STATEWIDE INFORMATION SYSTEM (SIS) DATA DICTIONARY/Manual
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STATEWIDE INFORMATION SYSTEM (SIS) DATA DICTIONARY/Manual 2015/2016 Johnny Key, Commissioner Dr. Eric Saunders, Assistant Commissioner Research & Technology 02.27.2015 Technical Assistance Arkansas Department of Education Research & Technology Arijit Sarkar 501/682-1524 [email protected] Arkansas Department of Education Arkansas Department of Education Research & Technology Research & Technology Larry Cunningham Reshmi Jose 501/682-1828 501/371-5091 [email protected] [email protected] STATEWIDE INFORMATION SYSTEM 2015/2016 TABLE OF CONTENTS I. Project Overview ................................................................................................................ 1 II. SIS Overview ...................................................................................................................... 4 III. Record Relationships (District) ........................................................................................... 5 IV. Record Relationships (School) ........................................................................................... 7 V. Data Submission Cycles ..................................................................................................... 8 VI. Submission Cycles, Tables, Data, and Reports Cycle 1: Annual Reports due for Cycle 1........................................................................... 11 Cycle 2: Annual Reports due for Cycle 2........................................................................... 12 Cycle 3: Annual Reports due for Cycle 3........................................................................... 14 Cycle 4: Annual Reports due for Cycle 4........................................................................... 16 Cycle 5: Annual Reports due for Cycle 5........................................................................... 17 Cycle 6: Annual Reports due for Cycle 6........................................................................... 18 Cycle 7: Annual Reports due for Cycle 7........................................................................... 20 Cycle 8: Annual Reports due for Cycle 8........................................................................... 22 Cycle 9: Annual Reports due for Cycle 9........................................................................... 23 VII. Database Schema Definitions ........................................................................................... 24 1. Act 61 ............................................................................................................................... 25 2. Act 61ii ............................................................................................................................. 26 3. ALE (Annual Report) ....................................................................................................... 27 4. ALE Days ......................................................................................................................... 28 5. Bus ............................................................................................................................... 29 6. Bus - Supplemental Transportation .................................................................................. 31 7. Bus - Transportation Personnel ......................................................................................... 32 8. Calendar ............................................................................................................................ 33 9. Class ............................................................................................................................... 34 10. Contact Persons ................................................................................................................. 38 11. Discipline .......................................................................................................................... 40 12. District .............................................................................................................................. 42 13. Finance – Act 28 ............................................................................................................... 46 14. Finance – Bank Reconciliation ......................................................................................... 50 15. Finance – Building Loss ................................................................................................... 51 16. Finance - Employee .......................................................................................................... 52 17. Finance – Employee - Additional Duties .......................................................................... 54 18. Finance – Employee Base Salary ...................................................................................... 55 STATEWIDE INFORMATION SYSTEM 2015/2016 TABLE OF CONTENTS (CONTINUED) 19. Finance – Employee Benefits (payments/services in addition to salary) ........................ 57 20. Finance – Employee Bonus .............................................................................................. 58 21. Finance – Employee Fringe Benefits ................................................................................ 59 22. Finance – Employee Salary/Benefits ................................................................................ 60 23. Finance – Expenditure ...................................................................................................... 61 24. Finance – General Ledger ................................................................................................. 63 25. Finance – Page 36 & 37 .................................................................................................... 65 26. Finance – Programs on Behalf of Other Agencies ............................................................ 67 27. Finance – Property Values ................................................................................................ 68 28. Finance – Revenues .......................................................................................................... 69 29. Finance – Salary Ranges ................................................................................................... 70 30. Finance – Salary Schedules .............................................................................................. 73 31. Finance – School Improvement Provider (SIP) Vendor ................................................... 74 32. Finance – Supplemental Educational Services (SES) Provider ........................................ 75 33. Finance – Underpayments ................................................................................................. 76 34. Equity – Compliance Reports ........................................................................................... 77 35. Equity – Disability504 ...................................................................................................... 78 36. Equity – Gender Equity .................................................................................................... 79 37. Equity – National Origin ................................................................................................... 80 38. Equity – Race ................................................................................................................... 81 39. Facility Building ............................................................................................................... 82 40. Graduate ............................................................................................................................ 84 41. Job Assignment ................................................................................................................. 85 42. Medical Dyslexia .............................................................................................................. 86 43. Medical Hearing ............................................................................................................... 87 44. Medical Immunization ...................................................................................................... 88 45. Medical Scoliosis .............................................................................................................. 89 46. Medical Vision .................................................................................................................. 90 47. Non-employee Contractors ............................................................................................... 92 48. Private Schools (Federal Programs) .................................................................................. 93 49. Private Schools – Title I (Federal Programs) .................................................................... 95 50. Professional Development ................................................................................................ 96 51. Register ............................................................................................................................. 97 52. Safety Drill ........................................................................................................................ 98 53. School .............................................................................................................................. 99 54. Special Education – Early Childhood ............................................................................