Office 2007 - Illustrated

Working with Themes and Building Blocks Objectives

• Apply quick styles to text • Apply a theme • Customize a theme • Insert a sidebar

Microsoft Office 2007 – Illustrated Objectives (continued)

• Insert quick parts • Add a cover page • Create building blocks • Insert building blocks

Microsoft Office 2007 – Illustrated Applying Quick Styles to Text

• A style is a set of format settings that are named and stored together • Quick Style sets are groups of related styles designed to be used together in a document • Give documents a cohesive look • Sets include styles for title, subtitle, headings, body text, lists, quotes, and other text elements

Microsoft Office 2007 – Illustrated Microsoft Office 2007 – Illustrated Applying Quick Styles to Text (continued) • Saving a document as a Web page: • Use the Save As command to save a document in HTML format • Two options: Single File Web Page (.mht or .) or in Web Page (.htm or .html) • Page is then displayed in Web Layout view • Unsupported formatting options (e.g., floating graphics) are converted to similar supported formatting

Microsoft Office 2007 – Illustrated Applying a Theme

• A theme is a set of unified design elements • E.g., colors, fonts for body text and headings, and effects for graphics • By default, the Office theme is used • Use Themes command in Themes group on Page Layout

Microsoft Office 2007 – Illustrated Microsoft Office 2007 – Illustrated Applying a Theme (continued)

Microsoft Office 2007 – Illustrated Applying a Theme (continued)

• Changing the default theme: • Press [Ctrl][N], click Themes button (Themes group, Page Layout tab), and click theme to use as default • Use buttons in Themes group to customize theme settings before saving it • Or, use Change Styles button (Styles group, Home tab), and then use the Style Set, Colors, and Fonts options

Microsoft Office 2007 – Illustrated Customizing a Theme

• Customize a theme by • Changing its colors • Selecting new fonts for headings and body text • Changing the effects • Save customized theme as a new theme • Then, apply it to other documents

Microsoft Office 2007 – Illustrated Microsoft Office 2007 – Illustrated Customizing a Theme (continued)

Microsoft Office 2007 – Illustrated Inserting a Sidebar

• Building blocks are reusable pieces of formatted content or document parts that are stored in galleries • E.g., sidebars and pull quotes • A sidebar is a text box positioned adjacent to the document body • A pull quote contains a quote or excerpt from an article, formatted in a larger font size and placed on the same page • Use Text Box command (Insert tab)

Microsoft Office 2007 – Illustrated Inserting a Sidebar (continued)

Microsoft Office 2007 – Illustrated Inserting a Sidebar (continued)

Microsoft Office 2007 – Illustrated Inserting Quick Parts

• Use Quick Parts to insert reusable pieces of content into a document • Fields: date, page numbers • Document properties: document title, author • Building blocks • Use Quick Parts command on Insert tab or on Header & Footer Tools Design tab

Microsoft Office 2007 – Illustrated Microsoft Office 2007 – Illustrated Adding a Cover Page

• Many predesigned cover pages come with Word • Designs range from conservative and business-like to colorful and attention- grabbing • Each design includes placeholder text and property controls that you can replace with your own information

Microsoft Office 2007 – Illustrated Adding a Cover Page (continued)

Microsoft Office 2007 – Illustrated Microsoft Office 2007 – Illustrated Creating Building Blocks

• Save content you want to reuse as a building block in one of the galleries • Use Quick Parts command

Microsoft Office 2007 – Illustrated Creating Building Blocks (continued)

Microsoft Office 2007 – Illustrated Creating Building Blocks (continued)

Microsoft Office 2007 – Illustrated Creating Building Blocks (continued) • Renaming a building block and editing other properties: • Right-click the item in a gallery, and click Edit Properties • Modify Building Block dialog box opens • Or, select the item in the Building Blocks Organizer, and then clicking Edit Properties

Microsoft Office 2007 – Illustrated Inserting Building Blocks

• You can insert a building block directly from a gallery • You can use the Building Blocks Organizer to search for, organize, and insert building blocks

Microsoft Office 2007 – Illustrated Inserting Building Blocks (continued)

Microsoft Office 2007 – Illustrated Inserting Building Blocks (continued)

Microsoft Office 2007 – Illustrated Summary

• Themes provide coordinated fonts, colors, and effects that you can apply to a document in one easy step • Building blocks offer preformatted document parts to insert and customize in a document • E.g., sidebars, pull quotes, headers, footers, cover pages, etc.

Microsoft Office 2007 – Illustrated