Regular Meeting of Council Council Chambers April 28, 2015 Immediately Following the Public Hearing at 7:00Pm

Regular Meeting of Council Council Chambers April 28, 2015 Immediately Following the Public Hearing at 7:00pm

1. Call to Order Minute of Silence – 1.1 Letter: New Westminster & District Labour Council, dated Day of Mourning for February 12, 2015 Workers Killed and File: 0230-01 Injured on the Job – April 28, 2015 Request:

Pages 11-12 THAT April 28, 2015 be proclaimed Day of Mourning in recognition of workers killed, injured, or disabled on the job.

One minute of silence will be observed in recognition of workers killed, injured, or disabled on the job.

Introduction of Art at 1.2 Verbal Report: Mayor Clay Council File: 7705-01

2. Public Input

3. General Matters Delegation – 3.1 Delegation Application: Bill Briscall and Sean Spear, RainCity RainCity Housing Housing and Support Society, dated April 13, 2015 and Support Society File: 0230-01

Pages 13-14

4. Adoption of Minutes Minutes 4.1 File: 0550-05

Pages 15-26 Recommendation:

THAT the minutes of the Regular Meeting of Council held Tuesday, April 14, 2015 be adopted.

Council’s Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character.

Please note that Council meetings are recorded and streamed live to the City’s website. Any comments you make at the meeting as well as your image may appear on the City’s website. Document: 304869 5. Consent Agenda Note: Council may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.

Finance Committee 5.1 Recommendation: Resolutions for Ratification THAT the following recommendations from the Finance Committee meetings of April 7, 2015 and April 21, 2015 be ratified:

Strategic Fleet Review FC15/048 (April 7, 2015) THAT the Strategic Fleet Review Draft Report dated March 2015 from Mercury Associates be received for information.

FC15/049 THAT staff report back on a preliminary action plan for achieving the vehicle equivalent unit benchmark to achieve maximum savings.

2015 – 2019 Capital FC15/051 Financial Plan THAT the Murray Street Bike Path Extension Project, for a total of (April 7, 2015) $214,000, be added under 2016 in the Council Strategic Priorities Reserve.

FC15/053 THAT the Cultural Services – New Community Events (Parade, Picnic and Fireworks) item in the Council Strategic Priorities Reserve be reduced to $45,000 for 2015.

FC15/054 WHEREAS an equipment capital program has been established in the Asset Reserve to fund annual non-fleet equipment projects;

AND WHEREAS the Police Board has submitted capital projects to be funded from the equipment capital program;

BE IT RESOLVED THAT Police Board be allocated a portion of the equipment capital program funding envelope equivalent to the same annual percentage as the target tax increase.

FC15/055 THAT staff come back with a report with options for a suitable funding source for the unfunded portion of the Equipment Capital Program – Police in the amount of $97,216 for 2015, and a plan for long term funding of these items.

FC15/056 WHEREAS it is not unreasonable to anticipate that the specific projects that have been identified to be undertaken within the capital program funding envelopes may have overages and underages from time to time;

AND WHEREAS it is deemed to be expedient to have some funding flexibility within the established capital programs funding envelopes to advance the annual capital plan;

City of Port Moody Regular Council Meeting - April 28, 2015 2 BE IT RESOLVED THAT project funding flexibility be granted within the capital program funding envelopes that have been established as long as total spending within the allocated capital program funding envelope is not exceeded without the approval of Council.

FC15/057 THAT the gas tax funding be set aside in a reserve and be considered annually during budget deliberations to address specific community identified needs as they arise.

POCOMO Meals on FC15/058 Wheels Funding Request WHEREAS Council Contingency holds $18,922 in funding at this (April 7, 2015) time;

BE IT RESOLVED THAT the funding request of $875 from the POCOMO Meals on Wheels Society, as identified in the report dated March 11, 2015 from the Financial Services Department, be funded from Council Contingency.

2015 Heritage Commission FC15/059 Work Plan and Budget WHEREAS Council Contingency holds $18,922 in funding at this (April 7, 2015) time;

BE IT RESOLVED THAT the funding request of $7,500 from the Heritage Commission, as identified in the report dated February 27, 2015 from the Heritage Commission, be funded from Council Contingency.

Replacement of Float on FC15/060 East Pier at Rocky Point THAT $100,000 be funded from the Rocky Point Ramp Reserve for Park (April 7, 2015) the bathymetric study (ocean depth measurements), ocean floor sampling and boat channel dredging to complete the Replacement of Float on East Pier at Rocky Point Park Project as recommended by Port Metro Vancouver and the report from Engineering and Parks Services dated March 16, 2015 regarding Replacement of Float on East Pier at Rocky Point Park.

Capital Financing for Police FC15/064 Equipment – 2015 – 2019 THAT the $97,216 shortfall for funding of Police Department Financial Plan (April 21, 2015) equipment within the Equipment Capital Program in the Asset Reserve for 2015 be funded by the unused balance in the Asset Reserve as described in Option 1 of the report from the Financial Services Department dated April 8, 2015.

FC15/065 THAT the Police Board identify an annual 20-year spending plan for equipment for the 2016 budget process, averaging it out to establish an annual amount, to be presented to the Finance Committee as part of the 2016 Financial Plan deliberations and, if approved, established as the annual Police Department Equipment Capital Program allocation.

2015 – 2019 Capital FC15/066 Financial Plan Finalization THAT the 2015 – 2019 Capital Financial Plan, as described in the (April 21, 2015) report dated March 24, 2015 from the Financial Services Department and as amended at the April 7 and 21, 2015 Finance Committee meetings, be forwarded to Council for approval.

City of Port Moody Regular Council Meeting - April 28, 2015 3 Public Consultation Results FC15/067 for 2015 Financial Plan THAT the report dated April 10, 2015 from the Financial Services (April 21, 2015) Department regarding the public consultation results for the 2015 Financial Plan be received for information.

Tax Class Discussion FC15/068 (April 21, 2015) THAT staff report back with a year over year analysis of tax rates for classes 4, 5 and 6 as they apply to 10 actual properties in Port Moody for each class.

2015 – 2019 Operating FC15/069 Financial Plan Finalization THAT the 2015 – 2019 Operating Financial Plan as described in the (April 21, 2015) report from the Financial Services Department dated April 10, 2015 be forwarded to Council for approval.

Financing New Computer FC15/070 Equipment and Software THAT staff be authorized to finance the purchase of computer (April 21, 2015) equipment and software, through the Municipal Financing Authority, for a total pre-tax amount not to exceed $250,000.

Mercier Road Slope FC15/071 Stability Project THAT Council authorize a transfer of $120,000 from the Noons (April 21, 2015) Creek Slope Stability project (OWS09104) to the Mercier Road Slope Stability project (CWS14105) as recommended in the report dated April 13, 2015 from Engineering and Parks Services.

Maintenance of Colonel FC15/072 Richard Clement Moody’s WHEREAS Council has approved the City enter into a one year Memorial at St. Peter’s Church, Bournemouth, UK agreement with Head and Wheble Funeral Directors for the (April 21, 2015) maintenance of Colonel Richard Clement Moody's memorial at a cost of £90 (approximately $168.89 Canadian Dollars) as recommended in the report dated March 31, 2015 from Corporate Services, Legislative Services Division regarding Maintenance of Colonel Richard Clement Moody's memorial at St. Peter's Church, Bournemouth, UK;

AND WHEREAS the 2015 Council Contingency has a current balance of approximately $10,500;

BE IT RESOLVED THAT the funding for the for the one year agreement with Head and Wheble Funeral Directors for the maintenance of Colonel Richard Clement Moody's memorial at a cost of £90 (approximately $168.89 Canadian Dollars) be funded from Council Contingency.

Trans Mountain Pipeline FC15/073 Expansion – Legal Strategy WHEREAS Council has approved the City to continue to participate Funding (April 21, 2015) as an intervenor submitting arguments and evidence in a legal strategy to protect the City of Port Moody’s specific interests in the National Energy Board’s review of the proposed Trans Mountain Pipeline Expansion;

AND WHEREAS the City’s Accumulated Surplus reserve has a current available balance of approximately $900,000;

City of Port Moody Regular Council Meeting - April 28, 2015 4 BE IT RESOLVED THAT up to $35,000 be set aside in the City’s Accumulated Surplus reserve to fund the legal strategy.

Terms of Reference 5.2 Report: Community Services – Recreation Services Division, dated for Seniors Task March 24, 2015 Force File: 15-8160

Pages 27-32 Recommendations:

THAT the attached Terms of Reference for a Seniors Task Force be adopted as recommended in the report dated March 24, 2015 from Community Services - Recreation Services Division regarding the creation of a Seniors Task Force;

AND THAT the proposed request of $3,000 for Committee Clerk staff time be referred to the Finance Committee for consideration.

$20 Child and Youth 5.3 Report: Community Services – Recreation Services Division, dated Summer April 20, 2015 Promotional Drop-in File: 15-8160 Pass Recommendations: Pages 33-46 THAT staff be authorized to provide a $20 Child and Youth Summer Promotional Drop-in Pass for the months of July and August 2015 as a pilot program;

AND THAT the Parks & Recreation Commission review the pilot program upon completion and report back to Council as recommended in the report dated February 27, 2015 from Recreation Services regarding the $20 Child and Youth Summer Promotional Drop-in Pass.

Barnet Landfill – 5.4 Report: Engineering and Parks Services, dated April 20, 2015 New Building File: 11-5360-03/2001 Canada Fund Recommendation: Pages 47-50 THAT Council authorize staff to amend the New Building Canada Fund grant application for the closure of the Barnet Landfill by adding the redevelopment of a public park to the project scope, as recommended in the report dated April 20, 2015 from Engineering and Parks Services.

6. Items Removed From The Consent Agenda

City of Port Moody Regular Council Meeting - April 28, 2015 5

7. Legislative Matters Heritage Designation 7.1 If referred from the Public Hearing to be held on April 28, 2015 Bylaw 2015, No. 3006 (Belcarra South City of Port Moody Heritage Designation Bylaw 2015, No. 3006, Cottages) being a Bylaw to designate the six buildings located at Parcel “D” (Reference Plan 17379) of the Fractional South West Quarter Pages 51-54 Section 23 in Fractional Township West of Township 39 NWD, as shown in Schedule A to the Bylaw.

File: 3900-02

Recommendations:

THAT City of Port Moody Heritage Designation Bylaw 2015, No. 3006 be now read a third time.

THAT Bylaw No. 3006 be now adopted.

Proposed Zoning 7.2 If referred from the Public Hearing to be held on April 28, 2015 Bylaw Text Amendments to City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Address House Bylaw No. 229, 2015, No 3004, being a bylaw to address house Height, Siting, and height, siting, and size concerns. Size Concerns File: 3900-05-03 Pages 55-58 Recommendations:

THAT City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 229, 2015, No. 3004, be now read a third time.

THAT Bylaw No. 3004 be now adopted.

Municipal Ticket 7.3 City of Port Moody Municipal Ticket Information Utilization Bylaw, Information 2011, No. 2896, Amendment Bylaw No. 4, 2015, No. 3007, being a Utilization Bylaw, bylaw to amend the Municipal Ticket Information Utilization Bylaw to 2011, No. 2896, reference Business Licence and Regulation Bylaw No. 3000 Amendment Bylaw No. 4, 2015, No. 3007 File: 09-3900-02

Pages 59-60 Recommendation:

THAT City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 4, 2015, No. 3007 be now adopted.

Appointment of 7.4 Verbal Report: Mayor Clay Council File: 0360-20-36 Representative to the Fire Department Recommendation to be provided in a verbal report from Mayor Advisory Committee Clay.

City of Port Moody Regular Council Meeting - April 28, 2015 6 8. Unfinished Business

9. New Business Development Permit 9.1 Report: Development Services – Planning Division, dated April 20, and Development 2015 Variance – 2929 St. File: 3060-20-102 and 3090-20-117 Johns Street Recommendations: Pages 61-90 THAT Development Permit 2015-102 be issued, as recommended in report dated April 20, 2015 from Development Services – Planning Division regarding the Development Permit and Development Variance Permit for 2929 St. Johns Street;

AND THAT Development Variance Permit 2015-117 be issued;

AND THAT the Mayor and Corporate Officer be authorized to execute the necessary legal documents required in support of this application.

Rezoning and 9.2 Report: Development Services – Planning Division, dated April 15, Development Permit 2015 – 2513-2519 Clarke File: 6700-20-123 and 3060-20-105 Street Recommendations: Pages 91-154 THAT Bylaw 2996 be now adopted, as recommended in the report dated April 15, 2015 from Development Services – Planning Division regarding the Rezoning and Development Permit – 2513-2519 Clarke Street;

AND THAT Development Permit 2015-105 be issued;

AND THAT the Mayor and Corporate Officer be authorized to execute the necessary legal documents required in support of this application.

City Owned and 9.3 Report: Fire-Rescue, dated April 20, 2015 Operated Boat File: 14-7200-05

Pages 155-192 Recommendations:

THAT the City borrow up to $300,000.00 to lease a fire boat operated by the Fire-Rescue Department as recommended in the report from Fire-Rescue dated April 20, 2015 regarding City Owned and Operated Boat;

AND THAT additional funds of $47,000.00 be allocated to the Fire Boat operating costs and be referred to the Finance Committee to determine a suitable source of funding.

City of Port Moody Regular Council Meeting - April 28, 2015 7 2015 Five Year 9.4 Presentation: General Manager of Financial Services Financial Plan and Report: Financial Services Department, dated April 22, 2015 Related Bylaw File: 1700-03-08/2015

Pages 193-208 Recommendation:

THAT City of Port Moody 2015-2019 Five Year Financial Plan Bylaw No. 3008 be now read a first, second, and third time as recommended in the report dated April 22, 2015 from the Financial Services Department regarding the 2015 Five Year Financial Plan and Related Bylaw.

2015 Property Tax 9.5 Report: Financial Services Department, dated April 22, 2015 Rates Bylaw No. File: 05-1700-03/08/2015 3009 Recommendation: Pages 209-216 THAT City of Port Moody 2015 Property Tax Rates Bylaw No. 3009 be now read a first, second, and third time as recommended in the report dated April 22, 2015 from Financial Services Department regarding the 2015 Property Tax Rates Bylaw.

Establishment of a 9.6 Report: Meghan Gillanders Lahti – City Councillor, City of Port Secondary Suite Moody, dated April 17, 2015 Task Force File: 0360-01

Pages 217-220 Recommendations:

THAT Council establish a Secondary Suite Task Force for the purpose of reviewing the Secondary Suite Bylaw and making recommendations to Council on the Bylaw;

AND THAT the duties of the Secondary Suite Task force be to review the present bylaw and to consider all related matters including but not limited to all issues related to secondary suites;

AND THAT the membership of the Secondary Task force be composed of one member of Council, one staff member from Financial Services Department, two members of the community-at-large, one member appointed from the Community Care Committee;

AND THAT the Terms of Reference be brought to the Committee of the Whole meeting of May 7, 2015 for approval;

AND THAT the Secondary Suite Task Force report back to Council on their progress at the July 14, 2015 meeting of Council and present their final report with advice and recommendations on the Secondary Suite Bylaw, to the September 29, 2015 meeting of Council.

City of Port Moody Regular Council Meeting - April 28, 2015 8 Notice of Motion: 9.7 File: 0550-01/2015 Fire Municipal Service Assessment Recommendation:

WHEREAS Mr. Michael Hurley, President of the British Columbia Fire Fighters Association, wrote a comprehensive report about our recent Municipal Service Assessment of Port Moody Fire Rescue;

BE IT RESOLVED THAT Mr. Michael Hurley’s request to present the findings of his report and answer Council questions as a delegation to a Regular Meeting of Council, be accepted.

10. Other Business Proclamation 10.1 Letter: Operation Lifesaver, dated April 21, 2015 Request – Rail File: 0630-01 Safety Week Request: Pages 221-224 THAT April 27 to May 3, 2015 be proclaimed Rail Safety Week. 11. Reports from Council 11.1 Council Verbal Reports

11.2 Staff Verbal Reports

12. Information Items Committees, 12.1  Finance Committee Minutes – February 17, 2015 Commissions, and  Finance Committee Minutes – March 3, 2015 Boards – Minutes  Land Use Committee Minutes – March 3, 2015  Community Care Committee Minutes – March 9, 2015 Pages 225-266  Youth Focus Committee Minutes – March 11, 2015  Parks and Recreation Commission Minutes – March 11, 2015  Heritage Commission Minutes – March 12, 2015  Environmental Protection Committee Minutes – March 16, 2015  Transportation Committee Minutes – March 18, 2015  Library Board Minutes – March 19, 2015

Council 12.2  E-mail from Federation of Canadian Municipalities re City of Port Correspondence for Moody’s Declaration of Right to a Healthy Environment, dated Information April 14, 2015  Letter from Fraser Health re Surgeries, dated April 17, 2015 Pages 267-270  Letter from Flavelle Sawmill Company Limited, dated April 20, 2015 re Response to Fire at Flavelle Sawmill

City of Port Moody Regular Council Meeting - April 28, 2015 9

Release of Closed 12.3 The following resolutions were released at the Closed Meeting of Meeting Resolutions Council held on April 14, 2015:

TELUS Communications CC14/047 Request to Construct a THAT staff be authorized to sign the draft Memorandum of Fibre-To-The-Premise Network and to Install Understanding with TELUS Communications for the upgrade and Small Cell Units on City expansion of an FTTP network in Port Moody as referenced in the Property April 14, 2014 Engineering and Parks Services report TELUS (April 22, 2014) Communications Request to Construct a Fibre-To-The-Premise Network and to Install Small Cell Units on City-Owned Property;

AND THAT staff be authorized to negotiate a master small cell site license agreement for the installation of TELUS small cells on City- owned property and assets;

AND THAT staff report back to Council with a draft small cell site license agreement and seek Council approval for execution of the agreement.

TELUS FTTP Network CC14/112 (October 7, 2014) THAT the letter from TELUS Corporation dated September 25, 2014 regarding TELUS FTTP Network be received for information.

CC14/113 THAT staff report back on the City’s ability to provide fibre optic services to local businesses.

13. Public Input

14. Adjournment

City of Port Moody Regular Council Meeting - April 28, 2015 10 RC - Agenda - 2015 04 28 11 Attachment 1.1 Lori Mayliew, President Carolyn Rice, Secretary-Treasurer New Westminster & District Labour Council - Chartered by the Canadian Labour Congress \ -• 7 ^ '"SourcoU^ February 12, 2015

Mike Clay, Mayor City of Port Moody 100 Newport Drive, Box 36 Port Moody, BC V3H 3E1

Dear Mayor Clay & Members of Council:

The New Westminster & District Labour Council represents over 55,000 affiliated members in the Lower Mainland, in an area representing 14 communities. On behalf of our members and their families living and/or working in your community, we request your Council declare April 28th as the official "Day of Mourning for Workers Killed and Injured on the Job".

We request the Council observe one minute of silence in the Council Chambers at the evening Council r meeting on or before April 28th.

In 1984 our national organization, the Canadian Labour Congress, introduced the annual day of remembrance for workers killed and injured on the job. April 28th was chosen as the day of remembrance because this was the day that third reading took place for the first comprehensive Workers' Compensation Act (Ontario 1914) in Canada. The "Workers Mourning Day Act" (Bill C223) became law on February 1, 1991, an Act which states, "the day of April 28th shall be respected as the day of official recognition". The day of recognition was proclaimed by the government of British Columbia in 1989.

There will be activities taking place across the country on April 28th to recognize those who have suffered from workplace injury, accident or disease and the devastating impact this has on families and communities. Labour organizations like ours, sponsor an event in one of our communities each year to increase the awareness of labour's active role in fighting for improvements to workplace safety and health. On April 28th we mourn for those who have died from workplace accidents or disease but we also recommit ourselves to fight for the living. This year's Day of Mourning event information will be posted on our website http://nwdlc.ca as the day draws closer.

If your Council continues to issue proclamations, a copy of our Proclamation is enclosed to assist Council in endorsing the "Workers Day of Mourning".

We thank-you for your leadership in your workplace by encouraging staff to observe one minute of silence at 11:00 a.m. on April 28,h.

Sincerely,

yu^Carolyn Rice, I Secretary-Treasurer.

end: proclamation cr/sf

#105-3920 Norland Avenue, Burnaby, BC V5G 4K7 Tel: 604-291-9306 • Fax: 604-291-0996 • E-mail: [email protected] (jjj Website: www.nwdlc.ca FEB 1 3 2015 RC - Agenda - 2015 04 28 12 Attachment 1.1 RC - Agenda - 2015 04 28 13 Attachment 3.1

Application for Delegation to Council

Please forward completed form to: Legislative Services Department (t) 604-469-4603 (f) 604-469-4550 (e) [email protected] City Hall, 100 Newport Drive, Port Moody, BC V3H 5C3

Please complete the following:

DATE: April 13, 2015

NAME: REPRESENTING (NAME OF GROUP OR ORGANIZATION): Bill Briscall & Sean Spear RainCity Housing and Support Society

MAILING ADDRESS: STREET ADDRESS (IF DIFFERENT FROM MAILING ADDRESS): 191 Alexander Street, Vancouver V6A1B8

TELEPHONE NUMBER (DAYTIME) FAX NUMBER: 604-671-2169 604-254-3703 EMAIL ADDRESS: [email protected] ^

PREFERRED MEETING DATE FOR DELEGATION TO COUNCIL ALTERNATIVE COUNCIL MEETING DATE: (Please Refer to the Council Meeting Schedule) April 28, 2015 May 12, 2015

IF THERE IS AN URGENCY TO YOUR DELEGATION TIMING, PLEASE PROVIDE THE DETAILS BELOW:

IN THE SPACE BELOW, PLEASE BE VERY SPECIFIC ABOUT WHAT ACTION YOU WOULD LIKE COUNCIL TO TAKE IN RESPONSE TO YOUR DELEGATION. PLEASE ATTACH COMPLETE BACKGROUND INFORMATION IN SUPPORT OF YOUR REQUEST. We wish to only inform Mayor and Council on the progress of our shelter and transitional housing project located at 3030 Gordon Avenue, Coquitlam, as well as its remaining time line.

IN YOUR PRESENTATION TO COUNCIL, ARE YOU REQUESTING ANY FINANCIAL/IN-KIND ASSISTANCE? YES ÿ NO [7]

If yes, in what amount

PLEASE INDICATE WHAT, IF ANY, SPECIAL PRESENTATION EQUIPMENT YOU REQUIRE FOR YOUR PRESENTATION: (WIRELESS MICROPHONE, OVERHEAD PROJECTOR, VCR, FLIP CHART, EASEL, ETC.) Overhead projector for Powerpoint presentation

Following your delegation, Council members may have questions for clarification. Council may then either refer the issue to the next or a subsequent meeting of Council, refer the issue to staff for a report, and/or refer the issue to a committee for consideration and recommendation back to Council. You will be advised in writing of Council's further action. THANK YOU FOR YOUR INTEREST IN YOUR COMMUNITY. COUNCIL AND STAFF WILL STRIVE TO ADDRESS YOUR CONCERNS.

All personal information is collected and maintained pursuant to the Freedom of Information and Protection of Privacy Act. Questions can be directed to the Corporate Officer, 604-469-4603.

Document: 257790 14

This Page Intentionally Left Blank RC - Agenda - 2015 04 28 15 Attachment 4.1 City of Port Moody Minutes Regular Meeting of Council

Council Chambers Tuesday, April 14, 2015 at 7:04pm

Present: Mayor M.E, Clay Councillor D.L. Dilworth Councillor R.G. Glumac Councillor B.A.J. Junker Councillor M.P. Lahti Councillor P.Z.C. Royer Councillor R. Vagramov

In Attendance: Kevin Ramsay - City Manager Neal Carley - General Manager of Engineering and Parks Services Margot Davis - Manager of Sustainability Mary De Paoli - Manager of Planning Remo Faedo - Fire Chief Ron Higo - General Manager of Community Services Rosemary Lodge - Manager of Civic Affairs Robyn MacLeod - Manager of Building, Bylaw, and Licensing Kelly Ridley - Manager of Legislative Support Paul Rockwood - General Manager of Financial Services Virgelene Rutherford - Acting General Manager of Corporate Services Dorothy Shermer - Corporate Officer James Stiver - General Manager of Development Services

1. Call to Order Introduction of Art 1.1 Verbal Report: Mayor Clay at Council File: 7705-01

Mayor Clay introduced artist Tracey Costescu as follows and invited her to speak: Tracey Costescu is a Vancouver artist specializing in realistic fine art. Her mediums of choice include acrylic, watercolor, oil, charcoal, and graphite. Tracey does commissioned portraits, and private collectors hold her artwork throughout Canada and the US. She also teaches drawing and painting in watercolor, acrylic, and oil at the Port Moody Arts Centre. Tonight Tracey is sharing a personal favourite of hers titled Peeling Paint.

Ms. Costescu provided background information on the painting and noted

Council's Vision: Port Moody, City of the Arts, is a unique, safe, vibrant waterfront city of strong neighbourhoods; a complete community that is sustainable and values its natural environment and heritage character.

Please note that Council meetings are recorded and streamed live to the City's website. Any comments you make at the meeting as well as your image may appear on the City's website. Document: 304618 RC - Agenda - 2015 04 28 16 Attachment 4.1 that beauty is everywhere, and that one only has to look to find it. 2. Public Input Yuko Suda, Port Moody, expressed grave concerns about the traffic detour through Glenayre caused by the closure of lanes on Clarke Road due to the sinkhole that resulted from Evergreen Line tunnel boring. Ms. Suda noted that many vehicles are now speeding through her neighbourhood through three crosswalks and two school zones. Ms. Suda expressed concern for pedestrian safety, especially for children, noting that she herself has twice nearly been hit crossing the detour route.

Allan Neilson, General Manager of Policy, Planning, and Environment at Metro Vancouver, noted that Metro Vancouver plans to remove the Belcarra cabins in order to expand the picnic area and provide public access to the beach. Mr. Neilson noted that Metro Vancouver commissioned an assessment of the cabins in 2012, which found the cabins in need of major repairs, and that the cost of maintaining residential use would be $800,000. Mr. Neilson noted that the board intends to continue with the plan to demolish the cabins and open the area to the public.

RC15/145 Moved, seconded and CARRIED THAT public input be continued past 15 minutes.

Alexy Flasha, Port Moody, also expressed concerns about the traffic volume resulting from the Evergreen Line construction detour, noting that a pedestrian was hit yesterday. Ms. Flasha requested that a no fly zone be instituted for all of Glenayre for the safety of children and all pedestrians.

Michael Elson, Port Moody, spoke on behalf of the Belcarra South Preservation Society, and noted that the residents have maintained the cabins at their own expense despite never having had certainty about their leases. Mr. Elson noted that it is unreasonable to repair the cabins to heritage standard at a higher cost.

Jo Ledingham, Belcarra, noted that she has lived at the Belcarra Cabins since 1964, and that the residents have upgraded and maintained the cabins at their own expense, and would allow members of the public to go through the cottages to access the beach. Ms. Ledingham requested that Council give the residents the opportunity to remain in the cabins.

Brent Hilpert, Port Moody, expressed concerns about the grade calculation in the proposed Zoning Bylaw Amendment, noting that properties with retaining walls built right on the property line would have an unfair advantage over neighbours who do not have retaining walls at the property line.

Victor Point, Port Moody, and an unidentified neighbour expressed concerns about vehicles travelling at excessive speeds on the Evergreen Line detour route through their neighbourhood, as well as the lack of competent traffic control persons on the detour route. They noted that they saw speeds of 65 kilometres per hour on the speed reader boards that have been placed along the detour.

City of Port Moody Regular Council Meeting - April 14, 2015 2 RC - Agenda - 2015 04 28 17 Attachment 4.1

Kerry LeCorre, Port Moody, expressed concerns about the Evergreen Line traffic detour through Glenayre, noting that trucks and buses are going through a neighbourhood that had only had local traffic. Ms. LeCorre suggested that the speed limit be lowered to 45 or 40 kilometres per hour during the detour.

3. General Matters Delegation - New 3.1 Delegation Application: Coleen Jones and Monty Bartlett, dated March Westminster and 17, 2015 District Labour File: 0230-01 Council - Protein for People Monty Bartlett spoke on behalf of the New Westminster and District Labour Council and invited people to attend the Protein for People Community Forum at Seaview Elementary School on April 18, 2015 from 11am to 2pm. The event sets out to connect trade unionists with workers and families who are in need of food bank assistance.

Presentation - 3.2 Presentation: Amanda Farrell, Executive Project Director, Evergreen Line Evergreen Line Rapid Transit Project Update File: 8640-03

Amanda Farrell, Executive Project Director of the Evergreen Line Rapid Transit Project, gave a presentation on the progress of Evergreen Line construction, noting that the elevated guideways have been completed, the restoration of North Road is nearing completion, and the tunnel boring is just over 50% complete. Ms. Farrell also provided information on the challenges they have faced during tunnel boring, which have resulted in road closures. Ms. Farrell also presented some landscaping plans, noting that trees planted will be species native to the area, and that all vegetation will be under warranty for survival. Ms. Farrell answered questions from Council on traffic management, permanent fencing, and contingency plans. Ms. Farrell noted that she will bring the concerns of citizens and Council members regarding the detour for the project team's consideration.

^ RC15/146 Moved, seconded and CARRIED THAT the Evergreen Line detour issue be added to the agenda as a new business item.

It was agreed that the item would be dealt with immediately.

RC15/147 Moved and seconded THAT an emergency "local traffic only" zone be established immediately in the Glenayre neighbourhood, with signage along Clarke Road and St. Johns Street warning drivers about a lack of detour until Clarke Road is fully re-opened;

AND THAT the Port Moody Police be directed to station a squad car at both North (Cecile) and South (Glenayre) entrances to enforce the emergency "local traffic only" zone until it is lifted;

City of Port Moody Regular Council Meeting - April 14, 2015 3 RC - Agenda - 2015 04 28 18 Attachment 4.1

AND THAT all City staff time (including Police) be recorded, and billed to the EGRT following the lifting of the emergency "local traffic only" zone;

AND THAT the City direct the EGRT to implement alternating traffic flow on Clarke Road, effective immediately, until Clarke Road is fully re-opened.

Separation of the second clause was requested.

RC15/148 Moved, seconded and CARRIED THAT the foregoing motion be amended by adding the following: "AND THAT the Evergreen Rapid Transit Project Team share emergency traffic plans with Council and the public for future stops of the tunnel boring machine." (Voting Against: Mayor Clay)

The question on the first, third, fourth, and fifth clauses of the motion was put to a vote; the motion was CARRIED (Voting Against: Mayor Clay) RC15/149 Moved, seconded and CARRIED THAT the second clause of the motion be amended by replacing " the Port Moody Police be directed to station a squad car at both North (Cecile) and South (Glenayre) entrances" with "that staff be directed". (Voting Against: Councillors Dilworth, Royer, and Vagramov)

The question on the second clause as amended was put to a vote; the motion was CARRIED. (Voting Against: Councillor Dilworth)

RC15/150 Moved, seconded and CARRIED THAT the enforcement of the "local traffic only" zone take place between the hours of 7am to 9am, and 3pm to 6pm.

4. Adoption of Minutes Minutes 4.1 File: 0550-05

RC15/151 Moved, seconded and CARRIED THAT the minutes of the Public Hearing held Tuesday, March 24, 2015 be adopted.

RC15/152 Moved, seconded and CARRIED THAT the minutes of the Regular Meeting of Council held Tuesday, March 24, 2015 be adopted.

City of Port Moody Regular Council Meeting - April 14, 2015 4 RC - Agenda - 2015 04 28 19 Attachment 4.1

5. Consent Agenda At the request of Council, the following items were removed from the Consent Agenda for consideration under section 6: • 5.1 - 2015 Fire Department Advisory Committee Terms of Reference • 5.3 - Emergency Medical Responder and Community Smoke Alarm Program Update

RC15/153 Moved, seconded and CARRIED THAT the recommendations contained in the following items presented in the April 14, 2015 Regular Council Consent Agenda be adopted: • 5.2 - Draft Memorandum of Understanding • 5.4 - Appointment to the Advisory Design Panel • 5.5 - Appointment to Youth Focus Committee

The items and recommendations referred to above are as follows:

Draft 5.2 Draft Memorandum of Understanding Memorandum of File: 0460-05 Understanding Recommendation Adopted on Consent: THAT the Mayor and the Corporate Officer be authorized to execute the Draft Memorandum of Understanding between the City of Port Moody and the Village of Anmore regarding planning for the loco Lands.

Appointment to 5.4 File: 0360-20-51 the Advisory Design Panel Recommendation Adopted on Consent: THAT Jean Donaldson be appointed to the Advisory Design Panel as a representative with mobility challenges for the remainder of the 2015-2016 two year term.

Appointment to 5.5 File: 0360-03 Youth Focus Committee Recommendation Adopted on Consent: THAT Jeeyu Kim and Cara Maltese be appointed to the Youth Focus Committee for the remainder of the 2015 term.

City of Port Moody Regular Council Meeting - April 14, 2015 5 RC - Agenda - 2015 04 28 20 Attachment 4.1

6. Items Removed From The Consent Agenda 2015 Fire 6.5.1 Report: Corporate Services Department, Human Resources Division, Department dated March 31, 2015 Advisory File: 7200-01 Committee Terms of Reference RC15/154 Moved, seconded and CARRIED THAT the 2015 Fire Department Advisory Committee Terms of Reference as recommended in the report dated March 31, 2015 from the Human Resources Division of Corporate Services be approved with the amendment to section 3.1 to state that a Council member would be appointed chair to the committee.

Emergency 6.5.3 Report: Fire-Rescue Services, dated March 16, 2015 Medical File: 14-7200-05 Responder and Community Smoke RC15/155 Alarm Program Moved, seconded and CARRIED Update THAT the report dated March 16, 2015 from Fire-Rescue Services regarding an Emergency Medical Responder and Community Smoke Detector Program be received for information.

7. Legislative Matters

8. Unfinished Business

9. New Business Heritage 9.1 City of Port Moody Heritage Designation Bylaw 2015, No. 3006, being a Designation Bylaw Bylaw to designate the six buildings located at Parcel "D" (Reference 2015, No. 3006 Plan 17379) of the Fractional South West Quarter Section 23 in (Belcarra South Fractional Township West of Township 39 NWD, as shown in Schedule A Cottages) to the Bylaw.

Report: Development Services - Planning Division, dated March 31, 2015 File: 13-6800-12

RC15/156 Moved, seconded and CARRIED THAT Bylaw 3006 be read a first and second time as recommended in the report dated March 31, 2015 from Development Services - Planning Division regarding Heritage Designation Bylaw 2015, No. 3006 (Belcarra South Cottages);

AND THAT Bylaw No. 3006 be referred to a Public Hearing on Tuesday, April 28, 2015 at City Hall, 100 Newport Drive, Port Moody.

City of Port Moody Regular Council Meeting - April 14, 2015 6 RC - Agenda - 2015 04 28 21 Attachment 4.1 Municipal 9.2 City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, Ticketing No. 2896, Amendment Bylaw No. 4, 2015, No. 3007, being a bylaw to Information amend the Municipal Ticket Information Utilization Bylaw to reference Utilization Bylaw Business Licence and Regulation Bylaw No. 3000. No. 2896 Report: Development Services - Building, Bylaws, and Licensing Division, dated April 2, 2015 File: 09-3900-02

RC15/157 Moved, seconded and CARRIED THAT City of Port Moody Municipal Ticket Information Utilization Bylaw No. 2896, Amendment Bylaw No. 4, 2015, No. 3007 be read a first, second, and third time as recommended in the report dated April 2, 2015 from Development Services - Building, Bylaw and Licensing Division.

Proposed Zoning 9.3 City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. Bylaw Text 229, 2015, No 3004, being a bylaw to address house height, siting, and Amendments to size concerns. Address House Height, Siting, and Report: Development Services - Planning Division, dated April 8, 2015 Size Concerns File: 3900-05-03

RC15/158 Moved, seconded and CARRIED THAT Bylaw 3004, cited as City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 229, 2015, No. 3004, be read a first and second time as recommended in the report dated April 8, 2015 from Development Services regarding Proposed Zoning Bylaw Text Amendments to Address House Height, Siting and Size Concerns;

AND THAT Bylaw No. 3004 be referred to a Public Hearing on Tuesday, April 28, 2015 at City Hall, 100 Newport Drive, Port Moody.

Maintenance of 9.4 Report: Corporate Services, Legislative Services Division, dated March Colonel Richard 31, 2015 Clement Moody's File: 01-0530-01/2015 Memorial at St. Peter's Church, RC15/159 Bournemouth, UK Moved, seconded and CARRIED THAT Staff be authorized to enter into a one year agreement with Head and Wheble Funeral Directors for the maintenance of Colonel Richard Clement Moody's memorial at a cost of £90 (approximately $168.89 Canadian Dollars) as recommended in the report dated March 31, 2015 from Corporate Services, Legislative Services Division regarding Maintenance of Colonel Richard Clement Moody's Memorial at St. Peter's Church, Bournemouth, UK;

AND THAT staff evaluate the maintenance of the memorial through the use of pictures in one year's time and report back to Council with a recommendation on continuing with such maintenance;

AND THAT this report be forwarded to the Finance Committee to determine a funding source.

City of Port Moody Regular Council Meeting - April 14, 2015 7 RC - Agenda - 2015 04 28 22 Attachment 4.1 Trans Mountain 9.5 RC15/160 Pipeline Moved, seconded and CARRIED Expansion - Legal THAT the City continue to actively participate as an intervener by Assessment submitting arguments and evidence in accordance with the legal Results and strategy as recommended in the report dated April 6, 2015 from Recommended Development Services - Sustainability Division regarding "Trans Next Steps Mountain Pipeline Expansion - Legal Assessment Results and Recommended Next Steps";

AND THAT the legal costs of $35,000 to proceed with the evidence and argument phase in accordance to the legal strategy presented in this report be referred to Finance Committee to determine a suitable source of funding. (Voting Against: Councillor Dilworth and Mayor Clay)

10. Other Business Proclamation 10.1 Letter: Multiple Sclerosis Society of Canada, dated March 5, 2015 Request - MS File: 0630-01 Awareness Month RC15/161 Moved, seconded and CARRIED THAT May 2015 be proclaimed MS Awareness Month.

Proclamation 10.2 Letter: Child Find British Columbia, dated March 11, 2015 Request - National File: 0630-01 Missing Children's Month and Missing RC15/162 Children's Day Moved, seconded and CARRIED THAT May 2015 be proclaimed Missing Children's Month;

AND THAT May 25, 2015 be proclaimed Missing Children's Day.

Proclamation 10.3 Letter: BC Transplant, dated March 16, 2015 Request - National File: 0630-01 Organ and Tissue Donor Awareness RC15/163 Month Moved, seconded and CARRIED THAT April 2015 be proclaimed National Organ and Tissue Donor Awareness Month.

Request for 10.4 Email: Mayor Derek Corrigan, City of Burnaby, dated March 31, 2015 Support-City of File: 0630-01 Burnaby - Mayors' Declaration on RC15/164 Kinder Morgan Moved, seconded and CARRIED National Energy THAT the Mayors' Declaration on Kinder Morgan National Energy Process Process be supported.

City of Port Moody Regular Council Meeting - April 14, 2015 8 RC - Agenda - 2015 04 28 23 Attachment 4.1

11. Reports from Council 11.1 Council Verbal Reports Councillor Dilworth noted that she recently attended the unveiling of the bronze memorial plaque commemorating Lt. Col. Augustus Wilberforce McKnight and all civic employees that participated in the First World War. Councillor Dilworth also noted that she attended the ribbon cutting for the replica First World War trench at the Port Moody Station Museum, which was built to recreate the situations faced by soldiers in the war. Councillor Dilworth also reported on a presentation on HandyDART services at a Community Care Committee meeting. It was noted that HandyDART service denial rates have been drastically decreased in the past year.

Councillor Royer submitted the following notice of motion:

Whereas Mr. Michael Hurley, President of the British Columbia Fire Fighters Association, wrote a comprehensive report about our recent Municipal Service Assessment of Port Moody Fire Rescue;

I move That Mr. Michael Hurley be asked to present his report and answer Council questions as an invited delegation at a Regular Meeting of Council.

Mayor Clay thanked Councillor Dilworth for her report and noted that as buses on regular routes are upgraded, regular bus routes are also able to provide services to those with mobility challenges. Mayor Clay congratulated the SHARE Society for the success of the Imagine Fundraiser.

11.2 Staff Verbal Reports

12. Information Items Committees, ^ 12.1 » Art and Culture Committee Minutes - February 2, 2015 Commissions, and • Youth Focus Committee Minutes - February 11, 2015 Boards - Minutes 9 Environmental Protection Committee Minutes - February 16, 2015 ® Transportation Committee Minutes - February 18, 2015 ® Library Board Minutes - February 19, 2015 » Joint Family Court & Youth Justice Committee Minutes - February 26, 2015 • Economic Development Committee Minutes - March 4, 2015

City of Port Moody Regular Council Meeting - April 14, 2015 9 RC - Agenda - 2015 04 28 24 Attachment 4.1

Council 12.2 ® Letter from the Town of Creston dated March 16, 2015 re City of Port Correspondence Moody Declaration of the Right to a Healthy Environment for Information 8 Letter from District of Hudson's Hope dated March 16, 2015 re City of Port Moody Declaration of the Right to a Healthy Environment • Letter from the Village of Valemount dated March 20, 2015 re City of Port Moody Declaration of the Right to a Healthy Environment • Letter from City of Richmond dated March 24, 2015 re Discouraging Port Metro Vancouver From Expanding on Agricultural Lands • Letter from the Village of Pemberton dated March 25, 2015 re City of Port Moody Declaration of the Right to a Healthy Environment « Letter from the Village of Anmore dated March 26, 2015 re Proposed Closure of Burrard Thermal Plant Resolution for Consideration at LMLGA and UBCM Conventions 8 Letter from the Village of Valemount dated March 31, 2015 re Resolution concerning proposed closure of Burrard Thermal Generating Plant - Resolution for consideration at UBCM and LMLGA Conventions

Metro Vancouver 12.3 Notes: Mayor Clay, dated April 8, 2015 Board Highlights File: 0480-01

Release of Closed 12.4 The following resolutions were released from the Closed Meeting of Meeting Council held on March 31, 2015: Resolutions Draft Memorandum of CC15/050 Understanding THAT the Draft Memorandum of Understanding between the City of Port Moody and the Village of Anmore regarding planning for the loco Lands be brought forward to the Regular Council Meeting of April 14, 2015 for consideration.

Appointment to the CC15/051 Advisory Design Panel THAT the appointment of Jean Donaldson to the Advisory Design Panel be brought forward for consideration at the Regular Council Meeting of April 14, 2015 as recommended in the report dated March 13, 2015 from Development Sen/ices - Planning Division regarding Appointment to Advisory Design Panel.

Additional Committee CC15/052 Appointments - Youth THAT the appointments of Jeeyu Kim and Cara Maltese to the Youth Focus Committee Focus Committee be brought forward for consideration at the Regular Council meeting of April 14, 2015 as recommended in the memo dated March 26, 2015 from the Corporate Sen/ices Department - Legislative Services Division regarding Additional Committee Appointments - Youth Focus Committee.

13. Public Input

City of Port Moody Regular Council Meeting - April 14, 2015 10 RC - Agenda - 2015 04 28 25 Attachment 4.1

14. Adjournment The Mayor declared the meeting adjourned at 9:34pm.

Certified correct in accordance with Section 148(a) of the Community Charter.

M.E. Clay, Mayor

City of Port Moody Regular Council Meeting - April 14, 2015 11 26

This Page Intentionally Left Blank Council Agenda Information 13 Regular Council April 28, 2015 27 Attachment 5.2

City of Port Moody Report/Recommendation to Council

Date: March 24,2015 File No. 15-8160

Submitted by: Community Services - Recreation Services

Subject: Terms of Reference for Seniors Task Force

Purpose / Introduction The purpose of this report is to have Council adopt the attached Terms of Reference for a Seniors Task Force.

Recommended Resolutions

THAT the attached Terms of Reference for a Seniors Task Force be adopted as recommended in the report dated March 24, 2015 from Community Services-Recreation Services regarding the creation of a Seniors Task Force;

AND THAT the proposed request of $3,000 for Committee Clerk staff time be referred to the Finance Committee for consideration.

Background At the March 3, 2015 Committee of the Whole meeting, the Age Friendly Community Planning Project was presented to council. Based on this report, Council passed the following resolution: A THAT the City create a Seniors' Focus Committee to assist in improving engagement and consultation with seniors as recommended in the Age Friendly Community report;

AND THAT this committee be initially tasked with providing recommendations to Council on the recommendations contained in the report.

As the resolution has a specific task that will have an end date, staff are recommending that a task force, rather than a committee be formed. The attached report provides background information and a draft Terms of Reference for a Seniors Task Force.

Discussion The Age Friendly Community Planning Project report provides the City with information concerning the recreation needs and preferences for older adults in Port.Moody. As the senior population in Port Moody is growing rapidly, there is a need to revisit planning around seniors' recreation services. As per Council's direction, comments on the report recommendations will be coming from the Parks & Recreation Commission, Environmental Protection Committee, and the Community Care Committee.

1 Document: 300570 RC - Agenda - 2015 04 28 28 Attachment 5.2 Report/Recommendation to Council Terms of reference for Seniors Task Force March 24, 2015

The purpose of establishing the Seniors Task Force is to provide feedback to Council on the recommendations of the Age Friendly Community Planning Project report for Council consideration.

Staff suggests that the Task Force be composed of 7 members:

¦ 1 Chair; Port Moody Councillor (appointed by the Mayor) 8 1 Representative from the Community Care Committee B 5 Members at Large - residents aged 55 years or older (chosen from interested applicants)

Administrative City staff representatives will be assigned by the City Manager and will assist the Seniors Task Force in a non-voting, advisory and resource capacity.

Other Options THAT Council direct staff to report back with a Terms of Reference for a Seniors Committee that would be on-going.

Financial Implications It is anticipated that there will be approximately 20-25 hours of Community Services staff time required for research, meetings, report preparation and support of the Task Force. This can be accommodated within the Community Services Department operating budget for 2015.

It is also anticipated that there would be approximately 50 hours of Committee Clerk staff time required to support the Task Force. As there is currently no committee clerk capacity for additional meetings, support for the Task Force will incur overtime and/or external contractor costs if overtime is not feasible. The cost for this would be $3,000 (staff overtime) to $3,300 (combination of staff overtime and external contractor) and would need to be funded from another source as this was not in the work plan for the Clerks Division.

There would be a need to advertise in the local newspaper for Members at Large. The cost for newspaper advertising would be $300. This can be accommodated within the Community Services Department budget for 2015.

Communications / Civic Engagement If the composition of the Task Force is approved, a representative from the Community Care Committee will be nominated for Council consideration and an advertisement seeking 5 residents aged 55 years and older will be initiated.

Council Strategic Plan Objectives Establishing a Task Force with the intent to improve services for seniors in the community is in alignment with Council's goal of Excellence in Service.

Attachments: 1. Draft Council Committee Terms of Reference for the Port Moody Seniors Task Force.

2 RC - Agenda - 2015 04 28 29 Attachment 5.2 Report/Recommendation to Council Terms of reference for Seniors Task Force March 24, 2015

Prepared by: Reviewed by:

C., ' ¦kvy+l^

Jim LaCroix Department Head (initials): Manager of Recreation Ron Higo

Reviewed for Form and Content / Approved for Submission to Council: City Manager's Comment/Concurrence . ^ ^ / ? City Manager

Corporate Review Initials

Corporate Communications kjC, y Corporate Services (Human Resources, Information Services, Legislative Services)

Development Services (Planning, Building, Bylaws & Licensing, Sustainability) Financial Services f P':

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. •* as discussed. Committee of the Whole.

3 RC - Agenda - 2015 04 28 30 Attachment 5.2 ATTACHMENT 1 Council Committee Terms of Reference

Type: Task Force

Committee Name: Port Moody Seniors Task Force

File: 0360-20-53

Approvals/Reviews/Amendments

Approval Date: April 14, 2015

1.0 Establishment

There is hereby established a Task Force known as the Port Moody Seniors Task Force, hereinafter referred to as the "STF".

2.0 Definitions

a. "Administrative Representative" means a staff member assigned by the City Manager to assist the STF in a non-voting advisory and resource capacity.

b. "Council" means the Council of the City of Port Moody.

c. "Member" or "Members" means a duly appointed member or members of the STF.

d. "Meeting" or Meetings" means a meeting or meetings of the STF.

3.0 Task Borce Purpose

On March 3, 2015, City Council resolved that a committee be established to review the Age Friendly Community Planning Project report.

The Age Friendly Community Planning Project is a document that provides the City with information concerning the recreation needs and preferences of older adults in Port Moody. Given that the senior's population in Port Moody is growing rapidly, there is a need to revisit planning around senior's recreation services.

Document: 302526 RC - Agenda - 2015 04 28 31 Attachment 5.2

The Task Force will:

1. Review the recommendations provided in the Age Friendly Community Planning Project report.

2. Identify physical space needs and potential locations for a senior's recreation facility.

3. Prepare a report to Council that will provide: a. Feedback on the recommendations in the report. b. Strategies that other municipalities have implemented to address the recreation needs of seniors. c. Options for a permanent senior's advisory body that would address the recreation needs of older adults in Port Moody.

4.0 Membership

Composition and Membership of the STF is as follows:

The STF shall be composed of 7 Members:

¦ 1 Chair; Council Member (appointed by the Mayor) ¦ 1 Representative from the Community Care Committee ¦ 5 Members at Large - residents aged 55 years or older

Administrative staff representatives from Port Moody, as assigned by the City Manager will assist the STF in a non-voting, advisory and resource capacity.

5.0 Admintstration

5.1 STF minutes will be provided to Council.

5.2 The STF will submit a final report to Council, within 6 months of the STF establishment.

5.3 No Member shall receive compensation for services to the STF.

5.4 Any Member may resign upon sending written notice to the STF Chair or administrative representative. At the request of the STF or discretion of Council, a STF Member may be removed or requested to resign for malfeasance in office, or any other good and sufficient cause.

Document: 302526 RC - Agenda - 2015 04 28 32 Attachment 5.2

5.5 The STF does not have the authority to officially represent the City of Port Moody to outside agencies, bodies, or other governments unless approved by Council.

5.6 The STF does not have the authority to authorize expenditures without the approval of Council.

5.7 STF Members are subject to sections 100 to 104 of the Community Charter.

5.8 STF Members shall keep confidential and shall not use the STF Member contact list for personal or non-City related business purposes.

6.0 Operations of the Task Force

6.1 Meetings of the STF shall be held on a regular basis at a time agreeable to the Members once per month and at such other times as deemed necessary.

6.2 A majority of Members shall constitute quorum at all meetings.

6.3 The minutes of the proceedings of all meetings shall be recorded and certified correct by administrative representatives and the Chair following adoption. Copies of minutes shall be forwarded to Council.

6.4 All Members, including the Chair, shall have a vote on any question before it, and in all cases in the event of a tie, the motion shall be lost. Any Member who abstains from voting shall be deemed to have voted in the affirmative.

6.5 The Chair shall preserve order and decide all points of order that may arise, subject to an appeal by other Members present. All such appeals shall be decided without debate.

6.6 No act or other proceeding of the STF shall be valid unless it is authorized by resolution at a regular or special meeting of the STF.

6.7 No Member of the STF shall be liable in the Member's personal capacity for any debt or liability of the STF.

6.8 All meetings of Council committees are open to the public and no person shall be excluded except for improper conduct, or where the committee is considering an item where, in accordance with section 90 of the Community Charter, the exclusion of the public is permitted.

Document: 302526 Council Agenda Information [>3 Regular Council April 28, 2015 33 Attachment 5.3 %MaM„ Gity of Port Moody Report/Recommendation to Council

Date: April 20,2015 File No. 15-8160

Submitted by: Community Services - Recreation Services Division

Subject: $20 Child and Youth Summer Promotional Drop-in Pass

Purpose / Introduction The Parks and Recreation Commission has reviewed a program piloted at the Corporation of Delta to encourage the use of summer recreation services by children and youth by offering a Child and Youth Summer Promotional Drop-in Pass. The Parks and Recreation Commission is recommending that the City of Port Moody introduce a similar Program. The purpose of this report is to seek Council direction on whether this is a program that could be offered in July and August 2015.

Recommended Resolutions

THAT staff be authorized to provide a $20 Child and Youth Summer Promotional Drop-in Pass for the months of July and August 2015 as a pilot program;

Background In 2014 the Corporation of Delta piloted a program where children and youth could attend any summer drop-in program by purchasing a $20 pass. The pilot resulted in attendance increasing by 23,769 visits and revenues increasing by $60,317 in 2014. Delta plans to continue the program in 2015 and the City of Coquitlam is piloting a similar program this summer. The City of Port Coquitlam will also be considering a similar program. The Parks and Recreation Commission reviewed and discussed the program at their meeting held on April 15, 2015 and passed the following resolution:

THAT staff be authorized to provide a $20 Child and Youth Summer Promotional Drop-in Pass for the months of July and August 2015 as a pilot program;

EDMS-#296543-v1-$20_child_and_youth_summer_promotional_drop-in_pass 1 RC - Agenda - 2015 04 28 34 Attachment 5.3 Report/Recommendation to Council $20 Child and Youth Summer Promotional Drop-in Pass February 27, 2015

Discussion The purpose of Delta's $20 Child and Youth Summer Promotional Drop-in Pass was to increase participation in drop-in programs. The increase in revenue from the program was not an objective, but the increase indicates that the reduced cost was a positive incentive for children and youth to participate.

The health and wellness of youth is of concern and lower cost activities are a strategy used to encourage a more active lifestyle. The BC Adolescent Health Survey conducted by the McCreary Centre Society in cooperation with BC School Districts indicates that only 17% of youth aged 12 to 17 years meet the Canadian guidelines for an hour of moderate to vigorous physical activity each day.

Port Moody's drop-in summer programs for children and youth 0-18 years old fall into 3 broad categories - Aquatics, Fitness and Gymnasium. While it is likely that the $20 Child and Youth Summer Promotional Drop-in Pass would increase attendance in drop-in activities, it is not clear whether it would be cost neutral or have a positive or negative impact upon revenues. Given the uncertainty surrounding the financial implications of the $20 Child and Youth Summer Promotional Drop-in Pass, staff would suggest that a pilot program be considered for the months of July and August 2015.

The results of this pilot program could be reviewed by the Parks and Recreation Commission with a report back to Council to determine future offerings of such a program.

Other Options That the $20 Child and Youth Summer Promotion Drop-in Pass not be considered in 2015.

That staff report back with further information as directed.

Financial Implications In Delta, the program realized a net revenue increase of $60,317 last year. Staff expects that the $20 pass will generate increased participation in recreation services in Port Moody, however, it is not clear whether this would lead to a change in net revenues to the City.

There is no additional cost to offer this program; however, if revenues from pass sales are low, it is possible that this program may fall short of budget expectations.

Communications / Civic Engagement If staff is authorized to proceed with this program, information about the program would be promoted through regular media channels.

Council Strategic Plan Objectives Removal of financial barriers to the participation of children and youth in recreation activities is consistent with Council's goal of Excellence in Service.

Document: 296543 2 RC - Agenda - 2015 04 28 35 Attachment 5.3 Report/Recommendation to Council $20 Child and Youth Summer Promotional Drop-in Pass February 27, 2015

Attachments: 1. $20 Child and Youth Summer Promotion Drop-in Pass Analysis 2. Corporation of Delta's Final Report on the $20 Child and Youth Summer Promotion Drop-in. 3. City of Coquitlam's Report to Council on the $20 Child and Youth Summer Promotion Drop-in Pilot Program.

Document: 296543 RC - Agenda - 2015 04 28 36 Attachment 5.3 Report/Recommendation to Council $20 Child and Youth Summer Promotional Drop-in Pass February 27, 2015

Prepared by: Reviewed by:

KgyUIJR) ¦- ¦ ^ Jim LaCroix Ron Higo Manager of Recreation Services General Manager of Community Services

Reviewed for Form and Content / Approved for Submission to Council: City Manager's Comment/Concurrencec / / \ City Manager

Corporate Review Initials Financial Services

Document: 296543 4 RC - Agenda - 2015 04 28 37 Attachment 5.3 ATTACHMENT 1

Program Analysis $20 Child and Youth Summer Promotional Drop-in Pass

Background: In 2014, the Corporation of Delta piloted a program where children and youth could attend any summer drop in program by purchasing a $20 pass. The pilot resulted in attendance increasing from 35,212 in 2013 to 58,981 in 2014 and revenue increasing from $62,718 in 2013 to $123,035 in 2014. Delta plans to continue the program in 2015 and the City of Coquitlam is piloting a similar program this summer and the City of Port Coquitlam is considering a similar program.

The purpose of the $20 Child and Youth Summer Promotional Drop-in Pass was to increase participation in drop-in programs. The BC Adolescent Health Survey (http://www.mcs.bc.ca/about the ahs) shows that only 17% of youth aged 12 to 17 years met the Canadian guidelines of an hour of moderate to vigorous physical activity every day.

Program Areas: An analysis of Port Moody's drop-in summer programs reveals that 0-18 year old drop-ins fall into 3 broad categories - Aquatics, Fitness and Gymnasium. The $20 pass could affect all three areas in different ways.

1. Aquatics Participants of drop-in swims at Westhill Pool and Rocky Point Pool can purchase a pass or pay a drop-in fee. Use of the passes is low. In 2014, 37 seasons passes and ninety- one 10 strip tickets were purchased (see table 1). Total revenue from passes was $3,088. In contrast, there were 2,821 admissions for children and teens. Revenue from children and teen drop-ins was $8,298. The majority of participants paid for a Toonie swim drop-in or a Family Swim drop-in. The age is not recorded for these drop-ins, so it is not possible to determine the ages of these participants, but staff report back that the majority are children and youth. For the Family swim, at least one person needs to be an adult and at least one child or teen.

Table 1 AQUATICS , Fee Number Revenue Swimming Child $2.80 2,251 $6,302.80 Swimming Teen $3.50 570 $1,995.00 Swim 10 strip tickets child $19.00 85 $1,615.00 Swim 10 strip tickets teen $21.10 6 $126.60 Swim seasons pass child $35.85 32 $1,147.20 Swim seasons pass teen $39.85 5 $199.25 Total Child and Teen Swim 2,949 $11,385.85 Toonie swim (unknown age) $2.00 4,777 $9,554.00 Family swim (unknown age) $3.00 6,695 $20,085.00 Total Swimming 14,421 $41,024.85 RC - Agenda - 2015 04 28 38 Attachment 5.3 One person could "drop-in" several times over the summer, so it is difficult to determine if the participation in drop-ins is a few people participating multiple times or multiple people participating once. For example, the 2,000 children who paid a drop-in could have been 40 children attending 50 different times or 100 children attending 20 different times. Unfortunately, the patron data collected from our point of sale cash registers does not capture this level of detail on client transactions.

Staff determined that a rough estimate could be projected utilizing revenue. If half of the Toonie swim and Family swim participants are assumed to be children and teens, then 5,736 children and teens participated.in the Toonie and Family swims and $14,820 was earned in revenue. To maintain the current revenue for pools, 1,310 $20 passes would need to be sold (see Table 2).

Table 2 Number of $20 passes Children and Teen Swim Revenue (2014) needed to maintain 2014 revenue. Child & Teen admissions $11,385 569 Family and Toonie admissions $14,820 741 Total Revenue $26,205 1,310

Fitness The fitness area includes the weight room and drop-in spinning, aerobics and yoga classes. Thirteen to fifteen year olds can only attend the weight room if they are accompanied by an adult or if they attend during Teen Time Hours. Teens aged 16 years and over are welcome any time. Between July and August 2014, there were 409 teen drop-ins and 196 passes purchased. Some of these passes covered more than the months of July and August. Total revenue from teen passes and drop-ins was $8,190. To maintain current revenues, 409 $20 summer passes would need to be purchased.

Table 3 FITNESS (13-17 years) Fee Number Revenue Drop-in July & Aug $4.05 407 $1,644 11 swifte (purchased July - Aug) $40.00 46 $1,840 1 Month (purchased July - Aug) $30.00 146 $4,380 3 Month (purchased July - Aug) $81.45 4 $326 Total Fitness 603 $8,190 Teen Fitness Revenue (July 1 to Aug 31, Number of $20 passes needed to 2014) maintain 2014 revenue. Teen Drop-in admissions $1,644 82 Teen Passes purchased $6,546 327 Total Revenue $8,190 409 RC - Agenda - 2015 04 28 39 Attachment 5.3 3. Gymnasium Table 4 Gymnasium Fee Number Revenue 11-18 year drop-ins $2.00-$4.25 334 $655 6-12 years $2.50-$4.00 32 $81 0-5 years $2.50 644 $1,610 Total 0-18 year olds 1,0.10 $2,346 Family $2.00 148 $281 0-18 year olds at the Family Drop-in* 74 $140 Total Family 148 $281 / Total Gymnasium 1,084 $2,487 Number of $20 passes needed to maintain 2014 revenue 124

The gymnasium offers a variety of drop-in programs for 11-18 year olds, 6-12 year olds, families and 0-5 year olds. Attendance numbers in the gymnasium are typically lower in the summer months. In the summer of 2014, 1,084 0-18 year olds used drop-in programs in the gymnasium (see table 4). A total of 124 $20 Child and Youth Summer Promotional Drop-in Passes would need to be purchased in order to maintain the 2014 revenue.

In the Family drop-in programs, it is assumed that half the participants are 0-18 years old and half are adults.

Summary The purpose behind the provision of a $20 child and youth summer pass is to encourage participation in recreation activities during the summer school break. Staff believe that the lower cost pass will increase participation in recreation activities; however, it is not possible to accurately project whether there would be a net positive or negative impact to recreation revenues for chijdren and youth services. This service could be approached as a pilot program for 2015 and reviewed by the Parks & Recreation Commission to determine the future of the program.

In order to achieve a net zero impact to revenues, approximately 1,850 child and youth summer passes would need to be sold (table 5). Table 5 Summer 2014 Revenue Number of $20 passes to maintain revenue Aquatics $26,205 1,310 Fitness $8,190 409 Gymnasium $2,487 124

Total $36,882 1,843 RC - Agenda - 2015 04 28 40 Attachment 5.3 ATTACHMENT 2 The Corporation of Delta COUNCIL REPORT F.08 Regular Meeting

To: Mayor and Council File No.: 14000-01

From: Parks, Recreation & Culture Department

Date: October 17, 2014

$20 Child and Youth Summer Promotional Drop-In Pass

The following report has been reviewed and endorsed by the Chief Administrative Officer.

• RECOMMENDATIONS:

A. THAT the results from the $20 Child and Youth Summer Promotional Drop-In Pass be received for information.

B. THAT a Child and Youth Summer Promotional Drop-In Pass program be implemented in 2015.

¦ PURPOSE:

To provide Council with the results of the $20 Child and Youth Summer Promotional Drop-In Pass program that concluded on September 30, 2014, and to recommend a similar program be implemented in 2015.

- BACKGROUND:

At its March 10, 2014 Regular Meeting, Council approved a recommendation from the Parks, Recreation & Culture Commission (Commission) to implement a $20 Child and Youth Summer Promotional Drop-In Pass (Pass).

The intention of the Pass was to encourage children and youth to be active and to participate in drop-in programs at Delta recreation facilities throughout the summer. The Pass was offered at a special rate of $20 per child or youth, and the program was scheduled to run from June 26 through September 7, 2014.

On August 27, 2014, an extension of the Pass until September 30, 2014 was announced in consideration of the ongoing labour negotiations with respect to school teachers. RC - Agenda - 2015 04 28 41 Attachment 5.3

Page 2 of 3 $20 Child and Youth Summer Promotional Drop-In Pass 14000-01 October 17, 2014 ¦ DISCUSSION:

Passes were available for sale to the general public on April 15, 2014. The Pass was offered to children (2-12 years of age) and youth (13-18 years of age). The total number of passes sold throughout the program was 3,404, with over 1,900 being sold in the first 2,5 months.

The program has now concluded and the following is a summary of its success. The total value of passes sold throughout the program is $68,080.

Passes Included: Child Youth Total Value Child/Youth Summer Drop-In Pass April (on sale April 15, 2014) 89 34 123 $2,460 May 202 108 310 $6,200 June 717 783 1,500 $30,000 July 662 625 1,287 ,$25,740 August 43 80 123 $2,460 September 11 50 61 $1,220 Total 1,724 1,680 3,404 $68,080

Attendance for the duration of the Pass in 2014 was significantly above the level of attendance for the same period in 2013. The table below summarizes the results:

Attendance 2013 2014 Child/Youth Passes Scanned 15,163 43,925* Child/Youth Drop-In Admissions 20,049 15,056 Total 35,212 58,981 *39,694 scans were from the Pass

At the September 18, 2014 Commission Meeting, Commission received a preliminary update on the success of the program. Through discussion, Commission recommended that staff implement the program again in 2015. Should Council approve Recommendation B of this report, staff will provide and promote the discounted pass in 2015.

At its October 16, 2014 Regular Meeting, Commission approved the recommendations contained within this report.

Implications: Financial Implications - The Pass was available at a substantial discount over the usual three month pass rates. The 2014 rate for a three month child pass is $96 and a youth pass is $115. RC - Agenda - 2015 04 28 42 Attachment 5.3

Page 3 of 3 $20 Child and Youth Summer Promotional Drop-In Pass 14000-01 October 17, 2014

The summary of the revenues from 2013 versus 2014 are shown in the table below. When revenue from the Pass is combined with the regular 2014 pass and admission revenues, there is an increase of just over $60,000 for child and youth uses.

Revenue 2013 2014 Child/Youth Passes & Drop-In Pass $4,620.86 $78,310.47 Child/Youth Drop-In Admissions $58,096.97 $44,724.94 Total $62,717.83 $123,035.41

- CONCLUSION:

The Pass was extremely well received by the public, with the sale of many more child and youth passes than in prior years. More importantly, the Pass seems to have encouraged significantly greater numbers of drop-in uses, meeting the intended goal of increasing activity by children and youth at Delta recreation facilities over the summer. Staff received many positive comments about this incentive; as well staff was contacted by another community who was interested to learn of the programs success.

Ken Kuntz Director of Parks, Recreation & Culture

Department submission prepared by: Diana L. Cousins, Seniors Policy Analyst JH/dlc/cd

This report has been prepared in consultation with the following listed departments.

Concurring Departments Department Name Signature

Finance Karl Preuss RC - Agenda - 2015 04 28 43 Attachment 5.3

ATTACHMENT 3

Copuitlam For Council

January 19,2015 Our File: 15-8000-01/000/2014-1 DOC#: 1855490.V1

To: City Manager . From: General manager Parks, Recreation & Culture

Subject: $20 Child & Youth Summer Promotional Drop-in Pass Pilot

For: Council

Recommendation; That Council;

1, Endorse the $20 Child & Youth Summer Promotional Drop-In Pass Pilot program identified in the report of the General Manager Parks, Recreation & Culture dated January 19,2015; and

.2. Direct staff to complete an evaluation of the pilot program and final budget for future Council consideration and approval for the 2016 budget.

Report Purpose: The purpose of this,report is to present for Council a summer pricing promotion that will encourage children and youth to participate in drop-in ^ programs at Coquitlam recreation facilities during the school summer vacation period of June 21,2015 through to September 6,2015 for the price of $20, including tax.

Strategic Coal: This initiative supports the City's corporate strategic goals of increasing active participation and creativity, enhancing community capacity and . reducing barriers to participation. The $20 Youth and Child Promotional Pass Pilot highlights Strategic Directions 1 and 6 of the 2014 Parks, Recreation and Culture Draft Master Plan by supporting low-cost opportunities for Coquitlam's children and youth to be active in flexible and informal ways. .

Background: In the spring of 2014, staff learned of a $20 summer pass pilot program for children and youth provided by the Corporation of Delta, BC. The program RC - Agenda - 2015 04 28 44 Attachment 5.3

Page 2 January 19,2015

objective was to make participation more affordable and increase participation of children and youth in physical activity, while at the same time incurring very little extra cost to the Corporation by optimizing capacity during drop-in times. The program was implemented over the summer of 2014 and extended through September during the job action of the BC Teachers Federation. It was then evaluated, with the results of the initiative shared in a Delta Council Report in October 2014 (Attachment l).

The results of the Delta pass were positive beyond all projections with revenue from pass sales doubling compared to 2013. Participation by children and youth in drop-in programs increased by 68%. There were no extra costs associated with the program as drop-in opportunities such as swimming, gymnasium sports and fitness centres are typically not used at capacity over the summer months. The increase in participation rates simply filled the existing drop-in programs with greater numbers. In : addition, sales of child and youth regular passes increased after the promotional pass ended due to the improved awareness of recreation programs and the increased comfort of youth and children with participation.

Discussion/Analysis: The provincial results of the 2013 BC Adolescent Health survey shows that only 17% of youth meet the daily physical activity recommendations of an hour a day. This same study identifies that youth who are connected in their. community through recreation are more likely to be happy and to have a 14 positive outlook on their future versus youth who are not connected through recreation.

In addition, the 2006 Coquitlam Youth Strategy identified the elimination of barriers to active participation as a top strategic direction. In the Youth Strategy report, the greatest barrier identified by youth was the lack of money they have to participate In recreation. In Coquitlam, the youth poverty rate is higherthan all other demographic age groupings and is also higher than the provincial average. According to the 2011 National Household Survey for Coquitlam, 19% of Coquitlam youth 18 years old and under live below the poverty line (defined by Stats Canada's "Low-Income Cut-Off" or LICO). 17-5% of Coquitlam children under the age of 6 also live below the poverty line.

The proposed $20 Child & Youth Summer Promotional Drop-in Pass Pilot will reduce the financial barrier to physical activity and involvement in recreation for many children, youth, and their families. The Promotional Pass

File #: 15-8000-01/000/2014-1 Doc#: 1855490.V1 RC - Agenda - 2015 04 28 45 Attachment 5.3

Pages January 19,2015

would be implemented for the school summer vacation period of June 21, 2015 through to September 6,2015, with marketing of the Pass to begin in early spring. It will provide pass-holders unlimited access to drop-in times at indoor and outdoor pools, fitness centres, physical activity classes, and drop- in gymnasium and sports programs. Since these types of programs require a minimum level of staffing regardless of participation numbers, there will be little impact on program expenses, Staff will plan for increased numbers of youth requesting weight room orientations.

The current 2014 prices for children and youth are listed below:

Single Drop-in: One Month Pass: Outdoor Pool Season Pass:

Child (0-12yrs) $2.86 $25.95 $34.76

Youth(l2-18yrs) $4-89 $38,93 $34.76

There were 44,455 total children and youth admissions to drop-in programs in the summer of 2014, resulting in a total revenue of $43,081. The table below shows the summer revenue from child and youth pass sales.

Single Drop- One-Month Outdoor Pool Total in Sales: and 10/50 Season Pass Sales: Summer Pass Sales: revenue:

Child and $20,480 $20,689 $1,912 $43,081 Youth (0-18)

In order to match the revenue of 2014, a total of 2,261 $20 Promotional Passes will need to be sold. Since there are 27,935 children and youth aged 0-18 in Coquitlam, a market penetration of 8% will be required. In addition, if Coquitlam experiences the same positive results as Delta, the revenue from the sale of this pass would be $86,000, combined with a significant increase in participation rates.

Earlier this month, staff consulted both Coquitlam Youth Councils on this potential program initiative and gained their endorsement and feedback.

File #: 15:8000-01/000/2014-1 Doc#: 1855490.V1 RC - Agenda - 2015 04 28 46 Attachment 5.3

Page.4 January 19,2015

Their comments are Included in Attachment 2. Staff have also informed Port Moody and PortCoquitlam Recreation Departments of the promotional pass plans and have been informed that they may also consider the same pricing for the summer.

If approved, staff will report back to Council in the fall of 2015 with an evaluation of the $20 Child & Youth Summer Promotional Drop-m Pass Pilot and if successful, staff will be recommending the inclusion of the$20 Summer Pass in the 2016 Fees and Charges budgetsubmission.

Financial Implications: Staff antic! pate a significant increase in revenue as a result of this promotional pilot. Any increases in labour to cover higher volumes in drop- in sessions will be covered through current operating budgets.

Conclusion: The$20 Child St Youth Summer Promotional Drop-In Pass Pilot program is a significant shift In the pricing plan for children and youth. It is expected to dramatically increase the participation rates in physical activity programs at very little cost to the City. It is recommended that Council endorse the $20 Child & Youth Summer Promotional Drop-In Pass Pilot program and direct staff to report back in the fall of 2015 with an evaluation and recommendations for continuation of the program.

Attachments: Attachment 1 - Corporation of Delta Council Report dated October n, 2014 Attachment 2 - Coquitlam Youth Council Comments

This report was prepared by Geri Briggs Simpson, Community Services Supervisor and Barb Mclnnis, Performance Management Analyst and reviewed by Vinh Truong, Community Recreation Manager and Mary Morrison-Clark, Manager Community Recreation and Culture Services.

File#: 15-8000-01/000/2014-1 Doc#: 1855490. vl Council Agenda Information El Regular Council April 28, 2015 47 Attachment 5.4

City of Port Moody Report/Recommendation to Council

Date: April 20,2015 File No. 11-5360-03/2001

Submitted by: Engineering and Parks Services

Subject: Barnet Landfill - New Building Canada Fund

Purpose / Introduction Council's authorization is required amend to the Barnet Landfill grant application by adding the redevelopment of a portion of the site into a public park.

Recommended Resolutions

THAT Council authorize staff to amend the New Building Canada Fund grant application for the closure of the Barnet Landfill by adding the redevelopment of a public park to the project scope, as recommended in the report dated April 20, 2015 from Engineering and Parks Services.

Background On January 27, 2015, Council authorized staff to apply to the New Building Canada Fund for the closure of the Barnet Landfill. A detailed site assessment suggests that approximately eight hectares of the eleven hectare site has steep slopes and it would be cost prohibitive to develop this area. A pro fprma concludes that the highest and best use of the eight hectare portion of the site is parkland.

At the January 27, 2015 Council meeting, Council passed the following resolution:

THAT a grant application for the Barnet Landfill Closure project be supported as recommended in the report dated January 19, 2015 from Engineering and Parks Services regarding the New Building Canada Fund with the City's share of the project costs to be funded from the Land Sales Reserve.

The New Building Canada Fund grant application is limited to the closure costs associated with the Barnet Highway Landfill. The grant administrator indicated that the City can amend the Barnet Highway Landfill Closure grant application to include the proposed parkland redevelopment. The grant administrator further stated that the proposed amendment would increase the chances of a positive outcome for this grant application.

EDMS-#304792-v1-CounciLReport-_Barnet_Landfill-_New_Building_Canada_Fund RC - Agenda - 2015 04 28 48 Attachment 5.4 Report/Recommendation to Council Barnet Landfill - New Building Canada Fund April 20, 2015

Discussion Following the January 27, 2015 Council meeting, staff prepared a grant application to close the Barnet Highway Landfill. The proposal noted that approximately eight hectares of the 11 hectare site would likely be redeveloped as parkland. The remaining three hectares could be redeveloped as a public works yard and/or a light industrial site, subject to and Council's authorization.

Staff reviewed the draft application with provincial officials responsible for the grant program and there was strong support for the project. During their detailed review, the grant administrator indicated that the application must include a redevelopment component that would take place along with the remediation of the landfill area. Parkland, housing, and various infrastructure works (such as wastewater treatment facilities, roads, etc) qualify as redevelopment projects.

The City can amend the grant application to include the parkland redevelopment component. The grant will be proportional to the parkland area, which is approximately 75% of the site.

Other Options As an alternative, Council could choose to receive the report for information with no additional action.

Financial Implications There are only minor financial implications associated with applying for a grant. If the grant application is successful, the City could receive up to 2/3 of the eligible costs associated with the proposed project. As the grant would be proportional to the parkland redevelopment area, approximately 75% of the site, the grant could be up to $1.3M based on a total project cost of $2.6M.

Communicatibns / Civic Engagement There is no civic engagement or public communication anticipated for the grant application.

Council Strategic Plan Objectives A grant application to the New Building Canada Fund is consistent with the financial goals described in Council's Strategic Plan.

EDMS-#304792-v1-CounciLReport-_Bamet_Landfill-_New_Building_Canada_Fund RC - Agenda - 2015 04 28 49 Attachment 5.4 Report/Recommendation to Council Barnet Landfill - New Building Canada Fund April 20, 2015

Prepared by: Reviewed by:

Brian Barnett, P.Eng. Department Head (initials): Senior Project Engineer B. Neal Carley, M.A.Sc,, P.Eng.

Reviewed for Form and Content / Approved for Submission to Council: City Manager's Comment/Concurrence

^ ) City Manager

Corporate Review Initials Financial Services |'{4-

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. ' Council with amendments prepare new report for information. as discussed. Committee of the Whole.

EDI\/lS-#304792-v1-Council_Report-_Barnet„Landfiil-_New_Building_Canada_Fund 50

This Page Intentionally Left Blank RC - Agenda - 2015 04 28 51 Attachment 7.1

Bylaw No. 3006

A Bylaw of the City of Port Moody to designate the six buildings located at Parcel “D” (Reference Plan 17379) of the Fractional South West Quarter Section 23 in Fractional Township West of Township 39 NWD, as shown in Schedule A to the Bylaw

(collectively, the “Property”)

WHEREAS the Local Government Act s. 967, 968 and 969 provides Council with authority by bylaw to designate real property, in whole or in part, as protected heritage property, on terms and conditions appropriate;

AND WHEREAS Council considers that the Property has heritage value and character, and significant historic and cultural value in the City.

NOW THEREFORE the Council of the City of Port Moody enacts as follows:

1. Citation 1.1 This Bylaw may be cited as City of Port Moody Heritage Designation Bylaw 2015, No. 3006.

2. Definitions 2.1 In this Bylaw, “heritage value”, “heritage character”, and “alter” have the corresponding meaning given to them in the Local Government Act.

3. Designation 3.1 The six buildings located on the Property in the City of Port Moody, British Columbia, more particularly described as:

Parcel Identifier: 014-269-317

Parcel "D" (Reference Plan 17379) of the Fractional South West Quarter Section 23 in Fractional Township West of Township 39 New Westminster District Plan 17379

as shown in Schedule A to this Bylaw, are hereby designated in their entirety as protected heritage property under the provisions of the Local Government Act of British Columbia.

Document: 302873 RC - Agenda - 2015 04 28 52 Attachment 7.1 4. Prohibition 4.1 Except as expressly permitted by Section 5 or as authorized by a heritage alteration permit issued by the City, no person shall undertake any of the following actions, nor cause or permit any of the following actions to be undertaken in relation to the Property:

(a) alter the exterior of a building; (b) make a structural change to a building; (c) move a building; (d) alter, excavate or build on land anywhere on the Property.

5. Exemptions 5.1 Despite Section 4, the following actions may be undertaken in relation to the Property without first obtaining a heritage alteration permit from the City:

(a) non-structural renovations or alterations to the interior of a building that do not alter the exterior appearance of the building or structure; and (b) minor repairs and maintenance that do not alter the exterior appearance of a building.

5.2 For the purposes of Section 5, “minor repairs” means the repair or replacement of non-structural elements, components or finishing materials of a building, including replacement in-kind of existing deteriorated materials on a limited basis, with elements, components or finishing materials that are equivalent to those being replaced in terms of heritage character, material composition, colour, dimensions and quality.

6. Maintenance 6.1 The Property shall be maintained in good repair in accordance with the City of Port Moody Heritage Maintenance Standards Bylaw, 2001, No. 2490, as amended or replaced from time to time, and, in the event that Bylaw No. 2490 is repealed and not replaced, the owners shall continue to maintain the Property to the standards that applied under Bylaw No. 2490 immediately prior to its appeal.

7. Heritage Alteration Permits 7.1 Where a heritage alteration permit is required under this Bylaw for a proposed action in relation to the Property, application shall be made to the City of Port Moody Development Services Department, Planning Division in the manner and in the form prescribed, and the applicant shall pay the fee imposed by the City for such permit.

7.2 City Council, or its authorized delegate, is hereby authorized to:

(a) issue a heritage alteration permit for situations in which the proposed action would be consistent with the heritage protection provided for the Property under this Bylaw; (b) withhold the issuance of a heritage alteration permit for an action which would

Heritage Designation Bylaw 2015, No. 3006 2 RC - Agenda - 2015 04 28 53 Attachment 7.1 not be consistent with the heritage protection provided for the Property under this Bylaw; (c) establish and impose terms, requirements and conditions on the issuance of a heritage alteration permit that are considered to be consistent with the purpose of the heritage protection of the Property provided under this Bylaw; and (d) determine whether the terms, requirements and conditions of a heritage alteration permit have been met.

8. Reconsideration By Council 8.1 An owner whose application for a heritage alteration permit for alteration of the Property has been considered, by an authorized delegate, may apply for a reconsideration of the matter by Council, and such reconsideration shall be without charge to the owner.

th Read a first time this 14 day of April, 2015. th Read a second time this 14 day of April, 2015. Public Hearing held this day of , 2015. Read a third time this day of , 2015. Adopted this day of , 2015.

M.E. Clay D. Shermer Mayor Corporate Officer

I hereby certify that the above is a true copy of Bylaw No. 3006 of the City of Port Moody.

D. Shermer Corporate Officer

Heritage Designation Bylaw 2015, No. 3006 3 RC - Agenda - 2015 04 28 54 Attachment 7.1 CERTIFIED TRUE COPY OF MAP Bylaw No. 3006 Schedule A REFERRED TO IN SECTION 2 OF BYLAW NO. 3006

CITY CLERK LOCATION MAP

VILLAGE OF BELCARRA CITY OF PORT MOODY

APPROXIMATE LOCATION OF COTTAGES

BOLE HOUSE

SUBJECT BUILDINGS RC - Agenda - 2015 04 28 55 Attachment 7.2

Bylaw No. 3004

A Bylaw to amend the Zoning Bylaw to address house height, siting and size concerns.

The Council of the City of Port Moody enacts as follows:

1. Citation 1.1 This Bylaw may be cited as City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 229, 2015, No. 3004.

2. Amendment

City of Port Moody Zoning Bylaw, 1988, Bylaw No. 1890” is amended:

2.1 By inserting a new definition for “landscape wall” as follows:

“LANDSCAPE WALL” means a structure for retention of soils up to 1.2m in height.

2.2 By inserting a new definition for “retaining wall” as follows:

“RETAINING WALL” means a structure for retention of soils in excess of 1.2m in height.

2.3 By inserting a new Section 5.4.6 Landscape Walls and Retaining Walls as follows:

5.4.6 Landscaping Walls and Retaining Walls

a) Barbed wire, razor wire, electrified, or similar materials are prohibited for fences in all zones.

The following sections b) to e) apply to one-family residential zones only:

b) Landscape walls shall be a maximum of 1.2 metres (4 ft) at any interior side lot line.

c) Multiple landscape walls shall have a setback ratio of not less than two horizontal to one vertical (2:1) in relation to each other.

d) The distance of a retaining wall from an interior side or rear lot line shall be no less than one horizontal to one vertical (1:1).

e) Multiple retaining walls shall have a setback ratio of not less than two horizontal to one vertical (2:1) in relation to each other.

#300659 RC - Agenda - 2015 04 28 56 Attachment 7.2

Bylaw 3004 2.4 By deleting Section 21.5 Height of Building, One-Family Residential (RS1) and replacing it with:

21.5 Height of Building

For the purposes of calculating the height of a principal dwelling within the RS1 zone, the following definitions of “grade” and “height” apply:

“GRADE” means the average of the existing elevations taken at each corner of the lot as established by survey prepared and certified by a British Columbia Land Surveyor.

“HEIGHT” means the vertical distance from grade to the highest point of the roof surface of a flat roof; to the deck line of a mansard roof; and to the highest point of a gable, hip, gambrel or other sloping roof.

The height of the principal building shall not exceed the lesser of 10.5 metres (34.5 ft) for sloping roofs and 9.0 metres (29.5 ft) for flat roofs, or three storeys. For the purposes of height calculation, roofs with a ratio of less than three vertical to twelve horizontal (3:12) are considered to be flat roofs. Roofs with a ratio of three vertical to twelve horizontal (3:12) or more are considered to be sloping roofs.

3. Severability 3.1 If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect.

M.E. Clay D. Shermer Mayor Corporate Officer

Bylaw No. 3004 2 RC - Agenda - 2015 04 28 57 Attachment 7.2

Bylaw 3004

I hereby certify that the above is a true copy of Bylaw No. 3004 of the City of Port Moody.

D. Shermer Corporate Officer

Bylaw No. 3004 3 58

This Page Intentionally Left Blank RC - Agenda - 2015 04 28 59 Attachment 7.3

Bylaw No. 3007

To amend the Municipal Ticket Information Utilization Bylaw to reference Business Licence and Regulation Bylaw No. 3000

The Council of the City of Port Moody enacts as follows:

1. Citation 1.1 This Bylaw may be cited as City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 4, 2015, No. 3007

2. Amendment 2.1 City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896 is amended by replacing the reference to Business Licensing Bylaw No. 1508 with Business Licensing Regulations Bylaw, No. 3000, in Schedule 1.

3. Severability 3.1 If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect.

Read a first time this 14th day of April, 2015 Read a second time this 14th day of April, 2015 Read a third time this 14th day of April, 2015 Adopted this __ day of ______, 2015

M.E. Clay D. Shermer Mayor Corporate Officer

Document Number: 303345 RC - Agenda - 2015 04 28 60 Attachment 7.3

I hereby certify that the above is a true copy of Bylaw No. 3007 of the City of Port Moody.

D. Shermer Corporate Officer

Council Agenda Information [gJ Regular Council April 28, 2015 61 Attachment 9.1

City of Port Moody Report/Recommendation to Council

File No. 3060-20-1 02 Date: April 20, 2015 3090-20-117 Submitted by: Development Services - Planning

Subject: Development Permit and Development Variance - 2929 St. Johns Street

Purpose /Introduction To present to Council for consideration a Development Permit and Development Variance Permit application related to the reconfiguration ofthe parking lot and minor facade changes to the existing one storey commercial building, 'Port Moody Centre', at 2929 St. Johns Street. Variances are proposed to the required setbacks from property line for the new freestanding sign (north property line) and the location of surface parking (north and east property line).

Recommended Resolutions

THAT Development Permit 2015-102 be issued, as recommended in report dated April 20, 2015 from Development Services - Planning regarding the Development Permit and Development Variance Permit for 2929 St. Johns Street;

AND THAT Development Variance Permit 2015-117 be issued;

AND THAT the Mayor and Corporate Officer be authorized to execute the necessary legal documents required in support of this application.

Background The building located at 2929 St. Johns Street was constructed in 1983 and consists of ten commercial retail units, served by surface parking that fronts onto St. Johns Street, Williams Street and St. Andrews Street (Attachment 1). The owner of the property, Sunco Enterprises Limited, has now applied to upgrade the site, with minor changes proposed to the building facade and reconfiguration of the parking and signage. In addition to a Development Permit, a Development Variance Permit is required in relation to the location of a new sign and the location of the parking.

#281637 RC - Agenda - 2015 04 28 62 Attachment 9.1 Report/Recommendation to Council Development Permit and Development Variance - 2929 St. Johns Street April 20, 2015

Discussion Development Permit The property at 2929 St. Johns Street is currently located within Development Permit Area 2: Moody Centre. A copy of the architectural drawings and landscape plan are included as Attachment 2. The proposed changes to the site are relatively minor in scope and include:

• The addition of canopies to the rear of the building on the Williams Street frontage and cleaning and repainting of existing building elements. • The replacement of two existing freestanding signs with one sign located centrally on the property. • The reconfiguration of the parking lot, including additional paving, accesses to the site and through the parking lot, and new landscaping, including a swale on the north property line fronting St. Johns Street.

The proposed changes are in keeping with the Official Community Plan design guidelines in terms of screening of the parking area from the street, delineating pedestrian walkways through the lot, screening of garbage and recycling areas, and the addition of benches and a bike rack on site. Given the relatively minor alterations to the site, the application was not referred to the Advisory Design Panel for review. A draft version of the Development Permit is included as Attachment 3.

Development Variance Permit There are two variances associated with the application, one for the location of the parking in relation to the St. Johns Street (north) and Williams Street (east) property line, and the other related to the setback of a new freestanding sign from the St. Johns Street (north) property line. A draft version of the Development Variance Permit is included as Attachment 4.

Location and Sitjng of Parking- Variance The Zoning Bylaw requires that where surface parking is proposed, it must be set back a prescribed distance from front and side lot lines. Whereas the Zoning Bylaw requires setbacks from the front lot line (Williams Street) to be 1.5 metres (5 ft.), a 1.41 metre (4.64 ft.) setback is proposed resulting in a variance of 0.09 metres (0.29 ft.). Whereas the required setback from a side lot line (St. Johns Street) is to be 3.0 metres (9.8 ft.), a 0.91 metre (3ft.) setback is proposed resulting in a variance of 2.09 metres (6.86 ft.). The proposed setbacks are reflective of the current layout of the site which includes an existing commercial building and two rows of parking on both the St. Johns Street and Williams Street frontages, accessed by a common drive aisle. The existing layout means that it is not feasible to observe the required setbacks for the location of parking, without significantly reducing the number of spaces provided. As per the Official Community Plan design guidelines and Zoning Bylaw requirements, a landscaping buffer is provided between the parking lot and the property line.

Freestanding Sign- Variance There are currently two freestanding signs on the property at 2929 St. Johns Street, one located at the northwestern entrance to the property on the St. Johns Street frontage and the other to

#281637 2 RC - Agenda - 2015 04 28 63 Attachment 9.1 Report/Recommendation to Council Development Permit and Development Variance- 2929 St. Johns Street April 20, 2015

the southeast at the intersection of St. Johns Street and Williams Street. As part of the redevelopment of the parking lot, the owner proposes to replace the two existing signs with one sign that sits closer to the middle of the St. Johns Street frontage. The Sign Bylaw includes a requirement that all freestanding signs on a lot shall maintain front and side yard setbacks of at least 3.5 metres (11.48 ft.). The applicant proposes a 1.5 metre setback (4.95 ft.) from the St. Johns Street (north) property line, resulting in a variance request of 2.0 metres (6.56 ft.).

Given the layout of the parking lot, it is not possible to locate the sign so that it observes the required 3.5 metre setback from the property line. Typically, other freestanding signs along St. Johns Street are located at a similar setback to the one being proposed for 2929 St. Johns Street. The two existing signs on the property are also located at a similar setback to the property line. The proposed variance has no significant impact on the St. Johns Street frontage, as the two signs are being replaced with one sign to be located further away from both the northwestern vehicle access and the intersection of St. Johns Street and Wilfiams Street. The proposed sign is 7.60 metres (25ft.) in height, with a sign area of 27.6 square metres (300 sq. ft.) both of which comply with the Sign Bylaw. In terms of materials, the proposed sign is to be built of brick to match the existing building and includes illuminated sign boxes.

Sustainabilitv Checklist As the proposal consists primarily of a reconfiguration of the parking lot and landscaping, all aspects of the Sustainability Checklist do not apply. From an environmental point of view, a swale feature is being added on the St. Johns Street property line. Improvements are proposed to the pedestrian access through the lot and new benches, a bike rack and LED lighting are also included. The completed Sustainability Checklist for the development proposal is included as Attachment 5.

Sustainability Pillar.. Environment Economic Social Cultural Total Application

2929 St Johns 20% 16% 17% 9% 62% Street

Other Options THAT Council deny issuance of Development Permit 2015-102 and Development Variance Permit 2015-117.

Financial Implications There are no financial implications associated with this report.

#281637 3 RC - Agenda - 2015 04 28 64 Attachment 9.1 Report/Recommendation to Council Development Permit and Development Variance - 2929 St. Johns Street April 20, 2015

Communications I Civic Engagement In accordance with the notification requirements in the City's Development Approval Procedures Bylaw and the Local Government Act, notices for the proposed Development Variance Permit application were mailed to property owners and tenants within 140 metres of the subject site. A copy of the notice is included as Attachment 6. A copy of the map showing the 140 metre notification area is included as Attachment 7.

Council Strategic Plan Objectives This proposal is consistent with goals of the 2012 Port Moody Council Strategic Plan related to Economic & Tourism Development.

Attachments: 1. Location Map. 2. Architectural Plans and Landscape Plan 3. Draft Development Permit 4. Draft Development Variance Permit 5. Sustainability Checklist 6. Development Variance Permit notice 7. 140 metre Notification Area map

#281637 4 RC - Agenda - 2015 04 28 65 Attachment 9.1 Report/Recommendation to Council Development Permit and Development Variance- 2929 St. Johns Street April 20, 2015

Prepared by: Reviewed by:

./JJW evQ_;_ ~ ?upervisor (initials): · Mary De Paoli Kevin Jones Planner Departm~ d (initials): James Stiver ·

Reviewed for Form and Content I App ~oved for Sybn:tipsion to Council: City Manager's Comment/Concurrence ~ 1? ~// () City Manager =

For Committee of the Whole Reports. To be completed by Legislative Servi ces. D Refer to Regular D Refer to Regular D Direct staff to D Receive for Council as recommended. Council with amendments prepare new report for information. as discussed Committee of the Whole .

#281637 · s RC - Agenda - 2015 04 28 66 Attachment 9.1 LOCATION MAP- 2929 St. Johns Street 0 SUBJECT PROPERTY - c:.Tu ~ REM PART 0 ~MMUTER r--- - ~SE EPP 17177: - ~7 - L STATION N -- (7.361 Acres) r------~- ROAD PLAN ..;- 60 ~ (ROAD) 1.() REMj REM. 79 Pci.A ..;- 68 \Q LMP 35733 CD r--- 69 N a U1 \Q CDr--- It) -""I" - co ~, 81. 13 r--- 2 ~I) ~IU1 w a 1 12 10 B 0 EX. PL. PLAN (/) PLAN BCP 15684 co PLAN 52176 14 11 ;:::"" BCP 15144 37869 j .<:O I J ~ ~ ~ ..- f'l) l{) f""'-.. .<:>jU t') 1.() r--- Ol ~ Ol Sf. N N N N w ~ ~ N N r--- t')Ol ..-f"') l{),...... m m m Ol I") I") 1.()1.() 1.()1.() coco co CX)ooooco a; a; 00 111 ~. NNN N N N N w N N N N N N NW 1656 oo oo ' 0::: SL1 SL2 g~3 nn nn REF.PLAN 70815 LMP 15045 1.() 86 i 1- CX) PLAN 56887 PLAN 76 'i5; Pel. A ..;- teP&llo"No (f) 1 3 ..;- - 34779 Vl' 8 k. 19 j l/5191" ['1. : c.R£M.8 ST. ANDREWS STREET ROAC iiij g). N.W. PLAN 72 PLAN 14705 PLAt 14 p5 :uPLAN 26---::s '- .;' 220 A "' 1.() c 3 7 1 2 3 4 5 A N B c D E F Gj 1:54 5~ ' ~ ' (NW 164) iiii 2804/ Blk. 20 (AMD. PLAN 37904) ' 2806 2808 2812 2818 2824 2830 2902 2906 2910 2914 2918 3004 3010 3014 3018 3022 3026 bo3d 1~034 30• : (f) 0-~ 2 ST. GEORGE STREET I <( 2917 2925 _j 3001 3009 JU[I ~IU I 21:lU/ ILI:lU 2819 •LOL::l 2829 21:lJ1 2901 2905 2909 2913 2921 LMP 3013 3017 .)U~9 IJUL8 JU 3387~ _j )> PLAN 72 PLAN 72 t')- (NW 165) p AN 5 ~ 3: -1 PLAN 44238 14 11 8 Pel. A 21 26 -1 ~4 8 r--- 70 ~IOl I ~ t') )> Blk. 26 ~ ~, () ~ Blk. 2 ::c HOPE STREET s: I AN 124771 2909 m j 15 ") CHIP KERR PARK r: II~ z g ~ 44 43 B z ~ 31 4 7 REM. 41 REM. 44 -1 1 16 Q: + II: PLAN 12 84 51005 PLAN 39635 ;;l 125 ~ " ~ PLAN 43621 0J tLANI ~~ ~ 2810 ~ 2814 2818 2822 2828 30b2 3008 3016 + 3020 30 ~ "g HENRY STREET HENRY STREET RC - Agenda - 2015 04 28 67 Attachment 9.1

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• Attachment 9.1 ~i I~· r ~ 1 ~ ~ ==- ~ ~ < =i! ~ 1 ' - - ~----- ~ 1 ,------~ i ~ 70 RC - Agenda - 2015 04 28 RC - Agenda - 2015 04 28 71 AttachmentATTACHMENT 9.1 3

SCHEDULE "A" CITY OF PORT MOODY

DEVELOPMENT PERMIT No. 2015-102

TO: SUN CO ENTERPRISES LTD .. INC.NO. 53324 4701 Paton Street Vancouver, BC V6L 2H9 (the "Developer")

1. This Development Permit is issued subject to compliance with all applicable City Bylaws, except as specifically varied or supplemented by this Permit.

2. This Permit applies to those lands in Port Moody, British Columbia more particularly described below and including all buildings, structures and other development thereon:

Parcel Identifier: 001-563-858 PARCEL "71" DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT REFERENCE PLAN 66135

(the "Lands")

3. The following plans and documents are made part of this Permit and, notwithstanding a,ny other provision, no works shall be performed upon the lands covered by this Permit, nor shall any building or structure be erected, constructed, repaired, renoyated or sited, that is not in substantial accordance with the following and strictly in accordance with all terms and conditions of this Permit:

(a) Architectural Drawings - A2.01, A2.02 and A3.01, on file with the City, prepared by DYS Architecture, 260 - 1170 Burrard Street, Vancouver, BC V6 J .. • ... 3G7 marked "ACCEPTED FOR DEVELOPMENT PERMIT PURPOSES, "October 6, 2014", and any amendments thereto subsequently approved by the City;

(b) Landscape Drawings- L-1, on file with the City of Port Moody, prepared by Jonathan Losee Landscape Architects, 102 - 1661 W 2nd Avenue, Vancouver, BC V6J 1H3 marked "ACCEPTED FOR DEVELOPMENT PERMIT PURPOSES, October 6, 2014", and any amendments thereto subsequently approved by the City; and

4. The Works contemplated in plans set out in Section 3 hereto shall be completed within two years of the date of the Council Resolution authorizing issuance of this permit.

5. (a) As a condition of issuance of this Development Permit, the Developer has provided to the City, security (the "Security") in the sum of $67,601.20 for the completion of items related to landscaping. The Security, in the form of a RC - Agenda - 2015 04 28 72 Attachment 9.1

letter of credit, shall be made out to the City to ensure that the development is carried out in accordance with the terms and conditions set out herein and if for any reason the Permit holder neglects or otherwise fails to complete the works, within two (2) years of the date of issuance of this Development Permit, the City may, in its sole discretion, provided it has given the Developer seven (7) days written notice, complete the works or any portion thereof and all costs incurred in so doing shall be deducted by the City from the amount of the Security and on final completion to the satisfaction of the City as evidenced by the issuance of a Certificate of Completion, the City shall thereafter refund the remainder of the monies, except for ten (10) percent of the monies, which shall be released after the maintenance period lasting one (1) years from the date of completion for the landscaping.

(b) Portions of the Security may be returned to the Developer, or reduced, as stages of the works are completed, to the satisfaction of_ and at the sole discretion of the City's General Manager of Development Services .. Ten (10) percent of the Security will be held as a maintenance holdback for two (2) years after the Certificate of Completion for the landscaping is issued and will be released upon an inspection by the City confirming that the landscaping is in satisfactory condition at that time.

6. As a condition of issuance of this Permit, the Developer shall pay to the City an on site landscaping review fee at two (2) percent of the cost of on-site landscaping equal to $1,352.02, which is to be paid by cash or certified cheque.

7. The servicing works· and services are to be completed in compliance to the requirements of the "City of Port Moody Works and Services Bylaw No. 1789, 1986" and "City of Port Moody Subdivision and Development Servicing Bylaw, No. 2831" except as varied and supplemented by the works described in this Permit and attacheddplans.

AUTHORIZED BY COUN~IL. RESOLUTION passed on the __ of------' 2015.

CITY OF PORT MOODY, by its authorized signatories:

M. E. (Mike) Clay, Mayor D. Shermer, Corporate Officer

#286097 RC - Agenda - 2015 04 28 73 AttachmentATTACHMENT 9.1 4

CITY OF PORT MOODY

DEVELOPMENT VARIANCE PERMIT 2015-117

ISSUED BY: CITY OF PORT MOODY

A municipal corporation pursuant to the "Community Charter," S.B.C. 2003, c26 with offices at 100 Newport Drive, Port Moody, B.C.

(the "City")

TO: SUNCO ENTERPRISES LTD .. INC.NO. 53324 4 701 Paton Street Vancouver, BC V6L 2H9 (the "Applicant")

WHEREAS:

A The Applicant wishes to reconfigure the parking lot for the existing property that would require a variance to the "City of Port Moody Zoning Bylaw 1988, No. 1890" for location .of parking and the "City of Port Moody Sign Bylaw 1998, No. 2403" for the setback of a freestanding sign.

Parcel Identifier: 001-563-858 PARCEL "71" DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT REFERENCE PLAN 66135

(the "Lands")

B. The Applicant has made application for a Development Variance Permit in order to vary certain provisions of the City's bylaws, to allow for the reconfiguration ofthe parking lot at the property located at 2929 St. Johns Street.

NOW THEREFORE, the Council for the City hereby issues a Development Variance Permit in respect of the lands, as follows:

1. This Development Variance Permit is issued subject to all requirements contained in the City's Bylaws, except where specifically varied or supplemented by this Development Variance Permit.

Document: 238335 RC - Agenda - 2015 04 28 74 Attachment 9.1 Page2

2. The Applicant shall comply with all Permits applicable to the lands, and with all applicable building regulations, and shall not commence work on the lands until he has received a building permit in respect of such work from the City.

3. Whenever the singular or masculine is used in this Permit, the same shall be deemed to include the plural, or the feminine, or the body politic or corporate as the context so requires, and every reference to each party shall be deemed to include the heirs, executors, administrators, successors and assigns of such party whenever the context or the parties so require.

4. "City of Port Moody Zoning Bylaw 1988, No .. 1890" is hereby varied to facilitate the reconfiguration of the parking lot on the lands in accordance with both the approved plans (Schedule A) and this Development Variance Permit No. 2012-117 as follows:

i) To reduce the off-street parking setback requirement from a front lot line (Williams Street) from 1.5 metres to 1.41 metres for the subject property [Section 6.3.3 (a)].

ii) To reduce the off-streetparking setbackrequirement from an exterior side lot line (St.Johns Street) from 3.0 metres to 0.91 metres for the subject property [Section 6.3.3 (b)].

5. "City of Port Moody Sign Bylaw 1998, No. 2403" for is hereby varied to facilitate the recof1figuration of the parking lot on the lands in accordance with both the approved plans (Schedule A) and this /Development Variance PermitNo. 2012-117 as follows:

i) To reduce the required side yard setback of a freestanding sign .. from anexterior side lot line (St. Johns Street) from 3.5 metres to 1.5 metres for the subject property. [Section 13.4 (j)]

AUTHORIZED BV COUNCIL RESOLUTION passed on the_ of 2015.

CITY OF PORT MOODY, by its authorized signatories:

M. E. (Mike) Clay, Mayor D. Shermer, Corporate Officer RC - Agenda - 2015 04 28 75 ATTACHMENTAttachment 9.1 5

Sustainability Checklists for New Develo-pments City of Port Moody

Development Application File Number: 3o6o -'J.s> " \O L /3 D

Project Address: _2_·9_2_9_S_t_. _J_oh_n_'_s_S_tr_e_e_t,_P_o_rt_M_o_o_d_y______

Applicant Name: _T_e_r_ry_Y_e_n_, _A_rc_h_i_te_c_t_A_IB_C_. ,_D_y_s_A_rc_h_i_te_c_tu_r_e ______

Includes measures to protect air quality by employing construction techniques during the development phase. For large developments, an operating air quality protection plan is recommended. N/A

b. Includes measures to minimize site disturbance by "Ut--'f-"'<'u sediment control employing construction techniques during the will be supplied. Sequencing of development phase. This measure is mandatory (see construction activities to be done to sedimentation and erosions control requirements). minimize disturbance. Temporary erosion control measures will be 1 installed during high risk events.

c. I ncorporates lightpollution reduction principles sky to insure downward fixtures. Install cut-off inaires to prevent light overflow 1 r property lines. Re-lamp existing for lower light intensity, and re efficient fixtures.

d. Provide sa centralized recycling facility of a fC(ln1mf\n rR•C:VC:IIfln area sufficient size and design to recycle a full range of ed with individual container bins recyclable materials. Contact city staff for more properly sort paper, plastic, glass information on space requirements. degradable waste materials. The will be commercial duty containers 1 animal proof locking lids.

City of Port Moody Sustainability Checklist · - 3 - RC - Agenda - 2015 04 28 76 Attachment 9.1

e. lnclud es on-site composting facilities

f~ Includes a plan to recycle constru ion waste recycled into new reusable material. 1

g. lncorpo rates recycled building materials

Proposes a sufficient depth of topsoil to promote water penetration in the landscape plan 1

i. Incorporates Best Management Practices in the Item: J below. storm water management plan for the development 1 .. j. Protect s groundwater from contamination 1

k. E nsures ground wat~r treatment and recharge in Small bio-swale and rain garden will the storm water management plan aid in filtration of suspended solids, and heavy metals and encourage ground water recharge. 1

City of Port Moody Sustainability Checklist - 4- RC - Agenda - 2015 04 28 77 Attachment 9.1

Incorporates opportunities to protect and/or augment existing flora and fauna and restore and/or improve natural habitat as part of the development proposal. These measures are highly recommended and must meet the city's Environmentally Sensitive Areas management 1 objectives, if applicable. The City is currently developing a Development Permit for ESAs which will apply to all areas with a High or Special Feature m. Includes a plan to remove invasive plant species invasive plants will be removed, to preserve both naturally occurring plant and animal and our new list does not include species. Planting plan should be Naturescape invasive plant material. compliant, refer to Port Moody's Naturescape policy for plant choices. Measures to prevent the re 1 establishment of invasive plant species on the property s~ould be inclUded in the landscape plan. n. lncorpo rates fatal light awareness .g. bird are non- friendly) design guidelines and/or program principles '"ntln~''"0 glass. Lower light levels are lnrr>nr>C'Ori in current CRUs.

o. Achieve s an EnerGuide for New Houses rating of 80 for single family and row houses If yes, explain how this Council endorsed target will be met. N/A

p. Achieves an energy performance of 25% better The proposed light fixtures will be than the Model National Energy Code for the energy efficient LED and CFL commercial, indus'trial and institutional buildings If type. yes, explain how this Council endorsed target will be 1J~v met. · q. Achieves an energy performance of 25% better than the Model National Energy Code for multi family residential buildings. If yes, explain how this Council endorsed target will be met. N/A

r. Provide s a district energy system and on-site heat and power generation serving one or more buildings. This measure is highly recommended for large N/A developments. 3/4- City of Port Moody Sustainability Checklist - 5 - RC - Agenda - 2015 04 28 78 Attachment 9.1

s. P rovides on-site power generation through cogeneration plants and renewable sources This measure is recommended if servicing multi-unit buildings and/or large commercial/industrial buildings. N/A

t. Provides on-site renewable energy generation such as solar electricity, wind power, solar walls for space heating and/or heat exchange such as geoexchange and/or heat recovery ventilation. N/A

u. Achieve sa green building standard (e.g. LE Built Green™, Green Buildings B.C.) N/A

v. R educes the heat island affect by using green roofs, underground parking, community gardens and planted structural slabs 0

w. Employs climate sensitive design features (e.g. passive solar) to minimize the impact of rain and wind

Serves each unit in the development with an individual water meter 1

y. lncl use of drought tolerant plants material that has been selected is hardy, tried and true, and either native or adaptive. It has been selected responsibly to reflect 'right plant-right place' principals selecting the species of plant that will 1 perform properly under the given climatic conditions, i.e. Port Moody's climate, which involves dry summers but excessively wet winters.

City of Port Moody Sustainability Checklist - 6- RC - Agenda - 2015 04 28 79 Attachment 9.1

z. I ncorporates non-water dependent materials in detailing illustrates some the landscape design (e.g. mix of rocks and other and boulder detailing. materials) 1

aa. lnclud e an irrigation system with central control on-site irrigation system will be a and rain sensors drip-system with a Rainbird ET '""'1t,r.llc", connected to satellite ather systems that control water age to provide at least a 50.% water 1 servation savings. bb. Employs other water conserving measures or devices that would promote the reuse of greywater and water storage for irrigation . N(A

cc. Revitalizes land previously occupied by industry

dd. Redevelops surface level parking to a higher use category 0

2f3

City of Port Moody Sustainability Checklist - 7 - RC - Agenda - 2015 04 28 80 Attachment 9.1

a. Creates permanent employment opportunities employment opportunities and/or densities that would assist in supporting local not increase, however will be businesses maintained andenhanced.

b. Adheres to and supports the goals of the economic The ng centre offers a range of development strategy contained in Port Moody's commercial retail businesses that serve the local community and Official; Community Plan by promoting mediate neighbourhood. Many of diversificati~n ·of the local economy by business the existing businesses are 1 type and size that is appropriate for the area independent owner/operators who employ people in the immediate c. Supports or enhances existing businesses 1

d. s community opportunities for training, education, entertainment, recreation, or tourism

e. Supports the economic growth potential of the proposa wou rove on economy quality and character of the existing project of which would enhance the image of the neighbourhood to support potential economic growth.

f. in a net increase in the property tax base (land conversion) 0

3fs

City of Port Moody Sustainability Checklist - 8- RC - Agenda - 2015 04 28 81 Attachment 9.1

g. Initiates or operates within local functional clusters The centre has a range of existing (e.g., amenities in vicinity of one another) and commercial, retail, and service types participate in alliances with existing companies of bu'sinesses that meet the existing ~~';> needs of the community with commercial spaces that can be easily 1 changed to adapt to future community needs. h. Utilizes local materials and labour Site furniture selected is locally Manufactured Francis Andrew from I~> Surrey. 1;t

a. Involves an efficient use of land that maximizes allowable density .j ' '.1 0

b. Adjacent to public transit routes, thereby The centre is directly along St. Johns reducing the reliance on single occupant vehicles and within 500 feet of the new Moody Station . 1 ..

c. Re suits in infill development on vacant parcels of land

d. Utilizes pre-existing roads and services 1

City of Port Moody Sustainability Checklist - 9- RC - Agenda - 2015 04 28 82 Attachment 9.1

e. Improves the mix of compatible uses within an area N{A.

f. Provides for a diversity of housing types and forms N/A

g. Provides rental housing

h. Offers a diversity of unit sizes

N(l\

i. Includes seniors housing or adaptable housing (the ability to age in place)

j. Includes affordable housing units or contribute to the city's affordable housing reserve fund

k. Incorporates accessibility measures beyond the Although there is no change to the minimum code requirements existing building, the improvements to the lot will make the project more accessible. Better pedestrian access through the site, curb let-downs, 1 additional defined walkways, and lighting have been incorporated into the design beyond min. code requirements.

City of Port Moody Sustainability Checklist - 10 - RC - Agenda - 2015 04 28 83 Attachment 9.1

I. Is located in proximity to existing residential and/or commercial areas, facilities and amenities

. m. Cre atively employs existing topography and Existing tree resources are to be landscape features preserved. We are taking advantage of the natural slope to the parking lot to intercept water into a bio-swale and rain garden. 1

n. Is located in proximity to public transit (within The location of the building is directly 400 m) along St.John's Street within a bus stop under 200m away. 1

o. Is locpted within proximity to an existing The location of the building is transportation node approximately two blocks south of the Moody Centre Station within 400m away. 1

p. Minimizes the amount of surface parking We are reducing the effective depth of the surface parking stalls by 24" where they are adjacent to the green space thereby increasing soft landscaping .. and reducing impervious surfaces. Parking stalls have been reduced by 14 stalls.

q. Provide s transit oriented amenities (e.g. shelters and benches) that address safe pick up and drop off areas for all users

4-/s

City of Port Moody Sustainability Checklist - 11 - RC - Agenda - 2015 04 28 84 Attachment 9.1

r. lnclud es pedestrian only zones Addition walkways and two benches have been added for pedestrians.

s. lnclud es a car share and/or bike share program We are installing 10 exterior bike parking stalls to encourage bike use.

t. lnclud es designated facilities for electric plug-in vehicles and designated parking for scooters N/A

u. Assists in the prevention of crime through building Existing landscape barriers will be location, landscaping, lighting, and building design. Refer replaced with new landscaping that to CPTED (Crime Prevention Through Environmental improve sight lines and pedestrian Design) principles. circulation through out Area 1 lighting improvements are proposed.

v. Incorporates physical traffic calming in the road Narrower drive aisles are used to calm design with the use of wide speed bumps, traffic traffic. Visible pedestrian crossings also calm traffic and provide a safe circles and narrowed intersections pedestrian routes from streets to and from the building.

w. Includes pedestrian friendly features such as Removal of the mound and extensive hedge street lighting, crosswalks, and pedestrian planting at the street and installing access pathways into the site from the street invite overpasses pedestrian usage. On site furniture, benches, litter containers, and bike racks provide pedestrian amenity. The ::;ite was 1 not lit prior and we are adding welcome · lighting to the site.

x. Addresses safety for cyclists and pedestrians We are adding well marked pedestrian through the separation of trails and pathways from pathways to the site from the street. Pedestrian lighting also will provide vehicular traffic safe access to the site.

City of Port Moody Sustainability Checklist -12- 3·$/5/I RC - Agenda - 2015 04 28 85 Attachment 9.1

y. Provides safe, universal access

z. Creates or enhances community social gathering Added small plaza at the centre of the places (e.g. village square, halls, youth and senior site, with benches, bike racks, interesting paving details, and planting. facilities, bulletin board or pier) 0 aa. Provides areas that could be used as an amenity space for community activities (e.g. childcare, dog runs, community gardens or urban agriculture)

bb. Integrates well with the surrounding community and not overshadow or impact the privacy of adjacent buildings

cc. Maintains existing pedestrian/cycling routes

dd. Promotes and/or improves local bike networks Addition of 10 exterior bicycle parking and trails · stalls will encourage bike use.

ee. Promotes and/or improves amenities for Provision of benches, bike racks, litter pedestrians and cyclists (e.g. benches, containers and improved site lighting will encourage pedestrain usage. interpretive plaques, bike racks, etc.) 1

City of Port Moody Sustainability Checklist - 13 - RC - Agenda - 2015 04 28 86 Attachment 9.1

ff. Provides links to amenities (such as schools, The new pedestrian pathways from shopping, services, food stores, public transit etc.) the street, particularly the diagonal pathway thru the garden areas will increase linkages to the site from perimeters.

gg. Creates green spaces or provides strong The new planting, bio swale, rain connections to natural features, parks and open garden, and lawn areas will create a spaces nearby much more attractive landscape amenity for the community.

hh. lnclud es bicycle parking and storage lockers for Bicycle racks for 1 0 bikes have been cyclists as well as the provision of showers and added to encourage bicycle use. change rooms in commercial developments

a. Incorporates exemplary urban design to create an site is visually e now inviting street character, encourage walkability and are removing the high berm and hedge planting, and replacing with create quiet areas more interesting, varied, and inviting landscape treatment with pathways connecting the street to the development.

b. Employs qua design elements and public One feature brick sign pylon art to add vibrancy and promote community values proposed to replace two existing sign pylons to enhance the landscape and and identity image of the centre. existing brick on the building and pylon are of lasting material & ity that give the centre its identity

City of Port Moody Sustainability Checklist - 14 - RC - Agenda - 2015 04 28 87 Attachment 9.1

c. Provides public art that reflects the multicultural community ~ ~ N/A

d. Incorporates outstanding architectural design The unique landscape design with the defined walkways and plant materials helps to encourage pedestrian uses. By replacing the existing high berm 1;1_ rl along the street edge with new lower level plants will improve on the visibility for pedestrians to enhance safety. e. Promotes flexible creative space for residents to work ~~~ N/A

f. Promotes and contribute to our reputation as the City The rejuvenation of the landscaping, of the Arts site work, pylon sign, lighting, recycling & garbage facilities would be a· great aesthetic improvement to the image of fl the centre of which would help 0 promote and contribute to the reputation of the city and the neighbourhood in a positive way. g. Encourage opportunities for cultural awareness and exchange 'VI ~ N/~ .. h. Incorporates the revitalization of a heritage building in a manner that preserves its authentic style and materials ill" -vi N/A

i. Is compatible with Port Moody's historic character and/or the character of Port Moody's ~ neighbourhoods 'VI N/A.

City of Port Moody Sustainability Checklist - 15 - ATTACHMENT 6 RC - Agenda - 2015 04 28 88 Attachment 9.1

Notice of Intention to Consider Issuance of a Development Variance Permit Meeting: Council Meeting When: Tuesday, April28, 2015 at 7pm Where: Council Chambers, City Hall, 100 Newport Dr., Port rvloody, B.C. What's it about: To consider issuance of a Development Variance Permit that proposes a variance to the Zoning Bylaw for the location of parking on a lot and a variance to the Sign Bylaw for the required setback from a lot line for a freestanding sign. These variances are proposed in order to allow for the reconfiguration of the parking lot at 2929 St. Johns Street. See over for more information. If you believe your property is affected by this permit, attend this meeting in person, or send a submission in writing. If you plan on sending your feedback ahead of time, email it to clerksCWportmoody.ca or fax it to 604.469.4550 by 12 noon on April28, 2015. You may also submit any comments directly to Council at their meeting on April 28, 2015. Review the proposed Development Variance Permit #2015-117 and related information at the Development Services Department, City Hall, 100 Newport Drive, Port Moody, J;l,.Q. anytime between 8:30am and 5pm, Monday to Friday. j James Stiver, MAES, MCIP, RPP, General

Notice of Intention to Consider Issuance of a Development Variance Permit

Port Moody Council will consider issuingthefollowing DevelopmentVariancePermit:

Proposed Variance to Zoning Bylaw 19!!8, No. 1890: • To reducetheoff-street parkingsetbac~: requirementfrom a front lot line (Williams Street) from 1.5 metres to 1.4·1 metres for the subject propertj[Section 6.3.3 (a)]. • To reduce the off-street parking setback requirementfrom an exteriorsidelotline(st. Johns Street) from 3.0 metres to 0.91 metres for the subject property[Section 6.3.3 (b)]. Proposed Variance to ~ign Bylaw 1998, No. 2403: • To reduce the required side ~'ard setback of a freestanding sign from an exterior side lot line(St. Johns Street) from 3.5 metres to 1.5 metres for the subject pro pert/ [Section 13.4 (j)J.

Applicant: Terry Yen, DYS Architecture

location: 2929 St. Johns Street(see map)

Purpose: To allow for the reconfiguration ofthe parking lot at St. Johns Street, including a new freestanding sign. RC - Agenda - 2015 04 28 89 Attachment 9.1 140m RADIUS MAP- 2929 St. Johns Street ~ SUBJECT PROPERTY PLAN PLAN 50472 (/)~ 61152 88036 ~---+-----i------ -i::i 0 ~ ~ '0 0 Pci.A 69 68 0 ~ 61 :::E o ~I 2 fu .5"' 81 13 • 2 1 12 10 B £X. PL. PLAN ~I PLAN 3' 11 BCP 15144 N 53550 42015 41261 I ~?JoAN 39771 PLAN 37 "' N "¢ CO aJ 0 N V ~ ~ 3 Blk 1 N N N N I") I") ~~ "¢ 0 0 I 00 0 0 0 Q) 00 2906 2S10 2916 2920 gJ gJ gJ gJ gJ gJ NN 3010 t') n_ 3060 ...,..., t') t') t') J3ogo :-~r ~ L-...l.i!~.2.....L..Oil:u!.!....l..o:!l.l~.l---~~--m~t7179 (/) STREET c t:i 129U ~ ~ ~ ~ N gJ r- .<:"' oo 0 ~~ w ~~ ~~~ g:j 111 ..., SL1 NW 155~ Sl2 g%3;;J~ l"')g~:;J~:?i gg R£F.PLAN 70815 F 86 PLAN 56887 PLAN 76 77 65 6 Ul ~1 ro 38458 Pel. A (f) 1 3 j: ~ A ~~ .... "' PL 43114 PLAN 46393 uz· ~~~~~~ 3 ,..,,., ..,., '\"' :l'll~'l!!:"5'I ?<:2ei1io9§ ~~2129ii133T\ 2~9iT177T\ 2!2;i2;1 r\2~:i2! S;'fi:]~~IW,.j,~~ ~ z w PLAN 2 (NW 165) 0 w ~ 0::: 14 8 14 11 u 1- ~,~ ~I 1~ 0 (/) Blk. 2 Blk. 26 [21v -' ~I I .:::: HO~ STREET 0 E PLAN 4771.., I I,., )> s Sf 15 . c >- ~ I CHIP KERR PARK I ~ B LMP41 ;:::..--- I 44 36 X 0 16 o.:l 4 7 REM. 41 REM. =l 0 00 PLAN 12f84 51005 PLAN ~9635 ~ :II~ 12584 PLAN 32315 )> .... PLAN 43621 1ii"' 0 2810 12814 2818 12822 2828 3ob2 3008 3o1s ...'" I l3o2o"' 3033 3048 (') Q) ;;, 2 ~ ~ o :I: Q) 0:: HENRY STREET s c: 817 CHIP KERR PARK "'Ci. ~0~809PLAN 72 m a. (5££ PLA 10 8) 0 Pel. A z :::E 9 I 8 7 6 5 4 3 ~ PLAN BCP 26663 -1 / :ii~I I I I ~l,,,,l IJ,J I ~RAVISTA PL...... lANE

This Page Intentionally Left Blank Council Agenda Information lgj Regular Council April 28, 2015 91 Attachment 9.2

City of Port Moody Report/Recommendation to Council

File No. 6700-20-123 Date: April 15, 2015 . 3060-20-1 05

Submitted by: Development Services - Planning Division

Subject: Rezoning and Development Permit- 2513-2519 Clarke Street

Purpose I Introduction To present for adoption a Zoning Bylaw Amendment, and approval of an associated Development Permit, related to a proposed five storey mixed use development at 2513-2519 Clarke Street.

Recommended Resolutions

THAT Bylaw 2996 be now adopted, as recommended in the report dated April 15, 2015 from Development Services regarding the Rezoning and Development Permit- 2513-2519 Clarke Street;

AND THAT Development Permit 2015-105 be issued;

AND THAT the Mayor and Corporate Officer be authorized to execute the necessary legal documents required in support of this application.

Executive Sdmmary In order to allow for a five storey mixed use development at 2513-2519 Clarke Street, TL Housing Solutions Ltd. has submitted a Rezoning and Development Permit application. The site measures 9, 100m2 (97,956 sq. ft.) and is currently operating as the Port Moody Branch of the Royal Canadian Legion. Key aspects of the development proposal include: • floor area ratio (FAR) of 2.81, lot coverage of 65%, setbacks of 1.3 to 2.0 metres (4.4- 6.5 ft.) observed along Clarke and Kyle Streets, and a maximum building height of 17.7 metres (58 ft.); • five storey mixed use development including: • 14 Commercial Retail Units, 84 Dwelling Units, a new Legion Facility, and Memorial Plaza; • enhanced pedestrian activity along Clarke, Kyle and Spring Streets; and, • underground parking facility, accessed off of Spring Street at the southeast corner of the site.

#304337 RC - Agenda - 2015 04 28 92 Attachment 9.2 Report/Recommendation to Council Rezoning and Development Permit- 2513-2519 Clarke Street April 15, 2015

Background A project factsheet for the five storey mixed use development proposal is included as Attachment 1 and a location map as Attachr:nent 2. The applications propose to rezone 2513 Clarke Street from Special Public Service (P2) to Comprehensive Development Zone 62 (CD62) and to rezone 2519 Clarke Street from Community Commercial (C3) to Comprehensive Development Zone 62 (CD62). If approved, these applications would allow for a five storey mixed-use development featuring 14 commercial retail units, 84 residential dwelling units, and a new facility for the Legion.

The application was reviewed on March 3, 2015 by the Land Use Committee and the following resolution was passed unanimously:

THAT the application for a Rezoning, to allow for a mixed use development at 2513-2519 Clarke Street, be supported as presented.

On March 10, 2015, Council gave the Zoning Amendment Bylaw No. 2996 first and second reading and referred the Bylaw to Public Hearing on March 24, 2015. At the Regular Council Meeting on March 24, 2015, which followed the Public Hearing, Council gave Bylaw No. 2996 third reading. A copy of the Draft Zoning Bylaw Amendment Bylaw is included as Attachment 3.

Discussion The property at 2513-2519 Clarke Street is currently operating as the Port Moody Branch of the Royal Canadian Legion. The existing Legion building is approximately 930m2 (1 0,000 sq.ft.) with the majority of the site used as a surface parking lot. The site is bounded to the south, east and west by Community Commercial (C3) zoned properties, and to the north by the CPR Right of-Way.

Development P.ermit Chris Dikeakos Architects proposes a five storey mixed use development that consists of one U shaped building that fronts onto Clarke Street and Spring Street. The proposed building design includes: • 14 Commercial Retail Units along Clarke and Kyle Streets ranging from 53m2 (567 sq. ft) to 99m2 (1 ,050 sq. ft.) for a total of 944m2 (1 0,161 sq. ft.); • 84 Residential Dwelling Units consisting of: • 28 - 1 bedroom, ranging from 54-59 m2 (578-630 sq. ft); • 4- 1 bedroom plus den, at 58m2 (600 sq. ft.); • 52- 2 bedroom, ranging from 72- 83m2 (772- 897 sq. ft.); and, • Common amenity room for residential units, 158 m2 (1 ,666 sq.ft) accessed from the Memorial Plaza and breezeway; • New Legion facility of 828 m2 (8913 sq. ft.) and a 76 seat, south facing patio area; • Memorial Plaza, publicly accessible from Clarke Street via a pedestrian breezeway and directly from Spring Street (approximately 280m2 (3,000 sq. ft.)); and, • Underground parkade with 168 parking stalls (52 commercial, 116 residential), 111 bike lockers, and 84 residential storage lockers.

2 RC - Agenda - 2015 04 28 93 Attachment 9.2 Report/Recommendation to Council Rezoning and Development Permit- 2513-2519 Clarke Street April 15, 2015

Architectural and Landscape Plans are included as Attachment 4 and a copy of the Draft Development Permit as Attachment 5. The development proposes a floor area ratio of 2.81 and a lot coverage of 65%. The proposal is subject to conformance with the Development Permit Area 2: Moody Centre design guidelines for Mixed Use Commercial and Residential Buildings. The Official Community Plan (OCP) designation for the subject area is Mixed Use- Moody Centre, allowing for medium density mixed use development up to six storeys. This designation provides for a variety of retail, service, office, and stand-alone commercial uses as well as multi family residential uses in association with the commercial uses.

The proposed architectural design components are consistent with the goals and policies of the OCP in its objectives to create a more complete community within Moody Centre to serve the. daily needs of residents in this area, reduce reliance on vehicle use, and enhance its pedestrian environment. Specifically, this development proposal seeks to contribute to the economic revitalization of the area through added commercial activity and to assist in the creation of a more complete community. The mixed commercial and residential components of the development create a distinctive opportunity for pedestrian-friendly residential, shopping, office, and cultural services that will serve the needs of local residents. The design rationale of the proposed building recognizes an earlier era of Port Moody; reference of which can be seen in the use of specific design materials (e.g. black steel, wood panels, etc.) and paying tribute to a former use of the site, the Strand Hotel.

The proposed building fronts Clarke Street and is organized around a plaza that opens onto Spring Street. The U-shaped building is bisected by a breezeway to provide a pedestrian walkway, connecting Clarke Street with the plaza, and divides the building's form into two principal masses. Retail units animate the Clarke and Kyle Streets frontages for the entire length of the building. Residential units are accessible from the covered portion of the breezeway or from the connecting plaza. The Legion facility includes a large interior gathering space as well a§ a patio that extends into a Memorial Plaza. Access to the Legion facility will be from Clarke Street and the breezeway. The built form provides visual interest by means of an exaggerated vertical design, fenestration, split built form (intersected by the pedestrian breezeway), and changes in materials and colours. Building materials include: hardi plank and hardi shingle siding, hardi trim, steel, stained cedar brackets, and brick masonry.

Commercial frontages along Clarke and Kyle Streets propose 4.9 metre (16ft.) ceilings complimented by wide sidewalks with canopy cover, perimeter landscaping and seating. The design envisions an active street that wraps from Kyle Street into Spring Street where the U shaped design opens into the Memorial Plaza.

The OCP policy objectives for this section of Spring Street are to activate and enhance the area providing active uses fronting the street, considering public open space improvements, incorporating plantings and varied paving materials, and providing a more continuous pedestrian environment. The proposed development achieves these objectives through:

3 RC - Agenda - 2015 04 28 94 Attachment 9.2 Report/Recommendation to Council Rezoning and Development Permit- 2513-2519 Clarke Street April 15, 2015

• appropriate site orientation acknowledging commercial uses along Clarke and Kyle Streets and the orientation of the Legion facility fronting onto Spring Street; • open space improvements including the creation of a Memorial Plaza oriented towards Sprin·g Street which features public seating areas, gathering spaces, and the Cenotaph where future Remembrance Day and other ceremonies will be held; and • mid-block pedestrian connection between Clarke and Spring Streets via a breezeway.

The open space area in the proposed Memorial Plaza is treated with hard and soft landscaping features. The plaza has been designed for pedestrians and includes open plaza seating, a fenced patio area for the Legion members (approximately 80 seats), and residential access to the building's ground level amenity area. Each individual unit will have private useable open space, in the form of a balcony.

In total, 18 new trees of varying types and sizes are to be planted along the walkways and within the plaza, along with new planting material. Two unused surface areas located on level two, and visible from the Memorial Plaza, have been landscaped with grasses and bushy plants. The hard landscaping includes precast, granite and custom pavers, five benches, 12 granite seats, six bike racks, three flag poles, metal planters and fencing throughout, and the relocated cenotaph, proposed to be bounded by decorative plantings and situated at the south side of the Memorial Plaza. In addition, each dwelling unit is provided with a private balcony that consists of a mix of concrete pavers and metal railings.

The proposed access to the site is to be solely from Spring Street at the south-east corner of the property. By keeping access on Spring Street, it allows for a continuous pedestrian environment along Kyle and Clarke Streets to complement the commercial frontages. This particular site benefits from having one underground access for all uses which allows the centre of the site to open to a large Memorial Plaza to serve Legion members, residents, shop owners/employees, and the community at large. Spring Street will also receive new treatment as part of the off-site requirements for this development project including sidewalk improvements, lighting and new paving materials.

The proposed development includes a request to vary the required number of residential parking stalls by 12%, a reduction from 126 stalls to 99 stalls, which represents a ratio of 1.17 stalls per dwelling where the Zoning Bylaw requires a minimum of 1.5 stalls per dwelling unit. Policy within the OCP notes that parking variances for developments in close proximity to transit nodes to encourage reduced vehicle usage will be consdiered. The subject property is located approximately four blocks, or 550 metres, from the future Moody Centre Station.

4 RC - Agenda - 2015 04 28 95 Attachment 9.2 Report/Recommendation to Council Rezoning and Development Permit- 2513-2519 Clarke Street April 15, 2015

Advisory Design Panel (AOP) The development proposal was reviewed by the City's ADP on October 2, 2014. Following a brief presentation by the applicant's team and a·detailed review and discussion amongst the panel, the following motion was passed:

THAT the Advisory Design Panel recommends the project for the Legion Redevelopment go forward, conditional on the City's review and satisfaction of the following items:

1. Provide high caliber and quality of building materials and detailing; 2. Revise the North facade to provide clearer transition between the 4th floor and 5th floor and a resolution of the treatment for the turrets; 3. Refine Spring Street elevations to permit vertical penetration to relieve the horizontal monotony of the roof; 4. Strengthen the arrival points for the residential component on both Spring Street and Clarke Street.; 5. Refine and animate the plaza with wall treatment, urban floor treatment, and adding larger trees in the plaza; 6. Improve the design resolution of the ramp/railing of the sidewalk and Legion CRU's along Clarke frontage; 7. Revise the signage for the CRU's along Clarke by adding low light spill and illumination, and to carefully review the heights of the proposed awnings; and 8. Rework the residential access along Clarke Street.

The applicant has addressed the Panel's comments by: providing an updated materials board; enhancing top floor fenestration along the northern elevation; unifying building materials for private balconies; re-orienting the sightlines for residential access; adjusting the lighting for commercial signage; and modifying landscape materials used in the plaza and along the Clarke Street frontage ...

Affordable Housing As part of the redevelopment, rather than contribute to the City's Affordable Housing Reserve Fund, the applicant has partnered with BC Housing (BCH) to utilize its Affordable Ownership Program (Attachment 6). In exchange for advantages gained through the program's competitive rates, the applicant is required to pass along expected savings to the buyer in a discounted sale price, typically 10% below market rates. Units can only be sold to buyers who fit the criteria laid out by BCH which includes a maximum allowable family income of $89,000. The program's goal is to aid first time and move-up buyers in the low to moderate income bracket to achieve home ownership, and in so doing free up other affordable accommodation.

5 RC - Agenda - 2015 04 28 96 Attachment 9.2 Report/Recommendation to Council Rezoning and Development Permit- 2513-2519 Clarke Street April 15, 2015

Sustainability Checklist The completed Sustainability Checklist for the development proposal is included as Attachment 7.

Sustainability Pillar Environment Economic Social Cultural Total Application

2513-2519 Clarke 18% 25% 16% 16% 75% Street

Concluding Comments The proposed Development Permit is in keeping with the Development Permit Area 2: Moody Centre design guidelines for Mixed Use Commercial and Residential Buildings and other City requirements, with development servicing related requirements associated with the development to be finalized through a Servicing Agreement prior to Building Permit issuance.

The development proposal itself is of an appropriate scale for this area of Moody Centre, from a use, density, lot coverage, setbacks and building height perspective. From a development perspective, this infill project will result in a more suitable use of the land, optimizing allowable density, and will bring value to the community (e.g. increase in tax base). The proposed design incorporates a variety of building materials and landscaping varieties that enhance the street appeal of Clarke, Kyle and Spring Streets.

Other Options THAT Bylaw No. 2996 not be adopted.

·THAT Development Permit 2015-105 not be issued.

Financial Implications Should this application be approved, the developer would be required to pay Development Cost Charges in accordance with City of Port Moody Bylaw No. 2142. The development of 84 new residential units and 14 commercial retail units will also result in additional property tax revenues for the City.

Communications I Civic Engagement As per the City's Community and Stakeholder Consultation policy, TL Housing Solutions Ltd. held a community information meeting to engage the public about the proposal and solicit feedback. The community information meeting was held on Monday, November 24, 2014 from 4:30pm to 7:30pm at the Old Mill Boathouse. The information meeting was advertised in the Tri- City News (November 19 and 21, 2015 editions) and meeting notices were delivered to properties within 140m of the development site. In total19 people filled out the sign in sheet at

6 RC - Agenda - 2015 04 28 97 Attachment 9.2 Report/Recommendation to Council Rezoning and Development Permit- 2513-2519 Clarke Street April 15, 2015

the meeting, but it is estimated that 30 people attended the meeting over the course of the evening.

In accordance with the City's Development Approval Procedures Byl~w, a notification sign was posted on the property and notification of the Land Use Committee meeting held March 3, 2015 was mailed to all owners and occupants within 140m of the subject properties. Advertisements were placed in the February 25 and 27, 2015 editions of The Now. The Public Hearing for this proposal was held on March 24, 2015. In accordance with the City's Development Approval Procedures Bylaw, notification procedures were followed for this meeting. This included sign age posted on the subject property, notification sent to property owners and occupants within 140 metres of the subject property, and advertisements placed in the March 18 and 20, 2015 editions of The Now . A copy of the map showing the 140 metre notification area is included as Attachment 8.

Council Strategic Plan Objectives This proposal is consistent with the following goals of the 2012 Port Moody Council Strategic Plan: Planning for the Future: - Our unique history, heritage and small town character are protected and enhanced during redevelopment, and addressed for new developments. Nurturing Community: - The city is a vibrant community where people love to live, work and play.

Attachments: 1. Project Factsheet 2. Location Map 3. Draft Zoning Bylaw Amendment Bylaw 4. Architectural and Landscape Plans 5. Draft Development Permit 6. BC Housing Affordable Ownership Program, Letter from Applicant 7. Sustainability Checklist 8. Map showing 140 metre notification area

7 RC - Agenda - 2015 04 28 98 Attachment 9.2 Report/Recommendation to Council Rezoning and Development Permit- 2513-2519 Clarke Street April14, 2015

Prepared by: Reviewed by:

Alanna McDonagh Planner

James Stiver

Reviewed for Form and Content I Approved for S City Manager's Comment/Concurrence

City Manager

8 RC - Agenda - 2015 04 28 99 AttachmentATTACHMENT 9.2 1

Application Fact Sheet

Application Type: Rezoning (Bylaw No. 2996) From Special Public Service Zone (P2) and Community Commercial Zone (C3) to Comprehensive Development Zone 62 (CD62)

Development Permit ·(DP No. 2015-1 05) Development Permit Area 2: Moody Centre

Application Numbers: 6700-20-123 & 3060-20-105

Address: 2513-2519 Clarke Street

Applicant: TL Housing Solutions Ltd.

Application Description: TL Housing Solutions Ltd. has applied to rezone the property at 2513-2519 Clarke Street from Special Public Service Zone (P2) and Community Commercial Zone (C3) to Comprehensive Development Zone 62 (CD62). If approved, the application would allow for a five-storey mixed use development including commercial retail units, residential units, and a new legion facility.

Existing Zoning: Special Public Service (P2) & Community Commercial (C3)

Existing OCP Designation: Mixed Use - Moody Centre

Development Permit Areas: Development Permit Area 2: Moody Centre

Specific OCP Guidelines: Evergreen Line Sub Area • Spring Street Promenade and Appendix 2: Moody Centre Development Permit Area Guidelines • Mixed Use Commercial & Residential Buildings

Document: 304352 RC - Agenda - 2015 04 28 100 Attachment 9.2 LOCATION MAP- 2513 & 2519 Clarke Street CJ SUBJECT PROPERTY 1 -- ~~~ \ (,) I 0.. r~ 0 ~/--- ,.~- __ 1 h -- . ~ Pel.

2601/ 262f 2061A

14 8 1f I" J I rs. I Blk. 5 ~ I

C::TPEETVII\ - ---El..AI'U... MP 55697 1 R/W r-T-,--.,...-...... ,...--- 39418 -R•/- - __LMP / w 39419 p/\C\f\C £PP4112 c/\NAD\AN ___ ~

~ ] STREET " ] ~-r,.,.....,..,.._,.,..,,...,..,..,.,...,. ~n lf)<( 2435 2513 2-5T9 2605 I 2609 I 2615 I 2619 2623 NLO 5555 tON g' 88~~ ~:::~:::2L01~~~v~ ~4~ 1 NN NCO ::3 6 W1 E~ 30 E36' :6 E:6 Rem.;;; N 7 n PLAN\72 ~6 ~ 12 a) 12 7 ~ 14 8 (/) L-1 f~ .::, of: ~9 of8lof8 0 0> [ ~ Bik. 1b Btk 111 0 ~ t:J f- .pPLAN 21628 w r:--PLAN 16100 SPRIN,G f- STREET 0::: w i[ 1 w L4U \1\ f- w ...! co (f) 0::: LMP REF PLAN PLAN ;;; LO w (PLAN 26355) 12222 £PP 29530 65620 (J) 0::: ~ f- N 2- f- 1<( 6 33 3 (f) PCL. A I :::li 3 PCL. A Pel 70 eDT B 33 (f) ONv ~ 2C -1 " -1 ~ (f) )> ~·~3~2~9~~~~~~- 2405 2425 2501 2503 ~~~ 2511 I"'JLOf'. I"'JLO 2605 2613 ILO~f'.(J) I 2621 2625 (') z 2409/l~\2411 ::;: w ~Z8 u;u;u;~ ~ ~ E w _j >- mtOu;w RTS c 0 r-.LO NNNlf) N N 0::: NNNN :::c w PLAN 69133 LMP. ~~~ > LOON N ::J Pic. A 1619 cf~LTUR!L 7 12 NLO 9 7 <( Pel. 1 PLAN 172 8 :!E: ~ 20 22 ~ ~ g 0 PENTR NW'J11 PLAN 87479 m "' 2 Blk. 1b 0 55 Blk. 1 ~~1 Btk. 1t z ~I 1 I -1 ST. ANDREWS STREET 1'.) !I j u 2664 ~I 55 \ I I r--1-,--I ...... ,--I kYI-r-TJ \~~~ I -.,:::1 ::....:.....:...J 1.0 1- I I I I I I I IPL. 1 1 ~ I I I § RC - Agenda - 2015 04 28 101 AttachmentATTACHMENT 9.2 3 City of Port Moody

Bylaw No. 2996

A Bylaw to amend "City of Port Moody Zoning Bylaw 1988, No. 1890.

The Council of the City of Port Moody enacts as follows:

1. Citation 1.1 This Bylaw may be cited as City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 227, 2015, No. 2996

2. Amendment "City of Port Moody Zoning Bylaw, 1988, Bylaw No. 1890" is amended:

2.1 By rezoning the following lands from Special Public Service (P2) and Community Commercial (C3) zones to Comprehensive Development 62 (CD62) zone:

EAST HALF LOT 9 BLOCK 10 DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT, Plan 72;

WEST HALF LOT 9 BLOCK 10 DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 72;

LOT 10 BLOCK 10 DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 72;

LOT 11 BLOCK 10 DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT PLAk-1 72;

LOT 12 BLOCK 10 DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 72.

2.2 PID: 011-450-73; 011-450-789; 011-450-860; 011-450-908; 011-450-967, as shown on attached map.

2.3 By adding the following Section 168:

168 Comprehensive Development Zone 62 (CD62)

168.1 Intent

The intent of this zone is to facilitate development with a mix of community commercial uses in a five-storey building and in accordance with the plans attached hereto as "Schedule CD62"

Document: 299879 RC - Agenda - 2015 04 28 102 Attachment 9.2 168.2 Permitted Uses (1) Retail Service Use (Group A)

(2) Multiple Family Residential

(3) Assembly Use

(4) Child Care Use

(5) Accessory off-street Parking

(6) Accessory Home Occupation (Type II)

168.3 Lot Coverage The maximum permitted lot coverage is 65 percent.

168.4 Floor Area Ratio The maximum permitted floor area ratio (FAR) is 2.81.

168.5 Building Height The maximum height of the building shall not exceed the greater of 17.7 metres or five (5) storeys.

168.6 Residential Density No more than 84 residential dwelling units shall be permitted.

168.7 Parking and Storage Underground parking shall be provided, with a minimum of 168 vehicle parking stalls, 111 bike lockers, and 84 residential storage lockers.

168.8 Building Form The siting of the building along with the location of the public open space and parking spaces shall be generally in accordance with the plans attached hereto as "Schedule CD62" and forms part of this Bylaw. 3. Severability.. 3.1 If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect.

Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 227, 2015, No. 2996 2 RC - Agenda - 2015 04 28 103 Attachment 9.2

1 Read a first time this 10 h day of March, 2015.

1 Read a second time this 10 h day of March, 2015.

1 Public Hearing Held this 24 h day of March, 2015

1 Read a third time this 24 h day of March, 2015

Adopted this. ____ day_____ of, 20_

M.E. Clay D. Shermer Mayor Corporate Officer

I hereby certify that the above is a true copy of Bylaw No. 2996 of the City of Port Moody.

D. Shermer Corporate Officer

Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 227, 2015, No. 2996 3 RC - Agenda - 2015 04 28 104 Attachment 9.2

THE STRAND DRAWING LIST CONTACT LIST ARCHITECTURAL AOOO COVER JOVlEW LOOKING WEST ALONG CLARKE ~ ~ COOE CONSULTAI-JT A001 DEVELOPMENT DATA & CON'TEXT STREET Tl.Hou~tnasoluUon!lltd. CoroGroupConsultonts CFT Englnoorlno MIXED-USE DEVELOPMENT VIEW FROM C\.AAICE & KYLE ST. 13575 COMMERCE PKWV' AOO:! OESICN RATIO""LE IIJ20-enBO FilllortonCourt, JUICCI-1(1{1 1 ROll ~orAvor~~~~~. RICHMOND BC VWZL1 AOOl PRECEDENT IMAGES ASOS VIEWFROIAICVI.Et.SPAINGST. Bumaby,BC,\41SHB Bllmllby,BC,V.SC!R4 CONTACT: Corr11n Tr«~ler CONTACT:Coml.xNalan CONTACT: Eml!le MIIZZDMII 2513 CLARKE STREET, PORT MOODY, BC A004 PRECEDENT IMAGES ASOG VIEW WEST ALONG SPRING STREET TEL: GIM-27~187S A5D7 VIEW WEST ALONG CLARKE STREET TEt.:U~5 TEL:~-Zla. AOOS PERSPECTIVE FROM Cl.ARI TL HOUSING SOLUTIONS LTD. L-5.0 LANDSCAPE PRECEDENT IMAGES ~ ELECTRICAL ENG INEER 11-JTER!OR OE S!GN A500 30 VIEW F"ROM CLARKE!KYI.E S"TREET Bu\lorSund'vlck Nemeu:andAooociDICIII IJ Ooolgn T 604 270 18751120-13575 COMMERCE PKWY CORNER () A501 3D VIEW FFIOM KYLEJSPRINO STREt:T CORNER ~-190B!l-!l-41hA v onuo. 2 00~Wc•l4 1h Avcnue, :!410Cha~Strool, TL~JI~~~ F 604 270 0854 RICHMOND BC V6V 2L 1 I WWW.TLHOUSINGSOLUTIONS.CA Surroy, BC,V4N :J$4 VencouYerBCVeJ1N3 Vencowar, BC, V5K 2l!) A502 ~DVIEW LOOKING WEST ALONG SPRING CONTACT: Gmnl Blll!or CONTACT: SIINCin Nomo!Z CONTACT: Uso Porry :I: STREET TEL: 604-117:!-7::!11 TEl: 604-7311-0!ill2 TEL: 00oi-G82-eoo8 CHRIS DIKEAKOS ARCHITECTS INC. EMAIL: gbuUor@butla!llundvldtat EMAIL: •IO\IOnCnotl'lf!Uom EMAIL:I~!fYCildo,ron.eo s T 604 291 2660 I 212-3989 HEN NING DR I [email protected] F 604 291 2667 BURNABY BC V5C 6NS WWW.DIKEAKOS.COM m c::Jn z -f ~ RC - Agenda - 2015 04 28 105 Attachment 9.2 Attachment 9.2

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I I I RC - Agenda - 2015 04 28 I I ~ (3/\08\1) 133tllS 31A>I RC - Agenda - 2015 04 28 107 Attachment 9.2

CLARKE STREET ( ABOVE) ~ - ~ - . ~ - ~Afi- - --t------~------~ ------'""""-"'------+ · 1 : •W I "" -· "" I _. .I -=- l -:- +:- l ,., l -· -· l "" i "" -· -· l "" -· I" "I _. -· : il: .~~~" ...., )~J''"} t.!''" ,.~·. .• , ,. .•, Itl, ~...., I ,. .• , I, .., I ,.. ., ,~ ..•·, I ...., · ~·· ' ~" I '~" ''ii'~ ~" I ,. ., I, .~·.., ~ ,. .., I, ..., I. .., ~ ..., .. ., I ,..., ~ ,..., I ..., ,..., ~ ,. .., ,.. ., l: ~ - 0 0 ! ~ I "' " I ~ "I ~ " I I " 'I ' 5 I I • ' 1 I i;Oimflr · O'] I 4.57mfU'·D"l PARA~t~p~~c;~~E L P1 W"' flr·S"J I Jr·;-l I I ~ I :; u:I':I.01 &.0Gtn (57., !S2STALLS) S.IO ... Il" · ', 4.lr< f)~ ...... ftrT · ., I t.ll"'r.D'·r'l I ... ~ •.: I a -· ,. ~· · ~ -· "" ·~ ...... "" .... "" ·•I - "" "" "" ... '":1~ -f"l'"' ~ I w ~ !' ""::~g ·r ... :; ~ - ·· "il ....., ,... ., ..., ,... ,. T .. ., I ..., 1.. ., I ... ., I ,. ., I 'I"! ... ., !,.., I .., ~;-till ,..: .... , ~~ 6 I ClJ ~ D RESIDENTIAL PARKING ZONE -' .• • -• -· -· -· .. -· L.::S: ...... r -- - , - ----r-----~S 1 ------1'--I --t+-111 I ------$~~" ------~-:!.::..- - _____ +---+---I ~ I ~ I , ____ ; I I -r;:y- 1 ~ ~ 1!_/_/ / /// ~ Vl7 0 1115 Q ~ VI ~ OJ ....- 15 t , :// // y / ,// : 200 l2 t- _ 1 r-f- 1liii• ,I,J~k.k~ w'Jiil]':::::: ~ -· _ -· _i -· I ...... -· _It"' -·~ [;I__ J _J -· .. l ...... ' IQ~iii'"''""". ;'-l~ 1u -· l -· I-· •l - · l _l _ :,: i ~: , :II~I !. """' IIi...... TT " .. ·-· ...... fT;!i . "T"~ ~ v - • r r :· Tr · ~- ~ r .. - ~ rr- -- --1------! . ~·~ I ,~.,. ~ PROPElm' UNE J

SPRING STREET (ABOVE)

;-: THE STRAND MIXED-USE DEVELOPMENT I PARKING P1 llssuedforRezoningandDevelopment Permrt ~ · I A2Q1 r::::l · 2513 CLARKE STREET, PORT MOODY, BC Application II ~~~~-?~~~~~~g- .-:· 3/32" = 1'-0" DECEMBER 22,2014 TL HOUSING SOLUTIONS LTD RC - Agenda - 2015 04 28 108 Attachment 9.2

CLARKE STREET

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.. RC - Agenda - 2015 04 28 Attachment 9.2 116

.. RC - Agenda - 2015 04 28 RC - Agenda - 2015 04 28 117 Attachment 9.2 RC - Agenda - 2015 04 28 118 Attachment 9.2 Attachment 9.2 119

'i RC - Agenda - 2015 04 28 RC - Agenda - 2015 04 28 120 Attachment 9.2 Attachment 9.2 121

.. RC - Agenda - 2015 04 28 RC - Agenda - 2015 04 28 122 Attachment 9.2 RC - Agenda - 2015 04 28 123 Attachment 9.2 RC - Agenda - 2015 04 28 124 Attachment 9.2 RC - Agenda - 2015 04 28 125 Attachment 9.2

,_ The Strand Mixed Use Development for TL Housing Solutions Ltd .

Legal Description:

~ Civic Address: 2513 Clarke St. Port Moody, BC

eckford tyacke + associates landscape architecture inc.

16SOWo ~l2nd Avenue, Vaneouvor. BC, VGJ 1H4 !)604,683,1456 fl604.683.1459 W]\YIYW,O IO!~.C :I

Developer: TL Housing Solutions Ltd. Architect: Chris Oikeakos Architects

Consultants:

Landscape: eckford tyacke +. associates

RE-ISSUED FOR REZONING & DEVELOPMENT PERMIT APPLICATION 11 .04.2014 (File Referemce # 1746663-118733)

..LANDSCAPE:

Sheet No. Sheet Name

LO.O Tree Management Plan L1 .0 Landscape Site Plan Ground Level < L1.1 Landscape Site Plan Level 2 L2.0 Landscape Planting Plan Ground Level L2.1 Landscape Planting Plan Level 2 L3.0 Landscape Details L3.1 Landscape Details L3.2 Landscape Elevations L4.0 Landscape Furnishings LS.O Landscape Precedent Images RC - Agenda - 2015 04 28 126 Attachment 9.2

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',,, '-381 ,.l \ ...... _____...... \\,, = ...... ______Ttoo numborlr~g corro,pond' with tho Troo Protection P I ~ n propJrod by Albortoch Corr.oultlng Ltd. Plo:Jll.O cc>nbet Norm Hol. Con~u l tlng Arborl ~ l lordob ll odlnlonnlltlonwlthro~pocttotroo::;ldontlflodonlhl::.roport:Jt r~orm@:ll; l group.cawlthonyquo:tlom .

PROPOSED BUILDING PROPOSED BUILDING ti:i w cr: J' tr.i l,-'w ~ ii r. eta-- /------~--,\ //_------,,_ ,...... ------...... ,,,, /' . \ 1/D).,.,Oif_ -.II(:.CoNo!bWJ\11< ' ' '' ' ' '' ...,o ii:

The Strand Mixed-U se Development

25 1 3 CI :;~rkoSl PortMnody, aC ~ I I SPRING STREE~ ''''"·'"' ···•· j /.--··· &l•t•l(JTr....,loboflm...... :j TREE MANAGEMENT !R'f~~ ~'~!?!\.:Nuas.~ ~! ~!! rhl!!~ . a p a1cndon~o..;,~ ..,-,. -!. .) • HID"'d ~ ll'clroolo:IM~>)I'J orwflpl't:«< ImcUtlolel.)':r.me~< cuot!M'GIIollo\lct.,t~ll!ldbY'ho.,,o::at • c:r:pttcbht,tfo•Jh'on:::~oo?r&o~>et~toelolo- PLAN O"'..,.~~~Jtet><~~....,.. • O I>I!Ocf'O I ,. , "ledomtl...,oiii'IO!n.ri.mt'011J1udot1,~ mcQo..,~•cnpororbork"'IVOill~ (l.o,r<:~~mvl11!1.,m1,.,.,). : ; :;:11a;~~~::;=,;:~:~~~:!:~n~u~~~~:::=~~=:!'o~:,~s~no~;~.5Qoey0Jll(l1Colo~. Toa• "'liN Dllll(cfll _,.. I!'P4' "ICI II!OIII Oltl~r· A.<;li"" :m S ~ • ~ "l~"'tlcno:TY s r'III.'Jhr:lll~.nl""nno~""C!t!Wn.MVII(:Ioo~Oitodln l l..'.-r• .euoo o l ru t 'I!Tiotlm kQOJl(" =~D!~~Tmo (~lt>wnQCIIJ.ii(>O)II~it . f'lowllrho;!cn.,..,. M ~ a.ononottac.not ;'111..,-llhbal ~ ltldIIO!Ic:tii!Mt"-'oii.~IO "' OI."Kf\. l:lotxKk:t'l c;r:7'Nn ~~r.,J .s~,loc,otct\'\OthQITY "n-ml'!'lelrfl(,IO!~povninowou..es.SOIIIGCOICOI I~ r.o'dl~o.o;cbock PiolcO (~1- "' .," llownr.,gcn(lrty ln;\o"YIO':!I:IIoP\"--ti\~O I :M\.V...,.Iatno l uio=oro:; n ~r-.o rdiCo;:O. Prc!CI'Cf 11-Wir.'ICI'III'IY Op.nec-rolfd aaeoyctl!umn ~>em ooH 10 1.5m. :!ri.,.... ~ID!ie m.r'l!"'ff'l'lg ~ I>(JIIirog evil. P.cmov.:1 "' TrooProtoe~ml'aM:tlo · ,~UC:IK!'O>f'IIIOOC:. n.:OI'f'Mtl((.rO Q1GU.lii!UO~:II<;t:<:pru1t., ...... 1(11. ~ -~ hniUi}l~~- 1 LO.O rlowOI"r>ocnOOTY Ll '-trii.'Y(I'l'lnii)<,()CJUIW"(("'<>IIWI''"'~CI>fl..,..,l,ll!ipiCI'IOOOO il (lllccnoi1.J-n"'ll~t»"r g lo-lt:V.'ol\, .. tt:W."1 1111VCO tt:,tooit::.:llte>ooon~~ t :;~4tnO'Id ~ t~• ~la-CCHydro l ofOiyianlow•ll.,.IOpr.),jll\o!t " ! ocfpell"I !!OIIl. Pr:.lto <;:l ,...," n..mono:~~dma::llo Au.ottod.ndG-

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2513Cl:nlr:oSL --- ~ PortMoody,BC SPRING STREET SIZE MODEL MANUFACTURER H!GHUGHT COLOUR QTY /l, &\olongPoi.LCI'I HARDSCAPE 1 PLANTER wtlo:: cu=tom Ctl:llom cu~tom Bl:r.ck l..:l 'l!e::hude l"'"w/lllnh mciDI 0131e,typ. :!CHAIR 22x18-112x18" Pun::Contro LAnd::c:~poFonn:l w/oonnro::l::l Bl:~clc , PLAN Pl __ ...... l i;IM lBENCH 61tlor.gth Cord)ll Fonn::l.Surfoco:l b~ckod Slato 4BIKERACK 4"x5"x34" C:~pitol Fonn::!Surf.:~co:: Stnta ' {o.... IDQ.CI LEVEL 1 Pn::c:~~t pJver pb::J · Refer to M3 te~:I ~ S.:hedule Groylron + 5 TREE GRATE 4'dl!l. Fl:~tR:~Inbow UrbanAce<~:I:JOrloo ' G. l iN GRADE UGHT 4'dl:r.. OR-2 BKUghtlng Procblon2 Bl:1ck PlllfiO'OO'd ~ loiM~" 7.1 FlAG POLE 20'hl tobo :lptlc'd tobo ::prae'd A!umlr.um S:~tlnflnbh ~ 7.1. FLAGPOLE 2S'hl to bo ~p~e'd tobo!:poc'd Aluminum S:ltlnfinbh a METAL FENCE 3'hl ctntom Amod!:l~r or Approved Equ~l Bl~ck ~S.W.~· Iatood Uool ...... "''' !.."'!""*•" '"''' MATERIALS Sur1'~ c e mounted met31 ~~ling, typ. DESCRIP110N SIZE MODEL MANUFAC'l'URER HIGHUGHT COLOUR QTY ?sp t.Wo!I_..,.U.ICM

Ortve o ....,r l lg htto ~lr1 1orco!l rl veYo7)'c !lgo · 9.1 CIP CONCRETE c~om ctntom ~weutjoln!ll N~tur~l IMitftiii/1' ....-HncJ 10.1 PAVERS·CU:tom !obD,pDc'd cu, tom cu~tcm cu:;JomJn:crlbod Nctur:r.l 0--- ... 10.:.0 PAVERS· Podta~tr l:m tc bo ~poc'd Sbnd~rd Abbot~rordC

~~orr\ n l- CLARKE STREET

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------· ------PRoPEFiTYL.iNE------· ~~PERTYU~-·------The Strand Mixed-Use Development

2513CI::ukoSt wruu.t Por!Moody, BC SPRING STREET SITE FURNISHINGS ' I / DESCRIPllON SIZE MODEL MANUFACTURER HJGHUGHT COLOUR QlY tolto:npPnllolJON 0-0- HARDSCAPE 1 PLANTER Y:lr!o:: c:tetom Bl:sck /1' :!:CHAIR 22x11l-112x18" ParcConlnl L:tnd~capoForrn:~ wlo:umrol:~ Bl:~ck PLAN JBENCH 81tlongth Cordill Fotm,l!;SUrfliCO"- backad Slli!O 5 " "'--'Foloo Uglll 4BIKERACK 4"xS"x34" C:spltol Fotm, &Surf:~co' Slllto (-IOC..II) LEVEL2 5 1'REEGRATE 4'dlo. FbtR:I!nbow Urb~nAecc!l:;crlcs. Groylron 9' + G. 1 IN GRADE UGHT

MATERIALS OESCRIP110N SIZE MODEL MANUFACTURER HIGHUGHr COLOUR QTY 9sp ~-.a!Upo.loaht

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vi The Strand Mixed-Use Development •• I r- .: 2513CI:nkoSl ,.>;_ PottMoody,BC ~ ,•'] ·•' --~t:_ --~. :,_ __ _ ·~ -~ --~- --1 ,.,_ SPRING STREET 1 .:_ . LANDSCAPE PLANTING PLAN LEVEL 1 PLANTUST M I OTY LATINNAME I COMMO....t!.M!M_~..fA_~O~~~Ill.WJ~QI.ESL______;;;-es-Grou~nd ~oor . 1 Aco r p.:atm::~tum'Solryu' Jop:mo=.oM.:rplo ::~::hovm Jmht/Bt.B MultJ..:tommod,Bt.B cbr 9 C:~rplnu:bctu!u:!o~t !gllltl F::~:tlgl:~toEuropoonHomboom :":howT1 GemCnl 2mSTO.~B For 6 Fmrlnu:;. oxye:arp::1 'Raywood' R:~ywood :lllh :1: :hovm SemCal 2m STD. Bt.B '""'l.ol ...... '' ...... """"'. . SHRUSS-:-GrOUild Floor

, BIJX\n~porWon::'Sufl'rutlco~· ldvnlf Engfi~ boxwood :ISShO'M"I ,_ lulllbu::hypl:ant: Cl>< Cfo~~:~rmond U'Snowdlrft' Evo~cndom:~ tl : :.sshown Gem Col lulVbtr:hypl:.nt. "" as shown R...._-.fBt , 22"1 Lorlopomll""..t::~ri " BigBfuo• .:2cont. lu!U~hypb~ l2.0 Ponn~ctum :.lopO<:uroldot 'H:~moln' ! dw.~rlfounblnGr..ll , :tsshown # 1 cont.-ho:avy fuiLi bu:.hypbnt:; "0 NOTE: AU.. LANDSCAPE TO CONFORM TO-THE CURRENT EOillON- OF niE EiC{A-NOSCAPE STANDARDS FOR LEVEL2 'GROOMED' L.ANOSCAPE TREATMENT lANDSCAPE, TREATMENT IN THE EVENT OF A DISCREPANcY \'!ETWE.EN THE PLANT UST AN D THE PLANTlNG PLAN, THE PLANTlN~ PLAN TAKES PRECEDENCE. ~- ~ ... 3 ...... ,..,...... ~·-- RC - Agenda - 2015 04 28 130 Attachment 9.2

·~·~I n l- CLARKE STREET

_ _ _ PROPERlY LINE -,:.·--=-=--·.=.==-.::~ ,:.:=:..:;--;:-:.::.-==------==----!T-_-:~ ·r--==--~===--=r- - ~':':":.:.":--==--~-~--:~f?=::.:.-==--'""---=-:·:--~J"~: r------H-----H---...... - .... ++-.._....,.. _

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2513Cl:arkoSt. PortMoody,BC

!pPLANT usr cry IlA DN NAME COMMON NAMe lseACINC isc HeouL_e u~s ~ SlflUBS - Ground Floor LANDSCAPE :bo!:;vatpm:!ln Mp:dc;, nMo~:JS ShOwn ~Eo!l PLANTING PLAN End 115 IE=t:oUon!a Nawportconpaclll cfw.)rf~cQUonlo :IS shown 11.111/bu~pl:m b !c 108 lmpon:atD cylind ri c:~ " Jop3no~ blood gro::.: :IS shown full, b~ehy pl:anb LEVEL2 La~ 35 U>nndul:l ~chns SD4nl::.h !.:lvondor

~~~£QNE_O~CJ)~...2E.Jl:!UIC~!i~~~~~~E6IM~· LANOSCAPE TREATME~ IN THE EVENT OF A DISCREPANCY BETVJEEN '!'HE Pt.ANT UST ANp THE Pl.ANTJN~ PLAN, THE PLANTING PLAN TAKES PRECEDENCE.

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R...... _, 01 L2.1 RC - Agenda - 2015 04 28 131 Attachment 9.2

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-.·~ Mixed-Use Development

n.n.wddodEI'Oid, 2513CI:~ r koSL arprool5tvnskloplmlfl' PortMoody,BC

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~ ExbtlngutiUtles,rcferto~:~ • =~~~lOCtl;:: -·~~· R~Dy CAO\JN~ 1Z' L3.1 I.AWN-IRRI~T£0 , . . U.WN-#IOTIRRIOATED G" . ::DILOfi'"THO ....,LI.. II!CHI!CKI!D AT 111.!1! 0' CU83TANTW.CCMI'L!ll0N Section Spring Street 3 I'IMOoO.O '""w .... - ~01/2"•1'-Q"

0 ~, •..,_..._, __,:...:r:>.. .,,..,_ RC - Agenda - 2015 04 28 133 Attachment 9.2

,--~·-100' ...._ ... R ...... IIIO' ---~- ..~..---~-411 ......

ELEVATION: Steel Planter 0 Oarlce Street 5c;l!c:1:64

~ ..... pc:rl'l'dl I I 2tDm>~~ - ...... ____, _ ...-::=:~ eta--

~ 200mn o-vort oled o i iiiUI'I.I•:III llr'lda n.n -oamoak>nl"" ~ ! I ~M,,I<.'.II w1--.u 10rTmllrzrdadll=~--"9 .•. ..,.._., ...... ___.. 'te~c! nb!c tr.dnln!J ll)'lltllm, typ. ffi Sl'*'louol::~ ' ...... _ _ .. ___ ... __ \@/ _ CMUw.~OperArch,

The Strand Mixed-Use Developmenl 1]: 2513CI:alkoSL PortMoody,BC

LANDSCAPE tl, l ·.,,[__,_ ELEVATIONS

l,.ogol ...... ,"'.' l.oool...,.oulooo > e~rn~monu! -.inM :tnd e~rgreon p!~ntlna ~. typ. Z'hloh•toa!pbnter - bbdcecleur,typ. - """' DETAIL: Steel C:.ble Trellis S• A~&y ELEVATlON: Feature VIne Wall 6!1 Pllza Scalc:l:Z4 l3.2 Scale:l:32 RC - Agenda - 2015 04 28 134 Attachment 9.2

~ o-1· --~·•- IP ~ ...:llli h ...... ~- ·~ -- · ~ ...... ~o ·...

Owner rc~crvc~ the rioht to ~ub~tltutc ~Ito ruml~hlr~ g ~ w/ approVIltl ~ l tem ~ tcs th~t meet the de~lon l r~ tont :md qu~llty I dur:~blllty stand~rds or tho~c specified wlthlr~ thl~ p~c:~c~ac . ~ eta-- 3' high cu::tom ::teel pl:lnter Gapltol Bike Rack- Form:. & Surbcec ...... DR-2 Rece::::ed dr l v~ove light- BK Ughtlng

1m'I W.:..S -.IIC . ~Y!U1~ ~": __=-~ .,· ____ .... --·...... h_,...·-.. ____-·- _

The Strand Mixed-Use Develo-pment

2513Cio.rkoSL PortMecdy, BC

LANDSCAPE FURNISHINGS

R ..t~ By L4.0

Cordia bench - Form:. & Surface:; P::~rcC e n treSe.::~tlng NOTE: DRAWING N.T.S. INSTAllEOAS PER MANUFACTURER'S SPECIFI CATI ONS Jami::on Tree Grate - Urb:m Acce::orle:: "'"' """' =•••3...... _ ...... _ , o..:;ICL..~ 1 ..._ c Q) E UJ I a. w 0 Cl <( ' ' > I ! ,,, '"Q) · ~ ~ 0 w f- a_ z i~ J! . 1·1 ~ <( w c 0 0 .pi ... UJ w !IH Jw ~~f "'Jil f 0 0 (I) .,. ~ z w ! l il • <>D li ~h .. I ~ :5 "'a_ Attachment 9.2 135 RC - Agenda - 2015 04 28 RC - Agenda - 2015 04 28 136 AttachmentATTACHMENT 9.2 5

SCHEDULE "A" CITY OF PORT MOODY

DEVELOPMENT PERMIT No. 2015-105

TO: TL Housing Solutions Ltd. 120- 13575 Commerce Parkway Richmond, BC V6V2L1

(the "Developer")

1. This Development Permit is issued subject tR ¢ompliance with all applicable City Bylaws, except as specifically varied or supph~ri:lented by this Permit.

2. This Permit applies to those lang~Cil1 Port ~~ddy! .. British Columbia more particularly described below and <~h~lilding all buildings} structures and other development thereon: · · ·· · ·· ;,~ .->> '--<<-~· ~-,_

Parcel Identifier: .011-450-908• • •.•.... ··•.· . . . ·. ·••••••••••••••· LOT 11 BLOCK 10 DiSTRICT LOT 201 GROUP 1 NEW WESTMINSTER DISTRICT

~;:i::~~q~~ 10 DI~i:r~~0~~~;91 GROUP 1 NEW WESTMINSTER DISTRICT PLAN 72 .. ·.. • : ,/• ·••·•··

Parceifct~ntifier: •. •011-450~:789• WEST HALRLOT 9BLOCK 10 DISTRkT LOT 201 GROUP 1 NEW WESTMINSTER ·DISTRICT PLAN7l·> . .·. . ..

c·· Parcellcl~ritifier: <· •:011-450~g~B •.· ·· .. ··•·•••••·••·.. LI'JT 10 BLOCK 10 DISTRICT LOT. 201 GROUP 1 NEW WESTMINSTER DISTRICT • . •PLAN 72 ;:.•......

P~l·~~l)dentifie/.~1.. 011-450-738 EASTHALF LOT 9BLOCK 10 DISTRICT LOT 201 GROUP 1 NEW WESTMINSTER DisTiitot~L~~·f~·

(Collectiv~i§%he "Lands")

3. The following plans and documents are made part of this Permit and, notwithstanding any other provision, no works shall be performed upon the lands covered by this Permit, nor shall any building or structure be erected, constructed, repaired, renovated or sited, that is not in substantial accordance with the following and strictly in accordance with all terms and conditions of this Permit:

(a) Architectural Drawings- A100, A200, A201, A202, A300, A301, A302, A303, ASOO,A501,A502,A503,A504,ASOS,AS06,AS07,AS08,AS09,AS10, and A511 on file with the City, prepared by Chris Dikeakos Architects Inc., 212-

Document: 304362 RC - Agenda - 2015 04 28 137 Attachment 9.2

3989 Henning Drive, Burnaby, BC V5C6N5 marked "ACCEPTED FOR DEVELOPMENT PERMIT PURPOSES, "April 14, 2015", and any amendments thereto subsequently approved by the City; and

(b) Landscape Drawings- LO.O, L1.0, L1.1, L2.0, L2.1, L3.0, L3.1, L3.2, L4.0, and L- 5.0 on file with the City of Port Moody, prepared by eta Landscape Architecture, 1690 W 2nd Avenue, Vancouver, BC V6J 1H4 marked "ACCEPTED FOR DEVELOPMENT PERMIT PURPOSES; April 14, 2014", and any amendments thereto subsequently approved by the City;

4. The Works contemplated in plans set out in Section 3 hereto shall be completed within two years of the date of the Council Resolution authorizing issuance of this permit.

5. (a) As a condition of issuance of this Development Permit, the Developer has provided to the City, security (the "Security") in the sum of $247,576 for the completion of items related to landscaping. The Security, in the form of a letter of credit, shall be made out to the City to ensure that the development is carried out in accordance with the terms and conditions set out herein and if for any reason the Permit holder neglects or otherwise fails to complete the works, within two (2) years of the date of issuance of this Development Permit, the City may, in its sole discretion, provided it has given the Developer seven (7) days written notice, complete the works or any portion thereof and all costs incurred in so doing shall be deducted by the City from the amount of the Security and on final completion to the satisfaction of the City as evidenced by the issuance of a Certificate of Completion, the City shall thereafter refund the remainder of the monies, except for ten (10) percent of the monies, which shall be released after the maintenance period lasting one (1).. years from the date of completion for the landscaping. (b) Portions of the Security may be returned to the Developer, or reduced, as stages of the works are completed, to the satisfaction of, and at the sole discretion of the City's General Manager of Development Services.

6. As a condition of issuance of this Permit, the Developer shall pay to the City an on site landscaping review fee at two (2) percent of the cost of on-site landscaping equal to $4,951.52, which is to be paid by cash or certified cheque.

7. The servicing works and services are to be completed in compliance to the requirements of the "City of Port Moody Works and Services Bylaw No. 1789, 1986" and "City of Port Moody Subdivision and Development Servicing Bylaw 2010, No. 2831" except as varied and supplemented by the works described in this Permit and attached plans. RC - Agenda - 2015 04 28 138 Attachment 9.2

AUTHORIZED BY COUNCIL RESOLUTION passed on the 28th day of April, 2015.

CITY OF PORT MOODY, by its authorized signatories:

M. E. (Mike) Clay, Mayor Dorothy Shermer, Corporate Officer RC - Agenda - 2015 04 28 139 ATTACHMENTAttachment 9.2 6

The Strand- BC Housing Program Details

The Legion re-development is planned to utilize BC Housing's {BCH} Affordable Ownership Program. Within BCH's Community Partnership Initiative, this program provides very competitive interim construction financing rates and higher ratios of loan to cost, co-insured by BCH and CMHC. A developer using these advantages is required to. deliver the expected savings to the buyer in a discounted sale price as compared to the market, usually around 10%, and can sell the units only to buyers who fit the criteria laid out by BCH. The main criterion is a maximum family income of $89,000.00. It is BCH's goal to aid first time and move up buyers in the low to moderate income bracket achieve home ownership, and in so doing free up other affordable accommodation. The discount is recognized by CMHC as equity' and can be applied to the down payment, creating the potential for a 0% down offering. There are restrictions against reselling earlier than two years from possession (hardship issues will be accepted} and the homes are targeted to owner/occupiers. Investor rental units will be subject to some further restrictions yet to be determined (eg. discounted rents and/or a longer holding period} .

.. RC - Agenda - 2015 04 28 140 ATTACHMAttachmentENT 9.2 7

Sustainability Checklists for New Developments City of Port Moody..... ~

Development Application File Nuniber: __1_74_6_3_-_1 --'-1_8_7_33______

Project Address: 2513 Clarke Street, Port Moody, BC

Applicant Name: Chris Dikeakos Architects Inc.

'lb;~~ .-. -...... , /'\~~. ~::.... !WI!Oiftii AD (:Jg'fi1 .'.~c~~':q, :~ ~··" '·'· ... ~·-.:.o. m . . • • • J. • • • [llf .

. !ih 1~ 11 '~1 4.0 • l t:IJ1111. • · l"l• ·~ .•·. ·.•.· · '.· .; .,. ·.·. ~me_, l >'rt~ • • li.."'! .'· ., .:~::~> :rum.il :~iliTt a. Includes measures to protect air quality by NTA employing construction techniques during the development phase. For large developments, an operating air quality protection plan is recommended. -

b. Includes measures to minimize site disturbance by y A plan will be put in place by the employing construction techniques during the developer's construction forces to development' phase. This measure is mandato;y (see minimize site disturbances. sedimentation and erosions control requirements). I

c. Incorporates light pollution reduction pr'inciples y The project will not include any .. light sources that would contribute to light pollution problems. \

·I Provides a recycling facility of a The garbage & recycling sufficient size and design to recycle a full range of area is located on level 1, recyclable materials. Contact city staff for more information on space requirements. 2 Garbage bins, 2 cardboard bins, 4 paper recycle bins and 2 plastic bins I I I

City of Port Moo¢ly Sustainability Checklist - 3- RC - Agenda - 2015 04 28 141 Attachment 9.2

e. Includes on-site composting facilities N . . 0

f. Includes a plan to recycle construction waste y A plan will be put in place by the developer's construction team. l

g. Incorporates recycled building materials y A plan will be put in place by the developer's construction team. \

';'~ r.q.., IN'I! .1. 01111 11 ~ .,~ ~f;fi ii ~I;Oti . ~ ~olifiH ~/D'r. llf:.lH'I IIJ "111( ~ ... ~:.:. h. Proposes a sufficient depth of topsoil to promote y water penetration in the landscape plan I.

Incorporates Best Management Practices in the i. y Commit to meet DFO's "Stormwater storm water managemen~ plan for the Management Guidelines" & maintair development or improve the water quality & flow regime. We have included a Storm \ .. ~ater Management plan from our Civil Engineer. (Issued 08/07/2014)

j. Protects groundwater from contamination y This is a feature of the storm water management plan. \

k. Ensures ground water treatment and recharge in y This has been incorporated into the storm water management plan the storrn water management plan. \

City of Pott Moody Sustainability Checklist -4- RC - Agenda - 2015 04 28 142 Attachment 9.2

I. Incorporates opportunities to protect and/or N/A augment existing flora and.fauna and restore and/or improve natural habitat as part of the development proposal. These measures are highly recommended and must meet the city's Environmentally Sensitive Areas management objectives, if applicabie. The City is currently developing a Development Permit for ESAs which will apply to all areas with a High or Special Feature rating. m. Includes a plan to remove invasive plant species y Currently, there are no invasive to preserve both naturally occurring plant and animal plants on the project site and any species. Planting plan should be Naturescape compliant, refer to Port Moody's Naturescape policy will be removed if they are for plant choices. Measures to prevent there observed prior to or during establishment of invasive plant species on the construction. property should he included in the landscape plan.

n. Incorporates fatal light awareness (e.g. bird The project will utilize light fixtures friendly) design guidelines and/or program principles y designed to focus light downwards.

Energy Efficient Construction o. Achieves an EnerGuide for New Houses rating of N/A 80 for single family and row houses If yes, explain how this Council endorsed target will be met.

p. Achieves an energy performance of 25% better N than the Model National Energy Code for commercial, ine.lustrial and institutional buildings If yes, explain how this Council endorsed. target will be met. 0

q. . Achieves an energy performance of 25% -better N The project is being designed to than the Model Nationat Energy Code for multi meet ASHRAE 90.1-2010 family i·esidential buildings. If yes, e~plain how this 0 Council endorsed target will be met. I .. I

r. Provides a district energy system and on-site heat N Il and power generation serving one or more buildings. This measure is highly recommended for large developments.

City of Port Moody Sustainability Checklist - 5- RC - Agenda - 2015 04 28 143 Attachment 9.2

s. Provides on-site power generation fhrough N Not required. cogeneration plants and renewable sources This measure is recommended if servicing multi-unit buildings and/or large commercial/industrial buildings. -

t. Provides on-site renewable energy generation N such as solar electricity, wind power, solar walls for space heating and/or heat exchange such as geoexchange and/or heat recovery ventilation. -

. ··;· & . . : fii/CI/ 111 I liif:l: lflll.-:l-""1 ·.• '~ : : .:.J •. : OOf;J lffil 1m.: • !..->; t:1f..llll i:r.-1 ffiT• Achieves a green building standard (e.g. LEEDg, u. N Built Green 1M , Green Buildings B.C.)

I 0

v. Reduces the heat island affect by using green y 100% underground parking is roofs, underground parking, community gardens and provided as well as gardens on . planted structural slabs the second floor plaza areas. 'It

w. Employs climate sensitive design features (e.g. y The project incorporates extensive roof passive solar) to minimize the impact of rain and ov~ rhangs (3' or more) on the uppermost wind level to provide rain protection on the wall s. There are also either canvas or glass canopies providing weather protection for 1/ z pedestrian on the Clarke, Kyle and Spring .. Street frontages. . . :E& w. Ol ll•'f. ~I A 'r. lUI ~!-i~Z.?lFjii-~:L::_'fr,~;~:;f:~\~~~ ~ ' ~ : ~•JIIIIIl:} IU:f ~j·~<"':!W·?"~'"';. i1TI X. Serves each unit in the development with an No. individual water meter

r -

y. Includes the use of drought tolerant plants y Drought tolerant plants will be utilized throughout the project. l

City of Poti Moody Sustainability Checklist - 6- RC - Agenda - 2015 04 28 144 Attachment 9.2

z. Incorporates non-water dependent materials in y 1-lardscape plazas. the landscape design (e.g. mix of rocks and other materials) \

aa. Include an irrigation system with central control y A spec that defines the design I bui d and rain sensors of a high efficiency drip irrigation system for all planted areas will included at the tender stage. \

bb. cll l f.JIUY"' other water conserving measures or y :No. devices that would promote the reuse of greywater and water storage for irrigation

/ 0

(,•l;f;t, m.,J:fl/.1 U. Of fllfD T :lYI:1 [ tJ !lJJ1aJJS ~ ~ ~!il'illUID cc. Revitalizes land previously occupied by industry IN/A -

dd. Rt:dclfelops surface level parking to a higher use IN/A Will be developed with a 5 storey category mixed use development of some 97, 800 sf. \

City of Port Moocly Sustainability Checklist - 7- I 3/+ RC - Agenda - 2015 04 28 145 Attachment 9.2

Economic Fiscally Responsible Community

1. Economic Sustainability Yes No N/A Comments S_ti!ff ~<.~l!ng - ~ ~ . ~ ·------···------a. Creates permanent employment opportunities y Substantial amount of retail CRU's and/or densities that would assist in supporting local and Legion functions at grade businesses level. \

b. Adheres to and supports the goals of the economic y Follows mixed-use commercial development strategy contained in Port Moody's and residential directive as per the Official; Community Plan by promoting Official Community Plan for this diversification of the local economy by business. area of Port Moody. I type and size that is appropriate for the area

c. Supports or enhances existing businesses y Provides 84 residential units and +/- 14 CRU's in an area which will support the existing businesses. \

d. Expands community opportunities for training, y Legion and CRU's offer potential education, entertainment, recreation, or tourism . entertainment functions. . • I

e. Supports the economic growth potential of the local y +/-14 CRU's support the economy .. economic growth potential of the local economy. 1

f .. Results in a net increase in the property tax base y 84 more residential and+/- 14 (land conversion) CRU's property taxes will be added to the base property tax. l

City of Port Moocly.sustainability Checklist - 8- RC - Agenda - 2015 04 28 146 Attachment 9.2

g. Initiates or operates within local functionc~ll clusters y Legion and CRU's work well with (e.g., amenities in vicinity of one another) .and existing local clusters, participate in alliances with existing companies l

h. Utilizes local materials and labour y The building co~struction will use best efforts to utilize local materials and labour. I

Z/ z_ f-t/3£)

a. Involves an efficient use of land that maximizes y The project has a 2.81 maximum allowable density F.A.R. and with less than 65% site coverage.

b. Adjacent to public transit routes, thereby y The site is near the existing bt,Js reducing the reliance on single occupant vehicles I stop of routes 160/190/C27/C28 & N9; and the future Evergreen line station will be on the south side of the project.

----· c. Results in infill development on vacant parcels y The site is currently occupied by a of land large surface parking lot and th\3 existing legion building which has 0 outlived its useful life span.

d. Utilizes pre-existing roads and services y Site utilizes existing Clarke, Kyle and Spring Streets as well as services in the area. \

~~------~------~------·-

City of Port Moody Sustainability Checklist - 9- 214 RC - Agenda - 2015 04 28 147 Attachment 9.2

e. Improves the mix of compatible uses within an y Uses proposed (retail, legion and area residential uses) are completely compatible with the neighbourhood and official community plan. I f. Provides for a diversity of housing types and y 1Provides affordable housing. forms

I J 0 g. Provides rental housing No, unless purchasers rent privately.

h. Offers a diversity of unit sizes y There are a wide variety of unit types in the project including: 1 bed, 1 bed + den, and 2 bed units ranging in scale from 576 sf- 897 sf.

i. Includes seniors housing or adaptable housing N No. (the ability to age in place)

.. --- j. Includes affordable housing units or contribute toY Provides affordable housing. the city's affordable housing reserve fund 0

1<. Incorporates accessibility measures beyond the y minimum code requirements

City of Port Moody Sustain ability Checklist - 10 - RC - Agenda - 2015 04 28 148 Attachment 9.2

1. Is located in proximity to existing residential y Project is located in close proximity and/or commercial areas, facilities and to existing residential .and/ or amenities · · · commercial areas, facilities and amenities.

m. Creatively employs existing topography and y Transition/ pedestrian walkway landscape features through the middle of building connects Clarke Street to Spring Street and Remembrance Plaza.

n. Is located in proximity to public transit (within y The site is near the existing bus 400 m) stop of routes 160/190/C27/C28 & N9; and the future Evergreen line station will be on the south side of the project.

0. Is located within proximity to an existing y jThe site is near the existing bus . transportation node stop of routes 160/190/C27/C28 & N9; and the future Evergreen line station will be on the south side of the project.

p. Minimizes the amoun t of surface parking y 100% underground parking.

.. t

q. Provides transit oriented amenities (e.g. shelters y Canopies and benches will be and benches) that address safe pick up and drop provided. off areas for all users

--- L - -~

City of Port Moody Sustainability Checl

r. Includes pedestrian only zones - lv The community public plaza between the building entry and Clarke Street is.a pedestrian only zone. At certain times of the year 1(ie. Remembrance Day) th~ plaza on the Spring Street frontage will be a pedestrian only zone. s. Includes a car share and/or bike share program N

t. Includes designated facilities for electric plug-in N vehicles and designated parking for scooters 0

u. Assists in the prevention of crime through building y CPTED principles will be location, landscaping, lighting, and building design. Refer incorporated throughout the to CPTED (Crime Prevention Through Environmental design. Design) principles. \

-- ·-- v. Incorporates physical traffic calming in the road N/A No road requirements. design with the use of wide speed bumps, traffic circles and narrowed intersections

w. Includes pedestrian friendly features such as y Pedestrian street lighting and street lighting, crosswalks, and pedestrian mid-block pedestrian walkway wili overpasses be incorporated. \{2- i

x. Addresses safety for cyclists and pedestrians N Wide sidewalks are provided for through the separation of trails and pathways from the project. vehicular traffic

------

City of Port Moody Sustainability Checklist - 12 - RC - Agenda - 2015 04 28 150 Attachment 9.2

y. Provides safe, universal access y See architectural drawings.

z. Creates or enhances community social gathering y The Legion space and public places (e.g. village square, halls, youth and senior Remembrance Plaza provide facilities, bulletin board or pier) important social gathering spaces for the public.

aa. Provides areas that could be used as an amenity Y Residential has a large amenity space for community activities (e.g. childcare, dog space at ground level overlooking runs, community gardens or urban agriculture) the plaza.

. l bb. Integrates well with the surrounding community Y No major overshadowing and and not overshadow or impact the privacy of privacy compromises adjacent adjacent buildings buildings.

cc. Maintains existing pedestrianfcycling routes y

- dd. Promotes and/or improves local bike networks and trails

ee. Promotes and/or improves amenities for y Wide sidewalks with pedestrian pedestrians and cyclists (e.g. benches, lighting, benches and bike racks interpretive plaques, bike racks, etc.) are provided. \ l

City of Port Moody Sustain ability Checklist - ·13 - I . G, fr I RC - Agenda - 2015 04 28 151 Attachment 9.2

ff. Provides Jinks to amenities (such as schools, The majority of these are within shopping, services, food stores, public transit etc.) Y walking distance of the project.

gg. Creates green spaces or provides strong- N/A connections to natural features, parks and open · spaces nearby

~ · - hh. Includes bicycle parking and storage locl

----- l /;

a. Incorporates exemplary urban design to create an y The project provides pedestrian scale inviting street character, encourage walkability and streetscapes (Clarke, Kyle and Spring Streets) including retail animation, weather create quiet areas pedestrian protection canopies, lighting, street furniture and seating areas. A quiet area occurs along spring Street wjth the .. creation of the Remembrance Plaza and outdoor seating area adjacent to the legion

b. Employs high quality design elements and public y art to add vibrancy and promote community values and identity

City of Port Moody Sustainability Checklist - 14 - RC - Agenda - 2015 04 28 152 Attachment 9.2

c. Provides public art that reflects the multicultural y The Cenotaph and community Remembrance Day Plaza reflects.the multicultural nature of the Canadian Armed Forces' 0 contributions and sacrifices.

d. Incorporates outstanding architectural design y The project is contextually very respective in architectural expression and includes historical references with materials and colours that are appropriate to its \ setting in this part of Port Moody.

e. Promotes flexible creative space for residents to y The mixed-use nature of the work project is to provide opportunities r/v- for the residents to both live and potentially work within the same development.

f. Promotes and contribute to our reputation as the City y Art is featured predominately in of the Arts the project with the Remembrance Day Plaza and Cenotaph. D

g. Encourage opportunities for cultural awarepess and y The Legion facility and exchange Remembrance Day Plaza/ Cenotaph highlight the important role played by Canadian soldiers and veterans in various conflicts t throughout the 2oth and 21st .. Centuries. h. Incorporates the revitalization of a heritage building N/A in a manner that preserves its authentic style and materials ' -=='

i. Is compatible with Port Moody's historic character y The architectural design draws on and/or the character of Port Moody's historic precedent images in terms neighbourhoods of materials, colours, details and incorporates railway themes. "'""'='

'f\{01

City of Port Moody Sustainability Checklist - 15 - RC - Agenda - 2015 04 28 153 Attachment 9.2 140m RADIUS MAP- 2513 & 2519 Clarke Street ~ SUBJECT PROPERTY

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This Page Intentionally Left Blank Council Agenda Information [X] Regular Council April 28, 2015 155 Attachment 9.3

City of Port Moody Report/Recommendation to Council

File No. 14-7200-05

Submitted by: Fire-Rescue

Subject: City Owned and Operated Boat

Purpose / Introduction To report to Council on the feasibility and implications of a Port Moody owned and operated boat.

Recommended Resolutions

AND THAT additional funds of $47,000.00 be allocated to the Fire Boat operating costs and be referred to the Finance Committee to determine a suitable source of funding.

Background At the February 10, 2015 Regular Council Meeting, staff reported on several options to consider for marine fire protection (Attachment#!). They included: 1. Purchase Marine Fire Response Service from the City of Vancouver; 2. Purchase a Port Moody owned fire boat operated by Fire-Rescue only; 3. No fire boat service in Port Moody; 4. Purchase a Port Moody owned boat shared by the Port Moody Police Department and Port Moody Fire Rescue; 5. Purchase Marine Fire Response Service provided by Seaspan; 6. Retrofit a non-fire fighting vessel donated by Port Metro Vancouver.

The recommended resolution in the report was:

THAT Option 1 - Purchasing Marine Fire Response Service from the City of Vancouver, as recommended in the report from the Fire-Rescue Department regarding Marine Fire Response Options dated January 6, 2015, be approved;

AND THAT additional funds of $15,000 for Fire Boat operating costs be considered during budget deliberations.

EDMS-#304791 -V2A-2015_-__Council_Reports_-_City_Owned_and_Operated_Fire_Boat 1 RC - Agenda - 2015 04 28 156 Attachment 9.3 Report/Recommendation to Council City Owned and Operated Boat April 20, 2015

In response to the February 10, 2015 Marine Fire Response Options report Council passed the following motion:

THAT further investigation be conducted on Purchasing a Port Moody owned Fire Boat for use by Fire-Rescue, Port Moody Police Department and Operations as indicated in the report from the Fire-Rescue Department regarding Marine Fire Response Options dated January 6, 2015.

Discussion Both Port Moody Police Department (PMPD) and Port Moody Fire Rescue (PMFR) have agreed that a shared Port Moody owned boat could be workable. Other departments that have expressed potential use for a boat are Environmental Services and Engineering & Parks. The following is a list of services that could be provided by each department:

Port Moody Police Department • Checking derelict boats. • Checking boats that are known to police. • Body retrieval or rescue. • Shoreline patrol. • Safety/impaired boat checks. • Patrol and enforcement during public events.

Port Moody Fire Rescue • Fire response for residential, commercial and industrial structures, Reed Point Marina, open water boat fires, city infrastructure and forested areas with poor or no road access. • Emergency water supply for fire protection during catastrophic events or water infrastructure interruption (water main breaks). • Rescue §nd emergency medical response. • Presence during public events. ® Spill response.

Engineering & Parks (For a potential Designated Anchorage Area (DAA)) « A presence (an official boat such as a Fire-Rescue or Police boat) ® Ability to transport staff to inspect the DAA and to check that boats within the DAA are authorized (once per week for the summer/fall period). • Ability to transport a bylaw officer to issue notices to non-compliant boats (as needed). • Boat retrieval for drifting boats that break free from an anchor within the DAA.

Environmental Services « Spill response. • Site inspections for environmental issues that may not be easily accessible by road. ® Environmental observations/surveys.

EDIVIS-#304791-v2A-2015_-_Council_Reports_-_City_Owned_and_Operated_Fire_Boat RC - Agenda - 2015 04 28 157 Attachment 9.3 Report/Recommendation to Council City Owned and Operated Boat April 20, 2015

Shared Boat Including All Departments Representatives from PMPD and PMFR met to discuss a shared boat. Both departments listed their respective operational necessities needed to meet their specific requirements. The operational necessities shared by both departments include storage, deck space, communications, navigation, and vessel power equipment.

There were other operational necessities identified by each department that were not shared. The PMPD require a rigid hull inflatable style of vessel for: • The ability of attaching to and boarding other vessels quickly and relatively safely without causing damage to either vessel. • Stability. • Twin outboard engines for pursuit purposes and quick response. • Manoeuvrability and responsiveness inherently associated with outboard engines.

PMFR requires the ability to deliver water streams on fires. For a shared boat, an additional inboard engine, water pump, monitor and hose connections are needed for firefighting purposes.

A shared boat would also be suitable for the services proposed by Engineering & Parks and Environmental Services.

Staff has been provided with estimated costs from a local vendor (Polaris Inflatable Boats) for the purchase and for the operation of a police/fire boat. The cost and particulars for the boat are provided below:

0 Rigid hull inflatable o Twin 300hp outboard engines A ® Inboard V8 engine to power the water pump (1500 gallons per minute) o Navigational and other electronic instruments (radar, GPS, depth sounder, VHF radio) 8 The purchase price is $372,107 a The annual operating costs are estimated to be approximately $90,000 (boat lease ($33,000), boathouse lease ($20,900), fuel, maintenance, insurance, moorage, small contingency ($36,100).

One area of concern with the rigid hull inflatable style of boat for firefighting purposes is their ability to withstand exposure from fires due to the inherent nature of the inflatable tubes.

Shared Fire Boat Not Including PMPD PMFR could maintain current response times to the Port Moody harbour and eliminate response conflicts with a Port Moody fire boat and ensure the long term continuance of marine fire fighting capabilities. PMFR could expand the services beyond the current mandate of the existing fire boat consortium. These expanded services could include medical aid, rescue, spill response, emergency water supply and entry to areas with poor or no road access.

EDMS-#304791-v2A-2015_-_Council_Reports_-_City_Owned_and_Operated_Fire_Boat RC - Agenda - 2015 04 28 158 Attachment 9.3 Report/Recommendation to Council City Owned and Operated Boat April 20, 2015

A shared boat would also be suitable for the services proposed by Engineering & Parks and Environmental Services.

PMFR currently has an operating budget of approximately $25,000 allocated to costs related to the operation and maintenance of the three fire boats operated by a Consortium. That annual budget could be put towards the purchase or lease or of a fire boat, estimated to cost approximately $300,000 (SVI). The useful life of the boat is estimated to be conservatively 15 years. The City could enter into a lease with the Municipal Finance Authority (MFA). Leasing a $300,000 fireboat over 15 years would cost approximately $26,000 per year.

The costs of operating and maintaining the boat, including fuel, maintenance, insurance, contingency and potential moorage could add another approximately $25,100 annually to the current $25,000 Fire-Rescue budget, although staff do not have the data or experience of operating in-house fire boat services to provide an estimate with, any certainty. An appropriate sized boat house (new) is estimated to cost approximately $100,000. The City could borrow the money from MFA with annual payments of approximately $20,900. The costs of training and staffing are already included in the Fire-Rescue budget in another cost center, and are therefore not a factor.

Other Options 1. THAT the City borrow up to $372,000.00 to lease a Police/Fire Boat operated by both departments;

AND THAT additional funds of $65,000.00 be allocated to the Fire Boat operating costs and be referred to the Finance Committee to determine a suitable source of funding.

A 2. THAT the City purchase Marine Fire Response Service from the City of Vancouver;

AND THAT additional funds of $15,000.00 be allocated to the Fire Boat operating costs and be referred to the Finance Committee to determine a suitable source of funding.

3. That the report from Fire-Rescue dated February 12, 2015 regarding a City Owned and Operated Fire Boat be referred back to staff for more information.

EDMS-#304791-v2A-2015_-_Council_Reports_~_City_Owned_and_Operated_Fire_Boat RC - Agenda - 2015 04 28 159 Attachment 9.3 Report/Recommendation to Council City Owned and Operated Boat April 20, 2015

Financial Implications Annual costs related to the purchase of the two marine fire protection models as described above are summarized below.

Service Option Lease Operating Existing Net Cost Cost (Both options include services proposed by Budget Cost Engineering & Parks and Environmental Services) 1. PMFR and PMPD Shared Boat $33,000 $57,000 -$25,000 $65,000

2. PMFR Fire Boat $26,000 $46,000 -$25,000 $47,000

Two other boat manufacturers (Armstrong Marine Canada and Lee Shore Boats) have provided estimates for similar boats which are summarized below.

Service Option Polaris Armstrong Lee Shore SVI Marine Boats Canada 3. PMFR and PMPD Shared Boat $372,000 $420,358 $405,849

4. PMFR Fire Boat $300,000 $316,274 $536,426

Port Moody Fire Rescue does not have any experience with managing a city owned boat. There will be additional management resources required for this function.

Transporting of Engineering & Parks and Environmental Services personnel will incur additional costs (boat operators and operating costs).

Communications / Civic Engagement A communications plan for external stakeholders should be developed when changes to the current marine fire protection services occur.

Council Strategic Plan Objectives The replacement of the current marine fire protection model with long term marine fire protection capabilities and/or other services is consistent with Council's Strategic Plan Objectives of Planning for the Future and Excellence in Service Delivery.

Attachments: 1. February 10, 2015 Marine Fire Response Options report.

EDMS-#304791-v2A-2015_-_Council_Reports_-_City_Owned_and_Operated_Fire_Boat RC - Agenda - 2015 04 28 160 Attachment 9.3 Report/Recommendation to Council City Owned and Operated Boat April 20, 2015

Prepared by: Reviewed by: •QJJa.

Supervisor (initials)-. Remo Faedo Fire Chief

Department Head (initials):

Reviewed for Form and Content / Approved for Subrrii^feion to Council: City Manager's Comment/Concurrence

C'ty Manager

Corporate Review Initials.

Development Services (Planning, Building, Bylaws & Licensing, Sustainability) Engineering and Parks Services (Engineering, Parks, Operations) JLNL Financial Services ^ Police ^m For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular ÿ Refer to Regular D Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole.

EDMS-#304791-v2A-2015_-_Council_Reports_-_City_Owned_and_Operated_Fire_Boat RC - Agenda - 2015 04 28 161 Attachment 9.3 Attachment 1

Council Agenda Information COW [X] Regular Council February 10, 2015

City of Port Moody Report/Recommendatioin to Council

Date: January 6,2015 File No. 14-7200-05

Submitted by: Fire-Rescue Department

Subject: Marine Fire Response Options

Purpose / Introduction To seek Council direction on the level and types of marine fire response service that staff should pursue for the City of Port Moody.

Recommended Resolutions

AND THAT additional funds of $15,000 for Fire Boat operating costs be considered during budget deliberations.

Background A Fire Boat Consortium Agreement was signed on August 27, 1991 and expired on August 27, 2011. The agreement was made between the Vancouver Port Corporation (now Port Metro Vancouver) and five port cities located along Burrard Inlet (City of Vancouver, City and District of North Vancouver, City of Burnaby, and City of Port Moody), and set out the terms for the operating, funding, and management of five fire boats to provide Marine Fire Protection Services. The Consortium is currently operating under an extension agreement that was agreed to by all parties except for the City of Burnaby who as opted out of the agreement. The Consortium is set to dissolve at the end of 2015 and the parties have been exploring options for provision of Marine Fire Protection Services.

Over the life of the consortium agreement, the City has not experienced many boat fires; however, since the beginning of the fire boat consortium on August 27, 1991, there have been two very large boat fires, both at Reed Point Marina. Between 2007 and 2013, Port Moody Fire Rescue (PMFR) has averaged approximately two Fire Boat calls per year in the Port Moody Harbour. The yearly average of calls per year rises to three if one includes the PMFR fire boat responses to other consortium members' jurisdiction.

1 Document: 294191 RC - Agenda - 2015 04 28 162 Attachment 9.3 Attachment 1

Report/Recommendation to Council Marine Fire Response Options January 6, 2015

Typical fire boat emergency responses by PMFR include medical aid, rescue for tipped kayaks and canoes, vessels on fire in the harbour, and boat fires at Reed Point Marina. Non-emergency calls include Haz-Mat spills and public safety patrol during public events (fireworks display).

Discussion Staff have reviewed the following six options:

Option 1 (Recommended) - Purchasing Marine Fire Response Service from the City of Vancouver

On May 26, 2014 the City of Vancouver met with the Port Moody City Manager and Fire Chief to present their "Vancouver Marine Fire Response Service" option available to neighbouring port cities (Attachment #1). The following are some highlights of the presentation:

Fireboats • Two boats with a 12m (36.37ft) length and 1m (3.28ft) draft. • Pumping capacity of 3,500 US gallons per minute (gpm) while manoeuvring & 7,000 US gpm while anchored or docked. • On call 24/7 and a targeted 30 minute response time. • Firefighters trained in marine and shoreline firefighting tactics and all-hazard emergency response.

Terms & Fees » 15 year contract term. • Annual fee of $40,000.00 • Annual call limit of 4. • Call fee of $6000.00 for calls over annual call limit, e Maximum call duration of 4 hours. • Extended call fee of $1500.00 per hour for calls over 4 hours. » Non-subscriber fee of $60,000.00 for 4 hours and $6,000.00 per hour for calls over 4 hours.

Port Metro Vancouver will be participating in the operating costs (confirmed) by contributing an annual fee of $290,000.00.

The neighbouring port cities offered the "Vancouver Marine Fire Response Service" include the City of North Vancouver, the District of North Vancouver, the City of West Vancouver, the City of Burnaby and the City of Port Moody. The fee structure is the same for all these cities. The City of Vancouver's annual contribution is estimated at $580,000.00. The City of Burnaby has decided not to participate.

Staff Concerns ® The 30 minute targeted response time would be under ideal conditions and is calculated from a proposed location at the foot of Victoria Drive.

2 RC - Agenda - 2015 04 28 163 Attachment 9.3 Attachment 1

Report/Recommendation to Council Marine Fire Response Options January 6, 2015

• The response time from the existing fire boat location near the Seabus Terminal is estimated to be 42 minutes under ideal conditions.

Option 2 - Purchasing a Port Moody owned fire boat operated by Fire-Rescue only (Police would not share this boat). The service provided with this type of boat (Attachment #2) would be different than the Vancouver Marine Fire Response Service but the Department feels it could maintain current response times to the Port Moody harbour and eliminate response conflicts as this would be an exclusive Port Moody fire boat, and ensure long term continuance of marine fire fighting capabilities.

PMFR currently has an operating budget of approximately $25,000 allocated to costs related to the operation and maintenance of the three fire boats operated by the Consortium. That annual budget could be put towards the purchase or lease or of a fire boat, estimated to cost approximately $300,000. The useful life of the boat is estimated to be conservatively 15 years. The City could enter into a lease with the Municipal Finance Authority (MFA). Leasing a $300,000 fireboat over 15 years would cost approximately $26,000 per year.

The costs of operating and maintaining the boat, including fuel, maintenance, insurance and potential moorage could add another approximately $20,800 annually to the current $25,000 Fire-Rescue budget, although staff do not have the data or experience of operating in-house fire boat services to provide an estimate with any certainty. An appropriate sized boat house (new) is estimated to cost approximately $100,000. The City could borrow the money from MFA with annual payments of approximately $20,900. The costs of training and staffing are already included in the Fire-Rescue budget in another cost center, and are therefore not a factor.

Option 3 - No fire boat service in Port Moody. This option would mean that the City would be relying entirely on land-based firefighting strategies. Although PMFR could fight most fires from land, there would be certain risks associated with this model. Specifically, there would be exposures to marinas along the waterfront, as well as exposures to wharfs, piers, forested areas and certain private residences that currently have boat-access only. Under this option, Port Moody could exercise the non- member option from Vancouver Marine Fire Response Service for $60,000.00 for 4 hrs per call or a Seaspan Marine Fire Response Option for $2500.00 per hour. A response under these options is based upon availability.

Option 4 - A Port Moody owned boat shared by the Port Moody Police Department (PMPD) and Port Moody Fire Rescue (PMFR). Representatives from PMPD and PMFR met to discuss the possibility of a shared boat and both parties agreed that a shared boat would be workable. Each department listed their respective operational necessities needed to meet their requirements. The operational necessities that were shared by both departments include storage, deck space, communications, navigation and vessel power equipment. There were two operational necessities that were not shared. The

3 RC - Agenda - 2015 04 28 164 Attachment 9.3 Attachment 1

Report/Recommendation to Council Marine Fire Response Options January 6, 2015

PMPD require a rigid hull inflatable style of vessel for the ability of attaching to and boarding other vessels quickly and relatively safely. PMFR requires a water pump and monitors to deliver water streams on fires.

Staff has been provided with costs from a local vendor on the purchase and operation of two boats in different sizes. The smaller vessel at 30.5 feet has not been considered by staff as it has space and stability issues. The cost and particulars for the larger 33.5-foot boat (Polaris Inflatable boat) are provided below:

• Rigid hull inflatable (Attachment #3) • Twin 300hp outboard engines • Inboard V8 engine to power the water pump (1500 gallons per minute) • Navigational and other electronic instruments (radar, GPS, depth sounder, VHF radio) a The purchase cost is $372,107 (subject to US exchange rates) • The annual operating costs are estimated to be approximately $90,000 (boat lease, boathouse lease, maintenance, insurance, moorage, small contingency)

Option 5 - Marine Fire Response Service provided by Seaspan Marine.

Seaspan Marine operates three T-Class tugs, with water pumping capability, in the Vancouver Harbour. Their main usage is for ship docking and ship escort. One of the tugs is always staffed (24/7) and in service. The other two tugs, when not in service, are available and can be operated by call-out crews. When in service they are actively working 50% of the time. Their response time to Port Moody would be 1 hour at best.

The Seaspan tugs are available on an emergency call-out basis, for $2,500.00 per hour, without a formal agreement. Under this circumstance they would be under the direction of Port Moody Incident Command (IC) and the City would assume all liability for their activity in fire operations. Seaspan crews have minimal familiarity with the IC structure and have little training in marine and/or land based firefighting procedures. Currently they are not familiar with firefighting communications nor do they have compatible radio equipment on their vessels. ;

Seaspan Marine presented a proposal for contracted Marine Fire Protection Services for the three North Shore municipalities. The fee for the proposal was $55,000.00 for the first year and $35,000.00 for years 2-5. This contract included start-up training for the North Shore fire officers, exercises, ongoing training and the development of policy and procedures for all participants. The three North Shore municipalities declined the proposal and chose to purchase Marine Fire Response Services from the City of Vancouver.

Option 6 - Retrofitting a non-fire fighting vessel donated by Port Metro Vancouver (PMV).

Port Metro Vancouver has committed to purchase Marine Fire Response Services from the City of Vancouver. They are satisfied that their contribution to the Vancouver program covers their obligation for fire response for the whole Vancouver harbour including waterfront municipalities

4 RC - Agenda - 2015 04 28 165 Attachment 9.3 Attachment 1

Report/Recommendation to Council Marine Fire Response Options January 6, 2015

within the harbour. Therefore they will not be offering support to any other individual municipality including the donation of one of their used vessels to the City of Port Moody.

Other Options THAT the report from the Fire-Rescue Department dated January 6, 2015 regarding Marine Fire Response Options be received for information.

Financial Implications Costs related to the purchase of the different marine fire protection models are summarized below. Staff recommends Option #1 given the significant costs related with operating a City owned boat, and the longer response times from private agencies. The recommendation is based on a compromise of reasonable response time and reasonable cost.

Estimated Estimated Estimated Purchase or Annual Response Service Option Start Up Operating Time Cost Costs (minutes) 1. Purchase service from VFRS (recommended) n/a $40,000 30

2. PMFR Fire Boat (not shared with PMPD) $300,000 $72,000 12

3. PMFR and PMPD Shared Boat $372,000 $90,000 12

4. Seaspan Marine Tugboat Response $50,000 $35,000 +60

5. No Fire Boat Service (pay as you use) © $0 $0 45/+60

O Call-out fee for VFRS Fire Boat is $60,000 for 4 hours, and $6,000 per hour beyond 4 hours. Call-out fee for Seaspan Marine is $2,500 per hour.

Communications / Civic Engagement External stakeholders should be informed of changes in marine fire protection in the Port Moody Harbour; however, these changes may not be implemented until 2016.

Council Strategic Plan Objectives The replacement of the current consortium marine fire protection model with long term marine fire protection capabilities is consistent with Council's 2012 Strategic Plan Objectives of Planning for the Future and Excellence in Service Delivery.

Attachments: 1. Vancouver Marine Fire Response Service in the Inner Harbour - Presentation 2. Fire-Rescue Boat - Data Sheet 3. Rigid Hull Inflatable - Photo

5 RC - Agenda - 2015 04 28 166 Attachment 9.3 Attachment 1

Report/Recommendation to Council Marine Fire Response Options January 6, 2015

Prepared by: fL P-x. Remo Faedo Fire Chief

Reviewed for Form and Content / Approved for Sujbrhis^ion to Council: City Manager's Comment/Concurrence

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Attachment 1

Twenty year consortium agreement signed in 1991 > City of Vancouver > City of North Vancouver > District of North Vancouver 176 > City of Port Moody > City of Burnaby (until 2013) > Port Metro Vancouver

Two year extension to end of 2013 Attachment 9.3

Currently extended on a Attachment 1 month to month basis

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Inner Harbour Marine Fire Services: Attachment 1 reboat R all

§£ Fireboats Four 23-year old 12- Exceeded 20 year life expectancy; capabilities have not kept pace with increased activities in the inner harbour metre fireboats (one is out of service for major Limited abilities outside the inner harbour in poor weather repairs) Not designed to transport additional personnel & equipment 178

a Pumping Capacity 4FV * Total pumping capacity . Limited capacity for multi-stream firefighting ' 9,000of in-service GPM (3,000 boats: GPM

each)

Staff Attachment 9.3 A Limited ability to fight fires aboard a ship due to lack of a 40 operators with Small Marine Firefighter training Attachment 1 Vessel Operator Challenges with co-ordinating response, service levels, data Proficiency & Medical A3 collection, etc. with decentralized operation ^

training 'W -CITY -CI" OF ^ RC - Agenda - 2015 04 28 RC - Agenda

Marine Firefighting Potential: Benchmarkm ve

i mwi imimirnmm i fMI

New York 107,000+ GPM

Long Beach, CA 81M tonnes 82,000 GPM LA 54,200 gpm -LaVJL fldiaWI JSZl irfteL 75M tonnes Toronto 179 190M tonnes 42,000 GPM awi Seattle 38,000 gpm 1.5M tonnes iBiiS Vancouver's marina usage, port cargo tonnage & the value of shoreline properties have increased 16.2M tonnes Portland substantially since 1991. However, Vancouver's total 25,000 GPM fireboat pumping capacity has remained the same & now significantly trails other North American cities. 2.8M tonnes

Vancouver (current) Attachment 9.3

9,000 GPM Attachment 1 fljriPfiioilr 1 BOM* tonnes Port Cargo Tonnage "Based on PMV Cargo Tonnage = 1 fireboat RC - Agenda - 2015 04 28 180 Attachment 9.3 Attachment 1

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Attachment 1

Annual 181 and/or Annual Incident Fees Fees Attachment 9.3

Municipalities Attachment 1

II RC - Agenda - 2015 04 28 RC - Agenda

Attachment 1

Service Provider • City of Vancouver

Confirmed Subscriber 182 • PMV

Potential Subscribers (in Discussions) • Bumaby • District of North Vancouver • City of North Vancouver Attachment 9.3

• Port Moody Attachment 1 • West Vancouver

'At ' v ;cvof b'P RC - Agenda - 2015 04 28 RC - Agenda

1. Firefighting Support, Shcrsh'ns £ Akrinas Customers: Munis & PMV; Incident Command: Land-based Fire Dept. • Provide boat and crew for shoreline structure fire fighting (residential, commercial, industrial). 183 Firefighting Support, Large Vessels (>75') • Customer: PMV; Incident Command: Ship captain. » Provide boat and crew trained in marine firefighting (new service) to f' A- ^ i . * i support large vessel fire fighting; will board ship but not enter hull.

3. Firefighting, Small Vessels (<75') • Customer: Individual & Munis; Incident Command: VF&RS. • Lead firefighting response to fires on small vessels. Attachment 9.3 Attachment 1

ofcriTY OF Will respond as appropriate as a "vessel of opportunity" to medical/rescue incidents. RC - Agenda - 2015 04 28 184 Attachment 9.3 Attachment 1

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If able to respond to a call, CoV will provide a boat and four-person crew with a target response time of 30 minutes (in the inner harbour; may be longer in poor weather).

Componen I Contract Term (years) 15 15 185 Annual Fee (indexed @ Vancouver CPI) $290,000 $40,000

Annual Call Limit = ¦ 15 4

Call Fee (> Annual Call Limit) $10,000 $6,000

Maximum Call Duration Unlimited 4 hours

Extended Call Fee (> Max Call Duration) NA $1,500 per hour

Outside Service Area Fee $1,500 per hour NA

$100 per person per Attachment 9.3

Additional or Crew Only Fee (<40 persons) NA Attachment 1 hour

Indemnification CoV Indemnified CoV Indemnified Less than 4 hours = $60,000 Non-Subscriber Fees NA Hourly rate after 4 hours = $6,000 RC - Agenda - 2015 04 28 RC - Agenda

Attachment 1

$1,200,000 -i

Total: $1,070,000

5 Munidpalies* $1,000,000 - @ $40,000 (4%) each

District of 186 $800,000 North Vancouver: $40,862 Op. $19,110 Cap. Total: $625,381

$600,000 Burnaby: $26,358 Cap.

City of North • Port Moody: Vancouver: I $16,204 Op. *5 Municipalities PMV: $164,740 (Capital $7,578 Cap. $400,000 $37,340 Op. include Burnaby, $17,462 Cap. covery Estimate) District of North Vancouver, City of North Vancouver, Attachment 9.3 $200,000 Port Moody Et West Vancouver Attachment 1

$- 2014 Annual Operating Costs + Capital Estimated Annual Costs - Proposed offer ^ Clr^Q.y Recovery Estimate - Consortium Agreement RC - Agenda - 2015 04 28 RC - Agenda

Annual Operating Costs Estimate Maintenance per boat $50,000 Basic Training (Small Vessel Operator) $30,000 187 Operating & Admin (Fuel, Moorage, Insurance) $30,000 TOTAL OPERATING (excludes cost to purchase) $110,000 Capital Costs Fireboat Length Pumping Capacity Purchase Price Small 28' 1,250 GPM $300k - $400k CoV 40' 7,000 GPM ~$1.3M Attachment 9.3 Attachment 1

The annual cost just to operate a basic stand-alone fireboat service (one small ximately $60,000 more than the $40,000 annual fee to contract the City of Vancouver's marine fire response service. RC - Agenda - 2015 04 28 RC - Agenda

Attachment 1

Reduced Staff Time and Equal Cost • The annual fee under the City of Vancouver's contracted service model will be the same for each of the municipalities. • The proposed model does not require the municipality's staff time to manage a

fireboat or train firefighters in marine response and fireboat operation. 188

Increased Service Level • Improved response coordination & data, collection • Ability to respond in all weather conditions and transport crew & equipment • Increased capabilities in marine firefighting (multi-stream firefighting potential & additional firefighter training)

A Safer Inner Harbour Through Collaboration Attachment 9.3 • With contributions from PMV and municipalities, the inner harbour and surrounding Attachment 1 shoreline will benefit from enhancements to the existing marine fire response service ' that are only possible through a ccst-sharing modeL

U-i " DUVER RC - Agenda - 2015 04 28 189 Attachment 9.3 Attachment 1 RC - Agenda - 2015 04 28 190 Attachment 9.3 Attachment 1

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4* toiiirtiiiiriMBtiiiiii IPIM! www.suiiioats,Goni 1 RC - Agenda - 2015 04 28 192 Attachment 9.3 Attachment 1 Council Agenda Information 193 Attachment 9.4 [x] Regular Council April 28, 2015

City of Port Moody Report/Recommendation to Council

Date: April 22,2015 File: 1700-03-08/2015 Submitted by: Financial Services Department Subject: 2015 Five Year Financial Plan and Related Bylaw

Purpose To present Council with the City's proposed 2015 - 2019 Five Year Financial Plan and related bylaw for first three readings and consideration as deliberated by the Finance Committee.

Recommended Resolutions

Background Section 165 of the Community Charter requires municipalities to annually prepare and adopt a financial plan ttfat encompasses the City's operating and capital requirements for a period of five years, beginning with the current year. Currently, as permitted under the Community Charter, the City is operating within the 2015 budget as approved in the 2014 Five Year Financial Plan that was adopted by Council on May 13, 2014.

The Finance Committee has deliberated over the 2015 Financial Plan covering the years 2015 to 2019, and has instructed staff to bring forward the related bylaw for Council's consideration. Attached for Council's consideration is the 2015 Five Year Financial Plan Bylaw #3008 which sets out expenditures, funding sources, and fund and reserve transfers as required under Section 165 of the Community Charter as directed by the Finance Committee motions shown below:

With respect to the operating portion of the Financial Plan, the following motions were passed at the April 21, 2015 Finance Committee meeting:

THAT the 2015 - 2019 Operating Financial Plan as described in the report from the Financial Services Department dated April 10, 2015 be forwarded to Council for approval.

1 Document: 304571 RC - Agenda - 2015 04 28 194 Attachment 9.4 Report/Recommendation to Council 2015 Five Year Financial Plan and Related Bylaw April 22, 2015

With respect to the capital portion of the 2015 Financial Plan, the following motions were passed at the April 21, 2015 Finance Committee meeting:

THAT the 2015 - 2019 Capital Financial Plan, as described in the report dated March 24, 2015 from the Financial Services Department and as amended at the April 7 and 21, 2015 Finance Committee meetings, be forwarded to Council for approval.

The above motions proposing a 2.38% operating tax increase and a 1% capital Asset Levy tax increase sets the property tax increase at 3.38%. The utility user fees proposed in the Utility Financial Plan were approved by Council in the Fees Bylaw at a Regular Meeting of Council on November 25, 2014. Together with the utility increases, the blended or total property charge increase is 3.11%.

Capital and operating projects carried forward from 2014 to be completed in 2015 have been included within attached Bylaw #3008 as they form part of the 2015 Financial Plan as 2015 expenditures. These projects carried forward from 2014 do not have an impact on taxation in 2015 since they were previously approved and funded in the 2014 Financial Plan.

Discussion 2015 - 2019 Financial Plan The 2015 - 2019 Financial Plan is a fiscally responsible budget that balances the continuation of the 2014 levels of service against reasonable tax increases proposed for the five years of the Plan. There are no significant changes to programs or services proposed in the budget, and labour and other resources have been budgeted at a similar level to the 2014 Financial Plan, with the exception of two new positions added to the Facilities Division for 2015 to address resourcing needs for the maintenance of the City's buildings as well as a part time GIS/IS position to address the identified need for capital project mapping.

Port Moody, like»other municipalities, continues to face budget challenges with cost increases for wages and benefits, federal and provincial overhead increases (CPP, El, MSP, WCB), as well as general inflation and other related increased costs of doing business (e.g. utilities, insurance). The City has included growth in tax revenues from new construction, as well as other small increases to fees and fines that offset the revenues needed from the proposed increase to taxation.

Port Moody, like other cities across Canada, also continues to be challenged with the capital funding for the maintenance, repair and replacement of its critical assets and infrastructure. The national capital infrastructure funding deficit continues to consume tax room that has been traditionally directed towards operations as cities try to close the identified infrastructure funding gap. Cities are having to substitute taxation as a capital funding source as traditional capital funding sources, such as federal and provincial grants and land sales, continue to be uncertain capital funding sources. Port Moody City Councils have not only been very proactive and progressive in addressing this problem by implementing the Capital Asset Levy as a reliable and sustainable capital funding source, but have also been annually increasing the Asset Levy in an attempt address the capital funding gap. The 2015 - 2019 Financial Plan proposes a 1%

2 RC - Agenda - 2015 04 28 195 Attachment 9.4 Report/Recommendation to Council 2015 Five Year Financial Plan and Related Bylaw April 22, 2015 increase in taxation for the Asset Levy in each year of the Plan to continue to provide a certain and stable funding source for capital assets.

Property Charges

The following matrix summarizes the proposed property tax and utility user fee increases for 2015. The 2015 Financial Plan presented for Council's approval shows a total blended property charge increase of 3.11% for the average household assessed at $539,275 for 2014, or $89 for the year ($1.71 per week).

Property Charge Dos IfflSSBl

General Government - Operations $ 1,201 $ 1,230 $29 1.56%

Port Moody Police - Operations 535 550 15 0.82%

Subtotal - Operations Property Tax Increase $ 1,736 $ 1,780 $ 44 2.38%

Asset Renewal Levy - Capital 84 102 18 1.00%

Fire Hall #1 Replacement Debt Levy - Capital 26 26 0 0.00%

Subtotal - Operations & Capital Property Tax Increase $ 1,846 $ 1,908 $62 3.38%

Storm Drainage - Utility Tax 55 58 3 5.45%

Water, Sewer, Garbage & Recycling - Utility User Fees 964 988 24 2.50%

Total Property Charges $ 2,865 $ 2,954 $89 3.11%

The following matrix shows the total dollar charge increases proposed for the different components for all five years of the 2015 Financial Plan:

2015 $29 15 18 $ 62 3 24 $89 2016 $22 13 19 $54 4 44 $ 102

2017 $22 14 20 $56 4 50 $ 110

2018 $23 13 20 $56 4 45 $ 105 2019 $24 13 21 $58 4 48 $110

Tax Policies

3 RC - Agenda - 2015 04 28 196 Attachment 9.4 Report/Recommendation to Council 2015 Five Year Financial Plan and Related Bylaw April 22, 2015

Beginning in 2008, the City was required by the Province to include in its five year financial plan municipal taxation objectives and revenue policies in order to enhance the City's accountability to the public regarding the following:

• The proportion of total revenue that comes from each of the funding sources described in Section 165(7) of the Community Charter, • The distribution of property taxes among the property classes; and • The use of permissive tax exemptions including revitalization tax exemptions.

The Provincial requirement to develop explicit objectives and policies was satisfied in previous financial plans presented to Council since 2008. The Province expects ongoing review and development of these objectives and policies. Staff have reviewed the policies for 2015 and there are no changes noted. Please see Schedule B in the attached bylaw for the City's current Revenue Policy Disclosure - Policies and Objectives.

In 2013, City Council had authorized Municipal Service Assessments to review the effectiveness and efficiency of the delivery of services in the City. These reviews continue to produce efficiencies that have been incorporated into the 2015 Financial Plan.

In 2014, Council formulated a set of financial principles into the development of the City's Long Term Strategic Financial Framework (LTSFF) that were intended to move the City towards financial sustainability. The financial principles approved as part of the LTSFF are referenced during budget deliberations to ensure consistency year over year in the formulation of the City's annual capital and operating plans.

In addition, City Council also adopted the first phases of its Asset Management Investment Plan (AMIP) that identified the annual funding requirement for the maintenance and replacement of the City's critical assets. As a result of this analysis, the City was able to quantify its annual infrastructure funding gap, and develop a strategy to close the gap over the long term. The AMIP is used by Council as the guiding document to prioritize capital projects for development of the City's five year capital plans for existing assets.

Other Options 1. Send the 2015 Financial Plan back to staff and/or Finance Committee for further deliberations, acknowledging that the Tax Rates Bylaw must be adopted by May 15, 2015 in accordance with the Community Charter.

2. Amend the 2015 Financial Plan, recognizing that the mill rates in the Tax Rate Bylaw will need to be recalculated by Finance staff prior to presentation for first three readings.

Financial Implications As detailed and set out above.

4 RC - Agenda - 2015 04 28 197 Attachment 9.4 Report/Recommendation to Council 2015 Five Year Financial Plan and Related Bylaw April 22, 2015

Communications/Civic Engagement General advertisements for the presentation to Council of the 2015 - 2019 Financial Plan were included in the local paper. Budget deliberations have been open to the public and information posted and updated on the website. Council has undertaken a variety of community engagement initiatives to elicit feedback on desired service levels, including a budget town hall meeting, online surveys and circulated paper surveys.

Council Strategic Plan Objectives Council has a Strategic Goal of Planning for the Future and Excellence in Service Delivery. Proper financial planning and open- and transparent dialogue on proposed financial plans and service levels before they are adopted meet these goals.

Attachments: 1. 2015 Five Year Financial Plan Bylaw No. 3008.

5 RC - Agenda - 2015 04 28 198 Attachment 9.4 Report/Recommendation to Council 2015 Five Year Financial Plan and Related Bylaw April 22, 2015

Prepared by: Reviewed by:

£/ Gorana Cabral, CPA, CGA Supervisor (initials): Manager of Financial Planning

Head (initials)-.

Reviewed for Form and Content / Approved for Submission to Council: City Manager's Comment/Concurrence

City Manager

Corporate Review Initials Committee Review [List relevant committees and delete this comment after Initials reading. Delete entire section if not applicable.]

6 RC - Agenda - 2015 04 28 199 Attachment 9.4

City of Port Moody

Bylaw No. 3008

A Bylaw to establish the budget for the 2015-2019 Five Year Financial Plan.

The Council of the City of Port Moody enacts as follows:

1. Citation 1.1 This Bylaw may be cited as "City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008".

2. Repeal 2.1 Bylaw No. 2977, 2014, City of Port Moody Financial Plan Bylaw and any amendments thereto are repealed.

3. Attachments and Schedules 3.1 The following schedule attached hereto is hereby adopted and made part of this Bylaw:

Schedule "A" - Financial Plan 2015 Schedule "B" - Revenue Plan Objectives and Policies

4. Severability 4.1 If a portion of this bylaw is found invalid by a court, it will be severed and the remainder of the bylaw will remain in effect.

Document: 304732 RC - Agenda - 2015 04 28 200 Attachment 9.4

Read a first time this day of, 2015. Read a second time this day of, 2015. Read a third time this day of, 2015. Adopted this day of, 2015.

M.E. Clay D. Shermer, Mayor Corporate Officer

i hereby certify that the above is a true copy of Bylaw No. 3008 of the City of Port Moody.

Corporate Officer

City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 2 RC - Agenda - 2015 04 28 201 Attachment 9.4

Schedule A - Financial Plan, 2015

2015 2016 2017 2018 2019

REVENUES

Taxation $34,699,291 $36,125,067 $37,130,790 $38,133,292 $39,161,914 Sales, Fees and User Charges $17,411,579 $18,151,138 $18,871,166 $19,531,389 $20,177,071 Other Revenue $6,686,869 $6,541,136 $7,558,763 $6,059,530 $6,118,190 Development Levies $100,322 $15,045 $15,045 $15,045 $15,045 $58,898,061 $60,832,386 $63,575,764 $63,739,256 $65,472,220

EXPENSES Operating Expenses ($60,682,794) ($58,970,486) ($61,672,434) ($63,637,793) ($66,280,478) SURPLUS/(DEFICIT) ($1,784,733) $1,861,900 $1,903,330 $101,463 ($808,258)

NON-CASH ITEMS Capital Asset Amortiz. & Disp. $7,540,640 $8,294,703 $9,124,173 $10,036,590 $11,040,250 $7,540,640 $8,294,703 $9,124,173 $10,036,590 $11,040,250

Cash Items Capital Expenditures ($12,201,621) ($7,024,238) ($8,221,790) ($6,152,404) ($10,858,630) Debt principle repayment ($1,272,625) ($730,758) ($743,988) ($757,748) ($772,058) ($13,474,246) ($7,754,996) ($8,965,778) ($6,910,152) ($11,630,688)

TRANSFERS FROM Accumulated Surplus $255,540 $0 $0 $0 $0 Reserves/Funds $15,474,491 $6,786,911 $7,586,341 $8,012,456 $13,123,542 Equip. Replace. Reserve Fund $1,015,187 $1,422,655 $742,421 $355,698 $424,722 Heritage Fund $10,188 $0 $0 $0 $0 Land Sales Reserve Fund $549,928 $60,000 $773,333 $0 $0 $17,305,334 $8,269,566 $9,102,095 $8,368,154 $13,548,264

TRANSFERS TO Reserves/Funds * ($8,585,028) ($9,670,882) ($10,167,104) ($10,602,914) ($11,160,102) Equip. Replace. Reserve Fund ($1,001,967) ($1,000,291) ($996,716) ($993,141) ($989,466) ($9,586,995) ($10,671,173) ($11,163,820) ($11,596,055) ($12,149,568)

TOTAL 0 0 0 0 0

City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 3 RC - Agenda - 2015 04 28 202 Attachment 9.4 Schedule B - Revenue Policy Disclosure - Policies & Objectives Requirement: the proportion of total revenue proposed to come from each funding source

Table one below depicts the proportionate share of revenue received from the various funding sources in 2015.

The greatest proportion of revenue generated by the City is property taxes. Property taxes are a stable and consistent revenue source for many services including protective, community and transportation services that would be complicated to fund on a user-pay basis. For this reason, property taxation will continue to be the City's major source of revenue.

The second largest revenue source is user fees and charges. City services such as water, sewer, garbage and recycling utilize user fees to attempt to fairly apportion the value of that service to those who use the service. Council recognizes residential water metering to be an equitable method to distribute costs to the user. However, the business case has not been adequately undertaken to fully understand the financial implications that a water metering system would have to the individual users.

Policy: Council is committed to reducing taxation in favour of the following practices:

• Fees and charges are reviewed annually to maximize the revenues from services and also to ensure they are in line with the market rate for similar services or programs. • Council recognizes that costs of some services could be more fairly recovered from user fees than property taxes. Council has considered, where feasible, to shift the cost burden of municipal services from property taxes to user fees. However, with respect to user fees Council has concerns that the overall interests of the community are not always best served. Savings transferred from taxpayers by shifting costs to users also shift a financial burden to some service users that cannot absorb the shifts. « Senior government, as well as other agency grant opportunities are applied for and leveraged wherever possible, as an external source of revenue to supplement scarce capital and operating property taxation revenues. However, Council will pursue federal and provincial funds and other grant opportunities only after assessing their full-cost implications. e When certain and applicable City land parcels have been identified for development, leasing opportunities rather than straight land sales are a consideration as ownership of City land inventories can be retained while still generating ongoing and sustainable lease, tax, and utility revenue streams, thereby reducing property taxation. » Wherever possible the City maximizes development opportunities to provide community amenities. Also, new developments generally should fund new increased infrastructure requirements.

Council is committed to developing a sustainable infrastructure replacement plan by moving towards a pay-as-you go strategy for infrastructure replacement. This is put into practice through the process of transferring a portion of tax revenues to the Asset Reserve. These funds are then set aside and will be utilized as capital funding in recognition that other more historical capital revenue sources, such as land sales, are finite capital funding sources and will not be as available in the future.

City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 4 RC - Agenda - 2015 04 28 203 Attachment 9.4

Objective: The 2015 financial plan includes the following distribution of revenue: Table one: proportions of total revenue

Revenue Source % Total Revenue

Municipal Taxation 57%

Fees and Charges 30%

Government Contributions 4%

Investment Revenue 1%

Payment in Lieu of Taxes 4% Utility Taxes 1%

Development Levies 0% Other 3% TOTAL 100%

City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 RC - Agenda - 2015 04 28 204 Attachment 9.4

Requirement: the distribution of property taxes among the property classes

Table two provides the distribution of property tax revenue among the property classes. Table three provides the comparison of the mill rates among the property taxes. The share of property tax revenue by class in 2015 is budgeted to be similar to levels in 2014.

The City has delineated six property tax classes within the City, with separate rates levying taxes to six different types of property. Class 4 Major Industry has three rates, two of which are set by the Province to cap certain port properties to encourage new investments in those properties. The City's tax rate ratios are relatively consistent over the years except for classes where external forces, such as provincial capping and assessment calculation practices, are mandated by the Province. This practice allows taxpayers to be confident that their property taxes will only increase as much as their proportionate share of the increase required by the City year over year.

Policy: Taxation versus Services Consumed The City does not relate the amount of the tax levied on each individual property with the amount of service the City provides each property. Similarly, the City does not levy its taxes based on the number of occupants in a household utilizing services. Further to this, Council commits to ongoing reviews with the objective to establish a tax policy that best distributes property taxes among the property classes.

Tax Class Capping Council is concerned regarding the distribution of property taxes for classes where provincial capping has been legislated. Provincial tax rate capping can affect the equity of the allocation due to the capping being only applied to certain properties within the class. • The Ports Property Tax Act Bill - 2004 restricts the municipal tax rates to $27.50 per $1,000 of assessment value. Eligible new construction relating to port properties is taxed at $22.50 per $1,000 of assessment value. The Province provides an annual grant to tjie City to assist in offsetting the capping, but since the grant is indexed to inflation and the tax increase may be higher, other tax payers are allocated the variance. « Class 2 Utilities with respect to Local Government Act 329/96 - is capped at the greater of $40 or 3.28 times Class 6 Business/Other.

Allocating the Tax Burden After the provincial restrictions or capping of tax rates are met, the tax rates for the remaining classes are established by adding the Council approved percentage tax increase to distribute the tax burden as equitably as possible across ail tax classes, utilizing a fixed share approach. Port Moody reviews its tax rates and the revenue derived from the different property tax classes periodically, and strives to keep the tax rates comparable to neighbouring jurisdictions. As mentioned, Council's policy is to allocate the tax percentage increase equitably to each of the different tax classes recognizing that all the different tax classes have their own individual financial challenges.

The impact to tax rates can appear inequitable in some classes even though the tax dollars paid rise more equitably. The reason some tax rates rise more while other tax rates remain more

City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 6 RC - Agenda - 2015 04 28 205 Attachment 9.4

constant is due to the fact that the assessed values, which the tax rates are based on to generate the required revenues, can move in different directions by class as well. When assessed values move in opposite directions for certain classes, the tax rates also need to move in step to keep the tax dollars paid equitable. Over time, tax rates moving in opposite directions to adjust for assessed values moving in opposite directions, create significant variances in the tax rates between the classes. The only equity Council can achieve, without purposely directing tax shifts, is to try and keep the percentage increases to the tax dollars paid as equitable as possible.

Objective: The 2015 financial plan includes relatively little change in the distribution of property taxes among the property classes. Council's informal policy is to spread the tax burden equitably to each taxpayer in each class.

Table two: distribution of property tax revenue among the property classes (2014)

Property Class % Property Tax

Residential (1) 68.3% Utilities (2) 0.3% Major Industry - Ports (4) 2.0%

Major Industry - Other (4) 13.7% Light Industry (5) 1.8% Business (6) 13.8%

Recreation (8) 0.1% TOTAL 100.0%

Table three: distribution of property tax mill rates (2014)

Property Class Ratio

Residential (1) 1.00: 1

Utilities (2) 11.04: 1

Major Industry - Ports (4) 7.81: 1

Major Industry - Other (4) 19.46: 1

Light Industry (5) 5.28: 1

Business (6) 2.89: 1

Recreation (8) 0.81: 1

City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 7 RC - Agenda - 2015 04 28 206 Attachment 9.4

Requirement: the use of permissive and revitalization tax exemptions

Section 224 of the Community Charter provides Council with the authority to grant permissive property tax exemptions on land or improvements.

In 2014, Council approved the list of permissive tax exemptions granted for the 2015 taxation year and the estimated amount of tax revenue foregone. The list demonstrates the policy of Council that permissive exemptions are granted to not-for-profit institutions, including religious, historical and cultural, that form a valuable part of our community.

The City provided 2015 permissive tax exemptions to:

® The B.C. Conference of The Mennonite Brethren Churches • The Roman Catholic Archbishop of Vancouver - St. Joseph's Catholic Church • The Trustees of St. Andrews Congregation of the United Church of Canada ® Parish of St. John the Apostle • His Highness Prince Aga Khan Shia Imami Ismaili Council (Tenants,) Churchill Ventures Inc. (Owner) « Simon Fraser Society for Community Living • Port Moody Heritage Society (Tenants), City of Port Moody (Owner) 9 Port Moody Ecological Society • Port Moody Senior Housing Society ® Port Moody Arts Centre Society (Tenants), City of Port Moody (Owner) s Royal Canadian Legion Port Moody Branch #119 » Sasamat Outdoor Centre (Tenants), Association of Neighbourhood Houses of BC (Owner)

In accordance with the Community Charter, notice to adopt the bylaws must be published, and the bylaws adopted by October 31.

Civic tax revenufe foregone, as a result of the permissive tax exemptions for charitable organizations is estimated to be $97,000 for 2015. As per Section 227 of the Community Charter, notice of this exemption was given to the public. As per Section 98(2) of the Community Charter, this amount of foregone revenue will be disclosed in the City of Port Moody 2015 Annual Report.

Policy: Permissive tax exemptions Council is committed to the continued support of local organizations for permissive tax exemptions since the organizations provide value to our community that, in Council's view, should be supported by tax payers.

City of Port Moody Financial Plan Bylaw; 2015, Bylaw No. 3008 RC - Agenda - 2015 04 28 207 Attachment 9.4

Revitalization tax exemptions Section 226 of the Community Charter provides Council with the authority to grant revitalization property tax exemptions on land or improvements to encourage revitalizations within the municipality.

The City does not currently provide tax exemptions on property or improvements to encourage revitalization of different areas of the City.

Objective: Each year Council will examine its permissive tax exemption policy to determine if it should be expanded.

In the future, with appropriate public consultation, council may choose to provide revitalization tax exemptions in other ways.

City of Port Moody Financial Plan Bylaw, 2015, Bylaw No. 3008 9 208

This Page Intentionally Left Blank Council Agenda Information 13 Regular Council April 28, 2015 209 Attachment 9.5

City of Port Moody Report/Recommendation to Council

Date: April 22,2015 File No. 05-1700-03/08/2015

Submitted by: Financial Services Department

Subject: 2015 Property Tax Rates Bylaw No. 3009

Purpose / Introduction To establish the City of Port Moody Property Tax rates for the collection of property tax revenues as identified in the 2015 Financial Plan.

Recommended Resolutions

THAT City of Port Moody 2015 Property Tax Rates Bylaw No. 3009 be now read a first, second, and third time as recommended in the report dated April 22, 2015 from Financial Services Department regarding the 2015 Property Tax Rates Bylaw.

Background Section 165 of the Community Charter requires municipalities to annually prepare and adopt a Financial Plan that encompasses the City's operating and capital requirements for a period of five years. Section 197 of the Community Charter requires that the municipalities annually adopt a Property Tax Rate Bylaw prior to May 15th to collect and allocate the municipal revenue needed to fund the services Council has approved in their annual Financial Plan.

Council has a revenue policy that allocates the approved tax rate increase equally across all property tax classes. The proposed tax rate percentage increase was equally distributed to all classes except certain property within the Major Industrial Class 4. This particular property was legislatively capped at $27.50/$1,000 of assessed value by the Ports Property Tax Act (PPTA). The PPTA was enacted by the Province to ensure certain eligible port properties remained competitive in attracting port traffic to BC in recognition of the importance of the BC ports as gateways to the economies of Canada. To encourage the owners of port properties to make investments in the capped port properties, the PPTA also requires that the new investments or improvements be phased in to the $27.50/$1,000 rate, starting at $22.5/$1,000. There were improvements made to the capped port property in 2014 that requires the application of the $22.50/$1,000 tax rate, which will be depreciated over the ten years until they reach the leg islated $27.50/$ 1,000 rate.

Properties in the Utility Class 2 have also been legislatively capped by BC regulation 329/96 pursuant to Section 197 of the Community Charter at the greater of $40.00/$1,000 of assessed value or 3.28 times the mill rate for Class 6 - Business/Other. The City's mill rate for Class 2 is

1 Document: 304746 RC - Agenda - 2015 04 28 210 Attachment 9.5 Report/Recommendation to Council 2015 Property Tax Rates Bylaw No. 3009 April 22, 2015

currently proposed at $38.5675/$1,000 of assessed value and is less than the capped rate. Therefore, these properties are not affected by BC Regulation 329/96.

As per Section 197 of the Community Charter, Council annually must adopt a property tax rate bylaw prior to May 15th to set the tax rates to collect the revenues to fund the services established by Council through the budget process. Section 165 of, the Community Charter requires that Council adopt 2015 Financial Plan Bylaw No. 3008, for years 2015 to 2019, prior to the adoption of 2015 Property Tax Rate Bylaw No. 3009. The tax rates for each of the property tax classes cannot be calculated until the amount of revenue needed from taxation has been identified and approved by Council. It is anticipated the adoption of the 2015 Five Year Financial Plan Bylaw #3008, for years 2015 to 2019, will occur at the May 12, 2015 Regular Council meeting. The 2015 Financial Plan may be subsequently amended by Council; however, the associated Property Tax Rate Bylaw #3009 cannot be amended as the rates will be applied to the tax bills for collection of the tax revenues.

The 2015 Annual Property Tax Rates Bylaw No. 3009 is attached as Attachment 1.

Discussion

The 2015 - 2019 Financial Plan included a property tax increase of 3.38%, or $62 over 2014, allocated as follows:

H 1 Syg9| ¦¦¦¦¦ ¦illillfi ' 1 ' General Government - Operations $1,201 $ 1,230 $29 1.56%

Port Moody Police - Operations 535 550 15 0.82%

Subtotal - Operations Property Tax Increase $ 1,736 $ 1,780 $ 44 2.38%

Asset Renewal Levy - Capital 84 102 18 1.00%

Fire Hall #1 Replacement Debt Levy - Capital 26 26 0 0.00%

Total - Property Taxes $ 1,846 $ 1,908 $62 3.38%

In addition, because the Storm Drainage Utility does not have a direct connection to individual households like the other utilities of water, sewer, garbage and recycling, and a service more broadly utilized, it is funded from taxation instead of a user fee. The increase for the Storm Drainage utility service is proposed to increase by 5.45%, or $3 over 2014 from $55 to $58.

Utility Proncrtv Charcio Descrmt

2 RC - Agenda - 2015 04 28 211 Attachment 9.5 Report/Recommendation to Council 2015 Property Tax Rates Bylaw No. 3009 April 22, 2015

Storm Drainage-Utility Tax 55 58 3 5.45%

The mill rates in the attached 2015 Tax Rates Bylaw No. 3009 are based on the above tax and utility increases as proposed in the 2015 Financial Plan.

Other Options 1. Refer 2015 Tax Rates Bylaw No. 3009 back to staff for further information, recognizing that the Tax Rate Bylaw must be adopted prior to May 15, 2015, as required by Section 197 of the Community Charter.

Financial Implications As detailed and set out above.

Communications / Civic Engagement General advertisements for the 2015 - 2019 Financial Plan presentation were included in the local paper. Budget deliberations are open to the public and resulting information is posted and updated on the website. Council has undertaken a variety of community engagement initiatives to elicit feedback on desired service levels, including a budget town hall meeting, online surveys and circulated paper surveys.

Council Strategic Plan Objectives Council has a Strategic Goal of Planning for the Future and Excellence in Service Delivery. Proper financial planning and open and transparent dialogue on proposed financial plans and service levels before they are adopted meet these goals.

Attachments: 1. Annual Property Tax Rates Bylaw No. 3009.

3 RC - Agenda - 2015 04 28 212 Attachment 9.5 Report/Recommendation to Council 2015 Property Tax Rates Bylaw No. 3009 April 22, 2015

City of Port Moody

Bylaw No. 3009

A Bylaw to establish the City of Port Moody Property Tax rates for 2015.

The Council of the City of Port Moody enacts as follows:

1. Citation 1.1 This Bylaw may be cited for all purposes as "City of Port Moody Annual Property Tax Rates Bylaw, 2015, No. 3009".

2. Repeal 2.1 Bylaw No. 2978, 2014, City of Port Moody Annual Property Tax Rates Bylaw and any amendments thereto are repealed.

3. Intent 3.1 The following rates are hereby imposed and levied for the year 2015:

3.1.1 For all lawful general purposes of the municipality on the assessed value of land and improvements taxable for general municipal purposes, rates appearing in column "A" (City Services), "B" (Police Services), "C" (Asset Renewal Levy), "D" (Fireball No. 1 Replacement Levy) & "E" (Storm Drainage) of the Schedule attached to and forming a part of this Bylaw.

3.1.2 For purposes of the Greater Vancouver Regional District on the assessed value of land and improvements taxable for hospital purposes, rates appearing in column "F" of the Schedule attached to and forming a part of this Bylaw.

4. Attachments and Schedules 4.1 Schedule "A" detailing tax rates for 2015 is attached hereto and made part of this Bylaw.

5. Severability 5.1 If a portion of this Bylaw is found invalid by a court, it will be severed and the remainder of the Bylaw will remain in effect.

Document: 305010 RC - Agenda - 2015 04 28 214 Attachment 9.5

Read a first time this day of, 2015,

Read a second time this day of, 2015.

Read a third time this day of, 2015. Adopted this day of 2015.

M.E. Clay D. Shermer, Mayor Corporate Officer

I hereby certify that the above is a true copy of Bylaw No. 3009 of the City of Port Moody.

Corporate Officer

City of Port Moody Annual Property Tax Rates Bylaw, 2015, No. 3009 2 RC - Agenda - 2015 04 28 215 Attachment 9.5

SCHEDULE"A"

Tax Rates (dollars of tax per $1,000.00 taxable value)

CLASS ASSET CITY POLICE RENEWAL SERVICES SERVICES LEVY

1. Residential $ 2.1816 $ 0.9643 $ 0.1769 2. Utility $ 24.2590 $ 10.7234 $ 1.9673 3. Supportive Housing $ 2.1816 $ 0.9643 $ 0.1769 4. Major Industry $ 44.7256 $ 19.7703 $ 3.7362 4. Major Industry-Port Properties $ 17.2503 $ 7.6253 $ 1.4410 4. Major Industry-Port Properties $ 14.1139 $ 6.2389 $ 1.1790 (New Investment)

5. Light Industry $ 11.6411 $ 5.1458 $ 0.9440 6. Business/Other $ 6.2634 $ 2.7687 $ 0.5079 7. Managed Forest Land $ 6.5448 $ 2.8929 $ 0.5307 8. Recreational/Non-Profit $ 1.8345 $ 0.8110 $ 0.1488

"D" "P" CLASS FIREHALL NO.1 REGIONAL REPLACEMENT STORM DISTRICT LEVY DRAINAGE

1. Resitiential $ 0.0459 $ 0.0995 $ 0.0598 2. Utility $ 0.5109 $ 1.1069 $ 0.2093 3. Supportive Housing $ 0.0459 $ 0.0995 $ 0.0598 4. Major Industry $ 0.9703 $ 2.0978 $ 0.2033 4. Major Industry-Port Properties $ 0.3743 $ 0.8091 $ 0.2033 4. Major Industry-Port Properties $ 0.3062 $ 0.6620 $ 0.2033 (New Investment) 5. Light Industry $ 0.2452 $ 0.5312 $ 0.2033 6. Business/Other $ 0.1319 $ 0.2858 $ 0.1465

7. Managed Forest Land . $ 0.1377 $ 0.2985 $ 0.1794 8. Recreational/Non-Profit $ 0.0386 $ 0.0837 $ 0.0598

City of Port Moody Annual Property Tax Rates Bylaw, 2015, No. 3009 216

This Page Intentionally Left Blank In Council Agenda Information [X] Regular Council April 28, 2015 217 Attachment 9.6

City of Port Moody Report/Recommendation to Council

Date: April 17,2015 File No. 0360-01

Submitted by: Meghan Gillanders Lahti - City Councillor, City of Port Moody

Subject: Establishment of a Secondary Suite Task Force

Purpose / Introduction The Secondary Suite Bylaw has been in effect for eleven years and requires review and reconsideration at this time. It is proposed that a Secondary Suite Task Force be established to review and make recommendations.

Recommended Resolutions

THAT Council establish a Secondary Suite Task Force for the purpose of reviewing the Secondary Suite Bylaw and making recommendations to Council on the Bylaw;

AND THAT the duties of the Secondary Suite Task force be to review the present bylaw and to consider all related matters including but not limited to all issues related to secondary suites;

AND THAT the Terms of Reference be brought to the Committee of the Whole meeting of May 7, 2015 for approval;

Background The Secondary Suite Bylaw has been in effect for eleven years and requires review and reconsideration at this time. It is proposed that a Secondary Suite Task Force be established to review and make recommendations.

EDMS-#304737-v1-Secondard Suite Task Force Recommendation RC - Agenda - 2015 04 28 218 Attachment 9.6 Report/Recommendation to Council Secondary Suite Task Force April 17,2015

Discussion In 2002, Port Moody Council established a Secondary Suite Task Force to make recommendations on the formation of a Secondary Suite Bylaw. This was a comprehensive process and culminated in the Secondary Suite Bylaw being established in 2004.

At the time there were several motivations for establishing the Secondary Suite Bylaw including:

• desire to capture the costs of increased solid waste disposal as well as a potential increase in water use; • ensuring that established secondary suites are safe dwellings; a parking associated with secondary suites; • identifying the number of suites as a form of affordable housing stock; 9 regulations regarding the construction of new secondary suites; • secondary suite decommissioning.

At this time, it is important to determine how the secondary suite bylaw has been able to meet the expectations established when the bylaw was initiated.

Since the initiation of the Secondary Suite Bylaw eleven years ago, there have been many complaints received regarding the perception that the fees associated with this bylaw are inequitable and do not fairly reflect the true costs. The Task Force will investigate alternative ways to charge for secondary suites as part of their review.

The Task Force will work towards determining the history of this bylaw, how many suites have been registered, what the financial revenue has been as well as what the impact on individual homeowners has been. A review of neighbouring Secondary Suites Bylaws will be conducted to compare the various practices in the Region in relation to this matter.

In addition, the Task Force will revisit the fees for secondary suites with the mind to determine if this bylaw is fair and equitable to our home owners. The Task Force will review the use of secondary suites and will advise if this bylaw meets the expectation that the City supports the establishment of Secondary Suites as a form of affordable housing.

Other Options Not implement a Secondary Suite Task Force and leave the present bylaw as is.

Financial Implications There will be a cost for staff time, advertising, and one public meeting. It is recommended that the costs for this meeting be paid through the Council Contingency budget.

In addition, the review conducted by the Task Force will include a consideration of financial impact that the bylaw has had in the past eleven years as well as any changes to the bylaw may have, as well as an overview of any other financial implications that any changes to the bylaw may have.

EDMS-#304737-v1-Secondard Suite Task Force Recommendation RC - Agenda - 2015 04 28 219 Attachment 9.6 Report/Recommendation to Council Secondary Suite Task Force April 17, 2015

Communications / Civic Engagement It is anticipated that the public engagement aspects of the Task Force will include printed materials, website questionnaire and at least one public meeting. In addition, the Task Force will conduct their meetings in public and will report to Council on potential public meetings related to this bylaw review.

Council Strategic Plan Objectives This bylaw review meets Council's Strategic Objectives in the areas of: » value for municipal tax dollars, • the need for better communications to inform and engage the community, • opportunities for local economic growth, • community planning to preserve what we have and plan for the future, • affordable housing, • the resources necessary for moving ahead effectively and efficiently.

EDMS-#304737-v1-Secondard_Suite Task Force Recommendation RC - Agenda - 2015 04 28 220 Attachment 9.6 Report/Recommendation to Council Secondary Suite Task Force April 17,2015

For Committee of the Whole Reports. To be completed by Legislative Services. Refer to Regular Q Refer to Regular ÿ Direct staff to ÿ Receive for Council as recommended. Council with amendments prepare new report for information. as discussed. Committee of the Whole.

EDMS-#304737-v1-Secondard Suite Task Force Recommendation RC - Agenda - 2015 04 28 221 Attachment 10.1 Look Listen Live! Regardez Écoutez Restez en Vie!

Operation Lifesaver Opération Gareautrain 901 - 99 Bank Street 901 - 99, rue Bank Ottawa, Ontario K1P 6B9 Ottawa, Ontario K1P 6B9 Telephone (613) 564-8094 téléphone (613) 564-8094 Fax (613) 567-6726 télécopieur (613) 567-6726 e-mail [email protected] courriel [email protected]

April 21, 2015

Office of the Clerk City of Port Moody 100 Newport Drive Port Moody, BC V3H 5C3

Dear Sir / Madam:

I am writing to you today in my capacity as President of Operation Lifesaver.

Public - Rail Safety Week will be held from April 27 to May 3, 2015. The purpose of this national week is to raise rail safety awareness among all Canadians and to highlight the ongoing commitment of the rail industry, its member companies and their employees, to make the rail network even safer.

Once again this year, Operation Lifesaver is proud to support the various activities and events that will be taking place throughout Public - Rail Safety Week across the country to raise public awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizens.

Your City Council can be a powerful ally for our public awareness campaign by adopting the enclosed draft resolution to support Public - Rail Safety Week in your community. Should you require additional information about Operation Lifesaver and rail safety, please consult www.operationlifesaver.ca.

Thank you in advance for supporting this request and Public - Rail Safety Week. We would greatly appreciate it if you would send us a copy of such a resolution.

A partnership initiative of the Railway Association of Canada and Une initiative de partenariat de l’Association des chemins de fer du Transport Canada and works in cooperation with the rail industry, Canada et Transports Canada qui travaille en collaboration avec government, police, unions, and many public organizations and l’industrie ferroviaire, les gouvernements, les corps de police, les community groups. syndicats et les groupes sociaux.

RC - Agenda - 2015 04 28 222 Attachment 10.1

Stephen Covey President Operation Lifesaver

Encl. RC - Agenda - 2015 04 28 223 Attachment 10.1

(Draft Resolution)

RESOLUTION IN SUPPORT OF PUBLIC - RAIL SAFETY WEEK

Whereas Public - Rail Safety Week is to be held across Canada from April 27 to May 3, 2015;

Whereas it is in the public’s interest to raise citizens’ awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizens;

Whereas Operation Lifesaver is a public/private partnership whose aim is to work with the rail industry, governments, police services, the media and other agencies and the public to raise rail safety awareness;

Whereas Operation Lifesaver has requested City Council adopt this resolution in support of its ongoing effort to save lives and prevent injuries in communities, including our municipality;

It is proposed by Councillor ______

seconded by Councillor ______

It is hereby RESOLVED to support national Public - Rail Safety Week, to be held from April 27 to May 3, 2015. RC - Agenda - 2015 04 28 224 Attachment 10.1

RC - Agenda - 2015 04 28 225 Attachment 12.1

City of Port Moody

Minutes

Finance Committee

Minutes of the regular meeting of the Finance Committee held on Tuesday, February 17, 2015 and reconvened on Tuesday, March 3, 2015 in the Brovold Room.

Present Councillor M.P. Lahti, Chair Councillor D.L. Dilworth, Vice Chair Councillor R.G. Glumac Councillor B.A.J. Junker Councillor R. Vagramov Councillor P.Z.C. Royer Mayor M.E. Clay

Absent

In Attendance Kevin Ramsay – City Manager Neal Carley – General Manager of Engineering and Parks Services Remo Faedo – Fire Chief Ron Higo – General Manager of Community Services Angela Parnell – General Manager of Corporate Services Paul Rockwood – General Manager of Financial Services Gorana Cabral – Manager of Financial Planning Tracey Takahashi – Legislative Services & Committee Coordinator Juli Kolby – Manager of Corporate Purchasing and Risk Management Chris Rattenbury – Chief Constable Terry Hawes – Police Board Finance Committee

1. Call to Order

Call to Order Councillor Lahti called the meeting to order at 5:46pm.

2. Approval of Previous Minutes

Minutes 2.1 FC15/020 Moved, seconded and CARRIED THAT the minutes of the Finance Committee meeting held on Tuesday, February 3, 2015 be adopted.

3. Unfinished Business

Finance Committee - 1 - February 17 and March 3, 2015 #298532 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 226 Attachment 12.1

4. New Business

Operating Budget 4.1 Staff provided an overview of the 2015 to 2019 operating budget Deliberations process, noting where the process currently stands and where it is headed.

Discussion ensued with regard to the proposed Police Budget exceeding the recommended 0.36% increase at a level of 0.99% and what would likely happen if the committee directed the Police Board to reduce it to 0.36%. The Police Chief noted that such a reduction would mean a reduction of members in order to meet the lower rate.

Discussion ensued with regard to concerns over the possible loss of significant revenue streams and whether a stabilization reserve should be created to address that uncertainty.

FC15/021 Moved, seconded THAT, given there is some uncertainty around the future use of significant revenue generating properties, the City create a Stabilization Reserve to transfer funds to, in order to mitigate the anticipated future revenue loss risk;

AND THAT the City transfer any growth revenues in excess of budgeted growth revenues starting in 2014 to the Stabilization Reserve to be used to mitigate the impact of future lost revenues.

FC15/022 Moved, seconded, and DEFEATED THAT the foregoing motion be amended by adding the following clause: AND THAT a specific line item be included in the tax bill adding a fixed portion of revenues to the stabilization reserve in anticipation of the closure of Burrard Thermal. (Voting against: Councillors Dilworth, Glumac, Junker, Lahti, Royer, and Mayor Clay)

The question on the main motion was put and CARRIED.

Discussion ensued with regard to a recommendation by an external consultant regarding the immediate need for additional facilities resources.

Finance Committee - 2 - February 17 and March 3, 2015 #298532 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 227 Attachment 12.1

Discussion ensued with regard to considerations around the existing WCB Compliance Reserve.

FC15/023 Moved, seconded, and CARRIED THAT the City rename the WCB Compliance Reserve to OH&S/WCB Reserve;

AND THAT the Reserve be repurposed to include transfers of any external financial incentives received from COR WCB audits and any surplus related to specialized employee assessments to the Reserve, and funds be used to smooth out fluctuations in the area of specialized employee assessment and/or expand OH&S programs.

The Committee discussed considerations relating to the HR Recruitment Reserve.

FC15/024 Moved, seconded, and CARRIED THAT the City create an HR Recruitment Reserve to address fluctuations in annual recruitment expenditures;

AND THAT any surplus related to annual recruitments be transferred to the Reserve.

Discussion ensued with regard to consideration of the City’s previous practice of making annual purchases of art.

The Committee discussed consideration of building the Finance Internal Audit program into the base budget.

Discussion ensued with regard to the fleet review that is currently under way, which could have a potential tax impact following the April 7, 2015 presentation to the Finance Committee.

Discussion ensued with regard to giving consideration to creating a Police Recruitment Reserve.

FC15/025 Moved, seconded, and CARRIED THAT the City create a Police Recruitment Reserve to address fluctuations in annual recruitment expenditures;

AND THAT any surplus related to annual recruitments be transferred to the Police Recruitment Reserve.

Finance Committee - 3 - February 17 and March 3, 2015 #298532 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 228 Attachment 12.1

Discussion ensued with regard to consideration of the creation of a Police Major Crime Reserve with no immediate tax impact.

FC15/026 Moved, seconded, and CARRIED THAT the City create a Police Major Crime Reserve to address fluctuations in major crime related expenditures;

AND THAT any surplus related to the Major Crime Cost Centre be transferred to the Police Major Crime Reserve.

The Committee discussed the Asset Management Investment Plan and the effect it may have on the Five Year Financial Plan.

FC15/027 Moved, seconded, and CARRIED THAT the City reinstate the annual purchase of art in the amount of $923 to the base operating budget in 2015. (Voting against: Mayor Clay and Councillor Lahti)

FC15/028 Moved, seconded, and CARRIED THAT $169,000 be added to the 2015 base operating Financial Plan, $64,000 to fund 1 FTE Building Service Worker, and $105,000 to fund 1 FTE Building Maintenance Technician, funded from taxation.

FC15/029 Moved, seconded and CARRIED THAT staff be directed to prepare a 2015 Financial Plan presentation for the purposes of public consultation, including the March 5, 2015 Town Hall Meeting, which includes 2015 tax increases of 1.67% for General Government, 0.99% for the Police Board, and 1.0% for the Asset Levy;

AND THAT the 2015 budget impacts be flowed through and reflected in submitted budgets for years 2016 to 2019 for presentation and public consultation.

FC15/030 Moved, seconded and CARRIED THAT the meeting be recessed.

The meeting was recessed at 7:30pm on February 17, 2015.

Finance Committee - 4 - February 17 and March 3, 2015 #298532 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 229 Attachment 12.1

Reconvene FC15/031 Meeting Moved, seconded and CARRIED THAT the Finance Committee meeting that was adjourned on February 17, 2015 at 7:30pm be reconvened.

The meeting was reconvened on Tuesday, March 3, 2015 at 3:32pm.

Present: Councillor M.P. Lahti, Chair Councillor R.G. Glumac Councillor B.A.J. Junker Councillor P.Z.C. Royer Mayor M.E. Clay

Absent: Councillor D.L. Dilworth, Vice Chair Councillor R. Vagramov

In Attendance: Kevin Ramsay – City Manager Neal Carley – General Manager of Engineering and Parks Services Ron Higo – General Manager of Community Services Angela Parnell – General Manager of Corporate Services Paul Rockwood – General Manager of Financial Services James Stiver – General Manager of Development Services Gorana Cabral – Manager of Financial Planning Rhonda Anderson – Manager of Accounting Juli Kolby – Manager of Corporate Purchasing and Risk Management Tracey Takahashi – Legislative Services & Committee Coordinator

National Energy 4.2 FC15/032 Board Moved, seconded and CARRIED Submissions THAT the $40,000 City Council Contingency Budget be pre- Funding approved for 2015;

AND THAT $10,000 from the $40,000 pre-approved amount be allocated to undertake a legal assessment to evaluate the value to the City in participating in the formal hearing portion of the National Energy Board review process for the Trans Mountain Expansion Project.

Finance Committee - 5 - February 17 and March 3, 2015 #298532 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 230 Attachment 12.1

5. Information

Monthly 5.1 Report: To be distributed under separate cover Expenditure File: 05-1700-03--06/2015 Report

Budget Increases 5.2 Policy: Budget Expenditure Control Policy – 05-1700-01 per Budget File: 01-0350-03/2010-01 Expenditure Memo: Corporate Business Analyst, dated February 4, 2015 Control Policy File: 05-1700-002

It was noted that the funds will be used for the strategic fleet review that is currently being undertaken.

2015 Vehicle 5.3 Report: Financial Services, dated February 10, 2015 Insurance File: 03-1280-02 Discount

6. Adjournment

Councillor Lahti adjourned the meeting at 3:37pm on March 3, 2015.

Councillor M.P. Lahti, Tracey Takahashi, Chair Committee Coordinator

Finance Committee - 6 - February 17 and March 3, 2015 #298532 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 231 Attachment 12.1

City of Port Moody

Minutes

Finance Committee

Minutes of the regular meeting of the Finance Committee held on Tuesday, March 3, 2015 in the Brovold Room.

Present Councillor M.P. Lahti, Chair Councillor R.G. Glumac Councillor B.A.J. Junker Councillor P.Z.C. Royer Mayor M.E. Clay

Absent Councillor D.L. Dilworth, Vice Chair Councillor R. Vagramov

In Attendance Kevin Ramsay – City Manager Neal Carley – General Manager of Engineering and Parks Services Ron Higo – General Manager of Community Services Angela Parnell – General Manager of Corporate Services Paul Rockwood – General Manager of Financial Services James Stiver – General Manager of Development Services Gorana Cabral – Manager of Financial Planning Rhonda Anderson – Manager of Accounting Chris Rattenbury – Chief Constable Andrew Richards – Deputy Chief Constable Tracey Takahashi – Legislative Services & Committee Coordinator Amelia Trachsel – Construction Engineer George McDuff – Senior Project Engineer James Chandler – Manager of Engineering

1. Call to Order

Call to Order Councillor Lahti called the meeting to order at 3:37pm.

2. Approval of Previous Minutes

Minutes 2.1 No minutes

3. Unfinished Business

Finance Committee - 1 - March 3, 2015 #299838 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 232 Attachment 12.1

4. New Business

Capital Budget 4.1 Financial Services staff provided an overview of the 2015 - 2019 Deliberations Capital Budget process, noting the currently available funding, as well as projected shortfalls.

Discussion ensued with regard to current levels of backlog in the asset management plan and its incorporation into the Financial Plan.

Capital sidebar issues and considerations were discussed as follows:  Library Renovation Project - $469,000 – It was agreed that this item would be discussed in conjunction with a broader discussion on facilities funding  Additional Resources – PT position required in IS Division at an estimated cost of $40,000 proposed to be funded by Capital (Water/Sewer/General – 1/3 each)

FC15/033 Moved, seconded and CARRIED THAT the part-time GIS/Land Management Position be included in the 2015 Capital Financial Plan and be funded equally by Water Reserve, Sewer & Drainage Reserve and Asset Reserve. (Voting against: Mayor Clay and Councillor Glumac)

Moved, seconded and WITHDRAWN THAT the capital funding envelopes be allocated to capital programs as described in the report dated February 19, 2015 from Financial Services regarding 2015 – 2019 Capital Financial Plan;

AND THAT staff be directed to report back on a preliminary spending plan for the proposed capital programs that is within the allocated Asset Reserve funding envelopes as described in the report dated February 19, 2015 from Financial Services regarding 2015 – 2019 Capital Financial Plan.

FC15/034 Moved, seconded and DEFEATED THAT Road Rehabilitation-LRN fund in the Asset Management Plan be reduced by $200,000;

AND THAT a new Cycling and Pedestrian Infrastructure category be created within the Asset Management Plan, funded initially with that $200,000. (Voting against: Mayor Clay, and Councillors Junker, Lahti, Royer)

Finance Committee - 2 - March 3, 2015 #299838 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 233 Attachment 12.1

FC15/035 Moved, seconded and CARRIED THAT the capital funding envelopes be allocated to capital programs as described in the report dated February 19, 2015 from Financial Services regarding 2015 – 2019 Capital Financial Plan;

Discussion ensued with regard to which items would be brought back for discussion.

FC15/036 Moved, seconded and CARRIED THAT staff report back on capital projects, including proposed cycling infrastructure projects on Clarke Street and Murray Street, a Library Renovation project and upgrades to the Inlet Centre fields;

AND THAT this discussion take place as part of a broader discussion on capital funding and Recreation Centre debt retirement.

2014 Police Budget 4.2 Memo: Chief Constable, dated February 11, 2015 Surplus Prediction File: 05-1715-20-08 and Proposed Use of Funds Staff provided an overview of the memo from the Chief Constable. Discussion ensued with regard to the details in the memo.

FC15/037 Moved, seconded and CARRIED THAT, given that a sufficient Police Department overall operating surplus has been projected for 2014, $16,500 be transferred to the Police Recruitment Reserve for 2014;

AND THAT, upon confirmation that an overall Police Department operating surplus has been generated for the year, any future surplus related to annual Police Department recruitments be transferred to the Police Recruitment reserve and, if necessary, any deficit related to annual recruitments be funded from the reserve.

Finance Committee - 3 - March 3, 2015 #299838 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 234 Attachment 12.1

FC15/038 Moved, seconded and CARRIED THAT, given that a sufficient Police Department overall operating surplus has been projected for 2014, $40,000 be transferred to the Major Crime Reserve for 2014;

AND THAT, upon confirmation that an overall Police Department operating surplus has been generated for the year, any future surplus related to major crime be transferred to the Major Crime Reserve, and, if necessary, any deficit related to major crime be funded from the reserve.

FC15/039 Moved, seconded and CARRIED THAT, given that a sufficient Police Department overall operating surplus has been projected for 2014, $20,000 of the 2014 Police Department operating surplus be carried forward to increase the supply of ammunition to assist with further firearms testing in 2015.

FC15/040 Moved, seconded and CARRIED THAT, given that a sufficient Police Department overall operating surplus has been projected for 2014, $10,000 of the 2014 Police Department operating surplus be carried forward to purchase the PRIME Data-Mart Module in 2015.

2014 Project 4.3 Memo: Manager of Accounting, dated February 23, 2015 Update – 2 Year File: 05-1830-02-17 Limit and Cancelled Projects Staff provided an overview of the memo from the Manager of Accounting regarding the 2014 Project Update - 2-year Limit and Cancelled Projects.

FC15/041 Moved, seconded and CARRIED THAT the 2014 projects as presented in the memo dated February 23, 2015 from the Manager of Accounting regarding 2014 Project Update – 2 Year Limit and Cancelled Projects, be cancelled;

AND THAT funding from the cancelled projects be reallocated into the appropriate accounts.

Finance Committee - 4 - March 3, 2015 #299838 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 235 Attachment 12.1

35th Anniversary 4.4 Report referred from Council: Engineering and Parks Services, dated Terry Fox Event February 16, 2015 File: 5400-20-08

FC15/042 Moved, seconded and CARRIED THAT $2,500 for permanent sign placement and traffic control in Port Moody during the 35th Anniversary Terry Fox event on April 4, 2015 be funded from the 2015 Council Contingency.

Chafer Beetle 4.5 Reports referred from Council: Engineering and Parks Services, Management dated February 16, 2015; Environmental Protection Committee, dated Program February 19, 2015 File: 13-6870-01/01

FC15/043 Moved, seconded and CARRIED THAT $10,000 for the Enhanced Education and Management Program to inform residents about and minimize the damage associated with the European Chafer Beetle be funded from the 2015 Council Contingency.

Metro Vancouver 4.6 Report referred from Council: Mayor Mike Clay, dated February 16, Tipping Fees 2015 File: 0480-01

FC15/044 Moved, seconded THAT the City establish a Tipping Fee Reserve in the Solid Waste Fund to deposit savings from budgeted Metro Vancouver tipping fees over actual tipping fees;

AND THAT the Reserve be used to offset future solid waste fee increases and other operating funding challenges or initiatives.

Moved, THAT the foregoing motion be amended by adding the year 2015 between the words “from” and “budgeted” in the first clause.

The amending motion failed for lack of a seconder.

The question on the main motion was put and CARRIED.

Finance Committee - 5 - March 3, 2015 #299838 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 236 Attachment 12.1

Transportation 4.7 Report: Engineering and Parks Services, dated February 25, 2015 Infrastructure File: 11-5240-01 Projects – Budget Consolidation FC15/045 Moved, seconded and CARRIED THAT consolidation of funds to address project budget shortfalls be authorized, as recommended in the report dated February 25, 2015 from Engineering and Parks Services regarding Transportation Infrastructure Projects – Budget consolidation.

5. Information

6. Adjournment

Councillor Lahti adjourned the meeting at 4:36pm.

Councillor M.P. Lahti, Tracey Takahashi, Chair Committee Coordinator

Finance Committee - 6 - March 3, 2015 #299838 File: 01-0360-20-05-01/2015

RC - Agenda - 2015 04 28 237 Attachment 12.1

City of Port Moody

Minutes

Land Use Committee Minutes of the regular meeting of the Land Use Committee held on Tuesday, March 3, 2015 in the Brovold Room.

Present Councillor Zoë Royer, Chair Councillor Meghan Lahti, Vice-Chair Councillor Rick Glumac Councillor Barbara Junker Mayor Mike Clay Daniel Attridge Micah Dew Larry Kozak Robert Starcevich

Absent Councillor Diana Dilworth (Regrets) Councillor Robert Vagramov (Regrets) Chris Carter Keir Macdonald (Regrets)

Also in Attendance Darren Trester, TL Housing Solutions Craig Lochhead, TL Housing Solutions Wendy Swalwell, Chair, Legion Property Development Committee

In Attendance Mary De Paoli, Manager of Planning James Stiver, General Manager of Development Services Alanna McDonagh, Planner Kevin Ramsay, City Manager Tracey Takahashi, Legislative Services and Committee Coordinator

1. Call to Order

Call to Order 1.1 Councillor Zoë Royer called the meeting to order at 7:00 p.m.

Meeting 1.2 The Manager of Planning read out the guidelines for speaking at Procedures the meeting.

Land Use Committee - 1 - March 3, 2015 #295822 File: 01-0360-20-01-01/2015 RC - Agenda - 2015 04 28 238 Attachment 12.1

2. Adoption of Minutes

Minutes 2.1 LUC15/001 Moved, seconded and CARRIED THAT the minutes of the Land Use Committee meeting held Tuesday, September 2, 2014 be adopted.

3. Unfinished Business

4. New Business

Rezoning – 4.1 Staff provided an overview of and the applicant made a brief 2513-2519 Clarke presentation on the proposed application. Street The Chair opened the floor for public input on the application.

Wendy Swalwell, Chair of the Legion Property Development Committee, spoke in favour of the application on behalf of the Legion members and asked the committee to approve the application.

Cathy Cena, Port Moody, noted that she is in favour of this project, as it will give a positive facelift to the Moody Centre area and noted that the proposed housing is very affordable.

Helen Daniels, Port Moody, spoke in favour of this application, noting that it will be a good start to the revitalization of the Moody Centre area.

The Chair invited public comment for a second and third time. As there were no further comments from the public, the Chair opened the floor for comments and questions from members of the committee.

Councillor Glumac asked for clarification about what could be discussed at this meeting and the mandate of the committee with regard to consideration of the application. He asked whether a different entrance configuration had been considered and, if so, what the reasoning was behind the proposed design decision.

The applicant explained that alternate access configurations had been considered, but the proposed design was the most efficient and effective use of the land.

Land Use Committee - 2 - March 3, 2015 #295822 File: 01-0360-20-01-01/2015 RC - Agenda - 2015 04 28 239 Attachment 12.1

Mary de Paoli explained that a balance is aimed for in trying to meet the objectives of the Official Community Plan, and noted that the proposed access was the most desirable alternative from an engineering perspective.

Councillor Lahti expressed an understanding of the access issues and spoke in favour of the project.

Micah Dew asked about the effect of the underground parkade construction on the area, about the approximate prices for the residential units, and ownership of the land.

The applicant explained that the water table has created difficulties in the design, but noted that it shouldn’t create any long-term issues. The applicant also explained that unit prices have yet to be finalized and they are waiting for final approval from BC Housing. It was noted that the land will be held as an air space parcel, so the Legion retains ownership of the land.

Councillor Junker expressed support for the application.

The Chair called for questions and comments from the committee for a second and third time. No further comments were received.

LUC15/002 Moved, seconded and CARRIED THAT the application for Rezoning, to allow for a mixed-use development at 2513-2519 Clarke Street, be supported as presented.

5. Information

6. Adjournment

Councillor Royer adjourned the meeting at 7:39pm.

Councillor Zoë Royer, Tracey Takahashi, Chair Committee Coordinator

Land Use Committee - 3 - March 3, 2015 #295822 File: 01-0360-20-01-01/2015 RC - Agenda - 2015 04 28 240 Attachment 12.1

City of Port Moody

Minutes

Community Care Committee

Minutes of the regular meeting of the Community Care Committee meeting held on Monday, March 9, 2015 in the Brovold Room.

Present Councillor Diana Dilworth, Chair Jean Donaldson John Grasty Ann Hulbert Saeed Jafaei Brooke Lewis Darlene Kasuya Michi Tsurumi

Absent Councillor Meghan Lahti, Vice Chair (Regrets) Ruth Cox (Regrets) Katarina Edwards (Regrets) Samantha-Julia Thokle (Regrets)

In Attendance Kevin Jones, Planner Tracey Takahashi, Committee Coordinator

1. Call to Order

Call to Order 1.1 Councillor Dilworth called the meeting to order at 7:00pm.

2. Approval of Previous Minutes

Minutes 2.1 CCC15/005 Moved, seconded and CARRIED THAT the minutes of the regular meeting of the Community Care Committee held on Thursday, February 5, 2015 be adopted.

3. Unfinished Business

Council Update 3.1 Councillor Dilworth provided an update on items discussed at Council since the last meeting of this committee. It was noted that the committee’s 2015 Work Plan was approved by Council on February 24, 2015 with no changes.

Community Care Committee 1 March 9, 2015 #300346 0360-20-02-01/2015

RC - Agenda - 2015 04 28 241 Attachment 12.1

4. New Business

Community 4.1 Staff provided an update on the Community Volunteer Services Volunteer Services for Seniors (CVSS) organization, including an overview of the for Seniors (CVSS) - basic activities undertaken by the organization. It was noted that Update CVSS continues to advocate for more funding for seniors’ programs; however, additional funding has yet to be secured. The organization does have funding in place up to the end of this fiscal year, which ends in June 2015. CVSS has been applying for grants, but have not yet been successful in securing funding.

Suter Brook Curb 4.2 Attachment: Suter Brook Letdown Photos Letdowns – Review File: 01-0360-20-02

Staff provided an overview of previous discussion on the curb letdowns in Suter Brook, noting that of 17 letdowns in the area, 11 are on city property, while 6 are on private property owned by ONNI. Staff requested feedback from the committee on the trial grinding down of two curb letdowns at the intersection of Morrissey Street and Brew Street. It was noted that there seems to also be a number of tripping hazards in the area as a result of different materials settling at different speeds since construction. Staff reported that the Engineering Department is still looking into the issues and staff will pass on the committee’s feedback.

The Building Access Handbook Guide published by the Provincial Government could be useful for the committee in learning more about regulations surrounding these kinds of issues. The guidebook can be found at this link: http://www.housing.gov.bc.ca/pub/Building%20Access%20Hand book%202014.pdf.

Possible Seniors 4.3 Jean Donaldson provided an overview of the Terms of Reference Advisory Committee she drafted for a possible Seniors’ Advisory Committee, based – Discussion on the current Terms of Reference for the Port Moody Youth Focus Committee. It was noted that the minimum defined age for seniors in the draft Terms of Reference would perhaps be better as 50 or 55 rather than 65.

A suggestion was made to add the following point under the draft duties: “Determination of potential for and recommendations related to new programs and program space for Port Moody Seniors.”

It was agreed that discussion of this topic would become clearer for members after the committee visits seniors’ centres located in Coquitlam and Port Coquitlam in May.

A good source of resources may be the BC Seniors Advocate at http://www.seniorsadvocatebc.ca/.

Community Care Committee 2 March 9, 2015 #300346 0360-20-02-01/2015

RC - Agenda - 2015 04 28 242 Attachment 12.1

Housing 4.4 Minutes, dated February 16, 2015 Accessibility File: 01-0360-20-02 Subcommittee – Update John Grasty provided an overview of the minutes circulated from the February 16, 2015 meeting of the subcommittee. The subcommittee is hoping to speak with staff with regard to information that is currently available on housing accessibility in Port Moody. Staff will facilitate a meeting.

Mr. Grasty explained that the subcommittee hopes to create a registry of accessible homes in the city, as well as homes that might be reasonably easy to convert / retrofit, and propose some incentives for such retrofitting.

5. Information

2015 Work Plan 5.1 Report: Community Care Committee, dated February 9, 2015 File: 01-0360-20-02

This item was provided for information only.

Tri-Cities 5.2 Minutes: Tri-Cities Homelessness & Housing Task Group, dated Homelessness & January 9, 2015 Housing Task Group File: 01-0375-20-29 Minutes This item was provided for information only.

Roundtable 5.3 Jean Donaldson reported that the Tri-Cities Retired Teachers’ Association is organizing a free Tri-Cities Community Seniors’ Forum at the Winslow Centre (1100 Winslow Avenue, Coquitlam) on Friday, March 27, 2015. The deadline to register for the event is March 17 at http://seniorsforum.eventbrite.ca.

May Meeting 5.4 The May 11, 2015 meeting will consist of a tour of seniors centres in other municipalities. The meeting will begin at 6:30pm. Staff will look into securing a vehicle for the tour.

6. Adjournment

Councillor Dilworth adjourned the meeting at 8:30pm.

Councillor Diana Dilworth, Tracey Takahashi, Chair Committee Coordinator

Community Care Committee 3 March 9, 2015 #300346 0360-20-02-01/2015

RC - Agenda - 2015 04 28 243 Attachment 12.1

City of Port Moody

Minutes

Youth Focus Committee

Minutes of a regular meeting of the Youth Focus Committee held on Wednesday, March 11, 2015 in the Brovold Room

Present Ali Ahmadi Khail Alibhai Lakota Huffman Yoojin Jung Duncan Macrae Amanda Masse Amy Seo Christine Seo Theoren Nesbitt

Absent Rose Sheikh-Bahaie Tiffany Yep Michelle Jun Adam Virani

In Attendance Councillor Barbara Junker Jason Peura, Youth Leader / Staff Liaison Jim LaCroix, Manager of Recreation Services

1. Call to Order

Call to Order 1.1 The Chair called meeting to order at 5:05pm.

2. Adoption of Agenda

Agenda 2.1 YFC15/005 Moved, seconded and CARRIED THAT the agenda of the Youth Focus Committee meeting held, Wednesday, March 11, 2015 be amended by adding Scholarship Update as item 4.1;

AND THAT the agenda of the Youth Focus Committee meeting held, Wednesday, March 11, 2015 be adopted as amended.

Youth Focus Committee Minutes - 1 - March 11, 2015 #300232 File: 0360.20.07.01/2015

RC - Agenda - 2015 04 28 244 Attachment 12.1

3. Adoption of Previous Minutes

Minutes 3.1 YFC15/006 Moved, seconded and CARRIED THAT the minutes of the Youth Focus Committee meeting held Wednesday, February 11, 2015 be adopted as circulated.

4. Unfinished Business

Scholarship Update 4.1 It was reported that the Scholarship Sub-committee will be meeting at 4:00pm on Saturday, March 14, 2015 in the Youth Lounge.

5. New Business

Communication and 5.1 Jason Peura reminded members about attendance, noting the Attendance importance of notifying staff as soon as possible if they are unable to attend a specific event or meeting. Doing so will allow staff to arrange for other volunteers or to reschedule if necessary. Jason explained that last-minute calls should be used for emergency purposes only.

Youth Parliament – 5.2 Christine Seo shared about her experience participating in the Update Youth Parliament, noting that she really enjoyed her time in Victoria and learned a lot during the four days. She encouraged other committee members to apply for next year. Christine mentioned that there will be a regional youth parliament session held in June.

Relay for Life – 5.3 Amanda Masse spoke about the Relay for Life cancer research Update fundraiser. She noted that she really liked the food and entertainment at the event and being able speak with cancer survivors. The committee agreed that they would like to raise more money this year and hope to do more fundraising with that in mine.

Discussion ensued with regard to fundraising ideas, including a bake sale and bottle drive. Staff explained that food for a bake sale would need to be donated and prepared in a commercial kitchen. Committee members agreed to meet after the Scholarship Sub-committee meeting to distribute donation letters to the community. The committee will host a bake sale during Spring Break around the time that Recreation Camps end at 3pm each day.

Youth Focus Committee Minutes - 2 - March 11, 2015 #300232 File: 0360.20.07.01/2015

RC - Agenda - 2015 04 28 245 Attachment 12.1

Youth Week 5.4 Jason Peura spoke about Youth Week, which will take place May Subcommittee 1-7, 2015. It was noted that a number of events will be held throughout the week. Past events have included an Amazing Race, Youth versus Police sports events, pancake breakfasts, as well as several others. Theoren, Lakota, Amanda, Ali, Duncan, and Christine volunteered to be on a subcommittee to help plan events.

Tri-Cities REACH 5.5 Amanda Masse, Christine Seo and Tiffany Yep reported that they Awards Update had attended a REACH Awards meeting. The awards will be held on May 7, 2015 and will feature a spy / James Bond theme. Amanda explained that Youth Focus Committee members can nominate youth, adults or businesses who make an impact in the community to receive a REACH Award.

6. Open Forum

6.1 Jim LaCroix reported that the committee’s work plan was approved by Council. He asked the committee to look at the events contained in the work plan and create a planning schedule for the year.

6.2 Jim LaCroix explained that committee members from other committees bring tablets or laptops to meetings in an effort to reduce the amount of paper used at meetings, as the City is trying to be green as possible. He suggested that Youth Focus Committee members also consider doing this.

7. Adjournment

The meeting was adjourned at 5:47pm.

Youth Focus Committee Minutes - 3 - March 11, 2015 #300232 File: 0360.20.07.01/2015

RC - Agenda - 2015 04 28 246 Attachment 12.1

City of Port Moody

Minutes

Parks and Recreation Commission

Minutes of the regular meeting of the Parks and Recreation Commission held on Wednesday, March 11, 2015 in the Brovold Room.

Present Councillor Diana Dilworth, Vice-Chair Tyler Brown John Callaghan Sarah Carlos Elaine Golds Yoojin Jung (Youth Focus Committee Representative) Jim Millar Rasmeet Mohar Joosung Park Jutta Rickers-Haunerland David Tang

Absent Councillor Meghan Lahti, Chair (Regrets) David Hilderley Allen Hunt (Regrets) Sean McLeod Darcel Moro (Regrets)

In Attendance Jim LaCroix, Manager of Recreation Services Tracey Takahashi, Committee Coordinator

1. Call to Order

Call to Order 1.1 Councillor Dilworth called the meeting to order at 7:04pm.

2. Approval of Previous Minutes

Minutes 2.1 PRC15/004 Moved, seconded and CARRIED THAT the minutes of the Parks and Recreation Commission meeting held Wednesday, February 11, 2015 be adopted.

3. Unfinished Business

Parks & Recreation Commission - 1 - March 11, 2015 #300366 0360-20-10/2015

RC - Agenda - 2015 04 28 247 Attachment 12.1

4. New Business

Recreation Fees 4.1 Attachment: 2016 Proposed Fees for Rentals (Part 1) File: 15-7900-03/2002

Staff provided an overview of the facility rental fees as proposed, noting that the proposed rates are for 2017 for room bookings. Discussion ensued with regard to the overall rates for facility bookings, with the following items flagged for follow-up:

 Will the third floor training room at the Inlet Centre Firehall be added to the list of rental facilities? – As of now, no formal discussion or decision has been made.  Staff will report back on the amount the city makes from room rentals annually – cost / benefit analysis.  Staff will report back with information on vacancy rates for the various facilities.

Parks and 4.2 Report: Community Services, dated February 23, 2015 Recreation Master File: 12-6240-20-08/01 Plan Staff provided an overview of the presentation made to Council on the Parks and Recreation Master Plan. The committee was asked for feedback on the various recommendations that have been made to Council in this regard.

PRC15/005 Moved, seconded and CARRIED THAT the Parks and Recreation Commission strongly support the recommendations contained in the Parks and Recreation Master Plan with regard to Trails, Paths and Sidewalks (section 4.1);

AND THAT the City develop a formal trails system, with better mapping and brochures, both in hardcopy and electronic form, to provide information to the public about the available trails in the city.

PRC15/006 Moved, seconded and CARRIED THAT the City ensure that the trails and pathways system capacity is expanded in accordance with the population growth in Port Moody.

PRC15/007 Moved, seconded and CARRIED THAT safety of trails in the City be given a higher priority, particularly in terms of motion-activated lighting on high use trails, with lighting implemented in such a manner as to minimize disturbance to wildlife.

Parks & Recreation Commission - 2 - March 11, 2015 #300366 0360-20-10/2015

RC - Agenda - 2015 04 28 248 Attachment 12.1

PRC15/008 Moved, seconded and CARRIED THAT the Parks and Recreation Commission support the recommendations contained in the Parks and Recreation Master Plan with regard to Parkland (item 4.2.11);

AND THAT new parkland be acquired in a manner consistent with population growth in the City.

PRC15/009 Moved, seconded and CARRIED THAT the Parks and Recreation Commission support the recommendations contained in the Parks and Recreation Master Plan with regard to Park Design and Development (item 4.3.2);

AND THAT the implementation of CPTED principles be sensitive to preservation of existing habitat, minimizing the impacts on the natural environment and the needs of wildlife.

PRC15/010 Moved, seconded and CARRIED THAT the Parks and Recreation Commission support the recommendations contained in the Parks and Recreation Master Plan with regard to Outdoor Sports (section 4.4);

AND THAT the Commission recommend that a stronger emphasis be placed on working with School District #43 with regard to shared use of facilities such as fields.

PRC15/011 Moved, seconded and CARRIED THAT the Parks and Recreation Commission support the recommendations contained in the Parks and Recreation Master Plan with regard to Other Park Amenities (section 4.5).

PRC15/012 Moved, seconded and CARRIED THAT the Parks and Recreation Commission support the recommendations contained in the Parks and Recreation Master Plan in sections 4.6 through 7.5.

Age-Friendly 4.3 Report: Community Services, dated February 23, 2015 Community File: 15-8160-04 Planning Report This item was deferred to the April meeting.

Parks & Recreation Commission - 3 - March 11, 2015 #300366 0360-20-10/2015

RC - Agenda - 2015 04 28 249 Attachment 12.1

5. Information

Roundtable 5.1 Councillor Dilworth provided a recap of the Sports Memorabilia Display unveiling event that was held last week.

Elaine Golds reported that a nature walk will be held with the Burke Mountain Naturalists through Shoreline Park on Saturday, March 14, 2015, beginning at 10:00am.

Staff reported that the parks and facilities tour has been scheduled for Saturday, April 18, 2015.

6. Adjournment

Councillor Dilworth adjourned the meeting at 9:10pm.

Councillor Meghan Lahti, Tracey Takahashi, Chair Committee Coordinator

Parks & Recreation Commission - 4 - March 11, 2015 #300366 0360-20-10/2015

RC - Agenda - 2015 04 28 250 Attachment 12.1

City of Port Moody

Minutes

Heritage Commission

Minutes of the regular meeting of the Heritage Commission held on Thursday, March 12, 2015 in the Brovold Room.

Present Councillor Barbara Junker, Chair Councillor Rick Glumac, Vice-Chair Matthew de Moor Geoff Deacon Laura Dick Bryan Hoad Jane Larsen Bradley Letwin Glen Macrae Gregory Millard Branka Nedimovic Robert Simons

Absent Robin Matthews-Kanhai Debora Seehuber (Regrets) Graham Walker (Regrets)

In Attendance Alanna McDonagh, Planner Tracey Takahashi, Committee Coordinator

1. Call to Order

Call to Order 1.1 Councillor Junker called the meeting to order at 7:03pm.

2. Approval of Previous Minutes

Minutes 2.1 HC15/003 Moved, seconded and CARRIED THAT the minutes of the Heritage Commission meeting held Thursday, February 12, 2015 be adopted as circulated.

Heritage Commission - 1 - March 12, 2015 #300367 File: 01-0360-20-09-01/2015

RC - Agenda - 2015 04 28 251 Attachment 12.1

3. Unfinished Business

Heritage Week 2015 3.1 Staff reported that well over 100 people attended the event on – Review February 22, 2015, and noted that the entertainment was very well received. Port Moody Police were on hand with a vintage vehicle. All agreed that it was a good event overall. It was noted that the weather could make it difficult some years, but was favourable this year. The passport contest gathered 23 completed entries and the winners were very happy to receive their prizes. There were six prizes – five donated from local businesses and a Tracks in Time book gifted from the Heritage Commission.

Members were disappointed that there were no photos from the event published in local papers after the event. It was agreed that local media should be notified in advance of next year’s event.

Thank you cards, signed by Commission members, will be sent out to local businesses that donated gifts to the event, as well as to the volunteers from Transit Museum Society and the Port Moody Police.

Councillor Junker reported that the Mayor had commented that this was one of the best Heritage Week events he has ever attended.

Annual Work Plan 3.2 Report: Heritage Commission, dated February 27, 2015 and Budget File: 01-0360-20-09-03

Staff reported that the annual work plan and budget has been referred to the Finance Committee for approval and designation of a funding source. Once it has been considered by the Finance Committee on April 7, 2015, the motion will go back to Council for ratification on April 14, 2015.

It was agreed that the Commission would go ahead with discussion of the Heritage Strategic Plan update and plans to meet with Mr. Donald Luxton in April to discuss moving forward with the formal update of the Heritage Strategic Plan.

Heritage Commission - 2 - March 12, 2015 #300367 File: 01-0360-20-09-01/2015

RC - Agenda - 2015 04 28 252 Attachment 12.1

4. New Business

Heritage Strategic 4.1 Minutes: Heritage Commission, dated September 11, 2014 Plan - Update File: 01-0360-20-09-03

Staff explained that Donald Luxton has agreed to attend a meeting with the Commission in April to discuss moving forward with the Heritage Strategic Plan update. Staff responded to questions about the recommendations made by the 2014 Commission with regard to updates.

Action items:  Report back with information on the maximum fee as per the Community Charter regarding demolition permits  Ensure that the Heritage Stewardship Policy drafting and implementation is included in the 2016 Commission work plan.  Add revision and review of the City’s Renovators Guide brochure to the Commission’s 2016 work plan  Possibility of having volunteers from the Heritage Commission canvass those buildings that are without a plaque to see if they would reconsider installation of a plaque – move to 2016 work plan  Highlight section 8.5 to add Canada’s 150th birthday celebration in 2017

HC15/004 Moved, seconded and CARRIED THAT the information contained in the City’s Renovator’s Guide be updated and incorporated into the Heritage section of the City website for easy access by people interested in renovating Heritage homes.

HC15/005 Moved, seconded and CARRIED THAT Council consider implementing a process of planning events in Port Moody in 2017 to celebrate Canada’s 150th birthday.

April Meeting 4.2 Staff reported that Donald Luxton is available to attend a meeting on April 8, 22, and 23 to discuss the Heritage Strategic Plan update. It was agreed that the May meeting would be rescheduled to April 22 or 23, subject to room availability.

The regularly scheduled April meeting will be held as planned on April 9, 2015.

Heritage Commission - 3 - March 12, 2015 #300367 File: 01-0360-20-09-01/2015

RC - Agenda - 2015 04 28 253 Attachment 12.1

5. Information

Council Update 5.1 It was reported that Council has discussed an application by Metro Vancouver for a permit to demolish the Belcarra South Cottages, which have been designated as Heritage Register properties. Council has passed a motion to delay the demolition permit for 60 days and is looking into giving a Heritage Property designation of the cottages to prevent the demolition.

6. Adjournment

Councillor Junker adjourned the meeting at 8:35pm.

Councillor Barbara Junker, Tracey Takahashi, Chair Committee Coordinator

Heritage Commission - 4 - March 12, 2015 #300367 File: 01-0360-20-09-01/2015

RC - Agenda - 2015 04 28 254 Attachment 12.1 City of Port Moody

Minutes

Environmental Protection Committee

Minutes of the regular meeting of the Environmental Protection Committee held on Monday, March 16, 2015.

Present Councillor Rick Glumac, Chair Councillor Robert Vagramov, Vice Chair Shannon Bruyneel Virginia Dragan Brandon Elliott Marit Heideman Munu Hicken-Gaberria Maria Peebles Damian Regan Bryan Robinson

Absent Paul Carey (Regrets) Bryan Fitzpatrick (Regrets) Jennifer Rodriguez (Regrets)

In Attendance Margot Davis, Manager of Sustainability Alanna McDonagh, Planner Tracey Takahashi, Committee Coordinator

1. Call to Order

Call to Order 1.1 Councillor Glumac called the meeting to order at 7:04pm.

2. Adoption of Minutes

Minutes 2.1 EPC15/003 Moved, seconded and CARRIED THAT the minutes of the Environmental Protection Committee meeting held Monday, February 16, 2015 be adopted.

Environmental Protection Committee - 1 - March 16, 2015 #300411 File: 01-0360-20-04-01/2015 Document: 192230 RC - Agenda - 2015 04 28 255 Attachment 12.1

3. Unfinished Business

2015 Work Plan – 3.1 Attachment: Work Plan and Monthly Agenda Planner Finalized File: 13-6870-01/01

Councillor Glumac reported that has added the following items to the Environmental Protection Committee’s 2015 Work Plan:  Oiled Wildlife  Air Quality  Site Coverage (impermeable materials)

European Chafer 3.2 File: 13-6870-05/01 Beetle – Update Councillor Glumac reported that Council has approved $10,000 for the implementation of a Chafer Beetle Management Program as recommended by the Environmental Protection Committee during its February meeting. This item will be coming back to the committee for further discussion.

4. New Business

The agenda was reordered to address item 4.2 at this point.

Sustainability 4.2 Attachment: Sustainability Checklist Checklist File: 13-6650-03/Vol 01

Alanna McDonagh, Planner, provided an overview of the City’s Checklist for Sustainable Development, including the following points:

 Phase 1: Preliminary Review and Update (“Quick Fix”) is almost complete o Removal of requirements o Alignment with City policies (Official Community Plan, Community Sustainability Plan) o Removal of redundancies/ambiguities o Appropriate application (e.g.: commercial, industrial, multi-family)  Phase 2: Detailed Review and Revision (“Robust Tool”) update will begin shortly o Best practice review/research (objectives, targets, incentives, options for up-fronting sustainability, align/integrate with City’s strategic plans such as Parks and Recreation Master Plan, right-sizing to specific development types) o Alternative options review (checklist, alternative processes, multiple tool development, etc.) o Development of proposed tool(s)

Environmental Protection Committee - 2 - March 16, 2015 #300411 File: 01-0360-20-04-01/2015 Document: 192230 RC - Agenda - 2015 04 28 256 Attachment 12.1 The committee reviewed a recently submitted Sustainability Checklist example. Discussion ensued with regard to the following points:

 Best practices used in other municipalities  Usefulness of the checklist – ambiguities, level of detail included, etc.  Items that could be incentivized  Further items that could be removed from the list  Whether a checklist should be used or whether the information should be put into a policy instead

Councillor Glumac provided an overview of a document referencing the approach taken in the City of Kamloops in 2010 with regard to their Development Checklist and incentives offered, such as: tax exemption, DCC reduction, parking requirement relaxation, density bonus, public realm partnering, planning process priorities.

EPC15/004 Moved, seconded and CARRIED THAT the City move toward a more prescriptive approach that looks at establishing targets and standards for sustainability in the development process;

AND THAT staff report back to the Environmental Protection Committee on standards for and components of desirable development in the City.

The agenda order was resumed at this point.

Trans Mountain 4.1 Report: Development Services – Sustainability Division, dated Pipeline Expansion December 14, 2014 Project File: 01-0430-20 Link: http://www.portmoody.ca/modules/showdocument.aspx?docum entid=8317

This item was deferred to the next meeting.

5. Information

Earth Hour 5.1 The Earth Hour event will take place on March 28, 2015 at 8:30- 9:30pm.

Bear Essentials 5.2 A Bear Essentials seminar will be held on April 15, 2015.

Roundtable 5.3 No discussion

Environmental Protection Committee - 3 - March 16, 2015 #300411 File: 01-0360-20-04-01/2015 Document: 192230 RC - Agenda - 2015 04 28 257 Attachment 12.1

Next Meeting 5.4 Discussion at the next meeting will focus on the following items:  Parks and Recreation Master Plan  Age Friendly Community Planning Project  Trans Mountain Pipeline Expansion Project  Site Coverage

6. Adjournment

Councillor Glumac adjourned the meeting at 9:10pm.

Councillor Rick Glumac, Tracey Takahashi, Chair Committee Coordinator

Environmental Protection Committee - 4 - March 16, 2015 #300411 File: 01-0360-20-04-01/2015 Document: 192230 RC - Agenda - 2015 04 28 258 Attachment 12.1

City of Port Moody

Minutes

Transportation Committee

Minutes of the regular meeting of the Transportation Committee held on Wednesday, March 18, 2015 in the Brovold Room.

Present Councillor Rick Glumac, Vice-Chair Tim Barton Michael Braun Joe Chu Neil Doyle Steven Dragicevic Andrew Hartline Callan Morrison Kathleen Nadalin, ICBC SJ Park

Absent Councillor Robert Vagramov, Chair (Regrets) Cathy Cena Audey Korpus (Regrets) Mark Walters

In Attendance Mark Halpin, Transportation Engineering Technologist Neal Carley, General Manager of Engineering and Parks Tracey Takahashi, Committee Coordinator Cst. Luke Van Winkel, Port Moody Police

1. Call to Order

Call to Order 1.1 Councillor Glumac called the meeting to order at 7:05pm.

2. Approval of Previous Minutes

Minutes 2.1 TC15/003 Moved, seconded and CARRIED THAT the minutes of the Transportation Committee meeting held Wednesday, February 18, 2015 be adopted.

Transportation Committee - 1 - March 18, 2015 #300537 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 04 28 259 Attachment 12.1

3. Unfinished Business

Murray Street 3.1 Staff provided a quick review of discussion from the previous Crosswalk – Update meeting with regard to this intersection. It noted that staff have determined it would be best to relocate the crosswalk eastward on Murray Street to the west side of the Rocky Point Park parking lot east entry/exit lane. Staff reported that semi- permanent (plastic) curb extensions will be installed on the north side of the street around the new crosswalk location where a new bike rack will be installed just west of the crosswalk. Further analysis of the south side of the roadway will help determine if a small semi-permanent curb extension will be feasible at the crosswalk.

New RRFP signal lights will also be installed on each end of the crosswalk, as discussed during the February meeting; most components have already been delivered, but staff are still waiting for delivery of the specialized poles for the signals. LED lamps will be installed in the existing street light standards as well to increase the lighting in the area around the crosswalk.

Councillor Glumac reported that a pedestrian was recently hit while in the crosswalk, and this has lead to renewed concern about the area.

The agenda order was varied at this point to address item 4.1.

Selection of Chair 4.1 Staff provided a general overview of the College Park for College Park Neighbourhood Advisory Committee, noting that this committee Neighbourhood was established with the aim of implementing a traffic calming Advisory initiative in the College Park area. Locations at which traffic Committee calming is warranted have been identified and a plan is currently under development.

It was reported that a representative from the Transportation Committee is needed to chair the College Park Neighbourhood Advisory Committee. Committee Member Tim Barton volunteered to act as chair.

TC15/004 Moved, seconded and CARRIED THAT Tim Barton be appointed as representative of the Transportation Committee and Chair of the College Park Neighbourhood Advisory Committee.

The agenda order was resumed at this point.

Transportation Committee - 2 - March 18, 2015 #300537 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 04 28 260 Attachment 12.1

Master 3.2 Port Moody Master Transportation Plan Scoping Study - Terms Transportation Plan of Reference Scoping Study – File: 16-8330-22 Update Staff provided an overview of the Master Transportation Plan Scoping Study. It was noted that the scoping study was completed in the fall of 2014. The study will serve as the Terms of Reference for development of the Master Transportation Plan.

4. New Business

Master 4.2 Staff reported that work is under way in the development of the Transportation Plan Master Transportation Plan, and it should be complete by the spring of 2016.

It was noted that the Transportation Committee will likely be involved throughout the process with provision of feedback on several occasions. Community engagement on the Master Transportation Plan will launch in mid-April.

A standing item will be included on monthly Transportation Committee agendas in order to update the group as necessary. Staff will provide the committee with updates on the Master Transportation Plan approximately every two or three months, along with occasional emails out to the committee with updates.

Staff would like to see a representative from this committee on the Public Advisory Committee, which will include residents, BIAs, and other stakeholders.

Discussion ensued with regard to timing for a public survey. It was noted that benefit could come from conducting the survey in May, which is the same time that transportation issues are fresh in the minds of people in the community following the Mayors Council Transportation plebiscite.

It was agreed that the vision included in the survey should be consistent with the vision of the Official Community Plan, and questions should include context around the tradeoffs that could be associated with outcomes of the various questions.

Police Enforcement 4.3 Cst. Luke Van Winkel reported the following points: Requests Traffic Review for 2014:  3,733 tickets issued (average of 10 per day) – mostly HOV enforcement, speed in HOV, as well as Heritage Mountain area  210 Driving complaints registered  181 Immediate Roadside Prohibitions  26 impaired investigations  268 collisions

Transportation Committee - 3 - March 18, 2015 #300537 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 04 28 261 Attachment 12.1

New TRAX Radar Device deployed starting in November 2014:  Ravine Drive / Briarwood Place November 29 – December 7, 2014: o 11,692 vehicles checked both directions o 85th percentile speed of 47 km/h o Highest speed between 66-70km/h (1 car) o Enforcement rating low – majority of cars within tolerable speed range  Heritage Mountain Boulevard near the hash tags downhill December 10-17, 2014: o 82,863 vehicles checked in both downhill lanes o 85th percentile speed of 73 km/h o 51 vehicles travelling over 100 km/h o Enforcement rating high – majority 20+ over posted limit  Glenayre Drive / College Park Way November 23 -28, 2014: o 11,133 vehicles checked in both directions o 85th percentile speed of 59 km/h o 1.1% of all traffic above tolerable speed range o Enforcement rating low

Cst. Van Winkel noted the following recent concerns:  Increased complaints around Evergreen Line construction sights: o CRD deployed, high volume exceeding safe limits o Increased enforcement underway

It was also note that personnel numbers make it difficult to have more than one officer in a location at one time, and officers need to be in a location where they can safely pull vehicles over, so some locations are not conducive to enforcement efforts.

Discussion ensued with regard to desired locations for speed enforcement, including Ioco Road, Barnet Highway, Heritage Mountain Boulevard, and regarding crosswalk enforcement in Klahanie (Café Divano area).

It was noted that aerial speed enforcement markings along the Barnet Highway were looked at a few years ago, but this did not move forward due to coordination issues with the City of Burnaby. Staff suggested that a speed reader board could be located in the area to renew awareness of the speed limit.

A suggestion was made to change the speed limit on Heritage Mountain Boulevard above the residential area due to the width of the road itself. Staff explained that it may be difficult to do this, but will look into it and report back.

ICBC Spring 2015 4.4 This item was deferred to the April meeting. Distracted Driving Campaign

Transportation Committee - 4 - March 18, 2015 #300537 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 04 28 262 Attachment 12.1

5. Information

6. Adjournment

The meeting was adjourned at 9:05pm.

Councillor Rob Vagramov, Tracey Takahashi, Chair Committee Coordinator

Transportation Committee - 5 - March 18, 2015 #300537 File: 01-0360-20-06-01/2015 RC - Agenda - 2015 04 28 263 Attachment 12.1

MINUTES

Port Moody Public Library Board Thursday, March 19, 2015 ParkLane Room

Minutes of the Regular Meeting of the Port Moody Public Library Board held on Thursday, March 19, 2015 in the ParkLane Room, Library.

Present Linda Martin (Chair) Jacquie Boyer Bob Elliott Katherine Fraser Pat Merrett - arrived at 7:06 p.m. Jo-Anne Parneta Rosario Passos Cllr. Zoe Royer Alexander Swistak Dave Zille

Regrets Errin Morrison

In Attendance Lynne Russell, Library Director Michael DeKoven, Deputy Director Dayna Solem, Administrative Assistant Virginia McCreedy, Digital and Information Services Coordinator.

Call to Order 1. Call to Order

The Chair called the meeting to order at 7:02 p.m.

Approval of Agenda 2. Approval of Agenda rl Moved by Cllr. Zoe Royer and seconded

THAT the agenda of the regular Library Board meeting of March 19, 2015 be approved.

Carried.

Consent Agenda 3. Consent Agenda

Moved by Rosario Passos and seconded

THAT all items on the consent agenda, except Customer Feedback, be approved or received for information as noted including: 3.1 Minutes of regular Library Board meeting of

Minutes - Regular Meeting of the Library Board - March 19, 2015 -1- Document: 300800 RC - Agenda - 2015 04 28 264 Attachment 12.1

February 19, 2015 (approval) 3.2 Library Director's Report (information) 3.3 Media Coverage (information) 3.4 Customer Feedback (information)

Carried.

4. New Business

Mobile Technology 4.1 Mobile Technology

The Library Director presented a brief overview on how libraries are responding to the rapid growth in the use of mobile technologies. The presentation was followed by an online demonstration by Virginia McCreedy, Digital and Information Services Coordinator.

Virginia McCreedy left the meeting at 7:50 p.m.

2014 Revenue and 4.2 2014 Revenue and Expenses Expenses The Library Director spoke to an end of year Statement of Revenue and Expenses for the 2014 Library Operating Budget. The Director also provided 2014 end of year information for library trust accounts and reserves.

Conference Attendance 4.3 Conference Attendance

Moved by Jo-Anne Parneta and seconded

THAT the Board approve the Library Director's travel to San Francisco to attend the American Library Association Conference from June 26 to 29, 2015.

Carried.

Workshop Report 4.4 Workshop Report

There was a brief discussion of the Library Board workshop with Council on March 17th.

Moved by Katherine Fraser and seconded at 8:10 pm

THAT the meeting move to closed session.

Carried

Dayna Solem left the meeting.

The meeting returned to a public forum at 8:40 pm.

Minutes - Regular Meeting of the Library Board - March 19, 2015 -2- Dooument: 300800 RC - Agenda - 2015 04 28 265 Attachment 12.1

Dayna Solem returned to the meeting.

5. Reports from Board Committees/Representatives

Council Representative 5.1 Council Representative

Councillor Royer encouraged the Library Board to continue working with Council to keep the library's space needs top of mind.

InterLINK 5.2 InterLINK

A written summary from the February 24 meeting of the InterLINK Board of Directors was provided for information.

Golf Committee 5.3 Links to Literacy Golf Tournament Committee

Jo-Anne Parneta reported that all major sponsorships have been filled. She indicated that volunteers were needed on the day and encouraged trustees to sign up. Dave Zille, Pat Merrett and Rosario Passos indicated they will volunteer.

Minutes of the February 20 meeting of the Golf Committee were provided for information.

Arts & Culture 5.4 Arts & Culture Committee Committee There was no report due to the cancellation of the March 2 Arts and Culture Committee meeting.

Round Table 6. Round Table

«4 The Library Director was asked why the floor cushions in the storytelling circle were removed. The Director indicated that this was due to the poor physical condition of the cushions, and that the cushions had not been replaced for safety reasons.

Adjournment 7. Adjournment

The meeting adjourned at 8:55 p.m.

Minutes - Regular Meeting of the Library Board - March 19, 2015 -3- Document: 300800 266

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From: Diane Belanger Sent: April-14-15 7:23 AM To: Kelly Ridley Cc: Matt Gemmel Subject: Follow-up: City of Port Moody-Resolution- Declaration of Right to a Healthy Environment - FCM Consideration for AC

Hello Kelly

This is to advise you that the resolution on Declaration of the Right to a Healthy Environment was analysed, considered and categorized as B – which means that this issue is not a municipal responsibility, and does not fall within federal or inter-provincial jurisdiction, and the FCM Board of Directors at its meeting in March, adopted it as such. Therefore no further action with be taken on this issue by FCM.

Do not hesitate to contact me should you have any further questions.

Best Regards, Diane Belanger

Diane Belanger Administrative and Resolutions Coordinator | Policy & Government Relations Coordonnatrice de l'administration et des résolutions | Politiques et Relations gouvernementales T. 613-907-6324

-----Original Message----- From: Diane Belanger Sent: February-25-15 8:43 AM To: '[email protected]' Cc: Matt Gemmel Subject: FW: City of Port Moody-Resolution- Declaration of Right to a Healthy Environment - FCM Consideration for AC

Dear Kelly Ridley

This is to acknowledge receipt of the resolution from the City of Port Moody on the Declaration of Right to a Healthy Environment. This resolution has already been received by a couple of other municipalities and will be going forward to the March Board meeting for consideration. The Board then will decide if it should be debated in March or go to the Annual Conference for consideration.

I will follow up after the Board meeting with results.

Best regards, Diane

RC - Agenda - 2015 04 28 268 Attachment 12.2

April 17, 2015

His Worship Mike Clay Mayor, City of Port Moody 100 Newport Drive Port Moody V3H 5C3

Dear Mr. Mayor,

Following an email you received on January 27, in which we shared Fraser Health’s commitment to provide an additional 650 surgeries and 1,500 MRIs by the end of March, using existing resources, I’m pleased to let you know that we surpassed those numbers.

We were able to perform over 800 additional surgeries across the region. Cataract procedures made up the majority of these cases but others include knee surgery and breast surgeries related to cancer or spinal injury. These were in addition to the 20,700 surgeries we normally perform during this same period. We were also able to perform over 3,400 additional medical imaging scans, well above the 1,500 extra MRIs we aimed to complete.

This is great news for our patients, and is the result of the focused efforts of our staff, being efficient with our services and an outstanding commitment to quality and patient care. As we continue to concentrate on keeping people at the centre of our decision-making, these results are proof that with focus, we truly can improve the experience people have when they come to us for care.

Should you have any further questions, please don’t hesitate to contact me.

Best regards,

Michael Marchbank President and CEO Fraser Health

Fraser Health Authority Suite 400, Central City Tower Tel (604) 587 - 4625 Office of the President and CEO 13450 102nd Avenue Fax (604) 587 - 4666 Surrey, BC www.fraserhealth.ca V3T 0H1 Canada RC - Agenda - 2015 04 28 269 Attachment 12.2

Mill Address: 2400 Murray Street Port Moody, B.C. FLAVELLE SAWMILL COMPANY LIMITED V3H 4H6 Tel: (604)939-1141 Fax: (604) 937-2240

Via Email: [email protected]

April 20, 2015

Chief Remo Faedo Port Moody Fire Department City of Port Moody 200 loco Road, Port Moody, BC

Dear Chief Faedo,

We are grateful to you and the entire Port Moody Fire Department for your quick response to the fire at the Flavelle Sawmill last week. As you said in the local paper it was a "long, hard frustrating fight" but thanks to the commitment and dedication shown by the firefighters and the volunteers we are thankful that everyone is safe and most of the mill was saved so our people could get back to work.

Please convey our heartfelt appreciation to your entire fire department and the volunteers that successfully put the fire out. As discussed on the phone with Bruce Gibson and yourself, as a gesture of our gratitude, we would like to thank the entire team by hosting a lunch at a venue in Port Moody. As per your instructions, we will contact Natalie Hayton at the fireball to coordinate the luncheon.

Again, our sincere appreciation and we look forward to meeting everyone at the luncheon.

Patty Sahota VP Community Engagement & Strategy Flavelle Phone: 604-580-2781 Cel: 604-961-1953

Cc: Bruce Gibson, VP Flavelle

Natalie Hayton, Port Moody Fire & Rescue 270

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