ENGLEHART MUNICIPAL COUNCIL AGENEDA NOVEMBER 14, 2012 at 6:30PM HELD in COUNCIL CHAMBERS Page

ENGLEHART MUNICIPAL COUNCIL AGENEDA NOVEMBER 14, 2012 AT 6:30PM HELD IN COUNCIL CHAMBERS Page

1. ADOPTION OF AGENDA

2. DISCLOSURE OF PECUNIARY INTEREST

3. ADOPTION OF MINUTES 3-6 1. 7 2. Special Meeting October 30, 2012

4. DELEGATIONS

5. BUSINESS ARISING FROM THE MINUTES

6. CORRESPONDENCE 8 1. Request from Carolyn Verrier re: Arena Canteen 9 2. Rotary Club of Englehart-request for working space 10 3. Northern Pride -Thank You 11-12 4. Ministry of Infrastructure- consultation period 13 5. Jim Jordan- Thank you 14 6. Jessica Babcock-Thank you 15 7. Englehart 7 District Agriculture Society- Donation 16 8. Family & Children's Services 17 9. Englehart & District Chamber of Commerce-Parade of Lights request 18 10. Chamber of Commerce-Childrens party 19-20 11. Community Living Temiskaming south 21-24 12. Ontario Provincial Police- 2012 Semi-Annual Policing Costs 25 13. Glenn Tunnock-Notice of Public Meeting 26-30 14. TDSSAB- MINUTES 31-35 15. Timiskaming Health Unit 36 16. Family of Margaret Renaud

7. FINANCE REPORT 37-38 1.

8. BYLAWS 39-40 1. 41-42 2. By Law to Adopt a Progressive Discipline Policy

Page 1 of 42 ENGLEHART MUNICIPAL COUNCIL AGENDA November 14,2012 AT 6:30 P.M Page

9. COMMITTEE REPORTS 1. Airport 2. Environment/Public Works 3. Planning Board 4. Museum 5. Finance/General Government 6. Learning Center 7. Library 8. TMA 9. Fire 10. Recreation 11. Community Policing 12. Emergency Management 13. Economic Development 14. Chamber of Commerce 15. Hospital Retention & Recruitment 16. 701 Restoration 17. Wheelchair Bus Committee 18. Elevator Committee

10. NEW BUSINESS

11. IN CAMERA

12. NEXT MEETING November 26, 2012 at 6:30 pm 13. ADJOURNMENT

Page 2 of 42 ... Agenda Item # 31.

The minutes of the last regular meeting of the Council of the Town of Englehart, held in the council chambers of the Town Hall on Monday October 22, 2012

Mayor Wallace chaired the meeting.

Councillors present: Pauline Brassard, Twyla Wilson, Steph Palmateer, Annette Wood- Wheeldon and Dianne Peplinski.

Absent: Doug Metson

Staff present: Jana Van Oosten, Jackie Stewart, Ryan Vickery and Brittany Ronald

Guests: Sally Cliff of Northern Pride Real Estate, and Glen Tunnock of Tunnock Consulting.

Agenda COU2-12-10-01- Wood-Wheeldon-Peplinski- That the agenda be adopted as printed. “Carried”

Disclosure of Pecuniary Interest None noted

Minutes of last council meeting COU2-12-10-02-Peplinski-Palmateer- That the minutes of the last regular meeting be adopted as printed. “Carried”

Delegations COU2-12-10-03- Wood-Wheeldon-Peplinski-Whereas Section 239(2) of the Municipal Act, 2001 allows for councils to move in closed session when the subject matter is the disposition of real property; Now therefore the council will move into closed session at 6:32 p.m. “Carried”

COU2-12-10-04- Palmateer- Wood-Wheeldon- That the Council move out of closed session and return to the regular meeting at 6:43 p.m. “Carried”

COU2-12-10-05- Palmateer- Peplinski- That the Town of Englehart list the property known as the Red School for $30,000 for a period of six months with Northern Pride Real Estate and Remax (MLS listing) and that the agents be permitted to install a lockbox on the property. “Carried”

Page 3 of 42 ... Agenda Item # 31.

Business Arising from Minutes

1. AECOM will provide project management services for the water sewer replacement project. COU2-12-10-05- Peplinski-Palmateer- That the council of the Town of Englehart accept the scope change to the existing contract for engineering services from AECOM to include project management for the water and sewer main replacement project, in the amount of $120,000.00. “Carried”

2. Apartment definition. COU2-12-10-06-Peplinski- Wood-Wheeldon- Whereas the Town of Englehart bills residential properties for water, sewer and garbage services based on the number of dwelling units per property whether occupied or vacant; Now therefore the Council of the Town of Englehart defines a Dwelling Unit as a suite operated as a housekeeping unit, used or intended to be a domicile by more than one or more persons and usually, containing cooking, eating, living sleeping and sanitary facilities; And further that when the Town of Englehart confirms that a residential property has more than one dwelling unit within the same building the property’s water, sewer and garbage bill will be adjusted to reflect the actual number of units present. “Carried”

3. Kapuskasing Solar FIT application. COU2-12-10-07- Palmateer- Peplinski-Whereas Englehart Solar Inc. (the “Applicant”) proposes to construct and operate a Rooftop Solar (the “Project”) on 80 Seventh Avenue, Englehart (the “Lands”) in the Town of Englehart under the Province’s FIT Program; And Whereas, pursuant to the rules governing the FIT Program ( the ”FIT Rules”), applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; Now Therefore be it resolved that the Council of the Town of Englehart supports without reservation the construction and operation of the Project on the Lands. This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project any purpose. “Carried”

Page 4 of 42 ... Agenda Item # 31.

Finance Report COU2-12-10-08- Brassard-Wilson- That the report of the finance committee in the amount of $12,300.72 be adopted. “Carried”

Committee Reports

Library Councillor Wilson reported that the board is working on the 2013 budget. There are 100 people using additional services at the Library such as Yoga, U Drive driving school, Hunter Safety course and pass port photos.

Recreation The Halloween dance will be happening Oct 27th thanks to Annette Wood-Wheeldon.

Chamber of Commerce Councillor Wilson reported that the Unveiling of Christmas will be held November 16 at the Legion. There have been 13 tables rented to date. A kid’s fun day will be held later on in the winter months. The chamber will also be doing the “Chamber Bucks” again this year. The Citizen of the Year will be held on March 2, 2013 as a separate event from the annual meeting.

Wheelchair Bus Currently they are still using both buses as not all of the driver’s have been trained how to operate the new bus.

New Business The Charlton Englehart Lion’s are hosting the Community Christmas Gala on December 15th, 2012. Council would like to support this event once again and will also extend the offer to include employees and spouses.

COU2-12-10-09-Palmateer-Wood-Wheeldon-Be it resolved that the Council of the Town of Englehart herby purchase tickets for the Council and Spouse and employees and spouses or guest for the annual Lions Community Christmas Gala for those who want to attend. “Carried”

Page 5 of 42 ... Agenda Item # 31.

Closed Session COU2-12-10-10- Peplinski-Palmateer- Whereas Section 239(2) of the Municipal Act, 2001 allows for councils to move in closed session when the subject matter is labour relations or employee negotiations and personal matters about an identifiable individual; Now therefore the council will move into closed session at 7:15 p.m. “Carried”

COU2-12-10-11-Peplinski-Palmateer- That the Council move out of closed session and return to the regular meeting at 7:47 p.m. “Carried”

COU2-12-10-12- Peplinski-Palmateer- Be it resolved that the Council directs the clerk- Administrator to issue a one time payment to all salaried employees equal to the “COLA” from October 2011 to October 2012 in lieu of a raise for 2012. “Carried”

Delegation Glen Tunnock presented council with an overview of the Zoning By-law. (see attached copy of presentation)

Next Meeting

Next regular Council meeting will be held November 14, 2012 at 6:30 p.m.

Adjournment

COU2-12-10-13 Palmateer-That we do adjourn. “Carried”

______Clerk Mayor

Page 6 of 42 ... Agenda Item # 32.

Englehart Municipal Council Special Meeting Minutes October 30, 2012

Mayor Nina Wallace chaired the meeting.

Councillors Present: Doug Metson, Twyla Wilson, Annette Wood-Wheeldon, and Dianne Peplinski

Staff Present: Jana Van Oosten

Guests: Sally Cliff, Don Ross, Michelle Ross

Agenda COU3-12-10-01 – Wilson-Metson – That the agenda be adopted as printed. “Carried”

Disclosure of Pecuniary Interest None noted.

Delegation Sally Cliff from Northern Pride Realty informed Council that two offers had been received for the Red School. The first offer was from Don Ross in the amount of $35,000, conditional upon the buyer’s engineer conducting an inspection on the building. This offer expired at 6:00 pm on October 30, 2012 and if accepted would close on November 30, 2012. Council asked Mr. and Mrs. Ross about their plans for the building and they responded that they intended to develop it into an apartment building within one year of purchase. Mr. and Mrs. Ross then left the meeting.

Ms. Cliff then presented a second offer to Council from Mathieu and Julie Larocque in the amount of $10,000. This offer expired at 4:49 pm on October 31, 2012 and was conditional upon the buyers obtaining a construction mortgage for renovations and confirmation of zoning to allow 8 to 10 apartments.

COU3-12-10-02-Peplinski-Wood-Wheeldon- That the Council of the Town of Englehart accept the offer of $35,000 from Don Ross for the purchase of 65 Sixth Avenue. “Carried”

COU3-12-10-03-Metson – That we do adjourn. “Carried”

______Mayor Clerk-Treasurer-Administrator

Special Meeting October 30, 2012 Page 7 of 42 ... Agenda Item # 61.

From: [email protected] To: [email protected] Subject: Date: Thu, 18 Oct 2012 18:50:18 +0000

Dear Jane Van Oosten:

I;m interested in run the canteen at the area. I was hoping that I can go under your insurance, as I;m not employed right now. Also I would pay the town $50 a month for rent? I thought is would be the same as the Fall fair, and the ladies from the Presbyterian church that ran the canteen? OR I could be a town employe? It is a true shame that is is not open right now, the kids love to have a snack after practice. Thanks for your time in looking at this letter Yours Truly Carolyn Verrier

Request from Carolyn Verrier re: Page 8 of 42 Arena Canteen ... Agenda Item # 62.

ROTARY CLUB OF ENGLEHART P.O. Box 488 Englehart, Ontario, Canada POJ 1HO

Ms. Twyla Wilson, October 22nd.2012

Town Councillor, ECBVED Town of Englehart,

P.O. Box 399. Englehart, ON,

POJ 1HO Dear Twyla,

As I forewarned you , it's me again with a request for working space to prepare and ship our Christmas Boxes, probably about 100, again. Dates at this time are not fully worked up but we would anticipate a final shipping out date on December 15th. So if we could have occupancy on Friday November 30th. this would be perfect for all our operations from setting up, preparation and labelling of boxes, incoming deliveries, sorting and packing etc. to final home distribution in the area. Provision of some long work-tables, as were provided last year, would be greatly appreciated again this year if possible .

Might I therefore ask you to consider this request and take it to Council on the Club's behalf. Very many thanks for your help in this matter. Merry Christmas to all.

Yours sincerely.

Michael R. King, Co Chair Rotary Christmas Boxes Project

Rotary Club of Englehart-request Page 9 of 42 for working space ... Agenda Item # 63.

RECEIVED OCT?5?0?

U. +0

705-544-

Northern Pride -Thank You Page 10 of 42 ... Agenda Item # 64.

Ministry of Infrastructure Ministere de I'infrastructure .^

Strategic Real Estate Asset Division de la gestion stratggique V "Ti Management Division des biens immobiliers "F --—^ %

111 Bay Street 777, rue Bay i/' J M T ^ 1^ IO 4th Floor, Suite 425 4" etage, bureau 425 ^"^ : ' *•*•*' • ^-^ Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel: 416-325-1443 Tel. : 416-325-1443 Fax: 416-325-4920 Telec : 416-325-4920

October 22, 2012 RECEIVED QCT ?S 20I?

Dear City Manager:

The Ministry of Infrastructure is beginning a 60 day consultation on the creation of a proposed new comprehensive framework for managing forfeited properties. We are seeking your input on various proposals and suggested policy changes.

This consultation explores several elements of this proposed framework with the goal of: • Reducing the number of corporate properties that forfeit to the government of Ontario; • Returning forfeited corporate properties to productive use in a timely and efficient manner; • Increasing corporate accountability for costs associated with forfeited property; and • Providing greater transparency and certainty in the management and disposition of forfeited corporate property.

Property forfeits to the government of Ontario when a corporation is dissolved, for non- compliance reasons or on its own accord, and that corporation owns property at the time of dissolution.

Many stakeholders have an interest in forfeited property, including financial institutions and lenders, the legal community, municipalities, and the business community. Your feedback is important to us, and will be vital in shaping proposed legislative, regulatory and operational changes, if approved by government.

The consultation paper on the proposed framework is available online at http://www-moi.gov.on.ca/en/about/RFCP.asp for your review. We ask that you provide your feedback by December 21, 2012. Details on how to provide your comments are included at the end of the consultation paper.

If you have questions, or would like to meet in person with Ministry of Infrastructure staff to discuss the proposed changes, please email [email protected] or contact Andrea McGarry, Policy Lead, at (416) 325-1671.

Ministry of Infrastructure- Page 11 of 42 consultation period ... Agenda Item # 64.

I look forward to receiving your comments. Thank you for helping shape a new framework for forfeited properties.

Sincerely,

Bruce Singbush, MCIP, RPP Assistant Deputy Minister (A)

Ministry of Infrastructure- Page 12 of 42 consultation period ... Agenda Item # 65.

&5i/tvk/;Z, .^4X

riSGEIVED QCT?

Jim Jordan- Thank you Page 13 of 42 ... Agenda Item # 66.

RECEIVED OCT? 6 2012

Jessica Babcock-Thank you Page 14 of 42 ... Agenda Item # 67.

RECEIVED OCT? Engl.hart & District Agricultural Socl.ty RO. Box 490 Englehar t. Ontario POJ 1HO

Town of Hnglehart October 25, 2012 Third Street L-'nglehart POJ 1HO

Attention Mayor of Englchart:

Dear Nina:

In lieu of a rental fee for the use of the Arena Complex during the 2012 Fall Fair, the Society would like to make a donation to the IZnglehart and Area Complex.

Please find attached a cheque in the amount of $600.00, the Directors would like these funds to he put towards the elevator fund.

The Society would like to take this opportunity to thank you and the council for the use of the Complex during the Fair.

We look forward to your continued support.

Sincerely,

Bruce Wilson Recording Secretary

Englehart 7 District Agriculture Page 15 of 42 Society- Donation ... Agenda Item # 68.

District Office/ District Office/ WA Mead Office/Siege social: Itiircau du disii li f ; linn'. HI dti district: 7(17 Ross Avenue Last 29 Mundy Avenue/ A Tweedsmuir Road/ 707. avenue Ross est/ ^^f North Eastern Ontario 29, avenue Mundy 6, rue Tweedsmuir Timmins,ONP4N8R! ^^^ Family and Children's Services Kapuskasing, ON P5N IRI Kirkland Lake, ON P2N IH9 4 Services a la famille et a I'enfance Telcplionc/I elcphonc: ' Telephone/ Telephone: A ^k du Nord-i-tt de {'Ontario (705) 360-7100 (705)335-2445 (705)567-9201 Fax/Telecopieur: Fax/Tel6copicur: Fax/Telecopicur: \ ^ (705)360-7200 (705)335-439] (705) 568-8787 ^^^

RECEIVED OCT3 0 Re: Come help us Celebrate!

Dear Community Partner:

Timiskaming Brighter Futures; a program of North Eastern Ontario Family and Children Services; along with the National Child Day Planning Committee invite you to help us celebrate National Child Day on November 24th 11:00- 4:00 at E.C.J.V, 54 Duncan Ave in Kirkland Lake, Englehart Public School, 70-8th Avenue, and T.D.S.S, 90 Niven Street in New Liskeard.

In 1993, the Government of Canada designated November 20th as National Child Day to commemorate two historic United Nations events: the adoption of the Declaration of the Rights of the Child on November 20,1959 and the adoption of the Convention on the Rights of the Child on November 20,1989.

Public service agencies are invited to bring information or a display about services you provide to the community. Materials available in both official languages would be greatly appreciated. Due to allergies and chocking hazards we ask that you not bring balloons and candies to give away.

Included is a participation form. If your agency wishes to participate in this wonderful event, please fill it out, and fax it by November 16th, 2012 to the numbers listed. If you have any questions please call Jennifer at 705-567-9201 ext 4295.

Help us make this National Child Day one to remember!

Sincerely,

On behalf of the National Child Day Planning Committee, Jennifer Doherty

Family & Children's Services Page 16 of 42 ... Agenda Item # 69.

Dear Town Council,

I am writing this letter requesting the use of the community hall again this year for the Englehart Chamber Community Children’s Christmas Party. The date is tentatively set for December 1st from 11:00am to 3:00pm. This event is for the kids in lieu of the Santa Claus express. Santa will be visiting the children. The children can play games, make Christmas cards, get their faces painted, do crafts and watch a movie during their visit. Each child receives a treat bag from Santa. The cost of this event is a non perishable food item for the rotary Christmas baskets. The Chamber would appreciate the town contribution for the use of the hall for this event.

Thanks for your consideration,

Stacey Borgford, President

Englehart & District Chamber of Page 17 of 42 Commerce-Parade of Lights ... Agenda Item # 610.

Dear Town Council,

Thanks for your consideration,

Stacey Borgford, President

Chamber of Commerce-Childrens Page 18 of 42 party ... Agenda Item # 611.

>v. INTEGRATION >v, COMMUNITY LIVING^ COMMUNAUTAIRE^ Temiskaming South >^ Temiskaming Sud >^ Inspiring Possibilities Inspirant des possibilites

November 2, 2012 PEC 1

Mayor & Council The Town of Englehart P.O. Box 399 Englehart ON POJ IHO

Dear Mayor & Council:

Every year we invite you to participate with Community Living Temiskaming South as we work to bring people with intellectual disabilities together with their communities. Our volunteer Board of Directors and 85 dedicated staff work with the provincial government to plan how best to create new opportunities for some 230 of our area's most vulnerable citizens and their families.

Whether our people simply need social and attitudinal barriers dismantled to enable them to easier make their way in our communities or a variety of supports and services essential to those who depend on us for a more complete citizenship, our vital bilingual services include Life Skills Centre, ARC/Supported Employment, the Resource Teacher Program, Advocacy, Respite for Children and Adults, Supported Independent Living, the Foundations Program and our 6 Residential Homes. Further details can be found in the enclosed pamphlet.

The 30-cent per capita municipal grant, we ask all district communities to make each year, goes a long way to assist with costs for the growing need for services and supports in our communities. Not only does supporting people to contribute to and participate in daily living make good economic sense and produce communities that are vibrant and strong, it is the right thing to do.

Together we help the community develop its capacity to support people who have not always had the same opportunities as the rest of us to participate in community life in meaningful and productive ways. Together we can meet the needs of individuals to develop their capacity to learn, work, and participate in all aspects of living in the community.

Rue 51 1 Am well Street, '2-2000 Box/CR 1149 I '05 672 2722 Haileybury, ON POJ 1KO [email protected] WSLKATHON

Community Living Temiskaming Page 19 of 42 south ... Agenda Item # 611.

Page 2

Please consider your annual support of Community Living Temiskaming South and help us support our most vulnerable citizens, and their families, in the communities of South Temiskaming.

We would be happy to send you additional information or make a presentation to your council on our activities and services. Please call our office at 705 672 2000 and ask for Pat Lauder or e-mail us at communitylivinqtsPclts.ca.

Visit us at www.communitylivingts.ca

Respectfully Yours,

Mark Sargent President

Community Living Temiskaming Page 20 of 42 south ... Agenda Item # 612.

RECEIVtu 2012

Ontario Police Municipal Policing Bureau Provincial provinciale Burciiu di-s services policicrs tit's municipnlili's Police de I'Ontario 777 Memorial Ave. 777, live Memorial OrilliiiON 1,3V 7V3 Orillia(ON) 1JV7V3 Tel: (705)329-6200 Fax: (705)330-4191

Kile Reference 46020 NE-4123

September 26, 2012

Administrator Clerk-Treasurer Town of Rnglchart PO Box #399 61 Fifth Avenue linglehartON POJ I HO

Dear Sir/Madame:

Re: 2012 Scmi-Annual Policing Costs - Ontario Provincial Police (GPP)

Please find attached the 2012 Scmi-Annual Policing Cost Summary, reconciling the municipality's OPP allocated policing costs for the period of January Is1 to June 30th, 2012.

Please note that as part of this reconciliation municipalities will receive a conservative estimated Provincial Services Usage (PSU), based on rates experienced within the last three years. The actual annual /\S77 will be applied to the final year end reconciliation. Additional particulars on costing methodologies applied to the semi-annual costs are provided in the Semi-annual Policing Cost Reconciliation Information summary attached.

In conjunction with the current review of policing costs for the purpose of updating of the Municipal Cost Recovery Formula, it has been determined that Ontario Shared Service fees will not be charged to municipalities effective January 1, 2012. This update has been reflected in the 2012 semi-annual reconciliation of municipal policing costs.

The difference between the billed and semi-annual costs will be credited to the municipality directly by the Ontario Shared Services (OSS) in the next few weeks, where applicable. If you wish to use the credit amount against your current balance (or a future invoice), please clearly indicate this request on your remittance (cheque stub or remittance advice) to OSS to ensure your credit is properly applied on your account. Please note that if the calculated semi-annual costs are more than llic billed amount, no invoice will be issued.

..2

Ontario Provincial Police- 2012 Page 21 of 42 Semi-Annual Policing Costs ... Agenda Item # 612.

'age 2

If you have any questions regarding the atlached 2012 Semi-Annual Policing Cost Summary, please conlacl your local Detachment Commander.

Regards,

R. A. (Rick) Philhin, Superintendent Commander Municipal Policing Bureau

gh/cmc

Attachments

Regional Commander. North Kasl Region Detachment Commander. Temiskaming Dclaehment

Ontario Provincial Police- 2012 Page 22 of 42 Semi-Annual Policing Costs ... Agenda Item # 612.

ONTARIO PROVINCIAL POLICE

January 1 to June 30, 2012 Semi-annual Policing Cost Reconciliation Information

The actual number of officers and civilian members providing field services were used to determine costs for the period of January 1 to June 30, 2012. The approved Municipal Cost Recovery Formula was pro-rated for six months and adjusted for the actual salaries (by rank and classification) and overtime costs during the period. Due to the timing of the payments of contractual payouts through the year, this amount has been estimated based on pro-rated costs to date. A conservative estimate of Provincial Service Usage (PSU), based on detachment rates experienced within the last three years, was applied for semi-annual costing purposes. The actual annual PSU by detachment will be applied to the year end reconciliation. PSU compensates municipalities for the deployment of officers from the detachment area to other areas in the province to respond to emergencies/disaslers/major investigations or other occurrences deemed provincial responsibilities. Revenues collected on behalf of municipalities, where applicable, will be reflected in the year end reconciliation to actual costs. Individual municipality's semi-annual costs for 2012 arc determined by apportioning the detachment costs attributable to municipal policing provided to each municipality based on its proportion of the detachment workload. The semi-annual costs include pro-rated annual: • direct costs (e.g., salaries, wages and benefits of uniform and civilian members); • equipment costs (e.g., vehicles, uniforms, supplies, radio equipment, computers); • additional support personnel (e.g.. communication operators and prisoner guards); and • administrative support costs of the Regional and General Headquarters required to provide municipal services (e.g.. Professional Standards, finance and budgeting, human resources, legal services). The semi-annual costs exclude: • cost of provincial responsibilities such as traffic patrol on King's Highways, waterways policing, policing in provincial parks, unincorporated areas, First Nations Territories, and municipalities providing their own policing services; and • mandated special services such as major criminal investigations and investigative support services. Details of the cost allocation methodology are set out in Regulation 420/97 pursuant to the Police Services Act. The methodology apportions OPP policing costs and represents actual service provided to each lower tier municipality the OPP polices.

Ontario Provincial Police- 2012 Page 23 of 42 Semi-Annual Policing Costs ... Agenda Item # 612.

O.P.P. COSTING SUMMARY TOWN OF ENGLEHART Actual Policing Costs for the period January 01, 2012 to June 30, 2012

Salaries and Benefits

Uniform Members FTE * Inspector 0.03 2,006 Staff Sergeant-Detachment Commander. Staff Sergeant 0.04 2,348 Sergeant 0.20 10,041 Constables 1.41 59,243 Total Uniform Salaries 73,639 Overtime (Actual) 5,894 Contractual Payout (Vacation & Statutory Holidays) 4,351 Shift Premium 480 Benefits (25% of Salaries; 2% of Overtime) 18,528 Total Uniform Salaries & Benefits 102,891 Civilian Members FTE* $ Detachment Administrative Clerk 0.11 2,989 Detachment Clerk - Typist Caretaker 0.08 1,857 Communication Operators 4,182 Prisoner Guards 1,022 Office Automation Support Salaries & Benefits 557 Telephone Support Salaries & Benefits 99 Operation Support Salaries & Benefits 3,075 Total Civilian Salaries 13,782 Benefits (24.9% of Salaries) 1,207 Total Civilian Salaries & Benefits 14,988

OSS Pay and Benefit Charge Total Salaries & Benefits 117,880

Other Direct Operating Expenses

Communication Center 205 Operational Support 788 RHQ Municipal Support 1,485 Vehicle Usage 7,314 Telephone 1,008 Office Supplies 388 Accommodation 402 Uniform & Equipment 1,012 Cleaning Contract 163 Mobile Radio Equipment Maintenance 522 Office Automation - Uniform 1,427 Office Automation - Civilian 107 Total Other Direct Operating Expenses 14,822 OSS Financial Services Fee -___

January to June 2012 Total Actual Gross Policing Cost 132,701 Provincial Services Usage (4,300)

TOTAL JANUARY-JUNE 2012 ACTUAL POLICING COST $ 128,402 TOTAL AMOUNT BILLED $ 137,268 DIFFERENCE (Notei) $ (8,866) < —

* FTE = Full Time Equivalent. Your municipality's portion of the total detachment cost is equivalent to the FTE shown which is based on your municipality's proportion of the detachment's workload.

Ontario Provincial Police- 2012 Page 24 of 42 Semi-Annual Policing Costs ... Agenda Item # 613.

Town of Englehart

NOTICE OF A PUBLIC MEETING

Zoning By-law Review

TAKE NOTICE that the Council of the Corporation of the Town of Englehart will hold a public meeting in order to consider a new Zoning By-law pursuant to the requirements of Section 34(12) of the Planning Act, RSO 1990, as amended. The Public Meeting will be held on Wednesday, December 5, 2012 at 7:00 p.m. in the Englehart & Area Community Complex at, 80 Seventh Avenue.

PURPOSE AND EFFECT: The Town of Englehart is creating a brand new zoning by-law, which regulates the use of land, buildings and structures on all properties in the Town. The by- law is required to implement the new Official Plan for the Central Timiskaming Planning Area as it applies to the Town of Englehart. As part of the preparation of the new by-law, Council is seeking input from (he public on ensuring that the components of the by-law reflect the desires of the Town's residents. A new zoning schedule will also be available for public review. Although this will be a new by-law, relevant and site-specific exceptions from the previous zoning by-law will be carried forth into the new by-law. At the meeting, the public is encouraged to provide input to the planning consultant and municipal staff, and to provide written and oral comments or recommendations. Submissions by email and fax are also encouraged. At the meeting, a formal presentation will be made by the planning consultant on the proposed by-law. Please mark your calendars and plan to attend.

If a person or public body does not make oral submissions at a public meeting or make written submissions to the Town of Englehart before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Town of Englehart to the Ontario Municipal Board. If a person or public body does not make oral submissions to the Town of Englehart before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so.

ADDITIONAL INFORMATION related to the proposed Zoning By-law is available during regular office hours at the municipal offices.

Dated at the Town of Englehart this 6 th, day of November, 2012.

Jana Van Oosten Clerk Town of Englehart P.O. Box 399, 61 Fifth Avenue ENGLEHART ON POJ 1HO Tel. (705) 544-2244 Eax. (705)544-8737 Email: jvanoostcnfo'ntl.sympatico.ca

Glenn Tunnock-Notice of Public Page 25 of 42 Meeting ... Agenda Item # 614.

TDSSAB- MINUTES Page 26 of 42 ... Agenda Item # 614.

TDSSAB- MINUTES Page 27 of 42 ... Agenda Item # 614.

TDSSAB- MINUTES Page 28 of 42 ... Agenda Item # 614.

TDSSAB- MINUTES Page 29 of 42 ... Agenda Item # 614.

TDSSAB- MINUTES Page 30 of 42 ... Agenda Item # 615.

MINUTES Timiskaming Health Unit Board of Health Regular Meeting held on September 5th, 2012 at 6:30 P.M. Timiskaming Health Unit - New Liskeard Boardroom

1. The meeting was called to order at 6:35 p.m.

2. ROLL CALL

Board of Health Members Carman Kidd Chair, Mayor of Temiskaming Shores Tony Antoniazzi Vice-Chair, Councillor, Town of Kirkland Lake Sue Nielsen Councillor for Town of Cobalt, (Representative for Town of Latchford, Municipality of Temagami, and Township of Coleman) Mike McArthur Councillor, Temiskaming Shores Richard Pollock Councillor of Chamberlain Township (Representative of Evanturel, Hilliard & Dack Townships, Town of Englehart) (teleconference-6:45 p.m.) Norm Mino Councillor, Town of Kirkland Lake Audrey Lacarte Municipal Appointee, Townships of Brethour, Harris, Harley & Casey, Village of Thornloe Louise Hayes Municipal Appointee, Township of Armstrong, Hudson, James, Kerns & Matachewan Sylvia Fenton Public Appointee (teleconference-6:58 p.m.) Jamie Morrow Councillor, Temiskaming Shores

Timiskaming Health Unit Staff Members Dr. Marlene Spruyt Medical Officer of Health (A)/Chief Executive Officer Randy Winters Manager of Finance & Administration Rachelle Leveille Executive Assistant

Regrets Merdy Armstrong Municipal Appointee, Townships of Larder Lake & McGarry, Township of Gauthier

Timiskaming Health Unit Page 31 of 42 ... Agenda Item # 615.

Minutes of Regular Meeting – Timiskaming Health Unit Board of Health – September 5th, 2012 Page 2 of 5

3. AGENDA MOTION #57R-2012 Moved by: Audrey Lacarte Seconded by: Sue Nielsen Be it resolved that the Board of Health adopts the agenda for its regular meeting held on September 5th, 2012 as presented. CARRIED

4. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE None.

5. E-LEARNDING MODULE WEBINAR REVIEW Dr. Spruyt reviewed and completed the final e-learning module #5 with the Board.

6. APPROVAL OF MINUTES MOTION #58R-2012 Moved by: Norm Mino Seconded by: Tony Antoniazzi Be it resolved that the Board of Health approves the minutes of its regular meeting held on June 27th, 2012 as presented.

CARRIED

7. FINANCE SUB-COMMITTEE REPORT

a. FINANCE MEETING UPDATE A brief update was provided to the Board committee.

b. 2012 MARCH YEAR-END FINANCIAL STATEMENTS MOTION #59R-2012 Moved by: Jamie Morrow Seconded by: Audrey Lacarte Be it resolved that the Board of Health approves the Audited Financial Statements for the 2012 March Year-End as presented. CARRIED

Timiskaming Health Unit Page 32 of 42 ... Agenda Item # 615.

Minutes of Regular Meeting – Timiskaming Health Unit Board of Health – September 5th, 2012 Page 3 of 5

8. REPORT OF MEDICAL OFFICER OF HEALTH/CHIEF EXECUTIVE OFFICER MOTION #60R-2012 Moved by: Jamie Morrow Seconded by: Louise Hayes Be it resolved that the Board of Health accepts the report of the MOH(A)/CEO as distributed. CARRIED

9. MANAGEMENT REPORTS MOTION #61R-2012 Moved by: Mike McArthur Seconded by: Tony Antoniazzi Be it resolved that the Board of Health acknowledges receipt of the following Management reports for information purposes: Board Report & 2nd Quarter Data Report Staff List CARRIED

10. NEW BUSINESS

a. BOARD OF HEALTH SELF-EVALUATION Dr. Spruyt encouraged Board members to participate in a Board of Health Self- Evaluation to help and evaluate its governance processes and organizational effectiveness. Results to be shared at next meeting.

b. COMPLIANCE WITH MINISTRY RECOMMENDATIONS MOTION #62R-2012 Moved by: Mike McArthur Seconded by: Sue Nielsen Be it resolved that the Board of Health has reviewed and approved the Ministry of Health and Long-Term Care Attestation Form and that the Timiskaming Health Unit is in compliance with Ministry Recommendations. CARRIED

i. PURCHASING SYSTEM INTERNAL AUDIT MOTION #63R-2012 Moved by: Sue Nielsen Seconded by: Norm Mino Be it resolved that the Board of Health has put in place a purchasing system internal audit procedure and that the monthly reports are reviewed by the Finance Sub-Committee. CARRIED

Timiskaming Health Unit Page 33 of 42 ... Agenda Item # 615.

Minutes of Regular Meeting – Timiskaming Health Unit Board of Health – September 5th, 2012 Page 4 of 5

11. CORRESPONDENCE MOTION #64R-2012 Moved by: Jamie Morrow Seconded by: Audrey Lacarte Be it resolved that the Board of Health acknowledges receipt of the correspondence for information purposes: 2012 alPHa Fall Symposium Wellington-Dufferin-Guelph Letter regarding Bill 74 – An Act to Help Prevent Skin Cancer, by restricting youth under 18 from using indoor tanning equipment. Call on the Government of Ontario to endorse Bill 74 to protect the youth. Toronto City Council Recommendation adopted to reinstate the Interim Federal Health Program to maintain interim support for refugee and refugee claimants health care needs. Sudbury & District Health Unit Resolution #38-12, supporting Thunder Bay Board of Health regarding the request for permanent and adequately resourced evacuation centres that address the needs of First Nation leadership. Windsor-Essex County Health Unit Letter sent to the Premier of Ontario recommending to implement a monthly $100 Healthy Food Supplement for social assistance recipients and to partner with Ont. Collaborative Group on healthy eating and physical activity. The Regional Municipality of Durham -Resolution P00-47 adopting the Vienna Declaration from Perth District Health Unit. -Resolution adopting the recommendation of Perth District Health Unit to urge the Government of Canada to review its proposed reform to the Interim Federal Health Program. -Resolution adopting the recommendations of Wellington-Dufferin-Guelph Public Health urging the Government to review the Immunization of School Pupils Act to ensure better alignment with Publicly Funded Immunization Schedules. -Resolution from Thunder Bay District Health Unit sent to the Minister of Transportation to improve the legislation for ATV use among children and youth. Leeds, Grenville, Lanark District Health Unit Motion requesting increased base funding for the Preschool Speech and Language Program. The Regional Municipality of Niagara Letter to the Minister of Citizenship and Immigration to reinstate the Interim Federal Health Program, to ensure national and local strategies are in place to maintain and to improve refugee health. CARRIED

12. IN-CAMERA MOTION #65R-2012 Moved by: Mike McArthur Seconded by: Louise Hayes Be it resolved that the Board of Health agrees to move in-camera at 8:16 p.m. to discuss the following matters under section 239 (2): a. Approval of In-Camera Minutes (June 27th, 2012)

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Minutes of Regular Meeting – Timiskaming Health Unit Board of Health – September 5th, 2012 Page 5 of 5

b. Accommodation Committee Update c. Human Resources Update CARRIED

13. RISE AND REPORT MOTION #66R-2012 Moved by: Audrey Lacarte Seconded by: Sue Nielsen Be it resolved that the Board of Health agrees to rise with report at 8:58 p.m. CARRIED

a. 2011 SURPLUS MUNICIPAL REFUND MOTION #67R-2012 Moved by: Sue Nielsen Seconded by: Tony Antoniazzi Be it resolved that the Board of Health agrees to return the 2011 operational surplus in the amount of $75,317 to funding municipalities. CARRIED

b. RELOCATION EXPENDITURES MOTION #68R-2012 Moved by: Richard Pollock Seconded by: Jamie Morrow Be it resolved that the Board of Health agrees to fund the municipal portion of the relocation expenditures of $166,750 from reserves and further that any variance related to the relocation be funded from reserves. CARRIED

14. DATES OF NEXT MEETINGS The next meeting is scheduled for October 3rd, 2012 at 6:30 p.m. in Kirkland Lake.

15. ADJOURNMENT MOTION #69R-2012 Moved by: Tony Antoniazzi Seconded by: Jamie Morrow Be it resolved that the Board of Health agrees to adjourn the regular meeting at 9:00 p.m. CARRIED

______Carman Kidd, Board of Health Chair Rachelle Leveille, Recorder

Timiskaming Health Unit Page 35 of 42 ... Agenda Item # 616.

Family of Margaret Renaud Page 36 of 42 ... Agenda Item # 71.

Report of the Finance Committee Wednesday November 14, 2012 We, your Finance Committee, having examined the following accounts find them correct and recommend payment of same. Cheque # Company Item Amount 21064 Club Echo Advertising $ 100.00 21065 Grand & Toy Supplies $ 260.04 21066 Graphiclds Reflective Signs Fire Dept $ 79.10 21067 Hydro One Networks Electricity $ 1,343.58 21068 Jet Ice Limited Ice Paint $ 2,709.18 21069 Glen Milton Parking for water course $ 4.00 21070 Ontario recreation Facilities Association Log book $ 84.75 21071 Pitney Bowes Postage Meter $ 380.04 21072 Thib'sValuMart Supplies $ 39.37 21073 UltraMar Fuel $ 1,725.43 21074 L.V. Vickery Ltd. Gravel $ 2,712.00 21075 Dejardins (Staples) supplies Fire Department $ 110.99 21076 Robertson Sales Vehicle Storage Fire Dept $ 480.25 21077 Claudette Black Centennial Park maintenance $ 625.00 21078 Green Tractors Mower Blade $ 96.82 21079 Claude Charbonneau Boot Allowance $ 169.48 21080 Englehart Flower Shop Flowers Zia Pollock $ 88.68 21081 Grand & Toy Supplies $ 365.46 21082 Graphicids Frame map $ 280.24 21083 Hydro One Networks Electricity $ 11,988.03 21084 Temiskaming Speaker Library Board Vacancy Ad $ 146.90 21085 Metal-Air Mechanical Systems Ice Plant Maintenance $ 9,884.70 21086 Northern Telephone Telephone Services $ 1,723.20 21087 NorthernTel Mobility Cell Phones $ 211.23 21088 Ontera long distance $ 38.61 21089 Susan Renaud Planning Conference $ 282.78 21090 Royal Tire Tire Repair $ 214.64 21091 Squeaky Clean Windows Window Cleaning^ $ 186.45 21092 Superior safety Breathing Aperatus repair $ 616.98 21093 Town of Cobalt Policing Advisory Committee $ 271.28 21094 Phippen Waste Management Garbage bin rentals $ 563.42 21095 Sifto Canada Corp Winter Salt $ 4,790.58 21096 AECOM Water Sewer Project $ 5,650.00 21097 Boreal Human Resources Consulting CUPE Negotiations $ 650.00 21098 Staples Canada supplies $ 146.94 21099 Canadian Safety Equipment Coveralls Fire Dept $ 135.60 21100 Englehart Electric panel for stage $ 1,696.04 21101 Hydro One Networks Electricity $ 51.20 21102 Minister of Finance Police Services $ 14,012.00 21103 Minister of Finance EHT $ 1,041.78 21104 TDSSAB Social Services $ 24,936.97 21105 Omers Pension contributions $ 6,185.10 21106 Purolator Courier freight $ 100.19

Page 37 of 42 ... Agenda Item # 71.

21107 Canada Customs and Revenue payroll Deductions $ 13,885.30 21108 Municipality of Charlton and Dack Roads training books $ 89.92 21109 WSIB payroll Deductions $ 1,093.53 21110 Wamco Waterworks :sevice boxes $ 77.70 21111 CG\S Centre ;GIS Services $ 266.34 21112 CIBC Credit Card Services ;Norton anti-virus $ 225.99 21113 Weaver Simmons legal fees $ 40.68 21114 VOID ; 7237 Howey Bros. ;Bikes $ 16,356.09

TOTAL $ 129,214.58 COU1-12-11-

Moved by: Seconded by:

That the report of the Finance Committee, in the amount of $ 129,214.58 be adoptet

Carried .Mayor

Page 38 of 42 ... Agenda Item # 81.

The Corporation of the Town of Englehart By-Law # 2012-19 Being a By-Law to Authorize an Agreement

Whereas the Corporation of the Town of Englehart deems it expedient to enter into an agreement with the Ministry of Northern Development and Mines for the purpose of obtaining funding to conduct a Market Study for the Business/Industrial Park.

Now therefore, the Council of the Corporation of the Town of Englehart enacts By-Law #2012-19 as follows:

1. That the Corporation of the Town of Englehart enters into an agreement with the Ministry of Northern Development and Mines. Being the agreement affixed hereto as Schedule A.

2. That the Mayor and Clerk be and the same are hereby authorized to execute the agreement on behalf of the Corporation of the Town of Englehart.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY ENACTED AND PASSED IN OPEN COUNCIL THIS 14th DAY OF NOVEMBER, 2012.

______Mayor Clerk-Treasurer-Administrator

Page 39 of 42 ... Agenda Item # 81.

The Corporation of the Town of Englehart By-Law # 2012-20 Being a By-Law to Authorize an Agreement

Now therefore, the Council of the Corporation of the Town of Englehart enacts By-Law #2012-20 as follows:

1. That the Corporation of the Town of Englehart enters into an agreement with the Ministry of Northern Development and Mines. Being the agreement affixed hereto as Schedule A.

2. That the Mayor and Clerk be and the same are hereby authorized to execute the agreement on behalf of the Corporation of the Town of Englehart.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY ENACTED AND PASSED IN OPEN COUNCIL THIS 14th DAY OF NOVEMBER, 2012.

______Mayor Clerk-Treasurer-Administrator

Page 40 of 42 ... Agenda Item # 82.

Corporation of The Town POLICY REF # 2012-01 of Englehart SUBJECT MATTER: PROGRESSIVE DISCIPLINE EFFECTIVE DATE: REVIEWED: Annually PREVIOUS POLICY: N/A DISTRIBUTION: Union and non union employees REFERENCES: Labour Act of Ontario 2000

STATEMENT OF POLICY:

The progressive disciplinary process is initiated for serious situations in which policies, procedures, unprofessional practices have been ignored or contravened, or an employee’s performance fails to meet acceptable standards.

A member of the bargaining unit has the right at any time to have a union representative present when meeting with a supervisor to discuss disciplinary action. For each meeting the employee will be given sufficient notice to consult the union representative and make arrangements for that person to attend.

Step One

Verbal Warning - The supervisor discusses the situation with the employee, specifying clear expectations and standards of performance, a written plan of action to bring about the desired change, a reasonable period of time for improvement, and a follow-up interview date.

Step Two

Written Warning- Should the problem continue after the time period specified in step 1, the supervisor provides a written warning. The employee is advised that continued failure to improve their performance may lead to further disciplinary action including possible dismissal.

Step Three

Suspension- If the employees performance fails to improve or if there is a recurrence of unacceptable misconduct the supervisor, and appropriate representative of the Town of Englehart, determine the need for and length of suspension.

By Law to Adopt a Progressive Page 41 of 42 Discipline Policy ... Agenda Item # 82.

Step Four

Dismissal- If the employee’s conduct fails to improve or if there is recurrence of unacceptable misconduct the employee is subject to dismissal.

Clerk-Treasurer-Administrator Mayor November 14, 2012 November 14, 2012

By Law to Adopt a Progressive Page 42 of 42 Discipline Policy