Municipality of French River / Municipalité de la Rivière des Français
AGENDA / ORDRE DU JOUR COMBINED COUNCIL MEETING / RÉUNION COMBINÉE DU CONSEIL
Wednesday, December 4, 2019 at 6:00 PM mercredi le 4 décembre, 2019 à 18h held in the Council Chambers / Salle du conseil
Page
1. Call to Order and Roll Call / Ouverture de la réunion et présence
2. Adoption of Agenda / Adoption de l’ordre du jour
2.1. Resolution to adopt Addition (if any)
2.2. Resolution to adopt Agenda
3. Disclosure of Pecuniary Interest / Déclarations d’intérêts pécuniaires
4. Delegation / Délégation
4.1. Mayor's Annual Address / Discours annuel du maire
COMMITTEE OF THE WHOLE / COMITÉ PLÉNIER
5. Resolution to resolve into Committee / Résolution pour résoudre en comité
5.1. Resolution to resolve into Committee of the Whole
6. Reports and Items for Consideration / Rapports et sujets pour considération
6.1. General Government / Gouvernement Général
6.1.1. Resolution to appoint a Deputy Mayor for the year 2020
6.1.2. Resolution to renew the Comprehensive Municipal Insurance Program
6.1.3. Resolution to authorize staff to negotiate and reach an agreement with ReachCast for space at the Noelville Communication Tower at MTO yard under same terms as current lease agreement with Spectrum (Agreement to be adopted by by-law at January meeting)
6.2. Finance / Finances
6.2.1. Resolution to appoint Baker Tilly as the Auditor for the 2019 audit year
Page 1 of 53 6.3. Public Works & Environment Services / Travaux public et services de l’environnement
4 6.3.1. Resolution to authorize 2019 Reserve Transactions Report - 2019 Unfinished Projects & Reserve Transactions
6.3.2. Resolution to authorize a Funding Application to the Municipal Modernization Program for a Waste Management System Analysis
6.4. Recreation & Community Services / Services récréatifs et communautaires
5 - 16 6.4.1. Resolution to adopt the 2019 Accessibility Plan 2019 Accessibility Plan
6.5. Emergency & Protection Services / Services d’urgence et de protection (NIL)
6.6. Development & Planning / Développement et planification
17 - 31 6.6.1. Activity Report - Community Investment Initiative for Northern Ontario 2019 Activity Report - Sudbury East Economic Development
6.7. Correspondence / Correspondance
32 - 40 6.7.1. Manitoulin-Sudbury District Services Board MSDSDB 2019 Third Quarter Activity Report
REGULAR MEETING / RÉUNION RÉGULIÈRE
Verbal Motion to return into the Regular Meeting
Consideration of the adoption of recommendations from Committee of the Whole
7. Consent Agenda / Ordre du jour regroupé
Resolution to adopt the items contained in the Consent Agenda
7.1. Adoption of Minutes / Procès-verbaux adoptés
41 - 52 7.1.1. Resolution to adopt the following Minutes: Special Council Meeting held November 20, 2019 Regular Council Meeting held November 20, 2019 Special Council Meeting held November 21, 2019
7.2. Receipt of Minutes / Procès-verbaux reçus
7.3. Items for Consideration or Information / Items pour consideration ou information
7.4. By-Laws / Règlements
53 7.4.1. Resolution to adopt a By-law to repeal By-laws 2017-30 and 2019-38 2019-52 By-law to Repeal ZBA By-laws
8. Notices of Motion / Avis de motion
9. Announcements & Inquiries / Annonce et questions
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10. Closed Session / Session à huis clos
• under section 239 (2) (d) "labour relations or employee negotiations" with respect to the recruitment of a Treasurer
10.1. Resolution to resolve into closed session
10.2. Resolution to adopt Closed Minutes
10.3. Resolution to reconvene into open session
11. Adjournment / journement
11.1. Resolution to adopt the Confirmation By-law
11.2. Resolution to adjourn
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Municipality of French River
Report Of the Director of Operations
For Consideration by Council
RE: PROJECTS 2019 & RESERVE TRANSACTIONS
OBJECTIVE: To inform Council on unfinished projects that were approved under the 2019 capital/operating budget and to authorize reserve transactions.
BACKGROUND: Council approved several projects in the 2019 capital and operating budget that were not completed in 2019.
ANALYSIS: The following table outlines the unfinished projects that are being recommended to be deferred to 2020: Project Reason for deferral Budget Capital or Operating Washroom installation at the Further health unit requirements $5,000.00 Operating Alban Splash Pad/Park beyond budgeted scope of work New stage at Joe Chartrand Park Engineering delays for plans, time $53,000.00 Capital and scheduling constraints RV Dumping station installation Time and scheduling constraints $2,500.00 Operating of at the Public works Yard VAA Trail Project on Municipal Delay in funding confirmation from $5,000.00 Operating Complex property the group in time to start the project Turenne Road Capital Road Time and scheduling constraints $95,571.75 Capital Improvement which caused delays with pavement contractors and installation of guardrails Cyrille Monette Monument, Delays in establishing an acceptable $2,500.00 Operating contribution to plaque site and receiving entrance permit
BUDGET/LEGAL IMPLICATIONS: Deferred projects will need to be accounted for in the 2020 budget.
CONCLUSION/RECOMMENDATIONS: It is recommended that Council agrees that the 2019 unfinished projects as listed in this report be deferred to 2020 and that Council authorizes that the funds allocated to these projects be transferred into reserves before the 2019 year end.
Respectfully submitted: Approved:
Robert Martin Marc Gagnon Director Of Operations Chief Administrative Officer Date: November 29, 2019
Date of Meeting: December 4, 2019 Page 1 of 1
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CORPORATION OF THE MUNICIPALITY OF FRENCH RIVER
2019 Accessibility Plan
Submitted to: Mayor Gisèle Pageau and Members of Council Municipality of French River
Submitted by: Robert Martin, Director of Operations
December 4, 2019
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Table of Contents
1.0 INTRODUCTION ...... 3 2.0 COMMITMENT AND OBJECTIVES ...... 3 3.0 ABOUT THE MUNICIPALITY OF FRENCH RIVER ...... 4 4.0 LEGISLATIVE BACKGROUND ...... 4 5.0 FORMER INITIATIVES TO REMOVE BARRIERS ...... 4 6.0 IDENTIFICATION OF BARRIERS ...... 6 7.0 REVIEW AND MONITORING ...... 7 8.0 COMMUNICATION OF PLAN...... 7 9.0 CONSULTATION ...... 7 APPENDIX A: GLOSSARY OF TERMS ...... 9 APPENDIX B: TYPES OF DISABILITY AND FUNCTIONAL LIMITATIONS ...... 10
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MUNICIPALITY OF FRENCH RIVER ACCESSIBILITY PLAN
1.0 INTRODUCTION
People with disabilities represent a growing part of our population. According to Statistics Canada, about 1.8 million Ontarians have disabilities - about 13.5% of the population. Because disability tend to increase with age, it is estimated that 20% of the population will have disabilities by the year 2020.
The purpose of the Accessibility for Ontarians with Disabilities Act, 2005, is to achieve accessibility for Ontarians with disabilities in five important areas of their lives within specified time limits: • customer service • transportation • information and communications • design of public places • employment
The plan describes the measures the Municipality has taken in the past, and the measures the municipality will take in the upcoming year to identify, remove and prevent barriers to persons with disabilities. The plan focuses on municipal facilities and services with a view to improving access for the public and employees of the Corporation of the Municipality of French River.
Municipal Staff identified various barriers to persons with disability throughout the development of this plan and recommends the consistent review & identification of barriers denying access to persons with disabilities within the municipal environment with a view to reducing barriers where possible.
2.0 COMMITMENT AND OBJECTIVES
The Municipality of French River is committed to the continued improvement of access to all municipally owned facilities, premises and services and the provision of services to all members of the community with disabilities.
The objectives of the Municipality of French River’s accessibility planning process are outlined below: • Work towards becoming a benchmark community in providing barrier free access to citizens and visitors; • Identify, remove (where possible) and prevent all types of barriers to access for people with disabilities; • Cultivate an operating environment to prevent the formation of future barriers;
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• Undertake appropriate building retrofits to improve the usability of the physical environment for a wide spectrum of users; • Meet the requirements as outlined in AODA; and, • Seek funding opportunities to support these goals.
The Council authorizes the Director of Operations to prepare an accessibility plan that will enable the Council to meet these commitments and objectives.
3.0 ABOUT THE MUNICIPALITY OF FRENCH RIVER
The Municipality of French River is a municipal corporation that commenced operations on January 1, 1999. It is comprised of the former Municipality of Cosby, Mason & Martland and the formerly unorganized Townships of Scollard, Hoskin, Delamere, and parts of the Townships of Bigwood, Haddo and Cherriman. The Municipality has a population of 2,662 people, as of the 2016 Census.
4.0 LEGISLATIVE BACKGROUND
The Ontarians with Disabilities Act (ODA), was enacted in 2001 to improve opportunities and access for persons with disabilities. This Act applies to all provincial and municipal governments, school boards, colleges and universities, and hospitals.
The Accessibility for Ontarians with Disabilities Act (AODA) was enacted in 2005 and is a law intended to set out a process for developing and enforcing accessibility standards. The overall goal of the A.O.D.A. is to provide for the development of minimum standards to achieve accessibility for Ontarians with disabilities by January 1, 2025.
The Ontario Regulation 191/11 – Integrated Accessibility Standards under the AOAD was enacted to establish the accessibility standards for each of information and communications, employment, transportation, the design of public spaces and customer service
5.0 FORMER INITIATIVES TO REMOVE BARRIERS
The following initiatives have been completed within the Municipality:
2018 Barrier and Location Strategy Used Barrier Type Access to second floor of Noëlville Community Installed a vertical lift to Arena / Physical & Centre/Arena access second floor and Architectural added an accessible washroom on the second floor
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2017 Barrier and Location Strategy Used Barrier Type Website / Informational Online Upgraded website and information to provide accessible web content Access to second floor of Noëlville Community In the process of installing a Arena / Physical & Centre family/accessible washroom Architectural and a vertical lift on second floor (to be completed in 2018) 2016 Barrier and Location Strategy Used Barrier Type Website / Informational Online Ongoing: Upgrade website and information to provide accessible web content 2015 Barrier and Location Strategy Used Barrier Type Website / Informational Online Ongoing: Upgrade website and information to provide accessible web content 2014 Barrier and Location Strategy Used Barrier Type Website / Informational Online Ongoing: Upgrade website and information to provide accessible web content 2013 Barrier and Location Strategy Used Barrier Type Website / Informational Online Ongoing: Upgrade website and information to provide accessible web content Physical/Architectural Municipal Office Installation of automatic door opener for Suite 3 of Municipal Office Physical/Architectural Noëlville Community Installation of Centre family/accessible washroom
Physical/Architectural Alban Community Centre Installation of family/accessible washroom
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2012 Barrier and Location Strategy Used Barrier Type Website / Informational Online Ongoing: Upgrade website and information to provide accessible web content Physical/Architectural Municipal Office Installation of automatic door opener for main entrance to office 2011 Barrier and Location Strategy Used Barrier Type Website / Informational Online Ongoing: Upgrade website and information to provide accessible web content Informational Noëlville, Alban Installation of exterior Community Centres signage at property entrance
Training is provided on an ongoing basis and will be provided to all new employees and members of Council through interactive workbooks or available training initiatives.
6.0 IDENTIFICATION OF BARRIERS
Council determines which barriers will be addressed in current and future years depending on budget constraints, available resources and feasibility. Actions and priorities are determined based on input from municipal staff, council, and members of the public. All future actions and priorities will be considered during annual budget discussions.
The following barriers have been identified:
Municipal Complex BARRIER BARRIER STRATEGY TO REMOVE/PREVENT TYPE BARRIER (approx. cost) Automatic door opener To be included in future budget Physical –accessible washroom (approx. $4,000)
Alban Community Centre BARRIER BARRIER STRATEGY TO REMOVE/PREVENT BARRIER TYPE (approx. cost) Automatic door opener Physical To be included in future budget –accessible washroom (approx. $4,000)
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French River Public Library (Noëlville Branch) BARRIER BARRIER STRATEGIES FOR REMOVAL OR TYPE PREVENTION Automatic door opener Physical To be included in future budget –accessible washroom (approx. $4,000)
French River Public Library (Alban Branch) BARRIER BARRIER STRATEGIES FOR REMOVAL OR TYPE PREVENTION Automatic door opener Physical To be included in future budget –accessible washroom (approx. $4,000)
French River Landfill Office BARRIER BARRIER STRATEGIES FOR REMOVAL OR TYPE PREVENTION Exterior automatic Physical To be included in future budget door opener (approx. $4,000)
7.0 REVIEW AND MONITORING
Municipal Staff will monitor the progress made on the actions contained in the plan and will time the review to coincide with annual budget discussions to consider any budget requirements needed to address identified and prioritized barriers in the following year’s budget.
The Accessibility Plan will be presented to Council on an annual basis for approval by Council.
8.0 COMMUNICATION OF PLAN
Once approved, the Accessibility Plan will be posted on the Municipality’s website and copies will be made available at the Municipal Office.
9.0 CONSULTATION
Municipal Staff are committed to a review of barriers that restrict the quality of life of persons with disability and communication of the findings to Council on an annual basis through the annual submission of the Accessibility Plan.
Council and Staff have compiled the Plan utilizing their personal experiences and the experiences and feedback shared with them from residents of the Municipality of French River.
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The Municipality has an open approach for feedback from all residents to bring concerns, suggestions and inquiries for consideration of our facilities on ways we can improve accessibility and barrier-free access. Feedback is welcome on an ongoing basis and as per the Municipality’s Complaint Policy as follows:
By mail or in person: Municipality of French River 44 St. Christophe Street, Suite 1 Noëlville, Ontario P0M 2N0
By phone: 705-898-2294
By email: [email protected]
Online: https://www.frenchriver.ca/p/accessibility-plan-
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Appendix A: Glossary of Terms
What is a disability? The AODA adopts the broad definition for disability that is set out in the Ontario Human Rights Code. “Disability” is:
a) Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device;
b) A condition of mental impairment or a developmental disability;
c) A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language;
d) A mental disorder;
e) An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act 1997.
Barriers A “barrier” is anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an informational or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice. An example of each of the different kinds of barriers is shown below:
Barrier Type Example
Barrier Type Example Physical A door knob that cannot be operated by a person with limited upper-body mobility and strength Architectural A hallway or door that is too narrow for a wheelchair orscooter Informational Typefaces that are too small to be read by a person with low vision Communicational A professor who talks loudly when addressing a deaf student Attitudinal A receptionist who ignores a customer in a wheelchair Technological A paper tray on a laser printer that requires two strong hands to open Policy/Practice A practice of announcing important messages over an intercom that people with hearing impairments cannot hear
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Appendix B: Types of Disability and Functional Limitations
A person’s disability may make it physically or cognitively hard to perform everyday tasks. Listed below are different kinds of disabilities and the effects of these limitations on an individual’s ability to perform everyday tasks.
1. Physical Physical disabilities include minor difficulties moving or coordinating a part of the body, muscle weakness, tremors and in extreme cases, paralysis in one or more parts of the body. Physical disabilities can be congenital, such as Muscular Dystrophy; or acquired, such as tendonitis.
Physical disabilities affect an individual’s ability to: Perform manual tasks, such as hold a pen, grip and turn a key, type on a keyboard, click a mouse button, and twist a doorknob Control the speed of ones movements Coordinate one’s movements Move rapidly Experience balance and orientation Move one’s arms or legs fully e.g. climb stairs Move around independently e.g. walk any distance, easily get into or out of a car, stand for an extended period of time Reach, pull, push or manipulate objects Have strength or endurance
2. Sensory
Hearing Hearing loss includes problems distinguishing certain frequencies, sounds or words, ringing in the ears and total profound deafness. A person who is deaf, deafened or hard-of-hearing may be unable to use a public telephone, understand speech in noisy environments or pronounce words clearly enough to be understood by strangers.
Speech Speech disability is a partial or total loss of the ability to speak. Typical voice disorders include problems with: Pronunciation Pitch and loudness Hoarseness or breathiness Stuttering or slurring
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Vision Vision disabilities range from slightly reduced visual acuity to total blindness. A person with reduced visual acuity may have trouble reading street signs, recognizing faces or judging distances. They might find it difficult to maneuver, especially in an unfamiliar place. He or she may have a very narrow field of vision, be unable to differentiate colours, have difficulties navigating or seeing at night or require bright lights to read. Most people who are legally blind have some vision.
Deaf-blind Deaf-blindness is a combination of hearing and vision loss. It results in significant difficulties accessing information and performing activities of daily living. Deaf-blind disabilities interfere with communication, learning, orientation and mobility.
Smell Smell disability is the inability to sense, or a hypersensitivity to odours and smells. A person with a smelling disability may have allergies to certain odours, scents or chemicals or may be unable to identify dangerous gases, smoke, fumes and spoiled food.
Taste Taste disability limits the ability to experience the four primary taste sensations: sweetness, bitterness, saltiness and sourness. A person with a taste disability may be unable to identify ingredients in food, spoiled food or noxious substances.
Touch Touch disability alters the ability to sense surfaces and their texture or quality, including temperature, vibration and pressure. Touching sensations may be heightened, limited, absent (numbness), or may cause pain or burning. A person with a touch disability may be unable to detect (or be insensitive to) heat, cold or changing temperatures. Alternatively a person with a touch disability may be hypersensitive to sound, physical vibrations or heated surfaces of air.
3. Cognitive
Intellectual An intellectual disability affects an individual’s ability to think and reason. The disability may be caused by genetic factors (Downs Syndrome), exposure to environmental toxins (Fetal Alcohol Syndrome), brain trauma and psychiatric conditions.
A person with an intellectual disability may have difficulty with: Language: understanding and using spoken or written information Concepts: understanding cause and effect Perception: taking in and responding to sensory information Memory: retrieving and recognizing information from short or long-termmemory Recognizing problems, problem solving and reasoning
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Mental Health There are three main kinds of mental health disabilities: Anxiety: a state of heightened nervousness or fear related to stress Mood: sadness or depression Behavioural: being disorganized; making false statements or inappropriate comments; telling distorted or exaggerated stories
People with mental health disabilities may seem edgy or irritated; act aggressively; exhibit blunt behaviour; be perceived as being pushy or abrupt; start laughing or get angry for no apparent reason.
Learning Learning disabilities are disorders that affect verbal and non-verbal information acquisition, retention, understanding, processing, organization and use. People with learning disabilities have average or above average intelligence, but take ininformation, retain it, and express knowledge in different ways. Learning disabilities affect reading comprehension and speed; spelling; the mechanics of writing; manual dexterity; math computation; problem solving; processing speed;the ability to organize space and manage time; and orientation and way finding.
4. Other Disabilities result from other conditions, accidents, illnesses and diseases, including ALS (Lou Gehrig Disease), asthma, diabetes, cancer, HIV/AIDS, environmental sensitivities, seizure disorders, heart disease, stroke and joint replacement.
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CIINO Activity Synopsis
2018 – 2019, Sudbury East Economic Development
Sebastien Lagrandeur Economic Partners Sudbury East / West Nipissing Inc.
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Content Overview InfoGraphic ...... 2 InfoGraphic Details ...... 5 Document Overview ...... 8 Executive Summary ...... 8 Activity ...... 9 Sectorial Observations and Data Collection ...... 10 Establishing Economic Affiliation with Sudbury East Municipalities ...... 10 Building Ties with the Chamber of Commerce ...... 10 Regional Briefing and Orientation ...... 10 Strengthening Regional Alliances ...... 10 Investment Stress Testing ...... 10 Garnering Political Support...... 11 Impelling Economic Favourability Through Decennial Policy Adjustments (Municipal Land Use Planning)...... 11 Community Integration with Emergency Services ...... 11 Investment Readiness Assessment ...... 11 Intercommunity Transportation (Event) ...... 11 Introduced Markstay-Warren to Sudbury Lime...... 11 Engaged a Preeminent Design Firm(s) for the 2019 IPM ...... 11 Enriched the relation between the Municipality of French River and Lahaie Lumber ...... 11 Catalyzed Direct and Active Involvement of Provincial and Federal Government Partners in Municipal Discussions ...... 12 Created a Draft Budget for Economic Development Operations ...... 12 Expedited partnership with the City of Greater Sudbury for an Immigration Pilot Program ...... 12 United CSPGNO with the Municipality of Markstay-Warren to Bridge Commercial Opportunities for Local Services ...... 12 Procured a Market Research Platform to Intensify Business Start-up and Expansion Efforts in Sudbury East ...... 12 Established a Commercial Site Prospectus for Partner Municipalities and Site Selectors ...... 12 Initiated a Business Ambassadors Program (trial) ...... 13 Linked French River’s Municipal Leaders with a Prominent Employer - RDH-SCHARF ...... 13 Coordinated an Industrial Site Appraisal ...... 13 Concluded an Industry Concentration Study ...... 13 Imparted a Commercial / Industrial Land Inventory Study ...... 13 Secured a Partnership Deal with Caisse Populaire Alliance ...... 13 Deployed Expansion Survey (BR&E: Expansion) ...... 13 Ambassador Profiles (BR&E: Retention) ...... 13 Launched an Autonomous Community Profile ...... 13 Submitted an Application to the Rural Economic Development program (Grant) ...... 14 Propelled the inception of the Sudbury East Economic Development Authority ...... 14
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InfoGraphic
Nurtured $6M+ in business growth
Occupied 21,000 SQFT of vacant industrial space
Increased municipal economic development contributions by 469%
Reinforced job creation 26 NEW JOBS both short and long-term positions
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Not an office job. Covered 8,700+ KM engaging with community stakeholders
7 80 Council Partner presentations Sessions
Identified and inventoried
202 Investment commercial and industrial Readiness properties
Administered relief assistance to unlock barriers, supporting $13M+ in latent business expansions
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Strengthened and supported a $775,000 funding request for a local business expansion
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InfoGraphic Details The infographic segment may contain sensitive information and is not intended for wide distribution. Limited information is disclosed regarding the infographic figures to protect the personal or private information of the associated entities.
Business Expansions
The CIINO program, through economic partners, has helped nurture over 6 million dollars in new (recorded) business expansions in the Sudbury East region. This total is reflective of 3 businesses.
FedNor Funding Announcement about a Sudbury East Partner Business:
A unique lime slurry manufacturing company will be undertaking a significant expansion and creating a number of well-paying jobs thanks to a Government of Canada investment of $1,312,500. This repayable FedNor contribution will enable Sudbury Lime Limited to establish a second 21,000-sq-ft. lime slurry plant on Kukagami Lake Rd. in the Municipality of Markstay-Warren east of Sudbury, as well as support the company’s new research and development, and market expansion plans.
Marc Serré, Member of Parliament for Nickel Belt, made the announcement today on behalf of the Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development, and Minister responsible for FedNor.
The company’s new plant will incorporate more automation, technology and other enhancements that are expected to generate energy savings and result in product quality improvements. The new space and equipment will help the company scale-up and grow, resulting in the creation of five new long-term jobs, along with nine additional jobs during the construction phase.
Vacant Industrial Space
Revived one of Sudbury East’s most titanic industrial warehouses by orchestrating regional partners (Municipality, Planning Board, etc.) with Sudbury Lime. The previously inactive 75,000 sqft building is now generating new manufacturing activity.
Municipal Economic Development Contributions
Increased municipal economic development contributions by 469%, from $10,500 – to a council approved $59,760.32, leaving them with an established budget for future endeavours. Contributions to operational activities within the CIINO program emerged from the municipalities of Markstay-Warren and French River. Both municipalities each contributed $29,880.16.
New Jobs
Reinforced new job creation through close correspondence with leading employers. A projected total of 26 new jobs are expected throughout French River and Markstay-Warren. 9 at Sudbury Lime and up to 12 at Lahaie Lumber.
Travel Coverage
Since this position has mobile requirements, travelling has been consistent. The primary segments of the catchment area have all been visited. To date, (8,700+ km) have been accumulated within Sudbury East since August 2018, by engaging with partner municipalities, other shared services, local businesses and other stakeholders. For perspective, a cross country trip from Charlottetown, Newfoundland and Labrador to Vancouver, British Columbia is 6,517km.
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Touchpoints
Various presentations were given to the Sudbury East councils along with ongoing, typically monthly, regional meetings with the Mayors and/or CAOs. Sudbury East Municipal Association (SEMA) engagements are also included as well as other partner sessions.
Land Inventory
The development of a land inventory is an effective tool for answering site questions, identifying potential opportunities, cross-referencing established locations, and is within the capabilities of most communities to maintain. Similarly, investors will be interested in the specifics of zoning, including uses and types of buildings permitted. The new land inventory helps address that for comparative purposes. Two hundred two commercial and industrial lots have been identified and recorded for municipal partners.
Relief Assistance
Provided support through close deliberation and ongoing collaboration with local businesses and the municipality of French River to potentially liberate $13M in future business investments. (The businesses are facing land-use complications with the Ministry of Transportation)
Strengthening Grant Funding
Helped strengthen an NOFHC and BDC project for a prominent local business by linking our approval bodies (shared services) to provide the integral input required to process the $775,000 funding application.
Statement from the MP’s office:
Government of Canada investment enables local sawmill to expand its operations and reach new markets
An important local employer will be undertaking a significant expansion and creating a number of well- paying jobs thanks to a Government of Canada investment of $ 775,000. This repayable FedNor contribution will enable Lahaie Lumber Ltd. to adopt new innovative technologies, create efficiencies and increase productivity.
Marc Serré, Member of Parliament for Nickel Belt, made the announcement today on behalf of the Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development, and Minister responsible for FedNor.
Specifically, the investment will allow the company to purchase state-of-the-art equipment for a new sawmill currently under construction. With this expansion, Lahaie Lumber expects to double its current production capacity, enabling it to expand into new markets. Local and regional transportation and logging industries will also benefit from a higher volume of products produced and shipped from the mill.
Quotes
“Our government is proud to support key sectors of the regional economy to accelerate growth and create high-quality, middle-class jobs for Canadians. Today’s investment will help Lahaie Lumber Ltd. build on a competitive advantage, access new markets and help diversify the regional economy.”
The Honourable Navdeep Bains, Minister of Innovation, Science and Economic Development, and Minister responsible for FedNor
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“I am proud to be part of a government that recognizes the unique needs of Nickel Belt and all of Northern Ontario, and one that invests to support families, businesses and communities. Today’s announcement is helping to maximize growth opportunities and to enhance the region’s economic competitiveness while creating well-paying jobs.”
Marc Serré, Member of Parliament for Nickel Belt
“We would like to thank the Government of Canada and FedNor for this investment. Our community and the region will certainly benefit from the growth of Lahaie Lumber Ltd. We are proud to be expanding our mill right here in Northern Ontario while helping to create well-paying jobs that support our local economy.”
Mike Lahaie, Owner/President, Lahaie Lumber Ltd.
Quick Fact:
The funding announced today is provided through FedNor’s Regional Economic Growth through Innovation (REGI) program, which supports the growth of Canadian businesses, their expansion into new markets and their adoption of new technologies and processes. https://mserre.liberal.ca/news-nouvelles/helping-french-river-area-sawmill-business-to-scale-up-and- create-jobs/
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Document Overview This synopsis document offers a summary regarding the progress of the CIINO program in Sudbury East and some of the activities that occurred since August 2018. Executive Summary It takes time and effort to build the support of elected officials for an active economic development approach. The first step was to sit down with political and administrative officials and other key stakeholders and listen to their concerns about economic development.
To summarize, the group noted that activities like foreign direct investment (FDI) and large infrastructure- based development may not have political support and would not be the most suitable/applicable strategies for small, rural and remote, communities like Markstay-Warren, St.-Charles and French River.
Preferences were given to more palatable initiatives that would not require strenuous resolutions from the local administrations and for projects that allow them to readily mobilize their resources.
As a result, two focal areas surfaced: economic gardening and operational capacity. Those have become the basis of the ongoing activity.
Economic gardening refers to a focus on growth-oriented companies and community economic development activities aimed at growing the local economy from within. Operational capacity refers to the implementation of mechanisms, tools and processes that the municipalities could adopt in order to have the capabilities to, at some capacity, continue with economic development activities with or without an EDO, or until a more permanent commitment to staffing in economic development is established.
The first phase to the onset of economic development conduct includes:
1. To demonstrate to existing firms that the community appreciates their contribution to the local economy 2. To encourage expansion that leads to sustainable job growth 3. To assist local businesses in gaining awareness of available resources 4. To develop collaborative relationships for participating in comprehensive long-range retention and expansion activities 5. To build the community capacity and cooperation to sustain growth and development activities 6. To provide better information and understanding for all local leaders of the strengths and weaknesses of the local business climate.
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Activity
Page 26 of 53 Economic Partners Sudbury East / West Nipissing Inc. 10 of 14 CIINO Activity Synopsis
August 2018 Sectorial Observations and Data Collection Subscribed to 12 diversified sources to build a recurring inflow of cumulative data for comparative analysis and sectoral observations of economic efforts from other cities. The collection consists of summaries from various cities across Canada.
Location Province Strathcona Alberta Prince George British Columbia Vancouver VEC British Columbia Hamilton Ontario London Ontario Durham Ontario Cambridge Ontario Orangeville Ontario Leeds/Grenville Ontario Guelph Ontario Regina Saskatchewan Saskatoon Saskatchewan
August 2018 Establishing Economic Affiliation with Sudbury East Municipalities Consultation with Chief Administrative Officers took place to evaluate the most effective link between the municipalities and the Regional Economic Development Officer. Steering Committee meetings will be comprised of the CAOs and the Regional EDO.
August 2018 Building Ties with the Chamber of Commerce Meeting with the President of the Chamber of Commerce to establish new ties with the Sudbury East region and businesses.
August 2018 Regional Briefing and Orientation Explored points of interest with the municipalities’ respective Chief administrative officers for the consideration and evaluation of assets in economic planning.
August 2018 Strengthening Regional Alliances Built tactical links with economic growth contributors such as the Sudbury East planning board, Sudbury East building and by-law services, The Regional Business Centre and the Sudbury East Chamber of Commerce.
August 2018 Investment Stress Testing An investment inquiry simulation occurred to determine the stability of the current system from the 3 municipal entities. It involved testing at normal operational capacity to observe the capabilities of each to accommodate the possible investments they seek.
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September 2018 Garnering Political Support To maintain a productive momentum and to build a jovial sentiment for the councils involved in this regional initiative, political support was sought from Marc Serre, Member of Parliament for Nickel Belt, complemented with backing from the Director-General of FedNor and the General Manager of Economic Partners. It was important to have councillors undoubtedly supportive of economic development and bringing in notable figures to reinforce the promising capacity of the REDO position was a method of doing so. In the end, FedNor opted out (of writing a letter), and MP Serre’s office did not respond to the request for a letter.
October 2018 Impelling Economic Favourability Through Decennial Policy Adjustments (Municipal Land Use Planning) Contributed to the official plan review process to encourage valuable dialogue about residential and commercial development, urban and rural settlement areas, agricultural lands, cottage and tourism development, sewage and waterworks, stormwater management, waste management systems, recreational infrastructure, transportation networks, protection of natural features and functions, provincially significant wetlands, significant habitat of endangered species and threatened species, fish habitat, and significant wildlife habitat.
October 2018 Community Integration with Emergency Services We do not often recognize the crucial role emergency services have in economic development. When new residents or new businesses are considering opening, relocating or expanding in Sudbury East, one of the key factors both people and business owners consider is how safe the area is for their business, themselves, their employees and their families. Toured with the O.P.P and discussed services, policing crime, and unemployment rates among other topics and how they correlate to economic development.
November 2018 Investment Readiness Assessment Undertook a municipal assessment to assist communities in identifying investment readiness gaps, determine the effectiveness of existing planning and economic development processes and identify ways to add value to those processes.
November 2018 Intercommunity Transportation (Event) Coordinated (free) public transportation to link the Municipalities of West Nipissing and French River for the CP Holiday Train in Alban.
November 2018 Introduced Markstay-Warren to Sudbury Lime Familiarized the municipal administration with an incoming business (Sudbury Lime) to encourage the cooperation between both parties, and to expedite growth activity in previously vacant industrial space (at the Kukagami location.)
December 2018 Engaged a Preeminent Design Firm(s) for the 2019 IPM Initiated a world-class multidisciplinary firm to engage in discourse about producing high calibre displays for the International Plowing Match with enticing interactive exhibits and a rich atmosphere for guests that visit the display pavilion.
January 2019 Enriched the relation between the Municipality of French River and Lahaie Lumber Composed a letter of support, in demonstration of municipal and business unity, to the Ministry of Natural Resources and Forestry for Lahaie Lumber’s crown land transfer endeavour, on behalf of the Municipality of French River.
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January 2019 Catalyzed Direct and Active Involvement of Provincial and Federal Government Partners in Municipal Discussions Brought in indispensable government agents to Sudbury East’s discussion table with representation from FedNor and the Ministry of Energy, Northern Development and Mines (MENDM). These partners continue to participate in the ongoing regional dialogue -- a crucial accomplishment beyond an irregular “as needed” basis.
February 2019 Created a Draft Budget for Economic Development Operations The municipalities involved are seeking growth and development in their communities. The REDO’s objective is to implement scalable and systematic mechanisms and empower the municipalities to leverage new platforms that will enable them to individually accommodate the investment they desire while achieving shared economic development goals in short to medium term as defined in the CIINO application.
This includes a framework for, but not limited to, web development, inquiry processes, profile building, emblematic procedures, etc.
A budget was drafted accordingly for presentation to councils.
February 2019 Expedited partnership with the City of Greater Sudbury for an Immigration Pilot Program Accelerated Sudbury East’s consent to participate in the Rural and Northern Immigration Pilot in partnership with the City of Greater Sudbury (and others). The NRIPP is a program of Immigration, Refugees, and Citizenship Canada (Government of Canada) and was developed to work with smaller communities to use immigration to help meet local labour market needs and support regional economic development, test a new pathway to permanent residence in rural Canada for skilled reign nationals at various skill levels, and create welcoming environments that encourage and help new immigrants stay in their communities.
March 2019 United CSPGNO with the Municipality of Markstay-Warren to Bridge Commercial Opportunities for Local Services Linked the Conseil scolaire public du Grand Nord de l'Ontario with the Municipality of Markstay-Warren to foster a local partnership that could accommodate future commercial development at École Publique Camille-Perron for community services like a dentist office and pharmacy.
March 2019 Procured a Market Research Platform to Intensify Business Start-up and Expansion Efforts in Sudbury East Partnered with the municipalities of Markstay-Warren and French River to collaboratively deliver comprehensive industry reports to local businesses and entrepreneurs. These free reports will allow the local business community to strengthen their business plan and discover new insight and the feasibility of their business expansion.
April 2019 Established a Commercial Site Prospectus for Partner Municipalities and Site Selectors Rendered an in-depth prospectus that gives insight into municipally-owned commercial/industrial property to acquaint investors with pertinent content that has been previously scattered and sparingly accessible. A site prospectus is a document that advertises or describes a property in order to attract or inform clients, stakeholders, buyers, or investors.
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April 2019 Initiated a Business Ambassadors Program (trial) Ambassadors promote the municipality as an advantageous location to conduct business. They also act as a potential reference for the municipality when new businesses are seeking input from local operators. Generally, an ambassador becomes a close partner that collaborates in the improvement of the communities’ business environment.
May 2019 Linked French River’s Municipal Leaders with a Prominent Employer - RDH-SCHARF With 49 employees, RDH-SCHARF is a respected employer within the Municipality of French River. Encouraged and facilitated the convergence between a significant organization from the community with the local administration and political figures to vitalize a new working relationship.
June 2019 Coordinated an Industrial Site Appraisal Arranged a real estate appraisal of French River’s “Industrial Park” as an investment readiness component for strategic divestment or future development.
July 2019 Concluded an Industry Concentration Study The study unveils the industries that operate within municipal partner boundaries at twice the job concentration of the nation. Municipal partners may now leverage this new study to examine which sectors may be of interest for expansion subsidies, political support or any other government activity they deem appropriate.
July 2019 Imparted a Commercial / Industrial Land Inventory Study Aggregated commercial and industrial properties into an integrated report that municipal partners can analyze. It depicts existing properties under the associated MPAC property code, including the policy area, the land use designation and zoning in a way that doesn’t require any deciphering.
July 2019 Secured a Partnership Deal with Caisse Populaire Alliance The new partnership enabled the implementation and delivery of valuable market research and industry intelligence that informs local start-ups about industry performance and trends. It also allows us to facilitate local connections to support the establishment and expansion of business operations in Sudbury East.
August 2019 Deployed Expansion Survey (BR&E: Expansion) Developed an intake process, through a survey format, that provides local businesses and start-ups with market research and industry data to support expansion activities such as funding applications.
August 2019 Ambassador Profiles (BR&E: Retention) Constructed ambassador profiles for local businesses that opted to become engaged advocates for the Sudbury East region. These profiles serve to retain advocates by keeping them involved in economic development efforts.
August 2019 Launched an Autonomous Community Profile Integrated autonomous community profiles on municipal partner websites to equip them with relevant and current content that satisfies site selectors and potential investors. The autonomous community profiles places partner municipalities in an enhanced position for investment readiness.
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September 2019 Submitted an Application to the Rural Economic Development program (Grant) Applied for R.E.D funding through the Ministry of Agriculture, Food and Rural Affairs to stimulate investment in solutions to overcome service delivery challenges.
October 2019 Propelled the inception of the Sudbury East Economic Development Authority The Sudbury East Economic Development Authority is an independent coalition, mandated to fasten regional contributors under a unified entity to promote and facilitate regional economic development and associated ventures in relation to Sudbury East communities.
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2019 Third Quarter Activity Report November 28, 2019
The following is the most recent consolidated Quarterly Report that the DSB will be sending to member municipalities and posting on the public website. Expect Quarterly Reports in February, May, September, and November of each year.
The program statistics are provided separately and updated monthly. They are available on the website by clicking the following link: Monthly Program Statistics
CAO Overview
The DSB 2019 Third Quarter (Unaudited) Financial Report was presented to the Board and projects a year-end municipal surplus of $3,443. This deficit includes Ontario Works forecasted to be under budget by $19,200. Children’s Services is forecasted to be on budget. Social Housing is forecasted to be under budget by $273,570. Paramedic Services is forecasted to be over budget by $393,354. Interest revenue on non-reserve accounts is forecasted to be a $104,027 surplus over budget.
The DSB quarterly financial reports are available on the DSB website by clicking the following link: Quarterly Financial Reports
Paramedic Services OAPC Annual Conference The annual general meeting for the Ontario Association of Paramedic Chiefs took place this quarter. The conference focused on collaboration with partners in health care. During the final evening, the annual awards ceremony was held. This year, Primary Care Paramedic Aaron wright was awarded the Governor General Exemplary Service Medal. Ministry of Health Land Ambulance Certification In August of 2019, the Paramedic Service received a Draft Service Review Report detailing the outcomes from the review that was completed in June. The document confirmed that Paramedic Services received successful certification renewal. The Ministry and service will meet in in late fall of 2019 to review the findings. A final document will be shared by end of year 2019. Non-Urgent Pilot Project The PTS Non-Urgent Patient program has continued through the last 6 ½ years in the Espanola and Manitoulin Island areas. This project was initially to be a six-month trial, but for a number of reasons, extended. The permanent delivery model remains outstanding following the RFP release more than 2 years ago.
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Community Paramedicine Update Manitoulin-Sudbury DSB Paramedic Service re-established seniors’ luncheons in St. Charles, Noëlville and Alban following the summer break. Wellness Clinics remain a fixture in multiple Social Housing buildings. Killarney Station Project During this quarter, Manitoulin-Sudbury DSB and the Municipality of Killarney collaborated to complete a project that included the replacement of the garage bay door system and replacement of the main entry door. The project included the removal of two 10-foot bay doors, removal of the door support systems and central pillars, and the placement of a single 24-foot bay door. This change meets the requirements related to larger ambulance widths. Children’s Services Child Care Funding
At the September 26, 2019 Board meeting an issue report was presented. The purpose of the report was to obtain Board approval in principle to cost share Child Care expansion funding based on recommendations of the Finance Committee as they deliberate the 2020 budget and to receive support for an annual Child Care parent fee increase beginning January 1, 2020.
On January 1, 2020, Consolidated Municipal Service Managers (CMSM) and District Social Services Administration Boards (DSSAB) will be asked to cost-share Expansion Plan operating funding at a rate of 80/20 provincial/ municipal. While cost sharing continues to be encouraged, the ministry is committing to providing 80 percent of this funding regardless of the CMSM/DSSAB contribution.
Child Care expansion funding is used to support operating costs of new spaces, increased access through expanded hours and affordability in all areas of the district.
Since 2017, 75 new spaces in 5 communities have expanded as a direct result of expansion funding. The Manitoulin-Sudbury DSB has also committed to future expansion of 29 spaces in 2020 in Espanola and in Little Current.
The majority of programs in the district are nearing capacity, a review is being done to address community need.
The expansion funding totals $1,479,134 of which the provincial 80% share is $1,180,291 the municipal 20% share is $298,843.
Child Care expansion funding is needed to maintain the current system and address expansion needs, a review of cost share implementation options is needed to maintain the Child Care system.
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The municipal share of expansion funding is needed to ensure current spaces remain open and new spaces can be considered in response to community need, without this funding spaces across the district will be in jeopardy.
Staff have also reviewed the current Universal Child Care rate structure and have met with providers to develop an annual fee increase to help address increasing costs associated with wages, food and occupancy costs.
Providers have agreed to an ongoing annual increase to Universal Child Care rates of two percent beginning January 1, 2020. Parents will be notified in advance. A moderate increase of 2% will address increasing costs to deliver programs and maintain an affordable system for families.
Ontario Works Ontario Works Caseload
In the third quarter of 2019, the Ontario Works/Temporary Care caseload average is 523. Compared to last year at this time, the caseload has decrease by 6%.
My Benefits Account
The DSB has become a pilot to “My Benefits”. My Benefits is an Online Portal that allows for recipients receiving Social Assistance to receive information about their case, report income or changes without coming into the office. My Benefits will significantly improve the user experience as it is accessible from any online device and has been designed using the latest technology. Staff have been and will continue to market this new program.
Reloadable Payment Card (RPC)
The DSB has been selected to become a pilot for the Reloadable Payment Card. Clients who are unable to open a bank account will be able to receive their benefits on a reloadable payment card rather than receiving a paper cheque. Staff have started the onboarding process and will be going live in January.
2020 Ontario Works Program Delivery Funding Allocation
A Memo from Patti Redmond, Director of Social Assistance Service Delivery Branch, was received regarding the 2020 Ontario Works Program Delivery Funding Allocation. This memo was a follow-up to Steve Clark, Minister of Municipal Affairs and Housing announcement during the AMO Conference that the government will not reducing Program Delivery Funding levels for 2020.
To support early municipal budget planning, Patti Redmond confirmed that the Ontario Works Program Delivery Funding allocation for 2020 will be based on 2018 actuals. Reductions in Program Delivery Funding, reflecting reduced administrative costs from
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modernization will be deferred until 2021 to provide municipalities more time to plan and adjust for future budgets.
Employment Ontario
Earlier this year, the government announced its overall approach to integrating and transforming employment services. Three prototype regions were announced on July 2, 2019 – Hamilton-Niagara Peninsula, Muskoka-Kawartha’s and Peel Region – where the new employment services model will launch in fall 2019. Employment services across the rest of the province will move to the new system gradually, over the next several years. As part of the July 2 announcement, a Request for Qualification (RFQ) was launched for interested organizations to qualify for the Call for Proposal stage.
The ministry has evaluated the Request for Qualification submissions and invited qualified organizations to participate in the Call for Proposal to determine service system managers in the prototype regions.
The ministry will undertake a phased approach to this transformation.
• Phase I – Planning (January 2020 – March 2020) o This phase is intended to allow SSMs to establish themselves within the catchment area • Phase II – Transition (April 2020 – September 2020) o Responsibility for managing EO and ODSP employment services service delivery will be transferred to the SSMs. However, SSMs will not be able to make changes to the service provider network during this period • Phase III – Integrated ES Delivery (begins on October 1, 2020) o Transition is complete and responsibility of employment services for Ontario Works recipients will be transferred to SSMs. During this phase, the SSM will be permitted to make changes to the service provider network and will be fully responsible for the planning, design and delivery of in-scope employment services within the identified catchment area.
Employment Services
In the third quarter alone, 776 individuals accessed the DSB Employment Resource Centre. The DSB staff are working very closely with local employers and fostering relationships.
Youth Job Connection and Youth Job Connection Summer
Youth Job Connection continues to provide more intensive, targeted support for youths between the ages 15 and 29 who are neither in education, employment or training. These youths present multiple barriers to employment including poverty, homelessness, disability and mental health.
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Youth Job Connection Summer, which is a program geared to high school students facing challenging life circumstances was delivered through the summer months for youths between the ages of 15 to 18. This summer 36 students were successfully placed and completed the program.
Espanola and Area Situation Table (EAST)
As you know the Espanola and Area Situation Table (EAST) launched on October 2, 2018. Since the launch, seven referrals have been brought forward to EAST, six of which (86%) met the threshold for Acutely Elevated Risk (AER). Four of the Espanola & Area Situation Table discussions that met the threshold of Acutely Elevated Risk were closed with the reason “Overall risk lowered—connected to services”. One situation was closed as “Still AER – Refused Services/Uncooperative” and the other was “Still AER – Informed about services; not yet connected.” The DSB was involved and assisted all 5 cases.
Social Housing Homelessness Enumeration
In correspondence received from the Ministry in August, the decision to pause the requirement for Service Managers to conduct local Homelessness Enumeration was relayed. Enumeration is a key component in guiding outcomes for ongoing program support and budgets. The DSB approach to this is being considered to weigh the merits of continuation of enumeration at the local level to guide our approach moving forward.
Sale for DSB Social Housing Properties
One of the three single family homes in Espanola has been sold. The DSB expects to sell the other 2 properties by spring 2020. The DSB also had 10 unit building in Gore Bay up for sale. This property did not sell and the DSB is in discussions with the Ontario Aboriginal Housing Services.
COCHI (Canada-Ontario Community Housing Initiative) & OPHI (Ontario Priorities Housing Initiative) Investment Plan
With the announcement of these new funding programs, staff are providing business plans for the allocation of funding. The funding allocations are as follows:
Fiscal Year COCHI OPHI
2019-2020 $ 31,587 $ 282,500
2020-2021 $ 75,240 $ 146,400
2021-2022 $ 203,673 $ 227,800
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The DSB is reviewing the opportunity to swap some of the OPHI allocations with another Service Manager to capitalize on the ability to use this funding in later years with the property sale dollars in the hopes of building a project where needed.
Waiting list (Applicants)
At September 30 the number of waiting applicants increased by 10%. A breakdown of the applicant breakdown is as follows: Total applications to end of quarter is 555.
1 Bedroom 430 - (+35) 2 Bedroom 54 - (+8) 3 Bedroom 44 - (+4) 4 bedroom 27 - (+3)
Income Mixing:
Per DSB Policy, every effort is being made where the waitlist allows, to mix the Social Housing Buildings with one third RGI, one third Affordable and one third Market Rent Tenants. Although this process may take time, staff have secured 11 full market rent tenants and 35 affordable rent tenants throughout the portfolio. DSB Staff review the waiting list when filling vacancies in buildings to determine if there is the possibility of increasing the revenue by filling vacancies with Affordable and Market Rents whenever possible.
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Community Gardening
Again, this year, the DSB hosted Community Gardening Events in both Espanola and Chapleau. The Espanola Event took a changed approach and did an evening event on June 21 from 4 pm to 7 pm at the Red McCarthy Memorial Park. The event had slightly less attendance than in former years, but still saw 150 folks in attendance.
The Chapleau Event was a huge success in the Community. It was held on site at the DSB Housing Building on June 6th from 5 pm to 7 pm. They had over 200 participants!
Both Events had local first responders in attendance.
Infrastructure & Asset Management Ontario Renovates
The third quarter saw five clients for Ontario Renovates Program, the packages were sent out and the work has been started for most of these clients. There were no successful applicants for the Home Ownership Program during this quarter.
Infrastructure Maintenance Repairs and Capital Projects
A balcony replacement was done on one of the units at 70 Barber Street, the process was done on one balcony to determine the extent of work for the remaining balconies. The project was not completed on time to tender the remaining balconies. A public request for tender was made regarding the creation of an accessible public washroom at 70 Barber St. Espanola; no bids were received. This project was retendered, awarded and will be started in the fourth quarter. Workorders
In the third quarter 290 Workorder requests submitted. There were 116 workorder requests submitted in July, 74 submitted in August and 100 submitted in September.
Summary
If municipal Councils have any questions or would like DSB staff to attend a municipal Council meeting, please feel free to contact me at the address below.
Fern Dominelli Chief Administrative Officer Manitoulin-Sudbury District Services Board Phone: 705-222-7777 or E mail: [email protected] Website: www.msdsb.net
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Total Gross Budget Municipal Share Budget
YTD YTD OVER(UNDER) ANNUAL YTD MUNICIPAL MUNICIPAL Over(Under) ACTUAL BUDGET BUDGET BUDGET MUNICIPAL SHARE SHARE Budget Forecast BUDGET Forecast
Ontario Works $ 1,800,833 $ 1,813,429 $ (12,596) $ 2,444,100 $ 828,848 $ 1,030,000 $ 1,049,200 $ (19,200) 100% Funded $ 4,364,677 $ 5,312,245 $ (947,568) $ 7,085,419 . Child Care $ 5,421,562 $ 5,665,719 $ (244,157) $ 7,563,210 $ 469,529 $ 626,038 $ 626,038 $ -
Social Housing $ 2,220,183 $ 2,403,415 $ (183,232) $ 3,151,494 $ 1,951,706 $ 1,978,164 $ 2,251,734 $ (273,570) 100% Funded $ 295,333 $ 293,933 $ 1,400 $ 391,910
Paramedic Services $ 10,647,813 $ 10,973,842 $ (326,029) $ 14,499,699 $ 4,779,410 $ 7,019,973 $ 6,626,619 $ 393,354 100% Funded $ 1,955,104 $ 1,879,739 $ 75,365 $ 2,506,320
TOTAL EXPENSES $ 26,705,505 $ 28,342,322 $ (1,636,817) $ 37,642,152 $ 8,029,492 $ 10,654,175 $ 10,553,591 $ 100,584
Interest Revenue $ (174,892) $ (74,373) $ (100,520) $ (99,163) $ (174,892) $ (203,190) $ (99,163) $ (104,027) TOTAL EXPENSES $ 26,530,612 $ 28,267,950 $ (1,737,337) $ 37,542,988 $ 7,854,600 $ 10,450,985 $ 10,454,428 $ (3,443) Page 39 of 53 Variance Analysis September 30, 2019 Actual to NET Municipal Explanation of Unaudited Municipal Share Budget Variance
Ontario Municipal share of administration expenses are forecasted to be $19,200 under budget due to the revised Provincial funding. $ (19,200) Works
Municipal share of Child Care administration expenses is forecasted to be on budget. Child $ - New funding has been announced; Expansion costs will not be shared 20% by Municipalities in 2019. Care
($45,778) + ($220,504) + ($7,288) = ($273,570) surplus
Federal Funding is forecasted to be ($45,778) more than budgeted.
Direct operated rev & exp and program support allocation is forecasted to be ($220,504) under budget - Rental Revenues are forecasted to be ($138,676) more than budgeted. Social $ (273,570) - Direct operating expenses are forecasted to be ($9,846) over budget due to: Housing utilities and taxes ($15,058) under budget, salaries & benefits for custodians $26,693 over budget; maintenance expenses over budget $74,448, administrative salaries & benefits under budget ($94,076); other administrative expenses under budget ($1,853) - Program Support Allocation is forecasted to be ($71,982) under budget due to reallocations
Non-Profit, Rent Supp, and Urban Native expenses are forecasted to be ($7,288) under budget.
Paramedic Services is forecasted to be $56,365 + $336,989 = $393,354 over budget.
The MOHLTC funding is forecasted to be less than budgeted by a deficit of $56,365. The 50% Funding has been re- announced and is currently lower than 2018 by $39,102; 50% funding is forecasted to be $115,834 under the budgeted amount. The First Nation funding of $137,789 received was not budgeted resulting in a surplus; while the TWOMO funding has not been announced to date and has been forecasted to have a deficit of $78,320.
Medic Staffing is forecasted to be over budget by $312,732 due to: - Regular Wages are forecasted to be over budget by $61,214; Other Wages are forecasted to be over budget by $40,484; Replacement wages are forecasted to be over budget by $16,590. - Benefits are forecasted to be over budget by $194,444 due to: WSIB NEER $151,496, Severance Accrual $62,100, and other benefits ($19,152) Paramedic $ 393,354 - WSIB NEER has been revised to reflect the Sept 2019 NEER report received in November 2019. The September WSIB Services NEER report indicates $320,277 for 2018. The net NEER expense for 2019 will be $151,496 which is a savings of $255,456 from the 2nd quarter report that was $406,952.
Administration Wages and Benefits are forecasted to be ($40,403) under budget due to Wikwemikong new budget approved administration allocation.
Non Wages are forecasted to be over budget by $64,660. - Program Support is forecasted to be ($7,190) under budget - Transportation & Communication is forecasted to be ($5,201) under budget - Vehicle repairs and maintenance is forecasted to be $44,204 over budget - Building repairs and maintenance, grounds and utilities are forecasted to be $17,566 over budget - Supplies are forecasted to be $15,281 over budget.
Interest $ (104,027) Interest Revenue is forecasted to be $104,027 more than budgeted which results in a municipal surplus. Revenue
Page 40 of 53 $ (3,443)
Municipality of French River
MINUTES OF THE SPECIAL COUNCIL MEETING held in the Council Chambers Wednesday, November 20, 2019 at 5:30 PM
Members Present: Mayor Gisèle Pageau (Chair), Ron Garbutt, Richard Malette, David Viau, and Renée Carrier Members Randy Hazlett and Dean Wenborne Excused:
Officials Present: Marc Gagnon - Chief Administrative Officer and Melanie Bouffard - Clerk Matthew Dumont, Director of Planning, Sudbury East Planning Board Guests: 4 Members of the Public
1. Call to Order and Roll Call The Chair called the meeting to order at 5:30 p.m.
2. Adoption of Agenda 2.1. Resolution to adopt Addition (if any)
2.2. Resolution to adopt the Agenda Resol.2019-297 Moved By Richard Malette Seconded By Ron Garbutt
BE IT RESOLVED THAT the Special Agenda be adopted as presented.
Carried
3. Disclosure of Pecuniary Interest None declared.
4. Public Hearing for Zoning By-law Amendment Application
Minutes of the SPECIAL COUNCIL Meeting of November 20, 2019 Page 1 of 3
Page 41 of 53 The Chair summarized the procedure of a Public Hearing to deal with the consideration of a proposed general amendment to Zoning By-law 2014-23.
The Director of Planning informed Council that the Notice of the Public Hearing was posted in the Municipal Office and was sent by First Class Mail on October 31, 2019 (being over twenty (20) days prior to this evening's meeting) to the assessed owners within 120 metres of the property subject to the proposed Zoning By-law Amendment, and to those persons and agencies likely to have an interest in the application and that included with each Notice was an explanation of the purpose and effect of the proposed Zoning By-law Amendment application and a key map showing the location of the property. 4.1. File No.: 19-14FR - David Nieuwenhuis and Caitlin Blackadder Request: Rezone the proposed lot to be severed from Rural (RU) to Residential Rural (RR) to recognize the intended use of the lot. Location: 7469 Hwy 64, Monetville
The Director of Planning outlined the purpose of the application.
No concerns were received through agency circulation relating to the application.
The applicant did not have any additional comments.
No one spoke in objection or in support of the application.
No questions or comments from Council.
The Chair declared this Public Hearing to be concluded and advised of the appeal period provisions. Resol.2019-298 Moved By Richard Malette Seconded By Ron Garbutt
BE IT RESOLVED THAT By-law 2019-50, being a by-law to amend Zoning By-law 2014-23, as amended (David Nieuwenhuis and Caitlin Blackadder) be read a first, second and third time and finally passed.
Carried
5. Adjournment 5.1. Resolution to adjourn Resol.2019-299 Moved By Renée Carrier Seconded By David Viau
BE IT RESOLVED THAT the meeting be adjourned at 5:46 pm.
Carried
Minutes of the SPECIAL COUNCIL Meeting of November 20, 2019 Page 2 of 3
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Mayor
Clerk
Minutes of the SPECIAL COUNCIL Meeting of November 20, 2019 Page 3 of 3
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Municipality of French River
MINUTES OF THE REGULAR COUNCIL MEETING held in the Council Chambers Wednesday, November 20, 2019 at 6:00 PM
Members Present: Mayor Gisèle Pageau (Chair), Ron Garbutt, Richard Malette, Randy Hazlett, Dean Wenborne, David Viau, and Renée Carrier Members
Excused:
Officials Present: Marc Gagnon - Chief Administrative Officer, Melanie Bouffard - Clerk, Robert Martin - Director of Operations, Carlie Zwiers - Executive Coordinator, and Roch Bigras - Fire Chief Guests: 10 Members of the Public
1. Call to Order and Roll Call The Chair called the meeting to order at 6 pm.
2. Adoption of Agenda 2.1. Resolution to adopt Addition (if any) Resol.2019-300 Moved By Ron Garbutt Seconded By Dean Wenborne
BE IT RESOLVED THAT the following addition to the agenda be approved:
Add Item 5.1.4 Update - Sudbury East Community Transportation Project
Carried
2.2. Resolution to adopt Agenda Resol.2019-301 Moved By Ron Garbutt Seconded By Dean Wenborne
BE IT RESOLVED THAT the Agenda be adopted as amended.
Carried
Minutes of the REGULAR COUNCIL Meeting of November 20, 2019 Page 1 of 7
Page 44 of 53 3. Disclosure of Pecuniary Interest None declared.
4. Delegations 4.1. Connor Lafortune, Laurentian University Student Brief history of the Robinson Huron Treaty
Connor was born and raised in our community, has attended the St-Antoine primary school as well as the French River Secondary School and is a member of the Dokis First Nation on the French River. All through his studies, he has recognized a limited amount of First Nation, Métis and Inuit teachings in schools. As part of his Law, Politics and Indigenous People of Canada class at Laurentian University, Connor seized the opportunity to further inform, educate and share information with our community's political leaders about the lands on which we are located and the Robinson Huron Treaty which was entered into agreement on September 9, 1850.
4.2. Experteers Service Manager Reporting on Connectivity Solution for Municipal Buildings
Nasser Jaba and Mahmoud Meshal, on behalf of Experteers, presented further information in relation to their Proposal for an infrastructure solution the increase the connectivity between our Municipal Office and other Municipal Buildings within Noelville to ultimately increase the reliability and speed for daily operations, and for the public in terms of connectivity at our public areas.
Experteers is proposing to provide an SD-WAN solution which is an acronym for Software- Defined Networking in a Wide Area Network (WAN). The SD-WAN model provides secure access to various networks by taking our existing connection and sharing it between buildings.
The award of the proposal was considered further in the meeting proceedings.
5. Reports and Items for Consideration
5.1. General Government 5.1.1. Resolution to award the Contract for the Municipal Facilities Connectivity Project
Resol.2019-302 Moved By Richard Malette Seconded By Randy Hazlett
BE IT RESOLVED THAT Council awards the Contract for the Municipal Connectivity Project to Experteers in the amount of $78,201 plus applicable taxes;
AND FURTHER THAT the funds received from the Municipal Modernization Fund be attributed to the project to begin in 2020.
Carried
Minutes of the REGULAR COUNCIL Meeting of November 20, 2019 Page 2 of 7
Page 45 of 53 5.1.2. Information Report - Municipal Modernization Fund The CAO reported that the Province has released the Ontario's new Municipal Modernization Program (Intake 1) Funding opportunity on November 12, 2019; the purpose of the program is to help municipalities become more efficient and modernize service delivery while protecting front line jobs.
The 405 small and rural municipalities that received a Municipal Modernization Payment in March 2019 can now apply to the Municipal Modernization Program for funding to undertake expenditure reviews with the goal of finding service delivery efficiencies and lowering costs in the longer term.
The CAO also informed that the Municipal Services Office must be advised of the Municipality's intention to apply by Friday, November 22, 2019 and for which project. The completed Municipal Modernization Program: Expression of Interest form and applicable supporting documentation must be submitted by December 6, 2019.
As Council had already shown interest in conducting an overall Waste Management System Analysis, the CAO suggested that the study be done under the program; Council generally agreed and a resolution will be brought forward at the December 4th meeting.
5.1.3. Resolution to approve council attendees for 2020 Conferences Resol.2019-303 Moved By Renée Carrier Seconded By David Viau
BE IT RESOLVED THAT Council approves the attendance of Members at the following 2020 Conferences:
ROMA Conference January 19-21 in Toronto - Randy Hazlett
OGRA Conference, February 23-26 in Toronto - David Viau
AFMO Conference, date unknown, in Cornwall (usually held in September) - Renée Carrier, Richard Malette
AMO Conference, August 16-19 in Ottawa - Renée Carrier, Richard Malette, Randy Hazlett, Gisèle Pageau
FONOM/MMA Conference, date unknown, in Timmins - David Viau, Gisèle Pageau
Carried
Minutes of the REGULAR COUNCIL Meeting of November 20, 2019 Page 3 of 7
Page 46 of 53 5.1.4. Update - Sudbury East Community Transportation Project
Councillor Renée Carrier gave an update of recent development in relation to the project.
5.2. Finance 5.2.1. September Disbursement Report
The total disbursements reported for the months of September 2019 were in the amount of $592,716.20.
5.3. Public Works & Environment Services
5.4. Recreation & Community Services 5.4.1. Canado Foundation Application - French River Public Beach (Alban Knights of Columbus Community Waterfront Park Improvement) Resol.2019-304 Moved By Randy Hazlett Seconded By Richard Malette
WHEREAS the Alban Knights of Columbus has approached the Municipality to take over the operations of the Public Beach located in Alban by transferring the Land Use Permit issued by the Ministry of Natural Resources and Forestry.
THEREFORE BE IT RESOLVED THAT Council authorizes the funding application to The Canado Foundation to assist in restoring and revitalizing the Public Beach;
AND FURTHER THAT Council agrees to the following conditions:
- erect a plaque in recognition of the Lamondin Family - match the contribution through its Parkland Fund - restore and/or revitalize the site with equipment, structures and ongoing maintenance that meet safety and public service requirements
Carried
5.5. Emergency & Protection Services
5.6. Economic Development & Planning
6. Correspondence
Minutes of the REGULAR COUNCIL Meeting of November 20, 2019 Page 4 of 7
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7. Consent Agenda Resolution to adopt the items contained in the Consent Agenda Resol.2019-305 Moved By Ron Garbutt Seconded By Renée Carrier
BE IT RESOLVED THAT Council approves the Items of the Consent Agenda under Sections 7.1 and 7.3.
Carried
7.1. Adoption of Minutes 7.1.1. Resolution to adopt the following Minutes: Resol.2019-306 Moved By Ron Garbutt Seconded By Renée Carrier
BE IT RESOLVED THAT the following minutes be adopted as presented:
Combined Council Meeting held November 6, 2019
Carried
7.2. Receipt of Minutes
7.3. Items for Consideration or Information 7.3.1. Resolution to approve a Grants and Subsidy Application from Club des aînés Rivière des Français for a hall rental fee rebate for their dance 'Danse des Rois' on January 18, 2020 Resol.2019-307 Moved By Ron Garbutt Seconded By Renée Carrier
BE IT RESOLVED THAT Council approves the Grant & Subsidy Application for a rebate of $200 from the hall rental fee at the Noëlville Community Centre received from the Club des aînés Rivière des Français for their dance 'Danse des Rois' being held on January 18, 2020.
Carried
7.4. By-Laws
Minutes of the REGULAR COUNCIL Meeting of November 20, 2019 Page 5 of 7
Page 48 of 53 8. Items separated from the Consent Agenda to allow debate
9. Notices of Motion
10. Announcements & Inquiries
11. Closed Session • under section 239 (2) (c) "a proposed or pending acquisition or disposition of land by the municipality or local board" with respect to a proposed land disposition 11.1. Resolution to resolve into closed session Resol.2019-308 Moved By Randy Hazlett Seconded By Richard Malette
BE IT RESOLVED THAT the meeting be closed as authorized in the Municipal Act pursuant to Section 239(2) (c) "a proposed or pending acquisition or disposition of land by the municipality or local board" with respect to a proposed land disposition.
Carried
11.3. Resolution to reconvene into open session As a result of the Closed Session held, the Mayor reported that the Municipality is currently in early stages of negotiations for the disposition of the property known as the Industrial Park, the proposed use would be in compliance with the subject land's current zoning permitted uses.
Resol.2019-310 Moved By Randy Hazlett Seconded By Richard Malette
BE IT RESOLVED THAT the open session reconvenes at 7:52 p.m.
Carried
12. Adjournment 12.1. Resolution to adopt the Confirmation By-law Resol.2019-311 Moved By Ron Garbutt Seconded By Renée Carrier
BE IT RESOLVED THAT By-law 2019-51, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of French River at a meeting held on November 20, 2019 be read a first, second and third time and finally passed.
Carried
Minutes of the REGULAR COUNCIL Meeting of November 20, 2019 Page 6 of 7
Page 49 of 53 12.2. Resolution to adjourn Resol.2019-312 Moved By David Viau Seconded By Dean Wenborne
BE IT RESOLVED THAT the meeting be adjourned at 7:53 p.m.
Carried
Mayor
Clerk
Minutes of the REGULAR COUNCIL Meeting of November 20, 2019 Page 7 of 7
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Municipality of French River
MINUTES OF THE SPECIAL COUNCIL MEETING held in the Council Chambers Thursday, November 21, 2019 at 6:00 PM
Members Present: Mayor Gisèle Pageau (Chair), Ron Garbutt, Richard Malette, Randy Hazlett, Dean Wenborne, David Viau, and Renée Carrier Members
Excused:
Officials Present: Marc Gagnon - Chief Administrative Officer and Carlie Zwiers - Executive Coordinator Guests:
1. Call to Order and Roll Call The Chair called the meeting to order at 6:00 p.m.
2. Adoption of Agenda 2.1. Resolution to adopt the Agenda Resol.2019-313 Moved By Randy Hazlett Seconded By Ron Garbutt
BE IT RESOLVED THAT the Special Agenda be adopted as presented.
Carried
3. Disclosure of Pecuniary Interest None declared.
4. Initial 2020 Budget Planning & Direction
Minutes of the SPECIAL COUNCIL Meeting of November 21, 2019 Page 1 of 2
Page 51 of 53 Session facilitated by Marc Gagnon, Chief Administrative Officer
The purpose of this meeting was to engage Council in a preliminary and planning stage in preparation for the 2020 budget process, to start the discussion of objectives and to receive feedback on an acceptable tax increase in order to have a general starting framework.
The CAO presented the current Budget vs Actual operational report, the Capital Budget Items (ongoing and planned for 2020) and the uncontrollable costs with the purpose of seeking feedback on the desired level of service and acceptable general tax levy increase.
Following discussion, Council generally agreed that an acceptable tax increase for the 2020 Budget would be no more than 3%.
5. Adjournment 5.1. Resolution to adjourn Resol.2019-314 Moved By Ron Garbutt Seconded By Dean Wenborne
BE IT RESOLVED THAT the meeting be adjourned at 8:13 pm.
Carried
Mayor
Clerk
Minutes of the SPECIAL COUNCIL Meeting of November 21, 2019 Page 2 of 2
Page 52 of 53 THE CORPORATION OF THE MUNICIPALITY OF FRENCH RIVER
BY-LAW 2019-52
BEING A BY-LAW TO REPEAL BY-LAWS 2017-30 AND 2019-38, BEING BY-LAWS TO AMEND ZONING BY-LAW 2014-23, AS AMENDED
WHEREAS the Council of the Municipality of French River passed By-law No. 2017-30, being a by-law to amend Zoning By-law 2014-23, and passed By-law No 2019-38, being a by-law to amend Zoning By- law 2014-23;
AND WHEREAS as a result of the Sudbury East Planning Board having Consent-In-Principle-Conditions for Application B/10/17/FR which lapsed from the date of decision, and having Consent-In-Principle- Conditions for Application B/17/19/FR which was denied by the Planning Board, it is deemed necessary to repeal said by-laws.
NOW THEREFORE THE COUNCIL FOR THE CORPORATION OF THE MUNICIPALITY OF FRENCH RIVER ENACTS AS FOLLOWS:
1. That By-law 2017-30 (Zoning By-law Amendment Applications ZBA 17-04FR), being a by-law to amend Zoning By-law 2014-23, is hereby repealed pursuant to Consent Application B/10/17/FR which lapsed from the date of decision.
2. That By-law 2019-38 (Zoning By-law Amendment Applications ZBA 19-09FR), being a by-law to amend Zoning By-law 2014-23, is hereby repealed pursuant to Consent Application B/17/19/FR which was not approved by the Planning Board.
3. That this by-law shall come into force and take effect on the day it is passed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 4th day of December 2019.
MAYOR
CLERK
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