Akita Bank Account 1

TABLE OF CONTENTS

GENERAL INFORMATION ON LIFE IN JAPAN 1. Life as an AIU Student ...... 1 2. Introduction of Akita ...... 1 3. Introduction of Japan ...... 1 (1) Gaijin (Foreigner) ...... 1 (2) Names ...... 2 (3) Sempai and Kohai Relationships...... 2 (4) Dating ...... 2 (5) Privacy ...... 2 (6) Life on a Cash Basis ...... 3 (7) Tips ...... 3 (8) Safety ...... 3 (9) Vicious Business Practices ...... 3

THINGS TO NOTE: – DURING NEW STUDENT ORIENTATION 1. Notification of Place of Residence ...... 4 2. Obtaining a Work Permit ...... 4 3. Obtaining a Hanko ...... 5 4. Opening a Bank Account ...... 5 5. Joining the National Health Insurance ...... 6 6. Joining the National Pension ...... 6

– IN EVERYDAY LIFE 1. Alcohol ...... 7 2. Smoking ...... 7 3. Drugs ...... 7 4. Vehicles ...... 7 5. Bus Services ...... 8 6. Bicycles ...... 8 7. Student Discount “Gakuwari” ...... 8 8. Mobile ...... 9 9. Domestic and International Mail ...... 9 10. ATM on Campus ...... 9 11. International Credit Card and Bank/Debit Card ...... 9 12. Exchanging Currency ...... 11 (1) Traveler’s Checks ...... 11 (2) Foreign Currency Exchange...... 11 13. AIU Student Loan ...... 11 14. Certificate...... 12 15. Lost and Found ...... 12 16. Harassment ...... 12

– BEFORE/DURING SEMESTER BREAKS 1. Housing Change Request...... 14 2. Semester Break Housing ...... 14 (1) Those who are Continuing to Live in AIU Student Housing during a Semester Break ...... 14 ① If Your Roommate is Moving Out of Your Room ...... 14 ② If You are Moving Into a New Room ...... 14 ③ If You are Temporarily Absent from AIU Student Housing ...... 15 (2) Those who are Completely Moving Out of AIU Student Housing for the WHOLE Winter Break ...... 15 ① Room Rent ...... 15 ② Move-Out Procedures ...... 16 ③ Move-In Procedures ...... 17 3. Extension of Your Study Period ...... 17

– AT THE TIME OF DEPARTURE FROM AIU 1. End of Semester Orientation ...... 18 2. Balance Refunds ...... 18 (1) From the Office of General Affairs ...... 18 (2) From the Office of Student Affairs ...... 18 3. Grade Summary ...... 19 4. Official Transcripts ...... 19 (1) Students from AIU’s Partner Institutions ...... 19 (2) Students from AIU’s Non-Partner Institutions ...... 19 (3) Additional Official Transcripts ...... 19 5. AIU Gmail ...... 19 6. Sending Baggage, Luggage, or Parcels ...... 19 (1) Airport Baggage Delivery Service ...... 19 (2) International Shipping Service ...... 20 7. Move-Out Procedures ...... 21

FEES AND PAYMENTS 1. Tuition ...... 23 2. Room Rent ...... 23 3. Bedding Rental Fee ...... 23 4. Insurance Program Fee ...... 24 5. International Student Activity Fee ...... 24 6. 2-Week Meal Plan Fee ...... 25 7. Processing Fee (Security Deposit) ...... 25 8. Miscellaneous Fees ...... 25 9. Payment Methods and Deadlines ...... 25

AIU STUDENT HOUSING 1. General Information ...... 26 2. Accommodation Periods ...... 26 3. Special Arrangement Request ...... 26 4. Housing Change Request ...... 26 (1) Request by Students ...... 26 (2) Request by AIU...... 26 5. Laundry Facilities ...... 27 6. Garbage Collection Sites ...... 27 7. AIU Student Housing at a Glance ...... 28 8. Regulations of Komachi Hall ...... 29 9. Guidelines for AIU Student Housing ...... 34

CAFETERIA AND MEAL PLAN 1. Cafeteria ...... 37 2. Meal Plan ...... 37 (1) Meal Plan Requirement ...... 38 (2) Dietary Needs ...... 38 (3) When Feeling Sick ...... 38 (4) Missed Meals ...... 38 (5) During Semester Breaks ...... 38 (6) Meal Plan Rules ...... 38 (7) Meal Plan Card ...... 38 (8) Meal Plan Calendar ...... 39 3. Prepaid Meal Cards ...... 40

EMERGENCIES 1. Earthquakes and Fires ...... 41 2. Sudden Illness, Injury or Psychological Matters ...... 41 3. Emergency Contact Numbers ...... 41

HEALTH CARE 1. Health and Medical Care Room ...... 42 2. Counseling Room ...... 42 (1) How to Receive Counseling ...... 42 (2) How to Make an Appointment ...... 42

HEALTHY ROOMMATE RELATIONSHIP ...... 43

AKITA BANK ACCOUNT 1. Opening a Bank Account ...... 45 2. Closing a Bank Account ...... 45 3. ATMs ...... 45 (1) Akita Bank ATMs ...... 45 (2) ATMs other than Akita Bank ATMs ...... 45 4. Receiving a Wire Transfer ...... 46

USE OF UNIVERSITY FACILITIES 1. Student Hall ...... 48 2. Student Cabin ...... 48 3. Multi-Purpose Hall ...... 48 4. Sports Complex ...... 49

IMMIGRATION 1. Residence Card ...... 50 2. Period of Stay (Overstaying) ...... 50 3. Extension of Period of Stay ...... 50 4. Special Re-Entry Permit ...... 51 (1) How to Depart from Japan on the Special Re-Entry Permit ...... 51 (2) If You Do Not Depart from Japan on the Special Re-Entry Permit ...... 51 5. Work Permit ...... 52 6. Immigration Bureau ...... 53

AIU RULES FOR STUDENT DISCIPLINARY MEASURES ...... 54

DISCIPLINARY MEASURES STANDARDS SET BY THE STUDENT DISCIPLINARY MEASURES JUDICIAL COMMITTEE ...... 57

INDEX ...... 59

GENERAL INFORMATION ON LIFE IN JAPAN

1. Life as an AIU Student Once enrolled in AIU, you become not only a member of AIU but also a resident of Akita. In daily life and in the community, AIU students, as members of a public university, are expected to actively participate in various events. Therefore, please be conscious of your behavior and your roles as a ‘student’ and ‘ambassador’ of AIU in the community and in Japan. Participation in community service and international exchange programs is not only a valuable contribution but also an enriching experience for students.

2. Introduction of Akita Akita Prefecture is located in the northwestern part of Honshu in northern Japan (Tohoku region) and it is approximately 450 km away from Tokyo. Facing the Sea of Japan, Akita is the sixth largest prefecture, with an area of 11,636 square kilometers - almost 5.3 times the size of Tokyo. According to the latest census (July 1, 2013) Akita’s population is 1,051,905. Akita has abundant landmarks. Lake Tazawa is known as the deepest lake in Japan, and Oga Peninsula is famous for “Namahage” and spectacular landscape. The Shirakami Mountain Range, located between Akita and Aomori, is a UNESCO World Heritage site. Mt. Chokai, located between Akita and Yamagata, is the 2nd highest mountain in the Tohoku region. There are many hot springs (onsen) in Akita and various festivals in the summer and winter. The Kanto Festival held in August every year is one of the three biggest festivals in Tohoku. Akita is a place where people can enjoy their stay all year round. For more information on Akita, please visit the websites at: http://www.akitafan.com/en/index.html *Available in English, 簡体中文, 繁體中文 and 한국어 http://www.pref.akita.jp/koho/foreign/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어 and Русский http://common.pref.akita.lg.jp/koho *Available in English, 簡体中文, 繁體中文, 한국어 and Русский http://www.akitaok.com/ *Available in English, 簡体中文, 繁體中文 and 한국어

3. Introduction of Japan (1) Gaijin (Foreigner) People who are from foreign countries are often called “gaijin” (foreigner) in Japan. It may seem offensive for people who are new to Japan, but it is not intended to be derogatory. When visiting rural areas where the locals rarely meet people of

European, American or African descent, or Asian people who speak foreign languages, children or adults may sometimes stare or point at gaijin out of curiosity. They do not mean any harm. On the other hand, foreign nationals from Asian nations, or of Asian, and particularly Japanese descent, may be perceived to be Japanese until they speak their native language, and may be expected to speak and understand Japanese and to be acculturated to Japanese society. Thus, higher expectations may be placed on them than on individuals of European and African descent, and this may become stressful at times.

(2) Names Most Japanese address others using their family name followed by “san” (Mr./Miss/Mrs.), “sensei” (literally, “teacher”, but used in addressing not only professors but also physicians, politicians, etc.), or the title of the person being addressed. People sometimes call their friends by their first names or nicknames followed by “san,” “kun” or “chan.”

(3) Sempai and Kohai Relationships There is a special hierarchical relationship between “Sempai” (seniors: anyone who is older) and “Kohai” (juniors: anyone who is younger) in Japan. Interpersonal relationships are formed in consideration of age; professional relationships are formed in consideration of age and years of experience; and in clubs and schools, from elementary school through university, attention to the sempai-kohai relationship influences the development of character-building and human relationships. It is considered important in Japan to show respect to senior members of a group, which may help to explain why the use of “honorific terms” and “humble forms” play such important roles in Japanese language.

(4) Dating People’s perspectives on dating patterns and sexual relationships, male and female relationships, and marriage are often influenced by their cultural backgrounds. If you are involved in a relationship with a person from a different country or region, it might be best to let the person know what your intentions are so as to avoid confusion. To prevent unnecessary embarrassment or more serious problems, learn and be respectful of cultural and personal differences relating to sexual relationships and personal space.

(5) Privacy Issues regarding privacy differ from country to country, and some international students may feel that their privacy is compromised in Japan. For example, a Japanese person may ask ‘personal’ questions regarding your age or marital status soon after

2 you meet him/her. This is a kind of trial of “intimacy” in Japanese society. In a country where seniority is respected and where the language one uses reflects the speaker’s positions “vis-à-vis” the listener, the speaker may be trying to understand how best to address you. However, you need not answer questions which you do not feel comfortable answering.

(6) Life on a Cash Basis In general, Japanese life is conducted on a cash basis. It is rare for someone to use personal checks in his/her daily life. In some local areas, not only are personal checks uncommon, but credit cards are as well. AIU’s policies are, thus, typical in this regard. AIU tuition and housing fees cannot be paid by credit card or personal checks. However, there are exceptions to this general rule, such as in large shopping centers, department stores, and hotels. The following credit cards are usually accepted at hotels, restaurants, department stores, and shopping centers: American Express, Diners Club, JCB, Master Card, and Visa.

(7) Tips There is no custom of tipping in Japan. It is unnecessary to tip a taxi driver and a waiter/waitress. However, high-class restaurants and hotels will include a service charge of about 10–15% in the bill for meals and accommodation.

(8) Safety Japan used to be cited as one of the safest countries in the world, but this can no longer be assumed. Please observe caution to protect valuables. Avoid dark streets, refrain from walking alone at night, and keep your doors locked. If you see a suspicious individual or a suspicious item on campus, please report it to AIU immediately.

(9) Vicious Business Practices There is a growing tendency to recruit young people for vicious business practices. Be careful when you hear the following phrases, usually accompanied by a promise of “Quick cash”: “Answer this questionnaire,” “This part-time job will help you earn much money,” and “Only you were chosen.” Dating services which advertise on on-line dating sites are also increasing. You need to be careful of their claims. When you sign a contract with a company, there is a “cooling off period” which is usually an 8 day period including the day the contract was signed. During which time you may cancel the contract without penalty. If you need help, please contact the Akita Living Center on 018-835-0999, or the Office of Student Affairs. For more information on the cooling off system, please visit the websites at: http://www.city.akita.akita.jp/city/ct/cc/coolingoff.htm *Available in Japanese only http://www.pref.akita.lg.jp/www/contents/1133932064535/index.html *Available in Japanese only

THINGS TO NOTE – DURING NEW STUDENT ORIENTATION

The Office of Student Affairs (OSA) assists you in the following procedures you must go through as a resident of Japan. The OSA asks you to sign a power of attorney in order to complete these procedures on your behalf. The OSA will send you a notification e-mail upon the completion of these procedures. If you have any trouble, please come to the OSA.

1. Notification of Place of Residence Within 14 days of your arrival at AIU, you must notify your place of residence to the Ministry of Justice through a municipal office in Akita City. In order to complete this procedure on your behalf, the OSA will collect your passport and residence card. Your passport and residence card will be returned to you upon the completion of this procedure. The notified place of residence will be written on the back of your residence card. For more information on the residence card and the residency management system, please see page 50 in this handbook or visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/newimmiact_1/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português

 Students who have not Received a Residence Card at Port of Entry Description of residence card issuance (See image ① ) should have been stamped near the seal of landing verification (See image ②) in your passport. After notifying the Ministry of Justice of your place of residence, a residence card will be directly mailed to you at your notified place of residence, which will be printed on the front of your residence card. This takes about a 在留カード後日交付 Residence card will be week. Please bring your residence card issued at a later date 日本国入国審査官 to the OSA when you receive it so that Immigration Inspector, Japan SAMPLE the OSA can file your immigration ① Description of ② Seal of Landing records in order to keep track of your Residence Card Issuance Verification visa status.

2. Obtaining a Work Permit A work permit (“Permission to Engage in Activity other than that Permitted by the Status of Residence Previously Granted”) may have been issued to you in the form of a seal placed in your passport at the port of entry, if you have applied for it and are granted ‘Student’ status with a permitted period of more than 6 months after having entered Japan for the first time through Narita, Haneda, Chubu, or Kansai 4

International Airport. (Those entering Japan with a re-entry permit are not eligible.) If your application has been approved, the seal of work permit verification (See image ③) is stamped in your passport as well as the following: “許可：原則週 28 時間以内・風俗営業等の従事を除く” (See image ④) which means “Permission: 28 hours a week maximum/NO engagement in the adult entertainment business” is stamped on the back 原則週２８時間以内・ of your residence card. 許可風俗営業等の従事を除く SAMPLE

④ ③ Seal of Work Permit Description of Work Permit Verification

 Those who have not Obtained a Work Permit at Port of Entry If you work under AIU’s supervision, a work permit is not required. However, some of the activities arranged by the Division of Community Outreach and Services (COS) may require a work permit. If you are intending to participate in any COS activities, the COS will assist you with the necessary procedure to obtain a work permit.

3. Obtaining a Hanko A hanko is a stamp used in place of a signature in Japan. Please keep your hanko in a safe place since another person could use it to sign documents in your place. SAMPLE The OSA will order a hanko for those who have requested one during the new student orientation. It costs approximately ¥400 and will be paid by the International Student Activity Fee, which you have already paid to AIU. The OSA will keep your hanko and it will be given to you when you leave AIU since it is necessary for the OSA to complete the procedures you must follow for your stay in Japan.

4. Opening a Bank Account If you have requested to open a bank account during the new student orientation, the OSA will open an Akita Bank account on your behalf. The bank will process about 20 account applications per business day. If you need to open a bank account as soon as possible, please contact the OSA at [email protected]. For more information on the bank account, please see page 45 in this handbook. More detailed information will be given when you receive your passbook.

 Passbook (Bank Book) SAMPLE A passbook is a paper book used to record transactions on your account. You will receive it within 2 weeks.

Passbook (Bank Book) 5

 ATM Card Your ATM card (called “cash card” in Japanese) will be directly mailed to you in about 5 business days after your bank account is open. Your PIN to access your account at ATMs will SAMPLE be given to you with your passbook. You can deposit and withdraw to/from your account ATM Card (Cash Card) without an ATM card with a teller at a bank. You will be asked for your passbook and hanko, and to fill out a form at a bank.

5. Joining the National Health Insurance If you are a resident of Japan, you are required by law to be on the national health insurance system. You will receive a national health insurance card within 2 weeks. You are advised SAMPLE to carry this card on you at all times.

For more information on the national health insurance Health Insurance Card system, please see page 24.

6. Joining the National Pension If you are a resident of Japan and between 20 and 60 years of age, you are required by law to be on the national pension system. As a student, you are not required to pay for this system as long as you apply for the Special Payment System for Students. The blue ‘Pension Book’ which includes your pension number will be mailed SAMPLE to the OSA. The pension book will be retained and returned to you when you leave AIU. In case you may become a resident of Japan again in the future, you are advised to keep it since it is yours indefinitely and your Pension Book employer will ask for your pension number. For more information on the national pension system, please visit the Japan Pension Service website at: http://www.nenkin.go.jp/n/www/english/detail.jsp?id=38 *Available in English

THINGS TO NOTE – IN EVERYDAY LIFE

1. Alcohol Japanese law prohibits people under the age of 20 from consuming alcohol. Students are prohibited from possessing or consuming alcohol in the Komachi Hall, including the Komachi Lobby and the Cafeteria, and campus facilities except in the designated areas. Full cooperation of this policy is expected. Any violation of this policy will result in disciplinary action. An advanced application and approval from the Director of Student Affairs are required for any event involving alcohol. [Permitted Areas]  Student Cabin  College Café (Bar time only)  Student Center in Student Hall  Recreation Space in Student Hall  Inside rooms of Sakura Village, Global Village, and University Village

2. Smoking Japanese law prohibits people under the age of 20 from smoking. AIU prohibits students from smoking anywhere on campus except in the designated areas. If students smoke in their rooms, they will be evicted from their rooms. Full cooperation of this policy is expected. Any violation of this policy will result in disciplinary action. [Permitted Areas]  Smoking area outside of Komachi Lobby  Smoking area on the side of the north parking lot of Global Village  Smoking room in the corridor, connecting A building and E building  Smoking area outside corner of the west-side entrance of B building

3. Drugs Japanese law prohibits possession, consumption, and distribution of illicit drugs such as marijuana and stimulants. People who violate the law will be severely punished in Japan. Violators can expect to be arrested, and foreign nationals could be permanently deported from Japan. Severe punishments will also be applied by AIU for students who have used and/or possessed illegal drugs, herbs, etc.

4. Vehicles Driving under the influence of alcohol is prohibited by Japanese law. In drunk driving cases, both the driver and fellow passengers will be fined or imprisoned. Allowing a drunk driver to drive your vehicle or offering a drink to the driver will also result in a fine or imprisonment. Mobile use while driving is also prohibited. Please note that exchange/study abroad students are not allowed to own a vehicle (car, motorcycle, and/or scooter) while at AIU. If you drive a rental car, please make sure that you have accurate knowledge of the Japanese traffic rules and to abide by the driving laws and regulations set by the National Police Agency.

 Safe Driving Brochure Published by the National Police Agency: http://www.npa.go.jp/annai/license_renewal/english.pdf *Available in English 7

5. Bus Services Public transportation is available from AIU to JR Wada station and to AEON Mall Akita. Both lines cost ¥150 for one way. You pay the bus fare in cash or with a coupon ticket called “basuken” into a collection machine by the bus driver SAMPLE when you get off the bus. A coupon ticket book worth ¥1,300 can be purchased in cash from the bus driver for ¥1,000. For bus schedules, please visit the AIU website. Coupon Ticket Book

6. Bicycles Be careful about illegal parking with your bicycle. If you park your bicycle in a no-parking zone, it will be taken to an impound lot in Akita City and you must pay a fine to get it back. Lock and park your bicycle in the designated parking areas of each AIU student housing. Bicycle theft prevention registration is recommended which may increase the likelihood of stolen bicycles being found by the police. It can be registered at any bicycle shop. The registration fee is ¥500 and effective for 10 years. If you buy a bicycle from your friend, be sure to get a copy of the bicycle theft prevention registration from him/her. Please note that mobile use while riding a bicycle is prohibited by law. Bike riding on a highway is also prohibited. Komachi Hall Sakura Village Global Village University Village

7. Student Discount “Gakuwari” A student discount called “Gakuwari” (an abbreviation for gakusei waribiki) is offered for mobile services, admission fees (museums, movie theaters, etc.) and bus fares (overnight bus, commuter pass, etc.). Always carry your student ID card with you and you may want to ask if Gakuwari is available. JR (Japan Railways) does not offer Gakuwari to exchange/study abroad students. However, JR frequently provides special offers such as an unlimited ride pass and an advance purchase discount. For more information on fares and passes, please visit the JR website at: http://www.jreast.co.jp/e/pass/index.html *Available in English, 簡体中文, 繁體中文 and 한국어

 Seishun 18 Kippu One of the special JR offers called “Seishun 18 Kippu” (Seishun Juhachi Kippu) allows unlimited rides on local and rapid JR trains, excluding reserved seats, 8 throughout Japan from Hokkaido in the north to Kyushu in the south. For ¥11,500, this ticket package includes 5 days worth of travel (only ¥2,300 per day). One person can enjoy the package for 5 days, or it can be split for use by up to 5 people. The unlimited rides also include use of the JR Miyajima Ferry for travel from the mainland to the island of Itsukushima, popularly known as Miyajima. This travel deal will be a golden opportunity to visit the Itsukushima Jinja which shrine complex is listed as a UNESCO World Heritage Site. For more information on the Seishun 18 ticket package, please visit the JR website at: http://www.jreast.co.jp/e/pass/seishun18.html *Available in English, 簡体中文, 繁體中文 and 한국어 Seishun 18 Kippu Season Period of Service Period of Sale Summer July 20 – September 10 July 1 – August 31 Winter December 10 – January 10 December 1 – December 31 Spring March 1 - April 10 February 20 - March 31

8. Mobile You can either purchase a prepaid mobile or sign a 1- or 2-year contract with either au, Docomo, or SoftBank. Please contact the customer service directly for details. You may want to ask for student discount plans called “gakuwari” and details concerning all possible service fees. These service fees can add up so make sure you understand how much you will be charged.

9. Domestic and International Mail You can send domestic and international mail at the AIU Shop (packages + letters), post offices (packages + letters), or Lawson (letters only). For your housing address, please see page 28.

10. ATM on Campus Akita Bank ATM is available on campus. This ATM does not accept international cards. Mon-Fri: 9:00 a.m.–6:00 p.m. Hours Sat, Sun & Holidays: Closed Location By the main entrance of B building ・Get Cash ・Balance Inquiry Services ・Deposit ・Update Passbook ・Make a Transfer ・Change PIN

11. International Credit Card and Bank/Debit Card Your international card may not be used to get cash at certain ATMs. Try the ATMs at post offices or AEON Mall Akita. In the Mall, try the JP Bank ATM (the orange path), the 3rd ATM from left, next to Akita Bank ATM on the 2nd floor. Those ATMs may accept your card. The service fee will be charged on each transaction and differs by bank or credit card company.

The Closest Post Offices from AIU Akita Goshono Post Office 秋田御所野郵便局

[Lobby Hours] [ATM Hours] Mon–Fri: 9:00 a.m.–5:00 p.m. Mon–Fri: 9:00 a.m.–5:30 p.m. Hours Sat, Sun & Holidays: Closed Sat: 9:00 a.m.–12:30 p.m. Sun & Holidays: Closed Tel 018-826-1786 Address 2-2-5 Jizoden, Goshono, Akita City 秋田市御所野地蔵田 2-2-5 Take the AEON line bus to AEON Mall (last stop). From AEON Mall, walk Directions for a few minutes toward the back of Toho Cinemas. The post office will be on your left.

Akita Bank あきぎん ● LAWSON ● ● AEON MALL Map

● ★ Post Office TOHO CINEMAS

● Frespo 御所野

Wada Post Office 和田郵便局

[Lobby Hours] [ATM Hours] Mon–Fri: 9:00 a.m.–5:00 p.m. Mon–Fri: 8:45 a.m.–6:00 p.m. Hours Sat, Sun & Holidays: Closed Sat: 9:00 a.m.–5:00 p.m. Sun & Holidays: 9:00 a.m.–3:00 p.m. Tel 018-882-2900 Address 415-6 Kaminakano, Wada, Kawabe, Akita City 秋田市河辺和田上中野 415-6 Take the Wada line bus to Wada Station (last stop). From Wada Station, Directions walk 280 meters (0.2 miles) in the opposite direction of the bus just took. The post office will be on your left.

Childcare ● Center 河辺市民サービスセンターＪＡ Akita Bank 保育所 Citizen Service Center

新あきた ● あきぎん ● ● ★ Post Office

● ● 石塚歯科医 Map ● MaxValu 田近医院 ● 総合食品ささせい Tajika Iin

● 和田駅 Wada Station

12. Exchanging Currency (1) Traveler’s Checks You can cash traveler’s checks at a bank. A service fee is usually included in exchange rate. The fee and exchange rate of the transaction day differ by bank. You will need your passport, residence card, and student ID card.

(2) Foreign Currency Exchange You can exchange foreign currency at a bank. The foreign exchange fee will be charged per currency unit. The fee and exchange rate of the transaction day differ by bank. The fee is usually included in the exchange rate. Please note that it may take a few business days to exchange Japanese yen into cash in foreign currency, if they are out of stock.

The Closest Bank from AIU Name of Bank Hokuto Bank, Goshono Branch 北都銀行御所野支店 [Lobby Hours] Mon–Fri: 9:00 a.m.–7:00 p.m. Sat, Sun & Holidays: 10:00 a.m.–7:00 p.m. Hours [Foreign Currency Exchange] Mon–Fri: 9:00 a.m.–2:00 p.m. Sat, Sun & Holidays: Closed  Australian Dollar  Norwegian Kroner  Canadian Dollar  Singapore Dollar Available  Danish Kroner  Sterling Pound Foreign  Euro  Swedish Kroner Currencies  Hong Kong Dollar  Swiss Franc  Korean Won  United States Dollar  New Zealand Dollar Tel 018-826-1161 Location 1st floor of East Mall in AEON Mall Akita Take the AEON line bus to AEON Mall (last stop). From AEON Mall, go to the 1st floor of east side. Hokuto Bank is located at the right Directions corner by the exit and is next to the pharmacy “Matsumoto Kiyoshi” (マツモトキヨシ).

13. AIU Student Loan The OSA offers interest free student loans. You may take out this loan when needed with emergency situations. Consult the OSA on the available amount of the loan and the deadline for repayment.

14. Certificate An Official Transcript (English and Japanese), and a Certificate of Student Enrollment (Japanese), can be issued from the automatic certificate issuing machine in the Administration Office. If you need to obtain a certificate other than the aforementioned certificates, please consult the OSA.

15. Lost and Found Lost items are stored in the Komachi Hall Office, the Security Guard Room in A building or the library for one year from the day items are reported. Upon the expiry of the storage period, the items will be disposed by AIU.

16. Harassment To provide an environment where students, faculty and staff members are respected as individuals, and to ensure a good and fair study or work environment, Akita International University is trying to prevent harassment. Please feel free to contact the harassment consultants by phone, e-mail, or directly visit them if you have a matter to discuss. Your privacy and confidentiality, and all other rights will be strictly protected. For more information including the list of harassment consultants, please see the “Guidelines for Harassment Prevention” in the Student Handbook which is available through the AIU Campus Info website.

Harassment is inappropriate behavior or language that is threatening or offensive to other people, causes mental and physical stress, and deteriorates the study and work environment.

There are 3 categories: Sexual This means language and behavior which are sexual in nature and Harassment make others uncomfortable. In the academic field, when any faculty member abuses students or Academic other faculty members taking advantage of his/her power, it is Harassment considered academic harassment. Power Use one’s power beyond his/her own authority and give undue Harassment pressure to others.

 What to Do When You Face Harassment?  Acknowledge that you may be experiencing harassment. Being patient won’t improve the situation.  Say, “No” to the perpetrator.  Contact Harassment consultants quickly.  You do not have to blame yourself.  Record the incident. [When, where, from whom, what kind of action] 12

 What to Do in order to Avoid Harassing Behavior? Be aware of the following:  Respect one another  There may be situations when you unintentionally hurt or make another person feel uncomfortable.  There are individual differences in how one perceives an incident.  Do not speculate that other people will tolerate anything.  Others may be in a position which is difficult to say no (as student, as kohai, as subordinate).

 If You See Someone Being Harassed  Warn the perpetrator to stop the behavior immediately.  The victim has already been hurt psychologically, so be sensitive and avoid language which implicates doubts about his/her experience or which blames the victim.  If needed, be a witness, and keep confidentiality for the privacy of the victim.  Suggest he/she go to talk to a harassment consultant and accompany him/her if needed.

There are 2 types of harassment: Position Abuse When the harasser determines advantage or disadvantage or depending on the victim’s reaction to harassing behavior. Value Exchange When the environment of study, work or research is markedly Environmental damaged by the act of sexual, academic or power harassment.

 What Happens after Going to a Consultant? In dealing with the issue, your feelings will be respected. Depending on your request, resolution measures which may be taken are: (1) Do not proceed beyond consultant. (2) Request an investigation or mediation by the Harassment Prevention Committee. (3) Seek referrals to an outside institution such as a mental health clinic.

THINGS TO NOTE – BEFORE/DURING SEMESTER BREAKS

1. Housing Change Request If you wish to change your housing for the next semester, you must apply online by the designated deadline. For more information, please see page 26.

2. Semester Break Housing (1) Those who are Continuing to Live in AIU Student Housing during a Semester Break ① If Your Roommate is Moving Out of Your Room Please clean your room including the common space to welcome a new roommate. If your roommate is moving out of your room, you may have a new roommate during a semester break. In the case that you have a new roommate, you will be notified via e-mail in advance.

② If You are Moving Into a New Room If you are moving into a new room for the next semester, please go through the following procedures: RECEIVE  NOTIFICATION E-MAIL NOTIFICATION Receive an approval e-mail from the Office of Student Affairs (OSA) ↓ regarding your housing change request. PREPARE TO  ROOM DAMAGE CHECK APPOINTMENT MOVE OUT/IN Set a time for your current room damage check on the computer at the Student Services counter.  UTILITY BILL PAYMENT Discuss payment of utility bills with your current roommate. *SV/GV/UV residents only  NEW ROOM KEY Receive room/desk key(s) for your new room at the Komachi Hall Office (KHO). ↓  PERSONAL BELONGINGS Carry all of your personal belongings including your bedding set to your new room.  ROOM CLEANING Clean up your current room, especially the bathroom, drains and/or kitchen. *Cleaning items are available at the KHO. MOVE-OUT  ROOM DAMAGE CHECK/CURRENT ROOM KEY Have your current room checked and return your current room key ↓ to the KHO staff. MOVE-IN  ROOM CONDITION REPORT Within 3 days of moving in, submit a “Room Condition Report” form for your new room to the KHO. *You can receive this form at either the OSA or the KHO.  ROOM CONTRACT Within 2 weeks of moving in, submit a “Room Contract” form to the OSA. *You can receive this form at the OSA. 14

③ If You are Temporarily Absent from AIU Student Housing If you are temporarily absent from AIU student housing, please go through the following procedures: NOTIFY  ONLINE SURVEY STUDENT Submit necessary information through an online survey. AFFAIRS *Notify the Office of Student Affairs (OSA) of your travel plan and contact information while on a trip using a form of an online satisfaction survey which ↓ personalized link will be e-mailed to you in June and November. PREPARE TO  UTILITY BILL PAYMENT BE ABSENT Discuss payment of utility bills with your roommate. *SV/GV/UV residents only  PERSONAL BELONGINGS Organize your personal belongings. *Organize your personal belongings when you are absent from AIU student housing for traveling or temporarily going home during a semester break. Room cleaning may take place to welcome a new resident, and/or the Komachi Hall Office (KHO) staff may check the equipment and facilities in your room. Please be aware that rooms will be cleaned and/or checked even if you are away from AIU student housing. Please put any remaining belongings ON THE BED rather than on the floor for the convenience of the cleaning staff. ↓  ROOM CLEANING Clean up your room, especially the bathroom, drains and/or kitchen. *Cleaning items are available at the KHO.  MAILBOX Empty your mailbox.  BEDDING Keep your bedding set in your room.  ROOM KEY Your room key can be held in the KHO while you are absent from AIU student housing. You can get the key back when you come back to AIU. DEPART  SPECIAL RE-ENTRY PERMIT (EMBARKATION CARD) FROM JAPAN PLEASE READ pages 51-52 for detailed information. If you don’t ↓ follow this informtaion, you may have problems re-entering Japan. WHILE  AIU GMAIL ON A TRIP Check your AIU Gmail regularly. AIU may inform you of important

information.

(2) Those who are Completely Moving Out of AIU Student Housing for the WHOLE Winter Break ① Room Rent If you are gone for the WHOLE winter break, December 25th through March 31st, and your personal belongings are not stored in your room, NO rent for this period will be charged. You must move out of your room COMPLETELY in accordance with the following Move-Out Procedures. Please ask for the details on your personal situation at the Office of Student Affairs (OSA). 15

② Move-Out Procedures NOTIFY  ONLINE SURVEY STUDENT Submit necessary information through an online survey. *Notify the OSA of your travel plan and contact information while on a trip using AFFAIRS a form of an online satisfaction survey which personalized link will be e-mailed to ↓ you in June and November. PREPARE TO  ROOM DAMAGE CHECK APPOINTMENT MOVE OUT Set a time for room damage check any day between 8:30 a.m. and 5:30 p.m. ON THE DAY OF YOUR DEPARTURE on the computer at the Student Services counter. *If you leave AIU earlier than 8:30 a.m., you may have a room damage check on the day before you leave AIU.  UTILITY BILL PAYMENT Discuss payment of utility bills with your roommate. ↓ *SV/GV/UV residents only  ROOM CLEANING Clean up your room, especially the bathroom, drains and/or kitchen. *Cleaning items are available at the Komachi Hall Office (KHO).  MAILBOX Empty your mailbox and clean it. MOVE-OUT  BEDDING DAMAGE CHECK Have your bedding checked and return it to the bedding rental company staff at the Komachi Lobby or the Sakura/University Village Laundry Room. (Time: TBA) *If you leave AIU early in the morning, you may have a bedding damage check on the day before you leave AIU. In this case, you can keep your bedding set until the next day and must leave it with your name and room number in the Komachi Lobby or the Sakura/University Village Laundry Room the next morning.  ROOM DAMAGE CHECK Have your room checked by the KHO staff. ↓ *Please stay in your room for a room damage check. The condition of your room will be checked against the condition reported on the “Room Condition Report” form submitted when you moved into your room. You will be charged for any damage incurred to the room, its furniture or equipment, during your stay.  ROOM KEY/LAN CABLE At the same time as the room damage check, return your room/desk key(s) and LAN cable (if you have borrowed one) to the KHO staff.  PERSONAL BELONGINGS Don’t forget anything or leave any garbage behind in your room. DEPART  SPECIAL RE-ENTRY PERMIT (EMBARKATION CARD) FROM JAPAN PLEASE READ pages 51-52 for detailed information. If you don’t ↓ follow this information, you may have problems re-entering Japan. WHILE AWAY  AIU GMAIL FROM AIU Check your AIU Gmail regularly. AIU may inform you of important information. 16

③ Move-In Procedures Please go through the following move-in procedures when you come back to AIU. NOTIFY  ARRIVAL INFO STUDENT If your arrival date to AIU has changed from the original date, AFFAIRS please notify the OSA immediately. ↓

RECEIVE  ROOM ASSIGNMENT NOTIFICATION The OSA will contact you via e-mail to confirm your move-in date for AIU student housing and notify you of your room assignment. ↓

MOVE-IN  BEDDING Your bedding will be placed on your bed on the day of moving in.  ROOM KEY Receive your room/desk key(s) at the KHO.  ROOM CONDITION REPORT Within 3 days of moving in, submit a “Room Condition Report” form to the KHO. *You can receive this form at either the OSA or the KHO.  ROOM CONTRACT Within 2 weeks of moving in, submit a “Room Contract” form to the OSA. *You can receive this form at the OSA.

3. Extension of Your Study Period If you anticipate studying at AIU longer than you originally planned, you must apply for an extension. If you are an exchange student from one of AIU’s partner institutions, requests for extensions must first be approved by your home institution. Then, your home institution must contact AIU’s Center for International Affairs on behalf of you. Only upon approval by AIU’s Academic Affairs Executive Committee (AAEC), you may extend your stay as an exchange student. Only students who have completed the required application process may be considered for an extension. Although student visas are issued for a period of up to one year, they remain valid only while the individual is enrolled at an educational institution in Japan. Once student status is revoked, the visa is invalid. AIU is required to report all changes in status to the immigration office. A student who requests an extension which would increase residency to a period of more than one year must, in addition, complete an application for a visa extension. If you have any questions about your study abroad agreement, please contact the Center for International Affairs at [email protected].

THINGS TO NOTE – AT THE TIME OF DEPARTURE FROM AIU

1. End of Semester Orientation The End of Semester Orientation will be held in June and November. If you finish your studies at AIU and return to your home country, you are required to attend this orientation and follow the proper procedures before your departure. Important information, including the paperwork you must submit to a municipal office upon your departure will be given to you. You will be notified of the orientation schedule via e-mail.

2. Balance Refunds You may be owed refund of some fees. However, you may have also incurred some additional debts during your stay, and will have to pay them to AIU before leaving. Please check the following departments to check your balance due:

(1) From the Office of General Affairs The balance from the housing and processing fee will be refunded to you at the specified date and time in July, December, or March. You must complete the online survey beforehand. For students leaving after the spring semester ends, the rent of half a month of August will be refunded to you if you completely vacate your room by July 31st.

(2) From the Office of Student Affairs The balance of the following insurance fees will be refunded to you after completing the room damage check. You must submit a “Leaving Procedures and Deposit Refund” form, which will be given to you at the End of Semester Orientation, by the designated deadline. If you leave AIU earlier than 8:30 a.m. on weekdays or Saturday/Sunday/Holidays, you may receive your refund on the previous business day. Please ask the details on your personal situation at the Office of Student Affairs (OSA).

 National Health Insurance Fee The exact cost of the national health insurance for the entire period of your stay in Japan is based upon your date of departure. The cost will differ depending on individual students’ plans. Since your exact insurance fee for the duration of your stay will be calculated and paid by the OSA out of your insurance deposit, the OSA needs to know the exact date of your departure from Japan and asks you to bring a copy of your flight information.

 Personal Accident Insurance Fee The personal accident insurance fee is mandatory for all AIU students. The payment is deducted from your insurance deposit, and any remaining balance will be refunded to you. 18

3. Grade Summary A grade summary, an unofficial note of your academic records at AIU, will be sent free of charge to students who apply online before leaving AIU. The online application link will be e-mailed to you in July and December by the Division of Student Records.

4. Official Transcripts The ‘Official Transcript of the Academic Records’ is considered an official document. If you apply for graduate schools or jobs, you will need the ‘Official Transcript,’ NOT the ‘Grade Summary.’

(1) Students from AIU’s Partner Institutions Students from AIU’s partner institutions will have one copy of an official transcript sent to their home institutions automatically free of charge.

(2) Students from AIU’s Non-Partner Institutions AIU does not send an official transcript to students who are from non-partner institutions unless they apply and pay postage fees of ¥90–¥110 in cash to the OSA.

(3) Additional Official Transcripts If you need additional official transcripts, you must apply and pay postage fees of ¥90–¥110 in cash to the OSA BEFORE you leave AIU. If you request it later, you will be charged for international postage fees which will be very expensive.

5. AIU Gmail Your AIU Gmail account is yours to keep indefinitely. You may still receive e-mails from AIU.

6. Sending Baggage, Luggage, or Parcels (1) Airport Baggage Delivery Service Carrying baggage from AIU to the airport on buses, trains and taxis can be troublesome. You can send your baggage easily to the airport directly and your travel will be much easier. Drop-Off Service

Price Approximately ¥2,000 per piece (Up to 25 kg/160 cm in dimension) *Price differs by location. AIU Shop, Yamato Transport Sales Offices, or Convenience Stores exc. Location Lawson 1. Drop off your baggage at any location above by noon, 3 business days before. 2. Fill out a shipping label with the flight information, including the Process terminal used for your flight. 3. Pay the shipping fee in cash and keep a copy of the shipping label. 4. Pick up your baggage in exchange for the copy of the shipping label at the delivery counter in the lobby of the terminal used for your flight. More Info http://www.kuronekoyamato.co.jp/en/personal/airport/

Pick-Up Service

Price ¥2,090 – ¥2,730 per piece (Up to 25 kg) *Price differs by airport and application method. 1. Apply online (by 11:00 a.m.) or by phone (by 12:00 a.m.), 2 days before your departure date. Flight information including the terminal used for your flight will be asked. 2. A sales driver will pick up your baggage at your requested time slot from Process the address you specify. 3. Pay a shipping fee in cash to the sales driver. 4. Pick up your baggage in exchange of a copy of a shipping label at the delivery counter in the lobby of the terminal used for your flight.  Baggage can be picked up from 2 days to 2 weeks before your departure date.  An English speaking operator is usually available.  Don’t forget to look up the location of the delivery counter so there will be no confusion at the airport. Notes  Outbound delivery, inbound delivery, and round-trip delivery services are available.  Baggage-free check-in service is available.  For JAL ABC, there is no need to fill out a shipping label. You can pay the shipping fee in cash or by credit card when picking up your baggage at the delivery counter. JAL ABC: http://www.jalabc.com/english/index2.html More Info Yamato Transport: http://www.kuronekoyamato.co.jp/en/personal/airport/

(2) International Shipping Service You can send a parcel to overseas by the international shipping service although it is expensive. ¥1,500 – ¥69,400 (Up to 25 kg or 30 kg) Rates *Price differs depending on the size/weight of a package, destination, and shipping method. Shipping Express Airmail, Standard Airmail, SAL (Surface Air Lifted), or Surface Mail Methods Sales Offices AIU Shop, Post Offices, or Yamato Transport Sales Offices Standard Mail Service: http://www.post.japanpost.jp/int/index_en.html Detailed Express Mail Services: http://www.post.japanpost.jp/int/ems/index_en.html Service TA-Q-BIN: Information http://www.kuronekoyamato.co.jp/en/personal/international/itn_taqbin/ Standard/Express Mail Service: Rates/ http://www.post.japanpost.jp/cgi-charge/index.php?lang=_en Delivery TA-Q-BIN: Days Finder http://www.kuronekoyamato.co.jp/en/personal/international/itn_taqbin /index2.html Laws and treaties of each country regarding international mail prohibit or restrict transport of certain articles. For more information, visit the following websites:  Standard/Express Mail Service: Notes http://www.post.japanpost.jp/int/use/restriction/index_en.html  TA-Q-BIM: http://www.kuronekoyamato.co.jp/en/personal/international/itn_taqbi n/index4.html 20

7. Move-Out Procedures You must go through the following move-out procedures by the end of the accommodation period. You are not permitted to stay in AIU student housing beyond this period for any reason. For more information on the accommodation period, please see page 26. Once you move out of AIU student housing, you are no longer a resident. You must follow visiting procedures to enter any AIU student housing. After moving out, you will no longer be able to open AIU facility doors with your student ID card. NOTIFY  ONLINE SURVEY Submit necessary information through the online survey, of which a STUDENT personalized link will be e-mailed to you. AFFAIRS  ROOM DAMAGE CHECK APPOINTMENT Set a time for room damage check any day between 8:30 a.m. and 5:30 p.m. ON THE DAY OF YOUR DEPARTURE on the computer at the Student Services counter. *If you leave AIU earlier than 8:30 a.m., you may have a room damage check on the ↓ day before you leave AIU.  LEAVING PROCEDURES AND DEPOSIT REFUND FORM Submit a “Leaving Procedures and Deposit Refund” form to the OSA by the designated deadline. *You won’t be able to receive the final refund unless you submit this form. PREPARE TO  MOBILE BILL PAYMENT Pay off your mobile bills and/or cancel your contract. MOVE OUT  BANK ACCOUNT Close your Akita Bank account. For more information, see page 45.  GARBAGE For oversized garbage (over 50 cm in dimension), speak with the Komachi Hall Office (KHO) staff.  UTILITY BILL PAYMENT Discuss payment of utility bills with your roommate. *SV/GV/UV residents only  PERSONAL BELONGINGS Pack your personal belongings. Don’t keep anything outside your room. ↓  ROOM CLEANING Clean up your room, especially the bathroom, drains and/or kitchen. *Cleaning items are available at the KHO.  OFFICIAL TRANSCRIPT Apply at the OSA to have additional official transcripts sent to you, if needed. *You may be asked for an official transcript to apply for graduate schools or jobs including the JET Programme.  REFUND 1 Get your first refund from the Office of General Affairs at the specified date and time. (Date/time: TBA)

 BEDDING DAMAGE CHECK MOVE-OUT Have your bedding checked and return it to the bedding rental company staff at the Komachi Lobby or the Sakura/University Village Laundry Room. (Time: TBA) *If you leave AIU early in the morning, you may have a bedding damage check on the day before you leave AIU. In this case, you can keep your bedding set until the next day and must leave it with your name and room number in the Komachi Lobby or the Sakura/University Village Laundry Room the next morning.  ROOM DAMAGE CHECK/ROOM KEY Have your room checked and return your room/desk key(s) to the KHO staff. *Please stay in your room for a room damage check. The condition of the room will be checked against the condition reported on the Room Condition Report submitted when you moved in the room. You will be charged for any damage incurred to the room, its furniture or equipment, during your stay.  STUDENT ID CARD/LAN CABLE Return your student ID card and LAN cable (if you have borrowed one) to the KHO staff. *You can take your student ID card with you by having it voided by the KHO staff. ↓  MAILBOX Empty your mailbox and clean it. *You are advised to request the OSA to forward your mail delivered after you moved out of AIU student housing by paying an international postage fee of ¥90-¥110 if you know that you are receiving an important mail such as the result of JLPT. AIU does not send any personal mail for students unless they request it to the OSA in advance.  PERSONAL BELONGINGS Don’t forget anything or leave any garbage behind in your room.  TRANSPORTATION ARRANGEMENTS No drop-off service will be provided by AIU to Akita Airport or Akita Station. *If you need assistance for calling a taxi, you can ask at the OSA or the KHO.  REFUND 2 Get your final refund from the OSA. *If you leave AIU earlier than 8:30 a.m. on weekdays or Saturday/Sunday/Holidays, you may receive your refund on the previous business day.  BAGGAGE ALLOWANCE DEPART FROM JAPAN Overweight/oversized luggage and accompanying baggage are charged an extra fee by the airlines when they exceed set weight/size limits. Check the free baggage allowance of your airline if you are taking large/heavy luggage with you.  NATIONAL HEALTH INSURANCE CARD Return your national health insurance card to a municipal office by mail on the day of your departure. There is a mailbox just before the security check at the airport. *A postage-paid envelope for this purpose will be given to you.  RESIDENCE CARD Return your residence card to an immigration inspector at the airport upon your departure if you are not planning on coming back to Japan within one year to continue your studies at school in Japan. 22

FEES AND PAYMENTS

The following fees are for the Academic Year 2013. These fees are subject to change.

1. Tuition Tuition for students from AIU’s partner institutions should be waived. Independent students are responsible for their tuition fee. For more information, please ask your study abroad coordinator in your home institution or the Center for International Affairs.

2. Room Rent Student Housing Fall/Spring Semester Winter Program Komachi Hall/Global Village ¥90,000 ¥60,000 Sakura Village ¥162,000 ¥108,000 University Village ¥85,500 ¥57,000 NOTES:  During the Winter Program, December 25th to March 15th, the rent is continuously incurred unless you completely vacate your room.  For students leaving after the spring semester ends, the rent of half a month of August will be refunded to you if you completely vacate your room by July 31st.  Residents of AIU student housing, except Komachi Hall, are required to pay for utilities every month.

3. Bedding Rental Fee You may rent a bedding set for each semester. Please contact the Office of Student Affairs (OSA) regarding the bedding rental.

Fall/Spring Semester Winter Program Fee ¥10,125 ¥6,750 Pillow, pillowcase, futon, futon cover, blanket, blanket cover, Items comforter, comforter cover All case/covers can be exchanged once a week without an additional cost. If a holiday falls on the Case/Cover Exchange Service day, the Case/Cover service day will be the next business day. Exchange Komachi Hall Every Monday 11:00 a.m.–2:00 p.m. Service Global Village Komachi Lobby Sakura Village Every Tuesday 11:00 a.m.–2:00 p.m. University Village Sakura/University Village Laundry Room  Contract is binding for the semester.  No refund is given for not using the Case/Cover Exchange Service.  No refund is given for cancellation once the bedding set has been Notes used.  You may be charged for any excessive stains or replacement of your bedding set.

4. Insurance Program Fee This fee is a one-time payment which covers all insurance program fees. AIU collects an insurance deposit of ¥30,000 from all exchange/study abroad students to enroll each student in this insurance program. The balance between the deposit and actual payments will be refunded to you at the time of your departure from AIU. Fall/Spring Semester Winter Program ¥30,000 ¥0 NOTES:  National Health Insurance: ¥19,600/year  PAS and Liability Insurance Coupled with PAS: ¥1,340/year *Fees are subject to change.

 National Health Insurance The “National Health Insurance” is an obligatory insurance program in which enrollment is required, even if you have health insurance in other countries. As a student, you are required to pay a minimum annual premium, but 70% of all medical costs are covered by insurance premiums, national and prefectural taxes, and subsidies during your stay in Japan.

 Personal Accident Insurance for Students Pursuing Education and Research (PAS) and Liability Insurance Coupled with PAS “Personal Accident Insurance for Students Pursuing Education and Research” (PAS) provides students with coverage for physical injuries as a result of an accident while engaged in activities pertaining to education or research at university, commuting to university, and in transit between university facilities. “Liability Insurance Coupled with PAS” provides students with coverage against damages for which they may be held legally liable to pay in Japan or abroad by injuring third parties or damaging any property belonging to third parties during their curricular activities, extracurricular activities, or university events, and commuting to/from them. Both of these insurances are compulsory for all AIU students. Because the inception dates of the insurance are in April, September and October, exchange/study abroad students are required to participate in the one-year insurance. Please consult the OSA as soon as when you want to make a claim on these insurances. The “Guide to Personal Accident Insurance for Students Pursuing Education and Research” and “Guide to Liability Insurance Coupled with PAS” are included in your orientation packet.

5. International Student Activity Fee Exchange/study abroad students are required to pay an international student activity fee while at AIU. Students who do not take any course during the winter program are not required to pay this fee although they are required to pay a participation fee for any bus trips they wish to join. The activity fee is the primary source of the funds used to support Student Government activities and international student activities, particularly their participation in local events and tours to explore Akita and other places. These fees are NON-REFUNDABLE even for students who do not participate in these events. Fall/Spring Semester Winter Program ¥10,000 ¥5,000

6. 2-Week Meal Plan Fee This fee is a one-time payment which covers all 42 meals of the first semester of your enrollment. For more information on the meal plan, please see pages 37-40. Semester Fee First Meal Last Meal Lunch on Breakfast on Fall 2013 ¥14,000 August 25th, 2013 September 8th, 2013 Lunch on Breakfast on Spring 2014 ¥14,000 April 1st, 2014 April 15th, 2014

7. Processing Fee (Security Deposit) This fee is a one-time payment which covers bank transaction fees. The balance will be refunded at the time of your departure from AIU. Fall/Spring Semester Winter Program ¥20,000 ¥0

8. Miscellaneous Fees This fee covers the room cleaning fee* and/or room damage fees. The balance will be refunded at the time of your departure from AIU. *The room cleaning fee is to cover the professional cleaning of AIU student housing once the student has vacated the premises. Fall/Spring Semester Winter Program ¥9,875 ¥0

9. Payment Methods and Deadlines Within 2-3 weeks before the payment deadlines, you will receive an invoice via e-mail detailing all fees which you are responsible for in the next semester. You must pay the total fees stated on the invoice by the deadline stated in the invoice. The fees can be paid either by bank transfer to the bank account below or in cash to the Office of General Affairs. AIU’s Bank Account Beneficiary Name Akita International University Beneficiary Phone Number +81-18-886-5900 Beneficiary Account Number Savings Account 195034 Beneficiary Address Yuwa, Akita City 010-1292, Japan Beneficiary Bank ABA or AKITJPJT SWIFT Bank Identification Code (BIC) Beneficiary Bank Name Akita Bank, Kawabe Branch 12-4 Aza-Hojogasaki, Wada, Kawabe, Beneficiary Bank Address Akita City, Akita 019-2601, Japan

AIU STUDENT HOUSING

1. General Information Prearranged AIU student housing is guaranteed for all exchange/study abroad students. The housing options are Komachi Hall, Sakura Village, Global Village, or University Village.

2. Accommodation Periods You are not permitted to stay in AIU student housing beyond the following accommodation periods unless you are continuing your studies at AIU. You must move out of your room completely by the end of these periods in accordance with the Move-Out Procedures outlined on pages 21-22. Fall 2013 August 25th, 2013 – December 24th, 2013 December 25th, 2013 – March 15th, 2014 Winter 2014 (Continuing Students: December 25th, 2014 – March 31st, 2014)

Spring 2014 April 1st, 2014 – August 8th, 2014 Fall 2015 August 9th, 2014 – December 24th, 2014 Winter 2015 December 25th, 2014 – March 15th, 2015

3. Special Arrangement Request If you need to request special arrangements, such as need of a single room or a room for disabled persons due to a physical or medical condition, you must submit documentation from your doctors verifying your circumstances and/or detailed medical history of the condition to the Office of Student Affairs. Please note that additional rent will be charged, and that AIU cannot guarantee the availability of single rooms and disabled-accessible rooms, even if you have requested one.

4. Housing Change Request (1) Request by Students You can request a housing change for the next semester. The application is included in an online satisfaction survey for which a personalized link will be e-mailed to you in June and November. The request results will be announced via e-mail. In case your change request is accepted, an additional room cleaning fee of ¥3,000– ¥7,000 (one-time payment) will be charged.

(2) Request by AIU Because of the male-female ratio or the number of exchange/study abroad students enrolled each semester, you may be requested to change your room by AIU. In this case, you will be informed in advance via e-mail, and you do not have to pay an additional room cleaning fee for the room you move into. 26

5. Laundry Facilities Laundry facilities are available for all AIU student housing.

Komachi Hall Sakura/University Village Global Village Hours 24/7 24/7 24/7 Washer ¥100/load ¥100/load ¥100/load Electric ¥100/40 minutes ¥100/40 minutes ¥100/40 minutes Dryer Gas ¥100/20 minutes ¥100/20 minutes N/A

★ Location ★ ★

Center of Each Floor

6. Garbage Collection Sites You must take your garbage to the designated collection sites for your housing unit following the garbage disposal rules set by Akita City. For information on the garbage disposal rules, please visit the Akita City website at: http://www.city.akita.akita.jp/city/ev/cp/gennryouhp/pamphlet.htm *Available in English, 簡体中文 and 한국어

Komachi Hall Sakura Village Global Village University Village Outside of Between Sakura In front of University emergency exit Village and North side of Village, centrally of the 1st floor of University Village, Global Village located Komachi Hall centrally located

★ ★ ★ ★

7. AIU Student Housing at a Glance Komachi Hall Sakura Village Global Village University Village Building Number 193-3 193-17 193-4 193-8 Address Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211 Number Private 1 105 100 0 of Rooms Shared 184 0 92 79 Private - 55.48m2 19.87m2 - Room Size Shared 17.6m2 - 26.08m2 26.9m2 Bedroom Private - 5.3 tatami-sized 5.2 tatami-sized - Size Shared 7.5 tatami-sized - 7.5 tatami-sized 10 tatami-sized

Rent Month ¥20,000 ¥36,000 ¥20,000 ¥19,000

Utilities Included Not included Not included Not included Room Cleaning Fee ¥3,000 ¥7,000 ¥3,500 ¥4,000 *One-Time Payment Share with 1 Share with 1 Share with 1 Bedroom Private roommate roommate roommate Share with 1 Share with 2 Share with 1 Share with 1 Bathroom roommate and 1 housemate roommate roommate suitemate Kitchen N/A IH Electric Burner IH Electric Burner Propane Gas Stove Use Common Kitchen Dining Room ○ ☓ ☓ ☓ A/C ○ ○ ○ ○ Bed Loft Bed ○ Loft Bed ○ Book Shelf ○ ☓ ☓ ☓ Closet ○ ○ ○ ○ Desk ○ ○ ○ ○

Equipment Desk Chair ○ ○ ○ ○ Desk Lamp ○ ○ ○ ○ Dining Table ☓ ○ ☓ ☓ ☓ ○ ☓ ☓

Dining Chair Refrigerator In Common Kitchen ○ ○ ○ Gas Heater ☓ ☓ ☓ ○ Internal Phone ○ ☓ ☓ ☓ Internet ○ ○ ○ ○ Wi-Fi Komachi Lobby ○ ☓ ☓ Japanese Residents Mostly freshmen Upperclassmen Upperclassmen Upperclassmen  No smoking  No drinking  No cooking  HK residents only Important Rules from 10 p.m. to 7 No smoking No smoking No smoking Inside Rooms a.m.  No visitors of the opposite gender from 10 p.m. to 7 a.m.

Floor Plan

*Private Bedroom

8. Regulations of Komachi Hall

Article 1: These regulations, based on Article 17 of the AIU Residence Hall Management Guidelines, (hereinafter called Residence Hall Management Guidelines), shall specify basic rules which AIU students must obey in order to lead a secure and comfortable life in the residence hall.

Chapter 1: Organization of Residential Life

(Residential Life Committee) Article 2: The Residential Life Committee shall be organized. (Group formation) Article 3: To set up a basic structure of residential life, all residence hall students shall belong to one of the groups below according to their respective residence sections. (1) Group 1: Main building 1F 101 - 120 (2) Group 2: Main building 1F 121- 140 (3) Group 3: Main building 2F 201- 220 (4) Group 4: Main building 2F 221- 240 (5) Group 5: Main building 3F 301- 320 (6) Group 6: Main building 3F 321- 340 (7) Group 7: Main building 4F 401- 420 (8) Group 8: Main building 4F 421- 440 (9) Group 9: Annex 1F 510 - 515 & Annex 2F 520 - 527 (10) Group 10: Annex 3F 530 – 537 & Annex 4F 540 - 547 2. Each group shall have its leader selected under the supervision of RAs. (Executive Committee) Article 4: In order to maintain an orderly life in the residence hall and to run the Residential Life Committee, the Committee shall have the Executive Committee. The Executive Committee shall be composed of the following members. An assistant may be appointed if need be. (1) Chair 1 (2) Vice chair 2 (3) Group leader 10 or more (4) Resident Assistant (RA) 4 or more 2. Chair shall be selected from among RAs and Vice Chairs shall be selected from among the RAs and group leaders. 3. Chair of the Executive Committee shall be assumed by Chair of the Residential Life Committee. 4. The term of each Executive member shall last from the day he or she is appointed until the day he or she leaves the residence hall. 5. In case there is a vacancy among the Executive members or in case an Executive member happens to be off campus because he or she does not register for the Winter Program, a supplementary election shall be conducted. 6. In order for an Executive Committee meeting to be convened, more than two-thirds of the Executive members and Chair and Vice Chairs shall attend. Decision on each agenda item shall be made by majority vote. (Duties of Executive Members) Article 5: Representing residence hall students, Chair of the Residential Life Committee shall be put in charge of running the Committee and promoting discipline in the dormitory, as well as convening General Assembly meetings of the Residential Life Committee and the Executive Committee. 2. Vice Chairs shall assist Chair. 3. Group leaders shall represent their respective groups, reflecting their members’ opinions in the Executive Committee and maintaining discipline and order in their groups. (General Assembly of Residential Life Committee) 29

Article 6: The Residential Life Committee convenes at least one Residential Life Committee General Assembly (hereinafter called ‘General Assembly’) meeting every year to discuss and decide items necessary for residential life. 2. Each General Assembly meeting shall be convened by Chair and Vice Chairs. 3. Chair of the General Assembly shall be selected from among residence hall students. 4. In order for a General Assembly meeting to be convened, two-thirds of residence hall students shall attend, with the decision of the agenda made by a majority vote of those present.

Chapter 2: Regulations of Residence Hall Use

(Regulations of Residence Hall Use) Article 7: In order to maintain discipline in the residence hall, regulations concerning the items below shall be set in the articles that follow: (1) Use of facilities and equipment (2) Keeping the residence hall clean (3) Dealing with emergencies such as a fire (4) Prohibited acts (5) Management of residential life (6) Other necessary items

Section 1: Use of Facilities and Equipment

(Use of common facilities and equipment) Article 8: The shared kitchen, the lobby, and the laundry room, and other sections shared by residence hall students are where group life takes place. All residence hall students shall cooperate to keep these facilities clean. 2. Residence hall students shall cooperate with each other in the operation and management of residence hall facilities and equipment. Article 9: Residence hall students shall keep all residence hall facilities and equipment in good repair and shall not destroy or damage them. In case a student has destroyed or damaged any of the facilities or equipment, he or she shall report it to the residence hall office immediately. 2. In case a student has destroyed or damaged any of the facilities or equipment intentionally or accidentally, he or she shall cover all or part of the repair cost. Also, in case any of the common facilities or equipment has been intentionally damaged, the repair cost shall be shared by all dormitory students if it is impossible to identify who is to blame for the damage. (Use of shared equipment between single rooms) Article 10: Students who use single rooms shall equally share the duty of cleaning the bathroom and washstand. (Use of Common Facilities and Equipment) Article 11: The shared kitchen and its equipment may be used from 7 am to 10pm. (Leaving personal belongings in common facilities) Article 12: Personal belongings, such as shoes and sports gear, shall not be left in the hallways. Those which are not removed shall be disposed of by the University. 2. Personal items, such as garbage, food and drinks, shall not be left in the common facilities, such as the shared kitchen, the lobby, and the lounge. The common facilities shall not be used for sleeping, nor shall they be used exclusively by only one person or group. Article 13: In case a group of students needs to use any of the common facilities, such as the shared kitchen, for an event, they shall gain permission from the University beforehand.

Paragraph 2: Cleaning of Living Quarters

(Cleaning of living quarters) Article 14: Residence hall students shall obey the following rules in order to keep the 30 residence hall clean. (1) Garbage shall be sorted out according to the instructions, carried to the garbage collection site, and disposed of. (2) Rooms, including the bathroom, shall be kept clean. (3) Animals shall not be allowed in the residence hall. (4) Residence hall students may decorate their rooms as they like. However, posters and ornaments shall be put up on the walls using the kind of glue or tape which does not damage the walls, doors or any other parts of the rooms. (5) As for the hallways, only the doors may be decorated. All other decorations shall be put up on the bulletin boards. (6) Tape shall not be used to fix a carpet on the floor. When a carpet is no longer needed, it shall be properly disposed of. (7) Furniture, such as beds, shall not be taken apart, nor shall the chairs or tables in the lobby be carried into any of the rooms.

Paragraph 3: In case of an Emergency such as a Fire

(In case of an emergency such as a fire) Article 15: Residence hall students shall exercise the utmost caution not to cause a fire in the residence hall. 2. Any emergency shall be reported to the residence hall office. The residence hall staff then will report it to the administration office. 3. In case a fire alarm is activated, all residence hall students shall exit the building through the safest route. 4. Residence hall students shall cooperate with the University’s instructions on fire and disaster prevention, following all other instructions necessary for the management of the university. Article 16: In order to deal with an emergency, such as a fire, residence hall students shall observe the following: (1) Fire extinguishers, fire alarms, and other pertinent equipment installed for the protection of residence hall students shall not be tampered with. (2) Personal equipment shall not be placed where emergency ladders are installed and evacuation routes are designated in the hallways and balconies.

Paragraph 4: Prohibited Acts

(Prohibited acts) Article 17: Residence hall students shall be prohibited from (1) smoking in their rooms or in any other part of the residence hall (including the premises outside), other than the designated smoking area. (2) drinking alcohol in their rooms or in any other part of the residence hall (including the premises outside). (3) using and bringing in dangerous items and drugs, such as marijuana, hallucinogens and stimulants. (4) using fireworks, crackers, model guns, incense, barbecue equipment, charcoal, candles, and any other kind of fire equipment in the rooms or in any other parts of the premises. (5) using an electrical cooking appliance in the rooms or in the common facilities (except the shared kitchen). (6) subletting their rooms to another person and duplicating and lending their room keys to another person. (7) opening other students’ mail boxes or engaging in other acts that infringe on privacy. (8) staying in a room of the opposite sex from 10 pm to 7 am the next day or having someone of the opposite sex stay in their rooms during the same period. (9) women entering the first floor of the Annex and the Main Building (except the shared area of the lobby) from 10 pm to 7 am the next day and men (except administrative staff, RAs

and residence hall office staff) entering the second to fourth floors of the Main Building. (10) engaging in acts prohibited by other rules in addition to the above. 2. In case a student or students needs any of the items mentioned in (4) and (5) for an event or a student activity, they shall gain permission beforehand. 3. In case a student or students are found to possess any of the items prohibited by law or to be engaged in an illegal act, the University shall report it to the police. (Restrictions) Article 18: Residence hall students shall be subject to the following restrictions. (1) Audio equipment, such as stereos, radios, and TVs, may be used in the rooms, as long as they do not cause trouble to other occupants. If the sound of any of these appliances should be a cause of disturbance, the appliance shall be confiscated. A speaker shall not be set up in such a way that its sound leaves the room, nor shall one be installed on any of the balconies. (2) No sales activities or requests for donations shall be allowed in the dormitory. 2. In case a student group needs to conduct the kind of activities referred to in (2) for the sake of the student government inside the residence hall, the group shall gain permission from the University beforehand.

Paragraph 5: Life Management

(Visitors) Article 19: Visitors (residence hall students’ friends, acquaintances, and family members) may stay in the residence hall from 7 am to 10 pm. A resident who accepts a visitor shall write down the visitor’s name and other information in Visitors’ Notebook kept at the residence hall office. The visitor shall stay with the student during his or her stay and wear a permit. 2. In case a visitor wishes to stay temporarily in the residence hall, he or she may do so for up to 3 days after making an application and obtaining the permission of the roommate or the suitemate. 3. Under special circumstances such as when a student has fallen ill, his or her family member may stay for a night or longer regardless of the preceding regulation. 4. Visitors referred to in (2) shall be of the same sex. (Staying away from campus overnight or longer) Article 20: In case a residence hall student needs to stay away from campus overnight or longer, he or she shall submit the application from to the residence hall office by the day he or she leaves. (Quiet hours) Article 21: Quiet Hours shall be from 10 pm to 7 am the next day, regardless of the day. During this period, no noise, music playing, and meeting shall be allowed. (Internet use) Article 22: In order to use the Internet in a residence hall room, the Student Internet Use Application Form shall be submitted for permission. 2. All computers shall be installed with anti-virus software. 3. Accessing Internet sites, confirming the safety of downloading files, and using pay sites shall be done on the responsibility of the user. 4. Using file-exchange software such as “Winny” shall not be allowed since it may infringe on a copyright or place a burden on the residence hall’s Internet network system, preventing other residence hall students from using the system properly.

Paragraph 6: Other Necessary Items

(When checking in) Article 23: When checking in, residence hall students shall write down in the Damage Check List the damage and equipment condition of their rooms and submit the List to the residence hall office. Article 24: Residence Hall rooms shall be assigned by the University, with each floor used 32 only by males or females. In case anyone wishes to move into a different room, he or she shall inform the University, citing a legitimate reason. The University shall grant permission if it deems the reason acceptable and if it is possible to do in the assignment situation at that point. (When leaving the residence hall) Article 25: When vacating his or her room, a residence hall student shall take all his or her personal belongings out of the room and clean it. 2. In conducting a damage check, the leaving student shall check if there is any damage to the room and if any of the equipment in the room is missing, he or she shall write it down on the Damage Check List. In case there is any damage or any of the equipment is missing, the student shall pay for it. Article 26: Residence hall students have the right to protect their privacy by not accepting an illegal entry into their rooms, an investigation, or a seizure. However, administrative staff, dormitory office staff or Resident Assistant (RA) may enter a room in case: (1) the occupant of a room has requested repair work on some part of the room. (2) a check needs to be conducted at the end of a semester or during a long vacation for the sake of hygiene and security. (3) there is an imminent danger to the security, health and possessions of residence hall students or to the property of the University. (4) a check needs to be conducted concerning a visitor who is staying in the residence hall without his or her name listed in Visitors’ Notebook or concerning an item which must not be brought into the room. (5) there is a suspicion of drinking alcohol, smoking, making noise or other acts that violate the Regulations of AIU Residence Hall. (6) an entry about which the occupant is informed in advance is made. 2. An entry by the police, an investigation, or a seizure shall be made according to the law. (Parking) Article 27: Dorm students who own a car and need to park it on the premises of the University shall obtain permission from the University. (Reward and Punishment) Article 28: On the basis of the deliberations of the Student Life Committee, the University shall award permission to residence hall students who set a good example for other residence hall students. 2. Residence hall students shall obey the Guidelines for AIU Residence Hall Management, Regulations of AIU Residence Hall, as well as other pertinent regulations. Those who act in violation of any of these regulations may be subjected to disciplinary action. (Approval of Regulations) Article 29: These regulations shall be effected upon the agreement of the majority of residence hall students and the approval of the President. Article 30: In case these Regulations need to be revised or abolished, it shall be put to a vote at a General Assembly meeting and approved by the President following the deliberations of the Student Life Committee.

Supplementary Provision These regulations shall be enforced beginning on April 1, 2007.

Supplementary Provision These regulations shall be enforced beginning on November 1, 2009.

Supplementary Provision These regulations shall be enforced beginning on December 1, 2011.

Supplementary Provision These regulations shall be enforced beginning on January 1, 2013.

9. Guidelines for AIU Student Housing

(Purpose) Article 1: The purpose of these guidelines is to stipulate regulations concerning the management of University Village apartments (hereinafter called ‘UV apartments’), Global Village apartments (hereinafter called ‘GV apartments’), Sakura Village apartments (hereinafter called ‘SV apartments’), and Graduate House on the basis of Article 55 of AIU Institutional Policies and Regulations.

(Addresses, names, and fixed numbers of occupants) Article 2: The addresses, names, and fixed numbers of occupants of UV apartments, GV apartments, SV apartments, and Graduate House are as follows: (1) University Village: Address: 193-8 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 158 (79 rooms) (2) Global Village: Address: 193-4 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 100 in single rooms (100 rooms), 184 in double rooms (92 rooms), 4 in barrier-free rooms (4 rooms). (3) Graduate House: Address: 194-6 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 24 in triple rooms (8 rooms). (4) Sakura Village: Address: 193-17 Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita Prefecture Capacity: 105 in triple rooms (35 rooms), 2 in barrier-free rooms (2 rooms).

(Number of occupants) Article 3: The purpose of AIU Student Housing is to provide students with a comfortable living environment where they can devote themselves to their studies on campus.

(Intended occupants) Article 4: Those eligible to live in UV-GV-SV apartments shall be of the same gender (double-occupancy rooms only), and in any of the following positions: (1) a regular student admitted to the University in or after his/her second year. (2) a graduate school student of the University (3) a non-degree seeking international student taking a certain number of courses (4) a person approved by the President under special circumstances

Article 5: Those eligible to live in Graduate House shall be of the same gender (triple-occupancy rooms only), and in any of the following positions: (1) a graduate school student of the University (2) a pre-graduate student (3) a person approved by the President under special circumstances

(Period of occupancy) Article 6: In principle, continuous occupancy of AIU Student Housing is one year or less. The period, however, can be extended to two years or shorter upon application.

(Students’ right and duties) Article 7: In order to maintain an orderly life in AIU Student Housing, those who reside in either (hereinafter called ‘occupants’) shall have the following rights and duties: (1) Occupants shall not discriminate against other occupants and shall not be discriminated against on the basis of race, gender, age, religion or nationality. (2) Occupants shall be responsible for their actions and the consequences there of. (3) Occupants shall not infringe upon the rights of other occupants or do anything that 34 obstructs the management of AIU Student Housing. (4) Occupants shall have the right to live in a safe, sanitary, and favorable living environment as well as the duty to maintain that environment.

(Management of UV-GV-SV apartments) Article 8: With the purpose to support occupants and maintain UV-GV-SV apartments, resident assistants (RA), whom live in the apartments will be assigned. 1. Occupants shall have the right to contribute to the management of AIU Student Housing when requested.

(Entry into AIU Student Housing) Article 9: The President shall have the authority to have University staff enter any of the rooms in AIU Student Housing if an emergency so requires.

(Moving in/Moving out) Article 10: Those who wish to move into AIU Student Housing shall gain the President’s approval by submitting the Application for Moving into AIU Student Housing (Form). 2. Occupants shall submit the Notification of Moving into AIU Student Housing to the President as soon as they move in. 3. Those who move out shall submit the Leaving Notification for AIU Student Housing to the President two weeks before they do so.

(Payment) Article 11: Occupants shall pay their rents for AIU Student Housing and the expenses for management, as well as those not covered by the University. 2. Details of the rents for AIU Student Housing and the expenses to be covered by occupants shall be stipulated in another document.

(Duties concerning the maintenance of facilities) Article 12: Occupants shall have a duty to keep their rooms and the common facilities (hallways, stairs, laundry rooms, etc.) in normal condition at all times and shall not do any of the following: (1) use their rooms for purpose other than living (2) tamper with or damage any of the facilities or equipment (3) sublet their rooms to another person (4) let a person or persons other than themselves reside in their rooms (5) smoke in non-designated areas (6) bring in or use dangerous articles and/or drugs such as marijuana, hallucinogens, or stimulants (7) duplicate their room key (8) keep a pet in their room (9) use fireworks, crackers, fake guns, barbecues, incense, charcoal, candles, and fire equipment in or around AIU Student Housing. (10) use of any gas range/stove except for the one pre-installed in the room (11) cause trouble to other occupants by making noise, giving off an unpleasant smell or engaging in any other annoying activity (12) spoil the appearance of AIU Student Housing. (13) engage in other activities forbidden by the President 2. Occupants must cooperate with fire and disaster prevention, as well as instructions given by the University for the sake of the management of AIU Student Housing. 3. In case an occupant is deemed responsible for damaging any of the facilities or equipment at AIU Student Housing, he or she shall pay for the damage. (Disciplinary action) 4. Occupants must obey silent time, which shall begin at midnight every night.

Article 13: The President shall mete out disciplinary action, such as eviction (including temporary eviction), to those who (1) cause significant trouble to other occupants through disorderly conduct or any other disturbing behavior. (2) are three months or longer in arrears with the payment of the expenses stipulated in Article 11. (3) engage in any of the acts covered in Article 12 Paragraph 1. (4) violate any of the rules governing the application of the law or AIU Institutional Policies and Regulations, in addition to the regulations covered in the preceding items.

(Moving out) Article 14: An occupant who falls under any of the following categories shall move out as soon as possible in case he or she (1) is no longer a student at the University due to graduation, withdrawal, removal from the University’s register, transfer to another university and other reasons. (2) takes a leave of absence. (3) submits the Leaving Notification for AIU Student Housing covered in Article 10 Paragraph 3. (4) overstays period of occupancy specified in Article 6. (5) exceeds the period of occupancy stipulated in Article 13. 2. The President shall have the authority to evict an occupant deemed unfit to reside in Student Apartments due to illness or other reasons. 3. When an occupant moves out, he or she shall have his or her room checked for damage. In case he or she is found to have caused damage to the room, he or she shall pay for the damage.

(Protection of personal information) Article 15: Personal information obtained for the purpose of the management of AIU Student Housing shall be used exclusively for that purpose.

(Other) Article 16: Items necessary for the implementation of these guidelines shall be stipulated in another document.

Supplementary Provision These guidelines shall be enforced beginning on March 31, 2006.

Supplementary Provision These guidelines shall be enforced beginning on March 26, 2007.

Supplementary Provision These guidelines shall be enforced beginning on March 21, 2009.

Supplementary Provision These guidelines shall be enforced beginning on December 1, 2009.

Supplementary Provision These guidelines shall be enforced beginning on April 1, 2010.

Supplementary Provision These guidelines shall be enforced beginning on April 1, 2011.

Supplementary Provision These guidelines shall be enforced beginning on March 1, 2013. 36

CAFETERIA AND MEAL PLAN

1. Cafeteria The Cafeteria has a “Meal Plan Menu,” a “Restaurant Menu” and a “Menu of the Day” for Komachi residents, current students, faculty and staff members. Microwaves and toasters are available at the Cafeteria for students to use when needed. Hours Breakfast Lunch Dinner

Mon–Fri 7:00 a.m. – 8:30 a.m. 11:00 a.m. – 1:30 p.m. 5:00 p.m. – 8:00 p.m. Last Call: 7:45 p.m. Sat, Sun 5:30 p.m. – 8:00 p.m. 7:30 a.m. – 9:00 a.m. 11:30 a.m. – 1:30 p.m. & Holidays Last Call: 7:45 p.m.

2. Meal Plan The meal plan is specially arranged for meal plan students. A nutritionist creates well-balanced menus and selections of foods. Lunch can be chosen from 4 main dishes and dinner can be chosen from 3 main dishes. Please apply by filling out the application form, and paying in cash at the AIU

Shop in the Student Hall. These fees are subject to change. Type Number of Meals Price 3 Meals/Day, 21 Meals/Week 2-Week ¥14,000 Meal Plan Everyday Breakfast, Lunch, and Dinner 2 Meals/Day, 10 Meals/Week 10-Meal Plan Mon through Fri exc. Holidays ¥57,500 Lunch and Dinner (No Breakfast) 3 Meals/Day, 21 Meals/Week 21-Meal Plan Everyday ¥98,000 Breakfast, Lunch, and Dinner

Period of Meal Plan Application/Payment First Meal Last Meal Deadlines Lunch on Dinner on Fall 2013 September 3rd, 2013 September 8th, 2013 December 20th, 2013 Lunch on Breakfast on Spring 2014 TBA 2-Week April 1st, 2014 April 15th, 2014 Lunch on Dinner on Spring 2014 April 10th, 2014 April 15th, 2014 July 31st, 2014 Lunch on Breakfast on Fall 2014 TBA 2-Week August 25th, 2014 September 8th, 2013 Lunch on Dinner on Fall 2014 September 3rd, 2014 September 8th, 2014 December 22nd, 2014

(1) Meal Plan Requirement All exchange/study abroad students are required to sign the 2-week meal plan contract for their first semester of enrollment. If you cannot be on the meal plan for a particular reason, you should consult the Office of Student Affairs (OSA) within 3 days of move-in.

(2) Dietary Needs If you wish to be on the meal plan, but you have dietary restrictions, please consult the Cafeteria directly. The Cafeteria will try to arrange a well-suited menu for you. If you need any assistance, please see the RAs or visit the OSA.

(3) When Feeling Sick When feeling sick, the Cafeteria provides easily digestible food such as udon (wheat flour noodles) or okayu (rice porridge). Please request these meals from the Cafeteria in advance. If you need assistance to request or bring the meals to you from the Cafeteria, please ask an RA or the Komachi Hall Office.

(4) Missed Meals There are no refunds or rollovers for missed meals. If you know in advance that you cannot have a meal due to a class conflict, you can make a special arrangement in advance for a late meal. Please request it to the Cafeteria.

(5) During Semester Breaks No meal plan meals will be available during Golden Week, Winter Program and year-end/new year holidays. On October 13th and 14th, 2013 and October 12th and 13th, 2014, no lunch for all meal plan students is available due to the AIU Festival. However, meals can be purchased on a cash-basis.

(6) Meal Plan Rules The following rules apply to all meal plan students:  No more than one side dish and one dessert should be taken.  If meal plan students give their dishes to other students, they should do it at the table.  Meal plan students should not take extra free-refilled rice and soup to serve to other students.  No dishes or food should be taken out of the Cafeteria for personal use.

(7) Meal Plan Card Every time you have a meal at the Cafeteria, you must scan the bar code on your meal plan card right after you take all dishes on a tray. If you apply for the meal plan for an entire semester, the official meal plan card with your ID photo will be given to you at the Cafeteria. In the event of a lost or misplaced meal plan card, you may receive a replacement from the Cafeteria for a replacement fee of ¥100.

(8) Meal Plan Calendar

AUGUST 2013 SEPTEMBER 2013 OCTOBER 2013

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 25 26 27 28 29 30 31 29 30 27 28 29 30 31 NOVEMBER 2013 DECEMBER 2013 JANUARY 2014

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 1 2 3 4 5 6 7 1 2 3 4 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30 31 FEBRUARY 2014 MARCH 2014 APRIL 2014

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 1 1 2 3 4 5 2 3 4 5 6 7 8 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 30 31 MAY 2014 JUNE 2014 JULY 2014

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 1 2 3 4 5 6 1 2 3 4 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31

NOVEMBER 2014 DECEMBER 2014 JANUARY 2015

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 1 2 3 4 5 6 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31 30 FEBRUARY 2015 MARCH 2015 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 8 9 10 11 12 13 14 15 16 17 18 19 20 21 15 16 17 18 19 20 21 22 23 24 25 26 27 28 22 23 24 25 26 27 28 29 30 31

: Meal Plan Days : Cash-Only Days : Cafeteria/Restaurant Closed : No lunch for all meal plan students. Cash purchase only. : No meal plan meals for 10-Meal Plan students. Cash purchase only. *Meal Plan Days are subject to change. Please confirm at the Cafeteria.

3. Prepaid Meal Cards There are 2 types of prepaid meal cards. These cards can be purchased at the Cafeteria. The balance on the card cannot be redeemed for cash. The card should be handled like cash. AIU is not responsible for lost or stolen cards. The card can be used by anyone in possession of the card, and AIU is not obliged to check the identity of a person using the card.

Price Value Purchasable Menu Exp. Date 1 ¥3,000 ¥3,200  Meal Plan Menu (BK/L/D)  Menu of the Day (L/D) None 2 ¥5,000 ¥5,500  Restaurant Menu (L/D)

EMERGENCIES

1. Earthquakes and Fires In case of emergencies, please identify the exact location of escape ladders, fire extinguishers, fire hydrants and fire doors in your accommodation, and be familiar with the escape routes from your housing. In order to keep evacuation routes clear, do not leave any items in the hallways or balcony. Items left in the hallways or balcony will be disposed of. The “Earthquake Emergency Procedures” is available in English at: http://www.bousaihaku.com/cgi-bin/hp/index2.cgi?ac1=B934&ac2=&ac3=3907&Page= hpd2_view

2. Sudden Illness, Injury or Psychological Matters Please consult the Health and Medical Care Room for illness and injury, and the Counseling Room for psychological matters, when needed. In emergency circumstances or outside of regular office hours, ask the Komachi Hall Office staff, RAs or members of the Residence Life Committee for assistance. They will assist you with emergency responses such as making a call to an ambulance to receive immediate hospital treatment, if needed. You should always carry your health insurance card, medical and transportation expenses for possible sudden accidents.

3. Emergency Contact Numbers

MON–FRI 5PM–9AM MON–FRI 9AM–5PM SAT, SUN & HOLIDAYS 24 HOURS

STUDENT AFFAIRS ADMINISTRATION OFFICE (JPN only) 018-886-5934 018-886-5900 018-886-5935 [email protected] SECURITY GUARD (JPN only) 090-5839-6867 KOMACHI HALL OFFICE (JPN only) 701 (Ext.from Komachi Hall rooms) 018-881-0357 KOMACHI HALL OFFICE (JPN only) 080-1803-5322 701 (Ext. from Komachi Hall rooms) 018-881-0357 080-1803-5322

Komachi Hall RAs 090-5836-0466 Sakura/Global/University Village RAs FIRE/AMBULANCE 080-2800-8971 119 (Toll Free) 080-2800-8972

POLICE STUDENT AFFAIRS 110 (Toll Free) 090-5236-3911 018-835-1111 080-1811-5389

HEALTH CARE

1. Health and Medical Care Room The school nurse provides first aid for illnesses and injury, and makes referrals to hospitals and clinics as needed. If you feel sick or get injured, please feel free to visit. You are requested to visit hospitals and clinics independently. However, for the first 2 weeks of the semester of your enrollment, the school nurse or the staff of the Office of Student Affairs may assist you in case you need a translation or emergency support at a hospital or clinic. Location 2nd floor of A building Mon–Fri: 9:00 a.m.–12:00 p.m., 1:00 p.m.–5:00 p.m. Office Hours Sat, Sun & Holidays: Closed Tel 018-886-5926 E-mail [email protected]

2. Counseling Room Counselors are available to meet you with a wide range of concerns, such as cultural adjustment, academic, interpersonal and mental health problems. Counseling is provided both in Japanese and English. The Counseling Room also makes referrals to mental health clinics. Personal information is treated with confidentiality. You can also utilize off-campus resources “Tokyo English Life Line (TELL)”. For more information on the TELL, please visit the TELL website at: http://www.telljp.com Location 3rd floor of A building Mon–Fri: 9:00 a.m.–12:00 p.m., 1:00 p.m.–5:00 p.m. Office Hours Sat, Sun & Holidays: Closed Tel 018-886-5957 E-mail [email protected]

(1) How to Receive Counseling Counseling is provided on an appointment basis. You must make an appointment and receive a confirmation e-mail of your appointment time. Counselors respond to your appointment request only during the office hours. Please understand that during busy times, counseling may not be available immediately.

(2) How to Make an Appointment ① By e-mail with several of your convenient date/time slots ② By phone with several of your convenient date/time slots ③ By direct visit *If you visit during a session, please use the appointment sheet on the door of the Counseling Room.

CULTURE SHOCK Culture shock is the normal reaction of anyone who encounters a new culture. Please prepare yourself to experience it. There are 3 stages in cultural adjustment: honeymoon stage, crisis stage, and adjustment stage. The second stage, crisis, is the one also called culture shock stage, when the fatigue from honeymoon stage will accumulate and you may feel isolated, depressed, unmotivated and frustrated. You may develop negative feelings toward Japanese people or Japan and become homesick. During this period, try to relax and express your feelings through talking to people. Be assured that these symptoms are usually temporary and you will eventually move to the adjustment stage. However, if these symptoms last a long time, please feel free to come visit the Counseling Room for advice. 42

HEALTHY ROOMMATE RELATIONSHIP

AIU has a roommate matching system, asking simple questions about your lifestyles, that is used to pair Japanese and exchange/study abroad students with similar lifestyles. However, you might not hit it off with your roommate right away. If you are unwilling to take the necessary steps to communicate, conflict will arise when stress levels spike. Keep the following tips in mind, at the very least, and you will set the foundation for a healthy relationship with your roommate which leads to a pleasant study abroad experience.

 Set Rules and Boundaries – Compromise It is crucial to set some rules and boundaries early such as overnight guests, noise levels, alcohol and smoking. The longer you wait, the more you risk a possible conflict due to clashing lifestyles. Ask him/her what his/her needs are and what he/she is accustomed to in a living environment, then share your requirements. Make sure you calmly and politely explain your ideal living arrangements while also listening to his/her needs. Compromise is essential to determine the rules for your new healthy living arrangement. You probably will not get everything you want and neither will your roommate. However, compromise does not have to mean sacrifice. It means working together to come up with workable compromises that both you and your roommate are comfortable with.

 Don’t Let Problems Pile Up – Open Communication The primary way to get along with your roommate is by practicing good communication. This is a two-way street. Don’t be afraid to voice your feelings even if you are worried that the relationship might get awkward. This doesn’t mean complaining about every little thing, or that you have to be best friends who share everything. However, if you don’t open up to your roommate regularly, it could build up until you explode. If you let your feelings or problems pile up inside causing you to feel bitterness without addressing them, the relationship will start to sour. Address issues as they come up, and you will be able to defuse them more easily. It is a lot healthier for both of you to be direct and honest in your interactions. Create a mutual respect and an open discussion policy early. It will do wonders for your living situation.

 Be Respectful – Be Courteous Don’t snoop around in your roommate’s space or in his/her belongings when he/she is not around. Consider how you would feel if someone were to do that to your possessions. It is important to allow your roommate to have some privacy, as you would like some privacy in return. Your roommate might be an entirely different person than you. So, there is a good chance of not having similar living habits. Establish an understanding for his/her preferences and be courteous. 43

 Clean Up After Yourself Keep your common spaces neat and tidy, such as the kitchen and bathroom. Even if you are okay with clutter and a big mess, that doesn’t necessarily mean that your roommate is. Be respectful of your roommate and pick up your belongings. Put food away, use the trashcan and keep the communal areas organized. If you take care of the little things, you will be surprised at how clean you can actually keep a place.

 Discuss Utilities and Bill Payments It is vital to have an organized system with regard to paying for the utilities. Discuss bills way before they are due, so it will not be a stressful last minute issue. Determine exactly how much each person owes, usually splitting everything in half, and when payment should be paid and by whom. Also, be sure to determine your course of action in the event that one person is unable to make their share of the monthly payment in an exceptional situation.

 Find Solutions to Roommate Conflict Even in the worst roommate situations, there is always a way to resolve the conflict. Sometimes this could mean peer mediation to work through the problems, or it may mean switching roommates. Whatever the end result, it is important to remember that there is always help. If you have tried everything and cannot get through to your roommate, try consulting with your RA. If your RA cannot help, consult with the Office of Student Affairs.

Burnsed, B. (13th August 2010), “5 Tips to Getting Along With Your Roommate,” U.S. News Education, http://www.usnews.com/education/articles/2010/08/13/5-tips-to-getting-along-with-your-roommat e [Accessed 1st August 2013]

Tramilton, L. (31st March 2011), “Ways to Have a Good Relationship with Your Roommate,” eHOW.com, http://www.ehow.com/info_8129002_ways-good-relationship-roommate [Accessed 1st August 2013]

Miller, M. (13th October 2011), “Tips for Living with a Roommate,” CampusExplorer.com, http://blog.campusexplorer.com/2011/10/13/top-5-tips-for-roommate [Accessed 1st August 2013]

“How to Get Along with Your College Roommate,” CampusExplorer.com, http://www.campusexplorer.com/college-advice-tips/A49634B4/How-to-Get-Along-With-Your-Colleg e-Roommate [Accessed 1st August 2013]

You don't have to be best friends but please DO compromise and communicate.

AKITA BANK ACCOUNT

1. Opening a Bank Account If you wish to open an Akita Bank account by yourself, please go to the bank in person with your residence card and hanko. It does not cost anything to open a bank account and there is no monthly maintenance fee or minimum daily balance requirement. Your bank account will be open and the passbook will be issued to you on the day of the application. The ATM card will be mailed directly to you in about 5 business days.

2. Closing a Bank Account In order to close your bank account, you must go to any branch of Akita Bank in person with your hanko, passbook, ATM card, and residence card. Your account can be activated without a monthly service fee for 10 years from the last activity. In other words, your account will be automatically suspended by Akita Bank if there is no activity in account for a period of 10 years. You can reactivate your account with your passbook, hanko and ID only at Kawabe Branch where your account was open. At the same time as reactivating, you will be able to receive any money left in your account. If you are not planning on coming back to Akita within 10 years, you are advised to close your account before you leave Akita.

3. ATMs (1) Akita Bank ATMs You can deposit, withdraw, make a transfer, check your balance, update your passbook, and change your PIN at any Akita Bank ATM. Akita Bank ATMs are not open 24/7 and ATM hours differ by ATM. Also, ATM service fees will be charged for certain transactions. ATM Service Fees Hours Fees 8:00 a.m. – 8:45 a.m. ¥105 Withdraw 8:45 a.m. – 6:00 p.m. Free Mon–Fri 6:00 p.m. – 9:00 p.m. ¥105 Deposit 8:00 a.m. – 9:00 p.m. Free Check Balance, Update Passbook 8:00 a.m. – 9:00 p.m. Free Withdraw 9:00 a.m. – 7:00 p.m. ¥105 Sat, Sun & Deposit 9:00 a.m. – 7:00 p.m. Free Holidays Check Balance, Update Passbook 9:00 a.m. – 7:00 p.m. Free

(2) ATMs other than Akita Bank ATMs With an ATM service fee of ¥105–¥210 for each activity, you can deposit, withdraw, make transfers, or check balances at the ATMs at some other banks and also at convenience stores. The ATM hours and service fees differ by bank and convenience store. 45

4. Receiving a Wire Transfer To receive an international wire transfer, you need to notify a remitter of the following information of where the funds are being sent. Akita Bank generally receives the funds in 1-2 business days after the funds are sent. Every time Akita Bank receives the funds, you will be asked to explain the relationship between you and the remitter, and the purpose of the remittance, under the Foreign Exchange and Foreign Trade Act. The OSA will inform you of your incoming wire transfer via e-mail on behalf of Akita Bank since your personal phone number is not registered to Akita Bank. Call Akita Bank at 018-882-2011, or inform the OSA if you need assistance with Japanese. As soon as Akita Bank confirms the aforementioned matters, the funds will be credited to your account immediately. Akita Bank service fee is approximately ¥2,500.

Beneficiary Name Your Name

Beneficiary Phone Number +81-18-886-5934

Your Savings Account Number (7 digits) Beneficiary Account Number *See the front of your passbook *口座番号: Savings account number

AIU, Name of Your Housing, Room Number Building Number, Aza-Okutsubakidai, Tsubakikawa, Yuwa, Akita City, Akita 010-1211 Japan

Building Komachi Hall 193-3 Beneficiary Address Sakura Village 193-17

Number Global Village 193-4

University Village 193-8

Beneficiary Bank ABA SWIFT Bank Identification Code (BIC): AKITJPJT

Beneficiary Bank Name The Akita Bank, LTD. Kawabe Branch

Branch Code 261

12-4 Aza-Hojogasaki, Wada, Kawabe, Beneficiary Bank Address Akita City, Akita 019-2601 Japan

If possible, please write the relationship between you and the remitter, and the purpose of the Notes remittance in the designated area for remarks when making a transfer, so that the funds can be credited to your account as smoothly as possible.

The Closest Akita Bank from AIU Kawabe Branch 河辺支店 [Lobby Hours] [ATM Hours] Hours Mon–Fri: 9:00 a.m.–3:00 p.m. Mon–Fri: 8:30 a.m.–7:00 p.m. Sat, Sun & Holidays: Closed Sat, Sun & Holidays: 9:00 a.m.–5:00 p.m. 12-4 Aza-Hojogasaki, Wada, Kawabe, Akita City Address Tel 018-882-2011 秋田市河辺和田字北條ヶ崎 12-4 Take the Wada line bus to Wada Station and get off at ‘Tajika Iin Mae.’ Directions From Tajika Iin Mae, walk toward MaxValu for 200 meters (0.1 miles). Akita Bank will be on your left.

● Childcare 河辺市民サービスセンター Center あきぎんＪＡ Citizen Service Center 保育所 Akita Bank 新あきた ● 郵便局 ● ● ★ Post Office

● ● 石塚歯科医 ● MaxValu Map 田近医院 ● 総合食品ささせい Tajika Iin

● 和田駅 Wada Station

Goshono New Town Branch 御所野ニュータウン支店 [Lobby Hours] [ATM Hours] Mon-Fri: 9:00 a.m.–3:00 p.m. Mon-Fri: 8:00 a.m.–9:00 p.m. Hours Sat & Sun: 10:00 a.m.–4:00 p.m. Sat, Sun & Holidays: 9:00 a.m.–7:00 p.m. (No cash service is available) Holidays: Closed 2-1-50 Jizoden, Goshono, Akita City Address Tel 018-826-1771 秋田市御所野地蔵田 2-1-50 Take the AEON line bus to AEON Mall (last stop). From AEON Mall, walk Directions through the Mall, past Mister Donut and exit. Turn left and cross the street. The bank is located on the corner.

あきぎん Akita Bank ★

LAWSON ● ● AEON MALL Map

● Post Office ● TOHO 郵便局 CINEMAS

● Frespo 御所野

USE OF UNIVERSITY FACILITIES

1. Student Hall The Student Hall is a hub for student activities, with the exception of sports. The Event Committee and International Affairs Committee (IAC) under the Student Government and Clubs/Circles often use this facility to hold various events for students. Mon–Thu, Sun & Holidays: 8:30 a.m.–11:00 p.m. Hours Fri, Sat & Days Preceding Holidays: 8:30 a.m.–2:00 a.m. *Alcohol is allowed from 4:00 p.m. to 2:00 a.m. Reservations/Inquiries The Office of Student Affairs

Room Cap. Note Reservation Student Center 45 Alcohol Make a reservation on the computer Recreation Space 100 allowed at the Student Services counter.

Meeting Rooms 10 No alcohol *For events involving alcohol, submit a allowed “Request for Approval of Event Involving Lounge 15 Alcohol” form and a participant list to the Tatami Rooms 15 No food or OSA. drinks Contact Club Circle Affairs at: Music Studios allowed [email protected]

2. Student Cabin Students may be granted permission to use the Student Cabin for activities, such as meetings and parties involving reasonable use of alcoholic beverages. 8:30 a.m.–0:00 a.m. Hours *Alcohol is allowed from 4:00 p.m. to 0:00 a.m. Location Next to the Club House, behind A building The Office of Student Affairs

Reservations/Inquiries * Make a reservation on the computer at the Student Services counter and submit a “Application for Usage of the Student Cabin” form and a participant list to the OSA.

 Notes for Use of Student Hall and Student Cabin:  Advance reservations are required.  Receive an advanced approval for specific events or events involving alcohol.  After use, facilities and equipment must be in their original condition. In the event that students do not follow facility policies or cause damage to facilities and/or equipment, violators will be charged for the full cost of repairs. Such offenses will lead to suspension from using facilities in accordance with AIU Policy. 48

3. Multi-Purpose Hall When events or performances are not scheduled, students can use the facilities in the Multi-Purpose Hall. Hours 8:30 a.m.–10:00 p.m. Indoor shoes Necessity *Indoor shoes are a pair of shoes for exclusive use indoors, which has never been worn outdoors, thus with clean soles. Main Use Ceremonies, music concerts, various performances, etc. Available Facilities Arena, Running Track, and Weight Room Available Sports Basketball, volleyball, ping-pong, badminton, etc. Unavailable Sports Soccer/futsal games, etc. Reservations/Inquiries The Office of General Affairs

How to Make a Reservation Make a reservation at the Office of General Arena Reservation Basis Affairs. No Reservation Available anytime except when events or Running Track Necessary class activities are being held. Before use, get a weight room pass at the No Reservation Weight Room Komachi Hall Office. Necessary *Must attend weight room use lectures before first use. Lecture schedules will be announced via e-mail. NOTES:  No food or open drinks are allowed on the stage.  Drinks brought inside must be covered with a cap or lid.  Food is allowed in the entrance lobby only.  Weight room use is limited to one hour per person.  Area use is limited to an hour per person/group, but it is extendible when arena has not been reserved.  After use, facilities and equipment must be in their original condition. In the event that students do not follow facility policies or cause damage to facilities and/or equipment, violators will be charged for the full cost of repairs. Such offenses will lead to suspension from using facilities in accordance with AIU Policy.

4. Sports Complex Students can use the facilities of the Sports Complex in the Akita Chuo Park located across from AIU. Students must book in advance and pay fees and/or electricity charges for private use (Student discounts are available). For more information, please visit the Akita Chuo Park website at: http://www.akisouko.com/chuo/index.html. *Available in Japanese only Track Fields, Throwing Ground, Sky Dome, Artificial Surface Tennis Facilities Court, Hard Tennis Court, Baseball Field, Baseball Square, Archery Field, Ball Fields, Sports Square, Arena, Training Room, etc. Necessity Indoor shoes for area use Reservations The Office of Training Center /Inquiries 018-886-4141 (8:30 a.m.–5:15 p.m., Japanese only)

IMMIGRATION

1. Residence Card A residence card will be issued to all foreign nationals residing legally in Japan for longer than 4 months with resident status under the Immigration Control Act. All or part of the information printed on the resident card will be recorded in an IC chip embedded for the purpose of preventing residence cards from being forged or altered. You must carry your residence card at all times even when you have your passport on you. For more information, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/newimmiact_1/en/index.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português

2. Period of Stay (Overstaying) After you finish your study abroad in Japan, be sure to depart from Japan within your authorized period of stay indicated on your residence card as a date of expiration, as well as the seal of landing verification as a landing permission. If you overstay this period by as little as a single day, this will be considered an illegal stay (overstaying). An overstayer may face a maximum of 3 years imprisonment, a fine of up to ¥3,000,000, and/or 1, 5 or 10 years of barred period of entry to Japan depending on circumstances. Moreover, he/she is forbidden to leave Japan and is subject to imprisonment until his/her case has been adjudicated by the Ministry of Justice.

3. Extension of Period of Stay If you intend to continue studying at AIU or any other schools in Japan beyond your authorized period of stay, you must apply for an extension to your period of stay. The application must be approved before the expiration date of your period of stay. The Immigration Bureau accepts applications 3 months prior to the expiration date. Approval for extensions takes about 2 weeks and requires an application fee of ¥4,000. Anyone who remains in Japan beyond his/her authorized period is subjected to criminal punishment and deportation under the Immigration Control Act. For more information on the extension of period of stay, please visit the Immigration Bureau of Japan website at: http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

SAMPLE

Front of Residence Card Back of Residence Card Seal of Landing Verification

4. Special Re-Entry Permit If you have a valid passport and residence card, and will be re-entering Japan within one year of your departure in order to continue your studies at school in Japan, you must depart from Japan on the special re-entry permit. If you have done so, you will not be able to extend that permit while abroad. In case your period of stay expires within one year after your departure, you must re-enter Japan before the expiration of your period of stay. Otherwise you will lose your resident status. In case you will re-enter Japan more than one year after your departure in order to continue your studies at school in Japan, you are required to obtain a re-entry permit at the Immigration Bureau prior to your departure. You must extend your period of stay if it expires before re-entering Japan. For more information on the special re-entry permit, please visit the Immigration Bureau of Japan websites at: http://www.immi-moj.go.jp/newimmiact_1/en/point_3-4.html *Available in English, 簡体中文, 繁體中文, 한국어, Español and Português http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English

(1) How to Depart from Japan on the Special Re-Entry Permit If you depart from Japan temporarily, be sure to mark the box indicating ‘Departure with Special Re-entry Permission’ on the “Embarkation Card for Reentrant ①” (See next page) which is stapled to your passport. If the embarkation card in your passport is the old form (See next page), you can still use it, or if prefer, you can get the new form at the tables located between the security check and the immigration clearance at the airport. You must notify an immigration inspector that you are intending to continue your studies in Japan and wish to leave Japan on the special re-entry permit. An immigration inspector will place an approval stamp in your passport.

(2) If You Do Not Depart from Japan on the Special Re-Entry Permit If you do not depart from Japan on the special re-entry permit, you will no longer be a resident of Akita, and your national health insurance and pension plan will be cancelled automatically. You can take your residence card with you but your residence card will have a hole punched in it by an immigration inspector which means your residence card is no longer valid. If you have a single-entry student visa, you will lose your resident status and will have to obtain a student visa all over again. If you have a valid multiple-entry student visa, you can still re-enter Japan under the student visa but you will have to register your place of residence again in order to obtain a valid residence card and to join the national health insurance and pension plan.

 NEW Form of Embarkation/Disembarkation Card

SAMPLE

 OLD Form of Embarkation/Disembarkation Card

SAMPLE

5. Work Permit  Permitted Working Hours Foreign nationals residing legally in Japan with resident status under ‘Student’ are not permitted to get a full-time job. It is possible, however, for them to have a part-time job for up to 28 hours a week during a semester, and up to 8 hours a day during a semester break. Such work permission may be granted if the student obtains the ‘Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted’ before engaging in work activities. If they work without the work permit, they may face a maximum of one-year imprisonment and/or a fine of up to ¥2,000,000.

 How to Obtain the Work Permit In order to obtain a work permit, you must go to the immigration bureau in person. For more information, please visit the Immigration Bureau in Japan website at: http://www.immi-moj.go.jp/english/tetuduki/index.html *Available in English 52

6. Immigration Bureau Sendai Regional Immigration Bureau – Akita Branch Akita Daiichi Chiho Godo Chosha 5th Floor Address 7-1-3 Sanno, Akita City 秋田市山王 7-1-3 秋田第一地方合同庁舎 5 階 Tel 018-895-5221 Mon–Fri: 9:00 a.m.–12:00 p.m., 1:00 p.m.–4:00 p.m. Hours Sat, Sun & Holidays: Closed Take the Kencho line bus* at the bus terminal 1 of the west exit of Akita Station. Get off at ‘Kencho Shiyakusho Mae’ and walk toward Keyaki-dori. Directions From Keyaki-dori, turn left and walk for a few minutes. The Immigration Bureau will be on your right. *Kencho Line: 県庁中央交通線, 15-minute ride, ¥200/one way

● Senshu Park 千秋公園

★ Immigration Bureau ● Akita Station 秋田駅

Fire Headquarters Shobo-honbu 秋田市消防本部 ●

● ● Yabase Sports Park Municipal Office Yabase Undo Koen Shiyakusho 八橋運動公園 Map 秋田市役所

● ● Prefectural Government Courthouse Kencho Saibansho 秋田県庁仙台高等裁判所支部

● Govt. Office Complex Daini-godochosha ● 秋田第２合同庁舎 ★ Police Headquarters Immigration Bureau Kenkei-honbu 秋田県警察本部 Nyukokukanrikyoku 仙台入国管理局秋田出張所

AIU RULES FOR STUDENT DISCIPLINARY MEASURES

Article 1. Purpose 1-1 The present Rules set forth the procedures and other necessary matters regarding the disciplinary measures provided in Article 57 of the Code of Akita International University (hereinafter referred to as “the Code of the University”) and in Article 41 of the Code of Akita International University Graduate School (hereinafter referred to as “the Code of the Graduate School” ).

Article 2. Definition 2-1 “Students” herein referred to shall include undergraduates, graduate students, research students, non-degree-seeking students (including special non-degree-seeking students), auditors, special auditors, and international students.

Article 3. Principle of Disciplinary Measures 3-1Discipline of students shall be determined by the President subsequent to judgments made by the Student Disciplinary Measures Judicial Committee (hereinafter referred to as “the Committee”). 3-2 Matters necessary for establishing the Committee shall be separately set forth.

Article 4. Subject of Disciplinary Measures 4-1 Acts that fall under the subject of disciplinary measures shall be as follows: (1) Criminal acts (2) Acts which violate human rights (3) Acts in violation of information ethics (4) Acts in violation of the Rules and Regulations of the University (5) Acts, which by exercising improper means such as violence, intimidation or fraud, obstruct the teaching and/or business activities of faculty and staff members of the University and/or the study, research and proper activities of students. (6) Acts that damage the honor of the University (7) Harassment (Inappropriate actions by a person or persons which cause disadvantages and/or damage, including psychological damage, to an individual or individuals, and/or deteriorate the environment for study and work.) (8) Academic Misconduct (Any acts such as cheating and plagiarism which violate the academic code of ethics.)

Article 5. Types of Disciplinary Measures 5-1 The contents of admonitory warning, suspension from the University and dismissal from the University set forth in Item 2 of Article 57 of the Code of the University and Item 2 of Article 41 of the Code of the Graduate School shall be as follows: (1) Dismissal from the University: A student who is dismissed will be forced to leave the University. In principle, readmission shall not be allowed. (2) Suspension from the University: A student may be suspended from the University for a period of up to one year, during which time neither class registration nor participation of University activities shall be allowed. (3) Admonitory warning: This represents the University’s intent to engage in disciplinary measures. Warning shall be given to the student by written notice. 5-2 Determination of disciplinary measures shall be made pursuant to the disciplinary measure standards separately set forth by the Committee.

Article 6. Commencement of Procedures 6-1 If an act that falls under Paragraphs 1 to 6 of Article 4 arises or is deemed likely to arise,

the President shall, based on the report from the Dean of Students, refer judgment to the Committee without delay. 6-2 If an act that falls under Paragraph 7 of Article 4 arises or is deemed likely to arise, the President shall, based on the report from the Harassment Prevention/Measures Committee, refer judgment to the Committee without delay. 6-3 If an act that falls under Paragraph 8 of Article 4 arises, the Academic Dean shall take action under Article 16 of AIU Academic Standards and Regulations for Registration. However, if an act that falls under Paragraph 8 of Article 4 is of a serious nature, the President shall, based on the report from the Academic Dean, refer judgment to the Committee without delay

Article 7. Notice of Exculpatory Opportunity 7-1 The Committee shall provide to the student, as the subject of judgment, a document specifying the following matters, and provide the student with an opportunity for appeal to be exploited either verbally or in writing. (1) Name of the student as the subject of judgment (2) Report of the act for which disciplinary action is advised (3) Content of the proposed disciplinary measures (4) Date/time and place of the verbal appeal or the submission deadline of the written appeal 7-2 If the document referred to in the preceding Item cannot be provided to the student directly, the written notice shall be sent to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch.

Article 8. Exculpation of the Student as the Subject of Judgment 8-1 The student as the subject of judgment may appeal either verbally or in writing on the date and/or at the place notified in preceding Article. 8-2 When no appeal is made, it shall be deemed that there is no objection to the proposed disciplinary measures and the judgment procedures shall be concluded. 8-3 If the student in question has made an appeal and information exists which calls into question the facts of the case, or if the student objects to the disciplinary measures, the student and parties concerned shall be questioned without delay, and submission of relevant materials shall be requested. 8-4 When considered necessary as a result of questioning, as specified in the preceding Item, the Committee shall conduct a reexamination. 8-5 When the student in question, although given an opportunity for appeal, neither attends the Committee meeting without due reasons, nor submits the requested materials, the student shall be deemed to have abandoned the right to appeal.

Article 9. Notice of Disciplinary Measures 9-1 The President shall, taking into consideration the committee’s proposed disciplinary measures under Articles 6 to 8, make a final determination. 9-2 Disciplinary measures shall be enforced once the notice of disciplinary measures specifying the content of the disciplinary measures (hereinafter referred to as “the Notice”) has been delivered to the student in question. 9-3 In case the Notice of the preceding Item cannot be delivered in person, the Notice shall be sent by registered mail to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch. 9-4 When the Notice of the preceding Item has been sent, a copy of the Notice shall, in principle, be sent to the guarantor (In the case of a non-degree-seeking international student, the Notice shall be sent to his/her home institution.) 55

9-5 The President shall be required to report all disciplinary measures at the Faculty Forum and to the University Management Committee.

Article 10. Measures to be taken prior to the Determination of Disciplinary Measures 10-1 Prior to the determination of the disciplinary measures in Item 1 of Article 9, when it is deemed inappropriate for the student, as the subject of judgment, to engage in activities on campus, the Committee may ask the student to leave campus for a period of time.

Article 11. Public Notice of Disciplinary Measures 11-1 If disciplinary action results in suspension or dismissal from the University, a report of the act, without reference to the student’s name, and the content of the disciplinary measures shall be, in principle, displayed publicly on campus for two weeks from the date in which disciplinary measures were determined.

Article 12. Exception to the Procedures 12-1 Only when it is objectively obvious that a student’s act is subject to any of the items under Article 4 and it is necessary to implement disciplinary measures urgently, the President may implement disciplinary measures without following the Committee’s judgment procedures. 12-2 When having implemented disciplinary measures pursuant to the provisions of the preceding Item, the President shall be required to report all decisions on disciplinary action to the Committee without delay.

Article 13. Shortening of the Period of Suspension from the University 13-1 Once a student has served half of the required suspension period, the Dean of Students may recommend that the President shorten the period of suspension if the student is considered to have fully reflected on his/her actions. 13-2 The President, once receiving the recommendation referred to in the preceding Item, shall refer the judgment thereof to the Committee without delay and, based on the Committee’s judgment, may shorten the student’s suspension period. 13-3 The change in disciplinary measures of the preceding Item shall be enforced once the notice of change in suspension from the University specifying the content of the change (hereinafter referred to as “the Notice of Change”) has been delivered to the student in question. 13-4 If the Notice of Change cannot be delivered to the student directly, the Notice shall be sent by registered mail to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch 13-4 If the Notice of Change cannot be delivered to the student directly, the Notice shall be sent by content-certified mail to the registered address of the student in question, and the same shall be deemed to have been delivered on the second day following the date of dispatch 13-5 The President shall be required to report the changes in disciplinary measures at the Faculty Forum and to the University Management Committee without delay.

Article 14. Miscellaneous Provision 14-1 In addition to those defined in the present Rules, matters necessary for the procedures of disciplinary measures shall be separately set forth by the President.

Supplementary Provision The present Rules shall take effect from April 1, 2008.

Supplementary Provision The present Rules shall take effect from February 1, 2013. 56

DISCIPLINARY MEASURES STANDARDS SET BY THE STUDENT DISCIPLINARY MEASURES JUDICIAL COMMITTEE

Negligent and/or intentional bad student behavior has a negative impact on the general public and may cause material damage to the University. Therefore, it is necessary to take fair and severe measures so as to fulfill our social and moral responsibilities. All disciplinary measures shall be determined individually in light of the content of the act committed by each individual, and any action taken shall be based on clear standards, rules and policy.

Misconduct and penalties: Acts of misconduct and the penalty for each is listed in the table below. However, the following penalties shall not necessarily be made, because the actual determinations are to be made in a comprehensive manner taking into consideration the daily activities, social situation, responses after committing illegal and/or immoral acts and so forth, as well as the following: (ⅰ) Motive, content and result of the act (ⅱ) Degree of intention or negligence (ⅲ) Impact on the University (ⅳ) Impact on the general public (ⅴ) Past record of misconduct or illegal acts

Supplementary Provision The present Rules shall take effect from April 1, 2008.

Supplementary Provision The present Rules shall take effect from February 1, 2013.

Table Types of misconduct Type of disciplinary measures (ⅰ) Criminal acts Murder / arson Dismissal from the University Theft / burglary / gambling / threat by Dismissal, suspension from the University words or conduct / assault / indecent acts or admonitory warning Unauthorized and / or illegal possession, use, cultivation or distribution of any drug Dismissal from the University / stimulant in any form Rape / Sexual Assault Dismissal from the University Dismissal, suspension from the University Molestation or admonitory warning Dismissal, suspension from the University Stalking or admonitory warning Suspension from the University or Deliberate destruction of property admonitory warning Violent speech and/or behavior due to Suspension from the University or intoxication admonitory warning Drunk driving Dismissal from the University

Dismissal or suspension from the Driving under the influence of alcohol University Underage drinking and the provision of Suspension from the University or alcohol to minors admonitory warning Suspension from the University or Accident causing injury or death admonitory warning Accident causing injury or death (Violation of obligation to take Dismissal from the University Immediate measures) Violation of traffic regulations (Reckless Suspension from the University or driving etc.) admonitory warning Acts violating business-transaction-related Suspension from the University or laws (Pyramid sales etc.) admonitory warning Suspension from the University or Inappropriate part-time job admonitory warning Dismissal, suspension from the University Illegal use of a computer or network or admonitory warning (ⅱ) Acts violating human rights Dismissal, suspension from the University Bullying by words or conduct or admonitory warning Violent / prejudiced speech and/or Dismissal, suspension from the University Behavior toward a nation / people / race / or admonitory warning gender Suspension from the University and/or (ⅲ) Acts which violate information ethics admonitory warning (ⅵ ) Acts in violation of the Rules and Dismissal, suspension from the University Regulations of the University or admonitory warning (ⅴ) Acts, which by exercising improper means such as violence, intimidation and fraud, obstruct the teaching and/or Dismissal, suspension from the University business activities of faculty and staff or admonitory warning members of the University and/or the study, research and proper activities of students. Dismissal, suspension from the University (ⅵ) Harassment or admonitory warning ( ⅶ ) Serious and/or repetitive academic misconduct – cheating, plagiarism, Dismissal, suspension from the University fraudulent use, document falsification, or admonitory warning and/or reference use without permission (ⅷ) Acts / behavior that threaten safety Dismissal, suspension from the University and order on campus or admonitory warning

INDEX

A Leaving Procedures and Deposit Refund------21 Accommodation Period------26 Lost and Found------12 Airport Baggage Delivery Service------19, 20 M AIU Gmail------16, 19 Meal Plan------25, 37, 38, 39, 40 AIU Rules for Student Disciplinary Measures-----54 Mobile (Cell Phone)------9 AIU's Bank Account------25 Move-In Procedures------14, 17 Akita Bank Account------5, 44, 45 Move-Out Procedures------16, 21 Akita Bank Locations------47 Multi-Purpose Hall------49 ATM Card (Cash Card)------6 Music Studios in Student Hall------48 ATMs------9, 45 N B National Health Insurance------6, 18, 22, 24 Bedding------15, 16, 17, 23 National Pension------6 Bedding Damage Check------22 Notification of Place of Residence------4 Bicycle Parking------8 O Bus Services------8 Online Survey------15, 16, 21 C Overstaying------50 Cafeteria------37 P Certificate------12 Passbook (Bank Book)------5 Club Circle Affairs------48 Payment Methods and Deadlines------25 Counseling Room------42 Period of Stay------50 Coupon Bus Ticket "Basuken"------8 Permitted Working Hours------52 Credit/Debit Card------9 Personal Accident Insurance (PAS)------18, 24 Culture Shock------42 Post Office Locations------10 D Prepaid Meal Card------40 Disciplinary Measures Standards------57, 58 R Drinking Permitted Areas------7 Refunds------18, 21, 22 Driving a Vehicle------7 Rent (Housing Fee)------15, 23 E Residence Card------4, 22, 50 Embarkation Card------15, 16, 52 Room Assignment------17 Emergency Contact Numbers------41 Room Cleaning Fee------26, 27, 29 End of Semester Orientation------18 Room Condition Report------14, 17 Event Involving Alcohol------7 Room Contract------14, 17 Extension of Your Study Period------17 Room Damage Check------14, 16, 21, 22 F Room Reservation------48, 49 Foreign Currency Exchange------11 S G Seishun 18 Kippu------8, 9 Garbage Collection Site Locations------27 Sending Letters, Parcels or Baggage------9, 19 Garbage Disposal Rules------27 Smoking Permitted Areas------7 Grade Summary------19 Special Re-Entry Permit------15, 16, 51 H Special Room Arrangement Request------26 Hanko------5 Student Cabin------48 Harassment------12, 13 Student Discount "Gakuwari"------8 Health and Medical Care Room------42 Student Hall------48 Healthy Roommate Relationship------43, 44 Student Housing------26, 28 Hokuto Bank------11 Student Housing Guidelines------34, 35, 36 Housing Address------28, 46 Student ID Card------22 Housing Change Request------14, 26 Student Loan------11 I T Immigration------50, 51, 52 Transcript------19, 21 Immigration Bureau Location------52 Traveler's Checks------11 Insurance Program Fee------24 Tuition------23 International Shipping Service------20 2-Week Meal Plan ------25, 37, 38 K W Komachi Hall Regulations------29, 30, 31, 32, 33 Weight Room in Multi-Purpose Hall------49 L Wire Transfer------46 Laundry Locations------27 Work Permit------4, 5, 52

NOTE