Tri-County Area

APPLICATION

FY2013 Special Transportation Formula (STF)

Canby Area Transit (CAT)

FY13 STF FORMULA GRANT APPLICATION

I. Organization’s Information

Name of Organization: City of Canby – Canby Area Transit

Contact Person: Julie Wehling

Address: PO Box 930 Canby, OR 97013

Telephone: 503.266.0751

E-Mail: [email protected]

FAX: 503.263.6284

Type of Organization (mark one): Public Entity X Private non-profit

Provider’s geographic area of service is (mark one): Inside the TriMet Service District Outside the TriMet Service District Both Inside and Outside of the TriMet Service District X

Geographic area to be served (please indicate the geographic features that define your service area such as streets, rivers or jurisdictional boundaries): North Boundary See Maps East Boundary See Maps South Boundary See Maps West Boundary See Maps Other General Geographic Area Service area is approximately the (ex Canby School District) Canby Urban Growth Boundary – see Maps. *Premium Service within the Oregon City city-limits. *Commuter service along 99E to Oregon City and Woodburn

1 Optional – please provide a map of your service area as a separate, single page, letter sized attachment.

Days and Hours of Operation: Days Hours Monday 6:00am to 8:00pm Tuesday 6:00am to 8:00pm Wednesday 6:00am to 8:00pm Thursday 6:00am to 8:00pm Friday 6:00am to 8:00pm Saturday No Service Sunday No Service Please list any planned periods of No service on New Year’s Day, service closure greater than 3 Memorial Day, 4th of July, Labor days. (ex. Closed the last week of Day, Thanksgiving Day or December) Christmas Day.

2 II. Funding Proposal

Project Title: Canby Area Transit – Dial-A-Ride Services

Start Date: July 1, 2013

Total Transportation Program Cost: $617,248.00

STF Grant Request: $115,704.00

Amount of other funds leveraged to support the total transportation program: (list county contributions, STF Discretionary funds, donations, other): Contribution/Source Number of Amount % of Program Units/Hours Funding

Rides 18,000 Revenue Hours 7,137

5310 Request (5317) 55,000 8.9% Payroll Tax 446,545 72.3%

STF Grant Request 115,704 18.7% STF Formula Project Type Category (mark one): Direct Service X Mobility Management/Coordination Both Direct Service and Mobility Management/Coordination

Program Description (limit 900 words)

Describe services or capital investment to be provided by STF funding. Please include a description of the following: • Who do you serve • Level of service provided to customers • Operational activities; how customers request and receive rides, including scheduling and dispatching

3 • Describe if volunteers are utilized to provide service and how this occur (is the volunteer program supported with STF or other funds? Do you provide mileage reimbursement to volunteers using their own vehicles?) • How the service is marketed.

This project preserves existing service in an area that has seen dramatic cuts since June of 2011. The costs detailed in this application are for the Dial-A-Ride portion of Canby Area Transit’s service (described below). In fiscal year 12/13 STF Formula funds will support the overall operation of CAT’s Dial-A-Ride services.

Canby Area Transit (CAT) serves the general public and operates Fixed-Route and commuter service along 99E to both Oregon City and Woodburn. CAT’s Orange Line also provides local Fixed-Route services along the 99E corridor between Canby Market Center (Fred Meyer) and Canby Square (Safeway). The Orange Line operates Monday-Friday beginning with trips to Oregon City at 5:15 am and continuing until the last bus leaves the Oregon City Transit Center at 8:00 pm.

The CAT Dial-A-Ride program provides three types of service. These services require either advance registration or approval. The following provides a brief overview of each service.

1) Complimentary Paratransit service (for qualified elders and people with disabilities) is provided within ¾ mile of the local Canby Fixed- Route. 2) CAT’s Premium Dial-A-Ride service is available to customers who are eligible for complimentary paratransit services. This service transports individuals to and from destinations within the Oregon City city-limits. It is limited by trip purpose to medical, education, employment, and social service appointments. 3) CAT also provides a General Public Dial-A-Ride service which was implemented in 2011 when CAT’s local Fixed-Route services were dramatically reduced. This program includes a free shopping shuttle twice a day, 5 days a week. This service is open to anyone traveling in Canby and is provided on a space available basis (first-come first-served).

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Canby Area Transit screens and approves Paratransit customers through an eligibility process that complies with the guidelines of the Americans with Disabilities Act (ADA). General Public Dial-A-Ride customers simply register by providing their name, address, and a phone number (date of birth is requested but optional).

Ride requests are accepted Monday to Friday 8:00 am to 5:00 pm. Dial-A-Ride trips are provided Monday to Friday from 6:00 am to 8:00 pm. Riders request trips according to the specifications of one of the three programs detailed above. Dispatchers log the rides requested by customers, schedule the rides, create manifests and communicate these details to both riders and drivers via phone, radio or other communication methods as appropriate.

Volunteers are not utilized by Canby Area Transit.

On October 1, 2012 CAT implemented a $1 fare for all CAT services. All riders age 7 and older are required to pay the fare. No fare is charged for Dial-A-Ride customers who schedule rides on the shopping shuttles. Monthly passes and 24 ride punch passes are available on all buses. A discounted monthly pass (half price) is available for customers who qualify as low-income or show proof that they purchase a monthly pass from a connecting transit system.

A description of CAT services including schedule information is available on our website at www.canbyareatransit.org in both English and Spanish. CAT schedules are also available on buses and at many locations in Canby, Woodburn and Oregon City. We regularly issue press releases regarding special events or service changes. CAT’s monthly Transit Advisory Committee meetings are published on the city’s website. Periodically, articles and advertisements are published in the Canby Herald. CAT is listed in stakeholder publications and on other transportation related websites. When opportunities to market CAT services present themselves we do what we can to get the word out about the services CAT provides.

5 Do your program activities preserve existing service and/or provide new service? (describe how the project preserves existing service or provides new or expanded service) (limit 200 words)

This project is for existing service. Since FY 2010-11, the distribution of the service hours CAT provides have shifted from 24 percent of service hours allocated to Dial-A-Ride to 50 percent of CAT service hours being allocated to Dial-A-Ride. This shift was caused by the loss of BETC funding and resulting elimination of several local Canby Fixed-Route services. Areas previously covered by those routes are now served when space is available on the General Public Dial-A-Ride.

Our customers repeatedly ask us to bring back our local Canby Fixed-Routes and Saturday service. As soon as sustainable funding is available we will seriously consider implementing a limited Deviated Fixed-Route in southern Canby and perhaps limited Saturday service. In the current funding climate we are not able to implement any new service. Our focus is increasing our efficiency and maintaining what we have in place.

Do you coordinate between providers to avoid duplication? (describe what level of coordination between partners is done and how duplication is avoided) (limit 200 words)

Canby Area Transit coordinates closely with other agencies in the region to provide the most effective and appropriate level of service and avoid duplication.

CAT continues to loan a minivan to the Canby Adult Center. We work with the Canby Adult Center to arrange transportation for customers who are outside the CAT service boundaries. As often as possible we work with the RideWise program staff to assist CAT customers and Canby education professionals with travel training.

Providing mobility is one of CAT’s highest priorities. We currently make connections with TriMet, South Metro Area Regional Transit (SMART), South Clackamas Transportation District (SCTD), Chemeketa Area Regional Transportation System (CARTS) and Woodburn Transit System (WTS).

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Canby Area Transit uses the Elderly and Disabled Transportation Plan (EDTP) as a road map and makes every effort to implement as many strategies of the plan as are possible.

Is your program cost- effective? (describe average cost per ride, cost per mile and cost per hour) (limit 200 words)

Canby Area Transit continually strives to improve the efficiency and cost-effectiveness of our services. During the recent reduction in service levels and redesign of our services we were faced with the difficult task of cutting much needed services. We made every effort to frugally spend the funds available to us. We continue to evaluate our services for both economy and efficiency. The implementation of a $1 fare and our Dial-A-Ride shopping shuttles are just two examples of how we are working to maximize our resources.

In FY 11-12 CAT provided a total of 150,668 rides. Over 21,000 of these rides were provided to elders or people with disabilities. The percentage of CAT’s total ridership who were elders or people with disabilities increased from 10.8 percent in the previous year to 14 percent of our ridership in FY 11-12. CAT’s Dial-A-Ride services provided 17,509 rides which is a 71 percent increase over the Dial-A- Ride services provided in the previous year.

For Dial-A-Ride services in FY 2011-12 our average cost per ride as calculated on Form A was $26.69 (down from $27.30 the previous year) Using the same parameters our Dial-A-Ride costs were: $66.11 per hour and $7.04 per mile and our total system costs were: $7.72 per ride and $5.31 per mile.

In FY 2011-12 approximately 85 percent of CAT’s Dial-A-Ride service was provided to elders and people with disabilities. The average length of a Dial-A-Ride trip was about 3.8 miles long and approximately 589 hours of Dial-A-Ride service was provided each month. We implemented our $1 fare and shopping shuttles after the period reported for in application. So we expect to see these cost savings during the current fiscal year which will be reported in the during the next STF Formula application process.

7 Does your program address one or more of the strategy recommendations in the Tri-County Elderly and Disabled Transportation Plan (EDTP) or improves service coverage as recommended in the EDTP? (describe activities) (limit 200 words)

Yes, Canby Area Transit and the project presented in this application address many of the strategies set forth in the Tri-County Elderly and Disabled Transportation Plan (EDTP). These include: • Prioritizing the preservation of existing cost-effective services • Seeking stable funding • Prioritizing the restoration of recently reduced public transit services • Addressing service gaps in public transit services whenever possible

Although this project simply maintains existing services Canby Area Transit’s priorities align with the strategies set forth in the EDTP. We are seeking stable forms of funding and the restoration of lost services. Filling service gaps are next in our line-up of priorities. We will address these priorities as soon as it is financially feasible and likely that the service can be sustained.

III. Budget and Ridership Information

A. Budget Information -- Governmental Organizations, please complete the electronic worksheets named Transit Agency Operating Data.xls and Transit Agency STF Budget .xls for your agency with FY12 data.

-- Ride Connection Organizations, complete Form A Measurables and Form B2 Condensed Budget Information below and the detailed electronic budget worksheet provided by Ride Connection.

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May 2011 Real Urban Geographics