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District Council of Robe Annual Report 2013 - 2014
District Council of Robe – Annual Report 2013/2014 1 Contents
Strategic Direction ...... 3 Strategic Objectives ...... 6 Message from the Mayor ...... 10 Robe Council ...... 11 Electoral Wards ...... 16 Elected Member Information ...... 17 Confidentiality Provisions ...... 20 Committees of Council ...... 21 Council Delegate to Regional Committees ...... 22 Electoral Representation ...... 23 Organisational Structure ...... 24 Human Resource Management ...... 25 Services to the Community ...... 26 Operations ...... 27 Robe Public Library & Visitor Information Centre ...... 28 Child Care on Wheels (CCOWS) ...... 30 Council Information ...... 31 Regulatory services ...... 33 Planning and Development ...... 34 Information Statement ...... 36 Financial Statements ...... Appendix 1 Selga Annual Report 2013/14 ...... Appendix 2
District Council of Robe – Annual Report 2013/2014 2
Strategic Direction
Council’s Vision
The District Council of Robe will be a vibrant, harmonious and prosperous place to live, work & visit
Council’s Purpose
The District Council of Robe will achieve its vision by; Building a sense of community, Maintaining our built and natural environment, Providing strong leadership and prudent stewardship Delivering services within a sound financial framework
Council Core Values
Councils Core values are; Competence Courtesy and Respect for Individuals Efficiency Ethical Behavior Fairness Openness and Accountability Responsibility
The application of these core values within Council's day to day operations will be demonstrated by: Ensuring our people have the necessary skills and knowledge, work as a cohesive team and are well led. Understanding the needs of those people who access our services and providing advice that is timely and appropriate. Acting honestly with open communication, abiding by strong business ethics and ensuring that our legal and statutory requirements are met. Taking a creative approach to meeting Council’s challenges and striving for continuous improvement. Being efficient in the management of resources providing value for money
District Council of Robe – Annual Report 2013/2014 3
Strategic Objectives
Goals
Council’s four goals are:
ECONOMIC DEVELOPMENT A strong, diverse economy that is innovative and adaptable
NATURAL AND BUILT ENVIRONMENT Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities
COMMUNITY Vibrant, cohesive, diverse community providing a healthy, quality lifestyle
GOVERNANCE / FINANCIAL SUSTAINABILITY Provide leadership, good governance, and efficient, effective and responsive Council services
Source: District Council of Robe, Strategic Plan 2014-2018
District Council of Robe – Annual Report 2013/2014 4
Strategic Objectives
Goals
Council’s four goals are: Economic Development A strong, diverse economy that is innovative and adaptable The four pillars of the Robe economy are agriculture, fishing, service industries and tourism. Council’s role in the economic development of the district is that of an enabler and facilitator; By ensuring that the planning zones allow development to occur in appropriate locations, By facilitating the provision of infrastructure that is required for development , and By ensuring that Councils work practices and procedures do not unnecessarily inhibit development.
Tourism has emerged as a growing industry which now represents a significant component of the local economy and is a substantial employer albeit with the majority of employment options provided not being full time. Council supports the continued development of the tourism industry and understands that together with the community there is a need to ensure that a high standard of visitor experience is offered to attract higher numbers of visitors and tourists within a competitive market.
The future of the District’s economy will partly depend upon the ability to maintain and grow current business and industries with an emphasis on diversification of the economic base and the ability to attract new industries and services to the District. The future impacts of Climate Change may mean that business including agriculture will need to develop adaptation strategies and take advantage of new environment in which they operate.
A primary consideration for the continued growth of the economy is the provision of appropriate infrastructure. Council has roles as both a provider of infrastructure and an advocate on behalf of the community for additional or improved infrastructure.
Achievements against this strategic objective include:
Park furniture renewal & upgrade Strategic Directions Report “Robe 2040” Improvements to the Marina Entrance Pre planning for the Dredging of the Lake Butler Marina
Projections and Targets for 2014-2015:
Lake Butler entrance, car park & fisherman’s memorial upgrade $170,000 Development Plan Amendment as per Robe 2040 Plan $50,000 Marina channel dredging $50,000
District Council of Robe – Annual Report 2013/2014 5
Strategic Objectives
Natural and Built Environment Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities
Robe has an attractive rural and natural character including vista’s comprising of white beaches, abundant lakes, rugged coastline and productive farm land. Tracts of unspoilt natural vegetation and water ways still exist within the District and its air and seas are clean and relatively free of pollution.
The community has expressed a desire to protect the existing natural and built environment to ensure that the area largely retains its current “rural” seaside ambience.
The blend of the heritage buildings and sites within the township has become one of the unique attractions of Robe and Council’s role, is to ensure that the future development of the town and District will respect the attractive characteristics of our township and achieve improvement to the environmental assets.
Waste, whether it is solid (hard refuse or domestic waste), liquid (effluent and storm water) or gaseous, will continue to require careful management as the District and community expectations grow and legislative compliance increases. Council must maintain a high standard of waste management and strive to provide best practice services within its District.
Local street environments including the main street must be both functional and aesthetically pleasing. Council has identified that Victoria Street requires attention and considered the views of the community, after consultation, in developing a Robe main Street Master Plans to guide future works. This plan will address; traffic management, improvements to infrastructure , and Their integration into the local parks and reserves.
The development of the Robe township structure plan and district structure plan will provide the Council and community with guidance to ensure that future development will occur in an orderly manner that will deliver community and environmental outcomes.
The District Council of Robe’s network of sealed and unsealed roads service its community and the maintenance of these in accordance with Councils asset plans will ensure they contribute to the economic development and growth of the community. The increased costs associated with road asset construction and renewal will require Council to continue to pursue external funding sources for this work.
Robe Township is serviced by a growing network of walking track and trails which encourage passive recreation while allowing the users to enjoy the natural beauty of the coastline.
District Council of Robe – Annual Report 2013/2014 6
Strategic Objectives
Achievements against this strategic objective include:
Water re-use system to Golf Club & Oval precinct Heritage advisory service Strategic Direction Report “Robe 2040” Road Construction – Sealed Wrights Bay Road Road Construction – Unsealed Lake Hawdon Road, Old Naracoorte Road, Boomaroo Park Road Sandy Lane Road Reseals – Quinlan- Watson Drive, Stanhope Drive , Dawson Drive Completion of CWMS treatment Plant upgrade Upgrade CWMS pumping stations.
Projections and Targets for 2014-2015:
Park furniture renewal & upgrade $12,000 Medical Centre roof upgrade $30,000 Unsealed road resheets $735,600 Bower Street drainage $60,000
Community Vibrant, cohesive, diverse community providing a healthy, quality lifestyle
The Robe District has a long and proud history, both European and Aboriginal, and the community of today has built upon the foundations that have been laid in the past.
Council’s community goal has been developed to ensure that the community is supported by both public and private sector services that are relevant and provided in an efficient manner with a result that the quality of life within our community is enhanced.
To enable the community to achieve this Council must work with all stakeholders to facilitate the provision of high quality services. As other levels of government either reduce or centralise the provision of community services it is vital that the provision of these services is adequately funded and coordinated.
Changing demographics, shifting community expectations and technological innovations require Council and the Community to continually evaluate the services that are provided and how they are provided.
Council is unique in that it facilitates the provision of childcare services to its community, services that are well respected, well used and valued by the community.
The community of the Robe District prides itself on its vibrant volunteer ethos where the members of the community help and support each other and the value of our community members must also be acknowledged as an important factor in the development of our District.
District Council of Robe – Annual Report 2013/2014 7
Strategic Objectives
Achievements against this strategic objective include:
Construction of Waste Transfer Station Coastal walkway – Drain L to McIntyre Reserve Repair Water Damage Robe Institute / Council Chambers Construct wash Down Bay at the Public Boat ramp
Projections and Targets for 2014-2015:
Robe Institute – management of water and disable access $40,000 War Memorial precinct improvements $15,000 Redevelopment of Greenways community facilities $50,000 Planning and design of an upgrade to the Skate Park $50,000
Governance/Financial Sustainability Provide leadership, good governance, efficient, effective and responsive Council services
Council’s activities will be conducted in a manner that reflects good governance and financial sustainability.
The role of Local Government today continues to grow as it strives to meet: . the external pressures placed upon it, . the pressure for improved services from its local community, and . Increasing legislative requirements relating to accountability and governance.
Good communication within the Council as well as communication with the community is essential for the success of the District Council of Robe. It is important that Council engages with, consults and/or informs the community, where appropriate, and utilises the latest technologies and techniques thereby ensuring that the best possible communication process are used.
Council will listen to the views of its community and give these views due regard within the decision making process.
Effective planning processes will ensure that Council is moving in the right direction into the future and that it has the ability to measure its performance against set criteria.
The planned management of community assets linking to Council’s Long Term Financial Plans is vital to ensure that resources are allocated efficiently.
Council must, to ensure that the outcomes of this plan are achieved, take leadership in representing a balanced view within the community whilst having regard to the ideas and concerns of all stakeholders who make up the community.
District Council of Robe – Annual Report 2013/2014 8
Strategic Objectives
Achievements against this strategic objective include:
Review of the Long Term Financial Plan Review and adoption of Internal Control, Finance & Procurement Policies Review and adoption of Delegations Register Review of Committee Terms of Reference Review of Infrastructure management Plans Review of Councils rating system Strategic Directions Report “ Robe 2040”
Projections and Targets for 2014-2015:
Review of Strategic Plans LED lighting upgrades $15,000 Beach access ramps $15,000 Victoria Street replacement of school crossing lights $70,000
District Council of Robe – Annual Report 2013/2014 9
Message from the Mayor
The Year 2013-2014 sees the completion of the current Councils four year term. I would like to take this opportunity to thank the efforts of the current elected members, the cooperation of the Robe Community and the commitment of the staff which has resulted in a team effort that builds upon the work of previous Councils and moves our Council forward.
The highlights of Councils achievements during the year are as follows;
Completion of Councils Strategic Planning document “Imagine Robe 2040” will provide future Councils with a blue print on how the community will develop in a way which protects the districts environment while allowing for the community to grow.
A comprehensive review of Council Strategic Plan which will set the Councils priorities for the next 4 years.
Council has undertaken the pre-planning work associated with dredging the marina and undertaking improvements to the marina entrance and car park.
Construction and operation of the Waste Transfer Station which will provide a valuable service to the community as the community and Council grapple with the issues associated with maintaining and improving our waste management systems.
Council continued the implementation of the Councils Rural Road Strategy which saw Council undertake major upgrades on Lake Hawdon Road, Old Naracoorte Road, Boomaroo Park Road and Sandy Lane. This Strategy will see Council allocating sufficient resources to the rural unsealed road network to improve the network over the next four to five years.
Council completed the construction and seal of Wrights Bay Road which was undertaken with the assistance of regional road grant funding for 50 % of this project.
In undertaking Councils major works and projects Council is always balancing the community needs and wants with the need to provide responsible financial management. Council continues to engage and inform the community relating to Council activities and decisions. Council is always reviewing its consultation methods to ensure that it reaches the widest possible audience and notes the views of all.
Effective consultation is difficult but Council recognizes that consultation plays an important role within the decision making process of Council and is committed to effective consultation.
In closing I would like to acknowledge the dedication and commitment of the Elected Members who work with Council staff to form a team that works hard to achieve the community’s objectives
Peter Riseley Mayor
District Council of Robe – Annual Report 2013/2014 10
Robe Council
The Area Robe is an historic coastal township situated on the Limestone Coast of South Australia, approximately 350km south of Adelaide and 520 km east of Melbourne. The town is situated with direct access to/from the Southern Ports Highway and is also accessible by air, via Mount Gambier. The Princes Highway runs inland from Robe, but joins the Southern Ports Highway at Kingston to the north.
The location of the township on the Limestone Coast, means that Robe is a popular tourist destination and stopping-off point for visitors and those travelling along the coastal region.
Robe also contains a large number of historic buildings and sites that contribute to the unique environment in the town and its attractiveness to both residents and visitors.
Robe has a permanent resident population of approximately 1,400 residents and during peak times, accommodates large numbers of holidaymakers and other visitors. As such, Robe has one of the highest proportions of holiday homes in South Australia and an extremely strong tourism industry.
The township is characterised by a high number of accommodation providers, restaurants and cafes, antique and gift shops, galleries, as well as fishing and diving charters and other tourist oriented businesses.
The surrounding region is primarily agricultural grazing and cropping land. Mount Gambier, the largest regional city in South Australia, is the primary service centre for the region and is located approximately 130 km to the south-east.
District Council of Robe – Annual Report 2013/2014 11
Robe Council
District Council of Robe – Annual Report 2013/2014 12
Robe Council
District and Community profile It is important to understand the profile of the community that a Council cares for prior to making decisions which may affect them.
Table 3.1 District Council of Robe of Robe Socio-Economic Robe South East Regional South Characteristics, 2011 Category Region Australia Income Median individual income (annual) $28,830 $26,920 $24,910 Variation from Regional South Australia median +15.7% +8.1% 0.0% Age Structure 0-4 years 5.6% 6.6% 6.1% 5-19 years 16.3% 20.1% 19.1% 20-34 years 14.5% 16.4% 15.2% 35-64 years 45.0% 41.0% 41.3% 65-84 years 17.2% 13.7% 16.0% 85 years and over 1.4% 2.1% 2.3% Median Age (years) 44 40 42 Country of Birth Australia 91.8% 90.1% 88.2% Other Major English Speaking Countries 5.3% 4.9% 7.2% Other Overseas Born 3.0% 5.0% 4.6% Dwelling Structure (Occupied Private Dwellings) Separate house 93.1% 89.2% 88.9% Semi-detached, row or terrace house, townhouse etc. 4.2% 3.9% 6.1% Flat, unit or apartment 2.7% 6.4% 3.9% Other dwelling 0.0% 0.6% 1.1% Average household size 2.2 2.4 2.3 Tenure Type (Occupied Private Dwellings) Owned outright 44.3% 35.4% 38.3% Owned with a mortgage 27.1% 35.3% 32.3% Rented 27.5% 27.5% 28.0% Other tenure type 1.1% 1.7% 1.4% Housing Costs Median monthly mortgage repayment $1,140 $1,170 $1,190 Variation from Regional South Australia median -4.2% -1.7% 0.0% Median mortgage as a share of median household income 30.7% 28.8% 31.1% Median weekly rents $180 $150 $160 Variation from Regional South Australia median 12.5% -6.3% 0.0% Share of occupied dwellings connected to the internet 73.5% 70.9% 69.6% Car Ownership per Dwelling None 2.4% 6.1% 7.0% One 33.0% 33.5% 35.5% Two 41.5% 39.4% 37.2% Three of more 23.1% 20.9% 20.4% Employment Status Unemployed/ looking for work 2.7% 5.3% 5.4% Labour force participation rate 66.7% 65.8% 60.3% Occupation Managers & professionals 40.6% 30.8% 30.9% Clerical & sales workers 23.1% 29.3% 29.6% Technicians & trades workers 11.2% 14.7% 15.0% Machinery operators & drivers 4.5% 8.7% 8.6% Labourers & related workers 20.5% 16.4% 15.9%
District Council of Robe – Annual Report 2013/2014 13
Robe Council
The socio-economic characteristics of residents in the Robe, as well as the South-Eastern South Australia region are based on ABS 2011 Census of Population and Housing data.
The data reveals the following about the District Council of Robe and the surrounding South-
The data reveals the following about the District Council of Robe and the surrounding South-East region: Income – individual income levels in District Council of Robe and the surrounding south-east region are well above the regional South Australian average (+16% and +8% respectively). Household incomes also higher in the surrounding south-east region (+6%), however are slightly lower in District Council of Robe (- 3%) compared with regional South Australia. Age Structure – residents of District Council of Robe have a slightly older overall age profile (44 years) than residents in the surrounding South-East region (40 years). This compares to a median age of 42 years for regional South Australia. Origin – 92% of District Council of Robe residents and 90% residents in the surrounding South-East region were born in Australia in comparison with 88% in regional South Australia. Household size – Average household size in District Council of Robe(2.2 persons) and the surrounding South-East region (2.4 persons) are similar to regional South Australian averages (2.3 persons) Dwelling Type - District Council of Robe is characterised by detached dwellings (93% of housing stock). This is slightly higher than the surrounding South-East region and regional South Australia where detached dwellings represent approximately 89% of housing stock. Home Ownership – home ownership levels in District Council of Robe (71%) are in-line with the surrounding South-East region (71%) and Regional South Australia (71%). The share of homes that are fully-owned without a mortgage is significantly higher in District Council of Robe (44%) compared with the surrounding South-East region (35%) and regional South Australia (38%). Housing Costs – average mortgage repayments are $1,140/mth in District Council of Robe and $1,170/mth in the surrounding South-East region, which is 4.2% and 1.7% lower than regional South Australia, respectively. Average rents are $180/pw in District Council of Robe and $150/pw in the surrounding South-East region, or +11% and -6% compared with regional South Australia. Internet Connection – a greater share of District Council of Robe households are connected to the internet. Approximately 74% of households have an internet connection in District Council of Robe, compared with71% in the surrounding South-East region and 70% in regional South Australia. Car Ownership – rates of car ownership are higher in District Council of Robe (98%) compared to the surrounding South-East region (94%) and regional South Australia (93%). Labour Force - District Council of Robe is close to full employment (2.7% unemployment) with a strong labour force participation rate (66.7%). Occupation – a slightly higher share of District Council of Robe residents are employed in white collar occupations (64% managers or professionals, and clerical and sales workers), compared with the surrounding South-East region (60%) and regional South Australia (61%).
In summary, District Council of Robe and the surrounding region is characterised by above average incomes, low degree of ethnicity, a high level of outright home ownership, below average housing costs. Housing stock is almost exclusively detached with high levels of internet connectivity and car ownership, compared with regional South Australia.
District Council of Robe – Annual Report 2013/2014 14
Robe Council
The Council The District Council of Robe comprises a Mayor and six elected members. The Council set Council’s strategic directions and makes policy decisions for implementation under delegation to the Chief Executive Officer and council staff. Council also delegates specific responsibilities to its committees, including the Council Development Assessment Panel.
All Council meetings are held in the District Council of Robe Council Chambers and are open to the public, except for the circumstances where confidentiality orders prevent the public from being in attendance.
Meetings are held at the Council Chambers, Smillie Street, Robe on the second Tuesday of each month, commencing at 6.00pm.
To ensure inclusion in the agenda, correspondence for council meetings must be received at the council office one week prior to the meeting. If a member of the public wishes to address the council, there is a public forum during the meeting. Arrangements to address the council at this time must be made through the Mayor or the Chief Executive Officer. Members of the public may submit written petitions or discuss any issue relevant to Council with their elected member.
Agendas for all council meetings are placed on public display at the council office three days prior to the meeting. Minutes are placed on display at the council office, within five working days of the meeting being held. These documents are also available on council’s website www.council.robe.sa.gov.au.
Council Office Robe Public Library and Visitor Information Centre
Royal Circus (PO Box 1) Mundy Terrace (PO Box 448), Robe Robe, South Australia, 5276 Monday – Friday, 9.00 – 5.00 pm Monday – Friday, 9.00 – 5.00 pm Saturday/ Sunday 10.00 am – 4.00 pm T 08 8768 2003 (subject to change during off-season) F 08 8768 2432 Public Holidays 10.00 am – 1.00 pm E [email protected] T 08 8768 2465 W council.robe.sa.gov.au F 08 8768 2863 E [email protected] Council Depot W robe.com.au 68 Robe Street, Robe T 08 8768 2756 F 08 8768 2700
District Council of Robe – Annual Report 2013/2014 15
Electoral Wards
Council during the period covered by this report was comprised of two electoral wards, Town and Rural the areas of which are depicted in the diagram below.
Council during 2013-2014 completed a representation review pursuant to Sec 12(8a) of the Local Government Act 1999 which resulted in the Wards being abolished. The periodic election to be held in November 2014 will be a district wide election for 6 elected members and a mayor.
District Council of Robe – Annual Report 2013/2014 16
Elected Member Information
Mayor
Mayor Peter Riseley M 0429 799 528 E [email protected]
Rural Ward
Cr Lawrence Polomka M 0408 083 818 E [email protected]
Cr John Enright M 0407 133 887 E [email protected]
Town Ward
Cr Harvey Nolan Deputy Mayor M 0429 180 954 E [email protected] Cr Kristina Alexander M 0417 815 797 E [email protected]
Cr Jenny Mathews M 0408 897 503 E [email protected]
Cr Rino Dell’Antonio M 0407 454 647 E [email protected]
District Council of Robe – Annual Report 2013/2014 17
Elected Member Information
Elected Members Allowance Each member of a council is entitled to an allowance, which is determined by the Remuneration Tribunal. When making this determination, the Remuneration Tribunal take into account factors including the role of members of council and the size, population and revenue of the council.
The following allowances became effective from the first meeting of October 2012 and are indexed to CPI annually : Mayor $21,708 + (mobile phone) Deputy Mayor $6,784 Elected Members $5,428
Elected Members are reimbursed for expenses incurred through travel for Council related purposes e.g conferences, training and meetings in accordance with Policy 2.8 Elected Members Allowances and Benefits.
Table: Elected Members Actual Allowance and Reimbursements Paid 2013/14
Member Actual Allowance Reimbursement Paid Paid Mayor Riseley $22,027.50 $336.04 Deputy Mayor Nolan $ 6,883.75 Cr Polomka $ 5,507.50 Cr Enright $ 5,507.50 Cr Dell’Antonio $ 5,507.50 Cr Mathews $ 5,507.50 Cr Alexander $ 5,507.50
Elected Members Training Council has adopted a Training and Development Plan, which coincides with Policy 2.19 Training and Development – Elected Members. The policy is aimed at providing Elected Members with assistance in the performance and discharge of their functions and duties.
Elected Member Forums Council holds Elected Member Forums pursuant to Section 90 subsection (8) of the Local Government Act and Councils Policy 2.24 Policy for Informal Meetings of Elected Members. These meetings are held to o Informing the elected body of matters that may be presented to Council for consideration at upcoming Council meetings. o Receiving presentations by third parties, consultants or staff on matters relevant to Council. o Providing a forum for elected members to raise matters with staff that require research prior to presentation to future Council meetings.
District Council of Robe – Annual Report 2013/2014 18
Elected Member Information
The Public, unless specifically invited to attend, is excluded from these meetings. Council cannot formally debate any matters under consideration at this meeting. The formal debate on the issues or subjects considered at this meeting must be undertaken at the formal monthly Council meeting. Council cannot make any decisions on matters under consideration at this meeting as formal Council/Committee meetings are the only forums at which Council decisions can be made.
Seven elected member workshops were held during the 2013/14 year.
Elected Member Meeting Attendance 2013-14 During 2013/2014, Council considered items at its meeting where it was considered necessary and appropriate to exclude the public, as set out in the Local Government Act 1999. Council held twelve Ordinary Meetings and three Special Meetings.
Table: ELECTED MEMBERS MEETING ATTENDANCE 2013/2014
Adjourned Apology/ Ordinary Council Special Council Approved Member Council Attended Meetings Meetings Meeting Leave of Absence Mayor Riseley 11 2 13 1 Deputy Mayor Nolan 12 2 1 15 Cr Polomka 10 2 12 2 Cr Enright 10 2 1 13 2 Cr Dell’Antonio 12 1 1 14 1 Cr Mathews 11 2 1 14 1 Cr Alexander 11 2 1 14 1
District Council of Robe – Annual Report 2013/2014 19
Confidentiality Provisions
The following subjects were considered in confidence:
Council Meeting Date Subject Relevant section LG Act 10 September 2013 Robe Marina Berth For Sale 90 (3) (a) 10 December 2013 Australia Day award Nominations 90 (3) (a) 10 December 2013 Celebration of Fishing History 90 (3) (b) 11 February 2014 Celebration of Fishing History 90 (3) (b) 4 March 2014 In the Matter of Dispute Notified Pursuant to a 90 (3) (a) Deed of Agreement between the Australian Services Union and the District Council of Robe 4 March 2014 SELGA – Limestone Coast Regional 90 (3) (h) Development Board 4 March 2014 SELGA – Limestone Coast Regional 90 (3) (i) Development Board – Resolutions Following Special Meeting held 22 May 2009 4 March 2014 SELGA _ Limestone Coast Regional 90 (3) (i) Development Board 4 March 2014 Legal Action – G King vs W Peden and District 90 (3) (i) Council of Robe 4 March 2014 King vs Peden and District Council of Robe 90 (3) (i) 4 March 2014 Robe CWMS Irrigation Tender Evaluation 90 (3) (k) 4 March 2014 Robe Golf Club – Proposed Development of an 90 (3) (b) 18 Hole Golf Course 4 March 2014 Possible Use of Crown Land 90 (3) (d) 4 March 2014 Membership of Council’s Marina Committee 90 (3) (h) Section 41 Local Government Act Committee 4 March 2014 Purchase of Land – Lord Syleham Street 90 (3) (b) 4 March 2014 Local Government Association Mutual Liability 90 (3) (h) Scheme – Legal Advice 4 March 2014 Celebration of Fishing History 90 (3) (d) 8 April 2014 Construction of Coastal Trail Drain L to 90 (3) (k) McIntyre Reserve – consideration of Tenders 8 April 2014 Celebration of Fishing History 90 (3) (b)
District Council of Robe – Annual Report 2013/2014 20
Committees of Council
Section 41 Committees Robe Marina Committee
Development Assessment Panel Cr Harvey Nolan (Presiding Member) Mayor Peter Riseley Mr David Chapman (Presiding Member) Mrs Mary McInerney (Recreational Fisher Rep.) Mr Niels Hansen Mr Geoff Hunt (Commercial Fisher Rep.) Mr Robert Miles Mr Dennis Currer (Community Rep.) Mr David Yates Mr Richie White (Community Rep.) Mayor Peter Riseley Mr Roger Sweetman (Chief Executive) (non- Cr Jenny Mathews voting) Cr John Enright
The Committee dealt with 21 Development The Robe Marina Committee met on six Applications which represents 20% of the total occasions during the period. Agenda items of 101 Applications received by Council, the considered included; Marina Underlease remainder being assessed by staff under covenants, concept Robe Marina Management delegated authority. Plan, Marina Entrance Plan, Robe Boat Show, Lake Butler Dredging Project, SABFAC Ten meetings took place during the 2013/14 Application, Asset Management Plan period. Meetings are held on the third Tuesday of each month at 4.00 pm. Independent Members receive an allowance of $120.00 per Council Advisory Committees ordinary meeting and $50.00 per meeting for travel further than 50 kms from Robe. Child Care on Wheels Committee
Audit Committee Mrs Ann Legoe (Presiding Member) Cr Kristina Alexander Mayor Peter Riseley Cr Jenny Mathews Cr Lawrence Polomka Mr Roger Sweetman, Chief Executive Officer Cr John Enright Ms Peta Baverstock, Parent Representative Mr Neil Cranwell (Independent Member) Ms Robyn Paterson, Director Child Care Services Mr William Peden (Independent Member) Ms Bronwyn Gadd, Team Leader Mr Stefan Kurray, Team Leader The Audit Committee met on three occasions Mrs Jeannie Kerr, Administration Assistant during the period. Agenda items considered included; EOY audit management letter CWMS The CCOW committee met on 8 occasions loan for upgrade at the treatment plant, Terms during the year and agenda items included of reference for committee reviewed, Interim budget based funding, national regulations, audit letter, Draft Annual Business Plan & projects, fees, funds management, attendance Budget 2014-15. statistics and reports from the Director and The independent member receives a sitting fee staff. of $50/ hour plus travelling for each meeting attended.
District Council of Robe – Annual Report 2013/2014 21
Council Delegate to Regional Committees
Community Emergency Risk Management Steering Committee Cr Harvey Nolan
SELGA Mayor Peter Riseley Deputy Mayor Cr Harvey Nolan
Robe Ambulance Service Cr Rino Dell'Antonio
Kingston Soldiers Memorial Hospital Mr David Loxton (Community Representative)
Robe Sports & Recreation Association Cr Kristina Alexander & Cr Rino Dell'Antonio
South East Coastal Management Group Mayor Peter Riseley
SELGA Roads and Transport Working Group Cr Lawrence Polomka
SELGA Waste Management Group Cr Lawrence Polomka
Robe Ratepayers and Residents Association Cr Rino Dell'Antonio
Friends of the Institute Cr Jenny Mathews
Kingston Community School Mr Roger Sweetman (Community Representative)
Robe Road Safety Group Cr Kristina Alexander
Australia Day Mayor Peter Riseley & Cr John Enright
District Council of Robe – Annual Report 2013/2014 22
Electoral Representation
Council is required to undertake a representation review at least once every eight years, pursuant to the provisions of the Local Government Act 1999. Council undertook a review in 2012-2013 and a result of the review Council retained the structure of the Council being; A Mayor elected at large 6 elected members Retained the Council name With the only change being that Council will no longer have wards.
The next intended review will be in 2021 and Council will invite interested persons to make written submissions to Council on the subject of the review.
The Council is the decision-making body on all matters of policy and strategic direction, and consists of the Mayor and six Elected Members. A comparison with rural and regional Councils with a similar population base is shown below.
Council Elected Members Electors Representation Quota District Council of Robe 7 1,084 154 District Council of Cleve 8 1,269 158 District Council Elliston 8 739 92 Flinders Ranges Council 9 1,234 137 District Council of Franklin Harbour 6 951 158 Karoonda/East Murray 7 783 111 District Council of Kimba 7 803 114 Streaky Bay District Council 8 1,492 186 Orroroo/ Carrieton District Council 7 704 100 Wudinna District Council 7 904 129
District Council of Robe – Annual Report 2013/2014 23
Organisational Structure
District Council of Robe Mayor Elected Members [6]
Chief Executive
Works Operation Deputy Chief Executive General Inspector Coordinator
Director of Library Manager Administration Shared Officers Plant Operators Childcare (WRC) V V
Administration Library/VIC Building Inspector Planning Officer Grader Operator[s] Assistant Officer (KDC)
Casual Rates & Finance Maintenance & Environmental Team Leaders Library/VIC Officer Construction Officers Health Officer (WRC) Officers
OHS&W/Risk Administration Parks & Gardens Childcare Staff Volunteers Management Officer Records Officer Staff (WRC)
Customer Service
Officer
Casual Administration Officer Note - Shared Officers: KDC - Kingston District Council WRC - Wattle Range Council
District Council of Robe – Annual Report 2013/2014 24
Human Resource Management
Executive Officers Council’s Chief Executive officer is appointed by the Council to manage the operational requirements of Council, to drive the implementation of Council’s Strategic Plan and to ensure that Council policy directions are followed. The Chief Executive is responsible for overall management of the organisation and reports to the Mayor and Elected Members. The Chief Executive is supported by a Deputy Chief Executive. The Chief Executive’s Total Employee Cost package is $156815 which includes superannuation guarantee and private use of a fully maintained vehicle, 5 additional leave days. The Deputy Chief Executive’s Employee salary cost is $116,509 plus superannuation guarantee and private use of a fully maintained vehicle.
Staffing Statistics The District Council of Robe maintained a workforce of 39 employees (27.9 full-time equivalents) in 2013/2014. Council continues to retain a balance of trained and responsive staff, supplemented by the use of contractors for specialised projects and services. The use of employed staff, contractors and shared service arrangements ensures that projects are carried out using specialist equipment and skills of contractors where necessary, whilst retaining a core workforce that can respond quickly and efficiently to localised problems and concerns. All employees are employed under Enterprise Agreements and relevant industrial awards or a common law contract of employment. Employees continue to undertake appropriate training to ensure they are equipped with the knowledge and skills required to service the community efficiently.
Equal Opportunity Council is an equal opportunity employer and will employ the best person for a vacant position. Employees are encouraged to attend training courses to improve their skills base and their opportunity for advancement in the Local Government industry.
Risk Management/ Occupation Health Safety and Welfare Council continues to use the resources and expertise of a Risk and Work Health Safety Coordinator from the Local Government Association Mutual Liability Scheme. WHS continues to be a major commitment for Council with the safety of its workers of high importance.
District Council of Robe – Annual Report 2013/2014 25
Services to the Community
Council is responsible [under legislation] to provide and maintain community infrastructure and deliver core services to the community. In addition Council provides facilities and services that meet the need of the community. Council develops policy relating to the provision of facilities and services and the governance and compliance required in their delivery to ensure a safe and harmonious workplace, community and environment.
These services currently include (but are not limited to):
Aerodrome Marina Animal Management Parking Controls Arts/ Culture Parks, Reserves and Gardens Asset Management (public) Bicycle Tracks/ Walking Paths Pest & Plant Control Boat Ramp Planning Controls Car Parks Playground Equipment Caravan Park Public Conveniences Cemetery Public Library Child Care Services Public Seating Community Halls and Centres Recreational/ Sporting Facilities Development Control Recycling Dog Control Roads/ Footpaths/ Kerbing Effluent Disposal ( CWMS) Roadside/ Street tree planting Environmental Health Matters Stormwater drainage Fire Prevention/ Protection Strategic Planning Foreshore Facilities Street Lighting Garbage Disposal Street Closures Impounding of Livestock Street Sweeping Litter Bins Tourism Waste Management
District Council of Robe – Annual Report 2013/2014 26
Operations
Council was able to maintain the provision of all existing services to the community which are typically included in the following categories; Administration & Governance; Economic Development; Health & Welfare; Housing & Community; Mining & Manufacturing [Quarries] Public Order & Safety; Sport & Recreation; Transport & Communication.
The graph below depicts Council’s total expenditure segmented by activity.
Graph:
Council participates in, fosters and supports the following community development projects and activities that are an integral part of our community. Council believes its involvement in these activities is vital in developing the social fabric of the town which has many direct and indirect benefits for Council and its community.
Volunteer Morning Tea Australia Day Ceremony ANZAC Memorial Community Transport’ o Community Bus o Red Cross transport Mayoral Christmas Parade Volunteer Information Hub Robe Boat show
District Council of Robe – Annual Report 2013/2014 27
Robe Public Library & Visitor Information Centre
The strength of the Robe Information Centre is the concept of a One Stop Shop which has been further developed during this reporting period, with new display areas, slat wall in the library and visitor centre areas, brochure displays and an upgrade of souvenirs. The Library, Visitor Information Centre and History Display represents access to information about the local area in one stop and is supported by library and information services readily available to all including visitors and supported by informed staff and volunteers.
The State One Card continues to be a driver for community engagement and has enabled us to promote the services of the library: access to over 4million items from the state’s resources, held across128 libraries, in real time and delivered often within a week to the borrower, accessed from the library, ipad, tablet, iphone, library app, home in fact anywhere with technology. Significantly last year 1414 holds were placed by the Robe community, 1187 holds were received and the Robe Library sent out 2618 items State wide reflecting the strength of the One Card. The holds received represent a 125% increase in requests and items sent out represent a 200% increase, representative of this success of the One Card and the sharing of Resources State wide.
Free wireless services are increasingly important playing a key role for the travelling businessman, student, tourist and community at large. These services provide opportunity for keeping abreast of social media, downloading eBooks and eResources and updating apps and programs. Internet and wireless access enable our communities to stay informed, learn new skills, keep up to date with emerging technologies and overcome the challenges of the digital divide. These services are to be further upgraded by Public Library Services.
“Many sectors of the community rely on our libraries to use technology as they don’t have access to it in their own homes or whilst on holiday.”
The usage of the library and the resources continues to grow and 21,700 items were borrowed from the library, with a collection of 9,691 resources available to the community and an extensive range of online data bases: “Press Display” enables access to over 1000 newspapers and magazines online, is heavily used with many members accessing the newspapers online daily. Local and family historians make regular use of “Acestry.com” an online genealogy data base. Trove (National data base) and the State Library of SA data bases have also proven to be well used as an entry point to research and reference.
School: This innovative partnership with the Robe Primary School continues to evolve and the opportunity to further develop this relationship and services has been increased with the State One Card and access to the State’s resources and this has positively impacted on the school community. The success of the school visits and use of the library after hours is reflected in the increase in children’s loans. An anticipated outcome of the program with the school is that these students will continue to use the library and see the library as a place of innovation and ideas where literacy, the arts and heritage come together.
District Council of Robe – Annual Report 2013/2014 28
Robe Public Library & Visitor Information Centre
Programs: Children’s Book Week provided us once again with the opportunity to host students from the Robe Primary School and discuss the award winning books and literature. The Summer Reading Club continues to grow and with ongoing promotion an increase in the number of participants was noted. The month of reading over the holidays was based around the concept “Investigate”.
A new initiative was the introduction of Baby Bounce and Rhyme and although in its infancy there is the potential to develop a strong program. Held weekly the program is attracting on the average 16 parents and babies to the session.
We have participated in a number of key State and National projects: Get reading, Summer Reading Club, National Year of Reading, and Let’s Read and are now embracing Dad’s Read. All are accompanied by book marks, promotional materials and resources and websites. Following on from 2012 2013 period there has been a continued increase in visitation numbers along with souvenir sales and information provision. 51,400 visitors through the centre has been indicative of the excellence in customer service, tourism services and the use of the library and information services. The refurbishment of the centre has resulted in increased activity ensuring the increase in visitor numbers and associated sales were well accommodated in a modern and contemporary space; the interior reflecting a welcoming and ambient center, inviting with knowledgeable and enthusiastic staff and volunteers.
Staff continue to review the range of souvenirs and as a result of this review new ranges have been added, reflecting the local area and region and tourism icons along with increased souvenir sales. Staff and volunteers have participated locally in famils and such training is planned for the Limestone Coast.
Our success in collaboration and community engagement has enabled us to further build and strengthen partnerships with community groups, government agencies and commercial businesses and achieve the success we have and implement service improvements. The challenge has been to provide opportunity for our diverse community and visitors. The development of partnerships is critical if we are to continue to develop our philosophy of a library and information centre that offers our community and visitors a dynamic experience, is sustainable and community driven.
District Council of Robe – Annual Report 2013/2014 29
Child Care on Wheels (CCOWS)
Our philosophy states “CCOWS aims to create an early childhood service that values children’s learning, respects children’s rights, and understands the critical nature of connection between families and early years educators in delivering the best experience for children.” The Child Care on Wheels Service is based in Robe and provides care and education in a long day setting, to children from families across the region. This service is funded by the Federal Government and supported the Robe District Council. CCOWS works with an ongoing Quality Improvement Plan and at regular intervals through the year it submits outcomes, budgets, financial statements, utilization reports and funding acquittals to the Australian Government Department of Education. Funding renewal depends on the satisfactory compliance with agreed standards of performance.
CCOWS operates every day of the working week. This responsive, flexible service is valued and appreciated by children and families in the community, (particularly working parents). Each week there are 127 places available for child care, across four sites. At this time there are 60 children attending each week, from families in Robe, Kangaroo Inn, Beachport and surrounding districts. Many families travel from farms and properties to attend. At present there are also 120 requests for places on the waiting list.
CCOWS has 16 staff comprising a mixture of permanent, permanent part-time and casual employees coming from Kingston, Beachport, Lucindale, Greenways, Millicent and Robe.
Currently, CCOWS provides its services from premises under lease or license agreements with other organizations, hence the need to transport all the needs for the day to those sites. Trolleys and small sheds are essential to be able to facilitate shifting of furniture, portable cots, activities, administration needs and more. The four-wheel drive vehicle travels to Robe as well as Beachport and Kangaroo Inn. Having a cargo barrier enables staff to pack activities and resources for the changing curriculum program each week
District Council of Robe – Annual Report 2013/2014 30
Council Information
Council’s performance against the Annual Business Plan
Projects undertaken
Councils Annual Business Plan contained the following Capital and Major projects to be undertaken during 2013-2014
The following schedule details Councils performance in completing these projects.
Project Description Completed Comments ADMINISTRATION Equipment Upgrade desk top computers and Partially Server upgrade not undertake a sever upgrade undertaken , carried forward to 2014-2015 Administration Office Construct & seal new car park area Long term planning documents - Infrastructure Asset Management Plans review Strategic Direction Report “Robe 2040 – stage 2 Rate review. COMMUNITY Coastal Walkway Upgrade walking trail Drain L to McIntyre Partially Final surface treatment not Street reserve applied , carried forward to 2014-2015 Street Furniture Seats & benches at various locations Open space irrigation Sub-surface irrigation adjacent skate park Project not commenced Community Buildings Repairs to Library /Institute / Council Ongoing project with stage Chambers to prevent water damage. 2 included in 2014-2015 Annual Business Plan Recreational Boat Ramp Construct wash-down bay Marina Dredging First stage of planning for undertaking the Partially Ongoing Project carried dredging of the Marina , obtaining forward into 2104-2015 government Department Approvals Marina Precinct Project planning for upgrade of the Partially Ongoing Project carried Marina entrance, public car park & forward into 2104-2015 fisherman’s memorial. Waste Transfer Station Construction of Waste Transfer Station. Cemetery Construction of Shed to store shoring and plant Robe Street Cnr. car park Pre-construct design & feasibility Project not commenced Recreation Waste water irrigation system for the Golf Club and Football Club INFRASTRUCTURE Effluent Management (CWMS) Pump & equipment upgrade Bunding for chlorine delivery/ storage Completion of Treatment Plant upgrade Road Construction -Sealed Wrights Bay Road Wrights Bay Road – completion of construction and sealing h grant funding assistance Single Coat Reseal Quinlan-Watson Drive Stanhope Drive Dawson Drive
District Council of Robe – Annual Report 2013/2014 31
Council Information
Road Construction Unsealed*Road Old Naracoorte Road Lake Hawdon Road Boomaroo Park Road Sandy Lane WORKS Works Depot Upgrade fuel dispersal equipment Bunding for oil storage area
PLANT/Equipment Tipper & Trailer Tipper & Trailer [$158k + $43k plus Dog Tipping Trailer $82k] (No trade) Works Utility (x3) Trade and update works utilities x3
Administration Vehicle Replacement
Of the 32 major projects and capital works included within the Annual Business Plan Council completed 26 of these projects.
District Council of Robe – Annual Report 2013/2014 32
Regulatory services
Robe Lake Butler Marina No. of berths leased = 50 No of commercial vessels = 32 No of times recreational vessels use boat ramp = 2400
Compliance – Dogs & Parking There were 423dogs registered in Robe for 2013-14 and 22 infringements issued. There were 19 Parking infringements and 2 by-law infringements issued for 2013-14.
CFS Fire Stats and Safety Assist Police or other Gov Agency 8 Building Fire 1 Severe Weather and Natural Disaster 5 Grass/Stubble Fire 3 Medical Assist 2 Search 1 Vehicle Accidents 9 Other 7
There were 201 105F notices issued for 2013-14 with 4 infringements issued.
Dog on Longbeach, Robe, SA
District Council of Robe – Annual Report 2013/2014 33
Planning and Development
Development Assessment Development Plan assessment involves assessment of a development proposal the provisions of the Development Act 1993 and Regulations 2008 and against the relevant provisions of the District Council of Robe Development Plan.
The majority of applications processed by Council under the Development Act were “consent” applications which do not include public notification and are dealt with by Council staff using delegated authority granted to them by Council.
Other applications considered as Category 2 or 3 forms of development pursuant to the Development Act required public notification procedures to be followed. Similarly, those forms of development classed as non-complying followed the public notification process.
During the 2013/14 financial year, there were three Category 2 development applications assessed and two non-complying applications processed. In all 101 development applications were submitted to Council during the financial year, the majority for domestic uses.
Building Statistics 2013/14 2012/13 2011/12 Estimated Expenditure $9.8m $11.7m $15.5 Dwellings 26 37 34 Dwelling additions 19 12 11 Garages/verandas/carports 18 30 33 Commercial 17 10 11 Industrial 3 2 6 Sheds – Rural 4 5 6 Land Divisions 3 7 13 Other 11 5 3 TOTAL 101 108 117
Development Assessment Panel The District Council of Robe’s Development Assessment Panel (DAP) is charged with the responsibility of considering development applications on behalf of Council in circumstances where the proposal does not meet the requirements of the Development Plan, the nature of development is deemed non-complying or where a particular proposal generates significant public interest through the public notification process. Such proposals are outside of staff’s delegated authority decision making powers.
Environment Resources and Development Court Proceedings As provided for by the Development Act 1993, should a person be aggrieved by a decision of Council with respect to their development application, or who are third parties that have lodged representations during the public notification period, appeals may be lodged with the Environment, Resources and Development Court.
District Council of Robe – Annual Report 2013/2014 34
Planning and Development
Four appeals were lodged with the ERD Court and a compromise was reached with all four.
One other appeal remains before the court which has carried over from the previous financial year and Council is mindful of the ongoing legal cost but upholds the integrity of legislation.
Building Development applications are assessed against various Acts mainly the Development Act 1993 and Development Regulations 2008, Council Policies, Building Code of Australia and Associated Australian Standards.
Tasks carried out by the building division include: Building Assessments; On-site building inspections; Management of building maintenance services for Council’s built assets; Maintenance of asbestos and essential safety provisions Advisory services Project management of Council projects
Inspections Site inspections are undertaken on building work in progress to ensure development is constructed in accordance with the development approval and also to meet the relevant codes and standards. The inspections are undertaken in accordance with Council’s Building Inspection Policy and the Roof Truss legislation.
Compliance/Illegal Development Further to inspection of building work resulting from development applications, Council also undertakes inspections of compliance issues where development approval has not been sought for unapproved building work, changes in land use and dangerous structures and emergency situations. Mindful of costs involved with action through the Environment, Resources and Development Council, Council attempts to work with property owners towards a suitable outcome for all parties.
District Council of Robe – Annual Report 2013/2014 35
Information Statement
Structure and Functions of Council
Full Council Full Council, consisting of 7 Elected Members including the mayor and Deputy Mayor, is the decision making body for all policy matters. Some of the roles and functions set out in the Act are: Being a representative, informed and responsible decision-maker in the interests of the community; Participating in public policy development and planning activities with the other spheres of Government; Providing and coordinating services and facilities that benefit the area, ratepayers, residents and visitors; Developing its community and resources in a socially just and sustainable manner; Providing for the welfare, well-being and interests of individuals and groups within its community; Representing the interests of its community to the wider community and other levels of Government; Planning at the local and regional level for the development and future requirements of its area; Managing, developing, protecting and conserving the environment; and Regulating local activities such as building, keeping animals, parking, maintaining public health etc.
The operations and affairs of the Council should be managed in a manner that emphasises the importance of service to the community. Ordinary meetings of Full Council are held monthly, on the second Tuesday of the month at 6.00 pm. Members of the public are welcome to attend all Council meetings which are held at the Council Chambers, Smillie Street Robe. Agendas of all Full Council meetings are placed on public display no less than three days prior to those meetings. Minutes are placed on display within five days of meetings. These documents are also available on the District Council of Robe website www.council.robe.sa.gov.au
Key Committees Council Development Assessment Panel The Development Act 1993 requires all Councils in South Australia to establish a Development Assessment Panel to operate as the relevant authority under the Development Act to assess development applications. The creation of the Panel is to ensure that Council makes development decisions as a relevant planning authority pursuant to the Development Act, 1993 having sole regard to the Council’s authorised Development Plan and any referral advice to determine the merit of the proposal. The Local Government Act 1999 does not apply to the Development Assessment Panel.
The membership structure of the Panel is now prescribed under the Development Act 1993 and requires Council to appoint a 7 member Panel comprising an independent Presiding Member, 3 independent members and 3 elected members/ officers of Council. The operation of the Panel is also subject to the delegations of the Council under the provisions of the Act. The Development Act requires the Panel to achieve the following functions: To act as a delegate of Council and make decisions on development applications in accordance with the requirements of the Act; To provide advice to Council on trends, issues and other matters relating to planning or development that have become apparent during the assessment of development applications; and To perform other roles, except policy formation, as assigned by Council.
The primary role of the Panel is to make decisions on development applications and is responsible for determining and establishing its own meeting and operating procedures.
District Council of Robe – Annual Report 2013/2014 36
Information Statement
The District Council of Robe Council Development Assessment Panel meets on the third Tuesday of each month. Meetings commence at 4.00 pm at the Council Chamber, Smillie Street, Robe.
Committees The following committees have been established by Council pursuant to Section 41 of the Local Government Act, 1999 comprising elected members, staff and members of the public to investigate and provide advice to Council on particular issues. These are as follows: Robe Marina Committee Audit Committee
Minutes of these meetings are included in the Agendas for the meetings of the full Council, or are available for perusal at the Council office or on Council’s website.
Delegations The Local Government Act allows Council to delegate a power, function or duty to a council committee or the Chief Executive. Section 44 of the Act also places some prohibitions upon delegations.
The use of delegated authority enables many routine matters to be acted upon promptly and facilitates a more efficient operation and better service to communities. Delegation also allows Council members to concentrate their effort on; Policy development Representation Strategic Planning and Community leadership
Council reviews their delegations to the Chief Executive each year. Delegations to the Chief Executive are available for inspection at Councils Offices and website. The Chief Executive can further delegate powers, functions and duties to appropriate staff.
Public Participation The District Council of Robe provides a variety of ways for the community to participate in decisions made by Council.
Council Meetings Members of the public have a number of opportunities to put forward their views on particular issues before Council. These are: Deputations – with the permission of the Council or Mayor, a member of the public can address Council personally or on behalf of a group of residents. Presentations to Council – with prior notification and arrangement with the Mayor, a member of the public can address the Council on any issues relevant to Council. Petitions – written petitions can be addressed to the Council on any issues within the Council’s jurisdiction. Written Requests – a member of the public can write to the Council on any Council policy, activity or service. Elected Members – members of the public can contact their Elected Members of Council to discuss any issue relevant to Council.
District Council of Robe – Annual Report 2013/2014 37
Information Statement
Internal review of Council decisions A key element in providing open, responsive and accountable government is access by citizens to a fair process for raising grievances regarding Council’s decisions, with confidence that these matters will be dealt with objectively, fairly and in a timely manner. Complaints may arise as a result of dissatisfaction with a decision of Council, or the way that a policy procedure, service or fee has been applied. Council and staff will endeavor to resolve complaints as they arise without having to resort to a formal procedure. If a complaint cannot be resolved, a member of the public may choose to request a formal review of the Council decision. All councils are required to establish procedures for the internal review of its decision. This is set out in the ‘Internal Review of Council’s Decisions Policy’ listed on Council’s website or available at the Council office.
There were no applications for an internal review of a Council decision pursuant to Sec 270(8) of the LGA 1999 received in the 2013/14 financial year
Public consultation Council members are elected by their communities to make decisions on behalf of those communities within the legislative requirements. Consultation with the community can be a valuable tool for councils to assist in the decision making process, however it would not be practical to consult the community on every decision that Council is required to make. The Local Government Act 1999 sets out a number of areas which require public consultation prior to Council making a decision and Council must adopt a Public consultation Policy to follow in these circumstances. Council may decide to consult the public on other issues where they determine this would be useful. Council also produces a community newsletter to provide information to the community. The issues that require consultation are set out in Council Public Consultation Policy. This policy is available at the Council office or on Council’s website. The community is notified through newspapers, Council’s newsletter and the website when public consultation is required. Responses can be received by Council via mail and email.
Access to Council Documents Information Requests Requests for other information not included in Clause 4.1 above will be considered in accordance with the Freedom of Information Act, 1991. Under this legislation, an application fee and a search fee must be forwarded with the completed request form as provided for in Section 9, unless the applicant is granted an exemption. Forms are available at the Council Office.
Freedom of Information requests should be addressed to:
Freedom of Information Officer District Council of Robe PO Box 1, Robe SA 5276
Freedom of Information Requests for 2013/2014 Council did not directly receive any freedom of information requests in the 2013/14 year
Documents Available for Inspection In accordance with Section 132 of the Local Government Act, 1999 a member of the public is entitled to: Inspect the following documents at the Council Office during ordinary hours without charge; and Obtain a copy of the following documents at the Council Office during ordinary hours
District Council of Robe – Annual Report 2013/2014 38
Information Statement
List of Documents Available to the Public
POLICIES/CODES OF CONDUCT/PRACTICES/GUIDELINES Customer Service Electronic Communications Facilities Fund Raising – Charitable & Community Groups Involvement in Emergency Response Operations in support of Country Fire Services Septic Tank Effluent Drainage Connection Kerbside Waste & Recycling Collection Records Management Australia Day Awards Privacy Debt Collection Records Management for Elected Members Motor Vehicle Volunteers Code of Conduct Volunteers Environmental Street & Parks Tree Planting Maintenance Child Safe Environment Gift for Employees leaving Council Christmas Function Interaction of the Development Act 1993 Credit Card Annual Leave Long Service Leave Busking in Robe Asset Capitalisation Footpath Dining Code of Conduct Employees Procedure for Internal Review of Council Decision Code of Practice for Access to Meetings & Equal Employment Opportunity Documents Equal Employment Opportunity Program Elected Member Access to Information Elected Members Allowances & Benefits Grievance Procedure Bullying & Harassment Order Making Performance Management Code of Conduct Elected Members Public Consultation Treasury Management Whistleblower Protection Caretaker Training & Development Elected Members Fraud & Corruption Mayor Seeking Legal Advice Contracts/Tenders/Purchasing Elected Members Code of Conduct – Complaints Procedure for Informal Meetings of Elected Members Handling Prudential Management Contracts/Tenders/Disposal of Assets Internal Financial Controls Naming Roads & Places Rating Building & Swimming Pool Inspection CDAP Complaint Handling Contribution to the Provision of Roads
REGISTERS OTHER DOCUMENTS Notice and agenda for meetings of the Council and Register of Interests (Elected Members) Committees Register of Interests (Development Assessment Minutes of meetings Panel Members) Register of Elected Members Allowances and Record of delegations under the Local Govt Act, 1999 Benefits Register of By-Laws Strategic Management Plan Register of Community Land and Management Plans Annual Business Plan & Summary Register of Fees and Charges Annual Budget Register of Public Roads Audited Financial Statements Register of Interests (Officers) Annual Report Register of Salaries (Officers) Assessment Record Register of Campaign Donations Returns
District Council of Robe – Annual Report 2013/2014 39 Information Statement Amendment of Council Records Under the Freedom of Information Act, a person may request a correction to any information about themselves that is incomplete, incorrect, misleading or out of date. To gain access to these Council records, a person must complete and lodge with Council an application form as indicated above outlining the records that he/she wishes to inspect. Where the documents require amending, details of the changes should be lodged with the Council’s Freedom of Information Officer. Competitive Tendering Council IS COMMITTED in providing a fair, transparent and accountable process for the provision of services and the purchasing of goods and services. Council’s Contracts/ Tender/ Purchasing Policy does not provide for any deviation from the best value for money principle in purchasing locally
The following information is provided in accordance with schedule 4 subsection 2 (b) of the Local Government act detailing activities conducted by Council which have been subject to competitive tendering or other measures to ensure councils services are delivered cost effectively.
Councils purchasing of goods and service is undertaken in accordance with Councils Contracts Tenders and Purchasing Policy unless Council have resolved due to special circumstances to act outside this policy. Competitive tendering was undertaken in relation to;
Trail construction The supply of bitumen products Construction of a Waste Transfer Station The supply of line marking services Purchasing plant The supply of motor vehicles Raising and crushing road making material
Council also undertake the provision of services in cooperation with neighboring councils to ensure that services are provided cost effectively. These services include;
Building Surveyor Mechanic Environmental Health officer Library Manager Work Health and Safety Officer
Authorised by:
Roger Sweetman Chief Executive
District Council of Robe – Annual Report 2013/2014 40 Financial Statement Appendix 1
SELGA Annual Report 2013/14 Appendix 2
Council is a member of the South East Local Government Association [SELGA].
SELGA is a regional subsidiary representing its Constituent Councils and is established pursuant to Sec 43 of the LGA 1999 by its Constituent Councils.
SELGA’s Goal: To represent and serve our Constituent Councils and to advance the Limestone Coast communities through advocacy, facilitation and innovation.
District Council of Robe – Annual Report 2013/2014 42
Annual Report 2013-2014 South East Local Government Association
South East Local Government Association Inc. PO BOX 1445, MOUNT GAMBIER, SA 5290 Phone: (08) 8723 1057 Email: [email protected] Web address: www.selga.sa.gov.au Introduction This document is the Annual Report of the South East Local Government Association Inc. for the period 1st July 2013 to 30th June 2014. This document is prepared pursuant to the Local Government Act 1999 to report to Constituent Councils on the work and operation of the Association for the preceding financial year. This Report details the activities of the Association to represent and serve the seven Constituent Councils and to advance the Limestone Coast communities through effective advocacy, facilitation and innovation.
Our Association The South East Local Government Association (SELGA) was established as a regional body on 6th October 1885. SELGA is a regional subsidiary representing its Constituent Councils and is established pursuant to Section 43 of the Local Government Act 1999 by the Constituent Councils.
The Association is comprised of the following Constituent Councils: City of Mount Gambier District Council of Grant Kingston District Council Naracoorte Lucindale Council District Council of Robe Tatiara District Council Wattle Range Council
Under its Charter, SELGA’s objects are to: Work in association with both the Local Government Association of South Australia and the Australian Local Government Association to assist in the achievement of their aims and objectives. Undertake co-coordinating, advocacy and representational roles on behalf of its Constituent Councils at a regional level. Facilitate and co-ordinate activities of local government at a regional level related to social, environmental and community development with the object of achieving improvement for the benefit of the communities of its Constituent Councils. Develop, encourage, promote, foster and maintain consultation and co-operation and to strengthen the representation and status of local government when dealing with other governments, private enterprise and the community. Develop further co-operation between its Constituent Councils for the benefit of the communities of its region. Develop and manage policies which guide the conduct of programs and projects in its region with the objective of securing the best outcomes for the communities of the region. Undertake projects and activities that benefit its region and its communities.
SELGA Annual Report 2013-14 1
Associate, collaborate and work in conjunction with other regional local government bodies for the advancement of matters of common interest. Implement programs that seek to deliver local government services on a regional basis. The SELGA Board The SELGA Board comprises the seven Mayors of the Constituent Councils, and is chaired by the SELGA President. Meetings are also attended by Council CEOs.
Council Delegate Proxy Delegate Cr Merv White City of Mount Gambier Mayor Steve Perryman Cr Ian Von Stanke Cr Brian Collins District Council of Grant Mayor Richard Sage Cr Bruce Bain Wattle Range Council Mayor Peter Gandolfi Cr Rob Dycer (Deputy Mayor) Cr Harvey Nolan (Deputy District Council of Robe Mayor Peter Riseley Mayor) Cr Christopher England (Deputy Kingston District Council Mayor Evan Flint Mayor) Cr Chris (Sid) Frankling Naracoorte Lucindale Council Mayor Erika Vickery Cr John Flynn Cr Graham Excell (Deputy Mayor) Tatiara District Council Mayor Richard Vickery Cr John Ross (to 07/02/14) Cr Robert Mock (from 07/02/14)
SELGA Delegates and Chief Executive Officers with Acting LGA SA President Mayor Lorraine Rosenberg and LGA SA Chief Executive Officer Wendy Campana (front) at the SELGA Annual General Meeting in February 2014. Photo: Alan Richardson
SELGA Annual Report 2013-14 2
The Board held six ordinary bi-monthly General Meetings, one Special Meeting and the Annual General Meeting during 2013-14. Meetings are hosted by Constituent Councils on a rotational basis, with every second meeting held at the central location of Naracoorte. The Coorong District Council attends SELGA meetings as welcomed observers. The Coorong District Council is represented by Mayor Roger Strother, Deputy Mayor Peter Wright and Chief Executive Officer Mr Vincent Cammell.
Office Bearers 2013-2014 Under the SELGA Charter, the Office Bearers in 2013-14 are: President Mayor Richard Vickery Vice President Mayor Evan Flint Executive Officer Ms Ann Aldersey Auditor Galpins
In addition, SELGA engages staff to deliver regional programs: SELGA STARCLUB Field Officer Ms Josephine Duigan Regional Community Road Safety Officer Mr Rob Forgan (from 1st April 2014) Regional Waste Management Coordinator Mr Daniel Willsmore (from 31st March 2014)
(L-R) SELGA President Mayor Richard Vickery and SELGA Vice President Mayor Evan Flint. Photo: Alan Richardson
SELGA Annual Report 2013-14 3
SELGA Delegates to the Local Government Association of South Australia Under the Constitution of the Local Government Association of South Australia (LGA), a number of SELGA representatives are elected to represent the region. SELGA President Mayor Richard Vickery is the South East Zone Delegate and Vice President of the LGA Board. Mayor Evan Flint serves as Proxy Delegate. SELGA has two Delegates to the South Australian Regional Organisation of Councils, Mayor Richard Vickery and Ms Ann Aldersey, with Mayor Evan Flint serving as proxy. The South Australian Regional Organisation of Councils (SAROC) is an important LGA committee for non-metropolitan Councils. Membership is drawn from each of the six non- metropolitan Regional Local Government Associations with members meeting bi-monthly to discuss the key issues affecting non-metropolitan Councils.
Association Committees and Working Parties To undertake specific projects or fulfil areas of operational responsibility, SELGA convenes a number of committees and working parties. SELGA acknowledges the work of all who have contributed to the following committees and working parties throughout 2013-14.
Committee / Working Representative Council Party Cr Jamie Jackson Tatiara District Council Cr Merv White City of Mount Gambier Mr Daryl Sexton SELGA Roads and Mr Tom Krieger Naracoorte Lucindale Transport Working Group Council Mr Bob Bates Kingston District Council Mr Peter Halton Wattle Range Council Mr Adrian Schutz District Council of Grant Mayor Richard Vickery (Chair) Tatiara District Council Cr Jim Maher City of Mount Gambier Mr Mark McShane Mayor Richard Sage District Council of Grant Limestone Coast Economic Dr Helen Macdonald Naracoorte Lucindale Diversification Group Council Mayor Peter Riseley District Council of Robe Mr Peter Harriott Wattle Range Council Ms Ann Aldersey SELGA Ms Ann Aldersey (Convenor) SELGA SELGA SE Road Safety Mayor Erika Vickery Naracoorte Lucindale Strategy Steering Group (Delegate) Council Cr Brian Collins District Council of Grant Mr Rocky Callisto Tatiara District Council SELGA Building Fire Safety Mr Milan Hodak Kingston District Council Committee Mayor Erika Vickery Naracoorte Lucindale Council Mayor Richard Vickery Tatiara District Council SELGA Development Mayor Peter Riseley District Council of Robe Assessment Panel Working Mr Roger Sweetman Party Mr Trevor Smart District Council of Grant
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Committee / Working Representative Council Party Mayor Erika Vickery Naracoorte Lucindale Council Mr Peter Harriott Wattle Range Council Mr John Best (President) Wattle Range Council South East Local Mr Milan Hodak Kingston District Council Government Inspectorate Mr Paul McRostie Naracoorte Lucindale Group - SELGIG Council South East Local Mr Bob Bates Kingston District Council Government Supervisory Mr Tom Krieger Naracoorte Lucindale Officers Association - Council SELGSOA Mr Daryl Morgan City of Mount Gambier South East Relief Trust Current trustees are SELGA President and Vice President (SERT)
Association Representation – Outside Organisations SELGA has numerous representatives on working parties, boards and committees including State Government boards, cross border bodies and regional boards and committees. This representation allows SELGA to keep in touch with communities, and have input to new and existing initiatives. During 2013-14, SELGA made or continued the following appointments to other organisations.
Board / Committee Representative Council South East Natural Resources Dr Helen Macdonald Naracoorte Lucindale Management Board Council South East Regional Bushfire Mr David Hood On behalf of Prevention Committee Naracoorte Lucindale Council South East Zone Emergency Mr David Hood (Chair) On behalf of Management Committee Naracoorte Lucindale Council Cr Ian VonStanke (Delegate) City of Mount Gambier Ms Ann Aldersey (Deputy SELGA Delegate) Limestone Coast Zone Ms Ann Aldersey (Local SELGA Emergency Centre Committee Government Controller) Mr Ken Stratton (Local District Council of Grant Government Deputy Controller) South East Resource Mr Tom Krieger Naracoorte Lucindale Information Centre (SERIC) Council Anglicare Community Care Mrs Jane Fetherstonhaugh District Council of Grant Green Triangle Freight Action Cr Merv White (Delegate) City of Mount Gambier Plan – Implementation Mayor Steve Perryman Management Group (proxy) Group Training Employment Cr Julie Reis District Council of Grant Cr Ian VonStanke (from City of Mount Gambier 7/02/14)
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Board / Committee Representative Council Greater Green Triangle Cr Jim Maher City of Mount Gambier University Department of Rural Health (GGTUDRH) Limestone Coast Strategic Youth Mayor Steve Perryman (from City of Mount Gambier Coalition (LCSYC) 7/02/14) Limestone Coast Community Mayor Erika Vickery (from Naracoorte Lucindale Services Roundtable 7/02/14) Council Ms Ann Aldersey (to 6/02/14) SELGA Regional Development Australia Mayor Richard Vickery Tatiara District Council Limestone Coast Mayor Erika Vickery Naracoorte Lucindale Council Mayor Richard Sage District Council of Grant Cr Harvey Nolan District Council of Robe
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Strategic Activities 2013-2014 SELGA Strategic Plan 2014-2019 In December 2013, SELGA commenced the process to review and update its Strategic Plan. Early discussions of the SELGA Board indicated a desire for SELGA to grow its capacity to provide regional leadership and advocacy for opportunities and issues impacting the South East region. A further aim of the planning process was to closely define the specific role of SELGA relative to the range of activities and demands on Local Government in the Region. Following a number of workshops and meetings of the SELGA Board, Constituent Councils and staff, the SELGA Strategic Plan 2014-2019 was adopted in June 2014.
South Australian Government In both the lead up to and following the State Election in March 2014, SELGA and its Constituent Councils engaged closely with the South Australian Government on regional issues and opportunities. In the period post the election, SELGA has met a number of times with Hon Geoff Brock, the Minister for Local Government and Minister for Regional Development. SELGA has actively engaged the Minister on key issues of regional development, including the work of the Limestone Coast Economic Diversification Group, as well as on Local Government issues. In April 2014, SEGLA representatives met with Hon Leon Bignell, Minister for Agriculture, Food and Fisheries, Minister for Forests, Minister for Tourism and Minister for Recreation and Sport. The meeting discussed the key initiatives of the Limestone Coast Economic Diversification Group, regional tourism, as well as the significant role of the SELGA Sport and Recreation Field Officer in the region.
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Infrastructure SELGA Roads and Transport Working Group The SELGA Roads and Transport Working Group led the finalisation of the SELGA 2030 Regional Transport Plan, with the final Plan adopted by the SELGA Board in October 2013. The Plan is a strategic level assessment of transport needs and priorities within the region to 2030. The Plan identifies the Regional Significant Routes for the South East for freight, tourism and community demand.
Special Local Roads Program 2013-2014 In 2013, SELGA submitted eight prioritised applications for funding under the Special Local Roads Program (SLRP) for 2013-14, requesting a total of $2.11million. The following roads were approved for investment under the SLRP by the Local Government Transport Advisory Panel:
Council Road $ SLRP Category Tatiara District Emu Flat Road (Stage 1 – 59,300 Freight Council Segment 3) City of Mount Gambier O’Leary Road 255,000 Freight Tatiara District Emu Flat Road (Stage 2) 397,000 Freight Council District Council of Meyers Road 130,000 Tourism Grant District Council of Wright’s Bay Road (Stage 2) 178,700 Freight Robe Wattle Range Council V&A Lane 190,000 Freight
SELGA engaged HDS Australia in 2014 to ensure an independent and robust process of assessing the quality and regional priority of SLRP applications. HDS provide an independent review and assessment of each application, allowing the SELGA Roads and Transport Working Group to prioritise the applications for submission. The Group recommended that the SELGA Board endorse six applications for submission for funding under the SLRP in 2014-15, for a total of $1,680,237. With the announcement of the 2014-15 Federal budget, SELGA has been active in supporting the LGA SA to lobby the federal government regarding the loss of significant funding to the State for local roads and for Financial Assistance Grants. These changes result in the loss of $18 million of roads funding and $6 million of Grants to South Australian councils in 2014-15.
South East Drainage Infrastructure SELGA continued to work with the South East Natural Resources Management Board, the South Eastern Water Conservation and Drainage Board and Regional Development Australia Limestone Coast on actions to secure additional funding for the upgrade, maintenance and operation of the South East drainage network. There is over 2,500km of drains and 3,621 structures in the network, with a replacement value in the order of $250 million. The current level of investment in the infrastructure is $500,000 per annum. In particular, SELGA leads regional activity to attract funding to upgrade critical State-owned bridge infrastructure in the drainage network. There are currently 46 bridges identified as
SELGA Annual Report 2013-14 8 requiring significant upgrade to continue to support economic activity and growth in the region, including the region’s significant forestry and agricultural industries. With the support of the Federal Member for Barker Tony Pasin, the region hosted a visit by Jamie Briggs, Assistant Minister for Infrastructure and Regional Development in February 2014. It was an opportunity for the region to discuss opportunities to attract federal funding for the upgrade of critical bridge infrastructure, in particular highlighting the importance of the bridge infrastructure for regional economic development. SELGA continued to liaise with the South Australian Minister for Sustainability, Environment and Conservation, Hon Ian Hunter MLC on a range of issues related to the funding for the upgrade, maintenance and operation of critical bridge and drainage infrastructure in the region. SELGA also considered the Australian Government-funded South East Flows Restoration Project, which will provide an expanded floodway to transmit water from the Blackford Drain at Kingston to the Southern Lagoon of the Coorong. SELGA expressed significant concerns regarding new infrastructure without certainty of funding for the maintenance, upgrade and operation of the existing regional drainage network.
Heritage Advisory Service A heritage advisory service is an important part of Local Government’s planning role for the proper care and management of heritage assets in the region. On behalf of the seven Constituent Councils, SELGA coordinates the engagement of a consultant to provide heritage advisory services; the project is funded by councils on a fee for service basis. During 2013-14, SELGA engaged Habitable Places Architects to provide heritage advisory services to the seven Constituent Councils in the region. A copy of the Heritage Advisor’s Annual Report for 2013-14 is available from participating councils or from SELGA.
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Sustainable Economy Limestone Coast Economic Diversification Group As in 2012-13, a key priority for SELGA in 2013-14 has been the work of the Limestone Coast Economic Diversification Group. The Group is advancing the outcomes of a forum convened by the Premier of South Australia in 2012 where industry and business leaders articulated the priorities for economic diversification in the Limestone Coast. The membership of the Group includes representatives from the South East Local Government Association, Regional Development Australia Limestone Coast and the South East Natural Resources Management Board. It continues to work with the State Government through Primary Industries and Regions SA and the Department of State Development, and with the initial Forum facilitator, Mr Dennis Mutton. The group is formalised under the structure of the South East Local Government Association. Key achievements of the Group in 2013-14 include:
Engagement with the South Australian Economic Development Board to prepare a strategic direction document to focus State attention on the priority economic and industry drivers of the Region. The Economic Development Board recognise the significant potential to grow the region’s food, wine and forestry industries, and contributing to the South Australian economy. The Group has been successful in informing the projects and programs of the State Government. This has included the VTT Cellulose Fibre Value Chain Study with the forest and forest products industry, and securing the Limestone Coast as a pilot region for PIRSA’s Premium Food and Wine Regional Innovation Cluster Program. Following discussions with the Group, the University of South Australia Vice Chancellor convened a forum in the region with other South Australian universities and training organisations, government agency heads, industry and business leaders to discuss skills, research and development needs for a potential innovation hub in the region; the development of a ‘regional leaders network’; and promoting development and investment opportunities across the Limestone Coast to key stakeholders. The Group worked with PIRSA to convene a ‘Mobilising Regional Leaders’ function in July 2013. Members of the Group provided a briefing to each SELGA Constituent Council in November 2013. Following an assessment of the Group’s achievements and future work plan, the Group sought to update its membership and Terms of Reference. All SELGA Councils now have a nominated representative to the Group. In June 2014, the SELGA Board endorsed the updated Terms of Reference for the Group. PIRSA Regional Manager Peta Crewe has provided significant expertise and time toward the Group and is recognised for her contribution to the Group’s success. In December 2013, SELGA and the Economic Diversification Group organised for Sean Keenihan to present to SELGA Constituent Councils regarding engagement with the China Market. Sean is the South Australian Government’s Strategic Advisor for China and the Chair of the South Australia China Council, as well as Chairman of Partners at Normal Waterhouse Lawyers. Sean provided a valuable overview of engaging with the China market, investment, the realities of doing business and defining the market.
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Unconventional Gas Exploration in the South East Leading Local Government’s consideration of new exploration activities for unconventional gas resources in the South East has been a significant component of work for SELGA in the 2013-14 year. In late 2013, SELGA and its Constituent Councils began receiving correspondence regarding the commencement of exploratory drilling for gas resources near Penola, in the Wattle Range Council area. Following detailed discussion on the issue at the February General Meeting, SELGA convened two information sessions to inform both Local Government and the community on the issue. SELGA convened an internal briefing for Local Government Elected Members and staff in March and a Community Information Session in Penola in April. Both sessions focussed on providing information from a range of sources on the legislative and regulatory decision making regarding unconventional gas exploration and extraction, as well as the scientific and community understanding of the issue in the South East. The Community Information Session in Penola was attended by approximately 110 community members. SELGA again considered the issue at the June 2014 General Meeting, resulting in a number of resolutions seeking to strengthen both State and Federal legislative controls relating to protection of water resources, landholder approval for access to land, separation distances from community assets, and appropriate placement of unconventional gas projects in the South East agricultural landscape. The resolutions also called for SELGA to support a moratorium on unconventional gas projects in the South East until these legislative and industry practice issues are addressed. The SELGA President and Executive Officer have been engaging with the South Australian Minister for Mineral Resources and Energy Hon Tom Koutsantonis, as well as the Department for State Development, industry and the Federal Government to further these resolutions.
Regional Development Australia Limestone Coast SELGA continues to partner with Regional Development Australia (RDA) Limestone Coast to support the development of the region. Following the loss of the State Government’s funding to RDA’s in South Australia, RDA has relied on the continued support of Local Government to fund core operational and strategic functions. The partnership between SELGA and RDA Limestone Coast is formalised through a Funding Agreement for the period 2013-2015. During July – October 2013, SELGA and RDA Limestone Coast developed agreed Key Performance Indicators to monitor the achievements under the Funding Agreement. RDA reports on progress against the KPIs at bi-monthly SELGA Meetings. SELGA and RDA Limestone Coast continue to collaborate on priority regional actions, in particular arising from the Limestone Coast Economic Diversification Group. Local Government is represented on the RDA Limestone Coast Board by four SELGA Delegates.
Regional Tourism The SELGA Constituent Councils continue to invest in regional tourism in the Limestone Coast through the Tourism Development Officer, as well as through multiple initiatives, events and local Visitor Information Centres.
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Tourism is recognised as a key economic driver in the region, with 497,000 visitors and $244M in expenditure in the year ending June 2014. Of those visitors, 60% are from Intrastate, 31% from Interstate and almost 9% International, noting that international visitation has been a steady growth area. During 2013-14, considerable work has continued in the Melbourne to Adelaide Touring Route through industry participation, trade and distribution workshops and importantly scheduled appointments promoting the experiences within the Limestone Coast section of the touring route. The Limestone Coast has a record number of 38 industry participants. An overarching piece of work has been regional contributions to the South Australian Touring Routes strategy that will result in the development of an interactive digital tool for consumers to utilise during the entire self-drive experience: planning, driving and/or post experience. Educating the tourism trade about the product offering from the region has been a key focus in order to leverage opportunities in conjunction with South Australian Tourism Commission, such as SA Uncorked and the New Zealand Roadshow. In addition the region has worked with SATC to reach consumers with high propensity to travel to our region through regional presence at the Royal Adelaide Show, Melbourne Caravan & Camping Show, New Zealand Travel Expo and Tasting Australia. The region has made contribution to significant regional planning documents including the Naracoorte Caves Master Plan, Limestone Coast Regional Trails Master Plan, and the South Australian Tourism Plan 2020. The Limestone Coast Destination Action Plan is due for a comprehensive review in the next 12 months.
World Heritage Fossil Site, Naracoorte Caves National Park
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While the P&O Pacific Pearl did not visit the region as scheduled on 23rd April 2014, a comprehensive Cruise Ship Community Action Plan was developed and will be a valuable document to guide future cruise ship visits. During the year, a comprehensive photo shoot was undertaken in the region in conjunction with the SATC to update the regional image gallery stock and enhance our communication through all forms like websites, mainstream publications, public relations and social media. SELGA recognises the excellent efforts of the Tourism Industry Development Officer Biddie Shearing, and Regional Development Australia Limestone Coast and the South Australian Tourism Commission as partners in regional tourism.
South East Resource Information Centre The South East Resource Information Centre (SERIC) is a not for profit organisation established in 2003 by a group of government and non government partners to provide spatial expertise, house data and provide valuable analysis to support significant regional projects. As a key funding partner in SERIC, SELGA has been engaged in ongoing discussions with SERIC staff and at a Board level regarding the future of the current funding model. In May 2014, SELGA and the Constituent Councils were advised that the SERIC Board had recommended to wind up the organisation by 30th June 2014. SELGA acknowledges the valuable regional service provided by SERIC over 12 years, and recognises the efforts of the SERIC Board and staff.
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Environmental Sustainability Waste Management In recognition of the opportunities to better coordinate waste management activities of the Constituent Councils, SELGA submitted an application for funds under the Zero Waste SA Regional Implementation Program in 2013. As a result of a successful application, Daniel Willsmore joined SELGA as the Regional Waste Management Coordinator in late March 2014.
SELGA re-formed a Regional Waste Management Steering Committee to guide the work of the Coordinator, and to set priorities for regional waste management. The Committee comprises membership from each Constituent Council, and guides the Regional Waste Management Coordinator’s Work Plan, including action items for:
Benchmark and targets for regional waste Public education to improve waste management behaviour Information exchange and coordination Identify future options for Council waste contracts and practices
The Regional Waste Management Program achievements in 2013/14 include:
1. Existing kerbside waste collection and composition data has been collated from across the region. This data revealed a range of diversion rates and collection methodologies within the region. 2. SELGA has been successful in applying for funding from external parities for public awareness waste calendars, a public awareness bin tagging program, a public awareness public place recycling program and E-waste public awareness regional banners. 3. A regional program to audit kerbside bins was undertaken in 2013. This included in- region training for all Constituent Councils. Results of kerbside bin audits assist in identifying specific target waste streams, understanding the current waste compositions will assist in a targeted public awareness program, assist in grant applications, assist in providing consistent data to prospective new recycling businesses and assist in case studies for alternative waste disposal options. 4. SELGA has been successful in attaining a school education provider to roll out a school education program across the region. 5. Multiple site visits outside of the region to review composting technologies, Waste Transfer Station layouts and operations, Salvage Yard facilities and compacting technologies. 6. Undertaking a review of previous SELGA Waste Management Plan and updating in association with the Committee. 7. Assisted Councils with problem wastes and found alternate disposal options.
The regional waste management project will continue to pursue opportunities to coordinate and gain efficiencies in regional waste management, including: 1. Review current waste contracts in terms of aligning expiry dates and suggested a sub-regional tender call based on contract expiry date. 2. Discuss regional possibilities with new and current services providers to ensure best value for money is being obtained by Councils.
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3. Prepare business cases on a number of regional waste management options.
SELGA gratefully acknowledges the support provided by the Naracoorte Lucindale Council in developing this project, and in hosting the Regional Waste Management Coordinator at the Naracoorte office.
Examples of Pull-Up Banners created for all SELGA Constituent Councils as part of the Regional Waste Management awareness raising campaign.
South East Natural Resources Management Board The South East Natural Resources Management (SENRM) Board plays an active role in the management of the region’s soil, water, ecosystems, coastal and marine environments. Dr Helen Macdonald, CEO of Naracoorte Lucindale Council, is SELGA’s nominee to the SENRM Board, providing a Local Government perspective for the Board. SELGA has worked closely with staff of Natural Resources South East on a number of issues during 2013-14, including exploration and development of unconventional gas in the South East, drainage infrastructure operation and maintenance, the early stages of the review of the South East Natural Resources Management Plan, grant opportunities under the National Disaster Resilience Program and coastal management.
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Limestone Coast and Coorong Coastal Management SELGA is actively involved in a number of coastal management initiatives in the South East. The Limestone Coast and Coorong Coastal Management Group is a sub-committee of SELGA formed in 2003 to implement the Limestone Coast and Coorong Coastal Action Plan. The Group comprises Local Government, State Government and community representatives, and focuses on all aspects of coastal management across the region, including biodiversity protection and enhancement, pest control, coastal access and tourism. SELGA is the proponent for two significant regional coastal management projects funded by the Australian Government: 1. Implementing the Limestone Coast and Coorong Coastal Action Plan, which provides $2,300,000 from 2012 to 2017; and 2. Limestone Coastwatchers, a $980,000 project from 2013 to 2018. SELGA sub-contracts the delivery of the projects to the Department of Environment, Water and Natural Resources in the region. Combined, the projects enable DEWNR to engage a number of staff to deliver key initiatives, including: 1. An extensive on-ground works program including: fox baiting, habitat protection, fence repair and construction, weed control, prescribed burns and revegetation of coastal areas on crown and private land; 2. A Ranger Program provide opportunities for Indigenous Ranges to lead on-ground activities; 3. Coastal Connections, a summer education and activity program attracting over 1,100 visitors over two weeks in seven coastal locations. 4. Clean Up Australia Day beach clean-ups attracting 50 volunteers and disposing of 900kg of rubbish, with an ongoing program cleaning up over 50km of beach. 5. Shorebird and waterfowl bird counts. 6. Ongoing advice and support to landholders and Local Government on coastal management, and grants for on-ground works. A Project Management Committee has oversight of the projects, which includes the SELGA Executive Officer and Mayor Peter Riseley of District Council of Robe.
Native Vegetation During 2013-14, the Native Vegetation Council undertook consultation on potential changes to the method of calculating Significant Environment Benefit under the Native Vegetation Act. SELGA and Constituent Councils were involved in workshops and provision of response to discussion papers, providing significant input to the review. SELGA also engaged with SA Power Networks regarding changes to protocols for the management of native vegetation and power lines.
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Community and Social Well-Being Sport and Recreation In partnership with the Office for Recreation and Sport, SELGA delivers the Star Club Program in the Limestone Coast. The Star Club Program promotes sport and recreation clubs to register and participate in the Program, as well as participate in training and other Star Club events. All clubs in the Limestone Coast are eligible to participate in this governance program. The target for completed club registrations in the Limestone Coast is 35 by April 2014. As of June 2014, there were 123 clubs registered in the Region, with clubs represented in all seven council areas. The SELGA Star Club Field Officer Josephine Duigan has supported many clubs in accessing grant funding. In 2013-14, grants totalling $389, 451 were awarded in the region, including: Community Recreation and Sports Facilities Program $282,000 and Active Club Grants $107,451. Grants ranged from small grants for minor facility upgrades, to significant grants up to $90,000 for major sporting infrastructure. A key part of the STARCLUB Program is the provision of training for clubs in the region. The STARCLUB Field Officer has provided training to over 340 people in the region. Training included Essentials for Coaching Children, Responsible Service of Alcohol, and Child Safe Officer Training in multiple locations across the region. The inaugural Sports Star Awards Program commenced in 2013. Monthly winners were presented with certificates in the following categories: Athlete, Coach, Club, Volunteer, Event and the Hall of Fame Award. The Awards culminated in an Annual Awards ceremony held in October 2013. More than 120 guests attended the presentation and luncheon at the City Hall in Mount Gambier. International Tennis Coach Roger Rasheed was the guest speaker and also an event sponsor. Feedback from guests and sports people highlighted our great community sporting spirit and the wonderful opportunity it provided to celebrate volunteers and athletes. Where categories aligned, winners were nominated for the Sport SA State Awards – held in Adelaide in November 2013. Local athlete James Dukalskis from Mount Gambier was the recipient of the Sport SA ‘Country Athlete of the Year’ award.
(L-R) SELGA Star Club Field Officer Josephine Duigan, Volunteer of the Year nominee Justine Brown of Millicent, Wattle Range Council Mayor Peter Gandolfi and Award Sponsor Tash Sutcher, Branch Manager, People's Choice Credit Union Millicent.
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The event has attracted significant sponsors, a panel of well-regarded judges and local media partners. Planning is well underway to host the second SportSE Sports Star of the Year Awards in October 2014. The local awards have also become a pathway to the state awards program – The KPMG South Australian Sport Hall of Fame, The Advertiser Channel Seven Sports Star of the Year Awards and Sport SA Awards. The Limestone Coast is represented in all categories. The STARCLUB Field Officer provides information and resources in the region via Twitter (occasionally with a reach of 5000) Facebook, the SportSE web site and e-news, Sport Network meetings, and regional radio and print media.
Regional Road Safety In late 2013 SELGA realised a long term ambition with the appointment of the region’s first Regional Community Road Safety Officer. This achieved a goal that was identified in the South East Road Safety Strategy 2008-2010 that would assist SE Community Road Safety Groups, SELGA and other bodies develop and coordinate the delivery of regional road safety projects. Through the sponsorship of the Motor Accident Commission (MAC) Mr Rob Forgan was appointed to this part time regional position with SELGA in April 2014. It is a three year pilot project built on the benefits of having a regionally based officer to work with stakeholders in and outside the Limestone Coast region to improve road safety outcomes. The regionally- based pilot program provides MAC with an important working link to our region with the potential to be replicated elsewhere in regional South Australia. This role has been welcomed at a local and regional level and supported by a broad range of stakeholders that include South Australian Police and emergency services. The value of having a dedicated resource has assisted with the promotion and delivery of regionally based projects. For example the successful regional Rotary Club Light and Vehicle Safety check at 4 regional centres (Bordertown, Naracoorte, Millicent and Mount Gambier) in May 2014 and the securing of RAA grant funding for the Mount Gambier and Districts Road Safety Group for a project that will address the issue “Driver Distraction”. Current regional projects include those that underpin MAC promotions into communities via country football and netball clubs, safer cycling for school children and driver awareness programs that include Rotary’s Youth Driver Awareness program (RYDA). SELGA acknowledges the dedication and the ongoing commitment of the volunteer members of our network of Regional Community Road Safety Groups, the support of our Constituent Councils and the generous sponsorship of the Motor Accident Commission.
Limestone Coast Regional Trails Master Plan In 2013, SELGA was successful in winning a grant from the Office of Recreation and Sport to prepare a Regional Trails Master Plan. The grant funding was matched by contributions by Constituent Councils. The Trails Master Plan will provide for a connected network of trails in the region, including walking, cycling, horse riding, driving and potentially four-wheel driving trails. Under the guidance of the SELGA Regional Trails Master Plan Working Group, the planning process has brought together a range of regional stakeholders to examine the opportunities for a network of existing and new trails with a range of cultural, environmental and tourism themes. An audit of existing trails has indicated that there are currently over 100 trails in the region. The Master Plan will look for opportunities to better integrate and connect these trails, as well as identify priority trails for development.
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SELGA has engaged Tredwell Management Services to deliver the Master Plan, with the final document due for consideration by SELGA in December 2014.
Emergency Management SELGA and the Constituent Councils continue to play an active role in South East Zone Emergency Management. SELGA and all Constituent Councils are members of the Zone Emergency Management Committee with responsibility for regional emergency preparedness and response planning and implementation. The SELGA Executive Officer is the Local Government Controller on the Zone Emergency Centre. The Centre is activated in the case of a regional emergency; the role of the Local Government Controller is to provide a single point of contact for Local Government across the region for the Control Agency to enable the efficient transmission of information and coordination of resources. The full Zone Emergency Centre was not activated in 2013-14.
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SELGA Governance, Leadership and Financial Sustainability
On behalf of the seven Constituent Councils, SELGA takes a lead role in regional projects, briefings and workshops for Local Government in the South East. A summary of these is provided below:
On behalf of the Constituent Councils, SELGA convened a number of briefing sessions with the Independent Commissioner Against Corruption the Hon Bruce Lander QC, to ensure that Elected Members and staff are fully informed on relevant legislation and requirements. Based on a resolution of the SELGA Board, SELGA convened discussions with Bicycle SA regarding bringing the 2014 or 2015 Bicycle SA Annual Tour to the Limestone Coast. In partnership with the Local Government Association SA, the SELGA region is a pilot region to examine options for regional development planning and development decision making. This project is assessing the opportunities to streamline regional development planning processes, including Development Assessment Panels, plans as well as models for regional decision making. The project will be concluded in December 2014. SELGA has participated in the Local Excellence Expert Panel “Council of the Future” process, to examine the future of local government, its role and functions and governance framework, and provide recommendations for the future. The Region hosted a number of visits from the Panel and LGA to discuss the recommendations. SELGA convenes a number of regional working parties to provide detailed recommendation on key issues to the SELGA Board. SELGA sub-groups and working parties include: o The Limestone Coast Economic Diversification Group o The Regional Waste Management Steering Committee o The Regional Development Planning Working Party o The Bike SA Annual Tour Working Party o The Limestone Coast Regional Trails Master Plan Working Party o The SELGA – RDA Funding Agreement Working Group (May – October 2013) SELGA also convened workshops to support consultation with external organisations or projects, such as the development of the Integrated Transport and Land Use Plan for South Australia and the Native Vegetation Council. SELGA Chief Executive Officer Group The Chief Executive Officers of the seven Constituent Councils and the SELGA Executive Officer meet bi-monthly to further operational cooperation and implement shared projects across the region. The Group has been instrumental in coordinating the development of regional internal control policies for use by all councils resulting in significant savings. Wattle Range Council has led the development of the SELGA Regional Public Health and Well Being Plan, supported by staff of the Constituent Councils. The CEO Group continue to look for opportunities to share services and expertise to create efficiencies and cost savings.
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The Group is chaired by Chief Executive Officer of the City of Mount Gambier Mark McShane, with excellent administration support provided by Lynne Dowling.
Local Government Association SA SELGA and the Constituent Councils continue to work closely with the LGA SA on a range of local government issues and opportunities. The LGA SA provided sector leadership in advance of the Referendum to recognise Local Government in the Constitution, as well as the South Australian Election. SELGA worked with the LGA SA on developing sector positions on issues such as the review of rural speed limits and future options for Natural Resources Management. SELGA is represented on both the South Australian Regional Organisation of Councils (SAROC) and the LGA Board and plays a key role in forming and implementing sector-wide initiatives on a range of matters.
Financial Management Financial reports are considered by the SELGA Board at each General Meeting. The Audited Financial Statements for 2013-14 are included at the rear of this report.
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Acknowledgements SELGA acknowledges the Constituent Council Mayors, Elected Members, Chief Executive Officers and staff for their support of the regional role of the Association. SELGA is served by a talented and committed staff of Ann Aldersey (Executive Officer), Josephine Duigan (SELGA Star Club Field Officer), Rob Forgan (Community Road Safety Officer) and Daniel Willsmore (Regional Waste Management Coordinator). SELGA is well supported by staff of Regional Development Australia Limestone Coast, including Jan Shanahan (Finance Officer), Dani McKinnon (Administration and Board Minutes) and Julie Scott (Administration). Alan Richardson provides media support to communicate the results of each SELGA meeting. The Local Government Association SA has continued to provide strong support to SELGA and its members throughout the year, including the implementation of joint projects and initiatives. SELGA acknowledges the contributions of SAROC members, Chief Executive Officer Wendy Campana and the many LGA staff that have supported SELGA throughout the year. The Local Government Research and Development Scheme funding has enabled SELGA to undertake a range of additional projects throughout the year, including continued support of the Limestone Coast Economic Diversification Group, providing regional leadership on the issue on unconventional gas projects and completion of the 2030 SELGA Regional Transport Plan. The importance of this funding to enhance SELGA’s capacity to undertake important regional projects is recognised. SELGA enjoys a close working relationship with Regional Development Australia Limestone Coast Board members and staff. In particular, SELGA recognises CEO Mike Ryan in his efforts to host and support SELGA staff as part of the Old Town Hall cooperative.
Ann Aldersey Executive Officer South East Local Government Association September 2014
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