Board of School Trustees Meeting (Monday, June 8, 2020) Generated by Natalie Campbell on Tuesday, June 16, 2020
Members present Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Meeting called to order at 6:59 PM
1. Virtual Meeting - Google Meet Link: https://meet.google.com/zmg-rnrp-xhm? hs=122&authuser=0
Information: A. Google Meet Link
2. Prayer
3. Call the Meeting to Order 4. Public/Board Comments Procedural: B. Board Comments Nothing to report
5. Consent Agenda Action Consent: A. Consent Agenda Vote Resolution: Motion to approve the consent agenda.
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: B. Approve Minutes Resolution: Motion to approve minutes.
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: C. Payment of Claims Resolution: Motion to approve payment of claims.
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: D. Personnel Report Resolution: Motion to approve personnel report.
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: E. Donations Resolution: Motion to approve donations.
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: F. Software Renewals Resolution: Motion to approve software renewals.
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: G. APEX License Resolution: Motion to approve APEX License
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: H. Letter of Engagement-Baker Tilly-Banking RFP Resolution: Motion to approve Baker Tilly Letter of Engagement
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action Consent: I. Non-Certified Salary Schedules Resolution: Motion to approve Non-Certified Salary Schedules
Motion to approve the consent agenda.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
6. Superintendent Reports Information: A. FCS Staff Recognition Dr. Clendening highlighted our Teachers of the Year, Support Staff of the Year, Retirees and PTO Presidents.
Information: B. Summer Projects Mr. Sewell discussed the projects that they will be working on over the summer. Improvements will be made to the HVAC system at Webb Elementary. Planning to update the septic system at Union Elementary. Variety of pavement and exterior wall projects. The custodians are back working at all facilities and have started the first stages of summer cleaning. Working with building principals to schedule teachers into the buildings to clear out their personal items so it will help cleaning to be faster and more efficient. Hand sanitizer dispensers will be put in every classroom and others in the common areas. Looking into customer service partitions for the cafeterias and front offices.
Information: C. COVID-19 Reentry Plans Before the state released its guidelines, we have had committees taking a look at what school could look like upon re-entry to provide the best educational experience and limit the virus opportunities inside our buildings.
SUB-COMMITTEE REPORTS
Academic Committee - presented by: Dr. Worland Conversations are focused on assuring individual student growth thrives regardless of the format of delivery. We need to be adaptable and flexible. The three high-level key factors that we are looking at are: 1) collaboration with our families and our community 2) promoting individual student growth and development 3) ensuring that we are supporting our educators as they plan to enhance student learning
Technology Committee - presented by: Mr. Sprout We are well prepared for the students to come back to school, we go with an A/B plan or learning at home. The committee wants to evaluate our successes and celebrate and build on those. Currently, we are 1:1 in grades 2-12 with Chromebooks but will be expanding that to 1st grade. Kindergarten students need a touch screen Chromebook and will have those this coming fall.
Operations - presented by Mr. Sewell The committee's goal statement is to conduct operations to provide safety and sustain in- person learning experiences to the maximum extent possible. The key factors to achieve this objective will be to have a robust communication program that is reminding our students and staff of those practices by their actions and precautions that are taken. Another factor is our ability to achieve social distancing guidelines and expectations while we are at school. And, in those cases where we do have a student or staff member that have had COVID-19, how do we help them to stay at home and help them transition them back into the building once they are cleared of the virus.
Social/Emotional Learning - presented by: Mrs. Spurling We must prepare for social/emotional learning for our return to school and the social/emotional well being of children has to be considered before any academic achievements or remediation can take hold. Will also be focusing on relationships and building trust. The committee will also provide recommendations for grief therapy by talking with students about the loss they have experienced while being out of school.
Communication - presented by: Mrs. Betts Working on prepping communication that needs to go out for each scenario. Communicate early and often. We have been asking small groups on how they would like to receive communication. There will be a scheduled email presence. A timeline on communication will be sent out to parents. Survey opportunities were given out to teachers and parents on three different occasions. We have also been hosting virtual Coffee with the Superintendent.
Special Education - presented by: Dr. Clendening We are reviewing both the state guidance and the committee's recommendations. Make sure that we continue to provide technology opportunities for all students in special education and make sure that our IEPs are in line to provide the best learning.
Dr. Clendening shared that we continue to reach out to parents about re-entry. The Central Office team is working on a FEMA activity (failure modes analysis) to make sure that we have the best action plans ready to deliver. Building principals are working with teachers to come in help clean out their rooms to remove all personal things and once that is done the desks will be put into rows. The students should wear their masks on the bus but once they enter the building, they will be able to remove it. FCS is providing 3 masks for all faculty and staff to wear. For the students that read lips, we will provide clear masks for those teachers. We will look into and consider the students with autism that won't want to wear them.
Information: D. BoardDocs BoardDocs is a new software for us that features our Board of School Trustees meetings and also holds our policies and bylaws for the public to view.
Information: E. Financial Savings Ms. Jobe-Gross highlighted savings that have been captured during our closure. Salary and benefits have remained the same as we have been continuing to pay salaries. We have a net savings of about $125,000 in some of the other categories. Other savings - Overtime - about $10,000 Utilities - about $58,000 Maintenance supplies - about $9,000 Substitute teachers - $20,000 School supplies - $12,500 Insurance - $28,000 (includes coverage on busses) Some savings in transportation
Through the FEMA application, we will be able to request reimbursement on cleaning costs and PPE purchases for the students and staff. We have to pay for the items upfront which will come from appropriations.
7. Action Items Action: A. Handbooks 2020-2021 Motion to approve home office policy.
Motion by Becky Nelson, second by Becky Nelson. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action: B. Rainy Day Transfer This stems from the delay in the deadline for property taxes. We will transfer $500,000 from the Rainy Day Fund to the Referendum Fund to cover that overage and another $500,000 in textbook rental to cover that deficit. This will be a temporary loan that will be paid in full by at least by August with the property taxes that we collect later.
Motion to approve rainy day transfer.
Motion by Kristi Ott, second by Kristi Ott. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action: C. Adjustment to First Grade Textbook Rental (Chromebooks) and K-4 Technology Fees As we move forward into the next year, we need for each student to have their own technology resource. We would provide this to parents but will have to access this to the 1st-grade textbook rental. The technology fee would be applied to grades K-4. The technology fee for Go Guardian software monitors devices for grades 5-12 and will be adding this fee for all grades K-12 ($8.54 per student). The kindergarten students would benefit from having a touch screen.
Motion to approve adjustments to first-grade textbook rental and K-4 technology fees.
Motion by Becky Nelson, second by Becky Nelson. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action: D. Policy Authorizing Collection of Attorney Fees This policy provides that if the school corporation is required to sue to recover damages, the corporation may also recover its reasonable attorney fees and court costs.
Motion to approve the policy authorizing the collection of attorney fees.
Motion by Bryan Wertz, second by Bryan Wertz. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
Action: E. Emergency Purchase Resolution The Webb HVAC needs to meet the current fresh air exchange standards. To make good headway on this over the summer, we need to get to work on this project. This resolution authorizes the corporation to proceed with this project on an emergency basis which streamlines the bidding process for the project.
Motion to approve the emergency purchase resolution.
Motion by Becky Nelson, second by Becky Nelson. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner
8. Discussion Items Discussion: A. Your Money Line - Pete the Planner The Pete the Planner contract is part of the year two of Employer of Choice. We want to focus on financial wellness for year two. The contract would allow our 740 employees to have access to helplines by phone and web-based personal finance. There is a library of video podcasts available as well. This contract is for one year with it being $12 per employee / $8,080 annually. This is funded by our net profits from Cub Care, Cub Quest, and Cub Academy.
9. Board / Administrative Comments 10. Public Comments Procedural: A. Public Comments Laura Alexander asked about the plans for re-entry. The staggered schedule suggested by the IDOE would give families a hardship due to being home certain days of the week. If this option is being considered, would there be options for childcare? Concerned with leaving younger children with older siblings. When will athletic facilities be accessible? June 30th expires by executive order and facilities will open back up. Facilities go back into play on July 1st, Moratorium was lifted. We need to go back to school for parents to help with the economic structures.
Jason Scott shared that the staggered schedule would be a hardship. Franklin doesn't have the daycare to cover. Happy to see that there will be hand sanitizers throughout the buildings.
Andrea Martin expressed her concerns about the IDOE guidelines set for bussing.
Dr. Clendening shared that we will be releasing our plan at the end of June.
Alysha Sherry asked if we are looking at condensing our calendar and getting rid of breaks? Dr. Clendening shared that as of right now, our calendar is not and not looking to make any changes.
11. Adjournment Action: A. Adjournment Mr. Lamm adjourned the meeting at 8:58 pm.
Motion to adjourn.
Motion by Andy Lamm, second by Andy Lamm. Final Resolution: Motion Carries Yea: Andy Lamm, Becky Nelson, Bryan Wertz, Kristi Ott, Ryan Waggoner