SOUTH SUDAN
KUAJOK COORDINATION – MEETING MINUTES
LOCATION: SMAFC & RD , Kuajok-Warrap State
DATE: 13th Nov, 2014
CHAIR: Hon. Minister of Agriculture
Welcoming of FSL partners by Hon. Minister of Agriculture AGENDA: Review of last minutes and action points Agencies update on current activities presentations Recommendations AOB Closing remarks by Hon. Minister of SMAFC&RD
Introduction and Opening remarks During his opening remarks the Hon. Minister of Agriculture and Forestry Cooperative and Rural Development welcomed the Partners. He reminded that the attendance had improved and was very good as many partners had showed up. Then Hon. Minister briefed the partners that he attended the 4th Governors’ forum on 27-29th Oct 2014 in Juba, and made a presentation on the Agricultural sector’s achievement and challenges in Warrap in 2014. Partners Presentations
MAFC &RD Key Achievements by Agriculture Sector in Warrap A five year strategic plan envisioning poverty reduction by the Ministries of Agriculture and Animal Resources has been passed and adopted. Signed and implemented a letter of Agreement with WFP for a project on food for Assets (FFA) to cover activities of cash and /or food for Assets. Implemented letter of Agreement (LOA) signed with UNFAO for Food Security Information System (AFIS) project for 3 years. Implemented signed Memorandum of Understanding (MOU) with Norwegian Refugee Council (NRC) for implementation of South Sudan Rural Development (SORUDEV) project targeting smallholder farmers funded by EU. 116 Metric tons of assorted Crop seeds supplied by the National Ministry of Agriculture and NGOs distributed between April - Sept. 2014. Distributed 6 Tractors supplied by the National Ministry of Agriculture through Agricultural Bank. Distributed 385 Ox-ploughs machines supplied by WVI and National Ministry of Agriculture Distributed total of 16 Motorbikes supplied by partners (WFP, UNFAO and GIZ ) to support food security and livestock activities Distributed 30 bee hives supplied by WFP 10 extension officers trained by WVI in Kenya for one month on staple crop production and sustainable agriculture Conducted monthly food security livelihood Co-ordination meetings Established tree nurseries in State Headquarter and counties to supply1 million tree seedlings for agroforestry program in the state. 2.1 million heads of cattle vaccinated against ANTHRAX, BQ, CBPP and HS diseases in- collaboration with UNFAO, ICRC, VSF Germany and other partners.
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KUAJOK COORDINATION – MEETING MINUTES
82,000 goats and sheep vaccinated against PPR diseases 52 Co-operatives Societies have been identified and registered across the state Agricultural Bank with support from State Ministry of Agriculture, has been allocated a land to construct its branch in Kuajok The Agriculture Food Security Information System (AFIS) analysis report for September 2014classified Food Security phase (IPC) in Warrap State at phase 2 (2014/2015). 4 staff trained on Agro pastoralist farmer field school Master trainer’s for 21 days, supported by FAO, 2 staff trained for 14 days in Yei on Agro forestry training supported by FAO, 2 staff trained on Agriculture Statistics in Juba supported by FAO, one staff Trained on level 1 integrated phase classification (IPC) Focal points, 2 staff trained on crop and Food security Assessment mission (CFSAM) and one staff trained on Market Information/data collection and reporting by FAO. Challenges on Agriculture Sector Lack of Agricultural inputs and spare parts in the local market, None availability of Financial institutions to support agriculture, Co-operatives and farmers Limited technical staff capacity. Untimely supply of Agriculture seeds and inputs Lack of modern Agriculture irrigation system and tools. Absence of research centers and laboratory. Lack of appropriate crop storage warehouses. Way Forwards- Agriculture Sector Provision of Agricultural equipment & Inputs (Tractors, ox-ploughs … etc) Provision of resources to facilitate community development activities. Establish local seeds bulking to avoid import of foreign seeds Introduction of modern irrigation system to improve food security and food surplus. To establish more experimental farms within the State with support from national Ministry of Agriculture and partners To consider construction of research centers and laboratories. To Construct warehouses for crops storage and other equipment National Ministry of Agriculture to support formulation of forestry laws to enable the forest management and revenue collection Construct roads leading to the production areas Encourage private sector to invest in Agriculture Establish holding grounds to enhance livestock productivity Improved livestock health to increase animal traction Provide assorted vegetable seeds for dry season farming
FAO
FSL Cluster Area Coordinator made a brief presentation on the South Sudan FSL membership procedure (whether partner, member or observer) and he gave the handouts notes for information to participants to read understand and comment. FAO updated partners on emergency response vegetable kits distribution implemented through LoA with partners World Concern and HeRY-SS has reached 7,885 HHs with vegetable kits in Gogrial West, Twic, Tonj North, and Tonj South Counties. While World Vision international have received vegetable kits for 6,705 HHs for Gograil East and Tonj
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SOUTH SUDAN
KUAJOK COORDINATION – MEETING MINUTES
East counties, but the two agencies have not shared their distribution reports. FAO in collaboration with SMARF delivered vaccines and drugs for livestock vaccination and treatment in Gogrial West County. There is no vaccination update received. Planting of assorted vegetables started in October for the dry season cultivation. Livestock general condition is normal and water and green pasture is available at highlands areas. The livestock migrated to highlands due to high water level in lowland areas and there is no outbreak of diseases reported. FAO and UNEP in collaboration with Ministry of Electricity, Dams, Irrigation and Water Resources have undertaken an assessment of water resources in the area. They organized a 3 day training workshop on livestock and water harvesting in South Sudan from 28-30 Oct 2014 in Juba. Two staff from SMARF and Rural Water and sanitation Department in Warrap participated. The aim of the assessment was to enhance the knowledge base on water harvesting with focus on livestock water, and identify key challenges and propose recommendations to enhance the contribution of water harvesting to livelihoods and peace building. There is an increase in fish in the market and rural areas; this is due to increased water resources from river floods in all six counties, thus providing more fishing grounds. FAO organized a TOT workshop on community based seed production from 11-15 Nov 2014 at Green Hotel, Kuajok for17 participants drawn from MAFC & RD, MAF, implementing partners (VSFS, GAA, ADOS, SP and WC) and farmers’ union representatives from Warrap and NBG states. FSNMS Round 14 training workshop organized on 29 -31 Oct 2014 in Kuajok. The organizations represented were FAO, WFP, WVI, ACF, RRC, SMARF, SMAFC & RD and SMOH. The assessment team split into two; team one to cover the Greater Gogrial counties and the other Greater Tonj Counties, the assessment started on 5 -18 Nov 14, for data collection in all six counties of Warrap. Prices of imported food items have increased due to worsening road conditions and limiting access of goods to Warrap State main markets River flood event has occurred in some part of Gograil East, Gograil West, Tonj South, Tonj North and Tonj East counties leading to damage to the community assets, livestock grazing areas and road cut-offs.
Action point
FSNSM assessment reports to be shared with FSL partners Inter-agency assessment is planned for Gogrial West and Gogrial East counties within the week on the impact of floods on assets and health situation. The report will be shared with partners.
Next month planned activities: 5 participants from SMAFC & RD to be trained on 14 November, 214 in Kuajok, on Agro- metrology, installation of the rain gauges and data collection in 5 locations respective at headquarters of the counties (Twic, Gogrial East, Gogrial West, Tonj South and Tonj East). Coordinate with partners the training workshop for integrating nutrition and food security programing that will take place 2- 4 December 2014 in Kuajok.
WFP
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SOUTH SUDAN
KUAJOK COORDINATION – MEETING MINUTES
No update has been shared during the FSL cluster coordination meeting
NRC
FSL response project for populations affected by displacement (Mayen Gumel, Panthoi, Agok, Turalei, Ajak-kuac) started dry season vegetable production activities: Nursery bed making training for 100 lead farmers (60 women and 40 men) from 20 farmers’ groups from Mayen Gumel and other villages Procurement of project assets for IPs and 4 County agricultural extension offices. (11 computers and 6 printers, 64 bicycles) Other assets’ procurement still ongoing Doing an inception rider for the project – revision of project to accommodate agreed harmonized approaches to be used across the 4 states implementing the program e.g. using Farmer Field School approach (FFS) for extension and Village Savings and Loaning Associations as approach for income generation to enable farmers raise cash for inputs the project was successfully launched in Warrap State with full attendance from state ministries through mobilization done by SMAFC & RD. NRC is humbled by the level of cooperation and commitment exhibited by the Ministry. Signing of contracts with Implementing Partners (IPs) done and funds for first six months transferred. Training of trainers in VSLA done (46 participants) Attended a Quarterly SORUDEV partner coordination workshop which was hosted by Norwegian People’s Aid (NPA) in Rumbek (NRC, Government & IP representatives participated) Organized training for FFS master trainer in collaboration with FAO – training will take place from 17th November to 10th December 2014 – 25 participants to attend (7NRC, 10 IPs, & 8 Government extension staff)
Challenges Inaccessibility due to floods and bad road conditions e.g. Tonj South, Agok, Akoc and most recently Kuajok Fuel Shortage and general increase in the price of most commodities. Floods in some areas will affect commencement of dry season farming activities but the goodness is that there is more water for irrigation and more fish for the communities
Plan for coming period: FFS Master trainer training Transfer project assets to SORUDEV IPs and Government Finalize SORUDEV Baseline Survey Report Continue with Dry season Vegetable production activities
World Concern
World Concern believes that FFA has the potential to realize transformational development in Warrap state. This is especially so because of the capacity building and empowerment processes inherent within the project. It is not so much the activities implemented that will bring about change, but the process through which the community is taken through that will realize that sustainable development so much sought after within the state. World Concern believes that community participation and active engagement in the identification, design, implementation and management of projects appropriate within their
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SOUTH SUDAN
KUAJOK COORDINATION – MEETING MINUTES
geographical locations is key in ensuring not only the successful implementation but also ownership of such projects Participation is particularly crucial for communal projects like dykes and roads because such projects will benefit not only the few participants of the project, but the community at large. As such, consultations in such projects should not only involve the direct project beneficiaries, but also the local leadership and community at large. World Concern has a full time contractor with technical capacity to monitor and supervise activities under this category. Two main activities; Community Access roads and Multi- purpose ponds. Our target was a total of 37Km of road and two Multi-purpose ponds. About 28km of road have been covered and the rest on progress. The two ponds are half way done and work to resume with subsiding of flooded water in the area. However, World Concern has capacity to handle other projects in this category. For instance in western Bahr El Ghazal, we have been able to do schools construction. We will be proposing more activities in 2015 under this category.
In this category, World Concern focused on two activities, tree seedlings production for afforestation and re-afforestation as well as dykes construction to manage floods. A total of 24km of dyke were targeted. About 19km of dyke have been constructed and the activity is on progress. Gogrial centre dyke may not be lauded for having been solely responsible for controlled flooding in the area this year, but it definitely has made a contribution. The community has greatly embraced this activity as benefits to them are visible. A recent attempt to destroy it by an angry man in the area was resisted by the community without any involvement of World Concern
Challenges: Food diversion by our sub-grantee and subsequent court case Late delivery of food which negatively affected the working morale of participants Late singing of FLA derailed implementation of activities Ineffective communication between WC and WFP on issues of reporting, delivery plans for food, relay/sharing of information/reports Insufficient sensitization to key partners mainly RRC Flooding which has destroyed some of the project activities therefore reducing on output e.g crops and tree seedlings Inaccessibility to some of the areas especially during dry season hampers monitoring and reporting on activities.
ACTED Established and maintained 10 demonstration plots Conducted 6 seed fairs to promote high quality seeds, improved techniques and model farmers – 600 direct beneficiaries and 1,200 estimated indirect beneficiaries Distributed agricultural inputs kits to 300 vulnerable households and distributed staple crops seeds kits to 1,500 HHs Capacity Building Training and follow up for 10 Agricultural Committees, technical back up for beneficiaries and mmonitoring and Evaluation Community Mobilization and beneficiaries registration (225 HHs for fisheries) Distribution of 375 vegetable and 225 fisheries kits to most vulnerable HHs. At least 60% female-headed and/or child-headed HHs
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Challenge is delivery of kits to our office and bad roads condition Follow up on community Based Field Trials in 7 villages, field trials for 3 different varieties of Sorghum (short term and long term) and 2 of Ground nut.
GOAL 100 PCs of seedlings Distributed in Eastern Payams of Twic County, Turalei, Mapper and Ajakkuac, the targeted beneficiaries are government institution, VSLA, Reflect, staple Farmers and schools. Livelihood achievements; establishment of Demo plot in Baar Western side of Twic Distributions of fruit seedlings of mangoes, Guava, pawpaw, moringa, neem and so on in Pangok, Akak, Baar, Aweng, Maper, Ajackkauc and Turalei and Mayen abun Establishment of 17 VSLA groups in various locations and training of VSLA groups. Formation of Steering committee/involvement in livelihoods activities in Twic County. Participated in the World Food Day Celebration by collecting farmers views Distribution of vegetable Seeds and Tools to 90 beneficiaries Challenges Inaccessibility of some places
Activities for next month Refresher training on Post-harvest handling and Management for program staff and MAFC&RD. Training of 330 beneficiaries on post-harvest handling and management techniques. Fruit Seedlings distribution Training of VSLA groups Training of vegetables group
United Bahr El Gazal Development Agency (U-BDA)-CBO
Challenges and Constraints Inadequate of plantation seeds like Onion, sugar cane, Banana, okra, pineapple, cabbage, tomato, eggplant and etc. Flooding some of the parts in the village was almost covered with water; therefore, this made some of the community to germinate some small plants or fruits and as well as the insufficiency of crops pesticide discourage them, more especially pesticide for water million. The main challenge was that the plantation materials like farm tools, water cane, Drizzle farm therefore this made their way difficult though the managed to complete the mission. Lack of fund to run day today activities Lack of coordination between the CBOs, NGOs and UN agencies. Inadequate of skill personnel to run the day today activities of the project.
Ox-plough Farming Agency (OFA) CBO
It did not send their presentation during FSL cluster coordination meeting.
WVI update; FFA project; a total of 122.295 Mt was distributed to 21139 FFA beneficiaries in Tonj East Construction of road; construction of Mading road is completed (2.3km). Malekngok road construction 6 km is done remained 2 km
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SOUTH SUDAN
KUAJOK COORDINATION – MEETING MINUTES
Vegetable gardening for group/HH: Nyiokthiang Vegetable garden is progressing 11 participants and 77 beneficiaries Gograil West ( Nyiokthiang Boma) 420 bags of groundnuts harvested Challenge’s; pipeline breaks and Inaccessibility of project sites
HeRY SS update:
It did NOT send their presentation
f Any Other Business FSL partners agreed that the next FSL coordination meeting will be held on Thursday, 11th December-2014, at 11:00AM. The venue is the State Ministry of agriculture meeting Hall in Kuajok. Partner’s presentations should be sent to FAO before one day of the meeting, these presentations to be compiled in one laptop for the presentation on power point. Partner’s presentations should be very short brief on the activities accomplished within month and the achievements, challenges and way forward. FSL coordination meeting to be conducted only for two hours (11:00am to 13:00 pm) Issues related to FFA to be presented to Steering Committee chaired by SMAFC&RD for further actions Partners to turn up on time in order to avoid prolonged FSL meetings.
Closing Remarks
At his closing remark the Hon. Minister of State Ministry of Agriculture thanked all participants for presentations and urged those who have not prepared their presentation in the power point, please you prepare in the next FSL meeting.
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SOUTH SUDAN
KUAJOK COORDINATION – MEETING MINUTES
Attendance Registration Form
13th November, 2014
S/No Name Organization Title/position 1. Hon. Majok Bol Kur SMAFC & RD Minister 2. Mayen Deng WFP Program Officer 3. Phanuel Adwera FAO FSL Cluster Coordinator 4. Longo Awic FAO Agric. Field Officer 5. Simon Akok Beek OFA-CBO Admin Finance Officer 6. Martin Madut SMAFC&RD D/G MAFC &RD 7. Edward Anyuon SMAF Agriculture Inspector 8. Marko Puot WVI FFA Coordinator 9. Loum James ACTED Team Leader 10. Tony Akaki UNMISS RRP 11. Peter Wata UN-OCHA NFO 12. Mayot Juac HeRY SS Project Officer 13. Lihanda Jairus WCDO Area Coordinator 14. Bob Wani VSF-G Vet Officer 15. Daniel Olang VSF-G Area Coordinator 16. Joseph Akol HeRY SS Project Coordinator 17. Lino MayiMaping WVI FFA/CO 18. Garang John U-BDA Project Coordinator 19. Mary Khazomba NRC Project Mangager 20. Bonsuk Christine GOAL ALLHPM 21. Regina Tit MAFC&RD Assistant Inspector
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SOUTH SUDAN
KUAJOK COORDINATION – MEETING MINUTES 22. Arkongelo Abel L-CAD Prog. Manager 23. Peter Akeicha L-CAD Project Coordinator 24. Atak Monydeng ASCDA Wash Officer 25. Angelo Madut ASCDA Admin & finance
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