District of Metchosin
Minutes Council Meeting November 2, 2015 at 7:00 pm. Council Chamber Metchosin Municipal Hall
Present: Acting Mayor Gramigna in the Chair; CouncillorsKahakauwila and Milne. Also present was L. Urlacher, Chief Administrative Officer and T. Van Swieten, Deputy CorporateOfficer
Regrets: Mayor Rams and CouncillorMacKinnon
The meeting was called to order at 7:l5p.m.
1. Agenda, Additions and Approval
Moved and Seconded by CouncillorsMilne and Kahakauwila that Council approve the agenda as amended: c Removing 7a) Planning Recommendation,Covenant Change Proposal, Montreul Heights ~ Environmental Gain and 713)‘Planning Recommendation,Covenant Change Proposal, Montreaul Heights — FeeStructureand postponing until staff have had a chance to review the new information,notingthat it may be ready to come forwardat the November 16, 20l5 meeting. ' 6 Adding the Finance & Environment recommendation from the November 2, 2105 meeting, 14"‘Juan de Fuca Scouts grant request for the Metchosin RemembranceDay March. Carried 2. Public Participation
Chris Moehr, resident, thanked Council by way of the Tower Point decision. Ms. Moehr also stated she understood Council’s hands were tied regarding Spellman Park because of misinformationthat was spreading through the community and would like to see this issue revisited in the future. Ms. Moehr also questioned Council’splans on the initiative to legitimize existing two houses on one lot
3. Adoption of the Minutes Moved and Seconded by Councillors Milne and KahakauwilathatCouncil adopt the minutes of the Council meeting on October, 26, 2015. V‘ Carried 4. Receipt of Minutes
Moved and Seconded by Councillors Kahakauwila and Milne that Councilreceive the minutes of the Planning Committee, October 26, 2015. Carried Moved and Seconded by Councillors Kahakauwila and Milne that Council receive the minutes of the Parks Committee,October 26, 2015 as amended, changingthe word “unanimously” to “by consensus”. Carried
Moved and Seconded by Councillors Kahakauwilaand Milne that Councilreceive the minutes of the Highways and Public Works Committee, October 26, 2015. Carried District of Metchosin - 2 — November 2, 2015 Council Meeting Minutes
5. Mayor’s Report
Acting Mayor Gramigna reported that Mayor Ranns is celebrating the new arrival of his granddaughter, Cadence, daughter of his daughter Judy and son in law Joel Roper, Council wishes them all the very best.
Acting Mayor Gramigna also reported on the 2015 Halloweencelebration at the fire hall, stating it was a great success with a large turnout. The bon fire was lots of fun, ?reworksdisplay was amazing, a wonderfulcommunity event and thanked the Firechief for all the work,
6. Business Arising
a) Road Paving Materials
In consideration of new information,Council will not be ratifying the followingrecommendation.
that the Committee recommend Council referthe stq/j”report, RoadPaving Materials to Public Works staffto investigate the use and cost bene?tsof/101mix verses chip seal and report back to Council by the end ofNovember.
b 14"’Juan de Fuca Scouts grant re (Iuest for the Metchosin Remembrance Day March
Moved and Seconded by Councillors Milne and Kahakauwila that Council approve a $250.00 Grant in Aid to be awarded to the 14"‘Juan de Fuca Scouting Group for the Metchosin Remembrance Day March. Carried
7. Adjournment
Moved and Seconded by Councillors Kahakauwila and Milne that Council adjourn the meeting at 7:28pm. Carried
Certi?ed Correct
Mayor Corporate Officer District of Metchosin
Minutes Planning Committee Meeting November 9, 2015 at 7 p.m. Council Chamber Metchosin Municipal Hall
Present: Councillor Grarnigna in the Chair; Councillors MacKinnon, Milne and Mayor Ranns. Also present was and T. Van Swieten, Deputy Corporate Officer
Regrets: Councillor Kahakauwila and L. Urlacher, Chief Administrative Officer
The meeting was called to order at 7:O0p.m.
1. Agenda, Additions and Approval
Moved and Seconded by Councillors MacKinnon and Milne that the Committee approve the agenda as presented. Carried
Public Participation — None
Minutes
Moved and Seconded by Mayor Ranns and Councillor Milne that the Committee adopt the minutes of the Planning Committee meeting held on October 26, 2015. Carried Reports
a) Staff Report, Development Permit Application - 4480 Happy Valley Road
Councillor Gramigna asked the applicants of DP 15-02 to give a brief description of what they are proposing to do on the property at 4480 Happy Valley Road. The applicants stated they would like to stone mill grain, providing flour for their own bakeries, as well as sell the flour. They would also be selling some of their bakery goods, but not bake on the property.
Moved and Seconded by Mayor Rams and Councillor Milne that the Committee recommend that Council approve Development Permit 15-02 as proposed, to allow the bay door and silo, including the reduced rear yard setback to accommodate the silo. Carried Adjournment
Moved and Seconded by Mayor Ranns and Councillor Milne that the Committee adjourn the meeting at 7:08p.m. Carried
Certi?ed Correct
Chair Corporate Officer District of Metchosin
Minutes Parks Committee Meeting November 9, 2015 at 7 pm. Council Chamber Metchosin Municipal Hall
Present: Councillor MacKinnon in the Chair; Councillors Gramigna, Milne and Mayor Ranns. Also present was and T. Van Swieten, Deputy Corporate Officer
Regrets: Councillor Kahakauwila and L. Urlacher, Chief Administrative Officer
The meeting was called to order at 7:l0p.m.
1. Agenda, Additions and Approval
Moved and Seconded by Councillors Gramigna and Milne that the Committee approve the agenda as amended, adding 6b) Historic Photos on the Map Wall at the Village Bike Shelter.
Carried 2. Presentations
Jacqui Anderson and Susan Hughes, President and Vice President of Metchosin Fam1er’s Market gave a brief update of the successes of the Market in 2015, which included: 0 Returning vendors and new vendors Community table Selling alcohol Attended informative seminars at the AGM for BC Association of Farmers’ Markets Advertising and increased membership New kiosk and coffee bar for 2016
New Christmas Market on Sunday December 13”‘from 11am ~— 2pm
3. Public Participation — None
4. Adoption of Minutes
Moved and Seconded by Councillors Milne and Gramigna that the Committee adopt the minutes of the Parks Committee meeting held on October 26, 2015. Carried 5. Receipt of Minutes
Moved and Seconded by Councillors Gramigna and Milne that the Committee receive the minutes of the Parks and Trails Advisory Select Committee on October 28, 2015. Carried
000000 District of Metchosin - 2 - November 9, 2015 Parks Committee Meeting Minutes
6. Business Arising
a) Tower Point, Historical Signi?cance
Moved and Seconded by Mayor Ranns and Councillor Milne that the Committee recommend that Council direct staff to send a letter to the owners of Tower Point Development, emphasizing the historical signi?cance of the Tower. Carried 7. Reports
a) Verbal Report
Councillor MacKinnon reported that HASC is making great progress in developing the statement of signi?cance for historic properties in Metchosin. Councillor MacKinnon also reported that MEASC and l-IASC are continuing to work towards digitizing and updating the signi?cant tress register. Progress has been made regarding both these issues and an update willbe coming to Council.
b) Historic Photos on the Map Wall at the Village Bike Shelter
Councillor MacKinnon read recommendationfrom the October 28, 2015 HASC minutes.
“ that HASC recommends that theproject ofputting historic photos on the map wall on the Village Bike Shelter go forwardin 2016 and that Council applyformatchingfundsfromthe BC Heritage Legacy Fund at an estimated total cost of$3, 000. ”
The Committee agreed that this is a good idea and discussed the balance of the business fund for 2016 being minimal and potential for 2017. The Committee also discussed the Grant in Aid option. The Committee agreed to move forward and apply for the grant from the BC Heritage Legacy Fund.
Moved and Seconded by Councillor Milne and Mayor Ranns that the Committee recommend that Council direct staff to apply for matching funds from the BC Heritage Legacy Fund, at an estimated total cost of $3,000, to be used for putting historic photos on the map wall on the Village Bike Shelter. Carried 8. Adjourn
Moved and Seconded by Mayor Ranns and Councillor Gramigna that the meeting be adjourned at 7:29pm. Carried
Certi?ed Correct:
Chair Corporate Officer BUSINESS ARISING FROM THE MINUTES to be considered at the Council Meeting of November 16,2015
Planning Committee, November 9, 2015
Staff Report, Development Permit Application — 4480 Happy Valley Road
That the Committee recommend that Council approve Development Permit 15-02 as proposed, to allow the bay door and silo, including the reduced rear yard setback to accommodate the silo. BUSINESS ARISING FROM THE MINUTES to be co11s1'de-redat the Council Meeting of November 16,2015
Parks Committee Meeting, November 9, 2015 a) Tower Point, Historical Signi?cance
That the Committee recommend that Council direct staff to send a letter to the owners of Tower Point Development, emphasizing the historical signi?cance of the Tower. b) Historic Photos on the Map Wall at the Village Bike Shelter
That the Committee recommend that Council direct staff to apply for matching funds from the BC Heritage Legacy Fund, at an estimated total cost of $3,000, to be used for putting historic photos on the map wall on the Village Bike Shelter. Memorandum:
To: Lisa Urlacher, Chief Administrative Officer
From: Nick Carello, Building Inspector
Date: October 8, 2015
Re: Request for Cancellation of Note Against Land Title Lot 9, Section 9/10..Plan 1193, LD 30 (879 Kangaroo Roadg
Subject
Pursuant to section 58(2) of the Community Charter the owner of the land with respect to which a notice is ?led has requested that Council pass a resolution that the note be cancelled.
Background
August 23, 1985 Zoning approval granted and Building Permit No. 26446 issued for a 600 sq. ?. addition to the single family dwelling located on the subject property.
Januaty 1988 Property sold to Mr. and Mrs. Stringer.
January 18, 1989 No inspections of Building Permit No. 26446 called for or conducted. Letter sent to owner stating that the permit had expired and requesting the owner contact the District office to discuss.
January 20, 2000 Building Inspections note indicates work on SFD addition ?nalized however not all inspections can be veri?ed. Filing of notice recommended to Council. RE: 879 Kangaroo Rd.
March 20, 2000 Council passes resolution to file a notice under section 700 of the ‘Municipal Act’. (section 57 Community Charter)
May 10, 2010 Subject property is sold to current owner, Michael Richards.
Sept. 9, 2012 Mr. Richards submits a building permit application for the subject dwelling, complete with supporting professional documentation, proposing to rebuild the attached rear deck and to rectify the condition related to the notice on title. The supporting documents were submitted with respect to the notice on title. They include two engineering reports certifying the 600 sq. ft. addition in terms of foundation, structure, insulation and vapour barrier and ?nal electricalreports from the electrical contractor and BC Safety Authority, certifying the electrical installations.
Sept. 25, 2012 Application is approved and Mr. Richards is granted a Building Permit (No.20l20052) for the proposed work and rectification of notice on title.
Sept. 3, 2015 Mr. Richards completes the proposed work and also recti?es the condition that gave rise to the notice on title. Upon inspection andreview Building Inspector grants final approval of Permit No. 20120052.
Sept. 9, 2015 Mr. Richards submits formal request for cancellationof notice.
Options for Council
1. Pursuant to section 58.(3) of the Community Charter, Council, upon consideration of the request before them, may pass a resolution directing the Chief Administrative Officer to file a cancellation notice.
2. Council may refuse the request before them.
Respectfully submitted,
Nick Carello Building Inspector 1. Application: (Name, address, phone number and signature of applicant, applicant's solicitoror agent) Michael Richards 879 Kangaroo Road Victoria BC V9C 4E2 Telephone: 250-217~1514
Michael Richards Applicant
DISTRICTOF METCHOSIN CANCELLATIONOF NOTICEMADE PURSUANT TO SECTION57 OF THE COMMUNITY CHARTER
l, Lisa Urlacher, of the District of Metchosin hereby certify that ali conditions which gave rise to the contravention of certain bylaws and hence the ?ling of the Notice in the Land Title Office under registry number 20120052 , against the property as described below, have since been corrected.
The land affected is described as:
879 Kangaroo Road; PID001-658-301; Lot 9, Section 9 & 10, Plan 1193, LD30
I hereby request the Registrar of the Land Title Office to cancel the aforementioned Notice pursuant to Section 58(2) of the Community Charter.
Dated at Victoria, BCthis day of , 2015‘
SIGNED,SEALEDand DELIVERED) by the said Secretary in the ) presence of: ) ) Lisa Urlacher, ) Chief Administrative Officer )
Tammie Van Swieten 4450 Happy Valley Road Victoria, BC V9C 323 A Commissioner for Taking Affidavits in the Province of British Columbia Tammie Van Swieten
To: Dallas Gislason Subject: FW: follow—upto CAOS RE: Nov 7th region—wide"economic development" event Attachments: Proposed Motion to Councilsdocx; New Regional Ec Dev Proposal_ Oct 7—Report,pdf
From: DallasGislason Sent: Thursday, November 12, 2015 3:34 PM To: ‘[email protected]’
As you are likelyaware, we held a session this past Saturday November 7th to discuss a new model for regional economic development with Mayors, Councilors, First Nations, private-sector/stakeholder organization leaders and the three public post—secondaryinstitutions. The proposed model, outlined in the attached report, was well received, and there was significant interest and support expressed for an equitable, collaborative and leveraged approach. To this end, you can expect that a motion similar to the one attached will be brought before your council in the very near future (some have taken it forward and/orapproved already).
in anticipation of the imminent approval of motions in a majority of our region’s 13 municipalities, we have scheduled an orientation session for all CAOs and municipal economic development liaisons or related staff for December 4"‘,from 9-12 in the boardroom at GT Hiring Solutions (3962 Borden Street, Saanich). i would like to cordially invite you to join us to learn more about the intended regional approach, and to share with us your municipality's economic development priorities and initiatives as set out in your OCP or other plans.
Please confirm attendance with me as soon as possible.
I look forward to seeing you on December 4"‘.
Sincerely,
Dallas Gislason Economic Development Officer
Greater Victoria Development Agency Web: www.gvda.ca Email: [email protected] Direct: 250~360»3478 Address: 100-852 Fort Street, VlCTORlA, BC Canada, V8W 1H8
This message is intended for the named recipient. If you are not the intended recipient, note that disclosing, distributing, or taking any action in reliance on the contents of this information is prohibited. Proposed Motion to Councils
That Council:
1. Support in principle the proposed Regional Strategy and Model for Economic Development in South Vancouver Island provided that a majority of municipalities (7/13 at a minimum) participate in the new Regional Strategy and Model for Economic Development in South Vancouver island; and
2. Allocate SX(amountfor 2015 and 2016 set out in the attached Report) in the 2016 budget year for the purposes of creating a new regional economic development
organization, subject to municipal inclusion on the Funding Partner's Council as laid out in the attached Report.
3. Appoint MayorXor his/herdesignate to sit as a voluntary member of the Funding Partner's Councilto represent our municipality for an initial term of three years. w
@
®
0 Special Thanks
j This report was developed with the generous support ofthe followingfunders:
THE CHAMBER. GREATERVICTORIA CHAMBEROF COMMERCE
E > ‘ I‘ Rgadg Greater Victoria vlréalsaiiiA Royal UNIVERSITY DevelopmentAgency Special Thanks (continued) This report would not be possible without the hard work and input of the Greater Victoria Development Agency board:
Carmen Charette Curtis Grad VicePresident, ExternalRelations Presidentand CEO University of Victoria Sl DavidCorey Dan Gunn CEO ExecutiveDirector Victoria Real Estate Board viATeC Dan Dagg Nathan Lampard President Partner Hot House Marketing Cox Taylor LLP Geoff Dickson JulieLawlor President and CEO ExecutiveDirector Victoria Airport Authority Westshore Chamber of Commerce Dave Ganong Sang~KietLy Managing Director — Vancouver Island Senior Partner Colliers international KPMG J” Special Thanks (continued) Craig Norris Greg Baynton Managing Director Presidentand CEO EAGALUSManagement Ltd, Vancouver Island Construction Assocation Paul Nursey President and CEO Kyman Chan Tourism Victoria Partner Hayes Stewart Little Tom Roemer and Company VicePresident, Strategic Development Camosun College lan Robertson CEO Greater Victoria Harbour Authority JohnTreleaven Board Director Bruce Williams Saanich Peninsula Chamber of Commerce Manager, Communityand ClientRelations Dan Tulip CTN/~VancouverIsland (Bell Media) ChiefFinancialOfficer RoyalRoads University MichaelWeston Founder and CEO CUBEGlobal Storage ‘W Table of Contents A RegionalPath to Prosperity and Wellbeing i. Purpose 2. Rationale A Strategic Framework for Success A New Organization for a Prosperous Future Mission, Vision and Goal Principles Objectives Performance Measures Major Strategies A New Modelfor RegionalCollaboration 1. Funding 2. Governance 3. Organization The Next Steps to a Collaborative Path Forward F”.U".«‘>.W!\’.‘* Purpose - To propose a new model for economic development in the Southern Vancouver Island region - To request municipal and private sector funding for the new model JW Rationale #1 We need a regional model - The economy is global and more interdependentthan ever - Onlyglobal citiesand metropolitanregions have the critical mass of population, capital and infrastructure to create self- sustaining, resilient economies & qualityjobs — attract investors, new business and trade — support entrepreneurs and start«ups - The economic ?owsand benefitsaregenerated in a geographic space, irrespective ofiurisdictionalboundaries —- live,work and play across the region (example on next sPledople,i e) atria?" Live/Work When a business ’ ’ V Malahat vaawwereslana locates in the region, all municipalities bene?t Data shown: 8 different companies based in the South Vancouver island region, and the postal codes in which their .\i~:iY employees livet W \l \\a)(,5 Rationale #2 Doing nothing is not an option H V Car_aada’s28_‘CiNiA's‘“by» — 2014c;pP‘Gmwthu In 5 years we dropped from 4“ to 27“ in GDP Growth compared to Canada's §j§§§'Q§C§§.§' other large city-regions (Cl\/lAs) jiggggg jj S. Kitchener~CambridgevWaterloo 3:1 6. Vancouver 2.9 - Successful models in Kitchener— ;;,’§‘;f;§’;j’°’d'M‘55‘°” Waterloo and Halifax regions are f60;:ra:::O funded by municipalities equivalent of niwsnnapeg 223 $3-4 per capita l§:i’i‘;il’t:;§. §:l ::~$§3b:‘%~‘l4.M ct 2.1 - - . U E 3’ is. Nanaimo and Vancouver, our nearest ,7,w,,,§S(,,' 1.7 /I competitors' ” , invest' over $4 per capita‘ 18.Hamilton 13 1915:‘ Camamewagam H 2053 an ‘L1 21 . Kinggustofzy 1.0 - In our region, municipalitiescurrently invest less than $1 per capita in 353::-Gatineau3.: regional economic development 26:St,John’s oio . . , 27. \factoria 0.0 "'“°"a 5 28. Trois~Rivleres -1.6 2013 Rank 10 *Statistics from Conference Board oi Canada Rationale #3 There is a Proven ROI e ‘nadé's cMAf.<7b§r“.l.‘i is ‘ - Halifax is an excellent case app i 2 ‘ 201.4 ‘Growth study in good regional .drrl:onton. as atoon economic development g;gg;§g;v A - Since the creation of the 11 Halifax partnership they have §;3:li;i:a risen in GDP growth 13. Montreal . 14- — 15thout one in 2005 Mggcggni 27 Halifax’s — ion out of28 in 2008 §f§l‘,:§§:;CB3Y — 8thout or28 in 2014 l§:?5‘é‘;'§r?§mes.Nragaalfi’ — Projected to be first out of 28 in 2015 g?lfgusergiy 1121 22. Sherbrooke 0.9 ~ - $2333:-h(§atineau - Reduction in unemployment §::l§:>r}d?n’ 3:3 “Om 7% Y059% §§:¥::2:fl:V.e,es .S’:;’ J? 11 *Statisticsfrom Conference Board of Canada A Rationale #4 We are losing “genuine well-being” Meanwhile, livingcosts are going up at a greater rate than household incomes, which makes it hard to attract young workers with families 1 in 5 children within our region live on or below the poverty line Top 3 Economic Concerns of Citizens Within Our Region* ** Diversifying the economy ° Increasingjob opportunities for new graduates ° improving supports for entrepreneurs and small business *Statistics from VitalSigns 2015 \‘4V 12 Rationale #5 We can do better at obtaining available funding - Western Diversification (WD) forecasts $i40m/year in program funding available for economic development in Western Canada Other potential project funding and resources: investment Agriculture Foundation of BC BC Knowledge Development Fund Canada Foundation for innovation WDAnnual Funding total Sustainable Development 5140 M"”°" Estimated Technology Canada _ Current Share $4 Million Invest Canada Community Initiatives (DFATD) Potential Share $10 Million 13 A New Organization for a Prosperous Future ‘he mandate is to diversityand strengthen the economy of our region ‘he scope is all businesses, employees and municipalities south otthe Malahat on Vancouver island "he initialtimetrame is five years from 201 64 7 to 2020-21 Legalname — Southvancouverisland Economic Development Association Trade name — TBD by the participating funding partners Mi?’ 15 Mission, Vision and Goals (Aligned with municipal strategies and OCPS) W Mission — Facilitate and promote development oia strong, diversified economy in Southern Vancouver island ° Vision - A collaborative region that is a vibrant place to liveand work ° Goal — The creation of householdsustainingjobs in targeted sectors of our regional economy r-J4?’ is ’\ Principles The new regional model willbe designed in accordance with the followingprinciples: 1. Collaborative 2. industry-led (Board of Directors) 3. l\lotfor pro?t 4. Effective(inclusive, sustainable, affordable) 5. Equitable (funding model) 6. Aligned (with municipal EcDev initiatives/OCPS) 7, Accountable (to its funding partners) \‘:.9'’' 17 "\ Objectives 0 Launch a new public—privatepartnership model for economic development in the region: — Funding -— Governance — Organization implementeconomic development approaches that lead to increases in: - the number oi‘newjobs in targeted sectors - median household income - project funding from other levels of government Sustain and leverage federal fundin eg Western Economic Diversification andother_sourceso investment for major economic development projects, with a proposed target of $9m over 5 years 18 Success Measures (Identi?ed and Agreed Upon) 1. Number of newjobs in targeted sectors 2. Median household income 3. Amount of project funding raised 19 Current Projects Current W3 funding being invested in: 1. nternationai marketing 2. Export deveiopment support for our Si\/IE3 3. nbound and outbound trade facilitation 4. Air route expansion 5. international education and foreign students 6. GIS mapping of the region to generate data J?’ 20 Evolving to a Regional Strategy: i . Create new not for profit Society to spearhead implementation 2. Undertake business retention and attraction (in alignment to targeted sectors below) Market the region — Assess and strengthen incentives and attraction factors » identify and mitigate business loss factors Research and analysis 3. Complete the work in progress for the WDagreement (and align to targeted sectors): — international marketing Export development and trade facilitation 21 ’\ Evolving to a Regional Strategy (Cor1t’d): 4. Work with other partners in economic development in the region, such as: - First Nations Municipal economic development staff and agents Tourism Victoria - Victoria Advanced Technology Council (VlATeC) - Greater Victoria Harbour Authority Chambers of Commerce - Other industry Associations and community leaders Post—Seconclaryinstitutions 5. Develop differentiated strategies forjob creation in targeted sectors: - Value—AddedAgricultureand Aquaculture Ocean Sciences and i\/larinespace Aviation and Aerospace Manufacturing and Construction LifeSciences and Health - Post—SecondaryEducation 6. Seek funding for innovation and initiatives in commercialization, entrepreneurship, social enterprises and clean technology 22 ’\ ,~.\m,>:g\\ Sources of Funding/Resources - Core Operations (a mix ottunding & contributions in kind) -- i\/iunicipaiities — Business Community and Associations — Post Secondary Institutions - Projects Zederal and ProvinciaiGovernments (with matching funds from the above sources) \‘?"' 24 Funding Target 2015-2020 - TOTAL5 Year Target from aIIfunders —$9rn - TOTAL5 YEARMUNICIPALFUNDING = $3m —- $1 00,000 for start—up(2015-16) — $300,000 "nYear One (2016-17) — $650,000/year for Years Two to Five, contingent on funding from other parties ‘A $5 Million Federal, Provincv 8: Prrvate Funduxc, 25 Private Sector Funding Target (Includes Post-Secondary Institutions) ° $100,000 (2015-16) - $200,000 for Year One (2016-17) - $200,000/year for Years Two to Zive, contingent on funding from other parties ti?” 26 Private Funding Status ° $100,000 in Private Sector Startup Iunds have been pledged - $200,000 in Private Sector Year One iundirrg vviHbe secured byjanuary 31“ 27 Proposed Municipal Funding Formula - Afair equitable model that's affordable and weighted towards those with the greatest potential to benefit - A 50/50 blend using $1.00 per capita plus 0.07 percent of total tax collected is recommended as the most equitable approach given the diverse range of populations and tax bases in the region ‘.49’ 28 Proposed Municipal Allocation Funding Formula - 50/50blend of per capita (2011 census) and a % of total tax collected Start-up Year 1 Years 2 — 5 Municipality (next 5-6 months) (2016-17) (to 2020-21) Central Saanich $3,770 $11,310 .25,484 > Coiwood $4,633 $13,899 $31,318 Esquimalt $5,122 $15,365 $34,621 Highiands $460 $1,381 $3,111 Langford $6,755 $20,266 $45,662 Metchosin $1,271 $3,812 $8,590 North Saanich $2,567 $7,701 317,351 Oak Bay $6,558 $19,675 $44,331 Saanich $27,289 $81,868 $184,462 Sidney $3,953 $11,860 . 26,722 Sooke $2,429 $7,288 $16,422 Victoria $32,386 $97,159 . 218,916 View Royal $2,805 $8,416 $18,963 Total $100,000 $300,000 $675,953 Governance Model 1. Accountabilityand Planning 2. Roles and Authorities 3. Descriptions: 1. Funding Partners’ Council 2. Board otDirectors 3. Advisory/Planning Committees \'5é"' 30 Governance — Accountability and Planning Model FurjdiingPartners’ Council Board of Directors New Regional EcDev Co Executive Director and Core Staff Governance - Roles and Authorities Funding Partners’ Council(meet annually — quarterly in Start-up/Year i): — Approve creation ofa new society (with funding partners as ”members”) and the trade name — Approval and renewal of 5 Year Contribution Agreement - Appointment of Board of Directors (staggered 2 & 3 year terms, with provisions for renewal) - Approval of selection criteria —— Acceptance of5 Year Strategic Plan, Business Plan, Communications Plan —- Adviceto the Board of Directors and Executive Director 32 ’\ Governance - Roles and Authorities - Board of Directors (meet quarterly) — Fiduciaryresponsibility for strategy, ?nancial problty and operational oversight —- Approval ofS Year Strategic Plan, Business Plan, Communications Plan — Approval of Annual Operating Plan and Budget — Advice to Executive Director — Vo|unteer—based - Advisory/PlanningCommittees (meet quarterly; consulted annually as part of business planning) —- Committees First Nations (to be discussed with First Nations) Business Sectors (with a committee for each sector eg Aerospace, Oceans & Marine) Community Leaders (eg other NFP agencies) Municipalrepresentatives eg EDOs or Chamber of Commerce agents — in planning process and advice to the Board of Directors and Executive givolvementirector — Volunteer—based - Executive Director — Operations 33 ’\ Governance ~— Funding Partners’ Council - Participating Core Funders: — Municipalities — Businesses — lndustryAssociations — Post—Secondaryinstitutions - One representative per municipality (at agreed upon formula—based funding levels) - One representative from each private funder (with a minimum contribution of $20,000/year) - Target 20-30 funders/members - Decisions by majority vote - Chair willbe elected by the members (two-year term) J? 34 ’\ Governance —- Board of Directors - A policyBoard with 9 Directors: - 5 Directors at Large from the business community, selected using cornpetency—based criteria —- An accountant/Treasurer —- A lawyer/Secretary —- An academic/researcher — A marketing or fundraising professional - Chair and Vice—Chairelected from within by the full Board 35 ’\ Governance - Proposed Selection Criteria for Board of Directors Strategic thinking skills Business acumen Communication skiiis Reiationshiobuiiding skiiis Acceptabie to business community Acceptable to broader community Coiiectiveiyrepresentative of the diversity of our community J? 36 .\‘.C7‘.U“.~B.U~’i\’:" Business Advisory Sub-Committees 0 Work with established industry associations such as: ' Technology - Tourism - Filmand New Media Additionally,create newcommittees where needed, in order to develop sector—speci?cstrategies, such as: - Value—AddedAgriculture and Aquaculture - Ocean Sciences and l\/larinespace - Aviation and Aerospace - Manufacturing and Construction - LifeSciences and Health - Post—SecondaryEducation "4 37 Organizational Model 1. Current Mode! 2. Functions 3. Proposed Model 4. Operational Budget \‘?” 38 Current Organizational Model - 1.5 core FTES - Funding: — $90,000 from the Victoria Cnamber* — $80,000 from 2 municipalities (Victoria & Saanicn) — $10,000 UVIC — Other small amounts *Administrative and office support ”in kind” 39 Functions: 1. Thought Leadership & Strategy Development/ implementation 2. Research, Analysis& Reporting 3. Marketing and Business Development 4. Communications and Public Engagement 5. Collaboration and Network Development 6. Project Management 40 ’\ Proposed Organization Model Core Staff — 5.5 FTEs Planning Committees Executive Director V uisine$‘s”SectoM ‘ lbcommittejes _ ‘V M ‘ ‘ 6 ‘ policy, Project ” Administration Research & i Management . M (0 ' 5) Analysis i f and Planning ‘V icipal _ M EcDeiz staff/Agentsllig Fund Marketing, Development ‘ Communications 2' l and Networks and Engagement i _ (‘L* oni1rnunitylLeac 41 lers‘i_?v ’\ Organization — Annual Operational Budget (NB:does not include project budget) TOTAL = $700,000/year (/‘n/t/’0//est/mate) - Core Staff 5.5 FTEsalaries and benefits = $540,000 - Ad Hoc Supplementary Resources = $60,000 (eg. research, co—op students) - Operations = $100,000 eg. —- Director's insurance - office space/rent -— teiecomrnunications/computers - accounting —- consulting 42 Next Steps - Fall 2015 Respective Councils are presented with motions to approve Participating municipalities and private partners (Funding Partners’ Council) provide startup funds GVDAExecutive Committee (plus i-2 additional) offer to serve as interim Board of Directors of new organization interim Board of Directors willregister a new Society and create Constitution and Bylawsbased on this Report interim Board of Directors willinitiate collaborative planning process to create 5 Year Strategy Funding Partners’ Council meet to approve Constitution and Byawsl J 44 If Next Steps - Winter 2016 Participating municipalities include provision in their 201 6/l 7 budgets to provide Year One funding to the new Society Funding Partners’ Council accepts 5 Year Strategy, approves Contribution Agreement and selects a Board of Directors Board of Directors select an Executive Director Organization launches on 1 April2016 ‘I57 45 To Tim Wiggins Remax Camosun From Christian Engelstoft, MSc. RPBio 1967 NicholasRoad VSM 1X8 Saanichton BC 250 652 9770; [email protected] 10 Nov 2015 Re: Sharp—tai|edSnake habitat assessment on proposed building site 810 Montreul Heights Dear Tim Wiggins Thank—youfor showing me around on the property yesterday (9 Nov 2015). During oursite visit I assessed Sharp-tailed Snake habitat on the building site and the area in the vicinity ofthe site. The property is situated about 900 meters from a known Sharp—tailedSnake site on the Galloping Goose Regional Trail, which is close enough for there to be a strong likelihood that the Sharp—tailedSnake could occur there. While l was primarily focused on a single building site yesterday, I also had a cursory look at the surrounding development properties, and i noticed areas that appear to have suitable Sharp- tailed Snake habitat. The focal area of this visit was the house site on property 810 Montreul Hights, which is situated on the top of the hillconsists mainly of bedrock. Within the proposed building site there is a small area with a Douglas—firtree, Garry oak tree and deeper soil, that is suitable Sharpvtailed Snake habitat; Iwas assured that these features would remain intact on the site. Because the Sharpicailed Snake are fossorial (live underground), and require access to the substrate, the remaining area of bedrock on the proposed building site is not suitable Sharp~tailed Snake habitat. l have the following recommendations: o Protect the small area with the two trees adjacent to the house site and make them a landscape feature that would benefit not only the snake, but also several bird species. 0 Map Sharp»tailed Snake mircro—habitatpatches on all four properties in the development, to get a better understanding of the extent ofsuitable snake habitat on the site. This information can be used to guide landscaping design plans and ensure that invasive species removals do not disturb these sites. 0 incorporate Sharp—tailedSnake habitat features into landscaping design plans. 0 Attempt to determine the presence ofthe snake on the properties Sincerely,