clubs, sensational shopping, amazing tourism activities, great sporting facilities and lastly the friendly smiling locals, Singapore has it all. With only 16 positions available in the squad, players have been chosen from the 2013 Country Camp to represent WA Regional for their age group.
Tour / Tournament Details
The 2013 Tour will see the players compete in the Singa Cup Football Tournament in Singapore against international teams.
Participants will include teams from Singapore, Malaysia, Australia and the Philippines to mention a few.
Destination –Singapore
Airline –Tiger / Jet star – Please note that there is no refund of $ paid to these airlines (normal budget airline policy)
Game Details – Will be provided once the formal fixtures have been determined.
Singa Cup Tour Details – confirmed dates will be provided in the final tour itinerary prior to departure.
1. Wed 30th Oct - Depart Perth for Singapore (arrive early hrs Thu morning ) 2. Thu 31st Oct –Warm up game, then training session 3. Fri 01st Nov - Warm up game, then training session 4. Sat 02nd Nov – Training session 5. Sun 03rd Nov - Activity (Universal Studios) 6. Mon 04th Nov - Singa Cup Tournament 7. Tue 05th Nov - Singa Cup Tournament 8. Wed 06th Nov - Singa Cup Tournament 9. Thu 07th Nov – Singa Cup Tournament 10. Fri 08th Nov – Singa Cup Tournament and awards ceremony and dinner 11. Sat 09th Nov - Depart Singapore (3pm or 5pm) Tournament games and activity dates and times will be confirmed in the final issued itinerary – please note game dates and activities may change and are intended as a guide only
Possible activities that may be visited dependent upon tournament fixtures and availability.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 11 Attachment 8.2.1A
Activity - visit Universal Studios http://www.rwsentosa.com/Attractions/UniversalStudiosSingapore Activity – Queensway Shopping Centre (Everything Football) http://www.timeoutsingapore.com/shopping/venues/malls/queensway-shopping-centre Activity - visit Snow City http://www.snowcity.com.sg Activity - visit Sentosa Skyline Luge http://www.zoo.com.sg Activity - visit Wild Wild Wet Water Park http://www.wildwildwet.com Activity – CineBlast, 4D Magix and Desperados http://www.sentosa.com.sg/en/attractions/imbiah-lookout/sentosa-cineblast/ Activity – Songs of the Sea Laser Show http://www.sentosa.com.sg/en/attractions/beaches/songs-of-the-sea/
Tour personnel (coaches):
Head Coach – Dan Evans Assistant Coach/Manager – Stephanie Grant
Costs of Tour Package Budget Details – Players Only
Total costs (Dependant on final airline flight costs at time of booking) are $2900.00 per player fully inclusive including:
Return flights including all taxes and 20kg baggage allowance for players (Singapore) Accommodation (Singapore) Daily Breakfast Daily lunch Daily team dinner at a restaurant Daily snacks for players Tournament entry fee costs Venue hire for training sessions Full bus transport Singapore. Airport transfers Referee fees Bottled water for games Full playing strip x 3 sets (Football West State Strip players keep) Casual polo x 2 of and 1 x pair shorts (Football West State Polo`s players keep) Football West Backpack (players keep) Players Laundry of strips Activity entry fees included for – Universal Studios and Wet Wet Wild or similar. An initial deposit of $600 per player is required no later than Friday 21st of June 2013. You will receive an invoice if you accept the tour package.
All player forms that form part of the tour pack are to be returned no later than Friday the 31st of May 2013
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 12 Attachment 8.2.1A
PARENTS / FAMILY / FRIENDS ON TOUR
Parents, family or friends are more than welcome to join their children, spouse or friends on the tour and will be considered as per normal touring party.
Budget Details – Adult (age 12 and above) Parents/Supporters Only
Total approx costs (Dependant on final airline flight costs at time of booking) are:
Option 1 - $2000.00 per person (Adult) based on twin share accommodation (two in a room, with no player activities included) Option 2 - $2100.00 per person (Adult) based on twin share accommodation (two in a room, with all player activities included) or Option 3 - $2900.00 per person (Adult) based on single room accommodation (one in a room, with no player activities included) or Option 4 - $3000.00 per person (Adult) based on single room accommodation (one in a room, with all player activities included)
Budget Details – Child (age 11 and under) Parents/Supporters Only
Total approx costs (Dependant on final airline flight costs at time of booking) are:
Option 1 - $600.00 (approx flight charge only) per child based on same bedding share (shares the parent’s bed, with no player activities included) Option 2 - $800.00 per child based on same bedding share (shares the parents bed, with all player activities included, includes approx flight costs) Option 3 - $1300.00 per child based on rollaway bed (rollaway bed in the parent’s room, with no player activities included) Option 4 - $1400.00 per child based on rollaway bed (rollaway bed in the parent’s room, with all player activities included)
Options include the following:
Return flights including all taxes and 20kg baggage allowance (Singapore) Accommodation (Singapore) Daily Breakfast Full bus transport Singapore. Airport transfers Activity entry fees included for – Universal Studios and Wet Wet Wild or similar.
An initial deposit of $600 per person is required no later than Friday 21st of June 2013. You will receive an invoice if you accept the tour package.
All parent / supporter forms that form part of the tour pack are to be returned no later than Friday the 31st of May 2013 The Tour Directors in conjunction with Football West would like to thank all Regional players and parents for their support of the WA State Regional Squads for our talented junior players. If you have any queries regarding the tour and/or its processes please do not hesitate in contacting myself on the below contact details, I would be happy to assist where we can.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 13 Attachment 8.2.1A
Regards,
Rod Bentley
Contact Details Rod Bentley WA State Regional Squad Tour Director Email 1 – [email protected] Mobile – 0427 756 435 Phone – 99 212 581
SINGA CUP 2013
SINGA CUP Unleashing the Future Today Categories for 2013 Edition In addition to the U14s and U18s category, Singa Cup 2013 will incorporate the U12s and U16s category! History in the making… Singa Cup is an international youth football tournament co-organized by Dynamique Konzepts Pte Ltd and Joji. The inaugural edition premiered from 7 – 11 Nov 2011 in Singapore and the 2nd edition was from 5 Nov 2012 – 9 Nov 2012. Singapore, the Lion City… Singapore is a multi-cultural, cosmopolitan and sophisticated tropical island which offers a range of fascinating attractions to arouse your senses. Situated in South-East Asia, Singapore is one of Asia’s finest holiday cities. A unique island that is rich in colour and contrast; and one-of-a-kind blend of both Eastern and Western cultures. The future at your feet… Football is a language that every community and child understands and speaks, remarkably one of the best ways to unify communities and people. The Singa Cup promises to bring the world at your feet – One destination, Maximum opportunities. This tournament promises your team a rewarding football experience in 2013.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 14 Attachment 8.2.1A
Officials Night
Team officials and coaches are invited for the cocktail reception party. Drinks and snacks will be served.
Singa Cup 2013 Awards Presentation
Buffet will be served and Awards will be given out to recipients of each winning category. Be ready to meet the new stars of Singa Cup 2013!
What to expect: 1. Minimum 5 games per team, regardless of results 2. Local and international opponents 3. Officials Night 4. Awards Presentation 5. Opportunity to be talent-scouted 6. Challenge Trophy for Championship winners 7. Medals for players of 1st, 2nd and 3rd placed 8. Trophy for Top Goal Scorer 9. Trophy for Most Valuable Player 10. Commemorative T-shirt & Participation Certificates for all participating players 11. Isotonic drinks / water provided for all matches
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 15
8.2.2 Local Organisation Assistance Fund – Aboriginal Basketball Competition
Location: Lots Bannister Road Applicant: Rachelle Cousins File Ref. No: ADM0261 Disclosure of interest: Nil Date: 7th October 2013 Author Gardenia Pepworth
Summary
Local Indigenous members want to organise their annual Aboriginal Basketball competition over the Rodeo weekend, including half a day on the 1st and a full day on the 2nd of November. They are seeking assistance from Council by way of the fees associated with the use of the pavilion to be waivered to run the weekend carnival.
Background
This basketball carnival is being held on the Rodeo weekend with the intention of providing an activity for the indigenous population to be involved in throughout the weekend. Teams are expected to come from as far as Port Hedland and Moora.
The event was held for the first time in 2009, and was successful in ensuring youths were involved in activities throughout the weekend. Organisers have stated that previous year’s events were positive in steering youths away from indulging in alcohol, drugs and criminal activities.
The event has been running annually since 2009 and has always been very well organised with no problems in past years.
Comment
Approval has been given for the use of the pavilion, toilets and canteen throughout the weekend. A $100 key bond and $100 cleaning bond will still be required regardless of whether a donation is approved by Council.
A request for the use of bins during the event has also been made, in past years green wheelie bins have been provided, however with the event growing these are proving to be insufficient and it has been requested that a larger amount of green wheelie bins or a skip bin with lid be provided if possible.
Strategic Implications - Nil Statutory Environment – Nil. Policy Implications - Nil
Financial Implications
As this is an in kind donation, there is no direct cost to Council.
Economic Implications
This event is expected to draw additional people to Boddington over the Rodeo Weekend which will have a positive impact on the local economy during this time.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 16
Social Implications
Organisers have suggested that this gathering will be part of a cultural and healing event where Noongar people of the Gnaala Karla Booja claim groups have time to gather and return tho their traditional lands. Youth will be involved in learning about their culture by listening to stories and going bush. They will be learning about bush foods and cultural identified grounds that their ancestors used before them.
This year the group will be having a Cultural Display and a display on the Wandering Mission, stalls at the Friday Night Festival, Basketball competition on Saturday, a Cultural dance on Saturday night and stalls at the Sunday Markets.
Environmental Considerations
Provision of bins to the event will ensure that there is little impact on the local environment from rubbish and waste.
Consultation
Extensive consultation has been had with the event organiser, Rachelle Cousins, to work through logistical issues and ensure they are aware of Councils expectations in relation to the use of the building.
Options
Council can resolve:
1. the Officer’s Recommendation; or 2. to not approve a donation.
Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.2.2
Council Resolution 193/13 Moved Cr Veitch
That Council approve an in-kind donation to the value of $210 for the use of the Recreation Ground Kitchen and Pavilion to assist with the running of an Indigenous Basketball competition to occur on the 1st November and 2nd of November 2013.
Seconded Cr Goodgame Carried 7/0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 17
8.2.3 Newmont Boddington Gold Funding Deed Support - Early Learning Centre
File Ref. No: ADM0817 Disclosure of Interest: Nil Date: 8th October 2013 Author: Anthea Patten Attachments: 8.2.3A NBG Funding Deed Support
Summary
Council is to consider the Funding Deed Support between Newmont Boddington Gold and the Shire of Boddington in relation to funding assistance at the Early Learning Centre.
Background
Newmont Boddington Gold (NBG) have been committed to ensuring the Early Learning Centre continues to stay operational and have supported Council in the transition period prior to the Centre becoming a Council managed facility and pledged their support to provide additional funding within the first three years of it being managed by Council.
By way of background, since the development of the Early Learning Centre, NBG have been involved in the following ways:
On 6th January 2009, NBG as trustee of the Boddington Housing Trust (No 2) entered into an agreement with the Shire whereby it transferred to the Shire land for the purpose of the Shire developing and operating a Long Day Care Centre (LDCC);
A condition of the transfer of the land was that the LDCC would be operated by an incorporated not for profit association;
NBG assisted Council with deficit funding Child Care Services Support Unit to remain operational prior to Council taking over ($21,1995);
The Shire is now the operator of the LDCC and seeks additional funding support from NBG towards operation of the LDCC;
NBG has agreed to provide additional funding on the terms and conditions in this deed.
Comment
This agreement is an important aspect to ensuring the ELC can become sustainable over the next three years. A significant amount of work still needs to occur to ensure we have suitably strained staff, increase attendance levels and utilisation and provide suitable programs in line with the National Quality Framework.
The most significant aspects to the Deed are attached below:
Funding Amount: an amount not exceeding $30,000 per financial year during the Term.
Shortfall Amount: the amount by which the LDCC’s total outgoings for the month exceed its total income for the month.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 18
Term: the period commencing on 1 July 2013 and ending on 30 June 2016.
Provision of Funding During the Term NBG will pay to the Shire the Funding Amount as a contribution towards operation of the LDCC.
The Shire must submit an invoice to NBG within 10 Business Days of the end of each quarter setting out the Shortfall Amount for that quarter and the total amount paid by NBG to the Shire under this deed in the current financial year.
Provided that total amount paid by NBG to the Shire under this deed in the relevant financial year has not exceeded the Funding Amount, NBG must pay the Shortfall Amount to the Shire within 10 Business Days of receipt of the invoice provided under clause 2.1(b).
Strategic Implications
The provision of a successful Early Learning Centre is strategically important to the aim of growing the population of Boddington.
Statutory Environment - Nil Policy Implications -Nil
Financial Implications
Within this agreement, NBG have committed to an amount not exceeding $30,000 per financial year during the three year term.
The Shire are able to meet the requirements of the Deed.
Economic Implications
Obviously from an employee attraction and retention perspective NBG wants to see the longevity of a Childcare centre in the town of Boddington. Specifically a Childcare Centre that has the ability to retain flexible opening hours that assist and support NBG employees to fully utilise the centre and its facilities and maintain their employment status at the mine
Environmental Considerations - Nil
Social Implications
The Early Learning Centre provides social benefits to its users, as it will not only assist residents who need childcare because they work, but also parents who require some respite for personal reasons.
The benefit in continuing to provide this service to the community is substantial. From a social point of view it is critical. The availability of child care will allow both parents to work if they so desire but, more importantly, it will allow the ‘non-bread winner’ to have some respite from the children on occasions. This is important in country towns where often there are no relatives or close friends – until having lived in the district for some time. It will also ensure that qualified experienced child care providers are providing appropriate supervision and that parents are not relying on unqualified high school children to look after family members; sometimes with dire consequences.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 19
Consultation
Jenny Fisher - Newmont Boddington Gold
Options
Council can resolve:
1. the Officer’s Recommendation; or 2. to negotiate amendments to the Funding Deed with NBG; or 3. to not accept funding support from NBG.
Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.2.3
Council Resolution 194/13 Moved Cr Veitch
That Council:
1. approves the Funding Deed Support at Attachment 8.2.3A; and
2. authorises the CEO to execute the Funding Deed Support at Attachment 8.2.3A.
Seconded Cr Hoek Carried 7/0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 20 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 21 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 22 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 23 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 24 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 25 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 26 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 27 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 28 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 29 Attachment 8.2.3A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 30
8.3 DIRECTOR SPECIAL PROJECTS:
8.3.1 Hotham Rise Lifestyle Village – Lease Administration Fee and Operating Fee
File Ref. No: ADM0491 Disclosure of Interest: Nil Date: 9th October 2013 Author: Terry Pearson Attachments: 8.3.1A Draft operating budget for the 2013/14 financial year.
Summary
In respect of the Hotham Rise Lifestyle Village at lot 165 Forrest Street Boddington (“the Village”), Council is to consider including two new fees in the Fees and Charges Schedule, for the recovery of the cost of:
1. administering a lease for a new resident; and
2. the village’s operating expenses for the 2013/14 financial year.
Background
Previous material considered by Council has outlined the intention of charging the following fees to lease-for-life residents:
1. An Administration fee payable by a new resident of the Village, which will cover the cost of Council’s solicitor to undertake the preparation of the lease and all related tasks (refer later in this report for details); and
2. An operating cost fee, which is based on the estimated costs to operate the village (the “Operating Budget”) for the forthcoming financial year of the village.
It is necessary to formalise these fees in order to have the power to levy them (as they weren’t included in the annual budget when it was adopted) by including them in the Fees and Charges Schedule. This intention to charge a new fee is required to be:
1. published once in a newspaper circulating generally throughout the district;
2. exhibited to the public on a notice board at the local government’s offices for 7 days; and
3. exhibited to the public on a notice board at every local government library in the district for 7 days.
The notice is to also state the intended date of implementation.
Comment
Administration Fee
The work that is required for each new Lease is:
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 31
1. Agreement to Lease:
The Shire supplies instructions using a standard “Instructions to Solicitor” form together with required plans (standard form supplied by the solicitor if not already done). If this is conditional say on the sale of a Home then only the Agreement to Lease is prepared and supplied to Council in duplicate. The Lease would be prepared when the Agreement becomes unconditional. If the transaction does not proceed then a fee is charged for the preparation/supply of the Agreement being $300 + postage and GST.
2. Agreement to Lease and Lease:
If the above agreement to Lease becomes unconditional or if it was not conditional in the first place the solicitor prepares and supplies the Agreement to Lease and the Lease both in duplicate. After Council settle the grant of the Lease Council return the signed Leases and the solicitor applies to State Lands and obtains the Minister’s endorsement of his prior in- principle approval under section 75 of the Land Administration Act 1997 (note the Dept. does not currently charge a fee for this). The solicitor’s fee for the Agreement, Lease and endorsement attendances would be $700 + postage & GST.
3. Registration of Security Interest charge on PPS Register:
In the case of the Standard Leases it is necessary after the grant of the Lease to register the “security interest” comprised by the charge under clause 5.1 on the Commonwealth Personal Property Securities Register. To do this the Shire is first registered with the Registry by the solicitor via the internet as “Secured Party Group”. This gives the Shire a registered number and provides the Registry with an address for service and contact person so that any notices can be given to Council and so that the Verification Statement of a security interest registration can be sent to Council directly with a secured access token for future access to the charge, say for an extension of the 7yr registration period, or a discharge. For each Lease “charge” registration Council email the solicitor the signed and dated execution page of the Lease. They can then from this and their records electronically apply for and register the “security interest” on the PPS register. They also record basic identifying information of the registration in their Office PPS Registration Book. The Govt.’s registration fee for a security interest is $8 (no GST). The fee for each registration is $100 + GST. Note that although it is currently lawful for this charge to be recoverable from the resident, It is expected that the State Govt. will prohibit these charges when the reforming regulations are passed. Presumably they will have to be recouped by way of Council general administration fee if this is not also prohibited.
The solicitor’s account for 1 above is issued only after it is apparent the transaction has fallen through. The account for 2 is issued when both the Agreement to Lease and Lease have been supplied. The account for 3 is issued after the registration task is completed.
The above fee levels would apply for 12 months and be reviewable every 12 months. Note the fees are inclusive of printing and binding expenses. It is likely that the Agreement to Lease can be mailed for standard postage around $4. The Lease depending on time may need to be sent by Express Post which costs $14.80.
If the instructions supplied are inadequate and required attendances to obtain clarification or further instruction, further costs on a time basis may be incurred.
Whilst Council administration staff can undertake a lot of the work required to seek residents and to issue the required statutory documentation to prospective residents, it is recommended that a solicitor be used to prepare the Agreement to Lease and the Lease and
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 32
to do the other tasks listed above. The recommended fee is $1150.00 plus GST, which will recover Council’s legal costs and disbursements.
Operating Fee
The draft operating budget for the 2013/14 financial year is attachment 8.3.1A. As the units will not be occupied until late December 2013 (best case) or January 2014 (more likely), the budget only covers five months of the year, February to June 2014.
The two rental units don’t pay a separate operating cost fee, but an amount is internally allocated to that cost out of their rent payments.
Only 75% of the estimated costs are recovered, as there is no recovery for the display unit. The Operating Budget therefore shows a deficit of 25% of the total estimated costs, being the costs applicable to one of the four units.
The operating budget for the village needs to be prepared for each financial year, and presented to residents. This will occur for the 2013/14 year when the three residents are finalised. Part 7 of the Lease deals with operating costs.
As this fee is deemed by the Australian Taxation Office (“ATO”) to be equivalent to ‘rent’, in that it is for costs associated with the residences, we cannot charge GST on the fee. However, we will pay GST to the ATO (via suppliers) on many of those costs when we purchase them (eg landscaping materials), so the cost of those items includes the GST in the Operating Budget, so that when the total budget expenditure is allocated to each unit to determine the fee payable by the resident, Council recovers the whole sum it has outlaid. However, the fee charged to a resident is not shown as an amount, plus GST; rather it is shown as one gross figure.
Economic Implications - Nil Social Implications - Nil Environmental Considerations - Nil Consultation - Nil
Options
Council can:
1. Accept the Officer’s Recommendation; or 2. Not accept the Officer’s Recommendation, giving a reason(s).
Voting Requirements - Absolute Majority
OFFICER RECOMMENDATION – ITEM 8.3.1
MOTION Moved Cr Crilly
That Council:
1. Imposes a fee of $1,150 plus GST on prospective residents of the Hotham Rise Lifestyle Village for the cost of administering the Agreement to Lease and the Lease documentation and other costs incidental thereto, and advertises the intention to do so, effective from 4 November 2013; and
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 33
2. Imposes an Operating Cost fee of $10.50 per week on lease residents of the Hotham Rise Lifestyle Village for the cost of operating the village for the 2013/14 financial year, in accordance with the Operating Budget at Attachment 8.2.1A, and subject to holding a meeting of residents at which the Operating Budget is discussed and explained, and then advertises the intention to charge the Operating Cost fee, effective from 1 February 2014.
Seconded Cr Veitch
AMENDMENT Moved Cr Goodgame
The words “once only” be added between “Imposes” and “a fee of” at point 1. Imposes a once only fee of:
Seconded Cr Hoek Carried 6/1
The Amendment became the Motion.
Council Resolution 195/13 Moved Cr Crilly
That Council:
1. Imposes a once only fee of $1,150 plus GST on prospective residents of the Hotham Rise Lifestyle Village for the cost of administering the Agreement to Lease and the Lease documentation and other costs incidental thereto, and advertises the intention to do so, effective from 4 November 2013; and
2. Imposes an Operating Cost fee of $10.50 per week on lease residents of the Hotham Rise Lifestyle Village for the cost of operating the village for the 2013/14 financial year, in accordance with the Operating Budget at Attachment 8.2.1A, and subject to holding a meeting of residents at which the Operating Budget is discussed and explained, and then advertises the intention to charge the Operating Cost fee, effective from 1 February 2014.
Seconded Cr Veitch Carried 6/1
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 34 Attachment 8.3.1A
COUNCIL BUDGET July Aug Sept Oct Nov Dec Jan Feb March April May June FY 14 INCOME - excluding GST
Residents' fees - lease for life 220.5 43.85 43.85 43.85 43.85 43.85
Residents' fees - rentals 441 87.7 87.7 87.7 87.7 87.7
TOTAL INCOME 661.5 0 0 0 0 0 0 0 131.55 131.55 131.55 131.55 131.55
COSTS - excluding GST
Services
Emergency call monitoring 92.4 17.6 22 17.6 17.6 17.6
Rates 0
Council rates 0
Water rates 0
Water consumption 0
Sewer 325 65 65 65 65 65
Employment Costs 0
Wages & salaries 0
Superannuation 0
Fringe Benefits Tax 0
Workers' comp. insurance 0
Training 0
Administration 0
Insurance - public liability 20 4 4 4 4 4
Insurance - building 125 25 25 25 25 25
Audit fee 0
Bank fees 0
Computer costs 0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 35 Attachment 8.3.1A
COUNCIL BUDGET July Aug Sept Oct Nov Dec Jan Feb March April May June FY 14
Printing, stationery 0
Electricity 0 0 0 0 0 0
Accounting fees 0
Vehicle costs 0
Miscellaneous admin 0
0
Building Maintenance 0
Materials 0 Contractors 0 Staff 0 Staff on-costs 0 Air conditioning 0
Electrical equipment RCD 0 Test & Tag Gutter cleaning 0
Pest control 0
Window cleaning 0
0
Gardens (inc. irrigation) & 0 Roads Staff costs 200 40 40 40 40 40
Materials 0
Contractors - gardens 0
Contractors- roads, paths, 0 driveways Sub-total of costs 762 ------152 156 152 152 152
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 36 Attachment 8.3.1A
COUNCIL BUDGET July Aug Sept Oct Nov Dec Jan Feb March April May June FY 14 Management fees (15%) 114 ------23 23 23 23 23
TOTAL COSTS (ex GST) 877 ------174 179 174 174 174
1/4 Share of Total Cost 219.19 ------44 45 44 44 44
SURPLUS/(DEFICIT) 215 ------43 - 48 - 43 - 43 - 43
Proposed Resident Fees:
Each unit pays 1/4 of the Total Operating Costs Per year 219
Per month 43.84
Per week 10.44
Rounding 10.50
NOTES: 1. There is a deficit due to non-rec0very for the display unit. 2. Costs include GST (where applicable), but it is not identified in the fee charged to residents.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 37
8.3.2 Shire Administration Centre Upgrade – External Colour Scheme
File Ref. No: ADM0340 Disclosure of Interest: Nil Date: 10th October 2013 Author: Terry Pearson Attachment: 8.3.2A Elevations of suggested external colour scheme
Summary
For Council to consider the external colour scheme for the new Shire Administration Centre.
Background
Attachment 8.3.2A shows the external colour scheme provided by the builder’s architect, Holton Connor.
Comment
In order to keep the construction on schedule, some of the external materials need to be ordered within the next 2 weeks. These are the window frames and the roof cladding. Other finishes, such as the feature wall colour, can be finalised at a later date, if necessary. It will be very helpful if the Shire’s new corporate logo and colours are determined before the feature wall colour (currently “Provincial Peach”) is chosen. The suggested roof cladding colours are relatively neutral, so won’t present too much of a risk if they are finalised now, ahead of the corporate logo/colour being adopted. It is assumed that the new logo will be added to the front building elevation, adjacent to the Shire’s name.
It should be noted that the existing toilet block will be rendered and painted to match the new building, with the horizontal lines being on the same level.
Strategic Implications - Nil Statutory Environment - Nil Policy Implications - Nil Financial Implications - Nil Economic Implications – Nil Social Implications - Nil Consultation - Nil
Options
Council can resolve:
1. the Officer’s Recommendation;
2. an amended Officer’s Recommendation, giving reasons.
Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.3.2
Council Resolution 196/13 Moved Cr Carrotts
That Council approves the external colour scheme at Attachment 8.3.2A of the upgrade of the Shire of Boddington Administration Centre, subject to a possible review of the feature wall colour once the new Shire corporate logo and colour scheme has been finalised.
Seconded Cr Day Carried 7/0 Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 38 Attachment 8.3.2A
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 39
8.4 DIRECTOR ECONOMIC DEVELOPMENT:
8.4.1 Caravan Park Master Plan
File Ref. No: ADM0086 Disclosure of Interest: Nil Date: 7th October 2013 Author: Andrei Koeppen Attachments: Brighthouse Proposal
Summary
The Shire seeks approval to appoint consultants Brighthouse to undertake an assessment and develop a master plan for the Boddington Caravan Park.
Background
The Shire of Boddington Tourism Strategy (March 2013) identified the caravan park as a key component in the Shire’s tourism offering. Over the past ten months there has been considerable discussion about the future of the caravan park, particularly around the permanent residents and the options surrounding the location of the park.
Comment
It is proposed that Council complete a thorough assessment of the existing park and review the various options for future development. The project is comprised of two sections, allowing for the assessment of the current caravan park, consideration of alternative locations for the caravan park and presentation of options (Part 1) and the master plan design and report (Part 2). The total cost is $26,510 and will take 12 weeks to finalise.
The scope of work proposed includes:
Preparing an audit of the existing caravan park infrastructure and the existing providing an issues/risk report; Preparing a situational analysis for the caravan park and demand trends; Align proposed development with the Shire’s economic and tourism strategies; Review of opportunities for higher and better use of the current site; Considering the relocation of; o the entire caravan park o the long-•‐stay residents Considering alternative caravan park sites within the town site; Consulting with key stakeholders and the local community; Providing a draft concept plan for the redevelopment of the tourist and long-stay areas; Staging the concept plan in accordance with market demand and funding constraints; Considering co-location of other activities at the caravan park in order to enhance its viability e.g. caravan parks qualifications training facility; Determining the initial product mix (caravan and camping sites and accommodation), amenities and facilities; Ensuring flexibility in the design to “future proof” the development; Addressing the environmental considerations and impacts on the coastal environment and river foreshore.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 40
The completed report will have five phases including a review by Council after Phase 3. The five phases are:
Phase 1 – Situational Analysis and Market Research
To establish the requirements for the caravan park an investigation of the market demand/supply equation is necessary. The situational analysis will follow extensive research into the factors, which may influence the project. The situational analysis will include competition, market trends, tourism statistics and projections. This is essentially the start point for any caravan park project.
Phase 2 – Audit of Existing Caravan Park Facilities & Compliance (Site Visit)
An audit of the existing facility should be instigated to establish what infrastructure is available and its suitability for upgrading and expansion. Specialist engineering consultants may be required to report on the existing infrastructure prior to the development of final plans and documentation for the redevelopment.
Phase 3 – Options Report
Following on from the situational analysis and audit of the current caravan park facilities and operations, a report on the potential options for location of the caravan park is prepared. The report will investigate and analyse various location options and the separation of long-stay and tourist sites, within one location or at separate locations. The potential locations will be rated on a number of factors, including visibility, access land cost and operational issues. Consideration of co-location uses for the caravan park will be considered including that of a caravan park qualification training facility that would be operated in conjunction with a registered training organisation. The caravan park accommodation would be utilised for the live-in courses, thereby improving occupancy.
The report will be presented to the Shire and the preferred caravan park locations determined prior to commencement of Phase 4. The completions of Phase 3 is a STOP/GO point for the caravan park and continuation of the project to Phase 4 will be assessed and determined by the Shire of Boddington at this point.
Phase 4 – Development of Concept Plan
Following on from the options report, and determination of the preferred caravan park location, a new plan to maximise the occupancy and yield of the caravan park will be developed. Careful attention to providing a competitive product mix at the site is necessary to ensure sustainability and viability over the longer term.
An investigation is to be undertaken into the potential to increase occupancy and yield of the caravan park through extending the range of tourism accommodation product in the caravan park. This could result in recommendations that standard and ensuite tourist caravan sites, powered and unpowered camping sites, drive through sites, permanent sites, safari tents, cabins and other accommodation be included.
A review of the requirements to improve the functionality and amenity of the park will most likely result in plans for the redevelopment of the ablutions building, amenities and improved site access. Upgrading of the caravan park will involve changes to the internal road layout to improve traffic flow and safety. A change in the layout may also improve management control over access and egress to the park, visitor parking
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 41
and create additional, new caravan, camping and motorhome sites.
The site layout will consider: Maximising the utilisation of the site in a way that maintains high visitor satisfaction levels; Meeting best practice; Meeting current and demand trends in the establishment of product mix and the ratio of standard powered sites, drive through sites, ensuite sites, camp sites and accommodation units; Providing excellent public amenity; Minimising staff levels operational costs; Considering ways to minimise development costs through internal road system, hydraulic, and electrical design; Minimising cost of facility buildings (ablutions) by strategic placement of sites and self-•‐contained product. (e.g. placement of cabin to site extremities to reduce number of ablution blocks); Meeting regulatory compliance; Reviewing if current ablutions/amenities blocks need be replaced or enlarged to cater for potentially a greater number of sites and provide disabled ablution and laundry facilities. BBQ facilities, including wash-up areas should also be incorporated.
It is important that the proposal is developed as an overarching master plan, which considers the long-term requirements of the local residents and tourist visitors to avoid the necessity to relocate the facilities at a later date.
Phase 5 – Master Plan Report A design rationale is developed for the concept plan and the proposed outcomes and recommendations defined.
The finalised reports are anticipated to: 1. Provide recommendations to guide Council on the strategic development of the Caravan Park; 2. Outline the investment required in Caravan Park facilities over an extended period; 3. Provide direction and guidance to the adjoining development and future public use of the adjacent river foreshore.
In selecting a suitable consultant, Brighthouse were the only consultants asked to submit a proposal. This decision was made because Brighthouse are widely recognised as the leading consultants in the field of caravan parks and are already acquainted with Boddington’s park though the Tourism Strategy and a Workforce Development Plan. Staff were impressed with the expertise provided by Brighthouse staff in completing their aspects of Tourism Strategy.
Brighthouse is a specialist in caravan park and tourism accommodation developments and arguably the most experienced consultancy in the field in Australia. Brighthouse’s consultant team consists of a small group of highly motivated professional consultants who aim to produce quality outcomes for our clients through the application of highly proficient and complementary skills, collaboration and shared values.
Similar caravan park master plans have been completed by Brighthouse for Tourism WA, including caravan park feasibility and business case studies for new caravan parks at Lancelin, Kalbarri and Kununurra in Western Australia and designs and pre-feasibility studies for proposed caravan parks behalf of several local government areas, including the Shire of
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 42
Augusta-Margaret River, Shire of Nannup, Shire of Cue, Shire of Tammin and Shire of Quairading as well as numerous pre-feasibility studies and business case studies for private investors
Strategic Implications
This project meets the requirements of the Supertowns funding agreement, Theme 2: Economic Activity and Employment Opportunities; developing a district wide tourism strategy (Stages 2 & 3) and Theme 5: Marketing and Strengthening of Identity; Identifying marketing priorities for tourism, business, industry.
Statutory Environment - Nil Policy Implications - Nil
Financial Implications
Cost of the project is $26,510 which has been allocated under the Supertowns Economic Development project.
Economic Implications
Long term outcomes will improve economic opportunities for Boddington through tourism and stronger business models around caravan and camping.
Social Implications
Several issues around permanent and casual parking at the caravan park are expected to be resolved as a result of implementation of the master-plan.
Environmental Considerations
Longer term consideration of environment impact will be included in the master-plan.
Consultation
Brighthouse will consult broadly with stakeholders, including the Boddington community, the Shire, the caravan and camping associations, tourism agencies (MAPTO, Experience Perth et.al).
Options
Council can:
1. accept the Officer’s Recommendation or not.
Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.4.1
Council Resolution 197/13 Moved Cr Goodgame
That Council endorse the appointment of Brighthouse to proceed with the master-plan for Boddington Caravan Park for a total cost of up to $26,510.
Seconded Cr Crilly Carried 7/0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 43
8.5 PRINCIPAL ENVIRONMENTAL HEALTH OFFICER/ BUILDING SUPERVISOR:
Nil
8.6 MANAGER WORKS & SERVICES:
Nil
8.7 DIRECTOR CORPORATE SERVICES:
8.7.1 List of Payments
Disclosure of Interest: Nil Date: 9th October 2013 Author: Finance Manager – Ms Cassi Vandenberg Attachments: 8.7.1A List of Payments
Summary
The Local Government (Financial Management) Regulations 1996 require the preparation of a List of Payments made from the Council’s bank accounts.
Background
Under the requirements of the Local Government (Financial Management) Regulations 1996, a list of the payments made in each month is to be prepared and presented to a meeting of Council in the following month. Staff have for many years prepared this list of payments as part of the monthly financial statement.
Council’s Auditors have now suggested that this list of payments be reviewed by Council separately from the monthly financial statements. This will ensure that the requirement of the Financial Regulations for the list of payments made in one month to be presented to the Council meeting in the following month, will be met even if the financial statements are not presented to that meeting.
Comment
The List of Payments for the month of September are presented in Attachment 8.7.1A.
Statutory Environment –
Local Government (Financial Management) Regulations 1996 13. Payments from municipal fund or trust fund by CEO, CEO’s duties as to etc. (1) If the local government has delegated to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared — (a) the payee’s name; and (b) the amount of the payment; and (c) the date of the payment; and
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 44
(d) sufficient information to identify the transaction. (2) A list of accounts for approval to be paid is to be prepared each month showing — (a) for each account which requires council authorisation in that month — (i) the payee’s name; and (ii) the amount of the payment; and (iii) sufficient information to identify the transaction; and (b) the date of the meeting of the council to which the list is to be presented. (3) A list prepared under subregulation (1) or (2) is to be — (a) presented to the council at the next ordinary meeting of the council after the list is prepared; and (b) recorded in the minutes of that meeting.
Policy Implications - Nil
OFFICER’S RECOMMENDATION – 8.7.1
Council Resolution 198/13 Moved Cr Carrotts
That Council adopt the list of payments for the period ending 30th September 2013 included at Attachment 8.7.1A.
Seconded Cr Goodgame Carried 7/0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 45 Attachment 8.7.1A
LIST OF PAYMENTS - SEPTEMBER 2013
CHQ/EFT DATE NAME DESCRIPTION AMOUNT
1032 03/09/2013 Gavin Construction Refund Kerb Bond Bl2792 A1357 Lot19 #31 Sandalwood Place 4,000.00 TOTAL TRUST 4,000.00 Eft12552 04/09/2013 Lgis Insurance Broking 2012-2013 Motor Vehicle Premium Adjustment On Policy#63 4004784 579.58 Eft12553 04/09/2013 Aus Records Side Tab Labels For Record Keeping Roll Of 500 Each 147.18 Eft12554 04/09/2013 Boddington Badminton Club Refund Key Bond & Cleaning Bond For Town Hall. Key 100.00 Eft12555 04/09/2013 Edge Planning & Property Updating Draft Local Planning Strategy From June To August 2013 10,811.75 Eft12556 04/09/2013 Paul Watson Patrick Service To Massey Ferguson Tractor, Change Filters And Supply And 1,775.24 Fit Two Steering Hoses Eft12557 04/09/2013 Dtf - Shared Services Recovery Of Lost & Damaged Books L. Bryant 8.80 Eft12558 04/09/2013 Snap Printing Mandurah 1350 Tip Passes 787.98 Eft12559 04/09/2013 Peel Chamber Of Commerce Membership Peel Chamber Of Commerce And Industry 792.00 Eft12560 04/09/2013 Terry Pearson Reimburse For Lgma Subscription For 2013-2014 442.00 Eft12561 04/09/2013 Cssu ElC Deficit Funding For June 2013 7,574.58 Eft12562 04/09/2013 Alinta Sales Electricity Charges Caravan Park 2,164.01 Eft12563 04/09/2013 Boddington Real Estate Rent For Unit7 63 Bannister Rd 1,516.66 Eft12564 04/09/2013 Betta Roads Pty Ltd Supply 2 X 2kg Polycom Lot 81 Assay Terrace 990.00 Eft12565 04/09/2013 Nigel Charles Williams Repair And Modify Tool Storage Bins On Rear Of Bt030 520.00 Eft12566 04/09/2013 Terpkos Engineering Progress Claim #3. Schematic Design & Contract Documentation 100% 1,100.00 Complete, Construction Phase 50% Complete Eft12567 04/09/2013 Bradley & Stacey Veitch Rent For MSP Residence 1,646.67 Eft12568 04/09/2013 The Caretakers Office Partitioning 2,900.00 Eft12569 04/09/2013 Shire Of Corrigin Draft Funding Submissions To CSRFF, Lotterywest & Letters Of Support 216.45 For Rec Centre Eft12570 04/09/2013 Donna Jill Fowler Instalment 2 Of 5 Of Annual Photography For Regional Tourism And 1,000.00 Marketing Eft12571 04/09/2013 Regulator Pty Ltd Rent For FM Residence 26c Hotham Ave 800.00 Eft12572 04/09/2013 Invite By Design Design & Printing For Marketing Pancake Mama Local Business 253.12 Eft12573 04/09/2013 Assetval Pty Ltd P & E Valuations - Final 70% 8,671.72 Eft12574 04/09/2013 T/As Experience Perth Perth Region 2013/2014 Membership - Perth Regional Tourism Org. 310.00 Tourism Organisation Inc. Eft12575 04/09/2013 Avon Waste 1323x Domestic Rubbish Collection Service 1,828.16 Eft12576 04/09/2013 Boddington Sports & Community Venue Hire For Council Meetings & Information & Refreshments 344.00
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 46 Attachment 8.7.1A
LIST OF PAYMENTS - SEPTEMBER 2013
CHQ/EFT DATE NAME DESCRIPTION AMOUNT
Eft12577 04/09/2013 Greg Day Motors Pickup Yellow Daewoo Cielo From North Bannister. No Number Plate 230.00 Eft12578 04/09/2013 Jason Sign Makers Provide One Directional Sign 102.30 Eft12579 04/09/2013 Cemeteries & Crematoria Ordinary Membership Renewal 2013/14 100.00 Eft12580 04/09/2013 Boddington SES Midland Toyota Purchase Of Log Book Service To Bt752 Troop Carrier 2,865.03 Eft12581 11/09/2013 ACorp Construction Pty Ltd Progress Claim C004. Design & Construct Contract For Administration 189,109.56 Centre Upgrade Eft12582 11/09/2013 City Subaru New 2013 Subaru Forester For MSP White 2.5l Wagon 17,543.50 Eft12583 17/09/2013 Edwards Motors Pty Ltd 30,000 Km Service BT010 60% 298.35 Eft12584 17/09/2013 Ballantyne Plumbing,Gas & Electrical Back Flow Device Testing And Reporting Standpipe Lot 15 Johnstone 261.69 Eft12585 17/09/2013 Officeworks Business Direct Purchases 243.91 Eft12586 17/09/2013 Crossman Hot Water & Plumbing Repairs To 20 Prussian Place ,Pipes Corroded And Need Replacement 1,160.50 And All Taps In House Need Replacement Eft12587 17/09/2013 Western Australian Land Information Valuation Rolls - Minimum Charge Consolidated Mining Tenements 142.00 Authority Landgate Eft12588 17/09/2013 Kleen West Distributors Ultra Slim Hand Towels Box 751.08 Eft12589 17/09/2013 Abco Products 130041 72l Black Bin Liners 167.11 Eft12590 17/09/2013 Austral Mercantile Collections Pty Ltd Collection Services Sundry Debtors Aug 2013 1.10 Eft12591 17/09/2013 Boddington Hardware And 18mm Form Ply 5,464.19 Newsagency Eft12592 17/09/2013 Boddington Miniskips Supply 4 Mtr Skip Bin To Shire Office, Emptied & Removed 275.00 Eft12593 17/09/2013 Pip Wilson Catering For John Stanley Business Breakfast (60 Perople At $30pp). 1,800.00 Eft12594 17/09/2013 Mcleods Barristers And Solicitors Termination Of CSSU Agreement 242.17 Eft12595 17/09/2013 Courier Australia Freight Charges 66.75 Eft12596 17/09/2013 Pacific Brands Workwear Group Pty Shirt Pack P1 = 1 X Lgad1e (Nws) + 1 X Lgad1e (Nws) + 1 X Lgad1d 156.00 Ltd (Wgs) (All Size 42) For P. Langan Eft12597 17/09/2013 Archivewise Archive Offsite Storage, 156.35 Eft12598 17/09/2013 Nigel Charles Williams Cut And Weld In Purlins And Weld Mesh To Top Of Walls 607.50 Eft12599 17/09/2013 JDP Asphalt Services Pty Ltd Supply And Lay 856m2 Asphalt @ 30mm Thick New Depot. 21,802.00 Eft12600 17/09/2013 Staples Australia Pty Limited FESA Fire Incident Report Book For The Crossman Brigade 15.40 Eft12601 17/09/2013 M.P. Thompson & Associates Pty Ltd Matter No. 7444 Visa Assistance Debby Roddie 1,588.40 Eft12602 17/09/2013 Empower ICT Installation And Supply Of Masts, Fittings, Cables And Electrical For Free 2,923.80 Wifi Project Eft12603 17/09/2013 Invite By Design Graphic Design - Hot Rods, Mail Chimp ENews, Marradong Website, 1,897.17
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 47 Attachment 8.7.1A
LIST OF PAYMENTS - SEPTEMBER 2013
CHQ/EFT DATE NAME DESCRIPTION AMOUNT
Country Sparky, Caravan Park Etc. Eft12604 17/09/2013 ATF-/ Bodprop Unit Trust Bodiga Pty Various Grocery Purchases Gst Free For ELC 565.51 Eft12605 17/09/2013 MAPTO Inc. MAPTO Inc. Funding 29,260.00 Eft12606 17/09/2013 Josan Pty Ltd Business Advisory Services For Ngalang Benang Pty Ltd And Aboriginal 3,850.00 Corporations In Boddington Eft12607 17/09/2013 Pro-Met Express Delivery Charges From Bodd. Library To State Library Board 119.80 Eft12608 17/09/2013 Boddington Service Station Labour Charge 386.85 Eft12609 17/09/2013 It Vision Renew Synergysoft & Universe Annual License Fees To 30/06/2014 27,074.30 Eft12610 17/09/2013 Western Australian Local Local Government & Trade Exhibition For Crs Allert, Veitch, Hoek, Day, 8,899.15 Government ASS. Crilly Eft12611 17/09/2013 Midalia Steel 10x Galvanised Mesh Sheets Of 5mm Diameter + Delivery & Freight 2,145.00 Eft12612 17/09/2013 A & P Reid Contracting Clear Culvert Inlets Etc On Road 3003 3,811.50 Eft12613 17/09/2013 Fl Costello & Co. Pty Ltd Dryer Coin/Op Gas 1,925.00 Eft12614 17/09/2013 The Lock Man 2x Padlocks - At Sports Ground 192.30 Eft12615 18/09/2013 Porter Consulting Engineers Claim For Work Completed To 30/08/2013. Civil Design Development, 1,650.00 Contract Documentation & Contract Administration Eft12616 18/09/2013 Murray House Resource Centre 5 Day Safety Rep Training Course 2,250.00 Eft12617 18/09/2013 Imagine Building Progress Payment #4 For Works Completed To 31/08/2013. Construct 165,648.56 Stage 1a Of The Boddington Retirement Village Eft12618 18/09/2013 Nigel Charles Williams Fabricate And Install Two Number Hoop Type Lock In Poles Including 1,145.00 Concreting In The Lidded Ground Tubes As Well. As Per Quote#40 Eft12619 18/09/2013 Regulator Pty Ltd ATF Bagp Trust Rent For DED Residence 26c Hotham Ave From 22/09/2013 To 800.00 05/10/2013 Eft12620 18/09/2013 Invite By Design Graphic Design - Wa Tourism, Caravan Park, Free Wifi, Pancake Mamma, 1,379.60 Wine Awards, Sparky Signage Eft12621 18/09/2013 Cecil Grant Bartle Reimburse Pro-Rata Electricity A/C 50% As Per Employment Contract. 194.90 Eft12622 18/09/2013 Boddington Motel Accommodation For Town Planner S 450.00 Eft12623 18/09/2013 Department Of Fire & Emergency 2013/14 ESL In Accordance With DFES Act Part 6a ESL Section 36zj & 69,660.00 Services : DFES Option B Sept 2013 Eft12624 26/09/2013 T-Quip Part 112-4172 Fan - Hi Performance 579.35 Eft12625 26/09/2013 Australia Post Accounts Receivable Various Postage Charges 299.46 Eft12626 26/09/2013 Local Government Managers 2013-2014 LGMA Council Corporate Membership Subscription 840.00 Australia
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 48 Attachment 8.7.1A
LIST OF PAYMENTS - SEPTEMBER 2013
CHQ/EFT DATE NAME DESCRIPTION AMOUNT
Eft12627 26/09/2013 Allan Peter Robinson Freight On Road Barriers 556.60 Eft12628 26/09/2013 Landgate Rural Uv's Chargeable Schedule 232.86 Eft12629 26/09/2013 Western Power Ref: 00005320 Power Connection For Lot81 Assay Terrace 450.00 Eft12630 26/09/2013 Morley Davis Architects Architectural Services To 31/08/2013.Contract Administration 5,796.18 Eft12631 26/09/2013 Boddington Miniskips 151x Street Bin Collection 1,129.48 Eft12632 26/09/2013 Road Signs Australia Signage 237.60 Eft12633 26/09/2013 ATF-/ Bodprop Unit Trust Bodiga Pty Various Purchases Admin 264.59 Eft12634 26/09/2013 Pacific Brands Workwear Group Mens Starter Pack N1- G Bartle 796.89 Eft12635 26/09/2013 Alleasing Pty Ltd E6n0154451 New Servers & Associated Equipment Lease 7,483.40 Eft12636 26/09/2013 Brooks Hire Service Pty Ltd Hire Of WA 500-6 Loader Earth Works Lot 81 Boddington 3,825.64 Eft12637 26/09/2013 Terpkos Engineering Pty Ltd Progress Claim#4. Site Visits. Structural Engineering Design Stage 1 1,100.00 Eft12638 26/09/2013 Empower ICT Free Wifi - Completion Payment (Final 50%) 9,049.16 Eft12639 26/09/2013 Worldwide Printing Solutions 4 Scans & Prints For Burial Maps Onto Tyvek 176.00 Eft12640 26/09/2013 Shire Of Narrogin Supply Dogging Training Course For K. Erwin & D. Chambers. 3,568.58 Eft12641 26/09/2013 Cardiactive Pty Ltd T/As Health On 7x Skin Cancer Screening @ $107 Each As Per Service Agreement 823.90 The Move Eft12642 26/09/2013 Gabrielle Louise-Mary Roberts Venue Management For John Stanley Business Breakfast Plus Cleaning 823.94 And Assorted Items Eft12643 26/09/2013 Avon Waste 1329x Domestic Rubbish Collection Service 3,663.28 Eft12644 26/09/2013 Boddington Sports & Community Venue Hire For Council Meeting 27/08/2013 With Refreshments 849.00 Eft12645 26/09/2013 Greg Day Motors Diesel BT002 8,735.81 Eft12646 26/09/2013 Hersey, Jr & A Sutvet Pegs 1 X Carton White Marking Paint 107.30 Eft12647 26/09/2013 WALGA Introduction To Supervision - Cassi-Dee Vandenberg 869.00 Eft12648 26/09/2013 Sea Ray Electrics Supply Switch Board Connect Power 2,159.75 Eft12649 26/09/2013 Fitzgerald Strategies IR & HR Services Provider For 12 Months 3,040.46 Eft12650 26/09/2013 Boddington Store 40 Reams Copy Paper Per Month & Stationery For Shire Admin. 590.03 Eft12651 26/09/2013 Boddington SES Purchase Of New Windscreen For Bt752 For SES 1,296.11 Eft12652 26/09/2013 GTS Cleaning Services Purchases 464.90 17259 04/09/2013 Telstra Bigpond Hibis Broadband Connect Ads For Caravan Park 41.09 17260 18/09/2013 Department Of Transport Registration Of New Subaru Forrester Bt3740 294.30 17261 18/09/2013 Shire Of Boddington Reimburse JH Computers For Intratech Solutions Purchase Of NMR TD- 176.15 W8950nd Modem 17262 18/09/2013 Water Corporation Water Usage Charges MSP Residence 2 Sandalwood Pl 11.05
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 49 Attachment 8.7.1A
LIST OF PAYMENTS - SEPTEMBER 2013
CHQ/EFT DATE NAME DESCRIPTION AMOUNT
17263 26/09/2013 Spirit Visual Communications Print Brochures (500), ILU Elevations (250x3 Kinds), Letterheads(1000) & 957.00 Business Cards(250x2 Kinds) 17264 26/09/2013 The Williams Woolshed Honey And Jams For Melbourne And Perth Food Shows (At Cost) 533.50 17265 26/09/2013 Telstra Free Wifi Internet Installation And Plan (HWEDA Inc) 547.52 17266 26/09/2013 Water Corporation New Water Connection 212.50 Total Municipal 681,240.61
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 50
8.7.2 Monthly Financial Statements – 31st August 2013
Disclosure of Interest: Nil Date: 10th September 2013 Author: Cassi-Dee Vandenberg – Finance Manager Attachments: 8.7.2A Financial Statements – 31st August 2013
Summary
Council is to consider Monthly Financial Reports.
Background
In accordance with Local Government (Financial Management) Regulations 1996 Council is to adopt Monthly Financial Report including the Operating Statement, Statement of Financial Position at the end of each month. Council has also wishes to consider a summary of financial reconciliations on a monthly basis.
Comment
The Operating Statement, Statement of Financial Position, Statement of Cash flow, Statement of Financial Activity and Summary of Reconciliations are submitted for the month of July 2013.
Statutory Environment - Local Government (Financial Management) Regulations 1996
OFFICER’S RECOMMENDATION – 8.7.2
Council Resolution 199/13 Moved Cr Carrotts
That Council adopt the:
1. monthly financial statements for the period ending August 2013; and
2. summary of reconciliations for the period ending August 2013.
Seconded Cr Veitch Carried 7/0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 51 Attachment 8.7.2A
Statement of Financial Position As at 31st August 2013 Current Assets 31st August 2013 30th June 2013 Investments 4,781,562 5,853,431 Receivables 4,652,998 513,222 Land Held For Resale - - Stock On Hand 2,405 2,405 Total Current Assets 9,436,964 6,369,057 Current Liabilities Credit Card - - Borrowings 143,959 169,955 Creditors And Provisions 2,358,524 2,558,137 Trust Creditors - - Total Current Liabilities 2,502,483 2,728,092 Non Current Assets Receivables - - Land Held For Resale 404,547 404,547 Furniture And Equipment 300,822 283,787 Land 203,406 203,406 Land And Buildings 11,644,715 11,202,160 Plant And Equipment 1,682,462 1,682,863 Infrastructure 9,385,150 9,363,245 Tools - - Total Non Current Assets 23,621,102 23,140,008 Non Current Liabilities Creditors And Provisions 52,494 52,494 Borrowings 1,490,322 1,490,322 Trust Liability 28,465 8,302 Total Current Liabilities 1,571,281 1,551,119 Net Assets 28,984,302 25,229,855
Accumulated Surplus Muni 26,873,339 23,118,892 Accumulated Surplus Trust - - Reserves 2,110,963 2,110,963 Total Equity 28,984,302 25,229,855
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 52 Attachment 8.7.2A
Statement of Financial Activity For the period 1st July 2013 - 31st August 2013 YTD Actual YTD Budget Budget Variance 31st August 31st August OPERATING REVENUES 2013 2013 2013/14 % Rates - - - 0.00% Grants and Subsidies - Operating 74,301 207,795 1,246,771 -64.24% Grants and Subsidies - Non-Operating 506,400 585,397 3,512,381 -13.49% Profit on Asset Disposals - 14,240 85,440 -100.00% Service Charges - - - 0.00% Fees and Charges 278,084 262,004 1,110,845 6.14% Interest Earnings 14,899 21,250 127,500 -29.89% Other Revenue - - 127,399 0.00% Total Operating Revenue 873,684 1,090,686 6,210,336 -25.19% OPERATING EXPENSES Employee Costs (387,275) (514,641) (3,087,843) -24.75% Material & Contracts (260,855) (563,017) (3,378,100) -53.67% Utility Charges (43,148) (40,780) (244,678) 5.81% Depreciation - (195,423) (1,172,539) -100.00% Insurance Expenses (123,421) (160,256) (160,256) -22.99% Interest Expense (7,326) (7,236) (95,787) 1.24% Other Expenditure (24,663) (26,556) (488,254) -7.13% Total Operating Expenditure (846,687) (1,507,908) (8,627,456) ADJUSTMENTS FOR NON-CASH (REVENUE)/EXPENDITURE (Profit)/Loss on Disposal of Assets - (12,207) (73,244) -100.00% Depreciation on Assets - 195,423 1,172,539 -100.00% ADJUSTMENTS FOR NON CASH-EXPENDITURE Purchase of Land & Buildings (447,759) (780,962) (4,685,773) -42.67% Purchase of Infrastructure (21,905) (184,984) (1,109,906) -88.16% Purchase of Plant & Equipment - (121,983) (731,895) -100.00% Purchase of Furniture & Equipment (13,010) (10,000) (60,000) 30.10% Proceeds from the Disposal of Assets - 50,333 302,000 -100.00% Repayment of Debentures (25,996) (28,326) (169,955) -8.22% Proceeds from New Debentures - 208,333 1,250,000 -100.00% Transfer to Reserves - (10,000) (60,000) -100.00% Transfers from Reserves - 181,167 1,087,000 -100.00%
Estimated Surplus/(Deficit) July 1 B/Fwd 1,699,957 2,131,812 Estimated Surplus/(Deficit) June 30 C/Fwd 4,939,012 191,376 Amount Required to be Raised from Rates (3,720,728) (3,555,918)
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 53 Attachment 8.7.2A
Net Current Assets For the period 1st July 2013 - 31st August 2013 st Bought Forward 31 August 2013 st 1 July 2013 Net Current Assets Cash (Restricted) 1,727,573 1,727,573 Cash (Unrestricted) 1,371,124 2,005,327 Reserves 2,110,963 2,110,963 Receivables 688,076 535,938 Inventories 2,405 2,405 Less: Creditors & Provisions (2,405,820) (2,585,222) Less: Cash Reserves (2,110,963) (2,110,963) TOTAL 1,383,358 1,686,020
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 54 Attachment 8.7.2A
NOTE 6 - RESERVES For the period 1st July 2013 - 31st August 2013 Opening Interest Additions to Reserves Closing Balance Received Reserves Utilised Balance Leave 247,153 - - - 247,153 Plant 350,223 - - - 350,223 Building 1,026,674 - - - 1,026,674 LOAF 45,703 - - - 45,703 Aged Housing 59,487 - - - 59,487 Refuse Site 120,304 - - - 120,304 High School Resource Sharing 24,695 - - - 24,695 Centenary Celebrations 25,048 - - - 25,048 Loans 178,558 - - - 178,558 River Crossing 33,117 - - - 33,117 Special Projects - - - - - Recreation Centre - - - - - TOTAL 2,110,963 - - - 2,110,963
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 55 Attachment 8.7.2A
Information on Trust Funds For the period 1st July 2013 - 31st August 2013 Opening Closing Transfers In Transfers Out Balance Balance Bonds - Sub-divisions 10,697 - - 10,697 Bonds - Standpipes 350 - - 350 Bonds - Other 4,644 - - 4,644 Bonds - I C Units 736 - - 736 Kerb Deposits 39,000 3,300 2,000 40,300 Boddington Dev Group 502 - - 502 Refuse Site Keys 100 - - 100 Public Open Space 122,440 - - 122,440 Retention Fee - Retirement 3,713 Vill BCTIF Levy 3,879 779 - 4,658 BRB Levy 7,691 701 - 8,392 TOTAL 193,752 4,780 2,000 192,819
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 56 Attachment 8.7.2A
Budget Variances For the period 1st July 2013 to 31st July 2013 YTD Actual OPERATING REVENUES 31/03/2013 Material Variances Rates 0.00% No requirement to report on variance. Funding from grant bodies not yet received. Funding sources Grants and Subsidies - Operating -64.24% include WANDRA and SuperTowns Ec Development Funding from grant bodies not yet received. Funding sources Grants and Subsidies - Non-Operating -13.49% include Lotterywest and SuperTowns Ranford Water Profit on Asset Disposals -100.00% No plant sales taken place, these will occur later in the year. Service Charges 0.00% No requirement to report on variance. Fees and Charges 6.14% No requirement to report on variance. Funds invested currently are at lower levels. Once rates income has been received these levels will increase in turn Interest Earnings -29.89% with interest earnings. Other Revenue 0.00% No requirement to report on variance. OPERATING EXPENSES Staff costs lower than budgeted due to budget approval Employee Costs -24.75% occurring later in financial year. Expenditure on materials & contracts lower than budget due Material & Contracts -53.67% to budget adoption occurring at the end of August. Utility Charges 5.81% No requirement to report on variance. Depreciation -100.00% Depreciation journals not yet posted. Second instalment of scheme insurance not due until later in Insurance Expenses -22.99% the financial year. Interest Expense 1.24% No requirement to report on variance. Other Expenditure -7.13% No requirement to report on variance. ADJUSTMENTS FOR NON-CASH (REVENUE)/EXPENDITURE (Profit)/Loss on Disposal of Assets -100.00% No plant sales taken place, these will occur later in the year. Depreciation on Assets -100.00% No requirement to report on variance. ADJUSTMENTS FOR NON CASH-EXPENDITURE Purchase of Land & Buildings -42.67% Capital projects progressing slower than expected due. Purchase of Infrastructure -88.16% Capital projects progressing slower than expected due. Purchase of Plant & Equipment -100.00% Capital projects progressing slower than expected due. Purchase of Furniture & Equipment 30.10% Capital projects progressing slower than expected due. Proceeds from the Disposal of Assets -100.00% No plant sales taken place, these will occur later in the year. Repayment of Debentures -8.22% No requirement to report on variance. Proceeds from New Debentures -100.00% Loan funding not yet required Transfers to and from Reserves are not expected until later in Transfer to Reserves -100.00% the year. Transfers to and from Reserves are not expected until later in Transfers from Reserves -100.00% the year.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 57 Attachment 8.7.2A
Summary of Reconciliations As at 31st August 2013 OUTSTANDING DEBTORS August 2013 July 2013 2012/13 TOTAL $ 507,836 $ 444,379 $ 288,657 Greater than 60 DAYS $ 111,780 $ 9,900 $ 40 Greater than 90 DAYS $ 42,479 $ 50,377 $ 53,105
OUTSTANDING RATES August 2013 July 2013 2012/13 TOTAL $ 4,016,957 $ 87,194 $ 98,137 Greater than 1 YEAR $ 28,611 $ 19,620 $ 21,294 Greater than 2 YEAR $ 13,010 $ 7,677 $ 8,065 Greater than 3 YEAR $ 16,975 $ 12,126 $ 16,730
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 58 Attachment 8.7.2A
SHIRE OF BODDINGTON BANK RECONCILIATIONS FOR THE MONTH ENDED 31st AUGUST 2013 August 2013 July 13 2012/13 MUNICPAL BANK ACCOUNT Opening General Ledger Balance (1,598,430) Transactions (106,936)
Closing Ledger Balance (1,598,430) (931,984) (1,705,366) Restricted Funds Ledger Balance 1,727,573 1,727,573 1,727,573 Bank Balance 315,643
RESERVE BANK ACCOUNT Opening General Ledger Balance 2,110,963 Interest - Closing Ledger Balance 2,110,963 2,110,963 2,110,963 Bank Balance 2,139,729
CASH MANAGEMENT BANK ACCOUNT Opening General Ledger Balance 656,493 Transfer to Municpal (300,000) Interest - Closing Ledger Balance 356,493 656,493 656,493 Bank Balance 359,323
TRUST BANK ACCOUNT Opening General Ledger Balance 193,752 Transactions 4,475 Closing Ledger Balance 198,227 193,752 193,752 Outstanding Cheques & Transactions 6,429 Bank Balance 191,799
WATC OCDF (S/TOWNS) Opening General Ledger Balance 1,726,193 Withdrawals - Interest - Closing Ledger Balance 1,726,193 1,726,193 2,665,628 Bank Balance 1,733,990
CASH MANAGEMENT BANK ACCOUNT -
RV Opening General Ledger Balance 553,494 Transfer to Municpal - Interest - Closing Ledger Balance 553,494 553,494 656,493 Bank Balance 553,484
CASH ON HAND 600 600 600 BONDS HELD (DOCTORS SURGERY) 640 640 640
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 59
8.7.3 Request to Temporarily Waive Cat Euthanasia Fee
File Ref. No: ADM 0603 Date: 4th October 2013 Author: Grant Bartle
Summary
Council is to consider waiving Council’s cat euthanasia fee until 15th December 2013.
Background
Phase 1 of The Cat Act 2011, being systems set up and issuing community awareness advices, commenced 1st November 2012 to introduce measures to: reduce the large number of stray cats; encourage responsible cat ownership; and provide better management of the unwanted impacts of cats on the community and environment.
Phase 2, being administration and enforcement commences on 1st November 2013 with the key features being: all cats, over 6 months of age, are to be micro chipped, sterilised and registered with the local government; all cats must wear the local government issued registration tag when in a public place; and Local Government administer and enforce the provisions of the Act.
Comment
The cost of sterilisation and micro chipping per cat varies but minimum charges are in the range of $150 - $250. Added to this is the registration requirement of $20 (1 year), $42.50 (3 years) or $100 (cat’s life). Pensioners receive a 50% discount on these registration fees.
It is anticipated that due to these costs, many cats may be dumped after the 1st November 2013. Consideration could be made to provide free euthanasia by the Ranger until 15th December 2013 to minimise potential dumping. Council incurs expenses in controlling feral cats.
Owners would need to arrange to bring their cat(s) into the cat management facility, sign an ownership declaration and surrender notice.
Strategic Implications – Nil
Statutory Environment
The Cat Act 2011
Policy Implications – Nil at this time.
Financial Implications
Currently the Shire recovers $70 per requested cat euthanasia. Historically, under normal circumstances, very few occur per annum.
Economic Implications – Nil
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 60
Social Implications
Potential to reduce domestic cats becoming feral if dumped.
Environmental Considerations
Potentially safer environment for birds and small animals to survive without increased feral cat population.
Consultation - Nil
Options
Council can resolve:
1. the Officer’s Recommendation; 2. an amended Officer’s Recommendation; or 3. not accept Officer’s Recommendation.
Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.7.3
Council Resolution 200/13 Moved Cr Day
That Council approves the waiving of the $70 euthanasia fee per cat, until 15th December 2013, to allow voluntary surrender of unwanted domestic cats rather than dumping taking place.
Seconded Cr Veitch Carried 7/0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 61
8.7.4 Bushfire Advisory Committee Recommendations
Cr Day declared an Impartiality Interest in Item 8.7.4, in that the Officer’s Recommendation was recommending appointing him to the position of unpaid, volunteer position of Chief Bush Fire Control Officer.
Applicant: Bushfire Advisory Committee File Ref. No: ADM0154 Disclosure of Interest: Nil Date: 10th October 2013 Author: Grant Bartle Attachments: 8.7.4A Draft Fire Access Track Order 2013/14 8.7.4B Draft policy Permits To Burn – Sundays & Public Holidays
Summary
That Council consider the recommendations of the Bushfire Advisory Committee to:
1. appoint Mr Greg Day as Chief Bush Fire Control Officer (CBFCO); 2. appoint Mr William Batt as Deputy Chief Bush Fire Control Officer (DCBFCO); 3. appoint Fire Control Officers for the 2013/14 season; and 4. adoptchanges to draft Fire Access Track Order for 2013/14. 5. adopt draft policy 04.7 Permits To Burn- Sundays & Public Holidays
Background
There have been changes in bush fire personnel for the forthcoming fire season and Council needs to support the Bush Fire Advisory Committee’s recommendations and appoint Fire Control Officers officially so that their actions are authorised to cover any legal implications that may arise.
Comment
The Shire of Boddington’s Bushfire Advisory Committee held a meeting on 7th October 2013.
1. Greg Day as CBFCO. Greg Day was elected into the role of CBFCO September 2011, and has been involved with the Crossman Fire Brigade for a number of years.
2. William Batt as DCBFCO. William for a season was the CBFCO and previously the Deputy Chief Bush Fire Control Officer and has been involved with the Marradong Fire Brigade for many years. His experience level has developed while working under his father Peter Batt for a number of years.
The meeting endorsed a draft 2013/14 Fire Access Track (previously known as Firebreak) Order that now requires the approval of Council.
The changes in the notice from last year’s 2012/13 Fire Access Track Order are shown in red in the draft 2013/14 Fire Access Track Order included in Attachment 8.7.3A. The changes are:
1. the relevant dates; 2. basis for determining inspections;
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 62
3. change of Firebreak definition to Fire Access Track to clarify use of these tracks for the purpose of fire control; 4. included definitions to clarify Low Fuel and Building Protection Zone; 5. town lots of Boddington and Ranford under 10,000 square metres in area to be maintained in a low fuel condition; and 6. a permit required to burn on a public holiday during the restricted period.
The condensed coloured 2013/14 Bush Fire Notice will be sent out to ratepayers as soon as possible after adoption by Council.
Strategic Implications
In the event of an emergency, a clear line of control is important to coordinate fire suppression activities. However the Chief Bushfire Control Officer does not have any more power than an appointed Fire Control Officer under the Bush Fires Act.
Statutory Environment
Bush Fires Act 1954 S 38. Local government may appoint Bush Fire Control Officer
(1) A local government may from time to time appoint such persons as it thinks necessary to be its bush fire control officers under and for the purposes of this Act, and of those officers shall subject to section 38A(2) appoint 2 as the Chief Bush Fire Control Officer and the Deputy Chief Bush Fire Control Officer who shall be first and second in seniority of those officers, and subject thereto may determine the respective seniority of the other bush fire control officers appointed by it.
(2) (a) The local government shall cause notice of an appointment made under the provisions of subsection (1) to be published at least once in a newspaper circulating in its district. (b)[deleted] (c) The local government shall fill any vacancy occurring in the office of Chief Bush Fire Control Officer or Deputy Chief Bush Fire Control Officer within one month after the vacancy occurs and if the local government fails or neglects to do so within that time, the Authority may by notice in writing require the local government to appoint a person to the vacant office within one month after service on it of such notice. (d) Where a local government that has been served with a notice pursuant to paragraph (c) fails or neglects to comply with the requirements of that notice, the Authority may appoint a person to the vacant office. (e) A bushfire control officer appointed under the provisions of this section shall be issued with a certificate of appointment by the local government or, if he is appointed by the Authority, by the Authority.
(3) The local government may, in respect to bush fire control officers appointed under the provisions of this section, exercise so far as they can be made applicable the same powers as it may exercise in respect to its other officers, under the provisions of the Acts under which those other officers are appointed.
(4) A bushfire control officer appointed under the provisions of this section shall, subject to such directions as may be given by the local government and subject to this Act take such measures as appear to him to be necessary or expedient and practicable for
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 63
(a) carrying out normal brigade activities; (b) [deleted] (c)[deleted] (d) exercising an authority or carrying out a duty conferred or imposed upon him by any of the provisions of Part III; (e) procuring the due observance by all persons of the provision of Part III.
(5) (a) A local government may issue directions to a bush fire control officer appointed by the local government, or to an officer of a bush fire brigade registered by the local government to burn, subject to the provisions of this Act, bush on, or at the margins of, streets, roads, and ways, under the care, control and management of the local government. (b) The bush fire control officer, or officer of the bush fire brigade, may by authority of any directions so issued carry out the directions but subject to the provisions of this Act. (c) The provisions of this subsection are not in derogation of those of subsection (4).
Bush Fire Regulations 1654
Policy Implications
04.3 FIRE CONTROL REVIEW
Policy Statement:
A Bushfire Advisory Committee meeting shall be held annually to be attended by representatives of Brigades, the Chief Bush Fire Control Officer and shire representatives.
The Chief Bush Fire Control Officer and Deputy Chief Bush Fire Control Officer will be elected by the Brigade delegates at the meeting each year and will be officially appointed at the next ordinary meeting of Council.
All Brigades are required to hold their Annual General Meetings before the Advisory Meeting takes place.
Objective:
To regulate the holding of the annual meeting of the Bushfire Advisory Committee and to establish a procedure for election of the Chief and Deputy Chief Bush Fire Control Officers.
Resolution No: 59/05 Resolution Date: 19/04/2005
04.7 PERMITS TO BURN - SUNDAY & PUBLIC HOLIDAYS
Policy Statement
Permits to burn on a Sunday or Public Holiday shall not be issued during the restricted and prohibited burning season of the Shire of Boddington.
Objective:
To reduce the possibility of uncontrolled fires eventuating on days when brigade members may not be available to fight such blazes.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 64
Resolution No: 59/05 Resolution Date: 19/04/2005 Financial Implications - Nil Economic Implications - Nil Social Implications - Nil Environmental Considerations – Nil
Consultation
Boddington Bushfire Advisory Committee
Options
Council can resolve: 1. the Officer’s Recommendation; or 2. resolve an amended Officer’s Recommendation with other amendments, giving reasons.
Voting Requirements - Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.7.4
Council Resolution 201/13 Moved Cr Carrotts
That Council:
1. adopt the Boddington Bushfire Advisory Committee’s Recommendations to appoint:
a. Greg Day as Chief Bush Fire Control Officer for 2013/14; and b. William Batt as Deputy Chief Bush Fire Control Officer for 2013/14
2. appoint the following persons as Fire Control Officers for the Shire of Boddington for the 2013/14 bush fire season:
CBFCO Greg Day DCBFCO William Batt Crossman Brigade: Brad Hardie & Geoff Lyster Marradong Brigade: William Batt, Robert Jones, George Batt & Peter Batt Quindanning Brigade: Brad Morgan, Wayne Littleton, Wayne Holmes & Dennis Cowcher Boddington Brigade: Paul Patrick Shire of Boddington: Gary Sherry & Lee Lewis
Adjoining Shires: Wandering Brad Hardie Williams Dennis Cowcher, Brad Morgan & Geoff Lyster Harvey Wayne Littleton & Brad Morgan Collie Wayne Littleton & Brad Morgan
3. adopt the draft 2013/14 Fire Access Track Order shown at Attachment 8.7.4A.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 65
4. adopt draft policy 04.7 Permits To Burn- Sundays & Public Holidays shown at Attachment 8.7.4B
Seconded Cr Crilly Carried 7/0
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 66 Attachment 8.7.4A
SHIRE OF BODDINGTON FIREBREAK FIRE ACCESS TRACK ORDER 20123/134
Note that Fire Access Track shall have the same meaning as Fire Break in the Bush Fires Act 1954.
Important Bush Fire Information Dates You Must Remember
Prohibited Burning 15 December 20123 to 14 March 20134 inclusive
Restricted Burning 2 November 20123 to 14 December 20123 inclusive and from 15 March 20134 to 26 April 20134 inclusive
These dates are subject to variation according to seasonal conditions
Alterations will be advertised locally; however owners/occupiers intending to burn shall contact the Council Office or Local Brigade Captain after 26 April to determine whether the restricted burning period has been extended.
SHIRE OF BODDINGTON IS IN ZONE 8
Firebreaks Fire Access Tracks must be installed by 15 November 20123 And maintained up to and including 1526 April 20134
An Inspection Of Firebreaks Fire Access Tracks Will Be Carried Out In All Areas Of The Shire By An Authorised Officers.
The basis for inspections will be: Audit system where properties are chosen by random ballot. This is to be determined annually in consultation with the CBFCO; Visit known potentially high risk areas where exemption requests have not been lodged; and Visit past non-compliant properties.
Failure to comply with this Firebreak Fire Access Track Order is an offence under Section 33 of the Bushfires Act. Penalty maximum $1,000.Additionally Council may carry out the required work at cost to the owner or occupier.
If it is considered for any reason to be impractical to clear Firebreaks Fire Access Tracks or remove flammable materials as required by this notice, or if natural features render Firebreaks Fire Access Tracks unnecessary, you may apply to the Council in writing not later than the 15th November for permission to provide Firebreaks Fire Access Tracks in alternative positions or to take alternative action to abate fire hazards on the land. If permission is not granted by the Council, you shall comply with the requirements of this notice.
DEFINITIONS
In this Firebreaks Fire Access Tracks (FAT) Order unless the context otherwise requires –
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 67 Attachment 8.7.4A
Firebreaks means a strip of land that has been cleared of all trees, bushes, grasses and any other object or thing or flammable material leaving clear earth.This includes the trimming back of all overhanging trees, bushes, shrubs and any other object or thing over the fire break area. Shall have the same meaning as fire breaks in the Bush Fires Act 1954.Fire Access Tracks are spaces that can provide vehicle and pedestrian access in the case of fire. They shall be maintained, cleared of all flammable material for the purpose of fire control and in a trafficable condition. These areas shall be 2.5 metres wide as a minimum and have a 4.0 metre vertical clearance.
Flammable material means dead or dry grass and crops, and timber, boxes, cartons, paper and any combustible material or rubbish, but does not include green standing trees, growing bushes and plants in gardens or lawns.
Low – Fuel means an area in which flammable material has been reduced to a height of not more than 50mm. This can be achieved through mowing, slashing, parkland clearing, grazing, spraying, ploughing or other methods that achieve the objective. In an area of low fuel, tree canopies should not be touching.
Building Protection Zone (BPZ) is a low fuel area immediately surrounding a building on private land and is designed to minimise the likelihood of flame contact with buildings. These areas have a minimum of 20 metres around all buildings.
Swathers, Balers, Track Chainers and Tree Harvesters – these are subject to the same conditions as HARVESTING, ie. An engine powered pumping unit and not less than 450 litres of water must be in attendance during operations from 15th November onwards (Excluding canola swathing).
Oxyacetylene, Butane Torch, Arc Welders, Friction Cutting Equipment etc. – these are subject to the same conditions; whilst used in the open. In addition, the work site must be cleared (2.5m wide Firebreak Fire Access Track and 20 metres clearance) of flammable material before the use of the above described equipment.
RURAL LANDS a) Firebreak Fire Access Track not less than 2.5 metres wide and have a 4.0 metre vertical clearance must be established along, inside and within 100 250 metres of the external boundary of each property (i.e. cleared/part cleared or uncleared land) and where the boundary is adjacent to or adjoins a used gazetted road. b) In the interest of protection from soil erosion, Firebreaks Fire Access Tracks may be established on the land contours but only with prior approval of the Council or its duly authorised officer. c) Building Protection Zone of aAn area at least 20 metres wide cleared of all flammable material shall be established immediately around the perimeter of all homesteads, buildings, haystacks and fuel storage areas. d) In such positions as is necessary to divide land in excess of 200 hectares into areas not exceeding 200 hectares each completely surrounded by a Firebreak Fire Access Track. e) A fire fighting unit with a minimum capacity of 450 litres is to be kept available during harvesting operations and is to be available in the same paddock or within 50 metres of that paddock.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 68 Attachment 8.7.4A f) This work must be carried out by 15th November and kept maintained throughout the summer months until 15 26th April.
PINE AND EUCALYPTUS PLANTATIONS
Existing Plantings of Pine or Eucalyptus Plantations
Any pines or eucalyptus planted for commercial purposes constitutes a pine or eucalyptus plantation and you are hereby required to keep clear of all flammable materials Firebreaks Fire Access Tracks not less than 10 metres wide around the perimeter of each plantation, and any plantation exceeding 29 hectares will also require a subdivisional Firebreak Fire Access Track 6 metres in width for each 30 hectares, and bush surrounding planted areas is to be kept in a low fuel condition.
There shall be no plantings either: 1. 75 metres from existing infrastructure; or 2. No plantings 75 metres from the external edge of a Firebreak Fire Access Track on a property; or 3. Any 75 metres from any new infrastructure must have a clearance of 75 metres to planted trees.
A fire fighting unit with a minimum capacity of 450 litres is to be kept available during harvesting, thinning and pruning operations and is to be available in the same paddock or within 50 metres of that paddock.
New Plantings of Pine or Eucalyptus for Commercial Purposes
A Firebreak Fire Access Track of not less than 15 metres wide must be established around the perimeter of each plantation. Any plantation exceeding 29 hectares will also require a subdivisional Firebreak Fire Access Track 15 metres in width for each 30 hectares, and bush surrounding planted areas is to be kept in a low fuel condition.
There shall be no plantings either: 1. 75 metres from existing infrastructure; or 2. No plantings 75 metres from the external edge of a Firebreak Fire Access Track on a property; or 3. Any 75 metres from any new infrastructure must have a clearance of 75 metres to planted trees.
A fire fighting unit with a minimum capacity of 450 litres is to be kept available during harvesting, thinning and pruning operations and is to be available in the same paddock or within 50 metres of that paddock.
PRIVATE BUSH HOLDINGS/UNCLEARED LAND GREATER THAN 50 HECTARES a) Firebreak Fire Access Track not less than 2.5 metres wide and have a 4.0 metre vertical clearance must be established along, inside and within 100 250 metres of the external boundary of each property (i.e. cleared/part cleared or uncleared land) and where the boundary is adjacent to or adjoins a used gazetted road. b) In such positions as is necessary to divide land in excess of 200 hectares into areas not exceeding 200 hectares each completely surrounded by a Firebreak Fire Access Track.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 69 Attachment 8.7.4A
SMALL LOT HOLDERS OR HOBBY FARMS 20 HECTARE OR LESS a) On or before 15th November every year a Firebreak Fire Access Track not less than 2.5 metres wide and have a 4.0 metre vertical clearance must be established along, inside and within 100 250 metres of the external boundary of each property (i.e. cleared or part-cleared land) and where the boundary is adjacent to or adjoins a used gazetted road. b) All lot/property holders provides for a Firebreak Fire Access Track around the entire perimeter of their property. c) Building Protection Zone of aAn area at least 20 metres wide cleared of all flammable material shall be established immediately around the perimeter of all homesteads, buildings, haystacks and fuel storage areas. d) A 2.5m diameter low fuel area cleared of flammable material around all ”green electrical domes” where underground power is provided to a lot.
TOWNSITES OF BODDINGTON AND RANFORD
On or before 15th November every year all town lots under 4,000 10,000 square metres in area and all fuel depots within the Shire are required to be kept cleared to a low fuel condition of all debris and flammable material.Lots 4,000 10,000 square metres and over are to have a minimum 2.5 metre wide and have a 4 metre vertical clearance Firebreak Fire Access Track installed immediately inside all external boundaries.
Building Protection Zone of aAn area at least 20 metres wide cleared of all flammable material shall be established immediately around the perimeter of all homesteads, buildings, haystacks and fuel storage areas.
SPECIAL NOTE TO LAND OWNERS AND OCCUPIERS
The requirements of this order are considered to be the minimum standard of fire prevention work to protect not only individual properties but the district generally. In addition to the requirements of this order Council may issue separate special orders on owners or occupiers if hazard removal is considered necessary in specific areas.
PROHIBITED AND RESTRICTED BURNING TIMES Restricted Burning – 2 November 20123 to 14 December 20123 Prohibited Burning – 15 December 20123 to 14 March 20134 Restricted Burning – 15 March 20134 to 26 April 20134
Permits are required during restricted burning periods. No burning is permitted on days that are forecast catastrophic, extreme, severe or very high fire danger days.
Permits to burn on a Sunday shall not be issued during the restricted and prohibitive burning season of the Shire. A permit in writing to burn on a public holiday during the restricted period can be sought from the Authorised Bush Fire Control Officer.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 70 Attachment 8.7.4A
WHERE DO I GET A PERMIT FROM?
Permits must be obtained from your local volunteer Bush Fire Control Officer. Contact details for your local officer are featured in the annual Firebreak Fire Access Track Notice.
CAN I BURN GARDEN RUBBISH DURING THE PROHIBITED BURNING TIME?
No, under no circumstances should any garden rubbish be burnt during the prohibited burning period including the hours between 6pm and 11pm.
IF THERE IS A FIRE WHO DO I RING?
Always ring 000 to report any fire and emergencies. An expert 000 officer has all the latest contact details for all local emergency services.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 71 Attachment 8.7.4B
04.7 PERMITS TO BURN- SUNDAY & PUBLIC HOLIDAYS
Policy Statement
Permits to burn on a Sunday or Public Holiday shall not be issued during the restricted and prohibited burning season of the Shire of Boddington.
A permit in writing from an Authorised Bush Fire Control Officer is required to burn on a public holiday during the restricted period.
Objective:
To reduce the possibility of uncontrolled fires eventuating on days when brigade members may not be available to fight such blazes.
Resolution No: Resolution Date:
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 72
8.8 CHIEF EXECUTIVE OFFICER:
8.8.1 Shire of Boddington – Corporate Business Plan
File Ref. No: ADM0651 Disclosure of Interest: Nil Date: 9th October 2013 Author: Chief Executive Officer Gary Sherry 8.8.1A Shire of Boddington Corporate Business Plan – Draft (Included Attachments: Separately)
Summary
Council is to consider the adoption of the draft Shire of Boddington Corporate Business Plan 2013-17.
Background
Changes to the Local Government Act 1995 and its supporting regulations have required that local governments throughout Western Australia develop a series of strategies and plans and adopt a Strategic Community Plan and Corporate Business Plan that form part of the State Government’s Integrated Planning Framework (IPF).
At the Ordinary Meeting of Council held on 25th June 2013, Council adopted the Shire of Boddington Strategic Community Plan 2013-23. Developing the Strategic Community Plan involved extensive community consultation and the document sets out a series of aspirations and desired outcomes for the Shire over the next ten years.
The draft Corporate Business Plan 2013-17 (CBP) identifies the principal strategies and actions that Council will take over the next four years in response to the Strategic Community Plan.
The draft CBP:
is used to drive development of the Shire’s Annual Budget;
translates the Community Strategic Plan into actions;
provides a link to existing service delivery that supports achieving the aspirations and outcomes set out in the Strategic Community Plan;
links to the Capital Works Program; and
aligns with the financial and other resources set out in the Asset Management Plan, Long Term Financial Plan and Workforce Plan.
The Local Government (Administration) Regulations 1996 require that the Corporate Business Plans of local governments cover a four year period and are to be adopted by 30 June 2013. The adoption of the draft Shire of Boddington’s Corporate Business Plan has not met this requirement, and staff have advised the Department of Local Government and Communities (DLGC) of this fact and the DLGC is aware of the progress of the preparation.
As part of this ongoing discussion with the DLGC, the department provided comment on an earlier copy of the draft Shire of Boddington’s Corporate Business Plan.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 73
Comment
The draft Shire of Boddington Corporate Business Plan 2013-17, included separately at Attachment 8.1.1A, has been developed as part of the State Government’s Integrated Planning Framework.
The draft Corporate Business Plan 2013-17 has been prepared to align the organisation with the strategic direction adopted by Council and set out in the Shire of Boddington’s Strategic Community Plan 2013-23.
It is proposed that the Corporate Business Plan should be reviewed every year. This will provide an opportunity to realign and re-prioritise projects and programs should such action be required as part of any review of the Strategic Community Plan.
Strategic Implications
In accordance with the Shire of Boddington Strategic Community Plan 2013-23, the following applies:
Outcome 5.2: Effective and efficient corporate and administrative services.
Strategy 5.2.4: Ensure compliance with statutory obligations. Strategy 5.2.6: Manage integrated planning and reporting in accordance with Local Government regulations.
Statutory Environment
Local Government Act 1995 Section 5.56 – Planning for the future
Local Government (Administration) Regulations 1996 Regulation 19DA – Corporate business plans, requirements for (Act s. 5.56)
Policy Implications - Nil
Financial Implications
The draft Corporate Business Plan will link to the Shire’s Long Term Financial Plan and Annual Budget process.
Council has received funding to complete the preparation of a Community Strategic Plan.$25,000 was allocated to this task in Council’s 2012/13 budget.
Economic Implications - Nil Social Implications - Nil Environmental Considerations - Nil
Consultation
Department of Local Government and Communities – Deidre Pretorius Senior Performance Analyst Ning Yan Senior Project Officer Advice and Support
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 74
CAMMS Group Will Butcher, Daniel Marateo, Brad Smith
Options
Council can resolve:
1. the Officer’s Recommendation; 2. to adopt a slightly amended Corporate Business Plan; 3. to defer adoption and seek to make significant amendments to the Draft
Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.8.1
MOTION Moved Cr Day
That Council adopt the draft Shire of Boddington Corporate Business Plan 2013-17, included at Attachment 8.8.1A in accordance with Section 5.56 of the Local Government Act 1995 and regulation 19DA of the Local Government (Administration) Regulations 1996.
Seconded Cr Goodgame
MOTION Moved Cr Goodgame
That the motion lay on the table.
Seconded Cr Hoek Lost 5/2
Council Resolution 202/13 Moved Cr Day
That Council adopt the draft Shire of Boddington Corporate Business Plan 2013-17, included at Attachment 8.8.1A in accordance with Section 5.56 of the Local Government Act 1995 and regulation 19DA of the Local Government (Administration) Regulations 1996.
Seconded Cr Goodgame Carried 5/2
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 75
8.8.2 Shire of Boddington – Long Term Financial Plan
File Ref. No: ADM0493 Disclosure of Interest: Nil Date: 9th October 2013 Author: Chief Executive Officer Gary Sherry 8.8.2B Draft Shire of Boddington Long Term Financial Plan 2012-22 (Included Attachments: Separately)
Summary
Council is to consider the adoption of the draft Shire of Boddington Long Term Financial Plan 2012-23.
Background
Changes to the Local Government Act 1995 and its supporting regulations have required that local governments throughout Western Australia develop a series of strategies and plans and adopt a Strategic Community Plan and Corporate Business Plan that form part of the State Government’s Integrated Planning Framework (IPF).
At the Ordinary Meeting of Council held on 25th June 2013, Council adopted the Shire of Boddington Strategic Community Plan 2013-22. Developing the Strategic Community Plan involved extensive community consultation and the document sets out a series of aspirations and desired outcomes for the Shire over the next ten years.
The Long Term Financial Plan (LTFP) is an informing strategy to the process and is to be used as a guide to the future direction the Shire of Boddington is planning to embark on.
Comment
The LTFP is a 10 year rolling plan that informs the Corporate Business Plan to activate the priorities from the Strategic Community Plan. The LTFP is a tool that allows the Shire to set priorities based on the ability to identify resources, for the delivery of various community priorities in a sustainable manner. As a forward planning document it has been developed using financial trends based on a range of assumptions common to local government and reflective of future growth patterns.
The LTFP is a supporting document to the Corporate Business Plan and is also reliant on data derived from the Community Strategic Plan, the Workforce Development Plan, and Asset Management Plans.
The LTFP outlines the Shire’s operating and capital expenditure and revenue projections for the next ten years. The Plan is predicated on the basis of a number of key assumptions regarding property growth, property rates, revenue growth, number of employees, inflationary increases to costs and changes in service levels.
The LTFP has the objective of achieving a balanced budget position each year. This outcome anticipates any surplus funds are used for the renewal of assets and to increase reserves so new or upgraded assets can be funded in future years. A prudent and conservative financial approach has been adopted to ensure effective stewardship of the Shire’s assets.
Apart from the standard series of statutory financial statements a key outcome of the plan is the Shire’s expected performance measured in accordance with the prescribed financial management ratios.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 76
The Local Government (Administration) Regulations 1996 require that the Long Term Financial Plans of local governments cover a four year period and are to be adopted by 30 June 2013. The adoption of the draft Shire of Boddington’s Long Term Financial Plan has not met this requirement, and staff have advised the Department of Local Government and Communities (DLGC) of this fact and the DLGC is aware of the progress of the preparation.
As part of this on-going discussion with the DLGC, the department provided comment on an earlier copy of the draft Shire of Boddington’s Long Term Financial Plan.
Strategic Implications
In accordance with the Shire of Boddington Strategic Community Plan 2013-23, the following applies:
Outcome 5.2: Effective and efficient corporate and administrative services.
Strategy 5.2.4: Ensure compliance with statutory obligations. Strategy 5.2.6: Manage integrated planning and reporting in accordance with Local Government regulations.
Statutory Environment
Local Government Act 1995 Section 5.56 – Planning for the future
Local Government (Administration) Regulations 1996 Regulation 19DA – Corporate business plans, requirements for (Act s. 5.56)
Policy Implications - Nil
Financial Implications
The ability to deliver on the Community Strategic Plan’s strategic directions is dependent on having the financial resources to do so. The LTFP is a resourcing strategy that outlines the financial implications of the Community Strategic Plan and Corporate Plan and provides the basis for the 2013/14 and future budgets.
Council has received funding to complete the preparation of a Community Strategic Plan. $25,000 was allocated to this task in Council’s 2012/13 budget.
Economic Implications - Nil Social Implications - Nil Environmental Considerations - Nil
Consultation
Department of Local Government and Communities – Deidre Pretorius Senior Performance Analyst Ning Yan Senior Project Officer Advice and Support
CAMMS Group Will Butcher, Daniel Marateo, Brad Smith
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 77
Options
Council can resolve:
1. the Officer’s Recommendation; 2. to defer adoption and to make amendments to the Draft LTFP.
Voting Requirements – Simple Majority
OFFICER’S RECOMMENDATION – ITEM 8.8.2
MOTION Moved Cr Goodgame
That Council adopt the draft Shire of Boddington Long Term Financial Plan 2012-22, included at Attachment 8.8.2A in accordance with Section 5.56 of the Local Government Act 1995 and regulation 19DA of the Local Government (Administration) Regulations 1996.
Seconded Cr Day
MOTION Moved Cr Goodgame
That the motion lay on the table.
Seconded Cr Hoek Lost 5/2
Council Resolution 203/13 Moved Cr Goodgame
That Council adopt the draft Shire of Boddington Long Term Financial Plan 2012-22, included at Attachment 8.8.2A in accordance with Section 5.56 of the Local Government Act 1995 and regulation 19DA of the Local Government (Administration) Regulations 1996.
Seconded Cr Day Carried 5/2
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 78
9. ELECTED MEMBERS’ MOTION OF WHICH PREVIOUS MOTION HAS BEEN GIVEN:
Nil
10. URGENT BUSINESS WITHOUT NOTICE WITH THE APPROVAL OF THE PRESIDENT OR MEETING:
10.1.1 Late Item – Approval to Consider
File Ref. No: ADM 0096 Disclosure of Interest: Nil Date: 15th October 2013 Author: Gary Sherry
Summary
Council is to consider a late agenda item relating to matters raised by Cr Goodgame that she believes need to be determined immediately in order for her to attend the Special Meeting of Council to be held on Tuesday 22nd October 2013.
Comment
Staff are attempting to have the Agenda prepared at least a week before each Council Meeting. In completing this schedule, business of an urgent nature will arise from time to time in particular where commercial activities within the district would be delayed by Council not considering the item.
Statutory Environment
Shire of Boddington – Standing Orders Local Law 1999 – Section 4.2: In cases of extreme urgency or other special circumstance, matters may, with the consent of the person President, or at the request of a majority of councilors present, be read and dealt with.
Strategic Implications – Nil Policy Implications – Nil Financial Implications – Nil Economic Implications – Nil Social Implications – Nil Environmental Considerations – Nil Consultation – Nil
Options
Council can resolve: 1. the Officer’s Recommendation or 2. to not consider the late agenda item.
Voting Requirements
Simple Majority
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 79
OFFICER’S RECOMMENDATION – ITEM 10.1.1
Council Resolution 204/13 Moved Cr Veitch
That the Late Agenda Item relating to the change in starting time of the Special Meeting of Council to be held on Tuesday 22nd October 2013 be considered.
Seconded Cr Day Carried 7/0
10.1.2 Commencement Time of Special Meeting
File Ref. No: ADM 0096 Disclosure of Interest: Nil Date: 15th October 2013 Author: Gary Sherry
Summary
Council is to consider amending the commencement time for the Special Meeting of Council following the local government elections on 19th October 2013 to elect a Shire President and choose representatives to Council’s Committees.
Background
It is a legislative requirement for the public in general to be advised in advance of all meeting dates, place and starting times to facilitate attendance or participation in Council Meetings. Unforeseen circumstances may dictate a change to this schedule and local advertising will inform Electors accordingly.
Until 2008 Council held Ordinary Council Meetings on fortnightly schedule. From 2008 until 2011, Ordinary Council Meetings were held on a three weekly meeting schedule. Since 2011, Council has met monthly.
At the June 2013 Ordinary Meeting Council scheduled to hold the following meetings:
Tuesday 16 July 2013 Ordinary Meeting 5:00 PM Tuesday 20 August 2013 Ordinary Meeting 5:00 PM Tuesday 17 September 2013 Ordinary Meeting 5:00 PM Tuesday 15 October 2013 Ordinary Meeting 5:00 PM Tuesday 19 November 2013 Ordinary Meeting 5:00 PM Tuesday 17 December 2013 Ordinary Meeting 3:00 PM Tuesday 17 December 2013 Annual Electors 7.30 PM Tuesday 21 January 2014 Ordinary Meeting 5:00 PM Tuesday 18 February 2014 Ordinary Meeting 5:00 PM Tuesday 18 March 2014 Ordinary Meeting 5:00 PM Tuesday 15 April 2014 Ordinary Meeting 5:00 PM Tuesday 20 May 2014 Ordinary Meeting 5:00 PM Tuesday 17 June 2014 Ordinary Meeting 5:00 PM
Local government elections will be conducted on Saturday 19th October 2013. The first order of business at the first meeting following local government elections is the election of the
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 80
Shire President, election of the Shire Deputy President and the selection of Council’s representatives to various committees.
Under Council’s existing meeting schedule, the next Ordinary Meeting of Council will be held over four weeks later on Tuesday 19th November 2013. If Council was to wait until this meeting to conduct the election, the Shire will not have a Shire President, Deputy President or delegates to Committees until that time.
In 2007 and 2009 Council conducted Special Meetings on the first Tuesday after the local government to conduct the election of the Shire President, election of the Shire Deputy President and the selection of Council’s representatives to various committees.
In 2011 the third Tuesday in October 2011 was the week after the third Saturday in October 2011, and the election of President, Deputy President and the selection of Council committees was held at the October Ordinary Meeting of Council.
Council considered this matter at the September 2013 Ordinary Meeting of Council and resolved in the following manner:
Council Resolution 185/13 Moved Cr Veitch That Council conduct a Special Meeting of Council to be held at 5pm on Tuesday 22nd October 2013 at the Boddington Community Club for the purpose of: 1. electing the Shire President and Shire Deputy President; and 2. making appointments to Committees of Council and of Council delegate to organisations and Committees to which Council has membership or representation. Seconded Cr Day Carried 7/0
Councillor Comment
Cr Goodgame has advised that she will not be able to make the Special Meeting of Council to be held at 5pm on Tuesday 22nd October 2013 at the Boddington Community Club. Cr Goodgame will be working in Perth on this date and will not be able to make the 5pm start time because of her requirement to travel and to contend with peak hour Perth traffic.
Cr Goodgame has proposed amending the start time of this meeting be amended from 5pm to 7pm.
Staff Comment
Council can amend the start of this meeting if they wish. It should be noted that: 1. at this time the complete list of Councillors who will attend the meeting will be finalised on Saturday evening with the declaration of the results of the election; 2. A 7pm meeting will likely suit Councillors and members of the public who work regular daytime schedules; 3. A 7pm start time is more difficult for staff to attend Council meetings because it provides a larger break between the end of normal work hours and the meeting commencement; and 4. Council will need to pay overtime and callout rates for junior staff who attend meetings commencing at 7pm.
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 81
Strategic Implications
Election of Council leaders at the earliest opportunity will allow for continued strategic leadership to be resumed after the local government elections.
Statutory Environment
Local Government Act 1995 5.4. Calling council meetings An ordinary or a special meeting of a council is to be held — (a) if called for by either — (i) the mayor or president; or 1 (ii) at least /3 of the councillors, in a notice to the CEO setting out the date and purpose of the proposed meeting; or (b) if so decided by the council.
Local Government (Administration) Regulations 1996 12. Meetings, public notice of (Act s. 5.25(1)(g))
(1) At least once each year a local government is to give local public notice of the dates on which and the time and place at which — (a) the ordinary council meetings; and (b) the committee meetings that are required under the Act to be open to members of the public or that are proposed to be open to members of the public, are to be held in the next 12 months.
(2) A local government is to give local public notice of any change to the date, time or place of a meeting referred to in subregulation (1).
(3) Subject to subregulation (4), if a special meeting of a council is to be open to members of the public then the local government is to give local public notice of the date, time, place and purpose of the special meeting.
(4) If a special meeting of a council is to be open to members of the public but, in the CEO’s opinion, it is not practicable to give local public notice of the matters referred to in subregulation (3), then the local government is to give public notice of the date, time, place and purpose of the special meeting in the manner and to the extent that, in the CEO’s opinion, is practicable.
Policy Implications - Nil
Financial Implications
Local advertising can be carried out at "nil" cost to Council.
Additional staff wages may be applicable for conducting a Council meeting commencing at 7pm.
Economic Implications - Nil Social Implications - Nil Environmental Considerations - Nil Consultation - Nil
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 82
Options
Council can resolve:
1. the Councillor’s Recommendation; or 2. an alternative time for the commencement of the Special Meeting to be held on Tuesday 22nd October 2013 at the Boddington Community Club; or 3. to not change the time for the commencement of the Special Meeting to be held on Tuesday 22nd October 2013 at the Boddington Community Club.
Voting Requirements – Simple Majority
COUNCILLOR’S RECOMMENDATION – ITEM 10.1.2
Council Resolution 205/13 Moved Cr Goodgame
That Council amend the commencement time for the Special Meeting of Council scheduled to be held at 5pm on Tuesday 22nd October 2013 at the Boddington Community Club from 5pm to 7pm.
Seconded Cr Hoek Carried 6/1
11. CONFIDENTIAL ITEM:
Nil
12. CLOSURE OF MEETING:
With no further business to discuss the Shire President, Cr Allert, closed the meeting at 6:00pm.
These minutes were confirmed by the Council as a true and accurate record at the Ordinary Council Meeting held on Tuesday 19th November 2013
……………………………….. J R ALLERT (President)
Minutes of the Ordinary Meeting of the Shire of Boddington held on Tuesday 15th October 2013 Page 83