Hilton Birmingham Perimeter Park Hotel
Meeting & Event Resource Guide
Our goal is to be the "Best to Do Business With". There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, pre-planning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image.
To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change.
We look forward to supporting you in planning a successful event.
Hilton Birmingham Perimeter Park Hotel 8 Perimeter Park South, Birmingham, AL 35243
Hotel Main Phone: (205) 967-2700 Sales & Catering Direct Line: (205) 972-1124 Sales & Catering Fax Line: (205) 972-1116
www.Hilton.com www.birminghamperimeterpark.hilton.com
Table of Contents
General Information • Hotel Overview…………………………………………………………………………… 3 • Guest Room Specifications……………………………………………………………….. 3 • Suite Information………………………………………………………………………..... 3 • Dining and Restaurant Information………………………………………………………. 3 • Hotel Gift Shop Information……………………………………………………………… 3
Function Space and Banquets • Function Space Diagrams and Specifications…………………………………………….. 4 • Catering Menu Information………………………………………………………………. 4
Resource Information • Hotel specifics listed alphabetically……………………………………………………… 5-7
Forms • Audio Visual Services …………………………………………………………………… 48 • Credit Application ……………………………………………………………………….. 49 • Credit Card Authorization ……………………………………………………………….. 51 • Planning Checklist / Resume Questionnaire …………………………………………….. 52 • Airport Shuttle Schedule Flyer ………………………………………………………….. 59
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GENERAL INFORMATION
• Hotel Overview The Hilton Birmingham Perimeter Park hotel is nestled on the 280 corridor at I-459 in Birmingham, Alabama. It is a boutique style Hilton hotel located in an area that offers a wide variety of attractions that will suit your every need. With wonderful restaurants, interesting nightlife, the glorious outdoors and thrilling sports recreations, Birmingham continues to bring visitors back time and time again -- big enough to be cosmopolitan with great arts and easy to navigate.
• Guest Room Specifications: All 205 guest rooms boast the Hilton Serenity Bed and bedding. Luxurious linens, down comforter and pillows help ease away stress and allow the busy traveler to relax. Amenities include two phones with voice mail and data port, hair dryers, irons and ironing boards, coffee makers with complimentary coffee and tea, AM/FM/MP3 compatible alarm clocks, cable TV with on-demand video movies, video games and free HBO, high speed internet access, and complimentary USA Today delivered each weekday.
• Suite Information and Descriptions COLONADE SUITE: The Colonade features a living room area, private bath, conference table (seats 10), entertainment armoire containing television, bar area with mini-refrigerator, sink and microwave, adjoining sleeping rooms may be available.
GRAND MASTER SUITE: This suite features a living room area, private bath, dining table (seats 5), conference table (seats 10), entertainment armoire containing television, bar area with mini-refrigerator, sink and microwave, adjoining sleeping rooms may be available.
• J Paul's Restaurant & Bar Our in house casual dining facility features some very pleasing dishes with a Southern flare. Hours of operation are 6:30 am – 2:00 pm for breakfast and lunch, and 5:00 pm – 9:00 pm for dinner. The bar located in J Paul’s operates from 4:00 pm – 11:00 pm each day. While J Paul’s maintains a classy appearance, the food is comforting and has a bit of a New Orleans touch.
• Hotel Gift Shop The Hotel Gift Shop is located on the Lobby Level near the Front Desk and is open 24 hrs.
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FUNCTION SPACE AND BANQUETS The Hilton Birmingham Perimeter Park is an AAA 3-Diamond Award hotel with 205 guest rooms and 10,000 square feet of exceptional function space to accommodate small gatherings to sizeable events. Whether it's a corporate event, wedding, rehearsal dinner, bridal tea, holiday party, family reunion, wedding reception, bar or bat mitzvah, our full-service catering and culinary staff is dedicated to making every "special event" memorable.
• Catering Menus A wide selection of menus are available separately; please contact your Catering/Event Manager for current menus.
• Function Space Diagram with Specifications:
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RESOURCE INFORMATION
Advertising Opportunities Affiliates Airline Information Amenities Americans with Disabilities Act (ADA) Audio/Visual Automated Teller Machines Balloons Banks Banquet Beverage Selection Banquet Curfews Banquet Equipment Banquet Menu Selection Banquet Terms and Conditions Bell Services Billing Box Lunches Business Center Bus/Bus Companies Car Rental Agencies Cash Paid Outs Cash Paying Guests Celebrity/ Dignitary Visits Changing Facilities/Day Use Check Cashing Privileges Check-in and Checkout Coffee Maker Convention Center Credit Cards Credit Policy Currency Exchange Dance Floor Decorations Destination Management Companies (DMC) Deposits Diagrams Dietary Requirements Directions to the Hotel Drug Stores Dry Cleaning eEvents Electrical Elevators Emergency Procedures Entertainment Environmental Commitment
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Executive Meeting Packages Exhibits Fax Machines Fax Numbers Fire Codes Fitness Center Flags Floral/Florist General Manager Gift Certificates Gift Ideas Golf Courses Gratuities Group Check-In, Arrivals and Departures Group Reservations GRIP Guest List Manager Guest Rooms Guest Room Deliveries Guest Service Hotline Hair Salon HHonors Floor Hospitality Desks Hospitality Suites Functions Hotel Facts/History Hotel Map Housekeeping In Conjunction With (ICW's) Indemnification In-Room Dining Internet Services Key Cards Key Hotel Contacts Kiosks Kosher Labor Laundry Valet Limousine Services Linen Selection Liquor Laws Load-In/Load Outs (Production, Décor & Staging) Lost and Found Luggage Storage Manager on Duty (MOD) Mail Services Massage Therapy Master Accounts Medical Facilities Services Meeting Packages Meeting Room Capacities Meeting Room Deliveries Meeting Room Rental 6
Meeting Room Set Standards Music/Musicians Newspaper/Publications Office Equipment Supplies Package Room Parking Personalized Group Web Page Pets (policies) Pianos Pools Post Convention Meeting Post Event Report Pre-Convention Meeting Printing Services Public Transportation Radios/Pages/Nextels Registration Assistance Registration Desks Reservations (RAPID!) Restaurants/Lounges Restaurant Reservations Restrooms Resumes Robes Rooming Codes/Rooming Lists Safe Deposit Boxes Security Shipping and Receiving Shopping Signage Banners Site-Inspection/Pre-planning Smoking Sound System Spa Special Meal Requests Storage Suites Taxes Taxicabs Team Member Recognition Telephones/Telecommunications Theme Parties Trash Removal Tuxedo Formalwear Voice Mail Weather Wheelchairs Wired Payment Worship Services Zip-Out Checkout
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ADVERTISING OPPORTUNITIES The hotel offers groups and their affiliates opportunities to sponsor/advertise during the specified dates of the meeting/exhibit. Your Event Manager will provide detailed information and can discuss other ideas not listed below: Logo products, e.g., cocktail napkins, to-go lunch boxes, etc. Video Channel Plasma Screens Banners/Signage
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AFFILIATES Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space will work directly with our Event Services Department. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions.
A listing of all affiliates should be sent to the hotel no later than 90 days prior to the actual event, so that they can be individually contacted by the Catering/Event Services Department to set up food, beverage and billing arrangements.
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AIRLINE INFORMATION
America West Airlines 800-428-4322 www.usair.com American Airlines 800-433-7300 www.americanair.com Comair / Delta Connection 800-221-1212 www.comair.com Continental Airlines 800-525-0280 www.flycontinental.com Delta Airlines 800-221-1212 www.delta.com Express Jet Airlines 800-958-9538 www.xjet.com Northwest Airlines 800-225-2525 www.nwa.com Southwest Airlines 800-435-9792 www.southwest.com United Express Airlines 800-241-6522 www.united.com US Airways 800-428-4322 www.usair.com
The nearest airport is the Birmingham International Airport located 12 miles and approximately 20 minutes from the Hilton Birmingham Perimeter Park Hotel. The Hotel offers complimentary Shuttle Service to and from the airport, by reservation. For a map to the airport, click on this link:
www.bhamintlairport.com/passenger-gettingtobhm.html
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AMENITIES The Room Service department is happy to service your group gift and amenity needs. You may choose from the list of amenities below or advise your Catering/Event Manager of your specific preferences or budgeting guidelines.
Basket of Fruit Domestic Beer Sliced Fruit / Cheese Tray Imported Beer Milk & Cookies House Wine (white, red) Chocolate Dipped Strawberries (4) Champagne Gourmet Snack Mix Bottled Water Chocolates (candy, brownies, etc.) Sparking Bottled Water
All amenity pricing excludes state sales tax, gratuity, and delivery fee. Room service gratuity is currently 19%. For a standard delivery, the fee is $3.00.
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AMERICANS WITH DISABILITIES (ADA) The Hotel represents that the hotel facilities being rented or reserved by you including guest rooms, common areas and transportation services are, and will be, in substantial compliance with applicable public accommodation obligations under the Americans with Disabilities Act. You agree that one week in advance of your event, you will furnish to us a list of any auxiliary aids needed by your attendees in meeting or function space. You agree that you will be responsible for the procurement and payment of all charges for any and all auxiliary aids. We will, upon your request, furnish you with the names of businesses you can contact to obtain these aids. You also agree to be responsible for compliance with the ADA in the set up and conduct of meetings for your event.
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AUDIO/VISUAL PSAV Presentation Services, our audiovisual company, brings years of experience in the field of audio visual to your meeting at the Hilton Birmingham Perimeter Park Hotel. Audio / visual inquiries may be reached by contacting your Catering or Event Manager. For more information, see the Audio Visual Equipment – Rental & Services form at the end of document.
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AUTOMATED TELLER MACHINES There is an ATM conveniently located in our Gift Shop near the Front Desk. There are also ATM locations in Birmingham at all major bank locations.
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BALLOONS There is a $50.00 clean up fee for the use of helium balloons. All helium tanks must be in an approved safety stand or cart. There must be prior written approval for the use of all displays and/or decorations proposed by guest. Please see the Banquet Event Order (BEO) for other specific contractual information. The vendor listed below can offer you information on product and prices: Party City Phone: (205) 995-9440 www.partycity.com
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BANKS
COLONIAL BANK REGIONS BANK Phone: (205) 445-2295 Phone: (205) 326-7598 4705 Meadow Brook Road 200 Inverness Center Drive www.colonialbank.com www.regions.com Miles from Hotel: 2.54 Miles from Hotel: 1.68
COMPASS BANK WACHOVIA BANK Phone: (205) 297-4222 Phone: (205) 948-1000 104 Inverness Plaza 301 Summit Blvd. (Located in The Summit) www.compassbank.com www.wachovia.com Miles from Hotel: 1.92 Miles from Hotel: .96
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BANQUET BEVERAGE SELECTION The Hilton Birmingham Perimeter Park Hotel offers a choice of standard and premium beverages on banquet bars. The following is a list of beverages currently offered by our beverage department for banquets. As the availability of some of the items vary, this list may or may not be complete and is subject to change. Specialty items are available upon request.
• Standard Brands: Gordon’s Vodka, Gordon’s Gin, Castillo, Seagram’s “7”, Cutty Sark, Jim Beam • Premium Brands: Absolut, Tanqueray, Bacardi Light, Crown Royal, Dewar’s White Label, Jack Daniels
• Beer: Miller Lite, Budweiser, Bud Light, O’Doul’s, Heineken, Corona
• Wine: Copperidge Chardonnay, Cabernet Sauvignon, Merlot, and White Zinfandel
• Non-Alcoholic Beverages: O’Doul’s
All banquet bars serve wines by the glass, domestic and imported beers, soft drinks, juices, mineral water, and non-alcoholic beers and wines. Blended drinks and champagne by the glass are available upon request.
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10 BANQUET CURFEWS There is an outdoor function curfew of 10:00 p.m. In accordance with Alabama State liquor laws for Jefferson County, alcoholic beverage sales can be bought/sold starting at noon on Sunday and concluding at 2:00 a.m. on Saturday.
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BANQUET EQUIPMENT Items in our banquet inventory are for your use at no additional charge. Any equipment requested not in inventory, which have associated costs, will be passed on to your group. Please note the hotel does not carry the following items: High boys (standing cocktail tables), Serpentine tables, chair covers, floral centerpieces, cake stands. For more information, please see your Catering/Event Manager.
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BANQUET MENU SELECTION We request that banquet menus, room arrangements, and other details pertinent to your convention be submitted to your Catering/Event Manager 30 days prior to your conference date. We are happy to custom design menu proposals for your group and assist in selecting the proper menu items and program arrangements to ensure a successful event.
Specialty and theme parties may be designed to meet your particular needs. Special meal requests can be accommodated. Please advise your Catering/Event Manager in advance with any special dietary requirements.
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BANQUET TERMS AND CONDITIONS
1. ASSIGNMENT/CONFIRMATION OF FUNCTION SPACE: The function space assigned indicates the space is tentatively being held and will be held on a definite basis upon signing of the Banquet Event Order (“BEO”). The terms and conditions of any group sales or catering sales agreement previously signed regarding this event remain in force and the BEO is intended to provide specific function/event information in support of the original agreement. If for any reason the function space reserved is not available for your event, you agree that we may substitute space of appropriate size and comparable quality for your event. If you plan to print or publish the assigned space, please contact us first to confirm the room assignment.
2. GUARANTEE OF ANTICIPATED REVENUE: At least 72 hours (3 business days) before your event, you must inform us, in writing, of the exact number of people who will attend your event. The arrangements set forth on the reserve side of your BEO will serve as the final arrangements for your event. The services, products, fees, etc. as noted will be provided at the time of your event and you will be charged based on the event guarantee that you give us or the number of people indicated at the time you signed the sales agreement or the BEO, whichever is greater. We will not undertake to serve more than 5% more than this guaranteed minimum.
3. OVERTIME: You agree to begin your event promptly at the scheduled start time and agree to have your guests, invitees, and other persons vacate the designated event space at the end time indicated on the final BEO. You further agree to reimburse us for any overtime wage payments or other expense incurred by us because of your failure to comply with these regulations. 11 4. SERVICE CHARGE: Twenty percent (20%) of the food and beverage total, plus any applicable state or local tax, will be added to your account as a service charge. This service charge is not a gratuity and is the property of the Hotel to cover discretionary costs of the Event.
5. PRICE INCREASES: There may be increases in prices due to unforeseen changes in market conditions at the time of your event. We will communicate these increases to you in advance. We will require written confirmation that you agree to pay these increased prices. Alternatively, we, at our option, may in such event make reasonable substitutions in menus and you agree to accept such substitutions.
6. SET UP CHARGES: Should extensive meeting room set-ups or elaborate staging be required, there will be a set-up charge to cover Hotel costs and additional labor. If equipment is necessary that exceeds Hotel’s inventory, then you agree to pay for the cost of renting this additional equipment. You agree to indemnify us for any damage caused to any Hotel property as a result of drayage related to your event, whether caused by you, your agents, employees, or contractors.
7. OUTSIDE FOOD AND BEVERAGE: Due to state law, you may not bring into the Hotel alcoholic beverages. You must obtain prior approval from us before you bring in any food or non-alcoholic beverages from outside sources. A Hold Harmless Agreement and Liability Insurance are required if food or beverage products not purchased and served by Hotel staff are brought in for consumption by your guests. Service fees will apply to any outside food or beverage served in our function space regardless if Hotel labor is required.
8. AUXILIARY AIDS: The Hotel represents and you acknowledge that the Hotel facilities being rented for you including guest rooms, common areas and transportation services will be in compliance with our public accommodation requirements under the Americans with Disabilities Act. You agree that you will furnish to us a list of any auxiliary aids needed by your attendees in meeting or function space at least two weeks prior to your event. You agree to pay all charges associated with the provision of such aids by the Hotel.
9. PROMOTIONAL CONSIDERATIONS: We have the right to review and approve any advertisements or promotional materials in connection with your function which specifically reference the Hilton name or logo. Hilton does not offer or accept any terms or conditions which provide commissions, rebates, HHonors points or other forms of compensation related to revenue for food, beverage, room or equipment rental.
10. CANCELLATION: You may cancel this Agreement only upon giving written notice to us. The parties agree and understand that in the event of a cancellation, our actual damages would be difficult to determine. Therefore, you agree to pay the liquidated damages outlined in your sales agreement, if any, or the guarantee amount as set forth in paragraph 2, whichever is greater. As products and services must be purchased and scheduled in advance, notification seven (7) business days or less before the event will require all charges (including labor and service fees, rentals and applicable taxes) for the final guarantee or contracted number of guests will be charged. Additional damages may be owed for cancellation of your sleeping room contract.
11. CONDUCT OF EVENT: Group agrees to comply with all applicable federal, state and local laws including health and safety codes and federal anti-terrorism laws and regulations including compliance with the provisions of 29 CFR part 470, and our rules, copies of which are available from the hotel’s sales department. Group agrees to cooperate with Hotel and any relevant governmental authority to ensure compliance with such laws. You assume full responsibility for the conduct of all persons in attendance at your event and for any damage done to any part of our premises during the time of your event. Should you require any rigging services for this event, all such services must be arranged through the in-house AV provider or the Hotel and you will be responsible for all costs associated therewith.
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BELL SERVICES Our bell services department is responsible for the movement of your luggage and the delivery of all non-food and beverage amenities and golf bag handling/storage. Porterage charges will be set forth in your contract. Departure notices and bag pulls should be coordinated with our Catering/Event Manager.
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BILLING Should you require a master account for billing purposes, please complete and return our credit application. (Use link or see Credit Application in Form Section at the end of this document.) Upon approval, master accounts will be assigned per your instructions. Please be sure to advise your Catering/Event Manager in advance for any specific instructions on how you would like your bill organized.
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BOX LUNCHES Box lunches are available through Banquet/Catering Department We can help you create your own customized lunch. If you wish to order box lunches for your group, your Catering/Event Manager will arrange the order for you and provide delivery to your specified location on the property.
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BUSINESS CENTER Our self-service business center is located on the 7th floor. Available to our guests are computers with internet, printer and scanner. The business center is available for usage 24 hrs a day and accessible with your guestroom key. Please discuss any special or specific group’s needs with your Catering/Event Manager.
For large quick printing or copying jobs, we recommend:
FedEx Kinko’s Phone: (205) 981-0077 www.fedex.com Located at 117 Resource Center Pkwy (off 280)
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13 BUS/BUS COMPANIES
METRO: Greyhound Birmingham Terminal (205) 251-3210 www.greyhound.com MAX (Metro Area Express) (205) 521-0101 www.bjcta.org
CHARTER: Adventure Bus Charter & Tours (205) 648-2732 www.adventurebuscharter.com Alabama Limousine (205) 591-7555 www.alabama-limo.com E-Shuttle Service (205) 702-4566 www.Eshuttle.net Excalibur Limousine (205) 979-1911 www.excaliburlimoservice.com Thrasher Brothers (205) 591-8811 www.thrasherbrotherstours.com Vintage Auto Chauffeur (205) 283-8174 www.vintageautochauffeur.com
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CAR RENTAL AGENCIES The following are major car rental agencies with services available at the Birmingham International Airport. Alamo Rent A Car 205-591-4395 800-462-5266 www.alamo.com Avis Rent A Car 205-592-8901 800-321-3712 www.avis.com Budget Rent A Car 205-322-3596 800-527-0700 www.budget.com Dollar Rent A Car 205-510-0026 800-800-3665 www.dollar.com Enterprise Rent A Car 205-591-1927 800-261-7331 www.enterprise.com *Hertz Rent A Car* 205-591-6090 800-654-3011 www.hertz.com National Car Rental 205-592-7259 800-227-7368 www.nationalcar.com ------*(Courtesy Phone at Front Desk)
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CASH PAID OUTS The Hilton Birmingham Perimeter Park does not have cash paid outs capabilities at this time.
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CASH PAYING GUESTS In the event a hotel guest does not have a major credit card to secure his/her room, the Hilton Birmingham Perimeter Park Hotel will require full payment in advance for room and tax charges. If the guest does not wish to establish credit for incidental charges, the guest room phone will be restricted to room-to-room calls. All room folio charges from the Food and Beverage outlets and movie charges will also be restricted.
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CELEBRITY/DIGNITARY VISITS Rest assured your celebrities or dignitaries will be treated with the utmost confidentiality. Your Catering/Event Manager is happy to work with you to accommodate any needs you have.
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CHANGING FACILITIES/DAY USE Please contact your Catering/Event Manager regarding the proper blocking of meeting space for use as a changing facility. There may be a half-day rate charged. The hours of guest room availability for day use will depend on occupancy of the hotel.
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CHECK CASHING PRIVILEGES Hotel guests may cash checks at the Front Office up to a maximum of $50.00. The check must be imprinted with the guest’s name and address and made out to the Hilton Birmingham Perimeter Park Hotel. Identification is required.
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CHECK-IN AND CHECKOUT Hotel check-in is after 3 p.m., and checkout is 12 p.m. All guests arriving before 3 p.m. will be accommodated as rooms become available. Our Guest Service Department can arrange to check luggage for those guests arriving early when rooms are not available and for guests attending functions on departure day.
• Early Departure Your guests will have the opportunity to confirm their departure date at check-in. Once this departure date has been confirmed, there will be a $50.00 early departure fee assessed in the event the guest departs prior to their confirmed departure date.
• Late Departure Late checkouts are available upon request and subject to availability. Please contact the Front Desk directly to discuss availability and associated fees.
• Satellite Check-In Satellite check-in is available and the arrival manifest must be provided 7 days in advance of major arrival. The success of a satellite check-in is very dependant on the hotel's occupancy the evening before and flow of your arrival manifest. Your Catering/Event Manager will be able to discuss these issues in more detail to determine if this is the correct solution for your arrival.
• Express Checkout With express checkout, your room folio is provided at your door early in the morning of your departure. Simply verify the charges, use the television remote or dial extension “0” to check-out or drop folio in Gold Box located in the lobby. Please leave your keys in the room. If you are not departing the hotel immediately, luggage storage can be arranged at the bellman’s desk.
• Kiosks The Hilton Birmingham Perimeter Park Hotel offers Kiosk check-in and checkout as a convenience to our guests. Our kiosks are user friendly and accept credit or HHonors cards. Guests are able to retrieve room keys at check-in and a printed folio at checkout.
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15 COFFEE MAKER The Hilton Birmingham Perimeter Park currently uses Lavazza individual coffee makers conveniently located in each room.
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CONVENTION CENTER
Birmingham Jefferson Convention Center (BJCC) 2100 Richard Arrington Jr. Boulevard North Birmingham, AL 35203 205-458-8400 Contact: www.bjcc.org/contact_us.php Website: www.bjcc.org
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CREDIT CARDS The Hilton Birmingham Perimeter Park Hotel accepts most major credit cards.
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CREDIT POLICY Unless you have established credit in advance with us, you will pay the entire contract price in cash or by certified check at least three business days prior to your function or by personal bank check two weeks prior to your function. If you would like to establish credit, please contact your Catering/Event Manager. See form: Credit Application (Use link or see Credit Application in Form Section at the end of this document.)
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CURRENCY EXCHANGE The front desk does not currently exchange foreign currency.
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DANCE FLOOR The Hilton Birmingham Perimeter Park Hotel offers a dance floor size to a maximum of 24 x 24 feet.
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DECORATIONS Please contact your Catering/Event Manager for a description of items available as well as complete party package menus. We are happy to suggest ideas on novel favors, souvenir menus, printed programs, creative ice carvings, theme food presentations, and room accent decor and specialty linens.
We are not responsible for any loss or damage to property belonging to you or your attendees and do not maintain insurance covering it. All displays and/or decorations will be subject to our written approval and we reserve the right to contract and charge for hotel staff to provide the labor for any installations or removals of such.
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DESTINATION MANAGEMENT COMPANIES (DMC) Preferred vendors that have successfully worked with the hotel are listed below for your reference:
Greater Birmingham Convention and Visitors Bureau 2200 Ninth Avenue North Birmingham, AL 35203 205-458-8000 Email: [email protected] http://www.bcvb.org
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DEPOSITS Required group Cash Deposits are outlined in your sales contract. Cash Deposits may be made at anytime throughout your stay and placed to your master account balance. Full pre-payment of room and tax is required for guests not wishing to utilize a credit card upon check-in.
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DIAGRAMS Diagrams are available on our website or contact your Catering/Event Manager.
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DIETARY REQUIREMENTS Our Chef will provide meals for your attendees with special dietary requirements. Please advise your Catering/Event Manager if a special meal is required.
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DIRECTIONS TO THE HOTEL
FROM AIRPORT: 1. Take Airport Blvd to I-59 East. 2. Exit onto I-20 East, take I-20 East to I-459 South, Exit #19 (Hwy 280E). 3. Take right, go 3/10 mile and take right at 1st light onto Perimeter Park South. 4. Go up hill and hotel will be on the right. (Distance from airport – 12 miles) (Hotel Courtesy Shuttle – call hotel for information and reservation)
FROM NASHVILLE: 1. Take I-65 S. to Exit #250 onto I-459 North. Take I-459 North to Exit #19 (Hwy 280 East). 2. Turn right onto Hwy 280E. 3. Go 3/10 mile, turn right at 1st light on Perimeter Park South. Hotel is up hill on right.
FROM MONTGOMERY: 1. Take I-65 North to Exit #250 onto I-459 North. 2. Take I-459 North to Exit #19 (Hwy 280 East). 3. Take right onto Hwy 280 East. 4. Go 3/10 mile and turn right at 1st light onto Perimeter Park South. 5. Hotel is up hill on right.
FROM ATLANTA: 1. Take I-20 West to I-459 South. Take Exit 19 to Hwy 280 East. 2. Go 3/10 mile and turn right at 1st light onto Perimeter Park South. Hotel is up hill on right.
FROM TUSCALOOSA: 1. Take I-59 North / I-20 East to Exit #106 (I-459 North). 2. Take I-459 North to Exit 19 (Hwy 280 East). 3. Go 3/10 mile, turn right at 1st light onto Perimeter Park South. Hotel is up hill on right.
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DRUG STORES
TARGET WALGREEN'S Phone: (205) 991-6248 Phone: (205) 981-0693 4616 Highway 280 South 3150 Green Valley Road www.target.com www.walgreens.com Miles from Hotel: 1 Miles from Hotel: 1.74
CVS RITE AID Phone: (205) 991-5201 Phone: (205) 969-0767 105 Inverness Plaza 3965 Crosshaven Dr www.cvs.com www.riteaid.com Miles from Hotel: 1.92 Miles from Hotel: 1.74
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DRY-CLEANING For clothing that you would like to have dry cleaned, it needs to be dropped off at the Front Desk or Bell Stand by 8:30 a.m. The clothing will be returned that same day by 6:00 p.m. Laundry bags and clothing slips are in guestrooms. Weekend service is not available. Please note that there is no service on the following Holidays: Memorial Day, July 4, Labor Day, Thanksgiving, Christmas, New Year’s Day.
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eEVENTS Hilton Family’s online booking channel for small groups and meetings. "Click" on the link below to visit the eEvents website for this Hotel:
http://www.hilton.com/en/hi/hotels/search/groups/gm/index3.jhtml?ctyhocn=BHMPPHH
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ELECTRICAL The Engineering Department provides assistance with all your mechanical and electrical needs. Please contact your Catering/Event Manager if you require an electrical services request form to secure additional power and/or labor services. A complete production package is also available through your Catering/Event Manager. All requests for power requirements are to be communicated to your Catering/Event Manager.
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ELEVATORS The Hilton Birmingham Perimeter Park has 2 guest elevators located just off of the main lobby.
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EMERGENCY PROCEDURES The Hilton Birmingham Perimeter Park is fully prepared to handle different types of situations to assist our guests. The following is information on our emergency procedures:
• The hotel internal emergency number is 911. • The hotel has an emergency response team 24 hours a day. In the event of an emergency, calling the emergency number 911 will initiate the appropriate response. • Paramedics, Fire Department, and the Police Department are all located approximately 5-10 minutes from the hotel. • Our Security Department, as well as a small number of other employees, are trained in CPR and First Aid. • Emergency evacuation routes / procedures are located on the inside of all guest room doors. • Nearest emergency room: 15 minutes • Nearest hospital: 15 minutes Back to Resource Information 19
ENTERTAINMENT The Hilton Birmingham Perimeter Park Hotel has key contacts in the entertainment industry, which make it possible to assure satisfaction and secure the best local, national, and international talents. The city requests that outdoor entertainment begin no earlier than 10 a.m. and end no later than 10 p.m. Please contact your Catering/Event Manager for assistance in booking entertainment.
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ENVIRONMENTAL COMMITMENT At Hilton Hotels Corporation, protecting the Environment is a top priority. Responsible environmental activity is good for both our business and the community. Hilton has developed a comprehensive company-wide policy to promote business practices that help preserve the environment. We provide guidelines for all of our facilities, and our goals are to “Reduce – Reuse – Recycle” as much as we can.
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EXECUTIVE MEETING PACKAGES Information on meeting packages is available from your Event/Catering Manager.
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EXHIBITS Please notify your Catering/Event Manager of your exhibits requirements.
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FAX MACHINES Domestic U.S.: $1.00 for first page and $.25 for each additional page. International: $5.00 for first page and $1.00 for each additional page.
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FAX NUMBERS For Guests: 205-972-8603 Reservations office: 205-972-8603 Catering/Convention Services office: 205-972-1116 Sales office: 205-972-1116
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FIRE CODES
The following are a few general regulations that typically fall under local fire authorities’ specifications. They should be considered when planning and coordinating space, decorations, etc., in the ballrooms and meeting rooms, as well as all other applicable laws, codes, and regulations.
1. Where exits are not immediately accessible from an open floor area, safe and continuous passageways, aisles or corridors shall be maintained leading directly to every exit and shall be so arranged as to provide convenient access for each occupant to at least two exits by separate ways of travel. The aisle needs to be as wide as or wider than the exit to which they are leading.
2. There will not be any setup permitted in front of any exit doors. Staggering of dining tables is not permitted. All room sets must be in compliance with the local Fire Department regulations pertaining to occupancy load, mandatory aisles and ceiling clearance fire exits. Any event which has vehicle displays, fog machines, fueled cooking demonstrations, laser exhibits (including tabletop) or extensive productions with staging and props must have a certified permit from the local Fire Marshall. All associated fees for permits, floor plan approval and stand-by fire watch are your responsibility and final approved copies must be received at least three days prior to the event.
3. Every required exit, exit access or exit discharge shall be continuously maintained free of all obstructions or impediments to full instant use of fire or other emergency.
4. No furnishings, decorations, or other objects shall be placed so as to obstruct exits, access thereto, egress there from, or visibility thereof.
5. Hangings or draperies shall not be placed over exit doors or otherwise located as to conceal or obscure any exit. Mirrors shall not be placed on exit doors. Mirrors shall not be placed in or adjacent to any exit in such a manner as to confuse the direction of the exit.
6. No open flame devices shall be used in any meeting rooms. When necessary for ceremonial or religious purposes, the fire marshal having jurisdiction may permit open flame lighting under such restrictions as are necessary to avoid danger of ignition of combustible materials or injury to occupants.
7. Any furnishings, decorations, and stage settings shall be fire retardant treated and must display certificate of proof. Local fire authorities in advance of event set-up shall approve all extensive production plans.
8. Distance between tables must be equal to or greater than the required aisle width plus 19” for chairs on one or 38” for chairs on both sides.
9. It is ultimately the group’s responsibility to ensure that your event complies with all applicable laws, including, but not limited to fire and safety codes, rules and regulations.
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FITNESS CENTER
The Hotel Fitness Center is located on the Lobby Level Floor and includes: 2 tread mills, Elipse machine, free weights, stationary bike. The Fitness Center is accessible 24 hours/day with guest room key.
For an off-site area gym, Gold’s Gym is a full service fitness facility located adjacent to the hotel. Check with the Front Desk for a discounted pass. Phone: (205) 583-4653 www.goldsgym.com
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FLAGS Our Banquet Department currently has one (1) United States flag and one (1) Alabama State flag in inventory. If you require additional flags, please discuss rental costs with your Catering/Event Manager.
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FLORAL/FLORIST Norton’s Florist is our preferred florist featuring fresh cut flowers and plants. They can provide beautiful table and buffet centerpieces for your special event. Their hours are 24 hours a day. Please call 205-324-1631 for further information, or consult your Catering/Event Manager for assistance with a proposal for your special event.
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GENERAL MANAGER Chuck Chandler joined the Hilton Birmingham Perimeter Park Hotel in 2003 as General Manager. He has been in the hotel industry 20+ years . Chuck Chandler is thrilled to welcome your group to the Hilton Birmingham Perimeter Park Hotel and is accessible as needed.
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GIFT CERTIFICATES A gift certificate is a wonderful way to reward your attendees, staff or sporting event winners. Gift certificates are available for purchase through Executive Offices and are designated for restaurants and guest room charges. A gift certificate can be used as a credit to the guest room account. Please contact your Catering/Event Manager for further details.
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GIFT IDEAS
The Hilton Serenity Collection: www.hiltontohome.com The Waldorf Collection: www.waldorfcollection-hotelsathome.com/home.html
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22 GOLF COURSES (Public) (For tee-off times, fees and course information, please contact golf course.)
ROBERT TRENT JONES GOLF TRAIL - OXMOOR VALLEY Phone: (205) 942-1177 Toll-Free: 1-800-949-4444 100 Sunbelt Parkway, Birmingham, AL www.rtjgolf.com Miles from Hotel: 9.23 miles One of eight state-spanning courses designed by Robert Trent Jones, the Oxmoor Valley course offers three sets of links to challenge the golfer. • Ridge Course Holes: 18 Par: 72 • Valley Course Holes: 18 Par: 72 • Short Course Holes: 18 Par: 54
EAGLE POINT GOLF CLUB DON A. HAWKINS/ROEBUCK Phone: (205) 991-9070 MUNICIPAL 4500 Eagle Point Drive Phone: (205) 836-7318 Holes: 18 8920 Roebuck Boulevard www.eaglepointgolfclub.com Holes: 18 Miles from Hotel: 4.07 Miles from Hotel: 17.6
HIGHLAND PARK GOLF COURSE CEDAR CREEK GOLF COURSE Phone: (205) 322-1902 Phone: (205) 424-8450 3300 Highland Avenue 900 Cedar Creek Drive, Bessemer Holes: 18 Holes: 18 www.highlandparkgolf.com Miles from Hotel: 21.8 Miles from Hotel: 6.16
OAK MOUNTAIN GOLF COURSE MOUNTAIN VIEW GOLF COURSE Phone: (205) 620-2522 Phone: (205) 674-8362 Oak Mountain State Park, Pelham 3200 Mountain View Drive, Graysville Holes: 18 Holes: 27 Miles from Hotel: 7.45 Miles from Hotel: 21.4
BENT BROOK GOLF COURSE TANNEHILL NATIONAL GOLF COURSE Phone: (205) 428-1999 Phone: (205) 477-4653 7900 Dickey Springs Road, Bessemer 12863 Tannehill Parkway, McCalla Holes: 27 Holes: 18 www.bentbrook.com Miles from Hotel: 27.4 Miles from Hotel: 17.2
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23 GRATUITIES Gratuities, informally known as tipping, is voluntary. Tips are supposed to be rewarded for services performed as well as a supplement to an employee's income (gratitude). Recommendations for housekeeping - $1.00-2.00 per day, Bellman - $1.00 per bag and discretionary for above and beyond services provided for you. Disclosure: all gratuities not outlined in the contract are discretionary.
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GROUP CHECK-IN, ARRIVALS AND DEPARTURES The Hilton Birmingham Perimeter Park Hotel has a specially designed group entrance to accommodate the needs of your group. It has a porte-cochere and ample room for bus loading and unloading. It is also conveniently located near the ballrooms and meeting rooms. This area may be reserved and set up for satellite check-in and convention registration, depending on your arrival pattern.
All coach arrivals will be directed to the group entrance, as the front entrance becomes easily congested and large movements can be more efficiently accommodated at the group entrance.
Your guests will be asked to remit credit or a cash deposit upon arrival for their incidental charges, unless we have agreed to accept a letter of guarantee from your organization, and it is on file at time of check-in.
If your guests are arriving via group transportation and an arrival manifest has been supplied, we will be happy to have all of the rooms assigned in advance and key packets prepared. If your guests will be arriving at scattered times throughout the day with no transportation arrangements made or arrival manifest, we will assign rooms on a first-come, first-serve basis.
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GROUP RESERVATIONS IDENTIFICATION PROGRAM (G.R.I.P.) Manage room blocks proactively with automated cross-reference of group registration lists against hotel reservations. This program: Automates the process of all reservations booked within or around an associated group block Reduces exposure to attrition Ability to monitor booking pace No charge – it’s FREE
Contact your Catering/Event Manager for further details.
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GUEST LIST MANAGER This program is an on-line tool provided by Hilton to group customers that allows them to manage their group’s reservations on-line and provides on-line guest list information. Contact your Catering/Event Manager for further details.
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GUEST ROOMS The hotel’s current bedding breakdown is as follows: 122 - King; 84 - Queen/Doubles. Alabama state law and local enforcement of national fire codes mandate that there is a maximum of four guests per room (adults/children).
Hilton is pleased to present “The Serenity Collection”, today’s premier bedding package including pillow top mattress and luxury linens. Did you enjoy your night’s sleep? To order your own Serenity bed, visit www.hiltontohome.com
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GUEST ROOM DELIVERIES Bell Services delivers non-food or packaged deliveries to the guest rooms. The charge for deliveries is as follows: under the door - $1.00; deliveries inside the room - $2.00.
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GUEST SERVICE HOTLINE Guests with specific needs or requests may pick up a house phone and dial extension 0. A hotel operator will direct your needs to the appropriate hotel contact.
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HAIR SALON / SPAS
THE DAY SPA AVEDA EXPERIENCE CENTER Phone:(205) 314-3040 Phone: (205) 970-0627 3439 Colonnade Pkwy (adjacent to the Hotel) 214 Summit Blvd (located in The Summit) www.dayspabirmingham.com www.aveda.com Miles from Hotel. .33 Miles from Hotel: .87
GREENHOUSE DAY SPA & SALON SPA MOKSHA Phone: (205) 967-1177 Phone: (205) 980-9393 240 Summit Blvd # 200 (in The Summit) 500 Cahaba Park Circle (across from Target / 280) www.premierspacollection.com www.spamoksha.com Miles from Hotel: 1 Miles from Hotel: 1.12
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HHONORS FLOOR Located on our 7th, and 8th floors.
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25 HOSPITALITY DESKS Your Catering/Event Manager is happy to arrange a hospitality desk for your group. Hospitality desks are located in the Lobby area near the group’s check-in. Phones may be arranged in advance with either in-house extensions or direct dial numbers. Please note that all hospitality desks will be taken down each evening and reset for the next day’s use. Should you require a larger area for an office, storage or hospitality, please consult your Catering/Event Manager for space availability.
Handwritten signs and flip charts are not allowed in any hotel public areas. Professionally printed signs may be ordered in advance.
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HOSPITALITY SUITES FUNCTIONS The hotel has two hospitality suites which are ideal for gatherings of groups of 20 people or less. These suites do not have beds in them but are connected to standard sleeping rooms on either side. For information on the suites, please consult with your Catering/Event Manager.
COLONADE SUITE: Size of room: 18' x 24' x 8'; Room contains: living room area, private bath, conference table (seats 10), entertainment armoire containing television, bar area with mini-refrigerator, sink and microwave, adjoining standard sleeping rooms may be available.
GRAND MASTER SUITE: Size of room: 18' x 24' x 8'; Room contains: living room area, private bath, dining table (seats 5), conference table (seats 10), entertainment armoire containing television, bar area with mini-refrigerator, sink and microwave, adjoining standard sleeping rooms may be available.
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HOTEL FACTS/HISTORY The following is a fact sheet for the Hilton Birmingham Perimeter Park Hotel: Location: At interchange of Highway 280 & Interstate 459 Address: 8 Perimeter Park South, Birmingham, Alabama, 35243 Telephone: 205-967-2700 Facsimile: 205-972-8603 Reservations: 800-445-8667 Website: www.birminghamperimeterpark.hilton.com Developer: Jackson Hospitality Managed By: Hilton Hotels Corporation Grand Opening: 1984 Last Renovation: 2001 Architects: Crawford, McWilliams and Hatcher Architects Inc. Employees (FT / PT): 100
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26 HOTEL MAP Attendees may receive a map in their key packet when they arrive at the hotel. Your Catering/Event Manager can customize the map for your guests to state your group name and show locations and directions for your special functions for a charge of $1.00 each.
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HOUSEKEEPING Daily housekeeping services, which consists of general cleaning, take place between 7:00 a.m. and 4:00 p.m.. Should one of your guests require special times of service, requests may be made directly with Housekeeping or your Catering/Events Manager. For a special turn-down service, there will be a $5.00 per each room.
The suggested housekeeping gratuity is $1.00 per day. Some groups may have the gratuity rate predetermined in the contract and billed to the master account.
Each guest room is provided with several special service amenities either at no charge or for a nominal fee. These items include: an iron and ironing board, coffee makers, hairdryers, in-room safe, bath/shower amenities, and extra pillows. Additional bedding available for children: cribs and rollaways. Please note there is a maximum of four persons (including children) allowed per room.
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IN CONJUNCTION WITH (ICW’S) Any group hosting an In-Conjunction With Event is solely responsible for all charges and activities. The hosting convention must authorize all arrangements for meeting space, assignments, food, beverage, etc.
Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space and separate billing, are subject to credit approval. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions.
A listing of all ICW’s should be sent to the hotel no later than 90 days prior to the actual event, so that they can be individually contacted by the Catering Department to set up food, beverage and billing arrangements.
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INDEMNIFICATION To the extent permitted by law, you agree to protect, indemnify, defend and hold harmless the Hotel, Hilton, and the Owner, and their respective employees and agents against all claims, losses or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney’s fees), arising out of or connected with your function, except those claims arising out of the sole negligence or willful misconduct of the hotel.
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IN-ROOM DINING Our In-Room Dining is open 16 hours a day for breakfast, lunch, dinner, snacks and beverage service. We are happy to offer convenient doorknob ordering for breakfast service. In-Room Dining can be reached at extension “24” in-house.
A variety of amenities are also available through room service.
Room service gratuity is 19% and is posted automatically on all checks. There is also a delivery fee of $3.00 per order.
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INTERNET SERVICES The Hilton Birmingham Perimeter Park Hotel provides numerous Internet Services. Wired internet is available in each of our guest rooms. There are also computers that can be used to access the internet in the Business Center on the 7th floor. Wireless access is available in the Lobby for individual guests and in meeting rooms for group meetings. (Connection fees will apply.)
Datanamics is our Internet Service Provider for all guests’ networks and will answer any questions concerning your system. (www.datanamicsinc.com / 800-793-9521)
For internet set-up for your group meeting, please contact your Catering/Event Manager .
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KEY CARDS Please contact your Catering/Event Manager if you would like "customized" keys for your group. They are an excellent way to market your organization.
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KEY HOTEL CONTACTS
The Executive Managing Committee consists of the following people:
General Manager: Chuck Chandler (ext. 8609) Director of Food & Beverage: Leigh Bissell (ext. 1130) Director of Finance: Eric Stevenson (ext. 1131) Front Office Manager: James Well (ext. 1115) Executive Chef: TBD Director of Housekeeping: Roger Idland (ext. 8633) Director of Engineering: Gary Jones (ext. 1149) Director of Sales and Marketing: Melissa Hampton (ext. 1123)
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KIOSKS The Hilton Birmingham Perimeter Park Hotel offers kiosk check-in and checkout as a convenience to our guests. Our kiosks are user friendly and accept credit or HHonors cards. Guests are able to retrieve room keys at check-in and a printed folio at checkout.
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KOSHER Please ask your Catering/Event Manager for kosher suggestions.
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LABOR The Hilton Birmingham Perimeter Park Hotel is a non-union hotel.
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LAUNDRY/VALET For clothing that you would like to have dry cleaned, it needs to be dropped off at the Front Desk or Bell Stand by 8:30 a.m. The clothing will be returned that same day by 6:00 p.m. Laundry bags and clothing slips are in guestrooms. Weekend service is not available. Please note that there is no service on the following Holidays: Memorial Day, July 4, Labor Day, Thanksgiving, Christmas and New Year’s Day.
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LIMOUSINE SERVICES Arrangements may be made to have a group VIP transported by our hotel limousine or town car, or through an outside service. Suggested outside vendors are listed below:
Adventure Bus Charter & Tours (205) 648-2732 www.adventurebuscharter.com Alabama Limousine (205) 591-7555 www.alabama-limo.com E-Shuttle Service (205) 702-4566 www.Eshuttle.net Excalibur Limousine (205) 979-1911 www.excaliburlimoservice.com Thrasher Brothers (205) 591-8811 www.thrasherbrotherstours.com Vintage Auto Chauffeur (205) 283-8174 www.vintageautochauffeur.com
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LINEN SELECTION House table linen colors are White tablecloths and Black napkins. However, a wide variety of other table linen colors are available for your various functions. If you desire specialty linen, or would like quotes on theme-coordinated linens and chair covers, please consult your Catering/Event Manager.
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LIQUOR LAWS The State of Alabama has strict liquor laws that must be followed by the Hilton Birmingham Perimeter Park Hotel. Because the hotel is only licensed-authorized to sell and serve alcoholic beverages that were purchased by the Hilton Birmingham Perimeter Park Hotel, no group may bring in their own alcohol to be served. The legal drinking age in Alabama is 21 years old. Your Catering/Event Manager may provide a copy of some of the applicable State of Alabama liquor laws upon request.
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LOAD-IN/LOAD/OUT (PRODUCTION, DÉCOR AND STAGING) The Hilton Birmingham Perimeter Park Hotel does not have a loading dock. We offer ground level loading at our convention entrance.
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LOST AND FOUND It is the policy of Hilton Hotels Corporation to make every effort to return any found property to its rightful owner. All found property in the hotel will be recorded, stored, and disposed of, whether it is found in a guestroom, public space, or any other area of your hotel. We will make every attempt to determine the legitimate owner and return the found property. If the owner cannot be determined within 90 days (or other time period specified by local law), the found property will be disposed of in accordance with the state law. If no local or state law exists, or these agencies decline involvement, the property shall be returned to the finder. (This policy does not apply to minor items found on the property such as a toothbrush, ladies hosiery, cigarettes, etc.)
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LUGGAGE STORAGE Based upon availability, a banquet/meeting room may be set aside to store hand carry luggage for individuals leaving later in the day. It is requested that the travel staff supervise these items, as they will be stored at your own risk.
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MANAGER ON DUTY (M.O.D.) For your convenience, a manager on duty is available 24 hours a day, 7 days a week and can be accessed via the guest service hotline at extension 0.
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MAIL SERVICES
Stamps are for sale at the Front Desk, and stamped letters can be given to a Guest Service Agent for mailing. An Agent can also supply you with UPS and Fedex forms and mailers; pickup of UPS and Fedex parcels can also be arranged.
If you have a large number of items that need to be mailed, or require shipping materials, nearby vendors are: FedEx / Kinko’s UPS (Located in STAPLES) (Located just off HWY 280 (Located just off HWY 280 approx. 1.3 mi. from hotel) approx. 1 mi. from hotel) 117 Resource Center Pkwy 4614 US HIGHWAY 280 Birmingham, AL 35242 BIRMINGHAM, AL 35242 (205) 981-0077 (205) 980-0596 www.fedex.com www.ups.com
Should you wish to visit a post office, a nearby United States Post Office is located at 1900 Corporate Drive, Birmingham, AL 35242. 1-800- ASK-USPS www.usps.com (Directions to post office: Turn right onto US-280 E; travel approximately 3.7 miles on US-280 E; turn right at Meadow Lake Dr. turn left at Corporate Dr).
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MASSAGE THERAPY Massage is well known for its ability to relax muscle spasms and relieve tension from the body. For booking massages as a group activity option, you may consult your Catering/Event Manager. Suggested area spas are listed below. Please contact for specific services, rates and hours.
THE DAY SPA AVEDA EXPERIENCE CENTER Phone:(205) 314-3040 Phone: (205) 970-0627 3439 Colonnade Pkwy 214 Summit Blvd (adjacent to the Hotel) (located in The Summit) www.dayspabirmingham.com www.aveda.com Miles from Hotel. .33 Miles from Hotel: .87
GREENHOUSE DAY SPA & SALON SPA MOKSHA Phone: (205) 967-1177 Phone: (205) 980-9393 240 Summit Blvd # 200 500 Cahaba Park Circle (located in The Summit) (across from Target / 280) www.premierspacollection.com www.spamoksha.com Miles from Hotel: 1 Miles from Hotel: 1.12
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MASTER ACCOUNTS See Sales Agreement.
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MEDICAL FACILITIES/SERVICES Medical services facilities located nearby include:
Medical Clinics:
MEDHelp INVERNESS FAMILY MEDICINE Phone: (205) 408-1231 Phone: (205) 877-1000 4600 Highway 280 (near Target) 4902 Valleydale Road (off HWY 280) www.medhelppc.org www.brewerblack.com Miles from Hotel: 1 Miles from Hotel: 2.65
Hospital:
BROOKWOOD MEDICAL CENTER UAB HOSPITAL Phone: (205) 877-1000 Phone: (205) 934-4322 2010 Brookwood Medical Center Dr 619 19th St South www.bwmc.com www.health.uab.edu Miles from Hotel: 3.54 Miles from Hotel: 6.42
CHILDREN'S HOSPITAL OF ALA. ST. VINCENT'S HOSPITAL Phone: (205) 939-9634 Phone: (205) 939-7111 1600 7th Ave South 806 Saint Vincent's Drive ww.chsys.org www.stv.org Miles from Hotel: 6.75 Miles from Hotel: 6.24
Ambulance :
AMERICAN MEDICAL RESPONSE (205) 967-1221 www.amr.net LIFEGUARD TRANSPORT SERVICES (205) 933-1911 www.lifeguardambulance.com AIRMED (air services) (205) 443-4840 www.airmed.com
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MEETING PACKAGES Please consult with your Sales and Catering Manager for information on meeting packages.
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MEETING ROOM CAPACITIES See diagram below for meeting rooms layouts, sizes and capacities:
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MEETING ROOM DELIVERIES For small exhibits, when a drayage company is not being used, standard boxes or packages to and from the exhibit area will be delivered by the hotel bell staff for a charge of $1.00 per item/per move.
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MEETING ROOM RENTAL Please consult with your Catering/Event Manager for meeting room rental.
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MEETING ROOM SET STANDARD Standard meeting rooms include the following items: • Banquet or classroom tables and chairs • Linens • Pads and pens or pencils • Ice water • Podium Basic meeting room set up is complimentary. Depending upon the extent of the setup requirements, additional charges may be incurred. Please contact your Catering/Event Manager for miscellaneous/electrical charge price sheets. All meeting rooms are set non-smoking.
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MUSIC/MUSICIANS The Hilton Birmingham Perimeter Park has key contacts in the entertainment industry which make it possible to secure the best local, national, and international talents. The City of Birmingham requests that outdoor entertainment begins no earlier than 10:00 a.m. and ends no later than 10:00 p.m. Please contact your Catering/Event Manager for assistance in booking entertainment.
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NEWSPAPERS/PUBLICATIONS Our city newspaper, The Birmingham News, is available in our Gift Shop daily (50¢ Monday – Saturday / $1.50 on Sunday).
Complimentary newspapers and magazines can be found in the lobby. A complimentary USA Today is delivered to each guest room Monday - Friday. All rooms on the Executive Levels (floors 7 and 8) will receive a complimentary Wall Street Journal Monday – Saturday as well.
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OFFICE EQUIPMENT/SUPPLIES Our self-service business center is located on the 7th floor. Available to our guests are computers with internet, printer and scanner. (Internet connection fees will apply.) The business center is available for usage 24 hrs a day and accessible with your guestroom key.
Please discuss any special or specific group’s needs with your Catering/Event Manager. For large quick printing or copying jobs, we recommend calling:
FedEx Kinko’s Located just off Highway 280 approximately 1.3 miles from hotel 117 Resource Center Pkwy Birmingham, AL 35242 Phone: (205) 981-0077 Fax: (205) 981-1625 www.fedex.com
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PACKAGE ROOM As we have very limited storage space at the Hotel, we suggest renting a meeting space for proper storage of your meeting materials and displays. Please contact your Catering/Event Manager for assistance with package storage.
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PARKING The Hilton Birmingham Perimeter Park Hotel offers self-parking in the front and rear of the hotel. Self- parking is complimentary.
If you are planning a large movement or delivery of rental cars for a specific group event or activity, please advise your Catering/Event Manager so that specific parking may be reserved.
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PERSONALIZED GROUP WEB PAGE POG is a personalized web page for your attendees to book reservations directly online.
Available at all Hilton Family properties Customize with your program Customize with your logo No charge – it’s FREE
For more information, please contact your Catering/Event Manager.
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PETS (POLICY) Service animals are always welcome and must be accommodated.
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PIANOS The Hilton Birmingham Perimeter Park Hotel has a grand piano for use in the Shelby Foyer. Pianos are provided at $100 per event; however it is recommended that they be tuned prior to each use. For information regarding tuning fees and other piano needs, please consult with your Catering/Event Manager.
If your group requires additional pianos or pianos in outdoor/alternate locations, your Catering/Event Manager can rent them from an outside source.
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POOLS Enjoy the retreat-like feel while lounging poolside at the Hilton Birmingham Perimeter Park. Our outdoor oasis is surrounded by beautifully-landscaped grounds with an abundance of lounge furniture for just the right spot in the sun. Don't forget after that dip in the pool to grab a towel from one of our towel caddies located poolside. For your safety, it is required that only plastic cups and containers be used. Hours of operation for our pool area are 8 am – 10 pm. (There is no lifeguard on duty and diving is not allowed.)
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POST-CONVENTION MEETING We encourage our customers to meet with our General Manager during or after the meeting to provide and review feedback. Your Catering/Event Manager will coordinate a convenient time.
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POST EVENT REPORT For meetings and conventions with more than 100 rooms on peak night, your Catering/Event Manager will complete a Post Event Report. This report details room pick-up and food and beverage revenues.
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PRE-CONVENTION MEETING In order to introduce our clients to the key contacts of the hotel, we would like to arrange a pre- convention meeting a day or two prior to your main group arrival. Please advise your Catering/Event Manager as to who will attend from your organization and what a convenient time would be for this meeting (time ranges from 30 minutes to one hour).
Please note that for smaller groups, a smaller more personalized meeting may be set up involving key operational department heads.
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PRINTING SERVICES Our self-service business center is located on the 7th floor. Available to our guests are computers with internet, printer and scanner. (Internet connection fees will apply.) The business center is available for usage 24 hours a day and accessible with your guestroom key. Please discuss any special or specific group’s needs with your Catering/Event Manager.
For large quick printing or copying jobs, we recommend contacting:
FedEx Kinko’s Located just off Highway 280 approximately 1.3 miles from hotel 117 Resource Center Pkwy Birmingham, AL 35242 Phone: (205) 981-0077 Fax: (205) 981-1625 www.fedex.com
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PUBLIC TRANSPORTATION The Hotel operates a complimentary scheduled shuttle service to the Birmingham International Airport. The schedule is posted in the lobby; reservations are required. Shuttles run on every hour and on the half hour and the shuttle picks up and drops off near the front of the hotel. The complimentary service also includes transport within a 5-mile radius. Our shuttles run by appointment only and are based on availability. Consult your Catering/Event Manager for a shuttle schedule and any special transportation needs.
There is no city bus service directly to the Hotel. For information on the Birmingham-Jefferson County Transit Authority, please call (205) 521-0101 or www.bjcta.org
Taxis are available from the hotel front door 24 hours a day. They are also readily available at the airport. Hertz Rent-a-Car has a courtesy phone located at our Front Desk for your rental convenience. In addition, following are some taxi services which operate out of the Birmingham International Airport:
American Cab Company (205) 322-2222 Award Cab Company (205) 243-5552 Birmingham Cab Company (205) 368-4344 Hill Cab Company (205) 222-7812 *Yellow Cab* (Hotel choice) (205) 328-4444
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RADIOS/PAGERS/NEXTELS We are willing to assist you in obtaining walkie-talkie radios and/or Nextels for use during your program. Please consult your Catering/Event Manager for assistance.
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REGISTRATION ASSISTANCE If additional staffing is needed for your activity or hospitality desk, please consult with your Catering/Event Manager. Registration attendants are easily scheduled with sufficient notice.
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REGISTRATION DESKS Your Catering/Event Manager is happy to arrange a hospitality desk for your group. Phones may be arranged in advance with either in-house extensions or direct dial numbers. Please note that all hospitality desks will be taken down each evening and reset for the next days use.
Should you require a larger area for an office, storage or hospitality, please consult your Catering/Event Manager for space availability.
Handwritten signs and flip charts are not allowed in any hotel public areas. Professionally printed signs may be ordered in advance.
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RESERVATIONS RAPID! Reservations Automated Processing Input and Delivery System is expedited reservation processing straight from your rooming list into our system. This system: Eliminates dual entry process Accurate and efficient reservations Supports 3rd Party Clearinghouses No charge – it’s FREE
Please consult with your Catering/Event Manager for a Rapid! template.
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RESTAURANTS/LOUNGES J Paul's Restaurant & Bar, our in house casual dining facility, features some very pleasing dishes with a Southern flare. Hours of operation are 6:30 am – 2:00 pm for breakfast and lunch, and 5:00 pm – 9:00 pm for dinner. The bar located in J Paul’s operates from 4:00 pm – 11:00 pm each day. While J Paul’s maintains a classy appearance, the food is comforting and has a bit of a New Orleans touch.
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RESTAURANT RESERVATIONS Reservations are strongly recommended for all restaurants in the hotel and in Birmingham, whether it is for a table of four or a dine-around for 250.
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RESTROOMS Public restrooms are located in the following areas: Lobby area and Convention area.
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RESUMES To help us plan your event, please fill out and return Resume Questionnaire to your Catering/Event Manager. (Form is at end of document on page 52, or "click" the link.)
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ROBES Robes are available complimentary on our Executive Level (7th & 8th ) floors only and are available for purchase through our Gift Shop / Front Desk at $80 each.
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ROOMING CODES/ROOMING LISTS The following are the room category and special service codes that are utilized by the hotel’s reservations department. It will assist us greatly if you use these codes on the rooming lists you send to the Hilton Birmingham Perimeter Park Hotel. A K1 King B D2 Double D K1E King Executive Level E D2E Double Executive Level
N No smoking 5 Smoking room request R Rollaway X There is a rate change or room change U Requested high floor T Requested low floor Y Early arrival request Z Near elevator request I Crib A Room nearby/same floor C Connecting room 1 King bed 2 Two (2) double beds p Sofa sleeper turn down o Run of House view q Sofa bed
ROH Run of House
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SAFE DEPOSIT BOXES Jewelry, cash, and important documents should not be left in your guest room. At no charge, we will provide you with a fire proof safe deposit box to safeguard your valuables. Please see a Guest Service Agent at the Front Desk for assistance.
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SECURITY If required, in our sole judgment, in order to maintain adequate security measures in light of the size and/or nature of your function, you will provide, at your expense, security personnel supplied by a reputable licensed guard or security agency doing business in the city or county in which we are located, which agency will be subject to our approval. Such security personnel may not carry weapons.
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SHIPPING AND RECEIVING Packages for functions may be delivered to the hotel up to one week prior to the event/convention. Arrangements must be made through your Catering/Event Manager for storage. Please note that the hotel storage facilities are extremely limited.
Please do not ship valuables. We cannot be responsible for contents.
When shipping materials to the hotel, please include the following information on all packages to insure proper delivery and storage.
Conference Name Event Dates Client / Guest Name Hold for Arrival (arrival date) Attention (your Catering/Event Manager) Hotel Name / Address / City State ZIP Phone Fax Number of packages in that shipment
We also recommend that you have a packing slip both inside and outside of each package. Guests will be responsible for the packing and return of all packages.
Receiving, handling and shipping charges may apply. No COD packages will be accepted. The Hotel policies on safe package handling are based on advice from the United States Postal Service (USPS) and the Federal Centers for Disease Control and Prevention (CDC).
Shipping from the Hilton Birmingham Perimeter Park The Hilton Birmingham Perimeter Park Hotel utilizes UPS, Fedex, and DHL for our shipping needs. Please see the Front Desk for pick-up and delivery schedules. A Freight-Forwarding Form should be obtained from your Catering/Event Manager and completely filled out for shipping.
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SHOPPING Area Shopping Centers & Malls
THE SUMMIT THE VILLAGE AT LEE BRANCH Phone: (205) 967-0111 Turn right on Hwy. 280E. and travel approx. 5 mi Turn left on Hwy. 280 W. The Summit is on the Mall is located on right at Doug Baker Blvd. right immediately after the I-459 Interchange. www.villageatleebranch.com thesummitonline.com/birmingham/index.html Miles from hotel: 3.75 Miles from hotel: .86
COLONIAL BROOKWOOD VILLAGE RIVERCHASE GALLERIA Phone: (205) 871-0406 Phone: (205) 985-3020 Turn left on US 280 W.; travel 3.5 mi. Enter ramp Turn left on Hwy. 280 W.. Take ramp onto I-459; following the sign Al-149 to Homewood / Mountain take exit #13B/Hoover-Pelham; turn left on Hwy. 31. Brook. Ramp forks, keep left to take exit ramp. Turn Mall is on right. left on Shades Creek Pkwy; turn left into mall. www.riverchasegalleria.com Miles from hotel: 3.5 Miles from hotel: 7.4
Department Stores Highway 280 Corridor
TARGET KOHLS Phone: (205) 408-7687 Phone: (205) 980-4770 Hwy. 280 East Hwy. 280 East to right on Valleydale Road www.target.com www.kohls.com Miles from hotel: 1 Miles from hotel: 2.12
BEST BUY WALMART Phone: (205) 437-8966 Phone: (205) 980-5156 Hwy. 280 East Hwy. 280 East www.bestbuy.com www.walmart.com Miles from hotel: 1 Miles from hotel: 2.90
Grocery Stores
BRUNO'S PUBLIX SUPERMARKET Phone: (205) 960-0835 Phone: (205) 967-2188 Hwy. 280 West (in The Summit) Hwy. 280 West to 3141 Overton Rd www.brunos.com Miles from hotel: 2 Miles from hotel: 1.10
THE FRESH MARKET WHOLE FOODS MARKET Phone: (205) 991-0294 Phone: (205) 912-8400 Hwy. 280 East (past Target) Hwy. 280 West (past The Summit) www.freshmarket.com www.wholefoods.com Miles from hotel: 1.69 Miles from hotel: 4.2
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SIGNAGE/BANNERS The Hilton Birmingham Perimeter Park Hotel takes pride in the condition and aesthetic appearance of our facility. In order to maintain a quality image for all Hotel guests, there are a few things we ask of you during your stay:
Only professionally printed signage is allowed in the meeting/convention areas. These signs can be used with easels or in sign stands. No handwritten signs or flipcharts are allowed outside the meeting rooms.
No banners can be hung along the walls of the Public Areas. Banners may be hung from the skirting of the hospitality desks and at outdoor functions. Hotel personnel must provide the labor to hang the signs at a fee of $10.00.
In addition, nothing is to be placed over exit doors or located to conceal or obscure any exit.
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SITE INSPECTION/PRE-PLANNING To arrange for a Hotel site inspection, please contact your Sales or Catering Manager.
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SMOKING The Birmingham Hilton Perimeter Park is a non-smoking facility. Smoking is allowed out side of the building and around our pool area. There are ashtrays at the entrances of the facility and scattered throughout the pool area. Any evidence of smoking found in a non-smoking guest room will result in a $250.00 smoking fee charge to the guest account. Smoking is also prohibited in the hallways and stairwells. (There are a very limited number of smoking guestrooms available.)
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SOUND SYSTEM Some hotel meeting rooms and ballrooms have a basic sound system. Please contact your Catering/Event Manager with questions. There may be fees assessed for certain hookups as well as hourly labor charges.
Anchor systems or supplemental systems will be required for all outdoor locations. Please make note of the hotel’s noise curfews: No sound system functions can take place outdoors before 10:00 am, and all outdoor evening functions must end no later than 10:00 pm.
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SPA
THE DAY SPA AVEDA EXPERIENCE CENTER Phone:(205) 314-3040 Phone: (205) 970-0627 3439 Colonnade Pkwy (adjacent to the Hotel) 214 Summit Blvd (located in The Summit) www.dayspabirmingham.com www.aveda.com Miles from Hotel. .33 Miles from Hotel: .87
GREEENHOUSE DAY SPA & SALON SPA MOKSHA Phone: (205) 967-1177 Phone: (205) 980-9393 240 Summit Blvd # 200 (in The Summit) 500 Cahaba Park Circle (across from Target / 280) www.premierspacollection.com www.spamoksha.com Miles from Hotel: 1 Miles from Hotel: 1.12
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SPECIAL MEAL REQUESTS Please consult with your Catering/Event Manager for any special meal requests. The Hilton Birmingham’s Executive Chef is pleased to accommodate your requests to the best of his/her abilities.
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STORAGE Storage for your advance boxes and convention supplies is quite limited at the Hilton Birmingham Perimeter Park Hotel If you are anticipating shipping a large volume of materials, we suggest you consult your Catering/Event Manager as soon as possible to reserve a room or plan to utilize an area in your office or hospitality room set up. Hotel cannot provide security. If shipping valuables, please make arrangements to hire and pay for outside security.
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SUITES The Hilton Birmingham Perimeter Park does not have "sleeping room" suites. However, the Hotel does offer two (2) hospitality suites. These suites DO NOT have beds in them but are connected to standard sleeping rooms on either side. These suites are ideal for gatherings of groups of 20 people or less. For information on these two suites, please consult with your Catering/Event Manager.
COLONADE SUITE Size of room: 18' x 24' x 8'; Room contains: living room area, private bath, conference table (seats 10), entertainment armoire containing television, bar area with mini-refrigerator, sink and microwave, adjoining standard sleeping rooms may be available.
GRAND MASTER SUITE Size of room: 18' x 24' x 8'; Room contains: living room area, private bath, dining table (seats 5), conference table (seats 10), entertainment armoire containing television, bar area with mini- refrigerator, sink and microwave, adjoining standard sleeping rooms may be available.
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TAXES The current Alabama State Hotel Tax is 14% (includes state tax). All goods and services are subject to state tax of 9%, including but not limited to food, beverage, labor, and gratuities.
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TAXICABS For the city of Birmingham, there are a number of taxi companies available to our guests. The standard rate (approximate) for transfers from the Birmingham International Airport to the Hilton Birmingham Perimeter Park is approximately $25 plus gratuity. The following are independently owned and operated taxi service companies which are available out of the Birmingham International Airport:
American Cab Company (205) 322-2222 Award Cab Company (205) 243-5552 Birmingham Cab Company (205) 368-4344 Hill Cab Company (205) 222-7812 *Yellow Cab* (Hotel choice) (205) 328-4444
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TEAM MEMBER RECOGNITION Our "Catch Me At My Best" program encourages you to recognize any Team Member(s) who has made your day or brightened your stay in any way. The bright blue rack cards are available at the Front Desk and various areas throughout the hotel; just fill out and turn in at the Front Desk.
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TELEPHONES/TELECOMMUNICATIONS
• House Phones Phones throughout hotel are available for in-house communication with Front Desk.
• Polycom Speaker Phone Speaker Phone @ $40.00 per day.
• Integrated Services Digital Network (ISDN) / T1 Speeds 128kb lines for Internet access (each) $100.00/per day (plus $20 each additional user) 1.5 megabyte (options) $400.00
• Internet Access Broadband Access – Greater than 1.5 MB: (Call for price quote)
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• Voice Mail All guest rooms have a voice mail message service. Group voice mails may be left; however, please note that this process is time consuming as each room number needs to be programmed individually. Therefore, labor fees may be assessed. Please discuss any specific requests with your Catering/Event Manager.
• Guest Room Calls
TYPE OF CALLS RATES* DIRECT DIALED: Bill to the Room Guest Rooms (Room to Room) 7 + Room Number No Charge Emergency / 911 9 + 911 No Charge Local Calls 9 + Number $1.00 + 10¢ per minute after 60 minutes Directory Assistance Local 9 + 1 + 411 $1.00 Directory Assistance Long Distance 9 + 1 + Area Code + 555-1212 $2.00 AT&T Operator Assisted Rate – less 50% of Long Distance Domestic 9 + 1 + Area Code + Number surcharge 9 + 011 + Country Code + City Code + International Number AT&T Operator Assisted Rate No Charge under 60 minutes / 800/888/8xx Toll Free 9 + 1 + "800" Number 10¢ per minute after 60 minutes CALLS BILLED TO CALLING CARDS, CREDIT CARDS, COLLECT, THIRD PARTY, ETC. Calling Card, Credit Card, Collect & Third Party 9 + 0 + Area Code + Number No Charge under 60 min. / 10¢ per min. after 60 min. Local & Long Distance Telephone Company Operator 9 + 0 + Area Code + Number No Charge under 60 min. / 10¢ per min. after 60 min. Other Common Carriers 1010xxx 0+ 9 + 1010xxx + 0 + Area Code + Number No Charge under 60 min. / 10¢ per min. after 60 min.
*Applicable taxes will be added. Rates are subject to change
Local, long distance or international calls will be billed to your account only if the called party answers. You may obtain free rate information at any time by dialing 9 or 8 + 00 and ask the Operator AT&T's Operator Assisted Rate. Hilton subscribes to AT&T Long Distance and 0+ Network PTS Operator Services. US LEC is our Local Carrier. You have the right to reach other long distance carriers from this telephone, and you can do so by dialing the access code provided by that carrier.
Direct Telephone Complaints to: Federal Communications Commission, FCC Enforcement Division, CCB Room 6202, Washington, DC 20554. Complaints for US LEC may be directed to: 9 + 1 + 800-978-7532. Complaints for AT&T may be directed to: 9 + 1 + 800-225-5288 Complaints for 0+Network PTS may be direct to: 9 + 1 + 866-512-7906
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THEME PARTIES The Hilton Birmingham Perimeter Park Hotel is proud to present a complete package of signature theme parties. Please discuss themes with your Catering/Event Manager and ask for a copy of our latest and most popular menus and productions.
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TRASH REMOVAL See your Catering/Event Manager for a quote for trash removal.
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TUXEDOS/FORMAL WEAR If you are anticipating a large delivery of tuxedos on site, please advise your Catering/Event Manager in advance. The following companies offer local tuxedo rentals:
After Hours Formal Wear (205)985-3200 www.afterhours.com Mr. Burch Formal Wear (205) 991-9100 www.mrburchformalwear.com
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VOICE MAIL All guest rooms have a voice mail message service. Group voice mails may be left; however, please note that this process is time consuming as each room number needs to be programmed individually. Therefore, labor fees may be assessed. Please discuss any specific requests with your Catering/Event Manager.
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WEATHER Depending on the season, the weather in Birmingham, Alabama can vary from below freezing to a high of over 100 degrees Fahrenheit. The current average temperature is 61.8 Fahrenheit, average rainfall is 54.84 inches, and average snowfall is 1.4 inches. Before visiting the Hilton Birmingham Perimeter Park, we recommend that guests check the local listings to determine the weather conditions:
www.weather.com www.wunderground.com www.al.com
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WHEELCHAIRS We have available on site a wheelchair for guest use. If there are additional needs and to arrange for a wheelchair, please consult with your Catering/Event Manager.
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WIRED PAYMENT If you would like to have payment wired, please notify your Catering/Event Manager, and instructions will be faxed to you.
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WORSHIP SERVICES There are many religious organizations in the Birmingham area. Listed below are just a few suggestions (with miles from Hotel). Please consult the specific church/synagogue for information and service times.
BAPTIST Meadowbrook Baptist 984 Meadowbrook Road 205-991-8384 2.63 mi. Lakeside Baptist 865 Old Rocky Ridge Road 205-822-1240 2.95 mi. Liberty Park Baptist 2001 Liberty Parkway 205-969-1236 3.27 mi.
CATHOLIC St. Mark the Evangelist 7340 Cahaba Valley Road 205-980-1810 3.54 mi. Our Lady of Sorrows 1728 Oxmoor Road 205-871-8121 4.88 mi. St. Peter the Apostle 2061 Patton Chapel Road 205-822-4480 5.21 mi.
METHODIST Asbury United Methodist 1 Asbury Way 205-995-1700 3.24 mi. Christ Church UMC 5191 Caldwell Mill Road 205-991-5065 3.62 mi Canterbury UMC 350 Overbrook Road 205-871-4695 4.02 mi.
PRESBYTERIAN Altadena Valley Presbyterian 4660 Caldwell Mill Road 205-967-0680 0.95 mi. Briarwood Presbyterian 2200 Briarwood Way 205-776-5200 2.52 mi. Faith Presbyterian 601 Valleydale Road 205-991-5430 3.63 mi.
OTHER DENOMINATIONS Cahaba Heights Church of Christ 4602 Caldwell Mill Road 205-967-2150 0.92 mi. Church of Jesus Christ LDS 768 Altadena Road 205-969-2069 0.97 mi. St. Thomas Episcopal 2870 Acton Road 205-969-2700 0.95 mi.
For a more extensive listing of religious organizations, the following website links may be helpful:
http://www.al.com/birmingham/newcomers/ (click on Religion) http://birmingham.citysearch.com/yellowpages/directory/Birmingham_AL/210/page1.html
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ZIP-OUT CHECKOUT The Hilton Birmingham Perimeter Park Hotel offers Zip Checkout. Your guest room folio is at your door early in the morning of your departure. Simply verify the charges, use the television remote or dial extension 0 to Checkout. Please leave your keys in the room. If you are not departing the hotel immediately, luggage storage can be arranged at the bellman’s desk.
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AUDIO VISUAL EQUIPMENT - Rental & Services
PACKAGES______
FLIPCHART PACKAGE...... $40.00 Flipchart Stand, Pad and Markers
OVERHEAD PROJECTOR PACKAGE...... 90.00 Overhead Projector with Draped Cart and Tripod Screen
TV & VHS/DVD PACKAGE...... 200.00 27” Monitor, VHS/DVD Player and Draped Cart
LCD PROJECTOR PACKAGE...... 350.00 LCD Data/Video Projector (XGA 2100 Lumens) Draped Cart and Tripod Screen
LCD PROJECTOR SUPPORT PACKAGE...... 65.00 Draped Cart, Power Strip, Power Cable 25’ VGA Extension Cable, Technical Support
35MM SLIDE PROJECTION PACKAGE...... 90.00 Slide Projector with appropriate Zoom and Wireless Remote Draped Cart and Tripod Screen
SOUND SYSTEM PACKAGE...... 175.00 Wireless Microphone Kit with Powered Speaker
ACCESSORIES______AUDIO VIDEO / DATA 4 Channel Mixer ...... $40.00 LCD Projector (2100 Lumens) . . .$250.00 8 Channel Mixer ...... 85.00 4 x 1 VGA Switcher ...... 50.00 Wired Handheld Microphone . . . . . 35.00 VHS/DVD Player ...... 65.00 Wired Lavalier Microphone ...... 35.00 27” Video Monitor ...... 95.00 Wireless Handheld Microphone . . . 70.00 Video Distribution Amplifier . . . . 40.00 Wireless Lavalier Microphone . . . . . 70.00 Cassette Deck ...... 45.00 SCREENS CD Player, 5-Disc ...... 65.00 5’ Tripod Screen ...... $20.00 Speaker Conference Phone ...... 60.00 8’ Tripod Screen ...... 30.00 Powered Speaker with Stand . . . . . 45.00 OVERHEAD PROJECTOR Overhead Projector ...... $45.00
MISCELLANEOUS______Safelock Stand ...... $30.00 Poster Easel ...... 10.00 Whiteboard with Markers and Easel ...... 35.00 Laser Pointer ...... 25.00 Audio Visual Roll Cart with Drape ...... 25.00 Power Strip ...... 10.00 Extension Cord (25 ft.) ...... 15.00 Extension Cord (50 ft.) ...... 25.00 High Speed Internet Access (per day) ...... 100.00 High Speed Internet Access for each additional user (per day) ...... 20.00
LABOR______Technician – Midweek...... $40.00 Technician – Weekend...... 60.00 *All holidays are at double time rate for technicians
PROCEDURES AND CONDITIONS______Prices do not include current service fee of 20%, 9% city sales tax, or additional labor charges. Rental prices are per room, per day unless otherwise requested. Prices are subject to availability and change without notice. Back to Index 48
Hilton Birmingham Perimeter Park Hotel 8 Perimeter Park South Birmingham, Alabama 35243 (205) 967-2700; Fax (205) 972-8603
CREDIT APPLICATION Confidential Information
Name of Company Requesting Direct Billing: ______
Address:______Telephone: ______
City: ______State:______Zip:______
Billing Contact: ______Telephone: ______Fax: ______
Federal Tax ID #: ______
Group Name: ______
Inclusive Booking Dates: ______Credit Amount Needed: ______
Group Contact______Fax #: ______
Address:______Telephone: ______
City: ______State: ______Zip: ______
DIRECT BILLING HAS BEEN REQUESTED AS INDICATED: 1. Guestroom Accounts: ______All charges for specified guests – Provide List ______Room & Tax only for specified guests – Provide List 2. Catering: ______All Catering / Banquet charges 3. Miscellaneous: ______Provide List
BANK REFERENCES: Bank Name:______Contact: ______Full Address: ______City: ______State: ______Zip: ______Telephone: ______Account #: ______ABA #: ______
HOTEL REFERENCES (Most Recent History):
1. Hotel Name: ______Dates: ______Full Address: ______Telephone: ______City: ______State: ______Zip: ______2. Hotel Name: ______Dates: ______Full Address: ______Telephone: ______City: ______State: ______Zip: ______
AGREEMENT & RELEASE: I (We) agree if credit is extended, to pay the amount due upon receipt of the first statement. In accordance with the Privacy Act, Freedom of Information Act, the Fair Credit Reporting Act, and any similar federal, state or local statutory or common laws or regulations. I (We) expressly authorize the above-named references, any credit reporting agency, any law enforcement agency (federal/state/local) and any person or entity with knowledge of information relevant to this request for credit to release this information relevant to the hotel (together with its owners, partners, subsidiaries and affiliates, and their officers, directors, agents and employees, "Hotel") and Hotel to request, obtain and use such information as it sees fit. I (We) hereby agree to release indemnify, defend and hold harmless Hotel and any or all other persons or entities, including without limitation those providing information, from any and all liability, for losses, claims, injuries, liabilities, and damages of whatever kind of nature, whether known or unknown, including without limitation those based upon defamation, invasion of privacy, and rights of publicity and personality, which may at any time arise or accrue to me (us) or my (our) heirs, successors, parents, subsidiaries, assigns, officers, directors, employees, agents or other persons or entities claiming by or through is, on account of provision of such information or reliance on such information or on other information gathered pursuant thereto and hereto. I (We) hereby authorize this Credit Application and release to be shown and delivered to such persons, with a copy of this Credit Application and release to be as valid as the original.
Authorized Signature: ______Date: ______
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Hilton Birmingham Perimeter Park Hotel 8 Perimeter Park South Birmingham, Alabama 35243 (205) 967-2700; Fax (205) 972-8603
CREDIT APPLICATION Confidential Information
Page 2
DO NOT WRITE BELOW THIS LINE – FOR OFFICE USE ONLY
Estimated Amount of Charges – To be completed by Originator
Rooms: $______Credit Approved by: ______Catering/Banquet $______Date:______Meeting Room Rental $______Credit Limit:______
Other: $______Credit Denied: ______Total $______Advanced Deposit Required: ______
Sales Rep: ______File#:______Convention Services Rep: ______Catering Rep: ______Deposit Received: $______(Always Attach Copy of Contract) ITE BELOW THIS LINE – F\
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Hilton Birmingham Credit Card Authorization Form Group and Catering Events
Please complete all information below. Any incomplete forms will not be processed. This form must be received by specified date in sales contract, or by hotel requested date.
HOTEL USE ONLY:
Group Name:______
Event Dates:______
Authorization Form for: ______Prepayment ______Deposit
______Payment Guarantee ______Room Block Guarantee
CARDHOLDER TO FILL OUT:
Cardholder Name (as it appears on card): ______
Cardholder Billing Address:______
City:______State: ______Zip Code: ______
Phone:______Email Address: ______
Credit Card Number:______Expiration Date:______
Credit Card Type (circle one): American Express Visa / Master Card Diners Discover
Issuing Bank Name:______
Phone Number (from back of card):______
HOTEL USE ONLY:
Initial Billing Amount: ______Authorization Code: ______Date:______
Final Billing Amount: ______Authorization Code: ______Date:______
If this form is being used for prepayment or deposits, the estimated amount will be billed upon receipt. The balance remaining, if any, will be billed upon event conclusion. It the card is being used for Payment Guarantee or Room Block Guarantee, then the card will be charged only if payment is not made as agreed to per sales contract. By signing below, you agree and acknowledge these terms.
Cardholder Signature: ______Date: ______
Please fax completed form to: 205-972-1116
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RESUME QUESTIONNAIRE (Fax back to: 205-972-1116)
I would like to take this opportunity to share a comprehensive list of questions that I have for you and your associates. This information will help all our departments to properly staff and meet all your needs before and during your program and ensure its success. Please feel free to fax or email me the information as you complete.
I know that this is a lot of information; however, this document will enable us to prepare and plan for your convention. I would like to have this document completed at your cut-off which is approximately 4 weeks prior to arrival.
1. Please designate the proper name for the conference. ______
______
Official Dates: ______
2. Will your program be posted on the reader boards? (39 character maximum, including spaces and punctuation)
______
3. Provide a brief summary of your organization, the theme/purpose of the meeting and a brief profile of attendees (who they are, where are they traveling from, travel habits, etc.):
4. List 3 areas of focus for this meeting (Hot Buttons)
a.______
b.______
c.______
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5. Key conference contacts:
NAME TITLE RESPONSIBILITY
6. Please list top three VIP guests below:
NAME/TITLE ARR/TIME DEP/TIME SPECIAL REQUESTS BILLING
Please let me know if you will want to send amenities to your VIPs (A price list can be provided upon request). Also, please note any special accommodations required such as non-smoking, children, etc.
7. How will guests arrive at the Hilton Birmingham Perimeter Park? (limousine, taxi, self-drive, etc.)
______
______
8. What are the estimated times of arrival and departure for the group? Please provide an arrivals manifest if possible. (Airport Shuttle Service is available by reservation only. Please instruct attendees to call 205-967-2700 to make arrangements.
______
______
9. As check-out is 12 p.m. and check-in is 3 p.m., should we anticipate early arrivals and departures and/or luggage storage for any of the attendees? ______
______
10. Are there any bus/ group arrivals? ______If so, when? ______
______
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11. According to the Sales contract, you will receive 1 complimentary room per (______). Please indicate below how you would like these complimentary room nights assigned.
NAME ARR DEP ROOM TYPE
12. List any office equipment you need ordered, such as fax machine, copier, internet, etc.
ITEM LOCATION DATE IN/TIME DATE OUT/TIME
13. Telephone requirements (please indicate if you need a line for telephone or fax, restricted or unrestricted).
LOCATION INSTALL REMOVE SERVICE CHARGE
14. Please confirm all A/V needs as soon as possible.
______
______
15. Please provide all details of room gift deliveries. The charges are as follows: • $1.25 per item outside the door • $1.50 per item under the door • $2.00 per item inside the room
Date/ Time: Item(s) to be delivered:
Billing:
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16. Will you be shipping equipment/boxes? ______
Anticipated date of arrival: ______
Approximate number/weight: ______
Delivery location/date: ______
NOTES: Please label all boxes with the name of the group, to the attention of the person who will claim them. The cost of handling boxes is $2 per box. Pallets are a flat fee of $50 each. (All pallets need be to delivered by trucks equipped with a lift gate.)
Please consider when you will require secondary movements of any materials, as the hotel will need to make sure we are staffed to handle (i.e. moving packet/bags from storage to registration).
17. Electrical Requirements: ITEM/LABOR LOCATION DATE IN/TIME DATE OUT/TIME
18. Exhibits: DECORATOR CONTACT DECORATOR MOVE-IN EXHIBITOR SET-UP EXHIBIT SHOW DATES/ HOURS
DISMANTLE SECURITY COMPANY INSURANCE According to your contract under the exhibit clause, an insurance certificate is CERTIFICATE required. Please use the following Hotel name on the certificate: Hilton Birmingham Perimeter Park by Hilton Hotels Corp. is included as additional insured ATIMA.
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19. Are there any off-site functions planned?
MODE OF LOCATION DEPARTURE ARRIVAL # PP TRANSPORTATION
20. Based on your previous experience with this group, please share with me any special requirements we need to be prepared for (restaurant usage, previous challenges, preferences, etc).
21. When would you like me to schedule a pre-convention meeting?
Date: ______Time: ______
22. When would you like us to schedule a post-convention meeting?
Date: ______Time______
Name & Title of persons from your staff attending:
______
______
______
23. When would you like me to schedule a master account review?
Date: ______Time______
24. Name & Title of persons who will be reviewing the bill:
______
______
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25. Cash advance for conference expenses and miscellaneous: The hotel will accommodate all requests received in writing at least one week prior to the event. A check is required for the same amount made to the attention of the Hilton Birmingham Perimeter Park. Please ask your event manager for details.
26. Billing Arrangements:
A. Authorized Master Account Signers and their Titles
B. Billing Contact/Address/Telephone
Billing Arrangements continued next page.
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The following information is required by our Reservations and Accounting Departments in order to establish the proper billing procedures for your group. It is understood that your instructions will apply to all guests during the official program dates, except those individuals who have all their charges to the master account.
INDIVIDUAL BILLING ARRANGEMENTS (Please check mark √ appropriate column)
CHARGES INCURRED MASTER ACCOUNT INDIVIDUAL FOLIO
ROOM AND TAX
PRE & POST PROGRAM NIGHTS ROOM & TAX
LUGGAGE HANDLING (If porterage is to the
master, group must have identification on each bag)
BREAKFAST: ______BREAKFAST: ______RESTAURANT: J. Paul's Dining on Perimeter (Catered functions are assumed LUNCH: __ LUNCH: __ to go to the Master Account) DINNER: ______DINNER: ______
ROOM SERVICE
ALCOHOLIC BEVERAGES (Ordered on Own)
LOCAL/LONG DISTANCE TELEPHONE
GUEST ROOM INTERNET ACCESS
PERSONAL INCIDENTALS (Shops, etc.)
I authorize Hilton Birmingham Perimeter Park to establish the billing arrangements outlined above.
______Signature Date
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AIRPORT SHUTTLE SCHEDULE
Shuttles depart the hotel once per hour beginning at 4:30 am and continuing through 10:30 pm* (AM: 4:30, 5:30, 6:30, 7:30, 8:30, 9:30, 10:30, 11:30 PM: 12:30, 1:30, 2:30, 3:30, 4:30, 5:30, 6:30, 7:30, 8:30, 9:30, 10:30)
Shuttles depart the airport once per hour beginning at 5:00 am and continuing through 11:00 pm* (AM: 5:00, 6:00, 7:00, 8:00, 9:00, 10:00, 11:00 PM: 12:00, 1:00, 2:00, 3:00, 4:00, 5:00, 6:00, 7:00, 8:00, 9:00, 10:00, 11:00)
*Airport Shuttle Service is available by reservation only. Please see a bellman or front desk agent to make a reservation. Please call 205-967-2700 to make arrangements.
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