Sindh Community Mobilization Program (CMP) Quarterly Progress Report Year VII, Quarter 2 (January 1, 2020 – March 31, 2020)
Submission Date: April 30, 2020
CMP is made possible by the support of the American People through the United States Agency for International Development (USAID) CMP is implemented by Blumont Engineering Solution (BES) under Contract Award No: AID – 391 – C – 13 – 00006. This quarterly report was produced for USAID.
Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Table of Contents A. PROGRAM SUMMARY ...... 4 B. SUMMARY OF ACCOMPLISHMENTS ...... 5 C. MISSION STRATEGIC FRAMEWORK (MSF) INDICATOR ...... 7 D. STATUS OF ACTIVITIES PER COMPONENTS ...... 8 Component 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools ...... 8 Component II: Improve Community and District Government Coordination for Increased Girls’ Enrollment ...... 12 Component III: Improve Child Nutrition in Selected Communities and Government Schools through Research that Informs Innovation and Good Practices...... 19 Component IV: Launch of Education Management Organizations ...... 21 Documentation Outreach and Communication ...... 26 E. STATUS OF ACTIVITIES PER CROSS-CUTTING THEME ...... 28 Gender Mainstreaming ...... 28 Operations...... 29 F. OVERCOMING OBSTACLES ...... 29 ANNEXTURE – I: SUCCESS STORIES ...... 31 ANNEXTURE – II: MONITORING & EVALUATION MSF and NON MSF INDICATOR TABLE .... 35 ANNEXTURE – III: LIST OF PARTICIPANTS DURING IMPORTANT MEETINGS IN QUARTER . 38 ANNEXTURE – IV: FINANCIAL REPORT ...... 43 ANNEXTURE – IV: PROVINCE WISE LOCKDOWN STATUS AS OF MARCH 31, 2020 IN RESPONSE TO COVID-19 ...... 44
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
ACRONYMS AND ABBREVIATION
CMP Sindh Community Mobilization Program COR Contracting Officer Representative DEO District Education Officer DRR Disaster Risk Reduction EMO Education Management Organization GBSS Government Boys’ Secondary School GGPS Government Girls Primary School GOS Government of Sindh IEC Information, Education, and Communication MSF Mission Strategic Framework NOC No Objection Certificate PMIU Program Management and Implementation Unit PPP Public Private Partnership PRP Pakistan Reading Program PSE Private Sector Engagement PSF Project Support Fund PTA Parent-Teacher Association RFP Request for Proposals RSU Reform Support Unit SBEP Sindh Basic Education Program SELD School Education and Literacy Department SEMIS Sindh Education Management Information System SIP School Improvement Plan SMC School Management Committee SOW Scope of Work TER Technical Evaluation Report TFEC Technical and Financial Evaluation Committee USAID United States Agency for International Development USG United States Government WATSAN Water and Sanitation
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
A. PROGRAM SUMMARY
The Sindh Community Mobilization Program (CMP) is one of the major bilateral initiatives supporting the Government of Sindh’s (GOS’) efforts to increase and sustain students’ enrollment in primary, elementary, and secondary grades. A major component of the Sindh Basic Education Program, CMP was initially a five-year program limited to seven districts in the northern part of Sindh province— namely Dadu, Jacobabad, Kamber-Shahdadkot, Kashmore, Khairpur, Larkana, and Sukkur; and five towns of Karachi—including Bin Qasim, Gadap, Kemari, Lyari, and Organi of Karachi in Sindh province. However, with the initial program’s success, GOS and USAID extended the program’s duration through August 2021 while expanding its geographic reach to all 29 districts of Sindh province and increasing it targets.
Implemented by Blumont Engineering Solutions, CMP has four key components: 1) Increase communities’ involvement in the GOS reform of merging, consolidating, and upgrading schools; 2) Improve community and district administrations’ coordination for increased girls’ enrollment; 3) Improve child nutrition in selected communities and government schools through research that informs innovation and good practice; and 4) Launch of education management organizations (EMOs).
In addition, CMP has three value: 1) gender-mainstreaming of program activities; 2) water and sanitation: improving facilities, knowledge, and practice; and 3) disaster risk reduction, i.e., improving awareness, knowledge, preparation, and practice. Additionally, CMP has provided small grants to 300 neighboring schools to address needs identified and prioritized in school improvement plans.
The program’s key objectives are to: facilitate coordination among the community and other stakeholders in aspects related to construction, merging, consolidation, and upgrading of SBEP schools and empower communities. The initial scope focused on a total 409 schools: 106 construction schools and 303 non-construction schools (also termed as ‘neighboring schools’ due to proximity to construction schools). The program aimed to increase students’ (particularly girls’) enrollment, and retention in 409 selected schools through strengthened linkages between communities and District Education Departments and meaningful community involvement in day-to-day school management and local decision-making. However, under the revised scope of work, CMP an additional 350 GOS- identified priority model schools were added for a total 750 schools. CMP’s inclusive community activities are designed to make these educational improvements sustainable by increasing communities’ support for their local schools and advocacy for better educational provisions.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
B. SUMMARY OF ACCOMPLISHMENTS
The majority of the schools under CMP’s domain have achieved merging and consolidation indicators in the three years since the program’s inception and the number of program schools has been drastically reduced since its inception and follow-on.
CMP continued to engage students, teachers, community members, schools’ administration, and education officials in activities that promoted community empowerment and coordination with the GOS. Activities in the quarter included mobilizing communities and providing technical assistance to three communities and schools in preparing feasibility reports and implementing consolidation indicators at the 88 notified schools which are consolidated so far. To better understand the construction issues in two consolidating schools, CMP conducted field visits and held meetings with two schools and later on the details were shared with the Program Management and Implementation Unit (PMIU) as well as with Halcrow Pakistan, who further assured communities that those issues will be resolved on priority basis.
In this quarter, CMP furthermore conducted three joint quarterly progress review workshops and conducted visits to 227 schools to identify issues that could be highlighted and resolved at relevant forums—thereby strengthening coordination with EMOs, PMIU, and other stakeholders. CMP also helped communities in implementation and tracking of 41 School Improvement Plans (SIPs). Additionally, CMP collected new and cumulative enrollment data in 147 schools and 233 schools, respectively.
CMP engaged more than 5,600 people, including students, teachers, and School Management Committees to carry out a school-cleaning campaign in 61 CMP-targeted schools, including the tree plantation drive. Additionally, CMP provided coordination support to Interactive Research and Development to execute mass deworming activities in 22 CMP-targeted schools of Karachi, where deworming medicine for eradication of abdominal parasites was administered to 2,823 children (1,198 boys and 1,625 girls).
Another important activity was the inauguration of the Government Secondary School in Yousuf Goth, Karachi. The USAID-funded newly constructed state-of-the-art school building opens the door for nearly 600 students to attain quality education. The inauguration of the school was co-chaired by Ms. Julie A. Koenen, Mission Director, USAID-Pakistan and Mr. Saeed Ghani, Minister Education and Literacy, Government of Sindh.
Though the Covid-19 pandemic has caused challenges in continuing CMP’s field-level activities— including the closure of schools— CMP continued all field level activities, including the gender mainstreaming and girls’ empowerment interventions until the schools were open and it was safe for staff and communities to interact.
CMP maintained strong coordination with communities and has changed the methodology of some of our activities—for instance from in-person to online, WhatsApp, and telephone and has rescheduled other activities in the upcoming quarters. Due to the closure of schools, CMP changed the methodology of International Women’s Day and highlighted awareness about women empowerment using social and digital media. CMP has furthermore initiated an innovative “Care for Community” plan for community outreach. The initiative allows CMP to maintain tabs on the health and well-being of communities as well as inform program beneficiaries of Covid-19-related modifications in the work plan.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
One of the most significant pieces of CMP’s work during the quarter was to provide technical, administrative, and legal assistance to the School Education and Literacy Department (SELD) in carrying out activities that support the effective implementation of EMO reform of SELD–GOS.
In this regard, CMP provided continued support related to Request for Proposal (RFP) #5, which seeks to outsource 71 schools (25 SBEP construction schools and 46 GOS priority schools) to qualified EMOs. CMP, under the revised scope of work (SOW), extended its support for the contract management, organizing two provincial-level workshops, three district-level EMOs workshops, and assisted in conducting District Support Team (DST) meetings in five districts.
CMP served as coordination focal point for existing and potential EMOs and various GOS departments for the smooth execution of EMO reforms. In the light of the revised SOW’s additional 350 model schools across the province, CMP has begun establishing coordination with District, as well as Provincial Government Line Departments and received a list of 214 model schools from Reform Support Unit of GOS and 54 additional schools recommended by District Officials in SBEP targeted districts. No Objection Certificates (NOCs) are being sought to carry out mobilization activities in those schools.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
C. MISSION STRATEGIC FRAMEWORK (MSF) INDICATOR
The following table highlights progress during the reporting period against MSF indicators. Please note, this progress includes reports made under non-MSF indicators displayed in Annex II.
MSF Indicator Table for the 2nd Quarter Y-7 (Jan-Mar 2020) Cumulative Total Progress LoP Current Quarter Reporting # Performance Indicator Data till Dec to-Date (Mar Target (Jan 1–Mar 31, 2020) Frequency 31, 2019 31, 2020) Goal: Sustain Community mobilization and school-based management in Sindh Province Component 2: Improve community and district government coordination for increased girls’ enrollment 2.3-C Number of learners enrolled in primary, 143,825 133,8251 –- 133,825 Annually elementary and secondary USG-assisted schools or equivalent USG-assisted non- school-based settings 2.3.1-b. Number of government officials who 425 225 –- 225 Annually complete professional development activities with USG assistance 4.3.1.a Number of parent-teacher associations 760 447 –- 447 Quarterly (PTAs) or community-based school governance structures engaged in primary or secondary education supported with USG assistance. PPR Number of public and private schools 750 447 –- 447 Annually ES.1- receiving USG assistance 50. Pilot Component: Launch Education Management Organization (EMO) System 2.3.2-a Number of private-sector engagements 38 27 –- 27 Quarterly/ as a result of USG assistance Periodic/ (PSEs/Number of Partnership) Annually
1 This is total enrollment for LOP, not the incremental for reporting year.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
D. STATUS OF ACTIVITIES PER COMPONENTS
Component 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools Mapping and Ground Assessment for the Consolidation and Merging of CMP-targeted schools
In continuing activities to mobilize and empower communities through increased community involvement, CMP conducted three community meetings in Karachi and Kashmore districts and provided orientation to communities regarding GOS’ school consolidation, merger, and upgradation plans. During these meetings, the CMP team also provided further clarity to SMCs and school staff while assessing the feasibility for implementation of the consolidation policy. These interactive sessions allowed school staff, community members, and SMC members to better understand the importance of school consolidation, merger, and upgradation and its benefits to the communities, students, and schools. In addition, CMP facilitated a meeting of head teachers of three USAID-funded SBEP construction schools and town and DEOs with PMIU to provide orientation and technical assistance to head teachers and district officials to initiate the upgrading of these schools (under RFP#5). As a result of the detailed orientation and technical facilitations, these schools prepared and submitted the feasibility report and proposal for upgradation. PMIU appreciated CMP’s effective Figure 1: Head Teachers of USAID-funded SBEP coordination between the community and education Construction Schools and CMP Team Members are department. Meeting with PMIU Team. Coordination Meetings with SBEP Under-Construction Schools to Address Issues and to Ensure Smooth Execution of Construction Work
During the reporting quarter, CMP conducted field visits and held meetings with head teachers, SMC members and administration of two SBEP under-construction schools (Government Boys Secondary School–GBSS Waryo Gabol and Government Boys Primary School–GBPS Gulistan Colony) in Karachi. The purpose of field visits and meeting was to listen and understand the issues highlighted by the pertinent communities regarding school construction work and provide coordination support and facilitation to address those issues. During the meeting with GBSS Waryo Gabol, the community expressed concerns over construction work delays. Community members and school administration shared that the contractor has ceased construction work, causing delay in the completion of school, which will further affect the next academic cycle of students. During the meeting with community and school stakeholders in GBPS Gulistan Colony, they highlighted two key issues;
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
a. In the carrying out of the construction work, the contractor had made a temporary wall iron sheets and rods, which has been damaged/broken, and large pieces of iron sheets dismantled. The broken iron wall poses a safety threat to students, community members, and parents of the adjacent girls’ school (Government Girls Primary School–GGPS, Gulistan Colony) as well as compromises the privacy of the school’s students. b. The contractor has taken electric connection from the existing school without proper wiring, presenting a possible safety hazard.
Figure 2: SBEP Under-construction Schools in Karachi GBSS Waryo Gabol on Left and GBPS Gulistan Colony on Right, CMP Team Visited to Address Some Construction Related Issues.
School administration and SMC members had brought these issues in the contractor’s attention to no result. After the field visits and meeting, CMP Community Mobilization Advisor communicated these issues and the community’s concern to the PMIU, who forwarded the matter to Halcrow Pakistan. As a result of these efforts, Halcrow Pakistan has taken measures to address both issues. Coordination with District Education Officials for CMP’s Interventions in Model Schools
As a part of the revised SOW (reflected in Year VII work plan) CMP aims to work in 750 schools across the province (including 400 SBEP schools and 350 model schools). During the reporting period, CMP conducted meetings with District Education Officials (DEOs) in Dadu, Ghotki, Jacobabad, Jamshoro, Kashmore, Karachi, Kamber-Shahdadkot, Kashmore, Khairpur, Larkana, Shikarpur, and Sukkur districts. The objectives of these meetings were to provide them an introduction of the SMC intervention in model schools through CMP’s model/approach and discuss with DEOs which schools to add as additional model schools. As a result of these district-level coordination meetings, CMP received additional list of 54 model schools—in addition to the Reform Support Unit of School Education and Literacy Department’s province-wide list of 214 model schools. During these meetings, DEOs assured their support and cooperation with CMP for the implementation of activities.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Organize Inauguration Ceremonies of USAID-Funded Reconstructed SBEP School
CMP in collaboration with PMIU and USAID, organized the inauguration of the Government Secondary School in Yousuf Goth, Karachi. The inauguration of the school for nearly 600 students of the village and neighboring communities was co-chaired by Ms. Julie A. Koenen, Mission Director, USAID-Pakistan and Mr. Saeed Ghani, GOS’ Minister Education and Literacy. Senior officials from U.S. Government, USAID, and GOS also attended the event that pulled together approximately 400 participants from different walks of life, including EMOs, civil society organizations (CSOs), media, students, parents, teacher and community members. On the occasion, Minister Education and Literacy and Mission Director USAID unveiled a plaque, and the school was formally opened with a ribbon-cutting ceremony.
Figure 3: Different Glimpses of Inauguration Ceremony of USAID-funded SBEP School GSS Yousuf Goth, Gadap Town, Karachi on Feb 3, 2020. Mission Director Koenen in her remarks emphasized the U.S. Government’s commitment towards improvement of education in Pakistan, saying in part, “I am very hopeful that with the support of U.S. Government and through the effective leadership of GOS, the schools under SBEP will continue to provide improved quality of education and will enable students to attain their goals and pursue their dreams". She further added that, “We are very pleased to see the progress the already constructed and handed over schools are making and providing access for quality education to thousands of boys and girls students… I am sure that such high standard school will enable students to achieve their dreams of becoming leaders of next generation.” The Secretary of SELD furthermore shared an overview of the Sindh BEP and highlighted the progress made so far and the way forward. The head teacher of the school shared a brief overview of the area and
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
school and warmly welcomed the guests, thanked GOS and USG for their valuable investment. Students performed a tableau to highlight the importance of education and increased enrollment in public schools.
Figure 4: Ms. Julie A. Koenen Mission Director USAID Figure 5: Mr. Saeed Ghani, Minister Information, Labor Pakistan Addresses the Audience during Inauguration and Archives, GOS Addresses the Audience during of GSS Yousuf Goth, Karachi, Inauguration of GSS Yousuf Goth, Karachi, The Minister of Information, Labor, and Archives from GOS also offered his gratitude to the U.S. Government, USAID, and the American people for their contribution to improve access and quality of education in Sindh. While highlighting the quality features of the school, he mentioned that, “when I was a child, I didn’t have the opportunity to study in such type of state-f-the-art school but you have got this opportunity and I am sure that you all will make best use of it”. During his speech, he also discussed the plans for rationalization and consolidation of the schools to gain efficiency. While thanking USAID, he offered his full support to SBEP team. Shields of appreciation were distributed among key staff of SBEP and its components.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Component II: Improve Community and District Government Coordination for Increased Girls’ Enrollment Training of Field Staff on Baseline Survey in Model Schools
After establishing coordination with District Education Department in SBEP-targeted districts and providing an overview of CMP’s intervention in model schools, CMP commenced training to staff in conducting a baseline survey of the sample model schools. In this regard, CMP organized a two-day training (Feb. 25–26) at Sukkur IBA, where 26 field staff (18 male, 8 female) from SBEP-targeted districts participated. The main objective of the training was to:
Orient field staff on all three baseline questionnaires, i.e. Village Profile, School Profile, and SMC Functionality. Make them familiar with the program’s mobile data collection application (Kobo Collect) Share methodology of the baseline survey Conduct the field visit and administer the tool to pre-test, and incorporate participants’ feedback on the tool Share the survey ethics’ “dos and don’ts”
Figure 6: ON the left, Participating are Practicing on Kobo Collect Tool of Baseline Survey and on the Right, Same Test is being Pre-tested in a CMP Model School in Sukkur. The training schedule was designed such that Day 1 was dedicated to understanding the tool to maximize participant clarity through interactive sessions and Day 2 was dedicated to field-based pre-testing and learning-by-doing. Mid-course discussions at several points during the training helped ensure trainees’ understanding. The baseline will be conducted in the next quarter following minor modification and formatting of the tool based on participant feedback.
Refresher of Field Teams on Revised Scope of Work and Social Mobilization Activities in All CMP-targeted schools, including Model Schools
CMP conducted a day-long refresher for the field team at Sukkur IBA on February 27, 2020, where 27 staff members (19 male, 8 female) from all SBEP-targeted districts participated. Along with brushing up the knowledge about the CMP’s implementation strategy and community mobilization approach, refresher was aimed to unfold the details of activities, including district-level revised targets, to be carried out in
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
model schools under the revised SOW. The facilitator also shared the revised guidelines of SMCs, the concept of SMC subcommittees in model schools, an outline of the three-day training for model schools’ SMCs, and documentation requirements and reporting formats.
As a result of the refresher discussion and considering the majority of the staff members have not independently conducted a training session, it was decided that CMP will initially conduct a training-of- trainers for all field team members. Furthermore, SMC subcommittee members will be revised with a minimum of six members with 2:1 male and female ratio. It was it furthermore decided that the Sr. Monitoring and Evaluation (M&E) Manager will share the compiled list of model schools with CMP senior management.
Hiring of Firm to Conduct Training of Education Officials
During the reporting quarter, CMP reviewed and finalized the process for the selection of the technical firm that will review, update, and develop the training manual (followed by the training of district and tehsil education officials in all 29 districts of Sindh per the revised SOW).
Develop, Update, Implement, and Track School Improvement Plans (SIPs)
Developed and annually updated through a consultative process with SMC executive committees, community members, and school staff, SIPs are utilized by community members and school administration to set goals, and allocate resources and define strategies to achieve those goals. Since school improvement needs vary by school, an updated SIP provides a roadmap to prioritize those requirements.
During the reporting quarter, CMP provided technical assistance to one SMC subcommittee of Dadu to update its annual SIP, incorporate the prioritized needs, allocate resources, and track the performance against the planned activities outlined in SIPs. Since SIPs contain series of activities that the committees have planned for their schools throughout the academic year, CMP also conducted follow-up meetings with the subcommittees in Dadu, Kamber-Shahdadkot, Kashmore, and Larkana to track continued implementation. The meetings aimed to review and track the implementation of 41 SIPs, including achievements, challenges, and opportunities.
The following table shows developed and tracked SIPs by district.
Updated SIPs by District
No District No. of SIPs updated No. of SIPs tracked 1 Dadu 01 03 2 Kamber-Shahdadkot – 21 3 Kashmore – 13 4 Larkana – 04 Total 01 41
Data Collection for New and Cumulative Enrollment and Attendance
CMP continued to support communities in increasing students’ enrollment, especially girls, in targeted schools as one of the program’s major deliverables. CMP’s role in increasing coordination between the
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
community and District Education Department has remained instrumental in this regard. CMP, with the support of local communities, continued to collect the enrollment and attendance data of every academic year. The purpose of this exercise is to record the attendance of students versus enrollment, so that measures can be taken to address absenteeism.
In the reporting quarter, CMP collected student enrollment data from 147 schools of Dadu, Jacobabad, Kamber-Shahdadkot, Karachi, Kashmore, Khairpur, Larkana, and Sukkur districts for the 2019–2020 academic year. This exercise enabled CMP to gather quantitative information on enrolled students, gauge the effectiveness of community-engagement interventions, and tailor enrollment and retention-related activities. The CMP team also collected cumulative enrollment and attendance data from 233 CMP- targeted schools in all SBEP-targeted districts.
District-Level Details New and Cumulative Enrollment and Attendance Data
No. of Schools from No. of Schools from Where Where New S.No District Cumulative Enrollment and Enrollment Data Attendance Data Collected Collected 1 Dadu 22 45 2 Jacobabad 12 19 3 Kamber-Shahdadkot 16 33 4 Karachi 14 09 5 Kashmore 09 35 6 Khairpur 29 35 7 Larkana 12 12 8 Sukkur 33 45 Total 147 233
School Visits by CMP Teams
CMP continued visits to CMP-focused schools and interacted with school staff, SMCs, and community members to promote the smooth functioning of the schools and other related issues for further sharing with relevant stakeholders, including GOS.
During the reporting quarter, the CMP field team visited 227 schools in Dadu, Jacobabad, Kamber- Shahdadkot, Karachi, Kashmore, and Larkana. During these field visits, community members highlighted issues regarding: the shortage of classrooms, lack of functional washrooms and other basic facilities in the schools, the shortage and absenteeism of teaching and non-teaching staff, the shortage of basic facilities in temporary school facilities, and student absenteeism and dropouts. CMP further shared these issues with PMIU during district-level joint quarterly progress review meetings. The PMIU and District Education Department assured their cooperation in addressing the above-highlighted issues.
As a follow-up step of the school visits and community meetings, CMP Karachi team held meetings with the female Kemari Town Education Officer (TEO) and Director Primary Schools Karachi to seek their support in overcoming girls’ dropout and absenteeism due to lack of basic facilities in CMP-targeted schools.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Introductory Community Meetings in Model Schools
CMP has expanded its scope from SBEP-targeted schools to model schools and has already established coordination with the District Education Department. As a next step, CMP has conducted introductory meetings with the head teacher, staff, and SMC members of 21 selected and notified model schools in Dadu, Kashmore, Karachi, and Larkana districts. These introductory meetings provided an opportunity to build the relationship with the school staff, SMCs, and communities, as well as identify community-based volunteers who can facilitate CMP in gathering people and providing school-based information.
During these meetings, CMP provided an overview of SBEP and shared in detail a description of the program and its interventions, strategy, and potential impact in model schools. It was encouraging to see the positive response and welcoming attitude by schools’ administration and SMC members. In the discussions, participants highlighted critical challenges that the schools and students are facing. The CMP team also emphasized an active role of SMCs for the betterment of the schools and also shared with participants the restructuring and revised guidelines of SMCs, as well as the concept of SMC subcommittees.
It is worth noting that the community-based meetings have started to bear results: for instance, CMP facilitated school administration in organizing SMC restructuring meetings in three model schools in Kashmore, where executive committees were restructured per SELD’s revised SMC guidelines.
Participant Details by District
District # of Schools Male Participants Female Participants Total Participants Dadu 7 39 39 78 Karachi 4 19 5 24 Kashmore 5 71 87 158 Larkana 5 30 33 63 Total 21 159 164 323
Joint Quarterly Planning/Review Workshops/Meetings for SMC and Line Departments (Education, Health and Administration)
CMP continued to seek the cooperation of involve district-level stakeholders for smooth execution and sustainability of program interventions, establishing and strengthening coordination between government line departments and communities. CMP used the quarterly workshops as a platform to share quarterly progress and program planning with key stakeholders and seek their feedback, suggestions, and collaboration to maximize advance of the program.
CMP organized three district-level joint quarterly progress review and planning workshops (one each in Dadu, Jacobabad, and Kashmore) with district-level entities, including; District Education Department and District Health Department, GOS, EMOs, Education Supervisors, and CSOs working in the education and health sectors. A total of 76 participants (53 male, 23 female) attended these workshops. Besides the progress review, the workshops also helped grassroots-level education officials discuss their concerns and implementation challenges with district-level management and seek their input for timely and effective solutions.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
During the meeting, the common highlighted issues were: challenges in implementing school consolidation, merging, and upgrading policy; the progress of SBEP construction schools; basic facilities in temporary facilities; handover of schools to EMOs; provision of boundary walls in SBEP construction schools; coordination with EMOs; enrollment and retention of students; and lack of basic facilities.
During quarterly meetings all relevant stakeholders ensured their commitment towards education in CMP- targeted schools. In Dadu, Deputy Commissioner Dadu Mr. Shahzaman Khuro presided over the meeting, and CMP shared progress updates and the revised SOW with addition to model schools. Furthermore, CMP and EMO representatives also highlighted the issues related to EMO/SBEP construction schools.
Figure 7: Sr. DM Dadu Giving Presentation to the Participants During Joint Quarterly Progress Review Workshop
District-Level Details of Joint Quarterly Progress Review and Planning Workshops’ Participants
District Participants Male Female Total Dadu 18 5 23 Jacobabad 17 11 28 Kashmore 18 7 25 Total 53 23 76
Identification and Notification of Peer Educators and Development of Key Messages
In the continuation of the previous quarter per strategies with regard to behavior change in health, nutrition, and hygiene practices, CMP identified 306 peer educators2 from four CMP-targeted schools in
2 Any CMP targeted community based individuals, such as; Teachers and students, who already received health, nutrition, and hygiene sessions and can pass down the knowledge to other community members and also community members who can influence the parents of out of school children to mobilize them in getting those children back to schools through sensitization.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Dadu, Kamber-Shahdadkot and Larkana districts during this quarter. These identified peers will receive orientation through CMP’s designed key messages on health, hygiene and increasing girls’ enrollment. As a subsequent step, CMP received the District Education Department’s endorsement and notification.
After orientation, the identified peers will further educate students on the improvement of hygiene and nutrition practices in seeking to increase girls’ enrollment and reduce dropouts through key messages in one-to-one sessions (at home, in the classroom, and during morning assembly) to build their behavior- change skills. CMP also developed key messages for peer educators to promote girls’ enrollment and reduce dropout in CMP-targeted schools. These messages were translated in Urdu and Sindhi for further use by peer educators in cluster- and school-level sessions.
Covid-19 Pandemic and CMP’s Response to Mitigate the Risk
The novel coronavirus Covid-19 has at the time of this report’s development spread to approximately 210 countries3 and infected more than 2.9 million globally—and is already seriously affecting the health and lives of people in Pakistan in many ways. To respond to this health emergency, Pakistan’s government (at both Federal and provincial levels) has taken numerous measures, including: limiting access to health facilities, awareness-raising for prevention of virus transmission, and lockdown to reduce human interaction.
In this situation, CMP has also taken measures to mitigate the risks, such as:
CMP began to closely monitor the situation in Pakistan and specifically in the Sindh Province and kept Blumont headquarters and USAID, informed about the situation. After identification of the first Covid-19 infected case on February 26, 2020, SELD–GOS issued an order in the first week of March to close down all schools province-wide, initially until March 13, 2020, and later extended it through May 31, 2020. As the majority of CMP’s activities were school- and community-based, CMP in consultation with Blumont headquarters and USAID developed an interim work plan for the period of March–May 2020 where all activities that were supposed to happen at the field level (in schools and/or communities) were shifted to June 2020 onwards and the March–May 2020 period was dedicated to working on largely preparatory activities (which require little or no public gatherings, such as content review and development for upcoming trainings of staff, SMC members, and education officials), designing of key messages for enrollment enhancement, documentation, and reporting, (including preparation and submission of the Jan–Mar 2020 QPR) CMP has followed thorough precautionary measures since the first day of the pandemic till March 20, 2020, whereby masks and sanitizers were provided for all staff members, a rigorous cleanliness program for office premises was instituted, and biometric entry points were replaced with card- scanning. To ensure the safety of staff members following GOS’ March 22, 2020 province-wide lockdown, teleworking was instituted for CMP staff in all districts, including Karachi. CMP has developed a comprehensive standard operating procedures (SOPs) in alignment with Blumont’s Incident Management System and USAID’s OAA Guidelines. o CMP remains connected with communities and schools through telephone and online communication methods to keep apprised of their well-being as well as keep them
3 World Health Organization (WHO) as on 03-Apr-2020
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informed of modifications to ongoing activities being made amid this health emergency. CMP furthermore developed the “Care for Community” concept that was principally endorsed by USAID and which detailed mechanisms, proper internal controls, and a structured communication plan to follow as the crisis bears out. o CMP is currently gathering contact numbers of head teachers and SMC chairpersons of CMP-targeted schools from its management information system (MIS), as well as forming district-level WhatsApp groups and developing brief key messages for dissemination through these WhatsApp groups. CMP believes that, through meaningful community engagement, we will continue to be able to provide useful information about the current health emergency and raise health and hygiene awareness, while also updating the community of work plan revisions. These measures also allow us to demonstrate our commitment by empathizing and expressing concern towards all stakeholders, including students, teachers, school, and district/provincial administration, SMCs, and community members.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Component III: Improve Child Nutrition in Selected Communities and Government Schools through Research that Informs Innovation and Good Practices Coordination and Mobilization Support to Students’ Mass Deworming Activity
During the reporting quarter, CMP established coordination with Interactive Research and Development—a health-focused organization tasked to conduct mass deworming activities for the eradication of abdominal parasites—where both organizations coordinated mobilization to maximize coverage of children aged 5–14 years in Karachi. CMP also held meetings with head teachers of all SBEP- targeted schools to help ensure the maximum participation of all teachers and students. CMP and communities provided ground-level facilitation for the mass deworming activity (organized by Interactive Research and Development, the Health Department, GOS, SELD and Commissioner Office–Karachi Division).
As a result of these coordinated efforts, 55 teachers from 22 SBEP-targeted schools were trained as master trainers to disseminate the key messages and administer the deworming dose. The mass deworming activity was held on January 29, 2020, where 2,823 children (1,198 boys and 1,625 girls) were administered the deworming medicine.
School-Cleaning Campaign
CMP continued to engage schools and communities in taking ownership of their schools through catalyzing activities such as school- cleaning campaigns, which encourage communities’ active involvement while fostering positive health and hygiene behaviors. In the reporting quarter, CMP helped facilitate school- cleaning campaigns for 61 CMP-targeted schools in Dadu, Jacobabad, Karachi, Kashmore, Kamber- Shahdadkot, and Larkana districts. In addition to enhancing the outlook of schools through cleaning and tree planting, the campaigns help inculcate a greater sense of responsibility and the importance of environmental hygiene among students and other community members. Figure 8: Students of GSS Yousuf Goth Karachi engaged in a tree plantation activity. A total of 5,607 participants including male 3,187 and 2,420 females participated in these community-led activities, which CMP facilitated by providing cleaning supplies, key messages, and coordination with SMCs and school administration. Besides the school cleaning, CMP also facilitated GSS Yousuf Goth in 30 tree-planting activities where students planted trees and demonstrated their ongoing commitment to care for them. At the end of the activity, cleaning kits were provided to schools for future usage.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
District-Level Details of Participants & Schools of School-Cleaning Campaigns
No. of Male Female Total District Schools/Communities Participants Participants Participants Dadu 8 310 247 557 Jacobabad 8 305 384 689 Kamber-Shahdadkot 12 859 596 1449 Kashmore 8 1,032 498 1,530 Karachi 13 127 304 431 Larkana 12 560 391 951 Total 61 3,187 2,420 5,607
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Component IV: Launch of Education Management Organizations Technical Assistance to GOS on EMOs Reform
As one of the key GOS reforms to improve the governance of public-sector schools by bringing in reputable education-focused private-sector organizations, CMP continues to provide technical, administrative, legal, and logistic support to SELD.
In the light of the decision to strengthen EMO reform in Sindh in last quarter, CMP provided technical assistance to the Public-Private Partnership (PPP) Node of SELD in preparing a progress report and presentation. CMP also participated in a January 17meeting at Sindh Secretariat chaired by the SELD Secretary, during which the Director of the PPP Node, the Program Director of the PMIU and the SELD
Figure 9: Meeting at Sindh Secretariat, Chaired by Secretary SELD Where He Provided Strategic Guidance to Effectively Implement EMO Reform. Secretary provided strategic guidance and suggested activities for SELD to ensure effective implementation of EMO reforms in SBEP schools.
During the reporting quarter, Mr. Khalid Haider Shah joined as SELD Secretary following the previous secretary’s transfer to a different department. CMP participated in a meeting with the new secretary on February 28, 2020 at Sindh Secretary attended by the Director of the PPP Node, Program Director of the PMIU and USAID’s Contracting Officer’s Representative (COR). During the meeting, CMP provided a detailed overview of the SOW, program accomplishments, and CMP’s facilitation in EMO reform. The Secretary appreciated CMP’s efforts in assisting SELD and assured his commitment for continued collaboration on EMO reform.
In the reporting quarter CMP also attended a March 5, 2020 meeting at Reform Support Unit (RSU) to seek data for the cost center and other budgetary and financial information regarding SBEP schools. In this
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
meeting, the Director of the PPP Node along with members from PPP-Unit Finance Department, Asian Development Bank (ADB) and Project Support Facility (PSF) also participated.
CMP also participated in a March 12, 2020 meeting at UNICEF’s Karachi office to discuss Quality Assurance Review (QAR) #3 Package of Sindh Education Sector Plan (SESP) for submission to the Global Partnership for Education (GPE).
Provincial-Level Consultative Workshops and Follow-Up Meetings on EMOs Reform and Contract Management
As part of providing support to SELD in EMO reform (especially related to the contract management aspect under the revised SOW), CMP in collaboration with SELD’s PPP Node, organized two day-long workshops on Feb. 26 and Feb. 27, 2020. CMP provided technical, as well as administrative facilitation to the PPP Node in organizing these workshops which included preparing working papers, invitations, presentations, and self-assessment tools. During the first workshop, CMP and the PPP Node invited EMOs and independent experts (IEs). During the second workshop, independent auditors (IAs) and USAID’s COR also participated and shared his feedback on the workshop.
These two day-long workshop focused on:
Developing and enhancing stakeholder understanding of Key Performance Indicators (KPIs) and Non-KPI obligations to be considered jointly by SELD, EMOs, and IEs. Deliberating public financial management obligations under tri-partite agreements to be supervised by IAs. Formation of a Technical Working Committee (TWC) to develop standard reporting formats.
Figure 10: USAID COR Sharing His Views during EMO Figure 11: Group Picture during EMO Contract Contract Management Workshop Management Workshop Held at Karachi
After the conclusion of the contract management workshops, CMP also facilitated the PPP Node in drafting meeting minutes, sharing action points with concerned stakeholders, conducting follow-up on approved recommendations, and most importantly, the formation of the TWC. Once the TWC was formed, CMP hosted a meeting on March 10, 2020 to discuss its work framework. The committee divided tasks per organizational roles and timelines for completion.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Organize District-Level Consultative Workshops and Meetings on EMO Reform
In addition to the provincial level consultative workshops, CMP also organized two district-level consultative workshops focused on EMO reforms, first on January 2, 2020, in Larkana and the second on March 12, 2020 in Dadu. The participants included District and Taluka Education Officials, head teachers of USAID-funded SBEP construction schools, and representatives of EMOs. The workshops were aimed at identifying private-sector organizations with the potential to become EMOs in future cycles, as well as provide updates and orientation to relevant stakeholders and District Administration with regard to EMO reforms. During these workshops, CMP gave a detailed presentation explaining the program’s interventions under the EMO reforms and following the presentation responded to participants’ queries.
In the reporting quarter, CMP assisted the PPP Node in organizing five District Support Team (DST) meetings, each in Dadu, Khairpur, Kamber-Shahdadkot, Larkana, and Sukkur Districts. CMP and the PPP Node jointly invited all current EMOs, head teachers, and SMC chairpersons of EMO-managed schools and District Administration and Education Department officials. Chaired by DEOs, during DST meetings, EMO representatives shared the status of infrastructural improvements, the learning environment, enrollment, the provision of students’ supplies, and teachers’ capacity-building initiatives. EMOs mentioned that the program’s holistic approach enabled them to provide excellent quality education.
Figure 10: Participant sharing his views during District-Level EMO Reform Workshop at Larkana.
In addition to sharing progress, EMOs also highlighted challenges such as: teachers’ transfer without EMOs’ consent, the shortage of teaching and non-teaching staff versus the RFP’s sanctioned positions, the shortage of furniture, over-enrollment, the improper drainage system outside the school, the sudden change in examination schedule, and the poor condition of old school blocks. EMOs shared that these issues create hurdles in the smooth functioning of the schools and requested the Education Department and PPP Node take measures for overcoming these issues. They also invited them to visit their schools to provide suggestions.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
The Director of the PPP Node appreciated EMOs’ achievements and their contributions with regard to improving the educational environment in the EMO schools. He informed that to overcome the issue of teacher-transfer from EMO schools, the SELD Secretary had issued a letter to relevant authorities that in future no teacher will be transferred without his prior permission. He further added that in providing the required number of teaching and non-teaching staff in the schools, the SELD HR department had started the recruitment process to resolve the issue as a priority. He also shared that SELD had purchased school furniture worth PKR 30 million while Sukkur IBA had been selected as a third party for distribution of the furniture following a needs assessment of the schools. He urged DEOs to continue holding monthly DST meetings to resolve issues as they arise.
Support to Outsourced Schools, GOS, and Contracted EMOs for Ground-Level Implementation of EMO Reforms
During the reporting period, CMP provided support to the following EMOs to continue smooth execution of EMO reforms.
a. Re-appropriation Issue of TCF: CMP and the PPP Node held meetings on January. 24, 2020 and on March 18, 2020, with The Citizen Foundation (TCF), an EMO for Dadu and Kamber- Shahdadkot and its IE, AASA Consulting. The purpose of these meetings were to understand and evaluate TCF’s request for budget re-appropriation against its school contracting packages of Dadu and Kamber-Shahdadkot under RFP#4. CMP also reviewed the request from a legal perspective and facilitated the PPP Node in preparing the note sheet for SELD Secretary’s approval. Though the paperwork has been completed, approval could not be sought due to the Covid-19- related lockdown. CMP will follow up once the circumstances return to normal. b. Contract Management Issues of CFC: CMP held a meeting on February 18, 2020 with EMO Charter for Compassion at CMP’s office in Karachi. The purpose of this meeting was to discuss some suggestions from CFC on the draft concession agreement for schools under RFP#5 to avoid foreseen implementation challenges. During the meeting, CMP emphasized that EMOs, as well as DEOs, must adhere to the guidelines issued by the SELD Secretary in resolving the concerns. c. Meeting with EMOs on Tax Compliance: CMP participated in a March 13, 2020 meeting organized by the PPP Node at Sindh Secretariat to discuss tax compliance issues. CMP provided technical input for EMO tax compliance matters. CMP referred to relevant legal clauses of the concession agreement to satisfy the queries from EMOs. d. Annuity Amount Adjustment Issue of Beaconhouse School System: CMP provided its technical assistance to the PPP Node to discuss the annuity amount adjustment issue with Beaconhouse and its IE. Subsequently, CMP assisted the PPP Node in developing a response from SELD to EMO. Technical and Legal Assistance to GOS in Outsourcing USAID-funded SBEP Construction and GOS Priority Schools to EMOs under RFP#5 Throughout all procurement cycles, CMP has continued to provide technical, legal, and administrative support to SELD in outsourcing the schools to EMOs—including under with regard to RFP#5. To this end, CMP assisted the PPP Node in preparing all necessary documents and organizing the Technical and Financial Evaluation Committee (TFEC) meeting on January 1, 2020, held at Sindh Secretariat and chaired by the SELD Secretary and attended by all TFEC members.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
During the meeting, members discussed, reviewed, and finally approved the Bid Evaluations Report (BER) of RFP#5, which was later uploaded to the Sindh Public Procurement Regulatory Authority (SPPRA) website. As a next step, CMP facilitated the PPP Node in submission of the summary to the Chief Minister Sindh to seek approval regarding SBEP-EMO-RFP#5 to issue letters of award (LOAs) to successful bidders. Subsequently, SELD received approval from the Chief Minister Sindh, issued the LOAs, and received acceptance responses from selected bidders.
Furthermore, CMP provided support to the PPP Node in drafting the concession agreement of SBEP EMOs RFP#5, seeking the SELD Secretary’s endorsement and onwards submission to the Law Department of GOS for vetting. The Law Department raised some queries on the concession agreement draft, to which CMP Figure 11: Director PPP Node and CMP COP during helped the PPP Node draft a response letter, which TFEC Meeting held at Sindh Secretariat, Karachi. was then submitted.
Technical & Legal Assistance to GOS in Outsourcing USAID-Funded SBEP Construction and GOS Priority Schools to EMOs under RFP#6
The EMO procurement cycle under RFP#6 is at a very early stage. At the inception of the process, CMP held two meetings with the RSU, the first one on January 22, 2020 and second on February 14, 2020. The purpose of these meetings was to gather the data about the schools being proposed for RFP#6. CMP also developed a prescribed form and shared with the RSU for their required data. CMP also discussed the non-SBEP schools that will serve as feeder schools for RFP#6.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Documentation Outreach and Communication Media Visit to SBEP Schools for Highlighting Program’s Progress and Enhance Visibility CMP organized a February 4–5, 2020 trip of national-level print and electronic media journalists to visit GHS Kolab Jial, Khairpur and GHS Arain, Sukkur. As a result of this visit, CMP received significant positive words through TV Networks and newspaper articles. During the media visit, Ms. Julie A. Koenen, Mission Director, USAID/Pakistan and Mr. Naveed Ahmed Shaikh, CMP’s Chief of Party (COP), school teachers, students, and CMP field staff shared their views with regard to the program’s key accomplishments.
These visits provided great program visibility and as amplifying tools to broader audiences, and resulting video stories included:
News Agency Link AbbTakk News Package https://youtu.be/FExcXVJ9NOA Neo News Package1 https://youtu.be/z-dqFDELS2I Neo News Package https://youtu.be/NoSWUH7hm30 Aaj News Package https://youtu.be/_zH8zAVtnJk 24 News As Live https://youtu.be/uUsSDSNugGw 24 News Package https://youtu.be/gdWTVH9520U Dawn News Package https://youtu.be/G4nS-7m5Mow Sindh TV (News Report) https://youtu.be/Fthjx9kQKQQ Sindh TV (News Package) https://youtu.be/MPxGFMC_kHY App TV (News Package) https://youtu.be/bzXof7_UKds
Figure 12: Some glimpses from Media Visit Along with News Packages Screenshots
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Social Media Campaign on the Occasion of International Women’s Day 2020 Though CMP was set to execute a robust social media campaign and had developed relevant information, education and communication (IEC) material to coincide with International Women’s Day (IWD), schools were closed and field activities were ceased amid the Covid-19 pandemic. CMP’s communications department therefore prepared a social media campaign for SBEP and Blumont’s social media accounts in which CMP staff posed for the
Figure 13: International Women's Day 2020 Social Media Campaign activity with relevant thematic messages. CMP highlighted the significance of the event by developing an IWD dispatch for the Blumont HQ website.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
E. STATUS OF ACTIVITIES PER CROSS-CUTTING THEME
Gender Mainstreaming Celebration of International Women Day in CMP District and Regional Office
Because all schools were closed amid the Covid-19 pandemic on IWD, CMP organized small, office-based get-togethers in Jacobabad and Sukkur Districts to recognize and appreciate the efforts of CMP’s female staff in support of CMP’s field-level activities, as well helping to ensure gender mainstreaming and enabling more girls to realize their educations as a basic right.
While expressing her views on IWD at Jacobabad, Ms. Khushbakht Soomro, Community Mobilizer, shared that “Being Figure 14: International Women's Day 2020 Celebration at part of CMP, I often get the opportunity CMP Sukkur Office. to interact with women and encourage them to raise their voices and concerns, not only on this day but always. Our work has empowered many women and they are joining SMCs and becoming part of the local decision-making process. They are also playing their role in increasing girls’ enrollment, which is self-fulfilling for me.”
Community Dialogue to Address Girls’ Dropouts CMP continued to stress the importance of girls’ education by engaging communities and conducting two dialogues in Dadu District with 68 participants (7 male, 61 female) to address girls’ dropouts in CMP- targeted schools. The participants included the SMC executive committee and general body members as well as mothers of enrolled students. The main objective of these community dialogues was to sensitize parents on the importance of girls’ education and their retention in CMP-targeted schools. During the sessions, facilitators explained to communities and parents that per article 25–A of Pakistan’s constitution, education is a basic right of every child; they must therefore enroll girls in school. Some of the Figure 15: Community Women in Dadu Attending parents viewed it as irresponsible to not do so, while Session on Reducing Girls' Dropout and Increasing some also identified poverty as a limiting factor in Enrollment continuing their girls’ education. In addition to poverty, some participants also cited a lack of proper security measures and basic facilities in schools as impediments to girls’ education.
Mr. Noman Kifayatullah joined CMP’s team as Director of Finance and Administraiton.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Mr. Mansoor Sarwar joined CMP’s team as Senior Manager of PPP and Education.
MANAGEMENT AND ADMINISTRATION Personnel
Mr. Ghulam Hussain and Mr. Saeed Hussain Dahar joined CMP as Community Mobilizers. CMP staff health insurance policy has been revised and the revise policy put in place in the report quarter. CMP human resource staff conducted written test and interviews for the position of Community Mobilizers and District Coordinators related to the revised SOW. Ms. Salma Memon, Manager of Human Resources resigned her position. We’ve advertised the position and actively looking for replacement
Operations Beginning in second week of March CMP began preparing an operational response to protect staff and mitigate the spread of COVID-19 in Pakistan. From first week of March, CMP s’ risk management manager created a WhatsApp group provided a detailed regular briefing to all staff about COVID-19. In January 2020, CMP transitioned to an online timesheet system. Staff were trained and IT provided troubleshooting support in coordination with Blumont HQ. CPM has had to significantly adapt in response to the COVID-19 outbreak, although this has been primarily related only to administrative operations (i.e. telework and incorporating the implementation of infection control protocol into standard operating procedures)..
F. OVERCOMING OBSTACLES
Challenges Efforts to Overcome Due to Covid-19 spread in Pakistan, all public CMP in consultation with USAID, has developed schools have been closed since the beginning an interim plan for March–May 2020 and has of the March, 2020, so planned school and shuffled the timeline of some field-based activities community-based activities are postponed to catch up in June 2020 onwards. (especially in model schools) Frequent transfers of education officials at the CMP conducted a meeting with the new provincial level Secretary and shared a detail presentation on o The SELD Secretary transferred on Feb. CMP’s SOW, key accomplishments, and 11, 2020 challenges. o The PMIU PD transferred on March 6, As per practice, once the PMIU announces the 2020 joining of a new PD, CMP will also provide a detailed overview to the new PD as well. Frequent transfers of education officials of CMP in Kamber-Shahdadkot provided detailed District Kamber-Shahdadkot created hurdles orientation to newly appointed government in the smooth execution of program activities. officials and is making efforts to seek their support.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Challenges Efforts to Overcome The District Education Department in CMP highlighted this issue with relevant Kashmore has issued the notification of school educational officials during Joint Quarterly consolidation and merging but the cost center Progress Review Workshop and District Officials has not been transferred. assured CMP they would resolve this issue. Not releasing of/long-term delay of SMC funds CMP raised this issue with relevant educational make problem to achieve SIP targets related officials in joint quarterly review and planning to SMC funds in CMP-targeted schools of workshop with department and requested for Karachi towns. timely issuance of SMC funds. CMP has not yet received NOC from the CMP has provided complete details of staff to the home department to execute activities in security agency and initial assessment has been other districts of Sindh province per revised completed. Currently offices are closed due to SOW Covid-19 lockdown. As soon as regular operations resume, CMP will conduct follow-up to obtain NOC. A draft EMO concession agreement of RFP#5 CMP facilitated SELD to respond to Law was forwarded to the GOS’ Law Department Department queries and assisted the SELD for vetting. The vetting response is still Secretary in resubmitting the draft in early March pending, which is causing delay in signing the 2020. agreements with EMOs. The subsequent CMP has conducted several meetings with signing of contracts with IAs and IEs has also concerned Law Department officials to expedite been delayed. the matter. Quarterly annuity amount payments to some CMP addressed all such issues in contract EMOs were delayed due to queries raised by management workshops where all EMOs, IEs, IAs IAs. The SELD PPP Node and CMP received and the PPP Node were present. CMP later requests from EMOs to intervene in these facilitated the relevant parties in developing a matters and resolve the issues. better understanding of the concession agreement and contracts. Delays in getting school data under RFP#6. Various face-to-face meetings were conducted, CMP facilitated the PPP Node in requesting to letters and emails were written and required data RSU for sharing essential data for the formats were developed for the RSU to share the preparation of RFP#6. data. After continuous follow-up, CMP obtained partial data; remaining data is still awaited. Inability to conduct TWC meetings due to the CMP is facilitating the PPP Node, EMOs, IAs, and Covid-19 lockdown situation, among other IEs in developing standard reporting formats. Component#4 activities affected. However, the lockdown situation has caused delays in meeting deadlines. CMP has suggested conducting online meetings to complete the tasks.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
ANNEXTURE – I: SUCCESS STORIES
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
ANNEXTURE – II: MONITORING & EVALUATION MSF and NON MSF INDICATOR TABLE
SCMP Indicator Table for the 2nd Quarter Y-7 (Jan-Mar 2020) Current Reporting Cumulative Data Total Progress to Number Performance Indicator LoP Target quarter till Dec 31, 2019 (Jan 1 – Mar date- Mar 31, 2020 Frequency 31, 2020) Goal: Sustain Community mobilization and school-based management in Sindh Province Component 1: Increase communities' involvement in the GoS reform of merging, consolidating, and upgrading schools
Percent of community based social 1.1.1 mobilization plans developed are 80% of 420 --- Annually implemented (397 out of 420) (397 out of 420) Number of community members trained on Quarterly 1.2.1 how to develop and implement 2100 1997 --- 1997 social mobilization plans (Internal) Component 2: Improve community and district government coordination for increased girls' enrollment 16,749 16,749 Number of out-of-school children newly (13,267 re-enrolled (13,267 re-enrolled 2.1.2 enrolled or re-enrolled in education system 13,000 girls and 40,275 --- girls and 40,275 Annually with USG assistance new/re-enrolled new/re-enrolled boys)4 boys) Number of school improvement plans 2.2.1 750 439 --- 439 Quarterly developed through USG assistance
4 CMP’s component II focuses on increasing girls’ enrollment. Under the recent target modification, enrollment target for the Life of Project (LOP) is 10,000 new girls’ enrollment and CMP is responsible and accountable for this target. As of CMP Year V Annual Progress Report, 16,749 new girls have been enrolled in CMP targeted schools. In addition to new enrollment, 13,267 girls were re-enrolled and 40,275 boys were new/re-enrolled, which is an added value due to CMP’s efforts.
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
SCMP Indicator Table for the 2nd Quarter Y-7 (Jan-Mar 2020) Current Reporting Cumulative Data Total Progress to Number Performance Indicator LoP Target quarter till Dec 31, 2019 (Jan 1 – Mar date- Mar 31, 2020 Frequency 31, 2020) Percent of SMCs having implemented at least 51% (382 out of 750) --- 51% (382 out of 750) 2.2.2 80% of 750 Annually one item of their School Improvement Plan implemented implemented
Cumulative Number of SMC/community --- Quarterly 2.2.3 members trained on enhanced accountability 11250 7,781 7,781 and school governance. (Internal) --- Quarterly 2.2.4 Number of community exchange visits 88 88 88 (Internal)
Number of small grants disseminated to --- Quarterly 2.4.1 420 420 420 SMCs of non-construction schools (Internal) Component 3: Improve child nutrition in selected communities and government schools through research that informs innovation and good practice Percent of focus schools implementing 435 Schools --- 435 Schools 3.1.1 80% of 400 Annually activities for improved hygiene practices. 109% of 400 109% of 400 70% of trained --- Percent of trained community members that community 87% (2,649 out of 87% (2,649 out of 3.2.1 demonstrate increased knowledge of hygiene member 3,037) Participants 3,037) Participants Annually and nutrition. increased knowledge increased knowledge
2500 --- Number of community members trained to Quarterly 3.2.2 disseminate awareness on nutrition and community 3,037 3,037 (Internal) hygiene members
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
SCMP Indicator Table for the 2nd Quarter Y-7 (Jan-Mar 2020) Current Reporting Cumulative Data Total Progress to Number Performance Indicator LoP Target quarter till Dec 31, 2019 (Jan 1 – Mar date- Mar 31, 2020 Frequency 31, 2020) Number of field team members trained on --- Quarterly 3.2.3 80 63 63 Nutrition and Hygiene (Internal) Number of children in targeted districts --- 3.2.4 reached by USAID supported nutrition 40,000 44,400 44,400 Quarterly programs. Pilot Component: Launch education Management Organization (EMO) System Number of Public Private Partnership (PPP) --- 4.1.1 5 9 9 Annually projects established and Implemented
5 Number of USG assisted CSOs working to 10 7 --- 7 4.1.2 Annually improve education quality and access *101 *43 *43
5 Target modified from number of CSOs to the number of construction schools. *According to modification it is; “90% of 112 completed construction schools contracted out to EMOs).
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
ANNEXTURE – III: LIST OF PARTICIPANTS DURING IMPORTANT MEETINGS IN QUARTER
Date 7-January-2020
Meeting with DEO Primary and Secondary regarding issue of CMP Small Grant of Purpose: GBHS Khandoo
Venue DEO Office Kamber Shahdadkot
Mr. Nawab Ali Khokhar DEO (Elementary, Sec and Higher Sec) Kamber Shahdadkot
Mr. Mazhar Ali Shaikh Senior District Manager CMP Kamber Shahdadkot
Mr. Muhammad Ayaz Community Mobilizer CMP Kamber Shahdadkot
Mr. Umair Ali Community Mobilizer CMP Kamber Shahdadkot
Mr. Nizamuddin Abro EX Head Teacher GBHS Khandoo
Mr. Tahir Saeed Abro Head Teacher GBHS Khandoo
Date 16-January-2020
Meeting with DEO Primary and Secondary regarding issuance of Letter for Purpose: celebration of School Cleaning Activities in CMP Targeted Schools
Venue DEO Office Larkana
Mr. Akhter Hussain Korejo DEO (Elementary, Sec and Higher Sec) Larkana
Mr. Mazhar Ali Shaikh Senior District Manager CMP Larkana
Mr. Ali Dino Hullio Community Mobilizer CMP Larkana
Ms. Saima Gulzar Ali Community Mobilizer CMP Larkana
Mr. Abdul Wahid Memon DDEO Larkana
Date 03-February-2020
Meeting with DEO Primary and Secondary regarding issuance of notification for Peer Purpose: Educators
Venue DEO Office Larkana
Mr. Akhter Hussain Korejo DEO (Primary, Elementary, Sec and Higher Sec) Larkana
Mr. Mazhar Ali Shaikh Senior District Manager CMP Larkana
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Mr. Ali Dino Hullio Community Mobilizer CMP Larkana
Ms. Saima Gulzar Ali Community Mobilizer CMP Larkana
Mr. Abdul Wahid Memon DDEO Larkana
Date: 26- February -2020 Workshop on Contract Management (Day 1) Purpose: Focused on KPIs and Non-KPI obligations of authority, EMO and IEs. Venue: PC Hotel Karachi
Ms. Saira Shahab TRC
Mr. Muzammil Sherani TRC
Mr. Riaz Hussain AASA
Mr. Faizan Hashami AASA
Mr. Umair Jalaili KASBIT
Mr. Syed Faraz Hasan KASBIT
Dr. Martin Thomas Iqra University
Mr. Adnan Mohsin Iqra University
Mr. Ali Butt Beaconhouse
Mr. Asdullah Mangi Sukkur IBA
Mr. Turab Ali Sukkur IBA
Mr. Hasaan Anwar CFC
Mr. Muhammad Ameen CFC
Mr. Aqeel Abbas TCF
Ms. Sadaf Ashraf TCF
Mr. Akram Shaikh SRSO
Mr. Shakeel SRSO
Dr. M. Aslam HANDS
Mr. Qalander Behrani HANDS
Ms. Shamsa Shahab IRC
Mr. Hussain sahito IRC
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Mr. Fahad Ansari PPP Unit
Mr. Tauseef Lateef PPP-Node, SELD
Mr. Hamzo Khan Tagar PPP-Node, SELD
Mr. Liaquat Ali PPP-Node, SELD
Mr. Shakeel Ahmed PPP-Node, SELD
Mr. Naveed Ahmed Shaikh Sindh Community Mobilization Program
Mr. Zahid Abbas Jatoi Sindh Community Mobilization Program
Mr. Abeer Jumani Sindh Community Mobilization Program
Mr. Mansoor Sarwar Sindh Community Mobilization Program
Mr. Muhammad Mustafa Sindh Community Mobilization Program
Ms. Hira Nazir Sindh Community Mobilization Program
Date: 27- February -2020 Workshop on Contract Management (Day 2) Purpose: Focused on financial implications of project activities and obligations of Independent Auditors (IAs). Venue: PC Hotel Karachi
Ms. Saira Shahab TRC
Mr. Muzammil Sherani TRC
Mr. Riaz Hussain AASA
Mr. Faizan Hashami AASA
Mr. Umair Jalaili KASBIT
Mr. Syed Faraz Hasan KASBIT
Dr. Martin Thomas Iqra University
Mr. Adnan Mohsin Iqra University
Mr. Taha Tanveer EY
Mr. Zain ul Abideen Deloitte
Mr. Muhammad Imran Deloitte
Mr. Asad Sarfaraz PWC
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Mr. Khurshid Hassan PWC
Mr. Aijaz Ahmed PWC
Mr. Ali Butt Beaconhouse
Mr. Asdullah Mangi Sukkur IBA
Mr. Turab Ali Sukkur IBA
Mr. Hasaan Anwar CFC
Mr. Muhammad Ameen CFC
Mr. Aqeel Abbas TCF
Mr. Muhammad Faraiz Hussain TCF
Mr. Akram Shaikh SRSO
Mr. Shakeel SRSO
Dr. M. Aslam HANDS
Mr. Qalander Behrani HANDS
Ms. Shamsa Shahab IRC
Mr. Hussain sahito IRC
Mr. Lila ram COR – USAID
Mr. Nauman Sind Bank
Mr. Fahad Ansari PPP Unit
Mr. Tauseef Lateef PPP-Node, SELD
Mr. Hamzo Khan Tagar PPP-Node, SELD
Mr. Liaquat Ali PPP-Node, SELD
Mr. Shakeel Ahmed PPP-Node, SELD
Mr. Naveed Ahmed Shaikh Sindh Community Mobilization Program
Mr. Zahid Abbas Jatoi Sindh Community Mobilization Program
Mr. Abeer Jumani Sindh Community Mobilization Program
Mr. Mansoor Sarwar Sindh Community Mobilization Program
Mr. Muhammad Mustafa Sindh Community Mobilization Program
Ms. Hira Nazir Sindh Community Mobilization Program
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
Date 03-March-2020
Meeting with Halcrow and Community of Village Walidad Mugheri Regarding Purpose: construction issue
Venue GBHS Walidad Mugheri District Kamber Shahdadkot
Mr. Muhammad Ali Memon RE Hakcrow
Mr. Mazhar Ali Shaikh Senior District Manager CMP Kamber Shahdadkot
Mr. Muhammad Ayaz Community Mobilizer CMP Kamber Shahdadkot
Mr. Umair Ali Community Mobilizer CMP Kamber Shahdadkot
Mr. Hamid Ali FA GBHS Walidad Mugheri
Mr. Aamir Ali Community Member Village Walidad Mugheri
Date: 10-March-2020 To conduct meeting of Technical Working Committee (TWC) for the Purpose: development of standard reporting format. Venue: CMP Office
Mr. Tauseef Lateef Director PPP Node
Ms. Huma HANDS
Mr. Faizan AASA
Ms. Saira TRC
Mr. Muzamil TRC
Mr. Asad A.F. Ferguson
Mr. Khurshid A.F. Ferguson
Mr. Naveed Ahmed Shaikh Sindh Community Mobilization Program
Mr. Zahid Abbas Jatoi Sindh Community Mobilization Program
Mr. Abeer Jumani Sindh Community Mobilization Program
Mr. Mansoor Sarwar Sindh Community Mobilization Program
Mr. Muhammad Mustafa Sindh Community Mobilization Program
Ms. Hira Nazir Sindh Community Mobilization Program
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
ANNEXTURE – IV: FINANCIAL REPORT
Actual Expenditure This Reporting Period
PREVIOUS (Inception to THIS QUARTER (Jan – Mar CUMULATIVE December 31, 2019) 2020)
21,201,991.58 332,281.67 21,534,273.25
(Figures taken from December invoice). (Invoice Amount January, February, March 2020 (Figures taken from March Estimated Invoice).
Estimated Expenditure Next Reporting Period*
April May June TOTAL
154,287 150,271 147,376 451,934
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Sindh Community Mobilization Program Quarter Progress Report, Quarter II, Year – VII Contract Award AID-391-C-13-00006 January 1 – March 31, 2020
ANNEXTURE – IV: PROVINCE WISE LOCKDOWN STATUS AS OF MARCH 31, 2020 IN RESPONSE TO COVID-19
Status of Start date- End date- Duration of S.No Region Province Lockdown Lockdown Lockdown Lockdown 1 GB Gilgit - Baltistan In effect 22-Mar-20 To Be Announced Indefinite 2 Islamabad ICT Extended 23-Mar-20 7-Apr-20 16 3 Sindh Sindh Extended 23-Mar-20 6-Apr-20 15 Azad 4 Azad Kashmir (AJK) Extended 24-Mar-20 6-Apr-20 14 Kashmir 5 Balochistan Balochistan Extended 24-Mar-20 7-Apr-20 15 Khyber Extended 24-Mar-20 28-Mar-20 5 6 KPK Pakhtunkhwa Extended 29-Mar-20 1-Apr-20 4 7 Punjab Punjab Extended 24-Mar-20 6-Apr-20 14
In the light of decisions taken by federal as well most of the provincial governments, CMP also initiated the telework mechanism from March 24, 2020. The extension of the lockdown depends on the COVID-19 situation within country. CMP will continue to monitor the safety and security situation in country but especially in its program area.
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