ROSS VALLEY SANITARY DISTRICT Serving the Greater Ross Valley Area for Over 100 Years
2960 Kerner Boulevard, San Rafael, Ca 94901 Ph: 415.259.2949 Fax: 415.460.2149
Directors: Michael Boorstein ~ Thomas Gaffney ~ Doug Kelly ~ Pamela Meigs ~ Mary Sylla
REGULAR BOARD MEETING AGENDA August 18, 2021: Closed Session Convenes at 5:00 p.m. Open Session Convenes at 5:30 p.m. MODIFIED BROWN ACT REQUIREMENTS IN LIGHT OF COVID-19 In Compliance with CA Executive Orders N-25-20 and N-29-20 members of the Board of Directors and members of the public will participate in this meeting by teleconference. The call-in information for the Board of Directors and the public is as follows:
Open Session Meeting URL: https://global.gotomeeting.com/join/354729957 Call In Phone Number: +1 (571) 317-3129 Access Code: 354-729-957
Any member of the public on the telephone may speak during Public Comment or may email public comments to [email protected] and comments will be read from each member of the public. During this period of modified Brown Act Requirements, Ross Valley Sanitary District will use best efforts to swiftly resolve requests for reasonable modifications or accommodations with individuals with disabilities, consistent with the Americans with Disabilities Act, and resolving any doubt whatsoever in favor of accessibility. Welcome: The RVSD Board of Directors welcomes members of the public at its meetings and encourages citizen participation and input. The Board takes seriously its responsibility to be a model of civility and to safeguard the public ability to directly address the Board by providing the appropriate Board Meetings Decorum in accordance with Resolution No. 10-1378, which is posted at every Board meeting. Thank you.
The Board President will call agenda items, ask for the Staff Report, hear questions or initial concerns from Board members, open the item for public comment and return to the Board for additional comments and action. The public may speak for up to three minutes, as time allows, on agenda items. 1. Call Meeting to Order a) Roll Call b) Pledge of Allegiance 2. Adjourn to Closed Session 3. Closed Session
a) Conference with Legal Counsel – Existing Litigation (Govt. Code 54956.9(d)(1)): Telstar Instruments, Inc. v. Ross Valley Sanitary District (Sup. Court Case No. CIV-20033065)
4. Reconvene to Open Session
5. Report on Action Taken by the Board During Closed Session, If Any, Pursuant to California Government Code Section 54957.1 Board Packet No. 001 6. Approval of Agenda 7. Open Time for Public to Raise Items Not on Agenda or for Future Agendas Anyone wishing to address the Board of Directors on matters within the District’s jurisdiction but not on the posted agenda may do so. Each speaker is limited to three minutes. The Board may not take action on or discuss items not on the agenda but may briefly respond to statements or questions by a member of the public. The Board President may refer any matter to staff for further follow-up or elect to have the matter placed on an agenda for a future meeting. 8. Committees Report Out a) Finance Committee b) Ad Hoc Education and Outreach Committee c) CASA Annual Conference d) Central Marin Sanitation Agency (CMSA) e) North Bay Watershed Association (NBWA)
9. Verbal Report by General Manager
10. Verbal Report by Board Members and Requests for Future Items
11. Consent Calendar: Matters listed under this item are considered routine and will be enacted by one motion. The consent calendar may include resolutions; therefore, the motion, second, and vote will also be applicable to the resolutions and recorded accordingly. There will be no separate discussion of these items unless requested by a member of the Board or the public prior to the time the Board votes on the motion to adopt.
a) Approve the Meeting Minutes of July 21, 2021
b) Accept the Year-End Financial Statements of Fiscal Year 2020/2021
12. Consideration of Awarding and Authorizing the General Manager, Upon Review and Approval of Counsel, to Execute Construction Contract for the Ross Creek Sewer Removal Project (Project # 944) with Coastside Concrete and Construction in the Amount Not to Exceed $82,500 • Staff Report • Project Plans and Specifications • Bid Tabulation • Draft Contract with Coastside Concrete and Construction
13. Consideration of Approving Disposal of Surplus District-Owned Equipment
14. Informational Items a) Monthly Operations and Maintenance Metrics Report — July 2021
Adjourn
Next Meeting: Regular Meeting on September 15, 2021, at 5:00 p.m. via GoToMeeting
Any person with a disability covered under the Americans with Disabilities Act (ADA) may receive a copy of the agenda or a copy of all the documents constituting the agenda packet prepared by the local agency or other interested person for this meeting upon request in an appropriate alternative format. Requests for mailed copies of agendas or agenda packets are valid for the calendar year in which requests are made and must be renewed annually after January 1. Any person with a disability covered under the ADA may also request a disability-related modification or accommodation, including auxiliary aids or services in order to participate in a public meeting. Please contact the office at 415.259.2949 at least ten (10) working days prior to the meeting and provide information on the assistance required.
Board Packet No. 002 Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection at least 72 hours before each regularly scheduled Board meeting at the District Office, located at 2960 Kerner Boulevard, San Rafael, CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the Board regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at the District Office during regular business hours.
Board Packet No. 003 dŚŝƐWĂŐĞŝƐ/ŶƚĞŶƚŝŽŶĂůůLJůĂŶŬ
Board Packet No. 004
ITEM 11.a.
ROSS VALLEY SANITARY DISTRICT REGULAR BOARD MEETING MINUTES
Wednesday, July 21, 2021 Via GoToMeeting 5:00 PM
Directors Present: Michael Boorstein Thomas Gaffney Doug Kelly Pamela Meigs Mary Sylla
Directors Absent: None.
Staff/Consultants Steve Moore, General Manager Present: Felicia Newhouse, Assistant General Manager Julia Cooper, Clerk of the Board Andrea Clark, District Counsel Melvin Garcia, Finance Supervisor Phil Benedetti, Associate Engineer Jeff Pelz, West Yost Associates
Public Present: None.
Note: These minutes do not represent a transcript of the meeting and are intended to be a summary of the most important points. For a complete record, please refer to the video recording of the meeting, which will be available on the District’s website at www.rvsd.org.
Item # 1 – Call Meeting to Order and Roll Call
The meeting was called to order by President Sylla at 5:01 p.m. The Board Clerk called roll. The Board recited the Pledge of Allegiance.
Item # 2 - Approval of Agenda
Motion: M/s Gaffney/Boorstein to Approve the Amended Agenda Vote: Ayes: Boorstein, Gaffney, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
The Board agreed to review Item 13 after Item 3 to accommodate a present consultant. The motion as stated above carried unanimously via a roll-call vote.
Item # 3 – Open Time for Public to Raise Items Not on Agenda or for Future Agendas
There was no public comment or requests for future agendas.
Board Packet No. 005 Ross Valley Sanitary District Regular Board Meeting – July 21, 2021 Page 2 of 7
Item # 13 – Consideration of Authorizing the General Manager, Upon Review and Approval of Counsel, to Approve Task Order No. 2 with West Yost in the Total Amount of $299,800, for Flow Monitoring and System Capacity Hydraulic Evaluation
Motion: M/s Kelly/Boorstein to Authorize the General Manager, Upon Review and Approval of Counsel, to Approve Task Order No. 2 with West Yost in the Total Amount of $299,800, for Flow Monitoring and System Capacity Hydraulic Evaluation Vote: Ayes: Gaffney, Boorstein, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
GM Moore introduced this item and detailed the project as a continuation of the studies in 2006 and 2014. The proposed consultant, West Yost, completed the last study and consulted on the IAMP, thereby bringing additional knowledge. Jeff Pelz from West Yost described components of the proposed scope of work, including the feasibility of adding additional customers in San Geronimo Valley. Mr. Pelz also highlighted the drought’s effect on wastewater flows statewide. Director Gaffney confirmed that the SmartCovers do not provide an adequate level of detail for this study. Director Meigs asked about the timeframe for this data.
The Board discussed the San Geronimo Valley residents that are currently on septic, the portion of this study which will enable staff to answer questions from the County and other stakeholders regarding the feasibility of connecting to RVSD infrastructure. Mr. Pelz said that this is a very small portion of the study, costing somewhere between ten and twenty thousand dollars of the proposed budget. Director Meigs warned that this is a very divisive political issue.
Director Gaffney added that the winter’s rainfall will dictate whether the study will need to be postponed. Mr. Pelz said that there will be an increase in cost if the monitoring is postponed, but some of the calculations can be completed regardless. Director Kelly expressed interest in getting a full estimate from staff to connect San Geronimo Valley residences to the RVSD system. Director Boorstein reminded the Board that staff was approached to address these questions, and he would be in favor of the study to retain the health of the watershed.
The motion as stated above carried unanimously via a roll-call vote.
Item # 4 – Committees Report Out
Finance Committee – Director Gaffney reported that the Committee reviewed the Consent Calendar items in detail. He said that they offered solutions to minor issues in the financial reports, and they had a good discussion on the lateral grant program.
Ad Hoc Education and Outreach Committee – Director Kelly reported that they reviewed staff’s progress with public service announcements. Director Meigs said that a new PSA will be about what an overflow can look like. GM Moore said that he introduced Courtney Buel to the Committee. Director Kelly reported that the Committee discussed a questionnaire related to the Larkspur Landing property. He would like to maintain a transparent process and encourage participation in public events.
Ad Hoc Business Plan Committee – Director Kelly reported that the Committee reviewed the current
Board Packet No. 006 Ross Valley Sanitary District Regular Board Meeting – July 21, 2021 Page 3 of 7
Business Plan in detail as well as the proposed plan that is before the Board.
Central Marin Sanitation Agency (CMSA) – Director Boorstein reported that they approved the RVSD FOG agreement, addressed an emergency with a digester, and discussed that the new cogen engine will likely be operational early next year.
North Bay Watershed Association (NBWA) – Director Meigs reported on the guest speaker at the recent NBWA meeting. This speaker from the Marin Wildfire Prevention Association recounted education and evacuation programs.
Item # 5 - Verbal Report by General Manager
GM Moore reported on progress with the Larkspur Landing property and the lease discussions for the 1111 Andersen property.
GM Moore reported on the Cease and Desist Order (CDO), and the final required line items. He commended Line Repair Supervisor Manuel Vigil for the thirty-one required repairs his crew completed a month ahead of schedule. GM Moore wrote a letter of superior performance for Mr. Vigil’s personnel file. He reported that there will be a potential recission of the CDO in 2022.
He described staff’s recycled water use which doubled in June. MMWD agreed to continue allowing water meters on vehicles. Then, he reviewed the purchase of two new RamJets. Staff is developing training and procedures for these vehicles, and they are using the old vehicles as water delivery trucks to maximize recycled water use.
Item # 6 - Verbal Report by Board Members and Requests for Future Items
Director Kelly requested a future item to further understand the costs related to annexing San Geronimo Valley.
Item # 7 – Consent Calendar
Motion: M/s Boorstein/Gaffney to Accept Items in the Consent Calendar Vote: Ayes: Boorstein, Gaffney, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
Director Kelly asked to discuss Item 7.d. He asked staff to prioritize cybersecurity with IT Hub. AGM Newhouse responded that an advantage of this agreement is they are a part of a larger IT service provider who consults on best practices.
Director Gaffney asked to review Item 7.h. He reported that the Finance Committee reviewed this ordinance related the lateral loan program. The Board discussed the number of required estimates that should be included in this amended ordinance and agreed on language requiring “at least two estimates” for a complete application.
The motion as stated above carried via a roll-call vote.
Board Packet No. 007 Ross Valley Sanitary District Regular Board Meeting – July 21, 2021 Page 4 of 7
Item # 8 – Conduct Public Hearing and Consider Adoption of Resolution No. 21-1607 Approving the Report of Sewer Service Charges for Fiscal Year 2021/22 and Directing the Filing of Charges for Collection by the County Tax Collector
Motion: M/s Boorstein/Gaffney to Adopt of Resolution No. 21-1607 Approving the Report of Sewer Service Charges for Fiscal Year 2021/22 and Directing the Filing of Charges for Collection by the County Tax Collector Vote: Ayes: Gaffney, Boorstein, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
GM Moore introduced this item and explained the annual process required to collect sewer service charges. The rates were adopted in 2019 as part of a Proposition 218 process. President Sylla opened the public hearing. There was no public present and no written objections, so she closed the public hearing.
The motion as stated above carried unanimously via a roll-call vote.
Item # 9 – Consideration of Adopting Resolution No. 21-1608 Amending the Framework and Guidelines of the Lateral Replacement Grant Program
Motion: M/s Boorstein/Kelly to Adopt Resolution No. 21-1608 Amending the Framework and Guidelines of the Lateral Replacement Grant Program Vote: Ayes: Gaffney, Boorstein, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
GM Moore introduced this item and described staff’s collaborative effort to respond to customers who are currently ineligible for the grant program. They revised the permit application process, which now includes much of the information previously required in the grant application. He added that the proposed grant program is more clear, efficient, and aligned with partner agencies. The Board discussed how this would affect ratepayers seeking to participate in the grant program.
The motion as stated above carried unanimously via a roll-call vote.
Item # 10 – Consideration of Awarding and Authorizing the General Manager, Upon Review and Approval of Counsel, to Execute Construction Contract for the PS14, 24, 25 Larkspur Pump Stations Improvements Project (Project # 906) with Pacific Infrastructure Corporation in the Amount Not to Exceed $1,632,500
Motion: M/s Gaffney/Boorstein to Award and Authorize the General Manager, Upon Review and Approval of Counsel, to Execute Construction Contract for the PS14, 24, 25 Larkspur Pump Stations Improvements Project (Project # 906) with Pacific Infrastructure Corporation in the Amount Not to Exceed $1,632,500 Vote: Ayes: Gaffney, Boorstein, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
Board Packet No. 008 Ross Valley Sanitary District Regular Board Meeting – July 21, 2021 Page 5 of 7
GM Moore introduced this item as the third capital project in Summer 2021. The focus of this work will be upgrading generators in the three pump stations, but it is affected by current supply issues. He also detailed other updates and project details.
Associate Engineer Phil Benedetti described the public bidding process; the District received two bids. They were both over the engineer’s estimate, but this was largely due to equipment costs. The Board reviewed reasons why this project did not receive more bids. GM Moore said that staff expects to rehabilitate one to two smaller stations per year once the District reaches pay-go funding.
The motion as stated above carried unanimously via a roll-call vote.
Item # 11 – Consideration of Adopting Resolution No. 21-1609 Adopting a Mitigated Negative Declaration for the Lower Fawn Drive Gravity Sewer Rehabilitation Project (Project # 947)
Motion: M/s Kelly/Boorstein to Adopt Resolution No. 21-1609 Adopting a Mitigated Negative Declaration for the Lower Fawn Drive Gravity Sewer Rehabilitation Project (Project # 947) Vote: Ayes: Gaffney, Boorstein, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
GM Moore introduced this item and reviewed the need for a Mitigated Negative Declaration to review the soil backfill for cultural resources. District Counsel Clark said that this level of review is quite low for CEQA, and it is positive that there were no comments.
The motion as stated above carried unanimously via a roll-call vote.
Item # 12 – Consideration of Adopting Resolution No. 21-1610 Adopting a Mitigated Negative Declaration for the Shady Lane Sewer Removal Project (Project # 944) Located in Ross Creek
Motion: M/s Gaffney/Kelly to Adopt Resolution No. 21-1610 Adopting a Mitigated Negative Declaration for the Shady Lane Sewer Removal Project (Project # 944) Located in Ross Creek Vote: Ayes: Gaffney, Boorstein, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
GM Moore introduced this item and said that this Mitigated Negative Declaration is longer because it triggered review for cultural and environmental resources. Staff has worked on this project for the last two years, and it is a recipient of an SRF loan for $20,000. He added that staff received informal bids for the project construction, and the contract will come before the Board in August.
The motion as stated above carried unanimously via a roll-call vote.
Item # 14 – Consideration of Adopting the Fiscal Year 2021/22 Annual Business Plan
Motion: M/s Kelly/Boorstein to Adopting the Fiscal Year 2021/22 Annual Business Plan Vote: Ayes: Gaffney, Boorstein, Kelly, Meigs, Sylla Noes: None. Absent: None. Abstain: None The motion passed.
Board Packet No. 009 Ross Valley Sanitary District Regular Board Meeting – July 21, 2021 Page 6 of 7
GM Moore introduced this item and told the Board that the ad hoc committee met on June 30 to review the current and draft plans. He gave context to the purpose of the Business Plan to enact the District’s Strategic Plan. The Board discussed specific items and methods to track progress in the Business Plan.
The motion as stated above carried unanimously via a roll-call vote.
Item # 15 – Consideration of Appointing Board Officers, Representatives, and Committee Members for Fiscal Year 2021/22
M/s Gaffney/Boorstein to appoint Doug Kelly for President. The motion as stated above carried unanimously via a roll-call vote.
M/s Boorstein/Kelly to appoint Thomas Gaffney for Secretary. The motion as stated above carried unanimously via a roll-call vote.
M/s Kelly/Gaffney to appoint Michael Boorstein for Treasurer. The motion as stated above carried unanimously via a roll-call vote.
M/s Kelly/Boorstein to appoint Pamela Meigs for Alternate Secretary. The motion as stated above carried unanimously via a roll-call vote.
M/s Kelly/Boorstein to appoint Mary Sylla for Alternate Treasurer. The motion as stated above carried unanimously via a roll-call vote.
The Board agreed to vote for the following appointments and Board Committees in sections rather than by a single vote.
M/s Gaffney/Kelly to appoint Michael Boorstein and Doug Kelly as Representatives to CMSA and appoint the remaining Board members to be Alternate Representatives. The motions as stated above carried with a 4-0-1 vote. Director Kelly was absent for this vote due to technical difficulties.
M/s Gaffney/Boorstein to appoint Michael Boorstein Representative to CSRMA and appoint Pamela Meigs as the Alternate.
M/s Kelly/Boorstein to appoint Pamela Meigs for Representative to NBWA.
The motions as stated above carried unanimously via a roll-call vote.
M/s Boorstein/Gaffney to appoint Thomas Gaffney and Doug Kelly to the Standing Finance Committee, to appoint Michael Boorstein and Mary Sylla to the newly changed Ad Hoc Committee for Human Resources, to appoint Doug Kelly and Pamela Meigs to the Ad Hoc Education and Outreach Committee, to appoint Pamela Meigs and Doug Kelly to the Ad Hoc Committee for the Business Plan, and to appoint Thomas Gaffney and Michael Boorstein to the Ad Hoc Facilities Committee. Director Gaffney added that the Ad Hoc Facilities Committee would not be compensated. The motion as stated above carried unanimously via a roll-call vote.
Board Packet No. 010 Ross Valley Sanitary District Regular Board Meeting – July 21, 2021 Page 7 of 7
Item # 16 - Informational Items
For Item 11.a., President Kelly highlighted the no spill report and clarified the separation between public and private overflows. GM Moore said that staff responds to all service requests but does not report overflows from private sewer laterals. President Kelly also noted the reduced flow to CMSA, which is the lowest since July 2018.
Adjourn: The Board adjourned at 7:22 p.m.
Michael Boorstein Secretary of the Board
Submitted by:______Clerk of the Board
Board Packet No. 011 dŚŝƐWĂŐĞŝƐ/ŶƚĞŶƚŝŽŶĂůůLJůĂŶŬ
Board Packet No. 012 Item 11.b.
Ross Valley Sanitary District June 30, 2021 End of the Fiscal Year Financial Report
##########
1) Key Indicators 2) Statement of Activities - Revenues & Expenditures 3) Review of the Financial Performance 4) Statement of Net Assets 5) Statement of Cash Flow and Requirements 6) Cash Register and Change in Cash Report
The statements contained within the District's financial reports are prepared using accrual based accounting. Accrual based accounting is a method of accounting that recognizes revenue and expenditures in the period that they occur regardless of when payments are made or received.
Prepared By: Melvin Garcia, Finance Supervisor Reviewed By: Felicia Newhouse, Assistant General Manager
Board Packet No. 013 Key Indicators
Cash Balances Jun-21 1 Bank of Marin/Wells Fargo 16,302,270 2 LAIF 15,471,460 3 Restricted Cash - Project Funds 33,280 4 Funds for Canyon Road 42,070 5 Total Cash 31,849,080
6 Beginning Cash 32,679,370 7 Cash Receipts 1,344,920 8 Cash Disbursements (2,175,210) 9 Ending Cash Balance 31,849,080
Fiscal Year To Date Jun-21 Revenue 10 Revenue - Operating 24,450,490 11 Revenue - Capital 8,907,790 12 Total Revenue 33,358,280
Expenses 13 Treatment/Debt Service - CMSA 8,144,160 14 Operations 1,679,260 15 Salaries & Benefits 6,646,390 16 Administrative 1,521,080 17 Capital Projects 11,427,630 18 Interest 4,106,540 19 Total Expenses 33,525,060
Expenses Treatment/Debt Service ‐ CMSA
Operations
Salaries & Benefits
Administrative
Capital Projects
Interest
Page 1 of 5 Board Packet No. 014 Statement of Activities - Revenues & Expenditures
Fiscal Year to Date
Jun-20 Jun-21 Variances
Actual Budget Actual Amount % Operating A B C D = (C - B) E = (D ÷ B) Revenue 1 Sewer Service Charges 21,949,891 23,548,000 23,539,664 (8,336) 0% 2 Other Income 1,280,192 850,000 910,827 60,827 7% 3 Gross Revenue 23,230,083 24,398,000 24,450,491 52,491 0%
Expenditures
Maintenance/Repair/Inspection Expenditures 4 Salaries & Benefits - Operations 5,319,156 6,284,000 4,946,788 (1,337,212) -21% 5 Other Operational Expenditures 1,821,359 2,070,000 1,679,261 (390,739) -19% 6 Treatment Charges - CMSA 5,892,156 6,227,000 6,014,883 (212,117) -3% 7 Debt Service - CMSA 2,134,830 2,129,000 2,129,275 275 0% 8 Total General Operating Expenditures 15,167,501 16,710,000 14,770,206 (1,939,794) -12%
Administrative Expenditures 9 Salaries & Benefits - Administration 1,631,120 1,721,000 1,699,607 (21,393) -1% 10 Office Supplies & Equipment 45,695 115,000 39,318 (75,682) -66% 11 General Administrative Expenditures 286,145 353,000 208,468 (144,532) -41% 12 Facilities & Utilities - Administration 97,490 95,000 101,174 6,174 6% 13 Board Fees & Other Expenditures 57,912 63,000 44,422 (18,578) -29% 14 Insurance (includes Excess Liability) 160,060 190,000 267,940 77,940 41% 15 Total Administrative Expenditures 2,278,422 2,537,000 2,360,930 (176,071) -7%
Outside Services 16 Community Outreach 264,911 250,000 206,969 (43,031) -17% 17 Professional Services - Accounting/IT/Other 424,853 450,000 402,215 (47,785) -11% 18 Professional Services - Legal 244,487 220,000 250,568 30,568 14% 19 Total Outside Services 934,251 920,000 859,753 (60,247) -7% 20 Total Operating Expenditures 18,380,174 20,167,000 17,990,888 (2,176,112) -11%
21 Operating Net Results 4,849,909 4,231,000 6,459,603 2,228,603 53%
Capital Revenue 22 Property Tax - Ad Valorem 7,744,558 6,600,000 8,119,567 1,519,567 23% 23 Capacity Charges 145,808 210,000 788,224 578,224 275% 24 Proceeds from Financing Activities 35,052,249 - - - 0% 25 Total Capital Revenue 42,942,615 6,810,000 8,907,790 2,097,790 31%
Debt Service 26 Interest Expense 3,513,069 4,107,000 4,106,544 (456) 0% 27 Principal Payments on Debt 3,080,000 2,545,000 2,545,000 - 0% 28 Total Debt Service 6,593,069 6,652,000 6,651,544 (456) 0%
Capital Projects & Upgrades 29 Capital Improvement Projects 14,841,341 6,090,000 5,519,041 (570,959) -9% 30 Other Capital Spending 6,248,237 8,035,000 4,520,889 (3,514,111) -44% 31 Fixed Assets Purchased 698,054 885,000 798,730 (86,270) -10% 32 Lateral Replacement Grant/Loan Program 507,429 700,000 588,974 (111,026) -16% 33 Total Capital Projects & Upgrades 22,295,061 15,710,000 11,427,634 (4,282,366) -27%
34 Capital Net Results 14,054,485 (15,552,000) (9,171,387) 6,380,613 41%
35 Total Net Results 18,904,395 (11,321,000) (2,711,784) 8,609,216 76%
Page 2 of 5 Board Packet No. 015 Review of the Fiscal Year 2020/21 Financial Performance
This report summarizes the District’s year-end financial performance by comparing actual revenues and expenditures to the amounts that were budgeted through the final quarter of Fiscal Year (FY) 2020/21. Review and analysis are provided for each major category of revenue and expenditures.
Revenue The District’s primary sources of revenue are Sewer Service Charges and Ad Valorem Property Taxes. Approximately 55% of the annual receipts from these sources are received in December of each year with the remaining 45% received in the fourth quarter (April through June).
Ad Valorem Property Taxes are over budget due to unbudgeted revenue from ERAF (Education Revenue Augmentation Fund) in the amount of $1,232,602.
Other revenue sources, such as inspection and capacity charges, interest, and leases, contribute about 5% to the total annual revenue. The over budget from Other Revenue primarily comes from Marin Hospital’s capacity charges of $580,134. Overall, the variance of actual receipts compared to the budget is favorable at $2,150,280 or 7% above budget.
Table 1 – Revenue, Budget vs. Actual, Fiscal Year-end 2020/21
FY2020/21 FY2020/21 Variance $ Revenue Source Variance % Budget Actual Over / (Under)
Sewer Service Charge $ 23,548,000 $ 23,539,660 $ (8,340) 0% Ad Valorem Property Tax 6,600,000 8,119,570 1,519,570 23% Other Revenue 1,060,000 1,699,050 639,050 60% Total Revenue $ 31,208,000 $ 33,358,280 $ 2,150,280 7%
Page 1 of 12
Board Packet No. 016 Expenditures Salaries & Benefits This category of expenditures covers all costs related to the District’s employees, both regular/full-time and temporary. The District’s FY 2020/21 Budget includes 35 approved positions, with seven positions in administration and 28 in operations. Overall, the actual cost of salaries and benefits is 17% under budget, or $1,358,600 due to multiple vacant positions in the fiscal year.
Table 2 – Salaries & Benefits, Budget vs. Actual, Fiscal Year-end 2020/21
FY2020/21 FY2020/21 Variance $ Department Variance % Budget Actual Over / (Under)
Administration $ 1,721,000 $ 1,699,610 $ (21,390) -1% Operations 6,284,000 4,946,790 (1,337,210) -21% Total Salaries & Benefits $ 8,005,000 $ 6,646,400 $ (1,358,600) -17%
Central Marin Sanitary Agency (CMSA) CMSA charges the District for the wastewater flows sent to the plant for treatment each fiscal year, as well as a debt service charge to cover their annual debt service requirements. The treatment charges for FY 2020/21 are based on a percentage allocation of treatment costs in terms of volume and strength flows of wastewater sent to the CMSA plant by each member agency. The actual allocation of treatment charges for the District is 47.62% which is lower than budget of 49.30%.
In accordance with the December 2019 Joint Power Authority (JPA) agreement, debt service charges are based on CMSA’s five-year forecast allocated from the number of Equivalent Dwelling Units (EDUs) expressed as a percentage among each member agency. The District’s debt service allocation is 43.05%. There are minimal variances from the budget because the District’s budget is related to the allocation schedule provided by CMSA.
Table 3 – CMSA, Budget vs. Actual, Fiscal Year-end 2020/21
FY2020/21 FY2020/21 Variance $ CMSA Charge Variance % Budget Actual Over / (Under)
Treatment Charges $ 6,227,000 $ 6,014,880 $ (212,120) -3% Debt Service Charges 2,129,000 2,129,270 270 0% Total CMSA Charges $ 8,356,000 $ 8,144,150 $ (211,850) -3%
Page 2 of 12
Board Packet No. 017 Operations Expenses Operations Expenses include vehicle maintenance and fuel, electric power consumption and gas charges for powering the pump stations, materials and tools for performing repairs and regular maintenance to the sewer collection system, and other facility maintenance charges. The actual overall costs for this category are 19% or $390,740 under budget in this fiscal year.
Table 4 – Operations Expense, Budget vs. Actual, Fiscal Year-end 2020/21
FY2020/21 FY2020/21 Variance $ Operations Expense Type Variance % Budget Actual Over / (Under)
System Maintenance $ 1,400,000 $ 1,013,180 $ (386,820) -28% General & Administration 244,000 206,270 (37,730) -15% Facilities & Utilities 426,000 459,810 33,810 8% Total Operations Expenses $ 2,070,000 $ 1,679,260 $ (390,740) -19%
System Maintenance expenses are $386,820, or 28% under budget. This is due to fewer occurrences of PG&E Public Safety Power Shutoffs (PSPS) than anticipated, resulting in less fuel consumption for generators, as well as less need for additional emergency equipment. Materials, tools, concrete/paving, equipment repairs and rentals, permitting, safety gear, equipment and uniforms, supplies, parts and tools also fall under this category. Fewer Sewer Service Overflows (SSOs) result in fewer service repairs and maintenance on District trucks and other equipment.
General & Administration expenses include O&M CWEA membership dues and certifications, travel and meals, training, meetings and conferences, software and maintenance and engineering studies. At the end of this fiscal year, this category is under budget by $37,730 or 15%, primarily due to COVID-related travel restrictions.
Facilities & Utilities expenses in Operations include the Andersen warehouse rental, gas, water, and electricity to power pumps and generators, Larkspur Landing utilities, fencing, landscape and building maintenance, fencing, sanitation and disinfection, pest control, telephone, internet and communications. During this fiscal year, this category is over budget by $33,810 or 8%, in part due to backup power services for the Kerner Building, higher than usual PGE electric bills, and removal of overgrown trees and bushes along the frontage of the Kerner Building.
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Board Packet No. 018 Administration Expenses Administration Expenses cover the costs of liability insurance and claims, administrative facility maintenance and utilities, office supplies and equipment, and Board-related expenses, along with other miscellaneous costs to support District activities. Total actual expenses are under budget by $154,680 or 19% in this fiscal year.
Table 5 – Administration Expense, Budget vs. Actual, Fiscal Year-end 2020/21
FY2020/21 FY2020/21 Variance $ Administration Expense Type Variance % Budget Actual Over / (Under)
Insurance and Claims $ 190,000 $ 267,940 $ 77,940 41% Facility Maintenance/Utilities 95,000 101,170 6,170 6% Board Expense 63,000 44,420 (18,580) -29% Office Supplies/Equipment 115,000 39,320 (75,680) -66% Other Expenses 353,000 208,470 (144,530) -41% Total Administration Expenses $ 816,000 $ 661,320 $ (154,680) -19%
Insurance and Claims are over budget by $77,940 or 41%. Actual insurance liability and insurance claims were $212,146 and $55,794, respectively. There were twelve insurance claims paid during this fiscal year.
The District carries a pooled liability insurance policy with California Sanitation Risk Management Authority (CSRMA), a consortium of California sanitary districts. The pooled liability policy covers the District in cases when there is property damage incurred by an outside party due to actions of the District. Most claims against this policy stem from sanitary sewer overflows (SSOs) or back- ups that damage homes or other property owned by District rate payers. This policy carries a $50,000 deductible per event or claim. A summary of the FY 2020/21 loss payments is included in the June check register.
Facilities Maintenance/Utilities is over budget by $6,170 or 6%. These expenses are from building maintenance, phone and internet, gas and electric, landscaping, pest control, janitorial, and security.
The category of Board Expense is under budget by $18,580 or 29% due to fewer meeting expenses than budgeted during this fiscal year.
Office Supplies/Equipment is under budget by $75,680 or 66%. These are supplies for administrative offices, computer hardware, office equipment, and equipment rentals.
Other Expenses are comprised of software maintenance, postage and shipping, membership dues, travel and meals, conferences, trainings, meetings, property taxes, bank fees and other miscellaneous expenses. This category is lower than budget by $144,530 or 41%, in part due to COVID-related travel restrictions in place through the end of this fiscal year.
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Board Packet No. 019
Outside Services Outside Services are services that are contracted out to specialized service providers and include legal services, financial auditing, human resources, information technology, public outreach, competency training, and other consulting services. Overall, the District is $60,240 or 7% under budget through the end of FY 2020/21.
Table 6 – Outside Services, Budget vs. Actual, Fiscal Year-end 2020/21
FY2020/21 FY2020/21 Variance $ Outside Services Type Variance % Budget Actual Over / (Under)
Information Technology $ 100,000 $ 83,290 $ (16,710) -17% Other Consultants 350,000 318,930 (31,070) -9% Public Outreach 250,000 206,970 (43,030) -17% Legal 220,000 250,570 30,570 14% Total Outside Services $ 920,000 $ 859,760 $ (60,240) -7%
Information Technology (IT) is under budget by $16,710 or 17%. IT includes software license renewals, warranties, and the IT support contract for the District.
Other Consultants is under budget by $31,070 or 9%. These services are related to document retention, State Revolving Fund (SRF) loan support services, human resources, audit services, and competency training consultant services.
Public Outreach is under budget by $43,030 or 17%. These services provide support for the District’s website, CIP announcements, mailers, door hangers, press releases, development of the General Manager’s Monthly Bulletin, and public service announcement videos.
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Board Packet No. 020 Capital Expenditures Capital Expenditures include both repairs and replacement of sewer infrastructure and pump stations as well as asset acquisitions such as land, building, and vehicle equipment. Other items included in this category are debt service related to bonds or loans used to facilitate capital activities, and programs and studies that enhance or guide them.
Table 7 – Capital Expenditures, Budget vs. Actual, Fiscal Year-end 2020/21
FY2020/21 FY2020/21 Variance $ Capital Expenditure Type Variance % Budget Actual Over / (Under)
Capital Improvement Projects $ 6,090,000 $ 5,519,040 $ (570,960) -9% Other Capital Programs/Projects 8,035,000 4,520,890 (3,514,110) -44% Lateral Grant/Loan Programs 700,000 588,970 (111,030) -16% Fixed Assets 885,000 798,730 (86,270) -10% Debt Service 6,652,000 6,651,540 (460) 0% Total Capital Expenditures $ 22,362,000 $ 18,079,170 $ (4,282,830) -19%
Capital Improvement Projects (CIP) expenditures are $570,960 or 9% under budget. This is due to timing of activities related to design and construction. Other Capital Programs/Projects are $3,514,110 or 44% under budget. This is primarily due to schedule changes in the Andersen building improvement project.
Lateral Grant/Loan Programs are $111,030 or 16% under budget. Through the end of this fiscal year, there were 216 lateral grants approved and paid for a total of $410,604 and 18 lateral loans paid for a total of $178,366.
Fixed Assets include acquisitions or purchases for long-term use, such as land, buildings, major equipment, large tools, and vehicles. These assets are $86,270 or 10% under budget primarily due to a delay in the assembly/delivery of specialized camera equipment for the District’s new condition assessment truck.
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Board Packet No. 021 Debt Service is the schedule of interest and partial principal payments from the 2013, 2014, 2018 and 2019 Revenue Bonds. Through the end of FY 2020/21, the total debt service payment made by the District for these bonds totaled $6,651,550.
Table 8 – Debt Service Summary Fiscal Year-end 2020/21 Original Outstanding Revenue Bonds Debt Service Amount Principal 2013 Revenue Bonds $ 17,780,000 $ 15,565,000 $ 1,144,150 2014 Revenue Bonds 30,155,000 25,420,000 1,885,700 2018 Revenue Bonds 21,870,000 20,350,000 1,542,100 2019 Revenue Bonds 31,455,000 29,320,000 2,079,600 Total Revenue Bonds $ 101,260,000 $ 90,655,000 $ 6,651,550
The latest assessment by a credit rating agency such as Fitch Ratings and Standard & Poor shows AA-/AA from all the District’s revenue bonds. These ratings reflect moderate leverage within the framework of very strong revenue defensibility and a low operating risk profile. Credit risk evaluations are based on the credit agency’s own standards, using its own ratings methodology. Credit ratings are not investment advice for the investors, a guaranty of credit quality, of future credit risk, or indications that an investment is suitable. They are designed to address only one aspect of an investment decision – credit risk.
Table 9 –Ross Valley Public Finance Authority Credit Ratings
2013 Bonds 2014 Bonds 2018 Bonds 2019 Bonds
AA- Fitch Ratings AA AA AA ______Standard & Poor Standard & Poor Standard & Poor AA Standard & Poor Source: Electronic Municipal Market Access (EMMA) Fund Balances and Reserves The FY 2020/21 budget includes a schedule that calculates the target balances of each fund plus reserves and, based upon the financial activity detailed in the budget, posted actual balances at the end of the fiscal year. Table 10 shows that the ending fund balance is higher than the planned budget by $16.0 million. The largest contribution to the variance is $16.0 million from the capital fund due to delays in capital expenditure in the given period. These funds will be available for the succeeding FY 2021/22.
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Board Packet No. 022 Table 10 – FY 2020/21 Variances of Fund Balances and Reserves Policy Target FY2020/21 FY2020/21 Variance Fund Balance and Reserve for Reserves Budget Actual From Budget Operating Fund Balance $ 12,534,000 $ 12,534,000 $ 12,534,000 $ - O&M Reserve 10,084,000 10,084,000 10,084,000 - Emergency Reserve 2,000,000 2,000,000 2,000,000 - CEPPT/CERBT Reserve 450,000 450,000 450,000 - Capital Fund Balance $ 3,188,000 $ 3,230,070 $ 19,315,080 $ 16,085,010 Bond Proceeds (Restricted) - 42,070 75,350 33,280 Capital Improvement Reserve 3,188,000 3,188,000 3,188,000 - Unrestricted Capital - - 16,051,730 16,051,730 Total Fund Balances and Reserves $ 15,722,000 $ 15,764,070 $ 31,849,080 $ 16,085,010
In compliance with the District Financial Policies dated December 2019, the District has established reserves to assist in the management of its operating and capital resources.
The Operations and Maintenance (O&M) reserve is 50% of the annual operations and maintenance budget. This reserve is designed to ensure coverage for cash flow (liquidity) due to a gap in the District’s revenue stream between the months of April through December.
The Emergency Reserve is calculated at 10% of the annual operations budget, but not less than $2.0 million.
The Capital Improvement Reserve was implemented as part of the District’s financial policy to achieve pay-as-you-go financing for District capital projects. This target reserve is based on 25% of the average annual capital expenditures forecast in the current 5-Year or 10-Year Capital Improvement Plan (CIP). In FY 2020/21, this reserve fund balance was $3.2 million.
The California Employer’s Pension Prefunding Trust (CEPPT) and California Employer’s Retiree Benefit Trust (CERBT) Reserve is an annual contribution based on actuarial analysis with a policy goal to fully fund the CalPERS Pension and Other Post-Employment Benefits (OPEB) liability. For the FY 2020/21, the District contributed $350,000 and $100,000 to CEPPT and CERBT in June, respectively. Active employees also provided $86,628 through the enhanced retiree medical plan as an additional contribution to the District’s CERBT account toward the OPEB liability.
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Board Packet No. 023 California Employers' Pension Prefunding Trust (CEPPT) Initial Amount 1st Qtr 2nd Qtr 3rd Qtr Strategy 1 - 6650358204-401P 300,000.00 312,245.26 336,656.56 339,101.33 Strategy 2 - 6650358204-501P 150,000.00 153,208.15 159,033.29 156,985.10 Total 450,000.00 465,453.41 495,689.85 496,086.43 Growth Rate 3% 6% 0%
FY 2020/21 Initial Amount Contribution Earnings Expenses Balance Strategy 1 - 6650358204-401P 300,000.00 233,333.33 39,667.00 (565.67) 572,434.66 Strategy 2 - 6650358204-501P 150,000.00 116,666.67 7,254.41 (269.31) 273,651.77 Total 450,000.00 350,000.00 46,921.41 (834.98) 846,086.43 Rate of Return 10.2% As of March 31, 2021
California Employers' Retiree Benefit Trust (CERBT, OPEB) Beginning 1st Qtr 2nd Qtr 3rd Qtr Balance Strategy 1 - 6650358204-001 737,704.03 778,146.15 863,676.05 882,126.76 Increase (Decrease) 40,442.12 85,529.90 18,450.71 Growth Rate 5% 11% 2%
Beginning FY 2020/21 Earnings Expenses Balance Balance Contribution Strategy 1 - 6650358204-001 737,704.03 186,628.92 144,969.30 (546.57) 1,068,755.68
Rate of Return 19.6% As of March 31, 2021
CalPERS Pension Historical Information Proportionate Share on Risk Pool Plan 2016 2017 2018 2019 2020 Total Pension Liability 22,819,805 25,580,027 23,044,600 25,075,354 26,607,811 Fiduciary Net Position 17,313,694 19,284,068 16,899,078 18,116,277 19,155,706 Net Pension Liability 5,506,111 6,295,959 6,145,522 6,959,077 7,452,105
Funding Ratio 72% 71% 73% 72% 72% Discount Rate 7.65% 7.15% 7.15% 7.15% 7.15% Inflation 2.75% 2.75% 2.50% 2.50% 2.50%
District Contribution $ 534,999 $ 599,166 $ 643,704 $ 750,666 $ 855,870 Source: GovInvest & Precision Actuarial Report
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Board Packet No. 024 CalPERS - Other Postemployment Benefits Plan (OPEB) Historical Information Estimate 2016 2017 2018 2019 2020
Total OPEB Liability 858,578 940,467 1,030,889 1,000,234 1,082,140 Fiduciary Net Position 214,340 336,229 362,419 586,265 765,513 Net OPEB Liability 644,238 604,238 668,470 413,969 316,627
Funding Ratio 25% 36% 35% 59% 71% Discount Rate 7.28% 7.28% 7.28% 7.45% 7.45%
District Contribution $ 93,556 $ 123,329 $ 25,242 $ 233,518 $ 176,659 Source: GovInvest & Precision Actuarial Report
All District reserves are held in a Local Agency Investment Fund (LAIF) account administered by the California State Controller’s Office.
Table 11 –LAIF Summary Report Fiscal Year-end 2020/21
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total
Interest Rate 0.84% 0.63% 0.44% 0.33% Interest Amount 26,260 19,600 13,560 11,100 70,520 Principal Balance 12,367,040 12,393,300 12,412,900 15,471,460
LAIF is one of the sources of funds invested through the Pooled Money Investment Account (PMIA) by the State Treasurer. Its primary purpose is to manage the State’s cash flow and strengthen the financial security of local governmental entities. Safety, liquidity, and yield are the primary investment objectives set by PMIA policy. Performance reports are available at https://www.treasurer.ca.gov/pmia-laif/pmia/index.asp.
When capital expenditures are not applied during the fiscal year, the remaining balance of the bond proceeds earn interest and dividends under the custodianship of BNY Mellon.
Table 12 – Summary Activity of Bond Proceeds for Fiscal Year-end 2020/21 Interest and Beg. Balance Requisitions Withdrawals End Balance Dividends 2014 Revenue Bonds 1,628 19 (1,414) 233 2018 Revenue Bonds 33,862 4 (25,256) 8,610 2019 Revenue Bonds 11,371,086 470 (11,345,863) (1,257) 24,436
Total 11,406,576 493 (11,345,863) (27,927) 33,279
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Board Packet No. 025
In July 2019, 2019 Revenue Bonds were issued at par value of $31 million with a premium for a total amount of $35.3 million. These bond proceeds provided financing for (i) the purchase of 1111 Andersen Drive as the new District headquarters; (ii) soil remediation at Larkspur Landing; (iii) and various capital projects. Through the end of this fiscal year, a total of $11.3 million had been expended under various requisitions.
2019 Revenue Bonds Requisition Breakdown Gravity Sewer Improvement Projects Capitalized Repairs-Contractor $ 4,900 On Call Construction 133,077 FY 2015/16 Gravity Sewer Improvement 5,366 FY 2016/17 Gravity Sewer Rehabilitation Project 393,458 Large Diameter Gravity II-3A 237,681 Large Diameter Gravity II-3B 21,000 FY 16/17 GSIP Butterfield/Meadowcroft-Arroyo 3,110 Winship & Nokomis Bridge Sewer Relocation Project 7,820 FY 2016/17 GSIP Butterfield/Arroyo-Kenrick 2,992 Laurel Grove GSI Project 2,604,764 FY 2020/21 GSI - ESDC TO#2 95,437 Subtotal 3,509,605 Pump Station Projects PS 15 KF Pump Station Improvement 84,727 PS 12 & 13 Rehabilitaion Project 46,749 Other - Pump Station Equipment 88,663 PS 14, 24, & 25 PS Improvement 26,182 Subtotal 246,321 Force Main Projects FY 19/20 Force Main Appurtenance Subtotal 774,207
Other Capital Projects Larkspur Landing Activities 6,703,463 Andersen Building Improvements 11,476 IAMP Program Support/Update 100,791 Subtotal 6,815,730
Grand Total $ 11,345,863
The balance of the bond proceeds of $33,279 is held in cash and short-term investments which are readily available and at a lower investment risk. This remaining amount will be applied to the FY 2021/22 debt service payment.
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Board Packet No. 026 Conclusion The District’s financial performance through the end of this fiscal year is within the approved budget and target policies. Despite the variances of expenditures on capital and operational activities, the District is within budget in all major categories. The Capital Improvement Program is on target to meet key deadlines set by the Regional Water Quality Control Board (RWQCB). Cash at the beginning of the fiscal year was $35.4 million and it is $31.8 million at the end of the fiscal year. This amount is comprised of $16 million in unrestricted funds for future capital activities, $75,000 from bond proceeds restricted for capital projects, $3.2 million for capital improvement reserves and $12.5 million in total operating reserves (operation and maintenance, emergency, and CEPPT/OPEB). Overall, total operating and capital expenditures is $6.5 million under budget.
Chart 1– Expenditures by Type, Budget vs. Actual, Fiscal Year-end 2020/21
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Board Packet No. 027 Statement of Net Assets
Assets Apr-21 May-21 Jun-21 Current Assets 1 Cash 33,541,680 32,604,020 31,773,740 2 Restricted Cash - Project Funds 33,280 33,280 33,280 3 Property Taxes & Receivables 83,740 77,900 750,430 4 Prepaid Taxes/Insurance/Expenses 354,960 265,510 174,610 5 Investments for CEPPT Account 450,000 450,000 800,000 6 Investments for Deferred Comp 1,360,720 1,360,720 1,426,670 7 Other Current Assets 2,177,810 2,177,810 2,177,810 8 Total Current Assets 38,002,190 36,969,240 37,136,540 Long-Term Assets 9 Fixed Assets 198,695,000 198,695,000 198,695,000 10 Accumulated Depreciation (43,486,050) (43,486,050) (43,486,050) 11 Funds for Canyon Road 42,070 42,070 42,070 12 Other Long Term Assets 469,070 490,740 521,580 13 Total Long-Term Assets 155,720,090 155,741,760 155,772,600 14 Total Assets 193,722,280 192,711,000 192,909,140
Liabilities & Net Beginning Assets/Net Operations & Capital Current Liabilities 15 Accounts Payable 536,560 352,090 585,710 16 Retention Fees - Contractors 199,620 199,620 92,240 17 Connection Fees - CMSA 30,080 10,570 20,730 18 Deferred Compensation 1,360,720 1,360,720 1,426,670 19 Accrued Vacations & Payroll 546,600 568,210 677,610 20 Other Accrued Liabilities 327,080 327,130 5,023,810 21 Total Current Liabilities 3,000,660 2,818,340 7,826,770 Long-Term Liabilities 22 Bond Payable - Canyon Road 37,850 37,850 27,880 23 Revenue Bond Liability (Principal) 90,655,000 90,655,000 88,020,000 24 Revenue Bond Liability (Premium) 7,791,610 7,791,610 7,320,260 25 Pension Liability 7,353,000 7,353,000 7,353,000 26 OPEB Liability 487,050 493,190 412,710 27 Total Long-Term Liabilities 106,324,510 106,330,650 103,133,850 28 Total Liabilities 109,325,170 109,148,990 110,960,620
Equity and Retained Earnings 29 Contributed Capital 3,038,810 3,038,810 3,038,810 30 Retained Earnings 78,226,600 78,226,600 78,226,600 31 Fund Equity Transfer 383,960 383,960 383,960
32 Net Beginning Assets 81,649,370 81,649,370 81,649,370
33 Net Operations and Capital Surplus/(Deficit) 2,747,740 1,912,640 299,150 34 Total Beginning Assets and Net Operations/Capital 84,397,110 83,562,010 81,948,520
Total Liabilities & Beginning Assets/Net Operations & 35 193,722,280 192,711,000 192,909,140 Capital
Page 4 of 5 Board Packet No. 028 Statement of Cash Flow and Requirements Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 FTD 2020-21 Operating Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Revenue 1 Sewer Service Charges (2,726) - - 581,461 43,896 12,608,865 (2,156) - (1,331) 8,761,730 (1,901) 1,551,826 23,539,664 2 Other Income 63,849 69,596 77,530 88,447 61,604 61,042 82,027 63,773 96,144 77,664 66,831 102,322 910,827 3 Total Cash 61,123 69,596 77,530 669,908 105,500 12,669,907 79,871 63,773 94,813 8,839,394 64,930 1,654,147 24,450,491 Expenditures CMSA Expenditures 4 Treatment Charges - CMSA 1,548,561 - - 1,548,561 - - 1,548,561 - - 1,369,201 - - 6,014,883 5 Debt Service - CMSA 1,742,485 - - - - - 386,790 - - - - - 2,129,275 6 Total CMSA Expenditures 3,291,046 - - 1,548,561 - - 1,935,350 - - 1,369,201 - - 8,144,157 Maintenance/Repair/Inspection Expenditures 7 Salaries & Benefits - Operations 382,849 401,488 394,873 404,912 379,141 419,904 406,619 381,736 522,111 408,354 387,248 457,553 4,946,788 8 Other Operational Expenditures 103,448 103,288 113,339 106,012 118,984 265,218 154,914 91,647 130,758 177,717 137,060 176,876 1,679,261 9 Total General Operating Expenditures 486,297 504,776 508,212 510,924 498,124 685,123 561,533 473,383 652,869 586,071 524,308 634,429 6,626,048 Administrative Expenditures 10 Salaries & Benefits - Administration 124,660 128,093 134,582 133,987 130,067 128,779 145,412 126,965 138,896 140,629 117,995 249,544 1,699,607 11 Office Supplies & Equipment 6,294 2,438 2,686 2,740 1,855 2,158 6,470 1,469 5,108 2,118 5,958 25 39,318 12 General Administrative Expenditures 15,652 11,213 5,615 19,413 20,770 11,629 21,993 12,917 31,976 27,058 18,717 11,516 208,468 13 Facilities & Utilities - Administration 7,176 6,187 9,057 6,532 10,061 10,204 8,644 7,045 7,340 7,013 6,707 15,208 101,174 14 Board Fees & Other Expenditures 3,264 2,637 4,149 3,212 4,146 3,837 5,668 2,894 2,894 4,787 2,584 4,352 44,422 15 Insurance (includes Excess Liability) 54,950 17,680 17,680 17,680 17,680 20,464 17,858 17,858 22,178 20,735 22,073 21,104 267,940 16 Total Administrative Expenditures 211,996 168,247 173,768 183,564 184,579 177,070 206,044 169,148 208,391 202,341 174,033 301,748 2,360,930 Outside Services 17 Community Outreach 14,806 13,147 11,570 19,516 10,606 5,599 16,749 17,807 17,102 14,206 46,372 19,490 206,970 18 Human Resources Consultant ------19 Professional Services - Accounting/IT/Other 19,936 22,427 52,105 57,244 15,681 48,569 79,404 28,748 30,842 30,610 14,756 1,894 402,215 20 Professional Services - Legal 19,317 12,197 20,176 15,054 22,130 23,594 21,168 56,224 18,078 13,646 17,595 11,391 250,568 21 Total Outside Services 54,059 47,771 83,851 91,813 48,417 77,762 117,321 102,779 66,021 58,462 78,723 32,775 859,753 22 Total Operating Expenditures 4,043,397 720,795 765,831 2,334,862 731,120 939,955 2,820,249 745,309 927,282 2,216,074 777,064 968,952 17,990,888 23 Operating Net Results (3,982,274) (651,199) (688,300) (1,664,953) (625,620) 11,729,952 (2,740,378) (681,537) (832,469) 6,623,320 (712,134) 685,195 6,459,603 Capital Revenue 24 Property Tax - Ad Valorem - 65,872 - 4,018 347 4,407,351 78,041 11,187 9,627 3,181,776 32,585 328,764 8,119,567 25 Capacity Charges 17,820 609,526 21,893 9,222 10,494 1,953 15,704 2,238 52,981 29,617 9,391 7,385 788,224 26 Proceeds from Financing Activities ------27 Total Capital Revenue 17,820 675,398 21,893 13,240 10,841 4,409,304 93,745 13,425 62,608 3,211,392 41,976 336,149 8,907,790 Debt Service 28 Interest Expense 1,666,197 - - 391,700 - 1,666,197 - - 382,450 - - - 4,106,544 29 Principal Payments on Debt - - - 370,000 - 2,175,000 ------2,545,000 30 Total Debt Service 1,666,197 - - 761,700 - 3,841,197 - - 382,450 - - - 6,651,544 Capital Expenditures 31 Capital Improvement Projects 169,587 997,736 1,387,978 747,615 699,481 190,518 141,180 192,119 85,732 447,725 102,609 356,764 5,519,041 32 Other Capital Spending 2,433,441 1,080,466 101,041 228,083 84,526 66,715 127,203 153,627 123,257 50,365 20,041 52,125 4,520,889 33 Fixed Assets Purchased - 55,288 40,981 - - 113,037 12,840 11,718 4,625 - 3,283 556,958 798,730 34 Lateral Replacement Grant/Loan Program 1,500 42,285 51,330 74,051 28,500 31,500 20,000 36,000 68,253 52,132 60,674 122,750 588,974 35 Total Capital Expenditures 2,604,528 2,175,775 1,581,330 1,049,748 812,506 401,770 301,223 393,463 281,867 550,221 186,607 1,088,596 11,427,634 36 Total Debt Service & Capital Expenditures 4,270,725 2,175,775 1,581,330 1,811,448 812,506 4,242,967 301,223 393,463 664,317 550,221 186,607 1,088,596 18,079,178
37 Capital Net Results (4,252,905) (1,500,378) (1,559,437) (1,798,208) (801,666) 166,337 (207,478) (380,038) (601,709) 2,661,171 (144,631) (752,447) (9,171,388) 38 Operating & Capital Net Results (8,235,179) (2,151,576) (2,247,737) (3,463,161) (1,427,285) 11,896,289 (2,947,855) (1,061,575) (1,434,178) 9,284,491 (856,765) (67,252) (2,711,785) Additional Cash Effects - Inflow (Outlay) 39 Change in Receivables 195,200 8,580 (67,580) (581,320) 436,790 (780) 4,450 15,850 (79,220) 10,120 5,840 (769,320) (821,390) 40 Prepaid Insurance & Other expenses (662,140) 84,720 84,720 71,060 33,290 (116,740) 57,070 24,750 85,480 90,900 89,450 90,900 (66,540) 41 Change in Liabilities 564,110 1,245,040 (1,490,480) (1,480,690) (237,810) (402,310) (376,520) 51,050 (192,150) 260,610 (176,180) (2,917) (2,238,247) 42 Lateral Replacement Loan Program - Payoff 29,676 5,956 - - 4,972 47,065 - - 7,613 38,678 - 22,372 156,332 43 Other Miscellaneous Changes to Balance Sheet 1,870,543 - 313,817 (9) - 1,000 1,797 22,824 19,805 (9,899) (5) (104,063) 2,115,809 44 Net Additional Cash Effect 1,997,389 1,344,296 (1,159,523) (1,990,959) 237,242 (471,765) (313,203) 114,474 (158,472) 390,409 (80,895) (763,028) (854,036) 45 Cash Balance Begin 35,414,900 29,177,110 28,369,830 24,962,570 19,508,450 18,318,406 29,742,930 26,481,871 25,534,770 23,942,120 33,617,020 32,679,360 35,414,900 46 Net Cash Requirements (6,237,790) (807,280) (3,407,260) (5,454,120) (1,190,044) 11,424,524 (3,261,058) (947,101) (1,592,650) 9,674,900 (937,660) (830,280) (3,565,820) 47 Cash Available 29,177,110 28,369,830 24,962,570 19,508,450 18,318,406 29,742,930 26,481,871 25,534,770 23,942,120 33,617,020 32,679,360 31,849,080 31,849,080 48 Less: Target Ops Reserve (50% Ops Budget) 10,084,000 10,084,000 10,084,000 8,166,930 10,084,000 10,084,000 10,084,000 10,084,000 10,084,000 10,084,000 10,084,000 10,084,000 10,084,000 49 Less: Target Emergency Reserves 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 50 Less: CERBT and CEPPT 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 51 Less: Capital Improvement Reserve 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 3,188,000 52 Less: Restricted Funds for Capital Projects 11,446,090 11,446,190 5,703,430 5,703,520 100,570 75,320 75,340 75,340 75,350 75,350 42,070 75,350 75,350 53 Unrestricted Cash less Target Reserves 2,009,020 1,201,640 3,537,140 (0) 2,495,836 13,945,610 10,684,531 9,737,430 8,144,770 17,819,670 16,915,290 16,051,730 16,051,730
Page 5 of 5 Board Packet No. 029 Board Packet No. 030 Mid-Year Financial Report Check Register & Change in Cash Report for the month of June 2021
The Check Register and Cash Reconciliation is prepared using cash based accounting and therefore does not tie directly to the accrual based financial reports. Cash based accounting is a method of accounting that recognizes revenue and expenditures in the period the cash is paid or received.
Board Packet No. 031 Ross Valley Sanitary District Check Register and Change in Cash Report June 2021 Check#, CC & Line # Payee Description of Purchase Amount Paid EFT 1 A.F.S.C.M.E. - AFSCME Union Dues June 2021 66655 1,000.00 2 Accurate Forklift Hyundai Forklift Rental 5/21/21 - 6/17/21 66607 1,736.56 3 Adobe 800-833-6687 May 2021 Fee for Work From Home (WFH) Tasks - GM CC 14.99 4 Airgas USA, LLC May Rental: Cylinder Acetylene, Argon 66656 67.23 5 Alhambra Standard Acct. #28761248589727; 5/13 & 5/27/21 Deliveries 66657 282.77 6 Allen Matkins, LLP Legal Services May 2021 66608 125.00 7 Alliant Insurance Services Acct. #SANIDIS-04; Crime Annual 7/1/21 - 7/1/22 66609 1,447.00 8 Amazon Web Services Monthly Amazon Web Cloud Service May 2021 CC 62.60 9 Amazon.Com 2l2lk3ks1 Gift Cards for Admin Position Interview Panelists CC 50.00 10 American Fidelity Assurance Supplemental Insurance June 2021 EFT 1,503.56 11 American Fidelity Flex Flex Account EE Deductions- 06/04/2021 EFT 338.43 12 American Fidelity Flex Flex Account EE Deductions- 06/18/2021 EFT 338.43 13 Andersen Place, A Joint Venture Rent Units K & L; June 2021 66604 4,248.00 14 AT&T CalNet3 - ATT - Admin BAN 9391032710 & BAN 9391032720; 5/13/2021 - 6/12/2021 66658 1,256.82 15 AT&T Mobility - ATT - O&M Acct. #828539377; 5/19/21 - 6/18/21 66611 274.38 16 Best Buy Mht 00010215 Samsung Styllus - returned item CC (27.29) 17 Brandon Tire Supply Inc. Tire x1, 10 Hole Pilot Hub - JT02 66612 799.13 18 Brandon Tire Supply Inc. Flat Repair PS06 and Tires x4, Brakes - PT03 66661 1,562.50 19 BrightView Landscape Services, Inc. Cust# 21806492; June 2021 66613 996.00 20 BrightView Landscape Services, Inc. Cust# 21806492; Fire Fuel Mitigation - Mowing @ LL 66662 5,000.00 21 Ca Newspapers Adv S Marin IJ Advertising Acct.#3704747; pmt. 5/10/21 - for April Ads CC 830.00 22 California State Disbursement Unit CASE ID#200000001044010; Garnishment 06/04/2021 66615 276.92 23 California State Disbursement Unit CASE ID#200000001044010; Garnishment 06/18/2021 66663 276.92 24 Call Experts Call Service; June 2021 66664 704.14 25 Calpelra CalPELRA Renewal FY 21/22 - F. Newhouse Memb. & Conf. Reg. CC 1,300.00 26 CalPERS - Health Health Premiums for July 2021 EFT 47,744.42 27 CalPERS - Retirement Retirement Contributions for paydate: 06/04/2021 EFT 27,819.84 28 CalPERS - Retirement Retirement Contributions for paydate: 06/18/2021 EFT 27,915.96 29 CalPERS-CEPPT Prefund EE Pension Contribution Investment Trust Account EFT 350,000.00 30 CalPERS-CERBT Year-end funding FY2021 ACCT. 6650358204-001 EFT 186,628.92 31 Cal-Steam Inc. Galv Nip, Bushings, Valves - Water Truck / Re-Outfit Ramjet for Recycle 66614 1,585.17 Water 32 Canon Financial Printer; Monthly; April 2021 CC 245.81 33 Central Marin Sanitation Agency Cust #0073 FOG Program; 1/1/21 - 3/31/21 66616 2,505.60 34 Century Urban, LLC Consulting Srvcs; Larkpur Landing; May 2021 66665 1,423.75 35 Cintas Supplies and Uniforms 66666 1,566.13 36 Clements Tree Service, Inc. Remove Trees/Hedges @ Kerner 66617 8,700.00 37 Coastland Civil Engineer Consulting Tech Memo Potable Water Use; Through 5/31/2021 66667 4,668.75 38 Comcast Business Acct. -1748; thru April 2021; O&M CC 2,647.87 39 Comcast Business Acct. -1089; thru April 2021; Admin CC 1,138.79 40 Comcast California Acct.-8886; 4/27/2021 - 5/26/2021; Admin CC 169.19 41 Comcast California Acct. 6004; 4/20/2021 - 5/19/21; O&M CC 430.01 42 Corbet's Hardware Store - Jim Distilled Water x4 66633 11.29 43 Corodata Record Management Inc. Record Storage 5/1/21 - 5/31/21 & Services 66669 68.91 44 Cristina Velazquez {EE} Wellness Program Reimb. for FY 20/21 66670 500.00 45 CWEA- California Water Environment D. Olsen Cert Renew 07/2021 - Coll.Sys Gr 3 66671 101.00 46 Dell Financial Services -001 & -002 Acct. # -9007289-001; PP#28/36; 6/1/21 - 6/30/21 and # -9007289-002; 66618 1,898.42 PP#9/36; 6/1/21 - 6/30/21 47 Delta Dental Dental group insurance bill July 2021 EFT 4,104.28 48 Dennis Gavallos Enhanced retiree medical plan_District contribtution June 2021 EFT 423.67 49 Diego Truck Repair, Inc. Repair / Replace Alternator - UT03, Steel Pilot Wheel - JT02, Inspect 66619 1,936.22 Rodder, cracks - RD02, and A/C Repair - RD02 50 Diego Truck Repair, Inc. Air Filter, Oil, Fuel Filter, Replace Light, full service for UT 05 & UT04, Air 66672 3,955.00 Cooler Hose; Turbo/Boost Leak JT 01, and Oil & full service PT 16 & PT 01 51 DNG Enterprises, DBA Napa Auto U-Bolt x2 - parts for setup for reclaim water - Tanker / Water Truck and 66620 52.85 Parts Blue DEF Diesel Exhaust Fluid - JT04 52 DNG Enterprises, DBA Napa Auto Protectant/Sealant, Brushes and Tri-Power Belts x4 - for PS 13 Scrubber 66673 132.85 Parts Fan Belts 53 Downey Brand LLP Legal Services April 30, 2021 66621 10,259.57 54 Downey Brand LLP Legal Services May 31, 2021 66674 10,047.40 55 Eig Constantcontact.Com Monthly Marketing Software; May 25,2021 CC 20.00 56 Employer's Infosource Background Verification Report for May 2021 66623 249.95 57 Employment Development Dept. State Income Tax- 06/04/2021 EDD no. 93200905 EFT 6,782.15 58 Employment Development Dept. State Income Tax- 06/18/2021 EDD no. 93200905 EFT 7,089.11 59 Fairfax Lumber & Hardware Co 60# Bag Black Top Patch 66624 93.15 60 Fairfax Lumber & Hardware Co Class II Road Base Yard x9.5 rock and sand 66675 602.02 61 Fastenal Company Bolts, Screws, Nuts 66625 71.49
1 of 5 Board Packet No. 032 Ross Valley Sanitary District Check Register and Change in Cash Report June 2021 Check#, CC & Line # Payee Description of Purchase Amount Paid EFT 62 Fastenal Company May 2021 Vending Machine 66676 115.53 63 Fedex 773580660589 Fedex 773580660589; FN to S. Miksis CC 25.26 64 Fedex 773604647078 Fedex 773604647078; FN to L. Davis CC 23.50 65 Fedex 773696167559 Fedex 773696167559; FN to L Davis CC 19.23 66 Fedex 773727619494 Fedex 773727619494; Andrea Clark CC 23.59 67 Garden Cafe GM Meeting with Director Gaffney & Boorstein - 5/11/2021 CC 71.75 68 Glosage Engineering, Inc. Release of Retention Laurel Grove Sewer Rehab Proj 66721 118,665.58 69 Golden State Lumber 4x4 & 6x6 Doug Fir 66677 220.90 70 Goldstreet Design Agency, Inc. YouTube Advertising; May 2021 66627 500.00 71 Halcyon Behavioral, LLC EAP- Services- June 2021 (29x) 66678 118.03 72 Home Depot Commercial Acct. 6035 3225 4096 6953 - various tools and materials EFT 1,315.98 73 ICMA Retirement Trust-457 457 Plan PPT 303656 EE & ER Contribution - 06/04/21 EFT 4,925.48 74 ICMA Retirement Trust-457 457 Plan PPT 303656 EE & ER Contribution - 06/18/21 EFT 5,195.64 75 ImageTech Systems, Inc. Nintex Annual Renew 7/31/2021-7/30/2022 (x5 workflows for sharepoint) 66629 7,875.00
76 In Techgraphic Solutions Capacative Sylus for CCTV CC 116.50 77 Integral Consulting TO#10 General 2020 On-Call; 3/1/21 - 4/30/21 66681 455.00 78 Internal Revenue Service Fed Income & FICA Taxes 06/04/2021 EFT 40,550.04 79 Internal Revenue Service Fed Income & FICA Taxes 06/18/2021 EFT 42,706.82 80 IT Hub LLC Managed Services; PP#11; 5/1/2021 - 5/31/2021; Microsoft 365 x 1; 66630 7,004.48 5/26/21 - 4/30/22 Prorated; Courtney Buel /Eng.; Adobe, Acrobat x1; 5/23/2021 - 6/30/2021 Prorated; J. Cooper; & Starwind SAN Software 1 yr. Renewal 2021; x2 81 J W Mobile CamLock Fittings, Fire Hose Adapter - Water Truck (CalWest Rental) & 66682 908.16 Oil; Air Filter - JT04 82 Jack Doheny Company Panoramo Protection/ Cover (for Manhole) & High-Trac Wheel Set 66631 1,696.50 83 Jack Doheny Company Rope for ES100 - Cable for CCTV Reel 66683 232.76 84 Jackson's Hardware, Inc Bracket, Glue, Primer, Cloth, Lumber & Bumper Protector for new van 66632 149.31 85 Jackson's Hardware, Inc 5 gal. Buckets x 12 & Multi-Tool Hanger x2 66684 143.74 86 Janiline Supply Co. Supplies; Tissue, Towels - Larkspur & Kerner 66686 559.77 87 Kaizen InfoSource LLC Phase 3; Apr/May 2021 66635 1,715.00 88 Kevin Shine Enhanced retiree medical plan_District contribtution June 2021 EFT 423.67 89 Knock 'Em Out Pest Control, Inc. Monthly Pest Control - Kerner & Larkspur 66689 147.00 90 LCW Training - Harassment Prevention B.Conner CC 25.25 91 Liebert Cassidy Whitmore LCW Legal Services Rendered through 4/30/2021 66637 444.00 92 Liebert Cassidy Whitmore LCW Legal Services Rendered through 5/31/2021 66690 214.00 93 Logmein Gotomeeting Teleconference Monthly 5/25/2021 - 6/24/2021 CC 20.00 94 Marin County Recorder's Office APN: 006-072-17; 30 Sais Ave, SA; LRLP #16-024-L 66638 30.00 95 Marin County Recorder's Office APN: 007-222-55; 96 Woodland, SA; LRLP #18-101-L 66691 30.00 96 Marin County Recorder's Office APN: 007-026-03; 18 Summit Rd, SA; LRLP #17-073-L 66722 30.00 97 Marin County Recorder's Office APN: 005-311-08; 8 Aspen Ct, SA; LRLP #21-209-L 66723 30.00 98 Marin Gas & Auto Services Fuel for April 2021 - JT02 66692 543.50 99 Marin Independent Journ Acct. #5383027 Marin IJ 4-week Digital Subscription 5/10/21 CC 4.00 100 Marin Resource Recovery Acct.#02--7987; TKT# 1726441; 1727929 EFT 480.00 101 Marin Resource Recovery Acct.#02--7987; TKT# 1733699; 1733834; 1734115 & 1730278; 1731826; EFT 1,938.00 1732112 102 Marin Sanitary Service May 2021; Acct.#01-00298760; Landfill Bin, Recycle Containers EFT 919.95 103 Marin Sanitary Service May 2021 Service; acct.#-30123-3; Landfil Cart, Compost, Recycling EFT 257.08 Cont, etc. 104 Matthew Jazuk {EE} Computer Purchase Loan FY 20/21 66720 2,362.00 105 MCC Building Maintenance, LLC Remove/Install Keyboard; Service Call Admin and June 2021 66639 1,345.00 Maintenance 106 MCC Building Maintenance, LLC June 2021 Janitorial Maint. PS13 66694 790.00 107 Melvin Garcia {EE} American Flex Claim#2021 04201013 66640 317.28 108 Michael & Holly Arnold Refund SSC APN 176-241-06; 170 De Burgh Dr, SA; FY 18/19, 19/20, 66641 1,901.00 20/21 109 Microsoft#G004179947 Azure Cloud Service 4/1/2021 - 4/30/2021; P. Filipelli CC 158.12 110 MMWD Marin Municipal Water Dist. - Cust#147168; 3/12/21 - 5/12/21 EFT 533.59 111 MMWD Marin Municipal Water Dist. - Cust#307591; 3/16/21 - 5/17/21 EFT 81.29 112 Msft E0400egiil Azure Cloud Service 3/17/21 - 4/16/21 ; Admin CC 208.80 113 Municipal Maintenance Equipment Repair Boom - CB01 VACCON - Body Repairs & Paint 66695 6,126.05 Inc. MME 114 Mutual of Omaha Life Insurance July 2021 - Acct. G000B23M EFT 1,556.60 115 National Construction Rentals Cust.No.C201034 5/29/21 - 6/25/21; Fence, Gate, and Windscreen 66696 1,141.70 116 Nationalbfp.Com Vehicle Decals for Operation/Maintenance CC 340.80 117 Nelson Week Ending 05/23/21 & 5/30/21 - Temporary Help 66643 5,189.60 118 Nelson Week Ending 06/06/21 & 6/13/21 - Temporary Help 66697 10,468.72 119 Nerviani Paving Inc. Asphalt Road Restoration @ 20 Rosemont, SA 66644 3,800.00
2 of 5 Board Packet No. 033 Ross Valley Sanitary District Check Register and Change in Cash Report June 2021 Check#, CC & Line # Payee Description of Purchase Amount Paid EFT 120 North Bay Petroleum - Nick Barbieri Ultra Low Sulfur Diesel #2 55gal 66645 387.14 121 NV5, Inc. Public Outreach TO#5 FY20/21; Services thru 4/30/2021 66700 15,865.75 122 Pac Machine Co. Generator Rental 5/25/21 - 6/21/21 66646 1,872.73 123 Pace Supply Co. Brass Nipple - PS15 66701 32.40 124 Pacific Gas & Electric Co. PG&E PGE Acct. #9016-6; 4/21/21 - 5/19/21 EFT 460.86 125 Pacific Gas & Electric Co. PG&E PGE Acct. #1487-0; 5/4/21 - 6/2/21 EFT 16,465.11
126 Pacific Gas & Electric Co. PG&E PGE Acct. #1797-8; 5/4/21 - 6/2/21 EFT 63.16 127 Peter'S Beacon Propane for Forklift 05/21/2021 CC 30.59 128 Peter'S Beacon Propane for Forklift 05/04/2021 CC 30.52 129 Peterson Trucks Panel Instrument Storge Bin - JT02 and Cooler Kit, Wiper Blades, Back 66702 5,993.23 up Alarm, Oil, BIT Insp. - JT02 130 Rafael Lumber Co. U-Bolt - Water Truck 66647 7.72 131 Richard Smith {EE} Wellness Program Reimb (2) for FY 20/21 66703 91.98 132 Shape Incorporated "N" Pump/Impeller - LS30 66704 7,632.18 133 Sherwin Williams 708121 Paint for PS CC 196.61 134 SmartCover Systems - Hadronex SmartFLOE Renewal for 25; 6/28/2021 - 1/31/2022 (7 mos) 66705 14,495.75 135 Sp Workrite Ergonomi Keyboard for F. Newhouse; Admin CC 302.20 136 Sperry Capital Inc. Municipal Advisory Services re: State Revolving Loan 66706 1,050.00 137 Staples Business Credit - Store STMT 5/25/2021; Credit Acct.296593 - office supplies EFT 937.56 138 Uline Nitrile & Latex Gloves - CCTV and Latex Gloves - PS 66648 1,151.59 139 Uline Latex Gloves - CCTV Safety 66708 593.43 140 UPS Shipping - Camera to Aries CC 27.40 141 USA Fleet Solutions Geotab Installation for Water Truck and Monthly GPS Service; 6/1/2021 66654 1,159.10
142 USA Fleet Solutions Geotab Installation for Dodge Promaster 66709 228.07 143 Verizon Wireless Acct.#742088769-0001; 4/25/21 - 5/24/21 Machine to Machine Activity 66651 7.02 144 Verizon Wireless Apocc Visb Wireless 3/16/2021 - 4/15/2021 CC 2,887.41 145 Vioc Ih0005 Oil Change for PT14 CC 142.08 146 Vioc Ih0005 Oil change for PT11 CC 91.58 147 Vision Service Plan Client ID 30067611 July 2021 EFT 586.63 148 Water Components & Building Supply WYE Gask Fittings and Concrete 60# Bags x 56 66652 1,192.67 WCBS 149 Water Components & Building Supply Valve Float PS15, Mr Shear 6" Clay x 16, 6" Pipe x20, HDPE 4" Pipe x 66711 2,831.60 WCBS 80, 4" Wye Fittings, 4" Clay x10, Brooms, and Double Jacket Hose Assembly for Water Truck 150 Weco Industries LLC Rotary Union Swivel Barrel for Rodder RD02 and Manhole Cover Hand 66653 3,380.18 Hooks x14 151 Weco Industries LLC Cylinder Calibration Gas and Polex5, Hook/Swivel x4, Camera Roller x2 66712 2,802.06
152 WEX Fleet Universal Fuel; May 2021 EFT 4,974.39 153 Xerox Financial Services Contract#010-0118218-001; 2/26/21 - 6/25/21 - 2x Copiers 66713 584.24 154 Operations 1,103,799.12
155 Andriy & Paula Mysyk Family Trust LRGP; #21-2499; 95 Eliseo Dr, Greenbrae 66610 1,500.00 156 Behtash Behin-Aein LRGP; #21-2516; 55 Sir Francis Drake Blvd, Ross 66659 1,500.00 157 Christina & Jarrett Herold LRGP; #21-2555; 20 Rancho Rd, San Anselmo 66772 2,500.00 158 Conor Tuttle & Sarah Montgomery LRGP; #21-2496; 88 Knoll Ave, San Anselmo 66668 1,500.00 159 Geoffery Plovanich LRGP; #21-2514; 69 Mountain View Ave, San Anselmo 66792 2,500.00 160 Gilbert & Linda Levey LRGP; #21-2522; 41 Bridge Rd, Larkspur 66773 2,500.00 161 Hardiman Construction LRLP; #21-214-L; 202 Ridgeway Ave, Fairfax 66628 16,900.00 162 Iris & Steve Waskow LRGP; #21-2524; 3 Cynthia Ct, Fairfax 66774 1,500.00 163 Jacob Wilson LRGP; #21-2554; 2 Madera Ave, Ross 66685 1,500.00 164 Jean Burrows LRGP; #21-2558; 5 Fairview Ct, San Anselmo 66687 2,500.00 165 Jennifer Little LRGP; #21-2508; 126 Meernaa Ave, Fairfax 66775 2,500.00 166 Jeremy & Kristen West LRGP; #21-2534; 51 Cornell Ave, Larkspur 66793 2,500.00 167 Joan Pimentel - Coach House HOA LRGP; #21-2511; 56-68 & 70 Via Belardo, Greenbrae 66688 1,500.00 168 Joan Pimentel - Coach House HOA LRGP; #21-2512; 261-275 Via Casitas, Greenbrae 66715 1,500.00 169 John & Margaret Hauserman LRGP; #21-2542; 68 Gregory Dr, Fairfax 66776 1,500.00 170 John Swoffer LRGP; #21-2541; 140 Butterfield Rd, San Anselmo 66794 2,500.00 171 Jonathan Zimmerman LRGP; #21-2525; 50 Harvard Dr, Larkspur 66777 2,500.00 172 Kaiser Family Trust LRGP; #21-2506; 30 Forrest Ct, San Anselmo 66634 1,500.00 173 Karl Schmetz & Jody Brockett LRGP; #21-2472; 181 Deer Hollow Rd, San Anselmo 66778 1,500.00 174 KRMCC Family Trust LRGP; #21-2518; 32 Wolfe Canyon Rd, Kentfield 66779 2,500.00 175 Lisa P. Kemp LRGP; #21-2548; 16 Berkeley Ave, San Anselmo 66795 2,500.00 176 Mark Cunningham LRGP; #21-2530; 65 San Rafael Ave, San Anselmo 66796 1,500.00 177 Neal Oliver & Emily Wiemer LRGP; #21-2513; 4 Mora Ave, Fairfax 66642 2,500.00 178 Neil & Kathy Munderloh LRGP; #21-2515; 205 Butterfield Rd, San Anselmo 66780 2,500.00
3 of 5 Board Packet No. 034 Ross Valley Sanitary District Check Register and Change in Cash Report June 2021 Check#, CC & Line # Payee Description of Purchase Amount Paid EFT 179 Nicholas Zylstra & Karen Luk LRGP; #21-2528; 7 Fairview Ct, San Anselmo 66698 2,500.00 180 Petty Family Trust LRGP; #21-2520; 109 Madrone Ave, Larkspur 66782 2,500.00 181 Richard & Paulette Opatz LRGP; #21-2563; 83 Florence Ave, San Anselmo 66797 1,500.00 182 Rodgers Family Trust LRGP; #21-2553; 219 Laurel Ave, San Anselmo 66783 1,500.00 183 Scott & Wendy Ewry LRGP; #21-2572; 1 Villa Ct, Kentfield 66798 1,500.00 184 Stephen Gordon LRGP; #21-2561; 215 W Baltimore Ave, Larkspur 66784 1,500.00 185 Stratos & Jamie Christianakis LRGP; #21-2543; 205 Scenic Rd, Fairfax 66707 1,500.00 186 Susan Stoddard LRGP; #21-2521 39 Bridge Rd, Larkspur 66785 2,500.00 187 Lateral Grants and Loan Program 78,400.00
188 BPX Printing Planroom Project; FY 20/221 GSIP 66660 331.85 189 California Dept of Fish and Wildlife Shady Lane Sewer Removal ID# 17380 Region3 66606 175.25 190 Coastland Civil Engineer SRF Loan App on FY 2016/17 GSIP Butterfield/A-K TO#5; Through 66667 1,657.50 5/31/2021 191 ECS Imaging, Inc. ECS Services: Configuration, Add x1 66622 3,283.33 192 Glosage Engineering, Inc. Laurel Grove; PP#7 FINAL; 1/1/20221 - 2/5/2021 66626 152,160.97 193 H&R Plumbing Manhole Rehab / Epoxy x 31 @Greenbrae 66714 17,550.00 194 Harris & Associates, Inc. FY 20/21 GSI and Butterfield/A-K; 5/2/21 - 5/29/21 66679 4,000.00 195 HDR Engineering, Inc. TO 6-9 IAMP; 4/25/21 - 5/22/21 66680 10,386.55 196 Integral Consulting TO #5 SRF for Butterfield/A-K ; TO#13 Laurel Grove Cultural; TO #14 66681 17,608.11 Fawn Dr; TO #16 FY 20/21 GS; and TO #17 Butterfield/A-K Cultural; all period 3/1/21 - 4/30/21 197 Kennedy/Jenks Consultants TO#5; Larkspur Landing; Through 4/30/2021 66636 388.70 198 Marin Independent Journal Acct.#2072327; 4/27 & 5/4/21 Inviting Bids GSIP FY 20/21; 5/1/21 - 66693 815.16 5/31/21 199 Nute Engineering Inc. PS 14,24,25 Improvement Project; 5/1/2021 - 5/31/2021 66699 30,041.50 200 Owen Equipment Vactor Ramjet id#979 66781 276,837.31 201 Owen Equipment Vactor Ramjet id#980 66786 276,837.31 202 United Site Services 4 Stall Restroom/Shower Combo; 4/29/21 - 5/26/21 at Larkspur Landing 66649 7,094.00
203 W|A Associates, Inc. -Weir Proj#19019-RVSD Andersen Improvement; May 2021 66710 647.50 Andrewson 204 Capital 799,815.04 Projects
205 Boorstein, Michael Board meetings reimbursements (payroll 06/18/2021) EFT 289.99 206 Gaffney, Thomas Board meetings reimbursements (payroll 06/18/2021) EFT 139.96 207 Kelly, Douglas Board meetings reimbursements (payroll 06/18/2021) EFT 289.98 208 Meigs, Pamela Board meetings reimbursements (payroll 06/18/2021) EFT 547.97 209 Sylla, Mary Board meetings reimbursements (payroll 06/18/2021) EFT 579.95 210 Board Expenses 1,847.85
211 Payroll - June 4, 2021 93,682.03 212 Payroll - June 18, 2021 97,664.57 213 Payroll 191,346.60
214 Total Disbursement 2,175,208.61
4 of 5 Board Packet No. 035 Ross Valley Sanitary District Check Register and Change in Cash Report June 2021 Check#, CC & Line # Payee Description of Purchase Amount Paid EFT Cash Disbursements Summary 215 Vendor Disbursements (Non-Capital) 1,103,799.12 216 Lateral Grants & Loans Program 78,400.00 217 Capital related Vendor Disbursements 799,815.04 218 Board Expenses 1,847.85 219 Payroll Checks 191,346.60 220 Total Cash Disbursements 2,175,208.61
Other Cash Changes 221 Cash Receipts or Deposits 1,344,034.04 222 Interest & Dividends - Bank of Marin and BNY Mellon 947.96 223 Bank Fees - BoM and Wells Fargo (60.91) 224 Total Cash Changes 1,344,921.09
225 Net Increase (Decrease ) in Cash (830,287.52)
Summary of the 10 largest vendors paid in June 2021 1 Owen Equipment 2 Vactor Ramjet id#979 and id#980 $ 553,674.62 2 CalPERS-CEPPT Prefund EE Pension Contribution Investment Trust Account 350,000.00 3 Glosage Engineering, Inc. Laurel Grove; PP#7 FINAL; 1/1/20221 - 2/5/2021 and Release of 270,826.55 Retention Laurel Grove Sewer Rehab Project 4 CalPERS-CERBT Year-end funding FY2021 ACCT. 6650358204-001 186,628.92 5 Internal Revenue Service Fed Income & FICA Taxes 06/04/2021 & 06/18/2021 payroll date 83,256.86
6 CalPERS - Retirement Retirement Contributions for paydate: 06/04/2021 and 06/18/2021 55,735.80
7 CalPERS - Health Health Premiums for July 2021 47,744.42 8 Nute Engineering Inc. PS 14,24,25 Improvement Project; 5/1/2021 - 5/31/2021 30,041.50 9 Downey Brand LLP Legal Services April 30, 2021 and May 31, 2021 20,306.97 10 Integral Consulting TO #5 SRF for Butterfield/A-K ; TO#13 Laurel Grove Cultural; TO 18,063.11 #14 Fawn Dr; TO #16 FY 20/21 GS; TO #17 Butterfield/A-K Cultural; and TO#10 General 2020 On-Call; period 3/1/21 - 4/30/21
Summary of CSRMA Claims FY 2020/21 Amount Address City File No. Date of Loss Total Loss Reason for Claim Remitted 188 Valley Road San Anselmo 1993858 4/14/2019 28,345.88 17,605.65 PG&E damaged District sewer line during repair operations 232 Tamalpais Road Fairfax 2002981 10/1/2019 16,912.12 16,912.12 District contractor working on main, backup into residence 398 Broadmoor Ave. San Anselmo 2004016 6/14/2019 1,962.50 1,962.50 Claimant alleges that improper markings caused her to damage vehicle 470 Green Valley CT San Anselmo 2004200 10/11/2019 1,593.80 1,593.80 Water shut off all of the toilets in the house 5 901 S. Eliseo Drive Greenbrae 3001893 6/7/2020 1,980.90 1,980.00 Clog occurred at the lateral connection to the main line 668 Meernaa Fairfax 3007019 1/28/2020 8,657.64 8,657.64 Blockage in the main line caused sewer back up to claimant residence 715 Hampton Ave. San Anselmo 3008060 11/23/2020 374.70 374.70 RVSD vehicle damaged basketball hoop and stand 839 Corte Ramon Greenbrae 3008272 1/19/2021 1,417.26 1,417.26 Workers swung open back door of the truck and struck a light fixture 91 Owlswood Drive Larkspur 3006114 10/13/2020 3,129.94 3,129.94 District line had clog and sewage flowed into crawlspace 10 1717 Solano Way #34 Concord 3005634 8/19/2019 305.30 305.30 Hazardous working environment caused delays 11 174 Meadowcroft Drive San Anselmo 3008575 1/28/2021 943.51 943.51 General sewer backup caused damages to landscaping 12 305 Los Cerros Drive Greenbrae 3008659 1/21/2021 911.93 911.93 Toilet burp caused damaged to the bathroom Totals 66,535.48 55,794.35
5 of 5 Board Packet No. 036 ITEM 12
ROSS VALLEY SANITARY DISTRICT 2960 Kerner Blvd San Rafael, CA 94901 (415) 259-2949 ~ rvsd.org
STAFF REPORT
For the Meeting of August 18, 2021
August 11, 2021
To: Board of Directors Approved by:
From: Steve Moore General Manager
Subject: Consideration of Awarding and Authorizing the General Manager, Upon Review and Approval of Counsel, to Execute Construction Contract for the Ross Creek Sewer Removal Project (Project # 944) with Coastside Concrete and Construction in the Amount Not to Exceed $82,500
Summary:
This staff report is being presented to the Board for consideration of approving and authorizing the General Manager, upon review and approval of Counsel, to execute a contract with Coastside Concrete and Construction (Coastside) for construction of Ross Creek Sewer Removal Project (Project # 944), in an amount not to exceed $82,500. This sewer removal is related to the creek sewer siphon installed in October 2019 as part of the Large Diameter Gravity Sewer II-3B (Lower Shady Lane/Poplar Avenue) Project in Ross.
Discussion:
In October 2019 the District replaced a 1920s sewer that crosses Ross Creek by the Shady Lane Bridge in Ross by installing a siphon seven feet beneath the streambed, as part of the Large Diameter Gravity Sewer II-3B (Lower Shady Lane/Poplar Avenue) Project. When the District obtained a permit from California Department of Fish and Wildlife for the siphon installation under Ross Creek, the issue of sewer removal from the streambed was discussed but ultimately was not required as a permit condition. Nevertheless, staff have investigated its removal for the environmental benefits of removing a barrier to fish migration, and the aesthetic benefits of removing the concrete pipe out of the streambed, visible from Shady Lane. The sewer removal is in the District’s Business Plan related to the strategic objective of water resources and community sustainability. In June 2019 staff retained Restoration Design Group (RDG), a reputable stream consultant from Berkeley with experience in Marin County, to perform a geomorphic assessment and conceptual design for the Ross Creek Sewer Removal.
Board Packet No. 037 Given that the sewer has been in its location for about 100 years, its removal needed to be carefully analyzed and planned. Over the century since the sewer was installed, the Ross Creek floodplain has been encroached upon by private property, with walls, fences and structures installed in the historic stream corridor. Since the flows in the creek are more constrained than when the sewer was installed, its removal could inadvertently destabilize the system and cause private property impacts. Therefore, a geomorphic assessment was conducted to make sure the sewer could be removed and not cause damage upstream.
Design, Environmental Review, State and Federal Permitting, and Grant Funding
RDG recommended in October 2019 that it is feasible to remove the sewer without damaging upstream property. In January 2020, RDG produced a conceptual design of a restoration of Ross Creek after removal of the sewer. In April 2020 the Board approved a contract with RDG for $109,507 to design, obtain permits, and oversee construction of the sewer removal. In July 2021, Integral Environmental Consulting assisted the District in completing the Mitigated Negative Declaration (under the California Environmental Quality Act or CEQA) for the Ross Creek Sewer Removal Project (also known as the Shady Lane Sewer Removal Project), which included tribal consultation with the Federated Indians of Graton Rancheria. State and federal permits are now being issued for the project as the CEQA process is complete, including the California Department of Fish and Wildlife, U.S. Army Corps of Engineers and the Regional Water Quality Control Board. In June 2021 the District was awarded a $20,190 grant from the California Fish Passage Forum to help fund this project.
Ordinance 110 – Uniform Public Construction Cost Accounting Act (UPCCAA)
On July 15, 2020, the Board adopted Ordinance 110 which allows projects less than $200,000 to be bid informally, allowing District Staff to complete construction projects in a streamlined process. The informal bidding timeframe is instrumental in helping the District meet regulatory requirements for work in sensitive habitats, such as streambeds.
Under Ordinance 110, the District keeps a list of qualified contractors for performing slope stabilization and streambed work. The District solicited bids on project plans and specifications (Attachment A) from local contractors on this list to perform this streambed work. Coastside provided the lowest responsible bid at $82,500. Attachment B includes a detailed bid tabulation.
Table 1 – Bids Received
Name of Bidder Amount Bid % Above/Below Estimate Coastside Concrete and $82,500 19% Construction Hanford ARC $97,700 4% Condor Construction $165,000 -62% D-Line Constructors Declined to bid -- Engineer’s Estimate $101,750 0%
Attachment C is the draft contract for the project. Construction will occur before October 15 to ensure that streambed demolition and restoration work is completed before the wet season.
Board Packet No. 038 Access to the work site is in the public right-of-way on Locust Avenue and Shady Lane in close proximity to private property. District staff and contractors are working cooperatively with the local landowners to minimize disruption and short-term construction impacts of the project.
Recommendation:
Authorize the General Manager, upon review and approval of Counsel, to execute a contract with Coastside Concrete and Construction for construction of the Ross Creek Sewer Removal Project (Project # 944), in an amount not to exceed $82,500.
Attachments: a. Project Plans and Specifications b. Bid Tabulation c. Draft Contract
Board Packet No. 039 dŚŝƐWĂŐĞŝƐ/ŶƚĞŶƚŝŽŶĂůůLJůĂŶŬ
Board Packet No. 040 Attachment A
REVISIONS DATE DESCRIPTION ------ROSS VALLEY SANITARY DISTRICT ------
ROSS CREEK SEWER REMOVAL PROJECT (AKA SHADY LANE SEWER REMOVAL PROJECT) 100% DESIGN PLANS JUNE 25, 2021
CLIENT: CONSULTANTS: ABBREVIATIONS SHEET LIST TABLE SHEET TITLE TITLE SHEET
SheetSheet Number List Table Sheet Title Ø DIAMETER T-1 TITLE SHEET ROSS VALLEY SANITARY DISTRICT: LANDSCAPE ARCHITECTURE AND ENGINEERING: AC ASPHALT CONCRETE T-2 SPECIFICATIONS BB BOTTOM OF BANK T-3 SPECIFICATIONS STEVE MOORE, GENERAL MANAGER RESTORATION DESIGN GROUP, INC. CLR CLEAR C-1 LAYOUT PLAN & PROFILE CL CENTERLINE 2960 KERNER BLVD. ERIK STROMBERG, PROJECT MANAGER CONC. CONCRETE C-2 TYPICAL SECTION & DETAILS SAN RAFAEL, CA 94901 2332C FIFTH STREET DIA. DIAMETER L-1 REVEGETATION PLAN & DETAILS
EC EDGE OF BANKFULL CHANNEL 6/25/2021 PLOTTED ON: (415) 870-9764 BERKELEY, CA 94710 (E) EXISTING ESBM ENGINEERED STREAM BED MATERIAL
(510) 644-2798 FG FINISHED GRADE PROJECT TITLE FL FLOW LINE FP FLOOD PLAIN SURVEY: FS FINISH SURFACE GB GRADE BREAK OBERKAMPER & ASSOCIATES CIVIL ENGINEERS, INC. GS GROUND SHOT ELEVATION JAMES D. CLARK, PRESIDENT HP HIGH POINT IE INVERT ELEVATION 7200 REDWOOD BLVD., SUITE 308 LB LEFT BANK
LP LOW POINT ROSS CREEK SEWER REMOVAL PROJECT NOVATO, CA 94945 L.O.W. LIMIT OF WORK MH MANHOLE ROSS VALLEY SANITARY DISTRICT
(415) 599-2645 DESIGN PHASE MIN MINIMUM MM MEET AND MATCH MMWD MARIN MUNICIPAL WATER DISTRICT
N.I.C. NOT IN CONTRACT 100% DESIGN PLANS OC ON CENTER O.R. OWNER'S REPRESENTATIVE PROJECT LOCATION: PA PLANTING AREA PG&E PACIFIC GAS AND ELECTRIC PP PRESERVE AND PROTECT P.U.E. PUBLIC UTILITY EASEMENT SAN RB RIGHT BANK RAFAEL MARIN R.O.W. RIGHT-OF-WAY SAN ANSELMO SCO SEWER CLEANOUT PROJECT SITE SAN SL STREET LIGHTING UTILITY RAFAEL SN SIGN BAY SSMH SANITARY SEWER MANHOLE ROSS Restoration Design Group, Inc. ROSS TB TOP OF BANK 2612 Eighth Street, Suite B BOLINAS AVE Berkeley, CA 94710 TBD TO BE DETERMINED T 510.644.2798 F 510.644.2799 PROJECT SITE SIR FRANCIS DRAKE BLVD TC TOP OF CURB www.restorationdesigngroup.com TG TOP OF GRATE KENTFIELD NORWOOD AVE TP TOP OF PIPE FERNHILL AVE TW TOP OF WALL I-580 SHADY LN TYP. TYPICAL HOPKINS ST LARKSPUR SYLVAN LN UON UNLESS OTHERWISE NOTED UV UTILITY VAULT LAUREN GROVE AVE WTR WATER UTILITY
101 DESIGN BY MT, ES DRAWN BY MT, NQ CHECKED BY ES CORTE SAN LAGUNITAS RD MADERA FRANCISCO SCALE NTS BAY DATE JUNE 25, 2021 SHEET T-1 OF 6 C:\USERS\H2OTH\RESTORATION DESIGN GROUP\PROJECTS - DOCUMENTS\SHADY LANE\04 AUTOCAD\WORKING DRAWINGS\SHEETS\LS-COVER.DWG
Board Packet No. 041 REVISIONS DATE DESCRIPTION PROJECT CONSTRUCTION SPECIFICATIONS PRIOR TO BEGINNING WORK ON THE VARIOUS CONTRACT ITEMS 4.4. EXECUTION 5.3.5.3. CUT MINOR ROOTS AND BRANCHES OF TREES INDICATED TO ------AT THE PROJECT SITE. 4.4.1. PROVIDE TEMPORARY EROSION AND SEDIMENTATION CONTROL REMAIN IN A CLEAN AND CAREFUL MANNER WHERE SUCH ------ROOTS AND BRANCHES OBSTRUCT INSTALLATION OF NEW 1. GENERAL PROJECT SPECIFICATIONS 2.1.2. WORK MUST ALSO INCLUDE ALL COSTS OF PROVIDING BONDS, MEASURES TO PREVENT SOIL EROSION AND DISCHARGE OF ------CONSTRUCTION. 1.1. SUMMARY INSURANCE, FINANCING, MOVING EQUIPMENT TO AND FROM THE SOIL-BEARING WATER RUNOFF OR AIRBORNE DUST TO JOB SITE AND PREPARING AN APPROVED WORK SCHEDULE, ADJACENT PROPERTIES AND WALKWAYS INCLUDING A 5.3.5.4. GRIND STUMPS OF TREES REMOVED TO 8-INCHES BELOW 1.1.1. WORK FOR THIS PROJECT PRIMARILY CONSISTS, BUT NOT PLANS AND SUBMITTALS. TEMPORARY CONSTRUCTION ENTRANCE. FINISH GRADE ON PLANS AND LEAVE ROOTS INTACT. LIMITED TO, OF REMOVING AN ABANDONED SANITARY SEWER 5.3.5.5. USE ONLY HAND METHODS FOR GRUBBING WITHIN TREE PIPE AND CASING, EXCAVATING A STREAMBED CHANNEL, AND 2.1.1. WORK MUST ALSO INCLUDE ALL WORK AND COSTS FOR 4.4.2. INSPECT, REPAIR, AND MAINTAIN EROSION AND SEDIMENTATION PROTECTION ZONES. CONSTRUCTING A ROUGHENED CHANNEL OF ENGINEERED DEMOBILIZATION (MOVE OUT) INCLUDING, BUT NOT LIMITED TO, CONTROL MEASURES DURING CONSTRUCTION. STREAM BED MATERIAL. THOSE NECESSARY FOR REMOVING ALL EQUIPMENT, SUPPLIES, 4.4.3. COMPLETELY REMOVE TEMPORARY EROSION AND 5.3.5.6. REMOVE TREE BRANCHES NOT USED FOR SOIL AND FACILITIES, SITE CLEANUP AND RESTORATION. BIOENGINEERING OFF-SITE, OR GRIND INTO MULCH. 1.2. DEFINITIONS SEDIMENTATION CONTROLS EXCEPT FOR THE WATTLES, AND 2.2. PAYMENT RESTORE AND STABILIZE AREAS DISTURBED DURING REMOVAL 5.3.5.7. FILL DEPRESSIONS CAUSED BY CLEARING AND GRUBBING 1.2.1. OWNER OR OWNER'S REPRESENTATIVE (O.R.) FOR THE PROJECT OPERATIONS WITH SATISFACTORY SOIL MATERIAL UNLESS 2.2.1. THE CONTRACT LUMP SUM PRICE PAID FOR "MOVE IN/MOVE OUT" AT THE COMPLETION OF THE PROJECT. REFERS TO THE PROJECT LANDSCAPE ARCHITECT, ENGINEER, FURTHER EXCAVATION OR EARTHWORK IS INDICATED. ASSOCIATES, OR AGENTS. BID ITEM MUST INCLUDE FULL COMPENSATION FOR, BUT NOT 4.4.4. LEAVE WATTLES IN PLACE AS MUCH AS POSSIBLE AND LIMIT LIMITED TO, TRANSPORTATION, STAGING AND FURNISHING ALL DAMAGE. 5.3.5.8. PLACE FILL MATERIAL IN HORIZONTAL LAYERS NOT 1.2.2. PROJECT: WORK RELATED TO THE MOBILIZATION AND LABOR, MATERIALS, TOOLS, EQUIPMENT (INCLUDING RENTAL EXCEEDING A LOOSE DEPTH OF 8-INCHES AND COMPACT INSTALLATION OF THE ELEMENTS SHOWN ON THIS PLAN, 4.5. PAYMENT EQUIPMENT), AND INCIDENTALS REQUIRED TO MOBILIZE THE SITE EACH LAYER TO A DENSITY EQUAL TO ADJACENT ORIGINAL INCLUDING SITE ACCESS DEVELOPMENT, DEWATERING, 4.5.1. THE CONTRACT LUMP SUM PRICE FOR THE "TEMPORARY FOR CONSTRUCTION AND FOR ALL DEMOBILIZATION WORK AT GROUND. CLEARING AND GRUBBING, GRADING, ROUGHENED CHANNEL EROSION AND SEDIMENT CONTROL" BID ITEM MUST INCLUDE THE CONCLUSION OF THE PROJECT. THE LUMP SUM PRICE 5.3.6. DEMOLITION CONSTRUCTION, EROSION CONTROL, PLANTING AND FULL COMPENSATION FOR, BUT NOT LIMITED TO, ALL LABOR, SHALL INCLUDE ALL WORK INVOLVED AND ITS COMPONENTS. 5.3.6.1. REMOVE ALL FOREIGN DEBRIS INCLUDING CONCRETE, DEMOBILIZATION. EQUIPMENT, AND MATERIALS FOR PREPARING A TEMPORARY LUMP SUM PRICE SHALL ALSO INCLUDE THE RESTORATION OF ASPHALT, METAL, LUMBER, FENCING, PLASTIC, AND EROSION AND SEDIMENT CONTROL PLAN, IMPLEMENTATION OF 1.2.11. WATTLE: EROSION CONTROL ROLL. ALL SITE AREAS AFFECTED BY MOBILIZING AND DEMOBILIZING ON GEOTEXTILE FABRIC. PRE-EXISTING CONCRETE REMNANTS THE APPROVED TEMPORARY EROSION AND SEDIMENT CONTROL 1.2.10. FABRIC: EROSION CONTROL FABRIC. THE SITE. NO ADDITIONAL COMPENSATION WILL BE ALLOWED. SMALLER THAN 4" CAN REMAIN. PLAN AND FULL REMOVAL OF ALL EROSION SEDIMENT CONTROL 1.2.11. SUITABLE NATIVE MATERIAL: EXISTING SITE SOIL SELECTED FOR MEASURES. 5.3.6.2. PRESERVE AND PROTECT OR SALVAGE FOR REUSE NATIVE REUSE FROM EXCAVATIONS WITH THE APPROVAL OF THE O.R. 3. TEMPORARY TRAFFIC CONTROL CHANNEL BED MATERIAL INCLUDING BOULDERS, COBBLES AND GRAVELS. SHEET TITLE 1.2.12. ENGINEERED FILL: FILL MEETING GEOTECHNICAL 3.1. GENERAL 5. SITE CLEARING AND DEMOLITION 5.3.6.3. REMOVE CONCRETE SANITARY SEWER PIPE TO THE LIMITS REQUIREMENTS. 3.1.1. SECTION 3 INCLUDES SPECIFICATIONS FOR TEMPORARY TRAFFIC 5.1. GENERAL SHOWN AND CREATE A WATER TIGHT PLUG IN REMAINING 1.2.13. SUBGRADE: EXISTING UNDISTURBED GROUND CONTROL AND THIS WORK MUST CONFORM TO SECTION 12 SPECIFICATIONS 5.1.1. MATERIAL OWNERSHIP; EXCEPT FOR STRIPPED TOPSOIL, SEWER PIPE. PRESERVE AND PROTECT EXISTING WALLS "TEMPORARY TRAFFIC CONTROL" OF THE STATE STANDARD 1.2.14. STATE STANDARD SPECIFICATIONS: THE CALTRANS 2018 ARTIFACTS, WORKS OF ART, OR MATERIALS INDICATED ON THE AND SLOPES. SPECIFICATIONS. STANDARD SPECIFICATIONS AND THE CALTRANS 2018 REVISED PLANS OR IN THE SPECIFICATIONS TO REMAIN CITY'S PROPERTY, 5.3.7. CHANNEL EXCAVATION 2018 STANDARD SPECIFICATIONS DATED 4-16-21. 3.1.2. SUBMITTALS CLEARED MATERIALS SHALL BECOME CONTRACTOR'S PROPERTY 5.3.7.1. CONTRACTOR MUST NOT COMMENCE EXCAVATION WORK 1.3. SUBMITTALS 3.1.2.1. TRAFFIC CONTROL: CONTRACTOR SHALL SUBMIT A AND SHALL BE REMOVED FROM PROJECT SITE AND DISPOSED OF UNTIL AFTER PRE-EXCAVATION MEETING AND MUST HAVE 1.3.1. SUBMITTAL PACKAGE: ALL SUBMITTALS IN EACH SECTION PROPOSED TRAFFIC CONTROL PLAN TO THE O.R. FOR IN A LEGAL MANNER. ANY ARTIFACTS FOUND ON THE SITE, THE O.R. ON SITE WHEN PERFORMING CHANNEL EXCAVATION APPROVAL AT LEAST FIVE (5) WORKING DAYS PRIOR TO WHETHER NOTED OR NOT ON THE PLANS, SHALL REMAIN THE (EXCLUDING RE-SUBMITTALS) SHALL BE COMPILED TOGETHER 5.3.7.2. CONTRACTOR MUST PROTECT EXISTING BRIDGE ABUTMENT COMMENCEMENT OF ANY PROJECT WORK. NO WORK SHALL PROPERTY OF THE OWNER UNLESS OTHERWISE DETERMINED. IF AND SUBMITTED TO O.R. AS ONE PACKAGE. BY HAND DIGGING ALONG FACE. BE STARTED UNLESS THE TRAFFIC CONTROL PLAN IS THE OWNER OR O.R. OR AGENT CHOOSES TO RELINQUISH 6/25/2021 PLOTTED ON: 1.3.2. PROJECT SCHEDULE NOTING ALL MILESTONES FOR THE APPROVED. THIS PLAN SHALL BE SUBMITTED IN THE FORM OWNERSHIP OF ANY FOUND ELEMENT(S), IT SHALL BE THE 5.3.7.3. STOCKPILE SUITABLE NATIVE MATERIAL FOR REUSE IN PROJECT, INCLUDING MOBILIZATION, DEMOLITION, CLEARING OF A DRAWING LOCATING THE PROJECT AREA AND ALL RESPONSIBILITY OF THE CONTRACTOR TO DISPOSE OF THE MIXING WITH ENGINEERED STREAMBED MATERIAL AND AND GRUBBING, ROUGHENED CHANNEL INSTALLATION, EROSION MAJOR AND MINOR ACCESS AND EXITS TO AND OUT OF THIS ELEMENT(S) IN A LEGAL MANNER OFF-SITE. SCREEN OUT ALL DEBRIS, VEGETATION. CONTROL INSTALLATION, PLANTING AND IRRIGATION 5.3.7.4. SUITABLE NATIVE MATERIAL: ALL ONSITE SOILS HAVING AN PROJECT TITLE AREA. THE PLAN SHALL ALSO INCLUDE THE IMMEDIATE 5.1.2. SALVAGED MATERIAL: ITEMS NOTED ON PLANS TO BE SALVAGED INSTALLATION. ORGANIC CONTENT OF LESS THAN 3 PERCENT BY VOLUME NEIGHBORING AREAS WHERE THE TRAFFIC SHALL BE FOR RE-USE BY THE OWNER. CAREFULLY REMOVE AND NEATLY ARE SUITABLE FOR USE AS FILL. ALL FILL PLACED AT THE 1.4. PROJECT CONDITIONS DIRECTLY OR INDIRECTLY AFFECTED AS A RESULT OF STOCKPILE MATERIAL TO THE SIDE OF THE STAGING AREA. KEEP SITE, INCLUDING ONSITE SOIL, SHOULD NOT CONTAIN ROCKS 1.4.1. CONTRACTOR IS RESPONSIBLE FOR REVIEW AND ADHERENCE TO CONSTRUCTION IN THE PROJECT AREA. DIFFERENT MATERIALS SEPARATE. 3.1.2.2. THE TRAFFIC CONTROL PLAN SHALL BE DEVELOPED FOR OR LUMPS GREATER THAN 6 INCHES IN GREATEST ALL PERMIT CONDITIONS PERTAINING TO THE PROJECT. 5.2. SUBMITTALS VARIOUS TRAFFIC SITUATIONS AND STREET DIMENSION WITH NOT MORE THAN 15 PERCENT LARGER 1.4.2. CONTRACTOR MUST COMMENCE WORK ONCE CHANNEL IS 5.2.1. WATER TIGHT PLUG DETAIL FOR REMAINING SANITARY SEWER THAN 2.5 INCHES. COMPLETELY DRY. CONFIGURATIONS IN THE PROJECT SITE AND SURROUNDING AREAS IN FULL CONFORMANCE WITH THE CALIFORNIA PIPE. 5.3.7.5. EXCAVATION DURING WET SOIL CONDITIONS IS PROHIBITED. 1.5. EXECUTION DEPARTMENT OF TRANSPORTATION-CALIFORNIA MANUAL ON 5.3. EXECUTION 5.3.8. DISPOSAL 1.5.1. CONTRACTOR MUST ARRANGE PRE-EXCAVATION MEETING WITH UNIFORM TRAFFIC CONTROL DEVICES-MUTCD, DATED 2018 5.3.1. PROTECT AND MAINTAIN BENCHMARKS AND SURVEY CONTROL 5.3.8.1. GENERAL DISPOSAL: REMOVE UNSUITABLE AND/OR SURPLUS O.R. AND MUST INCLUDE THE RESTORATION DESIGN GROUP'S REVISION 3, AS AMENDED TO USE IN CALIFORNIA, PART 6 POINTS FROM DISTURBANCE DURING CONSTRUCTION. SOIL MATERIAL, TOPSOIL, OBSTRUCTIONS, DEMOLISHED ROSS CREEK SEWER REMOVAL PROJECT GEOMORPHOLOGIST. TEMPORARY TRAFFIC CONTROL HEREINAFTER REFERRED 5.3.2. CLEAR AND GRUB VEGETATION ALONG THE CREEK CHANNEL MATERIALS, AND WASTE MATERIALS INCLUDING TRASH AND TO AS TRAFFIC CONTROL MANUAL. FURTHER, THE TRAFFIC ROSS VALLEY SANITARY DISTRICT 1.5.2. CONTRACTOR MUST OBTAIN AN ENCROACHMENT PERMIT FROM EDGES PRIOR TO THE CHANNEL DEWATERING PER PROJECT DEBRIS, TO A CITY APPROVED DISPOSAL SITE, AND LEGALLY CONTROL PLAN MUST IDENTIFY ANY PROPOSED STREET THE TOWN OF ROSS AND ADHERE TO ENCROACHMENT PERMIT FISHERIES BIOLOGIST TO FACILITATE FISH RELOCATION WORK. DISPOSE OF THEM OFF OWNER'S PROPERTY. DESIGN PHASE PARKING SPACES THAT ARE NEEDED FOR EQUIPMENT REQUIREMENTS. ENSURE SCHEDULE FOR THIS WORK IS COORDINATED AND 5.3.8.2. SEPARATE RECYCLABLE MATERIALS PRODUCED DURING FUELING, MAINTENANCE OR SUPPORT TO THE 1.6. PAYMENT AGREED TO BY FISHERIES BIOLOGIST. SITE CLEARING FROM OTHER NON-RECYCLABLE MATERIALS. CONSTRUCTION. STORE OR STOCKPILE OWNER APPROVED RECYCLABLE
1.6.1. NO PAYMENT WILL BE MADE FOR THE CONTRACTOR'S LOSS, 5.3.3. TREE PROTECTION: 100% DESIGN PLANS 3.1.3. EXECUTION MATERIALS WITHOUT INTERMIXING WITH OTHER MATERIALS DAMAGE, REPAIR, OR EXTRA COSTS OF WHATEVER CHARACTER 5.3.3.1. PROTECT TREE ROOT SYSTEMS FROM DAMAGE CAUSED BY ARISING FROM OR RELATING TO THE WORK THAT IS A DIRECT OR 3.1.3.1. CONTRACTOR MUST PLACE "NO PARKING" SIGNS AT LEAST AND TRANSPORT THEM TO RECYCLING FACILITIES OR USE 72-HOURS IN ADVANCE. RUNOFF OR SPILLAGE OF NOXIOUS MATERIALS WHILE ON SITE AS DIRECTED. INDIRECT RESULT OF THE CONTRACTOR'S CHOICE OF MIXING, PLACING, OR STORING CONSTRUCTION MATERIALS. 3.1.3.2. CONTRACTOR MUST MAINTAIN LOCAL RESIDENT ACCESS 5.4. PAYMENT CONSTRUCTION METHODS, MATERIALS, EQUIPMENT, OR PROTECT ROOT SYSTEMS FROM PONDING, ERODING, OR AND PROVIDE EMERGENCY VEHICLE ACCESS AT ALL TIMES. MANPOWER, UNLESS SPECIFICALLY MANDATED BY THE EXCESSIVE WETTING CAUSED BY CONSTRUCTION 5.4.1. THE CONTRACT LUMP SUM PRICE FOR THE "SITE CLEARING AND CONTRACT. 3.2. PAYMENT OPERATIONS. NO MATERIALS, EQUIPMENT, SPOIL, WASTE DEMOLITION" BID ITEM MUST INCLUDE FULL COMPENSATION FOR, 1.6.2. PAYMENT IS: 3.2.1. THE CONTRACT LUMP SUM PRICE FOR "TEMPORARY TRAFFIC OR WASH-OUT WATER MAY BE DEPOSITED, STORED OR BUT NOT LIMITED TO, ALL LABOR, EQUIPMENT, AND MATERIALS FOR CLEARING ND GRUBBING, TREE REMOVAL, DEMOLITION AND 1.6.2.1. FULL COMPENSATION FOR ALL WORK INVOLVED IN EACH BID CONTROL" BID ITEM MUST INCLUDE FULL COMPENSATION FOR, PARKED WITHIN THE TREE PROTECTION ZONE. TREE REMOVAL OF SANITARY SEWER PIPE AND CASING, CHANNEL ITEM SHOWN ON THE BID ITEM LIST BY THE UNIT OF BUT NOT LIMITED TO, ALL LABOR, EQUIPMENT, AND MATERIALS PROTECTION ZONE SHALL MAINTAIN 3-FT MIN. CLEAR FROM EXCAVATION, AND SORTING AND STOCKPILING SUITABLE NATIVE MEASURE SHOWN FOR THAT BID ITEM. FOR PREPARING A TRAFFIC CONTROL PLAN, IMPLEMENTATION OF TREE, OR PER O.R DIRECTION. THE APPROVED TRAFFIC CONTROL PLAN AND FULL REMOVAL OF MATERIAL. 1.6.2.2. FOR THE PRICE BID FOR EACH BID ITEM SHOWN ON THE BID 5.3.3.2. ANY ROOTS DAMAGED DURING GRADING OR CONSTRUCTION ALL TRAFFIC CONTROL DEVICES. ITEM LIST OR AS CHANGED BY CHANGE ORDER WITH A SHALL BE EXPOSED TO SOUND TISSUES AND CUT CLEANLY SPECIFIED PRICE ADJUSTMENT. AS RECOMMENDED BY OWNER'S ARBORIST. 4. EROSION AND SEDIMENT CONTROL 5.3.4. UTILITIES 1.6.3. FORCE ACCOUNT Restoration Design Group, Inc. 1.6.3.1. PAYMENT FOR THE FORCE ACCOUNT BID ITEM WILL ONLY BE 4.1. GENERAL 5.3.4.1. LOCATE, IDENTIFY ALL UTILITIES WITHIN LIMITS OF WORK. 2612 Eighth Street, Suite B Berkeley, CA 94710 MADE FOR WORK DIRECTED AND/OR AUTHORIZED BY THE 4.1.1. SECTION 4 INCLUDES SPECIFICATIONS FOR TEMPORARY 5.3.4.2. ARRANGE WITH UTILITY COMPANIES TO SHUT OFF ANY T 510.644.2798 F 510.644.2799 O.R. EROSION AND SEDIMENT CONTROL. UTILITIES AFFECTED BY THE WORK. www.restorationdesigngroup.com 1.6.3.2. CONTRACTOR MUST SUBMIT ALL COSTS FOR THE WORK 4.1.2. CONTRACTOR IS RESPONSIBLE DETERMINING ALL REQUIRED 5.3.4.3. DO NOT INTERRUPT UTILITIES SERVING FACILITIES DIRECTED BY THE O.R. FOR PAYMENT FOR THE FORCE PAY EROSION AND SEDIMENT CONTROL MEASURES. OCCUPIED BY OWNER OR OTHERS UNLESS PERMITTED UNDER THE FOLLOWING CONDITIONS AND THEN ONLY AFTER ITEM INCLUDING, BUT NOT LIMITED TO, LABOR, EQUIPMENT, 4.2. SUBMITTALS EQUIPMENT RENTAL, AND MATERIALS FOR APPROVAL BY THE ARRANGING TO PROVIDE TEMPORARY UTILITY SERVICES O.R. PRIOR TO COMMENCING WORK. 4.2.1. TEMPORARY EROSION AND SEDIMENTATION CONTROL PLAN ACCORDING TO REQUIREMENTS INDICATED: INCLUDING A TEMPORARY CONSTRUCTION ENTRANCE DETAIL, 5.3.4.3.1. NOTIFY O.R. NOT LESS THAN TWO (2) DAYS IN ADVANCE WATTLE LOCATIONS, SILT FENCE (IF REQUIRED), LOCATIONS AND OF PROPOSED UTILITY INTERRUPTIONS. 2. MOVE/MOVE OUT DETAILS OF ANY OTHER EROSION AND SEDIMENT CONTROL 5.3.4.4. REMNANT IRRIGATION, ELECTRICAL CONDUIT WITHIN THE 2.1. GENERAL MEASURES. L.O.W. STATUS SHALL BE CONFIRMED. DISCONNECT, 2.1.1. SECTON 2 INCLUDES SPECIFICATIONS FOR MOBILIZATION (MOVE 4.2.2. FABRIC REMOVE, SEAL OR CAP OFF AS REQUIRED. VERIFY EXTENT DESIGN BY MT, ES IN) AND DEMOBILIZATION (MOVE OUT). IT INCLUDES ALL 4.2.3. WATTLE OF REMOVAL WITH O.R. DRAWN BY MT, NQ PREPARATORY WORK AND OPERATIONS INCLUDING, BUT NOT LIMITED TO,THOSE NECESSARY FOR THE MOVEMENT OF 4.3. MATERIALS 5.3.5. CLEARING AND GRUBBING CHECKED BY ES PERSONNEL, EQUIPMENT, SUPPLIES AND INCIDENTALS TO THE 4.3.1. FABRIC: EROSION CONTROL FABRIC.NORTH AMERICAN GREEN 5.3.5.1. REMOVE OBSTRUCTIONS, TREES, SHRUBS, GRASS, AND SCALE NTS PROJECT SITE; FOR THE ESTABLISHMENT OF SITE OFFICES, C125BN, OR APPROVED EQUAL. OTHER VEGETATION TO PERMIT INSTALLATION OF NEW DATE JUNE 25, 2021 PORTABLE TOILETS, AND/OR OTHER FACILITIES NECESSARY FOR 4.3.2. WATTLE: FIBER ROLL, 100% BIODEGRADABLE 6-8" DIAMETER, CONSTRUCTION. SHEET WORK ON THE PROJECT; AND FOR ALL OTHER WORK AND FILLED WITH STERILE STRAW, OR COIR. 5.3.5.2. DO NOT REMOVE TREES, SHRUBS, AND OTHER VEGETATION OPERATIONS WHICH MUST BE PERFORMED OR COSTS INCURRED INDICATED TO REMAIN OR TO BE RELOCATED. T-2 OF 6 C:\USERS\H2OTH\RESTORATION DESIGN GROUP\PROJECTS - DOCUMENTS\SHADY LANE\04 AUTOCAD\WORKING DRAWINGS\SHEETS\LS-COVER.DWG
Board Packet No. 042 REVISIONS DATE DESCRIPTION CONTRACTOR. OPERATIONS. PROJECT CONSTRUCTION SPECIFICATIONS ------6.4.3.5. BOULDERS IN THE CHANNEL SHALL BE INSTALLED WITH A 7.5.1.2. ENSURE PLANTING AREA IS FREE OF WEEDS, ------ROUGH AND VARIED FINISH ELEVATION. ROCKS CAN CONSTRUCTION DEBRIS, TRASH. 6. ROUGHENED CHANNEL ------6.1. SUBMITTALS PROTRUDE 8-10" ABOVE FINISH GRADE AS DIRECTED BY O.R. 7.5.1.3. DECOMPACT SOIL BY RIPPING TOP 6-INCHES CHANNEL GRADES CORRESPOND TO THE THALWEG (LOW 6.1.1. ENGINEERED STREAMBED MIX MATERIALS INCLUDING ALL 7.5.1.4. WHERE FABRIC IS TO BE INSTALLED, INSTALL PLANTS POINT AT ANY GIVEN CROSS SECTION). ROCKS SHALL BE THROUGH THE FABRIC. AGGREGATES, COBBLES, AND BOULDER TYPES, SIZES, COLOR, SET TO ENSURE FLOW IS DIRECTED AWAY FROM THE 7.5.2. CONTAINER PLANTING PIT PREPARATION QUANTITIES, GRADATION, AND SOURCES PRIOR TO DELIVERING CHANNEL EDGES. ROCK TO THE SITE. 7.5.2.1. LOOSEN SUBGRADE OF PLANTING PITS. REMOVE STONES 6.4.3.6. BOULDERS MUST BE PLACED IN STRATEGIC LOCATIONS TO LARGER THAN 3-INCHES IN ANY DIMENSION AND STICKS, 6.2. QUALITY ASSURANCE PROTECT EXISTING BRIDGE ABUTMENTS, EXISTING WALLS, ROOTS, RUBBISH, AND OTHER EXTRANEOUS MATTER AND 6.2.1. CHANNEL INSTALLATION MUST BE COMPLETED UNDER THE AND SLOPES AS DIRECTED BY THE RESTORATION DESIGN LEGALLY DISPOSE OF THEM OFF SITE. DIRECT OBSERVATION OF THE RESTORATION DESIGN GROUP'S GROUP'S GEOMORPHOLOGIST. 7.5.2.2. FINISH GRADING: GRADE PLANTING BEDS TO A SMOOTH, GEOMORPHOLOGIST. 6.4.4. COMPACTION UNIFORM SURFACE PLANE WITH LOOSE, UNIFORMLY FINE 6.3. MATERIALS 6.4.4.1. ALL FILL SHOULD BE PLACED ON A FIRM, UNYIELDING BASE TEXTURE. RAKE AND REMOVE RIDGES AND FILL 6.3.1. BOULDERS ARE DEFINED AS AGGREGATE LARGER THAN OR SURFACE IN LIFTS NOT EXCEEDING 8 INCHES IN DEPRESSIONS TO MEET FINISH GRADES. UNCOMPACTED THICKNESS. THE FILL SHOULD BE EQUAL TO 12-INCHES IN DIAMETER. 7.5.2.3. RESTORE PLANTING PITS IF ERODED OR OTHERWISE COMPACTED TO AT LEAST 90 PERCENT RELATIVE 6.3.1.1. BOULDERS MUST MEET DURABILITY AND SPECIFIC GRAVITY DISTURBED AFTER FINISH GRADING AND BEFORE PLANTING. COMPACTION BY MECHANICAL MEANS ONLY AS DETERMINED REQUIREMENTS. BY ASTM TEST DESIGNATION D1557-LATEST REVISION. 7.5.3. TREE AND PLANTING PIT EXCAVATION 6.3.1.2. MUST BE THE GRADATION REQUIREMENTS FOR CLASS IV RSP 6.4.4.2. IN PLANTED AREAS, SCARIFY AND RE-COMPACT THE TOP 7.5.3.1. FOR TREE PLANTINGS EXCAVATE CIRCULAR PITS WITH SIDES IN SECTION 72 OF THE STATE STANDARD SPECIFICATIONS. 6-INCHES TO A MAXIMUM 85 PERCENT RELATIVE SLOPED INWARD. TRIM BASE OF PIT LEAVING CENTER AREA 6.3.2. COBBLES ARE DEFINED AS AGGREGATE LARGER THAN 3-INCHES COMPACTION. RAISED SLIGHTLY TO SUPPORT ROOT BALL AND ASSIST IN AND LESS THAN 12-INCHES IN DIAMETER. DRAINAGE. DO NOT FURTHER DISTURB BASE. SCARIFY 6.4.4.3. UNDER BOULDERS, CHANNEL BED MATERIAL, SCARIFY AND SIDES OF PLANT PIT SMEARED OR SMOOTHED DURING 6.3.2.1. STREAMBED COBBLES MUST BE CLEAN, NATURALLY RE-COMPACT TOP 12-INCHES OF EXISTING SUBGRADE OR OCCURRING WATER ROUNDED GRAVEL MATERIAL. EXCAVATION.
FILL MATERIAL AS NECESSARY TO ACHIEVE 95 PERCENT SHEET TITLE STREAMBED COBBLES MUST HAVE A WELL GRADED RELATIVE COMPACTION. 7.5.3.2. EXCAVATE PLANT PITS AS SHOWN ON DETAILS DISTRIBUTION OF COBBLE SIZES AND CONFORM TO THE 6.4.4.4. REMOVE AND REPLACE, OR SCARIFY AND AIR DRY 7.5.3.3. OBSTRUCTIONS: NOTIFY OWNER'S REPRESENTATIVE IF
FOLLOWING GRADATION: SPECIFICATIONS OTHERWISE SATISFACTORY SOIL MATERIAL THAT EXCEEDS UNEXPECTED ROCK OR OBSTRUCTIONS DETRIMENTAL TO 6.3.2.1.1. 100% PASSING 12-INCHES. OPTIMUM MOISTURE CONTENT BY 4 PERCENT AND IS TOO TREES OR SHRUBS ARE ENCOUNTERED IN EXCAVATIONS. IF 6.3.2.1.2. 70% TO 90% PASSING 10-INCHES. WET TO COMPACT TO SPECIFIED DRY UNIT WEIGHT. HARDPAN CONDITIONS ARE ENCOUNTERED PUNCH HOLES TO ATTEMPT TO REACH FREE-DRAINING STRATA. 6.3.2.1.3. 30% TO 60% PASSING 5-INCHES. 6.4.5. GRADING 7.5.3.4. DRAINAGE: NOTIFY OWNER'S REPRESENTATIVE IF SUBSOIL 6.3.2.1.4. 10% MAX PASSING 1-1/2-INCHES 6.4.5.1. UNIFORMLY GRADE AREAS TO A SMOOTH SURFACE, FREE OF CONDITIONS EVIDENCE UNEXPECTED WATER SEEPAGE OR 6.3.3. SUITABLE NATIVE MATERIAL, SEE SITE CLEARING AND IRREGULAR SURFACE CHANGES. COMPLY WITH RETENTION IN TREE OR PLANTING PITS. DEMOLITION. COMPACTION REQUIREMENTS AND GRADE TO CROSS 7.5.3.5. FILL EXCAVATIONS WITH WATER AND ALLOW THEM TO 6.3.4. ENGINEERED STREAMBED MIX SECTIONS, LINES, AND ELEVATIONS INDICATED. PERCOLATE AWAY BEFORE PLANTING TREES. 6.4.5.2. PROVIDE A SMOOTH TRANSITION BETWEEN ADJACENT 6/25/2021 PLOTTED ON: 6.3.4.1. ENGINEERED STREAMBED MIX MUST BE A WELL GRADED MIX 7.5.4. TREE AND PLANT PLANTING AND PRUNING OF BOULDERS, COBBLES, AND SUITABLE NATIVE MATERIAL. EXISTING GRADES AND NEW GRADES 7.5.4.1. SET TREES PLUMB AND IN CENTER OF PIT AS NOTED ON 6.3.4.2. ENGINEERED STREAMBED MIX MUST MEET THE GRADATION 6.4.5.3. SITE GRADING: SLOPE GRADES AS SHOWN ON PLANS AND TO DETAILS. SHOWN ON PLANS WITH ALL THE INTERMEDIATE SIZES WELL PREVENT WATER FROM PONDING. PROJECT TITLE 7.5.4.2. DO NOT USE PLANTING STOCK IF ROOTBALL IS CRACKED OR REPRESENTED. 6.4.5.4. FINISH GRADES TO REQUIRED ELEVATIONS WITHIN PLUS OR BROKEN BEFORE OR DURING PLANTING OPERATION. 6.4. EXECUTION MINUS 1-INCH. 6.5. PAYMENT 7.5.4.3. PLACE SOIL AROUND ROOTBALL IN LAYERS, TAMPING TO 6.4.1. GRADING DURING WET SOIL CONDITIONS IS PROHIBITED. SETTLE MIX AND ELIMINATE VOIDS AND AIR POCKETS. WHEN 6.5.1. THE CONTRACT LUMP SUM PRICE FOR THE "CONSTRUCT 6.4.2. SUBGRADE PREPARATION PLANTING PIT IS APPROXIMATELY ONE-HALF BACKFILLED ROUGHENED CHANNEL" BID ITEM MUST INCLUDE FULL WATER THOROUGHLY BEFORE PLACING THE REMAINDER OF 6.4.2.1. SOIL SUBGRADES IN AREAS TO RECEIVE FILL OR NEW COMPENSATION FOR, BUT NOT LIMITED TO, ALL LABOR, BACKFILL. REPEAT WATERING UNTIL NO MORE WATER IS IMPROVEMENTS SHOULD BE SCARIFIED TO A DEPTH OF EQUIPMENT, AND MATERIALS FOR ALL SUBMITTALS, PREPARING ABSORBED. WATER AGAIN AFTER PLACING AND TAMPING 6-INCHES MINIMUM, MOISTURE CONDITIONED TO AT LEAST SUBGRADE, MIXING ENGINEERED STREAMBED MIX, FINAL LAYER OF PLANTING SOIL MIX. OPTIMUM MOISTURE CONTENT, AND COMPACTED TO A CONSTRUTING ROUGHENED CHANNEL, AND COORDINATION WITH MINIMUM OF 95 PERCENT RELATIVE COMPACTION (PER ASTM O.R. 7.5.4.4. AFTER CREATING A WATERING BASIN FOR EACH PLANTING,
D1557). SECURE ADJACENT SOIL, ESPECIALLY ON SLOPES, FROM ROSS CREEK SEWER REMOVAL PROJECT 6.4.2.2. THE COMPACTED SURFACE SHALL BE FIRM AND UNYIELDING EXCESSIVE EROSION.
7. PLANTING ROSS VALLEY SANITARY DISTRICT UNDER THE WEIGHT OF THE COMPACTION EQUIPMENT AND 7.5.5. FABRIC 7.1. GENERAL SHALL BE PROTECTED FROM DAMAGE CAUSED BY TRAFFIC 7.5.5.1. INSTALL FABRIC AT LOCATIONS SHOWN ON PLANS DESIGN PHASE OR WEATHER. 7.2. SUBMITTALS 7.5.5.2. INSTALL PER MANUFACTURERS SPECIFICATIONS 6.4.2.3. FILL REQUIRED TO MEET THE SUBGRADE ELEVATIONS MUST 7.2.1. PLANT LIST INCLUDING SIZE, NURSERY, COLLECTION SITE 7.5.6. MULCH BE IMPORTED BORROW MATERIAL AND CONFORM TO COUNTY OF ORIGIN AND SUDDEN OAK DEATH/PEST PROTOCOLS 7.5.6.1. INSTALL MULCH AT LOCATIONS AND DEPTHS SHOWN ON 100% DESIGN PLANS SECTION 19-7 OF THE STATE SPECIFICATIONS FOR IMPORTED 7.2.2. PRODUCT DATA AND SAMPLES: FOR EACH TYPE OF PRODUCT PLANS BORROW. INDICATED, INCLUDING MULCH 7.5.6.2. INSTALL MULCH OVER FABRIC WHERE BOTH MULCH AND 6.4.2.4. PLACE AND COMPACT FILL MATERIAL IN LAYERS TO THE 7.3. WARRANTY FABRIC ARE SHOWN ON PLANS. REQUIRED ELEVATIONS AS FOLLOWS: 7.5.7. CLEANUP AND PROTECTION AND DISPOSAL 6.4.2.5. UNDER PLANTING AREAS, USE SATISFACTORY NATIVE SOIL 7.3.1. VIABILITY OF CONTAINER PLANTSSHALL BE REVIEWED BOTH AT MATERIAL EXCLUDING SUITABLE NATIVE MATERIAL (SEE SPRING LEAF-OUT IN THE YEAR OF CONSTRUCTION, AND THEN 7.5.7.1. DURING PLANTING INSTALLATION KEEP ADJACENT SECTION 5), OR IMPORTED TOPSOIL. AT THE END OF THE GROWING SEASON (OCTOBER 1ST) IN THE PAVEMENTS AND IMPROVEMENTS CLEAN AND THE WORK YEAR FOLLOWING CONSTRUCTION. 6.4.2.6. PLACE SOIL FILL ON FIRM AND UNYIELDING SUBGRADES AND AREA IN AN ORDERLY CONDITION. FINE GRADE TO THE ELEVATIONS SHOWN. 7.4. MATERIALS 7.5.7.2. PROTECT PLANTS INSTALLATION FROM DAMAGE DUE TO 6.4.3. ENGINEERED STREAMBED MIX PLACEMENT 7.4.1. MULCH: WEED FREE, RECYCLED CHIP MULCH FROM LOCAL INSTALLATION, OPERATIONS BY OTHER CONTRACTORS AND TRADES, AND OTHERS. MAINTAIN PROTECTION DURING 6.4.3.1. RESTORATION DESIGN GROUP'S GEOMORPHOLOGIST MUST ARBORIST WORK. TREEINCARNATION BRAND ALL WOOD MULCH, INSTALLATION AND MAINTENANCE PERIODS. TREAT, REPAIR, BE PRESENT DURING MIXING AND PLACEMENT OF GREENWASTE RECYCLE YARD (RICHMOND, CA 510-527-8733) OR OR REPLACE DAMAGED COMPONENTS. ENGINEERED STEAMBED MIX. APPROVED EQUAL. 7.5.7.3. DISPOSAL: SURPLUS AND UNSUITABLE SOIL MAY BE STORED 6.4.3.2. CONTRACTOR MUST MIX BOULDERS, COBBLES, AND 7.4.2. WATTLE: SEE TEMPORARY EROSION AND SEDIMENT CONTROL PERMANENTLY ON SITE IN APPROVED SOIL STORAGE AREAS Restoration Design Group, Inc. SUITABLE NATIVE MATERIAL TO CREATE A WELL GRADED 2612 Eighth Street, Suite B 7.4.3. FABRIC: SEE TEMPORARY EROSION AND SEDIMENT CONTROL IF DEEMED APPROPRIATE BY OWNER'S REPRESENTATIVE. ENGINEERED STREAMBED MIX. Berkeley, CA 94710 7.4.4. TREE AND PLANT MATERIAL PLANTING DEBRIS AND GENERAL DEBRIS SHALL BE AND T 510.644.2798 F 510.644.2799 6.4.3.2.0.1. GENERAL MIX DESIGN: 35-CY OF BOULDERS, 19-CY www.restorationdesigngroup.com 7.4.4.1. GENERAL: FURNISH NURSERY-GROWN TREES AND SHRUBS LEGALLY DISPOSED OF OFF PROJECT SITE. OF STREAMBED COBBLES, AND 8-CY TO 10-CY OF COMPLYING WITH ANSI Z60.1, WITH HEALTHY ROOT SYSTEMS 7.6. PAYMENT SUITABLE NATIVE MATERIAL. OR AS DIRECTED BY DEVELOPED BY TRANSPLANTING OR ROOT PRUNING. RESTORATION DESIGN GROUP'S 7.6.1. THE CONTRACT LUMP SUM PRICE FOR THE "PLANTING" BID ITEM PROVIDE WELL-SHAPED, FULLY BRANCHED, HEALTHY, GEOMORPHOLOGIST. MUST INCLUDE FULL COMPENSATION FOR, BUT NOT LIMITED TO, VIGOROUS STOCK FREE OF DISEASE, INSECTS, EGGS, ALL LABOR, EQUIPMENT, AND MATERIALS FOR PREPARING 6.4.3.3. CONTRACTOR MUST CONSTRUCT CONSTRUCT ROUGHENED LARVAE, AND DEFECTS SUCH AS KNOTS, SUN SCALD, PLANTING AREAS AND FULL IMPLEMENTATION OF THE PLANTING CHANNEL IN LIFTS NOT TO EXCEED 8-INCHES. EACH LIFT INJURIES, ABRASIONS, AND DISFIGUREMENT. PLAN AS SHOWN ON THE PLANS AND SPECIFIED HEREIN. MUST BE DENSE AND FREE OF VOIDS BEFORE THE NEXT LIFT 7.4.4.2. GRADE: PROVIDE TREES AND SHRUBS OF SIZES AND CAN BE PLACED. PLACE LARGER BOULDERS FIRST AS GRADES COMPLYING WITH ANSI Z60.1 FOR TYPE OF TREES DIRECTED BY RESTORATION DESIGN GROUP'S AND SHRUBS REQUIRED. TREES AND SHRUBS OF A LARGER GEOMORPHOLOGIST AND THEN FILL INTERSTITIAL SPACES SIZE MAY BE USED IF ACCEPTABLE TO OWNER'S DESIGN BY MT, ES WITH COBBLES AND SUITABLE NATIVE MATERIAL. REPRESENTATIVE, WITH A PROPORTIONATE INCREASE IN DRAWN BY MT, NQ 6.4.3.4. ROUGHENED CHANNEL MUST BE WATER JETTED TO SETTLE SIZE OF ROOTS OR ROOTBALLS. CHECKED BY ES FINES. ADD COBBLES AND LOOSE SUITABLE NATIVE 7.5. EXECUTION NTS MATERIAL AS REQUIRED TO ELIMINATE VOIDS AND ENSURE SCALE SURFACE FLOW OF RUNOFF. WORK FINES INTO EACH LAYER 7.5.1. PLANTING AREA PREPARATION DATE JUNE 25, 2021 TO SEAL THE INSTALLATION USING WATER JETTING OR 7.5.1.1. PROTECT STRUCTURES, UTILITIES, PAVEMENTS AND SHEET OTHER PRE-APPROVED METHOD DEVELOPED BY EXISTING VEGETATION FROM DAMAGE CAUSED BY PLANTING T-3 OF 6 C:\USERS\H2OTH\RESTORATION DESIGN GROUP\PROJECTS - DOCUMENTS\SHADY LANE\04 AUTOCAD\WORKING DRAWINGS\SHEETS\LS-COVER.DWG
Board Packet No. 043 15 25 35 10 20 30 40 1+00
SHADY LANE 0+50
REMOVE ABANDONED SS PIPE AND CONC. CASING BRIDGE
GB STA = 1+10.06 FROM 1'-0" MIN FROM THE RIGHT BANK WALL TO ELEV = 24.863
PP (E) FENCES, WALLS, AND BRIDGE STRUCTURE
1'-0" FROM TOE OF LEFT BANK SLOPE
SEE SS DEMO SECTION, SHEET C-2 -4.00% PP (E) SS SIPHON CASING
CLEAR AND GRUB TO THE LIMITS SHOWN CL: 1" = 10' HORIZONTAL SCALE: PIPE AND CONC. CASING REMOVE ABANDONED SS PROFILE
REMOVE 12" DIA.TREE 1" = 5' VERTICAL FINISHED GRADE FOR (P) ROUGHENED CHANNEL GB STA = 1+36.01 0.57% ELEV = 23.825 GB STA = 1+41.01 ELEV = 23.853 EXISTING GROUND 1+50
1+00 1+75 10 15 CL: 1" = 10' HORIZONTAL SCALE: 30 35 20 25 40 DEMO PLAN
PP LEFT BANK SLOPE
LIMITS OF WORK
PP RIGHT BANK WALL
CONSTRUCT ROUGHENED CHANNEL 1+50
1+00 SEE DETAIL, SHEET C-2
PP BRIDGE ABUTMENTS BY HAND DIGGING ALONG FACE OF ABUTMENT
WHEN EXCAVATING CHANNEL CL: 1" = 10' HORIZONTAL SCALE:
PP (E) SIGN PLAN
CONSTRUCT AND RESTORE CONSTRUCTION ACCESS
2+00 1+50 0
OHWM 10 20 Feet DEWATERING NOTES .IF REQUIRED, CONTRACTOR SHALL SUBMIT A 1. WORK TO BE CONDUCTED WHEN CHANNEL IS DRY 1. GENERAL NOTES .CONTRACTOR SHALL FULLY RESTORE ALL 3. .CONTRACTOR MUST PRESERVE AND PROTECT 5. .DEWATER PLAN SHALL DESCRIBE HOW THE 2. CONTRACTOR SHALL LIMIT DISTURBED AREA AS 2. .CONCRETE CASING SIZE AND SHAPE SHOWN AS 4. ..NOTING WORK WILL BE SCHEDULED TO 2.a. ..A DESCRIPTION OF WHERE AND HOW 2.b. INFRASTRUCTURE UNLESS OTHERWISE NOTED. DEWATERING PLAN 15 DAYS PRIOR TO DISTURBED AREAS, SEE SHEET L-1. MACHINERY. MUCH AS POSSIBLE FOR CONSTRUCTING CONSTRUCTION, INCLUDING: CONTRACTOR PLANS TO CONTROL WATER DURING CONSTRUCTION ACCESS. SCHEDULED ENTERING OF THE CHANNEL WITH ALL BRIDGE ABUTMENTS, UTILITIES, AND EXISTING APPROXIMATE. ACTUAL DIMENSIONS MAY VARY. DURING EXCAVATION. PROJECT SITE IF WATER IS ENCOUNTERED PRIOR TO FLOWING DOWNSTREAM OF THE DISCHARGE WILL BE MANAGED TO INFILTRATE COMPLETED IN THE DRY TO AVOID CLEAR OR SETTLE FINES BEHIND A COFFER DAM SITE. WATER DIVERSION AROUND THE PROJECT SHEET DATE SCALE CHECKED BY DRAWN BY DESIGN BY ------DATE Restoration Design Group, Inc. PROJECT TITLE www.restorationdesigngroup.com T 510.644.2798 F 510.644.2799 2332 Fifth Street, Suite C Berkeley, CA 94710 ROSS VALLEY SANITARY DISTRICT REVISIONS C-1 DESCRIPTION JUNE 25, 2021 ---- ROSS CREEK SEWER REMOVAL PROJECT 1" = 10'-0" MT, NQ MT, ES DESIGN PHASE SHEET TITLE OF 6 Board ES 100% DESIGN PLANS LAYOUT PLAN & PROFILE
Packet C:\USERS\H2OTH\RESTORATION DESIGN GROUP\PROJECTS - DOCUMENTS\SHADY LANE\04 AUTOCAD\WORKING DRAWINGS\SHEETS\SHDY-LS-LAYT.DWG PLOTTED ON: 6/25/2021 No. 044 REVISIONS DATE DESCRIPTION
1'-0" 1 DEMO CONC CASING AND SS PIPE 1'-0" FROM FACE OF 1 EXISTING WALL OR TOE OF SLOPE. PRESERVE AND PROTECT 1'-0" EXISTING WALL AND SLOPE.
2 REMOVE ABANDONED SS PIPE AND CONC. CASING. BOTTOM 3 OF CONC. ELEV IS UNKNOWN AND ESTIMATED AS 1'-0" BELOW ABANDONED SS PIPE.
3 CONSTRUCT 1'-0" MIN PLUG TO COMPLETELY SEAL END OF PIPE.
3 2 ESTIMATED BOTTOM OF CONC CASING
SECTION VIEW SHEET TITLE DEMO ABANDONED SANITARY SEWER PIPE SECTION 1 SCALE: 1/4" = 1'-0" TYPICAL SECTION & DETAILS PLOTTED ON: 6/25/2021 PLOTTED ON: PROJECT TITLE
19'-2"± ROSS CREEK SEWER REMOVAL PROJECT 1 PLACE 20" TO 28" DIA. BOULDERS AS DIRECTED BY EXISTING ELEVATIONS ENGINEER. ROSS VALLEY SANITARY DISTRICT 3 2 GROUND SHOWN IN PROFILE, DESIGN PHASE SEE SHEET C-1 2 PLACE 12" MIN DIA. ROCKS ALONG FACE OF BRIDGE WALL AND TOE OF SLOPE. SEE SECTION, THIS SHEET. 2 2 A
3 COMPLETELY COVER REMAINING EXISTING CONC. WITH 100% DESIGN PLANS WELL GRADED ESBM 1 8" MIN 4 CONSTRUCT CUTOFF WITH 10-IN DIA ROCK AND FILL INTERSTITIAL SPACES WITH ESBM. 1 8 1 COMPACTED SUBGRADE. 5 SECTION A-A 6 BUILD UP REQUIRED GRADE WITH NATIVE MATERIAL AND 1 COMPACT. 18'-9"± 1 7 EXPOSE INDIVIDUAL ROCKS NO MORE THAN 3 ROCK DIA. TO CREATE AN IRREGULAR SURFACE.
1 16'-4"± 8 CONSTRUCT ROUGHENED CHANNEL IN 3 LIFTS MIN TO ELEVATIONS ENSURE A WELL GRADED VOIDLESS CONDITION. SHOWN IN PROFILE, Restoration Design Group, Inc. 1 EXISTING 7 2332 Fifth Street, Suite C SEE SHEET C-1 Berkeley, CA 94710 GROUND SEE NOTE 7 T 510.644.2798 F 510.644.2799 8 www.restorationdesigngroup.com ENGINEERED STREAMBED MATERIAL GRADATION: 1'-8" MIN
· D100 = 28-IN 1 · D84 = 12-IN 3'-0" · D50 = 5-IN 1 1 3'-0" · D16 = 1.50-IN · D8 = 0.079-IN ------A 2'-0" 3 2 4 2'-0" 6 5 4 DESIGN BY MT, ES DRAWN BY MT, NQ PLAN PROFILE CHECKED BY ES SCALE AS NOTED DATE JUNE 25, 2021 ROUGHENED CHANNEL DETAIL SHEET 2 SCALE: 1/4" = 1'-0" C-2 OF 6 C:\USERS\H2OTH\RESTORATION DESIGN GROUP\PROJECTS - DOCUMENTS\SHADY LANE\04 AUTOCAD\WORKING DRAWINGS\SHEETS\SHDY-LS-DETL.DWG
Board Packet No. 045
MULCH MULCH
SYMBOL
SYMBOL
PLANT SCHEDULE PLANT
TREE SCHEDULE TREE
0+50
MULCH (4-INCH DEPTH) (4-INCH MULCH
RIBES SANGUINEUM RIBES
RUBUS PARVIFLORUS RUBUS
AESCULUS CALIFORNICA CALIFORNIA BUCKEYE CALIFORNIA CALIFORNICA AESCULUS
ACER NEGUNDO ACER
BOTANICAL NAME BOTANICAL
BOTANICAL NAME BOTANICAL
AREA (SF) (SF) AREA
RED FLOWERING CURRANT 1G 12 1G CURRANT FLOWERING RED
BOX ELDER BOX
COMMON NAME COMMON
COMMON NAME COMMON WESTERN THIMBLEBERRY 1G 28 1G THIMBLEBERRY WESTERN
1+00
SIZE
SIZE
5G 3 5G
5G 3 5G
775
QTY
QTY
1. INSTALL ALL PLANTS PER DETAILS AND NOTES ON SHEET L-1. SHEET ON NOTES AND DETAILS PER PLANTS ALL INSTALL 1.
3. PLANTS SHALL BE UNEVENLY SPACED, UNLESS DIRECTED OTHERWISE BY O.R. IN THE IN O.R. BY OTHERWISE DIRECTED UNLESS SPACED, UNEVENLY BE SHALL PLANTS 3.
2. CONTAINER PLANTS SHALL BE RESTORATION GRADE NATIVE PLANTS SOURCED WITHIN 20 WITHIN SOURCED PLANTS NATIVE GRADE RESTORATION BE SHALL PLANTS CONTAINER 2.
REVEGETATION NOTES REVEGETATION
1+50
FIELD.
MILES OF THE PROJECT SITE. CULTIVARS OF NATIVE SPECIES WILL NOT BE ACCEPTED. BE NOT WILL SPECIES NATIVE OF CULTIVARS SITE. PROJECT THE OF MILES COUNTY OF ORIGIN FOR EACH PLANT SHALL BE NOTED IN SUBMITTAL. IN NOTED BE SHALL PLANT EACH FOR ORIGIN OF COUNTY 2+00
0
10 20 Feet
2 1
1. INSTALL STRAW WATTLES AT BOTTOM OF SLOPES (ABOVE RB WALL AND LB CHANNEL ROCK) CHANNEL LB AND WALL RB (ABOVE SLOPES OF BOTTOM AT WATTLES STRAW INSTALL 1.
3. INSTALL EROSION CONTROL FABRIC AT CONSTRUCTION ACCESS TO LIMITS OF DISTURBANCE OF LIMITS TO ACCESS CONSTRUCTION AT FABRIC CONTROL EROSION INSTALL 3.
2. REMOVE ALL TEMPORARY BMP'S UPON COMPLETION OF IN-CHANNEL WORK. IN-CHANNEL OF COMPLETION UPON BMP'S TEMPORARY ALL REMOVE 2. EROSION CONTROL NOTES CONTROL EROSION 5 5 4
1
ON SLOPE. ON AND 3/4 THE WAY UP SLOPES, PER O.R. DIRECTION IN THE FIELD. THE IN DIRECTION O.R. PER SLOPES, UP WAY THE 3/4 AND PLANT - SHRUB TREE STAKING SCALE: SCALE: 36" MIN. 48" MAX. NTS NTS 2 10" 6 5 6 4 2 3 1 5 3 6 2 4 1 ROOTBALL DIAMETER. EXCAVATE PIT 2" ROOTBALL (1 GALLON OR LARGER). SET EDGE OF PIT, FRACTURE & SCARIFY. PIT DIAMETER, TWO TIMES THE PLANTING MIX SOIL, BACKFILLED. HAND MULCH LEVEL CONDITION BEYOND ROOTBALL. PLACE ROOTBALL ON LARGE CONTAINER TREE OR SHRUB CROWN 1-2" ABOVE FINISHED GRADE CONDITION; COMPLETE PERIMETER IN COMPACT IN 6" LIFTS CENTER MOUND AS SHOWN. SHALLOWER THAN CONTAINER, DEEPER SLOPE EDGE ONLY IN SLOPED WATERING BASIN LIP, 4" HEIGHT. DOWN 6 5 4 3 2 1 FOR PLANTING INSTRUCTIONS. FINISH GRADE ROOTBALL. KEEP TOP OF STAKES 6" LOOPS AROUND TRUNK. SECURE LARGE CONTAINER TREE MULCH MIN CLEAR OF LIMBS. (5 GALLON OR LARGER), SEE DETAIL 2 OF INSTALLATION BY O.R. STAKES. DIRECTION AND APPROVAL TREE STAKES, SET VERTICAL OUTSIDE WATERING BASIN LIP
ARBORTIES 4" MIN FROM TOP OF ARBORTIE TREE TIES (2), W/ 10" WIDE
SHEET DATE SCALE CHECKED BY DRAWN BY DESIGN BY ------DATE
Restoration Design Group, Inc. PROJECT TITLE www.restorationdesigngroup.com
S T 510.644.2798 F 510.644.2799 T A L
I C E T N
S 2332 Fifth Street, Suite C E E
E R I K D Berkeley, CA 94710 REVISIONS
S
O T L
A ROSS VALLEY SANITARY DISTRICT F R RENEWAL DATE
L-1 N DESCRIPTION
SIGNATURE O
D
DATE M
S JUNE 25, 2021 C
---- C
B ROSS CREEK SEWER REMOVAL PROJECT
A A
E
P
AS NOTED
L R
E
G
I
A
MT, NQ
F #
MT, ES
R
5
6 5 C
O 3 DESIGN PHASE SHEET TITLE
OF 6 H
R I
T
N E C Board T ES I A 100% DESIGN PLANS REVEGETATION PLAN & DETAILS
Packet C:\USERS\H2OTH\RESTORATION DESIGN GROUP\PROJECTS - DOCUMENTS\SHADY LANE\04 AUTOCAD\WORKING DRAWINGS\SHEETS\SHDY-LS-RVEG.DWG PLOTTED ON: 6/25/2021 No. 046 Attachment B
ROSS VALLEY SANITARY DISTRICT ROSS CREEK SEWER REMOVAL August 12, 2021 BID ITEMS ENGINEER'S ESTIMATE Coastside Concrete & Condor Construction Hanford ARC No. Description/Caption Item Count U/M Unit Cost ($) Item Cost ($) Construction Unit Cost Item Cost Unit Cost Item Cost Unit Cost Item Cost 1 Move In / Move Out 1 LS $10,000 $10,000 $7,500 $7,500 $10,000 $10,000 $4,700 $4,700 2 Temporary Traffic Control 1 LS $5,000 $5,000 $5,000 $5,000 $17,500 $17,500 $4,200 $4,200 3 Erosion and Sediment Control 1 LS $7,500 $7,500 $7,500 $7,500 $23,500 $23,500 $4,800 $4,800 4 Site Clearing and Demolition 1 LS $15,000 $15,000 $20,000 $20,000 $29,000 $29,000 $17,500 $17,500 5 Construct Roughened Channel 1 LS $35,000 $35,000 $25,000 $25,000 $45,500 $45,500 $53,300 $53,300 6 Planting 1 LS $15,000 $15,000 $12,500 $12,500 $34,500 $34,500 $8,200 $8,200 7 Force Account 1 LS $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 $5,000 SUBTOTAL = $92,500 $82,500 $165,000 $97,700 Contingencies and Incidentals 15% = $9,250 TOTAL EE = $101,750
Board Packet No. 047 Attachment C
ROSS VALLEY SANITARY DISTRICT—CONSTRUCTION CONTRACT WORK FOR ABANDONED SEWER REMOVAL IN ROSS CREEK AT SHADY LANE, ROSS, CA
THIS AGREEMENT is dated as of the 18th day of August in the year 2021 by and between Ross Valley Sanitary District (hereinafter called “Owner”) and Coastside Concrete and Construction (hereinafter called Contractor).
Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:
Contractor shall complete the Work as specified or indicated in the Contract Documents, which are incorporated by this reference, entitled Ross Creek Sewer Removal Project. The Work is described in more detail throughout the Contract Documents.
1.0 DEFINITIONS
Whenever the following terms occur in the Contract Documents, they shall have the meanings as set forth in these General Conditions which shall be equally applicable in both the singular and plural forms of any of the defined terms.
Agreement or Contract. The written agreement executed between Owner and Contractor covering the performance of the Work. Additionally, the Contract Documents are hereby incorporated into the Agreement/Contract by this reference and are made a part of it.
Bonds. Instruments of security guaranteeing the Contractor will fulfill the terms of the Agreement.
Change Order. A written instrument, which when signed by Owner, amends the Contract Documents to provide for changes in the Work or in the provisions of the Contract Documents or changes in Contract Price or Contract Time, or any combination of these.
Change Request. A written instrument which, when signed by Owner, is a directive authorizing a change in the Work or in the provisions of the Contract Documents, or an adjustment in Contract Price or Contract Time, or a combination of these. A Change Request is not an instrument that amends the Contact Documents; however, it may be converted into a Change Order.
Contract Documents. This “Construction Contract,” the Informal Bid for Ross Creek Sewer Removal together with all documents referenced and included therein, Specifications, Plans, Drawings, Performance Bond (if provided), Payment Bond and Certificates of Insurance and Endorsements. Should any conflicts exist in the Contract Documents, this Construction contract controls.
Contract Time. The period of performance stated as number of days or dates allotted in the Contract Documents, subject to authorized adjustments, for Substantial Completion of the Work, Final Completion of the Work, or any other specified part of the Work.
1 Board Packet No. 048 Defective. An adjective which when modifying the word Work refers to work that is unsatisfactory, faulty or deficient in that it does not conform to the Contract Documents, or does not meet the requirements of any inspection, reference standard, test or approval referred to in the Contract Documents, or has been damaged prior to Final Payment.
Final Completion. Shall have the meaning as described in section 5.3 below.
Final Payment. Shall have the meaning as described in section 5.4 below.
Notice to Proceed. The Notice to Proceed is a written notice from the Owner to the Contractor indicating that all Contract Documents have been approved and executed by Owner and Contractor and that, as a result, Contractor may begin work.
Owner. The term Owner shall mean Ross Valley Sanitary District or its authorized representative.
Project. Ross Creek Sewer Removal Project, Ross, CA. also known as Shady Lane Sewer Removal Project.
Project Site. The term Project Site refers to the location where the Project will be constructed.
Subcontractor. An individual, partnership, corporation, or combination of these, who has a contract with Contractor to perform any Work at the Project Site. The term “Subcontractor” means a Subcontractor or their authorized representative. Subcontractor also means an individual, partnership, corporation, or combination of these, who has a contract with a Subcontractor to perform any work at the Project Site.
Substantial Completion. Shall have the meaning as described in section 5.2 below.
Total Price. $82,500, subject to authorized adjustments, payable by Owner to Contractor under terms of the Contract Documents.
Work. All obligations and responsibilities and all labor necessary to produce the construction or improvement required by the Contract Documents, and all materials and equipment incorporated in the construction or improvement.
2.0 SCHEDULE. Owner anticipates that it will issue the Notice to Proceed on August 19, 2021. Work will begin on the date set forth in the Notice to Proceed which Owner anticipates will be September 1, 2021. Before beginning the work, Contractor shall submit all required pre-construction Contract Documents, including, but not limited to all required bonds and required insurance endorsements and policies. Contractor will not be permitted to begin any Work until it provides all such documentation. Work is to be Substantially Complete on or before October 1, 2021. Work is to achieve Final Completion on or before October 15, 2021. Time is of the essence of this Agreement.
2.1 Notice to Proceed. Contractor shall not commence construction Work in the field until the date set forth in the Notice to Proceed.
2 Board Packet No. 049 2.2 Contract Time. Time is of the essence of this Agreement. This Work on this Project is being performed on an expedited basis because it is critical that the work be completed as soon as possible in order to protect environmental quality of Ross Creek.
If Contractor fails to attain “Substantial Completion” of the Work on or before October 15, 2021, and “Final Completion” of the Work on or before November 1, 2021, including any extensions granted by Owner, Contractor is in default. In accordance with Government Code 53069.85, Contractor agrees to forfeit and pay Owner the amount per day set forth in section 2.5, as liquidated damages, for each and every day of delay.
No forfeiture due to delay shall be made because of any delays in the completion of the Work due to unforeseeable causes beyond the control and without the fault or negligence of Contractor (including acts of God, acts of the government, acts of Owner, acts of adjacent residents, or acts of another contractor in the performance of a contract with Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather). Any such delays shall not entitle Contractor to any additional compensation. The sole remedy of Contractor shall be an extension of time obtained in accordance with the Contract Documents. Contractor shall, within three (3) days from the beginning of any such delay, notify Owner in writing of the cause of delay.
2.3 Liquidated Damages. At the Owner’s discretion, liquidated damages will be assessed as follows.
(1) Substantial Completion Liquidated Damages. The daily liquidated damages shall be $500 per day for each calendar day after the Substantial Completion deadline has not been met.
It is agreed that the above referenced specified daily sum(s) are to be paid, not as a penalty, but as liquidated damages to compensate Owner for increased administrative costs, loss of use, and other tangible and intangible costs. Such damages may, at Owner’s option, be deducted from monies held by it which is payable to Contractor.
The rights and remedies of Owner, to Liquidated Damages or any other remedy provided by the Contract Documents, are not exclusive and do not preclude the exercise of any other rights or remedies provided by the Contract Documents or Law.
3.0 CONTRACTOR’S RESPONSIBILITIES
3.1 Supervision. Contractor shall supervise, inspect, and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. Unless otherwise specified in the Contract Documents, Contractor shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals necessary for the performance, testing, start-up, and completion of the Work.
3 Board Packet No. 050 3.2 Permits. Contractor shall obtain and pay for all construction permits and licenses. Owner shall assist Contractor, when necessary, in obtaining such permits and licenses. Contractor shall pay all governmental charges and inspection fees necessary for the prosecution of the Work which are applicable at the Effective Date of the Agreement.
3.3 Compliance with Laws. Contractor shall give all notices required by law and shall comply with all Laws and Regulations applicable to the performance of the Work. Except where otherwise expressly required by applicable Laws and Regulations, Owner shall not be responsible for monitoring Contractor’s compliance with any Laws or Regulations. If Contractor performs any Work knowing or having reason to know that it is contrary to Laws or Regulations, Contractor shall bear all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to such Work.
3.4 Cleaning. During the progress of the Work, Contractor shall keep the Project Site and other areas free from accumulations of waste materials, rubbish, and other debris. Removal and disposal of such waste materials, rubbish, and other debris shall conform to applicable Laws and Regulations. Prior to Substantial Completion of the Work, Contractor shall clean the Site and the Work and make it ready for utilization by Owner. At the completion of the Work Contractor shall remove from the Project Site all tools, appliances, construction equipment and machinery, and surplus materials and shall restore to original condition all property not designated for alteration by the Contract Documents.
3.5 Safety and Protection. Contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to:
(1) all persons on the Project Site or who may be affected by the Work;
(2) all the Work and materials and equipment to be incorporated therein, whether in storage on or off the Project Site; and
(3) other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, and utilities not designated for removal, relocation, or replacement in the course of construction.
Contractor shall comply with all applicable Laws and Regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss; and shall erect and maintain all necessary safeguards for such safety and protection. Contractor shall notify owners of adjacent property and utility owners when prosecution of the Work may affect them, and shall cooperate with them in the protection, removal, relocation, and replacement of their property. All damage, injury, or loss to any property caused, directly or indirectly, in whole or in part, by Contractor, any Subcontractor, Supplier, or any other individual or entity directly or indirectly employed by any of them to perform any of the Work, or anyone for whose acts any of them may be liable, shall be remedied by Contractor at Contractor’s expense.
4 Board Packet No. 051 4.0 CONTRACT PRICE.
Contractor shall be paid the Total Price subject to any adjustments.
5.0 PAYMENT. Owner agrees to pay Contractor the Total Price for all Work under the Contract Documents, including any Owner approved Change Orders.
5.1 Payments. Contractor shall submit monthly payment applications to Owner.
Once a month Contractor shall submit to Owner for review an Application for Payment filled out and signed by Contractor covering the work completed as of the date of the application and accompanied by such data, vouchers and schedules as may reasonably be required. Additionally, all applications shall be accompanied by statutory conditional lien releases accounting for payment requested in the instant application together with statutory unconditional lien releases accounting for payment issued pursuant to the prior payment application. No payment shall be made for any work or material not specifically incorporated in the project, except material purchased by Contractor, delivered to and stored in a secure location acceptable to Owner.
Contractor warrants and guarantees that title to all work, materials and equipment covered by any Application for Payment, whether incorporated in the project or not, will pass to Owner at the time of payment, free and clear of all liens, claims, security interests and encumbrances (hereinafter in these General Conditions referred to as "liens").
Payment of any applications for payment will be made only after receipt of a complete, adequately supported, properly documented and accurately addressed application. Payment applications must be submitted by the tenth (10th) of the month following performance of work. Payment applications received after the tenth will be paid the following month.
Upon submission and approval of a properly completed payment application, 95% of all approved and undisputed payments shall be made by Owner to Contractor within twenty (20) calendar days. Owner shall withhold 5% of all payments as retention.
Owner may withhold up to 125% of the estimated cost of remedial work from payments otherwise due the Contractor, if in the judgment of the Owner the Contractor has failed to make satisfactory progress on the completion of remedial work, or is otherwise in violation of any requirement, duty, obligation or covenant contained in the Contract Documents. Such withholding is supplementary to the retention amount required by these Contract Documents.
Owner may refuse to approve the whole or any part of any payment because of subsequently discovered evidence, change in circumstances or the results of subsequent inspections or tests, and may nullify any such payments previously approved to such extent as may be necessary in their opinion to protect RCD from loss, because:
(1) the work is defective, or completed work has been damaged requiring correction or replacement;
(2) claims or liens have been filed, or there is reasonable cause to believe such may be filed;
5 Board Packet No. 052 (3) the contract price has been reduced because of modification;
(4) Owner has been required to correct defective work or complete the work;
(5) of unsatisfactory prosecution of the work including failure to furnish acceptable submittals; or
(6) the Contractor has failed to comply with the Contract Documents, direction of Owner or with the requirements of the law.
The following is a summary of the provisions of article 1.7 of Chapter 1 of Part 3 of Division 2 (commencing with Section 20104.50) of the Public Contract Code, regarding progress payments, and is subject to the actual provisions of that statute.
If Owner fails to make any progress payment within thirty (30) days after receipt of an undisputed and properly submitted Progress Payment Request from Contractor, Owner shall pay interest to Contractor equivalent to the legal rate set forth in subdivision (a) of Section 685.010 of the Code of Civil Procedure.
Upon receipt of a Progress Payment Request, Owner shall act in accordance with both of the following:
Each payment request shall be reviewed by Owner as soon as practicable after receipt for the purpose of determining that the payment request is a proper payment request.
Any payment request determined not to be a proper payment request suitable for payment shall be returned to Contractor as soon as practicable, but not later than seven (7) days after receipt. A request returned pursuant to this paragraph shall be accompanied by a document setting forth in writing why the payment request is not proper.
The number of days available to Owner to make a payment without incurring interest shall be reduced by the number of days by which Owner exceeds the seven (7) day return requirement.
For purposes of this article, a “progress payment” includes all payments due Contractor.
5.2 Substantial Completion. When Contractor considers the entire Work has progressed to the point where it is Substantially Complete, Contractor shall, in writing to Owner, certify the Work is substantially complete, submit to Owner documents required by the Contract Documents, and request that Owner issue a Certificate of Substantial Completion. Within a reasonable time, Contractor and Owner shall make an inspection of the Work to confirm that Substantial Completion has been met.
If Owner does not consider the Work Substantially Complete, Owner will notify Contractor of the reasons in writing. Contractor shall then accomplish the requisite Work and then recertify that the entire Work is Substantially Complete. If Owner considers the Work Substantially Complete, Owner will prepare and deliver to Contractor a certificate which shall fix the date of Substantial Completion. For purposes of Liquidated Damages, Substantial Completion is not met until the date fixed on the certificate that Owner delivers to Contractor.
6 Board Packet No. 053 5.3 Final Completion. The Contractor shall achieve Final Completion when the following is achieved:
• Substantial Completion. • All punch-list items identified during the substantial completion process are cleared and signed-off by Owner.
• All final “As Built” drawings and documentation have been submitted and accepted by Owner.
• All warranties relating to the equipment installed pursuant to the contract have been issued by the equipment manufacturer and assigned to Owner.
• The Contractor has removed all remaining personnel, equipment and waste materials from site.
Owner shall notify Contractor, in writing, whether Final Completion has been met. If Owner does not consider the Work, or any specified part of the Work, to be finally complete, Owner will notify Contractor of the reasons in writing. Contractor shall then accomplish the requisite Work and then recertify that the entire Work, or any specified part, is Finally Complete. Once Owner is satisfied that Final Completion has been met, Owner will notify Contractor in writing and that writing shall identify, and fix, the date of Final Completion. For purposes of Liquidated Damages, Final Completion is not met until the date identified in that writing.
5.4 Final Payment. If Owner determines that Final Completion has been achieved, Owner shall make the “Final Payment” payment to Contractor within 35 days of the date of Final Completion. All prior estimates and payments shall be subject to correction in the Final Payment.
It is agreed by Contractor that no certificate given or payment made under the Contract Documents shall be conclusive evidence of performance of the Work and no payment shall be construed to be an acceptance of any defective Work or improper materials.
Contractor further agrees that the Final Payment under the Contract Documents shall release Owner and each of its directors, employees, and agents from any and all claims or liability arising out of the Work related to the amount paid.
5.5 Contractor’s Continuing Obligation. Contractor’s obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. Neither any progress or Final Payment by Owner, nor the issuance of a Certificate of Substantial Completion, nor any payment by Owner to Contractor nor any partial utilization by Owner nor any act of acceptance by Owner nor any failure to do so, nor any review and approval of any Contract Documents, nor any statement of acceptability by Owner, nor any correction of defective Work by Owner will constitute an acceptance of Work not in accordance with the Contract Documents or a release of Contractor’s obligation to perform the Work in accordance with the Contract Documents.
7 Board Packet No. 054 6.0 CHANGES. A Change Order is a written instrument, which when signed by Owner, amends the Contract Documents to provide for changes in the Work or in the provisions of the Contract Documents or changes in Contract Price or Contract Time, or any combination of these. A Change Request is a written instrument which, when signed by Owner, is a directive authorizing a change in the Work or in the provisions of the Contract Documents, or an adjustment in Contract Price or Contract Time, or a combination of these. A Change Request is not an instrument that amends the Contact Documents; however, it may be converted into a Change Order. Amounts for Work directed by a Change Request shall not be included in Progress Payment Requests until that Change Request has been incorporated into an approved Change Order.
A Change Order duly executed by Owner and Contractor provides for an all inclusive settlement for all changes, and direct, supplemental, indirect, consequential, and cumulative costs and delays. Contractor’s signature represents a waiver of any and all rights to file a claim on account of these changes.
A Change Request may be used by Owner and Contractor to initiate changes in the Work, or in the Contract Price or the Contract Time. A Change Request will be the instrument used by Owner to direct Work on a time and material basis. A Change Order will be issued to incorporate the instruction to proceed with a change on a time and material basis into the Agreement after the actual cost of the Work has been determined and agreed upon.
6.1 Changes in Contract Price. The Total Price constitutes the total compensation (subject to authorized adjustments) payable to Contractor for all duties, responsibilities, and obligations required to perform the Work under this Agreement. All duties, responsibilities, and obligations assigned or undertaken by Contractor shall be at its expense without change in the Contract Price except as set out below. Contract Price may only be changed by a written Change Order signed by the Owner.
The value of any Work covered by a Change Order or of any Claim for an adjustment in the Contract Price will be determined as follows:
(1) Where the Work involved is covered by unit prices contained in the Contract Documents, by application of such unit prices to the quantities of the items involved (subject to Owner’s discretionary determination and approval of actual quantities, values, and classifications). Each unit price will be deemed to include an amount considered by Contractor to be adequate to cover Contractor’s overhead and profit for each separately identified item.; or
(2) Where the Work involved is not covered by unit prices contained in the Contract Documents, by a mutually agreed lump sum (which may include a mutually agreed upon allowance for overhead and profit); or
(3) Where the Work involved is not covered by unit prices contained in the Contract Documents and mutual agreement to a lump sum is not reached as set forth above, on the basis of the Cost of the Work plus a Contractor’s fee for overhead and profit not to exceed 15%. The term Cost of the Work means the sum of all costs, necessarily incurred and paid by Contractor in the proper performance of the Work. When the value of any Work covered by a
8 Board Packet No. 055 Change Order or when a Claim for an adjustment in Contract Price is determined on the basis of Cost of the Work, the costs to be reimbursed to Contractor will be only those additional or incremental costs required because of the change in the Work or because of the event giving rise to the Claim. Except as otherwise may be agreed to in writing by Owner, such costs shall be in amounts no higher than those prevailing in the locality of the Project, shall include only the following items: Payroll costs, costs for all equipment and materials, payments to subcontractors (approved by Owner), costs for consultants specifically employed for the work (and reasonably necessary). However, such costs shall not include: Contractor’s overhead for various personnel, including, but not limited to executives, officers, principals, accountants, and attorneys whether at the site or principal office of Contractor, costs incurred for Contractor’s negligence, and any other overhead costs not expressly included as allowable costs above.
6.2 Changes in Contract Time. Contract Time can only be changed by written Change Order signed by Owner or by a written order to accelerate. An extension in Contract Time will not be granted unless Contractor can demonstrate through an analysis of the Progress Schedule the increase in the time to perform or complete the Work, or specified part of the Work, beyond the corresponding Contract Time(s) arise from unforeseeable causes beyond the control and without the fault or negligence of Contractor, and that such causes in fact lead to performance or completion of the Work, or specified part in question, beyond the corresponding Contract Time.
An adjustment in the Contract Time will be based solely upon net increases in the time required for the performance or completion of the parts of the Work controlling achievement of the corresponding Contract Times(s) at the time the incident that causes the change occurs. However, even if the time required for the performance or completion of controlling parts of the Work is extended, an extension in Contract Time will not be granted unless performance or completion of the controlling Work necessarily extends beyond the Contract Time in question despite Contractor’s reasonable and diligent actions to guard against these effects.
Notwithstanding any provisions in the Contact Documents to the contrary, an extension of Contract Time shall be the sole remedy of Contractor for any delay of any kind.
7.0 SUBCONTRACTORS AND SUPPLIERS. The Contractor shall not subcontract any of the Work without the Owner’s written consent. Owner retains the right to reject any and all Subcontractors. Contractor shall not employ any Subcontractor, supplier, or other person or organization (including but not limited to those who are to furnish the principal items of materials or equipment), whether initially or as a substitute, against whom Owner may have reasonable objection.
Contractor shall give prompt written notice to Owner as to the identity and qualifications of any Subcontractor, supplier, or other person or organization to whom Contractor intends to award work, and of Contractor’s intent to remove or replace a Subcontractor, supplier, or other person.
Contractor shall be fully responsible for all acts and omissions of its Subcontractors and suppliers and of persons and organizations directly or indirectly employed by them. Nothing in the Contract Documents shall create any contractual relationship between Owner and any Subcontractor or supplier or other person or organization having a subcontract with Contractor, nor shall it create any obligation on the part of Owner to pay or to see to the payment due any
9 Board Packet No. 056 Subcontractor, supplier, or other person or organization, except as may otherwise be required by law. Owner may furnish to any Subcontractor, supplier, or other person or organization, to the extent practicable, evidence of amounts paid to Contractor on account of specific work done. No Subcontractor, supplier, or other person or organization shall be a third party beneficiary of this Agreement.
All work performed for Contractor by a Subcontractor, supplier or other person or organization will be in accordance with an appropriate subcontract between Contractor and the Subcontractor, supplier, or other person or organization which specifically binds the Subcontractor, supplier, or other person or organization to the applicable terms and conditions of the Contract Documents for the benefit of Owner.
If requested in writing by Owner, Contractor shall deliver to Owner a copy of each subcontract with a Subcontractor, supplier, or other person or organization performing a part of the work within seven (7) days of Owner’s request.
8.0 ASSIGNMENT. The performance of the Agreement may not be assigned, except upon the written consent of Owner. Consent will not be given to any proposed assignment that would relieve the original Contractor or its surety of their responsibilities under the Agreement nor will Owner consent to any assignment of a part of the Work.
Upon obtaining a prior written consent of Owner, Contractor may assign monies due or to become due them under the Contract Documents, to the extent permitted by law, but any assignment of monies shall be subject to all proper setoffs in favor of Owner and to all deductions provided for in the Contract Documents, and particularly all monies withheld, whether assigned or not, shall be subject to being applied by Owner for the completion of the Work in the event that Contractor should be in default.
No assignment of this Agreement will be approved unless it shall contain a provision that the funds to be paid to the assignee under the assignment are subject to a prior lien for services rendered or materials supplied for performance of the Work in favor of all persons, firms, or corporations rendering such services or supplying such materials, and that Owner may withhold funds due until the Work is completed to Owner’s satisfaction.
9.0 INSURANCE. Contractor shall not commence or continue to perform any Work unless it, at its own expense, has in full force and effect all required insurance. In the event that Contractor employs Subcontractors, sub-tier contractors, or any person or entity involved by, for, with, or on behalf of Contractor in the performance of this Project, Contractor shall require and confirm that each meets the minimum insurance requirements specified below and shall not permit any of them to perform Work until they have complied with the same insurance requirements. All of the insurance shall be provided on policy forms satisfactory to Owner.
The types of insurance Contractor shall obtain and maintain for the full period of the Agreement and at all times thereafter when Contractor may be correcting, removing, or replacing defective Work, are:
10 Board Packet No. 057 • Worker’s Compensation and Employer’s Liability Insurance (if not exempt)
• Commercial General Liability Insurance
• Commercial Automobile Liability Insurance
• Pollution Liability
All insurance policies shall be issued by an insurance company admitted and licensed to transact the business of insurance in the State of California, with an assigned policyholders’ Rating of A and Financial Size Category Class VII in accordance with the latest edition of Best Key Rating Guide, unless otherwise approved by Owner.
Prior to exercising any right or commencing any Work on this Project, Contractor shall furnish Owner with endorsements to the required policies of insurance, excepting workers’ compensation and employer’s liability, in such forms reasonably acceptable to Owner confirming that Owner and each additional insured identified in the Contract Documents, are named as additional insureds for all liability risks on such policies. The additional insured endorsements shall cover but not be limited to liability arising out of any and all activities performed by or on behalf of Contractor and shall include coverage for premises operations and completed products hazards. Moreover, upon request of Owner, Contractor shall provide a certified duplicate original of any of the herein described policies of insurance.
Contractor also shall furnish Owner, prior to exercising any right or commencing any Work on this Project, with certificates of insurance countersigned by an authorized agent or representative of the insurance companies stating that the insurance policies will not be canceled, altered, or reduced without thirty (30) days’ prior written notice to Owner (ten (10) days for nonpayment of premium).
Any deductible or self-insured retention must be declared to and approved by Owner. At the option of Owner and except as is provided for below, the insurer shall either reduce or eliminate such deductibles or self-insured retentions.
If any of the required coverages expire during the term of this Agreement, the Contractor shall deliver the renewal certificate(s) including the required policy additional insured endorsement(s) to Owner at least ten (10) days prior to the expiration date. In the event of cancellation for non- payment of premium, Owner may pay premiums due by Contractor and deduct the paid payment from amounts then or subsequently owing to the Contractor under this Agreement.
Insurance limits called for herein shall be considered to be minimum and Owner shall have the absolute discretion to require higher limits should the nature of the Work and risks involved call for higher limits. A requirement of higher limits may necessitate an adjustment in Contractor’s compensation. Contractor shall give Owner prompt notice of a claim made or a suit instituted arising out of Contractor’s operations under this Agreement.
Contractor hereby grants to Owner, on behalf of any insurer providing insurance to Contractor with respect to the Work of Contractor under this Agreement, a waiver of any right of subrogation which any such insurer of said Contractor may acquire against Owner by virtue of
11 Board Packet No. 058 the payment of any loss under such insurance. Contractor shall provide all applicable endorsements reflecting waiver of the right to subrogation.
All of the below insurance policies are to contain, or be endorsed to contain, the following provisions:
• For any claim related to this Project, the Contractor’s insurance shall be primary insurance with respect to Owner. Any insurance, self-insurance or other coverage maintained by Owner shall not contribute to it.
• Any failure of Contractor to comply with the reporting or other provisions of the policies including breaches and warranties shall not affect coverage provided to Owner.
• The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
9.1 Worker’s Compensation and Employer’s Liability Insurance. If Contractor is not exempt due to having no employees, Contractor shall, before commencement of the Work, provide a certificate of insurance and an endorsement evidencing that it has obtained for the period of the Agreement, full worker’s compensation insurance coverage as required by law for not less than the statutory limits and employer’s liability insurance in the sum of not less than $1,000,000 per accident for bodily injury and disease for all persons whom they employ or may employ in carrying out the Work. By Contractor’s signature on the Agreement, Contractor certifies that Contractor is aware of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and the Contractor shall comply with such provisions before commencing the performance of the Work under this Agreement.
9.2 Commercial General Liability Insurance. Contractor agrees to carry commercial general liability insurance which shall be on an occurrence basis and which shall include coverage for third party liability risks including, without limitation, bodily injury including coverage for injury, sickness or disease, emotional distress, and death, personal injury/advertising injury, property damage from injury to or destruction of property of others, contractual liability coverage sufficiently broad to insure as described in the section of this Agreement entitled “INDEMNITY”, premises/operations and products/completed operations, underground excavation and removal of lateral support, explosion and collapse hazard, and independent contractors. Coverage shall have limits of liability of not less than the following:
Bodily Injury/Property Damage $ 1,000,000 each occurrence $2,000,000 aggregate
Personal Injury/Advertising Injury $ 1,000,000 each occurrence $2,000,000 aggregate
Coverage shall include excess liability or umbrella insurance providing protection for at least the hazards insured under the primary liability policies with the following limits:
12 Board Packet No. 059 General Aggregate: $5,000,000.
Each Occurrence: $5,000,000.
9.3 Commercial Automobile Liability Insurance. Contractor shall maintain a commercial automobile liability insurance policy which shall cover at least symbol 1 (any auto) for all vehicles, automobiles, trucks, and equipment, including coverage for owned, hired, and non- owned automobiles and shall provide for contractual liability and owned and non-owned mobile equipment to the extent it may be excluded from the commercial general liability policy. Coverage shall have limits of liability of not less than the following:
Combined Single Limit $ 1,000,000
9.4 Pollution Liability Coverage. Contractor shall procure pollution liability coverage or other insurance covering claims for bodily injury and property damage arising out of the abatement, removal, storage, transportation, or other exposure to hazardous materials or pollutants or mold, in limits not less than $2,000,000. Contractor shall add Owner and all parties required to be indemnified by Contractor under these Supplementary Conditions as additional insureds on all pollution liability policies. Contractor shall require its subcontractors to comply with the insurance requirements of these Supplementary Conditions and provide the limits stated herein.
9.5 Contractor’s Responsibility Not Limited by Insurance. Nothing contained in these insurance requirements is to be construed as limiting the extent of the liability of the Contractor or Contractor’s insurers or sureties.
9.6 Maintaining Insurance. The maintenance of proper insurance in conformity with the Contract Documents is a material element of this Agreement. If at any time during the life of the Agreement, including the guarantee period, or any extension, Contractor fails to maintain the required insurance in full force and effect, the Work shall be discontinued immediately and all payments due or that become due to Contractor shall be withheld until notice is received by Owner that the required insurance has been restored to full force and effect and that the premiums have been paid for a period satisfactory to Owner. Failure to maintain or renew coverage or to provide evidence of renewal upon request of Owner may be treated by Owner as a material breach of contract.
9.7 Performance and Payment Bonds. Contractor shall furnish a payment bond in an amount at least equal to the Total Price under this Agreement as security for the faithful payment of all of Contractor's obligations under the Agreement. Moreover, Contractor shall also furnish a Performance Bond in an amount at least equal to the Total Price under this Agreement as security for the faithful performance of all of Contractor's obligations under the Agreement. The bond amounts may be adjusted from time to time as necessary to cover and satisfy all payment obligations arising from the Contract Documents.
The payment and performance bonds shall remain in effect until one year after the date when final payment becomes due or until completion of the correction period specified in the Agreement, whichever is later, except as provided otherwise by law or regulation or by the Contract Documents.
13 Board Packet No. 060 Payment and performance (if provided) bonds shall be executed by such sureties as are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Financial Management Service, Surety Bond Branch, U.S. Department of the Treasury. All bonds signed by an agent must be accompanied by a certified copy of the agent's authority to act.
If the surety on any bond furnished by Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in California or it ceases to meet the requirements of this Agreement, Contractor shall promptly notify Owner and shall, within 20 days after the event giving rise to such notification, provide another bond and surety, both of which shall comply with the requirements of this Agreement.
All bonds required by the Contract Documents to be purchased and maintained by Contractor shall be obtained from surety companies that are duly licensed and authorized to transact business in California to issue bonds for the limits and coverages so required.
10.0 PREVAILING WAGE. Under the provisions of the California Labor Code, the Director of the Department of Industrial Relations has determined the prevailing rate of wages for the locality in which the Work is to be performed and Owner has adopted said prevailing rate of wages. A copy of these prevailing rates is on file at the office of Owner and shall be made available to any interested party on request. A copy of such wage rates shall be posted on the site by Contractor.
Contractor shall comply with Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to Owner, $50 for each calendar day or portion of a day for each worker paid less than the stipulated prevailing rates for such work or craft in which such worker is employed for any Work done under the Agreement by them or by any Subcontractor under them in violation of the provisions of the Labor Code, and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between the stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion of a day for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by Contractor.
11.0 PERMITS. Contractor shall procure any and all necessary permits at its own expense, and in the performance of the Work shall conform to all laws and ordinances which may be applicable thereto.
12.0 CONTRACTOR’S DEFAULT. If Contractor defaults or fails, within a reasonable time after written notice by Owner to correct Defective or nonconforming Work or to remove and replace rejected Work as required, or if Contractor fails to perform the Work in accordance with the Contract Documents (including failing to perform within the Contract Time), or if Contractor otherwise breaches any provision of the Contract Documents, Owner may, after three (3) days written notice to Contractor, correct and remedy any such deficiency. In exercising its rights under this paragraph, Owner shall proceed expeditiously. To the extent necessary to complete corrective and remedial action, Owner may exclude Contractor from all or part of the site, take possession of all or part of the Work and suspend Contractor’s related services, take
14 Board Packet No. 061 possession of Contractor’s tools, appliances, construction equipment and machinery at the site and incorporate into the Work all materials and equipment stored at the site or for which Owner has paid Contractor but is stored elsewhere. Contractor shall allow Owner as well as its agents and employees access to the site as may be necessary to enable Owner to exercise its rights under this paragraph. All direct and indirect costs of Owner in exercising such rights shall be charged against Contractor in an amount documented by Owner, and a Change Order shall be issued incorporating the necessary revisions to the Contract Documents and a reduction in Contract Price.
If the Work is Defective and Contractor has been notified by Owner, or if Contractor fails to furnish or perform the Work in such a way that the completed Work will conform to the Contract Documents, or if Contractor fails to supply sufficient supervisory personnel or skilled workers or suitable materials or equipment, or if Contractor has failed to correct any breach or violation of this Agreement after written notification, or if Contractor fails to obtain, maintain, or renew insurance required by the Contract Documents in a form acceptable to Owner, or if any insurance company Contractor has obtained insurance from declares bankruptcy or is declared bankrupt, Owner may order Contractor to stop the Work, or any portion of the Work, until the cause for the order has been eliminated. This right of Owner to stop the Work shall not give rise to any duty on the part of Owner to exercise this right for the benefit of Contractor or any other party and shall not be construed as an assumption by Owner of supervisory control of the Work. Contractor shall bear all direct, indirect, and consequential costs of the order to stop the Work (including but not limited to fees and charges of engineers, attorneys, and other professionals, any additional expenses incurred by Owner due to delays to others performing work under a separate contract with Owner, and other obligations), and Contractor shall further bear the responsibility for maintaining the progress schedule and shall not be entitled to any extension of the Contract Time or increase in the Contract Price.
If any costs, incurred as a result of the two paragraphs above, exceed the unpaid balance of the Contract Price, Contractor shall pay the difference to Owner promptly upon demand. On failure of Contractor to pay, the surety shall pay on demand by Owner. Any portion of such difference not paid by Contractor or surety within thirty (30) days following the mailing of a demand for such costs by Owner shall earn interest at the maximum rate authorized by California law.
13.0 SUSPENSION OF THE WORK AND TERMINATION.
13.1 Suspension for Convenience. Without invalidating the Agreement, and without notice to any surety, Owner may, at any time, order Contractor in writing to stop, delay, or interrupt work for such a period of time as Owner may deem appropriate. Upon receipt of that order, Contractor shall immediately proceed in accordance with any specific provisions or instructions, protect and maintain the Work, and make reasonable and diligent efforts to mitigate costs associated with the suspension order.
If the Owner’s suspension for convenience causes an increase or decrease in Contractor’s cost or the time required to perform or complete any part of the Work, Owner shall make a change in Contract Price or Contract Time, as provided in the Agreement; except that no change in Contract Price will be made for any suspension of work to the extent that performance would have been suspended anyhow by causes not meeting the Change Order and Change Request
15 Board Packet No. 062 criteria of this Agreement, or for which an adjustment is provided or excluded under any other provision of the Contract Documents.
13.2 Termination for Breach. If Contractor refuses or fails to execute the Work or any separable part with such diligence as will ensure its completion within the time specified, including any extensions, or fails to complete the Work within such time, or if Contractor should be adjudged bankrupt, or if it should make a general assignment for the benefit of creditors, or if a receiver should be appointed on account of its insolvency, or if it or any of its Subcontractors should violate any of the provisions of the Agreement, or if it should persistently or repeatedly refuse or should fail, except in cases for which an extension of time is provided, to supply enough properly skilled labor or proper materials to complete the Work in the time specified, or if it should fail to make prompt payment to Subcontractors or for material or labor or if it should persistently disregard laws, ordinances, or instructions given by Owner or the Owner’s Representatives, or breach any term of this Agreement, Owner may serve written notice upon Contractor and its surety of Owner’s intention to terminate the Agreement. The notice will contain the reasons for such intention to terminate the Agreement, and unless within five (5) days after the service of such notice such violations shall cease and Owner is satisfied with arrangements for corrections, the Agreement shall upon the expiration of said five (5) days cease and terminate. In such case, Contractor shall not be entitled to receive any further payment until the Work is finished.
In the event of any such termination, and if a performance bond is provided by Contractor, Owner shall immediately serve written notice upon the surety and Contractor, and the surety shall have the right to take over and perform the Work; provided, however, that if the surety within five (5) days after the serving upon it of a notice of termination does not give Owner written notice of its intention to take over and perform the Work or does not commence performance thereof within (7) days from the date of serving said notice upon surety, Owner may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable for the account and at expense of Contractor, and Contractor and its surety shall be liable to Owner for any excess cost or other damage occasioned Owner thereby, and in such event Owner may, without liability for so doing, take possession of and utilize in completing the Work such materials, appliances, plants, and other property belonging to Contractor that may be on the site of the Work. For any portion of such work that Owner elects to complete by furnishing its own employees, materials, tools, and equipment, Owner shall be compensated for such.
If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Work, including, but not limited to, all costs to Owner arising from professional services and attorneys’ fees and all costs generated to insure or bond the work of substituted contractors or Subcontractors utilized to complete the Work, such excess shall be paid to Contractor. If such costs exceed the unpaid balance, Contractor shall pay the difference to Owner promptly upon demand; on failure of Contractor to pay, the surety shall pay on demand by Owner. Any portion of such difference not paid by Contractor or surety within thirty (30) days following the mailing of a demand for such costs by Owner shall earn interest at the maximum rate authorized by California law.
16 Board Packet No. 063 The foregoing provisions are in addition to and not in limitation of any other rights or remedies available to Owner.
13.3 Termination for Convenience. Owner may, without prejudice to any other right or remedy, terminate the Agreement in whole or in part at any time for its convenience by giving Contractor five (5) days written notice. Upon receipt of any such notice, the Contractor shall, unless the notice directs otherwise: (1) immediately discontinue the Work on the date and to the extent specified in the notice; (2) place no further orders or subcontracts for materials, services, or facilities, other than as may be necessary for completion of such portion of the Work under the Agreement that is not terminated; (3) promptly make every reasonable effort to procure cancellation upon terms satisfactory to Owner of all orders and subcontracts to the extent they relate to the performance of Work terminated; and (4) assist Owner as specifically requested, in writing, in the maintenance, protection and disposition of property acquired by Owner under the Agreement. Owner shall have the right, in the event of termination, to take over any or all of Contractor’s materials, (whether stored on or off site) supplies, equipment, contracts or other obligations to complete the Work and Contractor shall assign them to Owner upon Owner’s request. Contractor shall proceed to complete any part of the Work, as directed by Owner, and shall settle all of its claims and obligations under the Agreement.
In any such termination for the convenience of Owner, Contractor shall be paid for work completed in accordance with the Contract Documents prior to receipt of the notice of termination, and for reasonable termination settlement costs relating to commitments which had become firm prior to the termination; however, payment to Contractor will exclude any and all anticipated supplemental costs, administrative expenses, and profit on uncompleted Work. Under no circumstances shall Contractor be entitled to payment for lost profits or overhead on any work not completed as of the date of the termination. Contractor shall justify its claims as requested by Owner with thorough, accurate records and data. The payments described in this paragraph shall be the sole and exclusive remedy to which Contractor is entitled in the event of Termination for Convenience, and Contractor will be entitled to no other compensation or damages and expressly waives same.
If, after notice of Termination for Breach by Contractor, it is determined that Contractor was not in default, the termination shall be deemed to have been for the convenience of Owner. In such event, Contractor may recover from Owner payment in accordance with the above paragraph.
14.0 INDEMNIFICATION. To the fullest extent permitted by law, Contractor shall indemnify, defend, and hold harmless Owner and any of its agents and consultants, and each of their directors, officers, agents, and employees (“Indemnitees”) from and against all liability, claims, damages, losses, expenses, and other costs, including costs of defense and attorneys’ and expert fees, arising out of or resulting from or in connection with the performance of the Work, both on and off the Project Site, including, but not limited to, the failure, neglect, or refusal of Contractor to faithfully perform the Work and all of Contractor’s obligations under the Contract Documents, as well as personal injury, bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use, excepting only such claims, damages, losses, expenses, liability and other costs as may be caused by the sole negligence, willful misconduct, or active negligence of Indemnitees.
17 Board Packet No. 064 In any and all claims against the Indemnitees by any employee of Contractor, any Subcontractor, any supplier, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligations under this Agreement shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for Contractor, or any Subcontractor, or any Supplier or other person under Worker’s Compensation acts, disability benefit acts, or other employee acts.
15.0 HAZARDOUS SUBSTANCES AND LATENT SITE CONDITIONS. In accordance with Section 7104 of the Public Contracts Code, Contractor shall promptly, and before the following conditions are disturbed, notify the Owner, in writing, of any (1) material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site differing from those indicated in the Contract Documents; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement.
The Owner shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of the Work, the Owner shall issue a Change Order.
In the event that a dispute arises between the Owner and the Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the Work, the Contractor shall not be excused from any scheduled completion date provided for by the Agreement, but shall proceed with all work to be performed under the Agreement. The Contractor shall retain any and all rights provided either by the Agreement or by law which pertain to the resolution of disputes.
16.0 RESOLUTION OF CONSTRUCTION CLAIMS. This article is intended as a summary of the provisions of Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3 of Division 2 of the Public Contract Code (“Claims Resolution Statute”) and is subject to the actual provisions of the Claims Resolution Statute. This article shall govern the resolution of any claim of $375,000 or less which may be made by Contractor.
As used in this article, “claim” is defined as a separate demand by Contractor for (a) a time extension, (b) payment of money or damages arising from the Work, payment for which is not otherwise expressly provided for or Contractor is not otherwise entitled to, or (c) an amount, the payment of which is disputed by Owner.
Contractor shall make all claims in writing and include the documents necessary to substantiate the claims. Any claim by Contractor which is intended to invoke the procedures under the Claims Resolution Statute shall specify that the claim is being made pursuant to the Claims Resolution Statute. All claims by Contractor must be filed on or before the date of Final Payment; provided, however, nothing in this article is intended to extend the time limits or
18 Board Packet No. 065 supersede notice requirements which may otherwise be provided within the Contract Documents for the filing of claims by Contractor.
For claims less than $50,000, Owner shall respond in writing within forty five (45) days of receipt of the claim, or Owner may request, in writing, within thirty (30) days of receipt of the claim, any additional documentation supporting the claim or relating to defenses or claims Owner may have against Contractor. If additional information is thereafter required, it shall be requested and provided upon mutual agreement of Owner and Contractor. If Owner requests additional documentation, Owner’s written response to the claim shall be submitted to Contractor within fifteen (15) days after receipt of the additional documentation, or within the same time period as used by Contractor in producing the additional documentation, whichever is greater.
For claims over $50,000 but less than $375,000, Owner shall respond in writing within sixty (60) days of receipt of the claim, or may request, in writing, within thirty (30) days of receipt of the claim, any additional documentation supporting the claim or relating to defenses or claims Owner may have against Contractor. If additional information is thereafter required, it shall be requested and provided upon mutual agreement of Owner and Contractor. If Owner requests additional documentation, Owner’s written response to the claim shall be submitted to Contractor within thirty (30) days after receipt of the additional documentation, or within the same time period as used by Contractor in producing the additional documentation, whichever is greater.
If Contractor disputes Owner’s written response, or Owner fails to respond within the time prescribed, Contractor may, by giving written notice to Owner within fifteen (15) days of receipt of Owner’s response (or within fifteen (15) days of Owner’s failure to respond), demand an informal conference to meet and confer for settlement of the issues in dispute. Upon such demand, Owner shall schedule a “meet and confer” conference within thirty (30) days.
If after the “meet and confer” conference, any portion of the claim remains in dispute, Contractor may file a claim pursuant to Government Code Section 900 et seq. If a court action is thereafter filed to resolve the claim, the court must, within the time specified by law, submit the matter to nonbinding mediation unless waived by mutual stipulation of Owner and Contractor. If after the mediation process, the matter remains in dispute, the case must then be submitted to judicial arbitration pursuant to the applicable law.
All claims, disputes or other matters involving more than $375,000 between Owner and Contractor arising out of or relating to the Agreement or the breach thereof (except for claims which have been waived by the making or acceptance of final payment) shall first be submitted to mediation under the Construction Industry Mediation Rules of the American Arbitration Association then in effect prior to either of them exercising any rights or remedies as either may otherwise have under the Contract Documents or by laws or regulations in respect of any dispute. The parties may agree to an alternative mediation service provider. Notice of demand for mediation shall be filed in writing with the other party to the Agreement and with the American Arbitration Association. If the mediation process is unsuccessful, either party may pursue its legal rights pursuant to the laws of California.
19 Board Packet No. 066 Marin County Superior Court shall be the exclusive venue for any court action brought by either party arising from or relating to the Agreement.
17.0 NO WAIVER. The failure of Owner to insist upon the Contractor’s performance of any of its obligations under the Contract Documents, or the waiver of any breach by the Contractor of its obligations under the Contract Documents, shall not be construed as thereafter waiving any such obligations or future breach.
18.0 GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
19.0 EXPRESS WARRANTY. Contractor agrees and warrants that:
• All materials used by the Contractor will be new and of good quality;
• The Work will be free from defects; and
• The Work will conform to the requirements of the Contract Documents.
The express warranty obligations in this paragraph shall extend to all equipment installed by Contractor pursuant to the Contract Documents.
IN WITNESS WHEREOF, OWNER and CONTRACTOR have caused this Agreement to be executed the day and year first above written.
OWNER: ROSS VALLEY SANITARY CONTRACTOR: COASTSIDE CONCRETE DISTRICT AND CONSTRUCTION
By: By:
Date ______Date
20 Board Packet No. 067 dŚŝƐWĂŐĞŝƐ/ŶƚĞŶƚŝŽŶĂůůLJůĂŶŬ
Board Packet No. 068 ITEM 13
ROSS VALLEY SANITARY DISTRICT 2960 Kerner Blvd San Rafael, CA 94901 (415) 259-2949 ~ rvsd.org
STAFF REPORT
For the Meeting of August 18, 2021 August 10, 2021
To: Board of Directors Approved by:
From: Ben Conner, Acting Operations & Maintenance Manager
Subject: Consideration of Approving Disposal of Surplus District-Owned Equipment
Summary
This staff report is being presented to the Board for consideration of approving the disposal of surplus District-owned equipment in accordance with the District’s Financial Policies.
Discussion
The District has accumulated various electronics equipment that staff recommends be disposed in accordance with its Financial Policies, in order to maximize the benefit to the District. Section 11 of the District’s Financial Policies is the District’s adopted Procurement Policy. Section 11.27 provides the guidelines for how the District may dispose of surplus property including electronics equipment. If the estimated current market value of the item is greater than $1,000, only the Board may declare the item(s) surplus and direct staff to dispose of the property accordingly. The General Manager or designated Purchasing Agent is responsible for ensuring that the sale, lease, transfer, exchange, and disposal of surplus property is conducted in such a manner as to realize the maximum value possible from the sale or disposal of surplus property. Table 1 includes a list of District assets that are no longer in service and recommended for surplus.
Table 1: Equipment Proposed to be Surplus
Fiscal Year Estimated Current Item Description Original Price Purchased Used Value Leica BLK360 Imaging Laser Scanner 19/20 $18,900 $16,000 VIVE Pro Eye Headset w/ Headset Cable 19/20 $1,399 Over $1,000 Microsoft Hololens II (qty 2) 19/20 $3,500 x 2 Over $1,000 each DJI Phantom 4 Pro+ Quadcopter Drone 19/20 $2,809 $1,600 TOTAL $30,108 Over $20,000
Board Packet No. 069 The items in Table 1 were purchased by the former Operations & Maintenance Manager as technology pilot programs and subsequently have been re-evaluated by current District staff. The technologies were determined to be too costly to maintain (annual license subscription, staff training time, updating of software, and potentially high maintenance/repair costs), ultimately not worth the investment, or found to not be feasible or practical to be used in the applications for which the items were originally purchased.
• Leica BLK360 Imaging Laser Scanner: This scanner was originally purchased to create 3D scans and/or images of pump stations and explore the feasibility using these scans to provide computer-based training to District staff. Subsequently, staff has determined that since District staff need to be physically present at pump stations during training to experience in-person situational awareness and safety issues such as chemical and gas exposure, slips, trips, falls, mechanical and electrical hazards, computer based training is not considered to be viable and this equipment is not needed for District functions.
• VIVE Pro Eye Headset with Headset Cable: This equipment was originally purchased to be a complimentary asset to the Leica BLK360 Imaging Laser Scanner. The intent was to download scans/images from the Leica scanner, upload the scan/images to the VIVE Pro Eye Headset and conduct augmented reality-based training for District staff. As discussed above, the computer-based training is not considered to be viable or necessary and this equipment is no longer needed for District functions.
• Microsoft Hololens II (quantity two): These items were originally purchased to explore the possibility of creating an augmented virtual reality of underground RVSD assets for use by staff in the field. The amount of staff time required to be dedicated to this project would be time consuming, and there is not “buy-in” from O&M staff to implement this rarely- used technology in the field. These technologies are typically used by entities such as refineries where virtual reality is helpful to avoid hazardous atmospheres, etc. They are not in use by government agencies and utilities, and so the other utility information would not be available if this technology were used, only RVSD assets. After some exploration of the possible use of this equipment, staff are not comfortable donning VR headsets in streets and rights-of-way to locate assets, and therefore this equipment is no longer needed for District functions.
• DJI Phantom 4 Pro+ Quadcopter Drone: This drone was originally purchased to investigate whether aerial pictures and video would be useful for assessing easements. This equipment has been determined to not be useful because the drone could not see through vegetative cover or determine the type of soil or determine the slope/grade of easement soil conditions. In addition, staff has concern about flying drones in private property and the public perception of that activity. For these reasons this equipment is no longer needed for District functions.
Previously, the District has used the services of an industrial auctioneer for the disposal of heavy- duty equipment and vehicles. Industrial auction houses help the District maximize return value by accessing a wide geographical range, providing a market for specialized equipment and minimizing staff time in the sale process.
Board Packet No. 070 For this particular equipment list, the District should consider conducting a direct sale through Craigslist because of the possibility of local consumer interest and the relative ease of ownership transfer (unlike vehicle title transfers which are more involved). Also, the District has recently hired additional support staff who are available to conduct the direct sale process.
Staff requests that the Board declare the list of electronics to be surplus and direct the purchasing agent to use appropriate surplus services, including but not limited to, industrial auction or direct sale, to maximize return value.
Any and all proceeds from the surplus process will be deposited into the District’s operating account for use by the District, per Procurement Policy Section 11.30 “Proceeds from Disposition of Surplus Property”.
Recommendation
Declare the list of equipment as surplus and direct staff to engage services for disposal, with any proceeds to be deposited in the District’s operating account for use by the District.
Attachment(s): a. Audio/Video Equipment Photos
Board Packet No. 071 Attachment A
Surplus Property Disposal Form
Prepared By (Name, Title): Signature/Date:
Reviewed By (Name, Title): Signature/Date:
Purchasing Agent Item Reason for Current Recommended Est. Current Picture Original Item Description Fixed Asset Quantity Disposal Condition Action Market Value Attached Value
Notes:
Approval Signature (Finance & Administrative Service Manager):
RVSD Finance Policy 11.26 Surplus Property (Adopted by the Board on December 18, 2019) Only the Purchasing Agent has the authority to determine whether property owned by the District no longer has any useful value to the District. The Purchasing Agent has the authority to declare equipment and other property surplus if the equipment has a current estimated market value of one thousand dollars ($1,000) or less. If the current estimated market value exceeds one thousand dollars ($1,000), or the property is recorded as a fixed asset, the Board of Directors has the sole authority to declare the property surplus.
Board Packet No. 072 Board Packet No. 073 Board Packet No. 074 Board Packet No. 075 Board Packet No. 076 ROSS VALLEY SANITARY DISTRICT ITEM 14.a.
PERFORMANCE METRICS MONTHLY REPORT OPERATIONS & MAINTENANCE – JULY 2021
Prepared by: Patrick Filipelli Date: August 2021 Business Systems Analyst
Reviewed by: Steve Moore Ben Conner General Manager Operations & Maintenance Manager
DISTRICT MISSION We provide our customers with high quality wastewater collection service, through a system that has no avoidable sanitary sewer overflows, at the lowest sustainable cost, in order to protect public health and the environment.
REPORT CONTENTS
District Mission ...... 1 Report Contents ...... 1 INTRODUCTION ...... 3 Purpose ...... 3 Definitions ...... 3 Items of Note in Current Reporting Period ...... 3 PUMP STATIONS ...... 5 Flow ...... 5 Maintenance ...... 6 GRAVITY SEWER LINES ...... 7 Pipe Cleaning ...... 7 Condition Assessment ...... 7 Recycled Water ...... 8 Distribution of Recycled Water Use ...... 8 Repair...... 9 Distribution of Repair Work ...... 9 Lateral Inspections ...... 10 Number of Inspections and Footage Replaced ...... 10 Distribution by Inspection Type ...... 10 SERVICE CALLS ...... 11 Number of Calls and Staff Hours ...... 11 Distribution by Cause ...... 11 SANITARY SEWER OVERFLOWS...... 12 SSO Categories ...... 12
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Public SSOs by Category ...... 12 Public SSOs by Cause ...... 13 Distribution of SSOs by Cause ...... 13 SSO Volume versus Conveyance to WWTP ...... 14 Acronyms, Abbreviations, Terms, and Definitions ...... 15
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INTRODUCTION
Purpose The purpose of this performance metrics report is to present and discuss the management and performance of the collection system. Reports will be prepared on a monthly and annual basis.
Definitions Performance metrics provide information on the collection system management and performance. A list of acronyms, abbreviations, terms, and definitions related to the District’s collection systems, O&M, and performance metrics is provided at the end of this document.
Items of Note in Current Reporting Period The following items of note were in this performance metrics reporting period: Operations: July marked the second consecutive no spill month for the District. Pump Crew: • PS 24 – New pump/level controller installed and programmed. Pump station is now viewable on SCADA for the first time. • LS 20 – Troubleshooting was performed on Pump #1 when it was noticed pump efficiency had decreased. The issue was with air leaks in the suction pipe and not the pump itself. • Valve K001.005-V at the end of Laurel Ave in Kentfield – 12” check valve was inspected and serviced. This check valve is now on a 1 month maintenance schedule in InfoAsset. • Monitor of odor control units and their carbon media effectiveness continues at PS13 and PS15. Line Maintenance Crew: • Started and finished cleaning of pipes which are on a 3 month cleaning frequency. • Continued cleaning larger diameter pipes in Larkspur and Kentfield. • Received two new Vactor RamJets, currently putting into service after outfitting with additional toolboxes and tool trays. Repair Crew: • Repair crew installed 30 point repairs which were all selected from the IAMP. • Performed 6 manhole rehabs. • Repair Crew Supervisor worked closely with Marin County on the Sir Francis Drake Paving Project. An assessment of RVSD assets was coordinated to obtain a correct number of affected manholes and rodholes. Materials were ordered and provided to the contractor while ensuring RVSD assets were installed correctly and at the correct elevation for the new pavement.
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Condition Assessment Crew: • 48 MACP manholes inspected • G4/5 Surveys: 4263.5 feet • Maintenance related: 350.4 feet • New Pipe: 246.3 feet • Post Rehab: 84.6 feet
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PUMP STATIONS
Pump stations convey wastewater collected by gravity through force mains to points downstream in the system or to the WWTP. Maintenance and monitoring of the pump stations and related assets is critical in managing the collection system. The metrics categories in this report for Pump Stations are Flow, Maintenance, and Energy.
Flow All of RVSD’s flow is conveyed in the force main network to CMSA, through one of seven pump stations: PS 15 Kentfield, PS 24 630 S Eliseo, PS 25 1350 S Eliseo, PS 14 Larkspur, PS 12 Bon Air, PS 13 Greenbrae, or PS 10 Landing B. Pump stations are the primary location where flow data is collected. Maintenance and energy needs directly relate to flow conditions in the system.
Flow
Total Flow Volume 99 MG ADWF 3.2 MGD Total Flow Volume versus Calculated ADWF Volume 0.98 PWWF 5.3 MGD Wet Weather Peaking Factor (PWWF/ADWF) 1.7
RVSD Flows to CMSA Total Flow, MG % of CMSA
540 60
490 50 440 47 47 47 47 47 45 46 390 44 43 43 45 40 42 43 340 30 290
240 20
190 166 156 146 143 127 126 10 112 115 112 112 140 108 102 99 90 0 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21
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Maintenance Maintenance at pump stations is essential for operational reliability and efficiency. The many electrical, mechanical, and structural components at pump stations require regular preventative maintenance, which reduces overall costs, protecting or extending service life and improving reliability.
PS Maintenance Activities Planned Work Orders Completed 100% Notable Activities 1. Installed new level controller PS 24 2. Repaired pump and fixed wear issue LS 20 3. Sampled carbon media for life expectancy report PS 13, 15 4. Set up SCADA system with CMSA PS 24
Board Packet No. 082 S:\Clerk of the Board\Agenda Packets - Working Files\2021_08_18\INFO\Performance Metrics OM Monthly Report for August 2021.docx Updated: 08/12/2021Page 6 of 15 PERFORMANCE METRICS MONTHLY REPORT OPERATIONS & MAINTENANCE – JULY 2021
GRAVITY SEWER LINES
Gravity sewer lines collect and convey wastewater downstream. Maintenance, assessments, and repairs can prevent avoidable SSOs, protect public health and the environment, and minimize costs. The metrics categories in this report for Gravity Sewer Lines are Pipe Cleaning, Condition Assessment, and Repair.
Pipe Cleaning Pipe cleaning is the fundamental preventative maintenance activity for gravity sewer pipelines and can prevent SSOs, reduce service calls, and extend the life of the assets. The District has implemented a quality assurance program to provide a higher level of service using CCTV cameras. HFC= high frequency cleaning once/six months.
Planned Cleaning Activities Completed QA/QC HFC Cleaning Schedule Planned, ft Actual, ft 9% ≥ 5 yr 25% HFC 5,000 4,863 3% 1 yr 30,000 33,352 2-3 yr 2,000 2,300 ≥ 5 yr 2,000 1.909 1 yr CCTV QA/QC 14,000 14,133 59% 2-3 yr TOTAL 53,000 56,557 4% Planned Work Orders Completed 100%
Cleaning and QA/QC Completed by Schedule
Condition Assessment Condition assessment is used to understand and monitor the condition of infrastructure assets.
CCTV Inspection Lengths by Purpose Maintenance Routine 8% 5% Post Planned, ft Actual, ft CCTV Purpose Rehab 2% CIP Assessment 0 0 Maintenance 0 350 Related Routine 0 246 Assessment Resurvey 4,000 4,263 Resurvey Post Rehab 0 85 85% Pre-Rehab 0 0 I/I Investigation 0 0 TOTAL 4,000 4,944 CCTV Completed by Purpose Planned CCTV Completed 100%
Board Packet No. 083 S:\Clerk of the Board\Agenda Packets - Working Files\2021_08_18\INFO\Performance Metrics OM Monthly Report for August 2021.docx Updated: 08/12/2021Page 7 of 15 PERFORMANCE METRICS MONTHLY REPORT OPERATIONS & MAINTENANCE – JULY 2021
Recycled Water The District uses recycled water for sewer cleaning, dust control and other activities, using disinfected-23 MPN quality water from the CMSA Truck Fill Station. Below is the total Recycled water usage for the current month and fiscal year.
Recycled Water Use by Purpose (in gals)
Purpose Current Month FYTD
Sewer Cleaning 68,020 68,020 Dust Control 0 0 Hydroseeding 0 0 TOTAL 68,020 68,020
Distribution of Recycled Water Use Using recycled water for various operational activities is environmentally responsible and sustainable in the long term. The volume of recycled water use equals the volume of potable water conserved. Conserving potable water makes more available for human uses of water for health and safety, and environmental uses of water for fish and wildlife habitat in the Lagunitas Creek and Russian River watersheds.
Sewer Sewer Cleaning Cleaning 100% 100%
Recycled Water Use Current Month Recycled Water Use FYTD
Board Packet No. 084 S:\Clerk of the Board\Agenda Packets - Working Files\2021_08_18\INFO\Performance Metrics OM Monthly Report for August 2021.docx Updated: 08/12/2021Page 8 of 15 PERFORMANCE METRICS MONTHLY REPORT OPERATIONS & MAINTENANCE – JULY 2021
Repair The Repair department allows the District to perform cost effective and vital work without the need to hire contractors.
Repair Activity by Type
Repair Type Current Month FYTD Localized pipe 30 30 liner Replacement 0 0 Repair Manhole repair 6 6 Manhole Install 0 0 TOTAL 36 36
Distribution of Repair Work Understanding the distribution of repair work allows more effective planning of future O&M and capital improvement activities.
MH MH Repair Repair 17% 17%
Localized Localized pipe liner pipe liner 83% 83%
Repair Type Current Month Repair Type FYTD
Board Packet No. 085 S:\Clerk of the Board\Agenda Packets - Working Files\2021_08_18\INFO\Performance Metrics OM Monthly Report for August 2021.docx Updated: 08/12/2021Page 9 of 15 PERFORMANCE METRICS MONTHLY REPORT OPERATIONS & MAINTENANCE – JULY 2021
LATERAL INSPECTIONS Inspections staff inspect and serve technical customer support and enforcement functions for private sewer laterals.
Number of Inspections and Footage Replaced Lateral inspections have increased over the years due to increased lateral replacement activity driven by the District’s lateral programs. Inspections staff complete more lateral inspection work orders than the number of laterals that are replaced, due to additional field meets and investigations as well as reinspection’s when the lateral does not pass inspection the first time.
Lateral Inspections FYTD Lateral Replacement FYTD
Type # INSP Staff Hours Type # INSP Footage Fail 3 3 Repaired 6 104 Ongoing 10 11 Replaced 54 4,505 Pass 60 69 TOTAL 60 4,609 Site Meet 5 5 TOTAL 78 88
Distribution by Inspection Type
Site Meet Fail Site Meet Fail 6% 4% 6% 3% Ongoing 13%
Ongoing 13%
Pass Pass 77% 78%
Distribution of Inspections Distribution of Hours
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SERVICE CALLS
Service calls are by nature unplanned activities and can be a measure of the quality of wastewater collection service. A high number of service calls reduces the availability of O&M resources to complete preventative maintenance and scheduled repairs. The metrics categories in this report for Service Calls are the Number of Calls and Staff Hours and Distribution by Cause.
Number of Calls and Staff Hours Service calls both during normal hours and after hours take a considerable amount of staff resources. To provide a high level of service to customers, the District is committed to comprehensive management of all calls.
Calls and Hours by Cause of Service Call
Cause # Calls Staff Hours General 2 5 Public SSO 0 0 Private SSO 1 2 Odor complaints 1 6 Noise complaints 0 0 System Monitoring 2 4 Pump Station Alarms 1 6 Non-District incidents 1 2 TOTAL 8 25
Distribution by Cause Understanding service call distribution by cause allows more effective planning of future O&M activities.
System System Non- Monitoring General General Monitoring District 16% 25% 20% 25% 8% Private SSO Private 8% Non- SSO Pump District 12% Station 13% 24% Pump Odor Station Odor 24% 13% 12%
Distribution of Calls Distribution of Hours
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SANITARY SEWER OVERFLOWS
SSOs affect public health and the environment. Preventing SSOs is fundamental to the proper operation of the collection system. The metrics categories in this report for Sanitary Sewer Overflows are the Public SSOs by Category, Public SSOs by Cause, Distribution of SSOs by Cause, and SSO Volume versus Conveyance to WWTP.
SSO Categories
Category 1: Discharge of untreated or partially treated wastewater of any volume resulting from a sanitary sewer system failure or flow condition that either: • Reaches surface water and/or drainage channel tributary to a surface water; or • Reached a Municipal Separate Storm Sewer System (MS4) and was not fully captured and returned to the sanitary sewer system or otherwise captured and disposed of properly.
Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either: • Does not reach surface water, a drainage channel, or an MS4, or • The entire SSO discharged to the storm drain system was fully recovered and disposed of properly.
Category 3: All other discharges of untreated or partially treated wastewater resulting from a sanitary sewer system failure or flow condition.
Public SSOs by Category Public SSOs are categorized for regulatory purpose by the State of California and reported through CIWQS to the RWQCB.
SSOs by CIWQS Category
Category # SSOs Volume, gal
1 0 0 2 0 0 3 0 0 TOTAL 0 0
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Public SSOs by Cause Tracking the cause of SSOs is a regulatory requirement for CIWQS SSO reporting. The data is used in planning, O&M, capital improvement, and enforcement activities.
SSOs by Cause
Category # SSOs Volume, gal
Structural 0 0 Roots 0 0 Debris 0 0 FOG 0 0 Construction 0 0 Exceeded 0 0 Capacity Surcharge 0 0 Operator Error 0 0 PS Power Failure 0 0
Distribution of SSOs by Cause Understanding how SSOs are distributed by cause allows more effective planning of future O&M, capital improvement, and enforcement activities.
No spills No Spills
Distribution of SSOs Distribution of SSO Volume
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SSO Volume versus Conveyance to WWTP SSOs are wastewater that could not be conveyed by the collection system.
SSO Volume versus WWTP Influent Month SSO, gal WWTP, gal % July 0 99,000,000 0%
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ACRONYMS, ABBREVIATIONS, TERMS, AND DEFINITIONS
ADWF Average Dry Weather Flow CCTV closed circuit television CDO Cease and Desist Order CIP Capital Improvement Plan or Program CIWQS California Integrated Water Quality System CMMS Computerized Maintenance Management System CMSA Central Marin Sanitation Agency COF Consequence of Failure District Ross Valley Sanitary District or Sanitary District No. 1 of Marin County FC Consequence of Failure FL Likelihood of Failure FM force main FOG Fats, Oil, and Grease ft feet FY Fiscal Year gal gallons GIS Geographic Information Systems GPS Global Positioning System for satellite-based location information HFC High Frequency Cleaning, <1 year hr hour IAMP Infrastructure Asset Management Plan I/I infiltration/inflow in inches InfoNet District’s CMMS software kWh kilowatt-hour; unit of energy LF linear feet LOF Likelihood of Failure LOS Level of Service LS Lift Station MACP Manhole Assessment and Certification Program © MG million gallons; measure of flow volume. mgd million gallons per day; measure of flow rate mi miles O&M Operations and Maintenance PACP Pipeline Assessment and Certification Program © PS Pump Station PWWF Peak Wet Weather Flow QA/QC quality assurance and quality control RDI/I rainfall-dependent infiltration/inflow RVSD Ross Valley Sanitary District or Sanitary District No. 1 of Marin County RWQCB Regional Water Quality Control Board SCADA supervisory control and data acquisition SMARTool Sewer Main Asset Replacement Tool; risk model SOP Standard Operating Procedure SSMP Sewer System Management Plan SSO Sanitary Sewer Overflow yr year
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Board Packet No. 092