Township of Laurentian Valley

TOWNSHIP OF LAURENTIAN VALLEY

COUNCIL IN COMMITTEE MEETING TUESDAY, JUNE 3, 2014 - 5:30 PM

1. CALL TO ORDER

2. APPROVAL OF AGENDA

3. DISCLOSURE OF PECUNIARY INTEREST

4. DELEGATIONS a) Rosalie Burton, Chair & Brian Whitehead, Muskrat Watershed Council – Page 3 - 14 Presentation

5. PLANNING & ECONOMIC DEVELOPMENT SERVICES

A. PUBLIC MEETINGS UNDER SECTION 34 OF THE PLANNING ACT a) Report/Motion - Z 2014 04 – Meek Rezoning Page 15 - 28

b) Report/Motion - Z 2014 05 – Gorr Rezoning Page 29 - 33

B. BUSINESS a) Report/Motion – Development Agreement for B100/13 Hoffman Page 34 - 42

C. INFORMATION

D. SUB COMMITTEES a) Pembroke & Area Airport

b) Upper Ottawa Valley Physician Recruitment

c) Emergency Management Program Committee

6. CORPORATE SERVICES

A. BUSINESS a) Report/Motion – By-law 2014-06-030 Remuneration to Council and Page 43 - 51 Officers

b) Report/Motion – By-law 2014-06-031 Expenses and Allowances for Page 52 - 54 Council and Officers

B. INFORMATION

C. SUB COMMITTEES a) Festival Hall

b) Pembroke Public Library – April 2014 Monthly Report Page 55

7. PUBLIC WORKS, PROPERTY & PROTECTION

A. BUSINESS

B. INFORMATION a) Report - Information Items Page 56

C. SUB COMMITTEES a) Laurentian Valley Policing – May 17th, 2014 Minutes Page 57 - 58

b) Ottawa Valley Waste Recovery Centre

c) Upper Ottawa Valley CPAC

8. PUBLIC SERVICES & PROGRAMS

A. BUSINESS

B. INFORMATION

C. SUB COMMITTEES a) Friends of the Disabled

b) Shady Nook Recreation Association

c) Alice and Fraser Recreation Association

d) Forest Lea Park Association

e) Pleasant View Park Recreation Association

f) Stafford Park Recreation Association

9. IN CAMERA a) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (s239(2)(e));

10. RETURN TO OPEN SESSION AND REPORT ON IN CAMERA SESSION

11. ADJOURNMENT

Dean Sauriol

From: [email protected] Sent: Wednesday, April 02, 2014 10:18 AM To: Dea n Sauriol Subject: Request for delegation with Council

Dear Mr. Sauriol,

I am requesting a delegation to Council to introduce the newly formed Muskrat Watershed Council. A community Not-for-Profit organization focused on improving water quality on all water-bodies in and flowing through the watershed.

An executive was elected at a public meeting in Cobden, Saturday, February 22, 2014. Our apporach is partnership, stewardship and community involvement.

We would be pleased to meet with Laurentian Valley Council to introduce ourselves and present and obtain feedbaack on our workplan and partnership initiatives.

I look forward to working collaborativcly with Laurentian Valley Council in the future. Please contact me through email or at 613-622-0616

Sincerely,

Rosalie Burton

Chair, Muskrat Watershed Council

Sent via the Township ofLaun:ntian Valley Website

Who We Are:

• Volunteer community based organization

• MWC formed as a follow-up to the Muskrat Lake Water Quality Symposium in October 2013

• Series of meetings in the fall of 2013 and early winter of this year

• Inaugural meeting February 22 – election of officers

Our People:

Executive

Chair – Rosalie Burton Vice-Chair – Gerald Rollins Secretary – Evelyn St Amour Treasurer – Amanda Hawkins Information Manager – Murray Hyatt

Directors

Agriculture – Vacant Anglers and Hunters – Jaime Sebastian Tourism and Recreation – Andy Laird Property Owners – Lorraine Huckabone Business and Development – Vacant Agency Liaison & Communications – Doug Skeggs Science and Water Quality – Brian Whitehead Our Structure: MWC Vision:

• Healthy land and water, and quality of life for future generations on the Muskrat Watershed

MWC Mission:

• Using science-based knowledge, engage with people and communities on efforts to identify and reduce nutrient loading from all sources on the Muskrat Watershed. Our Goal:

Improve Water Quality on the Watershed

Our Methods:

• Evaluate — Understand the Challenge

• Advocate — Promote Improvement

• Inform and Educate — Seek Understanding

• Funding – Seek Provincial and Federal Funding

• Implement Solutions — Reduce Nutrient Loading Understanding the Connections:

Ecosystem forests, wetlands, water, soil, plants, animals Our Watershed: The Problem: An Excess of Nutrients in our Lakes, Rivers and Streams The Impacts:

• Algal Blooms — Increasing Frequency and Severity

• Blue-Green Algae — Public Health Issue

• Degraded Aquatic Ecosystems — Fisheries Impacts

• Reduced Quality of Life — Residents, Tourists and Recreation Users

• Business Impacts — Tourism and Development

• Municipal and Property – Reduced Property Values and Taxation How You Can Help:

In our lakes, rivers and streams there are sources of nutrients that fall under municipal jurisdiction.

We may at some point be seeking your help in addressing those sources.  We would like to come back and update you on our efforts.  It is likely that we will be seeking your support or endorsement on applications for federal and provincial funding.  You may have suggestions for outreach and public engagement opportunities.  Encourage public support for our efforts.  Partner with other municipalities on watershed-wide improvements. Closing Thoughts:

.We are looking for partners .We are taking a collaborative approach .We want to make friends not enemies .We believe the problem is too critical to ignore .This is one of the most significant environmental challenges we face

.Thank you…

TOWNSHIP OF LAURENTIAN VALLEY

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE AND COUNCIL

TO: Chair Cllr Bennett, Mayor Wilson and Members of Committee/Council FROM: Lauree J. Armstrong, MCIP, RPP, Township Planner

CC: Dean Sauriol, CAO/Clerk

DATE: May 29, 2014

RE: Application for Zoning By-law Amendment Z2014 04 (Meek - Kennel)

SUBJECT: Planning Memorandum No. 1

RECOMMENDATION: Option 1: That Council approve Application for Zoning By-law Amendment Z-2014-04 (Meek Kennel) and forward By-law No. 2014-06-027 to the June 17, 2014, Regular Council Meeting for passing. Option 2: That Council approve Application for Zoning By-law Amendment Z-2014-04 (Meek Kennel) and directs staff to prepare a revised version of By-law No. 2014-06-027 to be forwarded to the June 17, 2014, Regular Council Meeting for passing which include a maximum number of animals to be housed at the kennel.

BACKGROUND: Location of 1676 Stafford Second Line, in Part 1 on Plan 49R-11711 in Part Lot 13, Property: Concession 2, geographic Township of Stafford

Roll Numbers: 47-66-066-015-06320

Property Owner/ Bonnie and William Meek Applicant:

OP Designation: Rural Existing Zoning: Rural (RU)

Proposed Zoning: Rural-Exception Sixty-Two (RU-E62) Existing Land Existing single detached residential dwelling Use: Proposed Land Existing single detached residential dwelling and kennel Use: Servicing: Individual private well and septic system Access: Existing: Stafford Second Line (year round maintained Township Road)

Page 1 of 3

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE RE: Application for Zoning By-law Amendment Z2014 04 (Meek- Kennel)

SUBJECT: Planning Memorandum No. 1

COMMENTS:

The purpose of this report is to provide the Committee and Council with background information and a planning recommendation related to an application for Zoning By-law Amendment, File No. Z 2014 04, filed by Bonnie and William Meek. The purpose of the amendment is to permit a kennel as an accessory use on a property comprised of approximately 10 hectares (24.94 acres) and occupied by an existing single detached dwelling. The kennel is proposed to occupy an approximately 45 m² converted portion of an existing detached garage plus an approximately 16 m² addition, and would also include outdoor runs. The owners of the property reside in the dwelling on the property and would be the operators of the kennel. The owners advise that they are contemplating having space for up to 8 cats/small animals and up to 18 dogs. There would be nine kennel runs which could accommodate up to 18 dogs.

The effect of the amendment is to rezone the subject lands from “Rural” (RU)” to “Rural- Exception Sixty-Two (RU-E62)” and establish special provisions for the RU-E62 zone to permit a kennel.

The lands affected by the Amendment are located at 1676 Stafford Second Line, in Part 1 on Plan 49R-11711 in Part Lot 13, Concession 2, geographic Township of Stafford.

The general provisions of the zoning by-law require that a kennel must be at least 60 metres from a Residential zone or any building containing dwelling units or any dwelling on another lot if such kennel has more than four (4) outdoor runs or more than 30 square metres of total outdoor facilities for animals. Based on a review of aerial photography, the closest existing dwelling is located approximately 80 metres from the front of the existing building proposed to be used for the kennel. The undeveloped area of the property is heavily treed as illustrated by the air photo. The existing trees and the separation distances would also assist in acting as a sound buffer.

A maximum size restriction for the kennel can also be included in the site specific zoning exception to assist in addressing concerns.

Disposal of waste from domestic pets would typically occur at the landfill site. With regard to pets of other property owners being potentially attracted to the pets being boarded at the kennel, it is noted that the Township’s Animal control by-law places the onus of responsibility on all pet owners to ensure that their pets are properly restrained so that they cannot go wandering onto other people’s properties.

The proposed amendment complies with the Official Plan and the Provincial Policy Statement (PPS).

Comments from the Public or Agencies At the time of writing of this report, the only written comments had been received from two property owners, one letter from Robert Leach and Kathryn Cowell and the other from Ray Cliche who also attended to the Township office and spoke with the Planner. A copy of the May 23, 2014 letter objecting to the proposal is attached to this report and outlines their concerns with the proposed rezoning. For reference purposes, I have attached an air photo showing the location of the proposed kennel in relation to the Leach/Cowell properties and the nearest surrounding dwellings. The closest point on the nearest vacant consent lot created by Mr. Leach is approximately 140 metres from the building proposed to be used for the kennel. The

Page 2 of 3

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE RE: Application for Zoning By-law Amendment Z2014 04 (Meek- Kennel)

SUBJECT: Planning Memorandum No. 1

closest farm building on Mr. Cliché’s property to the proposed kennel is approximately 875 metres away and his dwelling is approximately 939 metres away from the proposed kennel building.

SUMMARY

Staff recommends approval of the Application for Zoning By-law Amendment File No. Z 2014 04 and that Council pass the proposed amending By-law No. 2014-06-027. Alternatively should placing a size restriction on the maximum number of animals that can be housed at the kennel at one time address concerns, an alternative version of the By-law can be recommended and prepared for passing at the June 17, 2014, Regular Council meeting that would include such maximum as directed by Committee/Council.

PEOPLE CONSULTED:

N/A

FINANCIAL IMPLICATIONS:

N/A

ATTACHMENTS: 1. Copy of Sketch included with Application. 2. Draft of Proposed Zoning By-law Amendment File Z 2014 04 (By-law 2014-06-027). 3. Copy of Leach/Cowell letter 4. Copy of Cliche Letter 5. Air Photo showing closet dwellings and Leach vacant consent lot 6. Air Photo showing closest building and dwelling on Cliche lot

Respectfully Submitted Township of Laurentian Valley

“ORIGINAL SIGNED BY”

Lauree J. Armstrong, MCIP, RPP Township Planner

Page 3 of 3

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THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY

BY-LAW NUMBER 2014-06- 62:1

A By-Law to Amend Comprehensive Zoning By-law No. 08-04-391 of the Township of Laurentian Valley.

PURSUANT TO SECTION 34 OF THE PLANNING ACT, R.S.O. 1B90, c.P.13, AS AMENDED, THE TOWNSHIP OF LAURENTIAN VALLEY HEREBY ENACTS AS FOLLOWS:

1. That By-Law Number 08-04-391 is hereby amended as follows:

(a) By amending Section 23.3 Rural by adding a new subsection immediately following subsection 23.3 iii) Rural-Exception Sixty-One (RLJ-E61) Zone as follows:

jjj) Rural - Exception Sixty-Two (RU-E62) Zone Notwithstanding any other provisions of this By-law to the contrary, for the lands zoned Rural-Exception Sixty-Two (RU-E62) and located at 1676 Stafford Second Line, in Part 1 on Plan 49R-1171'1, in Part Lot 13, Concession 2, geographic Township of Stafford, the following provisions shall apply:

(i) A kennel shall be permitted as an accessory use to the main residential use of the property;

(ii) Pet grooming, obedience training, sales of pet foods and pet related merchandise shall be permitted as accessory uses to the kennel use provided the retail component remains incidental to the kennel use and no more than 10 percent of thH gross floor area of the kennel is dedicated to such accessory retail use;

(iii) Any building or structure used for a kennel must meet the minimum setbacks required for a principle buildin~1 or structure on the property; and

(iv) All other applicable provisions of the Rural (RU) zone shall also apply to lands zoned Rural-Exception Sixty-Two (RU-E62)."

(b) Schedule 'A-4' to By-Law Number 08-04-391, is amended by rezoning lands known municipally as 1676 Stafford Second Line, being Part 1 on Plan 49R- 11711, in Part Lot 13, Concession 2, geographic Township of Stafford, in the Township of Laurentian Valley, from "Rural (RU)" to "Rural-Exception Sixty Two (RU-E62)" as shown on Schedule "A" attached hereto.

2. That save as aforesaid all other provisions of Comprehensive Zoning By-law 08- 04-391 shall be complied with.

3. This by-law shall come into force and take effect on the day of final passing thereof.

READ A FIRST AND SECOND TIME THIS SEVENTEENTH DAY OF .JUNE, 2014.

READ A THIRD TIME AND PASSED THIS SEVENTEENTH DAY OF .JUNE, 2014.

Jack Wilson, Mayor Dean Sauriol, GAO/Clerk Geographic Township of Stafford

D From RU to RU-E62

\ '\ "\ \ I \ RU \ \

' EM-E2

CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY This is Schedule "A" to By-law Number 2014-06-62./

Passed the 17th day of June, 2014. Signatures of Signing Officers:

Mayor Chief Administrative Officer/Clerk

LEGEND SCALE EM EXTRACTIVE INDUSTRIAL 0 200 400 600 800 1000 D RURAL RU RURAL I I I I I -e exception zone METRES A AGRICULTURE

EP ENVIRONMENTAL PROTECTION

)(. NHF NATURAL HERITAGE FEATURE X PROVINCIALLY SIGNIFICANT WETLAND (PSW) ~ Area Affected by Amendment 120 METRE BUFFER FROM PSW Robert G. Leach and Kathryn Cowell

667 Elgin Street

Pembroke, ON K8A 4H4

May 23,2014

Lauree J. Armstrong, MCIP, RPP Planner

Township of laurentian Valley

460 Witt Road

Pembroke, ON K8A 6WS

Dear Ms. Armstrong, Subject: Zoning By-law Amendment (Application File No. Z-2014-04)

We have recently invested in the subdivision of our land creating three residential lots kiddie corner to the said parcel of land requesting amendment.

The sound of the dogs would be detrimental to the sale of the lots and to anyone residin1~ in the immediate area. Furthermore, we feel it would be disturbing to the quality of life living in t he proximity of this proposed business.

Perhaps if the kennels were built at the back of the lot, it would not be such a concern.

We are opposed to this plan.

Yours truly,

Robert G. leach and Kathryn Cowell 10 ~ "'1/L>"". L

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RECElVEO t-\AY 7. 9 Z\;14 Meek Rezoning (Kennel) Z 2014 04 Legend Roads County Road

Provincial Highway 2014-05-30 8:28:34 AM Municipal Maintained Road

Municipal Maintained Seasonal Road

Private Road

Crown Roads

Quebec Road Lots & Concessions Labels Property Parcels Image Red: Band_1

Green: Band_2

Blue: Band_3

Depending on the number of layers visible not all may be shown in the legend.

Notes

Distance proposed kennel to closest existing dwellings in area and closes vacant Leach lot created by Consent

This map is illustrative only. Do not rely on it as being a precise indicator of 114.7 0 57.35 114.7Meters With Data supplied under Licence by Members of the Ontario Geospatial Data routes, locations of features, nor as a Exchange County of Renfrew, Ontario Ministry of Natural Resources, guide to navigation. The County of Pembroke, Ontario Ministry of Northern Development, Mines and Forestry Renfrew shall not be liable in any way for NAD83_CSRS98_UTM_zone_18N the use of, or reliance upon, this map or © Queen's Printer for Ontario 1: 2,258 any information on this map. This map was produced automatically by the County of Renfrew Mapping Website Meek Rezoning (Kennel) Z 2014 04 Legend Roads County Road

Provincial Highway 2014-05-30 8:35:50 AM Municipal Maintained Road

Municipal Maintained Seasonal Road

Private Road

Crown Roads

Quebec Road Lots & Concessions Labels Property Parcels Image Red: Band_1

Green: Band_2

Blue: Band_3

Depending on the number of layers visible not all may be shown in the legend.

Notes

Distance proposed kennel to closest building on Cliche property and to Cliche house

This map is illustrative only. Do not rely on it as being a precise indicator of 250.1 0 125.03 250.1Meters With Data supplied under Licence by Members of the Ontario Geospatial Data routes, locations of features, nor as a Exchange County of Renfrew, Ontario Ministry of Natural Resources, guide to navigation. The County of Pembroke, Ontario Ministry of Northern Development, Mines and Forestry Renfrew shall not be liable in any way for NAD83_CSRS98_UTM_zone_18N the use of, or reliance upon, this map or © Queen's Printer for Ontario 1: 4,922 any information on this map. This map was produced automatically by the County of Renfrew Mapping Website

TOWNSHIP OF LAURENTIAN VALLEY

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE AND COUNCIL

TO: Chair Cllr Bennett, Mayor Wilson and Members of Committee/Council FROM: Lauree J. Armstrong, MCIP, RPP, Township Planner

CC: Dean Sauriol, CAO/Clerk

DATE: June 2, 2014

RE: Application for Zoning By-law Amendment Z2014 04 (Meek - Kennel)

SUBJECT: Planning Memorandum No. 2 – Additional Information in Response to Questions from Public Consultation

Option 2: That Council approve Application for Zoning By-law Amendment Z-2014-04 (Meek Kennel) and directs staff to prepare a revised version of By-law No. 2014-06-027 to be forwarded to the June 17, 2014, Regular Council Meeting for passing which includes a maximum number of animals to be housed at the kennel.

BACKGROUND: Location of 1676 Stafford Second Line, in Part 1 on Plan 49R-11711 in Part Lot 13, Property: Concession 2, geographic Township of Stafford

Roll Numbers: 47-66-066-015-06320

Property Owners/ Bonnie and William Meek Applicants:

OP Designation: Rural Existing Zoning: Rural (RU)

Page 1 of 3

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE RE: Application for Zoning By-law Amendment Z2014 04 (Meek- Kennel)

SUBJECT: Planning Memorandum No. 2 – Additional Information in Response to Questions from Public Consultation

COMMENTS:

The purpose of this report is to provide the Committee and Council with some follow-up information to address some of the questions or concerns raised by members of the public as part of the public consultation for application filed by Bonnie and William Meek for Zoning By- law Amendment File No. Z 2014 04 to permit a kennel.

Issues Raised

Based on two written submissions, the Township Planner’s discussion with the author of one of the written submissions and a telephone conversation on June 2, 2014, with an additional property owner, the following is a summary of the types of concerns/questions that were raised:

1. Concerns with regard to noise from barking dogs, particularly at night.

2. Concerns with regard to unrestrained dogs leaving the property and hurting or disturbing livestock on other farm properties in the area.

3. Concerns with regard to dog/cat faeces getting in to the water table and contaminating wells in the area.

4. Concerns with regard to animals at the kennel in heat attracting other animals in the neighbourhood.

5. Concern with regard to the proposed kennel also including the sale of pets.

Responses to Issues Raised

The various issues were discussed with the applicant on June 2, 2014, and the following clarifications are provided based on what controls already exist or can be applied for the Township to address any concerns and based on what the applicant has advised will be the operational practices.

1. The applicant has advised that they propose to keep pets inside overnight. The Township’s “Pet Control By-law 06-01-271, as amended, specifies that no person shall allow their animal to become a common nuisance by howling or barking

2. When outdoors animals would be contained within the fenced-in runs or would be otherwise restrained on leashes or in cages if outdoors.

3. Feces would be disposed of at the waste disposal site and not on the property.

4. Animals would not be kept outdoors overnight. Per the “Pet Control By-law”, it is also the responsibility of each pet owner to ensure that their pets are restrained at all times and/or contained on their own property so as to not trespass on the property of others.

5. There is no proposal to sell animals.

As indicated in Memorandum No. 1 issued on May 29, 2014, the site specific provisions of the by-law can also be revised to include a maximum size on the kennel.

Page 2 of 3

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE RE: Application for Zoning By-law Amendment Z2014 04 (Meek- Kennel)

SUBJECT: Planning Memorandum No. 2 – Additional Information in Response to Questions from Public Consultation

The property where the kennel is proposed is comprised of approximately 10 hectares (24.94 acres) and occupied by an existing single detached dwelling. The total building area proposed to be used for the kennel is approximately 61 m² (656.6 square feet) including existing and new construction, and nine outdoor runs are proposed that could accommodate two dogs per run. The owners of the property reside in the dwelling on the property and would be the operators of the kennel. The owners advise that they are contemplating having space for up to 8 cats/small animals and up to 18 dogs.

Based on a review of aerial photography, the closest existing dwelling is located approximately 80 metres from the front of the existing building proposed to be used for the kennel. The undeveloped area of the property is heavily treed and the existing trees and the separation distances would also assist in acting as a sound buffer.

SUMMARY

As the issues raised by members of the public can be addressed through “The Pet Control By- law” and compliance with the setbacks in the Zoning By-law, Staff continues to recommend approval of the Application for Zoning By-law Amendment File No. Z 2014 04 and that Council pass the proposed amending By-law No. 2014-06-027. Alternatively should placing a size restriction on the maximum number of animals that can be housed at the kennel at one time assist in further addressing public concerns, an alternative version of the By-law can be recommended and prepared for passing at the June 17, 2014, Regular Council meeting that would include such maximum as directed by Committee/Council.

PEOPLE CONSULTED:

N/A

FINANCIAL IMPLICATIONS:

N/A

ATTACHMENTS: N/A Reference can be made to attachments included with Planning Memorandum No. 1

Respectfully Submitted Township of Laurentian Valley

“ORIGINAL SIGNED BY”

Lauree J. Armstrong, MCIP, RPP Township Planner

Page 3 of 3

TOWNSHIP OF LAURENTIAN VALLEY

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE AND COUNCIL

TO: Chair Cllr Bennett, Mayor Wilson and Members of Committee/Council FROM: Lauree J. Armstrong, MCIP, RPP, Township Planner

CC: Dean Sauriol, CAO/Clerk

DATE: May 29, 2014

RE: Application for Zoning By-law Amendment Z2014 05 - Gorr

SUBJECT: Planning Memorandum No. 1

RECOMMENDATION: That Council approve Application for Zoning By-law Amendment Z-2014-05 (Gorr) and forwards By-law No. 2014-06-028 to the By-law portion of the June 17, 2014, Regular Council Meeting for passing.

BACKGROUND: Location of 597 Derions Road, in the south half of Lot 15, Concession 6, geographic Property: Township of Alice

Roll Numbers: 47-66-074-060-01450

Property Owners: Edwin and Shirley Gorr

Applicant: Daniel Gorr OP Designation: Rural and Environmental Protection

Existing Zoning: Rural (RU) and Environmental Protection (EP)

Proposed Zoning: Rural-Exception Sixty-Two (RU-E63) and Environmental Protection (EP)

Existing Land Single detached residential dwelling Use: Proposed Land Two-unit residential dwelling Use: Servicing: Individual private well and septic system Access: Existing access on Derions Road (year-round maintained Township Road)

COMMENTS: The purpose of this report is to provide the Committee and Council with background information and a planning recommendation related to an application for Zoning By-law Amendment, File No. Z 2014 05, filed by Daniel Gorr for property owned by his parents Edwin and Shirley Gorr. The purpose of the amendment is to permit an approximately 72.28 m2 (778 ft2) addition to an existing single detached dwelling that would create a second dwelling unit. The current proposal is to allow for Mr. Gorr and his family to occupy the original house and his parents to occupy the second unit in a manner similar to a “granny flat” so that they can be close by and Page 1 of 2

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE AND COUNCIL RE: Application for Zoning By-law Amendment Z2014 05 - Gorr

SUBJECT: Planning Memorandum No. 1

provide care to his parents while maintaining some independence. As there is no mechanism for the Township to control occupancy or ownership, the proposal is reviewed on the basis of whether a two-unit dwelling is appropriate on the subject property regardless of who occupies the units.

The effect of the amendment is to rezone the subject lands from “Rural” (RU)” to “Rural- Exception Sixty-Three (RU-E63)” and establish special provisions for the RU-E63 zone to permit a two unit dwelling. The area of the property that is currently zoned Environmental Protection (EP) is to remain so zoned. The lands affected by the Amendment are located at 597 Derions Road, in the south half of Lot 15, Concession 6, geographic Township of Alice.

The property is currently identified as one roll number which includes lands on both sides of Derions Road. As the road physically intersects the property there is actually a natural severance. The zoning by-law amendment only applies to the area of land associated with that roll number that is the part south of Derions Road where the existing dwelling is located. An aerial photograph is attached which illustrates the subject lands and surroundings. At approximately 10.1 hectares (25 acres), the property is large enough to accommodate a two- unit dwelling on an individual private well and septic system and is considered as an appropriate use on the property. Renovations will be in accordance with the requirements of the Building Code.

The proposed amendment complies with the Official Plan and the Provincial Policy Statement (PPS).

Comments from the Public or Agencies At the time of writing of this report, no comments had been received from the public or any public bodies/agencies.

SUMMARY: Staff recommends approval of the Application for Zoning By-law Amendment File No. Z 2014 05 and that the proposed amending By-law No. 2014-06-028, be forwarded to the June 17, 2014, Regular Council Meeting for passing by Council.

PEOPLE CONSULTED: Claus Trost, CBCO

FINANCIAL IMPLICATIONS: N/A

ATTACHMENTS: 1. Copy of Aerial photograph of subject lands. 2. Draft of Proposed Zoning By-law Amendment File Z 2014 5 (By-law 2014-06-028).

Respectfully Submitted Township of Laurentian Valley

“ORIGINAL SIGNED BY”

Lauree J. Armstrong, MCIP, RPP Township Planner

Page 2 of 2

-hC.ounty of County of Renfrew GIS Legend Roads R en1r·ew County Road ONTARIO,CANADA 2014-04-25 9:33:42 AM Provincial Highway Municipal Maintained Road

Municipal Maintained Seasonal R<><

Private Road

Crown Roads

Quebec Road Lots & Concessions Labels 0 Property Parcels Image • Red: Band_1

• Green: Band_2

• Blue: Band_3

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Notes

597 Derions Road

This map is illustrative only. Do not re ly on it as being a precise indicator of 166.7 0 83.37 166.7Meters With Data supplied under Licence by Members of the Ontario Geospatial Data I I routes, locations of features, nor as a Exchange County of Renfrew, Ontario Ministry of Natural Resources, guide to navigation. The County of Pembroke, Ontario Ministry of Northern Development, Mines and Forestry Renfrew shall not be liable in any way for NAD83_CSRS98_UTM_zone_18N the use of, or reliance upon. this map or

BY-LAW NUMBER 2014-06- fJ2.8'

A By-Law to Amend Comprehensive Zoning By-law No. 08-04-391 of the Township of Laurentian Valley.

PURSUANT TO SECTION 34 OF THE PLANNING ACT, R.S.O. 1990, c.P.13, AS AMENDED, THE TOWNSHIP OF LAURENTIAN VALLEY HEREBY ENACTS AS FOLLOWS:

1. That By-Law Number 08-04-391 is hereby amended as follows:

(a) By amending Section 23.3 Rural by adding a new subsection immediately following subsection 23.3 jjj) Rural-Exception Sixty-Two (RU-E62) Zone as follows:

kkk) Rural- Exception Sixty-Three {RU-E63) Zone Notwithstanding any other provisions of this By-law to the contrary, for the lands zoned Rural-Exception Sixty-Three (RU-E63) and located at 597 Derions Road, in the south half of Lot 15, Concession 6, geographic Township of Alice, the following provisions shall also apply:

(i) A two-unit dwelling shall be a permitted use; and

(ii) All other applicable provisions of the Rural (RU) zone shall also apply to lands zoned Rural-Exception Sixty-Three (RU-E63)."

(b) Schedule 'A-1' to By-Law Number 08-04-391, is amended by rezoning lands known municipally as 597 Derions Road, in the south half of Lot 15, Concession 6, geographic Township of Alice, in the Township of Laurentian Valley, from "Rural (RU)" to "Rural-Exception Sixty-Three (RU-E63)" as shown on Schedule "A" attached hereto.

2. That save as aforesaid all other provisions of Comprehensive Zoning By-law 08- 04-391 shall be complied with.

3. This by-law shall come into force and take effect on the day of final passing thereof.

READ A FIRST AND SECOND TIME THIS SEVENTEENTH DAY OF .JUNE, 2014.

READ A THIRD TIME AND PASSED THIS SEVENTEENTH DAY OIF .JUNE, 2014.

Jack Wilson, Mayor Dean Sauriol, GAO/Clerk Geographic Township of Alice

From RU

to RU-E63 RU 'I I

•

RU RU

RU ' RU RU RU RU RU

RU RU

Dill

CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY This is Schedule "A" to By-law Number 2014-06-0ZS

Passed the 1th day of June, 2014. Signatures of Signing Officers:

Mayor Chief Administrative Officer/Clerk

LEGEND SCALE

RU RURAL 200 0 400 800 D RURAL -e exception zone -h holding zone .. ... , EP ENVIRONMENTAL PROTECTION ~ ....J Metres EM EXTRACTIVE INDUSTRIAL

EMR EXTRACTIVE INDUSTRIAL RESERVE ~ Area Affected by Amendment

TOWNSHIP OF LAURENTIAN VALLEY

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE AND COUNCIL

TO: Chair Cllr Bennett, Mayor Wilson and Members of Committee/Council FROM: Lauree J. Armstrong, MCIP, RPP, Township Planner

CC: Dean Sauriol, CAO/Clerk

DATE: May 29, 2014

RE: Development Agreement with Robert C. Hoffman - Condition of Approval of Consent File No. B100/13 SUBJECT: Planning Memorandum No. 1

RECOMMENDATION: That Council authorize the Mayor and CAO to enter into a Development Agreement with Robert C. Hoffman in order to satisfy conditions of the approval of Consent File No. B100/13 and forwards By-law No. 2014-06-029 to the By-law portion of the June 17, 2014, Regular Council Meeting for passing.

BACKGROUND: Location of Round Lake Road, being Part 1, Plan 49R-866, in Part Lot 5, Conc. 9, Property: geographic Township of Alice

Roll Numbers: Severed Lot: 47-66-074-060-05510 Owner/Applicant: Robert C. Hoffman

OP Designation: Rural and Environmental Protection Zoning: Rural-Exception Sixty-One (RU-E61) and Environmental Protection (EP) Existing Land Undeveloped proposed severed lot Use: Proposed Land Single detached residential dwelling on the proposed severed lot Use: Servicing: Individual private wells and septic systems Access: Proposed Round Lake Road

COMMENTS:

The purpose of this report is to provide the Committee and Council with background information and a planning recommendation related to an application for Zoning By-law Amendment, File No. Z 2014 03, filed by Robert Hoffman. The purpose of the application is satisfy a condition of consent approval required by the Township. The County of Renfrew approved Application for Consent File No. B100/13, on March 17, 2014, subject to several conditions to be addressed within one year of the decision in order for the approval to be finalized. The consent would sever a new 4046 square metre (1 acre) residential lot with approximately 64 metres of frontage

Page 1 of 2

PLANNING & ECONOMIC DEVELOPMENT COMMITTEE RE: Development Agreement with Robert C. Hoffman - Condition of Approval of Consent File No. B100/13 SUBJECT: Planning Memorandum No. 1

from 9342 Round Lake Road, and retain a lot comprised of approximately 2.27 hectares (5.61 acres) of land with 177 metres of frontage on Round Lake Road.

The Agreement is required to address two of the conditions of approval of County of Renfrew Application for Consent File No. B100/13 which is required to be entered into before the consent can be finalized. The agreement includes the identification of the proposed building envelope on the severed lot as approved by MNR, timing restrictions and construction protocols related to the protection of species at risk to satisfy a condition of the Ministry of Natural Resources related to the Endangered Species Act, reinforcement of 25 metre setback for a new dwelling and well from adjacent areas zoned EM or EMR and a clause that provides notice for owners/purchasers that there may be pits and quarries in the area and therefore associated impacts of noise, dust, truck traffic, etc., per Council’s requirement when conditional support was provided for the severance application. As the Township condition requiring an amendment to the Zoning By-law is now in place as no appeals were received, the Agreement is the final requirement to clear the conditions for final approval of the consent.

As the Agreement is only required to be registered on title to the severed lot, an undertaking is also included from the applicant’s lawyer, Blair Jones, to ensure that after the certificate of consent is registered at the Registry Office, the Agreement will be registered on title by Mr. Jones and proof will be provided back to the Township.

SUMMARY:

Staff recommends that the Mayor and CAO be authorized to enter into the Development Agreement per By-law No. 2014-06-029, in order to satisfy the conditions of consent required by the Township and the Ministry of Natural Resources.

PEOPLE CONSULTED:

N/A

FINANCIAL IMPLICATIONS:

N/A

ATTACHMENTS: 1. Copy of By-law, including Development Agreement.

Respectfully Submitted Township of Laurentian Valley

“ORIGINAL SIGNED BY”

Lauree J. Armstrong, MCIP, RPP Township Planner

Page 2 of 2

THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY

BY-LAW NUMBER 2014-06-029

A By-law to Authorize the Execution of an Agreement between Robert C. Hoffman and the Corporation of the Township of Laurentian Valley pursuant to Sections 51.(26) and 53.(12) of the Planning Act.

WHEREAS Sections 53.(12) and 51.(26) of the Planning Act, R.S.O. 1990, c. P.13, authorize a municipality to enter into an agreement imposed as a condition of consent;

AND WHEREAS Application for Consent File No. B100/13 was approved by the County of Renfrew subject to certain conditions;

AND WHEREAS to satisfy certain conditions of approval of Consent B100/13, requires the entering into of an Agreement between the Township of Laurentian Valley and Robert C. Hoffman the “Property Owner”, pursuant to Sections 53(12) and 51(26) of the Planning Act, R.S.O. 1990, c.P.13, hereinafter referred to as the “Development Agreement”;

AND WHEREAS the Council of the Corporation of the Township of Laurentian Valley deems it advisable to enter into an agreement with the property owner, Robert C. Hoffman, to implement the conditions of consent for County of Renfrew Application File No. B100/13 related to requirements of the Ministry of Natural Resources and the Township of Laurentian Valley, thereby facilitating the severance of one new lot for the purpose of constructing a single detached residential dwelling;

NOW THEREFORE the Council of the Corporation of the Township of Laurentian Valley Enacts as Follows:

1. That the Mayor and Chief Administrative Officer be, and they are, hereby authorized to execute a Professional Services Agreement between Robert C. Hoffman and the Township of Laurentian Valley, a copy of which agreement is attached hereto and marked as Schedule “A” to this by-law and to affix thereto the Corporate Seal.

2. This by-law shall come into force and take effect upon the date of the final passing thereof.

READ A FIRST AND SECOND TIME THIS 17th DAY OF JUNE, 2014

READ A THIRD TIME AND FINALLY PASSED THIS 17th DAY OF JUNE, 2014

______Jack Wilson, Mayor Dean Sauriol, CAO/Clerk THIS AGREEMENT made in duplicate on the ____ day of May, 2014.

BETWEEN: Robert C. Hoffman (Hereinafter called the “Owner”) Party of the First Part

-and-

THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY (Hereinafter called the “Municipality”) Party of the Second Part

WHEREAS Robert Hoffman is the “Owner” of the lands described in Schedule “A” attached hereto (hereinafter called the “Subject Lands”) which are the lands affected by this agreement, and warrants that he is the owner in fee simple of the lands comprising Part of Lot 5, Concession 9, in the geographic Township of Alice, in the Township of Laurentian Valley being, Part 1 on Plan 49R-866, free of any encumbrance whatsoever.

AND WHEREAS the Owner has applied to the Land Division Committee for the County of Renfrew (Application B100/13) for consent pursuant to the provisions of the Planning Act, c.P.13 R.S.O. 1990 as amended;

AND WHEREAS the aforesaid application for consent was granted by the Land Division Committee subject to Conditions No. 1 through 3 in the above noted decision of Land Division Committee dated March 17, 2014, pursuant to Section 53(12) and 51(26) of the Planning Act, C.P.13 R.S.O. 1990 as amended.

AND WHEREAS Section 53(12) and 51(26) of the Planning Act, C.P.13 R.S.O. 1990 as amended, authorizes the “Corporation” to require the “Owner” of the “Subject Lands” to enter into an Agreement with the “Corporation”;

AND WHEREAS the “Corporation” is of the opinion that it would not be proper or in the public interest to permit “Development” of the “Subject Lands” unless assurances are given by the “Owner” that matters referred to in this Agreement are carried out in the manner hereinafter set forth;

NOW THEREFORE THIS AGREEMENT WITNESSETH THAT the parties hereto agree as follows:

1. In this agreement, “Building Envelope” shall mean the area as shown on Schedule “B” wherein development including the construction of a single detached dwelling, accessory structures, a well, septic system and/or site alteration may occur; “CAO” shall mean the Chief Administrative Officer for The Corporation of the Township of Laurentian Valley or any person authorized by the Corporation to act in that capacity. “Corporation” shall mean The Corporation of the Township of Laurentian Valley. “Council” shall mean the elected Council of The Corporation of the Township of Laurentian Valley. “Owner” includes an individual, an association, a partnership or a corporation or any agent or contractor carrying out any “Works” for the Owner as herein described or any subsequent Owner of any or all of the lands described in Schedule “A”. “Site Plan” means the plans submitted by the "Owner" as shown on Schedule "B" attached hereto.

2. The following schedules are attached hereto and form part of this Agreement: “A” - Description of lands to which this Agreement applies;

Page 1 of 6 “B” - Location Sketch of Building Envelope

3. The Owner acknowledges and agrees that this Agreement shall apply to Part of Lot 5, Concession 9, in the geographic Township of Alice, in the Township of Laurentian Valley as set out in Schedule ‘A’.

4. The Owner acknowledges and agrees that the building envelope for a new single, detached dwelling, well and septic system, shall be as shown on the sketch attached as Schedule “B” to this Agreement. No site alteration, including clearing and grading is to occur outside of this building envelope.

5. The Owner acknowledges and agrees to comply with the conditions as outlined by the Ministry of Natural Resources in order to not contravene the Endangered Species Act, 2007 (ESA 2007) for Blanding’s Turtle and its habitat by following the conditions as outlined as follows:

a. The Owner agrees to undertake construction activities outside of the active turtle season from April 1st to September 30th, as much as possible. b. The Owner further acknowledges and agrees that If construction activities must occur during the active turtle season, standard turtle mitigation measures shall be implemented including: i) Worker awareness; ii) Exclusion fencing by fencing around “any proposed work area” with geo-textile cloth prior to mid-May and maintaining it in good condition through September 30th iii) Covering stockpiles of material such as sand and gravel when not in use, during nesting season (May 15 to June 30); and iv) Daily inspections of the construction site for the presence of turtles. c. The Owner agrees to report any turtle sightings to the MNR Pembroke District Management Biologists. d. The Owner agrees that should any of the project parameters change, the Owner will notify the MNR Pembroke District office immediately to obtain advise on whether the changes may require authorization under the ESA 2007.

6. The “Owner” agrees that no dwelling or water well, shall be permitted within 25 metres from any lands zoned Extractive Industrial Reserve (EMR).

7. The “Owner” hereby acknowledges that the Township may reciprocally authorize the use of lands for aggregate extraction and associated operations with a minimum setback of 25 metres from the “Subject Lands”.

8. NOTICES The “Owner” covenants and agrees that the “Subject Lands” are located in an area where aggregate extraction (pits and quarries) and associated operations may occur. As such, potential purchasers are hereby notified that impacts associated with those operations such as noise, dust, vibrations, truck traffic, may be currently being experienced or may be experienced in the future as a result of the location of the property in close proximity to areas identified with the potential for mineral aggregate extraction.”

9. ADDITIONAL PERMITS 9.1 The "Owner" acknowledges that the "Corporation", by approving the "Site Plan" and entering into this agreement, does not relieve the "Owner" from the requirement of obtaining: (a) any Building Permit that may be required by the Chief Building Official; (b) or any Permit, Licence or approval that may be required by any other agency including any provincially or federally appointed regulatory body before the proposed "Development" can proceed;

Page 2 of 6 and the "Owner" agrees to file a copy of all such approvals with the "Corporation".

9.2 SPECIES AT RISK The “Owner” agrees that it is the “Owner's” responsibility to comply with the provisions of Ontario's Endangered Species Act (2007) and any Regulations relating thereto. The “Owner” acknowledges that this responsibility is on- going and agrees to satisfactorily address any issues that arise during construction. The “Owner” further acknowledges that there may be other liabilities, consequences and penalties set out in the said Act for non- compliance. In addition to the liabilities, consequences and penalties set out in the said Act, the “Owner” agrees with the “Township” that failure to comply with this paragraph by the “Owner” constitutes a breach of this Agreement.

9.3 Any release given by the "Corporation" from the terms of this agreement is a release from the matters that are of interest to the "Corporation" and is not be construed as a release from any other such authority, officer or agency.

10. The “Owner” hereby consents and agrees that no later than thirty (30 days) after the issuance of the Certificate by the County of Renfrew Land Division Committee relating to Application for Consent File No. B100/13, the “Owner” shall cause a Transfer to be registered to effect the severance and shall provide the “Township” with a copy of the registered document within 20 days of registration.

11. The “Owner” further consents and agrees that prior to the earlier of either a Transfer of ownership of the lands set out in Schedule “A” occurring or within 20 days of the Transfer as indicated in Clause 10.,. occurring, this Agreement, shall be registered on title to the lands set out in Schedule “A” hereto at the sole expense of the “Owner”, and the “Owner” shall provide the “Township” with a copy of the registered document within 20 days of registration.

12. This agreement shall apply to all subsequent owners of Part of Lot 5, Concession 9, in the geographic Township of Alice, in the Township of Laurentian Valley identified as Part 1 on Plan 49R-866 as set in Schedule ‘A’.

13. The Owner agrees to provide all subsequent owners with a copy of this Agreement and to include a copy with all Offers of Purchase and Sale. The Owner acknowledges that it is the responsibility of the Owner.

14. As the purpose of this Agreement is primarily to control the location of a dwelling and water well from being modified from the general building envelope proposed on the site plan sketch without approval, to provide notice that the “Subject Lands” are in an area where aggregate extraction operations may occur and therefore, may be subject to impacts of noise, vibrations, dust, etc., and to address conditions of the Ministry of Natural Resources, the “Corporation” will waive the requirement to deposit security as there are no “Works” to be specified to be completed.

15. This agreement shall enure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors, successors in title and assigns. The “Owner” covenants and agrees that if it sells the lands described herein, the deed of grant shall contain a covenant on the part of the transferee binding himself, his heirs, executors, administrators and assigns to the terms of this Agreement and to carry out the obligations of the “Owner” under this Agreement and a covenant to include a similar covenant on all subsequent deeds of grant to the lands. All imposed upon the “Owner” are deemed to be covenants which run with the land and bind the land herein described and every part thereof.

16. The Owner hereby warrants to the Municipality that the recitals to this Agreement are true.

Page 3 of 6 IN WITNESS WHEREOF the parties hereto hereby set their hands and the corporate parties hereto hereby set their corporate seal attested to by the hands of the proper signing officers duly authorized in that regard.

SIGNED, SEALED & DELIVERED in the presence of ) ) ) ) ______) PER: ______Witness ) Robert Hoffman ) ) ) THE CORPORATION OF THE ) TOWNSHIP OF LAURENTIAN VALLEY ) ) ) PER: ______) Mayor : Jack Wilson ) ) ) PER: ______) CAO/Clerk: Dean Sauriol

We have the Authority to Bind the Corporation

Page 4 of 6 Schedule ‘A’

Description of Lands to Which This Agreement Applies

PT LT 5, CON 9 ALICE; NOW IN THE TOWNSHIP OF LAURENTIAN VALLEY; BEING PART 1, PLAN 49R-866, BEING ALL OF PIN

Page 5 of 6 .l i j 1

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TOWNSHIP OF LAURENTIAN VALLEY

CORPORATE SERVICES COMMITTEE

TO: Corporate Services Committee FROM: Dean Sauriol, CAO DATE: June 3, 2014 SUBJECT: Restructuring of Council Honorarium

RECOMMENDATION

That the Corporate Services Committee recommends to Council in Committee that Council forward bylaw 2014-06-030 a by-law to provide Remuneration of the Mayor, Reeve and members of Council, Officers and persons appointed to Local Boards and Committees to the June 17th, 2014 Regular Council Meeting for enactment.

BACKGROUND

Because of the upcoming election and the changes that have been made to council compliment and the committee structure it is an appropriate time to review the remuneration bylaw for the upcoming term.

Changes and additions that have been incorporated into the bylaw are as follows: • We have adjusted slightly the honorarium for members which will see a minor increase to Mayors Salary. The Reeve and Councillor salary has been increased to incorporate the membership on committees into it. No longer will member be compensated separately for membership on Committees other than Special Ad Hoc Committees.

• Chair compensation will be limited to Standing Committees

This bylaw will strictly deal with council remuneration other costs that were historically included in this bylaw such as expenses, mileage, car allowance will now be under separate cover.

PEOPLE CONSULTED

Charlene Jackson, Treasurer

FINANCIAL IMPLICATIONS

This bylaw will not change a major impact on the bottom line to the budget in remuneration. However it will somewhat change the structure and way it is paid. The actual costs won’t necessarily be known until all the committees and participation is known.

Page 1 of 2

ATTACHMENTS • By-Law 2014-06-030 • 2013 County of Renfrew – Elected Official Remuneration Survey

Respectfully Submitted Township of Laurentian Valley

“Original Signed”

Dean Sauriol, CAO/Clerk

Page 2 of 2

THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY

BY-LAW NUMBER 2014-06-030

Being a By-Law to Provide for the Remuneration and Allowances of the Mayor, Reeve and Members of Council, Persons Appointed to Local Boards and Committees an Officers and to Repeal By-Law Number 2013-12-052

WHEREAS, the Municipal Act 2001, S.O. 2001, c.25, Section 283, provides that the Council of a Municipality may pass By-Laws for paying remuneration to the members of Council, and such remuneration may be determined in any manner that Council considers advisable, and the remuneration to be paid may be determined in different manners and be of different amounts for different members of Council;

AND WHEREAS, the Municipal Act 2001, S.O. 2001, c.25, Section 283, provides that the Council of a Municipality may pass By-Laws for paying remuneration to a member of Council or other person who has been appointed to serve as a member of a local board in respect of services as a member of that board, and such remuneration may be determined in any manner that Council deems advisable;

AND WHEREAS, the Municipal Act 2001, S.O. 2001, c.25, Section 283, provides that the Council of a Municipality may provide for paying such expenses of persons mentioned in Section 283 as are actually incurred as a result of their acting in their capacity as members of the local board and as are authorized by the By-Law, and subsections 283(1) and (2) apply with necessary modifications to a By-Law passed under this section;

NOW THEREFORE, The Council of The Corporation of The Township of Laurentian Valley enacts as follows:

DEFINITIONS:

(a) “STANDING COMMITTEES” shall mean a permanent committees established by Council that is appointed to deal with specific subject matter throughout the term.

(b) “COMMITTEE” means a Committee of Council and includes Standing Committees, Ad Hoc Committees and Local Board Committees, advisory or other committee, subcommittee or similar entity as created and appointed by Council of which at least 50% of the members are elected Members

(c) “SPECIAL AD HOC COMMITTEE” means a special purpose committee of limited duration, created by Council to inquire and report on a particular matter or concern and which dissolves automatically upon submitting its final report unless otherwise directed by Council.

(d) “PER DIEM” shall mean a daily rate paid to members of Council, local board appointees and Committees, while attending meetings, conventions, or municipal functions with council approval.

REMUNERATION:

1. THAT Mayor, Reeve and Councilors shall be paid remuneration as follows:

Mayor $26,000.00 Reeve $17,500.00 Councillor $17,500.00

Remuneration shall consist of all membership on Standing Committee, Local Board Committee, meeting attendance and daily duties associated with position unless specified in another section.

2. THAT one-third of the remuneration paid to members of Council is deemed as expenses to the discharge of their duties as members of Council.

3. THAT Committee Chairs, limited to Standing Committee Chairs as established by Council, shall be paid $1200.00 per annum.

4. Compensation received by the member from an outside agency or board shall be property of the member.

5. THAT each member of Council be allocated the following limit to expenses related to conferences, seminars or any other municipal business function:

Mayor $ 4179.75 per annum Reeve $ 4179.75 per annum Councillor $ 4179.75 per annum

These expenses shall be charged to the General Ledger Account called Education Fees for each Member of Council

6. THAT each member of Council shall be entitled to the following accountable miscellaneous expenses allowance limit to be used at the member’s discretion:

Mayor $ 700.00 per annum Reeve $ 500.00 per annum Councillor $ 500.00 per annum Dept Head $ 500.00 per annum

7. THAT, when appointed to an Special Ad Hoc Committee or on municipal business authorized and approved by Council, Council members or persons appointed shall be entitled to receive the following:

• Per Diem $190.46 • Half Day Per Diem $95.23

REPEALING:

By-Law Number 2013-12-052 is hereby repealed.

EFFECTIVE DATE:

This By-Law shall be deemed to take effect on December 1st, 2014 and shall remain in force until repealed by Council.

READ A FIRST AND SECOND TIME THIS DAY OF , 2014.

READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2014

______Jack Wilson, Mayor Dean Sauriol, CAO/Clerk COUNTY OF RENFREW MUNICIPAL ELECTED OFFICIALS REMUNERATION SURVEY- 2013 Mayor/Reeve's Total Salary & Expenses Prepared May 2014

Mayor/Reeve's Mayor/ Mayor/Reeve's Mayor/Reeve's Pop. Total Salary & Rank Reeve Salary Expenses Expenses

Petawawa, Town of 16,173 Mayor $38,239.04 $7,304.05 $45,543.09 1 Arnprior, Town of 8,114 Mayor $28,959.22 $3,040.17 $31,999.39 2 Killaloe, Hagarty & Richards, 2,300 Mayor $31 ,624.97 $0.00 $31,624.97 3 !Two of Deep River, Town of 4,193 Mayor $25,134.62 $6,128.06 $31 ,262.68 4 Madawaska Valley, Twp of 4,186 Mayor $25,811.40 $2,545.67 $28,357.07 5 Renfrew, Town of 8,218 Mayor $27,806.00 $105.00 $27,911 .00 6 McNab/Braeside, Tw_Q of 7,500 Mayor $20,707.57 $5,608.72 $26,316.29 7 Laurentian Valley, Twp of 8,801 Mayor $23,040.12 $3,050.35 $26,090.47 8 North Algona Wilberforce, 2,611 Mayor $22,200.00 $1 ,765.68 $23,965.68 9 Twpof Laurentian Hills Town of 2,925 Mayor $22,987.79 $305.46 $23,293.25 10 Admaston/Bromlev, Twp of 2,640 Mayor $13, 138.32 $7,987.56 $21 ,125.88 11 Whitewater Twp of 5,856 Reeve $16,626.00 $4,182.99 $20,808.99 12 Bonnechere Valley, Twp of 3 278 Mayor $16,950.00 $3 291.28 $20,241.28 13 Horton, Twp of 2,470 Mayor $19,771.33 $142.96 $19,914.29 14 Greater Madawaska. Twp of 2,751 Mayor $17,008.59 $1,588.03 $18,596.62 15 Head Clara & Maria, Twp of 232 Reeve $4,827.40 $109.90 $4,937.30 16 Brudenell, Lyndoch & 1,533 Reeve $3,062.50 $25.20 $3,087.70 17 Raalan Two of

Survey data collected by J. Gervais, County of Renfrew. Please contact Bruce Beakley at 1-613-735-7288 in case of any error, omission, or questions.

Population: Unless otherwise provided by the municipality, numbers have been taken from the AMCTO directory. COUNTY OF RENFREW MUNICIPAL ELECTED OFFICIALS REMUNERATION SURVEY- 2013 Deputy Mayor/Reeve's Salary Prepared May 2014

Deputy Mayor/ Pop. Mayor/Reeve's Rank Reeve Salary

Survey data collected by J. Gervais, County of Renfrew. Please contact Bruce Beakley at 1-613-735-7288 in case of any error, omission, or questions.

*Whitewater has both Deputy Mayor and Reeve positions, however, the position of Deputy Mayor has been used for purposes of this survey.

Deputy Mayor/ Mayor/Reeve's Pop. Rank Reeve Salary &

Survey data collected by J. Gervais, County of Renfrew. Please contact Bruce Beakley at 1-613-735-7288 in case of any error, omission, or questions.

*Whitewater has both Deputy Mayor and Reeve positions, however, the position of Deputy Mayor has been used for purposes of this survey.

Population: Unless otherwise provided by the municipality, numbers have been taken from the AMCTO directory. COUNTY OF RENFREW MUNICIPAL ELECTED OFFICIALS• REMUNERATION SURVEY- 2013 Prepared May 2014

Deputy Deputy Councillor's Total Mayor/ No. of Mayor/Reeve's Mayor/ Mayor/ Salary Range Mayor/ Council Reeve's Salary Pop. Council Rank Rank Total Salary & Rank Reeve's Reeve's Salary & Expenses Reeve Salary & (includes Members Expenses Salary (includes Total Salary (does not Include Expenses Benefits) MunicipaNty benefits! & ExDenses Mayor or Deputy) Petawawa, Town of 16,173 7 Mayor $219,147.01 1 $38,239.04 1 $45,543.09 1 $28,715.10 $31,346.60 $21,451.88- $33,521 .98 Laurentian Vallev, Two of 8,801 7 Mayor $150,500.75 2 $23,040. 12 6 $26,090.47 8 N/A N/A $17,285.87-$22,596.45 Klllaloe, Hagarty & Richards, 2,300 7 Mayor $134,749.87 3 $31,624.97 2 $31 ,624.97 3 NIA NIA $14,749.98 - $18,999.98 "[w_p_of Amprior Town of 7,871 7 Mayor $120 857.54 4 $28,959.22 3 $31,999.39 2 $13,817.67 $13,946.11 $13,591.16-$15,970.34 Renfrew Town of 8,218 7 Mayor $11 6,811 .00 5 $27,806.00 4 $27,911 .00 6 $15,383.00 $16,695.00 $13,627.00 - $15,464.00 Whitewater Twp of 6,192 7 Mavor $113,918.05 6 $16,626.00 13 $20 808.99 12 $13,353.00 $16,659.47 $14,794.13 -$15,907.95 Madawaska Valley, Twp of 4,186 5 Ma_yor $106,958.79 7 $25,81 1.40 5 $28 357.07 5 N/A N/A $5,996.43 - $21,132.28 McNab/Braeside Twp of 7,500 5 Mayor $101,292.87 8 $20,707.57 9 $26 316.29 7 $19,307.44 $19,525.49 $18 282.25-$18,729.70 North Algona Wilberforce, 2,611 5 Mayor $92,709.96 9 $22,200.00 8 $23 ,965.68 9 N/A N/A $14,965.75 -$18,507.81 Twpof Horton Two of 2,470 5 Mayor $89,734.85 10 $19,771.33 10 $19,914.29 14 $17,914.14 $18 ,878.92 $13 517.01 - $19,243.74 Deep River Town of 4,193 7 Mavor $86 237.47 11 $25,134.62 6 $31,262.68 4 $11 ,618.22 $11 ,618.22 $8 374.35- $8,822.46 Laurentian Hills Town of 2,925 5 Mayor $75 216.47 12 $22,987.79 7 $23,293.25 10 $13 ,165.18 $13 ,165.18 $12 542.88- $13,280.08 Greater Madawaska, Twp of 2,751 5 Mayor $74,487.44 13 $17,008.59 11 $18,596.62 15 N/A N/A $13 559.56 -$14,323.74 Bonnechere Vallev. Twp of 3,278 5 Mayor $71 463.66 14 $16,950.00 12 $20,241.28 13 $13,588.00 $18 ,513.38 $10 468.00 - $11 ,676.00 Admaston/Bromlev, Twp of 2,785 5 Mavor $70,793.72 15 $13,138 .32 14 $21,125.88 11 $7,663.76 $12,503.57 $12,025.65 - $12,820.27 Head Clara & Maria Twp of 232 5 Reeve $19 559.35 16 $4,827.40 15 $4,937.30 16 N/A N/A $2 929.62 - $4,143.13 Brudenerr, Lyndoch & 1,533 5 Reeve $12,211 .20 17 $3,062.50 16 $3,087.70 17 N/A N/A $1,850.00- $2,936.15 Raglan. TwP of Survey data collected by J. Gervais, County of Renfrew. Please contact Bruce Beakley at 1-613-735-7288 in case of any error, omission, or questions.

•Whitewater has both Deputy Mayor and Reeve positions, however, the position of Deputy Mayor has been used for purposes of this survey. Population: Unless otherwise provided by the municipality, numbers have been taken from the AMCTO directory. COUNTY OF RENFREW MUNICIPAL ELECTED OFFICIALS REMUNERATION SURVEY- 2013 Mayor/Reeve's Salary Prepared May 2014

Mayor/Reeve's Pop. Mayor/Reeve Rank Salary

Petawawa, Town of 16,173 Mayor $38,239.04 1 Killaloe, Ha~:~artv & Richards Twp of 2,300 Mayor $31,624.97 2 Arnprior, Town of 8,114 Mayor $28,959.22 3 Renfrew, Town of 8,218 Mayor $27 806.00 4 Madawaska Valley, Twp of 4,186 Mayor $25,811.40 5 Deep River, Town of 4,193 Mayor $25,134.62 6 Laurentian Valley, Twp of 8,801 Mayor $23,040.12 7 Laurentian Hills, Town of 2,925 Mayor $22,987.79 8 North Algona Wilberforce Twp of 2,611 Mayor $22,200.00 9 McNab/Braeside, Twp of 7,500 Mayor $20,707.57 10 Horton, Twp of 2,470 Mayor $19,771.33 11 Greater Madawaska, Twp of 2,751 Mayor $17,008.59 12 Bonnechere Valley, Twp of 3,278 Mayor $16,950.00 13 Whitewater, Twp of 5,856 Mayor $16,626.00 14 Admaston/Bromley, Twp of 2,640 Mayor $13,138.32 15 Head, Clara & Maria Twp of 232 Reeve $4,827.40 16 Brudenell, Lyndoch & Raglan Twp of 1 533 Reeve $3 062.50 17

Survey data collected by J. Gervais, County of Renfrew. Please contact Bruce Beakley at 1-613-735-7288 in case of any error, omission, or questions.

Population: Unless otherwise provided by the municipality, numbers have been taken from the AMCTO directory.

TOWNSHIP OF LAURENTIAN VALLEY

CORPORATE SERVICES COMMITTEE

TO: Corporate Services Committee FROM: Dean Sauriol, CAO DATE: June 3, 2014 SUBJECT: Expenses and Allowances for Council and Officers

RECOMMENDATION

That the Corporate Services Committee recommends to Council in Committee that Council forward bylaw 2014-06-031 a by-law to provide Expenses and Allowance for Council , Officers, persons appointed to Local Boards and Committees to the June 17th, 2014 Regular Council Meeting for enactment.

BACKGROUND

The decision was made to update and review the expense bylaw to consolidate all appropriate information in one bylaw. Also a change has been made to the way in which meal and daily expenses are to be paid. Daily expense has been reduced from $60 per day to $20. Then individual meals have been individualized with a set fee. If some of the meals are provided at an event then that particular fee will not be eligible.

The mileage rate has been imbedded in this bylaw and extracted from the remuneration bylaw in order to keep all expenses together.

This bylaw will be reviewed on a yearly basis

PEOPLE CONSULTED Charlene Jackson, Treasurer

FINANCIAL IMPLICATIONS

This will not increase expenses payments.

ATTACHMENTS • By-Law 2014-06-031

Respectfully Submitted Township of Laurentian Valley

“Original Signed”

Dean Sauriol, CAO

Page 1 of 1

THE CORPORATION OF THE TOWNSHIP OF LAURENTIAN VALLEY

BY-LAW NUMBER 2014-06-031

Being a By-Law to provide for the expenses and allowances of the Mayor, Reeve and Members of Council, Officers, Persons Appointed to Local Boards and Committees and to Repeal By-Law Number 2013-12-051 and 2013-12-052.

WHEREAS, the Municipal Act 2001, S.O. 2001, c.25, Section 283, provides that the Council of a Municipality may pass By-Laws for paying of expenses to municipal officers and employees or other person, and such expenses may be determined in any manner that Council considers advisable;

AND WHEREAS, the Municipal Act 2001, S.O. 2001, c.25, Section 283, provides that the Council of a Municipality may pass By-Laws for paying of expenses to a member of Council or other person who has been appointed to serve as a member of a local board, and such expenses may be determined in any manner that Council deems advisable;

NOW THEREFORE, The Council of The Corporation of The Township of Laurentian Valley enacts as follows:

1. That when on municipal business authorized by Council, outside of the Township of Laurentian Valley, members of Council shall be entitled to receive the following expense allowances:

• Registration fee (where applicable) • Expenses actually incurred for accommodation and parking (receipts required) • Daily Incidental Expense Allowance of $20.00 per day ( no receipt required) (One daily incidental expense allowance shall only be allowed for business requiring overnight accommodation or travel in excess of 200 km one way) • Reimbursement for meals -- • $10 – Breakfast, • $20 – Lunch, • $30 – Supper. • No receipts will be required. When the meals are provided by the event, the reimbursement for that specific meal is not eligible. • Mileage at the rate of $0.46 per km (more than 50 km one way)

2. That, when on municipal business authorized by Council outside of the Township of Laurentian Valley, municipal officers and employees shall be entitled to receive the following allowances:

• Expenses actually incurred for accommodation and parking (receipts required) • Daily Incidental Expense Allowance of $20.00 per day (no receipt required) (One daily incidental expense allowance shall only be allowed for business requiring overnight accommodation or travel in excess of 200 km one way) • Registration Fee (where applicable) • Reimbursement for meals -- • $10 – Breakfast, • $20 – Lunch, • $30 – Supper. • No receipts will be required. When the meals are provided by the event, the reimbursement for that specific meal is not eligible. • Mileage at the rate of $0.46 per km (more than 50 km one way)

REPEALING:

By-Law Number 2013-12-051 and 2013-12-052 is hereby repealed.

EFFECTIVE DATE:

This By-Law shall be deemed to take effect upon passing and shall remain in force until repealed by Council.

READ A FIRST AND SECOND TIME THIS 17TH DAY OF JUNE, 2014

READ A THIRD TIME AND FINALLY PASSED THIS 17TH DAY OFJUNE, 2014

______Jack Wilson, Mayor Dean Sauriol, CAO

PEMBROKE PUBLIC LIBRARY MONTHLV REPORT - April 2014

CIRCULATION April2013 Apri l2014 April 2013 April2014

ADULT DEPT. MATERIALS CAT. Books Fiction 3108 3032 Adult 219 136 Non-Fiction 1639 1546 Talking Books 32 26 Children's 171 176 Talking Books 400 445 A/V 56 478 64 402

ILL-lent 189 216 CLASS VISITS 2 - 21 0- 0 ILL-Borrowed 123 169 PROGRAMS Children's 45 - 663 40 - 571 Overdrive Audio 113 143 Adult 5 - 62 7- 38 Overdrive eBook 414 476 Total 50 - 725 47 - 609 Outreach Events (Offsite) na 1 75 Tier 1 236 124 Extension Se rvices 33 -222 28- 221 Tier 2 54 6276 89 6240

CHILDREN'S DEPT. CASH ON HAND $246.10 $545.55 Books Fiction 2410 2811 FINES-ADULT 525.20 434.55 Non-Fiction 1010 3420 964 3775 FINES A/V 293.80 359.75 LOST BOOKS 251.00 105.00 AUDIO[VISUAL FINES-CHILDRENS 302.65 216.50 DVD/VIDEO 2833 2579 NON-RESIDENT FEE 115.00 100.00 COs 151 192 COPIER/ FAX 499.40 595.60 Equipment 3 2987 0 2771 DONATIONS 190.00 148.00 FUND RAISING DONATIONS 0.00 $2,423.15 76.50 $2,58 1.45 Computer Use 1162 12683 850 12786 DEPOSITS 2282.05 2192.10 CASH ON HAND 141.10 $2,423.15 389.35 $2,581.45 Wireless Use 315 181 EXPENDITURES (Petty Cash) $145 .68 $133.44

Website Page Views 7926 6191 (Website hits, NOT Page Views) Usage Statistics REFERENCE Pem LV NR Total Adult 556 527 % Circulation 63.5% 28.2% 8.3% 100% Children's 773 764 % PA Computer 51% 31% 18% 100% ILLO searches 489 1818 570 1861 %Wireless 71.3% 20.4% 8.3% 100% %Programs 49% 48% 3% 100% REGISTRATIONS Adult 38 38 Children's 8 46 11 49

TOWNSHIP OF LAURENTIAN VALLEY

PUBLIC WORKS, PROPERTY & PROTECTION COMMITTEE

TO: Chair Sheedy and Members of the Public Works, Property & Protection Committee FROM: Mark Behm, Public Works Manager DATE: May 29, 2014 SUBJECT: Information Items

Seasonal Reduced Loading As of May 31, 2014, seasonal reduced loading (half loads) will be lifted from all Township Roads. In previous years the load restrictions have been lifted earlier, but heavier snowfalls and a late spring thaw kept the reduced loading in place longer. Staff annual consult with the County of Renfrew and neighboring Municipalities to coordinate the start removal dates of the restriction.

Liquid Calcium Application Gravel roads will be graded starting June 2nd in preparation for the annual application of liquid calcium. The first load will be delivered on June 6th and will continue every few days for approximately 2 weeks. Roads near active gravel pits and residential areas are scheduled to be completed first.

Collection Contract The second draft collection contract has been reviewed by all three Municipalities. The Consultant is anticipating that the tender will be called by mid-June. The current collection contract expires March 31, 2015.

Annual AORS Tradeshow The annual AORS Public Works Tradeshow runs from June 3rd to 5th. The 2014 show is being hosted by the Renfrew County Road Supervisors Association in Arnprior. The event is expected to attract almost 3,000 people from across Ontario and western Quebec. All Township works staff will be attending the show and some are volunteering with various duties including parking and assisting with the setup and takedown.

Ontario One Call Staff have been working with Ontario One Call to complete our mandatory registration. The last of the mapping was forwarded this week and the Township should be online with the utility notification system within 2 weeks. Provincial legislation requires all Municipalities to join the network by this summer. All utility companies were required to join by 2013.

Respectfully Submitted Township of Laurentian Valley

“Original Signed”

Mark Behm Public Works Manager

Page 1 of 1

Township of Laurentian Valley Policing Committee Minutes – May 21, 2014 Meeting Present: Allan Wren, Brian Burger, Kevin Leach, Keith Watt, Marcel Marsan, Phil Saar

Visitor: P. C. Dillon Gerundin

Minutes of the April 16, 2014 meeting were accepted as recorded.

CPAC– Allan reported that he & Staff Sargeant Nancy Graves were the only two attendees. He suggested that a reminder notice needs to be sent a week prior to the meeting. Allan had copies of UCR Violations comparing statistics of April 2013 to 2014. A review and discussion followed.

Old Business 1.) Police Records check - Marcel L. ‘s outstanding.

New Business 1.) Road Safety Challenge, All members reviewed and agreed that the Road Safety Challenge is very labour intensive with litle time to register let alone do the necessary work for the program. Action item: Keith to ask Beth if there is an example of a completed application and program that could be reviewed, thus assisting us to be prepared for the 2015 program. 2.) Drivewise program: Action Item: Phil to get the name of the newly elected Chair of the Golden Friendship Club and pass it on to Keith. This program will be moved to Sept./Oct 2014 for action. 3.) Adopt a Road program : Wed. June 11, 2014 has been selected as the date we will complete this program. All members will meet at the Township Office parking lot at 6:30 pm. Bring your safety vest. Action item Allan to make date and time know to Mark Behm. Action item:Keith to make request to PC Beth Ethier for assitance with PR. 4.) Membership – members to canvass family, friends & neighbours for additional volunteer members. 5.)Crime Prevention pamphlet put off to fall of 2014. 6.) Rockwood Bicycle rodeo. LVCPC will once again partner with Adam Yantha, Yantha Cycle & Sport to donate a $400 bicycle for the rodeo. The bicycle will be won by a rodeo participant, during a draw at the end of the rodeo. There will be no cash value in lieu of the bicycle. Action item Allan to contact Stanley Brum, reference 200 ice cream vouchers. Action item Keith to confirm dates and start times with Beth and/or Pricipal of Rockwood Scool. Adam Yantha’s Bike Safety for the senior students is June 16th while the rodeo is June 18th. check with Beth re date selection etc. 7.) Website update Action Item Keith to contact Beth re interest in “positive ticketing” for the PC’s of Laurentian Valley.

8) Website upate; Brian Burger has accepted the offer to look after any update we may have for the LVCPC website. He will check with Lauree/Kayla re training.

Correspondance: May 9/14 from Kayla Janke re our Committee’s need for a donated laptop. Members all agreed not necessary as everyone has one and there may be others who need one. : Letter of Request for our Committee to Host and Sponsor a ChiP Clinic, put on by the Pembroke Masonic Lodge The clinic is Friday June 6th , 5:00pm to 8:00pm at Highview Public School. Marcel & Keith will attend on behalf of LVCPC. Action Item: Allan to request cheque from treasurer. Keith will pick up when ready.

Motion to adjourn Marcel 2nd Brian.

Next Meeting : June 18, 2014